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Home My WebLink About09-21-15 Parks Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, September 21, 2015 at 7:00 p.m. at City Hall I. Call to Order H. Approval of Agenda III. Approve Parks Commission Minutes—August 17,2015 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Dircctor C. Other/Commission Liaison Report V. Visitors/Public Comment This is an qp ,portunityjor the public to address the Commission with qzwstigns or pwerns not an the agenda Please?limit comments to three minutes. VI. Public Hearings:None VII. New Business A. Discuss Park Walkthrough VIII. Old Business A. Oak Park Crossing Park Plan—(2) B. City Trail Evaluation Guide—(3) DC. Informational A. Fall Clean-up: Saturday, October 3,2015,7:30 a.m.— 1:00 p.m. B. Next Meeting: Monday,October 19, 2015 at 7:00 p.m.at City Hall C. Parks Commission Liaison—Tuesday, September 22—Commissioner Johnson X. Adjourn Page 1 of 14 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 14 Encl. 1 CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday,August 17, 2015 at City Hall I. Call to Order: Chair Eder called the meeting to order at 6:35 p.m. Present: Vice Chair Bye, Commissioners Johnson and Weyer, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson, Summer Park Program Coordinator Zeuli, and Commission Liaison McComber. Absent: None. H. Approval of Agenda:_ Vice Chair Bye, seconded by Commissioner Weyer, moved to approve the Agenda. Carried 4-0. III. Adjourn to Parks Commission Vacancy Interviews: Vice Chair Bye, seconded by Commissioner Johnson, moved to adjourn to interviews. Carried 4-0. IV. Reconvene Regular Meeting: Chair Eder called the meeting back to order. V. Approve Parks Commission Minutes —July 20, 2015: Commissioner Johnson, seconded by Commissioner Weyer, moved to approve the Minutes. Carried 4-0. VI. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that the City has completed the tree pruning and removal list, and she has started a list that will go out in the fall. She stated a prairie walkthrough at Valley View and Swager Park was conducted the previous week. Danielson also reported that boulevard tree planting was set to take place the following week, and homeowners receiving a boulevard tree have been sent a letter. B. Public Works Director: Public Works Director Kegley reported the quotes came back to have the entire trail system routed and crack sealed, and the City Council approved a contract with Fahrner Asphalt. He also reported that the trail map signs were updated. Chair Eder asked if there was a replacement schedule for the trails. He noted some trails were getting older and were starting to deteriorate. Public Works Director Kegley responded that there wasn't a plan in place, but he could put something together. Eder suggested a review of the trails could be part of the park walkthrough. C. Other/ Commission Liaison Reports: Commission Liaison McComber thanked everyone who was a part of Party in the Park. She also reported that Fall Clean-up was scheduled for Saturday, October 3 at 7:30 a.m. at Andersen parking lot. Summer Park Program Coordinator Zeuli reported there were three events left in the park program. She stated they had averaged about 130 kids per event. She suggested that in the future, they do an early evening family concert activity instead of the movie nights because of the high cost of movie licensing. She said she could put something together to discuss over the winter. Page 3 of 14 Parks Commission Minutes August 17, 2015 Page 2 of 3 Vice Chair Bye, seconded by Commissioner Weyer, moved to accept the Department/ Commission Liaison Reports. Carried 4-0. VII. Visitors/Public Comment: A. Storywalk Presentation: Julie Belfanz, who works with the Stillwater Junior High School Virtual Synergy Project, provided a presentation on the final summer park program activity. VIII. Public Hearings: None IX. New Business: A. Discuss Raised Gardens at Swager Park: Vice Chair Bye provided photographs of some raised garden beds. He stated that he stopped by the North Hill in Stillwater where there was a group that had about 45 of them. He said that people pay $30 per year for a nine foot by nine foot plot and $20 per year for a four by nine foot plot. He said that the woman he spoke with at the North Hill said that the City provided the land and water, but a private group managed the gardens. Bye reported that an eight foot by eight foot raised garden bed would cost approximately $150 to build. He stated he could find out more information, but wanted to know how much interest there was. Commission Liaison McComber suggested that a question be placed on a community survey that the City Council had considered putting together to gauge interest. City Administrator Johnson stated there would be concern about who was monitoring access. Chair Eder stated he would be open to someone volunteering to be a coordinator and liaison to the Parks Commission. Commission Liaison McComber suggested putting an article in the City newsletter to see if there was a group who would be interested. Chair Eder, seconded by Commissioner Weyer, moved to support the concept of soliciting a group for the possibility of starting a community garden in Oak Park Heights, and direct staff to draft up a notice to put in the next newsletter. Carried 4- 0. X. Old Business: A. Parks Commission Vacancy: Chair Eder, seconded by Vice Chair Bye, moved to bring forward to the City Council that James Norton be recommended for the Parks Commission. Carried 4-0. B. Oak Park Crossing Park Plan: City Administrator Johnson provided an updated. Chair Eder, seconded by Commissioner Bye, moved to recommend approval of the engineering proposal by the City Council for Oak Park Crossing Park trail project. Carried 4-0. Page 4 of 14 Parks Commission Minutes August 17, 2015 Page 3 of 3 XI: Informational: A. Fall Parks Walkthrough: Chair Eder, seconded by Vice Chair Eder, moved to move the Fall Parks Walkthrough to Saturday, September 19, 2015 starting at Cover Park at 9:00 a.m. Carried 4-0. Chair Eder, seconded by Commissioner Weyer, moved to ask City staff to put together a recommendation for a trail walkthrough and a trail ranking system. Carried 4-0. B. Next Meeting: Monday, September 21, 2015 at 7:00 p.m. at City Hall C. Parks Commission Liaison— Tuesday, August 25 —Vice Chair Bye XII. Adjournment: Vice Chair Bye, seconded by Commissioner Weyer, moved to adjourn at 7:59 p.m. Carried 4-0. Respectfully submitted, Jennifer Pinski Deputy Clerk Page 5 of 14 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 14 &A) 2- City of Oak Parr Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 9-17-15 MEMO i TO: Park Commission mb rs FROM: Eric Johnson,Ci Ad i ' t or RE: Trail Installation Location— k Par tossing In August,the Park Commission recom d to the City Council to approve the agreement with STANTEC to begin the design and bidding ocess for the proposed ridge trail/loop trail at Oak Park Crossing Park.The City Council has approved that funding and that work will be commencing for construction in Spring 2016. One initial step to take is to identify exactly where the Commission might desire the trail to be placed. Accordingly,STANTEC is proposing to hold a walk-thru with the Commission where the exact trail/and the pavilion—locations could be staked.Xcel representative should also be present. 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