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HomeMy WebLinkAbout01-26-2016 City Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 26, 2016 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Appxoyal of Agenda Estimated tames 7:00 p.m. H. Summary of Closed Session from January 12,2016 City Council Meeting 7:05 p.m. W. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award (pg.3) 7:10 p.m. IV. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 7:10 p.m. V. Consent Agenda(Roll Call Vote) A. Approve Bills &Investments B. Approve City Council Minutes—January 12, 2016 (pg. 5) C. Adopt Resolution Recognizing Dan Eder as Park Commissioner 2008-2015 (pg. 9) D. Authorize Expenditure for Retirement Gift(pg. 11) E. Approve 2016-2018 City-Washington County Conservation District-EMWREP Agreement(pg. 13) F. Approve Voiding Check 56561 Marsh USA(pg. 65) G. Reappoint Aaron Bye to the Parks Commission through December 31, 2018 (pg. 67) H. Approve JPA for Fuel Contract 2016 (pg. 69) I. Approve 66`Payment Request for A-1 Excavating, Inc. 2015 Street Reconstruction Area D (pg. 79) 7:15 p.m. VI. Public Hearings None 7:15 p.m. VII. Old Business A. Ordering the Razing of a Hazardous Building— 15105 63", Street N. (pg. 87) 7:20 p.m. VIII. New Business A. Approve Purchase of 2 Replacement Squad Cars and Equipment(pg. 101) B. Palmer Station—Second Extension Request(pg. 119) Page 1 of 122 Agenda January 26,2016 Page 2 7:25 p.m. IX. Other Council Items or Announcements 7:30 p.m. X. Adjournment Page 2 of 122 Oak Park Heights Request for Council Action Meeting Date January 26, 2016 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor , Admini ation/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 122 City Of Oak Park Hei hts 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 January 21, 2016 Tim and Michelle St. Sauver 14295 57th Street North Oak Park Heights, MN 55082 Dear Mr. and Mrs. St. Sauver: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, January 21, 2016, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulationsi--:�' J n fer Pinski DepDty Clerk TREE CITY U.S.A. Page 4 of 122 Oak Park Heights Request for Council Action Meeting Date January 26, 2016 Agenda Item Approve City Council Minutes—January 12 2016 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski F Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 5 of 122 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 12, 2016 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Alle 'ante/A royal of Agenda: Mayor McComber called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty, Liljegren,Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Finance Director Caruso, City Planner Richards, and City Engineer Mann. Absent: None. Councilmember Dougherty, seconded by Councilmember Runk,moved to approve the Agenda. Carried 5-0. II. CouncillStaff Reports: A. Mayor McComber: She reported that the next Parks Commission meeting was set for January 25 with a worksession at 6:00 p.m. and the regular meeting at 7:00 p.m. She also reported there was a vacancy on the Parks Commission, and she was attending the Experienced Elected Officials Conference the following Friday. B. Councilmember Douaherty: He reported that the Middle St. Croix Watershed Management Organization's next meeting was set for January 14 at the Bayport Library. C. Councilmember Liljegr : No report. D. Councilmember Runk: He reported that Planning Commission met in December, and there were two items from that meeting that were on the City Council Agenda. He also reported the January Planning Commission meeting was cancelled. E. Councilmember Swenson: He reported that the Cable Commission was looking for a replacement for Kathy Cinnamon and were working on budget modifications. He also reported that Citizen Representative Guy Sederski gave notice that he was moving out of the area, and all digital cameras had been installed in council chambers. F. Staff. Deputy Clerk Pinski reported that Eric and Sarah Anderson of 5511 Oakgreen Place North were chosen as the recycling award winners. IIL Visitors/Public Comment: A. Presentation by David Unmacht, Executive Director of the Lea ug a of Minnesota Cities: Mr. Unmacht introduced himself to the City Council and outlined his goals as Executive Director of the League of Minnesota Cities. Page 6 of 122 City Council Meeting Minutes January 12, 2016 Page 2 of 3 B. Presentation bv Stillwater School District—Possible School Closings: Dente Pontrelli, Superintendent, and Dr. Bob McDowell, Director of Curriculum, summarized the process used to determine the recommendation to close certain schools in the district. IV. Consent Agenda: A. Approve Bills &Investments B. Approve City Council Minutes—December 8, 2015 C. Adopt Resolution Authorizing Professional Consultants for the City of Oak Park Heights in 2016 D. Adopt Resolution Designation the Stillwater Gazette as the City of Oak Park Heights Official Newspaper for Publication in 2016 E. Approve Redpath and Company, Auditing Services for December 31, 2015 F. Approve 2017-2019 Contract Amendment(s)—City Administrator G. Approve Three City Job Position Amendments H. Approve Summer Park Programming—2016—Positions and Events I. Approve Home Occupation Permit Renewals Councilmember Liljegren, seconded by Councilmember Runk,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. W. Public Hearings: None VI. Old Business: A. Consider Ordinance Amendments to 1401 —RegWating Wagon Vendors— Food Trucks: Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Ordinance amendment. Roll call vote taken. Carried 5-0. VII. New Business: A. Walgreens Variance for Parking Setback and Landsca a Review—6061 Osgood Avenue: City Planner Richards reviewed his planning report which was included in the meeting packet. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Boutwells Landing_—Village Green—Planned Unit Development 5600 Norwich Parkway: City Planner Richards reviewed his planning report which was included in the meeting packet. Councilmember Swenson, Page 7 of 122 City Council Meeting Minutes January 12, 2016 Page 3 of 3 seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C. Consider Pedestrian Crossing Signalization Proposal—at 58t`Street and Krueger Avenue: Councilmember Runk, seconded by Councilmember Swenson,moved to authorize staff to purchase equipment for a pedestrian crossing at 58`h Street and Krueger Lane not to exceed$12,000 from the Park Dedication Fund. Carried 5-0. D. Consider Ordinance Amendment—CC Ord 1109.04F—Relating to Depositing of Snow Removal and Storage in City Right of Ways: Councilmember Runk, seconded by Councilmember Swenson,moved to approve the Ordinance amendment as presented in the packet. Roll call vote taken. Carried 5-0. E. Goalsetting—Set Continuation Date: Mayor McComber, seconded by Councilmember Dougherty,moved to set the continuation meeting for February 10 at 6:00 p.m. at City Hall. Carried 5-0. F. Consider Adoption of Policies—January 2016 Update: Councilmember Liljegren, seconded by Councilmember Runk,moved to approve the policy binder update. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Closed Session closed pursuant to MN Stat 13D.01 A. Review Potential Litigation with the Minnesota Department of Transportation Commenced on Behalf of the City: City Attorney Vierling reported that the City Council would be going into a closed session and that a summary of the closed session would be provided at the beginning of the next City Council meeting. X. Adiournment Councilmember Swenson, seconded by Councilmember Liljegren, moved to adjourn to the Closed Session. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 8 of 122 J Oak Park Heights Request for Council Action Meeting Date January 26, 2016 Agenda Item Adopt Resolution Recognizing Dan Eder as Park Commissioner 2008-2015 Time Req. 0 Agenda Placement Visitor's/Public Comment Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Adopt Resolution Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 9 of 122 RESOLUTION 16-01-05 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF DAN EDER AS OAK PARK HEIGHTS PARKS COMMISSIONER 2009—2014 WHEREAS, Dan Eder .has served as an appointed member of the Parks Commission from December 2008 to December 2015; and WHEREAS, during his time as Parks Commissioner, Dan Eder served as a Chairperson and a Vice-Chairperson of the Commission, as well as a member of the Moelter Fly Ash Task Force. WHEREAS, the City Council of the City of Oak Park Heights relies on the recommendations of the Parks Commission to assist in shaping the vision of the City's parks and recreational opportunities in the City. NOW, THEREFORE,the City of Oak Park Heights hereby recognizes and commends Dan Eder on his distinguished service to the Parks Commission and his overall service to the City of Oak Park Heights and thanks him for his dedication during his appointed term. Adopted by the City Council this 26th day of January, 2016. aviary mcuomuer, Mayor ATTEST: Eric Johnson, City Administrator Page 10 of 122 Oak Park Heights Request for Council Action Meeting Date January 26,2016 Agenda Item Authorize Expenditure for Retirement Gift Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature fir.. Action Requested Authorize Expenditure Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Following past practice, I request authorization to purchase a retirement gift card in the amount of$400.00 for retiring officer, Ken Anderson, with funds coming from Council Contingency. Page 11 of 122 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 12 of 122 Oak Park Heights Request for Council Action Meeting Date January 26`x, 2016 Time Required: 1 Minute Agenda Item Title: Consider Joining EMWREP-for MS4 Educational Assistance Agenda Placement Consent Agenda Originating Department/Reque r on Cfty Adminisbztff- Requester's Signature Action Requested A rov 16-2018 Ci -M ashin n Como Conservation District- EWWARP Agreement. Background/Justification ease indicate if any previous action has been taken or if other public bodies have advised): The City is compelled to implement the rules, regulations and requirements found under the Municipal Separate Storm Sewer System(aka MS4)and secure a PERMIT to discharge public water though City systems into other Federal and State Waters.As the City does now fall under such unfunded mandate annual requirements for the City's MS4 permit includes the following six parameters (see listing crf) — and must be accomplished annually. The City must complete its MS4 permit submission to the MPCA by fail 2016. rA 4��;rm;tt "owners or operao"of Ms4s are required m satisfy requireParameter#1 —Public Education and Outreach can be time consumingand requires msmeapomenssofiha lar generalpermit Minta r;a and St Paul ane regained to meet the creation and dissemination of materials to inform citizens about the impacts customized individual permits,which are aimdaz but P which,-..ram addinonalrequirements_ polluted storm water runoff can have on water quality data and that is timely,pertinent Basally,the bM4 general permit requii1e&ibeMs4 and relevant to the City. operator or owner to create a starmlvater pollution Prevention program with six important ccmponcntst Public edacatimt acid outreach,which inebrdes To accomplish this,the City could of course contract with the City Engineer or other teams eitiastts about better stmmwater knowledgeable to develop and implement these conditions and ensure management Ply P 2_ public participation= Fmclnde ciri;zens in sotvias compliance with the MS4 permit. however there is another opportunity and that is stonnwaWpolknionpgoblem -This iticludesa being part of the East Metro Water Resource Education Program(EMWREP)offered public a ""eh�"a"anannual rep0t. 3_ A plan to detect and elimdischarges i�=te illicit to Aw though the Washington County Conservation District. stormwater system(like chemical dumping and wastewater connections) For an annual fee of $650, this EMWREP will develop, publish, disseminate and 4- Coastmctivn-sitertmoffcamtrals P P 5_ post constnictionrunagrcontrols ensure the City is meeting its compliance requirements under this Parameter of Its 6- ponntionplu%mationand nnmicipal good MS4 permit. A number of cities currently participate in this joint venture—including them_in measures 10m covering salt piles and Stillwater, Woodbury, Lake Elmo, etc. The effort requires a three-year commitment steeet�wg. with optional renewals thereafter. Staff would recommend the City participate in this joint venture as it will likely save dollars for creation of materials, staff time for publication and dissemination,etc.Enclosed is a copy of the proposed agreement for consideration.The City's MS4 fund does contain adequate dollars for 2016 at this time. ' Source: h s://www. .state.mn.us/sites/defauttltiles/w -swi-04.tpdf Page 13 of 122 Contract Number: 16-EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2016-2018 EAST METRO WATER RESOURCE EDUCATION PROGRAM A� PARTIES This Agreement is made and entered into by Washington Conservation District,hereinafter referred to as HOST, and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for the withdrawal or addition of PARTNERS to the East Metro Water Resource Education Program. Eligible PARTNERS include watershed organizations and municipalities partially or wholly within Washington County. B. PURPOSE WHEREAS,the PARTNER and the HOST have a common objective of educating the citizens of the Twin Cities east metro area about water resource, stormwater,and groundwater management in order to improve water quality; and WHEREAS,the PARTNER has identified a need for education assistance; and WHEREAS, 8 watershed organizations in Washington County have education components in their respective watershed management plans; and WHEREAS,25 communities, including multiple watersheds and the County,in Washington County are required to obtain a Municipal Separate Storm Sewer System(MS4)Permit from the Minnesota Pollution Control Agency(MPCA),which requires nonpoint source pollution education; and WHEREAS,the PARTNER agrees it is in its best interest to define its respective responsibilities and obligations; and WHEREAS,the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MILAN. STAT. §§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7. NOW,THEREFORE,the PARTNER agrees as follows: C. TERM OF CONTRACT The-term of this agreement shall be from January 1, 2016 to December 31, 2018 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and its signature page shall be attached to the original document. The HOST will coordinate with each PARTNER,update the project budget,and distribute it to each PARTNER. 2016-2018 Shared Water Resource Education Program Agreement Page 14 of 122 Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual Workplan,Annual Budget,and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. Services for a specific PARTNER will be defined in the Annual Workplan developed as described in Exhibit A. PARTNER-specific services will constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual Workplan will be committed to shared,multi jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement,the PARTNER shall provide its portion of the annual costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all PARTNER contributions total less than the Total Budget,educational material expenses not otherwise paid for will not be incurred. PARTNER's annual contribution may be increased from the amount stated in the Signature Page at the end of the Agreement only with approval of PARTNER's governing body. In the case that overall contributions of funding from all of the PARTNERS exceeds the budget in Exhibit B by less than 20%, the excess contributions will be used to fund additional educational materials or support staff. Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by 20%,the PARTNERS have the option of having their proportional amount of the excess budget refunded or can direct the funds to be used for EMWREP activities. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure: County: 512,250/year Small Watershed Districts(Taxable Market Value<$1 Billion): $12,250/year Medium Watershed Districts(TMV$1-5 Billion): $18,500/year Large Watershed Districts(TMV>$5 Billion): 524,000/year Watershed Management Organizations: 56,000/year Large MS4 Cities: $2,500/year(Population>5,000) Small MS4 Cities: $650/year(Population<5,000) In-kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $12,250 of in-kind match to the program per year. As shown in Exhibit B, PARTNER contributions will be reviewed and adjusted on an annual basis,as needed. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget as established in accordance with the Annual Workplan (the combined 2016-2018 Shared Water Resource Education Program Agreement Page 15 of 122 contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERS. L EQUAL EMPLOYMENT OPPORTUNITY-CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service,or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1954. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by thnw-..CtAtI7tP.0 YI1lP.0 anti T?onlatinnR anti AC tliP.v may bp..nme-fl(iP.d L. AUDITS,REPORTS,AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours,and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities. M. INDEMNITY No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents, officials, contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision la. Each PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their officers, board members, employees and agents for any and all damage, liability, cost or claim (including reasonable attorneys' fees)to the extent it is the result of its negligent act or of another action or inaction that is the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not constitute a waiver or otherwise diminish, any statutory or common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third ply. N. INDEPENDENT CONTRACTOR 2016-2018 Shared Water Resource Education Program Agreement Page 16 of 122 It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person,while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties.Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled as a material alteration. P. :MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph O above concerning a non-material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMPiATION This Agreement will commence when executed by HOST and all PARTNERS and will continue until terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER'S execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this Agreement may withdraw participation on an agreement-year basis with 60 days written notice to HOST prior to the annual anniversary date of the Agreement,with the actual termination date falling on the anniversary date. Pro-rated contributions will be returned to the terminated or terminating PARTNER. The HOST will promptly notify all PARTNERS of any PARTNER's termination. Termination by any one PARTNER will not constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST will constitute termination of this Agreement in whole and pro-rated contributions will be returned to each PARTNER. R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or a PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and the PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the individual right to use, sell, license,publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers,shall remain the property of the HOST. ------------- 2016-2018 Shared Water Resource Education Program Agreement Page 17 of 122 CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Oak Park Heights Annual Contribution Amount: $650 Contract start date: January 1,2016 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARR HOST BY: BY: Board Chair 9 r Title BY: BY: WCD Manager Date Title Approval as to form and execution: Date 2016-2018 Shared Water Resource Education Program Agreement Page 18 of 122 EXIT A SCOPE OF SERVICES EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST responsibilities: 1. Hire,employ and supervise the Water Resource Educator/s that will successfiilly serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of the East Metro Water Resource Education Program. 6. Provide office space, office furniture,computer,transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education Program. This person shall actively participate in the Steering Committee and assist in employee selection,Annual Workplan Development,and other tasks as needed. 2. Provide funds for the East Metro Water Resource Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator/s. 4. Share equipment, staff,and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST,discuss the progress of the Water Resource Educator/s and agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator/s to ensure that services are being used to address high priorities at the local level. Water Resource Educator/s responsibilities: 1. Prepare,coordinate, and revise East Metro Water Resource Education Program Plan annually with the Steering Committee of the East Metro Water Resource Education Program. 2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with the Steering Committee of the East Metro Water Resource Education Program.Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations,workshops,in-field training,demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program. 6. Coordinate with"Watershed Partners"and other entities conducting water resource education efforts to minimize overlap and mare effectiveness. 7. :Maintain educational information for web based East Metro Water Resource Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report(which meets MS4 requirements)and conduct shared MS4 annual meetings for participating East Metro Water Resource Education Program members 2016-2018 Shared Water Resource Education Program Agreement Page 19 of 122 EXHIBIT B BUDGET Shared Water Resource Education Program-Washington Conservation District Annual Budget Staff Support Materials Total 2400 hours) ear $134,500 $7,300 $141800 MEMBERSHIP STRUCTURE AND FUNDING CONTRIBUTIONS* *PARTNER contributions will be reviewed and adjusted on an annual basis, as needed and in accordance with the terms of the Agreement. Annual PARTNER Contribution SWWD $24,000 VBWD $18,500 BCWD $18,500 CLFLWD $18,500 CMSCWD $12,250 RWMWD $12,250 RCWD $2,500 Washington County $12,250 MSCWMO $6,000 Cottage Grove $2,500 Forest Lake $2,500 Lake Elmo $2,500 Stillwater $2,500 Dellwood $650 Willernie $650 West Lakeland Twp $650 Woodbury $2,500 Grant $650 Newport $650 Bayport $650 Oak Park Heights $650 TOTAL $141,800 2016-2018 Shared Water Resource Education Program Agreement Page 20 of 122 ,(OIE aiss tt w MM ee tt ir • Water Resource e' t r • Program 2014 Annual Report ^4 IIPWPF ° Above: III a-ea Girl Scout141'1 puUs wee&dmukg a ramgarden 11 1 e11 ei�nka�rs+Qf Ith�Easy M�trv'VVr��r R�sour�e Edwcati�ar� Prcr�rtr; Page 21 of 122 �rRl'S°"-�-f�ra'��' {I"M°,�t�Yah f �3ffl�lre3n-�•`a.',�rl.".Z-�f �r'CrIY 4i�t2f51lrfl ���tfart l.mke'Fok L��� �,rsr!Tsh� • C+al���+lxrr'�'fi • CI�;��4'f0+� ��Q�'S���� I.d����fi117 � i•7d-sib �tCrb;k �"4"]t����lt`-� �amsev-'dJaShinc�kpn h1ry L'�'�E'�i'S1'!�[I + R;�� �r�h �"d�t�r�fie�'I - skill"wi:�#:'k S�uth'u'��ShtingLan V,rat�rsh�d * �I''al!r_y �ran�h i"°iat�r=r,ed + '�'drll+�rnle + Vde�t LakCl�rwa� •Vld �b�rry- 1F'�'�In�tan+trgn �r�� ;,asi C�;�xr�cf+ ,"�liti�'+fn°�;�r' Cr,4rnT; East Metro Water Resource Education Program 2014 Annual Report TABLE OF CONTENTS ............................. ............................... . .. . ..�..� .3 2014 ExecutWe '-''''''''''''''''''''''''''`'''''-''''''-'''''''''''''''''''''''''-''-4 Propom Actiiities and Evaluation Genad Education Pro ......'....'............................ .... ..........7 ....................... ........................17 Rwd outreach '--~^----^-----''---'--'----------'-21 Blue Biz—HftmLg Local Businesses go Blue ''--'---------'---' ................'.....................................'............. ....'''.26 ......................`............—.............................28 ..--_---_-----_---....—' ......................... &Wmdk A:Education Prowain Budget for 2013-2015 ......................................31 2 Page 22m122 About the East Ifetro Water Resource Education Program Background:The East Metro Water Resource Education Program(EMWREP)is a partnership that was formed in 2006 to develop and implement a comprehensive water resource education and outreach program for the east metro area of St. Paul,MN.Current EMWREP partners include Brown's Creek,Carnelian-Marine-St Croix,Comfort-Lake Forest Labe,Rice Creek,Ramsey- Washington Metro,South Washington,and Valley Branch Watershed Districts,Middle St.Croix Watershed Management Organization,the cities of Cottage Grove,Dellwood,Forest.Lake,Lake Elmo,Stillwater,Willemie,and Woodbury,West Lakeland Township,Washington County and the Washington Conservation District. Purpose:The purpose of the shared education program is to provide education about the impacts of non-point source pollution on local lakes,rivers,streams,wetlands and groundwater resources and to engage people in projects that will help to protect and improve water quality in the region. In addition to educating the public,EMWREP also provides training for city,county and watershed staff and local elected officials. Partnership Structure:EMWREP is guided by a steering committee comprised of representatives from each of the 18 partner organizations.The committee generally meets twice a year to provide recommendations on the program budget and activities.During 2013,EMWREP staff included Angie Hong,full-time education specialist and coordinator for the program,Jenn Radtke,half-time education assistant,and Wendy Griffin,a Washington Conservation District natural resource specialist who provided 170 hours of support for rural education activities.The EMWREP coordinator sends a quarterly e-newsletter to all partners' staff,council members and board members,and communicates one-0n-one with individual partners on projects throughout the year.The EMWREP education pian is revised every two to three years to accommodate changing priorities and new target audiences.In addition,the EMWREP coordinator prepares an annual report on program activities and provides outreach data and statistics for partners'M94 Permit reports.All EMWREP reports,plans,and education updates are available on-line at Coordination with Other Regional Education Efforts:One of the major benefits of the EMWREP program is that it has helped to strengthen relationships between Washington Conservation District,Washington County and the eight watershed management organizations and eight cities that constitute the partnership,which has resulted in better coordination and less overlap in the management of local water resources.By promoting partner's BMP programs, EMWREP has helped to increase the total number of water quality improvement projects implemented and to target these projects in priority areas. EMWREP has also played a central role in the coordination and development of two regional education programs,Blue Thumb and WaterShed Partners.Blue Thumb is a partnership of more than 70 public and private entities in the Upper Midwest,developed to promote the use of native plantings,raingardens and shoreline plantings to conserve water resources and reduce runoff pollution.WaterShed Partners,which manages the Clean Water Minnesota media campaign,is a collaborative of more than 70 non-profit and public entities in the Twin Cities metro area that work together to educate the public about stormwater pollution.Additionally, EMWREP frequently partners with organizations within the St. Croix River Basin for educational events and activities. Accolades:In 2012,the Minnesota Association of Watershed Districts recognized EMWREP as the VTatershed Program:of the Year. 3 Page 23 of 122 2014 Executive Sumauaiw General Education Campaign- During 2014,EMWREP continued to use a variety of strategies to educate the general public about stormwater pollution and other issues affecting the quality of surface and groundwater resources,and to inform them about partner programs and activities. Major strategies include more than 100 articles per year in local newspapers and community newsletters,ample use of social media,direct mailings to specific audiences,and participation in more than 15 community events. Though the impact oftll.se larger public education and awireneis raising efforts is often hard to ln.-asulre directly.we Imow they"wl'e8i11'iinprov=e th! siicceSa of our targeted OutI'each actwiJ;:s stud are iusuallr the initial aster►'ay f luougll which people learn about E-NIIN PREP panner orzanizatiolu_and en,ag.-at a Idglier level by attending a workshop,participating in a water=lied planning process,or installing a clean water prctlect on their prop.---,y- Th rep.- .$l 1-014,E'-%IWREP also conducted the following special ducarian projects: 1) Held a series of three focus groups with representaliv'es from houleo►►-ners' assoclaTions(HOAs,t.propertt`ma5lagemell'.co9n1}`amie.i.. and lith►3n car: conlpam,ti . Developed ane-n.,;;letter for area conga".tions and new:ducatlolial resolwces far Anis audience: and ?) Cre;ted a C'leatl tt':�t:r Geos cuing Trull to lu tligY:t partner projects. Blue Thumb Program:The Blue Thumb—Planting for Clean Water program NymBlueThumb.ora was developed by the Rice Creek Watershed District in 2006 and EMWREP has been a key member since then.During 2014,the Blue Thumb partnership included more than 70 public and private entities-nurseries,landscaping companies,watershed agencies, cities,non-profits and citizen groups. EMWREP uses Blue Thumb tools and resources,such as the website and print materials, to conduct public education and enhance outreach efforts.Last year,EMWREP: 1, Conducted four raingarden design workshops,one shoreline planting workshop,and two raingardenn maintenance workshops; Coordinated neighborhood gatherings in Bayport,Lake Elmo, StillWater.Forest Lake,and Wyoming, Supported targeted outreach efforts in Stillwater and North St.Paul 1 Maplewood; 4 Helped to promote watershed best management practices(BMP)programs;and Contributed to the new Washington County BMP database. EMWREP education continues to amplify the impact of partner BMP clean water programs.Oat of 961 voluntary urban BMPs built in Washington County between 2007 and 2013, 115 (12%)came from people who attended Blue'Thumb workshops hosted by EMWREP. Fttrthmnore.of the 362 people wird attended work-shops been 2007 stud 2013. 106(29%) went ort to Install 13M P proj:cts on there land. 1112014. B-N.'?progrr m stafTr:prl'te3: • .3 Sir..:vr.�rts • 3a nevi'projects installed: 34 prclects from previous years completed 68.75 pounds of phosphorus (P)ciptureJ by all projects installed In 2014 • 58,11-2 pounds of total suspended sohds.-TSS I captured by all prnjec:s in .1014 Rugal Outreach:During 2014,EMWREP offered several programs specifically designed to engage rural property owners.These included a workshop for horse owners,a cover crop field seminar,and support for nitrates well water testing in southern Washington County.In addition, EMWREP also provided outreach support for targeted implementation efforts,including Washington Conservation District's Turf to Prairie and Top5OP!pr, jects. 4 Page 24 of 122 Blue Biz:The Blue Biz program consists of a website(www.cleanwaterMN.orglbusinses)and outreach materials that partners can use to engage commercial property owners in BUT projects. Stormwater U:In 2014,EMWREP coordinated with Minnesota Extension,the University of Minnesota Erosion and Stormwater Management Certification Programs,and the Minnesota Erosion Control Association(MECA)to provide professional training and workshops for local government staff and consultants,as well as builders,developers and contractors,including: 1) Innovation in Stormwater Best Management Practices; 2) Erosion and Sediment Control Inspections and Enforcement;and 3) P8 Modeling During 2014,EMWREP also developed a series of ten 10-minute PowerPoint presentations for partners to use during monthly staff meetings.The presentations cover training topics included under Minimum Control Measure 6 of the MS4 permit. MEMO:The Northland NEMO program(Non-point Education for Municipal Officials)provides local elected officials and decision makers with resources and information to make informed decisions about land use and water quality in their communities.Northland NEMO is hosted by the University of Minnesota Extension and EMWREP is a partner organization. During 2014,EMWREP collaborated with several other partners to hold the fifth annual Workrhop on the Water for St.Croix Basin communities in Minnesota and Wisconsin.Nearly 120 people attended.EMWREP also provided support for a grant project to help communities in Washington County adopt Minimal Impact Design Standards,including conducting a special workshop for city attorneys.In addition,EMWREP staff presented to the Oakdale Environmental Commission and helped to coordinate Washington County Water Consortium activities. MS4 Toolkit: EMWREP developed the MS4 Toolkit(www.cleanwa1ermn.orz1MS4toolkit3 several years ago with a grunt from the Minnesota Pollution Control Agency. The toolkit includes educational materials that partners can use to meet the six minimum control measures in the MS4 permit,such as brochures,posters,slide shows,training videos and more.In addition to the on-line materials,training videos for parks and public works staff and pop-up banners for community events are available partners to borrow.The Metro WaterShed Partners JVIS4 work group is currently discussing strategies for updating the NIS4 Toolkit and website. Page 25 of 122 General Edurstion Campaign NIlnhumn Control Measure Addressed Q Public educ aii-on&outreach ❑ Construction site nuleff cctilltrols 0 Public participation &1l1V01 eluent ❑Port-cons7uction�tann«stet 3�ana ent Z Illicit discharge detection and ❑Municipal pollution prevention& elimination wod hou_ekee nils Audience:General Public Program Goals: 1. Provide education on WF.ter res(Mrce i5 Iles a3id 3tcvnw -atef pollutir-n prevention for l�eol�l:living and,>,-otl ill,in the est me-ro area. 2. Collaborate with state and local gaveMlUerit as well as non-profit and Coilullullity grOUPS tO CRITY OUT educational actNiw-i. 3. Utilize hast.-r cz rdenel:s aIllj other citizen volunteers to help conduCT tdUCali011 and outreach. 4. Promote E`fWREP p;1nners and their B\IP (Best Management Practices;progiains, 5. Ellgag:conunullity members ruler other stakeholders in T?JDL(Total Maximum Daily Lead;and Non-Degradation Plan proce"es. Educational Goals: Learning 1. l•Flcren=.e the overall ulld_rSt mdL3v tiad awarellei 5.s of wer re�olll'ces aiid.>tonll wa,—r rulloff'1111011g the geiltraI plitAic.y 2. hicrea5e understanding of tll: connection between individlial actions and w. "eI• resource quali:v among th. general public. 3. Licrea5e wwarenes5 of i?oni].wiT.r bet liianazemellt praclice.� unong tll:general public. 4. liwreme undersiandinL-of tll:roles that cities.watel:sh:d azeilcle�. coilli ie= and conielTailon dl:tricTs play ill m5mi?.in watei,resoilrc.'i. Belia`ior Change 1 Engage the Imblic ill rile prevention of swim;t'ate3'pollution at home. 2, U1Cr.':f�.e the utilization of milli wiver b.-sl in-an:)enlellt practsc;.�:)lid adop:•ion of de5iiable clean Ec;iter practices auloug,the zelleral public, 3. Engage The plllAic and otll:r in creating 311:1 iI11p1:111entillS;ja:ersll:d, TN DL and;`TC}ll-D:eradatioli Trhw,l 4. Unite government. nNi-profit and coinninnie v based orzanizsadons with a coin lion Clear,:Vater tllelne. 5. Develop leader; iniong. citlz.n5 and other valer vela"eel orga11izatioils 111al cart craY%- water resource education to-Lie general public. NI ater Qualltj'Ijnpr01%7ement 1. Reduce and pr:n'ellt 110,11-PO illi. iolace l;oilutiou of;urftiC: and gro-md-xia rer reiomces. 2. NIallltt b)3decluale all:l drillkinz wmer resourc;--i. 6 Page 26 of 122 Activities used to reach goals: Maintaining and developing educational partnerships:EMWREP continues to work collaboratively with governmental,non profit,private and citizen partners to engage the public, promote and execute events and activities,and develop and distribute educational materials and resources.EMWREP works with partners m both the Twin Cities Metro area and the St.Croix River Basin.Some of these many partners include: • Local units of government:The 18 partnering entities within EMWREP,as well as other LGUs inside and outside of Washington County; • Non profits: St.Croix River Association,Friends of the Mississippi River,Family Means,local nature centers,sportsman groups; � Private partners:Corporations such as 3M and Blue Cross—Blue Shield;and • Citizens:Master Gardeners,church members,and other community leaders. Community events:EMWREP participated in more than a dozen local community events,either by helping to plan, sending materials,staffing a table or giving a presentation: • St.Croix Basin Conference—April 8(River Falls) ---,' • Mahtomedi Rite of Spring—April 26Jl i:r • Waterfest—May 31(Lake Phalen) ,. • Landscape Revival—May 31 (Roseville) ' • Explore Your Parks Day—June 7(Lake Elmo Regional Park) Master Garde-er Plant Sale—June? (Labe Elmo) Abavc=vJ�r ��d��»�rw • 3el xin Bison.Release—June 14(Afton) Family Means Garden Tour—July 12-13 (Stillwater) Washington County Fair—July 30—Aug. 3 • Heritage Day—Aug.5(Lake St. Croix Beach) • Minnesota State Fair—Aug.21—Sept. 1 ' • Warner Nature Center Open House—Oct.5 • Newport Community Buckthorn Pull—Oct.25 Student Programs:EMWREP participated in the following children's education events: Abom During Safety Camp,the kWs • Da Vinci Festival,Stillwater ISD-Jan. 5(2500 K-12 pared maps of the Mini River students and parents) in$°n1th wadiingbon cainty. a NDv Youth Outdoor Expo.Hugo,May 18-19(2500 children and parents) • OH Anderson Field Day,M.ahtomedi—May 10(100 P-5*grade students) • Cottage Grove S afety Camp—July 9(200 children,ages 8-11) 7 Page 27 of 122 Special ral[lubs: E\f\A'REP helped partneri to seI13 OUT special:Ilallili-Z5 dllrulg t11e year, ulcludina: • INhilmus ic,Conifarl Lake-ForesT Lake and Canal-hall-Niarine-St. Croix Watershed_to promote the.kquacic hwasive Speeiei workshop ind waieril ed coat-:.hari programs (FeUlllal�'i • Wasmil,ton C�mserva;ioll District new_lefts 11larch&-N ,,,ember! + Nlailillg to dte Croixilrood neighborhood!:Stillwaler)ili 13ro,,vi1'i Creek Werershed,for i neighborhood raillwardell l,roj:ct IlWal-? Newspaper articles:EMWREP coordinator Angie Hong avriles regularly for several local papers.Read the articles on-line at East Metro Water www.eastmetrowater.ammices.coni.Education assistant Jean Radtke also sends news articles and press releases to papers. In 2014, the following articles were sent to or pdiished in area papers: r, s 4 u..A A -L° , C:hisago Collnty Press Feb, 19-Pres,.relene: Aquatic Illvaiive Species fAISi workiliol; Tulle 1?—S ovvirFg:?:.,F e I .+ Forest Lake Press 85258 read:rs Feb. 19—Preiw release: Agllatic LIvq.ii`;e Species ;AI5)workshop silly 8—Press relea=e; C"lean Water Geccach.ig Trail Aug. 4—Pres=rele5ie: Foreq Lake ihoxeliDe Ii:ighborhood e�elii &--Preis release: Wasllllimi Cotim y septic ieplacenleni Ilan l;roaram Forest Lake Times (13.029 reader; Feb. l i—Pres?release: 0!..e1' $1 .Il Ilion in Clean Wa<:r 21'&Ilt� 1?1'W,*iiiiioii Co.? 21014 Feb. 19—PI'eii release: Aquatic lav<,iive Specie. ((AIS:>=.ti orL—chop Feb.27—Ti?e b.?"ie of 61-F ( .AIS .r orlshop` May 15—Pressrel.r,�e: 1• ASN%7C'D Day at the C'apitcl Jllne 12—S!oJ (!-.-g '.`w ni;-F•o;'CTi IYIIiPC-F~1Q ?1t't I' June 18-.Safe P:11--,mgize July='_' —.f v'a; ,fo,•s r!e Jilly 8 —Pre.»rebate: Chill;Water Getsc3chln,Trail Auc-, a —Pres.R releait: For,-ST L^eke il"orelhie n:12111orhood evelit Aug 1of"i9iUmw` 1'a!E?!7I Coteri?;r.,We 4}'F!, 5rre ;}i5 gur rCf'`iYi Sept. S—Prl,,;s releaze: Cc`ltlii';scpticrelllacellleliTloan program Nov, 4- (],-?f rakiiilzand`:re['(11!8111:,%i Hwy tings Star Gazette:34.!14 stlbicritels;; Jule 25— Aug. 15,—�'''r O r p! _1r�' }, T7• F j r'+,vcm?( :f. if .•ice�C :iC lE.�i'S COii•'.'.T :r? c7. d F 'CCT nir 't. Hugo Citizen ;10.UClft re9ders; June 18-Safe passage for turtles Aug, 21 -Column: The year the lm w didn't sleep Sept. 17-Column:In search ofHarchvood Creek Oct. 16-Press Release:WCD Board visits White Bear Yacht Club and other conservation projects Dec. 16-Column: Under the ice aquatic life Oakdale-Lake Elmo&Maplewood-North St.Paul Reviews(10,873 readers) Feb. 5-Healing from grounchiwer contamination in Washington County(PFC monitoring project in Oakdale and Lake Elmo) Feb.21-Getgardening(Raingarden workshops on March 4 and 11) April 4-Local cities adapt to changing groundi ester availability May 15-Press release:MASWCD Day at the Capitol Me 15-WaterFest and Explore Your Parks Day May 22-NaMv plants keep bees bu-.-ing June 2-Lake report for Valley Branch Watershed June 12-Stopping the nitrogen superhiglnvay June 18-Safe passage for turtles June 27-Get inspired at the Family Means St. Croix Carrier Tour July 2-A plea for sane laum watering July 2I-Monarchs in the trees(An Evening in the Big Backyard event in Lake Elmo) Aug.4-Grimy,green and gross Aug. 19-Failing septic systems contaminate area streams and lakes Sept.2-A refresher course on sewers and pipes Sept. 17-Review article:Big Backyard workshop in:Ake Elmo and Juran gardens Sept. 30-Goosy,goosy,gander Nov.4-Fall chores Nov.6-.E plarnn.g ripe nety Bre ivn's O-eek Trail" Nov. 25- Mearing high heeis In the winter(salt and water quality) Dec.22-Minnesota 7alea Pioneer Press(308,860 daily readers/511,190 Sunday readers 12.7 million on-line visitors) Feb. 11-Press release:Over$1 million in Clean Nater giants for Washington Co.,2014 Scandia Country Messenger(1075 readers) Feb. 1 I-Press release: Over$1 million in Clean Water grants for Washington Co.,2014 Feb. 19-Press release:Aquatic Invasive Species(AIS)workshop May 15-Press release:MASWCD Day at the Capitol June 12-Stopping the nitrogen superhighway July 8-Press release: Clean Water Geocaching Trail July 14- Water monitoring data for lakes and streams in Scan&a,Marine and May Aug. 19-Failing septic systems contaminate area streams and lakes Sept. 8-Press release:Washington County septic replacement loan program Nov.4-Farcicer'IT to the geese South Washington County Bulletin(8616 readers) Feb. 11-Press release:Over$1 million in Clean Water graiits for Washington Co.,2014 April 4-Local cities adapt to rharrgurggrourdsrater ava6a,7is`?;7, April 22-Happening on t1Fe St, Cl oh Rf ger flay 15-Press release:MASWCD Day at the Capitol June 12-Stonpfng the rrfr,ogee 4•uperlrig7r1trar 9 Page 29 of 122 JUN 2 -.4 Pyr sillk?I,C71,77, 1111�, 24- TT-7'e7-C -Ile 11LFSi!5ip.LV River .yule. 19 Ylvems contaminene av"' �; Sept. Eypiare Rrmii;e Lm`x ,-Tid 6'!e wO."mids of Co.age Grove Rnvfne Reeio,7n-', Oct. 20- eve, (leaf rak-ing and water quality) Nov.4-Fill chore.; Nov. 10-Cempol Dr,-nv Project Nov.25- luring high hce;i hi the winter(salt and water qialjty) St.Croi:x 360(1 Lc il --iiew3paper rea chii z 25,000. -people) Aug. Z'7 -Xliddk St. Croix dWart meetiu.2 -Sept.-1 (from Still,rater Curreiit)t Atig. 2 Ob,,,o;'e?e Seprfc Dec. 9-Article about conseimition for niml Imidow-lien Stillwatei-Gazette '6.966 readen). A],Irjl'T-Gazette itaff attended Stillivarer minzardellw-orkshop &-,,vrote .9ndcle -vIay 15-Press rel::,;.-: NLkSNVCD Dn.,:at th..-Capitol 101av 20-pru-s� rellesze: Stillwater Arn H41, School wins Stat:Enxirothon June ,I)-Paslor's colimin- St. Pv.-r's Church builds mini-ardens and couununjiT7. release:Middl�- St. Croix Wa%A,.,ed mee*Lng- -Sept 2 Pres; Alic'. -2 .;i, L I Sepy, 16-Pye,5s Rejeai,-:WCD Board-dsit3 BluebeniF Fields and other cowsen;mjon prOJ ect;-: 'Woodbnq Bulleffim(7811 readers) April 4-Local adopo'to r.f'.7m?giug grourdu,wer May 15-Press releast:MAI WCD Day at the Cppitol July 2-.J pieafor i-�me lan-�v wz-*erft?g Aim, 4-Grf?mgmen and urm,- Nov. 10-Cennfal Drpw Rrqlecr Nov.25- Me[ring hecf;s ho the winter',;salt mid,,vater quality) Valle%-Life :`48,000 reader-Angie Hong has a weekly coliumij, ran. 2-Hcro,to waik fr,fite i4nfer(mlt im.-and wattr quility) Jan.9-Tell fhff gs 1�"nu udg'?'o mr 1,3nm"'about water remirce's ir, ilyasr`dnigton Cbim'V Jail, Ira- W7' ere ti?e wr,!;1e?,grfeN Jail, 2(i-Cican Weaer. Log,,?q Fm;ehig ro bem�0' Washilkaton, Cowin, Feb,4-Healhigftron?grmmdNvwerr conal'843Rartm-W "'?; Tvashington conn;7' Feb. 5- Things change(Wild Ones nAve plant Conference) Feb, 20-Ge! Fels. -1 -Tic barn!e qf fic--bilr(7311'es March 10-Readl,'bi tf,e-.;?e I- N:arch I q, -Tie De.,ecrivo i'AIS w-orkihop'r -March 24- ',-T-7(;1,k-,ng o!l -47,17re?, e%iewis ZU;d St, Croix River) -March 11 -.SrooLyhlo-"'iepoop April4-Loco'ci'ric-3 adop? ro -.j,,,T!e?- April 15- 24Y.-,n-W�ora iCiAr.r Apfil 22-Hru April 30- May 6- May 12- c Sn-,-- ir, � j'. _q,fo,,, May 15- 'IT-ife!EE i,-and Ev.-ove Yomr Parks Day 10 Page 30 of 122 May 19 —Native plants beep bees buzzing Jmte 2- 1/BFFD lakes report June 3—Beware the Grecian foxglewe June 11—Stopping the nitrogen superhighway June 13—Safe passage for turtles June 27—Get inspired at the Family Means St. Croix Garden Tour Tuly 2—Pleafor sane Imi n watering July 14-Stilhi'ater area water monitoring report Julys 21—�Uonarchs in the trees July 25— Tf laery the Mississippi Rifer wanders, Aug.4—Grimy,green and gross Aug. 11—Summer 2014 church raingarde=,tour Aug. 19—Failing septic puterns contai irate area Stremns.and iakes Sept. 2—A refresher cora-se on sewers a d pipes Sept. 5—Explore Rai4ne Lake and ti?e wetiands of Cottage Grove Rat ne Regional Park Sept. 15—C-eating to Irani,.iAorar.areig..hborl;oodflsh Sept.30—GoM,.,goosi•,gander Oct.9—Beawtful race water in4)rovemeaats on Mhuieapolis Chain of Lakes) Oct.20—TlaehRest all e 'er•deaf raking and water qualigy Oct.22—Imagive how it corild be Nov. 3—Emploring th a new Brown's Creek Trail Nov. 10—Cerntrtai Dra*r Project Nov. 18—Finding peace tags the w arer's edge. Nov. 25— mearfrrg high heels,in the winter(sah and-,Nater quality% Dec.2—kainrre..sow lakes Dec.9—Minnesota r fvvrs Dec. 16—Redvcirrg ninoffrt tare Oneka Ridge Gog Cmiree Dec.23—As tixe waterdrop roles(suinaaaary of 2014 wRtershed acti0ties) City newsletter articles:Information about stormwater pollution,water resources and EMWREP partner activities reached more than 175,000 people through community newsletters in 2014. Below are some of the topics covered in these newsletters: * Afton(pop.2800)—newsletter o Jan—Tree Sale o March—Blue Thumb workshops o April-Blue Thumb and buckthorn workshops o May—Spring Yard Care Tips o June—Invasive species o August—Clean Water geocaching o September—Buckthorn o October—County Septic Program • Bayport (pop. 3200)—newsletter o March—Planting for Clean Water • Baytown Twp. (pop. 1723)-no newsletter • Birchwood(pop. 875)-newsletter a Cottage Grove(pop.34,000)-newsletter o Feb-Blue Thumb workshop o April-Buckthorn o June-Groundwater 11 Page 31 of 122 • Delhvood!'p)p. 106:.,-annual-Mayor's Letter,not posted on-line • Denmark Trap. 'pop. 1"3 7)-no newsletter + Forest Lake(pop. 18,957)-newsletter o Winter-road salt,WCD tree sale • Gran:'pop.4026)-mice yearly.not post;.d on-line • Hugo(M. 14,000)-newsletter o Spring--water conservation,abandoned well sealing _ Fall-Oneka �id,e z.��ater r.u�e 1?roiect • Lake Elmo(pop.7647)-newsletter o Sumer-Stormwater and drinking water supplies,car wash,native plants,lawn `x Tedliz Fall-proper disposal of lou=e3told hazardoni Esus?es. sweep up ind clippit;�4. lnwn,rateiinz' • Lake Fl.tto_re�l1-e-neE.vsl:Er:r r e to etl sey:ral Elfin"REP xnd l.a»ner el•ettt:in the Lak:E nc,rrea • Lake St.Croix Beach(pop. 1051)-newsletter o Jan-Aumal Tree Sale,non-toxic cleaners o Fzb-.-krawal Tree Sale. ccowitv seprki pro-r.1,11 • March-Blue Tl umb kvork=hop o April-Blue Thumb tain b%nTels \Ia., -rain bat7�ek, spYrit;,clean-up rips • Lakeland(pop. 1830) -newsletter o June,July,August-Grass clippings • October,November-County septic jx-osnlam • Lakeland Shores(pop.355)-newsletter • Mahtomedi(pop. 8000)-newsletter April-June: 10 Stormwater til?.> Jan-Mar:road salt,tree sale ® �ie�ple�.�-ood ,pop, 3�,??'t-atilt cwrextt n;onth'�tt.���letter po,teeI��t;-lit;z • Marine on St.Croix(pop.700)-newsletter • May Twp. i.pep. 7C,1'�- ,i ic.at;t;tLjlly. not posted t�tl-lige • Newport(pop.3435)-newsletter a Spring-community buckthorn pull o Fall-Controlling stormwater pollution + North St.Paul(pop. 11,694)--newsletter o April-spring cleaning • teak ale :pop 2-,�_E;-;-tile current ue,{-slerter po>, J 7n-line • Oak Park Heights(pop.4724) -newsletter o First Quarter-Annual tree sale • Pit;e Sprit;_s pop 40,1,z —no newsk-ner or Website • Scandia(pop. 3934)-newsletter • Stillwater(pop. 18,000)-a • Stillwater Twp. (pop. 17000)- • St.M.117's P0.111 +1)0p. -110 nes}-slett,-r 12 Page 32 of 122 • West Lakeland(pop.3547)-newsletter o Spring—County septics program, o Summer—Evening in the Big Backyard • Willernie(pop. 511)—Mayof s letter sent.occasionally a Woodbury(pop.57,345)- o Feb—pet waste o Nov.—Water conservation,winter salt use Radio programming:On March 22,Angie Hong talked about mingardens and other water- fnendly Planting Projects on the Karin Housley Network—KLBB Radio,a local station seining the St.Croix Valley. �7, Websites and Social Media:EMWREP uses several websites to provide information f,P and resources for the public and also uses social media,such as Facebook,Twitter and the East Metro Water bldg to reach people m the community: • Washington Conservation District:In 2014,the WCD website(www.mnwcdoW received 7,609 visits from 5,531 visitors.The WCD has 202 Facebook"Litres"and EMWREP has 92 Twitter followers. • Blue Thumb—Planting for Clean Water:The website(www.BlueThumb.org)received 22,400 visits from 18,048 visitors.Blue Thumb has 956 Facebook likes and 480 Twitter followers. 9) WaterShed Partners:The CIean Water Minnesota website(www.cleauwatermn.2W received 1691 visits from 1376 visitors.StormDrain Goalie,a new social media initiative of WaterShed Partners has 1407 Facebook likes. • Easl Metro Water Blog: The blo; w.eastmetmwater.areavoices.coml had 6,051 visits in 2014. - • Advertising:EMWREPpurchased Facebook advertising for the first time in 2014 to promote several oi � on ^ spring workshops.Analytics showed that these ads .. were a cost effective method to reach a new audience and resulted in more people registering for the workshops.Below is a summary of the number of people reached by each ad and the number of people who"clicked"through to a website to get registration information: o Lake Elmo horse workshop:2946 reached,56 aakuaeg,r&agraute clicks 1rxm..•iS4tTWaF�F,.aem,u.s....wary o Scandia aquatic invasive workshop: 1983 reached, 18 clicks o Forest Lake sherelftie work-shop: 1962 reached, Above-Aa"ate'f me of the 33 clicks Facebook a&erfiwineati. 5 Stillwater raingarden workshop: 1315 reached,66 clicks o Woodbury raingarden workshop: 3947 reached,78 clicks o Oakdale raingarden workshop: 2851 reached, 126 clicks TOTAL: 15,004 people reached by ads;377 clicked to get registration info 1 Page 33 of 122 %N'aterShed Partners: EMVVREP is one of 65 partners in t11e WaterShed Partners,an innovative,dynamic coalition of public,private and non- profit organizations in the Twin Cities metro area that work t collaboratively to teach residents how to care for area waters.WaterShed Partners coordinates the Clean Nater Minnesota Media Campaign, maintains the www.cleanwatermn.ora website,the MS4 Toolkit,and the StormDrain Goalie program,and has prominent exhibit space in the Eco U'N ti ' �'' A 1%A11 Experience and DNR Buildings at the Minnesota State Fair.EMWREP t.FT•R KEEP IT CLEAN educatorAngie Hong i,a member of the W'SP Steering caomrrlittee. ] In addition to holding monAlly meetings for Illetro a ea water educators:WSP coordinated the following special events and professional traniings in 2014: amore don o Alessage. professional training%ATI1 Eric Bckl:Februar; 12 _hissi.>siltipi R Fer on-rh-e. a�er boat 1,��oikiliop:imer l l 2re.. f'•`if�ir(r't? It<�f1P . j pt'rr,U:c? T.;:if?�E.rs]rlilClt%b`le C11:cus;10I1 "m%-:111ber. 1: AG-.'e;Dive's'- 1,DAPCA,vati.s El I; 'REP educarioli as-izTaiit T al.c,:s:St�Z��.ii;:ks-h-pdisss'�sST?os. �� ; �1'ili 1�:i3#ks:11'eseri=red a . he October WSP m..-Viliz abort#:;'ork-I3ia- idi fiit11-b Ised conuirunivies, ?uld Angie H034 Xas one of the pa11�-h�Ts :it #lie Wove] box robin Table discussion. Tile 2014 s�`-,1Ci'Sl:elf Ni'tiiers and lu.edi3 Cfl11uppign aniiiia] report is Included a1o112 witb this report. - Special Projects rOutreach To meo; U% ' Ili 21114.the Wasllilt;;tton Con.selvaiion District was awarded a$50.000"Green Collusx unhies"Cleat Water fund Gram froth the Nlimiesota Board of`eater and Soil Resources BWSR;to build off of previous outreach to HOAs and lawn care companies in the east Irfetro. During the fell,E:1AVREP staff conduct.'d focus gpou 7 sessions Ividi HOA board members,property nianage'I:s, and landscape companies to identify oppol'tllnitles for,and barriers to, adapting Clean w.ater practices..lower-impact lawn care and stoimwater 3` M- Ps at local HOAs Groups winged in size fi•o:u 5 to 12 pardcipmts. The three focus groups that were conducted included° .HCFA Board Members—September RO Propern r,I.gnagers—October_na i Landscape Companies-Oac"bel' Foal`s '31'u1113 palrlcrpant-s provided the following fe-.d ack at Tl:e a ies-sioiis' Kl The be-'T-xav to read.- lie='HOAs Is Airougll propeny 11lan gtinent compani:,s and land=cape collpallie vorkir;g With HOA_.For triose ttvo g_roupi..pl:alie calls are alt: beast fo1711 of c01111111111iCaiiol1. o To.f'ol'k iucc,-aOilly reit an HC)A.,vol:mti�t first build relationsl11ps. and Alis call take Time.For Ilie pillyosi�i Cf g'1nt prC IeCtS. it i�us11t-111 easiest to stork WiTh l-,.OAs a`are rih-eady Orem tized and Inve eXspre;sed an interest il1worling with their cit"„ w,T.-i:,-bed or th.�4�CD. 0 \'Io.51HCA resld.'nts IM'e Vel':Miall -Xj)eC1.1Ti01!3 far Til!appearance of Illrf ars::,:Ill heir nen flksorhoods and lnw tolerance for weeds in pati ve ,Deas.Most aro expect 14 Page 34 of 122 water quality improvement projects such as raingardens and pond buffers to be manicured and attractive. o Maintenance expenses and the availability of maintenance assistance are major concerns for any type of HOA project. o HOA boards and property managers are unlikely to install stormwater BMPs or retrofit their irrigation systems without financial incentives.They are also more likely to be motivated by long-term cost savings(such as reducing irrigation fees),or fixing a problem(such as flooding)than by improving water quality or beautifying their landscaping. Moving into 2015,EMWREP staff will be reaching out to up to six HOAs in Washington County to complete clean water grant projects and will also prepare a guidebook with lessons learned and recommended practices for conducting outreach with HOAs. • Green Conar'e In 2014,EMIRREP initiated new strategies for increasing the educationall value of clean water'projects and staying connected with faith-based communities that have installed projects in the past.Responding to feedback from a focus group conducted in 2013,EMWREP created a monthly e-newsletter,which is sent to 30 church leaders..The newsletter contains tips for project maintene ce and stormwater pollutiion prevention,as well as mfo for congregations to include in their bulletins and newsletters.A new webpage-www.mnwcd.org_/green-coneresations-was also created to help connect congregations with mfo and resources.A summer tour of six churches with clean water projects was poorly attended,however,a number of the churches s have scheduled site visits with the Washington Conservation District to get advice on project maintenance. • Clean Water Geocaching email:In June of 2014,EMWREP debuted a new geocachmg trail as a unique way to connect with - ` °' ;" new audiences and young families.Geocaching is a popular recreational activity m which people hunt for hidden caches using GPS coordinates instead of maps.The EMWREP trail includes nine caches hidden in locations where EMWREP ` k' e partners have completed clean water projects,including: " . + 1. Bone lake Fish Barrier(CLFLWD) - 2. Square Lake Clean Water Project(CMSCWD,WCD, Abort.ENMIREP sumn= Washington County Parks) intro Hannah Keller places a Ci Hall CWD geocache near Brawn's 3. Hugo City (R ) CireL. 4. Lake Phalen Shoreline Restoration(RWMWD) S. Sunfish Lake Park(Lake Elmo and VBWD) 8. Oak Glen Golf Course(BCWD) 7. Lily Lake Boat Launch(Stillwater,WCD,and MSCWMO) 8. Wilms Ravine Restoration(SWWD and Woodbury) 9. Washington Conservation Center(WCD and RWMWD) Aouatic Invasive Species Workshop: Fifty-five people attended an AIS workshop l:eld in Scandia on March 15.At the workshop Comfort Lake-Forest Lake and Carnelian-Marin St.Croix Watershed Districts provided updates on lake aquatic invasive species inventories and DNR watercraft inspections,Angie Hong shared a success story from a Lake Minnetonka boat launch retrofit,and participants practiced identifying common native and invasive aquatic species. 15 Page 35 of 122 • Door hangers: During the stt_litner of?014,E1v1W REP cesi_gued and distritutecd approxin:atelV 750 doer-laang2l's:n i,eigftocrhticds around �► Colby Lake,Woodbury reminditl-people to sweep up their gras.5 clippings anti?advising then of other;eater-faiend;y la ni care practices. South W ashugg±on Watershed District,Woodbury and Washington Conaen;;?tion District receI. !v installed'25 right-ofway min—ardens ill the IA Neighborhood To reduce t anoff pollution to Colby Lake. and staff herd it observed that grass clippings in the steel were washing into the new a0d"GOMM"U" C" ^omm" raingardens. ,bovc:Front • Teacher education: In August, i,ide of door EMM -REP staff look 20 local hmn :r_. teachers on a vour of conwi-ation and water giWity improvement projects iii rile Stillwater area is pant of a trainin r.,rgailized by the St. Croix River Association and Earth'PaItilership for Schools. The rr&up,,Ass ed Lily Lake andl raingandens in the suinymcling ,)hbC nccoo ds.the ravine and st'reAm(owing cosh of Above:Teachers walk through a Lake McKusick, the Trinity Lutheran Church park ins, c,o' ui nneli=-Nlarine-St. lot. the Gersch prairie near Silver Creek and Coldsir,ind grassed waterway in Siilb�,ater T%vp. Evaluation: Though the impact of public education and a%varenless raising effoits is often hard io measure directly,We kliow they greatly improve the success of otu targeted ouTreach activities and are usually the initial gatev ay through which people learn.aboin EIS 'W EP pai-bier organizations and enrage at 1 higher level by attending a rorkshop,participating in a watershed Planning process, or..Ustallittr a`least Seater pray ect on their propeity. Facebook advertising purchased by ENA REP in 2014 proved to be a Successful and inexpensive.gay to reach nvx. audiences and increase workshop participation.Knowlekge gained during HOA focus groups will help us to develop appropria a educational tool: and resources for this audience in the ftt re. EMWREP will also cowinue to actively support WaterShed Partners as that group develops a strategic plan for reaching a variety of aulenes in the Twin Cities metro area in 2015 S. 16 Page 36 of 122 Blue Thumb Pir.7niTrg for•Clean Ulater Minimum Control Measure Addressed 21 Public education do outreach 0 Construction site runoff controls Z Public participation&involvement ❑Post-construction storm water management Illicit discharge detection and D Municipal pollution prevention& elimination Doti housekeeping Audience:Homeowners Program Goals: 1. Promote aadve gardens,raingardens and shoreline plantings in targeted areas within EMViWREP partner communities. 2. Coordinate Blue Thumb outreach with partner BMF programs and T\IDIS implementation. 3. Coordinate with landscapers,nurseries,Master Gardeners,and others to conduct outreach and implement projects. 4. Publicize and utilize demonstration gardens created by the program to increase educational benefit.Create signage,candy d tours and hiehlip-ht demonstration projects. Educational Goals: Learning 1. Provide a visib%e "hook"to discuss and encourage people to think about.stormwater and water resources. 2. Increase understanding of native plants,raingardens and shoreline stabilization as best management practices for clean water. Behavior Change 1. Engage the public in preventing non-point source water pollution. 2. Increase the utilization of native plantings,raingardens and shoreline stabilization by local residents. Water-quality Improvement 1_ Reduce and prevent non-point source pollution of surface and groundwater resources. 2., Maintain adequate groundwater and drinking water resources. 17 Page 37 of 122 Activities used to reach goals: BI14tRegional collaboration: E1u1IVREP has been a key member of the Blue Thumb—Planting for Clears Water pannerslap since the program was dex'elop.d by Rice Creek Watershed District in 2006,During 2014,the Blue Thunil)partnership included more than.70 public and private entities- nurseriea,landscaping eonjpanies,.watershed agencies,cities.non profits and citizen gaoitps. lrMNXTEP has used Blu:Thumb tools and resources, such as the website and prinit material,to conduct public education and enhance outreach efforn.Angie Honig also served on the Blue Thumb leerin z cominittee between''.007 and=01.4. Moving forwezi into'16.115_Blue Thumb will taidergo a Major t1a11sfarjnat1a11,amd the non-profit organization formierly known as Metro Bloonii,011 now be operated as a new non- profit called Blue Thumb. This new organization will continue to provide public education Rbout Ijative planes,raingardens and shoreline plantings;however,the change in structure will likely mean iliac Blue Thumb will no longer be a central component of the EIVANTRE.P€ork-plan in suture year,.EXAVREP will continue to promote watershed cost-share programs, conduct r:,r,.ted outreach fer neighborhood mingarden prgjects.. and conduc'educational workshops for homeowners using already developed materials. Workshops: ENRYREP holds communisv workshops to promote native gardens,raingardens and .shoreline plaai ings.These workshops are open to interested conmiunity members and are promoted throtlgh flyers.press r:lca.ses and coriimimity newsletters. Iii 2014,ENM REP conducted raingarden design workshops in four Coriimuntilks olid held one shorelnie workshop olid tax,rnineardtn Imititenanee workshep • R:iliWudim :l:si�71:aerk,liols� o O�Icdrle-Larch i?1 participal;ts; • Pa1•ticipants fi�olii?diddle St. Croix, Ra111�2�-��y a=�linryxoli?�rietrc; Rice C'I::li. SouAi Wa�biirstoli. raid Valley Branch Watersb:ds o NVocydbiily, -March 11 participants;, • Participb.1115 from Rice Creek, South liv,.)�hingtonani gall':r Branch ti+"a.t.r3heds Stlllwgter-Api ll T ±{1 pav1:11lant,t • Participants from Broxn's Creek. Cani.liaii-marine-5t Croix, Valley Branch and Middle St. Croix WateiAieds y Bayport April 24. _29 and Nfa., 1 28 par icipamz'. • Participants frons Carnelian-R1,arine-St. Croix, Co;ufori Lake— Fore�i Lake.Valles Branch and Middle St. Croix WaiershM3 • Shoreline plalitin work;Lop, Forst Lal:-—May 6"21,2�participmits o Participant-5 from Brow-11's Creek. Carilelia114%.Igrille-St. Croix! and Comfort Lake—Forest Lake%atersh ds • Raingard.-n 111+Aute1 aiwe S';ork*hq%i o Laic:Elmo. Lake Demontl•eville—for the Girl Scout Troop who ..ads?]tired•• the raingardeli • Lok:Elmo. Taal• ai Park—for lcczal resident 18 Page 38 of 122 Neighborhood Parties:EMWREP helped to coordinate five neighborhood gatherings in 2014: • Bayport,May 3: Blue Thumb R=at Julie Grecian's home o Approximately 10 people in the Inspiration neighborhood attended. • Lake Elmo,Aug.7:Evening in the Bis Backyard o Co hosted by two families who built raingardens with assistance from the Valley Branch WD and Washington CD in previous years.At least 50 people came to visit both homes to learn more about raingardens and landscaping for large lots. Forest Latae,Aug. 14:Evening Along the Shore o Hosted by the Haider's,who installed a shoreline planting in 2010 with assistance from the Comfort Lake—Forest Lake Watershed District and Washington Conservation District.Approximately 25 people came. Stillwater,Sept.4:Lily Lake Picnic at Peterson's home o Lily Lake Association,Mike Isensee(Middle St. Croix WMO)and Angie Hong talked about raingardens,shoreline plantings and other things " " local residents can do to improve lake water quality.Approximately 30 people attended • Wyoming,Sept. 6:Comfort Lake Picnic o Hosted by the Spence's and co-sponsored by EMWREP,the Comfort Lake—Forest Lake Above:Neighbors gather at Watershed and the Comfort Lab Association. Lily Iske in Stallwwer. Approximately 20 people attended. Presentations:In addition to workshops,Ll M7REP presented to the Pine Ridge Garden Club in Cottage Grove on January 15. Targeted homeowner outreach:During 2014,EMWREP provided outreach and educational support for the following neighborhood stormwater retrofit projects: • Croixwood—Stillwater(Brown's Creek Watershed District) Lily Lake—Stillwater(Middle St.Croix Watershed Management Organization) Casey Lake—North St. Paul/Maplewood(Ramsey-Washington Metro WD) Integration with partner Best Management Practices programs:EMWREP continues to integrate public education and outreach with partner BMP programs,using workshops, neighborhood gatherings and community events to promote cost-share programs and recommended practices.The BMP program liaisons report the following for 2014: 233 site visits 33 new projects installed,34 projects from previous years completed 68.75 pounds of phosphorus(P)captured by all projects installed in 2014 • 58,122 pounds of total suspended solids(TSS)captured by all projects in 2014 Promotional materials:EMWREP has created a suite of print materials and brochures to promote Blue Thumb practices.We also have interactive displays,digital photo frames,posters and banners that we use ourselves and loan out to other for use at community education events. + In 2014,EMWREP coordinated with University of Connecticut on an effort to expand their newly created raingarden app to other states,including Minnesota.For the project, staff compiled a list of 450 raingarden plants for Minnesota and provided the app designers with information about raingarden design standards in Minnesota.The app should be available for mobile devices in Minnesota in 2015, 19 Page 39 of 122 Evaluation:The number of raingardens and other residential prc?jeets installed in Washington County remains high each year,at least in p_irt, as a result of EXAVREP education and outreach efforts. One of the biggest developments for 2014 was the debut of a riely web based.prefect database fir ell of Washington County, developed by the Washuagton Conservation Disirict in partnership with the county, and several watershed marnagement organizations, This nrew databise makes it much easier to trach whether people attending workshops evenukdly complete clean- water projects,as well as to visually demonstrate the reach of EXAN?EP edLcatioflnal activities over the years.lnformatio n in the database indicates*,hat:. • Out of 961 voluntary urban BNIPs built in Washington Couii y between 2007 and 201 115 came from people who attended EAi TAP workshops—12%. • Of 362 workshop attendees(M07-2013), 106 installed BIAP projects—2Pi. Lelle lkrto ra ngarden worksM�p•2tA9 =�— w.rrihrrrK rainatMRn wnrtahnr:-Niki � 5tBiwatcriwp.idpirirwprksh 2012 ---r—_,rr SrarWia ralr�ardP.F wnrYaAop ]a7,i - „ I t.QEerra9 nt�thorhood pu[kyartd HlM lnr'eiing 29gy -I -- { Rdllwarnr mh,y.dta wmlrshop2aC9 _��, '.. I SwWiarsirlgardenworkshop 2011 45CR rek�rderf+vurY.�lrup-7007 ff MCifOBloamsaJtrkshop lAahMmed. 2006 - 1i FYL,Ail&r.v�-iftmrdet.—WHh P-7U10j a Numbor W Yrolvc%blot ForCAMeshare{ntwakoloy•2ow .� - - � ■Number tit:riiendeesfMIF1WasliriStatLoJHty iSM0.1ake unyhd L;0IRQ ual tt-2012 0*0merpatgardwVV*m Wiop-2010 MMM� fi&n.elm ny wprinhdp S.Pall tart.MM MM16— IL'otZ(irovaraingardenworNiop-2017 i i *Andia A0 wMkshnp•7013 Attooralagdratawarbhop 2012 tmwlakea k4hbrrrrrn.rdmapklnp-frn3 Woodbury raingarden emfkshop 2010 i M1Yrws+iAOi SIaLP GrtHe Hvpr tknirnrl-ldl] 06 9tlwin prairie viarzMl; 2013 r--_---_ !!! M,AnrBews stw0lot wo[kslwp2010 Fur®K Lake riirrgarden wurk5l ov.2072 k°_ Bird HaNw.worlawp 2011 l,!fppnoar NCrrringardta wurksfrop-2W9 rarest Lakerainaartkn worWm-2009 i ' (.01*e Grove rakwo"w fthop•20M �rrrrrrr Ian Wrrtlineighhorhandparty.71107 I i n 5 1n 15 m �s ao a� an The tHt7:-a'S-n�•re �AuA.2 of pec-ple aIle attended EJ fif"XT P workshops.-2007-13.as-,ell as the 1u>mber of attendees fionl cloth who brult cle<u1 water pro ears(does 7101 include vorkshcp attendees frena R.ai:lse-y or Chisap Cotultiea on people who did not provide complete contact ilsonimtion). }i_ 'fie image on the left p:,31-.'-- ive wh h enAed %1..T.EP 1 '*'�l'1. 1_.-277 r =•:tl: ..1'ul_. �['....,_1 ale wri::n offlk.n -;nvi i,'"',;C--.in be found A- 1L w Page 40 of 122 Rural Outreach NLWInnm Control Measure Addressed R1 Public education&outreach ❑Construction site runoff controls ®Public participation&involvement ❑Post-construction storm water mans eat ❑Illicit discharge detection and ❑Municipal pollution prevention& elimination good housekeeping Audience:Rural landoumers Program Goals: I. Find creative ways to engage rural landowners in projects that improve habitat and also reduce erosion and non-point source water pollution. 2. Promote projects on sensitive and highly erodable lands,such as steep slopes,ravines and bluff tops;encourage buffer plantings on streams,lakes and wetlands; and help people to restore wetlands and natural stream corridors. 3. Coordinate outreach with pminer BMP programs and TNIDL implementarion, Educational Goals: Learning 1. Increase awareness about x1i7atersheds and water resource issues in the East Metro. as well as the causes of non-point source water pollution. 2. Increase awareness of and knowledge about wildlife habitat requirements. 3. Increase public knowledge about forest,prairie and wetlands systems,inchiding; a. The roles that plants,animals and non-living components such as soil and water play in ecosystems;and b. The threats posed by invasive species,habitat fragmentation and degradation and loss of natural processes. 4. Educate local residents about how to improve existing and create habitat on their property to attract wildlife and reduce runoff pollution. Behavior Change 1. Engage private property owners in projects that will improve habitat and reduce non- point source water pollution.Specific actions may include: a) Removing buckthorn and other invasive plant species,especially on steep slopes,ravines and bluff tops,and in floodplains and drainage paths. Planting native trees,shrubs and plants,especially on steep slopes, ravines and bluff tops,and in floodplains and drainage paths. C) Repairing ravines,gullies and other erosion areas with native plants that also provide habitat. d) Establishing buffer plantings on streams,lakes and wetlands. e) Restoring wetlands and natural stream corridors. Water-quality Improvement 1. Reduce and prevent non-point source pollution of surface and groundwater resources. 2. Maintain adequate groundwater and drinking water resources. 21 Page 41 of 122 ACtil-ities used to reach goals: Collaboration with local non-proflis and sporisrnen groups: EINI1 %REP col"imles to leek otil ��ppor€ nitlz-;for Callil oratioll With 10Ca1 In}n-profit3 and �ponsnieI1 _1•Oupi in order to b.'tt.'1 reach inial lalido'xhers. Horse owner's workshop.EMIN REP colli}oI'ared vdill has'�erz's Coimm—,Feed.LLC to pill on a Iu1 ee-hour work'hop fti'r peep e who o%vn and board hor3ea 111�;'a�131I7ttttill CoL']i�T.`vhf i lllllMOl] County has the lllost horses ofaw, colnry in klimiesota and horse o7Aneri and boarders generall4, do nct qualifSi fol' auiculnurl a=sisiance progr•am3 because 1hiq are not comidered producers. work-shop'epics included: • Equille dent1St1:,a11d llu-ritioll • Preveming p4ollutea nuloff • Basic first aid for hors. Cover Crop Workshop: Oil Julie 12,Washinsuon Co mervation District and Carneliall-Adarine-St. Croi:~ vi'aterslYel Dian'ic1 orked,- ith local farmer Pans_A.l•nold g,.lio;t a cover CrC1T ,vorksliop in SCandia. :%1':fl � u lail towner;C.-Ime tc,lent])how Cover crOp5 Cell improve 5ti011 heart]a;smell is prey,-nt rlllloff poll"im during The cr:e ?v_i� =ut7e.lu ilv ti}, tL -- ;:r i�7�,i: ;. D.).1e11"i 31'�31'5�GGYriY.'aa�. r14 iwllr`er and early spring. ,,tyotm_:,mar a* p�' Nitrates Water Testing. In Sep?einber,Wasllillg o1!Cons-Matron District and Washington Count,began reaching out t J lIill;laz mels x Ytll pliv tte wells In Conage Crrove and DenlrlarL Tvip. as part of can initiative two test v'ells til southem Washington County for Nitrates contsiumatioll. The project included owreach. beater testing,and follu-x-lip sire.Tarts with landowners(to be conducted in 2015),to idelltify possible solu•ces o 'containillation. Support for targeted ilnpleinentatian projects: During 2014,EA�Ivv'I�EP prilvided outie,-ch assistance for several tar ted illlplementri:lon projects,including; • vVaslninzton Conservation District–Turf to Native project A grant project to help 1a11do mners along the St.Croix River with more than one acre of la om convert their tmf to native prairie • W,.,ishington Ccnservatioll Distilet–Top5OP? grant pr?lect To identify fifty of the biggest sources of phospholm io the St. Croix Diver in t'ot'al portions of W ashmgtoll County and.work'%ith swilling laiid.o`:i'n.rs to install clean vvmer practices Integration with partner BMP programs: El# AFREP-triv.­To ilt1.21:11e cmuti'eacll alld -ducat lOIl efit`ir5:t`ltll lyal'7Y.r BiYlP 1)1'+�`i'a]li�1)<<ellColll'a�117� a11t30`:lllel'S t{' SClle:llllz frze site vj;]t;',lith Conszi%irmion 1. iAlitit 511f:U1d apply for cost-slut'.funding t111:oitcll their k'-cal Fahr--,hed E'1'puization ftlr habitat.ind Cleat]X.qt'-r proji.-m oil their land, _ Promotional materials: El�'IANPREP dist ibme; -ducarional maleri:lls de' line variety of topic.i.mcindil3S yard cafe,sliorelllle l}1:111111121, native plantings,well water and itiva;i!'e ipecl'�; ak9na��n3.'lii. 22 Page 42 of 122 Evaluation:During 2014,E�Mi-REP did not conduct any audience research with rural landowners.Previous focus groups and surveys have indicated that rural landowners in our area are interested in creating and improving wildlife habitat on their land and managing invasive species,so we have modified our outreach to highlight the connections between habitat and clean water. 23 Page 43 of 122 Blue Biz F.e, lor=d Nisiiiesses go b1tie Minimum Control Measure addressed ©Dublic education&outreach D Construction site IMloffcen^rols fe Ptiblic participatioi) &involve111ent 0 Post-Cons;iwiiDn 3tttilm,,vaTer management ❑Illicit discharge detecticil and 1]Municipal pollution prevention& elimination good housekee pill Audience: Conunerclal properly mviiers,business o,ner3.l:ropelly 111911ag.rs and commercial &-veloper.a Program Goals: 1. Promote 51or71rviter BMP's for businesses iii tar .---d area;,withiIi EMWREP pc iv.-• cormnimities. 2. Encomage use of LID teclmiques for new commercial development, 3. Coordinate co ranercial outreach wiTh parbier BMP programs and TMDL finplenimiation. 4. Pubhcize and urilize demonstration projects created by the prop-am to Illcreaie educational benefit. Create signage.. conduct tours and bighlight demointratio-ii projects. Educational Goals: Learning 1. Help busille s property aimagess and conmizrcial developers to understand :flat Iilllxrvloli1 surfaCeS oll C(IIIIIll..-rclal Properiles Con—li SIT".si2nificalltly x ;vxnl--vw.r t,.11hoion ul local%viten be dies. y 2. hicre33e liildemaniilig cif1ti.3t 1113I1A�ellarll'1lI'aC IC.'3 ilii]10"V11111,'uCt e�'21C1?IlI21i1 teclullcllies. Behavior Change 1. En�aS.,CQnlllie IL11 :111im-3 lli preveI1iniz llon-polity source nater pollu`lon. 2. Livolv--loosd tu;nleases as ac:w panners In%vatersh.-d and T`DL l`ld:l i:lll?l elll:I l tri:1 On, 3. Hicrea3e .11.'r illzatioii of BhIFand LID L%-.-local bllsnit,ss.s. Water-quality-Improvement 1. Re�9Tlce ilia 1}revent 11Q11-110111'' StZii1'Ce l,��llll'iL�ll Qf il:rfc C.'slid _r011ll:l�k3�.1'r.i01;1'C25. �. M llluia Idegli. e;`rourA—it:r and drii lijig Water i-esour .'3. Adhi.ties used to reach goals: Website:EMWREP has a Website(www.cleanwategmm.org�usinessW where commercial entities can go to find information about Low Impact Development and BMP's,as well as case studies Plid links to resom-ces for cost-shale and technical assistance. 24 Page 44 of 122 Print materials:EMWREP has mi one-page fact sheet that summarizes information available on the website and several one-pg fact sheets about local commercial BMP projects.These print materials are available for business owners when BMP staff meet one-ole-ane to discuss conservation projects. Targeted outreach:EMWREP did not do any targeted outreach to businesses in 2014. Coordination:EMWREP will continue to coordinate outreach efforts with partner BMP pro gmus. Ev alua tion: ENMI REP did not conduct any audience research or evaluation with business ow-aero in 2014. 25 Page 45 of 122 $tormlVater U Minimam Control'-Measure Addressed 01 P7.1blic education da cimeach © Gc,n_uuction SiTe luncffcontrols, El Public participation&involvement LTJ POST-ConStruCtion Stonii water niana,emenT ©Illicit discharge detection and ©?, micipal Pollution prevention & e1i11]illitlol] ztCd I5.1i15ekee 11]a .audience: MhMicil�al sti•:ff,can_u1T,1]1t�, 8114 colitractor.i Program Goads: 1, Provide tecli111Ca l u ining f0T i11111&ip.9l STaff,.COi1.iiiltalitS and Col]TMCtors to help them Fl1e2t INI5* PeI'i]iit requirement,i and rCdWe S10171]N.ITtr pollUtioll 2. %1.'arli�N4th loci] cominniiities all.'EM AIRI EP 1 irmerS TO ideill!t-.'tl'ainfiq ii.eds alit] I rel}ic s. 3. Dei=elol)]high-quality u-ail ingg that c:ii ire cr:;ri:d to colraljunirie otltsid:,,he ENBV. EP re2ioll t"y The T-71I1iver?i13;Of Mhmeiota Ememion and OTlierparT:lerj. 4. Encoumg, E\MREP palmer:i nnA loc9l.ArIS 4 Co11711]'.Y iti.-'to Still at kast one 5t<?fr 1'.'r3on oj,contractor io each Siorau a t.'r U l'1:5h p. Educational Goals: Learning 1. Increase iniderstanding of non-point source water pollution and water resource connections among municipal staff,consultants r nd contractors. 2. Increase this audience's understanding of Their role ui achieving and maintaining, cleC'n ,urface and gromidwaTer resoul•CeS. Behavior Change I. 7'lirmigh trailliile, enable El i-IWRFP partner, 9-nd, local coiiimmnitie=to reduce s�.71711`.�`Plel'is olluT10F1 llirou.gl1 illicii dis.chsr a detec:ion a nd elinnllation.consinxtion 51te rimoTf Col%7015:l v? t-CctliSfl?C':1Ji1 :t01:117,V ter Mahamilew and 11711i]icil'M pollution prevention. Water-qualih-Improvement 1, Re�iuce alio pl'eve]1t 11011-]]Dill]source l�olhltior►of stllface olid �'oul]dwllter r.sources. I Maim in adequate gromidwater and ch,lA ng water resources. Acti`'ities Used to reach goals: Coordination wit i ITUJversity os'�llunfsota Programs: Iii 7-014.ENM.REP coordinat:d with Mll'i[]esom Exlenii0n,the 1 lniveI'alr`,of?1 1luit oto Erosion tmd Siol'llltivmer 11 anagellitu Certification PIograins, and the N innesovi Erasion Control A;5oclation ;-11'IECA to 11l'ovide l)1'Of255.i�1n:l:1'111i1]i Ilii]work;hop,S fir local and co nslll ailts,cos"ell as builders, d:.<<eloperand colltrac ors 26 Page 46 of 122 Hosting and developing new workshops:EMWREP co-hosted the following workshops. • Innovation in BMPs—April 1,Maplewood(43 participants) • Co-sponsored by MN Extension,U of NIN Stormwater Mgmt. Certification. Capitol Region and Ramsey-Washington Metro WDs and Washington CD o Presenters talked about innovative applications of stormwater BMPs,as well as new and experimental materials,installation techniques and maintenance strategies from local implementers. o Staff from the following EMWREP area entities attended: Carnelian Marine-St.Croix Watershed District • Forest Lake • Ramsey County Parks and Recreation • Roseville St.Paul Park Woodbury 6 Erosion And Sediment Control—Reg.Enforeeynert—May 14,Cottage Grove(23 participants) o Led by U of MN Stormwater Management Cer:iff cation Program • A one-day course can inspecting construction sites for NPDES compliance as part of MS4 permits—party taught outside in the field. + PS bfodekng Workshop—Sept.28,Oakdale(28 participants) o Developed by a partnership between University of -finnesota]Erosion and Sto nawater Management Certification Program and Extension Water Resources Team in collaboration m ith Barr Engineering Company o Participants learned about P8.a model for predicting the generation and transport of stormwater ranoff pollutants m urban watersheds o Staff from the following EIvAVREP area entities attended: . Comfort Lake—Forest Lake Waterbed District ■ Cottage Grove ■ Focus Engineering(Lake Elmo) Rice Creek:Watershed District ■ South Washington Watershed District ■ Stillwater Woodbury Presentations:During 1.014,EMWREP also began developing a series of short 10-min PowerPoint presentations for pampers to use during monthly staff meetings.The presentations cover training topics listed in the MS4 permit.including: Waste disposal and storage,including dumpsters; + Management of temporary and permanent stockpiles of materials such as street su=eepings,snow,deicing materials(e.g.,salt), sand and sediment removal piles; • Vehicle fiteling,washing and maintenance: • Routine street and parking lot sweeping: • Emergency response.including spill prevention plans. + Cleaning of maintenance equipment,building exteriors,dumpsters,and the disposal of associated waste and wastewater; • User storage.and disposal of significant materials.. • Road maintenance,including pothole repair,road shoulder maintenance,pavement marking,sealing,and repaving; • Right-of-way maintenance.including mowing; and Application of herbicides,pesticides,and fertilizers. 27 Page 47 of 122 Cun7 earl}�,the new preienta'dons are aE ilable in Brats follttat for ENI«'REP pamers, as well a `lul3iesota Polhi-don Conn of A-zenc 5!aff and Minflti l-, Cities Sto3111`xaier Coalition members to review. C:otta,:Greve find Forest Lake used-, o of the presentati-,xifor staff maiI in.2 in,'2014. For r"Vo other training topics listed in the NB4 pernAt.EMWREP wi11 continue w u,e pr.-vi«ud UZ512d 33131erlals all(I 11051 1ra37iiii-s for clT�? ita 1f in ccnkiunction wi`h Fziriin Cc`nsuhins. 0 Landscaping.pait eiid 19xii maintenancCA(Will use video creased for NnS4 T Ala-1 and continue to host Summer Turf M,*Aelialice-workshops wiTh Fortin Coiisuhing.i • Cold-weather operations,includuig plowing or other snow}removal practices, sand use, and application of deicing conipounds(xv.ill use trfiinin¢materials created by-%,IPCA and Mississippi Watershed Manacemew Organization and cont nut-to host Winter SnO.-A,and Ice Maintenance train figs with Forth Consulting,} Metro Chloride Management Plan: EXAVREP staff pard6pated in development of the MPGA led Metro Chloilde Msiiavemeiit Plait.and education and outreach components of the plan. Evaluation: Workshop evaluations collected at the April 1 Stoji-fnvater Is workshop indicated that pesticipainti learned about stoiiuwater best nian a emew practices and acquired information they will use hi their jobs.Participants said they were interested in leuTdii.g aboltt the following, topics at future to-Alliiricls: � Stor:n�a�ater BRIF inspections,iriairitena3ice c� illouitc�]`lli�tecl',nigales BIMPs to use in problem soils'clr.y soils.compacted sails,karst regions,high,avater, table,contaminated soils) 2c Page 48 of 122 Northland MEMO Minimum Central Measm a Addressed ❑Public education&outreach ❑Construction site runoff controls ❑Public participation&s involvement El Post-construction starn water management Q Illicit discharge detection and ❑Mumucipal pollution prevention& elimination good houselreeping Audience:Local elected officials and decision makers Program Goals: 1. Work with MEMO partners to develop outreach programs for local communities that cover a range of topics related to water resources management. 2. Use MEMO programs to provide local decision makers such as city councils,planning commissions,watershed boards and county commissioners with the information they need to make land use decisions and protect water resources. Educational Goals: Learning 1. Increase uuderstpT1f�Wg of water iesourcea and stoma water management among elected officials and deefsion feu-s. 2. Increase understanding among elected officials and decision makers of the connection between land use and water quality. Behavior Change 1_ Increase the implementation of city ordinances,zoning and planning practices that enable low impact development and stormwater best management practices. Water-quality Improvement 1. Prevent non-point source water pollution from new development and redevelopment. 2. Maintain adequate groundwater and drinking«ater resources. Activities used to reach goals: Regional workshops:On July 29,EM 'REP worked Mth several other partners,including the Minnesota Department of Natural Resources,lalinnesota Pollution Control agency, University,of Minnesota Extension.the St. Croix Rives Association and partners in Wisconsin to hold a workshop on the St. Croix River for local decision makers from 'r, Nllinnesota and Wisconsin.The workshop was the fifth"on- the-water"workshop we have held and was attended by 119 � people,including representatives from: tt _ • Afton,Bayport,Cottage Grove,Denmark Twp., Above-Jam Radom leads Rt.Croix Forest Lake,Hastings,Lakeland,Lake St.Croix River--an-the-water-workshop Beach,Marine on St.Croix,Scandia,Stillwater, St. participants in a snarl group discussion Mary's Point,Woodbury; 29 Page 49 of 122 • Brawn's CreeLComfon Lake—Forest-Lake. Carnelian-Marine-St. Croix.\Irddl.St. Croix, South WasLignton. and tally Branch VVai rdieds: and` aillinvoli Cou3eii-,mion District; and • Zva-shfrizton Colini'�Board of Conlmifs3ion.'T3 slid��hdlitlgtoll Couwy Board of Adil:.stulent and App'nis. The progt•am ob i.ctives were to: • hicreate knowledge of the multiple bentetati ofa health :S:. Croix River and ililand lakes and streams,including the economic,recreaJonal,ecological.wid duality of life values: * Acquire new knowledge about actions community leaders can take to proieci and improve water re-sources and how,to make those]appenY in their coin mulities; • Share and learn from,leaders in other conlntntunties who are facing challenges and changes m urban; developing,moral, and agricultural coninimi des and howthey are addressing isslles and opportunities: • Work in sinall col,munit-y teams to identify key tape-away messages and learn how to effective coininunicate there Nvkh decision,makers and others in the coninium-ty; and • Btuld relatious>ips with neiglilsolil,g rc�ll,rtitlrrities to develop a strong coalition that will work to protect St Croix River health. r Communit4 Workshops and Presentations: On:fpr::?? Angie Hong spoke To the Oanda'e EMC a3 ouT raingardens.their r,)le in sstor2fliwatef inaragement, alld other slor1Y?-Ncrier management efforts tindenvay at the local and torte It-vel- St. Croix Basin Minimal Impact Design Standards p11III)5) grant project: EN-1WREP conrinued to provide support for the MIDS Sr. Croix Counininhy Assisiance prqJeC4L I iIa 2014. On De_. 1.5, a workshop was held for attorneys frolln local Abevt;TI e W3slrinzon C�au= CGII"tn,llliitleconsideringItiiIDS.Five attorme,'S attended. pkv SYLr�-QrldQlKltlIll'r955t5 a dean repre.seabrig all of the target cowitnunitnes In Washington `.mer project i-a Derninik 7,p. L. Col iq,except for Afton. Washing Ion County Water Consortium: In addition to conducting education and work-shops for local cor,Irr:lanities,EX11 EP staff provides support to Washington Counly for the Water Comornmu, a pxour that includes city.county and watershed staff and officials, a;well as State agencies and others wort in,g on surface-and ground.vater issues in.Wasl-iinagton County. ENMIREP helps to plait lnoliThly mee igs, schedule speakers,facilitzate group conuervations diving the meetings, iu,d plan the all mal.BMP tour. Evaluation: Consistently hiJ,levels of panicipation from local conn mines indicate that our educational offerings are filling aneed for local decisioa Inakers.Evaluations tion:lie Workshop on th. mater showed that participants highly Valued rhe prm-arn and being on the river itself greatly enhanced their learning experience. Participants indicated:hat they learned the most about actions urban,and developing lu co1, ke ninities can tato protect w=ater resources,including leunirg more about MIDS, stonirwater best lnlanacen,ent practices(;B Ps). and low=impact development (LID). °Thee-,,also said they would share this infor•Ination with others in their rolrrutllnities and would take action as a result. 30 Page 50 of 122 MS4 Toolldt hii'ntatmn Control Measure Addressed Rl Public education&euleach ®Construction site runoff controls Public participation.&involvement ®Post-constriction storm water Banana t 0 Illicit discharge detection and 0 Municipal pollution prevention& elimination good housekeeping Andience:General public,municipal staff and contractors, local elected officials,and other target audiences Program Goals: 1. Provide simple and effective materials to 1IS4 staff to use when educatung targat audiences. 2. Help EMWREP partners to meet MS4 permit requirements. Educational Goals: Learning 1, Increase understanding of non-point source eater pollution and stormwater best management pneuces among the target audiences. Behavior Change 1. Engage municipalities and M54 staff as active partners toward reducing tion-pohit source water pollution from stormwater runoff and illicit discharges. 2. Increase the utilization of stormwater best management practices among the target audiences. 3. Increase the detection and elimination of illicit discharges to storm water systems. 4. Increase the utilization of best management practices in street sweeping,salt application,landscaping and other municipal operations. Water-quality Improvement 1. Reduce and prevent non point source pollution of surface and groundwater resoluces. 2. Maintain adequate groundwater and drinking water resources. Activities used to reach goals:The Metro Fater Shed Partners MS4 worts group is currenth discussing strategies for updating the MS4 Toolldt and website.EX1WREP has participated in these conversations and xxill protide assistance as needed to!Hove this process forrward. Evaluation:Though ENMIREP used surveys%vith city;,staff during the creation of the MS4 Toolldt,we do not currently have measures in place to evaluate the use or impact of education materials available through the toolldt.W,ebsite analytics tell us that more than 2t70 people have created profiles to access materials in the toolkit. 31 Page 51 of 122 APPE`-DLX A: EDUCATION PROGRAM BI'DGET FOR 2013-2015 Shared Rater Resource Education Program-Washington C'oilsemation District Annual Budget Staff Support llalell"lls Total 3650 hoursivear $119.180 $6,700 512=.'80 MEMBERSHIP STRUCTURE ANDFL".N7DIIG CONTRIBUTION'S* PART\-ER,,oiii11bu6i4n5,vill b revie-xed and 141mtdcl otl ar; am sial basis, 3s needed znd in accord:atce with the tenor of tte Am-eemem. PARTNER A9mnmWl Contribution SV;�iZ7 $22..000 VBWD $16.750 BCWD Ci FLWD $16.7.10 e�S�ASi's:tlrtOl:C'attnt•,: � 3.€��:� mscwmo Corage Oro°.-e $2.225 Forest Lake $2,225 Lake Elmo $2.225 Stillwater $2.225 Dellwood $51-0 Willernie f„, Lakeland Twp $560 $125,780.00 "The table above shows funhi2 contributions for l;AM-?—rP member tltu-I+z M-4. Page 52 of 122 n � 51 • I A'° �p1v S M II V k k NOW } � u Page 53 of 122 LU 041M (D w 0 LM 0 LLJ 0 CLM C LU � W of 122 a -IF • Ul 0 CLr (D -0 CL mN — n r) Ln 77 tA (D (D u �. � L4 ,► t"1 0 * : a CL r > 0 0 0 Z CL " C EL ` - ,r v) - 0 ► "�' .� 0a) a)l +- , D t Q. L�1CL CA 0 0 CL u s o CA • 4 a CL Q ! 0 CL 2.. tA -% 0 w. - �r H �m a ll,r �k .I k0 i d a .. CD CL 1 * c; 3Z6 0 CL 0 V) V) _ CL C 0 C. 0 + Cie ,. uj V) 0 an, CL o D D - CL FZ "`� c •— - 4.7 .' + ► 0 � �- u) *- CL C0 CL (3 0 05 C 0 - t,JM EL CL i • 0 VI 0* 0 C C + 0 CA (.0 (D C: CL Ln a ` 0 ��, 0 i i �srw 0 0 cin 4- i li- -0 -. Ln 4- .. LU 4 0 CL • D 4- -0 _0 0 (1) >- ` CL , D o + -C .. "iCo. ;- xn c '4 i 1 n g d r M rn rn � m ui •war li Page 61 of 122 C- -C- mnb :E (69 W O—MOSaMUw wtomm9 N CL Pr cG O70l 1rNKw g am w > p tm 000Uw w �. s o s 3 m = �{ 7 CD m m @ W W W W Go 00 OD W 00 W w 00 00 w X W W co W W W W W W m W W..m W N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N bbbbbbbbbbbbbb Q bbb�l�bbbbbbbb C.fAANN W NCOa NNNf71,�y1 @ W AJAaNNWN>OAANNNCT V�V NNN W>AO W CT W W 40 ir NNN W+AO W Ui OOW ACh>V (a z Er m n 3 Q � �rr�r7Coa� �fl�UlafA� W rr�r7C W app V0) ) ZZyG3—mc r �ZZ 47-mc tn�acn r00!�cn�2� gInIn�cn� o r�7t��U1�Z� nNy�N� 3 mSS,'pi Ni m 0 m22;� N i�m n� y G O O m fA e c W oro m XorfAG)fA��fnmOT S„� -ncowgw gx OrwZ0-um CA n w Lr 3 m m g p c m N N c o @ p �. w 7 W 3 C 3 R 3 Q c ^ S @ C 7C m X 7� 7 C 7c'�Q'.j S @ C Q.w m m N m m o m C N 1 CD N m i f� W y A N ?Q�0((((((SYYYYYY fr���' ET F 01 y N 01 p S Gml Q m ar m � � m Cn m 3 0 3 3 (n 3 WOOW 00 07 07 07 00 00 07 W D707�p W W W W W coCfm C1 WCIm W WOO W W N N N N N N N N N N N N N N N N N 90=9969=66616166 N N N N N N N N N N N N N N b$$bbb6bbbbbbbbbbb o b0b�bbbbbbbbbbb 0 o N o 0 0 0 0 o ap o W40 a OO o pp co W 00NO W W 00CT>SN WCC W S' W VAS W AOOi�WOooOV NCWa� -4 C A W 0 N CT O V W W W A N W V 10 O YI i zro`m rj(ynG)cn mqcommv y[pvJ� mm0x�orwr.;u SU7247c� �ZpZDaQ xa O���O� �nN� G)�*2cn -<vu7Zfn O� zvzN CAUTM Page 62 of 122 rro am�m �Lp F-urn G) �{ rrzrme_`�mm-VViO 3N � nm m y mom® {p p8 E; yCPCnpjmm mn Vlz y N <O N y M p OD ate- y a aphi �n n p CC C ? _ fD y N W C O _ G3 a( (y 7 a 2 G s z m = 3 =- to 9_ CL 3 C 0 a CD o mmwmmaoa�mmmmmmao0o x mmoo N ONN 7 N N N N NN N MMM 6 mm66NbNbbbNgbbbbN boobwwNbN N _NAG O mCT W cNo7 gg3m ACT V w A A N N W N pp A N N N C T V NNN61s AOW CT C7PW ACT jV y N � Z N g 7 'D o x- m N Q o s r a g � m r— jr—SWC- Trm00AInIGII ((0 w �rr�r3 W� -0 mW VCA ) 3 r-00-4'0iZi .0 C'. o r-00 MZr rDfWCl) A-al0 o m22�-q N (UM � v m22���N-� ��m no o M 3 m �. 0 ° to m n m Q c m' Sws(nn G)&10 caM�{ S1A , m U0 oID 7 N 4 a : am ( =rw a mrym Om Somy m3yrorno�nc�C mf7OD � N m D' m ;- x = 0 x 2 < o n o 3 3 m p 3 mmN CO N N N N N N N N N N mmm Cn` N N N m oNomN mN mmO�mNNppOco boNbb � boNNNbbbaNbb� bN 6No 03 C)O ooNN ? _WN( WNO0wmg m WA080 C,V 0?mNCTO V CO CO Ow V ?(DW ACAOV NmCOCNpu C)13 C 0 z � CA I � T� rre_ r(AO(n �(nm'�..: m(n mmp2�vrm�N u';zOm G)a0 �cppm0 (Ap vG)r00 O mvz(�m ;K cl(nz(n ;00, Q SVZ�pH X-0� Page 63 of 122 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 64 of 122 Oak Park Heights Request for Council Action Meeting Date: Jan 26 2016 Agenda Item Title Void Check 56561 Marsh USA Time Required 1 ::",.'lL Agenda Placement Consent Originating Department/Requestor-Finance -Begy Caruso Finance Director Requester's Signature Action Requested Approve Voiding Check 56561 Marsh USA- $1,800.00 Background/Justification(Please indicate any previous action,financial implications including budget information and recommendations). In September of 2013, during construction of the SCRC,two Railroad property right of ways were required to be,obtained by the City. With the ROW the railroad required Protective Liability Insurance. The City requested this through Marsh Company. Two policies were obtained at$1800.00 each and paid for separately. Check 56561 for$1,800 was one of the checks. Marsh Company cashed the other,but 56561 remained outstanding and not cashed. I have contacted Marsh over the last couple years with the last contact in February 2015, at which time they were checking the files again. I requested paperwork or a corresponding invoice for a replacement check to be issued. Nothing has been received and there has been no further correspondence. I am requesting that the check be voided. Should I receive information in the future, I will re-submit the invoice for council approval. This $1,800.00 was reimbursed to the city by MnDot. I have applied the credit toward the $456,000 that MnDot presently owes the city. Page 65 of 122 CITY OF OAK PARK HEIGHTS CHECK NO.: 56561 Payer• ----ASH USA Check Issue Date: 09/1112013 56561 NW 8622 Check Amount 1,800.00 PO BOX 1450 MINNEAPOLIS MN 55485-8622 VENDOR NO.: 4386 INV DATE 11 - -- 'Nv0ICE DESCRIPTION GL ACCT NO NET AMOUNT 09111/2013 0911 IILIIY INSURA 500-44444-212 1,800.00 �- -kcd eig&.,-W TOTAL AMOUNT 1,800.00 IELYXE FOR BUSINESS ges.nv:c�e�x 1 Overhead or Undergrouna, USC Ll I= ul viS down arrow to select the linear feet. Overhead Underground Install a water main Inside a casing under the railroad at Mlfepost 4.51 in the City of Oak Park Heights mase Describe Pmjad Project Cost Within N/A 50'RR Property Total Project Value 5• *Job Location (Nearest City, State) City of Oak Park Heights 6. *Estimated Start and End Date of Work Within RR Right- Begin 9-20-13 End 30-14 of-Way 7, *Name on Certificate of InsuranceCity of Oak Park Heights (Contractor completing the project) Mailing Address IP70 BOX 2007, City, State, ZIP Stillwater, MN 55082 Phone # 651-439-4439 1 Fax #1651-439-0574 1 E-Mail eajohnson@cityofoakparkheights.com �■ Name of Involved Govermental Authority or General Contractor City of Oak Park Heights, Mid-DOT/ 9, Cost of Railroad Protective Liability Coverage for this Project: ONLY enter amount from A QQ B_QR C above. THIS IS YOUR TOT�L PREMIUM $11 800.00 Premium includes 17,5% commission ck forgir�l `►.�`ii nowledge acceptance of this transaction. �i n i■an r,kIr% @ 1\ �Y e t w b Payable is Payaoie in the amount gaoteuin item L ED I / ���� AJ Payable to: MARSH tlsa Inc. DISALLOWED INT E SVM F �/ i i:Q��� r � 1)alla , 7 P)U�I GNATURE '03) MO-00E:Any porion who Im assists anothe an on for Insurance or claim containing any false,incomplete or misleading Information for the purpose of deiraudi or seem ud an nee Company be guilty of a crime and may be subject to criminal and civil penalties and toas of Insurance beneft. Applicant Signature Appiicant Phone 651-439-4439 Date 9/10/13 Please Print Applicant's Name Yc Johnson,City Administrator Page 66 of 122 UPPRPU.v.02232011 Oak Park Heights Request for Council Action Meeting Date_ _ January 26 ,2016 Time Required: 1 Minute Agenda Item Title: Reappointment for Aaron Bye-City Parks Commission Agenda Placement Consent A ends ... Originating Department/Requestor_ UNjacitv Administrator Requester's Signature Action Requested Rea oin Aaron ife to the Parks Commission throu 12/31/18 Background/Justification(Please in ' to if any previous action has been taken or if other public bodies have advised): Parks Commissioner Aaron Bye's first term did expire on 12/31/15 and is interested in being reappointed for a second term.Mr.Bye has been an engaged commissioner and regularly attends the meetings. If the Council is amenable to this re-appointment the above Consent Action item should be approved. Page 67 of 122 CITY OF OAK PARK HEIGHTS PARKS COMMISSION Ter Chair: Dan Eder 2015-2015 14503 55-'Street North Oak Park Heights, MN 55082 651-491-4044 ° Vice-Chaim: Arron Bye 2013-2015 '115269 Upper 61"'Street North Oak.Park Hleiights, MN 55082 651-592-8810 Commissioners: David Johnson 2015-2017 15223 65u Street North Oak Park Heights, MN 55082 612-867-5888 dajohnson27@gmail.com Anthony Weyer 2015-2017 5499 Oakgreen Place North Oak Park Heights, MN 55082 651-208-3776 weyer699@gmail.com James Norton 2015-2018 5715 Newberry Avenue North Oak Park Heights, MN 555082 651-249-1164 james.norton1414@gmail.com *Terms run from January to December and are 3-year appointments City Staff/Representatives: Oak Park Heights City Hall Phone: 651-439-4439 P.O. Box 2007 Fax: 651-439-0574 Oak Park Heights, MN 55082 Andrew Kegley Jennifer Pinski Public Works Director Deputy Clerk E-mail: akegley@cityofoakparkheights.com E-mail:jpinski@cityofoakparkheights.cam Lisa Danielson Eric Johnson City Arborist City Administrator E-mail: kdwidin@comcast.net E-mail: eajohnson@cityofoakparkheights.com Mary McComber Mike Liijegren City Council/Commission Liaison City Council{Commission Liaison Alternate E-mail: marymccomber@aol.com E-mail: lilljegrens@comcastnet Updated.08/20/2015 Page 68 of 122 Oak Park Heights Request for Council Action Meeting Date: Jan 26, 2016 Time Required: 1 min. Agenda Item Title: Approve JPA for Fuel Contract 2016 Agenda Placement: Consent Originating DepartmentlRequestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Action Requested: JPA for Fuel Contract 2016 review and approval Background/Justification: Attached is the Joint Powers Agreement with Washington County for the police department to continue to purchase fuel under the MN contract prices and utilizing the Washington County Sheriff s office pumps. This year's bid price will be $1.60 per gallon. With the contract we lock in the price for the entire year. We do not have the option of using the contract price when it is lower and then not when the pump price is lower. The commitment is an averaged expected yearlong price speculated on the ups and downs seen at the pump. We commit to 700 gallon per month usage in which we use this as a minimum. Our actual usage is slightly higher than our minimum monthly usage. This was verbally presented to Administrator Johnson and Finance Director Caruso who both recommended entering into the contract. Approval of the contract in the past has provided the city thousands of dollars in savings years since I started negotiating participation in the program. It would be reasonably expected to again save money given the average ups and downs during a normal year to again save the city money over commercial yearly pay at the pump prices. No guarantees. If council would decide not to participate the department would then purchase fuel at the Super America store on Neal Ave using SA Fleet Fuel credit account. This would be at the daily fuel prices less the 18 cents a gallon Federal Fuel Tax. Page 69 of 122 WaA mbeton Office of the Sheriff ounty On Commitment to Exceffence William M. Hutton Sheriff Daniel Starry Chief Deputy Date: January 15, 2016 To: Chief DeRosier From: Commander Anschutz Re: 2016 Fuel JPA I have enclosed the 2016 fuel JPA for your review and approval. Once the city has signed both copies of the JPA please return to me and I will have them sent to the County Board for signature. Thanks, Doug. Law Enforcement Center • 15015 62nd Street North—P.O. Box 3801, Stillwater, Minnesota 55082-3801 Phone: 651-430-7600 • Fax: 651-430-7603 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity/Affirmative Action Page 70 of 122 JOINT POWERS AGREEMENT BETWEEN THE WASHINGTON COUNTY SHERIFF'S OFFICE AND THE CITY OF OAK PARK HEIGHTS POLICE DEPARTMENT THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County a political subdivision by and through its Sheriffs Office (hereinafter"Provider") and the City of Oak Park Heights Minnesota, a municipal corporation, by and through its City Police Department (hereinafter referred to as the "City") are the parties to this agreement. WHEREAS, Minnesota Statutes Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties. WHEREAS, the Provider has entered into a Minnesota State Fuel contract February 01, 2016 through January 31, 2017- Mansfield contract 77451 —2016 Fixed Fuel Program for Metro participants, whereby the Provider has agreed to purchase through a cooperative purchasing agreement, a total of 184,200 gallons -87 octane gasoline from February 01, 2016 through January 31, 2017. Specifically, 13,200 gallons per month for the months of February, March, November, December, and January 2017, 15,000 gallons in October and 17,200 gallons per month for the months of April, May, June, July, August, and September. WHEREAS, the Provider provides law enforcement services including but not limited to the patrol and rescue operations that utilizes squad cars, SUVs, boats, hovercrafts, snowmobiles, ATVs and assorted gasoline run equipment pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, the City is in need of procuring 700 gallons of gasoline each month to operate its squad cars and SUVs to provide law enforcement services pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, at the request of the City, the Provider is willing to provide gasoline to the extent as identified in this Agreement to the City to assist the City with law enforcement services. NOW THEREFORE, pursuant to the authority contained in Minnesota Statute Section 471.59. commonly known as the Joint Powers Act which authorizes two or more governmental units to jointly exercise any power common to them and for Minnesota Statutes Sections 626.76 and in consideration of the mutual covenant herein contain and the benefits that each party hereto shall derive hereby the Provider and City agree to the following terms and conditions: Page 71 of 122 CITY'S RESPONSIBILITIES 1. When needed for the City's daily operation of squad cars and SUVs, the City may have access to the Provider's gasoline pumps located at the LEC 15015 62nd Street, Stillwater MN. 2. The City's access to Providers gasoline pumps shall be through electronic access issued to each squad and officer that is employed by the City. 3. Any City law enforcement officer acting under this agreement is considered to be acting in the ordinary course of his or her employment with the City. 4. Any City law enforcement officer acting under this agreement shall continue to be covered by his or her employment agency for the purpose of worker's compensation, unemployment insurance, disability and any other employee benefits and for civil liability purposes. 5. No City law enforcement officer acting under this agreement may be considered for liability purposes as an employee of Provider or agent of Provider, for his or her actions regardless of the supervision or control over the officer's actions. PROVIDER'S RESPONSIBILITIES 1. The Provider will purchase a total of up to 182,400 gallons -87 octane gasoline from February 01, 2016 through January 31, 2017. Specifically, up to 13,200 gallons per month for the months of, February, March, November, December, and January 2017, 15,000 gallons in October and 17,200 gallons per month for the months of April, May, June, July, August, and September 2016. 2. Provider agrees that it will make available the amount of gasoline deemed necessary by the City for the City's law enforcement usage at its pumps located at the LEC located at 1501562 nd Street, Stillwater MN. 3. The Provider will notify the City if there is any interruption in availability of gasoline at the LEC pumps as reasonably soon as the Provider becomes aware and for what duration of time. During any time of interruption the City is responsible to find and pay for its own gasoline until such time that the availability of gasoline is restored at the pumps located at the LEC. 4. The cost of gasoline to the City will be at the Provider's rate of$1.6005 per gallon unless the total monthly gasoline usage is more than the Provider's purchased monthly amount of gasoline as stated in paragraph 1 of this section. 5. If the total monthly usage of gasoline is greater than the Provider's purchased monthly amount and the Provider obtains additional gasoline at a rate higher than $1.6005 per Page 72 of 122 gallon, the City will be responsible for reimbursing the Provider at the higher rate charged to the Provider per gallon up to the amount of gasoline used by the City. TERM OF AGREEMENT The term of this agreement shall be from February 01, 2016 through January 31, 2017, the date of the signature of the parties notwithstanding, unless earlier terminated as provided herein. PAYMENT The City shall pay the Provider within 30 days of being invoiced for the City's gasoline usage. INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the City as the agent, representative, or employee of the Provider for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this agreement. INDEMNIFICATION The City agrees it will defend, indemnify and hold harmless the Provider, its officers and employees against any and all liability, loss, costs, damages, and expenses which the Provider, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the Provider, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Maintain membership and participation in the Minnesota League of Cities Trust or Commercial General liability Insurance with contractual liability coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 3. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement, the City will turnish the Provider, with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Page 73 of 122 Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the Provider. DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. TERMINATION Provider or City may cancel this Agreement with or without cause at any time upon giving a 30 days written notice to the Washington County Sheriff or designee or the Oak Park Heights City Police Chief, City Administrator or designee. WASHINGTON COUNTY Oak Park Heights BY: DATE: BY: DATE: County Board Chair BY: DATE: County Administrator BY: DATE: __.... Sheriff Approv to as form: 7r Asst County Attorney Page 74 of 122 JOINT POWERS AGREEMENT BETWEEN THE WASHINGTON COUNTY SHERIFF'S OFFICE AND THE CITY OF OAK PARK HEIGHTS POLICE DEPARTMENT THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County a political subdivision by and through its Sheriff's Office (hereinafter"Provider") and the City of Oak Park Heights Minnesota, a municipal corporation, by and through its City Police Department (hereinafter referred to as the "City") are the parties to this agreement. WHEREAS, Minnesota Statutes Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties. WHEREAS, the Provider has entered into a Minnesota State Fuel contract February 01, 2016 through January 31, 2017- Mansfield contract 77451 —2016 Fixed Fuel Program for Metro participants, whereby the Provider has agreed to purchase through a cooperative purchasing agreement, a total of 184,200 gallons -87 octane gasoline from February 01, 2016 through January 31, 2017. Specifically, 13,200 gallons per month for the months of February, March, November, December, and January 2017, 15,000 gallons in October and 17,200 gallons per month for the months of April, May, June, July, August, and September. WHEREAS, the Provider provides law enforcement services including but not limited to the patrol and rescue operations that utilizes squad cars, SUVs, boats, hovercrafts, snowmobiles, ATVs and assorted gasoline run equipment pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, the City is in need of procuring 700 gallons of gasoline each month to operate its squad cars and SUVs to provide law enforcement services pursuant to the police powers and law enforcement authority granted under the laws of the State of Minnesota as a law enforcement agency. WHEREAS, at the request of the City, the Provider is willing to provide gasoline to the extent as identified in this Agreement to the City to assist the City with law enforcement services. NOW THEREFORE, pursuant to the authority contained in Minnesota Statute Section 471.59. commonly known as the Joint Powers Act which authorizes two or more governmental units to jointly exercise any power common to them and for Minnesota Statutes Sections 626.76 and in consideration of the mutual covenant herein contain and the benefits that each party hereto shall derive hereby the Provider and City agree to the following terms and conditions: Page 75 of 122 CITY'S RESPONSIBILITIES 1. When needed for the City's daily operation of squad cars and SUVs, the City may have access to the Provider's gasoline pumps located at the LEC 15015 62nd Street, Stillwater MN. 2. The City's access to Providers gasoline pumps shall be through electronic access issued to each squad and officer that is employed by the City. 3. Any City law enforcement officer acting under this agreement is considered to be acting in the ordinary course of his or her employment with the City. 4. Any City law enforcement officer acting under this agreement shall continue to be covered by his or her employment agency for the purpose of worker's compensation, unemployment insurance, disability and any other employee benefits and for civil liability purposes. 5. No City law enforcement officer acting under this agreement may be considered for liability purposes as an employee of Provider or agent of Provider, for his or her actions regardless of the supervision or control over the officer's actions. PROVIDER'S RESPONSIBILITIES I. The Provider will purchase a total of up to 182,400 gallons -87 octane gasoline from February 01, 2016 through January 31, 2017. Specifically, up to 13,200 gallons per month for the months of , February, March, November, December, and January 2017, 15,000 gallons in October and 17,200 gallons per month for the months of April, May, June, July, August, and September 2016. 2. Provider agrees that it will make available the amount of gasoline deemed necessary by the City for the City's law enforcement usage at its pumps located at the LEC located at 15015 62m Street, Stillwater MN. 3. The Provider will notify the City if there is any interruption in availability of gasoline at the LEC pumps as reasonably soon as the Provider becomes aware and for what duration of time. During any time of interruption the City is responsible to find and pay for its own gasoline until such time that the availability of gasoline is restored at the pumps located at the LEC. 4. The cost of gasoline to the City will be at the Provider's rate of$1.6005 per gallon unless the total monthly gasoline usage is more than the Provider's purchased monthly amount of gasoline as stated in paragraph 1 of this section. 5. If the total monthly usage of gasoline is greater than the Provider's purchased monthly amount and the Provider obtains additional gasoline at a rate higher than $1.6005 per Page 76 of 122 gallon, the City will be responsible for reimbursing the Provider at the higher rate charged to the Provider per gallon up to the amount of gasoline used by the City. TERM OF AGREEMENT The term of this agreement shall be from February 41, 2016 through January 31, 2017, the date of the signature of the parties notwithstanding, unless earlier terminated as provided herein. PAYMENT The City shall pay the Provider within 30 days of being invoiced for the City's gasoline usage. INDEPENDENT CONTRACTOR It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the City as the agent, representative, or employee of the Provider for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this agreement. INDEMNIFICATION The City agrees it will defend, indemnify and hold harmless the Provider, its officers and employees against any and all liability, loss, costs, damages, and expenses which the Provider, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the Provider, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Maintain membership and participation in the Minnesota league of Cities Trust or Commercial General liability Insurance with contractual liability coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City's and Provider's tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 3. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement, the City will furnish the Provider, with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Page 77 of 122 Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the Provider DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of the contractor, because of this agreement, is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. TERMINATION Provider or City may cancel this Agreement with or without cause at any time upon giving a 30 days written notice to the Washington County Sheriff or designee or the Oak Park Heights City Police Chief, City Administrator or designee. WASHINGTON COUNTY Oak Park Heights BY: DATE: BY- _ DATE: County Board Chair BY: DATE: County Administrator BY: DATE: _ Sheriff Approv to as form: r 7 Asst County Attorney Page 78 of 122 *1 "1 Oak Park Heights Request for Council Action Meeting Date January 26, 2016 Agenda Item Title A-1 Excavating, Inc . 6th Payment for 2015 Street and Utility Reconstruction Agenda Placement Consent Originating Department/Requestor�!'�Finance—B Caruso Finance Director Requester's Signature Action Requested Approve 6a'payment request for A-1 Excavating, Inc 2015 Street Reconstruction Area D Background/Justification(Please indicate any previous action, financial implications including budget information and recommendations). The attached pay request of A-1 Excavating, Inc is $63,176.09 for the period of 12/5/2015 through 1122116 for the 2015 Street Reconstruction Project-Area D. The total contract is for $3,359,802.70, net of the change orders. The payment has been approved by the engineer and administration and reviewed by the Finance Department. This payment has been reduced by 2% retainage. The Finance Department recommends approval of this payment upon receipt of the lien waiver and fully signed documents. Page 79 of 122 Owner: City of Oak Park Heights,P,O.Box 2007,Stillwater,MN 55082 Date: January 22,2016 Stantec For Period: 12/5/2015 to 1122/2016 Request No: 6 Contractor; A-1 Excavating, Inc.,408 26th Ave.,Bloomer,WI 54724 CONTRACT'OR'S REQUEST FOR PAYMENT 2015 STREET RECONSTRUCTION-AREA D STANTEC PROJECT NO. 193801994D SUMMARY 1 Original Contract Amount $ 3,385,037.70 2 Change Order-Addition $ 114,192.50 3 Change Order-Deduction $ 139,427.50 4 Revised Contract Amount $ 3,359,802.70 5 Value Completed to Date $ 3,226,267.18 6 Material on Hand $ 0.00 7 Amount Earned $ 3,226,257.18 8 Less Retainage 2% $ 64,525.14 9 Subtotal $ 3,161,732.04 10 Less Amount Paid Previously $ 3,098,555.94 11 Liquidated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 63,176.09 Recommended for Approval by: STANTEC Approved by Contractor: Approved by Owner: A-1 EXCAVATING, INC. CITY OF OAK PARK HEIGHTS Specified Contract Completion Date: Date: 103901MD REQB_xlam Page 80 of 122 Contract unit Current Quantity Amount No. Item unit Quantity Price Quantity to Data to Date BASE BID:PART 1 -STREETS 1 MOBILIZATION LS 1 160200.00 160,200.00 2 TRAFFIC CONTROL LS 1 13000.00 13,000.00 3 TEMPORARY MAIL LS 16000.00 0.13 1.13 18,100.00 4 INLET PROTECTION EA 61 130.00 69 8,970.00 5 SILT FENCE,TYPE MACHINE SLICED LF 3400 2,00 1930 3,860.00 6 RECLAIM BITUMINOUS PAVEMENT SY 0 2.00 0.00 7 REMOVE SIGN EA 5 100.00 7 700.00 8 SALVAGE AND REINSTALL SIGN EA 80 160.00 6 39 6.240.00 9 REMOVE TREE EA 170 610.00 154 93,940.00 10 REMOVE ROADWAY BARRIERS LS 1 1000.00 1 1,000.00 11 CLEARING AND GRUBBING,INCLUDING LARGE STUMP REMOVAL LS 1 55000.00 1 55,000.00 12 REMOVE BITUMINOUS PAVEMENT SY 27820 1.60 27820 44,512.00 13 SAWING BITUMINOUS PAVEMENT-STREET LF 1530 2.00 1349 2,698.00 14 REMOVE CONCRETE CURB&GUTTER 4_F 330 5.00 330 1,650.00 15 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 16460 0.85 16300 13,855.00 16 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 12175 0.45 11993 5,396.85 17 REMOVE CONCRETE WALK SF 2000 0.80 887 709.60 18 REMOVE GRAVEL DRIVEWAY SF 5650 0.20 2272 454,40 19 COMMON EXCAVATION(P) CY 11560 11.00 11560 127,160.00 20 SUBGRADE EXCAVATION(CV) CY 5789 6.25 289 1196 7A75.00 21 COMMON EXCAVATION-INFILTRATION FEATURE CY 590 11.00 364 4004,00 22 AGGREGATE BASE,CLASS 5 TN 4020 10.00 3434.09 14594.85 145,948.50 23 SELECT GPAaMI'LAR BORROW(MODIFIED) TN 6026 9.75 572 1520.4 14,823.90 24 SELECT GRANULAR BORROW(CV)-INFILTRATION FEATURE CY 465 12.00 322.18 322.18 3,866.16 25 SELECT GRANULAR BORROW MODIFIED(CV)- INFILTRATION FEATURE CY 45 22,00 236 5,192.00 26 GEOTEXTILE FABRIC TYPE V SY 12253 2.00 1951 1951 3,902.00 27 40 PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 1560 8.00 1439 11,512.00 28 BITUMINOUS MATERIAL FOR TACK COAT GAL 1392 2.10 -130 1550 3,255.00 29 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,B) TN 1643 56.00 2344.97 131,318.32 30 TYPE SP 12.5 WEARING COURSE MIXTURE(2.C) TN 1873 58.50 1965.19 114,963.62 31 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 423 116.00 0.24 403.71 46,830.36 32 CUSTOM CONCRETE DRIVEWAYS/WALKS-MATCH EXISTING PATTERN/COLOR SF 2635 12.10 0.00 33 6INCH CONCRETE DRIVEWAY SF 10335 5.80 3.5 10960.5 63,570.90 34 B618 CONCRETE CURB AND GUTTER LF 690 13.00 15.5 738.5 9,600.50 35 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 19786 10,60 51.5 17138.5 181,668.10 36 CONCRETE WALK SF 2000 4.50 -1.5 855.5 3,849.75 37 CONCRETE STEPS SF 270 61.00 0.5 48.5 2,958.50 38 SEEDING,INCLUDING SEED,FERTILIZER,AND WOOD FIBER BLANKET SY 4210 2,60 900 2,340.00 39 HYDROSEED WITH MULCH SY 34200 1.35 18406 24,848.10 40 SODDING,MINERAL TYPE SY 20 35.00 0.00 41 SELECT TOPSOIL BORROW TN 7570 0.01 3622.5 36.23 42 SIGN PANELS SF 30 37.00 28.5 1,054.50 43 CYLINDER STYLE DELINEATOR(X4-13).6"DIAMETER, WHITE EA 7 70.00 7 490.00 44 STREET NAME BLADE SIGNS EA 5 235.00 5 1,175.00 45 12"SOLID WHITE STOP BAR LF 186 4.00 75 300.00 46 WATER FOR DUST CONTROL MG 600 25.00 0.00 47 STREET SWEEPER(WITH PICKUP BROOM) HR 120 130.00 53.25 84.75 11,017.50 TOTAL BASE BID:PART 1 -STREETS 1,353,445.78 u9t5°lgM1>REQF,:Os Page 81 of 122 Contract Unit Current Quantity Amount No. Item Unit Quanft Pdce Quantity to Date to Date BASE BID:PART 2-WATERMAIN 48 TEMPORARY WATER SERVICE LS 1 16000.00 16,000.00 49 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 40 150.01) 0.00 50 REMOVE WATER MAIN PIPE LF 9505 1.00 9776 9,776.00 51 REMOVE WATER SERVICE LF 3150 1.00 3459 3,459.00 52 REMOVE HYDRANT EA 17 100.00 19 1.900.00 53 REMOVE VALVE AND BOX EA 26 20.00 12 240.00 54 ROCK EXCAVATION-WEATHERED CY 5700 1.00 376.67 376.67 55 ROCK EXCAVATION-HARD CY 570 30.00 100.85 3,025.50 56 SAND CUSHION LF 2600 3.00 0.00 57 IMPROVED PIPE FOUNDATION LF 8974 0,50 0.00 58 CONNECT TO EXISTING WATER MAIN EA 9 1700.00 11 18,700.00 59 6'DIP WATER MAIN,CLASS 52 LF 8574 68.00 8966.5 609,722.00 60 8"DIP WATER MAIN,CLASS 52 LF 931 74.00 1156 85 544.00 61 PIPE BURST 6"PVC,C900 WATER MAIN,INCLUDING DUAL TRACER WIRE LF 210 105.00 210 22,050.00 62 6"GATE VALVE AND BOX EA 43 1220.00 43 52460.00 63 8"GATE VALVE AND BOX EA 3 1640.00 3 4,920.00 64 ADJUST VALVE BOX EA 2 75.00 0.00 65 WATER MAIN OFFSET-6" EA 7 2750.00 0.00 66 WATER MAIN OFFSET-8" EA 1 3000.00 0,00 67 HYDRANT EA 17 3800.00 22 83,60040 68 DUCTILE IRON FITTINGS LB 6210 1.00 3247 3,247.00 69 INSULATION-4"THICK SF 8000 4.00 0.00 70 1"CORPORATION STOP EA 105 120.00 118 14,160.00 71 1"CURB STOP AND BOX EA 105 250.00 113 28,250,00 72 1"TYPE"K"COPPER PIPE LF 3150 41.00 3459 141,819.00 73 CONNECT TO EXISTING WATER SERVICE EA 106 80.00 118 9,440.00 TOTAL BASE BID:PART 2-WATERMAIN 1,108,689.17 BASE BID:PART 3-SANITARY SEWER 74 REMOVE SANITARY SEWER CASTING AND RINGS EA 41 100.00 41 4.100.00 75 REMOVE SANITARY SEWER PIPE LF 230 1.00 200 200.00 76 REMOVE SANITARY MANHOLE EA 4 400.00 4 1.600.00 77 8"PVC SANITARY SEWER PIPE-SDR 26 LF 30 69.00 14 966.00 78 10"PVC SANITARY SEWER PIPE-SDR 26 LF 198 70.00 192 13,440.00 79 CONNECT TO EXISTING SANITARY SEWER PIPE EA 5 1300.00 3 3,900.00 80 10"X4'PVC WYE EA 6 190.00 2 380.00 81 4"PVC SANITARY SEWER SERVICE PIPE LF 120 49.00 28 1,372.00 82 CONNECT TO EXISTING SEWER SERVICE EA 6 180.00 2 360.00 83 IMPROVED PIPE FOUNDATION LF 230 0.50 0.00 84 4'DIAMETER SANITARY SEWER MH EA 3 2640.00 3 7,920.00 85 4'DIAMETER SANITARY SEWER MH WITH OUTSIDE DROP EA 1 4740.00 0.00 86 RECONSTRUCT MANHOLE LF 90 160.00 3 480.00 87 SANITARY MANHOLE OVERDEPTH LF 10 170.00 10 1,700.00 88 FURNISH&INSTALL NEW SANITARY MH CASTING AND RINGS EA 34 440.00 34 14,960.00 89 FURNISH&INSTALL NEW WATERTIGHT SANITARY MH CASTING AND RINGS EA 3 1020.00 3 3.060.00 90 PRECONSTRUCTION SANITARY TELEVISING LF 7856 1.60 9802 15,683.20 91 SEWER REHABILITATION WITH Cl PP,8' LF 4805 21.50 6607 142.050.50 92 SEWER REHABILITATION WITH CIPP,9" LF 445 29.50 405 11,947.50 93 SEWER MANHOLE REHABILITATION LF 216 162.00 190 30,780,00 TOTAL BASE BID:PART 3-SANITARY SEWER 254,899 20 BASE BID:PART 4-STORM SEWER 94 REMOVE STORM SEWER CASTING AND RINGS EA 12 100.00 12 1,200.00 9938DI994D REQS nl"m Page 82 of 122 Contract Unit Current QuanMy Amount No. Item Unit Quantity Price Quantity to Date to Date 95 REMOVE STORM SEWER MANHOLE OR CATCH BASIN EA 3 360.00 1,400.00 96 REMOVE STORM SEWER PIPE LF 10D 10.00 23 230.00 97 12"RCP STORM SEWER,CL 5 LF 260 37.00 0.00 9$ 15"RCP STORM SEWER,CL 5 LF 506 38.00 448 17,024,00 99 18"RCP STORM SEWER,CL 5 LF 2170 38.00 2226.5 84,607.00 700 2111 RCP STORM SEWER,CL LF 343 44.00 325 14,300.00 101 24"RCP STORM SEWER,CL 4 LF 105 50.00 136 6,800.00 102 4'DIAMETER STORM SEWER MH OR CBMH EA 21 2000.00 21 42,000.00 103 5'DIAMETER STORM SEWER MH OR CBMH EA 5 2600.00 5 13,000.00 104 6'DIAMETER STORM SEWER MH OR CBMH EA 3 3400.00 3 10,200.00 106 71 DIAMETER STORM SEWER MH OR CBMH EA 5 4100.00 3 12,300.00 106 2'x3'CATCH BASIN EA 11 1500.00 13 19,500.00 107 DRAINAGE SWALE GRADING SY 400 10.00 0.00 108 FURNISH&INSTALL NEW STORM SEWER CASTING AND RINGS-CB EA 5 520.00 6 3,120.00 109 FURNISH&INSTALL NEW STORM SEWER CASTING AND RINGS-MH EA 5 440.00 2 880.00 110 CONNECT TO EXISTING STORM SEWER PIPE EA 5 500.00 3 1,500.00 111 CONNECT TO EXISTING STORM STRUCTURE EA 2 600.00 2 1,200.00 112 CONNECT TO STRUCTURE(DRAINTILE) EA 78 70.00 29 2,030.00 TOTAL BASE BID:PART 4-STORM SEWER 231,291.00 TOTAL BASE BID:PART 1 -STREETS 1,353.445.78 TOTAL BASE BID,PART 2-WATERMAIN 1,108,689.17 TOTAL BASE BID;PART 3-SANITARY SEWER 254.899.20 TOTAL BASE BID:PART 4-STORM SEWER 231,291.00 TOTAL BASE BID 2,948,325.15 ALTERNATE 1 -VALLEY VIEW PARKING LOT 113 MOBILIZATION LS 1 6000.00 1 6,000.00 114 TRAFFIC CONTROL LS 1 2750.00 1 2,750.00 115 RECLAIM BITUMINOUS PAVEMENT SY 3950 200 3950 7,900.00 116 SAWING BITUMINOUS PAVEMENT LF 80 3.00 87 261.00 117 COMMON EXCAVATION(P) CY 440 7,00 440 3,080.00 118 BITUMINOUS MATERIAL FOR TACK COAT GAL 180 2.50 160 400.00 119 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,B) TN 350 58.00 341.97 19,834.26 120 TYPE SP 125 WEARING COURSE MIXTURE(2,C) TN 350 65.00 320.4 20,826.00 121 8618 CONCRETE CURB AND GUTTER LF 1930 14.00 1917 26,838.00 122 HYDROSEED WITH MULCH SY 780 1.50 1411 2116.50 123 SELECT TOPSOIL BORROW TN 20 16.00 160 160 2,560.00 TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT 92,665.76 ALTERNATE 6-OSMAN,64TH,OZARK STREET IMPROVEMENTS 222 MOBILIZATION LS 1 2750.00 1 2.750-00 223 TRAFFIC CONTROL LS 1 1700.00 1 1,700.00 224 TEMPORARY MAIL LS 1 1000.00 1 1,000.00 225 INLET PROTECTION EA 3 130.00 3 390.00 226 SILT FENCE.TYPE MACHINE SLICED LF 30 2.00 30 60.00 227 REMOVE TREE EA 2 610.00 0,00 228 REMOVE BITUMINOUS PAVEMENT SY 5440 1.60 1545 2,472.00 229 SAWING BITUMINOUS PAVEMENT-STREET LF 130 3.00 402 1,206,00 230 REMOVE CONCRETE CURB&GUTTER LF 3105 2.30 12 27.60 231 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 3300 1.00 0.00 232 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 600 1.00 0.00 233 REMOVE GRAVEL DRIVEWAY SF 300 1.00 0100 234 COMMON EXCAVATION(I) CY 2775 11.00 850 91350.00 235 SUBGRADE EXCAVATION CY 1390 6.25 0.00 236 AGGREGATE BASE,CLASS 5 TN 930 10.00 499-49 9,294.90 193Ml &1D REMAM Page 83 of 122 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 237 SELECT GRANULAR BORROW(MODIFIED) TN 1390 9.75 0.00 238 GEOTEXTILE FABRIC TYPE V SY 1220 2.00 0.00 239 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 40 12.00 0.00 240 BITUMINOUS MATERIAL FOR TACK COAT GAL 272 2.25 60 135.00 241 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,8) TN 516 56.00 225.08 12604.48 241 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 516 58.50 151.14 8,841.69 243 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 70 120.00 0.00 244 6 INCH CONCRETE DRIVEWAY SF 600 7.80 0.00 245 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 3110 11.20 354.75 1284.75 14,389.20 246 HYDROSEED WITH MULCH SY 5180 1.40 1411 1,975A0 247 SELECT TOPSOIL BORROW TN 1160 0101 0.00 248 12"SOLID WHITE STOP BAR LF 44 8.00 15 120.00 249 WATER FOR DUST CONTROL MG 50 40.00 0.00 250 STREET SWEEPER{WITH PICKUP BROOM) HR b 130.00 0.00 251 ADJUST VALVE BOX EA 3 75.00 0.00 252 CONNECT TO STRUCTURE(DRAINTiLE) EA 2 70.00 0.00 TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS 66,316.27 ALTERNATE 6-PANAMA STORM 253 MOBILIZATION LS 1 1250.00 1 1,250.OD 754 TRAFFIC CONTROL LS 1 1600,00 1 1,600.00 255 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 20 12.00 0.00 256 15"RCP STORM SEWER,CL 5 LF 300 38.00 260 91880.00 257 2'x3'CATCH BASIN EA 1 1500.00 1 1,500,00 258 CONNECT TO EXISTING STORM STRUCTURE EA 1 1100.00 1 11100,00 259 CONNECT TO STRUCTURE(DRAINTILE) EA 1 70.00 0,00 TOTAL ALTERNATE 6-PANAMA STORM ,330,.' 1 CHANGE ORDER NO. 1 1 MOBIUZA11ON LS 0 2750.00 0.00 2 TRAFFIC CONTROL LS 0 1700.00 0.00 3 TEMPORARY MAIL LS 0 1000,00 0.00 4 INLET PROTECTION EA 0 130.00 0.00 5 SILT FENCE,TYPE MACHINE SLICED LF 0 2.00 0.00 6 REMOVE TREE EA 2 (610.DD) 0.00 7 REMOVE BITUMINOUS PAVEMENT SY 3910 (1.60) 0.00 8 SAWING BITUMINOUS PAVEMENT-STREET LF 270 3.00 0.00 9 REMOVE CONCRETE CURB&GUTTER LF 3105 (2.30) 0.00 10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2550 (1.00) 0.00 11 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 505 (1.00) 0.00 12 REMOVE GRAVEL DRIVEWAY SF 300 (1 A0) 0.00 13 COMMON EXCAVATION(P) CY 1650 (11.00) 0.00 14 SUBGRADE EXCAVATION CY 1070 (6.25) 0.00 15 AGGREGATE BASE,CLASS 5 TN 155 (10.00) 0,00 16 SELECT GRANULAR BORROW(MODIFIED) TN 730 (9.75) 0.00 17 GEOTEXTILE FABRIC TYPE V SY 910 (2.00) 0.00 18 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER AGGREGATE AND FILTER FABRIC LF 40 (12.00) 0.00 19 BITUMINOUS MATERIAL FOR TACK COAT GAL 182 (2.25) 0.00 20 TYPE SP 12.5 NOS[-WEARING COURSE MIXTURE(2,B) TN 376 (56.00) 0.00 21 TYPE SP 12.5 WEARING COURSE MIXTURE(2,C) TN 376 (58.50) 0.00 22 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS(2,B) TN 54 (120M 0.00 23 6 INCH CONCRETE DRIVEWAY SF 505 (7.80) 0.00 24 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 2170 (11.20) ODD 25 HYDROSEED WITH MULCH SY 4110 (1.40) 0,00 26 SELECT TOPSOIL BORROW TN 950 (0.01) 0.00 Page 84 of 122 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 27 12"SOLID WHITE STOP BAR LF 29 (8.00) 0.00 28 WATER FOR DUST CONTROL MG 40 (40.00) 0.00 29 STREET SWEEPER(WITH PICKUP BROOM) HR 3 (130.00) 0.00 30 ADJUST VALVE BOX EA 2 (75.00) 0,00 31 CONNECT TO STRUCTURE(DRAINTILE) EA 2 (70.00) 0.00 TOTAL CHANGE ORDER NO. 1 0.00 CHANGE ORDER NO.2-ALTERNATE NO.3 1 MOBILIZATION LS 1 1250.00 1,250.00 2 TRAFFIC CONTROL LS 1 1000.00 1,000.00 3 INLET PROTECTION EA 2 130.00 0.00 4 SILT FENCE,TYPE MACHINE SLICED LF 600 2.00 0.00 5 SALVAGE AND REINSTALL SIGN EA 4 160.00 0.00 6 REMOVE BITUMINOUS PAVEMENT SY 1420 2.00 1236 2,472.00 7 SAWING BITUMINOUS PAVEMENT LF 60 3.00 0.00 8 AGGREGATE BASE,CLASS 5 TN 240 10.00 -208.89 0 0.00 9 TEMPORARY WATER SERVICE LS 1 5000.00 1 5,000.00 10 EXCAVATION SPECIAL(POTHOLE EXISTING UTILITY) EA 2 150.00 0.00 11 REMOVE WATERMAIN LF 642 1.00 572 572.00 12 REMOVE WATER SERVICE LF 120 1.00 0.00 13 REMOVE HYDRANT EA 1 100.00 2 200.00 14 REMOVE VALVE AND BOX EA 1 20,00 1 20.00 15 CONNECT TO EXISTING WATER MAIN EA 3 1700.00 3 5,100.00 16 6"DIP WATER MAIN.CLASS 52 LF 140 49.00 62 3,038.00 17 8"DIP WATER MAIN,CLASS 52 LF 642 55.00 572 31,460.00 18 6"GATE VALVE AND BOX EA 5 1220.00 3 3,660.00 19 8"GATE VALVE AND BOX EA 3 1640.00 2 3,280.00 20 ADJUST VALVE BOX EA 1 75.00 0.00 21 HYDRANT EA 2 3800.00 2 7,600.00 22 DUCTILE IRON FITTINGS LB 550 9.00 364 3,276.00 23 INSULTATION-4m THICK SF 100 4.00 0.00 24 CONNECT TO EXISTING WATER SERVICE EA 3 80.00 3 2z0,00 TOTAL CHANGE ORDER NO.2-ALTERNATE NO.3 618,168:� CHANGE ORDER NO.3 1 PRETREATMENT BOX,ACD TURRET EA 2 1925.00 2 3,850.00 2 PRETREATMENT BOX.ACD BUNKER EA 8 1325.00 8 10,600.00 3 4"DRAINTILE CLEAN OUT EA 8 230.00 8 1,840.00 4 GATE VALVE ASSEMBLY EA 8 415.00 8 3,320.00 5 EDGING,VINYL LF 645 8.80 650 5,720.00 6 POLY LINER SF 1500 1.30 1500 1,950.00 7 SOD SY 554 17.60 470 8,272.00 8 SOD SY 20 (35.00} 0.00 9 HYDROSEED WITH MULCH SY 534 (1.35) 0.00 10 REMOVE TREE EA 8 (610.00) 0.00 1 i DRAINAGE SWALE GRADING SY 400 (10.00) 0,Cil TOTAL CHANGE ORDER NO.3 35,552,9C TOTAL BASE BID: 2,948,325.15 TOTAL ALTERNATE 1 -VALLEY VIEW PARKING LOT 92,565.76 TOTAL ALTERNATE 5-OSMAN,64TH,OZARK STREET IMPROVEMENTS 66,316.27 TOTAL ALTERNATE 6-PANAMA STORM 15,330.00 TOTAL CHANGE ORDER NO. 1 0.00 TOTAL CHANGE ORDER NO.2-ALTERNATE NO.3 68,168.00 TOTAL CHANGE ORDER NO.3 35,552.00 TOTAL WORK COMPLETED TO DATE 3,226,257.18 1986 l WD RE06.xlsm Page 85 of 122 PROJECT PAYMENT STATUS OWNER CITY OF OAK PARK HEIGHTS STANTEC PROJECT NO. 193801994D CONTRACTOR A-1 EXCAVATING, INC. CHANGE ORDERS No. Date Description Amount T 4/23/2015 This Change Order provides for adjustments to this ($139,427.50) project. See Change Order 6/4/2015 This Change Order provides for the addition of $87,507.00 Alternate No. 3 to project. See Change Order 3 7/13/2015 This Change Order provides for adjustments to this $26,685,50 project. See Change Order Total Change Orders ($25,235.00) PAYMENT SUMMARY No. From To Payment Retainage Completed 1 05/01/2015 07/17/2015 826,396.55 43,494.56 869,891.10 2 07/18/2015 09/02/2015 1,018,541.77 97,102.02 1,942,040.33 3 09/03/2015 10/09/2015 514,714.84 124,192.27 2483,845.42 4 10/10/2015 11/06/2015 532,495.26 152,218.34 3,044,366.74 5 11/07/2015 12104/20151 206,407.54 63,235.84 3,161,791.78 6 12/05/2015 101/22/2016 63,176.09 64,525,14 3,226,257.18 Material on Hand Total Payment to Date $3,161.732.04 Original Contract $3,385,037.70 Retalnage Pay No, 6 64,525.14 Change Orders ($25,235.00) Total Amount Earned $3,226,257.18 Revised Contract $3,359,802.70 193801994D RE08.4sm Page 86 of 122 4� Oak Park Heights Request for Council Action Meeting Date January 26`x, 2016 Time Required: 5 Minutes Agenda Item Title: Ordering the Razing of a H ous Building- 15105 63rd Street.N. Agenda Placement Old Business Originating Department/Requestor i 4son.City Administrator r Requester's Signature __- �' Action Requested See Below- Background/Justification(Please/mpted ate if any previous action has been taken or if other public bodies have advised): Over the past several months the City has a to engage the Owners of 15105 63rd Street to address site clean-up and razing issues.The City has initiated various legal proceedings to ensure compliance as general responses and actions from the property owners has been limited. In a parallel course,the City did offer an alternative option for the site issue where the City would perform the necessary clean-up and demolition and assess the costs over a 5 year period at 0%interest The Owners did not respond promptly to this option,but are now willing to accept that offer. The City essentially has two options at this time: Option#1: Continue through the court process whereby the City will perform the demolition under the District Court's order. Option#2: Approve the enclosed Agreement with the Owners where by the City has their direct permission to perform the work direct and assess the costs-at 0%over 5 years.This would suspend the current legal proceedings While the City clearly has the opportunity to properly pursue the action under Item 1,it still will take some additional time to process.The 2^d Option will instantly allow the City to mobilize on the site and get the matter resolved. If Option#2 is amenable, the City will look to finalize an agreement with a contractor th perform all necessary work under those conditions found in the attached RFI3. Staff would ask that the City Council: 1. Consider an option—1 or 2. 2. Under either Option,authorize the City Administrator to secure a contractor to perform the required site work and engage in a contract subject to any revisions necessary by the City Attorney—Draft Enclosed. 3. If Option 2 is selected,authorize the approval of the enclosed document CONSENT AND AGREEMENNT TO RAZE i{AZARDOUS BUILDING AND ASSESS COSTS AT 15105$3RO STREET NORTH,subject to any revisions as required by the City Attorney. Page 87 of 122 AGREEMENT DATE-JANUARY—2016 AGREEMENT TO PROVIDE DEMOLITION,WELL REMOVAL AND SITE RESTORATION-15105 63rd street N Nouse/Garage and Foundation and Debris Removals THIS DOCUMENT SERVES AS A FINAL AGREEMENT BETWEEN THE CITY OF OAK PARK HEIGHX§(THE CITY]AND BELL'S TRUCKING.INC.(THE CONTRACTOR]. The Contractor shall provide all services (including all related equipment and supplies) as delineated In the Request for Bids (RFBj issued on and at a price as replied/refumed to the City in the Bid Form submission page in an amount not to exceed: $ including all specified items, work, site restoration, taxes, fees, permits, etc. for a complete finished job. Contractor's submitted signed Bid and the issued Request for Bids is attached and incorporated into this Agreement. This Agreement once fully executed by both the City and Contractor toaether with a court order granting the city the right fo proceed shall serve as a notice of acceptance by the City of the Contractor's Bid and also acts as a "notice to proceed"by the City for the submitted price quote subject to the terms of the RFB.Any limitations within the Court Order shall act as an amendment to this agreement.Timelines commence immediately upon authorization by the Court. • Failure to complete all work by dates outlined will in the RFB entitle the City to withhold penalties as outlined.The City shall provide timely access to the property. Except for intentional or willful acts by the City,the Contractor does hereby release the City from any loss or liability incurred by the Contractor related to the disposition of the work at the site or on this project.The Contractor shall implement best management practices to complete this project and will utifize appropriate caufion to complete the work in a safe and efficient manner. • Provide at least a $1,000,000 General Commercial Liability Insurance policy/coverage naming the City as additionally insured and shall be affixed to this Agreement as "Exhibit B". Contractor shall maintain all Worker's Compensation policies in proper standing. • In addition to the terms and conditions of the RFP,The Contractor shall follow all federal,state,county or other laws that may be in effect related to the performance of this project. Failure to comply with all applicable codes may result in the City withholding any payments until a final approval is granted by regulatory body. • The City shall waive any City Demolition Permit fees for the Contractor to complete this Project, however the Contractor shall apply for and secure the required permit from the City offices.City shall provide police/security as may be needed to allow contractor unrestricted access to the worksite without charge. • A single payment shall be made to the Contractor at the completion and final acceptance of the Project by the City which may not be unreasonably withheld or conditioned. For Contractor Signed_ Print Name:e:- Notary Signature For Contractor: Affix Stamp Here-> For Signed date Print Name: Notary Signature For Contractor: Affix Stamp Here> Page 88 of 122 ra' Request for Bids House/Garage and Foundation Removals—15105 63rd Street Summary&Project Scope: The City of Oak Park Heights (the`City) is seeking bids to demolish the home and structures and perform site clean-up at 15105 63rd Street, (the `Property') located in the City of Oak Park Heights, Washington County, Minnesota.The City is seeking bids from firms to: Section#1: Abandon City water and sanitary sewer services and other private services and demolish the home and garage and any structures and dispose of all debris at an approved disposal facility as required by law. Also remove and dispose of all personal belongings at the site at an approved disposal facility. Section#2: Demolish and remove all home and garage footings, slabs and foundations and dispose of all debris at approved facility as required by law. While mobilized on the site the Contractor must take reasonable steps to protect against persons falling into the remaining hole once the home is removed and prior to backfilling. Section#3: Restore and stabilize the site to a clean, level final grade condition with the surrounding grade, including the placement of quality top soils(not less 2") (when weather permits) and then apply hydro- seeding so turf is established promptly. Section#4 The Contractor is to also familiarize themselves with the attached document and any exhibits Please note there are fire hazard conditions inside the home and a hazardous material survey has not been completed. GENERAL PROVISIONS: (the following General Provisions accompany, supplement and/or clarify the requirements above to be also performed by the Contractor) 1. The Contractor shall include and provide and/or secure the fumishing of all materials, equipment, labor, permits, insurances,etc.,to provide a complete and finished project accomplish all elements of the Project Scope. 2. Full Payment will be made once the City provides written final acceptance and full Lien Waivers are provided. No partial or progress payments will be made.Written final acceptance shall be supplied upon City inspection of site and utilities and when written confirmation (including "tipping" or disposal tickets and well closure) that all materials have been properly disposed of has been supplied to the City by the Contractor. 3. Contractor must be a licensed and insured Minnesota Contractor. Verification will be required should your firm be awarded the project.Well closure(s)must be performed by a firm duly licensed by the State of Minnesota to perform such work. 4. The Contractor shall make a site visit prior to submitting a bid. Page 89 of 122 5. The Contractor warrants to the City that they are competent and capable to perform this this work and that they know the correct disposal facilities for this type of material anticipated to be found at this site and in its current conditions. The Contractor will be responsible to ensure of proper disposal of all items. 6. Contractor must complete the Project in not less than twenty-one (21) calendar days from project acceptance by the City. The project acceptance date will be defined by the City providing the contractor a signed and notarized copy of this document and a Final Agreement. Your bid, if accepted,is a binding legal document that you will complete the Project in the specified timeframe and with stated conditions. 7. The City may deduct 5 percent from amounts due for each day project is not complete beyond the 21 -day requirement. 8. The City reserves the right to reject any and all submissions received for this project and for any reason. The City is not responsible for any costs associated with preparing a bid submission to the City or for non-award. 9. Contractor's bids shall be valid for 120 calendar days from date of submission to the City. 10. A final agreement(also incorporating these Conditions) between the City and Contractor shall required prior to any work commencing. This agreement will include a full indemnification of the 14P City should there be any loss incurred by the Contractor as it relates to this project. The City shall not execute or sign any agreements drafted or provided by the Contractor. The terms and conditions of the RFQ shall prevail. 11. The City is not responsible for the health, safety and welfare for Contractors staff and/or sub- contractors. Follow all best site management practices. The Contractor shall secure, pay for and attain all required permits and inspections if necessary. 12. Any changes to the Scope, Bid or elements of this Project must first be made and agreed upon in writing between the City and the Contractor. 13. Contractor is fully responsible for collateral damages to the worksite including damages cause by Contractor's staff or their sub-contractors. 14. The Contractor shall terminate and coordinate the termination all City utilities to the home/garage "at the curb-stop" as shown in Exhibit . The Contractor shall also appropriately terminate all public and private utilities such electric, data and gas, etc. The Contractors shall also perform any necessary site corrections or repairs as a resutt of these termination(s)to match surrounding area and to an equal or better condition. The contractor must arrange a final inspection of terminated water and sewer utility services by the City of Oak Park Heights. Note that excavation may require curb restoration. Traffic Control during work.is the responsibility of the Contractor. 15. Demolition projects typically cause mud / debris to be tracked onto roadways to and from the worksite.The contractor is responsible to ensure any and all mud/debris tracked from the jobsite is swept from City and County roadways. 16. The Contractor shall provide a Bid Security (bank issued cashier's check) of not less than 20 Percent of their submitted bid made payable to the City; but shall not be less than$5,000-supply whichever amount is greater. Non prevailing bidders will be returned these funds; the prevailing Page 90 of 122 bidder(Contractor)shall see these funds withheld by the City until such time as the Project is fully complete and accepted by the City. 17. Failure to complete the Project in a timely and in the required fashion will result in the City withholding costs from the Contractor including but not limited to the$5,000 bid security and shall be$5001 per day. Oo not bid unless you know you can perform the work in a timely fashion. 18. All work shall have a two-year warranty period from the Contractor to the City;such timelines shall start upon the date of final acceptance by the City. 19. It is the Contractor's responsibility to ensure that all materials and debris and items removed from the property are disposed of property according to State and federal law. The Contractor acknowledges that the home recently experienced a significant fire and that all demolition items from the property shall be managed properly as no lead, asbestos or other investigations or abatement has or will been performed prior to the demolition project found herein. 20. Should there be a well or septic system discovered on the property the Contractor shall immediately contact the City and parties shall consider options necessary to address such conditions. The City shall not be penalized nor be responsible for any time or costs incurred by the contractor for such delay or discovery. The Contractor shall be required to appropriately seal and/or close any discovered well or septic systems found at the site during their operations. The City shall additionally pay to the Contractor reasonable costs for work found in this paragraph. 21. Miscellaneous personal items found at the site shall be collected and diverted from the demolition waste stream and disposed of separately by the Contractor. The Contractor may charge a supplemental disposal fee for each ton of such miscellaneous personal items as may be billed by an appropriate disposal facility. 22. Should items be discovered (not including lead or asbestos related items) that require further abatement prior to the continuation of the demolition so as to prevent items from being delivered to the designated landfill or disposal location, the City and the Contractor agree to suspend any demolition timelines until such time as the City has a reasonable opportunity to address and correct the needed abatements. The City shall not be financially penalized by the Contractor if additional abatement is required. 23. Site pictures—See Exhibit 24. See Additional Notice to Bidders-Below Page 91 of 122 The City is not responsible for costs incurred by anyone responding to this Request for Bids. Upon submission,all gids become the property of the City. The City expressly reserves the right to amend or withdraw this Request for Bids at any time and to reject any or all bids for any reason. • The City is not bound to accept the lowest cost bid, and will only work with qualified contractors, subject to objective verification. • Bidders are held legally responsible for their bids and related budgets and fees. • Bidders are not to collude with other Bidders and competitors or take any other action which will restrict competition. Evidence of such activity will result in rejection of the bid. • The City reserves the right to request any additional information at any stage of the Request for Bids process. Compliance shall be at Bidder's expense. • The City will make payment for any contracted work at the completion and final acceptance of the project • No building permits are needed.But all bidders must be a licensed Minnesota Contractor.Verification will be required should your firm be awarded the project • Your bid is a binding legal document that you will complete the project in the specified timeframe and with stated conditions. • The City reserves the right to reject any and all submissions received for this project and for any reason. The City is not responsible for any costs or liabilities associated with preparing a bid submission to the City or for non-award. Page 92 of 122 CITY OF OAK PARK HEIGHTS BID FORM DEMOLITION/SITE RESTORATION OF HOUSE- 15105 631d Street. SUMMARY As a result of a home fire and inaction on the part of the property owner to abate the conditions remaining,The City of Oak Park Heights(the'City)is seeking firms to demolish the home&garage and dispose of all personal property and restore the Site to a dean-level condition.Your bid amount accomplishes this task but must be wholly consistent with the formal Project Summary and Scope,General Provision and any supplemental notices outlined by the City in the RFB. YOUR AMOUNT-BID: .00 Name of Proposer: Name of Firm 1 Company(if applicable) Signature: Date: State location(s)where structure 1 construction/fire debris (Including concrete,wood,drywall,shingles,etc.) will be disposed of.Attach additional pages if Necessary: Notary Signature for Name of Proposer Signature Above: Notary Affix Stamp Here 4 Dtredions 1. Retam this oomoteted B!d Form in orl kl W fnimetand notarized to to My-ATTN.Eric Johnson-notlafer than_?023/15. Haff Ph l add 14168 -'Paik Blvd N.Oak Park N edft,MN 56082/orPO OQX2007 Mmor MN 55082 2, Supply Cashier's Check-payable to for the R Wjmd Bld Somfi:must be anual to 20%ofYour bid amount above. but not fess than 000. 3. Deed al ouestans to the CityAdministraW-Eric Johnson-851-439-4439 Page 93 of 122 Exh!bit DEMOLITION 1 SITE RESTORATION OF HOUSE AT 15105 63ld Street V -, gg Lo M .� w. �,1 ~ �W i �Vasp � Ii� CJ .,. y k Q1 ry 00) i ILI I All Ord a Page 94 0122 Exhibit Site pictures 15105 63rdstreet Page 95 of 122 CONSENT AND AGREEMENNT TO RAZE HAZARDOUS BUILDING AND ASSESS COSTS AT 15105 63RD STREET NORTH, OAK PARK HEIGHTS,MN, THIS AGREEMENT made and entered into this day of 2015,by and between the CITY OF OAK PARK HEIGHTS,(hereinafter referred to as"City")and WAYNE AND LYNNE HELLERMAN,husband and wife (hereafter collectively referred to as"Owner"or"Owners'. WHEREAS,pursuant to Minn. Stat. §§ 463.15 to 463.261,the City Council of Oak Park Heights finds Wayne and Lynne Hellerman("Owner")are the owners of the property and building located at 15105 63d Street North, Oak Park Heights,MN,legally described as: LOTS 3 &4,BLOCK 15,MC KENTY'S ADDITION TO STILLWATER, COUNTY OF WASHINGTON, STATE OF MINNESOTA, (hereinafter referred to as the"Property"); and WHEREAS,the house located on the Property was subject to a significant house fire on or about October 14,2015. The house sustained substantial damage during the fire and has been rendered uninhabitable, including that the western portion of the house and porch on the northern side of the house inclusive of structural members are heavily damaged by fire,and the eastern portion of the house sustained significant water and smoke damage; and WHEREAS,the City sent notice via hand delivery to the Owners on October 15,2015 that all damaged portions of the property needed to be promptly demolished; and WHEREAS,the City sent a second notice via hand delivery to the Owner on November 20, 2015,demanding completion of clean up and demolition of the house by December 4,2015; WHEREAS,as of December 8,2015,the demolition of the house remained incomplete; and WHEREAS,on December 8, 2015,pursuant to Minn. Stat. §§ 463.15 to 463.261,the City Council of Oak Park Heights passed Resolution 2015-12-51 and corresponding Order declaring the house on the Property to be a hazardous building and directing that it be demolished by Owner; and WHEREAS,Resolution 2015-12-51 and corresponding Order directed Owner to raze and demolish the structure, fill the foundation,and remove all debris within 20 days,otherwise City would proceed with court action to obtain a judgment allowing the city to accomplish the demolition and assess the cost thereof against the Property; and WHEREAS,Minn. Stat. § 463.151 provides that`1he governing body of any municipality may remove or raze any hazardous building or remove or correct any hazardous condition of real estate upon obtaining the consent in writing of all owners of record,occupying tenants, and all lienholders of record;the cost shall be charged against the real estate as provided in section 463.2 1, except the governing body may provide that the cost so assessed may be paid in not to exceed five equal annual installments with interest thereon,at eight percent per annum." 1 Page 96 of 122 WHEREAS,in light of the amount of labor,time, and expense involved in demolishing the structure,and in order to avoid court action, Owner is willing to consent to the City proceeding with the razing of the house and assessing the cost thereof,pursuant to Minn. Stat. §§ 463.151 and 463.21. NOW THEREFORE,IT IS HEREBY AGREED by and between the parties hereto, as follows,to wit: 1. The foregoing recitals are true and correct,and are incorporated into this Agreement by reference. 2. The Owners hereby consent and agree that the City may immediately proceed to remove and raze the hazardous fire-damaged house structure located on the Property in its entirety,remove or fill the foundation, clean up all debris,and complete any other actions necessary to make the Property compliant with City Code. Said consent granted by Owner shall allow the City to engage independent contractors for the completion of said work. 3. The Owners hereby consent and agree that the City may assess all costs associated with the removal and razing of the structure,removal or filling the foundation, cleaning up all debris,hazardous materials and completing other actions reasonably needed to make the Property ordinance and health code compliant,and any administrative or legal costs associated therewith, as a special assessment against the Property,to be placed on the property tax rolls with Washington County. 4. The City agrees to assess the costs against the Property as provided and permitted by Minn. Stat. § 463.21 and Minn. Stat. § 429.061 to 429.081,to be payable over a period of five(5)years with no(zero)interest. 5. In consideration for the financing of these charges as a special assessment of said charges in the manner provided above over five years with no interest,the Owner hereby expressly waives any right to notice, calculations, objection,public hearings or other procedures or proceedings under Minn. Stat. § 429.031 prior to the assessment of said charges, and expressly waives the right to an assessment hearing under Minn. Stat. § 429.061 regarding the charges to be assessed. 6. The Owner further expressly waives any objection to any irregularity with regard to the said assessments, and waives any claim that the amount thereof levied against the Owner's property is excessive,relinquishing all rights to appeal to the District Court under Minn. Stat. § 429.081. 7. The Owner shall permanently vacate the property not later than January 8h,2016 so that the work found in this Consent may commence without interruption. Once the City's contractor mobilizes on the site,the Owner shall not interfere or cause delay in any way to such work or staff. 2 Page 97 of 122 8. By a date not later than January 8th, 2016,the Owner shall remove from the property any and all personal affects, belongings,vehicles, equipment,materials or and other items from the property except demolition debris. Any items left on the site shall be disposed of by the City as the City deems necessary with any such costs assessed back to the Owner. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. [Signatures to follow on next page] 3 Page 98 of 122 CITY OF OAK PARK HEIGHTS By: By:. Mary McComber, City Mayor Eric Johnson,City Administrator STATE OF MR%NESOTA ) )ss. COUNTY OF WASHINGTON ) On this day of_ ,2015,before me,a Notary Public,in and for said County and State, appeared MARY MCCOMBER and ERIC JOHNSON,to me personally known,who being by me first duly sworn, did say that they are respectively the MAYOR and CITY ADMINISTRATOR of the City of Oak Park Heights, by authority of the City Council of the City of Oak Park Heights, and said Mayor and Administrator acknowledge said instrument to be the free act and deed of said City of Oak Park Heights. (Notarial Seal) Signature of Notary Public OWNERS By: Wayne Hellerman,husband Lynne Hellerman,wife STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON ) On this day of ,2015,before me,a Notary Public,in and for said County and State, appeared WAYNE HELLERMAN AND LYNNE HELLERMAN, husband and wife, to me personally known,who being by me first duly sworn,did say that he/she acknowledges said instrument to be their fine act and deed. (Notarial Seal ) Signature of Notary Public 4 Page 99 of 122 THIS INSTRUMENT DRAFTED BY: Mark J.Vierling Eckberg,Lammers,Briggs,Wolff &Vierling,P.L.L.P. 1809 Northwestern Ave Stillwater,MN 55082 (651)439-2878 5 Page 100 of 122 .F Oak Park Heights Request for Council Action Meeting Date: January 2e , 2016 Time Required: 3 minute Agenda Item Title: Approve purchase of Zea replacement squad cars and equipment Agenda Placement: New Business Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature Action Requested: Approve purchase of 2ea replacement squad cars and equipment Background/Justification: I am requesting approval to replace the 2 current 2011 Ford Crown Victoria fully marked squad cars that are both nearing 100,000 miles. The vehicles will likely have over 100,000 miles by the time of replacement completion. Police vehicles due to the extended hours of operation and type of duty historically see significant mechanical issues and overall deterioration at this point in the vehicle life. This item has been budgeted for 2016 and the capital outlay budget funds are available. $40,000.00 per vehicle was budgeted however; I have been able to reduce the expected amount to approximately $35,779.74 after graphics and equipment installation. That may vary slightly as items are removed and condition of existing equipment is further evaluated etc. The SUV is a vehicle from Ford specifically designed as a police SUV with their new line of Interceptor Car and SUV's. The vehicle is being purchased on the State of MN cooperative bid system contract through Nelson Auto Center Fergus Falls MN. The vehicles are all wheel drive maintaining our ability and need for a`winter" SUV vehicle. We have had this style vehicle in service since 2013 in squad#4702 and it has performed well meeting and exceeding our expectations. The space this type of vehicle provides over a car is essential with our ever increasing equipment requirements. These vehicles are approximately$2000.00 more than a standard car but are the most efficient option for our use. With the new squad comes removal of the old equipment and re-installation of that and some replacement electrical equipment in the new squad. Many of the lights and wiring also need to be replaced due to exposure to weather and physical wear. Unfortunately many things due to changes in body styles year to year are not able to be transferred such as prisoner cages,push bumpers etc. I and the installers inspected the equipment and expect reuse as much as possible. EATI of Oakdale who holds the State of MN cooperative bid prices gave 2 bids of$9,088.01 and$8,587.79. The difference is due to what equipment can and is available to transfer out of the current squads due to age. These bids also include the equipment needed for the state mandate electronic citation requirement for these 2 vehicles. We also see expenses to remove the old graphics to enable the sale of the old squad car, and installation of the new graphics. We have used one company for this historically and they have been the only company seeking to place a bid. They are Grafix of Eagan MN- $935.00 per vehicle. Request approval to purchase 2 replacement vehicles including equipment and services needed to complete the transition. Page 101 of 122 VEHICLE MUST INCLUDE ALL STANDARD BASE PACKAGE FEATURES PLUS ITEMS 1 THRU 35 LISTED BELOW IF NOT PART OF THE STANDARD BASE PACKAGE: order Vendor is required to acknowledge understanding and compliance with each ITEM 2016 FORD UTILITY POLICE INTERCEPTOR Codes specification by initialing each Item in the applicable column. NO. STANDARD MN.STATE PATROL(MSP)POLICE PACKAGE Ifstandard, REQUIRED EQUIPMENTIFEATURES Mark STD FACTORY DEALER NOT INCLUDED OR 1 POWERTRAIN: AVAILABLE INSTALLED NOT AVAILABLE ENGINE: 3.7L; TI-VCT v6 FFV,Series Code(SC)99R V-6,3.7L;FFV(with police pursuit STD GW calibration including V6 displacement technology) Engine Hour Meter,220 Amp Alternator Minimum 300 horsepower,Maximum cooling radiator;Auxiliary external oil cooler required, True Duet exhaust system required 2 TRANSMISSION: 6-Speed Automatic Transmission(column shifter) (Option Code 44C)AWD STD GW HD 6-speed automatic Calibrated for police performance use, HD external auxiliary cooler required. 3 DRIVETRAIN: Heavy Duty AWD(Option Code K8A) AWD Drive Ratio shall be 3.65:1. STD GW WI AdvanceTrac ESC•(Electronic Stability Control)wl hydraulic brake assist 4 INTERIOR: Police Interceptor Interior 9"space between driver's seat and front passenger seat for aftermarket consoles. 1st and 2nd row carpeting(Option Code 16C) 16C GW Front and rear floor mats Console mounting plate(front) MyFord 4.2"center console color LCD in police instrument cluster display 5 SEATS: Colors to be coordinated with exterior and selected by purchaser at time of order. STD GW Front: Cloth bucket seals. Rear: Vinyl 60140 split bench. 6Electric Power Assist Steerin (Heavy Duty). STD GW 11 7 Police service,HD power 4-wheel disc(police calibrated) STD GW WI Heavy Duty front and rear calipers.Anti-lock brake system REQUIRED. 8 Heavy Duty Frame and Body mounts with UNIBODY 15 STANDARD Body on Frame perimeter construction. 9 Heavy duty police suspension- To include Independent Front Suspension with front and rear stabilizer bar. STD GW Must have front and rear gas pressurized shock absorbers. 10 Tires: Five(5)Goodyear Eagle RSA (All Season). P245/55R18 BSW.With tire pressure monitoring System 5TD GW Balanced for High Speed at delivery. No substitutions allowed on tires and service ratings, except for manufacturer approved installed UPGRADES. 11 Interior hood release. STD GW 12 Factory installed air conditioning.- STD GW Manual with positive shutoff registers. 13 Solar Tinted giass throughout.2nd and 3rd Row Privacy Glass. The tinted glass shall not interfere with the normal operation of any police STD GW radar speed detection device,and must allow the beam from the radar antenna to penetrate both the windshield and rear window. 14 Dual power left and right exterior mirrors. STD GW 5 Electric rear window defroster. STD GW 16 Engine block heater,immersion type,600 watt minimum. Heater cord to be routed through grill area. (Option Code 41 H). 41H GW 17 Built in steel in plates in bath the front seat backs STD GW P20 Heavy Duty Cooling System STD GW Power windows with driver's 18W GW lock-out control.(Option Code 18W) Power door locks with the drivers and front passenger switches Page 1 of 3 Page 102 of 122 operational,with rear door handles inoperative.(Option Code 68G). 68G GW 21 Till steering column,stalk controls for washertwiper, STD GW hiflow beams with flash to pass,turn signal and cruise control. 22 Personal afety System for driver and front passenger. STD GW Includes dual-stage front airbags,safetybelt usage sensors,drivers seat position sensor,crash severity sensor,and Front Passenger sensing system. STD GW 23 interval windshield wipers with dual jet washers. STD GW 24 Police type speedometer with electronic certified calibration. STD GW 25 Full color matched carpeting.(Option 16C) 2 KEYS 3RD KEY 26 Single key locking system,all cars different. STD GW Three(3)keys must be supplied per vehicle. 27 Battery: Extra heavy duty. STD GW Maintenance free,78 amp hr, (750CCA). STD GW 28 HD Altemator1220 amp with special drive pulleyfor improved charging system output at idle. STD GW 29 Electronic AWFM Stereofsingle CD player radio with MP3 capability,clock and 4 speakers. 51Y GW 30 Leff Pillar mount clear incandescent bulb spotlight. (Option 51Y) STD GW 31 Front and Rear Scuff Plates. STD GW 82 cense Plate race - ran (ORI—on-00-ft- STD GW 33 Police Power Pigtail Harness 549 GW 34 Mirrors-Heated sideview(Option 549) STD GW 35 Operators and warranty manuals in each vehicle. 2016 FORD UTILITY POLICE INTERCEPTOR All option prices must be priced at the OFTEN ORDERED OPTION LIST lowest manufacuter's to dealer invoice price. Items Not Included in the MSP Standard Package FACTORY DEALER NOT INCLUDED OR WILL NOT BE A FACTOR IN THE AWARD AVAILABLE 11 INSTALLED NOT AVAILABLE : uxi iary Air on coningp ion MoTe 17A r 532.09 ! 2. ADD:Heavy Duty Cloth rear seat in lieu of Vinyl FW $ 53.00` rear seat.(Option Code 88F) td Zu1b N 1 C eary ew camera, isp ay m iagona center screen NIC ADD:Rear View Camera dis la ed in rearview mirror instead of 4"screen 76R -r-72 0 .00 Reverse ensing p on o e $ (103.00) 6103 ) 5. DELETE CARPET Full rubber floor in lieu of carpeting. 6.Spotlights: 51Y $ 187.00 a. Left side pillar mounted spotiamp with 6"clear halogen bulb.(Option 51Y) b. Dual pillar mounted 51Z $ 306.00 spotlamps with 6"clear halogen bulb.(Option 51 Z) c. Left side mounted g1 R $ 345.00 :3 spotlamp with LED bulb(Option Code 51R) $ 366.00 spollamp with Whalen LED bulb(Option Code 51T) d. Dual side pillar mounted s51S $ 541.00 potlamp with LED bulbls(Option 5iS} 51V $ 580.00 spotlamp with Whalen LED bulb(Option Code 5iV) 51V $ 87.00 Oise suppression on s- roun raps p ion our%) 60R ADD:Single key locking system; $ 45.00 ! � all cars for each agency keyed alike. Restricted to seven pacific Ford key codes. (7 CODES) on Code 60A 60A $ 45.00 9. ADD: Pre wiring for grille lamp,siren and speaker(Opti ) i lamp pre wire group. 37T $ 45.00 : oma ig - e e m cargo area pion code 2 $ 39A0 a ime unmng mps Pon o a - • 65L $ 53.00 p ee overs p ton 59 $ 227.00 NA w/keyed alike 13.ADD:Remote keyless entry key fob without the keypad (Option 595) D i $ 17.00 ar car ea ure an o e 4E $ 415.00 15. ADD: Aluminum wheels 18"HD painted (option Code 64E) 17.00 ac a gas cap or Easy ue ap ass ue i er. pion o e 19L $ 17.ADD: SLI 5(Blind Spot Monitoring System(Manual fold-away mirrors,w!heat 55B V $ 475.00 w/o memory,w/o puddle lamps)(Option Code 5513) 61 R $ 136.00 18.ADD:Remappable(4)switches on steering wheel(61R wlo SYNC 615 $ 136.00 11 ADD: Remappable(4)switches on steering wheel GIS with SYNC Page 2 of 3 Page 103 of 122 19. ADD:100 Watt Grill Lamp Siren&Speaker Wiring(0ption 18X) 18X $ 262.00 20.Gamet Red Clear- Coat, 1994 Ford Color Cade"EE" 58m000 $ 958.00 Ford VSO paint form 107 58MOO. 21, ADD:Two Vinyl Color treatments: Roof&4 doors a.Option 91A 91A $ 733.00 Roof&2 front doors b.Option 91C 91C $ 611.00 Roof only c.Option 91H 91H $ 428.00 2 front doors only d.Option 91J 911 $ 266.00 22.Deflector a e p on Code 76D $ 292.00 29.SYNC;Basic(voice activatecl Communication Systemption Uode 53M T-258.00 24. Parts Manuals(each).Responders may offer$0 for the Ford Parts Manual if if is available on-line.If responders offer$0,they must provide a link for $ 495.00 the State to access the Ford Parts Manual.The State must be able to access the Fond Parts Manual at no additional cost. 25. ServicelDriveabilitylEmissions/ $ 498.00 Electrical Manuals(each). 26. Technical Service Bulletins $ 1,390.00 (annual subscription.) 27. Additional Owner's Manuals(each). 7 85.00 28. Extended warranty: Describe options&costs to 100,000 miles. $1500- (Must be from the manufacturer) $5,500 _Ford Extended Service Service Plan BaseCare,ExtraCare,PremiumCare- Will quote various deductibles 2016 FORD UTILITY POLICE INTERCEPTOR - MSP PACKAGE Price for One(1) lunit per specification-DELIVERED MAKE AND MODEL FORD UTILITY POLICE INTERCEPTOR -MSP PACKAGE (includes all required equipment listed above,items 1-35) New 2016 Production Model,4-Door,with Police Package,with required equipment and features as outlined in specifications(1-35). 1 $ 25,562.95 equals Total Delivered Price f --Y Deduct for cus of r pi-ckl�t{� Deduct for additional Ivey $ . 6r (Fcr total of 2 keys) Vendor Name: Nelson Auto Center Phone No.:(218)998-8866 By:Gerry Worner Toll Free No:(ao0)477-3013 E-Mail:gerrywomeEartelsonfergusfalls.rom Page 3 of 3 Page 104 of 122 WebConnect Page 1 of 1 CNGP530 VEHICLE ORDER CONFIRMATION 05/20/15 18:46:23 =_> _ Dealer: F58404 2016 EXPLORER 4-DOOR Page: 1 of 1 Order No: G999 Priority: G2 Ord FIN: QS031 Order Type: 5B Price Level: 615 Ord Code: 500A Cust/Flt Name: MN ADMIN PO Number: RETAIL DLR INV KBA 4DR AWD POLICE 68G RR DR/LK INOP .112.6" UJB FLEX FUEL G1 SHADOW BLACK SP FLT ACCT CR 9 CLTH BKTS/VNL R FUEL CHARGE W EBONY INTERIOR PRICED DORA 500A EQUIP GRP DEST AICD DELIV .PREM SINGLE CD TOTAL BASE AND OPTION 99R .3.71, V6 TIVCT TOTAL 44C .6-SPD AUTO TRAN *THIS IS NOT AN INVOICE* FRT LICENSE BKT 16C CARPET FLR COV 18W RR WINDOW DEL 41H ENG BLK HEATER 51Y DRV SDE SPT LMP 549 PWR MIRR HTD Fl=Help F2=Return to Order F3/FI2=Veh Ord Menu F4=S1.2bmit F5=Add to Library 5099 - PRESS F4 TO SUBMIT QC09219 fmcdealr@GWorneOl May 20, 2015 5:46:32 PM hgsWwww.dealer.webconnectford,com/switch.btml 5/20/2015 Page 105 of 122 - 2/16/201 _ -------�--- 2016 UTILITY POLICE INTERCEPTOR PROPHIET�IRY PRICE LIST (PRICE LEVEL CODE 615) OPTION DEALER CODE OTHER OPTIONS INVOICE W/HOLDBACK AVAILABLE ON ALL 67U Uftimate Wiring Package $481 MODELS UNLESS 470 Police Wire Connector Ka-Front 91 OTHERWISE NOTED 21p Police Wire Connector Kit-Rear 114 4 Engine Block Heater 53 License Plate Bracket-Front C Auto Headlamps 3 Dark Car Feature-Courtesy lamp disable when any door is opened SU Daytime Running Lamps 3 Dome Lamp-RedlWhite in Cargo Area front Warning Auxiliary Light 481 21W Forward Indicator Pocket Warning Light 558 60A Pre-Wiring for gritle LED Eights,siren and speaker 45 630 Side Marker LED-Sideview Mirrors 254 63L Rear Quarter Glass Side Marker Lights 502 SIP Spot Lamp Prep Kit,Driver Side 122 51W Spot Lamp Prep Kit,Dual Side 245 51Y Spot lamp-Incandescent Bulb,Driver Only 187 517— Spot Lamp-Incandescent Bulb,Dual(driver and passenger) 3 51 R Spot Lamp-LED Bulb,Driver Only(Unity) 5 Spot Lamp-LED Bulb,Driver Only(Whelen) SIS Spot Lamp-LED Bulb,Dual(driver and passenger)(Unity) 541 51V Spot Lamp-LED Bulb,Dual(driver and passenger)(Whelen) 580 92G Glass-Solari int 2nd Row,Rear Quarter and LEftgate Window 105 (Deletes Privacy Glass) 92 A Glass-Solar Tint 2nd Raw Only,Privacy Glass on Rear 75 Quarter and Liftgate Window 68Z Roof Rack Side Rails-Black 136 761) Deflector Plate 292 Deflector Plate(Incl w/99T) Inc] 91A Two-Tone Vinyl Package#1 733 91C Two-Tone Vinyl Package#3 611 91H Two-Tone Vinyl-Roof 428 91J Two-Tone Vinyl-RI-VLH Front Doors 266 1 91D Vinyl Word Wrap-POLICE-non-reflective wNte 694 91E Vinyl Word Wrap-POLICE-reflective bfwA 694 91F Vinyl Word Wrap-POLICE-reflective white 694 9 Vinyl Word Wrap-SHERIFF-non-reflective white 7 Rear View Camera(mirror display) / SYNC Basic(Voice-Activated Communication System) 8 61R Remappable(4)switches on steering wheel (rda w/53M) 136 615 Remappable(4)switches on steering wheel (req 53M) 136 Rear-Door Handles Inoperable/Locks operable 68G Rear-Door Handles Inoperable 1 Locks Inoperable Hidden Door-Lock Plunger w/Rear-door handles operable 5212 Hidden Door-Lock Plunger w/Rear-door handles Inoperable 1 8 Rear window power delete,operable from front driver side < 22 switches 160 1 st and 2nd row carpet floor covering(incl.floor mats,front 110 and rear) 88F 2nd Row Cloth Seats 53 2nd Row Cloth Seats(Incl vvl 65U) incl 87P Power Passenger Seat 284 85D Front Console Plate-Delete w0 85R Rear Console Plate 30 59E Keyed Alike-1435x 45 59B Keyed Alike-1284x 46 590 Keyed Alike-0135x 45 MF Keyed Alike-0576x 45 591 Keyed Alike--1111 x 45 Keyed Alike-1294x C1907g; Keyed Alike--0151 x D Ballistic Door Panels-Driver Front Door Only 1, 90E Ballistic Door Panels-Driver&Pass Front Doors 2,766 WO BLIS-Blind Spot Monitoring with Gross Traffic Alert(req 218) 54 Mirrors-Heated Sldeview L Lockable Gas Cap for Easy Fuel Gapless Fuel-Filler 17 593 Perimeter Arrtl-Theft Alarm-Activated by Hood,Door,or 105 Liftgate(req 595) 505,1 Remote Keyless Entry Key Fob(w/o Keypad,less PATS) ; 6R Reverse Sensing 2 Aux Air Conditioning2 2(16/15 -B- Ford Division Page 106 of 122 2/16/2015 2016 UTILITY POLICE INTERCEPTOR PROPRIETARY ]PRICE LIST (PRICE LEVEL CODE 615) 013-17110HOTHERCODE OTHER OPTIONS(continued) INVOICE WHOLDBACK 16 Badge Delete(Police Interceptor Badge Only) V Cargo Storage Vault M3 55D Scuff Guards 79 43S My Speed Fleet Management 53 60R Noise Suppression Bonds(Ground Straps) B7 5213 Enhanced PTU Cooler(req 99T) 2,553 167( 100 Waft SirerVS eaKer includes bracket and ' tail 262 I I l 2/16115 -C- Ford Division Page 107 of 122 -�� Quotation GRAFI SHOPPE Date Estimate# 3240 Mike Collins Drive 1/7/2016 48503 Eagan,MN 55121 888-683-9665 Toll free 651-683-9740 Fax Bill To Ship To Oak Park Heights Police Dept. Oak Park Heights Police Dept. Accounts Payable Chief Brian DeRosier P.O. Box 2007 14168 Oak Park Blvd N. Oak Park Heights, MN 55082 Oak Park Heights, MN 55082 Terms Est. Delivery from art approval Rep Project Name Net 30 2 Weeks Shawn 2016 Ford Explorers Qty Description: Price Total 2 ULT-9528 Reflective Kits for White 2013 Ford Explorers 475.00 950.00 Unit Numbers TBD 2 Complete Removal for.White 2001 Crown Vics 350.00 700.00 2 Applications at Oak Park Heights PD 110.00 220.00 Install Date TBD This estimate is based on plans and specifications provided at the time Subtotal $1,870.00 the estimate was given. Changes requested by the customer may cause a change in the quoted price. Freight will be added to the invoice unless Sales Tax ($.875%) $0.00 other arrangements are made. This quote is valid for 30 days. Authorization Signature and Date Total $1,870.00 X — Wiper 9 Page 108 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GEN EVA AVE. N Quote Number: JJ011516-1 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 1 Voice: 651765-2657 Fax: 651765-2660 OAK PARK HEIGHTS POLICE DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 Custoriter ID 0000 Thou:. Payment Terms Sales IE�ep , OAK PARK HEIGHTS P.D 2114116 Net 30 Days JR QuithtKy Item Qescription UhitPrice Arrwynt 1.00 CONTACT BRIAN! DEROSIER 651-439-4723 1.00 STRIP STRIP EQUIPMENT FROM VEHICLE, 195.00 195.00 RESTORE HEADLIGHTAND HORN FUNCTIONS,PLUG HOLES 1.00 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR 2,200.00 2,200.00 SERVICES-REUSE CUST.SUPPLIED RADAR, RADIO,CAMERA,OPTICOM POWER SUPPLY, GUNLOCK,GRILL REAR DECKAND SIDE LIGHTS, ARROWSTICK 1.00 NOTE CONTINUED-SIREN,AND SIREN SPEAKER 1.00 EX MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR 300.00 300.00 GENERAL INSTALLATION AND WIRING MATERIALS 1.00 46095 POWER DISTRIBUTION-2 J-CASE FUSE HOLDER- 1 SWITCHED OUTPUT-1 CONSTANT OUTPUT- WITH STUD INPUT/OUTPUTS-INCLUDES 2 FUSES AND INPUT PLUG KIT 1.00 A-STANDARD AHARNESS ENGINE TO DASH 1.00 C-STANDARD C HARNESS CONSOLE TO REAR TRUNK RR-MSP-C 1.00 CG-X CHARGEGUARD PROGRAMMABLE 74.25 74.25 AUTO OWOFF TIMER 12V NEG GROUND. PROGRAMMABLE FROM 5 Subtotal Continued Sales Tax Continued Page 109 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE. N OAKDALE, MN 55128 Quote Number. JJ011596-1 USA Quote Date: Jan 15,2016 Page: 2 Voice: 651766-2657 Fax: 651 765-2660 ciot�si�i'iam OAK PARK HEIGHTS POLICE DEPARTMENT P O BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 GustomeriD Oooci Thru Payment,Terms Sales Rep OAK PARK HEIGHTS P.D 2114116 Net 30 Days JR Cduatay, learn D6.596 tion Unit Price Amount SECONDS TO ETERNITY. 1.00 FREIGHT SHIPPING AND HANDLING 250.00 250.00 1.00 10VSCRP-SUV 10VSC/RP RECESS PANEL FEATURE W/ 583.20 583.20 SLIDING POLYCARBONATE WINDOW AND CHICAGO BARRIER.2016 FORD INTERCEPTOR UTILITY 1.00 S4705UINT13 PRO-GARD ABS TRANSPORT SEAT 862.40 862.40 (STRAIGHT BACK)WITH 7 GAUGE STEEL MESH WINDOW CARGO BARRIER AND SEAT MOUNT KIT FOR 2013+FORD INTERCEPTOR UTILITY 1.00 P B40OVS 16 UTI L ALUM S ETI NA ALUMINUM P B40OVS 279.20 279.20 PUSHBUMPER FOR 2016+FORD POLICE INTERCEPTOR UTILITY-FULL HEIGHT 1.00 ENT2B313 SOUND OFF INTERSECTOR SUPER LED 148.20 14820 LIGHT KIT-INCLUDES 1 LIGHT WITH MOUNTING GASKET AND INLINE FLASHER, CUSTOM WEDGES, SURFACE ADAPTOR-BLUE LED-CLEAR LENS 1.00 ENT2133R SOUND OFF INTERSECTOR SUPER LED 148.20 148.20 LIGHT KIT-INCLUDES 1 LIGHT WITH MOUNTING GASKET AND INLINE FLASHER,CUSTOM WEDGES, SURFACE ADAPTOR-RED LED-CLEAR LENS 1.00 PNTICRV05 SOUNDOFF CURVED SURFACE 7.20 7.20 ADAPTOR FOR INTERSECTOR-1 Subtotal Continues! Sales Tax Continued Page 110 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE. N OAKDALE, MN 55128 Quote Number: JJ011516-1 USA Quote Date: Jan 15,2016 Page: 3 Voice: 651765-2657 Fax: 651 765-2660 OAK PARK HEIGHTS POLICE DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 LI CtIstomerID 1 Goort`Thru Pays fg6tTerMv Safes Rep OAK PARK HEIGHTS P.D 2/14/15 Net 30 Days JR Quantify Item pescriPpon Unit+,Pr ee AMOunt DRIVER,1 PASSENGER,2 WEDGES AND HARDWARE-DOES NOT INCLU''DE INTERSECTORS-FOR 2013+FORD INTERCEPTOR UTIL 1.00 C-VS-1308-INUT HAVIS EQUIPMENT CONSOLE FOR 293.62 293.62 2013+FORD POLICE INTERCEPTOR UTILITY- 13-ANGLED,8" HORIZONTAL- VEHICLE SPECIFIC-SPECIFY EQUIPMENT BRACKETS-REMOVE OEM PLATE 1.00 C-ARPB-101 PENTAX POCKETJET PRINTER MOUNT 197.72 197.72 WITH PADDED ARMREST-HAVIS CONSOLE MOUNT ONLY 1.00 C-EB40-WS2-1P C-EB40-WS2-1P 4" (1 PC)EQUIP. MTG. BRACKET 1.00 C-EB25-MMT-1P C-EB25-MMT-1P HAVIS SHIELDS EQUIPMENT BRACKET 1.00 NOTE C-ES15-081 FOR CUSTOM SWITCH BOX 1.00 7160-0350 2013 FORD INTERCEPTOR 99.40 99.40 SEDANIUTILITY INTERCEPTOR,FORD TAURUSEXPLORER NO DRILL COMPUTER MOUNT BASE 7160-0350 1.00 LEGACY DUO 48"SCN WHELEN LEGACY FULL DUO COLOR 2,159.00 2,159.00 LIGHT BAR WITH SCENE CAPABILITY 48" INCLUDES MOUNT KIT.SPECIFY VEHICLE Subtotal Continued Sales Tax Continued T f:�Trttoued Page 111 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE. N Quote Number. JJ011516-1 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 4 Voice: 65176&2657 Fax: 651 765-2660 (�uoi`�d Tot OAK PARK HEIGHTS POLICE DEPARTMENT FO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 G.us.#o ner.ID Gobdl.hru payment Terris Safes Etep _ ... OAK PARK HEIGHTS P.D 2114116 Net 30 Days JR Quantity Item h 17t:Price Ahlounf 1.00 STPLP83 WHELEN LIGHTBAR STRAP KIT FOR 71.25 71.25 2011+FORD EXPLORER AND 2013+ INTERCEPTOR UTILITY(WITHOUT ROOF-RACK)-FOR LOW-PROFILE MOUNT KIT ONLY 1.00 TAD8RB SPECIAL ORDER. DOMINATOR TIR38 495.60 495.60 LAMP TRAFFIC ADVISOR WITH FLASHING END MODULES- RED/AIA/AIA/AIAIBLUE, 15'CABLE 1.00 11.4472 BLACK L BRACKET PAIR ALUMINUM 4.62 4.62 11.4472 1.00 ETFBSSN-P SOUNDOFF SOLID STATE TAIL LIGHT 44.40 44.40 FLASHER- 12 WIRE-ISOLATED POSITIVE OUTPUTS 1.00 ETHFSS-SP-ISO SOLID STATE SELECT A-PATTERN 60.75 60.75 - HEADLIGHT FLASHER-ISOLATED- POSITIVE OUTPUT 1.00 BRK-CRC-103-010 OVERHEAD MOUNT KIT FOR FORD 150.00 150.00 INTERCEPTOR UTILITY2016+ 1.00 WGP 01506-500-KIT WATCH GUARD 90 DEGREE PLUG 105.00 105.00 CABLE KIT(MAIN CABLE ONLY)FOR WATCHGUARD DV1 1.00 SI 240 TIH SECURE IDLE FOR 2013+FORD 149.00 149.00 INTERCEPTOR SEDAN AND UTILITY 1.00 NOTE TRAILER HITCH AND WIRING 210.00 210.00 Subtotal 9,088.01 Sales Tax <, Page 112 of 122 a Brian DeRosier From: Joseph Rutten <JJRutten@emergencyautomotive.com> Sent: Friday,January 15,2016 2:23 PM To: Brian DeRosier Subject: Quote#JJ011516-1 Attachments: Quote#JJ011516-1.PDF For the vehicle that needs a new arrowstick. Please review the attached quote. Feel free to contact us if you have any questions.We look forward to working with you. Thank you for your business! Attached is Quote#JJ011516-1 from EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. To view the attachment,you must have the Adobe(r) Reader(r)software installed on your computer.To get a free version of this software from Adobe, click here: http://www.adobe.com/sur)port/downloadslmain.htmi 1 Page 113 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755GENEVAAVE. N Quote Number: JJ011516-2 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 1 Voice: 651765-2657 Fax: 651765-2660 OAK PARK HEIGHTS POLICE DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 CrastoenerlD G.goo1 Thru PaymoutslerMs tJR OAK PARK HEIGHTS P.D 2114116Net 30 Days CuanitTt g T]escripitiart Unit Price Amount 1.00 CONTACT BRIAN DEROSIER 651-439-4723 1.00 STRIP STRIP EQUIPMENT FROM VEHICLE, 195.00 195.00 RESTORE HEADLIGHTAND HORN FUNCTIONS, PLUG HOLES 1.00 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR 2,200.00 2,200.00 SERVICES-REUSE CUST.SUPPLIED RADAR, RADIO,CAMERA,OPTICOM POWER SUPPLY, GUNLOCK,GRILL REAR DECK AND SIDE LIGHTS, ARROWSTICK 1.00 NOTE CONTINUED-SIREN,AND SIREN SPEAKER 1.00 EX MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR 300.00 300.00 GENERAL INSTALLATION AND WIRING MATERIALS 1.00 46095 POWER DISTRIBUTION-2 J-CASE FUSE HOLDER- 1 SWITCHED OUTPUT-1 CONSTANT OUTPUT- WITH STUD INPUTIOUTPUTS-INCLUDES 2 FUSES AND INPUT PLUG KIT 1.00 A-STANDARD AHARNESS ENGINE TO DASH 1.00 C-STANDARD C HARNESS CONSOLE TO REAR TRUNK RR MSP-C 1.00 CG-X CHARGEGUARD PROGRAMMABLE 74.25 74.25 AUTO OWOFF TIMER 12V NEG GROUND. PROGRAMMABLE FROM 5 Subtotal Continued Sales Tax Continued 1P go-ngl<inuLrd Page 114 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE N Quote Number: JJ011516-2 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 2 Voice: 651765-2657 Fax: 651765-2660 •Qt] fe�`d TQ OAK PARK HEIGHTS POLICE DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 C-ustorraerfD Gaoci 7h.�u P�ytrf_ent-Terms SIs Re .. OAK PARK HEIGHTS P.D 2114116 Net 30 Days JR - . .. [duantify [tem ' ,- ®� �eser�fatron CYr�it�PPi�e Amount SECONDS TO ETERNITY. 1.00 FREIGHT SHIPPING AND HANDLING 250.00 250.00 1.00 10VSCRP-SW 10VSCIRP RECESS PANEL FEATURE WI 583.20 583.20 SLIDING POLYCARBONATE WINDOW AND CHICAGO BARRIER.2016 FORD INTERCEPTOR UTILITY 1.00 S4705UINT13 PRO-GARD ABS TRANSPORT SEAT 862.40 862.40 (STRAIGHT BACK)WITH 7 GAUGE STEEL MESH WINDOW CARGO BARRIER AND SEAT MOUNT KIT FOR 2013+FORD INTERCEPTOR UTILITY 1.00 PB40OVS 16 UTIL ALUM SETINA ALUMINUM PB40OVS 279.20 279.20 PUSHBUMPER FOR 2016+FORD POLICE INTERCEPTOR UTILITY-FULL HEIGHT 1.00 ENT213313 SOUND OFF INTERSECTOR SUPER LED 148.20 14820 — LIGHT KIT-IN CLU DES 1 LIGHT WITH MOUNTING GASKET AND INLINE FLASHER, CUSTOM WEDGES, SURFACE ADAPTOR-BLUE LED-CLEAR LENS 1.00 ENT2133R SOUND OFF INTERSECTOR SUPER LED 14820 148.20 LIGHT KIT-INCLUDES 1 LIGHT WITH MOUNTING GASKET AND INLINE FLASHER,CUSTOM WEDGES, SURFACE ADAPTOR-RED LED-CLEAR LENS 1.00 PNTlCRV05 SOUNDOFF CURVED SURFACE 7.20 7.20 ADAPTOR FOR INTERSECTOR-1 Subtotal Continued Sales Tax Continued Page 115 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE. N Quote Number. JJ011516-2 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 3 Voice: 651 765-2657 Fax: 651 765-2660 Fu[ae _t- OAK PARK HEIGHTS POLICE.DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 L_ duraomorlD I Good f6r.0 Payment Terms sales n,p OAK PARK HEIGHTS P.D 2114196 Net 30 Days JR J_ Qvan:tity, nein Des rlpJr n �y ° 2 f L1h0Tice Amount DRIVER, 1 PASSENGER,2 WEDGES AND HARDWARE-DOES NOT INCLUDE INTERSECTORS-FOR 2013+FORD INTERCEPTOR UTIL 1.00 G-VS-1308-INUT HAVIS EQUIPMENT CONSOLE FOR 293.62 293.62 2013+FORD POLICE INTERCEPTOR UTILITY- IS-ANGLED,8" HORIZONTAL- VEHICLE SPECIFIC-SPECIFY EQUIPMENT BRACKETS-REMOVE OEM PLATE 1.00 C-ARPB-101 PENTAX POCKETJET PRINTER MOUNT 197.72 197.72 WITH PADDED ARMREST-HAVIS CONSOLE MOUNT ONLY 1.00 C-EB40-WS2-1P C-EB40-WS2-1P 4" (1 PC) EQUIP. MTG. BRACKET 1.00 C-EB25-MMT-1P C-EB26-MMT-1P HAVIS SHIELDS EQUIPMENT BRACKET 1.00 NOTE C-EB15-081 FOR CUSTOM SWITCH BOX 1.00 7160-0350 2013 FORD INTERCEPTOR 99.40 99.40 SEDANIUTILITY INTERCEPTOR,FORD TAURUSEXPLORER NO DRILL COMPUTER MOUNT BASE 7160-0350 1.00 LEGACY DUO 48"SCN WHE LEN LEGACY FULL DUO COLOR 2,159.00 2,159.00 LIGHT BAR WITH SCENE CAPABILITY 48" INCLUDES MOUNT KIT.SPECIFY VEHICLE Subtotal Continued Sales Tax Continued -.7,� Page 116 of 122 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. QUOTATION 2755 GENEVA AVE. N Quote Number. JJ011516-2 OAKDALE, MN 55128 USA Quote Date: Jan 15,2016 Page: 4 Voice: 65176&2657 Fax: 651765-2660 OAK PARK HEIGHTS POLICE DEPARTMENT PO BOX 2007 14168 OAK PARK HEIGHTS BLVD N OAK PARK HEIGHTS,MN 55082 eustomer:10 Good 7hr�. tea ment T.erriles 8a1;es Rop OAK PARK HEIGHTS P.D4 2114116 Net 30 Days JR Quantity I ei • Depori tion 'Unit Priee AMpt;rft 1.00 STPLP83 WHELEN LIGHTBAR STRAP KIT FOR 71.25 71.25 2011+FORD EXPLORER AND 2013+ INTERCEPTOR UTILITY(WITHOUT ROOF-RACK)-FOR LOW-PROFILE MOUNT KIT ONLY 1.00 ETFBSSN-P SOUNDOFF SOLID STATE TAIL LIGHT 44.40 44.40 FLASHER-12 WIRE-ISOLATED POSITIVE OUTPUTS 1.00 ETHFSS-SP-ISO SOLID STATE SELECT-A-PATTERN 60.75 60.75 HEADLIGHT FLASHER-ISOLATED- POSITIVE OUTPUT 1.00 BRK-CRC-103-010 OVERHEAD MOUNT KIT FOR FORD 150.00 150.00 INTERCEPTOR UTILITY 2016+ 1.00 WGP 01506-500-KIT WATCH GUARD 90 DEGREE PLUG 105.00 105.00 CABLE KIT(MAIN CABLE ONLY) FOR WATCHGUARD DVI 1.00 SI 240 TIH SECURE IDLE FOR 2013+FORD 149.00 149.00 INTERCEPTOR SEDAN AND UTILITY 1.00 NOTE TRAILER HITCH AND WIRING 210.00 210.00 Subtotal 8,587.79 Sales Tax Li 8f58J'! Page 117 of 122 Brian DeRosier From: Joseph Rutten <JJRutten@emergencyautomotive.com> Sent: Friday,January 15, 2016 2:21 PM To: Brian DeRosier Subject: Quote#JJ011516-2 Attachments: Quote#JJ011516-2.PDF And the vehicle that will have the used arrowstick. Let me know if you need anything else. Thanks! JJ Please review the attached quote. Feel free to contact us if you have any questions.We look forward to working with you. Thank you for your business! Attached is Quote#JJ011516-2 from EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. To view the attachment,you must have the Adobe(r) Reader(r)software installed on your computer.To get a free version of this software from Adobe,click here: http://www.adobe.com/support/down loa dsmain.html 1 Page 118 of 122 0, Oak Park Heights Request for Council Action Meeting Date January 26d;2016 Time Required: 10 Minutes Agenda Item Title: Palmer Station—Second Extension Request Agenda Placement New Businesw,��/ 1/1Originating DepartmenVReq /Eric J on. Ci1y Administrator Requester's Signature Action Requested Discussion P ssible Action. Background/Justification(PI a indicate if any previous action has been taken or if other public bodies have advised): In July 2014, the City Council approved the Palmer Station Subdivision Plan and Development—allowing for 13 single family homes via Resolution 14-07-37.These permissions are generally valid for a period of one year. In June 2015 the Developers(Creative Home Construction Investments LLC)of this site requested an extension and which was granted under City Council Resolution 15-06-30 which gave certain timelines for the execution of the Developer's Agreement and the supply of all securities and platting to be completed by June 2016. These conditions were not met. The City has received a new written request dated Jan 8ffi, 2016 (enclosed) from Creative Home Construction Investments LLC representative Mick Lynskey to extend the approvals tbrough June 2017. The letter outlines various rationale,including a"softening of the market". Recommendation: Please recall the site itself has a planned use of Low Density Residential as outlined in the City's 10 -- year comprehensive plan and to date Staff is not aware of planned deviation or thought to reconsider this land-use. That said however, continual extensions may cause some neighborhood confusion about the viability of the project and /or if a plan has ehmged. MQ=over, while Staff ind@nw-ds that the Develop"has inve3Wd ip the !and purchase this is distinct from processing though a land development platting action or engaging in a Developer's Agreement. Accordingly,staff would not see the practical harm in denying the extension and requiring the resubmission when the Developers absolutely know when they would be ready to commit and are ready to proceed;thus we believe denial would be an appropriate action at this time. Page 119 of 122 ---------- M 4diN January 8,2016 Oak Park Heights City Comeg 14169 Oak Park Blvd,N. Oak Park Heights,MN 55082 Dew Mayor and Council: I am writing this letter on behalf of Cmadve Home ConstmhonAnvestments, LLC As you may recall,Creative cur- ready has an approved plat approval known as Palmer Station. They have a reputation of creating quality homes and neighborhoods in the St. Croix Valley and operating their business with high integrity. They are committed to building Palmer Station so therefore moved forward with the purchase of the land and incurring expenses as part of the plat ap- proval process. They have shown they are financially committed to this project. The housing market has started to trend downward m the last you with less now home starts than the previous year. Creative had planned to put this pro- ject in the ground in the Spring of 2016 but with the softening of the market and the delay of the bridge project,they would prefer to extend the project until Spring of 2017 to ensure the success of the neighborhood for everyone. There- fort,we respectfully request that you edmil the Palmer plat approval to June 30,2017. Creative will continue to maintain the property as they have been doing. We greatly appreciate you consideration and look forward to building another quality neighborhood in Oak Park Mots. Sincemly, Mick Lynakey Commcr.Mr c:K LyNsxsy 651 439 1412 • FAX 651.439 8071 PO BOX 36 - 119 S. MAIN ST SnLi-WATEP,MINNESOTA 55082 7 of 76 Page 120 of 122 RESOLUTION 15-06-30 CffY OF OAK PARK IIEIGJM 'A,SH-INTON cojWM, 1 I OTA. A RESOLUTION EXTENDING COVNCIL API'II 1v'ALSAS ISSUED-PALMER STATION 'v he ,o,q, 01.4,TLie City Council approved, via the adoption of Cit} Council Resolution 14-07- 37tt a Stahoa' lica�ii�n w1lich prpsed',.'"` vigil)pm t a 13-unit sin ]AA* ore d�igm, and; Whereas the Cig1s`Zomprehe2SiWTittn f6r the site guides the use for Low Density development, arid; hcreas the DncloM I A,ppjaicaUj� C:reatjVe 14ome Constructibn Investments LLC. is "Ring that it is not able to move forward witlt'the`lcvclopment in.2015, and; Whcreas the planted development, known as Paltrier Station has now been acquired by Crea#ive Home Construction investments LLC on Jame 191, 2015, and, Whe as thir. Developer has .naught an extension to the timeline for their appm als and the submission of fns pint documentation, Developer's Agreement executicm and related perfbrmanm. doesNOW THEREFOREBE IT RESOLVED that thepity Couned for the pity of Oak Park Heights t axtcmd the July 22d 2014 performance date for final platting, Developer's A r ra exec�ttiQ » " And mi,sted performances thm Tune 11, 20]6 cmd1Ctioned upon. - That the ;Dewey€ s�aLl copplete and execute the T]e eloptncnr Agr mens as pr �-pared and yf apprn :ley the City Anomey not later than December 31'', 241and shall providr: a and all secwitiea as requiTed thereby. The Dmloper shall confiwous4ly Main the grass and site in good repair.. u�U ytis kyRESQLVED that the tin line extension is the only element being; altered, no other ,pr, +ti or City , Resolutions approving the praj t or pity Yaii� a being with this Resolution. o , ,: . .ofthe Ci1ty of Onk,Park lei is this 3s'day of June, 20)5. atm p Mayor i ��A4 far" s} is l r„ U m �J Page 121 of 122 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 122 of 122