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HomeMy WebLinkAbout03-21-2016 Parks Packet CITY OF OAK PARK HEIGHTS 4k PARKS COMMISSION MEETING AGENDA Monday, March 21, 2016 at City Hall Worksession 6:00 p.m. (Reference Attachment 3) Regular Meeting 7:00 p.m. I. Call to Order II. Approval of Agenda 111. Approve Parks Commission Minutes— February 22, 2016 (1) IV. Department/ Commission Liaison Reports A. Arborist B. Public Works Director C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission irrth questions or concerns not on the agenda. Please limit co nmenis to three minutes. VI. Public Hearings: A. Mountain Biking Trails Proposal VII. New Business A. Set Spring Parks Walkthrough B. Vending Machine Renewal (2) VIII. Old Business A. Capital Improvements Discussion (3) IX. Informational A. Next Meeting: Tuesday, April 18, 2016 at 7:00 p.m. at City Hall B. Council Representative: Tuesday, March 22 —Vice-Chair Weyer C. Playground Idea Image from Commission-Liaison McComber (4) X. Adjourn Page 1 of 18 THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 2 of 18 CITY OF OAK PARK HEIGHTS 1 PARKS COMMISSION MEETING MINUTES Monday, February 22, 2016 at City Hall I. Call to Order: Chair Bye called the meeting to order. Present: Vice-Chair Weyer, Commissioners Johnson and Norton, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson, Summer Park Program Coordinator Zeuli, and Commission- Liaison McComber. Absent: None. 1I. Approval of Agenda: Chair Bye, seconded by Vice-Chair Weyer, moved to approve the Agenda. Carried 4-0. Chair Bye, seconded by Vice-Chair Weyer, moved to amend the next meeting date under Informational from Tuesday, March 21 to Monday, March 21. Carried 4-0. 111. Approve Parks Commission Minutes—January 25, 2016: Chair Bye, seconded by Vice- Chair Weyer, moved to approve the Minutes. Carried 4-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that she prepared some articles for the spring newsletter on Emerald Ash Borer, Oak Wilt, boulevard tree pruning and removals, boulevard tree plantings, and hiring a tree service. She also reported the winter tree pruning list would be presented to the City Council, and work would be completed by March 24. She stated that homeowners with trees that would be pruned would receive a letter. B. Public Works Director: Public Works Director Kegley reported the ice rinks have melted and the ice rinks have been closed. He also reported that the City was hiring for summer park attendants. C. Other/Commission Liaison Reports: Commission-Liaison McComber reported she brought in some materials for the Parks Commissioners that she picked up from a recent conference. Summer Park Program Coordinator Zeuli provided the Parks Commissioners with a 2016 summer park program schedule. V. Visitors/Public Comment: None VI. Public Hearings: None VII. New Business: A. Mountain Biking Trails - Proposal: Hank Gray from the Stillwater Area Scholastic Cycling Advocates (SASCA) Trail Building Committee provided a presentation. Page 3 of 18 Parks Commission Minutes February 22, 2016 Page 2 of 2 Chair Bye, seconded by Commissioner Norton, moved to direct staff to invite the public for a meeting on Monday, March 21 to hear about the proposal and have SASCA there. Carried 4-0. Commissioner Norton suggested maps be available for viewing. VIII. Old Business: A. Capital Improvements Discussion: Chair Bye, seconded by Commissioner Norton, moved to set a worksession for 6:00 p.m. on March 21 to talk about the capital improvements. Carried 4-0. B. Oak Park Crossing Park Trail/Shelter Clarification: City Administrator Johnson requested clarification from the Parks Commission on the pavilion location relative to the trail. Chair Bye, seconded by Vice-Chair Weyer, moved to direct City staff to have the trail go to the north side of the pavilion in the drawings. Carried 4-0. IX. Informational: A. Next Meeting: Monday, March 21, 2016 with a worksession at 6:00 p.m. and the meeting at 7:00 p.m. at City Hall with a Public Hearing on the bike trails B. Council Representative: Tuesday, February 23 — Commissioner Johnson X. Adjournment: Chair Bye, seconded by Commissioner Norton, moved to adjourn. Carried 4-0. Respectfully submitted, Jennifer Pinski City Clerk Page 4 of 18 ® 2 4 • City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,WIN 55082•Phone(651)439-4439•Fax(651)439-0574 3-1.0-16 MEMO lr ,i TO: Park Commissione Z- FROM: Eric Johns n, City Ad in' `r or, h .` } RE: Vending.. Henry Gullickso ` I have received a request from the vendd`who has the soda machines at Brekke and Autumn Hills Park to renew the request for the 2016 season. Enclosed are his P&L Statements for 2015. Overall it appears he made $212.50 at both Parks in 2015. [$762.23 in 2014] To the best of my knowledge there have not been any material issues with these placements and appear well received. Generally looking for additional direction to allow the 2015 placement. Also enclosed is the 2015 Agreement, doe sthe Commission desire to renew the Agreement? Page 5 of 18 Autumn Hills Park 5697 Norwich Parkway Oak Park Heights,MN 55082 Carry From 2014 $123.94 $10.50 $10.50 May Change to start -$22.00 $23.00 May 22, 2015 -$39.60 36 x 1.10 = 39.60 $23.00 May 22, 2015 -$8.48 16 x .53 = 8.48 $21.00 May 22, 2015 -$30.00 60 x .50 = 30.00 $36.00 $103.00 June May 29, 2015 $10.50 $8.00 June 5. 2015 $23.00 $14.00 June 12, 2015 $23.00 $31.50 June 12, 2015 -$6.36 12 x .53 = 6.36 Gat $31.00 $84.50 July June 12, 2015 -$13.00 26 x -50 = 13.00 $105.50 June 19, 2015 $21.00 $20.00 June 19, 2015 -$9.90 9 x 1.10 = 9.90 $37.50 $163.00 August June 19, 2015 -$3.00 6 x .50 = 3.00 $35.00 June 19, 2015 -$3.78 7 x .54 = 3.78 $9.00 June 26, 2015 $36.00 $30.00 June 26, 2015 -$4.86 9 x .54 = 4.86 Gat $14.00 $88.00 September June 26, 2015 -$4.40 4 x 1.10 = 4.40 $44.50 June 26, 2015 -$9.00 18 X .50 = 9.00 $17.00 $61.50 October July 3, 2015 $8.00 July 10, 2015 $14.00 July 10, 2015 -$5.49 9 x .61 = 5.49 Gat July 10, 2015 -$4.40 4 x 1.10 = 4.40 July 10, 2015 -$9.00 18 x .50 = 9.00 July 17, 2015 $31.50 July 17, 2015 -$4.40 4 x 1.10 = 4.40 July 17, 2015 -$5.00 10 x .50 = 5.00 July 17, 2015 -$6.71 11 x .61 = 6.71 July 24, 2015 $31.00 July 24, 2015 -$6.50 13 x .50 = 6.50 July 24, 2015 -$22.00 20 x 1.10 = 22.00 July 24, 2015 -$3.36 6 x .56 = 3.36 August 14, 2015 $105.50 August 14; 2015 -$28.60 26 x 1.10 = 28.60 August 21, 2015 $20.00 August 21, 2015 -$63.80 58 x 1.10 = 63.80 August 28, 2015 $37.50 August 28, 2015 -$31.90 29 x 1.10 = 31.90 September 4, 2015 $35.00 September 4, 2015 -$47.30 43 x 1.10 = 47.30 September 11, 2015 $9.00 September 18, 2015 $30.00 September 18, 2015 -$38.50 35 x 1.10 = 38.50 September 25, 2015 $14.00 October 2, 2015 $4450 October 23, 2015 $17.00 Start Change $17.00. RECVVEE -Dj $2 G na s 5 ,1 2015 Profit $96.16 MAK - 4 X616 0 City of Oak Park Heights AM Page 6 of 18 Brekke Park 5500??? Oak Park Heights,MN 55082 Garry From 2014 $638.29 $81.50 $81.50 June May 12, 2015 -$23.56 Steele Cable $13.50 June 18, 2015 -$27.00 Starting Change $38.00 June 18; 2015 -$8.64 16 Gat @ .54 ea. $35.00 June 18, 2015 -$64.68 84 Pop @ .77 ea $34.50 $121.00 July June 26, 2015 $81.50 $153.00 June 26, 2015 -$4.50 9 x .50 = 4.50 $18.00 June 26, 2015 -$8.80 8 x 1.10 = 8.80 $50.00 $221.00 August June 26, 2015 -$13.50 27 x .50 = 13.50 $32.00 July 3, 2015 $13.50 $51.00 July 3, 2015 -$31.90 29 x 1.10 = 31.90 $54.00 July 10, 2015 $38.00 $33.50 $170.50 September July 10, 2015 -$9.90 9 x 1.10 = 9.90 $34.50 July 10, 2015 -$10.00 20 x .50 = 10.00 $13.50 July 10, 2015 -$6.10 10 x .61 = 6.10 $7.50 $55.50 October July 17, 2015 $35.00 July 17, 2015 -$11.00 10 x 1.10 = 11 July 17, 2015 -$3.50 7 x .50 = 3.50 July 17, 2015 -$6.10 10 x .61 = 6.10 July 24, 2015 $34.50 July 24, 2015 -$15.40 14 x 1.10 = 15.40 July 24, 2015 -$14.00 28 x .50 = 14.00 July 24, 2015 -$10.08 18 x .56 = 10.08 August 14, 2015 $153.00 August 14, 2015 -$23.10 21 x 1.10 = 23.10 August 21, 2015 $18.00 August 21, 2015 -$78.10 71 x 1.10 = 78.10 August 28, 2015 $50.00 August 28, 2015 -$30.80 28 x 1.10 = 30.80 September 4, 2015 $32.00 September 4, 2015 -$42.90 39 x 1.10 = 42.90 September 11, 2015 $51.00 September 11, 2015 -$16.50 15 x 1.10 = 16.50 September 18, 2015 $54.00 September 18, 2015 -$67.10 61 x 1.10 =67.10 September 25; 2015 $33.50 September 25, 2015 -$15.40 14 x 1.10 = 15.40 October 2, 2015 $34.50 October 2, 2015 -$17.60 16 x 1.10 = 17.60 October 8. 2015 $13.50 October 16, 2015 $7.50 Start Change $27.00 $754.63 638.29 2015 Profit $116.34 Page 7 of 18 Oak Park Heights Vending Agreement Agreement,dated as of 2016 between Mr. Henry Gullickson("The Vendor")and the City of Oak Park Heights (the"City"): WHEREAS, VENDOR desires to provide certain vending machines at Park facilities owned and/or operated by City consisting of refreshment and other vending services,and WHEREAS, City desires to engage the services of VENDOR as the non-exclusive provider of said vending services at designated Locations; NOW, THEREFORE,for the reasons set forth above,and in consideration of the mutual promises and agreements herein set forth, VENDOR and City agree as follows,- 1. ollows:1. VENDOR shall install, maintain and service all vending equipment("Machines")and is limited to a single soda- vending machine only at each designated City Locations, Brekke Park and Autumn Hills Park, (See Exhibit A).At no time shall the Machines be deemed the possession of City;they are,and will remain,under the control of VENDOR.All equipment shall be maintained in good working condition. 2. City shall have the right to approve/disapprove of the specific placement of Machines at Locations in City sole discretion. During the term of this Agreement, VENDOR shall pay City Facility Rental Income(FRI)as follows: $0.00. There shall be no minimum revenues guaranteed by the City. 3. Water shall be vending choice in all machines and shall be kept stocked with appropriate product and in a volume reasonably similar to all other offerings.At all times,the machines shall be kept clean and in good appearance without any broken facing or graffiti,free of debris,dirt, etc. The machines shall not be intemally lit if they directly face a residential area. 4. The VENDOR shall place a clearly marked label or sign on all machines that provides a phone number so that machine users are able to seek any applicable refunds directly from the VENDOR. The VENDOR is directly responsible for and shall appropriately manage any refunds requested by park patrons. 5. The VENDOR during the term of this Agreement,shall not be required to pay a commission to the City which is typically equal to a percentage of all gross revenues(less applicable State imposed sales tax and deposits) collected from the sale of beverages vended from the Machines. 6. The initial term of this Agreement shall be twelve(12)months commencing as of the date written above. Thereafter,the term may be extended for an additional twelve(12) month period at the sole discretion of the City conveyed to the Vendor by written notice. Either party may terminate this Agreement without penalty providing the other party with by thirty days written notice of such discontinuation. 7. The machines are anticipated to remain at their locations through the off-seasons.The Vendor shall however be obligated to remove the machines should the City request such removal. In some circumstances,these machines may not be accessible to the general public during periods in which park shelters may be closed. 8. VENDOR will provide City with a full accounting of all revenues received from Machines at City Locations, Page 8 of 18 9. If VENDOR undertakes to deliver a required vended service at designated City Locations, i.e., beverages, snacks, cold food etc., City shall not permit competing vendors to operate at said designated Locations.This provision shall not apply to beverage products brought onto the premises by patrons or groups using park facilities. 10. City shall allow VENDOR and its contracted personnel access to City Locations during normal business hours to install,fill,and service the Machines at said Locations. 11. City may elect to give VENDOR detailed notice of non-performance hereunder. Upon the receipt of such written notice, VENDOR shall have at least ten(10)days to remedy or cure the facts giving rise to such alleged non- performance hereunder. If VENDOR has not affected such a remedy or cure within the prescribed time period, City may terminate this Agreement if said non-performance is material in nature. Said termination shall be effective ten(10)days after City's issuance of written termination for cause. 12. Upon any form of contract termination,the VENDOR shall, at the Vendor's sole expense, remove all equipment and/or machines from the City's premises. 13. The VENDOR may not assign their responsibilities as outlined in the Agreement to a third-party without the City's written permission. 14. Except for willful or knowingly negligent acts on the part of the City,the City is not responsible for any damages to the VENDOR'S property.The VENDOR does hereby indemnify, will defend and holds harmless the City and its agents from any loss or liability sustained as a result of the use of the property by the VENDOR.The City makes no warranty or guaranty of suitability for the placement of any machines. Use of City locations is at the VENDOR'S own risk. 15. If any term or portion of this Agreement shall be deemed invalid or unenforceable,the remainder of this Agreement shall not be affected. No waiver by VENDOR of any breach by City hereof shall be construed as a waiver of any other breach.This contract is binding upon the heirs, successors and assigns of both parties.This contract shall be construed under the laws of the State of Minnesota, IN WITNESS WHEREOF, the parties have set their hands and seals the day and year first written above. VENDOR By. PRINT NAME: City.. By: PRINT TITLE Page 9 of 18 Exhibit"A" Vending Locations: Machines shall be placed in locations as discussed during 2013 walkthrough, see map for park locations as attached. 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'G�,��. .IRI � P'�Y� I'� r",�-'�\��9`• � �E �r � �'I _�— THIS PAGE IS INTENTIONALLY LEFT BLANK tA Page 12 of 18 3 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 3-17-16 MEMO t TO: Park Commissioners ` 7 FROM: Eric Johnson,City Ad is RE: Capital Discussion—Continued: Dear Park Commissioners: ' As you discussed at your January meeting,,#he thought was that each of you would give some further consideration to the listing of capital improvements and needs from a ranking perspective. I did send that out in a separate follow-up email 6n 1/27/16. Perhaps the Commission might desire to again review these or come—up with a new list? Also see the surveying from 2012. Take a look through it and you can discuss more on 2/22/16. —DELAYED UNTIL 3/21/16 Thanks Eric Page 13 of 18 City of Oak Park Heights Discussion of Park Capital need and Priorities- PNon,ty Rank ")["means NEW from 2013 Complete C RANKING? L.ow MID HI 1 Let[--F--(Embly h in link)J.Pfirnral gates} VALLEY VIEW PARK $ 50,000.00 $ 62,500.00 $ 75,000.00 1 New/Move Park Shelter CRVER,EARLK $ 3$0,000,00 1$ 425,00000 $ 500,000-00 1 Benches c0VERPARK S 1.000-00 $ 3,000.00 $ 5,000.00 Kwmwao I.. Gutters VALLEY VIEW PARK $ 3,0On.n0 $ 4,000.00 $ 5,000,00 1 Shelf for serving VALLEY VIEW PARK $ 500.00 $ 750.00 $ 1,000.00 7 Electrical outlets for serving VALLEY VIEW PARK $ 1,000,00 $ 2,000.00 $ 3,O0O,00 1 x Swsngs-both lower and upper playgrounds BRE KKE PAfIK $ 51000.00 5 51500,00 .$ 6,000.00 1 Garbs!containers-espedaily by disc golf AREKKE PARK $ 500.00 $ 750.00 $ 1,000.00 1 Benches at beth*Wounds BREKKE PARK $ 500.00' $ 5,250.00 $ 10,00D.00 ao.,,nwrc„a,emww,z 1 Fitness Equipment SWAGERPARK $ 15,000.06 6 17,500.00 $ 20,000,00 1 _ Letter-FencP(p-,ibly rhain link o[tonal [es SWAGEN PARK 50 oncL 62 500.00 75 000 il0 1 Mare trees AIAPLIMN HILLS PARK $ 300,00 $ 400.00 $ 500.40 «a 1N Tables/henrhes AOCOMNHILCS PARK 5 2,000.00 5 2,75400 5 3,50000 1 Refrigerator in park shelter AUTUMN HILLS PARK $ 150.00 5 875.00 $ 1,00000 1 Ashtrays A1frumm HILLS PARK 5 350,00 $ 425.00 $ 500-00 1 _ N.smokin si ns by la and AOrUMN HILLS PARK 5 250.00 S 3MLOO 1 NAME MOELTER S S 1,000.00 $ 2,006.00 raFF Fw�Nanlx? 5 x 'Benches MOELTER 5 1,000.00 5 5,500.00 S 10,000.00 1 _GazebosL R 15000.0020000.005000.00 . Sum $__496,100.00 S 619,950.00 743500.00 2 Improved Parking COVER PARK $ 50,000.00 $ 62,500.00 S 75,000.00 2 Gardens/Friends of the Parks COVER PARK $ 3,000.00 $ 4,000.00 5 5.000.00 2 Gaaetws ERP 15 000.00 $ 20.000,00 $_25000.00 2 x Replace Road VALLEY VIEW PARK 5 200,00040 S 225,000.00 5 250,000.00 2 Replace Parkin Lot WILLLY VIEW PARK $ 50,000.00 S 75,000.00 S 100,000.00 2 Rcplace stairs by park shelter S 5,000.00 S 10,000.00 S 15,000.00 r u?w«m 2 Playground SWAGER PARK S 75,000.00 S 57,500.00 S 100,000.00 2 Water Fountain SWAGER PARK 5 3,000.00 S 4,000.00 S 5,000.00 2 Grassbetween shetterandplayground AifTUMN HIL IS PARK S 2,500.00 S 3,750.00 S 5,000.00 Subtotal $ 403,500.00 S 491,750.00 $ 560,000.00 3 Trail Connections COVERPARK 5 50.000.0D S 75,000.00 $ 100,000-00 3 Deck on east side of park shelter VALLEY IEW PARK 5 25,000.00 5 37,500.00 $ 50,000.00 3 Extend north side of park shelter VALLEY VIEW PARK $ 50,000.00 S 62,500.00 $ 75.000.00 3 PlaV structures for alder children RREKKE PARR $ 75,000.00 S 97,500.00 S 100,000.00 3 Bandshell AUTUMN Hik<S PARK $ 100,000.00 $ 150,000.00.S 200,00040 «rmr,w�rrwnn:vr..a.samxrnr? 3 5 lashpad AUTUMN HILTS PARK $ 200,000.40 5 350,00040 S !rW,DD6.00 '¢x Gskme4bomaxa,aglry Paaxikr? 3 Splash Pad TER $ 50,000.00 $ 150,000.00 $ 500,000.00 xwk«rmorxssxrn.,aa naser:x 3 sasehail0iamond FAMLYER $ 100,000.00 $ 175.000,On 1$ 250,000.00 o.ssaea? 3 Dath— MOELTER S 200,000.00 $ 2Z5.000.00 $ 250,000.00 Prx.rsx+a+ 3 5oceer Field MDELTER 5 100,000.00 $ 150,00040 5 200,000.0(1 Subtotal $ 950,000.00 $ 1462,500.00 $ 2,225,000 00 Eencrete Rink COVER PARK $ 100,000,00 $ 125,060.00 > 150,000.00 n Move Rink COVER PARK $ 104000,00 $ 125,000.00 $ 150,000.00 Trail connection to thn east VALLEY VIEW PARK S 25,000,00 5 62,500.00 $ 100,006.00 a,o..a­.,.e�x w.mru.. F a Trail cannectien to rhe north VALLEY VIEW PA K $.- 256 000.00 30U,-00()0_0 L.–iso Lag 00 Trail connections to a er Ea round BRE KE PARK 75 000.40S 112 500.00 150000.00 1. Replace some pla ound equipment AUTUMN HILLS PARK 5 40,000.00 S 50,000.00 $ 60,000.00 a Water Fountains MOELTER S ?.0,000.00 S 15,000.00 $ 20,000.00 ao wrma�rrM Subtotal $ 600,0x10.00 S 790„000.00 S 9370,000.00 .._._ _. .. _ ._. . .. ......... .. .. .....— Low MIO High Grand TotoA 5 2,449,600.05 5 3,364,200.00 5 4,515,800.00 OTHF.RIDEAS? 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Q z ¢ ¢ w W Y I J J ¢ x W le be O_ 2 a c � a v o E v y a N v = t Q LE t v o ° ° a H y O tl ° a N E C O O C C m w m A C LZ W N C C C LL C l} v N S V U N — r x Page 16 of 18 4 City of Oak Parr Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)4394439•Fax(65 t)439-0574 3-17-16 Dear Park Commissioners: Mayor Mc be esired to share this image with you—see attached-as a possibility for future playground equipment ideas... See th lP li T nk `' ri ; Page 17 of 18 Whether designing an entirely new playground or freshening up an existing play space, don't forget to include freestanding play components. Playground activities set apart from a main play structure allows kids to step away for some quiet time or break into smaller play groups. TPC M My'u"fi'ca Y � 1rJ �t /�,ay� CN .r 4— ��l AI YV 77 i � k e Y n. Po Zi p KroOZ TM ZipKrooZTm brings the adventure of a zip line to the playground in an exciting, safe way. Unlike other playground zip lines, ZipKrooz is a two-way ride, eliminating the need to walk the seat back to start. Its long-lasting, ultra-smooth ride for kids ages 5 to 12 will be the main attraction on your playground. i Page 18 of 18