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11-10-15 Council Packet
CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 10, 2015 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. II. Council/Staff Re .ports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff 7:10 p.m. III. Visitors/Public Comment This is an opportunity I'm the public to address the Council with questions or concerts on issues not part of the regular agenda(Please limit continents to 3 minutes in Icngtli). 7:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—October 27, 2015 (pg. 3) C. Approve City Council Worksession Notes—October 27, 2015 (pg. 7) D. Approve Veteran's Day Proclamation—November 11, 2015 (pg. 9) E. Approve 4th Payment Request for A-1 Excavating, Inc. for 2015 Street Reconstruction (pg. 11) 7:20 p.m. V. Public Hearings None 7:20 p.m. VI. Old Business None 7:20 p.m. VII. New Business A. Stillwater Area High School—Addition and Renovations—5701 Stillwater Blvd N —CUP Amendment (pg. 19) B. Washington County Request for Support CSAR 26 Re-Alignment— State Aid. Variance (pg. 127) C. Water and Sewer Rate Study(pg. 131) D. Well #2 Maintenance/Rehab (pg. 159) E. Oakgreen Commons Expansion—Request to Reduce City Fees (pg. 163) 8:00 p.m. VIII. Other Council Items or Announcements 8:05 p.m. IX. Adjournment Page 1 of 166 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 166 Oak Park Heights Request for Council Action Meeting Date November 10, 2015 Agenda Item Approve City Council Minutes—October 27, 2015 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski e Requester's Signature J Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 166 CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 27, 2015 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Police Chief DeRosier, City Planner Richards, and City Engineer Mann. Absent: Councilmember Liljegren. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Agenda. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported that there was a retirement party at Lakeside Park for Mark Swenson from the Bayport Fire Department on November 2; the next Parks Commission meeting was November 16 with a worksession at 6:00 p.m. and the regular meeting at 7:00 p.m.; and she was going to be attending the National League of Cities Conference. B. Councilmember Doughcrty: No report. C. Councilnletnber LiljcM-en: Absent D. Councilmember Runk: No report. E. Councilmember Swenson: He reported that the Council Chambers received new digital cameras. F. Staff. Deputy Clerk Pinski reported that Judy Delich of 15073 63rd Street North was chosen as the recycling award winner. III. Visitors/Public Comment: A. Paris Ave Project Presentation by Cory Slagle: Mr. Slagle provided an overview of the project and the schedule. He stated they were requesting a city cost-share participation in the amount of$36,000 to $37,000, mostly for the sidewalk. He stated a cooperative agreement would be drafted with the City. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—October 13, 2015 C. Approve City Council Worksession Notes—October 13, 2015 Page 4 of 166 City Council Meeting Minutes October 27, 2015 Page 2 of 3 Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. IV. Public Hearings: None , V1. Old Business: A. St. Croix River Crossing Project Update: Mayor McComber reported that the project was winding down for the year, and there would be more updates in the spring. No action was taken. B. Street Reconstruction Update: City Engineer Mann reported substantial completion of the project would be that week. No action was taken. C. Consider Possible Revisions to City Ord. 401.15 — Signs and Definitions: City Planner Richards provided a summary of the proposed changes. Councilmember Swenson, seconded by Councilmcmher Dougherty, moved to approve the Ordinance amendment. Roll call vote taken. Carried 4-0. V11. New Business: A. Consider.Special Census Process: City Administrator Johnson reported that staff contacted the Metropolitan Council to determine the process for perforining a Special Census count. He stated staff was advised that the US Census Bureau would perform a Special Census count for the City, and to obtain a cost estimate for that, the City would need to submit forms and pay a$200 fee. Councilmember Runk, seconded by Councilmember Dougherty, moved to obtain the cost estimate with the fee coming from the Council Contingency fund. Carried 4-0. B. 6180 Osgood Ave Demolition: City Administrator Johnson reported that a request for bids to demolish and remove the house and restore the site at 6180 Osgood Avenue was sent to numerous contractors, and the City received one response from Bell's Trucking, Inc. for$12,200.00. Councilmember Swenson, seconded by Councilmember Runk, moved to authorize the demolition with funds from the surplus TIF fund. Carried 4- 0. C. Consider Letter of Support—Twin Cities Habitat for Humanity: Councilmember Swenson, seconded by Councilmember Dougherty, Page 5 of 166 City Council Meeting Minutes October 27,2015 Page 3 of 3 moved to authorize staff to send a letter of support to Habitat for Humanity. Carried 4-0. Vlll. Other Council Items or Announcements: Nolle X. Adjournment Councilmember Dougherty, seconded by Councilmember Runk, moved to adjourn the meeting at 7.27 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 6 of 166 M Oak Park Heights Request for Council Action Meeting Date November 1.0, 2015 Agenda Item Approve City Council Worksession Notes—October 27, 2015 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 7 of 166 a CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY, OCTOBER 27, 2015 AT 6:00 P.M. Present: Mayor McComber, Councilmember Swenson,Councilmember Dougherty, Councilmember Runk,City Administrator Johnson, City Attorney Vierling, City Engineer Mann,Police Chief DeRosier, and Deputy Clerk Pinski. Absent: Councilmember Liljegren. 1. Call to Order: Mayor McComber called the meeting to order at 6:00 p.m. 2. MNDOT Response Regarding Traffic Blocking Intersection at South Frontage Road: Mayor McComber reported that the City received a response from MNDOT to its correspondence regarding the intersection of the south frontage road at Osgood Avenue. She asked City Engineer Mann if it was possible for MNDOT to put in a double left-tum lane on northbound Osgood Avenue. Mann responded that there may be a right-of-way issue. Councilmember Swenson suggested a line be painted and a sign be placed that read, "Do Not Block Intersection." City Administrator Johnson stated he would respond to MNDOT with suggested options. No action taken. 3. Coalition of Utility Cities Update from Carolyn,Jackson: Carolyn Jackson with Flaherty& Hood provided a presentation for the Coalition of Utility Cities. No action taken. 4. Boat Ramp Discussion—Update from MN DNR: Kent Skaar, Senior Project Manager for Parks and Trails for water access reported that the Department of Natural Resources was looking at the opportunity to use MNDOT temporary fill area for a boat ramp site. He showed a concept plan. He stated the area would be fully paved, striped, and ADA compliant, with active aquatic invasive species management. He stated the earliest it could even be considered was 2017 based on the bridge schedule, and the goal in the short-term was to retain temporary fill in anticipation for the future boat ramp. He reported there were many more elements to work out, and they would come back to the City Council with updates as it progressed. No action taken. 5. Safe Routes to School Grant: Mayor McComber suggested taking action to allow staff to apply for grants as they came up. Councilmember Swenson suggested putting the impetus on the school district,and the City can be a supporter. Councilmember Runk suggested letting the school district identify possible trails for the grant. City Administrator Johnson stated staff could send a letter to the school district suggesting that the City would participate if the school district applied. No action taken. 6. Adjourn: The meeting was adjourned at 6:57 p.m. Page 8 of 166 7 Oak Park Heights Request for Council Action Meeting Date November 10, 2015 Agenda Item Approve Veteran's Day Proclamation—November 11 2015 Time Req. 0 Agenda PIacement Consent Originating Department/Requestor Mayor McComber Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 9 of 166 CITY OF OAK PARK HEIGHTS PROCLAMATION WHEREAS: The 11th of November 1918, marked the cessation of the most destructive, sanguinary, and far reaching war in human annals and the resumption by the people of the United States of peaceful relations with other nations, which we hope may never again be severed,and WHEREAS: It is fitting that the recurring anniversary of this date be commemorated with thanksgiving and prayer and exercises designed to perpetuate peace through good will and mutual understanding between nations; NOW,THEREFORE: the City Council of the City of Oak Park Heights,Minnesota, does hereby proclaim November 11,2015 as Veterans Day and urges all fellow citizens to observe this day. Signed this 10th day of November,2015. Mary McComber,Mayor Page 10 of 166 Oak Park Heights Request for Council Action Meeting Date November 1.0, 2015 Agenda Item Title A-1 Excavating, Inc . 4th Payment for 2015 Street and Utility Reconstruction Agenda Placement Consent Originating Department/Requestor Finance - Betty Caruso, Finance Director Requester's Signature Action Requested Approve 4th pLaMent request for A-1 Excavating, Inc 2015 Street Reconstruction Area D Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). The attached pay request of A-1 Excavating, Inc is $532,495.26 for the period of 10/10/15 through 11/6/13 for the 2015 Street Deconstruction Project-Area D. The total contract is for $3,359,802.70, net of the change orders. The payment has been approved by the engineer and administration and reviewed by the Finance Department. This payment has been reduced by 5% retainage. The Finance Department recommends approval of this payment upon receipt of the lien waiver and fully signed documents. Page 11 of 166 Owner: City of Oak Park Heights,P.O.Box 2007,Stillwater,MN 55082 Date: November 6,2015 Stantet For Period: 10/10/2015 to I 1/6/2015 Request No: 4 Contractor: A-1 Excavating,Inc.,408 26ih Ave-Bloomer,WI 54724 CONTRACTOR'S REQUEST FOR PAYMENT 2015 STREET RECONSTRUCTION - AREA D STANTEC PROJECT NO. 193801994D SUMMARY I Original Contract Amount $ 3,385,037.70 2 Change Order-Addition $ 114,192.50 3 Change Order- Deduction $ 139,427.50 4 Revised Contract Amount $ 3,359,802.70 5 Value Completed to Date $ 3,044,366.74 6 Material on Hand $ 0.00 7 Amount Earned $ 3,044,366.74 8 Less Retainage 5% $ 152,218.34 9 Subtotal $ 2,892,148.41 10 Less Amount Paid Previously $ 2,359,653.15 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 $ 532,495.26 Recommended for Approval by: STANTEC Approved by Contractor: Approved by Owner: A-1 EXCAVATING, INC. CITY OF OAK PARK HEIGHTS Specified Contract Completion Date: Date: 193801094D REQ4.Asm Page 12 of 166 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID:PART 1 -STREETS 1 MOBILIZATION LS 1 160200.00 0.1 1 160,200.00 2 TRAFFIC CONTROL LS 1 13000.00 0,1 1 13,000.00 3 TEMPORARY MAIL LS 1 16000.00 0.1 1 16,000.00 4 INLET PROTECTION EA 61 130.00 33 69 8,970.00 5 SILT FENCE,TYPE MACHINE SLICED LF 3400 2.00 1930 3,860.00 6 RECLAIM BITUMINOUS PAVEMENT SY 0 2.00 0.00 7 REMOVE SIGN EA 5 100.00 5 5 500.00 8 SALVAGE AND REINSTALL SIGN EA 80 160.00 0.00 9 REMOVE TREE EA 170 610.00 154 93,940.00 10 REMOVE ROADWAY BARRIERS LS 1 1000.00 1 1 1,000.00 11 CLEARING AND GRUBBING, INCLUDING LARGE STUMP REMOVAL LS 1 55000.00 1 55,000.00 12 REMOVE BITUMINOUS PAVEMENT SY 27820 1.60 27820 44,512.00 13 SAWING BITUMINOUS PAVEMENT-STREET LF 1530 2.00 1349 2,698.00 14 REMOVE CONCRETE CURB&GUTTER LF 330 5.00 330 1,650.00 15 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 16460 0.85 7674 16300 13,855.00 16 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 12175 0.45 7781 11993 5,396.85 17 REMOVE CONCRETE WALK SF 2000 0.80 452 887 709.60 18 REMOVE GRAVEL DRIVEWAY SF 5650 0.20 1157 2272 454.40 19 COMMON EXCAVATION (P) CY 11560 11.00 3061 11560 127,160.00 20 SUBGRADE EXCAVATION (CV) CY 5789 6.25 907 5,668.75 21 COMMON EXCAVATION-INFILTRATION FEATURE CY 590 11.00 0.00 22 AGGREGATE BASE,CLASS 5 TN 4020 10.00 2083.38 11160.76 111,607.60 23 SELECT GRANULAR BORROW(MODIFIED) TN 6026 9.75 948.4 9,246.90 24 SELECT GRANULAR BORROW(CV) -INFILTRATION FEATURE CY 465 12.00 0.00 25 SELECT GRANULAR BORROW MODIFIED (CV) - INFILTRATION FEATURE CY 45 22.00 0.00 26 GEOTEXTILE FABRIC TYPE V SY 12253 2.00 0.00 27 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 1560 8.00 160 440 3,520.00 28 BITUMINOUS MATERIAL FOR TACK COAT GAL 1392 2.10 1050 1 180 2,478.00 29 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2,B) TN 1643 56.00 567.4 2344.97 131,318.32 30 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TN 1873 58.50 1308.29 1308.29 76,534.97 31 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 423 116.00 172.96 403.47 46,802.52 32 CUSTOM CONCRETE DRIVEWAYS/WALKS-MATCH EXISTING PATTERN/COLOR SF 2635 12.10 0.00 33 6 INCH CONCRETE DRIVEWAY SF 10335 5.80 7281 10957 63,550.60 34 B618 CONCRETE CURB AND GUTTER LF 690 13.00 697 723 9,399.00 35 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 19786 10.60 6481 17087 181,122.20 36 CONCRETE WALK SF 2000 4.50 452 857 3,856.50 37 CONCRETE STEPS SF 270 61.00 48 2,928.00 38 SEEDING, INCLUDING SEED, FERTILIZER,AND WOOD FIBER BLANKET SY 4210 2.60 0.00 39 HYDROSEED WITH MULCH SY 34200 1.35 14997 25000 33,750.00 40 SODDING,MINERAL TYPE SY 20 35.00 0.00 41 SELECT TOPSOIL BORROW TN 7570 0.01 243.81 2.44 42 SIGN PANELS SF 30 37.00 0.00 43 CYLINDER STYLE DELINEATOR (X4-13),6"DIAMETER, WHITE EA 7 70.00 0.00 44 STREET NAME BLADE SIGNS EA 5 235.00 0.00 45 12"SOLID WHITE STOP BAR LF 186 4.00 0.00 46 WATER FOR DUST CONTROL MG 600 25.00 0.00 47 STREET SWEEPER (WITH PICKUP BROOM) HR 120 130.00 31.5 4,095.00 TOTAL BASE BID:PART 1 -STREETS 1,234,786.64 BASE BID: PART 2-WATERMAIN 48 TEMPORARY WATER SERVICE LS 1 16000.00 1 16,000.00 193801994D RE04.x6m Page 13 of 166 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Dote to Date 49 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 40 150.00 0.00 50 REMOVE WATER MAIN PIPE LF 9505 1.00 9776 9,776.00 51 REMOVE WATER SERVICE LF 3150 1.00 3459 3,459.00 52 REMOVE HYDRANT EA 17 100.00 19 1,900.00 53 REMOVE VALVE AND BOX EA 26 20.00 12 240.00 54 ROCK EXCAVATION-WEATHERED CY 5700 1.00 66.1 376.67 376.67 55 ROCK EXCAVATION-HARD CY 570 30.00 100.85 3,025.50 56 SAND CUSHION LF 2600 3.00 0.00 57 IMPROVED PIPE FOUNDATION LF 8974 0.50 0.00 58 CONNECT TO EXISTING WATER MAIN EA 9 1700.00 10 17,000.00 59 6"DIP WATER MAIN,CLASS 52 LF 8574 68.00 8966.5 609,722.00 60 &'DIP WATER MAIN,CLASS 52 LF 931 74.00 1 156 85,544.00 61 PIPE BURST 6"PVC,C900 WATER MAIN, INCLUDING DUAL TRACER WIRE LF 210 105.00 210 22,050.00 62 6"GATE VALVE AND BOX EA 43 1220.00 43 52,460.00 63 8"GATE VALVE AND BOX EA 3 1640.00 3 4,920.00 64 ADJUST VALVE BOX EA 2 75.00 0.00 65 WATER MAIN OFFSET-6" EA 7 2750.00 0.00 66 WATER MAIN OFFSET-8" EA 1 3000.00 0.00 67 HYDRANT EA 17 3800.00 22 83,600.00 68 DUCTILE IRON FITTINGS LB 6210 1.00 2523 2,523.00 69 INSULATION-4"THICK SF 8000 4.00 0.00 70 1"CORPORATION STOP EA 105 120.00 118 14,160.00 71 1"CURB STOP AND BOX EA 105 250.00 113 28,250.00 72 1"TYPE"K"COPPER PIPE LF 3150 41.00 3459 141,819.00 73 CONNECT TO EXISTING WATER SERVICE EA 106 80.00 118 9,440.00 TOTAL BASE BID:PART 2-WATERMAIN 1,106,265.17 BASE BID: PART 3- SANITARY SEWER 74 REMOVE SANITARY SEWER CASTING AND RINGS EA 41 100.00 6 600.00 75 REMOVE SANITARY SEWER PIPE LF 230 1.00 200 200.00 76 REMOVE SANITARY MANHOLE EA 4 400.00 4 1,600.00 77 8"PVC SANITARY SEWER PIPE-SDR 26 LF 30 69.00 4 14 966.00 78 10"PVC SANITARY SEWER PIPE-SDR 26 LF 198 70.00 2 192 13,440.00 79 CONNECT TO EXISTING SANITARY SEWER PIPE EA 5 1300.00 3 3,900.00 80 10"X4"PVC WYE EA 6 190.00 2 380.00 81 4"PVC SANITARY SEWER SERVICE PIPE LF 120 49.00 10 28 1,372.00 82 CONNECT TO EXISTING SEWER SERVICE EA 6 180.00 2 360.00 83 IMPROVED PIPE FOUNDATION LF 230 0.50 0.00 84 4' DIAMETER SANITARY SEWER MH EA 3 2640.00 3 7,920.00 85 4'DIAMETER SANITARY SEWER MH WITH OUTSIDE DROP EA 1 4740.00 0.00 86 RECONSTRUCT MANHOLE LF 90 160.00 3 3 480.00 87 SANITARY MANHOLE OVERDEPTH LF 10 170.00 10 1,700.00 88 FURNISH &INSTALL NEW SANITARY MH CASTING AND RINGS EA 34 440.00 14 34 14,960.00 89 FURNISH &INSTALL NEW WATERTIGHT SANITARY MH CASTING AND RINGS EA 3 1020.00 3 3 3,060.00 90 PRECONSTRUCTION SANITARY TELEVISING LF 7856 1.60 9802 15,683.20 91 SEWER REHABILITATION WITH CIPP,8" LF 4805 21.50 5800 5800 124,700.00 92 SEWER REHABILITATION WITH CIPP,9" LF 445 29.50 750 750 22,125.00 93 SEWER MANHOLE REHABILITATION LF 216 162.00 0.00 TOTAL BASF BID: PART 3-SANITARY SEWER 213,446.20 BASE BID: PART 4- STORM SEWER 94 REMOVE STORM SEWER CASTING AND RINGS EA 12 100.00 12 1,200.00 95 REMOVE STORM SEWER MANHOLE OR CATCH BASIN EA 3 350.00 1 4 1,400.00 96 REMOVE STORM SEWER PIPE LF 100 10.00 23 23 230.00 97 12"RCP STORM SEWER,CL 5 LF 260 37.00 0.00 98 15"RCP STORM SEWER,CL 5 LF 506 38.00 28 448 17,024.00 1 93 801 9 94D REQ4.x1sm Page 14 of 166 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 99 18"RCP STORM SEWER,CL 5 LF 2170 38.00 644.5 2226.5 84,607.00 100 21"RCP STORM SEWER,CL 4 LF 343 44.00 325 14,300.00 101 24"RCP STORM SEWER,CL 4 LF 105 50.00 32 136 6,800.00 102 4'DIAMETER STORM SEWER MH OR CBMH EA 21 2000.00 21 42,000.00 103 5DIAMETER STORM SEWER MH OR CBMH EA 5 2600.00 5 13,000.00 104 6DIAMETER STORM SEWER MH OR CBMH EA 3 3400.00 3 10,200.00 105 7DIAMETER STORM SEWER MH OR CBMH EA 5 4100.00 -2 3 12,300.00 106 2'x3'CATCH BASIN EA 11 1500.00 2 13 19,500.00 107 DRAINAGE SWALE GRADING SY 400 10.00 0.00 108 FURNISH &INSTALL NEW STORM SEWER CASTING AND RINGS-CB EA 5 520.00 6 6 3,120.00 109 FURNISH &INSTALL NEW STORM SEWER CASTING AND RINGS-MH EA 5 440.00 2 2 880.00 110 CONNECT TO EXISTING STORM SEWER PIPE EA 5 500.00 3 1,500.00 III CONNECT TO EXISTING STORM STRUCTURE EA 2 600.00 2 1,200.00 112 CONNECT TO STRUCTURE (DRAINTILE) EA 78 70,00 15 29 2,030.00 TOTAL BASE BID:PART 4-STORM SEWER 231,291.00 TOTAL BASE BID:PART 1 -STREETS 1,234,786.64 TOTAL BASE BID:PART 2-WATERMAIN 1,106,265.17 TOTAL BASE BID:PART 3-SANITARY SEWER 213,446.20 TOTAL BASE BID:PART 4-STORM SEWER 231,291.00 TOTAL BASE BID 2,785,789.01 ALTERNATE 1 - VALLEY VIEW PARKING LOT 113 MOBILIZATION LS 1 6000.00 1 6,000.00 114 TRAFFIC CONTROL LS 1 2750.00 1 2,750.00 115 RECLAIM BITUMINOUS PAVEMENT SY 3950 2.00 3950 7,900.00 116 SAWING BITUMINOUS PAVEMENT LF 80 3.00 87 261.00 117 COMMON EXCAVATION (P) CY 440 7.00 440 3,080.00 118 BITUMINOUS MATERIAL FOR TACK COAT GAL 180 2.50 160 400.00 119 TYPE SP 12.5 NON-WEARfNG COURSE MIXTURE(2,B) TN 350 58.00 341,97 19,834.26 120 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 350 65.00 320.4 20,826.00 121 B618 CONCRETE CURB AND GUTTER IF 1930 14.00 1917 26,838.00 122 HYDROSEED WITH MULCH SY 780 1.50 1411 2,116.50 123 SELECT TOPSOIL BORROW TN 20 16.00 0.00 TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT 90,005.76 ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS 222 MOBILIZATION LS 1 2750.00 1 2,750.00 223 TRAFFIC CONTROL LS 1 1700.00 1 1,700.00 224 TEMPORARY MAIL LS 1 1000.00 1 1,000.00 225 INLET PROTECTION EA 3 130.00 3 390.00 226 SILT FENCE,TYPE MACHINE SLICED LF 30 2.00 30 60.00 227 REMOVE TREE EA 2 610.00 0.00 228 REMOVE BITUMINOUS PAVEMENT SY 5440 1.60 1545 2,472.00 229 SAWING BITUMINOUS PAVEMENT-STREET LF 130 3.00 402 1,206.00 230 REMOVE CONCRETE CURB&GUTTER LF 3105 2.30 12 27.60 231 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 3300 1.00 0.00 232 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 600 1.00 0.00 233 REMOVE GRAVEL DRIVEWAY SF 300 1,00 0.00 234 COMMON EXCAVATION (P) CY 2775 11.00 850 9,350.00 235 SUBGRADE EXCAVATION CY 1390 6.25 0.00 236 AGGREGATE BASE, CLASS 5 TN 930 10.00 929.49 9,294.90 237 SELECT GRANULAR BORROW(MODIFIED) TN 1390 9.75 0.00 238 GEOTEXTILE FABRIC TYPE V SY 1220 2.00 0.00 239 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 40 12.00 0.00 193801994D REQ4.xlsm Page 15 of 166 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 240 BITUMINOUS MATERIAL FOR TACK COAT GAL 272 2.25 60 135.00 241 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,B) TN 516 56.00 225.08 12,604.48 242 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TN 516 58.50 151.14 8,841.69 243 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN 70 120.00 0.00 244 61NCH CONCRETE DRIVEWAY SF 600 7.80 0.00 245 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 3110 11.20 930 10,416.00 246 HYDROSEED WITH MULCH SY 5180 1.40 1411 1,975.40 247 SELECT TOPSOIL BORROW TN 1 160 0.01 0.00 248 12"SOLID WHITE STOP BAR LF 44 8.00 0.00 249 WATER FOR DUST CONTROL MG 50 40.00 0.00 250 STREET SWEEPER(WITH PICKUP BROOM} HR 6 130.00 0.00 251 ADJUST VALVE BOX EA 3 75.00 0.00 252 CONNECT TO STRUCTURE (DRAINTILE) EA 2 70.00 0.00 TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS 62,223.07 ALTERNATE 6-PANAMA STORM 253 MOBILIZATION LS 1 1250.00 1 1,250.00 254 TRAFFIC CONTROL LS 1 1600.00 1 1,600.00 255 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 20 12.00 0.00 256 15"RCP STORM SEWER,CL 5 LF 300 38.00 260 9,880.00 257 2'x3'CATCH BASIN EA 1 1500.00 1 1,500.00 258 CONNECT TO EXISTING STORM STRUCTURE EA 1 1100.00 1 1,100.00 259 CONNECT TO STRUCTURE (DRAINTILE) EA 1 70.00 0.00 TOTAL ALTERNATE 6-PANAMA STORM 15,330.00 CHANGE ORDER NO. i 1 MOBILIZATION LS 0 2750.00 0.00 2 TRAFFIC CONTROL LS 0 1700.00 0.00 3 TEMPORARY MAIL LS 0 1000.00 0.00 4 INLET PROTECTION EA 0 130.00 0.00 5 SILT FENCE,TYPE MACHINE SLICED LF 0 2.00 0.00 6 REMOVE TREE EA 2 (610.00) 0.00 7 REMOVE BITUMINOUS PAVEMENT SY 3910 (1.60) 0.00 8 SAWING BITUMINOUS PAVEMENT-STREET LF 270 3.00 0.00 9 REMOVE CONCRETE CURB&GUTTER LF 3105 (2.30) 0.00 10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2550 (1.00) 0.00 1 i REMOVE CONCRETE DRIVEWAY PAVEMENT SF 505 (1.00) 0.00 12 REMOVE GRAVEL DRIVEWAY SF 300 (1.00) 0.00 13 COMMON EXCAVATION (P) CY 1650 (11.00) 0.00 14 SUBGRADE EXCAVATION CY 1070 (6.25) 0.00 15 AGGREGATE BASE,CLASS 5 TN 155 (10.00) 0.00 16 SELECT GRANULAR BORROW(MODIFIED) TN 730 (9.75) 0.00 17 GEOTEXTILE FABRIC TYPE V SY 910 (2.00) 0.00 18 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FfLTER FABRIC LF 40 (12.00) 0.00 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 182 (2.25) 0.00 20 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,B) TN 376 (56.00) 0.00 21 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 376 (58.50) 0.00 22 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 54 (120.00) 0.00 23 61NCH CONCRETE DRIVEWAY SF 505 (7.80) 0.00 24 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 2170 (11.20) 0.00 25 HYDROSEED WITH MULCH SY 4110 (1.40) 0.00 26 SELECT TOPSOIL BORROW TN 950 (0.01) 0.00 27 12"SOLID WHITE STOP BAR LF 29 (8.00) 0.00 28 WATER FOR DUST CONTROL MG 40 (40.00) 0.00 29 STREET SWEEPER (WITH PICKUP BROOM) HR 3 (130.00) 0.00 30 ADJUST VALVE BOX EA 2 (75.00) 0.00 31 CONNECT TO STRUCTURE (DRAINTILE) EA 2 (70.00) 0.00 TOTAL CHANGE ORDER NO. 1 0.00 193801994D REN x6m Page 16 of 166 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date CHANGE ORDER NO,2 -ALTERNATE NO.3 1 MOBILIZATION LS 1 1250.00 7 1,250.00 2 TRAFFIC CONTROL LS 1 1000.00 1 1,000.00 3 INLET PROTECTION EA 2 130.00 0.00 4 SILT FENCE,TYPE MACHINE SLICED LF 600 2.00 0.00 5 SALVAGE AND REINSTALL SIGN EA 4 160.00 0,00 6 REMOVE BITUMINOUS PAVEMENT SY 1420 2.00 1236 2,472.00 7 SAWING BITUMINOUS PAVEMENT LF 60 3.00 0.00 8 AGGREGATE BASE,CLASS 5 TN 240 10.00 208.89 2,088.90 9 TEMPORARY WATER SERVICE LS 1 5000.00 1 5,000.00 10 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 2 150.00 0.00 11 REMOVE WATERMAIN LF 642 1.00 572 572.00 12 REMOVE WATER SERVICE LF 120 1.00 0.00 13 REMOVE HYDRANT EA 1 100.00 2 200.00 14 REMOVE VALVE AND BOX EA 1 20.00 1 20.00 15 CONNECT TO EXISTING WATER MAIN EA 3 1700.00 3 5,100.00 16 6"DIP WATER MAIN, CLASS 52 LF 140 49,00 22 1,078.00 17 8"DIP WATER MAIN,CLASS 52 LF 642 55.00 572 31,460.00 18 6 GATE VALVE AND BOX EA 5 1220.00 3 3,660.00 19 8"GATE VALVE AND BOX EA 3 1640.00 2 3,280.00 20 ADJUST VALVE BOX EA 1 75.00 0.00 21 HYDRANT EA 2 3800.00 2 7,600.00 22 DUCTILE IRON FITTINGS LB 550 9.00 62 364 3,276.00 23 INSULTATION-4"THICK SF 100 4.00 0.00 24 CONNECT TO EXISTING WATER SERVICE EA 3 80.00 3 240.00 TOTAL CHANGE ORDER NO,2-ALTERNATE NO.3 68,296.90 CHANGE ORDER NO. 3 1 PRETREATMENT BOX,ACD TURRET EA 2 1925.00 2 3,850.00 2 PRETREATMENT BOX,ACD BUNKER EA 8 1325.00 2 8 10,600.00 3 4"DRAINTILE CLEAN OUT EA 8 230.00 0.00 4 GATE VALVE ASSEMBLY EA 8 415.00 0.00 5 EDGING,VINYL LF 645 8.80 0.00 6 POLY LINER SF 1500 1.30 0.00 7 SOD SY 554 17.60 470 470 8,272.00 8 SOD SY 20 (35.00) 0.00 9 HYDROSEED WITH MULCH SY 534 (1.35) 0.00 10 REMOVE TREE EA 8 (610.00) 0.00 11 DRAINAGE SWALE GRADING SY 400 (10,00) 0.00 TOTAL CHANGE ORDER NO.3 22,722.00 TOTAL BASE BID: 2,785,789.01 TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT 90,005.76 TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS 62,223.07 TOTAL ALTERNATE 6- PANAMA STORM 15,330.00 TOTAL CHANGE ORDER NO. 1 0.00 TOTAL CHANGE ORDER NO.2-ALTERNATE NO.3 68,296.90 TOTAL CHANGE ORDER NO.3 22,722.00 TOTAL WORK COMPLETED TO DATE 3,044,366.74 193801994D REa4,x6m Page 17 of 166 PROJECT PAYMENT STATUS OWNER CITY OF OAK PARK HEIGHTS STANTEC PROJECT NO. 1 9380 1 994D CONTRACTOR A-1 EXCAVATING, INC. CHANGE ORDERS No. Date Description Amount 1 4/23/2015 This Change Order provides for adjustments to this ($139,427.50) project. See Change Order 2 6/4/2015 This Change Order provides for the addition of $87,507.00 Alternate No. 3 to project. See Change Order 3 7/13/2015 This Change Order provides for adjustments to this $26,685.50 project.See Change Order Total Change Orders ($25,235.00) PAYMENT SUMMARY No. From To Payment Retainage Completed 1 05/01/2015 07/17/2015 826,396.55 43,494.56 869,891.10 2 07/18/2015 09/02/2015 1,018,541.7/ 97,102.02 1,942,040.33 3 09/03/2015 10/09/2015 514,714.84 124,192.27 2,483,845.42 4 10/10/2015 11/06/2015 532,495.26 152,218.34 3,044,366.74 Material on Hand Total Payment to Date $2,892,148.40 Original Contract $3,385,037.70 Retainage Pay No, 4 152,218.34 Change Orders ($25,235.00) Total Amount Earned $3,044,366.74 Revised Contract $3,359,802.70 1938019948 RE04_x1sm Page 18 of 166 qv�- Oak Park Heights Request for Council Action Meeting Date November 12'h, 2015 Time Required: 15 Minutes Agenda Item Title: Stillwater Area High school —Addition and Renovations— 5701 Stillwater Blvd N—CUP Amendment. f Agenda Placement New Business Originating Department/Re e Fri Johnson, City Administrator_ Requester's Signature Action Requested ease see elow. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached from City Planner Scott Richards: • Planners Report Dated November 5h,2015 and the related City Council Resolution which is the last document in the packet section. Page 19 of 166 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427,052() TPCTPC;�PianningCo,com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: November 5, 2015 RE: Oak Park Heights — Stillwater Area High School — Addition and Renovations — 5701 Stillwater Boulevard North - City Council Report TPC FILE: 236.02 — 15.06 BACKGROUND Steve Erickson of BWBR Architects, representing Stillwater Area Schools (IDS 834) has submitted an application for an expansion and remodel of the Stillwater Area High School to accommodate 9th grade students. The building addition will create a 9th — 12th grade high school and will require the following changes and additions to the high school: 1. 19 new classrooms 2. 22 renovated classrooms 3. 4 new gym teaching stations and a dedicated gymnastics gym 4. Expanded food service within the existing building 5. 6 additional buses 6. 30 additional teachers 7. 4 turf fields to provide better utilization of play/performance space for additional and current student use The site is zoned O, Open Space Conservation District in which the high school has been permitted as a conditional use. Any changes to the site or the uses require an amended CUP. The project requires Site Plan but not Design Guideline review. The original CUP for the high school was approved December of 1991. The Planning Commission, at their October 8, 2015 meeting, reviewed the request, held the public hearing, and recommended approval of the request with the conditions. The main topic discussed was the traffic, specifically at the start and end of the school day. Additional traffic information and plans were requested of the School District as a result Page 20 of 166 of this discussion and a condition was added by the Planning Commission. The School District has provided plans for a right turn lane into the site that should help resolve these issues. The Parks Commission, at its meeting on October 19, 2015 reviewed the issues related to public access to the site and the extension of the trail along Highway 5. They agreed to hold a work session, prior to the November 16, 2015 meeting, regarding the public access issue. Additionally they recommended that a trail be constructed on Highway 5 from 58th Street south to the School access point on Highway 5. EXHIBITS The review is based upon the following submittals: Exhibit 1: Planning Report with Exhibits, October 2, 2015 Exhibit 2: SRF Consulting Group, Inc. — Memorandum - November 4, 2015 Exhibit 3: Kennedy and Graven Letter— October 29, 2015 Exhibit 4: Stillwater Area Public Schools — Community Access Policy Exhibit 5: Planning Commission Resolution �-- Exhibit 6: City Council Resolution ISSUES Since the meetings of the Planning Commission and Parks Commission, City Staff has been working with the School District on a number of issues. Please find as follows a discussion of those issues: Traffic - 58th Street and Neal Intersection The major issue discussed by the Planning Commission was the traffic issues on 58th Street before and after school. The Planning Commission recommended that the School District work with the City Engineer to propose solutions to this issue. The School District engaged SRF Consulting Group to provide a traffic analysis and suggest site improvements to alleviate the traffic congestion. Please find a Memorandum from SRF Consulting Group, Inc. found as Exhibit 2. They have recommended the addition of an exclusive eastbound right turn lane on 58th at the 58th Street/Neal Avenue intersection. Figure 3 of that Memorandum shows the planned improvements and how the trail would be realigned. The traffic findings and site improvements are currently being reviewed by the City Engineer. The City Engineer would design the intersection improvements and it will be constructed by the School District's contractors. The Development Agreement would address adequate securities and inspection by the City. 2 Page 21 of 166 Pondinq Area/Infiltration The City Engineer has recognized that the proposed infiltration pond in the northwest corner of the site is located within the City's High Vulnerability Drinking Water Supply Management Area. The School District has been working with the MPCA on this issue and has received an unofficial response indicating that the pond location will not adversely impact water supplies. The School District has indicated that they have assurances that MPCA will give a written response on this issue. Students Not Using Designated Crosswalks on 58th Street/Parkinq on Private Property A long term issue for the City and School District is students crossing 58th Street, but not at the designated crosswalk at Neal Avenue. This is seen as a significant safety issue. Related to this issue are the students that will park in the private shopping center lot and walk across 58th Street to attend school. The City had suggested that the School District impose a fine on students that park in the private lots while they are at the school. The School District has provided a letter from its legal counsel indicating that it may not be possible to levy such fines. (See Exhibit 3). Another idea has been to provide additional fencing or signage to deter pedestrians. Both the School District and City have agreed that it will take more aggressive enforcement, possibly through towing by the owner of the shopping center to correct this situation. The City Attorney has provided a condition on this issue for consideration by the City Council: The applicant shall engage the owner of the retail center property to the north in discussions on issues regarding students parking on the retail center private property. The applicant shall facilitate and implement reasonable solutions suggested by the property owner to curtail the undesired student parking on the retail center property. Parks Commission Recommendation The Parks Commission has recommended that a trail be constructed on Highway 5 from 58th Street south to the School access point on Highway 5. This would be an eight foot trail on School property that would be constructed by the School District and maintained by the City. Public Access The original approvals granted by the City Council in 1991, and included in the Development Agreement, waived the School District from paying park dedication fees in exchange for public access to the exterior fields and facilities for casual, unorganized recreational opportunities when the facilities were not in use by district programs or permitted users. The School District provided the City a policy statement related to community access to the high school facilities. (See Exhibit 4) 3 Page 22 of 166 The City Attorney has provided a condition on this issue for consideration by the City Council: The Stillwater Area School District shall provide and ensure the general public has reasonable access to certain exterior fields and facilities, (including all athletic fields, tennis courts, baseball fields, soccer fields, etc.) during non-school hours for casual, unorganized recreational opportunities when such fields are not in use by the official district programs, official high school sports and duly permitted users. The only exceptions to this condition are the Pony Stadium Field and Track as well as the Varsity Baseball Field and Varsity Softball Field that shall be exclusively managed according to District Policy. To facilitate this public access, the general public must have clear access to these facilities and no fencing, gates or borders may be installed so as to prevent the access to any field, court or outdoor recreational resources by the general public. The Stillwater Area School District shall install permanent and conspicuous signage at numerous locations readily visible to the general public that invites and welcomes the casual use of all fields and facilities when not in use by District programs, official high school sports and duly permitted users. Such signage shall also identify reasonable hours and should generally be prohibited after sunset. At any such time that the District would seek to suspend the general public from the casual access to its fields and facilities, the District may petition the City to remove this condition from its Conditional Use Permit however, the City Council may consider the implementation of a Park Dedication fee. The District shall also provide reasonable opportunities for organized athletic programs, such as may be provided through the SCVAA, Stillwater Lacrosse, Stillwater Baseball, etc. to utilize all fields (including those restricted above). The District shall internally review their policies for such field access on a yearly basis to ensure this condition is met. The District may seek to permit the use of their High School Property for the use of special events not directly related to high school, high school conference or District team sports, such as the Special Olympics, Relay for Life. The District shall first secure a special event permit from the City as may be required under City Ordinance for such events. CONCLUSION I RECOMMENDATION The City Council is to consider the following as it relates to this request: 4 Page 23 of 166 1. Amended Conditional Use Permit for Site and Building Changes 2. Conditional Use Permit for Building Height Based upon the Staff, Planning Commission, and Parks Commission recommendations, the City Council is asked to approve the request with the following conditions: 1. The plans shall be subject to review and approval by the Police Chief and Fire Chief for emergency vehicle access. 2. The Stillwater Area School District shall provide and ensure the general public has reasonable access to certain exterior fields and facilities, (including all athletic fields, tennis courts, baseball fields, soccer fields, etc.) during non-school hours for casual, unorganized recreational opportunities when such fields are not in use by the official district programs, official high school sports and duly permitted users. The only exceptions to this condition are the Pony Stadium Field and Track as well as the Varsity Baseball Field and Varsity Softball Field that shall be exclusively managed according to District Policy. To facilitate this public access, the general public must have clear access to these facilities and no fencing, gates or borders may be installed so as to prevent the access to any field, court or outdoor recreational resources by the general public. The Stillwater Area School District shall install permanent and conspicuous signage at numerous locations readily visible to the general public that invites and welcomes the casual use of all fields and facilities when not in use by District programs, official high school sports and duly permitted users. Such signage shall also identify reasonable hours and should generally be prohibited after sunset. At any such time that the District would seek to suspend the general public from the casual access to its fields and facilities, the District may petition the City to remove this condition from its Conditional Use Permit however, the City Council may consider the implementation of a Park Dedication fee. The District shall also provide reasonable opportunities for organized athletic programs, such as may be provided through the SCVAA, Stillwater Lacrosse, Stillwater Baseball, etc. to utilize all fields (including those restricted above). The District shall internally review their policies for such field access on a yearly basis to ensure this condition is met. The District may seek to permit the use of their High School Property for the use of special events not directly related to high school, high school conference or District team sports, such as the Special Olympics, Relay 5 Page 24 of 166 for Life. The District shall first secure a special event permit from the City as may be required under City Ordinance for such events. 3. A snow storage/removal plan shall be provided. 4. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 5. All lighting proposed for the school building or parking areas shall be in compliance with Section 401.15.B.7 of the Zoning Ordinance and any current deficiencies shall be retrofitted. 6. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401 .15.E.10.e of the Zoning Ordinance, 7. Any signage proposed for the site shall be in compliance with Section 401.15.G of the Zoning Ordinance and will require a sign permit. 8. The grading and drainage plans shall be subject to review and approval of the City Engineer and the Valley Branch Watershed District. 9. All utility plans shall be subject to the review and approval of the City Engineer. 10. The Planning Commission and City Council were favorable to the proposed building addition appearance, colors, and materials as part of the CUP review. 11. The School District shall provide a written response from the MPGA indicating that the pond location will not adversely impact water supplies and can remain in the location proposed. 12. The applicant shall engage the owner of the retail center property to the north in discussions on issues regarding students parking on the retail center private property. The applicant shall facilitate and implement reasonable solutions suggested by the property owner to curtail the undesired student parking on the retail center property. 13. The City Engineer shall review the Stillwater Area High School Site Improvements Traffic Analysis report by SRF Consulting Group and comment. If the City Engineer agrees that the addition of an exclusive eastbound right turn lane on 58£"at the 58f" Street/Neal Avenue intersection is appropriate, it shall be constructed by the School District at the School District's sole expense, with inspection and approval by the City. 6 Page 25 of 166 14. A separated pedestrian trail shall be constructed on Highway 5 from 58th Street south to the High School access point on Highway 5. This would be an eight foot bituminous trail on School District property with an appropriate trail easement being conveyed to the City that would be constructed by the School District and maintained by the City wholly consistent with other City trail maintenance polices as set forth by the City Council. 15. The applicant shall be required to enter into an amended development agreement. The development agreement shall be subject to the review and approval of the City Attorney. Pc: Julie Hultman 7 Page 26 of 166 ENCLOSURE , TPC3601 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 763.231.5640 Facsimile-, 763.427.0520 TPCQPianningCo.corn PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: October 2, 2015 RE: Oak Park Heights — Stillwater Area High School —Addition and Renovations — 5701 Stillwater Boulevard North TPC FILE: 2.36.02 15.06 BACKGROUND Steve Erickson of BWBR Architects, representing Stillwater Area Schools (IDS 834) has submitted an application for an expansion and remodel of the Stillwater Area High School to accommodate 9th grade students. The building addition will create a 9t" — 12th grade high school and will require the following changes and additions to the high school: 1. 19 new classrooms 2. 22 renovated classrooms 3. 4 new gym teaching stations and a dedicated gymnastics gym 4. Expanded food service within the existing building 5. 6 additional buses 6. 30 additional teachers 7. 4 turf fields to provide better utilization of play/performance space for additional and current student use The site is zoned O, Open Space Conservation District in which the high school has been permitted as a conditional use. Any changes to the site or the uses require an amended CUP. The project requires Site Plan but not Design Guideline review. The original CUP for the high school was approved December of 1991. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative, September 9, 2015 Page 27 of 166 Exhibit 2: Additional Information Response, September 24, 2015 Exhibit 3: Boundaryfropographic Survey (1) Exhibit 4: Boundary/Topographic Survey (2) Exhibit 5: Boundary/Topographic Survey (3) Exhibit 6: Boundary/Topographic Survey (4) Exhibit 7: Boundary/Topographic Survey (5) Exhibit 8: Boundary/Topographic Survey (6) Exhibit 9: Boundary/Topographic Survey (7) Exhibit 10: Boundary/Topographic Survey (8) Exhibit 11: North Demolition Plan (200.CD) Exhibit 12: South Demolition Plan (201.CD) Exhibit 13: North Paving and Dimension Plan (200.CP) Exhibit 14: South Paving and Dimension Plan (201.CP) Exhibit 15: North Grading and Erosion Control Plan (200.CG) Exhibit 16: South Grading and Erosion Control Plan (201.CG) Exhibit 17: North Utility Plan (200.CU) Exhibit 18: South Utility Plan (201.CU) Exhibit 19: North Traffic Plan (200.CT) Exhibit 20: South Traffic Plan (201.CT) Exhibit 21: Details (210) Exhibit 22: Details (211) Exhibit 23: Details (212) Exhibit 24: Overall Site Tree Removal and Protection Plan (100.1-13) Exhibit 25: Tree Removal Matrix (11 011P) Exhibit 26: Overall Landscape Plan (2001P) Exhibit 27: Landscape Plan Area 1 (2011P) Exhibit 28: Landscape Plan Area 2 (2021P) Exhibit 29: Landscape Plan Area 3 (2031P) Exhibit 30: Landscape Plan Area 4 (204.1-13) Exhibit 31: Landscape Details and Notes (220) Exhibit 32: Photometric Site Plan (E900.TP) Exhibit 33: Bollard Fixture — KBC8 LED Exhibit 34: Parking Lot Fixture — CSX2 LED Exhibit 35: Wall Sconce Fixture—WSQ LED Exhibit 36: Floor Plan— First Level Exhibit 37: Floor Plan— Second Level Exhibit 38: Exterior Elevations — PAC (510) Exhibit 39:. Exterior Elevations — Stem and Humanities (511) Exhibit 40: Exterior Elevations — PAC — Color(515) Exhibit 41: Exterior Elevations — Stem and Humanities— Color (516) Exhibit 42: Elevation Detail Exhibit 43: Elevation Detail Exhibit 44: Existing Exterior Images (517) Exhibit 45: Phasing Plan Exhibit 46: City Arborist Report Exhibit 47: City Engineer Report Exhibit 48: Fire Chief Report 2 Page 28 of 166 PROJECT DESCRIPTION The Project Narrative from Steve Erickson, found as Exhibit 1, describes the project. The narrative is as follows: Stillwater Area Public Schools, ISD 834, wishes to expand and remodel Stillwater Area High School to accommodate 9th grade students who will now be attending the high school. The bond referendum, which passed in May of this year, confirmed the voters desire to create a 9th — 121h grade high school, 6th — 8th grade middle schools; and pre-K — 5th grades elementary schools. Minor remodeling will be required at all schools, however, a new elementary school, and additions and remodeling at the high school, are the primary District changes resulting from this shift in grade configuration. To accommodate approximately 600 new 9th graders at the high school, the following changes and additions are planned: 1. 19 new classrooms 2. 22 renovated classrooms 3. 4 new gym teaching stations 4. Expanded food service within the existing building 5. 6 additional buses 6. 30 additional teachers 7. 4 turf fields to provide better utilization of play/performance space for additional and current student use The addition of the 4 new gym teaching stations and a dedicated gymnastics gym will displace parking on the west side of the current gymnasium. The displaced parking, along with 30 new spaces for additional teachers, will be provided by expanding the main lot on the west side of the school. The addition of 6 new buses will be accommodated by minor modifications to the existing bus loading and circulation area. The additional 600 9th grade students will not increase car parking or traffic other than the teacher and bus counts mentioned previously, because these students do not drive. No perceivable increase in general traffic in the area is anticipated with these changes. Additional parking will be provided on the east side of the building as a result of minor revisions to bus circulation with the existing bus loading area, which will be adjacent to the relocated tennis courts. Since the 9th grade students already participate in some high school music, arts, drama and athletic activities, the number of events on this site is not expected to increase substantially as a result of them now attending classes at the high school. The design of the additions to the high school will use the original brick and detailing will be similar and complementary to the original design. 3 Page 29 of 166 The School District has indicated that the current maximum enrollment of students is 2,275 and after the addition it will be 2,822. There are currently 79 classrooms and the number after the addition will be 98. ISSUES ANALYSIS Comprehensive Plan. The property is designated as School Facilities on the Proposed Land Use Map of the Comprehensive Plan. The proposed expansion of the high school and changes to the site will be consistent with this land use designation. Zoning. The site is zoned O, Open Space Conservation District in which the high school has been permitted as a conditional use. Any changes to the site or the uses require an amended CUP. Additionally, a portion of the building is over the building height limit of 35 feet, requiring a CUP. The criteria found in Section 401.03.A.7 of the Zoning Ordinance must be considered when reviewing the request for the site and building changes as well as the allowance for the building height. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The use is consistent with the Comprehensive Plan and in conformity with present and future land uses. There should be no environmental issues or impact to surrounding neighbors or property owners. Traffic generation will not be significantly different in that the Stn grade students do not drive. The addition of 30 additional staff and six buses will not significantly impact the number of trips per day generated from this use. There is no impact upon public services and facilities. City Staff sees no issues with the addition as currently proposed. 4 Page 30 of 166 Additional Conditional Use Permit criteria are found in Section 401.320.E related to senior high schools: 1. Private and public pre-school, elementary, junior or senior high schools provided that: a. Adequate screening from abutting residential uses and landscaping is provided in compliance with Section 401.ME. of this Ordinance. Comment: The visual impact of the changes will be minimal to residential properties to the south. Existing and proposed landscaping shall provide a visual softening of the buildings and facilities. b_ Adequate off-street parking and access is provided on the site or on lots directly abutting across a public street or alley to the principal use in compliance with Section 401.15.E of this Ordinance and that such parking is adequately screened and landscaped from surrounding and abutting residential uses in compliance with Section 401.15.E. of this Ordinance. Comment: There is adequate off street parking and access for the use. The parking will be shielded by buildings or landscaping. C. Adequate off-street loading and service entrances are provided and regulated where applicable by Section 401.03.F. of this Ordinance. Comment: Adequate off street loading and service entrances are provided. d. Adequate emergency vehicle access is provided to and within the site. Comment: The Police Chief and Fire Chief shall comment. Please find attached a letter from the Fire Chief. e. The site is served by an arterial or collector street of sufficient capacity to accommodate the traffic that will be generated. Comment: The existing street access is adequate. f. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. Comment: Reviewed above. 5 Page 31 of 166 Site Plan and Building Changes. The changes to the site and building are as follows: 1. At the north side of the site, adjacent to the west site access from 58�h Street North, a new parking lot is being added. 2. The existing parking area and tennis courts at the southwest comer of the building will be removed to make room for the new gym space and gymnastics addition as well as new parking and the Pony Plaza area. 3. To the east of Pony Stadium, three turf fields will be added for additional play space and 12 tennis courts. 4. At the east end of the existing school building, two new building additions will be added to add classroom space. Additional parking will be added to the east side of the building and minor changes will be made to the bus loading area. Setbacks. The building and parking areas are compliant with all setback requirements. Trak Circulation/Curb Cuts. The site plan indicates that there will be no changes to the current street access for the high school. The plan shall be subject to review by the Police Chief and Fire Chief for emergency vehicle access. Please note the letter from the Fire Chief (Exhibit 48) that indicates issues with access and the need for a turnaround area. The Fire Chief is working with Steve Erickson, the Project Architect to address the issues. Prior to the Planning Commission meeting, the issues will need to be resolved to the satisfaction of the Fire Chief. Public Access. The development agreement for the original construction of the high school included a provision that in lieu of paying park dedication fees, the school district was responsible for keeping the facilities open for public use. The wording of that section of the agreement is as follows: In lieu of payment of park dedication fees otherwise required under the ordinances of the City of Oak Park Heights, the Developers constructing various sporting and athletic fields shall allow their use by the public in addition to the school population. The Developer shall continue to work to assure the public access to and right of use of the various athletic fields, playing fields and facilities for community athletic events. The intent of this paragraph is not to alter the existing priorities that have been established by Independent School District No. 834 for the use of their playing fields and facilities, but to assure the continued use of those facilities by the public. Steve Erickson responded to this development agreement provision in Exhibit 2. He indicated that Community Education coordinates all after hours programming and access to the high school. Staff requests that Mr. Erickson clarify what was allowed for public access when the facility was first constructed versus what is allowed now. Has there been a change in the level of public access? Also, how will the School District assure that public access is continued at the high school? 6 Page 32 of 166 Snow Storage. The plans do not indicate areas for snow storage. The applicant shall indicate where the snow is to be stored. Parking. Section 401.15.F.9. of the Zoning Ordinance provides the parking requirements for high schools and related facilities. Here are the parking requirements: School, High School through College and Private and Day or Church Schools. At least one (1) parking space for each seven (7) students based on design capacity plus one (1) for each three classrooms. Auditorium or event space shall be calculated subject to a separate additional calculation. Theaters, Civic Centers, Auditoriums, Stadiums, Sports Arena, or Similar Uses: One (1) pace for each four (4) seats, plus one space for each two employees. The following table provides an analysis of required parking spaces: Parking Analysis Required Requirements Spaces 1 per 7 Students 2,822 Students / 7 404 1 per three 98 Classrooms/3 33 classrooms Auditorium — 1 per 490 seats/4 123 four seats Black Box 12014 30 Main Gym 136414 341 Wrestling Gym 130 /4 33 Gymnastics Gym 120 /4 30 Gymnastics Gym 100 /4 25 Ponies Activity Center 440 /4 110 Main Forum Room 146 /4 37 Employees 86 / 2 43 Total 1,209 Per ordinance, the site would require 1,209 parking spaces. The proposed site plan indicates a total of 1,224 spaces, with adequate disability spaces. It is unlikely that all of the classrooms, auditorium, gyms and the activity center would be at full capacity at one time. There should be adequate parking as proposed. Additionally, the phasing plan provides for parking at each stage of the construction project to accommodate the school's needs as well as the contractor. Landscaping. The landscape plans indicate the trees that will be removed and additional landscaping that will be added to the site. The submitted landscape plan is subject to City Arborist review and approval. City Arborist comments are found as Exhibit 46 to this report. 7 Page 33 of 166 Lighting. The lighting plan indicates the locations of the new parking lot fixtures as well as the proposed photometric plan. The lighting specifications indicate that the fixtures to be used in the parking lot will be full cut off and LED. The photometric plan is consistent with the lighting requirements. The building lights and bollard fixtures to be used are also full cut off and LED. The parking lot fixtures shall be installed so that they are not more than 25 feet in height and all the fixtures shall be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. No new field lighting will be added to the proposed turf fields or tennis courts. Mechanical Screening. All of the mechanical equipment is to be installed within the building additions. If any mechanical equipment is ground or roof mounted it shall be consistent with Section 401.15.E.10.e. of the Zoning Ordinance as it relates to screening. Grading, Drainage, Erosion Control and Utilities. Grading, drainage, erosion control, and utility pians are subject to review and approval by the City Engineer. Please find attached the report of the City Engineer indicated as Exhibit 47. Storm water issues are also subject to review and approval by the Valley Branch Watershed District. The City Engineer is reviewing the original approvals and payment of area charges for the development. If required, the City will add a condition to the approvals for payment of additional area charges for the changes to the site. Signage. The only sign to be added to the site is on the new gate to the stadium. It will read Stillwater Stadium and is consistent with the allowable signage for the site. Signage with a letter and number will also be added to the exterior doors for security identification purposes. It does not appear that the stadium sign will be fit. Design Guidelines. The high school is not subject to Design Guideline review. The building additions will use the same brick and the detailing will be complementary to the original design. Calor elevations and perspective diagrams have been provided for review, as well as pictures of the existing building. A material sample board will be provided for review at the Planning Commission meeting. Building Height. The additions, for the most part are within the 35 foot building height limit of the O Open Space District. The Pony Activity Center will be 37 feet, one inch from the ground level. Section 401.15.C.4. of the Zoning Ordinance allows exceptions to the building height by CUP. A two foot, one inch variation from the building height will not be significant and not have an impact on surrounding properties. City Staff recommends that the CUP be approved. Development Agreement. The applicant will be required to enter into an amended development agreement with the City. The development agreement shall be subject to review and approval of the City Attorney. 8 Page 34 of 166 CONCLUSION f RECOMMENDATION The Planning Commission is to consider the following as it relates to this request: 1. Amended Conditional Use Permit for Site and Building Changes 2. Conditional Use Permit for Building Height Upon review of the application for an Amended Conditional Use Permit to allow site and building changes at Stillwater Area High School located at 5701 Stillwater Blvd North, City Staff would recommend the project with the conditions as follows: 1. The plans shall be subject to review and approval by the Police Chief and Fire Chief for emergency vehicle access. Prior to the Planning Commission meeting, the issues will need to be resolved to the satisfaction of the Fire Chief. 2. The Applicant shall clarify what was allowed for public access when the facility was first constructed versus what is allowed now. Has there been a change in the level of public access? Also, how will the School District assure that public access is continued at the high school? 3. A snow storage/removal plan shall be provided. 4. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 5. All lighting proposed for the school building or parking areas shall be in compliance with Section 401.15.B.7 of the Zoning Ordinance. 6. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 7. Any signage proposed for the site shall be in compliance with Section 401.15.G of the Zoning Ordinance and will require a sign permit. 8. The grading and drainage plans shall be subject to review of the City Engineer and the Valley Branch Watershed District. 9. If required, the City will add a condition to the Development Agreement for payment of additional area charges for the changes to the site. 10. All utility plans shall be subject to the review and approval of the City Engineer. 9 Page 35 of 166 11. The Planning Commission and City Council shall comment on the building addition appearance, colors, and materials as part of the CUP review. 12. The applicant shall be required to enter into an amended development agreement. The development agreement shall be subject to the review and approval of the City Attorney. 13. Any other conditions of City staff, the Planning Commission and the City Council. Pc: Julie Hultman 10 Page 36 of 166 BlwlBR EXHIBIT1 Project Narrative Stillwater Area Public Schools High School Addition&Renovations 2015 Application for Amended Conditional Use Permit September 9,2015 Project Narrative Stillwater Area Public Schools,ISD 834,wishes to expand and remodel Stillwater Area High School to accommodate 9`h grade students who will now be attending the high school. The bond referendum,which passed in May of this year, confirmed the voters desire to create a 9th—12`h grade high school;6`h—8th grade middle schools and pre-K—5th grades elementary schools. Minor remodeling will be required at all schools; however,a new elementary school, and additions and remodeling at the high school, are the primary District changes resulting from this shift in grade configuration. To accommodate approximately 600 new 9`h graders at the high school, the following changes and additions are planned: ■ 19 New classrooms • 22 Renovated classrooms ■ 4 New gym teaching stations ■ Expanded food service within the existing building • 6 Additional buses ■ 30 Additional Teachers ■ 4 Turf fields to provide better utilization of play I performance space for additional and current student use. The addition of the 4 new gym teaching stations and a dedicated gymnastics gym will displace parking on the west side of the current gymnasium.The displaced parking, along with 30 new spaces for additional teachers, will be provided by expanding the main lot on the west side of the school. The addition of 6 new buses will be accommodated by minor modifications to the existing bus loading and circulation area. The additional 600 9"'grade students will not increase car parking or traffic other than the teacher and bus counts mentioned previously, because these students do not drive. No perceivable increase in general traffic in the area is anticipated with these changes. Additional parking will be provided on the east side of the building as a result of minor revisions to bus circulation with the existing bus loading area, which will be adjacent to the relocated tennis courts. Since the 9th grade students already participate in some high school music, arts, drama and athletic activities, the number of events held on this site is not expected to increase substantially as a result of them now attending classes at the high school. The design of the additions to the high school will use the original brick and detailing will be similar and complementary to the original design. P 70 M 42988:703 Data\Co:ie-Reculato*y\5?�Ilw�ycerArea�'uB�.�gh„ isrc�e:_Narztvecocu EXHIBIT BJWJB � R SAINT PAUL I MADISON 360 St Peter Street,Suite 600 651.222.3701 Saint Paul,MN 55102 bwbr.COTr September 24,2015 Scott Richards TPC 3601 Thurston Ave, N.Suite 100 Anoka, Minnesota 55303 Re: Stillwater Area Public Schools High School- PAC BWBR Commission No, 3.2014298.80 Dear Scott: Following are our responses to the 13 requests for additional information to complete our application for amended conditional use permit for Stillwater Area High School. Responses are noted in'bold italics.' 1. Provide a calculation of the change in impervious area. Provide drainage and ponding calculations. Response: The impervious surface at the high school site will be increased by 235,984 square feet. The drainage and ponding calculations are attached 2. Provide the anticipated change in SAC. Response: ■ 99 sinks will be removed,287 sinks added net increase of 188 sinks. 1 toilet will be removed, 71 tollets added,net increase of 70 toilets. 1 Drinking fountain will be removed,26 added,net increase of 25 drinking fountains. ■ 2 dishwashers will be added. 3. Additional information is required related to parking, including an inventory of existing parking,what is to be removed,and the total upon project completion.Identify where parking for construction workers will be staged. Response: The Traffic Plan(Sheets 20o.CT and 201.0)has a summary of the parking counts.Existing parking is currently 9S'0 stalls.147 of the existing stalls will be removed for the building addition and 421 parking stalls will be added with the expansion of the student lot,the new north lot and expansion of the southeast lot. The total stalls after construction will be 1224. The Phasing plans identify how the work is planned to proceed and shows the existing tennis court area as the primary staging and parking during the most of the phases of construction. The new north lot will be constructed as part of the first phase(spring and summer of 2016)and then will be used for construction workers during the lager phases Page 38 of 166 Mr.Scott Richards Stillwater Area Public Schools High School - PAC September 24,2015 Page 2 of 3 of work along with the existing tennis court area,until this area Is constructed as part of the last phase of work(summer of 2017). 4. Identify if any of the new play fields will be lit or irrigated. Response: No new field lighting or field irrigation will be added as a result of the field Improvements. 5. Provide fixture specifications for all building wall and site lighting Response: i.ight fixture catalog cuts provided 6. Provide a building material board with colors for the Planning Commission meeting. Response: Proposed building materials for new additions will be presented at the Planning Commission meeting. 7. Provide color building elevations. Response: Colored building elevations and 3D images provided. 8. Provide pictures of the existing building where the additions will be added. Response: Pictures of existing conditions at proposed additions provided. 9. A detail list of the proposed planting is required for the landscape plan. Clearly identify the existing plantings versus the new plantings. Provide additional detailing on tree protection detail. Response: A detailed plant list and updated landscape plan identifying existing and new planting is attached.Additional tree protection detailing has also been provided. 10. Identify the status of the Valley Branch Watershed application, Response: The Valley Branch Watershed District submittal has been made on Tuesday September 22,2015 and is currently beginning their review process. 11. identify if there will be additional signage added on the building. Response: Additional signage will only be added to identify new exterior doors with a letter and number consistent with the current convention.A sign consisting of individual letters that identifies "Stillwater Stadium"will be incorporated into the arched entrygate design. 12. Provide locations and screening for mechanical equipment, if any,that is not constructed into the building. Response: No new roof top equipment to screen. c i�z4aacra3-�aW\c«fe•eequutory2a1sa9-aa car�i$rf�f�SSe�e.Al:t��nsseeoex Mr.Scott Richards Stillwater Area Public Schools High School - PAC September 24,2015 Page 3 of 3 13. Outline how public access shall be maintained to the existing and proposed facilities. 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PONIES —3 �10 -20 4 4m:-- + st 1 7 mm Page 68 of 166 m lett.. i o +fd'tf �.` 7 S N ell mill 1; 1 1i � � �M111 llI jig i1b it a � a B` B6 it El4sr, 5 a a ■ ji f PIN S �9��6aKAi �Q��PY � d' 3 ! a a zap !a @# g . 196 3 t �� It I t F Lu 1.I� Sk' 96 i !8 iC! S 0 pi � M�66� .iaee�€36r° ate e�p� wB B 8 t9i 6 94 [ e 8 i aF E It M6� F 5 6 � ILK �_ � ° i a��t g➢ egg �� �' E S. VE Oil � eggg tr •LAS _�k F-. � � y� l '�-. u� F - FP �14I sl yy , t j E �� � � Page 69 of 166 .�. . . � §( \\( § ! m ! t a| \� | | 0. m_ | `\ ` � � ; g § \/ ,�& ■ , Q\. | ' \ �) O !_ /& 2 LLJ 2\� ; \ : i�3 ` « - �� � I . � - ..... j\\ .�....�.. . . . �\ � Page A¥1m KBC8 LED (,.Tairw,r*,be, EXHIBIT 3 3 LED Specification Bollard Introduction 1 he KBC8 Bollard is a stylish,fully integrated LED solution for walkways. It features a sleek, modern design and is carefully engineered to Specifications provide long-lasting, energy-efficient lighting N $" Round with a variety of optical and control options for p03cm) customized performance. Height: 42 With an expected service life of over 20 years of Weight 27lbs nighttime use and up to 70%in energy savings (max). zzstyl over comparable 10OW metal halide luminaires, the KBC8 Bollard is a reliable, low-maintenance --I D lighting solution that produces sites that are exceptionally illuminated. • EXAMPLE: KBC8 LED 16C 700 40K SYM MVOLT DDBXD KBC8 LED Color temperature KBC8 LED Asymmetric 350 MwA 30K 1000r ASY Asym MVDL1' Shipped installed Shipped installed DWHXD Vhre Striping 1H !.',IF[);, 450 450 TA 40K 4000h Tell-(r 120` PE 1`1101 eec SF SMr',BL DNAXD Iiaara SDDB Dos 530 53010 50K 'OPiF SYM 5y-r' 208' varr. (136,277, aaT'o,i:T bronze re',�( l,.r:aa''fac 347V}- DDBXD Dar, SDWH Whle Symmetric 70D ;Op,1,a AMBPC An1ae' ` 16( 1(.1111, phosphor 240DMC 010V DF Dou)'.El,;5r hro't_r 5081 6'at' enverted 2771 Omm nc Q08.240'x';' dl;ee,l.sn DBLXD i rlr SDNA Na',I:a. AMBLW r,TSCIImired 341` co�;,c,isi H24 24',,,e�a DDBTXD Tr,iaEil e�enath ELCW F�ergr ply dor' SD1G It,121 Hao io' 14'414' at-h DBLBXD lei:,i'e:l SDBR h' r ed H36 3b'one b'a,F F nh; SDBUA Da'ti .Fr DNATKD ieu�trd FG (u.rrd'ail: • SDYIB Sr rkLlGOa pd;lel UAB VY mala w DWHGXD 11;,re;1 tolls R of, bjwf VAB4 4 Loll teueoi base wwhoa, Accessories NOTES 1 Only aeailabk in the 12C,ASYw 2 Only available in the 16C SYM version. MRA6U 0hchor bolls for KBC8 LED' 3 Onlyavailable.Y,th 451)AMB6k version 4 Not evadable wzh ELCW MVOLT driroe:operatss on any bone voltage f—,12&277V 150!60 Mr',.Specify 120,208,240 or 277 options onl1 when,ordering with fusing!SF.DF opn01'%1,or photocontrol WE opvon; 6 Not available with 347V N.1 availably w th lusinq_ Nor a,-UO with 450 ATI 7 Single fuse ISF),equ res 120.277,o,3347 rollao oplic Double fuse(DE)requ,es 208 o,246 voltage option 8 MRAB U no[eva:labie wah VAB4 option 4 St,Vp,rrv9,s available only r tF colors listed ;.t r ate, yerr 6k•urg,o30QI2 F'hcrte HtKj:'/Y8:.A1 Fa. //041b1i0`r eA f I!'I;'7'1tt'f_= Page 71 of 166 Lumen values are from photarretnc tests pe formed,n accordance with IESNA LM-79-08.Data is considered to be representative of the configurations shown,within the tolerances allowed by'Lighting Facts Actual performance may differ as a result of end-user environment and application Actual wattage may differ by+1-8%when operating between 120-480V ri-10% h 350 16 641 40 1 1 1 809 1 870 54 1 1 1 Asymmetric 5330 22 947 43 1 1 1 1,191 [k, 3 Engines(121EIJs) 700 31 1,214 40 1 1 1 1,527 1 1.646 ss 1 1 I Amber450 16 324 20 0 1 0 350 20 888 44 1 0 0 1,116 56 1 1 0 0 1,103 60 1 0 0 5ymmi 530 28 1,254 45 1 0 0 1,598 57 1 0 1 1,719 61 1 0 1 4 Engines (16LEDA 700 39 1,608 41 1 0 1 2,022 52 1 0 1 2,180 56 2 0 1 Amber 450 10 374 19 0 0 0 Note: Available with phosphor-converted amber LED's(nomenclature AMBPC).These LED's p ince light with 91+`Y. 530 nm Output can be calculates by applying a 0 7 facto to 4000 K lumen values and photometric files Projected LED Lumen Maintenance Electrical Load - Data references the extrapolated per,--urce projections for the platfovm noted in a 2S'Cambient,based on 10,000 hou,s c,-ED testing(tested per IESNA LM-80.08 and 120 208 240 277 347 proii per IESNA TM-21.111. 35016W 1.111 1 I 0.114 0109 0.101 To calculate LLF,use the lumen maintenance factor that corresponds to the desired number 539 21 W 17 211 0 146 0136 0178 0118 of operating hours below.For other lumen maintenance values,contact factory. 12( 709 31W 0.2% GIBS 0.166 0133 "it Amber 450 16W 0161 0,120 0.115 0.110 0.106 D 25,000 sa,aoa 140,000 350 26w 0197 0.137 0128 0.121 0.114 16( 530 28W 0.262 0178 0167 0.148 0135 1.4a 0.98 0-47 0.95 700 39W 0.385 0.231 0.707 0185 0163 Amber 450 20W 0.199 0.139 0.130 0.123 0116 PhotometricDiagrams To see complete photometric reports or download.ies files for this product,visit Lithonia Lighting's KBCE,Eduard tir+rrirrl - Isofaotcandr,plr;is rc qie e B LED doa,rds Dai,:nce ,,e ,is of mcumma height c 1 ) r c 1 1 1 4 < 3 2 1 0 1 2 S r LEGEND ■ 0.1 fc 1 1 : 2 ■ 0.S fe ; 1""ry 1.0 fc ■ 3.0 fc 6,0 fc - u r � FEATURES 8 SPECIFICATIONS INTENDED USE ELECTRICAL TEie rcaacd constru+cion arld clean Innes co the KBA bollard i5 ideal for illuminating Light engines consist of h gh-efficacy LEDs mounted to mesal-core c',rc.it building entr)ways,walking paths,and pv:estrlan plazas,as well as any other boards tc maximize heat dissipation and promote long life(L951100,000 hours location requiring a Iew mounting heiohl light source with fully cutoff illumination at 700mA at 25°C) Gass 2 electronic drivers are designed for an expected life cf 100,000 hours with< 1'iL fl-lure rate Electrical c of {ponents ate mounted on CONSTRUCTION a removable power tray One piece 8 inch rrl,Jrid extruded aiuminwr shaft with thick side walls lot extreme duraniii,,a high-+m.pact clear acr}•lic lens and welded top cap Die-cast LISTINGS aluminum mounlma Fina allci ws for easy leveling even in sloped locations and a fun CSA ceriiied to U S ar.d Canad an stanaaros Lig,il eng Tres are IP66 rated 360 degree rctat-cin,for precise alignment during installation Three;5' x 11"anchor Rated for 40'C minirnum ambient Cold-weather emergency battery backup bolts with double nuts and washers and 3'V bolt circle template ensure stal rated for-20`C minimum ambient Overall height.s 42"51andard WARRANTY FINISH Five-year limited warranty.Complete wauanty terms located at Exterior parts,irc protected by a zinc-infused super durable TGIC thermwet i=1.^ 1, . . r:-i, li,i . .,i,,; i. powder coat f,rist,that prov:ees superior r=sutance to cucosion and wea.lie-rny fcr maxirnurn retention cif glens and luster A tightly controlled multi-stage proces=_ A Note;Spec+i'cabens sJb;ect to charge without notice ensures a. rn mom 3—;l ih ci ness for a fir sh that can s th<tand the element. w4ficut cracking.orpeelina Available in both,textured a-d-or,lCmured finishes OPTICS Teen lolly cutoff optical 1J4i5inbuLans are availablesymmetrical and asymmetrical IF66 seared LED light enorne provides smoothly graduated illumination without any ,,plight I rrghi engines are a�,ailable:n standaid 4000 K f:-70 Cl or opt:ona ;000 K 80 CRI)or X000 K(67 CRI) Limited-wavelengtl)afvd?er L EDs are also ara:lable. I One lahoniaVJai. v +yo-,s,G�crgra30012 • Phony 8rr„2i98041 F„x :4'rIf,12L77 • _ . KBCB-LED 201: 1014 F.r.dy 8 d,'_.ghrin_y Inn All nght,reserved Re,. Ow24.'4 Page 72 of 166 CSX2 LED 3 4 LED Area Luminaire Atr, IYGe iA?ha Introduction The Contour"'Series luminaires offer traditional . square dayforms with softened edges for a Specifications versatile look that complements many applications. EPA: H The CSX2 combines the latest in LED technology 34 113" � with the familiar aesthetic of the Contour'Series Length: 1821cmi I - for stylish, high-performance illumination that lasts. I Width: 18-112" It is ideal for replacing traditional metal halide [46 Dein; n area lighting applications with typical energy 5-3/4" Height: (146(m. savings of 65%and expected service life of over Weight 59 lbs 100,000 hours. (max): 126.8 k91 Ordering InformationEXAMPLE: CSX2 LED 1200 1000 40K T5M MVOLT SPA DDBXD (SX21rEU 120( r r r r (5X2LED 1201 IA,IFl 700 00 409 400L1K T2M ly;reli MVOLT' Shipped included Shipped installed DDBKD bar 1000 SOK fin.'h T3M type III 120SPA Sq.lare pale PER Ni!,11,;,+3-s:'a(k re(epla(e oTy or, hrave TDM lypel'V 208' 70a111,i,q rorl'i'ols) DBUD B;a(, TSM y-pe 1' 240' APA lpo e DLR i mmah P a:n ronrctia5 e v,a ROAM, Dllid'.I'a aln:,nq 19nc09 O amml TFTM Forward 777' WBA V4 2'd[ke'� DMG i-It),d a T.'lg d,ve Ina consols) DWHXD LNhale Ihro.' 347 Shipped Separately' HS oj,f.,6 vied DDBTXD 1w,ired 480 SF S ge',Is,f i'0.— Wv; dark bro-il SPUMBA Square lnDBIFIN Fexl,a,ed u�sersa DE fla,1K. elLa, 4NCl'I ?4J. lrnar% DS 0.1a,<V,1,t1,11 bla[k adaGly' BL30 B iew'sw'1(heddmoi,,lgroltllx: N, DNATXD Textured nal RPUMBA Rc,irwl),l:e BL50 R iewlslvi(neddmming7om.nak50�r,' a',rmirnrm '1'l1,mrp0 DWHGXD Te,imrd add,fn Shipped separately' r%Ve KMA8 VG 4agdag,crd DDBXU U crrn'a, BS R�'. dPierran',s,Key, Accessories Drilling GSK2slalniquedndpatlelgmMirhe NOTES 0—d e,,!Npp-d,T-Yr,. AFRI$'°family.Spaslry lhis drBlpg Pattern 1 MVOLT or wet operates on any line voltage from 120.777V 150160 l on own l Specify 120.298,240 or 277 options only when ordering with fusing(SF.DF 911127F1-5JU Photocell-55L1wisllock(120 DM19AS Sngleunit options) 277V}' Template MS T�04 Poll, OM29A5 2 a(90'' 2 Also ava"rlabe,as a separate accessory,see Accessories iriormatro+,at left l1.5(UL IU Photocell 551 twist-lock(347V! I DM2BAS 2 at 180' 3 1.5 G v6ral5on load rating per ANCI C136 31 DL148OF 1.5(UL lU Photocell SSL twist lock(489V)° DM39A5 3 a1 9D°' 4 Requrres"SPA"mounting option. 11Vusi be ordered as a separate accessory, S(U 5hmting cap" f DM49A5 dal 90°' See Accessories information.For use with 2378"mast arm(not included) DM49AS 3 81 120°" 5 -pecifes a ROAM'enabled luminaire with D-10V dimming capabilgy PER WAS UDBBD U Mast arm mounting Writ[adar lot 1— — - -- option:required Not available wrih 347 or 460V Additkonal hardware and (specify knish)' II " frromple:SSA 29 4C DW9AS DDBX9 services required for ROAMN deployment,must be purchased separately Call 1800-4426745 or emaa saiesBmamservices net.NrA with RL30,BLS©. PUN49ADD6110U' Round and squatepole universal ! euu„epnlrreyu+re.JlSUfim+ernru or CS. R14llntlnq bracket adaplOr(specify "yon mundjn.'e aKunlrny VA?q,l) 6 Soq.le fuse ISF;req.—120,277 or 30 voftaae option Double lure(DF; haehl requre,208 240 OT 480 vohage option Tenon Mountie Sll fitter** I 7 Provides 50150 I—inaire operation via two independent drlve,s on CS%205 U Her se side shields lmdudes g p I two separate c ru as l with PER or CCR. 4 shields) (5%1VGU Vandal dualdaccessor fi Regw*es an additional swrtchod hnc Y 2 3'6 A5126190 AST20 280 AST20.290 A5120310 AS120 390 AST2o-490 i 9 D mm.ng dnver standard.MVO(T only Not available v,0 OCR (S%2BS U gird-delerrenl spl6es acresswy 7 7X A5125 190 AS125 280 AST75-290 AS12`-320 ASUS 13 5 AS72549' 19 Req- a=_lumra*c u:he rpe-rl�ed w.th F@R optr.' Ordered aoC sit_eco a� 4 A5135 190 AS135-259 AST35 290 A5135320 A51BS 390 A935 4?0 i aorate I:ne item la:nmoe tanner a,t ung,•.r, x,d j se P fA L/]'HC;jA11A one L.ah.nra Way - Cc vers,Gecrg a n0012 s FF,an,e 8DO275 8041 a>. 770 918 1209 L/47"r VI. 412011.2015 Acuity D•and:l ghh-.a In, WI rights reserved Page 73 of 166 Performance Data Lumen Output Lumen Ambient Temperature(LAT) Multipliers Lumen values are from photometric tests performed in accordance with IESNA LM-79-08.Data is considered to be representative Use these factors to determine refative lumen output for average ambient temperatures olthe configurations shovm,.0—the tolerances allowed 6y Lighting Facts.Contact factory for performance data on any from 0-4D'C(32.104'n conhguratiort not shownhere r D C 17 P 1.02 r r1 ]0'C 50'F 1.07 ®® ��� 201C F 1.00 251C 77'7TF 7,p0 T2M 26,094 3 0 4 97 28,107 3 0 4 105 30`C 86"F 3.00 on is 13M 27,757 3 0 4 104 29,897 3 0 4 117 40"{ 104"F 0.99 700 mA 120(700 F 268W TV 17.658 3 0 4 103 29,791 3 0 5 111 T5M 28,025 S 0 4 105 30,186 5 D 4 113 12CK THM 78.304 3 0 4 106 30,487 3 0 4 114 Projected LED Lumen Maintenance IIx'imi T2M 34,700 4 0 4 83 37406 4 0 5 9q Data references the extrapolated performance projections for the CSX2 LED 12DC plationn in a 25•C ambient,based on 10,000 hours of LED testing(tested per IESNA LM. i3M 36.910 4 0 5 89 39,789 4 It 5 96 80-08 and projected per IESNA TM-21-11). 1000 mA 120C 1000--A 416W i4M 36.780 3 0 5 88 39,649 4 0 5 95 To cakulae,LLF,use the lumen maintenance factor that corresponds to the desired number ism 37,267 5 D 4 90 40.174 5 0 5 97 of operating hours below For other lumen maintenance values.contact factory. IFTM 37638 3 0 5 90 40,574 3 0 5 98 0 25,000 50,000 1QDoD0 1 0 0.94 0.90 0,83 Electrical Load 208V 24DV 277V 347V 700 268W 2543 1.511 1316 1159 0.923 0674 120C [0110 416W 4.135 2.391 2,111 1986. 1.527 1.210 Photometric DiagramsTo see complete photometric reports or download ies flIes for this product,visit Lithonia Lighting•s CSX2 homtpaue, Iso!ontcan Uie clots fo,the CSX(LED 1200 1000408 Dist:.,res are,r, of m;;unung he,get 130'; LEGEND a s x t a t a 3 i . 3 2 3 0 1 2 3 . r 3 z t o t x 3 1 3 3 1 o 1 3 3 0.25 fc 3 - 3 3 ■ _ : a.s ft 1.0 fcc 4r ' ■ 5.0 fc s .3 a A -:,d 4 .If I a 4 FEATURES&SPECIFICATIONS INTENDED USE des,anec to pare a F.,e',:e,facto,:90",THl,-if,an expected hie cf:Fb60P hours The Corton,Se•.es Los ore:,vm,nmre,s,deal f„r s!eels .ralkwaya,park,Fro las,—ci 3urroundwg th,1'.'i,fadwe rai< a reins num C:alugwy ureas thal call f•,h,N-T A-rma—IFh 1,p"a,ng r.tr�ns.�,nral dayforrn C Lm,eperat,on(pe,A'v SWE EF C62 41 2) CONSTRUCTION INSTALLATION Sig gle-1 ce die cast h_„s nr_las a umq,.e i:n„tr,nu oh des:on that ailc,:s{a op;r,,.ed I Integral arm e,c-dos easy,nstalla;,o•.ter a pole and assts in af,gnment and le—],ecr. Lecurr- thermal-„anagemen-through;cn%eci,+e cool,ro A metallic scree”covers the toron p cf the nect a v:,thstandbrat,an s up tc 20 G v� I:ad ra;,n9 per ANSI C136 31 The CS:•,2 uId,:es hr�s,r�y pie cnt�r.9 debns t_udd-_p"I'd.JI,-- natural clea„,na o1 1he heat sinks Mud la, the AERISTM serves nnl-dnllmg partum fur SRA and RF'/s oprons design allc.vs fer ease cf m,a raenance and fut u�e'f gi,:engma upg,ades �he LE;dr�,er(s)and LISTINGS electronics are Cne,mall,isolated f,crn the hgh;era,nes,ensur,ro(ono I,ie Hour—.,s completely CSA Cert rf,ed to U 5 and Canadian s:andaras Light enq�nss are EF66 sated Lunn nage s =fi5 seuled uwo:nst n,oswre avid r,.„,Intal ror,t.>r��ncrds rated U.S.Patent No.D632830.U.S.Patent No.D653,382 S. FINISH E•tnr_or Frans are h-retro:rc-d k y o„"c-, -rd uF•,r t7,uable 1C,1:'.c-.ermaset prv:-ler cc-ut f,n,rh Des<gnL,ghts•Consort ,m�(GLC)qualified p-ed.,ct Not all.•es ons ci;r s product may tta;prc.des supe,..,rea,st .ce t rrr e<_,_n and—'athe,-g A t ghtly c_nt:elled rnuh,-staoc be DLC qualified nle ase:neck the DLC hual,f,ed Pr_dusts List at , process ensues a rc,r mum 3 I,1-ck ess fir a n sh that con m thsiand e,.t,eme cl—ate —.I-, ,Ir r arc u,ah,,rd changes v:.tho;,t ua:kmg nr pe<I:c_,, WARRANTY OPTICS Fitt-y-ar hm.,ed oity Full v.vrrarrty terms E:rated at Prtcismrr-^ched aoyhc ferses e—cic.ophm.al Icm,na,c spat ng and—moved„ -my Lenses are,ndc.edto the k ,•-to ensurer s st it-I riot c I L❑ cni and drl;e r+=c,ratable he lurnetnc r,. ., t - 3 11": s ti c era luhlr r,s.,-d�s dtXX!f-!7 1 C.il w Note:An„til p f�mance mal d,f{e,as a result r.1 ono-use r enwrcnment and apphca6on t p ! r 3 n C ! Al I es are de ?•-or tyF I lues,rr,easured under labr.•a;cr1 condinc,ns at 25 C V”:cnal 5000 K r67 CF0 - axons rhe vit tl has_oro uPl o a o quaff e a N chitm•e Sir—i t.-ns sub e-t tri change r,:"D.t net,ce Friendly"'prcdutl meanr^.g :rnsstent axe tl e LEED'and Gce�G3uL s , :•!r•r - I - g ,1-e 01,1:.3.,.;.,!a,•I uphg-t ELECTRICAL 1 Rht cn_4;ner". ci—,orr, 'It _ 30 h1rib fic f 1 F:s ,rt,dr..meta!-cn.e ,o L ar - ri,l he3,1 a ssl;, "! r or.rz-,ae long Ido 1W iXk'1 n:�.a 40 C 1-70) Class 1 electronic de— L One t thcrn,a(Nay C_•vers Georgia 30012 • Phone 8062798041 a. 27091E 1209 - CSX2-LED 16W r//VC P,201;-2015 Acuity 6 and_I ght•-.g,Inc All eohis reserved Re, 03163"15 Page 74 of 166 WSQ LED calatogNIBfT 3 5 Architectural Wall Sconce ores B Iigfacts 4P,facts [ Inverted available with Introduction WLU option only. The classic Architectural Wall Sconce is now available with the latest in LED technology. The Specifications result is a long-life, maintenance-free product with Luminaire Optional Back Box (BBW) typical energy savings of 75%compared to metal Height: 9-3/8 Height; 4" halide versions. The integral battery backup option I 5-1/2 Width: Width: 5-172" provides emergency egress lighting, without the f14 ocnir use of a back-box or remote gear,so installations Depth: 91, Depth: 1-112" maintain their aesthetic integrity. (22 H (3 6 nm) For 3 Weight: �4-NPT 7 lbs The WSQ LED is ideal for replacing existing 50- , W , k side-entry 175W metal halide wall-mounted products.The T— o conduit I expected service life is 20+ years of nighttime use. H H e I — W L p Ordering Information EXAMPLE: WSQ LED 2 1OA700/40K SR3 MVOLT DDBTXD WSQ LED I tau Lr t WSQ LED 1 inc engine 700 mA options: SR2 1,;t ll MVOIT' Shipped included Shipped installed DDBXD 1)a•4 trsve 1 UJPT ) 10A703130K l000r.. SR3 1}pelll 120' (blank) Su^atemn.i PE .ntrloCype DBLXD Earl 2 10A700140K 4001r. SR4 1,prlh 208, Shipped separately' SF 5mglefuse(1)0, .7?,347VI` DNAXD Nmttca:a.l`r %m 01 f P-.., 10A700150K S0f1pf 240BBW DF Double fuse 6208.240,480Vi- DWHXD ;4r'rte 277' n0, DMG (I10Vd:mnt:ngdrh•er(no(vi!ic- D5XD SaAs:n1e 347 UTS UpinSdeme«' ELCW En;:gentybal;e!ybackup DRBTXD li-otredda'aDronze WLU 11'et otaunr door loi up or enia:cr DBLBXD textured blars 480 PIR Mal onfamb eni tubi sensa, DNATXD Texuued naaral DS Dual struurn(I a i minum Shipped separately DWHGXD Te=.rued n)•:e VG Yaida'q.ra'd DSSTXD Tei%lred sa,idsttae WG Vi'e gaa'd NOTES Einer enc Batter O eration MVOLT drover operates on any line voltage from 120-277V(50;6011x} g y y 5pedfy 120.208,240 or 277 options only when ordering with photocell (PE),fusing(SP,OF),or dual switching IDS). The emergency battery backup(ELCW option,is integral to the luminaire no external housing required!Th,s design 2 May also be ordered separately as an accessory Ex.WSBBW DDBXD U provides reliable emergency operation while n-,aintainlng the aesthetics of the product Must specify finish, All ELCW configurations include an independent secondary driver with an integral relay to in—ediately detect 3 Must be ordered with fixture,cannot be field installed. AC power Ins,.Dual light engines a,e wired rn parallel so both engines operate in emergency mode and provide 4 Not available witn MVOLT option Button photocell(PE)can be ordered additional component redundancy These design features meet various interpretations of UP PA 70 NE( 70f.f - with a dedicated voltage option.Single fuse(SF)requires 120,277 or 347 7T It voltage option.Double fuse QF)requires 208,240 or 480 voltage option The emergency battery will power the lummare for a minimum duration of 90 minutes Imaximun,dutaGOn of th.ee S Not available with 48(YV option Not available with motion/ambient light hours)from the time supply power is lost.per iN""'Ts: Cori: Sert,n r.10H",and NF l'A tGl I ile sensor(PIR) Core Servo- 7 9 provided lix inahes aTu n-.o r,ted at an app,op,rate height and illuminate an open space with no 6 Integral battery pack is rated for 20'to 60'C operating temperatu,c major obstructions EI.Cv;„,,nti is 3 year period Not availablp with 347V or 480V Not available with WLU The examples below show illuminance of 1 fc eve,age and 0.1 Ic minimum of the single-engine Typ(tV p,oduct in WLU not available with PIR or ELCW emergency mode 8'MH s l 12'MN h li 8 Specd es tl i f r 4-t CrLi convrot{photocell included}, ^-" yF see td t r r for data Is Includes ambient I qht sensor. Not avalahle ve4h PE ption(button type photocell) Dimming driver standard Not available with WLU VG of WG "! \ inr•,a 9 Provides 50lS0 loin ria r e operas on via two independent drivers and light `' 9.1 p1kni•' engines on two separate circuits Not available with one engine MVOLT, •� ELCLV,WLU.SR or OF Must speufy voltage:voltage must be the same `a for both drives Wheo ordered with photocell(PE)o,motion sensor `I ;PIR),only the primary power source leads w;il be controlled fALirl-IL7 VIA Dna t4hnnia Way. • (.,onge.e lj,q 39G12 • Ph ne 87:x[!98041 • Fax !109181?f}ci . W54-i..ED t/,C/y/r!/VG V 2t,'. .20.5 Ac.++ty 6,ands tigl tinq Inc. An tial t: se.c i Ra.08x-`r'S Page 75 of 166 Performance Data Lumen Output Lumen Ambient Temperature(LAT)Multipliers Lumen values are from photometric tests performed in accordance with IESNA LM-79.08 Data is considered lobe representative Use these factors to determine relative lumen output for average ambient temperatures of the c.,4 gurations shosw,with-tie teleranres allowed I,y Lighcuq Facts from 040'C(32-104`F), 0°C 32"1 1,10 1I 501F 106 77 1.02 t 251C 7TF 1.410 S112 2,05 1a 1 84 30°C 86°F 0.98 1 700 IBA7007--K 24W SR7 IA2. 1 _.--o -_--- 1 - 84 40°C 1047 0.97 1501EPs1 — - — SR4 1.959 1 0 1 82 2 sR2 3.9M ' P 1 MProjected LED Lumen Maintenance _.� 700 10A7007.K 47W SR34018 1 0 1 88 Data references the extrapolated performance projections for the WSQ LED 2 1OA700 120 LEON -_. 594 3,851 1 0 1 82 platform in a 251 amble rt,based on 10,000 hours of LED testing Masted per IESNA LM. 80-08 and projected per IESNA TM-21-11). 1 See electrical load chart for 347/4130V system watts. To calculate LLF use the lumen maintenance lotto+that corresponds to the desired number of operating hours below For other lumen maintenance values,contacT Factory 0 25,000 51 100.000 19 0.94 0.0& 0.77 Electrical Load a k 24W Qct 0.14 017 0.1 1 I 7p(I j 294W' - - 004 007 4M 044 027 923 0-20 J4 2 700 53W° - - 011 012 1 Higher wattage is due to electrical losses from step-down transformer. - . - To see complete photometric reports or download fes files for this product,visit Lithonia Lighting's'A5Q LEC)homepage. Issf-:.ran,le pb71 I,r Ihn WSQ LED 2 10,%pp 4CNC SR2,SR3,and SR4.D are .:f m .,ruino height 112'; D s!nb.,tion orerluy ccmpanson to 175V:m:elai Ib!,dr- LEGEND ' t 2 , e r 1 s 4 t s 2 r e I r a 4 t a , o + 2 t ' LEGEND 0.1 fcr ■ W50 s t a LED, ■ 0.5 fc 2 t - a 0.5 fc W50 i,01c c t / u HID, II fc It w$dP r. W50 H.D. W50LED J a V.SO HID.^.72 21", FEATURES &SPECIFICATIONS INTENDED t1SF ELECTRICAL Thr:ch - �:....,n of shape of the WSQ,LED w+.Jet Ianed for apI such as hospitals Uor l engm els)consist ci 10 hugr,-eff,cacy LEDs mounted tc a metal_ore cunni t::and and :r __t .r.anu,acrd canmetc al buildn,9; The long life LFG:,and driver make Thus u, n. ini heat sir Le m Leat dissipation and promote to'3 hit C rK,0181 rte maintenance-tree his,t 25C.1_771 Class 2 eiearonrr dill,has a power factor -?0%,THC•20;; Easel-;- _�r•.,car,Faa:,+rge pIII Li-Ire,,,r=ein..,Munurr n CaI B(per ANSI.1FEE C62 4'2I CONSTRUCTION Th,s:1-ule.f rete JIe,:est al,rrnu),rrn hou5mg intetrrates secondary I-+eat s+rtks to:Dptu,nue tl iI INSTALLATION .„au II f+orr II "t—,,ingh,e+:a,e Real sinks and promote long life The driver is mounted ir. .,n:enol n,19 plat.11I."I”.al rnwn!ng.upp on aims all—,0.e I ,,.re +nj,, drreci ce.ntact wn.h th,-cnEli+ru for a IT-operatinc lemperatute and long fife The die-cast door cow',lo,easy accees while riI"i—c,ronr+ect:c,ns iia tI,Lilly g i i h ,if,''i e snhd sdreone gasket to keep ort moisture and dust. f:r iti.:a an IP<5 -r,o Ir it r �r,r,re LISTINGS CSA r mfird tl�U r any C anad:an vandTu ifs 1+pit enq ons are Ifo!•rete-, Ir,rr,n„:re is IP(+5 FINISH rated and c,;hIble fo,wet n ,,nind,aid.die INnset.dn;vn VdLW cptron cher, ?:..tenor parts are pruteued by a zmC-Infused Supvr D'uraL'lc.713IC a ernw5 t',l:-0-der roe!final: ,:et lorot rrr.I'.tmq.' 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Stillwater High School Addition-Landscape Plan Review As requested I have revised the landscape plan submitted by the Stillwater Area Schools dated Tuesday, September 22 2015. The following includes my comments and/or recommendations: Overall Landscape Plan (Sheet No. 2001P) The project proposes an array of species to be planted ((10) ten deciduous species and (3) three evergreen species). Most of the plants included are acceptable and will complement the building and the existing landscaping on site well. Tree Removal Matrix (Sheet No_ 101.LP) As described the plan is adequate to protect the trees listed in the inventory to be preserved which are in close proximity to the construction zone. The fencing should be placed at the drip-line of trees to be preserved, as described in the specifications. The tree inventory provided needs to be revised since Tree ID marked as being removed on the Overall Site Tree Removal and Protection Plan do not correlate. An updated tree inventory with correct information should be provided since it affects the Tree Replacement Formula, Tree Replacement The sizes of all replacement trees ((3) three caliper inches) is above the minimum size required in the Tree Protection Ordinance for replacement trees. The planting list shows a good choice of species, some native or improved cultivars of natives. Most of the trees and plants chosen are hardy under local growing conditions, relatively insect and disease free and fairly low maintenance. There is good species diversity in the plan. Plant sizes conform to zoning ordinance requirements. Once the updated tree inventory is submitted Tree Replacement Formulas should also be submitted. TREE CITY U.S.A. Page 87 of 166 Landscape Details and Notes (Sheet No. 220) 1 have a few recommendations to make in regards to the Planting Notes: The landscape contractor for the project is required to plant trees according to the approved planting detail submitted with the approved landscape plan. This will be checked after planting and any deviations from the detail will need to be corrected before the landscaping will be approved by the City. In all perennial planting beds and mulch rings around coniferous and deciduous trees (4) four inches deep shredded hardwood much should be installed with no mulch in direct contact with tree trunks or perennial plant stems. I recommend using (4) four inches of the shredded mulch instead of the finely shredded mulch as stated with (2)two inches deep or (1) one inch deep due to the compaction of mulch with natural events such as rain and (3) three inches of shredded hardwood mulch rings around trees. Substitute Rhus Typhina 'Lacniata' (Cutleaf Staghom Sumac) (Sheet No. 205.1-P) with low maintenance shrubs or ornamental grasses. Rhus Typhina 'Lacniata' is high maintenance and high tendency to cause suckering. This plant will possibly become difficult to maintain with the gate in close proximity as displayed in the plans (Sheet No. 2041P) 2 TREE CITY U.S.A. Page 88 of 166 mrjlPrr Stantec Consulting Services Inc. 2335 Highway 36 West St,Paul MN 55113 Tel: {6511 636-4600 Stantec Fax: (651) 636-1311 October 1, 2015 Mr. Eric Johnson,Administrator City of Oak Park Heights 14168 Oak Park Blvd. N.,P.O. Box 2007 Oak Park Heights, MN 55082-2007 Reference: Stillwater High School Addition - Pian Review Dear Eric, As requested,we have reviewed the information submitted by the Stillwater Area Schools as part of their Conditional Use Permit Amendment application. The information reviewed includes drawings received Sep 22 2015,Storm Water Calculations dated September 22, 2015,VRBO application dated September 21, 2015,and a letter to Scott Richards dated September 21, 2015. Following are our comments and/or recommendations: Boundary Survey 1. The applicant may wish to consider completing a formal platting process to combine the parcels into one platted lot. 2. The Boundary survey shows an existing drainage and utility easement in the northwest corner of the site near where the storm water infiltration feature is proposed. The location of this easement should be verified. The existing storm water pond north of the Highway 5 school entrance is identified in the City's Surface Water Management Plan as part of the City's trunk storm water facilities. The survey does not show an easement encompassing this pond. As a City facility,the existing pond should be in an easement. if the existing easement does indeed exist where shown on the boundary survey,then a new easement should be provided over the existing stormwater pond and the existing ponding easement in the area of the proposed infiltration facility should be vacated. Sanitary Sewer 1. Fixture count information was submitted stating the following net additional fixtures: 188 sinks, 7o toilets, 25 drinking fountains,and 2 dishwashers. The submitted project narrative estimates approximately 600 additional students and 3o additional teachers. Using this information,the increased average sewer flow should be in the range of 5,000 to 12,000 gallons per day. Sewer from the site flows to lift station W7(Krueger Lift Station near Hwy 36 and NorelI Ave.). Based on run-time data,the current average flow to this lift station is approximately go,000-1oo,000 gallons per day. The planned high school expansion will increase this flow by 5%-13%. The existing lift station has sufficient capacity to accommodate this increase in flow. 2. Sanitary sewer on the site shall be considered private and shall be maintained by the School District. The sanitary sewer shall be installed per City standards. The proposed construction includes connecting to an existing sanitary manhole on 58`h Street North. Connection to the manhole shall be by core drill,subject to verification of the condition of ']esign with community in mind Page 89 of 166 (3 Mr. Eric Johnson Page 2 of 3 Reference: Stillwater High School Addition— Plan Review the manhole. The invert will need to be reconstructed.The location and invert elevation of the existing manhole needs be field verified and shown on the plans prior to City approval. 3. The street patch section for the sanitary sewer connection on 58th Street North shall match the existing bituminous and gravel base section. The City requires a full street width patch. Water Main. 1. Water main on the site shall be considered private and shall be maintained by the School District. The water main shall be installed per City standards. The proposed construction includes relocation of a portion of existing main to accommodate a building addition as well as the installation of three new hydrants. The applicant shall furnish the city with copies of water main testing results. 2. Refer to the fire department review of proposed fire hydrant spacing locations,spacing, and access. Erosion Control i. Indicate on the plan what will be used for temporary and permanent stabilization. 2. Show installation of silt fence adjacent to paved areas where the new building additions are being constructed on the east side of the project. Storm Sewer/Storm Water Management i. The proposed new storm sewer facilities shall be considered private and shall be maintained by the School District. 2. The proposed infiltration pond is located within the City's High Vulnerability Drinking Water Supply Management Area. It is not recommended to locate infiltration features in this area. Other storm water management alternatives will need to be identified unless it can be demonstrated that,in this particular area,an infiltration basin will not have the potential to adversely impact the City's drinking water supply. 3. Improvements constructed within existing utility easements are located so at the School District's risk and that the District will be responsible for replacement of their facilities if the City ever needs to excavate the utility within the easement. 4. The Valley Branch Watershed District is completing a detailed review of the stormwater design and modeling. The City shall be provided a copy of the permit approval letter from the VBWD and any required maintenance agreements. 5. The School District shall be responsible for all obtaining all required permits. Design with community in mind Page 90 of 166 5 Mr.Eric Johnson Page 3 of 3 Reference: Stillwater High School Addition—Plan Review General Comments i. Standard detail plates will be provided from the City 2. The School District will provide the City with complete detailed as-builts of the utilities on site. 3. The City reserves the right to inspect the installation of utilities. The utilities will need to be tested in accordance with City standards. 4. Review of issues related to parking,lighting,landscaping or the buildings is by others. If you have any questions or require further information,please do not hesitate to contact me. Regards, STANI'EC CONSULTING SERVICES INC. Lee M. Mann, P.E. City Engineer Phone: 651-604-4850 tee.mann@stantee.com cc: Andy Kegley,Public Works Director Julie Hultman, Building Official Scott Richards,City Planner Mark Vierling, City Attorney Lisa Danielson,City Arborist Design with community sn mind Page 91 of 166 EXHIBIT 4 S From: Allen Eisingermailto:aeisin er ci.ba rt.mn.us] Sent: Wednesday, September 30, 2015 7:12 AM To: Julie Hultman Cc: Mike Galowitz; Jason Severson; Mike &Gidget Bell Subject: FW: Fire access road Julie, the attached file has my marking on the previous access and the proposed access with boxes around the area we have concerns. Also below are the code references provided by Assistant Chief Severson. The proposed dead end access exceeds the-distance and we will need some type of turn around to accommodate our 100' ladder. If the plan is to have us drive through the gates we will need more detail on the construction of the proposed driving area/lane as well as clarification of what items(flag poles, lights)that may obstruct our access. Let us know if you need anything else. Sincerely, Allen Eisinger Fire Chief Bayport Fire Department 294 Forth 3rd St, Bayport, Nl N.55003 Office: 651-275-4401 fax: 651-175-44012 E-Mail: aeisinQer@ci.bayport.mn.us From:Jason Severson [ Sent:Tuesday, September 29, 2015 4:13 FM To:Allen Eisinger Subject: Fire access road Chief,there are some concerns I have regarding the fire access road at the High School 1. Fire access needs to be unobstructed and the road need's to be a minimum of 20 feet in width and vertically 13 feet 6 inches per MSFC 503.2.1 and 503.2.2 2. Turning radius's will need to determined by the fire code official MSFC 503.2.4 Page 92 of 166 3. If access road is longer than 150 feet and dead ends we need to have an approved area for turning around. 503.2.5 4. Fire access roads shall not be obstructed in any manner MSEC 503.4 Jason Severson Assistant Chief 2103 Fire Inspector/Burn permits iason.severson@Bayportfire.or� 651-271-7034 Page 93 of 166 U) O 0 0 " a c� � a a LL _. O LU ! W ira fIR < l �I w — z t w E IL r t: O E J 4 w P ujH tb ! W I F � @ W t y Page 94 of 166 _j z gpi. iji� �11; A LU cc Ilia, to o fill Z fill Ili I li if 'Jim I Imp m , fit 150 Eay Page 95 of 166 NLg i 1 1114 I Illil i7 d 1 w1 ¢p5 Eii y0. Ik if now- �aa - 'e.j j tj Page 96 of 166 �I�'�lilll!1�illliilllfl�- o oMill `�;ESIt 3 F i-- Tnl �- n lotlx :F i Ill ' I 01 Ai ` 6 Page 97 of 166 u � �I,t �c� � P r I IH-HI ii H -2 R: 1 , Page 98 of 166 3 "0zIw Y•= � r °V d 5 4 y _u a C=1 4a l �pi�syg ' z b i CD W 10 IL M+ foo ; 0 0r 41C17 i -- I,• RC1 X13 rs ci� a Com- CP o C � C--) I o �C�< O - I /I 77 cfl 01 - baa _ - _ 1 � � � - �1 j �•� Q ba vg i a I r I •� d. LU LLI Page 99 of 166 . ENGINEERS Llk� I PLANNERS �SGR/1 DESIGNERS Memorandum Consulting Group,Inc. � �S SRF No.0139039 To: Greg Buchal, P.E.,Project Manager 4�5 qv,c' LARSON ENGINEERING INC. From: Jeff Bednar,TOPS,Senior Traffic Engineering Specialist Date: November 4,2015 Subject: S=\VATER AREA HIGH SCHOOL SITE InfPROVENmNTs TR'sFFIC Am! LYSIS Introduction As requested, we have completed a traffic analysis for the proposed Stillwater Area High School (SAHS) Site Improvements located south of the 58th Street/Neal Avenue intersection (see Figure 1: Project Location). The primary objectives of this traffic analysis are to evaluate traffic operations associated with the proposed site improvements. The following information, offered for your consideration,provides a summary of the existing conditions and build year of completion and build year 2035 conditions associated with the proposed site improvements. Existing Conditions The existing conditions were reviewed to identify current traffic related issues at the Stillwater Area High School site. The evaluation of existing conditions includes pedestrian,bicycle and vehicle traffic counts,plus field obsei-,ations for the a.m.and p.m. peak hour conditions. Data Collection During the week of October 20,2015,video cameras were placed at the following study intersections to collect a.m. and p.m.peak hour vehicular turning movement and pedestrian/bicycle volumes. • Stillwater Boulevard/58th Street • Stillwater Boulevard/School Site Access • 58th Street/Neal Avenue (SAHS Access) • School Drop-Off/Pick-Up Area The video imaging was reviewed and the a.m. peak hour (7:00 to 8:00 a.m.) and p.m.peak hour (2:00 to 3:00 p.m.) turning movement and pedestrian/bicycle volumes were documented.In addition to the vehicular/pedestrian/bicycle counts, observations were completed to identify general roadway characteristics within the study area, i.e. intersection sight distance, roadway geometry, posted speed limits,and traffic controls (see Figure 2: Existing Conditions). It should be noted that on Friday October 16, 2015, a.m. peak period traffic counts were also completed at the Stillwater Boulev2rd/58th Street and 58th Street/Neal .avenue (SAHS Access) intersections. These traffic counts were conducted in an effort to collect background traffic data (containing no school related traffic), since the school was closed due to the Minnesota Educator Academy (IMEA). However, after review it was determined that MEA had such a significant impact on reducing regional travel that these background traffic counts were not considered reliable. Page 100 of 166 , _ , ... w a � r - + u , a J ' 'q ♦"�� ?.fix[-..k"T � LOL jJ t _ K31■ J.a A9' fn is - - • _ T - .CD �a C- C1, L tib. - •- -" 4 � r r: 71 49 • Aw � �l t, _ �:Ciil it � "� \ • 4 UTZf _ P i ail Greg Buchal,P.E.,Larson Engineering Inc. November 04,2015 Page 4 Intersection Operations Analysis An operations analysis was conducted to determine how traffic is currently operating at the primary study intersection of 58th Street/Neal Avenue (SAHS Access). This traffic signal controlled intersection was analyzed using the Synchro traffic model. Capacity analysis results identify a Level of Service (LOS) which indicates how well an intersection is operating. Intersections are ranked from LOS A through LOS F.The LOS results are based on average delay per vehicle,which correspond to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation and LOS F indicates an intersection where demand exceeds capacity. Overall intersection LOS A through LOS D is considered to represent acceptable traffic flow conditions in the Twin Cities metropolitan area. Table 1: Level of Service Criteria for Signalized and Llnsignalized Intersections LOS Designation Signalized Intersection llnsignalized Intersection Average Delay/Vehicle(seconds) Average Delay/Vehicle(seconds) A X10 <_ 10 B > 10-20 > 10- 15 C > 20-35 > 15-25 D > 35- 55 >25-35 E > 55-80 >35-50 F > 80 >50 Results of the existing operations analysis shown in Table 2 indicate that the primary study intersection of 58th Street/Neal Avenue (SANS Access) currently operates at an acceptable overall LOS C or better during the a.m.and p.m.peak hours,assuming the existing traffic control and geometric layout. However, the a.m.peak hour queue for eastbound traffic entering the school at the 58th Street/Neal Avenue (SANS Access) intersection, spills back on 58th Street to Stillwater Boulevard during the 15 to 20 minute period ;ust before classes begin. No other significant delay or queuing issues related to the Stillwater Area Higli School were observed in the field or in the traffic analysis of the intersection. Table 2: Existing Intersection Capacity Analysis A.M.Peak Hour P.M.Peak Hour Intersection LOS Delay LOS Delay 58th Street/Neal Avenue(SANS Access) C 24 sec. C 27 sec. Existing Site Access The a.m.peak hour queue for eastbound traffic entering the school at 58th Street/Neal Avenue(SAHS Access), that spills back on 58th Street to Stillwater Boulevard during the 15 to 20 minute period just before classes begin, is contributed to by the existing lane use that provides a combined eastbound through/right-turn lane that restricts movement into the school during the a.m. peak hour. Page 103 of 166 Greg Buchal,P.E.,Larson E4neezing Inc. November 04,2015 Page 5 Proposed Site Improvements The proposed Stillwater Area High School site improvements (see Figure 3; Proposed Site Plan) include the addition of an exclusive eastbound right-turn lane on 58th Street at the 58th Street/Neal Avenue (SANS Access) intersection providing improved movement into the school site. The improvements also include a school expansion that provides for the addition of a 9th grade class. Build Site Improvements Analysis Intersection Operations Analysis To determine if the existing roadway network can accommodate the Build Stillwater Area High School Site Improvements traffic forecasts (see Figure 4: Year of Completion Build Site Improvements Conditions and Figure 5:Year 2035 Build Site Improvements Conditions),a detailed traffic operations analysis was completed assuming proposed intersection geometrics and existing traffic control. The year of completion traffic forecasts were developed by adding the new student drop-off/pick-up traffic for 600 9th grade student and 30 new staff/faculty related trips to the existing traffic volumes. The year 2035 traffic forecasts were developed by applying a factor of 1.4(l.InDOT State Aid 20 year projection factor for Washington County) to the non-school related traffic. Once again, the study intersections were analyzed using the Synchro traffic model. Results of the Build Site Improvements operations analysis shown in Table 3 indicate that all study intersections are expected to continue operating at acceptable overall LOS C or better during the a.m. and p.m. peak hours. Table 3: Build Stillwater Area High School Site Improvements Intersection Capacity Analysis A.M. Peak Hour P.M. Peak Hour Scenario Year intersection LOS Delay LOS Delay Year of Completion 58th Street/Neal Avenue(SANS Access) C 32 sec. C 25 sec. Year 2035 58th Street/Neal Avenue(SAFES Access) C 33 sec. C 35 sec. Conclusions and Recommendations Based on the analysis, the following conclusions and recommendations are offered for your consideration: 1) The traffic model indicates that the proposed eastbound right-turn lane improvement does reduce the a.m. peak hour queue for eastbound traffic entering the school at 58th Street/Neal Avenue (SAHS Access),that currently spills back on 58th Street to Stillwater Boulevard. H:\Pi jeds\09000\9039\TS\R1nso\151104_SAHS Sete Inlp_Draft_Tra i Anaikrr.dorr Page 104 of 166 £ajn6ijtswn6id5siN6£061SIOOfOIdS H zo \ F CD Ln 5 \ n , �r CD CD 70 o — - -s a — � n crr �,�— � LII.+�� l� +l• f r t i �. —�Y- �r�_ .* }�r • -- � 1+ , rj :c'i fr c r -'+e '\\ " � ��•c t�1� 1 ,. } 1 is �3S � � F $ �t '77 7 z =:1111111111lf IG CD v i c - _ ._ � . r mss' ... ra�.z ,,, � �✓ ///JJJ/f Jfi� ��� � � ,` r� q � F r • • d' � ?-'a1firfl+'r ;\ 04 J �rr { ar ., 7 6 , R jjj • L E'. 1 ( ti 751.1 E.fsLl.'' a t.iiJf r !° '•rl ff € �' ,I. � 'III V iia. -. "MA!�ll�� i 'r - lax Offices in 471)U.S. Bank Plaza NUTI e 200 Soudi Sixth Stmt MMMMM MinncapoliS MlinneapolL%MN.55402 sainr Parol (612)337-93UD telephone raven (612)337-9310 fax M�R�Ti�RE5t. Cloud aV+m-kennctlg�rown.com C Aflyrmatn,elkdon.Equal Opporruniry Empla)w MAGCrE R WAiAtSM Attomeyof Law r}ireet Dial(612)3374301 em�i1: Inofi�kCGtlCdj�grev�Is.Cam October 29,2415 QT1'URNEY/CLIFM PRMI EGEJD Kristen Hoheisel Executive Director of Finance and Operations ISD No. 834 1875 Greeley St. S Stillwater,MN 55482 RE: Parking Fines Dear Ms.Hoheisel: You have asked far our opinion regarding the following: QUESTION May the School District assess fines against students who park in no-parking areas an private property such as the P ng lots owned by local businesses? ANALYSIS School Board authority is derived from state law. Minnesota Statutes § 123B.012, Subd. 1, grants school boards authority over the management of the school district. It states: Board Authority: The board must have the general charge of the business of the district. the school houses, and the interests of the schools thereof. The board's authority to govern, manage and control the district; to carry out its duties and responsibilities; and to conduct the business of the district includes implied powers in;addition to any specific powers granted by the Legislature. Minnesota Statutes § 123B.35 specifically addresses authority for fees. It states: "no public school board may require, except as authorized by sections 12313.36 and 1238.38, the ,payment of fees'". The types of authorized fees are set forth in Minnesota Statutes § 123B.36. 470370VI MRWS7500136 3 of 25 Page 108 of 166 Kristen Hoheisel Page 2 October 29,2015 Parking fees/fines are not included in that statutory authorization;therefore,such fees may not be initiated by a school board without a public hearing as required under Minnesota Statutes § 1238.38 (three weeks published notice in advance of a hearing on a proposed policy). In my opinion, a proposed policy to fine students for off-campus conduct would likely be deemed beyond the general audmity afforded school boards to manage and conduct school district business. In addition to the lack of statutory authority to assess parking fines,there are significant limitations on the School District's ability to enforce payment of student fees/fines. School districts are not allowed to discipline a student for off-campus conduct unless:(1)the misconduct is a continuation of or has a nexus with improper conduct that occurred on school grounds,or(2) the student's actions have adirect and immediate effect either on school discipline or on the —general safety and welfare of the students. &e In rtie Z K., 695 N.W. 2d 656,663-64 (Minn.App. 2005). It wo da cult to este ash the standard to discipline students for parking violations on private property, School districts are further limited in the consequences for nonpayment of fees by Minnesota Statutes §1239.37, subd. 2, which states: "No pupil's rights or privileges, includin the receipt of grades or dipioatas may be denied or abridged for nonpayment of fees...". Likewise, Minnesota Statutes §123B.35 declares that "any practice leading to suspension, coercion, exclusion, withholding of grades or diplomas or discriminatory action based on nonpayment of fees denies pupils their right to equal protection and entitled privileges". COCLUSION The School District does not have specific statutory authority to impose fines on students who park in no-perking areas on private property; and adopting such a policy is not, in my opinion,within the general authority of the School Board. The property owners and law enforcement Wray, of course, enforce parking regulations and laws, including exercising their authority to tow vehicles. My understanding is that the Parent/Student Handbook contains notification of the no-parking areas and students are also notified during class meetings at the beginning of the school year The School District could provide additional notice to families by sending a letter to all households. If the property own= wash to strictly enforce their parking regulations through towing, the letter could include notification that the property owners will begin towing as sof a particular dere. s This statute does allow for"action[s]ptovi&A by ism for the collection of fauthorized feeal". 4703'Myl MWN$7'300138 4 of 25 Page 109 of 166 Kristen Hoheisel Page 3 October 29,2015 If you have any questions or wish to discuss this matte,please contact me. Sincerely, KENNEDY& GRAVEN, C T EKED --A gy MRW-dl r9iie R.Wall= 470370vI MRW SPSQC-P35 5 of 25 Page 110 of 166 Independent School D'strict 834 t i llwate r 1875 South Greeley Street i Still voter.PAinresot2 55082 SAREA PUBLIC SCHOOLS Tel 651.351.8340 1 fax:657 351.8380 wwty.sir[rK a€erschoois-a.�c� Community Access to Stillwater Area High School Facilities The Stillwater Area High School campus has provided access to its neighbors in a variety of ways since it opened in 1993: Residents utilize walking paths in the Environmental Learning Center. • Children and adults from Oak Park Heights utilize gyms and fields for athletic events and activities. • The high school hallways are open to walkers many nights and weekends—free of charge. • The fields and tennis courts are also available, when not in use,for residents to utilize—free of charge. Community access to the high school facilities has increased over the years.Available records show a steady annLtal increase in facility and grounds usage from 16,200 participants in 2001-2002 to 61,593 participants in 2014-2015.The hourly field usage by non-school district programs at Stillwater Area High School has also increased with a peak of 487 ii' hours in 2012-2013. The proposed improvements to the Stillwater Area High School facilities and fields will result in increased access for both organized groups and casual users: • The Pony Activity Center will be open for casual community use from early morning through evening hours, seven days a week with the exception of holidays and major district events.A nominal access fee will cover the expense of facility management and maintenance.This includes: o Indoor walking track o Fitness equipment o Gymnasium space • Synthetic turf fields will allow more access for competition and casual use.While Pony Stadium will be preserved for competitions,all other fields will be open to resident when not reserved for permitted activities. A review of Stillwater Area Public Schools' Board Policy dating back to 1979 consistently articulates that the public is encouraged to use the district's facilities and grounds. Current Board policy identifies the following parameters for use: It is the policy of 1.S-D. 834 that the I.S.D. 834 Board of Education encourages the public use of school facilities and grounds. District functions have initial scheduling priority. Authorization given for use of school facilities shall not be considered an enctQrsement or approval of the activity,group or organization or the purposes they may represent. General procedures and regulations regarding the community use of school facilitates shall be developed and administered by the Community Education Department. Use of facilities shall be granted far programs and activities, which are of an educational,cultural, civic and recreationai nature and are suited to the requested facility. Persons or organizations requesting to use facilities to teach classes must work through the school district to establish a sponsoring relationship. When school facilities and grounds are not in use, it is our practice to allow casual community use as long as district rules are observed and a permit holder is not present, Afton-Lake'and Elementary, Andersen EiamPntarv. Early Childhood Family Center. Lake Eln-o EiAmentary, Oily Lake Elementary. Alarine Frnnjen'a!yl Oak Park Flornen�ary, Pak-Land Junior Nlgh %therforri Flementarv. St Croix l'aJiey Area 1 eerning Stonebridge F'en,ewory. StrYwater Area Hrg!3 S_hooL S"'U'vezec Junmor High. Va;ley Crossing Corr.mur?ry ty School Lvithro v Clemenla�v Page 111 of 166 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY THE STILLWATER AREA PUBLIC SCHOOLS, ISD 8341 FOR AN AMENDED CONDITIONAL USE PERMIT TO ALLOW AN EXPANSION AND REMODEL OF THE STILLWATER AREA HIGH SCHOOL TO ACCOMMODATE 9TH GRADE, STUDENTS AT 5701 STILLWATER BOULEVARD NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from the Stillwater Area Public Schools, ISD 834, for an amended Conditional Use Permit to allow an expansion and remodel of the Stillwater Area High School to accommodate 91h Grade Students at 5701 Stillwater Boulevard North; and after having conducted a public hearing relative thereto, the Planning.Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit:. SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned O, Open Space Conservation District. The subject property requires an amended conditional use permit for changes to the site or uses; and 4. The project requires Site Plan but not Design Guideline review; and 5. The building addition will create a 91h — 12`h grade high school and will require the following changes and additions to the High School: a. 19 new classrooms Page 112 of 166 b. 22 renovated classrooms C. 4 new gym teaching stations and a dedicated gymnastics gym d. Expanded food service within the existing building e. 6 additional buses f 30 additional teachers g. 4 turf fields to provide better utilization of play/performance space for additional and current student use; and 6. City staff prepared a planning report dated October 2, 2015 reviewing the request; and 7. Said report recommended approval of the amended Conditional Use Permit subject to the fulfillment of conditions; and 8. The Parks Commission, at its October 19, 2015 meeting discussed the request by the School District and made recommendations that are incorporated into the conditions of the City Council Resolution; and 9. The Planning Commission held a public hearing at their October 12, 2015 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by the Stillwater Area Public Schools, ISD 834, for an amended Conditional Use to allow an expansion and remodel of the Stillwater Area High School to accommodate 9`h Grade Students at 5701 Stillwater Boulevard North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval the following: 1. Amended Conditional Use Pennit for Site and Building Changes 2. Conditional Use Permit for Building Height With the conditions as follows: 1. The plans shall be subject to review and approval by the Police Chief and Fire Chief for emergency vehicle access. 2. The Applicant shall clarify what was allowed for public access when the facility was first constructed versus what is allowed now. Has there been 2 Page 113 of 166 a change in the level of public access? Also, how will the School District assure that public access is continued at the high school? The issue will need to be resolved prior to City Council approval. 3. A snow storage/removal plan shall be provided. 4. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 5. All lighting proposed for the school building or parking areas shall be in compliance with Section 401.15.B.7 of the Zoning Ordinance. 6. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 7. Any signage proposed for the site shall be in compliance with Section 401.15.G of the Zoning Ordinance and will require a sign permit. 8. The grading and drainage plans shall be subject to review of the City Engineer and the Valley Branch Watershed District. 9. All utility plans shall be subject to the review and approval of the City Engineer. 10. The Planning Commission was favorable to the proposed building addition appearance, colors, and materials as part of the CUP review. 11. The applicant shall be required to enter into an amended development agreement. The development agreement shall be subject to the review and approval of the City Attorney. 12. The School District shall work with the City Engineer on issues related to improvements to the intersection at 58"' Street and Neal Avenue North and to pedestrian crossings. Recommended by the Planning Commission of the City of Oak Park Heights this 12th day of October, 2015. Jim Kremer, Chair ATTEST: Eric A. Johnson, City Administrator 3 Page 114 of 166 ATTACHMENT A Conditional Use Permit Amendment Stillwater Area High School (ISD #834) Expansion and Site Modifications Washington County Parcel Number: 06.029.20.41.0002 Legal Description: SEE ATTACHED Page 115 of 166 LEGAL DESCRIPTION That part of the Northeast Quarter of Section 6,Township 29 North,Range 20 West, Washington County,Minnesota,described as follows: Beginning at the Northeast corner of the South 496.00 feet of said Northeast Quarter,as measured at a right angle to the South line of said Northeast Quarter,thence South 88 degrees 45 minutes 42 seconds West,assumed bearing,along said North line 2342.42 feet to the center line of Trunk Highway 5,as presently located and traveled:thence North 34 degrees 17 minutes 12 seconds East along said center line 536.45 feet;thence South 55 degrees 42 minutes 48 seconds East 278.00 feet to the North fine of the South 771.07 feet of said Northeast Quarter,as measured at a right angle to said South line,thence North 86 degrees 45 minutes 42 seconds East along said North line 1800.79 feet to the East tine of said Northeast Quarter;thence South 02 degrees 00 minutes 03 seconds East along said East line 275.07 feet,more or less,to the point of beginning,containing 14.79 acres,more or less.Subect to Trunk:Highway 5 along the Northwesterly 78.00 feet thereof and subject to restrictions and easements of record. Together with an easement for the purposes of construction,installation,maintenance and repair of utilities under,upon and over the Easterly 30 feet,as measured at right angles to the Easterly line thereof of the following described property:That part of the Northeast Quarter of Section 6,Township 29 North,Range 20 West,Washington County,Minnesota,described as follows. Beginning at the Northeast corner of the South 771.07 feet of said Northeast Quarter, as measured at a right angle to the South line of said Northeast Quarter;thence South 88 degrees 45 minutes 42 seconds West,assumed bearing,along said North line 1800.79 feet. thence North 55 degrees 42 minutes 48 seconds West 278.00 feet to the center line of Trunk: Highway 5,as presently located and traveled;thence North 34 degrees 17 minutes 12 seconds East along said center line 1185.28 feet to the South line of the North 801.66 feet of said Northeast Quaker as measured at a right angle to the North line of said-Northeast Quarter, thence North 89 degrees 54 minutes 56 seconds East along said South line 1383.19 feet to said East line of the Northeast Quarter,thence South 02 degrees 00 minutes 03 seconds East along said East line 101 7.03-feet to the point of beginning,containing 41.20 acres,more or less.Subject to Trunk:Highway 5 along the Northwesterly 78.00 feet thereof and subject to restrictions and easements of record. AND That part of the West Half of the Southwest Quarter of Section 5,that part of the Southeast Quarter of Section 6,that part of the Northeast Quarter of the Southwest Quarter of said Section 6,that part of the Southeast Quarter of the Northwest Quarter of said Section 6 and that part of the Northeast Quarter of said Section 6 all in Township 29 North,Range 20 West, Washington County,Minnesota,described as follows. Commencing at the Southeast comer of said West Half of the Southwest Quarter of Section 5;thence North O1 degree 48 minutes 09 seconds West,assumed bearing,along the East line of said West Half of the Southwest Quarter a distance of 1733.20 feet to the point of beginning;thence South 89 degrees 50 minutes 41 seconds West parallel with the South line of said West Half of the Southwest Quarter a distance of 1325.39 feet to the Westerly line of said West Half of the Southwest Quarter;thence South 88 degrees 54 minutes 15 seconds West parallel with the South line of said Section 6 a distance of 3332.47 feet to the center line of Old Trunk Highway 212 as located and traveled in 1923;thence North 33 degrees 26 minutes 30 seconds East along said center line 996.03 feet;thence North 34 degrees 17 minutes 12 seconds East along said center line 100.41 feet to the North line of said Northeast Quarter of the Southwest Quarter,thence South 88 degrees 45 minutes 42 seconds West along said North line 3.69 feet to the center line of Trunk Highway 5 as presently located and traveled,thence North 34 degrees 17 minutes 12 seconds East along said center line 609,44 feet to the North line of the South 496.00 feet of said Northeast Quarter;thence North 88 degrees 45 minutes 42 seconds East along said North line 2342.42 feet to the East line of said Northeast Quarter;thence South 02 degrees 00 minutes 03 seconds East along said East line 496 feet,more or less,to the Northwest comer of said West Half of the Southwest Quarter;thence North 89 degrees 46 minutes 17 seconds East along the North line of said West Half of the Southwest Quarter a distance of 1324.32 feet to the Northeast comer of said West Half of the Southwest Quarter;thence South Ol degree 46 minutes 09 seconds East along said East line of the West Half of the Southwest Quarter a distance of910.86 feet to the point of beginning- EXCEPT that part thereof being the tract described in Document No.468927 recorded and on file in the office of the County Recorder,Washington County.Minnesota. , Subject to Trunk Highway 5 along the Northwesterly line thereof. The total area of this parcel is 118.00 acres,more or less. Subject to restrictions and easements of record and subject to a drainage and ponding easement over that part of the Northeast Quarter of Section 6,Township 29 North,Range 20 West,Washington County,Minnesota lying Easterly of the Easterly right of line Trunk Highway 5 described as follows:Commencing at the intersection of center line of said Trunk Highway 5, as presently traveled,and the South line of the North Half of said Section 6;thence North 34 degrees 17 minutes 12 seconds East,assumed bearing,along said center line 288.78 feet to the point of beginning,thence South 55 degrees 42 minutes 48 seconds East 85.00 feet thence South 11 degrees 42 minutes 48 seconds East 115.00 feet:thence South 84 degrees 47 minutes 48 seconds East 110.00 feet;thence North 00 degrees 21 minutes 42 seconds East 248.93 feet:thence North 55 degrees 42 minutes 48 seconds West 125.00 feet to said center line;thence South 34 degrees 17 minutes 12 seconds West along said center line 180.00 feet to the paint of beginning,containing 0.71 acres,more or less. AND Outlot'A'and Outlot T,Kern's Education Addition,as platted and on file and of record in the Office of the County Recorder of Washington County,Minnesota. Page 116 of 166 ATTACHMENT B Conditional Use Permit Amendment Expansion & Site Modifications Stillwater Area High School (ISD #834) Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (350'/150' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Application Submittal Review With City Staff: September 23, 2015 Planning Commission Public Hearing & Recommendation: October 8, 2015 Required Approvals: CUP Amendment City Council 4/5 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12)months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) CUP Amendment: An amended conditional use permit may be applied for and administered in a manner similar to that required for a new conditional use permit. Amended conditional use permits shall include reapplication for permits that have been denied, requests for substantial changes in conditions or expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance 401. (401.03.C.5) Page 117 of 166 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY THE STILLWATER AREA PUBLIC SCHOOLS, ISD 834, FOR AN AMENDED CONDITIONAL USE PERMIT TO ALLOW AN EXPANSION AND REMODEL OF THE STILLWATER AREA HIGH SCHOOL TO ACCOMMODATE 9T" GRADE STUDENTS AT 5701 STILLWATER BOULEVARD NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from the Stillwater Area Public Schools, ISD 834, for an amended Conditional Use Permit to allow an expansion and remodel of the Stillwater Area High School to accommodate 91h Grade Students at 5701 Stillwater Boulevard North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned O, Open Space Conservation District. The subject property requires an amended conditional use permit for changes to the site or uses; and 4. The project requires Site Plan but not Design Guideline review; and 5. The building addition will create a 9th — 12th grade high school and will require the following changes and additions to the High School: Page 118 of 166 a. 19 new classrooms b. 22 renovated classrooms C. 4 new gym teaching stations and a dedicated gymnastics gym d. Expanded food service within the existing building e. 6 additional buses f. 30 additional teachers g. 4 turf fields to provide better utilization of play/performance space for additional and current student use; and 6. City staff prepared a planning report dated October 2, 2015 reviewing the request; and 7. Said report recommended approval of the amended Conditional Use Permit subject to the fulfillment of conditions; and 8. The Parks Commission,at its October 19, 2015 meeting discussed the request by the School District and made recommendations that are incorporated into the conditions of this Resolution; and 9. The Planning Commission held a public hearing at their October 12, 2015 meeting,took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by the Stillwater Area Public Schools, ISD 834, for an amended Conditional Use to allow an expansion and remodel of the Stillwater Area High School to accommodate 9t" Grade Students at 5701 Stillwater Boulevard North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as approved by the City Council of the City of Oak Park Heights the following: 1. Amended Conditional Use Permit for Site and Building Changes 2. Conditional Use Permit for Building Height With the conditions as follows: 1. The plans shall be subject to review and approval by the Police Chief and Fire Chief for emergency vehicle access. 2 Page 119 of 166 2. The Stillwater Area School District shall provide and ensure the general public has reasonable access to certain exterior fields and facilities, (including all athletic fields, tennis courts, baseball fields, soccer fields, etc.) during non-school hours for casual, unorganized recreational opportunities when such fields are not in use by the official district programs, official high school sports and duly permitted users. The only exceptions to this condition are the Pony Stadium Field and Track as well as the Varsity Baseball Field and Varsity Softball Field that shall be exclusively managed according to District Policy. To facilitate this public access,the general public must have clear access to these facilities and no fencing, gates or borders may be installed so as to prevent the access to any field, court or outdoor recreational resources by the general public. The Stillwater Area School District shall install permanent and conspicuous signage at numerous locations readily visible to the general public that invites and welcomes the casual use of all fields and facilities when not in use by District programs, official high school sports and duly permitted users. Such signage shall also identify reasonable hours and should generally be prohibited after sunset. At any such time that the District would seek to suspend the general public from the casual access to its fields and facilities,the District may petition the City to remove this condition from its Conditional Use Permit however,the City Council may consider the implementation of a Park Dedication fee. The District shall also provide reasonable opportunities for organized athletic programs, such as may be provided through the SCVAA, Stillwater Lacrosse, Stillwater Baseball, etc. to utilize all fields (including those restricted above). The District shall internally review their policies for such field access on a yearly basis to ensure this condition is met. The District may seek to permit the use of their High School Property for the use of special events not directly related to high school,high school conference or District team sports, such as the Special Olympics, Relay for Life. The District shall first secure a special event permit from the City as may be required under City Ordinance for such events. 3. A snow storage/removal plan shall be provided. 4. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 3 Page 120 of 166 5. All lighting proposed for the school building or parking areas shall be in compliance with Section 401.15.B.7 of the Zoning Ordinance and any current deficiencies shall be retrofitted. 6. Any mechanical equipment installed outside of the building shall be screened in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 7. Any signage proposed for the site shall be in compliance with Section 401.15.G of the Zoning Ordinance and will require a sign permit. 8. The grading and drainage plans shall be subject to review and approval of the City Engineer and the Valley Branch Watershed District. 9, All utility plans shall be subjeet to the review and approval of the City Engineer. 10. The Planning Commission and City Council were favorable to the proposed building addition appearance, colors, and materials as part of the CLIP review. 11. The School District shall provide a written response from the MPCA indicating that the pond location will not adversely impact water supplies and can remain in the location proposed. 12. The applicant shall engage the owner of the retail center property to the north in discussions on issues regarding students parking on the retail center private property. The applicant shall facilitate and implement reasonable solutions suggested by the property owner to curtail the undesired student parking on the retail center property. 13. The City Engineer shall review the Stillwater Area High School Site Improvements Traffic Analysis report by SRF Consulting Group and comment. If the City Engineer agrees that the addition of an exclusive eastbound right turn lane on 58"'at the 58th Street/Neal Avenue intersection is appropriate, it shall be constructed by the School District at the School District's sole expense,with inspection and approval by the City. 14. A separated pedestrian trail shall be constructed on Highway 5 from 58`x' Street south to the High School access point on Highway 5. This would be an eight foot bituminous trail on School District property with an. appropriate trail easement being conveyed to the City that would be constructed by the School District and maintained by the City wholly consistent with other City trail maintenance polices as set forth by the City Council. 4 Page 121 of 166 15. The applicant shall ensure there is a grade-separate trail connection from 5$'' Street trail way to the Pony Stadium. 16. The applicant shall be required to enter into an amended development agreement. The development agreement shall be subject to the review and approval of the City Attorney. Approved by the City Council of the City of Oak Park Heights this 1 Oth day of November, 2015. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 5 Page 122 of 166 ATTACHMENT A r Conditional Use Permit Amendment Stillwater Area High School (ISD #834) Expansion and Site Modifications Washington County Parcel Number: 06.029.20.41.0002 Legal Description: SEE ATTACHED Page 123 of 166 LEGAL DESCRIPTION That part of the Northeast Quarter of Section 6,Township 29 North,Range 20 West, Washington County,Minnesota,described as follows, Beginning at the Northeast corner of the South 496.00 feet of said Northeast Quarter,as measured at a right angle to the South line of said Northeast Quarter,thence South 88 degrees 45 minutes 42 seconds West,assumed bearing,along said North line 2342,42 feet to the center line of Trunk Highway 5,as presently located and traveled;thence North 34 degrees 17 minutes 12 seconds East along said center line 536.45 feet;thence South 55 degrees 42 minutes 48 seconds East 278.00 feet to the North line of the South 771.07 feet of said Northeast Quarter,as measured at a right angle to said South line;thence North 88 degrees 45 minutes 42 seconds East along said North line 1800.79 feet to the East line of said Northeast Quarter:thence South 02 degrees 00 minutes 03 seconds East along said East line 275.07 feet,more or less,to the point of beginning,containing 14.79 acres,more or less.Subect to Trunk:Highway 5 along the Northwesterly 78.00 feet thereof and subject to restrictions and easements of record. Together with an easement for the purposes of construction,installation,maintenance and repair of utilities under,upon and over the Easterly 30 feet,as measured at right angles to the Easterly line thereof of the following described property:That part of the Northeast Quarter of Section 6,Township 29 North,Range 20 West,Washington County,Minnesota,described as follows:Beginning at the Northeast corner of the South 771.07 feet of said Northeast Quarter, as measured at a right angle to the South line of said Northeast Quarter;thence South 88 degrees 45 minutes 42 seconds West,assumed bearing,along said North line 1800.79 feet, thence North 55 degrees 42 minutes 48 seconds West 278.00 feet to the center line of Trunk: Highway S.as presently located and traveled:thence North 34 degrees 17 minutes 12 seconds East along said center line 1185.28 feet to the South line of the North 801.66 feet of said Northeast Quarter as measured at a right angle to the North line of said Northeast Quarter: thence North 89 degrees 54 minutes 56 seconds East along said South line 1383 1 9 feet to said East line of the Northeast Quarter;thence South 02 degrees 00 minutes 03 seconds East along said East line 101 7.03-feet to the point of beginning,containing 41.20 acres,more or less.Subject to Trunk:Highway 5 along the Northwesterly 78.00 feet thereof and subject to restrictions and easements of record. AND That part of the West Half of the Southwest Quarter of Section 5,that part of the Southeast Quarter of Section 6,that part of the Northeast Quarter of the Southwest Quarter of said Section 6,that part of the Southeast Quarter of the Northwest Quarter of said Section 6 and that part of the Northeast Quarter of said Section 6 all in Township 29 North,Range 20 West, Washington County,Minnesota,described as follows Commencing at the Southeast comer of said West Half of the Southwest Quarter of Section 5'thence North 01 degree 48 minutes 09 seconds West,assumed bearing,along the East line of said West Half of the Southwest Quarter a distance of 1733,20 feet to the point of beginning;thence South 89 degrees 50 minutes 41 seconds West parallel with the South line of said West Half of the Southwest Quarter a distance of 1325.39 feet to the Westerly line of said West Half of the Southwest Quarter,thence South 88 degrees 54 minutes 15 seconds West parallel with the South line of said Section 6 a distance of 3332.47 feet to the center line of Old Trunk Highway 212 as located and traveled in 1923:thence North 33 degrees 26 minutes 30 seconds East along said center line 996.03 feet:thence North 34 degrees 17 minutes 12 seconds East along said center line 100.41 feet to the North line of said Northeast Quarter of the Southwest Quarter;thence South 88 degrees 45 minutes 42 seconds West along said North line 3.69 feet to the center line of Trunk Highway 5 as presently located and traveled;thence North 34 degrees 17 minutes 12 seconds East along said center line 609.44 feet to the North line of the South 496.00 feet of said Northeast Quarter;thence North 88 degrees 45 minutes 42 seconds East along said North line 2342.42 feet to the East line of said Northeast Quarter;thence South 02 degrees 00 minutes 03 seconds East along said East line 496 feet,more or less,to the Northwest comer of said West Half of the Southwest Quarter;thence North 89 degrees 46 minutes 17 seconds East along the North line of said West Half of the Southwest Quarter a distance of 1324.32 feet to the Northeast comer of said West Half of the Southwest Quarter;thence South 01 degree 48 minutes 09 seconds East along said East line of the West Half of the Southwest Quarter a distance of910.86 feet to the point of beginning. EXCEPT that part thereof being the tract described in Document No.468927 recorded and on file in the office of the County Recorder,Washington County,Minnesota. , Subject to Trunk Highway 5 along the Northwesterly line thereof. The total area of this parcel is 118.00 acres,more or less. Subject to restrictions and easements of record and subject to a drainage and ponding easement over that part of the Northeast Quarter of Section 6,Township 29 North,Range 2.0 West,Washington County,Minnesota lying Easterly of the Easterly right of line Trunk Highway 5 described as follows-Commencing at the intersection of center line of said Trunk Highway 5, as presently traveled,and the South line of the North Half of said Section 6;thence North 34 degrees 17 minutes 12 seconds East,assumed bearing,along said center line 288.78 feet to the point of beginning,thence South 55 degrees 42 minutes 48 seconds East 85.00 feet thence South 1 1 degrees 42 minutes 48 seconds East 115.00 feet;thence South 84 degrees 42 minutes 48 seconds East 110.00 feet,thence North 00 degrees 21 minutes 42 seconds East 248,93 feet;thence North S 5 degrees 42 minutes 48 seconds West 125.00 feet to said center line;thence South 34 degrees 17 minutes 12 seconds West along said center line 180.00 feet to the point of beginning,containing 0.71 acres,more or les S. AND Outlot'A'and Outlot Y,Kern's Education Addition,as platted and on file and of record in the Office of the County Recorder of Washington County,Minnesota. Page 124 of 166 ATTACHMENT B Conditional Use Permit Amendment Expansion & Site Modifications Stillwater Area High School (ISD #834) Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (350'/150' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Application Submittal Review With City Staff: September 23, 2015 Planning Commission Public hearing & Recommendation: October 8, 2015 Required Approvals: CUP Amendment City Council 4/5 Conditional Use Permit- Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12)months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) CUP Amendment: An amended conditional use permit may be applied for and administered in a manner similar to that required for a new conditional use permit. Amended conditional use permits shall include reapplication for permits that have been denied, requests for substantial changes in conditions or expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance 401. (401.03.C.5) Page 125 of 166 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 126 of 166 Oak Park Heights Request for Council Action Meeting Date November 12th,2015 Time Required: 5 Minutes Agenda Item Title: Washington County Request for Support—CSAH 26 Re Alignment— State Aid Variance. Agenda Placement New Busines Originating Department/Reqs r P- J ohnson Qjjy Administrator Requester's Signature Action Requested See Belo�// Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Washington County is requesting the City to provide a letter of support to their proposal for a VARIANCE from State Aid Standards for curve speeds on State Aid Highways. Specifically,the County is working on options to develop a possible re-alignment of CSAH 26(the south frontage road)at its eastern connection with Osgood Ave; for which the County desires a 20 MPH curve as opposed to a 30 MPH curve which may result in fewer land acquisitions. I have enclosed a STAFF reviewed letter that offers support of the concept of the 20 MPH roadway,but re-iterates that the City is not at this time providing its Municipal Consent,approving an layout for Holiday Gas Stations nor is committing funds to the proposed concept. Page 127 of 166 y ' City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 November 511, 2015 Ms. Becky Haydon, P.E. Project Manager Washington County Public Works Department 11660 Myeron Road Stillwater, MN 55082 RE: CSAH 26 Realignment—State Aid Variance Dear Ms. Haydon, Per your inquiry of Nov 2nd,2015; The City of Oak Park Heights does offer its concept support for the enclosed plan to re-route the frontage road (CSAH 26)from its current location to the proposed location utilizing the 20 MPH design. Compared to the 30 MPH design,the 20 MPH design would appear to be a cost effective method (potentially fewer land acquisitions needed)to reduce traffic congestion at the eastern approaches to Osgood Ave. (CSAH 24) while not creating meaningful traffic delays for the general public. This letter provides a statement of concept support and is not a final determination of Municipal Consent, or approval for the Holiday Gas Station concept proposal, nor a commitment by the City for funding, The City will look forward to receiving additional plans and impact studies from Washington County as to how the overall project would be funded and implemented. Sincerely, Eric Johnson City Administrator Cc: Weekly Notes Page 128 of 166 `Tp :w - --------------- 20 MPH Design 4 O a a ZY ;v i� ---------------------------- -- 1 m � r - � , r { b! t 30 MPH Design w Page 129 of 166 J 41• • V CSAR 26 Realignment-State:Aid Variance- Message(HTML) 1o T_. f.ILss age Las erh rhe -dobe PDF p ,Ignore R I ,Meeting 2014 Street Reco "l� ,; Rules- ,�Mark Unread G�3 Find —~ �.,4 To Manager • ��oneNote maw Categorize• � 4 Related- 40 Junk- Delete Reply Reply Forward ,More- = Move Transfate Zoom All �J Team E-mail _ Adinns• Follow Up- .y- Select- Delete Respond Quick Steps Move Tags Editing Zoom d You replied to this message on 1115/201510:58 AM. -rom: Becky Haydenr8edcy.Haydon@w.washngton.mn..us> Sent: Mon ll/2/2D15 9:54 A& V Eric Johnson =c :ubiect CSAR 26 Realignment-State Aid Variance 1 Message lt�Resolution-CSAH 26.dou(26 18) 22601-300 ft rad 30mph Design.pdf l2 MB) "-.:'CSAR 26 Realignment 9-8-15 pdf l2 1,15) r.T Eric- ` Washington County will be requesting a variance from State Aid to use 20mph horizontal curves(versus the required 30mph standard). Would you provide a letter of support for this action? I have attached a draft of our resolution,proposed to go to county board 11.2435,along with some figures to illustrate the implications of designing to 30 mph—total acquisition of apartment complex. Please let me know. I need to submit a package to State Aid Nov.12 and R would be helpful to have the letter in that package,if possible. Please contact me with any questions. Thanks- Becky Becky Haydon,P.E- Pro)ect Manager Washington County Public Works Department 11660 Myeron Road North Stillwater,MN 55082 Ph:651-430-4346 Fax:651-430-4350 Page 130 of 166 4p,. - Oak Park Heights Request for Council Action Meeting Date November 10, 2015 Agenda Item Title 2016 Water and Sewer Rate Study _Time Required 5 Minutes Agenda Placement New Business Originating Department/Requestor Finance-Betty Caruso, Finance Director Requester's Signature k' " Action Requested Approve Rate Study, And Rate Increase for Sanitary Sewer Utility by Adoption of the Resolution for the Sanitary Sewer Rate Increase Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached memo, rate study and resolutions. Page 131 of 166 City of Oak Park Heights GV" McMO November 6, 2015 To: Mayor and Council From: Betty Caruso, Finance Director Re: 2016 Water and Sewer Rate Study Proposed For November 10, 2015 Council Meeting Attached is the 2016 Water and Sewer Rate Study. The rate study is based on estimated revenue and expenses for 2015 and budgeted revenues and expenses for 2016. Findings of the study include: The analysis of the Water fund, 2016 budget expenditures and rate/revenues indicates that we do not need to increase the water rates for 2016. Rates were increased in 2015 to fund the budget which includes the debt service transfer for the 2014 Revenue Bond issued for the 2014/2015 Street Reconstruction Project. The 2015 rate increase was sufficient to fund 2015 with a surplus of$32,000 and is projected to be enough for the 2016 Budget. The result of the Sewer Utility Rate Study shows a rate increase is necessary to generate sufficient revenue for the operation of the Sanitary Sewer Utility Fund for 2016. The Met Council Environmental Services Fee for 2016 was increased by$45,654 or 10.5%, operations and capital expenditure increased by $12,038 or 2.8%. The combination of MCES and operations expenditures netted a 6.49% overall increase. The proposed increase for 2016 includes a minimum rate increase and a tier rate increase. 1. The minimum increase is $4.50/qtr per customer and is a 6.8% increase. 2. The tier increase results in an overall 5.7% increase in the larger producers of flow. I have attached a worksheet summarizing the possible rate changes and my recommendation of Alternative#3. This rate reflects an overall similar%increase to all users and thus makes the revenue more equitable and stable. I am recommending adoption of the resolutions for the rate increases at the November 10, 2015 meeting. This will assist staff with the postcard mailing to the customers informing them of the change in rates beginning January 1, 2016. 1 Page 132 of 166 SEWER RATE ALTERNATIVES CURRENT RATES 2015 EXAMPLES 4,500,000 150,000 MINIMUM SEWER LARGE USER MID USER RESIDENTIAL Tiers /1000 GAL MINIMUM 0-15,999 $ 4.40 $ 66.00 $ 66.00 $ 66.00 $ 66.00 16,000-50,999 $ 4.90 $ 171.50 $ 171.50 $ - 51,000-999,999 $ 5.30 $ _ 23,585_.00 $ 530.00 $ - $ 23,822.50 $ 767.50 $ 66.00 PROPOSED 2016 ALTERNATIVE#1 Tiers 0-15,999 $ 5.06 $ 76.00 $ 76.00 $ 76.00 $ 76.00 16,000-50,999 $ 4.90 $ 171.50 $ 171.50 $ - 51,000-999,999 $ 5.30 $ 23,585.00 $ 530.00 $ - TOTAL $ 23,832.50 $ 777.50 $ 76.00 INC OVER 2015 RATE 0.04% 1.30% 15.15% ALTERNATIVE#2 Tiers 0-15,999 $ 4.92 $ 73.75 $ 73.75 $ 73.75 $ 73.75 16,000-50,999 $ 5.10 $ 178.50 $ 178.50 $ - 51,000-999,999 $ 5.40 $ 24,030.00 $ 540.00 $ - TOTAL $ 24,282.25 $ 792.25 $ 73.75 % INC OVER 2015 RATE 1.93% 3.22% 11.74% ALTERNATIVE#3-RECOMMENDED Tiers 0-15,999 $ 4.70 $ 70.50 $ 70.50 $ 70.50 $ 70.50 16,000-50,999 $ 5.20 $ 182.00 $ 182.00 $ - 51,000-999,999 $ 5.60 $ 24,920.00 $ 560.00 $ - TOTAL $ 25,172.50 $ 812.50 $ 70.50 % INC OVER 2015 RATE 5.67% 5.86% 6.82% ALTERNATIVE#4 Tiers 0-15,999 $ 4.70 $ 69.00 $ 69.00 $ 69.00 $ 69.00 16,000-50,999 $ 5.10 $ 178.50 $ 178.50 $ - 51,000-999,999 $ 5.70 $ 25,365.00 $ 570.00 $ TOTAL $ 25,612.50 $ 817.50 $ 6900 INC OVER 2015 RATE 7.51% 6.51% 4.55% Page 133 of 166 RESOLUTION NO. 15-11-38 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING SEWER USAGE RATES WITHIN THE CITY OF OAK PARK HEIGHTS EFFECTIVE January 1, 2016 WHEREAS, the City of Oak Park Heights by resolution and ordinance regulates sewer usage rates within the City for all users; and, WHEREAS, a rate study has been conducted and completed by the Finance Director recommending a sewer rate increase to accommodate the cost for administrating, managing, and providing municipal sewer services to the citizens of the City of Oak Park Heights and all properties connected thereto; and, WHEREAS, the City Council has reviewed said rate increase and determined the same to be fair and equitable. WHEREAS, the city ordinances provide for the implementation of rate increases by resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights as follows : That effective January 1, 2016, the City of Oak Park Heights shall establish a municipal sewer rate for all users as follows : a. A quarterly rate $4 .70 per 1 , 000 gallons of water used for the first 15, 000 gallons , with a per quarter minimum charge of $70 . 50 . b. A rate of $5 . 20 per 1, 000 gallons of water used over 15, 000 gallons up to 50, 000 gallons . C. A rate of $5 . 60 per 1 , 000 gallons of water used over 50, 000 gallons d. Residential sewer rates are determined by the amount of water used in the March quarter of each year . Commercial , industrial, institutional and high density residential sewer rates are based on actual usage. Page 134 of 166 Passed by the City Council for the City of Oak Park Heights this 10th day of November 2015 . Mary McComber, Mayor ATTEST: Eric A. Johnson Administrator Page 135 of 166 �I i i I I CITY QF OAK PARK HEIGHTS WATER AND SEWER RATE STUDY ! ' 2016 If Page 136 of 166 ' ~~. 7�,�,1 � Contents ~ � � /�u/� O� �^�D`�D`S INTRODUCTION � WATER USER CHARGES 2 General ---- ................................................... .............................................................................................................3 WaterUsage Estimates................ ..............................................................................................................................2 CustomerBase........................................................... .....................................................................................................3 Consumption....................................................................................................................................................................3 WaterDepartment Expenditures.............................................................................................................................6 WaterRates................... ............ ....... ............................................................................... ..............................................8 SEWER USER CHARGES 10 General.............................................. ..............................................................................................................................10 Systemflow estimates........................................... — .............................................................................................l0 Sewer Department Expenditures...................................................................................... ...............................1Z SewerRates........... ....... ........... ....................................................................................................................................15 CONCLUSIONS AND QECOMMCNDAT0N3 19 Water.............................. .................................................................................................................................................19 Sewer................................................................................................................................................................................1g General........................................................... .................................................. ...................................... .......................30 Page 137m166 S rn Introduction The City of Oak Park Heights annually reviews the water and sewer rate schedule to assure receipt of adequate funding for the operation of the utility systems. This report represents the results of a study undertaken to review the costs to operate and maintain the water and sewer systems in the City of Oak Park Heights. The purpose of the study is to determine the user rates required to adequately and equitably finance the proposed 2016 operating budgets of the Water and Sewer Funds. This report contains an update to the analysis of the past and projected flows, usages, and system connections as well as a review of costs and projected expenditures for operation and maintenance. In summary, this report contains a review of the past and present schedules and practices relating to water and sewer user charges in the City and recommendations for rates which will produce the required revenues in a fair and equitable manner. Page 1 Page 138 of 166 WATER USER CHARGES Water User Charges GENERAL It is necessary to periodically review the water user rates to determine if adequate revenue is being generated to operate the water supply and distribution system and to meet other financial obligations for capital improvements and for the renewal and replacement of infrastructure. The following sections of this report reviews projected water sales as well as budgeted expenditures and other financial obligations. Using this information, rates are computed to produce sufficient revenue to operate and maintain the water system for the coming year. WATER USAGE ESTIMATES Each dwelling and structure connected to the City water system is equipped with a water meter to measure water usage. Each well supply is also equipped with a water meter to measure water produced. These two sources are then used to verify and estimate water consumption. It is very difficult to predict water usage with great accuracy for a given year because usage will vary greatly depending upon climatic conditions during the summer growing season. 2015 had average rainfall but the need to irrigate yards was decreased as the rainfall occurred often. The 2011 through 2015 average bill consumption is 189,800,000 gallons. 2015 estimated consumption of 184,600,000 gallons. An estimate of 185,000,000 gallons was used for the study and to calculate the proposed rates. This estimate will allow for the fund to absorb and supplement the fluctuations due to the amount of water that is actually used. Page 2 Page 139 of 166 WATE e r CHARGES CUSTOMER BASE The city's customer base consists of residential, commercial/industrial, public institution and sprinkler-irrigation accounts. For the purpose of the study 1280 customers are used. e w Customer Type - Revenue Mix 1200 1000 0 y 800 a 0 600 a, 400 a 200 ,. z 0 91 Quarterly Bill-number of Customers t_ Residendial (1131) ■Commercial (131) Public Institution (6) K Sprinkler(28)average The customer base does not equally share in the revenue that is collected from them. For example 1143 customers produce 46% of the water revenue while 137 customers generate the remaining 54%. CONSUMPTION Consumption can vary in the rate tiers during a quarterly billing period, but remain somewhat constant in total from year to year. There has been a downward shift of usage in the upper billing tiers which reduces the revenue significantly. The following chart reflects the billings/revenue generated compared to the consumption and the number of customers. Page 3 Page 140 of 166 Billings/Revenue Consumption Avg Annual$$Per Customer J W Avg#of Customers e 4 C, of %of %of Total Total Total Customers Consumption Revenues Residential 87.27% 51.68% 44.88% Commercial 10.11% 20.72% 22.44% Public Institution 0.46% 19.28% 24.19% Sprinklers 2.16% 8.325vo 8.49% 100.00901 100.00% 100.00901 Residential customers are 87% of the total Water Utility customers,while generating 45% of the total utility revenue and consuming 52% of the water; Commercial customers are 10% of the total customers, consume 21% and generate 22% of the revenue; Public Institution [School, County, Prison] accounts for .5% of the total customers, 19% of the consumption and 24% of the revenue; Sprinklers consume 8% of the total and generate 8% of the billing. The disparities can be explained by the tiered rate structure that is used to bill the quarterly consumption. The tiers are based on a conservation scale which encourages Page 4 Page 141 of 166 consumers to reduce usage and save money. Public institutions tend to be large users and therefore pay a per gallon higher rate. The increased or decreased usage due to climate changes or conservation can have a substantial impact on the revenue that is generated. The following chart shows the consumption by billing cycle and the percentage of the total amount billed. Volume - Consumption by Billing Tier by Quarter 100% 90% 80% 70% 60% 50% 1463 40% 30% 20% 56,48 13,38 14,87 13,16 15,06 10% 0% TOTAL IST QTR 2ND QTR 3RD QTR 4TH QTR ESTIMATE rw 201,000-999,999 66,599 12,511 16,094 25,572 12,422 a 100,000-200,999 18,056 3,547 4,401 6,285 3,823 51,000-99,999 14,780 2,796 3,631 5,422 2,931 ■16,000-50,999 28,688 5,108 7,904 10,372 5,304 0-15,999 56,488 13,382 14,877 15,065 13,164 Total 184,611 37,344 46,907 62,716 37,644 2015 Quarterly Billing-Consumption in 1,000 gallons The consumption for 3rd quarter reflect an increase in the 16,000-50,000 gallon billing tier and the >200,000 gallon billing tier as compared to the 2nd quarter consumption. These are the tiers that reflect increased usage which fluctuates with the climate and precipitation. Page 5 Page 142 of 166 $ c� •,x i ���r y i a s S� Jas`�;WS � r`fi r"'r ���»;)Sa"~ w � i i' It is estimated that 829, or 6S% of our customers use 15,000 gallons (minimum billing level) or less of water per quarter in 2015. This is an increase of S% as compared to 2014 and an 11% increase from 2013. This downward shift in customers using less volume directly relates to the decrease of the amount of revenue that is collected. Residential customer consumption is calculated (averaged) at approximately 56 gallons per day/person (95,414 gallons/4648/365 days) based on the 2014 population of 4,648. WATER DEPARTMENT EXPENDITURES To determine a water usage rate schedule, it is necessary to estimate the amount of the expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Operation and maintenance b. Reserve for capital improvements c. System renewal and replacement d. Debt Service Operation and maintenance costs are to be included in the rate calculation and are taken directly from the City Budget. The City presently plans for current and future improvements within the current budget. Funds for current capital outlay are transferred to the Budgeted Projects Fund. Funds for capital improvements are transferred to the Capital Project Funds for Tower, Well and Renewal and Replacement for the future improvements and replacement of facilities and infrastructure. Operation expenditures, capital improvement transfers and debt service result in estimated expenditures for the Water Department in 2016 of$736,063. This is a $17,964 increase over the 2015 Budget. The budgets for 2015 and 2016 along with actual expenditures for 2013 and 2014 are in the following table. Page 6 Page 143 of 166 4 Water Utility Expenditures 2013 2014 2015 2016 Increase Expenditure Actual Actual Budget Budget Decrease Operation& Maintenance $ 310,202 $ 308,776 $ 378,089 $ 375,053 $ (3,036) Renewal &Replacement 164,121 254,463 168,076 168,076 $ - Debt Service - - 100,000 101,000 $ 1,000 Capital Outlay 61,417 68,767 71,934 91,934 $ 20,000 Total $ 535,740 $ 632,006 $ 718,099 $ 736,063 $ 17,964 The City has did a street reconstruction project during 2014 and 2015 that utilized the funds in the Utility Renewal and Replacement Fund to partially fund the water infrastructure replacement that was required. The total amount needed to fund the water improvement portion of the project is also funded with a utility revenue bond. The future debt service of this bond is approximately$100,000 per year for 11 years. The water utility rates have included this expenditure into the rate structure for 2015 and forward for the term of the bond issue. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the water fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. It has been City policy to transfer funds equal to depreciation to the Renewal and Replacement Fund for future construction. This amount will not be sufficient to pay for all future replacement construction and should be analyzed along with policy to determine results that would like to be obtained. The amount transferred, per present policy, is expected to increase significantly after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. A review of the policy will determine what would be an appropriate amount to set aside for replacement within an acceptable fee base for the users of the system. Page 7 Page 144 of 166 WATER r CHARGES WATER RATES The estimated unit cost to produce and supply water in the City of Oak Park Heights can be determined by dividing the estimated operating expenditures by the assumed flow. In addition to the unit cost, the City is also required to submit$6.36 per water connection per year to the State of Minnesota for water connection service fees. The budgeted expenditure cost per unit is summarized below: 2016 BUDGETED EXPENDITURES PER UNITCOST (185,000 gallons) (1280 Cust) /1,000 GALLONS /CUSTOMER Operation & Maintenanc $ 375,053 $ 2.03 $ 293.01 Renewal & Replacement 168,076 $ 0.91 $ 131.31 Debt Service 101,000 $ 0.55 $ 78.91 Capital Outlay 91,934 $ 0.50 $ 71.82 Total $ 736,063 $ 3.98 $ 575.05 Minimum quarterly bill 15,000gallons based on per unit cost $ 51.60 $ 143.75 Actual minimum quarterly bill-volume $ 36.60 $ 36.60 A per unit cost is $3.98/1,000 gallons ($736,063/185,000,000 gallons) or $575.05 per customer. This would result in a minimum quarterly bill based on 15,000 gallons of usage of$51.60 or per customer of$143.75. Our current minimum bill based on 15,000 gallons is $36.60. This is due to unit and volume billing rates. The projected revenues at the present rates are estimated to be$764,000,a sufficient level to meet the 2016 budget. The Current established water rates for all users are as follows: $1.59/quarter for State Water Connection Fee- Per Connection Minimum Charge $36.60/quarter for up to 15,000 gallons $3.05/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr. $3.55/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr. $4.42/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr $5.24/1,000 gallons for usage over 200,000 gallons/qtr. Page 8 Page 145 of 166 G stl CM1 P n ! +$ ja v, IIIf t � �!r �`� ski\rye+ �,(fi ° a 3�a -.. h` Our present rate structure was budgeted in 2015 for an estimated $52,000 of revenues over the 2015 budgeted expenditures. Due to consumption being down approximately 5,000,000 for 2015, the projected revenue of$764,000 will be about $20,000 short. This will still fund the budget and an estimated surplus of$32,000. 2016 REVENUES FROM PRESENT RATES W'IT M 3 Year Average Rate Tier /1,000 gal Rate Revenue 0-15,999 57,000 $3660/acct $ 187,400 16,000-50,999 30,000 $3.05 $ 91,500 51,000-99,999 15,000 $3.55 $ 53,250 100,000-200,999 18,000 $4.42 $ 79,560 201,000-999,999 65,000 $5.24 $__340,600 185,000 $ 752,310 For budget 2016 $752,000 will fund the 2016 budgeted expenditures. As stated previously, a decrease in usage, especially by a high volume user will impact the expected revenue. Maintaining a sufficient fund balance can help absorb the impact if revenues fall. short of projections. Page 9 Page 146 of 166 a , Sewer User Charges GENERAL The City of Oak Park Heights regularly reviews,adopts,and/or modifies its sewer user rate schedule to assure that sufficient revenue is being generated for the payment of all expenditures associated with the operation and maintenance of the sewage collection system and treatment facilities. This review is also undertaken to verify that all classification of sewer users are charged for service in a manner which is fair and equitable as defined in State and Federal regulations. The following sections of this report will describe the system usage, financial obligations, and budgeted expenditures as well as a suggested rate schedule to provide adequate revenues to operate and maintain the system in 2016. SYSTEM FLOW ESTIMATES Utility user rates can be established by equating the amount of service sold to the estimated expenditures anticipated by the utility. In the case of a sanitary sewer system, the use or service can be measured by sewage flow with projections for future use being dependent upon growth by number and type of connections to the system. The Metropolitan Council Environmental Services (MCES) maintains flow-measuring devices which are used to total all sewage flows from the entire City. The MCES utilizes a "firm flow" allocation method in order to stabilize the flow revenue for the MCES and the charges to the municipalities. This means instead of estimating a system flow, the MCES uses the last known flow numbers to allocate their budget for the coming year. To determine the 2016 annual billing amount, the calculation is based on flows from July 1, 2014 and ending June 30, 2015. The annual charge is a flat rate and billed to the city in equal monthly installments. Page 10 Page 147 of 166 SEWER USER CHARGES For informational purposes, population estimates, metered sewage flows and estimates, and flow per capita data for billing years 2006 through 2016 are shown in the following table. Year Estimated MCES Flows Per Capital D. Population Flow(Mill. 2006 4664 204.95 120 2007 4676 211.00 124 2008 4751 209.95 121 2009 4653 208.74 123 2010 4339 196.95 124 2011 4339 201.05 127 2012 4339 194.90 123 2013 4504 194.48 118 2014 4738 190.66 110 2015 4648 199.01 117 2016 4648 195.20 115 While the total sewage flow from the City is being metered with questionable accuracy, methods are not available for measuring sewage flows from individual connections. Therefore,some assumptions and estimates must be used to apportion flows and resulting costs to the various types of users on the system. The budgeted billable flow for sewer for 2016 is 150,000,000 gallons. Actual billed flow is estimated at 153,000,000 for 2015. For 2016, 150,000,000 will be used for calculating the rates.The difference in flow metered by MCES compared to the amount billed by the city results in a 30% discrepancy or 45,200,000 gallons. Water meters exist at each connection which measures the water purchased, but does not provide information on the quantity discharged to the sewer. Generally, almost all water purchased enters the sewer system with the exception of that water used for lawn irrigation. Lawn sprinkling is primarily confined to single family, townhouse, and similar land uses. Where large institutional facilities or other users have high irrigation demands, separate meters are becoming common so that sewer billing is limited to the non-sprinkler Page 11 Page 148 of 166 SEWER USER CHARGES J water usage only. The following chart compares the water usage billed as compared to the sewer flow billed for the present sewer rate tiers. 2015 Sewer Flow Billed /Compared to Water Usage Billed 169 276 180,000 153,13$ 160,000 140,000 88 259 W c 120,000 ru 100,000 55 037 78,700 c 80,000 53,353 25 9$0 60,000 40,000 21,08 Water Flow Billed 20,000 Sewer Flow Billed ,lay, gyp, goy, � O OHO QQg �� htio 11 Sewer Flow Billed ■Water Flow Billed Usage Tiers-Gallons Sewage flows from residential connections are assumed to be equal to the quarterly water usage experienced during the winter months when no lawn sprinkling occurs. Actual quarterly water meter readings are used for sewage discharge billing for all commercial, industrial, institutional and high end residential connections (> 3 units). SEWER DEPARTMENT EXPENDITURES In addition to estimating the volume of sewage flow, the other basic factor required in establishing user rates is the amount of expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Metropolitan Council Environmental Services billing b. Local operation and maintenance c. Capital Outlay Page 12 Page 149 of 166 SEWER r CHARGES Cl. System renewal and replacement The Sewer Utility Budgets for 2015 and 2016 along with actual expenditures for 2013 and 2014 are in the following table. Sewer Utility Expenditures 2013 2014 2015 2016 Increase Expenditure Actual Actual Budget Budget Decrease MCES Billing $ 394,600 $ 408,307 $ 412,746 $ 458,400 $ 45,654 Operation&Maintenance 217,020 201,677 259,566 264,104 $ 4,538 Capital Outlay 37,000 37,000 38,900 46,400 $ 7,500 Renewal & Replacement 128,839 129,725 131,122 131,122 $ - Total $ 777,459 $ 776,709 $ 842,334 $ 900,026 $ 57,692 The Metropolitan Council Environmental Services fee is based on the"firm flow" allocation method and will be $458,378 for 2016 as compared to $414,812 for the year 2015. This represents a 10.5% increase in the MCES fee. The MCES charges since 2010 are in the following chart. MCES CHARGES BASED ON FLOWS AND BUDGET CHANGES OPH%of % MCES OPH TOTAL %INC IN MCES INCREASE Years TOTAL FLOW FLOWS FLOWS MCES BUDGET BUDGET ANNUAL CHG (DECREASE) 2010 84,519.05 196.95 0.23302% 167,410,000 3.77% $ 390,106.13 6.53% 2011 85,293.98 201.05 0.23571% 172,784,609 3.21% $ 407,277.81 4.40% 2012 93,680.78 194.90 0.20805% 173,649,000 0.50% $ 361,271.44 -11.30% 2013 88,133.97 194.48 0.22066% 178,823,786 2.98% $ 394,599M 9.23% 2014 86,007.24 190.66 0.22168% 184,188,500 3.00% $ 408,307.00 3.47% 2015 91,494.90 199.01 0.21751% 190,710,000 3.543/o $ 414,812.00 1.59% 2016 85,601.13 195.20 0.22803% 201,013,000 5.400/8 $ 458,378.73 10.50% projected 2017 85,601.13 195.20 0.22803% 207,043,390 3.00% $ 472,121.04 3.00% projected 2018 85,601.13 195,20 0.22803% 213,254,692 3.00°/ $ 486,284.67 3.00% projected 2019 85,601.13 195.20 0.22803% 219,652,332 3.00°/ $ 500,873.21 3.00% The city's % of total flows has remained fairly consistent. Minor increases are explained by the MCES, as dry years. This is due to reduced inflow and infiltration (1 & I) into the sewer system by other communities. Higher I & I by other communities actually lowers Page 13 Page 150 of 166 SEWER USER CHARGES the % of OPH's flows to total flows due to our community having minimal I & 1. The chart shows an average increase in the MCES budget of 3%, however the % increase in the annual MCES charge for the city ranges from -11.3% to +10.5%. This average over the years is 3.34%. In calculating future rates for the sewer utility a 3% increase in future years is being considered. Local operation and maintenance costs are incorporated into the rate structure and have been taken directly from the City Budget or from actual expenditures when available. The City presently plans for current and future improvements within the current budget. Funds for current capital outlay are transferred to the Budgeted Projects Fund. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the sewer fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. Like the Water Utility Fund, it has been City policy to transfer funds equal to depreciation to the Renewal and. Replacement Fund for future construction. This amount should be reviewed and analyzed along with policy to determine if funding for future renewal and replacement of infrastructure is sufficient to achieve the expected capital improvement. The amount transferred, per present policy, is expected to increase after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. The City has undertaken a street reconstruction project during 2014 and 2015 that utilized the funds in the Utility Renewal and Replacement Fund to fully fund the sewer infrastructure replacement that was required. Page 14 Page 151 of 166 SEWER USER CHARGES SEWER RATES Sewer costs can be computed by simply dividing the various operating costs by the estimated flow. This is a per unit cost. (Present rates based on per unit and volume billing) MCES Charge $458,400 - 150,000,000 $3.05/1,000 gallons Operation/Mte $264,104 _ 150,000,000 $1.76/1,000 gallons Capital Outlay $46,400 _ 150,000,000 $0.31/1,000 gallons Renewal/Replace $131,122 - 150,000,000 $0.88/1,000-gallons Operating Rate $900,026 150,000,000 $6.00/1,000 gallons Currently the minimum charge is based on the discharge of 15,000 gallons per quarter per account. Using the rates established above, the calculated minimum charge would be $90.00/quarter. The current established quarterly sewer rates are as follows: Minimum Charge $66.00/quarter for up to 15,000 gallons $4.90/1,000 gallons for usage over 15,000-50,000 gallons $5.30/1,000 gallons for usage above 50,000 gallons The projected revenue for 2015 is estimated to be at$860,000, the budgeted amount was $844,000. The increase in the amount collected is due to a rate increase that was established late in 2014 for 2015 and not reflected in the budgeted figure. Page 15 Page 152 of 166 SEWER USER CHARGES The following table reflects the actual rates and revenue for 2015. 2015 Actual Rate Tier Estimated 1000 gal Rate Revenue 0-15,999 53,353 $66.00/acct $ 337,920 16,000-50,999 21,085 $4.90 $ 103,316 51,000-999,999 78,700 $5.30 417,110 Total 153,138 $ 858,346 If rates were to remain the same for 2016 there would be an approximate shortage of $35,000. The 2016 Budget requires $895,000 billed revenue. The Budgeted to Actual Revenues since 2012 are as follows: SEWER REVENUES/FLOWS BUDGET TO ACTUAL Billing Revenues 2012 2013 2014 2015 2016 Budgeted $ 793,600 $ 805,627 $ 834,000 $ 844,000 $ 895,000 Actual $ 787,675 $ 823,129 $ 833,071 $ 858,346 Difference $ (5,925) $ 17,502 $ (929) $ 14,346 Flows Budgeted 155,000,000 150,000,000 150,000,000 150,000,000 150,000,000 Actual 150,000,000 153,000,000 150,000,000 153,000,000 In order to fund the budget for 2016 the rates are required to be increased. There are alternatives to rate increases which can be applied to the base minimum rate and/or the usage rates by tier. These increases can vary and affect users differently. Adding another tier is an alternative increase that was explored. Page 16 Page 153 of 166 SEWER R CHARGES s Analysis of sewer flow in the water usage tiers is reflected below. It shows that approximately 1/3 of the usage is on the high and low tiers each with the remaining 1/3 in the middle tiers. If the sewer utility were to utilize the same water tier structure, there would have to be a significant rate change to generate enough revenue in the middle tiers to fund the expenditures. The individual tier usage remains lower and therefore rates would have to be higher. The same results can be achieved by using a higher rate on the upper tier of the present rate system. Rate Tier Water Tiers Sewer Tiers 1000 gal 1000 gal 0-15,999 53,353 53,353 16,000-50,999 21,085 21,085 51,000-99,000 11,215 100,000-200,000 14,205 Y 200,00 53,2.80 78,700 Total 153,138 153,138 Based on the flows, the customer base and future expected increases from MCES the proposed rates are based on a combination of increases to the base and to the tier rates. The 2016 Proposed sewer rates for all users are as follows: Minimum Charge $7050/quarter for up to 15,000 gallons $5.20/1,000 gallons for usage over 15,000-50,000 gallons $5.60/1,000 gallons for usage above 50,000 gallons The following table reflects the budgeted rates for 2016: 2016 Average Rate Tier Proposed Budget 1000 gal Rate Revenue 0-15,999 53,000 $70.50/acct $ 360,960 16,000-50,999 20,000 $5.20 $ 104,000 51,000-999,999 77,000 $5.60 431,200 Total 150,000 $ 896,160 Page 17 Page 154 of 166 [50 1 VE The proposed increase is based on making an effort to secure the revenue needed to fund the budget. The amount of revenue generated by the tiered billing system is unpredictable due to the amount of flow that is billed within the tiers. This increase in the upper tier usage calculates to be a 5.7% increase in the larger producers of flow. The minimum bill increase is a $4.50/quarter, a 6.8 % increase. In all cases, it is assumed that the billing to single family, townhouse, condominium and other similar residential units will be based on the winter quarter water meter reading. All other land uses such as apartments, institutions and commercial and industrial facilities will be billed quarterly based on actual meter readings. Page 18 Page 155 of 166 CONCLUSIONS AND RECOMMENDATONS WATER Based on the study and review of rates, it is concluded that a rate increase is not required to generate adequate revenue for the Water Fund for 2016. SEWER An increase for 2016 is necessary to generate enough revenue for the operations of the Sanitary Sewer Fund. It is recommended that the following water and sewer user rates be adopted as of January 1, 2016 to operate the Utility Funds of the City of Oak Park Heights: 2016 Rate Schedule Water Rates.(UNCHANGED) Minimum Charge $36.60/quarter for up to 15,000 gallons $ 1.59/quarter for State Water Connection Fee $ 3.05/1,000 gallons for usage from 16,000 to 50,000 gallons/quarter $ 3.55/1,000 gallons for usage from 51,000 to 99,000 gallons/quarter $ 4.42/1,000 gallons for usage from 1000,000 to 200,000 gallons/quarter $ 5,24/1,000 gallons for usage over 200,000 gallons/quarter Sanitary Sewer Rates Minimum Charge $70.50/quarter for up to 15,000 gallons $ 5.20/1,000 gallons for usage from 16,000 to 50,000 gallons/quarter $ 5.60/1,000 gallons for usage over 50,000 gallons. Page 19 Page 156 of 166 CONCLUSIONS AND RECOMMENDATONS GENERAL Utility Rates should include costs for the renewal and replacement of infrastructure. The proposed rates include the amount that has been set by policy. This amount may not be sufficient to pay for all future replacement construction. It would be prudent to do a long term analysis and review of policy to determine results that the city would like to obtained. The amount transferred, per present policy, is expected to increase significantly after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. During 2016 or 2017 a study of the rates, structure and future construction needs should be undertaken to determine the most reasonable method to charge customers for the services and to continue to prepare for future needs. Page 20 Page 157 of 166 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 158 of 166 - ti Oak Park Heights Request for Council Action Meeting Date: Tuesday November 10, 2015 Agenda Item : Well # 2 Maintenance/Rehab Time Req. 3 Minutes Agenda Placement: New Business Originating Department/Requestor Public Works Andy Kegley, Public Works Director Requester's Signature Action Requested: Authorize St to Exec e contract with Keys Well Drilling for well# 2 Maintenance Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 159 of 166 City of Oak Parr Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo 7a: Eric Johnson, City Administrator Cc: Mayor and Council From:Andrew Kegley, Public Works Director Date: 11104/15 Re: Well #2 Maintenance / Rehabilitation Well 2 is due for preventative maintenance. Well maintenance generally consists of removing and inspecting the well motor, pipe casing and pumping equipment. While the pump equipment is removed, the well is televised and inspected to ensure adequate water flow and continued drinking water quality. I have received cost estimates to perform maintenance including a full well rehabilitation if necessary. In a worst case scenario, the project will cost$75,000 which includes a new pump and full well cavity rehabilitation if needed. Because well components are not visible and can only be inspected by performing the maintenance, I am requesting funding for$75,000,but hopefully the well cavity does not need to be rehabilitated and the project costs less. I've reviewed quotes from Keys Well Drilling Company and E.H. Renner Well Drilling Company, and based on the itemized quotes, I recommend accepting the quote from Key's Well Drilling. A summary of the quotes is attached. Well maintenance is budgeted; the find has a balance of$132,000. Page 160 of 166 _ - Q w 3 .Do d ID m O C 3 3 3 W N G O g F-a F- O) : co ED M hO 3 m a c 70 3 3 � � m a a, Ln 3 o a m w o c '* 3 3 �100 — 0 go co Ul 00 0 7 LA v 3 � S LO "D ° m m w 4 = m 5. ri. w CL r« a� A^ 4A Cr r* < =w N N = O m %J 0 V V ffDD m N A C 0 r+ I = LA � U-1A i,�" Ln o m 3 0 0 m a o 0 V y c w w k in N 4h O' fp n r+ Page 161 of 166 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 162 of 166 Oak Park Heights Request for Council Action Meeting Date November 10'h . 2015 Time Required: 5 Minutes Agenda Item Title: Oak Men Commons Ex Sion—Request to Reduce CLty Fees Agenda Placement New Busines Originating Department/Req stof/ ohnson Ci Administrator Requester's Signature Action Requested See Belo . Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has been approached by Developer Tim Nolde to consider the reduction in City fees related to the issuance of revenue bonds to(mance/refinance senior care facilities—62 unit affordable living— senior units. The City has a required Closing Fee structure(see the attached Policy)for the use of the City as a conduit, being 1%of the total bond issuance. The City Council may reduce this percentage at its discretion, but may not be less than .5%. While the City will not have any resulting debt from these tools,the City's name will be forever tied to these developments. The City is not required to issue these bonds and is purely discretionary. Oak een Commons LLC Fees Are: 6.800 000 X.01= 68.000 would be the Fee+/- Mr.Nolde has requested a reduction in these bond fees. See the attached letter. Notwithstanding the above request, STAFF would not recommend the outright approval of this request regardless of any amount as the City is under no obligation to provide such reduction as there is not a formalized structure to provide such reduction. Moreover,City Staff has expended considerable time to foster and move this project forward over numerous months for which the above revenue would benefit the City's general fund. Possible Option: If the Developer does not have any material defects or negative findings during construction or compliance issues relative to his entire development over the next 12 months,the Council would reduce the fee by 10 Percent—or$6,800.00 Page 163 of 166 Cita-of Oak Park Heights -Financial Assistance— Listing of Fees 1. Application Fee Any conduit revenue bond. financial note or other financial assistance tool, including TIF assistance_requested to be provided by.the City-shall require the payment of an Application Fee of 53,000_This fee is payable at the time of the formal submission of any financial assistance request.This fee is not refundable. 2. Escrow Deposit In addition to Application Fee,the applicant shall also provide the City necessary'cash to be deposited into an escrow fund and in an amount estimated to adequate to secure all City out-of-pocket expenses including but not limited to-attorney's fees,auditing fees, planning fees_etc.. to complete the project_This amount will be det r imed by the City at the time of the submission of any application.Any unused fiznds shall be returned to The Applicant. -1. Closing Fee Prior to the City executing any final resolutions authorizing the sale of bonds.notes or other financial assistance tools, a Closing Fee payable to the City shall be determined and incorporated into the project.The Closing Fee shall be a maximum 1.0 percent of gross proceeds. The City-Council may deternime a lower amount but may not be less than 0.5 percent_ Closing Fees shall be due and payable at closing. 4. Annual Servicing Fee The Applicant shall also pay-to the City an Annual Servicing Fee and is equal to 0.19 0 of the average balance of all outstanding fiinds as calculated on Jan 1 of each rear following the issuance of any financial tool or obligation. The first year Servicing Fee shall be pro- rated. Page 164 of 166 P.O. 119 • STILLWATER,MN 55082-0119 651-430-3981 Green Twig Villas, LLC August 24,2015 To: Eric Johnson-City Admistrator From: Tim Nolde/Green Twig Villas,LLC Re: Tax Exempt Revenue Bonds Closing Coal: Providing Affordable Senior Housing Eric,we are drawing closer to closing on this Bond transaction. As you are aware, this project has many "pieces"and extra expenses due to the complexity of the financing. We are desperately trying to lower any type of these costs in order to provide the safest,nicest and most affordable units we can to these seniors. We are asking the City to cut a share of its 1%transaction fee on our bonds. Any amount would go a long way in fulfilling our mission of affordability. The city has always been more than reasonable with all of our dealings over the years. I really appreciate it. Thank you for your consideration. • r • • ♦ . . . • • . . . . . • . • • • • • • . . . . . Page 165 of 166 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 166 of 166