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AGREEMENT DATE - February 2016
AGREEMENT TO PERFORM SANITARY SEWER CLEANING AND CCTV IN OPH.
THIS DOCUMENT SERVES AS A FINAL AGREEMENT BETWEEN THE CITY OF CIAK PARK HEIGHTS AND PIPE
SERVICES CORPORATION.(THE CONTRACTOR).
• The Contractor shall provide all services as delineated in the 2016 Request for Quotes and
as returned to the City in an amount not to exceed$0.45 per linear feet for cleaning,$0.45
per linear feet for televising an estimated 27,000 linear feet per year,$210 per hour for
additional root cutting,$210 per hour for additional cleaning and$210 per hour for
additional televising from 2016 to 2020.The contractor's quote and related information is
attached and incorporated into this Agreement as "Exhibit A".
• This Agreement once fully executed shall serve as a notice of acceptance by the City of
the Contractor's quote and also acts as a notice to proceed by the City for the submitted
price quote.
• The Contractor shall complete at work as outlined in the submitted Contractor's quote
and shall provide all final reporting and closing documents to the City not later than
December 15'of each contract year. Failure to complete by this date will entitle the City to
withhold 5%of the contracted amount for each day thereafter.The City shall provide
timely access to infrastructure.
• The City may terminate this Agreement at anytime and for any reason.
• Except for intentional or willful acts by the City,the Contractor does hereby release the
City from any loss or liability incurred by the Contractor related to the disposition of the
work at the site or on this project.The Contractor shall implement best management
practices to complete this project and will utilize appropriate caution to complete the
work in a safe and efficient manner.
• The Contractor shall follow all federal, state, county or other laws that may be in effect
related to the performance of this project.
ACCEPTED: 46.414:P/date ytes//0
Kerry Blaisdell, President
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MARY SEGER
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An Kegley, Pus. , Works Director
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"Exhibit A"
To the agreement of quotation from "2016 Request for quotes-Sanitary
Sewer cleaning/CCTV
Includes: Submitted Quote January 26, 2016
2016 Request for Bids-Sanitary Sewer Cleaning and CCTV
SERVICES
16281 Baseline Ave.S akopee.MN 55379
Phone:952.4453173 Fax:952.496.9117
QUOTATION
January 26,2016
Andy Kegley
Public Works Director
City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights,MN 55082
Dear Andy;
As requested,we have prepared a quote for cleaning and television inspection for approximately 135,000
linear feet of 4"—36"sanitary sewer in the City of Oak Park Heights,Minnesota.The bid is based on
approximately 27,000 linear feet per year over 5 years. Our bid includes mobilization.
Price schedule is as follows:
Jet/Vacuum cleaning of approximately 27,000 linear feet of sanitary sewer
@
.45per linear foot. ' $12,150.00
Root cutting 8"—18"@ 210.00 per hour as needed TBD
Color Pan&Tilt TV Inspection&Report of approximately 27,000 linear feet
@.45 per foot. (Includes GIS data base for import) $12,150.00
$_
Additional cleaning such as root cutting as required @$210.Per hour ; TBD
Additional televising as required @$210.Per hour TBD
24
Total $ ,300.00
Our bid is based on the following provisions and understandings:
1. CONTRACTOR to provide 2 typed reports and DVD's or hard drive for televised services.All
inspections will be done in certified PACP format with an importable data base. Our new reporting
system has the ability to provide 4 color stills of major incidents plus a summary report of all
"significant findings".
2. CITY understands that if there is any root blockage in lines requiring a reverse set-up during
televising that the set up will be considered"incidental".We will notify CITY of the problems as they
Occur.
3. CONTRACTOR to be allowed to draw water from CITY fire hydrants at no additional charge.
4. CONTRACTOR understands thatpiP e is to e cleaned to 95%per NASSCO specific3tigns.Any
root cutting required would be billed on a flat hourly rate. CONTRACTOR to notify CITY if any
problems occur.
5. CONTRACTOR will be responsible for dumping of debris at METRO.
6. CITY to provide sewer maps and manhole numbering system and to expose and to make accessible
all manholes.
Acceptance of Proposal
The above prices,specifications and conditions are satisfactory and are hereby accepted.Pipe Services
Corporation is authorized to do the work as specified.
By: City of:
Signature: Date:
Thank you for the opportunity to work with The City of Oak Park Heights,MN.
Sincerely,
Pipe Services Corporation
Kerry L. Blaisdell
2016 Request for Quotes—Sanitary Sewer Cleaning/CCTV
Summary: The City of Oak Park Heights is seeking quotes from qualified contractors to
perform sewer cleaning and certified PACP CCTV work over a five year contract period on the
sanitary sewer system. Oak Park Heights owns roughly 135,000 liiear feet of sewer pipe
ranging in diameter from four inches to thirty-six inches,most of which are between six inches
and eight inches in diameter.
Physical Address: 14168 Oak Park Blvd N f Oak Park Heights,MN 55082 1 651.439.4439
SCOPE OF WORK:
CLEANING SPECIFICATIONS
Intent of Jet Cleaning: The intent of line cleaning is to remove foreign materials from the lines
and restore the pipe segment to a minimum of 95% of the original carrying capacity. It is
recognized that there are some conditions such as a broken pipe section and/or other major
blockage that prevents cleaning from being accomplished or where additional damage would
result if cleaning were attempted. Such instances will be reviewed on a case by case basis.
Cleaning Equipment: High-Velocity Jet Equipment shall be used as the primary cleaning
method on this project. All high-velocity pipe cleaning equipment shall be constructed for ease
and safety of operation. The equipment shall have a multiple selection of two or more
high-velocity nozzles. The nozzles shall be capable of producing a scouring action from 15 to 45
degrees in all pipe sizes to be cleaned. Jet washing equipment will not exceed a maximum
pressure of 1800 psi. The equipment shall carry its own water tank. Water for re-filling the tank
will be made accessible through existing City owned fire hydrants.
Cleaning Operation: The equipment shall be capable of removing dirt, grease, rocks, sand, and
other materials and obstructions from the sanitary sewer lines and manholes. If cleaning of an
entire section cannot be successfully performed from one manhole, the equipment shall be set up
on the other manhole and cleaning again attempted. If, again, successful cleaning cannot be
performed or the equipment fails to traverse the entire manhole section, it will be assumed that a
major blockage exists and the cleaning effort shall be abandoned.
Root Removal: Roots shall be removed in the designated sections where root intrusion is a
problem at the discretion of the public works director. Any work done to remove roots in a
section shall be documented in the report. Discing and rodding equipment may be used for root
removal. Documentation shall include the locations in the pipe segment where roots were
removed and the procedure that was used.
Material Removal: All sludge,dirt, sand, rock, grease, and other solid or semisolid material
resulting from the cleaning operation shall be removed at the downstream manhole of the section
being cleaned. Passing material from manhole section to manhole section,which could cause
line stoppages, accumulations of sand in wet wells, or damage pumping equipment, shall not be
permitted.
Disposal of Materials: All solids or semi-solids, debris resulting from the cleaning operations
shall be removed from the work area and disposed of properly and is the sole responsibility of
the contractor. All materials shall be removed from the work area no less often than at the end of
each workday. Under No circumstances will the Contractor be allowed to accumulate debris,
etc.,on the site of work beyond the stated time, except in totally enclosed containers and as
approved by the Owner.
Water Use: If the Contractor requires water for cleaning operations from hydrants, the
Contractor shall make arrangements with the City of Oak Park Heights Public Works
Department and shall use only fire hydrants designated by the City. The City shall provide a
reasonable amount of water free of charge to the contractor.
Final Acceptance: Acceptance of sanitary sewer cleaning shall be made upon the successful
completion of the television inspection and shall be to the satisfaction of the Owner. If TV
inspection shows the cleaning to be unsatisfactory, the Contractor shall be required to re-clean
and re-inspect the sanitary sewer line until the cleaning is shown to be satisfactory.
TELEVISING SPECIFICATIONS
Intent: All designated pipe sections shall be visually inspected by means of closed-circuit color
television(CCTV). All CCTV work shall be conducted in accordance with NASSCO Pipeline
Assessment. All inspections shall be done in certified PACP format.
Equipment: The television camera used for the inspection shall be one specifically designed and
constructed for such inspection. The camera shall be capable of radial view for inspection of the
top,bottom, and sides of pipe and for looking up lateral connections. The camera shall be
mounted on adjustable skids, or self-propelled,to keep it in the center of the pie. Lighting of the
camera shall be supplied by a lamp on the camera, capable of being dimmed or brightened
remotely from the control panel. The lighting system shall be capable of lighting the entire
periphery of the pipe. The camera,television monitor, and other components of the video system
shall be capable of producing a picture quality satisfactory to the City; and if unsatisfactory, the
equipment shall be removed and no payment will be made for an unsatisfactory inspection.
either The television camera shall be moved through the line in direction at a
uniform rate, stopping when necessary to insure proper documentation of the sanitary sewer pipe
condition but in no case will the television camera be pulled at a speed greater than 30 feet per
minute. Manual winches,power winches,TV cable, and powered rewinds(or other devices that
do not obstruct the camera view or interfere with proper documentation of the sanitary sewer
conditions)shall be used to move the camera through the sanitary sewer. If, during the
inspection operation the television camera will not pass through the entire sanitary sewer section,
the Contractor shall re-setup his equipment in a manner so that the inspection can be performed
from the opposite manhole. If, again, the camera fails to pass through the entire sanitary sewer
section, the inspection shall be considered complete and no additional inspection work will be
required. All costs for re-setup due to an obstruction in the sanitary sewer that will not allow the
camera to pass shall be considered incidental. If the camera becomes submerged due to a sag in
the pipe, a high velocity jet will be utilized to pull water away from the camera lens.
Measuring:The location meter, for accurately recording the location of the television camera
with respect to the reference manhole, shall be a direct reading,above ground, friction clamp
device or other suitable equipment. Marking on the cable,or the like, which would require
interpolation for depth of manhole, will not be allowed. The meter shall be capable of reducing
readings for reverse movement of the camera and shall be capable of being manually re-zeroed
for each new setup. Footage shall be shown on the video data.
Television Inspection Logs: The logs shall be typed or computer printed and acceptable to the
Owner. Printed location records shall be kept by the contractor and will clearly show the
location,in relation to adjacent manholes,of each infiltration point discovered by the television
camera. An estimate of the flow rate of observed infiltration points shall be made and recorded.
In addition,other points of significance such as locations of building sanitary sewer laterals,
joints,unusual conditions,roots, sanitary sewer connections, collapsed sections, presence of
scale and corrosion, and other discernible features will be recorded and no less than two (2)
copies of such records shall be supplied to the Owner. A summary report of all significant
findings shall be attached to the typed or computer printed log report.
Video Recordings: The purpose of recording shall be to supply a visual and audio record of the
condition of the lines that may be replayed both daily and at future presentations. DVD
recording playback shall be at the same speed that it was recorded. Upon completion of the
work,all DVDs recorded during the television inspection shall become the property of the
owner. Cost of DVDs shall be included in the unit price bid. A complete recording shall be
made of each line televised. A voice recording on DVD shall make brief and informative
comments on the sanitary sewer conditions.
DVDs shall include the following information:
A. Visual(on screen in corner):
1. Report number.
2. Date of television inspection.
3. Sanitary sewer section and number.
4. Current distance along reach(tape counter footage).
5. Printed labels on DVD and case with location information, date, format information, and
other descriptive information.
B. Audio Recording
1. Audio date and time of television inspection, operator name,name of overlying or
adjacent street, and manhole numbers.
2. Confirmation of pipe section and television direction in relation to flow.
3. Description of pipe size, type, and pipe joint length.
4. Description and location of each service connection and defect.
5. Type of weather during inspection.
Television inspection logs shall include, but are not limited to, the following:
• Date, time,city, street,basin, sanitary sewer section, reference manhole number, name of
operator, inspector, and weather conditions.
• Pipe diameter,pipe material, section length,depth of pipe,length between joints, and
corresponding DVD identification.
• Location of each point of leakage.
• Location of each service connection.
• Location of any damaged sections,nature of damage, and location with respect to pipe
axis.
• Deflection in alignment of grade of pipe.
• GIS integration with the City's sanitary sewer shapefile/geodatabase data.
Should the DVD's show the inspection to be unsatisfactory; the Contractor shall be required to
re-inspect/re-televise the sanitary sewer line at no additional charge.
Traffic Control: Contractor is responsible for all traffic control devices, signage and warning
lights. In all cases the work shall be conduct so as to minimize, as best as practical, all types of
traffic disruption.
Bidder Qualifications: No bids will be accepted other than those submitted by experienced
Sewer Televising, Inspection and Cleaning Contractors. Contractors must demonstrate that they,
and/or their employees,have been in the business of televising, inspecting and cleaning of
sanitary sewers for at least 5 years. Bidder qualifications must accompany bid submittal and will
be used to evaluate the bidder's ability to perform the work as required.
Laws and Regulations: The contractor shall comply with all Federal, State,County and City
laws,ordinances, and regulations affecting the work under this specification. Unless otherwise
instructed it shall be the responsibility of the contractor to obtain and preserve all the necessary
permits, licenses,or outside agency approvals throughout the duration of the job.
Indemnification: The contractor shall defend, indemnify and hold harmless the City of Oak
Park Heights, its officers and employees from all suits, actions and claims of any character
brought because of injuries or damages received or sustained by any person, persons or property
as a result of the operations of the contractor; or on account of or in consequence of any neglect
in performing the work; or through the use of unacceptable materials in constructing the work; or
because of any act or omission, neglect, or misconduct of the contractor or its subcontractor; or
because of any claims arising or amounts recovered from infringements of patents,trademarks,
copyrights, or because of any claims arising or amounts recovered under the Workers'
Compensation Act, or under any other law,ordinance,order or decree.
Plans and Specifications: Before submitting its bid,the bidder shall carefully examine the entire
contents of the specifications so as to be thoroughly familiar with all the requirements. Bidders
are instructed to acquaint themselves with all the conditions affecting the work, such as
obstacles,right-of-way encroachments and of surface and subsurface geological formations. The
successful bidder shall not be allowed any extra compensation by reason of any unforeseen
difficulties,of which the bidder could have discovered,by reasonable anticipation prior to the
bidding. Before submitting a bid, all bidders must examine existing field conditions, and/or
specifications to judge for themselves the difficulties with which may arise in the execution of
the work.
Inspections: All workmanship and materials are subject to the inspection and approval of the
City of Oak Park Heights. If, in the opinion of the City,it is not expedient to correct inadequate
workmanship not in compliance with the specifications,the City shall have the right to deduct
the difference in value between the workmanship or materials supplied and that called for under
the specifications. The value shall be determined in accordance with competent cost estimates.
Any deductions shall not be construed as a waiver, release or compromise of any other losses,
costs, damages or causes of action of the City arising out of such non-complying workmanship.
Payment: Payment for the work is dependent upon the approval Of the Public Works Director.
Payments shall be based on the bid unit price per linear foot for the corresponding linear foot of
work performed. Measurement of the actual number of feet cleaned and/or televised shall be
made from the center of the manhole. Payment will be made upon final completion of yearly
work.
Quantity: The estimated quantities are given below; however bidders are to note that this may
vary to meet actual department demands throughout the contract. For bidding purposes the
following estimates are given for a five (5)year period.
Sanitary Sewer Cleaning 25,000 linear feet
Sanitary Sewer Televising 25,000 linear feet
Bid submittal: Bids will be accepted for furnishing all necessary equipment,materials and labor
to perform the televising and cleaning work specified, for a period of five(5) years. Bids shall
include:
• Linear foot price for performing the sanitary sewer televising work, including GIS
integration of reports.
• Linear foot price for performing root cutting work
• Per hour rate for a complete televising crew,materials and equipment to perform extra
assigned work as needed.
• Per hour rate for a complete sewer cleaning crew, materials and equipment to perform
extra assigned work as needed.
• Including the name and phone number of the owner(s)
• Description of equipment to be used and
• Resumes not more than one page of key personnel assigned to the work.
The City reserves the right to award a contract based on the most advantageous offer,or to
the bidder whose bid is deemed in the best interest of the City.
Insurance: Prior to any work performed by the contractor or its subcontractors, the contractor
shall furnish to the City a certificate of insurance for not less than$1,000,000.00 naming the City
as an additional insured party. The City may also direct that copies of the actual insurance
policies, or renewals or replacements thereof, be submitted. All premiums for the insurance as
specified above to be obtained by the contractor or its subcontractors shall be paid for by the
contractor or its subcontractors. Except for intentional or willful acts by the City, the contractor
does hereby release the City from any loss or liability incurred by the contractor related to the
disposition of the work in the field.
Bid Submittal Sheet
2016 Request for Bids- Sanitary Sewer Cleaning and CCTV
Before submitting a bid, the bidder shall carefully examine the entire contents of the specifications to be
thoroughly familiar with all the requirements. The successful bidder shall not be allowed any extra
compensation by reason of any unforeseen difficulties, of which the bidder could have discovered, by
reasonable anticipation prior to the bidding. Before submitting a bid, all bidders must examine existing
field conditions, and/or spedfications to judge for themselves the difficulties with which may arise in the
execution of the work.
COMPLETE THE FOLLOWING AND RETURN TO ANDY KEGLEY AT THE OAK PARK
HEIGHTS CITY HALL BY FRIDAY FEBRUARY 5, 2016.
Company Name:
Your Name &Title:
Contact Information:
Signature:
Notary Public:
Year Cleaning Price/ft. CCTV Price/ft.
2016
2017
2018
2019
2020