HomeMy WebLinkAbout2015 Annual Budget Doc for TNT Hearing
City of Oak Park Heights
2015 Annual Budget
Page 1
2015 Annual Budget
Table of Contents
City Officials 3
Budget Process 4
General Fund Revenues 6
General Fund Expenditures 7
Tax Levies, Tax Capacity and Tax Capacity Rate 9
Utility Fund Revenues and Expenditures 13
Debt Service Funds 14
Budgeted Projects Fund 15
Exhibit A- General Fund Expenditure Budget Summary
Exhibit B-Summary of Levy Increases/Decreases as Compared to 2014
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Oak Park Heights City Officials
PositionTerm Expires
Mayor Mary McComber 12/31/2016
Councilmember Chuck Dougherty 12/31/2016
Councilmember Mike Liljegren 12/31/2018
Councilmember Mike Runk 12/31/2016
Councilmember Mark Swenson 12/31/2018
City Staff
Eric A. Johnson – City Administrator
Betty Caruso – Finance Director
Brian DeRosier – Police Chief
Andrew Kegley– Public Works Director
David Mol – City Auditor
Mark Vierling – City Attorney
Cristina Mlejnek – City Engineer
Budget Process
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The annual budget process is a thorough review of all City revenues and expenditures for the
current and upcoming year. There are many uncontrollable factors the City must comply
with that affect both the amount of revenues the City receives and the amount the City must
expend in order to provide the current level of services. There are also numerous unfunded
mandates the City must comply with, such as:
Revenues
Tax exempt property – City must still maintain police/fire protection, streets, etc.
Limitations of local special assessments.
Local improvement feasibility reports requirements.
Limitation of maximum penalties and fines for ordinance violations.
Truth in taxation requirements.
Limitation on fees for licenses, i.e. off-sale and Sunday on-sale liquor, fireworks.
Expenditures
Pay equity, implementation and reporting.
Worker’s compensation.
Public pensions.
Continuation of health and life insurance coverage.
Prevailing wages paid on public contracts.
Veteran’s preference.
Mandatory binding arbitration for employee classes such as police and firefighters.
Various public safety requirements i.e. Peace officer standards and training,
confined space entry, suspense file reduction, tobacco compliance checks.
Building code administration and limits to permit fees for minor improvements.
Numerous environment requirements i.e., wastewater treatment standards Wetland
Conservation Act, recycling programs, waste collection practices, drinking water
standards, surface water management plans, Federal Clean Water Act, Wellhead
Protection, Wastewater permit requirements, and storing of hazardous substances
reporting.
Planning requirements for land use, zoning, building codes.
Comprehensive plan updates.
●
Conducting elections including paying judges, absentee ballots and recounts.
Record keeping requirements for Data Practices Act and retention schedules.
Competitive bidding.
Open Meeting Law notices, agendas and minutes.
Various financial reporting requirements, i.e. budget, audit reports, TIF reports,
building inspection fee reporting, business subsidy reports, outstanding debt
reports, continuing disclosure reports.
Budget Process
The City Council and staff engage in a thorough budget process each year in order to present
a fair and balanced budget for the citizens of Oak Park Heights.
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1. The annual budget process commences in June/July of each year with the Finance Director
distributing budget worksheets to the department heads for completion. The City Council
is requested to inform the Finance Director of any special requests they may have for the
budget.
2. The department heads determine the anticipated expenditures and budget requests for the
upcoming year. These requests are submitted to the Finance Director and Administrator
for review by the end of July.
3. The Finance Director compiles a draft of the preliminary budget and submits it to the
City Council.
4.The City Council schedules workshops for discussion and review of the preliminary
budget. There are usually 2 to 3 workshops held during the month of August and the first
week in September. All workshops are public meetings and the public is welcome to
attend.
5.After all input and requests have been considered, the Finance Director makes revisions
to the preliminary budget and submits it to Council for approval of the proposed budget
and tax levy. Per Minnesota State Statute this must be completed and certified to the
County no later than September 30.
6.The City Council sets the date for the Truth in Taxation meeting requirements. The City
is required to hold a meeting in which the public is allowed to speak and the budget and
levy is discussed. The hearing may be a part of a regularly scheduled meeting. The dates
must be certified to the County no later than September 30.
7.
Council conducts additional workshops to discuss any additional changes to the budget
due to updated revenue and/or expenditure information, i.e. insurance rates, contract fees,
etc.
8.The Truth in Taxation meeting is held.
9.The final budget and levy must be certified to the County by December 29, 2014 and to
the Minnesota Department of Revenue after the levy is adopted.
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Actual 2010
General Fund Revenues
The City increasingly needs to rely on tax revenue to fund the City’s budget. The dependence
has continued to grow which has resulted in the 20154 proposed tax levy and other related
taxes to be 94.34% of the City’s total proposed revenue. There are several factors that
contribute to this change:
Revenues from Licenses and Permits have remained low;
Interest earnings have decreased.
Intergovernmental Revenue had a minimal increase
Other Revenue, such as funding for the School Liaison Officer has decreased.
The following chart shows the shift in revenue sources over the past four years.
Actual 2012Actual 2013Budget 2014Budget 2015
Taxes-Levy89.13%87.12%93.71%94.34%
Licenses/Permits3.45%1.79%0.99%0.95%
Fines & Forfeits1.15%1.00%0.87%0.82%
Intergovernmental Revenue1.66%1.91%1.45%1.52%
Charges for Services0.25%5.98%0.84%0.89%
Other Revenue4.36%2.20%2.14%1.48%
General Fund Revenues
100.00%
90.00%
80.00%
Other Revenue
70.00%
Charges for Services
60.00%
Intergovernmental Revenue
50.00%
Fines & Forfeits
40.00%
Licenses/Permits
30.00%
Taxes
20.00%
10.00%
0.00%
Actual 2012Actual 2013Budget 2014Budget 2015
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General Fund Revenue Summary
2014/2015
2012201320142015Budget
ActualActualBudgetBudgetInc (Dec)
Taxes
Operations$ 3,645,037 $ 4,012,454$ 4,225,896$ 4,474,731 248,835
Debt Levy 536,000 536,000 559,000 608,000 49,000
Total Taxes$ 4,181,037 $ 4,548,454$ 4,784,896$ 5,082,731$ 297,835
Other Taxes 64,323 (115,252) 67,000 70,000 3,000
Business Licenses-Permits 38,660 39,059 37,975 38,330 355
Non-Business Licenses-Permits 125,326 51,852 13,500 13,500 -
Fines & Forfeits 55,013 50,749 45,000 45,000 -
Intergovernmental Revenues 78,989 96,587 75,040 83,040 8,000
Charges for Services 11,822 380,025 43,748 48,748 5,000
Miscellaneous Revenues 207,864 120,396 110,650 80,650 (30,000)
Total Revenues$ 4,763,034 $ 5,171,870 $ 5,177,809 $ 5,461,999 $ 284,190
The debt levy is budgeted for in the General Fund and transferred to Debt Service Funds to
make the debt payments for the various bond issues. For 2015, the debt levy of $608,000
was added to General Fund Levy with a corresponding transfer expenditure of $608,000 to
the debt service fund as compared to $559,000 for 2014.
The total 2015 Revenue Budget is $5,461,999. This is an increase of 5.49% or $284,190 over
the 2014 Revenue Budget.
General Fund Expenditures
The Proposed 2015 budget for General Fund Expenditures is $5,461,999. This includes
expenditures for operations and capital projects/outlay. The 2015 operations budget is
$3,937,124 as compared to the 2014 operating budget of $3,833,936, a 2.69% increase.
Transfers for Debt Service and Capital Projects for 2015 are $1,524,875 and $1,343,873 for
2014. The increase of the Transfer expenditure for 2015 over the Adopted 2014 Budgeted
expenditure is 13.47%. This $181,002 increase includes $49,000 for debt transfers and
$132,002 increases for capital outlay expenditures.
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A summary of the General Fund Expenditures by category is a follows:
20122013201420152013/2014
Expenditure CategoryActualActualBudgetBudget% Chg
General Government$ 1,138,674$ 1,279,394$ 1,484,065$ 1,483,683-0.03%
Public Safety 1,379,119 1,437,141 1,646,440 1,665,348 1.15%
Public Works 265,283 408,635 351,275 413,27517.65%
Parks 119,956 135,756 154,356 171,16810.89%
Sanitation 194,704 198,045 197,800 203,6502.96%
General Operations$ 3,097,736$ 3,458,971$ 3,833,936$ 3,937,1242.69%
Transfers-Capital 721,225 784,160 784,873 916,87516.82%
Transfers-SCRC - 536,000 - - 0.00%
Transfers-Debt 536,000 548,000 559,000 608,0008.77%
Total Transfers 1,257,225 1,868,160 1,343,873 1,524,875 13.47%
Total Expenditures$ 4,354,961$ 5,327,131$ 5,177,809$ 5,461,9995.49%
The General Fund Expenditures are distributed as follows. (This is reflective of operations
only and does not include the transfers to other funds.)
2012201320142015
Expenditure CategoryActualActualBudgetBudget
General Government36.76%36.99%38.71%37.68%
Public Safety44.52%41.55%42.94%42.30%
Public Works8.56%11.81%9.16%10.50%
Parks3.87%3.92%4.03%4.35%
Sanitation6.29%5.73%5.16%5.17%
General Operations100.00%100.00%100.00%100.00%
The chart below indicates where the City will incur its expenditures in the 2015 budget
year.
For a list of department expenditures see Exhibit A- 2014 General Fund Expenditure
Budget Summary.
Page 8
2015 Operation Expenditure Distribution
Sanitation, 5%
Parks, 4%
Public Works, 10%
General Government,
General Government
38%
Public Safety
Public Works
Parks
Sanitation
Public Safety, 42%
Tax Levies, Tax Capacity and Local Tax Rate
Tax Levies
The proposed payable 2015 levy for the City of Oak Park Heights that was submitted to
Washington County for the TNT parcel specific notices was $5,082,731. This included the
total amount for the general obligation debt levies of $608,000. Beginning in 2012 the City
included the total Special Debt Levy in the General Tax Levy as a planning strategy should
levy limits be implemented by the state. This would allow the City to build its tax base from
which levy limits are calculated on. Prior to 2012, the City would levy the debt for the G.O
Bonds of 2008 as a Special Debt Levy. The G.O. Bonds of 2009 has always been included in
the General Tax Levy. The comparison levy for 2014 and 2015 is as follows:
2014 2015 Increase
General Fund $4,225,896 $4,474,731 $
248,835
Debt Levy added to Gen Fund 559,000 608,000 $
49,000
Total General Fund Levy $4,784,896 $5,082,731 $
297,835
The following spreadsheet explains the levy and the changes required in the General and Debt
Levies.
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A Summary of the proposed increase of the levy for 2014 is made up of the following
changes:
SUMMARY OF CHANGES TO LEVY/BUDGET
LEVY IMPACT
REVENUES
CHANGE OF REVENUES-GENERAL FUND
DEC IN SCHOOL OFFICER CHARGES 30,000
INC IN OTHER TAX CHARGES$ (16,355)
$ 13,645
EXPENDITURES
PERSONAL SERVICES
PART TIME PARKS$ 10,900
BENEFITS (FICA PERA)$ 12,700
HEALTH INSURANCE$ (25,000)
CONTRACTUAL
UTILITIES$ 12,000
MAINTENANCE EQUIP/BLDG$ 11,600
SNOW PLOWING$ 50,000
FIRE$ 8,040
COMPUTER$ 8,000
OTHER CHANGES$ 17,285
TRANSFERS
STREET/STORM $ 10,305
DEBT$ 49,000
CAPITAL PURCHASES$ 119,325
$ 284,155
TOTAL LEVY INCREASE$ 297,800
More detail of the changes can be obtained from Exhibit B-Summary of Changes to Tax
Levy as Compared to 2014.
Tax Capacity
The City’s estimated 2015 tax capacity value is $8,436,196. This represents a 10.0% increase
in tax capacity value over the 2014 value of $7,667,355. This value is used to calculate
property taxes for individual properties. The total tax levy is distributed over the total tax
capacity of all the properties. For 2015 this is $5,082,731/$8,436,196.
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Tax capacity value is market value, adjusted for the Market Value Homestead Exclusion,
times the class rates. Class rates are established by the State of Minnesota and have not
changed since 2002.
The current class rates for residential property is 1% of taxable market value for the first
$500,000 of value and then 1.25% on the remaining value of the property – Example of a
$250,000 home’s tax capacity value calculation is as follows:
Market Value
Market Value Exclusion CalculationMarket ValueAfter MVHE
Market Value of Residential Home $ 250,000$ 250,000
Exclusion of the first $76,000 X 40%$ (76,000) $ (30,400)
Add Back Remaining at 9%$ 174,000$ 15,660
Taxable Market Value$ 235,260
Tax Capacity Calculation
Class Rate 1% Firs t $500,000 of Value$ 2,353
Class Rate 1.25% > $500,000$ -
Total Tax Capacity$ 2,353
The current class rates for commercial property is 1.5% of market value for the first
$150,000 of taxable market value and then 2% on the remaining value of the property –
Example of a $250,000 and a $600,000 commercial business tax capacity is calculated
below.
Mkt Value Tax Cap Mkt Value Tax Cap
Commercial Property Mkt Value $250,000 $600,000
1.5% of first $150,000 (150,000) $2,250 (150,000) $2,250
Balance at 2% 100,000 2,000 450,000 9,000
Total Tax Capacity $4,000 $11,250
For 2012 the State repealed the Market Value Homestead Credit Program (MVHC) and
created a new Market Value Homestead Exclusion for qualifying homes. In place of the
MVHC, the homeowners receive an exclusion of a portion of the market value of their
house from the property taxes. The exclusion is computed in a manner similar to the
market value homestead credit.(40% of the first $76,000: $30,400-(EMV-$76,000)X .0009;
Maximum EMV $413,800) The impact of this change varies in each community. This
calculation reduces the total tax capacity of the city, reducing the total that is available to
allocate taxes on, therefore generally increasing individual tax bills.
The median market value for residential property is estimated to have increase by 17.8% for
2015 as compared to 2014. This increase has a significant impact on the tax capacity for
Residential Property in 2015. In addition Commercial Property values decreased on an
average of 8%. while Public Utility Property has increased by 7.6%. The changes in
market values has shifted the tax burden toward residential properties. This increase for
residential properties increases the taxes between 7-18% and the 2015 budget increases add
an additional 6%. Commercial Properties taxes decreased an average of 4.5-17%.
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The graph reflects the shift of the tax burden from commercial properties to residential
properties for 2015.
Local Tax Rate
The City’s Tax Rate for the general levy for 20154 is estimated to be 57.312% per $1,000
of tax capacity value. This represents a decrease of 4.1% from 2014 rates of 59.641%.
The Tax Rate is applied to the tax capacity value of the property to calculate the property
taxes due. A decrease in tax rate would mean a decrease in taxes if the tax capacity value
of the property remained the same from one year to the next.
With the proposed General Fund budget of $5,461,999 supported by a tax levy totaling
$5,082,731- residential properties in the City will see an 15-24% increase in their city taxes.
The increase is a result of the increase in the market value and increase in levy. See the
following comparison of taxes for a Median Value Oak Park Heights Residence.
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COMPARISON OF RESIDENTIAL TAXES 2011-2015
2012 2013 2014 2015
MEDIAN VALUE PER COUNTY $187,900 $165,400 $167,200 $195,441
INC (DEC) IN MKT VALUE
(PER COUNTY) -3.10% -11.40% 1.10% 17.8%
TAX CAPACITY $7,823,155 $7,897,288 $7,667,355 $8,836,196
TAX RATE 51.710 54.898 59.641 57.312
CALCULATED TAXES $859.94 $785.29 $864.84 $1,007.44
This variation is also due to the unique total tax capacity of the city that is shared by
residential, commercial and public utility on approximately 1/3 basis for each. The result of
this shared capacity for residential property means that 69% of the tax burden is shared by
the commercial property along with the public utility, Xcel Energy. As the values change
for Commercial property along with the Fiscal Disparity Tax, and changes to the public
utility values, residential taxes will vary as seen in the worksheet above.
Utility Funds Revenues and Expenditures
The Water Utility Fund revenues are increased for 2015 to fund additional expenditures for
debt payments due to the 2015-2015 street reconstruction.
Operating expenditures in the Water Utility Fund are anticipated to decrease by .68% for
the year 2015, however the debt service will increase to $100,000. The rates have increased
as anticipated to fund the the financial changes in the Water Fund.
The Sewer Utility Fund revenues are anticipated to increase 1.2% for the year 2015. The
increase in revenue reflects a minor increase in sewer rates needed to meet projected
operation and capital expenses.
Expenditures in the Sewer Utility Fund are anticipated to increase by 1.1% for the year
2015. Charges from Metropolitan Council Environmental Services increased $6,500 or
1.6%.
The Storm Sewer Utility Fund revenues will remain the same for 2015, while expenditures
are expected to increase .1%. There is no proposed change to rates for 2015.
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Utility Funds Revenues Summary
2014 2015 % Increase
Budget Budget (Decrease)
Water Utility Fund $664,700 $770,880 15.97%
Sewer Utility Fund $842,500 $851,000 1.00%
Storm Sewer Utility Fund $ 84,110 $ 84,110 0.00%
Totals $1,591,310 $1,705,990 7.21 %
Utility Fund Expenditures Summary
2014 2015 % Increase
Budget Budget (Decrease)
Water Utility Fund $626,144 $725,516 15.87%
Sewer Utility Fund $835,180 $844,416 1.11%
Storm Sewer Utility Fund $ 68,502 $ 68,571 0.10%
Totals $1,529,826 $1,638,503 7.10%
Debt Service Funds
As of December 31, 2014 the City will have outstanding debt, including interest, in the
amount of $16,899,997 for the following bond issues:
1
G.O. Capital Improvement Bonds of 2008 $5,728,418
G.O. Capital Improvement Bonds of 2009 $ 733,060
G.O. CIP Refunding Bonds of 2012 $6,113,169
G.O. Capital Improvement Bonds of 2014 $4,325,350
1
Will be paid off in 2016 with Advance Refunding Bonds of 2012.
The G.O. Capital Improvement Bonds of 2008 were issued in 2008 to provide financing for
the construction of the City Hall. This bond is scheduled to be repaid by a General
Obligation Debt Levy. The bonds were scheduled to retire in 2028. The city sold Advance
Refunding Crossover Bonds to prepay the bonds in 2016. This reduced the future
scheduled tax levies for debt by $495,000.
The G.O. Capital Improvement Bonds of 2009 were issued in 2009 to provide additional
financing for the construction of the City Hall. This bond is scheduled to be repaid by a
General Obligation Debt Levy. The bonds are scheduled to retire in 2019.
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During 2014 the City issued $3,775,000 General Obligation Bonds for the 2014/2015 Street
Reconstruction projects. This bond is scheduled to be repaid by General Obligation Debt
Levy, Special Assessments, and a transfer from the Water Utility Fund. The bonds will be
paid until 2025.
Budgeted Projects Fund
The Budgeted Projects Fund was established to fund capital purchases for public works,
police, administration, etc. The revenues received in this fund are transfers in from the
General Fund and the Utility Funds. Revenue received for tree replacement and
occasionally revenue received as donations are also deposited in this fund.
For the year 2015 the City has budgeted transfers from the General Fund Budget in the
amount of $479,275 and transfers in from the Utility Fund in the amount of $114,567.
The anticipated expenditures for 2015 are $546,000 for sealcoat/crack seal, park and trail
improvements and maintenance, tree planting, computers and software.
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