HomeMy WebLinkAbout07-28-15 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 289 2015
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
7:05 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award (pg. 3)
7:10 p.m. III. Visitors/Public Comment
None
7:15 p.m. IV. Consent Agenda_ (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes —June 23, 2015 (pg. 7)
C. Award 2015 Trail Routing and Crack Seal to Fahrner Asphalt (pg. 11)
D. Award August 2015 Tree Planting to Hoffman and McNamara Nursery and
Landscape (pg. 17)
E. Approve 1St Payment Request for A-1 Excavating, Inc. for 2015 Street
Reconstruction Area D (pg. 21)
F. Approve 2015-2016 Recycling Agreement with Washington County (pg. 29)
G. Approve Settlement Agreement—Northland Securities (pg. 47)
H. Approve Agreement with Stantec—Wellhead Protection Grant Project (pg. 51)
7:20 p.m. V. Public Hearings
None
7:20 p.m. VI. Old Business
A. St. Croix River Crossing Project Update (no enclosure)
B. Street Reconstruction Update (no enclosure)
7:30 p.m. VII. New Business
A. Joseph Kohler(Joseph's)— Site Plan and Design Guidelines Review (pg. 55)
B. Street Reconstruction Area D —Rain Gardens (pg. 89)
7:45 p.m. VIII. Other Council Items or Announcements
Page 1 of 112
Agenda
July 28,2015
Page 2
7:50 p.m. IX. Closed Session (closed pursuant to Minnesota Stat. 13.d.05)
A. City Administrator Annual Performance Review
8:00 P.M. X. Adjournment
Page 2 of 112
T,(f
Oak Park Heights
Request for Council Action
Meeting Date July 28,2015
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
t
Requester's Signature `
Action 1equested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 112
City of
Oak Park Hei hts
14168 Oak Park Bivd. N.Box 2007.Oak Park Heights,MN 55082•Phone(851)439-4439•Fax(651)439-0574
July 9, 2015
Gary Stearns
5676 Oakgreen Avenue North
Oak Park Heights, MN 55082
Dear Mr. Stearns:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, July 9, 2015, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulati I
Jen ifer Pinsk!
Deputy Clerk
TREE CITY U.S.A.
Page 4 of 112
City of
Oak Park Heights
14168 Oak Park Blvd, N•Box 2007.Oak Park Heights,MN 55082.Phone(651)4394439•Fax(651)439-0574
July 23, 2015
Jason Ous
1419057 th Street North
Oak Park Heights, MN 55082
Dear Mr. Ous:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, July 23, 2015, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulations!
C
1
i
Je `r Pinsk!
Deputy Clerk
TREE CITY U.S.A.
Page 5 of 112
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 6 of 112
j%
Oak Park Heights
Request for Council Action
Meeting Date July 28, 2015
Agenda Item Approve City Council Minutes—June 23 2015
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor A 'stration/Jennifer Pinski
Requester's Signature ✓
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 7 of 112
CITY OF OAK PARK HEIGHTS
TUESDAY, JUNE 239 2015
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney
Vierling, Finance Director Caruso, Police Chief DeRosier, and City Engineer
Mlejnek. Absent: Councilmember Liljegren and City Planner Richards.
Mayor McComber removed New Business Item C. Councilmember Runk,
seconded by Councilmember Swenson, moved to approve the Agenda. Carried 4-
0.
H. Council/Staff Re orts:
A. Ma.. orMcComber: She reported that the Parks Commission met the
previous week and the next meeting was set for July 20. She reported that
the Oak Park Crossing Park ribbon cutting was set for 6 p.m. on July 20.
She also stated she attended the summer park programming event that
morning at Autumn Hills Park.
B. Councilmember Dougherty:No report.
C. Councilmember Liljegren: Absent.
D. Councilmember Runk: No report.
E. Councilmember Swenson: He reported that the Cable Commission
discussed camera replacement in city halls, and they will meet again in the
next couple of weeks to talk about the replacement and making them
digital.
F. Staff: Deputy City Clerk Pinski reported that the City received the Playful
City USA designation for 2015. She also reported that Deanne DeRosier
of 14588 57th Street North and Nick and Nicole Rodriquez of 5503
Oakgreen Place North were chosen as the recycling award winners for the
month of June.
M. Visitors/Public Comment:
None
IV. Consent Aeenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—June 9, 2015
Page 8 of 112
City Council Meeting Minutes
June 23, 2015
Page 2 of 3
C. Award the 2015 June Tree Removal, Pruning, and Stump Grinding Project
to St. Croix SavATree
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 4-0.
IV. Public Hearines:
None
VI. Old Business:
A. St. Croix River Crossing Project Update: City Administrator Johnson
reported that staff had a meeting with MNDOT and Ames Lunda to talk
about close-out after the July 4h weekend. No action was taken.
B. Street Reconstruction Update: City Engineer Mlejnek reported that the
contractor was working on the water main in the first phase and the
surveyors were staking the curb and gutter. Mayor McComber reported
she received calls on the chlorination. City Administrator Johnson stated
that the chlorination was a precaution for safety which would continue for
the duration of the project. No action was taken.
C. BCWD—Norell Ave. Pond Proposal: Councilmember Swenson, seconded
by Councilmember Dougherty, moved to approve the Cooperative
Agreement subject to any final modifications as may be required by the
City Engineer or City Attorney. Carried 4-0.
VII. New Business:
A. Consider Timeline Extension—Palmer Station Development:
Councilmember Swenson requested to add a condition that the lawn would
be cut and maintained.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Resolution with the addition of the lawn maintenance
condition. Roll call vote taken. Carried 4-0.
B. STH 36—Oak reen/Greele Evaluation: Councilmember Swenson,
seconded by Councilmember Runk, moved to direct that the City Engineer
and the City Administrator draft a letter for Mayor McComber to sign
regarding the large dip across Highway 36 at Oakgreen Avenue. Carried
4-0.
C. REMOVED FROMAGENDA
Page 9 of 112
City Council Meeting Minutes
June 23, 2015
Page 3 of 3
D. Park Commission Work Session Re guest and Council Meeting Dates—
July&August: Mayor McComber, seconded by Councilmember
Dougherty,moved to set a worksession with the Parks Commission for
July 20 at 6:00 p.m. at Oak Park Crossing Park. Carried 4-0.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
cancel the July 14 and August 11 City Council meetings. Carried 4-0.
E. Authorize Finance Director to Prepare Preliminga 2016 Budget and
Adoption of the Proposed Budget Schedule: Councilmember Swenson,
seconded by Councilmember Dougherty, moved to approve Finance
Director Caruso's recommendations in her memo. Carried 4-0.
III, Other Council Items or Announcements:
None
IX. Adjournment
Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn
the meeting at 7:32 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
Deputy Clerk Mayor
Page 10 of 112
0�,
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday July 2$ 2015
Agenda Item : Trail Route and Seal
Time Req. 1 Minute
Agenda.Placement: Consent
Originating Department/Requestor: blic Works And Ke a Public Works Director
Requester's Signature
Action Requested: Award 201 T H Routing and Crack Seal to Faharner As halt.
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See the attached memo.
Page 11 of 112
4kCity of Oak Park Heights
14168 Oak Park Blvd Re Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council
Fnorm Andrew Kegley, Public Works Director
Date: 07/22/15
Trail crack routing and sealing
The trail system is in need of maintenance. This year's maintenance should consist of crack
routing and sealing. I've obtained two quotes to route and crack seal an estimated 11,000 LF;
this footage encompasses the entire trail system excluding newly constructed segments.
Although there appears to be a slight variation between the quotes, essentially both companies
propose completing the work for$1.60 Per LF resulting in a total project cost of$17,600.
The City has worked with Allied Blacktop for street seal coating in the past, and has worked
with Fahrner for route and crack seal projects.Based on past experiences with the two
contractors, Fahrner provided better service and is more proactive to avoid requests for
corrective action. Allied Blacktop had a less than positive response to a request to distribute
additional chip rock after a seal coat in the McKean Square neighborhood, even when the
additional chip rock was factored into the bid quantities. If the Council chooses to award a trail
route and crack seal project, I recommend the contract be awarded to Fahmer Asphalt.
The City has been saving money to perform trail maintenance for several years. This project
would be funded from the budgeted projects Trail maintenance fund,which currently has a
balance of$94,300.
As the maintenance is needed, and the proposal appears to be in line with the current market
rate,I recommend the Council award a 2015 trail crack routing and sealing project to Fahrner
Asphalt.
Page 12 of 112
PROPOSAU CONTRACT
Job. No. Date: July 21, 2015
PLOVER,WI 54467 WAUNAKEE,WI 53697 FREDERIC,WI 54837 SAGINAW,NlI 48601
2800 Mecca Drive 316 Raemisch Road 3468 115th Street 2224 Veterans Memorial Pkwy
Ph.:715.341.2888 Ph.:BOB_649.6466 Ph_:715.653.2535 Ph.:989.752.9209
Fax:715.341.1054 Fax:608.849.6470 asphalt sealerstrc Fax:715.653.2553 Fax:989.752.02o5
KAUKAUNA,WI 54130 EAU CLAIRE,WI 84703 DUBUQUE,IA 32002 OAKDALE,UN 56128
860 Eastline Road 6615 U.S.Hwy 12 W Pavement Maintenance COntl'aetOTS 7680 Commerce Park 7500 Hudson Blvd.,Ste.305
Ph.:920.759.1008 Ph.:715.874.6070 Section C Ph.:651.340.6212
Fax.920.759.1019 Fax:715.874.6717 ��� Ph.:563.556.6231 Fax:651.340.6221
Employe r Fax:563.588.1240
CORPORATE OFFICE:1.800.332.3360
Contact Name: ANDREW KEGLEY Contract Price T.B.D.
PURCHASER: City of Oak Park Heights TELEPHONE: (651)439-4439
ADDRESS: PO BOX 2007 DESCRIPTION OF PROPERTY:
14168 Oak Park Blvd N CITY OF OAK PARK HEIGHTS Various Trails
Oak Park Heights, MN 55082 PO BOX 2007
Oak Park Heights, MN 55082
1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR)and PURCHASER agree that,CONTRACTOR shall furnish
the labor and materials to complete certain construction in accordance with the following specifications:
CRACKSEALING:
Rout out new cracks to a 3/4 x 3/4 ratio width versus depth. Re-seal existing
previously sealed cracks. Blow out and clean cracks with compressed air and heat
lance. Seal cracks with a rubberized asphalt crack sealant. This material exceeds Fed
Spec ASTM 06690 Type II
Crackfilling does not include alligatored areas
Approximately 11,000 LF Price = $1.60 LF
Notes:
- Owner to trim back all trees along trails min. 10, to provide adequate access.
ea
I
This proposal may be withdrawn if not accepted and received by CONTRACTOR within 20 days of the date above and/
or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER Is not creditworthy.
2. If proposal is accepted please sign, retain one copy and forward a copy to our office.
3. The undersigned("PURCHASER")agrees to pay CONTRACTOR the total prim of T.B.D. andlorthe unit prices
specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work.
PURCHASER acknowledges that the specifications,conditions and price quotas specified above are satisfactory and hereby accepted.
Acceptance of this Proposal includes acceptance of all the terms and conditions on back.
CONTRACTOR: PURCHASER:
Fahmer Asphalt Sealers,LLC: 1 have read and understand the terms and conditions on both sides
of this contract
Wally Putz Cell:{320)2414537 _
(PRINT OR TYPE NAME) (PRINT OR TYPE NAME)
r° :l,i .
By-
(CONTRACTOR REPRESENTATIVE) (PURCHASER AUTHORIZED REPRESENTATIVE)
Date: July 21,2015 Date of acceptance: _ page 13 of 112
TERMS AND CONDITIONS
NOTICE OF LIEN RIGHTS
AS REQUIRED BY THE WISCONSIN CONSTRUCTION LIEN LAWS,CONTRACTOR HEREBY NOTIFIES OWNER THAT PERSONS OR
COMPANIES FURNISHING LABOR OR MATERIALS FOR THE CONSTRUCTION ON OWNER'S LAND MAY HAVE LIEN RIGHTS ON
OWNER'S LAND AND BUILDING IF NOT PAID.THOSE ENTITLED TO LIEN RIGHTS,IN ADDITION TO THE UNDERSIGNED
CONTRACTOR,ARE THOSE WHO CONTRACT DIRECTLY WITH THE OWNER OR THOSE WHO GIVE THE OWNER NOTICE WITHIN
SIXTY(60)DAYS AFTER THEY FIRST FURNISH LABOR OR MATERIALS FOR THE CONSTRUCTION_ACCORDINGLY,OWNER
PROBABLY WILL RECEIVE NOTICES FROM THOSE WHO FURNISH LABOR OR MATERIALS FOR THE CONSTRUCTION,AND
SHOULD GIVE A COPY OF EACH NOTICE RECEIVED TO THE MORTGAGE LENDER,IF ANY.CONTRACTOR AGREES TO
COOPERATE WITH THE OWNER AND THE OWNER'S LENDER,IF ANY,TO SEE THAT ALL POTENTIAL LIEN CLAIMS ARE DULY
PAID.
ACCEPTANCE OF WORK
All labor and material is conclusively accepted as satisfactory unless accepted to in writing within seven(7)days of performance,
EXTRA WORK
All alterations or deviations from any of the terms of this contract shall be in writing and executed by the parties hereto.Any extra cost involved
therein will become an extra charge to be paid by PURCHASER over and above the contract price.
PURCHASER'S RESPONSIBILLTTES
PURCHASER acknowledges and understands that it shall be responsible for obtaining any and all permits which may be required in connection with
performance of this ProposalContract.Where applicable,PURCHASER shall also be responsible for backfilling areas that border along the newly
paved surface with appropriate material to eliminate potential cracking and uneven surface at the edge of the paved surface and for installing,
replacing,maintaining and repairing shoulders.PURCHASER assumes all liability for any damages done to underground utilities and/or structures
unless CONTRACTOR has been notified,upon acceptance of this Proposal,as to the specific location and depth of any such buried utility/structures.
INCLEMENT WEATHER
Inclement weather may alter the completion of the work to be furnished hereunder.Furthermore,special consideration should be given if work is to
be performed before May 1 or after October 15 in light of less than desirable weather conditions which could potentially impair the quality of the
work performed hereunder.
WARRANTY
All material is guaranteed to be as specified and all work is to be completed in a workmanlike manner according to standard practices.All labor and
materials will be guaranteed against deflect for one(1)year from date of installation.Due to Wisconsin winters and expansion and contraction of the
ground,some cracking of the pavement may be experienced.There are no express or implied warranties of merchantability,quality,and quantity or
of fitness for any particular purpose,which extend beyond those specifically set out in this document.
All warranties are void if payment is not made as stipulated.
DELINQUENCY CHARGE
Payment is due and payable upon completion of each stage of the work.If PURCHASER defaults on the payment required,PURCHASER will be
liable for all costs of collection,including reasonable attorney's fees,and a delinquency charge on the balance at the maximum rates allowed by law.
If PURCHASER is an organization as defined by Wis.Statutes,Section 421.301(28),the Delinquency Charge rate shall be 1.5%per month(IS%
APR)plus all costs of collection,including reasonable attorney's fees.CONTRACTOR retains title to all merchandise covered by this Agreement
until full payment is received according to the above terms of sale.PURCHASER consents in any action or legal proceeding relating to this Contract
commenced by the CONTRACTOR to the personal jurisdiction of any court that is either a court of record in the State of Wisconsin or a court of the
United States located in the State of Wisconsin.It is hereby agreed that no Iegal action with respect to this contract may be brought by either party
later than one(1)year after the cause of action accrues and that the party asserting such a legal action shall be bared from any remedy thereto.
INDIVIDUAL LIABILITY
The undersigned PURCHASER agrees to be individually liable for all terms of the Agreement,regardless of whether he or she signs individually or
as an agent for the owner of the property upon which the work is being performed or for any other individual,partnership or corporation.
PRODUCT INFORMATION AND MAINTENANCE
Since the asphalt in blacktop needs time to harden and cure,usually 6-12 months,your asphalt pavement will remain soft and pliable during warm
weather.During this tiro;,don't park in the same spot every time and do not turn your steering wheel back and forth when your car is not moving.It
is not unusual to experience some cracking over the winter due to the contraction and expansion of the ground,especially over culverts,pipes,
electric wires,etc.Avoid gasoline and petroleum product spills as they will destroy your pavement.If spills do occur,immediately flush with lots of
soapy water.If you decide to seal coat your pavement,wait until the summer following installation_
BINDING EFFECT
This Agreement shall be binding upon the parties hereto,their heirs,personal representatives,successors and assigns.
ENTIRE AGREEMENT
The entire contract is embodied in this writing.This writing constitutes the final expression of the party's agreement,and is a complete and exclusive
statement of that agreement.In the event that any term of this contract is unenforceable,the remaining terms of the contract shall still be in full force
and effect.
Page 14 of 112
Allied Blacktop Company Phone: 763.425,0575
10503 - 89th Avenue North Fax: 763.424.6791
Maple Crove, MN 55369 Cell: 651-2=18-5180
www.alIiedblacktopmri.corn
Proposal
Company Name: City of Oak Park Heights Date: July 20, 2015
Billing Address: 14168 Oak Park Blvd
Oak Park Heights, MN 55082
Contact Person: Andrew Kegley
Phone: 651-439-4439 Cell: 651-777-5759 Email: akealey @ciNofoaktiarkheishts.com
Project Address: Trails
We(hereby submit specifications and auotations for the following:
Description of Work to be Perfonned Unit Q . Price INT
Clack Sealing: L.F. it,000 $17,554.00
Rout and seal longitudinal and transverse working cracks that are 114"wide or wider.
Miigator cracking,haIrllne cracking,block cracking,or tracks wider than 1"Is not
Included unless otherwise specafreed.
Quantities provided by Customer—Not to exceed 11,000 L.F.
Apply TP cover to all repaired cracks.
We propose to furnish material mW labor,complete in accordance with the above speeillcations,for the total lump sum of
TOTAL ALL: $17,654.00
Note: See Allied Blacktop Company Warran Terms Qu r cations and Construction Specifications.
Payment terns are not 30 days. Note:This proposal may be**Wrawn if not aoce wish' 15 days.A alteration or deviation from the above specifications
Involving extra costs will be executed only upon written orders,and will become a ove above the estimate. AN agreements are contingent
upon strikes,accidents,weather or other delays beyond our control. Allied 13I y proper insurance including Workers Compensation.
Authorized Signature:
Dave Burque
Acceptance of Proposal: The above prices,specifications,conditions,and attached warranty qualifications are saSSFactory and are hereby
accepted.You are authorized to do the work as specified. Payment will be made as outllned above.
Date of Acceptance: Signature:
"(a)ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN
AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
(b)UNDER MINNESOTA LAW,YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT
DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE,OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS
AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR
OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE."
Page 15 of 112
General Qualifications
Allied Blacktop Company offers a one year guarantee on workmanship and materials an all snipes of work listed below,unless clarified.
Please confirm scope of work detailed on site plan to assure accuracy. Allied Blacktop will contact customer prior to construction..",'T.1°- M1%.- 1-me in a
continuous fashion to minimize(but not eliminate)customer inconvenience.Allied Blacktop Company encourages an on-site pre conaL ,j;: 'ng if
traffic and staging issues are a concern.Allied Blacktop Company is not responsible for locating,repairing or replacing the following:I-, i .ies,
sprinkler head,sprinkler lines,other non4ocated items in the construction area.This contractor is not liable for asphalt areas broken b�, , ahent during
construction process.Any deviation from quote will be completed with a signed change order only.
Catch Basin Werraarmstioo and Oaaliftations
While Allied Blacktop Company makes every effort to provide firm pricing on all our projects it is impossible to do soon catch basin reconstruc un that the repair
work is under ground and cannot be specifically identified with a surface inspection.No work beyond time and materials pricing will proceed without verification and
approval by the owner. Allied Blacktop Company will call for locates in advance of construction.
Chip Sea]Warrarift Information and Qualifications
Qualifications:The one year guarantee does not include uneven wearing patterns in drive lanes,high traffic areas,exposed aggregate asphalt surfaces,and plow
scraping. Excessive silt/dirt areas that are not able to be cleaned by reasonable means,may not adhere properly and result in premature wearing. Heavily shaded areas
(ie.overhanging trees,tall buildings,etc.)may not properly cure. Low areas on the existing asphalt surface that hold water will reduce the life expectancy of the seal.
Seal coats generally do not adhere well to epoxy striping materials.
Specifications:All chip seals experience oil bleeding and aggregate tracking. The pick-up sweep of excess aggregate is generally done 6 to 8 weeks after application.
Actual lot conditions,weather,and other factors will determine actual sweeping time of aggregat. Polymerized oils allow for quicker pick up sweep to minimize
aggregate tracking(generally 2 to 4 weeks). CS-41 cape seals will minimize the aggregate tracking and oil bleeding.Allied Blacktop Company on the Standard
Mcleod formula for gauging application rates.Deviations from the formula at the customer's request may result in warranty waiver.While the NINDot specifications
allow for chip seals to be constructed from May 15 to September 1.Late season chip seals(starting August 15th)may exhibit a higher incidence of aggregate stripping
and oil bleeding in subsequent seasons.Chip seals will not add structural integrity or correct water flow issues.
Application:Clean the asphalt with a Mechanical Pick-up style street sweeper. Dispose of sweepings otfsite as per MPCA requirements. Apply liquid asphalt at a rate
specified on proposal with asphalt distributors equipped with computerized rate of control. Apply cover aggregate at a rate specified on proposal with a self-propelled
computerized chip spreader. ]toll the cover aggregate with eleven wheel pneumatic rubber tire rollers. Pick up sweep excess aggregate as per curing conditions.
CS-41&Foe Seal Warranty Information and Oualifications
Qualifications:The one year guarantee does not include uneven wearing patterns in drive lanes,high traffic areas,exposed aggregate asphalt surfaces,and plow
scraping. Excessive sift/dirt areas that are not able to be cleaned by reasonable means,may not adhere properly and result in premature wearing. Heavily shaded areas
(ie.overhanging trees,tall buildings,etc.)may not properly cure. Low areas on the existing asphalt sarface that hold water will reduce the life expectancy of the seal.
Seal coats generally do not adhere well to epoxy striping materials. All qualifications,specifications,and applications listed in this section also apply to fog seals.
Specifications:CS-4I seal coats must be applied during daylight hours to ensure proper application and curing. CS-41 generally dries in one to five hours_ It takes
several additional hours for proper cure. Allowing traffic on the product prior to proper cure will result in premature wear. While CS-41 is a resurfacing as well as a
rejuvenating sealer it will polish off the top of exposed aggregate and in drive lanes. CS-41 can be used as a"cape seal"product over the top of chip seals to enhance
aggregate adhesion and minimize aggregate tracking and ail bleeding. Sealcoating done after September 1"have a high tendency for excessive or premature wearing
and will not be warrantied.
Application:Final clean the asphalt surface to remove dust and loose debris. Apply CS-41 rejuvenating sealer and binder as per manufacturer's specifications.
Crack Seal Warrantylafcrmatior alas oalifrcations
Qualifications:The one year guarantee ices not include previously sealed cracks that have failed and cannot be routed.Cracks sealed in parking areas are not
warrantied. No warranty on un-routed cracks.
Specifications:Cracks wider than 1"should not be crack sealed. Alligator,hairline and block cracks should not be sealed and will not be unless sealing these cracks is
requested by customer.Alligator,hairline and block cracks will not be rglrted or warrantied.Previously sealed cracks that have failed or recessed will be topped off only
(no rout).Weeds in cracks are to be sprayed/removed by customer 2 weeks prior to construction.Cover paper will be used at contractors'discretion.
Application:Rout and seal the longitudinal and transverse`king"cracks that are Y,"wide or wider up to I". Rom cracks'/a"by%". Dry and clean the crack with
hot air lance and/or forced air. Seal crack with MNDOT spec 3723 hot crack seal material. Material will be heated in a mefter equipped with a double jacket boiling
system to prevent scorching and overheating of the material. The melter is equipped with a heated wand applicator to prevent premature canting. Include over band as
per MNDOT specifications. Apply proper cover as necessary per connactin'discretion.
Patching and Paving,Warranty In€ormatagn and Qualifications
Qualifications:The one year guarantee does not include"frost,working,reflective"cracks or scrapes and other surface damage caused by plows,vehicles and
equipment.All overlays will experience first cracks,working cracks,and reflective cracks. Settling in trench patches due to sub base compaction will not be
warrantied.No warranty on drop and roll patching.late season patching&paving may result in rough mix and cold seams.
Specifications:Please inform an Allied estimator or Office Staff of specific water flow concerns(if any)prior to construction.Water flow issues may not be addressed
unless identified by owner prior to bidding and eenatructiom Allied Blacktop Company will shoot elevations upon request or if water flow issues are present and
identified prior to construction. No guarantee on 100%water flow unless 1.5%pitch can be established and maintained.Asphalt overlays will mirror existing parking
lot.Allied Blacktop Company will call for locates in advance of construction. Allied Blacktop Company is not be responsible for locating,repairing or replacing the
following: Private utilities,sprinkler head,sprinkler lines,or other non-located items in the construction area.Allied Blacktop Company is not responsible far any
backfilling,seed or sod unless dcatled on proposal.Allied Blacktop Company is not responsible for any City,State,County,Federal,Watershed or other permitting
unless detailed on proposal. Parking stripes affected by asphalt work will not be re-striped unless quoted.This contractor is not liable for asphalt areas broken by
equipment during construction process.Base replacement is not included in the contract unless noted on the proposal. If base replacement is found to be necessary,
replacement cost will be approved by owner prior to continuing the constriction process.
Application:Asphalt paving application details to be noted on proposai if not listed in this section.Patch asphalt as specified on proposal by methods of remove and
replace,mill and patch,skin patch,drop and roll or infrared patching or other specified method
Remove and mplace:.iackhammer,mill,or sawcut straight edge. Remove existing asphalt and dispose off-site. Stabilize existing base material. Install asphalt as per
specified thickness and compact
Mill and Patch:Mill existing asphalt to a specified depth. Clean milled surface. Apply CSS 1H tack material. Install asphalt as per specified thiduiess and compact
Skin Patch:Clean existing asphalt surface_ Apply CSS 1H tack material. Install asphalt material and compact.
Drop and Roll:Install asphalt material and compact(No Warranty).
Infrared Patch:Heat existing asphalt surface. Add asphalt sand fines as necessary rake to Ievel and compact
Cong3te Warranty Inform lion and Qualification_,
The one year guarantee does not include"frost or hairline cracking,scrapes and other surface damage caused by plows,vehicles and equipment,or concrete spalding or
raveling as a result of improper salting.After October 151h cold weather charges will lake effect Allied is not responsible for concrete parting blocks damaged during
the removal process. Parking blocks can be replaced at a price to be specified prior to installation.
Page 16 of 112
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday July 28, 2015
Agenda Item: August 2015 Boulevard and Park Tree Planting
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: Public Works, Andy Kegley, Public Works Director,
Lisa Danielson, Arborist
Requester's Signature
Action Requested: Aw rd a Au ust 2015 Tree Planting to Hoffman & McNamara
Nursery and Landsca e
Please See Attached Memo.
Quote requests for the city of Oak Park Heights August 2015 Tree Planting were sent
out to five (5) tree planting companies. Hoffman & McNamara Nursery and Landscape
was the only company that provided a quote for the project; therefore I recommend that
Hoffman and McNamara Nursery and Landscape be awarded the project.
Page 17 of 112
City of Oak Park Heights
14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Andy Kegley, Public Works.Director
Cc: Eric Johnson, City Administrator, Mayor and Council
From: Lisa Danielson,Arborist G�
Date: 07/23/2015
Rey August 2015 Tree Planting Quotes
Attached is a copy of the quote that was submitted by a tree planting company for the City of
Oak Park Heights August 2015 Tree Planting. Quote requests were sent out last month to five
(5) tree planting companies.
Trees included on the list are along boulevards and in City parks. The trees included are
mostly replacements from residential boulevard trees that were removed from the June 2015
Pruning and Removals List. The previous trees removed were dead, a nuisance, posed a risk,
or removed for emerald ash borer management (EAB).
Quote requests were sent out to five (5) tree planting companies that have done satisfactory
work for the City in the past, planting companies that are currently doing landscaping work for
the construction project or planting companies that have showed interest in working within our
City. One (1) tree planting company provided a quote by the deadline, two other companies
were not interested in quoting the project due to the small quantity of trees included on the list.
The quote submitted by the deadline was from Hoffman & McNamara Nursery and Landscape
for $6,255.00. The project will be funded from the City's budgeted projects tree replacement
fund. Hoffman & McNamara has installed the new plantings (landscape beds, trees and
shrubs) along Oakgreen Ave N and Highway 36 north and south frontage roads. Hoffman &
McNamara Nursery and Landscape has shown a great interest in working in our City;
therefore I'll make the recommendation that they be awarded the project.
TREE CITY U.S.A.
Page 18 of 112
=b
HOFFMAN&McNAMARA
NURSERY and LANDSCAPE
9045180TH STREET EAST,HASTINGS.MN. 55033
PHONE(651)437-9463 FAX(651)437-9050
hoffmanandmcnamma.com
DATE: 07/08/2015
TO: LISA DANIELSON
CITY OF OAK PARK HEIGHTS
RE: SUMMER 2015 TREE PLANTING
I:ROM: MIKE McNAMARA @ HOFFMAN&McNAMARA NURSERY AND LANDSCAPE
FURNISH AND INSTALL THE FOLLOWING ITEMS PER NOTES BELM:
ITEM NO ITEM DESCRIPTION UNIT QTY UNIT PRICE EXTENDED
1 PRAIRIE FIRE CRABAPPLE(1.5-2"CONT) TREE 4 420.0000 $1,680.00
2 PROFUSION CRABAPPLE(1.5-2"CONT)` TREE 2 420.0000 $$40.00
3 SPRING SNOW CRABAPPLE(1.5-2"CONT) TREE 2 470.0000 $940.00
4 SUGAR MAPLE(1.5-2-CONT) TREE 1 470.0000 $470.00
5 CELEBRATION MAPLE(1.5-2"CONT)" TREE 3 470.0000 $1,410.00
6 RED MAPLE(1.5-2"CONTI TREE 1 470.0000 $470.00
7 IVORY SILK JAPANESE TREE LILAC(1.5-2-CONT) TREE 1 445.0000 $445.00
TOTAL BASE BID $6.255.00
*SUB OTHER FLOWERING CRABAPPLE OF SAME CALIPER.POSSIBLY ROYAL RAINDROP CRABAPPLE OR PRAIRIE FIRE CRABAPPLE.
"SUB OTHER FREEMAN]MAPLE OF SAME CALIPER,POSSIBLY AUTUMN BLAZE MAPLE OR SIENNA GLEN MAPLE.
BID INCLUDES TAX.
ADD 1.25%IF BOND REQUIRED.
ADDENDUMS RECEIVED: 0
ANY QUESTIONS PLEASE CALL.THANK YOU FOR THIS OPPORTUNITY TO QUOTE,
MIKE McNAMARA
mike.mcnamara @hoffmanandmcnamara.com BID#5159
Page 19 of 112
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 20 of 112
Oak Park Heights
Request for Council Action
Meeting Date July 28, 2o1S
Agenda Item Title A-1 Excavating, Inc . ist Payment for 2019; Street and Utility
Reconstruction
Agenda Placement Consent
Originating Department/Requestor Finance — BM Caruso Finance Director
Requester's Signature
Action Requested Approve 1st payment request for A-1 Excavating, Inc 2015 Street
Reconstruction Area D
Background/Justification (Please indicate any previous action, financial implications
including budget information and recommendations).
The attached pay request of A-1 Excavating, Inc is $826,396.55 for the period of 5/1/15
through 7/17/15 for the 2015 Street Reconstruction Project-Area D.
The total contract is for $3,333,117.2, net of the change orders.
The payment has been approved by the engineer and administration and reviewed by the
Finance Department. This payment has been reduced by 5% retainage.
The Finance Department recommends approval of this payment upon receipt of the lien
waiver and fully signed documents.
Page 21 of 112
Owner: City of Oak Park Het hls,P.O.Box 2007,Stillwater,MN 55082 Date; July 23,2015
Stantec For Period: 51112015 10 7/1712015 Request No: 1
Contractor: A-I Excovolin .Inc..408 26th Ave.,Bloomer,Wt 54724
CONTRACTOR'S REQUEST FOR PAYMENT
2015 STREET RECONSTRUCTION-AREA D
STANTEC PROJECT NO. 193801994D .
SUMMARY
1 Original Contract Amount $ 3,3885,037.70
2 Change Order-Addition $ 87,507.00
3 Change Order-Deduction $ 139,427.50
4 Revised Contract Amount $ 3,333,117.20
5 Value Completed to Date $ 869,891.10
6 Material on Hand $ 0100
7 Amount Earned $ 869,891.10
8 Less Retainage 5% $ 43,494.56
9 Subtotal $ 826,396.55
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 826.396.55
Recommended for Approval by:
STANTEC
(7/?Q�S)
Approved by Contract Approved by Owner.
Al EXCAV ING, CITY OF OAK PARK HEIGHTS
I Z�S— 0
Specified Contract Completion Date: Date:
1939019940 RE01 Awn
Page 22 of 112
Contract Unit Current Quantity Amount
No. Item Unit Quanflly Price Quantity to Date to Date
BASE BID:PART 1 -STREETS
1 MOBILIZATION LS 1 160200.00 0.5 0.5 $80,100.00
2 TRAFFIC CONTROL LS 1 13000.00 0.5 0.5 $6,500.00
3 TEMPORARY MAIL LS 1 16000.00 0.75 0.75 $12,000.00
4 INLET PROTECTION EA 61 130.00 16 16 $2080.00
5 SILT FENCE,TYPE MACHINE SLICED LF 3400 2.00 1960 1960 $3,920,00
6 RECLAIM BITUMINOUS PAVEMENT SY 0 2.00 $0,00
7 REMOVE SIGN EA 5 100.00 $0.00
8 SALVAGE AND REINSTALL SIGN EA 80 160.00 $0.00
9 REMOVE TREE EA 170 610.00 154 154 $93,940.00
10 REMOVE ROADWAY BARRIERS LS 1 1000.00 $0.00
11 CLEARING AND GRUBBING,INCLUDING LARGE STUMP
REMOVAL LS 1 55000.00 1 1 $55,000.00
12 REMOVE BITUMINOUS PAVEMENT SY 27820 1.60 18000 18000 $28,800.00
13 SAWING BITUMINOUS PAVEMENT-STREET LF 1530 2.00 $0.00
14 REMOVE CONCRETE CURB&GUTTER LF 330 5.00 330 330 $1,650.00
15 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 16460 0.85 $0.00
16 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 12175 0.45 $0.00
17 REMOVE CONCRETE WALK SF 2000 0.80 $0.00
18 REMOVE GRAVEL DRIVEWAY SF 5650 0.20 $0.00
19 COMMON EXCAVATION (Pf CY 11560 11.00 270 270 $2,970.00
20 SUBGRADE EXCAVATION (CV) CY 5789 6.25 0 0 $0.00
21 COMMON EXCAVATION-INFILTRATION FEATURE CY 590 11.00 $0.00
22 AGGREGATE BASE,CLASS 5 TN 4020 10.00 1231.67 1231.67 $12,316.70
23 SELECT GRANULAR BORROW(MODIFIED) TN 6026 9.75 $0.00
24 SELECT GRANULAR BORROW(CV) -INFILTRATION
FEATURE CY 465 12.00 $0.00
25 SELECT GRANULAR BORROW MODIFIED(CV)-
INFILTRATION FEATURE CY 45 22.00 $0.00
26 GEOTEXTILE FABRIC TYPE V SY 12253 2.00 $0.00
27 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER
AGGREGATE AND FILTER FABRIC LF 1560 8.00 $0.00
28 BITUMINOUS MATERIAL FOR TACK COAT GAL 1392 2.10 $0,00
29 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,B) TN 1643 56.00 $0.00
30 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 1873 58.50 $0.00
31 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 423 116.00 $0.00
32 CUSTOM CONCRETE DRIVEWAYS/WALKS-MATCH
EXISTING PATTERN/COLOR SF 2635 T2.10 $0.00
33 6 INCH CONCRETE DRIVEWAY SF 10335 5.80 $0.00
34 B618 CONCRETE CURB AND GUTTER LF 690 13.00 $0.00
35 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 19786 10.60 $0.00
36 CONCRETE WALK SF 2000 4.50 $0.00
37 CONCRETE STEPS SF 270 61.00 $0.00
38 SEEDING,INCLUDING SEED,FERTILIZER,AND WOOD
FIBER BLANKET SY 4210 2.60 $0,00
39 HYDROSEED WITH MULCH SY 34200 1.35 $0.00
40 SODDING,MINERAL TYPE SY 20 35.00 $0.00
41 SELECT TOPSOIL BORROW TN 7570 0.01 $0.00
42 SIGN PANELS SF 30 37.00 $0.00
43 CYLINDER STYLE DELINEATOR(X4-13),6"DIAMETER,
WHITE EA 7 70.00 $0.00
44 STREET NAME BLADE SIGNS EA 5 235.00 $0.00
45 12"SOLID WHITE STOP BAR LF 186 4.00 $0.00
46 WATER FOR DUST CONTROL MG 600 25.00 $0.00
47 STREET SWEEPER(WITH PICKUP BROOM) HR 120 130.00 _ $0.00_
TOTAL BASE BID:PART 1 -STREETS $299,276.70
BASE BID: PART 2-WATERMAIN
48 TEMPORARY WATER SERVICE LS 1 16000.00 0.5 0.5 $B4O00.00
49 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 40 150.00 $0.00
50 REMOVE WATER MAIN PIPE LF 9505 1.00 3866 3866 $3,866.00
51 REMOVE WATER SERVICE LF 3150 1.00 784 784 $784.00
52 REMOVE HYDRANT EA 17 100.00 9 9 $900.00
53 REMOVE VALVE AND BOX EA 26 20.00 8 8 $160.00
54 ROCK EXCAVATION-WEATHERED CY 5700 1.00 $0.00
55 ROCK EXCAVATION-HARD CY 570 30.00 $0.00
56 SAND CUSHION LF 2600 3.00 $0,00
57 IMPROVED PIPE FOUNDATION LF 8974 0.50 $0.00
58 CONNECT TO EXISTING WATER MAIN EA 9 1700.00 5 5 $8,500.00
59 6"DIP WATER MAIN,CLASS 52 LF 8574 68,00 2710 2710 $184,280.00
1839019940 REQl.xWm
Page 23 of 112
i
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
60 W DIP WATER MAIN,CLASS 52 LF 931 74.00 1 156 1156 $85,544.00
61 PIPE BURST 6"PVC,C900 WATER MAIN,INCLUDING
DUAL TRACER WIRE LF 210 105.00 210 210 $22,050.00
62 6"GATE VALVE AND BOX EA 43 1220.00 14 14 $17,080.00
63 8"GATE VALVE AND BOX EA 3 1640.00 3 3 $4,920.00
64 ADJUST VALVE BOX EA 2 75,00 $0,00
65 WATER MAIN OFFSET-6" EA 7 2750.00 $0.00
66 WATER MAIN OFFSET-8" EA 1 3000.00 $0.00
67 HYDRANT EA 17 3800.00 9 9 $34,200.00
68 DUCTILE IRON FITTINGS L8 6210 1.00 1028 1028 $1,028.00
69 INSULATION-4"THICK SF 8000 4.00 $0.00
70 1"CORPORATION STOP EA 105 120.00 28 28 $3,360.00
71 1"CURB STOP AND BOX EA 105 250.00 28 28 $7,000.00
72 1"TYPE"K"COPPER PIPE LF 3150 41.00 784 784 $32,144.00
73 CONNECT TO EXISTING WATER SERVICE EA 106 80.00 27 27 $2,160.00
TOTAL BASE BID:PART 2-WATERMAIN $415,976.00
BASE 811): PART 3-SANITARY SEWER
74 REMOVE SANITARY SEWER CASTING AND RINGS EA 41 100.00 6 6 $600,00
75 REMOVE SANITARY SEWER PIPE LF 230 1.00 $0,00
76 REMOVE SANITARY MANHOLE EA 4 400.00 1 1 $400.00
77 8"PVC SANITARY SEWER PIPE-SDR 26 LF 30 69.00 $0.00
78 10"PVC SANITARY SEWER PIPE-SDR 26 LF 198 70.00 $0.00
79 CONNECT TO EXISTING SANITARY SEWER PIPE EA 5 1300.00 $0,00
80 10"X4'PVC WYE EA 6 190,00 $0,00
81 4"PVC SANITARY SEWER SERVICE PIPE LF 120 49.00 $0.00
82 CONNECT TO EXISTING SEWER SERVICE EA 6 180.00 $0.00
83 IMPROVED PIPE FOUNDATION LF 230 0,50 $0.00
84 4'DIAMETER SANITARY SEWER MH EA 3 2640.00 $0.00
85
4'DIAMETER SANITARY SEWER MH WITH OUTSIDE DROP EA 1 4740.00 $0.00
86 RECONSTRUCT MANHOLE LF 90 160.00 $0.00
87 SANITARY MANHOLE OVERDEPTH LF 10 170.00 $0.00
88 FURNISH&INSTALL NEW SANITARY MH CASTING AND
RINGS EA 34 440.00 $0.00
89 FURNISH&INSTALL NEW WATERTIGHT SANITARY MH
CASTING AND RINGS EA 3 1020,00 $0.00
90 PRECONSTRUCTION SANITARY TELEVISING LF 7856 T.60 $0.00
91 SEWER REHABILITATION WITH CIPP,8" LF 4805 21.50 $0.00
92 SEWER REHABILITATION WITH CIPP,9" LF 445 29.50 $0100
93 SEWER MANHOLE REHABILITATION LF 216 162.00 $0.00
TOTAL BASE BID:PART 3-SANITARY SEWER $1,000.00
BASE BID:PART 4-STORM SEWER
94 REMOVE STORM SEWER CASTING AND RINGS EA 12 100.00 $0.00
95 REMOVE STORM SEWER MANHOLE OR CATCH BASIN EA 3 350.00 $0.00
96 REMOVE STORM SEWER PIPE LF 100 10.00 $0.00
97 12"RCP STORM SEWER,CL 5 LF 260 37.00 $0.00
98 15"RCP STORM SEWER,CL 5 LF 506 38.00 259 259 $9,842.00
99 18"RCP STORM SEWER,CL 5 LF 2170 38,00 $0.00
100 21"RCP STORM SEWER,CL 4 LF 343 44.00 $0.00
101 24"RCP STORM SEWER,CL 4 LF 105 50.00 $0.00
102 4'DIAMETER STORM SEWER MH OR CBMH EA 21 2000.00 2 2 $4,000.00
103 5'DIAMETER STORM SEWER MH OR CBMH EA 5 2600.00 $0.00
104 &DIAMETER STORM SEWER MH OR CBMH EA 3 3400.00 $0,00
105 7'DIAMETER STORM SEWER MH OR CBMH EA 5 4100.00 $0.00
106 7x3 CATCH BASIN EA 11 1500.00 1 1 $1,500,00
107 DRAINAGE SWALE GRADING SY 400 10.00 $0.00
108 FURNISH&INSTALL NEW STORM SEWER CASTING AND
RINGS-CB EA 5 520.00 $0.00
109 FURNISH&INSTALL NEW STORM SEWER CASTING AND
RINGS-MH EA 5 440.00 $0.00
110 CONNECT TO EXISTING STORM SEWER PIPE EA 5 500.00 $0.0o
1 l 1 CONNECT TO EXISTING STORM STRUCTURE EA 2 600.00 1 1 $600.00
112 CONNECT TO STRUCTURE(DRAINTILE) EA 78 70.00 $0.00
TOTAL BASE BID:PART 4-STORM SEWER $15,942.00 1
TOTAL BASE BID:PART 1 -STREETS $299,276.70
TOTAL BASE BID:PART 2-WATERMAIN $415,976.00
19380994p REQ1.wsm
Page 24 of 112
Contract Unit Current Quantity Amount
No, Item Unit Quantity Price Quantity to Date to Date
TOTAL BASE BID:PART 3-SANITARY SEWER $1,000,00
TOTAL BASE BID:PART 4-STORM SEWER $15,942.00
TOTAL BASE BID $732,194.70
ALTERNATE 1 -VALLEY VIEW PARKING LOT
113 MOBILIZATION LS 1 6000.00 0.5 0.5 $3,000.00
114 TRAFFIC CONTROL LS 1 2750.00 0.5 0.5 $1,375.00
115 RECLAIM BITUMINOUS PAVEMENT SY 3950 2.00 3950 3950 $7,900.00
116 SAWING BITUMINOUS PAVEMENT LF 80 3.00 87 87 $261.00
117 COMMON EXCAVATION (P) CY 440 7.00 440 440 $3,080.00
118 BITUMINOUS MATERIAL FOR TACK COAT GAL 180 2.50 $0.00
I T9 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,131 TN 350 58.00 $0.00
120 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 350 65.00 $0.00
121 B618 CONCRETE CURB AND GUTTER LF 1930 14.00 1900 1900 $26,600,00
122 HYDROSEED WITH MULCH SY 780 1.50 $0.00
123 SELECT TOPSOIL BORROW TN 20 16.00 $0.00
TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT $39,216.00
ALTERNATES-OSMAN,64TH,OZARK STREET IMPROVEMENTS
222 MOBILIZATION LS 1 2750.00 0.5 0.5 $1,375.00
223 TRAFFIC CONTROL LS 1 1700.00 0,5 0.5 $850.OD
224 TEMPORARY MAIL LS 1 1000.00 0.75 0.75 $750.00
225 INLET PROTECTION EA 3 130.00 $0.00
226 SILT FENCE,TYPE MACHINE SLICED LF 30 2.00 $0.00
227 REMOVE TREE EA 2 610.00 $0.00
228 REMOVE BITUMINOUS PAVEMENT SY 5440 1.60 1545 1545 $2,472,00
229 SAWING BITUMINOUS PAVEMENT-STREET LF 130 3.00 402 402 $1,206.00
230 REMOVE CONCRETE CURB 8,GUTTER LF 3105 2.30 12 12 $27.60
231 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 3300 1.00 $0.00
232 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 600 1.00 $0.00
233 REMOVE GRAVEL DRIVEWAY SF 300 1.00 $0.00
234 COMMON EXCAVATION(P) CY 2775 11.00 850 850 $9,350.00
235 SUBGRADE EXCAVATION CY 1390 6.25 $0.00
236 AGGREGATE BASE,CLASS 5 TN 930 10,00 429.49 429.49 $4,294.90
237 SELECT GRANULAR BORROW(MODIFIED) TN 1390 9.75 $0.00
238 GEOTEXTILE FABRIC TYPE V SY 1220 2.00 $0.00
239 4'PVC PERFORATED DRAIN TILE,WITH COARSE FILTER
AGGREGATE AND FILTER FABRIC LF 40 12.00 $0,00
240 BITUMINOUS MATERIAL FOR TACK COAT GAL 272 2.25 $0.00
241 TYPE SP 12,5 NON-WEARING COURSE MIXTURE(2,B) TN 516 56.00 $0.00
242 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 516 58.50 $0.00
243 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 70 120.00 $0.00
244 61NCH CONCRETE DRIVEWAY SF 600 7.80 $0.00
245 SURMOUNTABLE CONCRETE CURB AND GLITTER LF 3110 11.20 930 930 $10,416.00
246 HYDROSEED WITH MULCH SY 5180 1.40 $0.00
247 SELECT TOPSOIL BORROW TN 1160 0.01 $0.00
248 12"SOLID WHITE STOP BAR LF 44 8.00 $0.00
249 WATER FOR DUST CONTROL MG 50 40.00 $0.00
250 STREET SWEEPER(WITH PICKUP BROOM) HR 6 130.00 $0.00
251 ADJUST VALVE BOX EA 3 75,00 $0.00
252 CONNECT TO STRUCTURE(DRAINTILE) EA 2 70.00 $0.00
TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS $30,741.50
ALTERNATE 6- PANAMA STORM
253 MOBILIZATION LS 1 1250.00 $0.00
254 TRAFFIC CONTROL LS 1 1600,00 $0.00
255 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER
AGGREGATE AND FILTER FABRIC LF 20 12.00 $0.00
256 15"RCP STORM SEWER,CL 5 LF 300 38,00 $0.00
257 2'x3'CATCH BASIN EA I 1500.00 $0.00
258 CONNECT TO EXISTING STORM STRUCTURE EA 1 1100.00 $0.00
259 CONNECT TO SYR UCTUR E(DRAINTILE) EA 1 70.00 $0.00
TOTAL ALTERNATE 6-PANAMA STORM $0,00
CHANGE ORDER NO.1
1 MOBILIZATION LS 0 2750.00 $0.00
2 TRAFFIC CONTROL LS 0 1700.00 $0.00
3 TEMPORARY MAIL LS 0 1000.00 $0.00
4 INLET PROTECTION EA 0 130.00 $0.00
193WID94D RED 7.xlam
Page 25 of 112
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quanlity to Date to Date
5 SILT FENCE,TYPE MACHINE SLICED LF 0 2.00 $0.00
6 REMOVE TREE EA 2 (610.001 $0.00
7 REMOVE BITUMINOUS PAVEMENT SY 3910 (1.60) $0.00
8 SAWING BITUMINOUS PAVEMENT-STREET LF 270 3.00 $0.00
9 REMOVE CONCRETE CURB 8,GUTTER LF 3105 (2.30) $0.00
10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2550 (1.00) $0.00
11 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 505 (1.00) $0.00
12 REMOVE GRAVEL DRIVEWAY SF 300 (1,00) $0.00
13 COMMON EXCAVATION (P) CY 1650 (11.00) $0.00
14 5UBGRADE EXCAVATION CY 1070 (6.25) $0.00
15 AGGREGATE BASE,CLASS 5 TN 155 (10.00) $0.00
16 SELECT GRANULAR BORROW(MODIFIED) TN 730 (9.75) $0,00
17 GEOTEXTILE FABRIC TYPE V SY 910 (2.001 $0.00
18 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER
AGGREGATE AND FILTER FABRIC LF 40 ( i
19 BITUMINOUS MATERIAL FOR TACK COAT GAL 182 (2.25) $0.00
20 TYPE SP 12.5 NON-WEARING COURSE MIXTURE 12,81 TN 376 (56.00) $0.00
21 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 376 (58.50) $0.00
22 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS 12,B) TN 54 (120.001 $0.00
23 6 INCH CONCRETE DRIVEWAY SF 505 (7.80) $0.00
24 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 2170 (11.20) $0.00
25 HYDROSEED WITH MULCH SY 4110 (1.40) $0.01)
26 SELECT TOPSOIL BORROW TN 950 (0.01) $0.00
27 17'SOLID WHITE STOP BAR LF 29 (8.00) $0.00
28 WATER FOR DUST CONTROL MG 40 (40.00) $0.00
29 STREET SWEEPER(WITH PICKUP BROOM) HR 3 (130.00) $0.00
30 ADJUST VALVE BOX EA 2 (75.00) $0.00
31 CONNECT TO STRUCTURE(DRAINTILE) EA 2 (70.00) $0.00
TOTAL CHANGE ORDER NO. 1 - $0.00
CHANGE ORDER NO.2 -ALTERNATE NO,3
1 MOBILIZATION LS 1 1250.00 1 1 $1,250.00
2 TRAFFIC CONTROL LS 1 1000.00 1 1 $1=.OD
3 INLET PROTECTION EA 2 130.00 $0.00
SILT FENCE,TYPE MACHINE SLICED LF 600 2.00 $0.00
5 SALVAGE AND REINSTALL SIGN EA 4 160.00 $0.00
6 REMOVE BITUMINOUS PAVEMENT SY 1420 2.00 1236 1236 $2,472.00
7 SAWING BITUMINOUS PAVEMENT LF 60 3.00 $0.00
8 AGGREGATE BASE,CLASS 5 TN 240 10.00 208.89 208.89 $2,088.90
9 TEMPORARY WATER SERVICE LS 1 5000.00 1 1 $5,000.00
10 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 2 150.00 $0.00
11 REMOVE WATERMAIN LF 642 1.00 572 572 $572.00
12 REMOVE WATER SERVICE LF 120 T.DO $0.00
13 REMOVE HYDRANT EA 1 100.00 2 2 $200.00
14 REMOVE VALVE AND BOX EA 1 20.00 1 $20.00
15 CONNECT TO EXISTING WATER MAIN EA 3 1700.00 3 3 $5,100.00
16 6"DIP WATER MAIN,CLASS 52 LF 140 49.00 22 22 $1,078.00
17 B"DIP WATER MAIN,CLASS 52 LF 642 55.00 572 572 $31,460.00
18 6"GATE VALVE AND BOX EA 5 1220.00 3 3 $3,660.00
19 8"GATE VALVE AND BOX EA 3 1640.00 2 2 $3,280.00
20 ADJUST VALVE BOX EA 1 75.00 $0.00
21 HYDRANT EA 2 3800.00 2 2 $7,600.00
22 DUCTILE IRON FITTINGS LB 550 9.00 302 302 $2,718.00
23 INSULTATION-4"THICK SF 100 4.00 $O.OD
24 CONNECT TO EXISTING WATER SERVICE EA 3 80.00 3 3 $240.00
TOTAL CHANGE ORDER NO.2-ALTERNATE NO,3 $67,738.90
TOTAL BASE BID: $732,194.70
TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT $39,216.00
TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS $30,741.50
TOTAL ALTERNATE 6-PANAMA STORM $0.00
TOTAL CHANGE ORDER NO. 1 $0,00
TOTAL CHANGE ORDER NO.2-ALTERNATE NO.3 $67,738.90
TOTAL WORK COMPLETED TO DATE $869,891.10
193001994D RE41,x1sm
Page 26 of 112 1
PROJECT PAYMENT STATUS
OWNER CITY OF OAK PARK HEIGHTS
STANTEC PROJECT NO. 193801994D
CONTRACTOR A-1 EXCAVATING, INC.
CHANGE ORDERS
No. Date Descrl tlon Amount
1 4/23/2015 This Change Order provides for adjustments to this ($139,427.50)
project.See Change Order
2 6/4/2015 This Change Order provides for the addition of $87,507.00
Alternate No.3 to project.See Change Order
Total Change Orders 51,920.50
PAYMENT SUMMARY
No_ from To Payment Retains a Completed
05/01/2015 105/15/2015 826,396.55 43,494.56 1 869,891.10
Material on Nand
Total Payment to Date $826,396.55 Original Contract 3,385,037.70
Retains a Pay No. 1 43,494.56 Change Orders 51,920.50
Total Amount Earned $869,891.10 Revised Contract 3,333,117.20
193801994D RFQ1,idsm
Page 27 of 112
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 28 of 112
Oak Park Heights
Request for Council Action
Meeting Date___ July 28'x,2015
Time Required: 1 Minute
Agenda Item Title: 2015-2016 Recycling Ad6enient with Wash' an Caun
Agenda Placement Consent da
Originating Departnient/Req stor ohnso C' dministrator
Requester's Signature
Action Requested A rove 5-2016 Rec clin Agreement with Washington CpMply
Background/Justification(Pl a indicate if any previous action has been taken or if other public
bodies have advised):
The City has received the anticipated 2015/2016 Recycling Grant Agreement from Washington County.The total
funds anticipated to be recieved over the two years is$28,484($14,242 annually)_In return for this allocation,the
City is obligated to:
1. Meet certain public outreach requirements
2. Provide an annual accounting and tabulation of its recycling tonnages.
3. Commit that Solid Waste is delivered to the Ramsey/Washington County Resource Recovery Facility.
There is not a requirement that the City collect the CEC for any particular entity,as that condition is explicitly
exempted in Part 4(f).
Staff would recommend approval of the Agreement.
Page 29 of 112
Department of Public
Washington Health and Environment
County Lowell Johnson
���i��VE� Director
David Brurnmel
UUL r qnq� Deputy Director
July 2, 2015 c rk Heights
.�PU
Jennifer Pinski, Clerk
14168 N Oak Park Blvd
Oak Park Heights, MN 55082
Dear Recycling Contact:
Enclosed is the 2015/2016 Recycling Grant Agreement. Please sign the Agreement and return it to
this office by July 31", 2015 or earlier. If you haven't already done so,please submit:
1. Verification of compliance with the Public Entities Law, stating that all solid waste generated
by city/township government activities (including city/town halls. public works buildings,
parks, etc) is delivered to the Ramsey/Washington County Resource Recovery Facility in
Newport. (Included in grant application materials)
2. A certificate of insurance indicating the city's general liability limits as indicated in Section 4 of
the Agreement. Please be sure to include the certificate with the signed agreement and not have
it sent separately by your insurance carrier.
After the Agreement has been executed by the county, a signed copy and the 2015 recycling grant
amount indicated on your grant application will be mailed to you. The 2016 grant funding
disbursement will occur early next year after your 2016 work plan has been reviewed and finalized.
Please call me at (651) 430-6683 if you have any questions regarding the Agreement.
Sincerely,
Danielle Lesmeister, Sr. Environmental Specialist
Washington County Dept. of Public Health and Environment
14949 62nd St. N. Room 450
Stillwater MN 55082
Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246
www.co.washington.mn.us Page 30 of 112
Equal Employment Opportunity/Affirmative Action
2015-16
GRANT AGREEMENT
FOR
MUNICIPAL RECYCLING GRANT DISTRIBUTION
THIS AGREEMENT made and entered into by and between the County of Washington,
hereinafter referred to as the "County", and the City of Oak Park Heights, 14168 N. Oak Park
Blvd, Oak Park Heights, MN 55082, hereinafter referred to as the "Grantee".
WHEREAS, the County desires to encourage and provide opportunities for residential
recycling to reduce the County's reliance on solid waste disposal facilities, and
WHEREAS, the Washington County Board of Commissioners has budgeted funds to be
used to further develop recycling projects in the County.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term:
The term of the Agreement shall be from the date this Agreement is approved by the
County to December 31, 2016.
2. The County's Obligations:
The County will pay the Grantee an amount of $28,484.00 which is to be used for
recycling program expenses in 2015 and 2016. Payment will be made in two
installments, one in 2015 and one in 2016. The 2015 payment will be made within 60
days of execution of this Agreement and the 2016 payment will be made within 60 days
of the county approving the grantee's 2016 recycling work plan.
3. The Grantee's Obligations:
a. The Grantee agrees to follow their 2015-16 Municipal Recycling Grant Application
and the guidelines therein(Exhibit A).
b. The Grantee will use all recycling grant money received in 2015 and 2016 as a
result of this Agreement, for base funding activities, recycling projects, and public
education related to recycling, as indicated in Exhibit A. If all recycling grant
funds are not used within the grant period, the Grantee must return unexpended
funds to the County unless the County approves utilizing the unspent funds for
recycling projects the following year.
c. The Grantee shall sign and return this Agreement to the County by August 1, 2015.
Failure to do so will result in a reduction or loss of grant funds.
d. The Grantee will prepare and submit annual recycling reports to the County. The
reports shall cover the time period from January 1 to December 31 and shall be
submitted to the County by February 15"' of the year following the reporting
period. The annual reports will be made on a forin provided by the County.
e. Pursuant to Minnesota Statutes Sections 115A.46 and 115A.471, all waste
generated by city/township government activities (including cityltown halls, public
works buildings, parks, and for city/townships that arrange for waste services on
behalf of their residents) shall be delivered to the Ramsey/Washington County
Resource Recovery Facility in Newport for disposal. Failure to comply with this
provision shall constitute a breach of this Grant Agreement.
-1-
Page 31 of 112
f, The parties agree that if the Grantee contracts or otherwise arranges for municipal
solid waste hauling service on behalf of its residents and/or businesses and the
Grantee issues bills for this service, the Grantee shall bill the County
Environmental Charge (CEC) as a separate line item on the solid waste bill and
shall make reasonable effort to collect the CEC. Excon to..this_prnvi sinn is if
the licensed hauler collected the CEC for.. the pmYmus__y—=. All County
Environmental Charges collected shall be remitted to the County according to
section 14.5 of Washington County Ordinance #178 or its replacement, Ordinance
#194, effective July 1St, 2014. failure of the Grantee to comply with this provision
shall constitute a breach of this Grant Agreement and will result in loss of grant
funds.
4. Indemnification
The Contractor/Consultant agrees it will defend, indemnify and hold harmless the
County, its officers and employees against any and all liability, loss, costs, damages, and
expenses which the County, its officers, or employees may hereafter sustain, incur, or be
required to pay arising out of the negligent or willful acts or omissions of the
Contractor/Consultant in the performance of this agreement.
5. Insurance Requirements:
The Contractor agrees that in order to protect itself, as well as the County, under the
indemnity provisions set forth above, it will at all times during the term of this
Agreement, keep in force the following insurance protection in the limits specified:
1. Commercial General Liability/Professional Liability with contractual liability
coverage in the amount of the County's tort liability limits set forth in Minnesota
Statute 466.04 and as amended from time to time.
2. Automobile coverage in the amount of the County's tort liability limits set forth
in Minnesota Statute 466.04 and as amended from time to time.
3. Worker's Compensation in statutory amount. (if applicable)
Prior to the effective date of this Agreement, the Contractor/Vendor/Consultant will
furnish the County with a current and valid proof of insurance certificate indicating
insurance coverage in the amounts required by this agreement. This certificate of
insurance shall be on file with the County throughout the term of the agreement. As a
condition subsequent to this agreement, Contractor/Vendor/Consultant shall insure that
the certificate of insurance provided to the County will at all times be current. The
parties agree that failure by the Contractor/Vendor/Consultant to maintain a current
certificate of insurance with the County shall be a substantial breach of the contract and
payments on the contract shall be withheld by the County until a certificate of insurance
showing current insurance coverage in amounts required by the contract is provided to
the County.
Any policy obtained and maintained under this clause shall provide that it shall not be
cancelled, materially changed, or not renewed without thirty days notice thereof to the
County.
-2-
Page 32 of 112
6. Data Practices:
All data collected, created, received, maintained, or disseminated for any purpose by the
activities of the contractor, because of this agreement shall be governed by the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as
amended and the Rules implementing the Act now in force or as amended. The
contractor is subject to the requirements of the Act and Rules and must comply with
those requirements as if it is a governmental entity. The remedies contained in section
13.08 of the Act shall apply to the contractor.
7. Condition Subsequent
It is understood and agreed that in the event that reimbursement to the County from state
sources is not obtained and continued at a level sufficient to allow the Grant, the
obligations of each party hereunder shall thereupon be reviewed to determine the
necessity of renegotiating all or parts of this Agreement.
S. Records Availability and Retention:
Pursuant to Minnesota Statute Section 16C.05, Subd. 5, the Grantee agrees that the
County, the State Auditor, or any of their duly authorized representatives at any time
during normal business hours and as often as they may reasonably deem necessary, shall
have access to and the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc. which are pertinent to the accounting practices and
procedures of the Grantee and involve transactions relating to this Agreement.
Grantee agrees to maintain these records for a period of six (6) years from the date of
termination of this Agreement.
9. Independent Contractor:
Nothing contained in this Agreement is intended or should be construed as creating the
relationship of co-partners or joint ventures with the County. No tenure or any rights or
benefits, including Worker's Compensation, Unemployment Insurance, medical care,
sick leave, vacation leave, severance pay, PERA, or other benefits available to County
employees, shall accrue to the Grantee or employees of the Grantee performing services
under this Agreement.
10. Nondiscrimination:
During the performance of this Agreement,the Grantee agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, sexual preference or
orientation, disability, marital status, public assistance status, criminal record, creed or
national origin, be excluded from full employment rights in, participation in, be denied
the benefits of, or be otherwise subjected to discrimination under any and all applicable
Federal and State Laws against discrimination.
Page 33 of 112
11. Firearms Prohibited:
Unless specifically required by the terms of this contract, no provider of services
pursuant to this contract, including but not limited to employees, agents or
subcontractors of the Grantee shall carry or possess a firearm on county premises or
while acting on behalf of Washington County pursuant to the terms of this agreement.
Violation of this provision shall be considered a substantial breach of the Agreement;
and, in addition to any other remedy available to the county under law or equity.
Violation of this provision is grounds for immediate suspension or termination of this
contract.
12. Noncompliance by Grantee:
If the County finds that there has been a failure to comply with the provisions of this
Agreement, the County may terminate the Agreement at any time following seven (7)
days written notice to the Grantee and upon failure of the Grantee to cure the default
within the seven day period. The County will require the Grantee to repay the grant
funds in full or in a portion determined by the County. Nothing herein shall be
construed so as to limit the County's legal remedies to recover grant funds.
13. Termination:
This Agreement may be canceled by either party upon thirty (30) days written notice.
Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there
is no Administrator. Notice to Townships shall be mailed to the Township Clerk.
Notice shall be sent to the official business address of the City or Township. Notice to
the County shall be mailed to: Department of Public Health and Environment, 14949
62nd Street N, PO Box 6, Stillwater, MN 55082-0006.
14. Merger and Modification:
a_ It is understood and agreed that the entire Agreement between the parties is
contained here and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items referred
to in this Agreement are incorporated or attached and are deemed to be part of
this Agreement.
b. Any material alterations, variations, modifications, or waivers of provisions of
this Agreement shall be valid only when they have been reduced to writing as an
Amendment and signed by the parties.
IN WITNESS WHEREOF,the parties have executed this Agreement on the dates
-4-
Page 34 of 112
r
indicated below.
GRANTEE WASHINGTON COUNTY
BY BY
Lowell Johnson, Director
TITLE Department of Public Health
and Environment
DATE
DATE
FEDERAL ID #
APPROVE AS TO FORM
BY
Ass't Wa(hingtoA Co. Attorney
DATE-
-5-
Page 35 of 112
2015-2016
WasWngton Municipal Recycling
County Grant Guidelines
Page 36 of 112
Municipalities in Washington County are responsible for establishing and maintaining municipal
recycling programs. The County provides educational, financial and technical assistance to local
governments to aid these programs. The County's municipal recycling grant program assists
municipalities with recycling program expenses.
Grant funding levels are dependent on municipality household counts and recycling program activities.
Municipalities are encouraged to apply for the maximum level of funding (see page 19). Three levels of
grant funding are available:
1. A base amount is provided to cover administrative and basic recycling program expenses and is
dependent on the number of households in a community.
2. A second level, project funding, is targeted to specific grant projects that are related to
achieving recycling goals.
3. A third level, shared resources funding, is targeted to fund collaborations among municipalities;
such as a shared recycling coordinator.
I. Eligibility Requirements
In order to receive funding through the Washington County municipal recycling grant, municipalities
must meet the following eligibility requirements:
a) A municipality's curbside recycling program shall be established by ordinance or a contract with
a recycling contractor and be in operation during 2015-2016.
b) Municipality must support County efforts in obtaining hauler reports by ensuring compliance
through ordinance, contract or license requirements and the ability to exercise punitive actions,
if needed.
c) All multi-unit dwellings (4 or more units) must have recycling service available.
d) At a minimum, the municipality must meet or plan to meet the components under the BASIC
category of the recycling continuum (see page 10).
e) At a minimum, municipal staff must participate in one, in-person meeting with PHE staff to
develop the two year grant project work plan.
f) Verification of Compliance with Minnesota Statute 115.471 and 115A.46 Public Entities Law
(see page 7).
11. Funding Application
Municipalities must complete a funding application by May 1st 2015 to receive grant funding.
Completed applications must be er, n,mn.us . The
following are included in the funding application:
a. 2015/2016 2-year project work plan (see pages 21-22)
Prior to application submittal, municipal staff must develop a 2-year work plan in collaboration
with County staff( Public Health and Environment or PHE) that identifies annual activities (a
maximum or 4 per year) that will be undertaken towards meeting components on the recycling
continuum. Municipalities that receive funding are required to participate in regular recycling
coordinator meetings hosted by PHE and also in individual project work plan meetings with PHE
staff as part of the application process. PHE staff will coordinate the work plan meetings. A
2
Page 37 of 112
minimum of one, in-person meeting to develop the two year work plan is required for grant
funding. Project work plans are due May 1st 2015 with your completed application. The work plan
must include the following for each project:
Description of project
Whether a new activity or enhancing/expanding an existing effort
Which component(s) this project addresses on the Recycling Continuum (see page 10)
Start and completion dates
Identification of staff involved
If and how a consultant may be needed for technical assistance
Action steps expected to be completed for activity
Targeted recyclable materials, if applicable
Identification of measurable outcomes expected to be achieved. Identify a minimum of
3 forms of measurements for each project, such as:
projected tons diverted at an event such as a clean-up day
number of residents impacted or reached
diversion or recycling rate (pilot in 2015, full implement 2016)
change in knowledge or behavior (pilot in 2015, full implement 2016)
- % of new residents reached
b. Itemized budget (see page 18)
An itemized budget for each funding activity must be provided with the application and project
work plan. Any amount not spent in the first calendar year will be carried over to the second
calendar year. Budgets must include the following for each line item for the two-year grant
period:
Total County grant funds being applied for
City/Township funds to be contributed
of County grant being used for particular line item
Total estimated cost
Estimated costs are needed for the following fine items:
Administrative costs including
w Direct salaries
o Direct membership, training, subscriptions
* Consultant services and or temporary help
Promotion
• Design, printing and postage
Advertisements
• Videos
• Promotional items
Special events
• Other (list and describe)
Capital Costs
Collection Costs (County grant cannot be used for recycling/waste collection costs)
Other
4. An estimated percentage of an FTE (full time equivalent) per year is requested
3
Page 38 of 112
III. Graft Funding Allocation
Funding is separated into three (3) categories:
1. Base funding: this is funding for activities that sustain the municipalities existing recycling
program. This includes funding for administration of a recycling ordinance, resident questions,
completing the municipal grant application, work plan and annual report, residential recycling
information and meeting the Basic components of the continuum. The table below shows how
base funding is determined for each community.
#of Households Eligible Amount for
Base Funding
<450 $1,500.00
451-1000 $2,500.00
1001-2000 $5,000.00
2001-5000 $10,000-00
5001-10000 $20,000.00
>10000 $30,000.00
ch:cii Cot.!' 1=,;5t S_4. 7't�)pS).1�:Iii.?:t CS1'r,1i.1::.
Ot St:'
ire t f0t 'g"'..
i'1C';Ji( ;-; T5"'.''?
i_•r�r ."'t;' t 'I.:ESN "i.`` i ` !: � l "(=.. ' .. �, ^}:f.`fi ., 7. :1' 1, LS' C--!!rw2F i,i y)Irv?
st'ota !f -c 472.L-e.
2. Project funding:this is funding to develop and implement new or expanded recycling
projects that encourage movement along the recycling continuum. A municipality is eligible to
receive $0.50/household per project. A municipality may qualify for up to four projects per
year. The table on page 19 shows maximum funding eligibility for each municipality.
3. Shared Resources funding:this is additional funding beyond base and project funding to be
used to fund collaborations between communities, such as a shared recycling coordinator. PHE
staff will help to facilitate these opportunities.
Contact Danielle.E_estneister @co.washington.mn.us directly for more information on how to
apply for shared resources funding. This opportunity will require a separate detailed proposal
including:
Timeline
Work plan
Budget
IV. Eligible Expenses
Grant funds may be used for the following recycling related expenses:
a. Administrative
Salary and legal costs of personnel only while directly working on, part time or full time,
on the planning, implementation and promotion of eligible activities.
4
Page 39 of 112
Salaries, benefits and mileage for consultant services or temporary help with prior
written approval from PHE and must be related to eligible activities.
b. Public Education and Promotion
Design, production, and distribution of flyers, brochures, newsletter articles, posters,
advertisements, videos, billboards, audio (radio, video,television, theater), electronic
(website and a-news) and other promotional items necessary to advance eligible
activities
Development of promotional materials for a community event such as a clean-up day or
road clean up event
The percentage of cost for a municipality's newsletter devoted to recycling
• Environmental commissions and related expenses directly related to recycling and
waste education (maximum of 25% of County grant funds)
c. Capital expenses
Event recycling containers (ie Clear Stream recycling)
Public space recycling containers (ie parks, trails, athletic facilities)
Recycling containers for municipally owned/operated buildings and internal spaces
d. Internal recycling
Internal municipal recycling education and related needs (i.e. labels) or special events
e. Other
Waste reduction projects (ie backyard composting promotion activities)
Other expenses with prior written approval from the PHE
V. Ineligible Expenses
a. Permanent, year-round recycling drop-off locations
b. Staff and disposal expenses related to community clean up events or road clean- up activities
such as wages to workers and hauling/disposal expense for trash or material collected and used
as a fuel such as tires and used oil
c. Projects specific only to energy or ground water
d. Ongoing recycling or garbage service fees (collection, processing, transportation)
e. Costs for office equipment
f. Street sweeping expenses
g. Beautification projects or rain gardens
h. Lobbying
i. Funding currently budgeted or being provided by applicant
V1. List of Standard Recyclable Materials to Be Collected Curbside for Single Sort Collection
PHE created the list of standard recyclable materials to be collected curbside after researching current
materials collected curbside by haulers as well as the availability of viable end markets for those
materials. This list covers only the minimum materials recommended for residential curbside
collection. A municipality may require the collection of additional recyclable materials. A municipality
may choose how to enforce such as through ordinance or hauler licensing. At a minimum, the following
materials must be included in the municipality's curbside program:
Paper
Boxboard including corrugated cardboard (OCC)
Envelopes-window and metal clasps acceptable
Magazines and catalogs
5
Page 40 of 112
Mail, office and school paper
Newspaper and inserts
Phone books
Shredded paper in closed paper bag
Cartons
Milk and broth cartons
Juice boxes
Metal
Food and beverage aluminum/tin/bimetal cans
Glass
Food and beverage bottles and jars
Plastics
s PET (#1)
water, soda and juice bottles
ketchup and salad dressing bottles
HDPE (#2)
Milk and juice jugs
Dish soap bottles and detergent jugs
Shampoo, soap and lotion bottles
PP (#5)
Yogurt, pudding and fruit cups
Margarine, cottage cheese and other tubs
This standard list of recyclables for single sort recycling collection will be periodically reviewed and
updated by PHE as additional materials and end markets become available. PHE may add materials to
this list and require municipalities to begin collection of the new materials within one year of receiving
notification from the PHE.
VII. Verification of Compliance with Minnesota Statute 115.471 and 115A.46 Public Entities Law
As a condition of eligibility for the Washington County Municipal Recycling Grant funds, pursuant to
Minnesota Statutes 115A.46, subd. 5 and 115A.471, all waste generated by municipal government
activities, including, but not limited to city/town halls, public works buildings, parks, etc., and waste
arranged or waste contract for on behalf of its residents (such as organized garbage collection), must
be managed in accordance with the County's Solid Waste Management Plan and delivered to the
Ramsey/Washington County Resource Recovery Facility in Newport for disposal. Failure to comply
with this provision shall constitute a breach of the Municipal Recycling Grant Agreement.
VIII. Reporting
1. NEW: Hauler Reporting
Beginning in 2015, PHE will collect tonnage reports directly from haulers on behalf of
municipalities. Reports will be collected on a quarterly basis and will have tonnage amounts for
MSW/garbage, recycling and source separated organics listed for each municipality. To ensure
data is-provided to PHE quarterly, municipalities are expected to continue their role in
enforcing hauler compliance through existing ordinances, contracts or licenses with haulers.
Municipalities are expected to exercise punitive actions, if needed. The final, compiled hauler
6
Page 41 of 112
reports will be available on the Residential Waste Data Hauler Form webpage on the County's
website for municipality's to view after the reporting period has closed. Beginning in 2016,
annual municipality tonnage reports will be finalized and accessible on the County's data
management system by January 31 of each year.
2. Annual Report
Municipalities receiving funding through the Washington County municipal recycling grant
program must complete an annual report. The annual report is a measure of a municipality's
progress towards meeting components on the recycling continuum and on program
expenditures. Annual reports must be completed by the municipality receivingthe grant by
mid-February of each year. Changes in any funding amounts submitted in the original funding
application must be highlighted in the annual report. The annual report will include the
following:
a. Work plan project status report:
project completion (yes/no)
performance measurements (minimum of 3 forms of measurement, as identified
in work plan, should be reported)
description of information helpful to other municipalities desiring to replicate
projects
b. Program expenditures: Total program expenditures must equal total program revenue.
• Administrative costs including
— Direct salaries
Direct membership, training, subscriptions
Consultant services and or temporary help
Promotion
Design, printing and postage
Advertisements
Videos
Promotional items
Special events
Other (list and describe)
Capital Costs
Collection Costs (recycling grant funds cannot be used for collection costs)
Other
For each line item on the report's expenditures sheet, indicate:
Total County grant funds used
City/Township funds contributed
of County grant used for particular line item
Total expenditures
Completed reports must be emailed to Danielle.besmeister @co.washington.mn.us.
IX. Recycling Performance
A municipality's performance will be evaluated based on information from the annual report, from
hauler reports submitted directly to PHE detailing community tonnages, and reasonable effort towards
7
Page 42 of 112
'reaching outcomes from work plan activities implemented. PHE reserves the right to request
documentation for information submitted.
Failure by a municipality to demonstrate measureable progress towards one or more of the work plan
goals will result in a Recycling Improvement Plan be submitted 90 days of being notified by PHE. The
Plan must be negotiated with PHE and specify the efforts that will be undertaken by the municipality to
improve its recycling program to achieve the identified goal in the work plan by implement strategies
agreed upon by municipal staff and PHE. The plan should focus on components of the recycling
continuum. Funding may be withheld until the municipality's Plan is completed and approved by PHE.
X. County Responsibilities
a. Grant documents
PHE will provide the grant application and work plan by March Vt for each municipality to use
to request grant funding and to develop 2-year project work plans. PHE will also provide the
annual report for municipalities to report on their recycling program. Annual reports will be
made available by December 31St of each year.
b. Meetings
PHE staff will continue to host quarterly recycling coordinator meetings and will make meeting
materials available on the City Recycling Resources webpage on the County's website. PHE staff
will also continue to coordinate individual work plan meetings with each municipality to
identify grant projects.
c. Technical assistance
PHE staff will help identify if and how additional technical assistance is needed.
d. Payments
Grant payments will be made in two installments, one in 2015 and one in 2016, which is to be
used for recycling program expenses in 2015 and 2016. The 2015 payment will be made within
60 days of execution of the Recycling Grant Agreement and the 2016 payment will be made
within 60 days of the county approving the 2016 work plan.
e. Shared resources funding
PHE will help facilitate opportunities for municipalities to utilize this funding by partnering to
share resources such as a shared recycling coordinator.
f. Recycling tonnages
New: Recycling tonnages for each municipality will be collected by PHE from the community's
recycling hauler(s) on a quarterly basis. Reports will be published on the County's Recycling,
Waste Data Hauler Farm webpage.
g. Residential recycling survey
If requested, PHE will assist in the development of a survey on residents' recycling knowledge
and behavior for municipalities to promote and distribute regularly.
h. Online recycling information and best practices
PHE will maintain the City Recycling Resources webpage on the County's website for use by
municipal staff to obtain information on recycling best practices, learn about other grantee
projects, track recycling coordinator meetings, and access templates and other educational
information designed specifically for use by municipalities.
g. Commercial Recycling
PHE has a separate funding mechanism to promote and support recycling in the commercial
sector. This program is called BizRecycling and more information can be found at
www1essTrash.corr,,
Page 43 of 112
h.-Recycling in multi-unit dwelling (4+ units)
A separate funding program may be developed for multi-unit dwelling recycling.
Supplemental documents required upon application submittal:
❑ Waste and recycling ordinance(s) (if applicable)
❑ Waste and recycling contract(s) (if applicable)
❑ City/Township council meeting minutes (if applicable)
❑ Verification of public entities law (Minnesota Statute 115.471 and 115A.45)
❑ A certificate of insurance indicating the municipalities' general liability limits as indicated in
Section 4 of the Agreement. Please be sure to include the certificate with the application and
not have it sent separately by our insurance carrier.
9
Page 44 of 112
Washington County Municipal Recycling Performance Continuum W&A-ington
Residential Recycling = c�t '
BASIC IMPROVED � � VANC.I
sa c�xrus BAnC+ Pk
F r Submit grarrt materials lay due •Provide new resident education a Rp,ciutre week?y myeli ceilettor+
date a Includes requir4ments in haulal a'"frorn hottm
•Attend recycling coot dlnator license i e +pprictirii tf s
meetings •Pi ovitde recydir►g in mi inicipai Psn boars traA rates
•f articipate it shared resource ownedlt�perared Public spaces � +fro nt�r �tlir�+r cera�,a�as
opportunities (for large communities1l p►ts rsit l
•Ret wire single sort collection r lC +frWde goo -stated orgamts
•Provide r,-,cydlrg cost to residents Mult#Family Housing ti fib ;eal a tlor #ri.. ti et?r aist,�
once/year •Ensure adequate WH recycling 0 Tft-ycdit*comntv�s3tf j
#Require standard recytla6lea d ':r�frastructure to place .f#rkp ernent d6wrwasto divess(par
collected s Tatget education to MFH .a-tr#tegpw
•Provide effective resident hacdr:!ard�•rr
education
•Participate ire county-snide kh ifa+nfiy ff" (MFHJ
prP1E't:C+#iOns
•rcnduct W"Wraste sort
ab P-"vide online recycling
information
14
Page 45 of 112
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Page 46 of 112
Oak Park Heights
Request for Council Action
Meeting Date Jul 28'h 2015
Time Required: 1 Minute
Agenda Item Title: Settlement Agrem"t— orthland Securities
Agenda Placement Consent en
Originating Department/R stor ohnso - Administrator
Requester's Signature �V J� Jj
Action Requested A roe 84ment Agreement---Northland Securities
Background/Justification(P a indicate if any previous action has been taken or if other public
bodies have advised):
Attached is the negotiated Settlement Agreement relating to the bonding calculation discrepancy between the City
and Northland securities from the 2014 Street Reconstruction Bond Issuance.Staff would recommend approval of
this Agreement.
Page 47 of 112
SETTLEMMAGRKkMLNT
This Settlement Agreement("Settlement Agreement") is entered into and effective on the
day of July, 2015, by and between the following parties: the City of Oak Park Heights, a
Minnesota municipal corporation ("City"), and Northland Securities, Inc. ( Northland"); the
foregoing parties collectively referred to as the"Parties."
WFIEREAS the City engaged various consultants in the preparation of its 2014/2015 Street
improvement Project("Project');arid
WHEREAS, the City intended to issue municipal bonds, specifically $3,775,000 General
Obligation Bonds Series 2014A,to finance a portion of the Project(the"Bonds");and
WHEREAS,the City retained Northland as an underwriter for the Bonds;and
WHEREAS, Northland provided various financial calculations, projections and data to the
City in preparation for the issuance of the Bonds;and
WHEREAS, the City asserts the data provided by Northland regarding the proposed
manner of repayment for the Bonds from special assessments contained miscalculations which will
lead to a shortage in the funding necessary to pay the Bonds;and
WHEREAS, the City demanded payment from Northland to cover the City's calculated
shortage,and Northland denied it is responsible for such liability;and
WHEREAS, Northland denies the City's assertions and claims and denies any liability to
the City;and
WHEREAS,the Parties have amicably agreed to globally resolve the City's claims against
Northland regarding the Bonds and the Project and enter into the mutual releases set forth herein.
NOW THEREFORE, in consideration of the recitals set forth above, which are
incorporated herein by reference,and the mutual promises herein,the Parties agree as follows:
1. Payment to City: Northland agrees to pay to the City the total sum. of One Hundred
Eighty Thousand Dollars ($1$0,000.00) ("Payment") payable within 30 days of the
effective date of this Agreement written above.
2. Costs,Disbursements,& Attorneys' Fees: Each party shall be responsible to pay their
own costs,disbursements,and attorneys'fees incurred in this matter.
3. Release of the City by Northland. For good and valuable consideration, and upon the
City's receipt of the Payment, Northland, on behalf of itself and its employees, agents,
and representatives, releases and forever discharges the City, including all of its elected
officials, employees. insurers, agents, and representatives, from all claims, damages,
actions,causes of action,obligations,defenses,affirmative defenses,liabilities,expenses,
costs, attorneys' fees,proceedings, lawsuits,arbitrations, administrative actions,whether
Page t of 3
Page 48 of 112
known or unknown, whether past or present, whether fixed, contingent, liquidated, or
unliquidated,whc*cr direct or derivative and of whatever kind, nature, and description,
that are related in any way to claims, assertions, and causes of action relating to the
Project or the Bonds.
4. Release of Northland by the City. For good and valuable consideration, and upon the
City's receipt of the Payment, the City, on behalf of itself and its elected officials,
employees,insurers,agents,and representatives,release and forever discharge Northland,
including all of its parent and subsidiary entities, shareholders, officers, employees,
agents, insurers, representatives„ and subcontractors from all claims, damages, actions,
causes of action, counterclaims, defenses, affirmative defenses, obligations, liabilities,
expenses, costs, attorneys' fees, proceedings, lawsuits, arbitrations, administrative
actions, whether known or unknown, whether past or present, whether fixed, contingent,
liquidated,or unliquidated,whether direct or derivative and of whatever kind,nature,and
description,that are related in any way to claims,assertions,and causes of action relating
to the Project or the Bonds.
5. No admbsion of liability. This Agreement is a compromise of disputed claims and entry
into this Agreement,the teens of this Agreement,the documents executed and delivered
incident to this Agreement, and any actions taken in furtherance of this Agreement shall
not constitute or be deemed or construed as an admission of liability or wrongdoing by
any of the Parties or of merit to any Party's position.
b. Covenant not to Sae. Based upon the terms of this Settlement Agreement, upon the
mutual releases of the Parties, and upon receipt of the Payment by the City, the Parties
covenant and agree not to initiate any legal proceeding against the other relating to any
matter released herein,except to enforce the provisions of this Agreement.
7. Voluntary Execution. The undersigned, by execution hereof, state that this Settlement
Agreement has been read by them and that the undersigned completely understand and
fully agree on behalf of themselves, and all successors, assigns, predecessors, owners,
officers, directors, principals, employees,agents,representatives, insurers and subrogees,
to each,all and every provision hereof,and hereby acknowledge receiving a copy hereof.
S. Enforcement. In the event any party is required to commence legal action to enforce the
terms of this Agreement, the prevailing party in such a legal action shall be entitled to
recover all their costs,including attorneys'fees,incurred in the legal action.
9. Entire Agreement. This Settlement Agreement constitutes the entire agreement between
the Parties relating to the Project and the Bonds,and supersedes all prior oral and written
agreements,communication, or understanding between them. No purported modification
or waiver of any provision of this Settlement Agreement shall be binding unless in
writing and signed by all Parties. Any waiver shall be limited to the circumstances or
events specifically referenced in the writing and shall not be deemed a waiver of any
other provision(s)hereof
Psge 2 a 3
Page 49 of 112
10.Authority,Execution and Counterpart. The parties to this Settlement Agreement have
the power and authority to enter into and perform this Settlement Agreement and to effect
the release of claims as required by this Settlement Agreement. This Settlement
Agreement may be executed in any number of multiple originals,each of which shall be
deemed an original for all purposes and may be executed in simultaneous counterparts or
by facsimile,each of which shall be considered an original for all purposes.
IN WITNESS WHEREOF, the Parties have caused this Settlement Agreement to be executed
in its name and on its behalf,effective on or as of the date first above written.
City of Oak Park Heights
By:
Mary McComber,Mayor
Dated:
Approved as to form:
By:
Eric Johnson,City Administrator By:
Mark J.dierling,Esq.,City Attorney
Dated:
Northland Securities,Inc. Approved as to form:
WINTHROP& WEINST ,P.A.
E)y;
Randy rtxche,Chie ecutive Officer
By:
Dated: _ z�Zv-/ Philip T.Colton,Esq.
Attorney for Northland Securities
1ns"siwa
PW 3 of 3
Page 50 of 112
Oak Park Heights
Request for Council Action
Meeting Date July 2-e.2015
Time Required: 1 Minute
Agenda Item Title: Wellhead Protection Grant Project
Agenda.Placement Consent
Originating Department/R /rc Ci Administrator
Requester's Signature
Action Requested A ve A Bement with Stantec—Wellhead Protection Grant Project
Background/Justificati (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City has received a$9,311.30 Wellhead Protection Implementation Grant from the MN Depaatment of Health.
The purpose of the grant is to aid in completing the requirements of the City's Wellhead Protection Plan—
specifically:
Task 1— Spill Response Plan
Task 2- Perform Well location Surveys.
Current City Staff do not have the internal expertise or capacity to compete these requirements and staff seeks
permission to enter into the attached agreement with Stantec to perform these elements and in an amount not to
exceed$7,930.00.Approximately$1,380 will be available for direct City staff or future intern costs related to the
above work.(All work must be completed by 2015).
Page 51 of 112
Sta ntec
July 14,2015
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights,MN 55082-2007
Dear Mr.Johnson,
Reference: Proposed Work Scope for Wellhead Protection Implementation Grant Project
At your request,we have put together the following work scope and estimate of hours and costs
to assist the City with the MDH (Minnesota Department of Health) implementation grant you
received for the City's Wellhead Protection Plan.This work scope assumes that the time you had
initially budgeted for an intem will now be undertaken by Stantec staff. If Oak Park Heights
decides to later add an intem to assist with the project, hours and costs will need to be readjusted
to reflect those changes.
Task 1:Spill ResRonse Plan
The spill response plan will provide a tool for Oak Park Heights to respond to a spill event that
occurs within the highly vulnerable portion of the wellhead protection area. The spill response plan
is focused towards ensuring that spill response takes source water protection into consideration,
while outlining follow-up efforts to monitor for water quality. (Note:The plan does not direct local
emergency management teams on how to clean up a spill or protect public safety.) This task
includes both the creation of the spill response plan and time to coordinate the effort with local
emergency teams (fire, police,etc.)
The spill response plan is broken into two sub-tasks:
Draft Spill Response Plan 25 Hours $3,500.00
Coordinate Plan With Local Entities 12 Hours $1,680.00
Expenses (printing,mileage) $300.00
Task Total $5,480.00
The MDH has allocated a budget of$6,407.50 for this task.The remaining$927.50 is assumed to be
for Oak Park Heights staff time and associates expenses (printing, postage, mileage).
Task 2: wen Survey
The well survey will aid in identifying and locating wells that were not previously captured as part
of the original inventory effort and/or will assist in updating the records on wells that were
previously identified.This effort will consist of the following sub-tasks:
Compile Inventory of Properties 12 Hours $1,68000
Compile Survey Results 5.5 Hours $770.00
Task Total $2,460.00
Page 52 of 112
July 14,2015
Eric Johnson
Page 2 of 2
Reference: Proposed Work Scope for Wellhead Protection Implementation Grant Project
For this task,the MDH has allocated$2,904.00. As part of this effort,Stantec will create an inventory
of the wells to be surveyed and will prepare the survey forms,an educational fact sheet on well
maintenance,and a cover letter explaining the purpose of the well survey. It is assumed that Oak
Park Heights staff will undertake the actual mailing of the well surveys,since the response rate
tends to be higher when the surveys come directly from the City.The remaining$904.00 of the
budget is for City staff time and expenses to mail the surveys. At the end of the survey,Stantec will
obtain the returned survey forms and will compile the results on the City's behalf.
Stantec's costs for this effort are proposed to be billed hourly,not to exceed$7,930.00.The MDH
grant has been established to reimburse up to$9,311.50 of the project total, of which the
remaining$1,381.50 is for City staff time and related expenses.
Schedule
The due date for completing the above tasks has been outlined by the MDH as April 30,2016. In
order to meet this schedule,Stantec proposes the following time line to undertake the tasks.
Task Proposed
Completion
Well Survey Invento September 2015
Mail Well Surveys �. .. October 2015
Coml2ile Results of Surveys November 2015
Complete Draft S ill Response Plan October 2015
Bring Draft Plan to focal Emer enc 'teams November 2015
Finalize Draft Plan Janua 2016
Submit Grant Materials to MDH for Reimbursement Februa 2016
We hope this work scope will meet your expectations.With your approval,we are ready to begin
work on this project.Please call me at (651) 604-4831 if you have any questions.
Regards,
STANTEC CONSULTING SERVICES INC. ACCEPTED BY: City of Oak Park Heights
Mark Janovec,PG Eric Johnson, City Administrator
Senior Scientist
Dat
Page 53 of 112
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Page 54 of 112
Oak Park Heights
Request for Council Action
Meeting Date July 28".2015
Time Required: 5 Minutes
Agenda Item Title: Jos h Kohler ffo /Site Plan and Desigg Guidelines Review
Agenda Placement New Businesvx�///
Originating DepartmentRequ r ri Johnson, City Administrator
Requester's Signature
Action Requested a see ow.
Background/Justification(Ple indicate if any previous action has been taken or if other public
bodies have advised):
Please see the attached from Scott Richards:
1. Planners Report Dated July 1$t,2015
2. Planning Commission Recommendation—Unsigned.
3. Proposed City Council Resolution.
Page 55 of 112
' 3601 Thurston Avenue N. Suite 100 ENCLOSURE �
Anoka. MN 56303
Phone:763.231.6840
Facsimile: 783.427.0520
TPCTPC@P1ann1ngCo.oom
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: July 1, 2015
RE: Oak Park Heights — Joseph's Restaurant — Design Guidelines and
Site Plan Review— 14608 600' Street North
TPC FILE: 236-02- 15.03
BACKGROUND
Joseph Kohler has made application for Design Guidelines/Site Plan Review for the
Joseph's Restaurant at 14608 60th Street North. The application consists of requests
for Design Standards and site plan review for a remodel to the building as well as
parking lot and landscape improvements. The interior and exterior of the building will be
remodeled. The site layout will not change.
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Applicant's Narrative, June 10, 2015
Exhibit 2: Title Sheet(T1)
Exhibit 3: Certificate of Survey
Exhibit 4: Proposed Site Plan (AS.1)
Exhibit 5: Proposed Landscape Island (AS.2)
Exhibit 6: South Elevation (A3.0)
Exhibit 7: East Elevation (A3.1)
Exhibit 8: North Elevation (A3.2)
Exhibit 9: Trash Enclosure (A3.3)
Exhibit 10: South Elevation - Color(A3.0)
Exhibit 11: East Elevation - Color(A3.1)
Exhibit 12: North Elevation Color(A3.2)
Exhibit 13: Lighting Specifications (1)
Exhibit 14: Lighting Specifications (2)
Exhibit 15: Roof Screen Specifications
Exhibit 16: Pylon Sign
Page 56 of 112
Exhibit 17: Report of the City Arborist, June 25, 2015
PROJECT DESCRIPTION
The applicarrt's narrative for the project is found as Exhibit 1.
Our proposal for Joseph's Restaurant is one the focuses on the updating the exterior to
represent the new restaurant concept that is currently under construction.
The new architecture will eliminate the dated mansard roof(to be removed) along with
the elimination of the "clock towed'—Big Ben Identifier.
Our proposal reflects a combination of brick and wood panels, along with new goose
neck light fixtures. This new exterior concept will enhance the current building
architecture as well as improve the neighborhood.
Our proposal also includes a new landscape island entrance along the south fagade as
well as improved handicap accessibility.
ISSUES ANALYSIS
Comprehensive Plan. The property is designated as Commercial on the Proposed
Land Use Map. The continued use of the site as a restaurant is consistent with the
Comprehensive Plan.
Zoning. The property is zoned B-2 General Business District. Restaurants are a
permitted use in the B-2 Limited Business District. Changes to the exterior of the
building and the site changes require Design Guidelines and Site Plan review.
Subdivision. There are no changes requested related to the lot or easements.
Setbacks. The building setbacks are not changing with remodel. No changes are
proposed in the parking lot other than the landscape island at the entrance to the
building.
Traffic Circulation/Curb Cuts. The site will continue to be accessed by 60'h Street
North at the south end of the property. There are no changes to site access.
Parking. The site plan indicates that there are 56 parking stalls currently on site. With
the changes to the front entrance, it appears that there will be 54 spaces after the
improvements are completed. The site also has a cross access and parking easement
with the property directly to the east.
The Zoning Ordinance requires the following parking requirement for restaurants:
2
Page 57 of 112
"At least one space for each 40 square feet of gross dining area and bar area and one
space for each 80 square feet of kitchen area."
The parking calculation for the building would be:
Dining:
1,712 square feet/40 = 43 required parking stalls
Kitchen:
704 square feet 180 9 required parking stalls
Total = 52 required parking stalls
There is adequate parking onsite with the revised seating plan for the restaurant.
Landscaping. The only change to the landscaping for the site is a revised front
entrance with plantings. The submitted landscape plan is subject to City Arborist
review and approval. City Arborist comments are found as Exhibit 17 to this report.
Lighting. The elevation plans indicate the installation of angled shade sconces on the
building facade. The shades will be required to completely cover the light source in
accordance with the Ordinance. There are additional freestanding lights on or attached
to the building. These will be removed as part of the remodel. A freestanding light
fixture at the south side of the property will need to be brought into conformance with
the lighting standards. The Applicant shall provide plans related to that fixture and shall
provide a photometric plan with the new fixture installation.
Trash Storage. The plans show the location and design of the trash enclosure. The
sides of the enclosure shall be wood and painted to match the building. The doors will
be constructed of metal.
Mechanical Screening. The plans indicate that the location and the type of screening
for the mechanical equipment. It will be a louvered aluminum screen painted to match
the building.
Grading, Drainage, Erosion Control and Utilities. No changes are proposed to the
parking lot or site that would require review and approval.
Signage.
Freestanding Sign. The applicant has proposed reusing the existing pylon sign
structure but will replace the faces to include the new logo for Joseph's. The sign
structure is grandfathered. The Applicant has indicated that the tower feature on the
sign shall be removed.
3
Page 58 of 112
Wall Si ng age. The elevation plans indicate one wall sign that would be 38 square feet.
The sign is well within the allowances for a wall sign.
Sion Illumination. The signs will be required to comply with the Zoning Ordinance
lighting requirements. Staff will approve the lighting specifications for the signs at the
time of permitting.
Design Guidelines
Sustainable Guidelines The Applicant will need to discuss the methods in building
construction and site design with the Planning Commission of how sustainability has
been addressed.
Architectural Guidelines
Facade Treatments
The building will have a definite base, middle and top. The facades feature
differences in materials, horizontal and vertical lines, and a varied roof line to
provide architectural interest.
Ground Level Ex ression
This is a one story building with excellent visibility to Highway 36. The entrances
to the building will be clearly visible.
Transaarencv
The building uses glass on the three facades visible from the rights of way. The
Design Guidelines requires at least a 20 percent transparency on ground floor,
street facing facades. The existing windows will remain and the transparency will
not change.
Entries
The building features a prominent entry.
Roof Design
The roofline is broken into three segments with the raised parapet at the front
entry. The rooftop mechanical equipment will be completely screened by the front
parapet of the building and screening materials will be used on the other
elevations.
Buildina Materials and Colors
The applicant has provided color elevations for review. The primary building
materials of brick, wood panels and glass are featured on the three visible
facades of the building. None of the prohibited building materials will be used.
Building material samples will be available at the Planning Commission meeting.
4
Page 59 of 112
Franchise Architecture
The building is not a franchise design.
Site Design Guidelines
Building Placement
The proposed building is well placed on the site and is a prominent feature along
the Highway 36 corridor.
Parkin Areas
The parking area will not be changed.
Storm water
There is no impact to storm water with this plan.
Pedestrian and Common Space
There currently is no sidewalk or trail in front of this site.
Landscaain
Building entrance plantings are required. The main entry includes a planting
area.
Trees/Shrubs
The trees and shrubs used in the landscape plan shall be subject to the review
and approval of the City Arbodst. The Arbodst has indicated that the plan is
adequate for the site and the plant materials are appropriate.
Utilites/Service/Loadin/Drive-Throuch/Storace Area
The site plan is not changing that would impact these items.
Lighting
Addressed elsewhere in the planning report.
Si_gnage
Addressed elsewhere in the planning report.
Pedestrian/Bicycle Routes
A bike rack will be required. The applicant should identify a location.
CONCLUSION I RECOMMENDATION
Subject to the preceding review, City staff recommends approval of the Design
Guidelines/Site Plan Review requests subject to the conditions that follow:
5
Page 60 of 112
1. The Applicant shall provide plans for updating the freestanding parking lot light
fixture to comply with lighting requirements and provide a photometric plan.
2. All light fixtures shall be full cut off, and be consistent with Section 401.15.13.7
of the Zoning Ordinance as it relates to lighting requirements.
3. The Planning Commission shall comment on the building design and building
materials. The applicant shall provide building material samples for Planning
Commission review.
4. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
5. Outdoor lighting for the parking areas shall be turned off one hour after closing,
except for approved security lighting.
5. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
7. The landscape plan shall be subject to the review and approval of the City
Arborist.
8. A bike rack should be identified on the site plan and placed on site.
pc: Julie Hultman
6
Page 61 of 112
EIFiIBIT
Our proposal for Joseph's Restaurant is one that focuses on the updating the exterior to represent the
new restaurant concept that is currently under construction.
This new architecture will eliminate the dated mansard roof(to be removed)along with the elimination
of the"clock tower"—Big Ben identifier.
Our proposal reflects a combination of brick and wood panels,along with new goose neck light fixtures.
This new exterior concept will enhance the current building architecture as well as improving the
neighborhoods asters.
Our proposal also includes a new landscape Island entrance along the south facade as well as improved
handicap accessibility.
Page 62 of 112
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Vintage French Farmhouse Sconce Page 1 of i
EXHIBIT 13
VINTAGF,FRENCH FARMHOUSE
SCONCE
$229.4389
The graceful yet hardworldng design of an antique
French farmhouse fixture is echoed in this sconce.
A bell-shaped metal shade focuses the light it
casts,and weathered-metal fittings capture the
patina of the original,
{fie Ri3d uO d1 tack
Made of steel and aluminum
Matte black grey enamel,and warm white
shades have white interiors
Weathered zinc and weathered rust shade
have matching interiors
Matte black,grey enamel and warm white
shades have distressed aluminum caps
1 O"sconce uses one 60 fnax.bulb(sold
separately)
14"sconce uses o:1e 75W max,bulb;sold
separately)
18"sconce uses one 10DW max.bulb(sold
separately)
Wet U!listed:suitable fnr use indoors or
outdoors,inciudi,Igareas that receive dirtct
contact wrth rNi;I,snow or excessive_moisture
Hardwire
Dimmer switch compatible
DIMENSIONS
10"Sconce:10"W x 14]4"D x 1214"H
14"Sconce:14"W x 21 WD x 173g"1f
18"Sconce:18"W x 25"D x 22"H
Shown in weathered zinc.
Warm
Wh:e .W�
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Page 75 of 112
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RXIMBiT 16
PRODUCT ' ` f MRoofScreen
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Ph sical Characterlitic*_
Louvers:6063-T6 extruded aluminum.100"thick.
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., Vertical Tree:6063•T6 extruded aluminum 3"x 3"x.1g8" JlI
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VisionGuard'Slatted Louvers are mounted to vertical supports referred to as trees.Trees are aluminum angles,
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Page 76 of 112
EXHIBIT
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Page 77 of 112
Julie Hultman EXHIBIT 17
From: K.D.Widin <kdwidin @comcast.net>
Sent: Thursday,June 25,2015 1132 AM
To: Eric Johnson;Mark Vierling(E-mail);Andrew Kegley; Betty Caruso;Julie Hultman;Scott
Richards;Chris Long;Jennifer Pinski; Lisa Danielson
Subject: Joseph's Restaurant — Landscape Plan
OPH Staff-
I have reviewed the landscape plan for the project at Joseph's Restaurant,plans dated 7/9/15('t),Site Review Mtg.with developer
6/24/15. The landscaping for the entrance island is minimal but complements the design,site and function for landscape plants in
that area. The plants chosen have proven to do well in similar landscape areas in this climate and they are attractive,have few
insect and disease problems,and are relatively maintenance-free.I have discussed this review with Lisa Danielson,who will be
taking over the Arborist position the middle of August,and she agrees with the review. Please contact me if you have any questions
regarding this review. Please forward my comments to the developer.
Kathy Widin
Forestry Consultant/Arborist
City of Oak Park Heights
i
Page 78 of 112
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY JOSEPH KOHLER FOR
DESIGN GUIDELINES/SITE PLAN REVIEW TO MAKE EXTERIOR
BUILDING AND SITE IMPROVEMENTS AT THE JOSEPH'S
RESTAURANT LOCATED AT 14608 60TH STREET NORTH
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Joseph
Kohler for Design Guideline/Site Plan review to make exterior building and site improvements at
the Joseph's Restaurant located atl4608 6& Street North, and after having conducted a public
hearing relative thereto, the Planning Commission of Oak Park Heights makes the following
findings of fact:
1. The real property affected by said application is legally described as follows,to
wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation to the
Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The Applicant proposes to remodel the interior and exterior of the building and
make minor changes to the parking lot and landscaping to the Joseph's Restaurant; and
4. The property is zoned B-2 General Business District in which restaurants are a
permitted use; and
5. Design Guideline/Site Plan approval is required for exterior building and site
improvements; and
6. City staff prepared a planning report dated July 1, 2015 reviewing the request; and
7. Said report recommended approval of the Design Guideline/Site Plan review
subject to the fulfillment of conditions; and
Page 79 of 112
8. The Planning Commission held a public hearing at their July 9, 2015 meeting,
took comments from the applicants and public, closed the public hearing, and made the
following recommendation:
NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING
COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted from Joseph Kohler for Design Guideline/Site Plan review to
make exterior building and site improvements at the Joseph's Restaurant located at14608 60th
Street North and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for
approval with the following conditions:
1. The Applicant shall provide plans for updating the freestanding parking lot light fixture
to comply with lighting requirements and provide a photometric plan.
2. All light fixtures shall be full cut off, and be consistent with Section 401.15.B.7 of the
Zoning Ordinance as it relates to lighting requirements.
3. The Planning Commission was favorable to the building design and building
materials.
4. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
5. Outdoor lighting for the parking areas shall be turned off one hour after closing, except
for approved security lighting.
6. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
7. The landscape plan shall be subject to the review and approval of the City Arborist.
8. A bike rack should be identified on the site plan and placed on site.
Recommended by the Planning Commission of the City of Oak Park Heights this 9`h day
of July, 2015.
Jim Kremer, Chair
2
Page 80 of 112
ATTEST:
Eric A. Johnson, City Administrator
3
Page 81 of 112
ATTACHMENT A
fvz k��
Site Plan &Design Guidelines Review
To Make Exterior Building& Site Improvements
At
Joseph's Restaurant— 14608 60'h St.N.
Washington County GEO Code: 33-030-20-43-0045
Legal Description: Summit Park,Block 6, Subdivision Cd61245
Physical Address: 14608 60`'St. N.
Page 82 of 112
ATTACHMENT B
Site Plan& Design Guidelines Review
To Make Exterior Building& Site Improvements
At
Joseph's Restaurant— 14608 60a'St.N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
Conference With City Staff Upon Application Submittal: June 24, 2015
Planning Commission Review& Recommendation: July 9, 2015
Page 83 of 112
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY JOSEPH KOHLER FOR
DESIGN GUIDELINES/SITE PLAN REVIEW TO MAKE EXTERIOR
BUILDING AND SITE IMPROVEMENTS AT THE JOSEPH'S
RESTAURANT LOCATED AT 14608 60TH STREET NORTH
BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Joseph
Kohler for Design Guideline/Site Plan review to make exterior building and site improvements at
the Joseph's Restaurant located at 14608 60'b Street North, and after having conducted a public
hearing relative thereto, the Planning Commission of Oak Park Heights recommended the
request with conditions. The City Council of the City of Oak Park Heights makes the following
findings of fact and resolution:
1. The real property affected by said application is legally described as follows, to
wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation to the
Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The Applicant proposes to remodel the interior and exterior of the building and
make minor changes to the parking lot and landscaping to the Joseph's Restaurant; and
4. The property is zoned B-2 General Business District in which restaurants are a
permitted use; and
5. Design Guideline/Site Plan approval is required for exterior building and site
improvements; and
6. City staff prepared a planning report dated July 1, 2015 reviewing the request; and
7. Said report recommended approval of the Design Guideline/Site Plan review
subject to the fulfillment of conditions; and
Page 84 of 112
8. The Planning Commission held a public hearing at their July 9, 2015 meeting,
took comments from the applicants and public, closed the public hearing, and recommended the
application with conditions.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE
FOLLOWING:
A. The application submitted from Joseph Kohler for Design Guideline/Site Plan review to
make exterior building and site improvements at the Joseph's Restaurant located at14608 6e
Street North and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights with
the following conditions:
1. The Applicant shall provide plans for updating the freestanding parking lot light fixture
to comply with lighting requirements and provide a photometric plan.
2. All light fixtures shall be full cut off, and be consistent with Section 401.15.B.7 of the
Zoning Ordinance as it relates to lighting requirements.
3. The Planning Commission and City Council were favorable to the building design and
building materials.
4. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
5. Outdoor lighting for the parking areas shall be turned off one hour after closing, except
for approved security lighting.
6. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
7. The landscape plan shall be subject to the review and approval of the City Arborist.
8. A bike rack should be identified on the site plan and placed on site.
Approved by the City Council of the City of Oak Park Heights this 28th day of July,
2015.
Mary McComber,Mayor
2
Page 85 of 112
ATTEST:
Eric A. Johnson, City Administrator
3
Page 86 of 112
ATTACHMENT A
f i-
i'�Ot I
Site Plan& Design Guidelines Review
To Make Exterior Building& Site Improvements
At
Joseph's Restaurant— 14608 600i St.N.
Washington County GEO Code: 33-030-20-43-0045
Legal Description: Summit Park, Block 6, Subdivision Cd61245
Physical Address: 14608 60`h St.N.
Page 87 of 112
ATTACHMENT B
Site Plan &Design Guidelines Review
To Make Exterior Building& Site Improvements
At
Joseph's Restaurant—14608 60" St.N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
Conference With City Staff Upon Application Submittal: June 24, 2015
Planning Commission Review& Recommendation: July 9, 2015
Page 88 of 112
r
Oak Park Heights
Request for Council Action
Meeting Date July 28'', 2015 _
Time Required: 10 Minutes
Agenda Item Title: Street reconstruction Area —Rain Gardens
Agenda Placement New Business ZZ/
Originating Department/Requestor nc ity_Administrator
Requester's Signature
Action Requested See below
Background/Justification(Please 'ff if any previous action has been taken or if other public
bodies have advised):
Please see the attached Memo and related documents
Page 89 of 112
IF t
m
City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
7123115 --
MEMO
M., Mayor and City Coun m rs
FROM: Eric Johnson,City m' I
RE: 2015 Street Reco ction— D—Rain 'rdens.
As part of the 2015 Street Reconstru n—Are Proj a City is required to meet certain MSCWMO storm
water Permit requirements for runoff an .To meet these requirements include meeting the following
parameter of Treatment of 9,788+!-cubic t of drainage volume from the projects drainage area.In order to
meet these required parameters,the City has planned to install two raingardens:
• City Rain Garden#1 —located at the east end of 620d Street North
• City Rain Garden #2—located at the south boulevard of Upper 61s'Street North just west of Peabody
Avenue
The cost of Garden#1  is$13,128 and is partially already included in the City's approved contract with Al
Excavating and will be installed per the City-A1 contract. In total, Gardens#1  will treat approximately 3,500
cubic feet of drainage volume.MSCWMO will be paying$3,850 of these costs.
These two City installations however roust be supplemented with some additional water capture features(rain
gardens or swales)to account for the total remaining 5,688+1--cubic feet.These will be installed throughout the
project and will be voluntarily maintained by the seven properties owners that directly abut the City right of way:
• City Rain Garden#3—located at 15051 R Straat N
• City Rain Garden #4—located at 15092 64th Street N
• City Rain Garden#5—located at 15100 Upper 631d Street N
• City Rain Garden #6—located at 15194 631d Street N
• City Rain Garden#7—located at 15239 63rd Street N
• City Rain Garden #8—located at 15048 62nd Street N
• City Rain Garden#9—located at 15112 62st Street N
These seven smaller features will have a TOTAL COST of approximately$46,170 with the MSCWMO paying
$21,440 of these costs.The City is primarily responsible for the site contouring, poly liner,4°PVC drain tile and some
sodding and the MSCWMO providing funds for the mulch and plantings,and other needed apparatus such as a gate
valve and Pretreatment box including installation. IN addition the abutting property owner will be responsible for the
routine maintenance of this feature and is voluntarily accepting this role for a period of up to 10 years.
Page 90 of 112
For all elements the City estimated cost is estimated at$34,008 however a portion of the City's total figures for
Gardens 1-9 will would be offset as the City is require to restore the area to a different standard,so this figure may
come down slightly.
ALTERNATIVES:
The City is obligated to ensure it meets the requirements of the MSCWMO permit which is accomplished by the
installation of these additional gardens#3-9. The alternative the City has without these smaller gardens it to build a
much larger garden on other lands,which might require a land acquisition or other unknown impact.So it would
appear that given the community involvement to maintain these facilities(3-9)that there is not a decisively better nor
less expensive alternative in terms of installation or maintenance costs.
Recommendation:
To accomplish this outcome,the City will first need to enter into a COST SHARE AGREEMENT with MSCWMO for
the cast sharing capacities to be reimburse by the MSCWMO for their elements and then;the City must enter into a
STORMWATER FACILITIES OWNERSHIP AND MAINTENANCE AGREEMEMT with the property owner so as to
ensure routine maintenance is performed.Both of those agreements are enclosed here in draft form. Lastly the City
must execute a CHANGE ORDER#3 with A-1 Excavating that provides for the required installations.
Additional City funding of the$34,008 would be derived from the City's Storm Water Fund which maintains a balance
of over$142,000.
Accordingly Staff does recommend the approval of the following:
1. Authorize the execution of a final agreement between the City and the MSCWMO,subject to any final
minor revision the City Staff may deem necessary to accomplish the above. (SEE ENCLOSED)
2. Authorize the execution of the final agreement(s)between the City and various property owners that
would facilitate the final installation of the smaller rain gardens,subject to any final minor revision
the City Staff may deem necessary to accomplish the above.(SEE ENCLOSED)
3. Authorize the execution of a Change Order#3 between the City and the A-1 Excavating,subject to
any final minor revision the City Staff may deem necessary to accomplish the above.(SEE
ENCLOSED)
Page 91 of 112
Middle St. Croix Watershed Management Organization
Cost Share Agreement
THIS AGREEMENT, by and between the Middle St. Croix Watershed Management
Organization, a political subdivision of the State of Minnesota, herein after referred to as
the "MSCWMO", and the City of Oak Park Heights, herein after referred to as the
"Applicant".
COST-SHARE ASSISTANCE AGREEMENT, dated August I r, 2015, between Middle
St. Croix Watershed Management Organization, 455 Hayward Avenue, Oakdale, MN
55128 and the City of Oak Park Heights, 14168 Oak Park Blvd. N., Oak Park Heights,
MN 55082
RECITALS
A. Applicant will construct (number) bioretention basins in the Area D Street
Improvements project.
B. MSCWMO will provide cost share funds in the approximate amount of$25,286.00 to
help cover the cost of implementing bioretention basins and coordinate the purchase
and installation of basin plantings that will reduce both stormwater volume and
phosphorus entering storm sewers and the St. Croix River.
C. The rain gardens will be installed at the following locations (See Exhibit A):
a. 15048 62"d Street North
b. 15112 62nd Street North
c. 15194 63`d Street North
d. 15239 631d Street North
e. 15100 Unr 63`d Street North
f. 1605164 Street North
g. 15092 60 Street North
h. City ROW immediately east of 62"d Street North
i. City ROW on the south side of 61 at Street North and west of Peabody
Avenue
THEREFORE, in consideration of the mutual promises set forth herein and other
good and valuable considerations, the MSCWMO and Applicant agree as follows:
I. Applicant RESPONSIBILITIES:
A. Best Management Practices. Applicant will construct its Project in accordance
with good engineering practices and generally accepted guidelines for Best
Management Practices. Acceptable guidelines include MSCWMO standards
and MPCA guidelines identified in the "Minnesota Stonmvater Manual".
C:1 Usersl eajohnsonlAppData lLocaliMicrosof\Windows\Temporary Internet
Fi1es\Content.Out1ook\P3WSD8191MSCWMO-Oak Park Heights Area D Cost Share
Agreementc20150724.doc
Page 1 of 3
Page 92 of 112
B. Monitoring. Applicant will provide access for the MSCWMO to monitor the Project
during project construction and after completion of the project. The purpose of the
monitoring after construction is to determine the effectiveness of the Project in
improving water quality. The monitoring program will be annual and may continue
until enough data are collected to determine the Projects effectiveness.
C. Bids and Permits. The Applicant will be responsible at its sole cost and expense to
bid, construct and maintain the Project through the conclusion of the useful life of the
project but which shall not exceed 10 years. The Applicant will obtain at its expense
all required permits to complete the Project. The Applicant may require the abutting
property owner (through a mutual agreement) to maintain the localized Project item
without the approval of the MSCMWO.
D. Schedule. Applicant will complete the Project within 1 year from the effective date of
this agreement. Applicant will submit to the MSCWMO proof of all Project
expenditures including engineering and project coordination.
II. Middle St. Croix Watershed Management Organization RESPONSIBILITIES:
A. Cost-Share Funds. To help defray Applicant cost of incorporating and implementing
native vegetation in constructing the Project following best management practices,
the MSCWMO will pay the Applicant as cost-share assistance an amount of
$25,286.00
i. Oak Park Heights Cost Estimate Here: $34,008.
B. Payment Schedule_ Upon the MSCWMO acceptance of the Project's final
completion, planned for no later than 911512016, the MSCWMO will release to the
Applicant 100 per cent of its cost-shared amount described above in paragraph II
(A). Final inspection will include verification of specified plant materials, soil mixture
and drainage connections.
C. Contingencies_ As a condition subsequent to MSCWMO's obligations herein,
Applicant has to ensure basins are maintained for a period of 10 years after
installation, and MSCWMO acceptance upon final project inspection. Applicant will
return to the MSCWMO any cost-share funds it already received under paragraph
(B) above, in the event this condition is not satisfied.
D. Monitoring. The MSCWMO will annually evaluate the performance of the BMPs and
transmit the results to the Applicant. Data collected as a result of this monitoring
effort will be made available to the Applicant.
III. MISCELLANEOUS:
A. Relationship of Parties. Nothing contained in this agreement is intended or shall be
construed in any manner as creating or establishing a partnership, joint venture, or
agency relationship between the parties.
C:\Users\eajohnson\AppData\Local\Microsoft\Windows\Temporary Internet
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Page 93 of 112
B. Employees. The Applicant represents that it has, or will secure at its own expense,
all personnel and/or contractors required for the performance of this agreement. Any
and all personnel, contractors of the Applicant shall not have any contractual
relationship with the MSCWMO and shall not be considered employees of the
MSCWMO.
C. Liability. Except if arising from or out of MSCWMO's fault or negligence, Applicant,
subject to the limitations contained in Minn. Stat. 466.04, agrees to indemnify and
defend the MSCWMO, its successors, and assigns against and will hold harmless
the MSCWMO, its successors and assigns from any claims, expenses or damages,
including attomeys'fees, arising from the Applicant performance of this agreement.
D. Assignment, Modification and Cancellation. This agreement shall be binding upon
and inure to the benefit of the Applicant and the MSCWMO, and their respective
successors and assigns; provided, however, that neither party may assign this
agreement without the prior written consent of the other, which consent shall not be
unreasonably withheld. Any modification, alteration, amendments, deletions, or
waivers of the provisions of this agreement will be valid only when mutually agreed
upon in writing by both parties. The Applicant must notify the MSCWMO of the
cancellation of the agreement in writing. MSCWMO will acknowledge the notice with
a written confirmation back to the Applicant. Cancellation notices must be received
by the MSCWMO prior to any cost share funds distributed to the Applicant.
E. This agreement will be effective as of the date all of the signatures required below
have been provided. The date of the last required signature will be the date of this
agreement and will be inserted in the first paragraph on page 1. This agreement shall
terminate after the expiration of the 10 year period referenced in paragraph II C.
above.
F. 1099-Miscellanous Tax Form. Applicants may want to consult a tax advisor about
any tax implications regarding grant acceptance.
City of Oak Park Heights Middle St Croix Watershed
Management Organization
Mary McComber, Mayor Date Brian Zeller, Chair Date
Middle St. Croix Watershed
Management Organization Board of
Managers
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Page 94 of 112
STORM WATER FACILITIES OWNERSHIP
AND MAINTENANCE AGREEMENT
THIS STORM WATER FACILITIES OWNERSHIP AND MAINTENANCE
AGREEMENT is made, entered into and effective this day of
2415,by and between the City of Oak Park Heights, a Minnesota municipal corporation
("City")and— a Minnesota Chereinafter the "responsible
Owner,).
Subject to the terms and conditions hereafter stated and based on the representations, warranties,
covenants, agreements and recitals of the parties herein contained, the parties do hereby agree as
follows:
ARTICLE 1
DEFINITIONS
1.1 Terms. The following terms, unless elsewhere specifically defined herein, shall
have the following meanings as set forth below.
1.2 fjhL. City means the City of Oak Park Heights, a Minnesota municipal
corporation.
1.3 The Property. The Property means the ROW on which the Storm Water
Facilities will be constructed and for which the Responsible Owner will be
assuming maintenance responsibility for and that the Responsible Owner's
property is the adjacent parcel,legally described as follows:
[insert legal description]
1.4 Storm Water Facilities or Facilities. Storm Water Facilities or Facilities means
each and all of the following, individually and collectively: storm water retention,
detention, and water quality treatment devices including, but not limited to: rain
gardens, infiltration basins,ponds, outlet control features, structural systems, land
use,and grades on the property that influence the performance of the Facilities,
1.5 Resagnsible Owner4 Responsiblc Owner means, jointly and severally, the fee
owners of the abutting parcel as shown on Exhibit A., person executing this
agreement a
1.6 City Engineer. City Engineer means the Oak Park Heights City Engineer.
Page 95 of 112
1.7 MSCWMO. MSCWMO means the Middle St Croix Watershed Management
Organization.
1.8 Agreement. Agreement means this Storm Water Facilities Ownership and
Maintenance Agreement.
ARTICLE 2
RECITALS
Recital No. 1. Responsible Owner desires to have constructed Storm Water Facilities
within the Right-Of-Way of their parcel.
Recital No.2. The City will provide for the construction of the Facilities if the
Responsible Owner agrees with the requirements contained in this Agreement if the Responsible
Owner executes this Agreement.
Recital No.3. By this Agreement the parties seek to:
A. Impose upon the Responsible Owner the responsibility of maintaining the
Storm Water Facilities; and
B. Provide a mechanism whereby the City may inspect and charge-back to the
Responsible Owner for any maintenance work that the City performs with
respect to the Storm Water Facilities in the event the Responsible Owner fails
to perform its obligations to maintain the Storm Water Facilities.
Recital No. 4. Responsible Owner currently owns the parcel and is the only
Responsible Owner,having marketable title thereto.
ARTICLE 3
RESPONSIBILITY FOR MAINTENANCE
3.1 Construction of Storm Water Facilities. The City agrees that the Storm Water
Facilities shall be constructed and installed at its expense as described in
Appendix B, pursuant to the plans and specifications displayed on Exhibit B a
copy of which is annexed hereto and incorporated herein by reference.
3.2 ]Inspection of Storm Water Facilities. Regular inspection of Storm Water
Facilities is the responsibility of the Responsible Owner. Additionally, the Storm
Water Facilities may be inspected once every 12 months by City to determine if
the Facilities are working properly. An inspection report may be completed by
the City as a part of the inspection and shall include, at a minimum: date of
inspection,depth of sediment accumulated in Facilities, condition of Storm Waxer
Facilities' slopes, ditches leading to and away from the Facilities, and Facilities'
outlets.
-2-
Page 96 of 112
3.3 Maintenance.
A. The Responsible Owner is obligated at its sole expense to perpetually
maintain the Storm Water Facilities installed within the ROW to ensure that
the system is capable of providing storm water treatment as designed. All
entities that fall within the definition of Responsible Owner have the joint and
several obligations of the defined Responsible Owner. At a minimum,
sediment and debris in the system shall be removed once the presence of such
materials hinder the performance of the Facilities. The Facilities's
performance will be considered hindered if an inspection report indicates that
the depth of sediment and miscellaneous debris within the Facilities prohibits
the inflow of drainage. The Facilities will also be considered hindered if
materials are present that alter the hydraulics of the Facilities' outlets. Should
a City inspection find maintenance is needed, removal of the sediment and
miscellaneous debris shall be completed by the Responsible Owner within one
month of the inspection date, and materials removed shall be disposed in
accordance to federal, state, and local laws. These materials may not be
discharged into the City's sewer systems,or surface waters.
B. The Storm Water Facilities' physical components may also be repaired and/or
replaced as needed to ensure that the Facilities operate as designed and
permitted. Repair/replacement of components specifically listed on Exhibit C
will be the responsibility of the party responsible for its installation as stated
in such Exhibit and subject to the final approval of the City.
C. The rain garden shall be maintained by the Responsible Owner in accordance
with Exhibit D and City Ordinance 1109 to avoid obstructions to the
ordinary use of streets, alleys, sidewalk or public grounds except under such
conditions as are provided by ordinance. All noxious weeks, tali grasses and
other rank growth is declared to be a public nuisance affecting health, safety,
comfort or repose.
D. When maintenance on the system occurs, a maintenance report outlining the
date and activities performed may be completed by the City.
E. No modifications to the system's size, outlet, or location shall be made
without obtaining written approval from the City.
3.4 Notice of Non-Comliancei.Cure Period. If the City determines that the
Responsible Owner has not complied with this Agreement, the City Engineer
shall provide written notice to the Responsible Owner of such failure to comply.
This notice shall specify that the Responsible Owner will have 30 days to comply
with the notice, unless 30 days is not practicable for the Responsible Owner to
cure the default, in which case the Responsible Owner shall be given an alternate
reasonable time, as determined by the City to care the default, provided that the
Responsible Owner has commenced a suitable cure within the initial 30 days. If
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the Responsible Owner fails to cure the default within the time stated in the
notice, the City may perform the work and charge its costs back to the
Responsible Owner or the Property pursuant to Sections 3.7 and 3.8.
3.5 EmeMency Service Work. Notwithstanding the requirement contained in
Section 3.4 relating to written notice and opportunity of the Responsible Owner to
comply with the maintenance provisions, in the event of an emergency as
determined by the City Engineer,the City may perform the work without notice to
the Responsible Owner and without giving the Responsible Owner 30 days to
comply with the maintenance provisions. if the City performs emergency service
work, the Responsible Owner shall be obligated to repay the City the costs
incurred to perform the emergency service work, and the City shall follow those
procedures set forth in Sections 3.7 and 3.8 with respect to the billing, collection
and/or tax certification or assessment of such costs.
3.6 Right of Entry. As the Facilities will be located within the Right-Of-Way, a
Right of Entry will not be required for the City or the City's representative to
access the Storm Water Facilities and adjacent areas on the parcel to conduct the
following activities:
A. To verify that the Facilities are being operated as designed and permitted;
B. To verify that the Facilities are being inspected and maintained as outlined in
this Agreement;
C. To conduct inspections; and/or
D. To perform maintenance work if the Responsible Owner is non-Compliant
and fails to cure within the time frame provided by the City's notice or when
an emergency situation exists.
3.7 Pa went of Costs Incurred by City. if the City performs the maintenance work
necessary for compliance pursuant to Section 3.4 and 3.5,the City shall charge all
costs incurred by the City to the Responsible Owner. The amount of costs
charged by the City to the Responsible Owner shall be the usual and customary
amounts charged by the City given the task, work, or improvement performed by
the City to ensure compliance with the maintenance provisions. The Responsible
Owner shall make payment directly to the City within 20 days after the City sends
an invoice. Bills not paid shall incur the standard penalty and interest established
by the City for utility billings within the City.
3.8 Certification of Costs Pa able With Taxes; Special Assessments.
A. CertificatioL If payment is not made by the Responsible Owner, then the
City may certify to Washington County the amounts due as payable with the
real estate taxes for the parcel in the next calendar year. Such certifications
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may be made under Minnesota Statutes, Chapter 444 in a manner similar to
certifications for unpaid utility bills. The Responsible Owner waives any and
all procedural and substantive objections to the imposition of such usual and
customary charges on the parcel.
B. Special Assessment. As an alternate means of collection, if the written billing
is not paid by the Responsible Owner, the City, without notice and without
hearing,may specially assess the parcel for the costs and expenses incurred by
the City, regardless of benefit. The Responsible Owner hereby waives any
and all procedural and substantive objections to special assessments for the
maintenance costs including, but not limited to, notice and hearing
requirements and any claims that the charges or special assessments exceed
the benefit to the parcel. The Responsible Owner waives any rights to notice
and appeal rights otherwise available pursuant to Minnesota Statutes §
429.061 and 429.081. The Responsible Owner acknowledges that the benefit
from the performance of maintenance tasks by the City to ensure compliance
with the maintenance provisions equals or exceeds the amount of the charges
and assessments for the maintenance costs that are being imposed hereunder
upon the parcel.
3.9 Mutual Indemnification.
A. Except for any willful misrepresentation or any willful or wanton misconduct
or any negligent act or omission of the Indemnified Parties, Responsible
Owner agrees to protect, indemnify and defend the Indemnified Parties and
further agrees to hold the Indemnified Parties harmless from and against, any
loss, damage, cost(including reasonable attorneys' fees), claim, demand, suit,
action or other proceeding whatsoever initiated by any person or entity
whatsoever other than the City or a person or entity claiming by, through or
on behalf of the City, and arising or purportedly arising out of any of the
following:
1. A violation by Responsible Owner of any agreement or condition of this
Agreement; or
2. The acquisition, maintenance and operation by Responsible Owner of the
Storm Water Facilities.
B. The Indemnified Parties shall not be liable for any damage or injury to the
persons or property of Responsible Owner or their officers, agents, servants or
employees or any other person who may be about the Storm Water Facilities
to the extent such damage or injury is due to any act of negligence of any
person, other than any act of negligence on the part of any such Indemnified
Party or its officers, agents, servants or employees.
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C. The City shall perform fully all of its obligations hereunder, provided that no
governing body member, officer, agent, servant or employee of the City shall
be liable in his or her individual capacity for the performance of any of the
obligations of the City under this Agreement, and Responsible Owner shall
not obtain or seek to obtain satisfaction of payment or otherwise enforce such
obligations from any such governing body's member, officers', agents',
servants' or employees' assets.
ARTICLE 4
MISCELLANEOUS
41 Binding Agreement. The parties mutually recognize and agree that all terms and
conditions of this recordable Agreement shall run with the parcel for a period of 10
years after installation, and shall be binding upon the parties and the successors and
assigns of the parties.
4.2 Records. Responsible Owner shall keep all inspection and maintenance records
for five years. Records may be requested by the City and shall be provided within
one month of the request, or the Responsible Owner will be in violation of this
Agreement.
4.3 Amendment and Waiver. The parties hereto may by mutual written agreement
amend this Agreement in any respect. Any party hereto may extend the time for the
performance of any of the obligations of another, waive any inaccuracies in
representations by another contained in this Agreement or in any document
delivered pursuant hereto which inaccuracies would otherwise constitute a breach of
this Agreement, waive compliance by another with any of the covenants contained
in this Agreement, waive perfommce of any obligations by the other or waive the
fulfillment of any condition that is precedent to the performance by the party so
waiving of any of its obligations under this Agreement. Any agreement on the part
of any party for any such amendment, extension or waiver must be in writing. No
waiver of any of the provisions of this Agreement shall be deemed, or shall
constitute, a waiver of any other provisions, whether or not similar, nor shall any
waiver constitute a continuing waiver.
4.4 Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota.
4.5 Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original but all of which shall constitute one and
the same instrument.
4.6 Removal. Notwithstanding any other provision in this Agreement, the City may
additionally remove the Facilities after 10 years at its sole expense if the facility is
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deemed by the City that such facility is no longer necessary for watershed and/or
water quality goals or other public purpose(s).
4.7
Notices. All notices shall be deemed complete if sent by certified mail to the
following:
If to City: City of Oak Park Heights
Attn: City Engineer
14168 Oak Park Boulevard
Oak Park Heights,MN 55082
If to Responsible Owner:
Notwithstanding any of the foregoing, unless in cases of emergency the City shall provide
the Owner with written Notice of any requests or notices to enter the premises by certified mail to
the address listed above. The City shall not enter the owners premises,except in case of emergency,
until 30 days shall have elapsed from any such Notice sent and/or Owner shall have refused entry
for the purposes of this agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and
year first stated above.
CITY OF OAK PARK HEIGHTS RESPONSIBLE OWNER
By: By:
Mary McComber,Mayor Its:
By:
Eric Johnson,City Administrator OR
Responsible Owner
Responsible Owner
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Page 102 of 112
STATE OF MINNESOTA )
ss.
COUNTY OF WASHINGTON )
On this day of , 2015, before me a Notary Public within and for
said County,personally appeared and , to me
personally known, who being each by me duly sworn, each did say that Icy are respectively the
Mayor and City Administrator of the City of Oak Park Heights, the municipality named in the
foregoing instrument, and that the seal affixed to said instrument was signed and sealed in behalf
of said municipality by authority of its City Council and said Mayor and City Administrator
acknowledged said instrument to be the free act and deed of said municipality.
Notary Public
11f Responsible owner is a corporation}
STATE OF MINNESOTA )
} ss.
COUNTY OF WASHINGTON }
On this day of. , 2015, before me a Notary Public within and for
said County,personally appeared to me personally known, who being by me
duly sworn,did say that he is the of a
Minnesota corporation, the corporation named in the foregoing instrument, and that said
instrument was signed on behalf of said corporation said acknowledged said
instrument to be the free act and deed of the corporation and did
further state and acknowledge that the foregoing instrument was signed on behalf of the
corporation.
Notary Public
VIf Responsible owner is a married couple)
STATE OF )
ss.
COUNTY OF )
On this day of_ ,2013,before me,a notary public within and for
said County and State,personally appeased and
persons married to each other,to me personally known and named in the foregoing instrument,
who executed and acknowledged said instrument as their free act and deed.
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Notary Public
This Instrument Was Drafted By: Instrument To:
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Exhibit A
Map of Abutting Property and Map of Approximate Impacted Area
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Exhibit B
Exhibit B
Plans and specification for Installation at the Property
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Exhibit C
Construction of Rain Garden Facilities: Responsible Parties
The City of Oak Park Heights is responsible for the following work with regards to
the Rain Garden installations per its 2015 Street Reconstruction contract with A-1
Excavating, Inc.:
1) Common Excavation — Infiltration Feature
z) 4" PVC Drain Tile
3) Select Granular Borrow Modified Infiltration Feature
4) Sodding, Mineral Type
THE CITY HAS AN ADDITIONAL BUT SEPARATE AGREEMENT THAT THE
FOLLOWING ELEMENTS WILL BE THE RESPOSIBILITY OF MSCWMO:
The MSCWMO (Middle St. Croix Watershed Management Organization) is
responsible for the following work with regards to the Rain Garden installations
per the agreement between the City and the MSCWMO and Change Order 3
which is between the City and A-1 Excavating, Inc.:
1) Poly Liner
2) Gate Vale Assembly
3) 4" PVC Clean Out
4) Vinyl Edging
5) Pretreatment Box
The MSCWMO is responsible for the purchase and installation of shrubs and/or
plantings as to be determined by the MSCWMO and the Responsible Owner and
as to be shown in Exhibit B.
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Exhibit D
Exhibit D
Rain Garden Maintenance Plan and Schedule
Responsible Owner must regularly inspect and repair or replace the rain garden's
components and plants. Generally, this involves routine maintenance similar to
any vegetated landscaped area. Maintenance should be undertaken as follows
and according to the following schedule:
a. Inspection of the rain garden area should occur after rain events
when any clogging will be obvious, in the spring prior to first rain
events, and in the fall after leaf fall. After rainstorms, inspect the tell
and make sure that drainage paths are clear and that ponding water
dissipates over 4 to 6 hours. (Water may pond for longer times
during the winter and early spring.)
b. Visually inspect and repair erosion monthly. Use small stones to
stabilize erosion along drainage paths.
C. Once a month (more frequently in the summer), visually inspect
vegetation for disease or pest problems.
d. During times of extended drought, look for physical features of stress
(unrevived wilting, yellow, spotted or brown leaves, loss of leaves,
etc.). Water in the early morning as needed.
e. Weed regularly, as needed.
f. Prune excess growth annually or more often, if desired. Trimmed
materials may be recycled back in the garden.
g. Follow the guidance in the Washington Conservation District Prairie
Projects Operations and Maintenance Guide (attached).
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Contact the Washington Conservation District at 651-330-8220 with any
maintenance questions or concerns,
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Owner: City of Oak Park Heights,P.O.Box 2007,Stillwater,MN 55082 Date Juk 13,2015
®Stantec Contractor: Ail Excavating,Inc. 408 261h Ave. Bloomer WI 54724
Bond Co:Western surely Co.,333 S.Wabash Ave.,Chicago,IL 60604 Bond No:929591853
CHANGE ORDER NO. 3
2015 STREET RECONSTRUCTION
STANTEC PROJECT NO. 193801994D
Description of Work
This Change Order provides for additional bid items for the construction of rain garden appurtenances as shown in the
attached drawings(13 pages). Item No.7 and 8 are provided for price adjustments from Contract Base Bid due to
quantity Increase. Items 8 through 11 are quantity deducts from the Base Bid for work no longer being done for the
construction of rain gardens 1 (off 62nd Street N) and 2(in the south boulevard of 61 st Street north west of Peabody Ave).
Contract unit Total
No. Item Unit QuanLvy Price Amount
CHANGE ORDER NO.1
1 PRETREATMENT BOX,ACID TURRET EA 2 $ 1,925.00 3,850.00
2 PRETREATMENT BOX,ACD BUNKER EA 8 V415.00 5.00 $ 10,600.00
3 4"DRAINTILE CLEAN OUT EA 8 0.00 1840.1)0
4 GATE VALVE ASSEMBLY EA 8 $ 3,320.00
5 EDGING,VINYL LF 645 8.80 5,676.00
6 POLY LINER SF 1500 1.30 11950.00
7 SOD SY 554 $ 17.60 9,750.40
8 SOD SY 20 35.00 700.00
9 HYDROSEED WITH MULCH SY 534 1.35 720,90
10 REMOVE TREE EA 8 610.00 4,880.00
11 DRAINAGE SWALE GRADING 5Y 400 (10.00) $ (4,000.00)
TOTAL CHANGE ORDER NO. 1: $ 26,685.50
�938Q1946D CF103USE.sclSfi
Page 110 of 112
Original Contract Amount $3,385,037.70
Previous Change Orders ($139,427.50)
This Change Order 26,685.50
Revised Contract Amount (including this change order) $3,272,295.70
CHANGE IN CONTRACT TIMES
Original Contract Times: none
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order: none
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders: none
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
STANTEC
U- **1 Date: 7/24/2015
Approved by Contractor: Approved by Owner:
A-1 EXCAVATING, INC. CITY OF OAK PARK HEIGHTS
7-ate�S
Date ' Date
cc: Owner
Contractor
Bonding Company
5tantec
1+13$01994-D CH03USEAsm
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