Loading...
HomeMy WebLinkAbout11-16-15 Parks Packet CITY OF OAK PARK HEIGHTS 5 PARKS COMMISSION MEETING AGENDA Monday, November 16, 2015 at City Hall Workses.sion Regarding ISD 834 High School Expansion Project: 6:00,2.m. Regular Meeting: Immediately After Conclusion of Worksession I. Call to Order 11. Approval of Agenda 11I. Approve Parks Commission Minutes—October 19, 2015 (1) IV. Department/ Commission Liaison Reports A. Arborist B. Public Works Director C. Other/Commission Liaison Report V. Visitors/Public Comment This is an opportunin-far i1w puhlir to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings None V11. New Business None VIII. Old Business A. ISD 834 High School Expansion Project B. City Trail PASER Rating Report (2) IX. Informational A. Next Meeting: Monday, December 21, 2015 at 7:00 p.m. at City Hall X. Adjourn Page 1 of 11 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 11 CITY OF OAK PARK HEIGHTS 1 PARKS COMMISSION MEETING MINUTES Monday, October 19, 2025 at City Hall T. Call to Order: Chair Eder called the meeting to order. Present: Vice Chair Bye, Commissioners Johnson, Weyer, and Norton, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson and Commission-Liaison McComber. I1. Approval of Agenda: Commissioner Weyer, seconded by Vice Chair Bye, moved to approve the Agenda. Carried 5-0. Ill. Approve Parks Commission Minutes-,September 21, 2015: Vice Chair Bye, seconded by Commissioner Norton, moved to approve the Minutes. Carried 5-0. V1. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that the fall 2015 tree removal, pruning, and stump grinding list was awarded to YTS Companies with work to be completed by November 20. She stated that residents who were to have a boulevard tree removed or pruned on their property would receive a letter. Danielson also reported that Emerald Ash Borer was found in Washington County, and it was likely that the County would be placed under an emergency quarantine. She stated she was waiting for more information to come out. B. Public Works Director: Public Works Director Kegley reported the park shelters had been winterized and were closed for the year. He stated that portable toilets were available at the parks. Kegley also reported that rink attendant positions were open, and the City was accepting applications. He stated that information and applications could be found on the City's website. Kegley also reported that the trail crack route and seal project was completed in October. He said the City estimated that 11,000 linear feet of cracks would be routed and filled, and the contractor applied 4,600 pounds of tar based on that estimate. He stated that there were another 5,000 linear feet that needed to be done which would be done the following year. Kegley reported that the trail system was evaluated using the same scale that was used to evaluate road surface conditions. He stated that most trail segments had a PASER rating of 6 or 7 on a scale of 10. He stated that rating indicated that trail segments were in good condition, and the maintenance suggestion for that rating was an application of a seal coat or a slurry seal. Kegley stated he would have a map for the Parks Commission at their November meeting. C. Other/Commission Liaison Resorts: Mayor McComber reported that the City Council approved at their last meeting the purchase of an easement for continuing the trail along Osgood Avenue by Calvary Assembly of God Church. She stated the City also sent a letter to Washington County asking for participation to get a pedestrian Page 3 of 11 Parks Commission Minutes October 19, 2015 Page 2 of 4 crossing signal at 57' Street and Osgood Avenue, Commissioner Weyer, seconded by Vice Chair Bye, moved to accept the Department/ ConimBsion Liaison Reports. Carried 5-0. V. Visitors/Public Comment: None VI. Public Hearings: None VII, New Business: A. ISD 384 High School Expansion Project: City Administrator Johnson described the expansion project and showed the plans on the projector. He reported that the 1991 Developer's Agreement had language in it that the sporting and athletic fields were to be available for public access in lieu of payment of park dedication fees otherwise required under City Ordinance. Johnson suggested the Parks Commissioners provide feedback on their experiences with public access of the various athletic fields on high school property. Chair Eder stated he felt the City of Oak Park Heights had not received enough of a benefit from the agreement in that the fields were either utilized as much as possible by the District for their sports time or it was dark or the track was locked so they could not be used. He stated he would be interested in seeing a report from the School District on how utilized the turf fields were and what the School District was charging for organized teams to use the fields. Steve Erickson, architect with BWBR representing the school, and Mark Drommerhausen, the Principal on Special Assignment of Stillwater Schools, were present at the meeting. Drommerhausen reported that the School District was working on gathering data on use and fees and would submit it to the City. He stated the athletic teams at the high school had first claims in terms of access to the fields. He felt usage would increase because the turf fields would be available for more months out of the year. Erickson described the gymnasium addition with an upper level walking track and area with fitness equipment dedicated for public use. Chair Eder noted that the City of Oak Park Heights did not have indoor facilities such as a track or fitness area for public use, so the School District's project could fill a void. Commissioner Norton suggested the School District consider a shuttle to and from the senior centers to assist with their access of the facilities during the winter months. Chair Eder requested the School District outline the positive points for the expansion to help the Parks Commission see why they should waive the park dedication requirement to allow it to be invested into the District property. City Administrator Johnson stated he would include comments from the Parks Commission in the staff Page 4 of 11 Parks Commission Minutes October 19, 2015 Page 3 of 4 memo to the City Council on the project. Chair Eder, seconded by Commissioner Weyer, moved to hold a worksession at 6:00 p.m. prior to the November 16 Parks Commission meeting to discuss the inforrnation regarding the Developer's Agreement and park dedication funds for the School District's high school expansion. Carried 5-0. City Administrator Johnson showed a map to the Parks Commission outlining the trails near the high school and a map of a pedestrian route through and across the high school property. Chair Eder stated he would like to see a sidewalk on the southeast side of the parking lot driveway rather than the west side so pedestrians were not crossing halfway through the driveway. Mark Drommerhausen stated they could look at that as part of their plan to possibly add a right turn lane. Eder also stated there should be a trail along Highway 5. Commission Liaison McComber suggested it would be a project the County, the School District, and the City could jointly apply for a Safe Routes to School grant. City Administrator Johnson stated the Safe Routes to School grant only applied to students Kindergarten through 8th Grade. City Administrator Johnson stated the Parks Commission could make a recommendation that the City Council require the School District to build a trail west of the parking lot southwest on Highway 5. He did state there was a piece of private property along that route. Commissioner Weyer thought it would be helpful to have a trail to at least the existing entryway to the school off of Highway 5. Johnson noted the City would be responsible for maintenance, plowing, and repair of the trail if installed. Chair Eder, seconded by Vice Chair Bye, moved to direct the City Council to consider a trail added to the west entrance of the high school property connecting into the parking lot and going along the southeast edge of Highway 5 from the 58' Street intersection to the existing entrance to the high school property on the west side. Carried 5-0. Chair Eder, seconded by Vice Chair Bye, moved to direct the City Council to look into realigning the trail system on the entrance to the high school off of 58' Street to either move or add a sidewalk or trail along the eastern side of the entrance off of 58th Street to reduce the crossing of that driveway. Carried 5-0. City Administrator Johnson reported that a crosswalk was removed by the City of Oak Park Heights at 58th Street and Neal Avenue, but students and parents continued to park or drop students off in the privately owned parking lots on the north side of 58th Street. He stated City staff had met with the School District about the issue and considered encouraging or requiring the District, if the City Council concurs, to better implement enforcement actions for students who were coming across that intersection. Drommerhausen noted that the student handbook and student Page 5 of 11 Parks Commission Minutes October 19, 2015 Page 4 of 4 orientation pointed out that students should not use the lots across 581' from the high school. City Administrator Johnson also reported that the School District proposed a right- turn lane from their driveway off of 50 Street to help alleviate traffic backup during drop-off and pick-up times. Chair Eder, seconded by Commissioner Norton,moved to recommend the dedicated turn lane into the parking lot have a way to make pedestrian traffic safer in the area, and that the Parks Commission recommends that the City Council review the concept provided by the School District. Carried 5-0. VIII. Old Business: A. Oak Park Crossing Park Trail Discussion: City Administrator Johnson reported that Public Works Director Kegley and Lucas Miller of Stantec put trail markers at the park, and Lee Mann from Stantec was working with Chuck Donkers of Xcel Energy to verify the site. Johnson stated they would work on design over the next month, and they would be out for bids in January or February for a spring letting. IX: Informational: A. Parks Commission Worksession: Monday, November 16, 2015 at 6 p.m. at City Hall B. Next Regular Meeting: Monday, November 16, 2015 at 7 p.m. at City Hall B. Parks Commission Liaison—Tuesday, October 27 —Commissioner Weyer X. Adjournment: Commissioner Johnson, seconded by Commissioner Weyer, moved to adjourn. Carried 5-0. Respectfully submitted, Jennifer Pinski Deputy Clerk Page 6 of 11 2 City of Oak Park Heights 14168 Oak Park Blvd Me Box 2007+Oak Park Heigbts,MN 55082+Phone(651)439-4439+Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Park Commissioners From: Andrew Kegley, Public Works Director Date: 11/12/15 Re: Trail Segment Condition Rating Attached please find the attached trail segment condition map depicting trail segments that are color coordinated to correspond with a trail rating. The trail ratings are based on the industry standard Pavement Surface Evaluation Rating (PASER) manual. The map shows a good visual overview of the general condition of the City's trail system, but looking at raw data will be helpful for creating a maintenance management plan. Staff collected the data by sectioning each trail segment by a break in continuity; then the segment was rated as a whole unit. The results of the evaluation are listed below in terms of percentage of the whole trail system—excluding on street connections and private concrete walks. Poor Condition —4% Fair Condition —4% Good Condition 41% Very Good Condition 7% Excellent Condition 45% *Percentages were rounded up Page 7 of 11 Generally, the rating does reflect the overall trail segment condition as of the date of this memo. However, because the trail segments were rated as a whole unit, not all portions of the segments reflect the rating exactly. For example,the segments rated"poor"have areas that need to be cut out and patched, but the segment in its entirety does not necessarily need to be replaced. Similarly, segments rated "Very Good"may have areas that need more immediate maintenance. Overall,the results of the evaluation show that the trail system as a whole is in good shape, but significant maintenance is needed on about 10% of it. The first maintenance activity should focus on making repairs on trail segments rated "Poor". The City should start planning on completing preventative maintenance such as a seal coat or slurry seal on the remaining 90%, starting with the segments that were installed before 2014. 2 Page 8 of 11 Surface Visible Distress General Condition/ Rating Treatment measures 10 None. New Construction Excellent 9 Excellent. Recent overlay/ like new Excellent 8 No longitudinal cracks except paving Recent seal coat or new cold mix. Very Good joints. Occasional transverse cracks Little to no maintenance required. widely spaced. 7 Longitudinal cracks (open 1/4" due to First signs of aging. Maintain with Good paving joints. Transverse cracks(open routine crack filling. 1/4") spaced 10' or less apart. No, or very few patches in excellent condition. 6 Longitudinal cracks (open 1/4" - 1/2"), Shows signs of aging. Sound Good some spaced less than 10' apart. First structural condition. Seal coat may sign of block cracking. Occasional extend life. patching i n good condition. 5 Longitudinal and transverse cracking of Surface is aging and shows first signs Fair 1/2". Pavement edge showing for need of strengthening.Needs Longitudinal cracks. Block cracking up sealcoat or non-structural overlay to 50%of surface. Some patcliing In (less than 2") good condition. 4 Multiple Longitudinal and transverse Significant aging and first signs of Fair cracking. Block cracking over 50% of need for strengthening. Would benefit the surface. Patching in fair condition. from a structural overlay (2" or Starting to show rutting or distortions. more). 3 Closely spaced Longitudinal and Needs patching and repair prior to Poor transverse cracks. Some alligator major overlay. cracking (less than 25% of surface). Patches in fair to poor condition. Moderate rutting or other distortions. Occasional potholes. 2 Alligator cracking over 25%of the Severe distortion.Needs Very Poor surface. Severe distortions over 2" deep. reconstruction with extensive base Extensive patching in poor condition. repair. Potholes. I Severe distress with extensive loss of Failed. Needs total reconstruction. Failed surface integrity. j Page 9 of 11 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 10 of 11 2015 Trail Segment Condition Rating For Maintenance Planning YXj Y � _ 77, Y r • T 4 71 _ _ _ Aid r � I� ( ► °. m , : A }� o ` Z "t 4 4Cr 4= � p• : II I as �., ..., kms•'. Y,yu�,+;. ry S �� �...:��. t.��„?YE dyc i .'�;�: �. ``...a ,Q.r wiez'rt a y, ' v 1,6 . .. t `fir •�, ,„,.�$.:.: a. -, ...� .v pit m rr q a'{c i' Trail Rating Excellent a — Very Good Good Fair Poor 0 750 1,500 3,000 4,500 6,000 Full Trail System with Connections Feet Page"°"'