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HomeMy WebLinkAbout10-19-15 Parks Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, October 19, 2015 at 7:00 p.m. at City Hall I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes— September 21, 2015 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings: None VII. New Business A. ISD 834 High School Expansion Project (2) VIII. Old Business A. Oak Park Crossing Park Trail Discussion IX. Informational A. Next Meeting: Monday, November 16, 2015 at 7:00 p.m. at City Hall B. Parks Commission Liaison—Tuesday, October 27 —Commissioner Weyer X. Adjourn Page 1 of 40 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 40 CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES I Monday, September 21, 2015 at City Hall I. Call to Order: Chair Eder called the meeting to order at 7:00 p.m. Present: Vice Chair Bye, Commissioners Johnson, Weyer, and Norton, City Administrator Johnson, Public Works Director Kegley, and Arborist Danielson. H. Approval of Agenda:_ Vice Chair Bye, seconded by Commissioner Weyer, moved to approve the Agenda. Carried 5-0. III. Approve Parks Commission Minutes—August 17, 2015: Vice Chair Bye, seconded by Commissioner Weyer, moved to approve the Minutes. Carried 5-0. VI. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that boulevard tree planting was completed the last week in August, and the contractor placed tree watering bags on the trees. She stated she was working on the fall tree removal and pruning list. B. Public Works Director: Public Works Director Kegley reported the summer park crew was working throughout September, and staff would winterize the parks in October. He stated people could still reserve park shelters, but after October 15 there will be no water. He also reported that the City was accepting applications for winter rink attendants, and trail crack routing and sealing was delayed to October, which would actually be better since it works better when the temperature is cooler. C. Other/ Commission Liaison Reports: City Administrator Johnson provided the Commissioners with a picture of Eagle Scout Patrick Belfanz who built blue bird boxes adjacent to city trails. Also, he stated he received a suggestion from the mayor for the Parks Commission to host a park clean-up day and seek volunteers to assist with cleaning the City parks. Johnson also reported that the City had been corresponding with Washington County regarding a proposal to install a concrete sidewalk along the east side of Paris Avenue. He also stated that Julie Belfanz was proposing to host another storywalk presentation in the City in the fall. Vice Chair Bye, seconded by Commissioner Weyer, moved to accept the Department/ Commission Liaison Reports. Carried 5-0. VII. Visitors/Public Comment: None VIII. Public Hearings: None IX. New Business: A. Discuss Park Walkthrough: Chair Eder reported that the Parks Commission conducted a park walkthrough on September 19. Public Works Director Kegley Page 3 of 40 Parks Commission Minutes September 21, 2015 Page 2 of 2 provided the commissioners with a list of comments from the walkthrough. No action was taken. X. Old Business: A. Oak Park Crossing Park Plan: City Administrator Johnson reported that the City Council approved the proposal from Stantec for the design and construction oversight of the trail in Oak Park Crossing Park. He stated that the Parks Commission needed to pick a date to walk through the park with the City Engineer to stake out the trail location. Chair Eder, seconded by Commissioner Weyer, moved to schedule the park walkthrough for the proposed trail in Oak Park Crossing Park for 6:00 p.m. on October 5 and have the City Engineer and available City staff present. Carried 5-0. B. City Trail Evaluation Guide: Public Works Director Kegley provided the Parks Commissioners with a trail rating guide and segment map. He stated the condition of each trail segment would be rated based on a scale, and a maintenance plan would be started from that information. Kegley stated he would likely need a month or so to gather the data and compile the map, but could probably have a map to the Parks Commission at their November meeting. XI: Informational: A. Fall Clean-Up: Saturday, October 3, 2015, 7:30 a.m. — 1:00 p.m. at Andersen Corporation parking lot B. Next Meeting: Monday, October 19, 2015 at 7:00 p.m. at City Hall C. Parks Commission Walkthrough at Oak Park Crossing Park: Monday, October 5, 2015 at 6:00 p.m. C. Parks Commission Liaison— Tuesday, September 22 —Commissioner Johnson XII. Adjournment: Vice Chair Bye, seconded by Commissioner Weyer, moved to adjourn at 7:24 p.m. Carried 5-0. Respectfully submitted, Jennifer Pinski Deputy Clerk Page 4 of 40 2 . . ti City of Oak Park Heights 141.68 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651}439-4439•Fax(651)439-0574 October 16, 2015 MEMO TO: Park Commission FROM: Eric Johnson, City Adi RE: High School Expansio Dear Park Commissioners: As you may know the High School has submitted to the City a plan that seeks to permit a significant expansion by adding the 9th Grade to the facility, expanding the indoor athletic elements, significant alterations and additions to athletic fields and additional parking. (See Enclosure 1), To date, the City's Planning Commission has reviewed this proposal and generally found the proposal favorable, but expressed some concerns with the items below. Similarly, Staff also desires some input from the Parks Commission on generally these three points, although the Park Commission may certainly weigh in on any reasonably related element. The City's Planning Report is also enclosed that discussed the project in general.(Enclosure 2). There are three points the Park Commission might desire to provide some input on. 1. The 1991 Developer's Agreement indicates the following language: "In lieu of payment of park dedication fees otherwise required under the ordinances of the City of Oak Park Heights, the Developers constructing various sporting and athletic fields shall allow their use by the public in addition to the school population. The Developer shall continue to work to assure the public access to and right of use of the various athletic fields, playing fields and facilities for community athletic events. The intent of this paragraph is not to alter the existing priorities that have been established by Independent School District No. 834 for the use of their playing fields and facilities, but to assure the continued use of those facilities by the public" At this time Staff has requested that the District provide an analysis as to what the policy was in 1991, what the policy currently is and/or what the planned polices and opportunities are planned to be. This data is still forthcoming from the District. However, in short, the City is attempting to assess what kind of public access is being facilitated as the City did not assess a Park Dedication Fee upon the District in 1991 in exchange for ensuring some form of Page 5 of 40 public access. The Park Commission might desire to relate its experiences to public access to these ball fields. Ultimately the City Council will need to determine if these proposed uses. Lastly the 2008 Park and Trail Plan also engages the consideration that school facilities could also be used in off-time hours for overall public access. (SEE ENCLOSURE 3) 2. Trail connective to the facile from the surrounding neighborhoods as well as movement into and across the property. The City's 2008 Comprehensive Park Plan does show trail linkages to the High School along the south side of 58th Street and is well utilized, Such plan also shows a trail along the north side of 5811 Street. Overall the accessibility to the current site is reasonably in place. However movement to the south, into Lake Elmo 1 Baytown is generally non-existent. The District might want to consider better connectivity to the south in some fashion. There should additionally be a direct and clearly marked route for pedestrians to move through and across the property, linking the 58f Street trails to the stadium and other areas internal to the site. This route is generally defined; (See Enclosure 4 packet) 3. Crossing of 58th street by student drivers parking in the Kowalski's lot and/or parent drop- off. Both the City and the District have express concerns with this issue as students are attempting to avoid a parking fee by parking in the"Kowalski's" lot and walking across the street at an unmarked intersection. Similarly, some parents are dropping their children off at the Kowalski's site as it can be less of a traffic issue and the students are crossing at an unmarked location. While Staff has met with the District about this issue and we believe alternative enforcement actions on the part of the District upon their students may be the answer, such as an administrative fine, the Park Commission might desire to comment on this as well. (See Enclosure 5 Maps) Enclosures: Proposed Site plans. (Enclosure 1) City planning report—dated (Enclosure 2) Excerpts from City Park and Trail Plans - 2008. (Enclosure 3) Maps of internal movements and Current City Trail Facilities (Enclosure 4) Misc. Maps (Enclosure 5) Page 6 of 40 ENCLOSURE 1 cr '11 ill xg - 1 W, C3 cp %I OWN 01 Lu h has all � � � � � ra � s � � � � � � g � � j' ; .77}``1 � � � Fit- ---�-¢` , w �i� G OCCOM commas a a ID 0 KA ck) Ck I 1111111k,11 Page 8 440 O z 0 r4 21 fi# sE ol zi , lk l no z 't 0 cD ID�s T7T T- 026 1 Page 9 of 40 m 0 'I<- ll,i ; � > MIN Hig R H JI, J-1 YX j 7!- C 177:1 m .71 (� T:!T ------------------ -- ---- L 4.1 Page 10 of 40 .02 1 k ill 1111d 11111 ED NN, -Q wa I J -.-ni 1t-7 UK V C � , ILL— I�fll L r Page 11 of 40 ENCLOSURE 2 ENCLOSURE TPC3601 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 753.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: October 2, 2015 RE: Oak Park Heights — Stillwater Area High School —Addition and Renovations — 5701 Stillwater Boulevard North TPC FILE: 236.02 — 15.06 BACKGROUND Steve Erickson of BWBR Architects, representing Stillwater Area Schools (IDS 834) has submitted an application for an expansion and remodel of the Stillwater Area High School to accommodate 9th grade students. The building addition will create a 9th — 12th grade high school and will require the following changes and additions to the high school: 1. 19 new classrooms 2. 22 renovated classrooms 3. 4 new gym teaching stations and a dedicated gymnastics gym 4. Expanded food service within the existing building 5. 6 additional buses 6. 30 additional teachers 7. 4 turf fields to provide better utilization of play/performance space for additional and current student use The site is zoned O, Open Space Conservation District in which the high school has been permitted as a conditional use. Any changes to the site or the uses require an amended CUP. The project requires Site Plan but not Design Guideline review. The original CUP for the high school was approved December of 1991. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative, September 9, 2015 Page 13 of 40 Exhibit 2: Additional Information Response, September 24, 2015 Exhibit 3: Boundary/Topographic Survey (1) Exhibit 4: Boundary/Topographic Survey (2) Exhibit 5: Boundary/Topographic Survey (3) Exhibit 6: Boundary/Topographic Survey (4) Exhibit 7: Boundary/Topographic Survey (5) Exhibit 8: Boundary/Topographic Survey (6) Exhibit 9: Boundary/Topographic Survey (7) Exhibit 10: Boundary/Topographic Survey (8) Exhibit 11: North Demolition Plan (200.CD) Exhibit 12: South Demolition Plan (201.CD) Exhibit 13: North Paving and Dimension Plan (200.CP) Exhibit 14: South Paving and Dimension Plan (201.CP) Exhibit 15: North Grading and Erosion Control Plan (200.CG) Exhibit 16: South Grading and Erosion Control Plan (201.CG) Exhibit 17: North Utility Plan (200.CU) Exhibit 18: South Utility Plan (201.CU) Exhibit 19: North Traffic Plan (200.CT) Exhibit 20: South Traffic Plan (201.CT) Exhibit 21: Details (210) Exhibit 22: Details (211) Exhibit 23: Details (212) Exhibit 24: Overall Site Tree Removal and Protection Plan (100.LIP) Exhibit 25: Tree Removal Matrix (1 011P) Exhibit 26: Overall Landscape Plan (2001P) Exhibit 27: Landscape Pian Area 1 (2011P) Exhibit 28: Landscape Plan Area 2 (2021P) Exhibit 29: Landscape Plan Area 3 (203.LP) Exhibit 30: Landscape Plan Area 4 (2041P) Exhibit 31: Landscape Details and Notes (220) Exhibit 32: Photometric Site Plan (E900.TP) Exhibit 33: Bollard Fixture — KBC8 LED Exhibit 34: Parking Lot Fixture — CSX2 LED Exhibit 35: Wall Sconce Fixture —WSQ LED Exhibit 36: Floor Plan -- First Level Exhibit 37: Floor Plan — Second Level Exhibit 38: Exterior Elevations — PAC (510) Exhibit 39: Exterior Elevations — Stem and Humanities (511) Exhibit 40: Exterior Elevations — PAC — Color (515) Exhibit 41: Exterior Elevations — Stem and Humanities — Color (516) Exhibit 42: Elevation Detail Exhibit 43: Elevation Detail Exhibit 44: Existing Exterior Images (517) Exhibit 45: Phasing Plan Exhibit 46: City Arborist Report Exhibit 47: City Engineer Report Exhibit 48: Fire Chief Report 2 Page 14 of 40 PROJECT DESCRIPTION The Project Narrative from Steve Erickson, found as Exhibit 1, describes the project. The narrative is as follows: Stillwater Area Public Schools, ISD 834, wishes to expand and remodel Stillwater Area High School to accommodate 9th grade students who will now be attending the high school. The bond referendum, which passed in May of this year, confirmed the voters desire to create a 9th — 12th grade high school; 6th — e grade middle schools; and pre-K — 5th grades elementary schools. Minor remodeling will be required at all schools; however, a new elementary school, and additions and remodeling at the high school, are the primary District changes resulting from this shift in grade configuration. To accommodate approximately 600 new 9th graders at the high school, the following changes and additions are planned: 1. 19 new classrooms 2. 22 renovated classrooms 3. 4 new gym teaching stations 4. Expanded food service within the existing building 5. 6 additional buses 6. 30 additional teachers 7. 4 turf fields to provide better utilization of playlperformance space for additional and current student use The addition of the 4 new gym teaching stations and a dedicated gymnastics gym will displace parking on the west side of the current gymnasium. The displaced parking, along with 30 new spaces for additional teachers, will be provided by expanding the main lot on the west side of the school. The addition of 6 new buses will be accommodated by minor modifications to the existing bus loading and circulation area. The additional 600 9th grade students will not increase car parking or traffic other than the teacher and bus counts mentioned previously, because these students do not drive. No perceivable increase in general traffic in the area is anticipated with these changes. Additional parking will be provided on the east side of the building as a result of minor revisions to bus circulation with the existing bus loading area, which will be adjacent to the relocated tennis courts. Since the 9th grade students already participate in some high school music, arts, drama and athletic activities, the number of events on this site is not expected to increase substantially as a result of them now attending classes at the high school. The design of the additions to the high school will use the original brick and detailing will be similar and complementary to the original design. 3 Page 15 of 40 The School District has indicated that the current maximum enrollment of students is 2,275 and after the addition it will be 2,822. There are currently 79 classrooms and the number after the addition will be 98. ISSUES ANALYSIS Comprehensive Plan. The property is designated as School Facilities on the Proposed Land Use Map of the Comprehensive Plan. The proposed expansion of the high school and changes to the site will be consistent with this land use designation. Zoning. The site is zoned O, Open Space Conservation District in which the high school has been permitted as a conditional use. Any changes to the site or the uses require an amended CUP. Additionally, a portion of the building is over the building height limit of 35 feet, requiring a CUP. The criteria found in Section 401.03.A.7 of the Zoning Ordinance must be considered when reviewing the request for the site and building changes as well as the allowance for the building height. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The use is consistent with the Comprehensive Plan and in conformity with present and future land uses. There should be no environmental issues or impact to surrounding neighbors or property owners. Traffic generation will not be significantly different in that the 9th grade students do not drive. The addition of 30 additional staff and six buses will not significantly impact the number of trips per day generated from this use. There is no impact upon public services and facilities. City Staff sees no issues with the addition as currently proposed. 4 Page 16 of 40 Additional Conditional Use Permit criteria are found in Section 401.320.E related to senior high schools: 1. Private and public pre-school, elementary, junior or senior high schools provided that: a. Adequate screening from abutting residential uses and landscaping is provided in compliance with Section 401.15.E. of this Ordinance. Comment: The visual impact of the changes will be minimal to residential properties to the south. Existing and proposed landscaping shall provide a visual softening of the buildings and facilities. b. Adequate off-street parking and access is provided on the site or on lots directly abutting across a public street or alley to the principal use in compliance with Section 401.15.F. of this Ordinance and that such parking is adequately screened and landscaped from surrounding and abutting residential uses in compliance with Section 401.15.E. of this Ordinance. Comment: There is adequate off street parking and access for the use. The parking will be shielded by buildings or landscaping. C. Adequate off-street loading and service entrances are provided and regulated where applicable by Section 401.03.F of this Ordinance. Comment: Adequate off street loading and service entrances are provided. d. Adequate emergency vehicle access is provided to and within the site. Comment: The Police Chief and Fire Chief shall comment. Please find attached a letter from the Fire Chief. e. The site is served by an arterial or collector street of sufficient capacity to accommodate the traffic that will be generated. Comment: The existing street access is adequate. f. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. Comment: Reviewed above. 5 Page 17 of 40 Site Plan and Building Changes. The changes to the site and building are as follows: 1 . At the north side of the site, adjacent to the west site access from 58th Street North, a new parking lot is being added. 2. The existing parking area and tennis courts at the southwest corner of the building will be removed to make room for the new gym space and gymnastics addition as well as new parking and the Pony Plaza area. 3. To the east of Pony Stadium, three turf fields will be added for additional play space and 12 tennis courts. 4. At the east end of the existing school building, two new building additions will be added to add classroom space. Additional parking will be added to the east side of the building and minor changes will be made to the bus loading area. Setbacks. The building and parking areas are compliant with all setback requirements. Traffic Circulation/Curb Cuts. The site plan indicates that there will be no changes to the current street access for the high school. The plan shall be subject to review by the Police Chief and Fire Chief for emergency vehicle access. Please note the letter from the Fire Chief (Exhibit 48) that indicates issues with access and the need for a turnaround area. The Fire Chief is working with Steve Erickson, the Project Architect to address the issues. Prior to the Planning Commission meeting, the issues will need to be resolved to the satisfaction of the Fire Chief. Public Access. The development agreement for the original construction of the high school included a provision that in lieu of paying park dedication fees, the school district was responsible for keeping the facilities open for public use. The wording of that section of the agreement is as follows: �p In lieu of payment of park dedication fees otherwise required under the ordinances of the City of Oak Park Heights, the Developers constructing various sporting and athletic fields shall allow their use by the public in addition to the school population. The Developer shall continue to work to assure the public access to and right of use of the various athletic fields, playing fields and facilities for community athletic events. The intent of this paragraph is not to alter the existing priorities that have been established by Independent School District No. 834 for the use of their playing fields and facilities, but to assure the continued use of those facilities by the public. Steve Erickson responded to this development agreement provision in Exhibit 2. He indicated that Community Education coordinates all after hours programming and access to the high school. Staff requests that Mr. Erickson clarify what was allowed for public access when the facility was first constructed versus what is allowed now. Has there been a change in the level of public access? Also, how will the School District assure that public access is continued at the high school? 6 Page 18 of 40 Snow Storage. The plans do not indicate areas for snow storage. The applicant shall indicate where the snow is to be stored. Parking. Section 401.15.F.9. of the Zoning Ordinance provides the parking requirements for high schools and related facilities. Here are the parking requirements: School, High School through College and Private and Day or Church Schools: At least one (1) parking space for each seven (7) students based on design capacity plus one (1) for each three classrooms. Auditorium or event space shall be calculated subject to a separate additional calculation. Theaters, Civic Centers, Auditoriums, Stadiums, Sports Arena, or Similar Uses: One (1) pace for each four(4) seats, plus one space for each two employees. The following table provides an analysis of required parking spaces: Parking Analysis Required Requirements Spaces 1 per 7 Students 2,822 Students/ 7 404 1 per three 98 Classrooms / 3 33 classrooms Auditorium — 1 per 490 seats / 4 123 four seats Black Box 120 /4 30 Main Gym 1364 / 4 341 Wrestling Gym 13014 33 Gymnastics Gym 120 /4 30 Gymnastics Gym 10014 26 Ponies Activity Center 440 /4 110 Main Forum Room 146 / 4 37 Employees 86 /2 43 Total 1,209 Per ordinance, the site would require 1,209 parking spaces. The proposed site plan indicates a total of 1,224 spaces, with adequate disability spaces. It is unlikely that all of the classrooms, auditorium, gyms and the activity center would be at full capacity at one time. There should be adequate parking as proposed. Additionally, the phasing plan provides for parking at each stage of the construction project to accommodate the school's needs as well as the contractor. Landscaping. The landscape plans indicate the trees that will be removed and additional landscaping that will be added to the site. The submitted landscape plan is subject to City Arborist review and approval. City Arborist comments are found as Exhibit 45 to this report. 7 Page 19 of 40 Lighting. The lighting plan indicates the locations of the new parking lot fixtures as well as the proposed photometric plan. The lighting specifications indicate that the fixtures to be used in the parking lot will be full cut off and LED. The photometric plan is consistent with the lighting requirements. The building lights and bollard fixtures to be used are also full cut off and LED. The parking lot fixtures shall be installed so that they are not more than 25 feet in height and all the fixtures shall be consistent with Section 401.15.6.7 of the Zoning Ordinance as it relates to lighting requirements. No new field lighting will be added to the proposed turf fields or tennis courts. Mechanical Screening. All of the mechanical equipment is to be installed within the building additions. If any mechanical equipment is ground or roof mounted it shall be consistent with Section 401.15.E.10.e. of the Zoning Ordinance as it relates to screening. Grading, Drainage, Erosion Control and Utilities. Grading, drainage, erosion control, and utility plans are subject to review and approval by the City Engineer. Please find attached the report of the City Engineer indicated as Exhibit 47. Storm water issues are also subject to review and approval by the Valley Branch Watershed District. The City Engineer is reviewing the original approvals and payment of area charges for the development. If required, the City will add a condition to the approvals for payment of additional area charges for the changes to the site. Signage. The only sign to be added to the site is on the new gate to the stadium. It will read Stillwater Stadium and is consistent with the allowable signage for the site. Signage with a letter and number will also be added to the exterior doors for security identification purposes. It does not appear that the stadium sign will be lit. Design Guidelines. The high school is not subject to Design Guideline review. The building additions will use the same brick and the detailing will be complementary to the original design. Color elevations and perspective diagrams have been provided for review, as well as pictures of the existing building. A material sample board will be provided for review at the Planning Commission meeting. Building Height. The additions, for the most part are within the 35 foot building height limit of the O Open Space District. The Pony Activity Center will be 37 feet, one inch from the ground level. Section 401.15.C.4. of the Zoning Ordinance allows exceptions to the building height by CUP. A two foot, one inch variation from the building height will not be significant and not have an impact on surrounding properties. City Staff recommends that the CUP be approved. Development Agreement. The applicant will be required to enter into an amended development agreement with the City. The development agreement shall be subject to review and approval of the City Attorney. 8 Page 20 of 40 11. The Planning Commission and City Council shall comment on the building addition appearance, colors, and materials as part of the CUP review. 12. The applicant shall be required to enter into an amended development agreement. The development agreement shall be subject to the review and approval of the City Attorney. 13. Any other conditions of City staff, the Planning Commission and the City Council. Pc: Julie Hultman 10 Page 21 of 40 CONCLUSION / RECOMMENDATION The Planning Commission is to consider the following as it relates to this request: 1. Amended Conditional Use Permit for Site and Building Changes 2. Conditional Use Permit for Building Height Upon review of the application for an Amended Conditional Use Permit to allow site and building changes at Stillwater Area High School located at 5701 Stillwater Blvd North, City Staff would recommend the project with the conditions as follows: 1. The plans shall be subject to review and approval by the Police Chief and Fire Chief for emergency vehicle access. Prior to the Planning Commission meeting, the issues will need to be resolved to the satisfaction of the Fire Chief. 2. The Applicant shall clarify what was allowed for public access when the facility was first constructed versus what is allowed now. Has there been a change in the level of public access? Also, how will the School District assure that public access is continued at the high school? 3. A snow storage/removal plan shall be provided. 4. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 5. All lighting proposed for the school building or parking areas shall be in compliance with Section 401.15.6.7 of the Zoning Ordinance. 6. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 7. Any signage proposed for the site shall be in compliance with Section 401 .15.G of the Zoning Ordinance and will require a sign permit. 8. The grading and drainage plans shall be subject to review of the City Engineer and the Valley Branch Watershed District. 9. If required, the City will add a condition to the Development Agreement for payment of additional area charges for the changes to the site. 10. All utility plans shall be subject to the review and approval of the City Engineer. 9 Page 22 of 40 _ EXHIBIT' \ 8 I - Project Narrative Stillwater Area Public Schools High School Addition &Renovations 2015 Application for Amended Conditional Use Permit September 9,2015 Project Narrative Stillwater Area Public Schoo€s,ISD 834, wishes to expand and remodel Stillwater Area High School to accommodate 91h grade students who will now be attending the high school. The bond referendum,which passed in May of this year, confirmed the voters desire to create a 9"—12th grade high school;6th—8 1h grade middle schools and pre-K—51h grades elementary schools. Minor remodeling will be required at all schools; however,a new elementary school,and additions and remodeling at the high school,are the primary District changes resulting from this shift in grade configuration. To accommodate approximately 600 new 9th graders at the high school,the following changes and additions are planned: ■ 19 New classrooms ■ 22 Renovated classrooms ■ 4 New gym teaching stations ■ Expanded food service within the existing building ■ 6 Additional buses * 30 Additional Teachers ■ 4 Turf fields to provide better utilization of play I performance space for additional and current student use. The addition of the 4 new gym teaching stations and a dedicated gymnastics gym will displace parking on the west side of the current gymnasium.The displaced parking, along with 30 new spaces for additional teachers, will be provided by expanding the main lot on the west side of the school. The addition of 6 new buses will be accommodated by minor modifications to the existing bus loading and circulation area. The additional 600 9"grade students will not increase car parking or traffic other than the teacher and bus counts mentioned previously, because these students do not drive. No perceivable increase in general traffic in the area is anticipated with these changes. Additional parking will be provided on the east side of the building as a result of minor revisions to bus circulation with the existing bus loading area,which will be adjacent to the relocated tennis courts. Since the 9th grade students already participate in some high school music,arts, drama and athletic activities,the number of events held on this site is not expected to increase substantially as a result of them now attending classes at the high school. The design of the additions to the high school will use the original brick and detailing will be similar and complementary to the original design. Pape 23 of 40 1\05cfs01\p='ed\1429880\03-©ata\Ccde-Regulatory\5Gilvaater area Public Sc pools-Project Narrafive tiocx Page 24 of 40 EXHIBIT W R 5A1NT PAUL I MADISON 380 St-Peter Street,Suile 600 651.222 3701 Saint Paul,MN 55102 bwbccom September 24,2015 Scott Richards TPC 3601 Thurston Ave.N.Suite 100 Anoka, Minnesota 55303 Re: Stillwater Area Public Schools High School -PAC BWBR Commission No, 3.2014298.80 Dear Scott: Following are our responses to the 13 requests for additional information to complete our application for amended conditional use permit for Stillwater Area High School. Responses are noted in 'bold italics.' 1. Provide a calculation of the change in impervious area. Provide drainage and ponding calculations. Response: The impervious surface at the high school site will be increased by 235,984 square Feet. The drainage and ponding calculations are attached. 2. Provide the anticipated change in SAC. Response: Y 99 sinks will be removed,287 sinks added,•net increase of 188 sinks. ■ 1 toilet will be removed, 71 toilets added,net increase of 70 toilets. 1 Drinking fountain will be removed,26 added net increase of 25 drinking fountains. 2 dishwashers will be added. 3. Additional information is required related to parking,including an inventory of existing parking,what is to be removed,and the total upon project completion.Identify where parking for construction workers will be staged. Response: The Traffic Plan(Sheets 20OXT and 201.01)has a summary of the parking counts.Existing parking is currently 950 stalls.147 of the existing stalls will be removed for the building addition and 421 parking stalls will be added with the expansion of the student lot,the new north lot and expansion of the southeast tat. The total stalls after construction will be 1224. The Phasing Plans identify how the work is planned to proceed and shows the existing tennis court area as the primary staging and parking during the most of the phases of construction. The new north lot will be constructed as part of the first phase(spring and summer of 2016)and then will be used for construction workers during the later phases Page 25 of 40 Mr.Scott Richards Stillwater Area Public Schools High School - PAC September 24, 2015 Page 2 of 3 of work along with the existing tennis court area,until this area is constructed as part of the last phase of work(summer of 2017). 4. Identify if any of the new play fields will be lit or irrigated. Response: No new field lighting or field irrigation will be added as a result of the field improvements. 5. Provide fixture specifications for all building wall and site lighting Response: light fixture catalog cuts provided. 6. Provide a building material board with colors for the Planning Commission meeting. Response: Proposed building materials for new additions will be presented at the Planning Commission meeting. 7. Provide color building elevations, Response: Colored building elevations and 3D images provided. 8. Provide pictures of the existing building where the additions will be added. Response: Pictures of existing conditions at proposed additions provided. 9. A detail list of the proposed planting is required for the landscape plan. Clearly identify the existing plantings versus the new plantings. Provide additional detailing on tree protection detail. Response: A detailed plant list and updated landscape plan identifying existing and new planting is attached.Additional tree protection detailing has also been provided. 10. Identify the status of the Valley Branch Watershed application. Response: The Valley Branch Watershed District submittal has been made on Tuesday September 22,2015 and is currently beginning their review process. 11. Identify if there will be additional signage added on the building. Response: Additional signage will only be added to identify new exterior doors with a letter and number consistent with the current convention.A sign consisting of individual letters that identifies "Stillwater Stadium"will be incorporated into the arched entry gate design. 12. Provide locations and screening for mechanical equipment,if any,that is not constructed into the building. Response: No new roof top equipment to screen. Giil�29B&7 t03UaIsVCak�'eguialay\zo15-09-26 Cbru„it,�.�l`Ylse�6s QfF4Ox�nsv corx Mr. Scott Richards Stillwater Area Public Schools High School - PAC September 24, 2415 Page 3 of 3 13. Outline how public access shall be maintained to the existing and proposed facilities. Response. Public access to the proposed new facilities will be consistent with current practice.Community Education coordinates all after hours programming and access for the public to the High School.in addition,public access will be allowed to the Pony Activity Center during the week and on weekends.Hours of operation,facility and equipment availability will vary based on student programming needs. Sincerely, BWBR SteBW: Erickson AIA, LEED AP Attachments: Drainage and Ponding Calculations Detailed Plant List and Updated Landscape Pian c: Tony Willger, Stillwater ISD 834 Greg Buchal, Larson Engineering Ryan Lindahl, Hallberg Engineering G.V 429BR01�3-Da!a\Co Rcg:yla.ury�20i 5-09 24 Cond:tionalUa�e 2 t RLS(io�dc"" ENCLOSURE 3 ISSUES IDENTIFICATION ► Provide a trail on the north side of 581h Street from Oakgreen Avenue west to WESTERN " Memorial Avenue, IOAKPARK 10- Connect the Highway 36 frontage road to 58th Street on the west side of HEIGHTS Menard's, TRAIL ► Complete interconnections between the commercial and residential areas to ISSUES the 58th Street trail and the Xcei easements trail system. ► Link Baytown Township with the Oak Park Heights trail system. ► Provide interconnection with the Lake Elmo trail system wherever possible. ► Define where trails should be along the entire length of Highway 36 frontage FRONTAGE roads. ROADS/ ► Cooperate with Mn/DOT to provide adequate crosswalks across Highway 36 to HIGHWAY 36 link with the Oak Park Heights and Stillwater trail systems. TRAIL ISSUES ► Identify a planning process for review and update of the Park and Trail Plan. PLANNING Review may occur yearly, for instance, and comprehensive update of the plan ISSUES may occur every five years. Future park and trail needs should be evaluated regularly by the Parks Commission in comparison to the plan. ► Define the means by which public participation can be a regular part of the planning process (meetings, surveys, etc.), ► Discuss the means by which to implement park/trail facilities (i.e., policies versus ordinances). ► Determine under what circumstances volunteer efforts would or could be utilized to expand the City's recreational elements. ► Consider including a map of the City park and trail areas, along with proposed routes, within a newsletter on a yearly basis to make citizens more aware of recreational opportunities. ► Determine if and where the establishment of user fees may be appropriate. CITY OF OAK PARK HEIGHTS 2908 COMPREHENSIVE PARK & TRAIL SYSTEM PLAN 21 Page 29 of 40 MASTER PARK AND TRAIL PLAN Schools 4� Use Facilities developed in association with schools which are intended for children's educational and recreational instruction, which on a secondary basis, provide opportunities for community residents, this shared usage is positive in that it allows for daytime usage by students, evening, weekend, and summer usage by ali Schools Oak Park Elementary (in Stillwater), Stillwater Area High School, and the Environmental Learning Center Faciiities Oak Park Elementary has three small baseball fields, a field that is sometimes used for soccer, a small basketball court, and a playground. Stillwater Area High School has facilities for softball, baseball, football, soccer, tennis and track. The Environmental Learning Center provides educational training re ardin environmental topics. 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