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03-22-2016 Council Packet
CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 22, 2016 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award (pg. 3) 7:10 p.m. III. Visitors/Public Comment A. Presentation by the Youth Service Bureau - Executive Director - Mary Planten- Krell (pg. 5) B. 2015 Recap and Update from Bayport Fire Chief—Al Eisinger(pg. 7) This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 7:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—March 8, 2016 (pg. 17) C. Approve Resolution Granting MN Deer Hunter Association, St. Croix Valley, to Conduct a One-Day Raffle on April 30, 2016 at Heights Hall and Club (pg. 21) D. Approve Resolution Establishing NO PARKING Area Along Paris Ave (pg. 25) 7:15 p.m. V. Public Hearings None 7:15 p.m. VI. Old Business A. Consider the Airbnb (pg. 31) 7:20 p.m. VII. New Business A. Dahl Tech Inc. —Conditional Use Permit for Rear Lot Line Setback, and Design Guidelines/Site Plan Review—5805 St. Croix Trail North (pg. 55) B. Holiday Station Stores - Conditional Use Permit for Fuel Station and Car Wash, Conditional Use Permit for Signage, Preliminary and Final Plan, Design Guidelines/Site Plan Review - 14773 60th Street North (pg. 83) C. Joseph's Restaurant—Joseph Kohler— 14608 60th Street N. — Site Plan and Design Guidelines Review- Timeline Extension Request (pg. 143) D. Stillwater Crossing Sign —5950 Osgood Avenue - Conditional Use Permit(pg. 151) Page 1 of 270 Agenda March 22,2016 Page 2 E. San Sewer SCADA (pg. 169) F. 2016 Goal Setting (pg. 173) G. Adopt 2016-2020 Anticipated Capital Improvement Plan (pg. 177) 7:55 p.m. XIII. Other Council Items or Announcements 8:00 P.M. IX. Adjournment Page 2 of 270 Oak Park Heights Request for Council Action Meeting Date March 22, 2016 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Beports Originating )epartment/Requestor Administration/Jennifer Pinski Requester's Signature_\,.,. Action Requested Receive Information Background/Justification(Please indicate any previous action has hee.n taken or if other public bodies have been advised). See Attached. Page 3 of 270 E City Of x _Oak Park Heights X 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082.Phone(651)439-0439•Fax(651)439-0574 March 17, 2016 Melissa Meier 1437257 kh Street North Oak Park Heights, MN 55082 Dear Ms. Meier: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, March 17, 2016, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulation 4 nni er Pinski City Clerk TREE CITY U.S.A. Page 4 of 270 w Oak Park Heights Request for Council Action Meeting Date March 22nd 2015 Time Required: 5 Minutes Agenda Item Title; Presentation by the Youth Service Bureau- Executive Director Mary Planten-Krell Agenda Placement Informational/ si Comments Originating Department/Requ r- i�ahnson. Citv Adm' "strator Requester's Signature /10 Action Requested S Ie Background/Justificatio ' (Please indicate if any previous action has been taken or if other public bodies have advised); Ms.Mary Planten-Krell,Executive Director of the Youth Service Bureau would like to make a short presentation to the Council that generally outlines what the YSB does;and also to thank the City Council for its continued support over the years. The City supplies$10,000 in annual funding to the YSB. Page 5 of 270 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 270 0 Oak Park Heights Request for Council Action Meeting Date_ March 22,2016 Time Required: 10 Minutes Agenda.Item Title: 2015 RecaWtpdat/ff'rom Ba rt Fire Chief—Al Eisin er Agenda Placement Visitor' lic CZent Originating Depar/e,,, -tor o Ci Administrator Requester's Signa Action Requested Discu A, on Possible Action Background/Justificatio lease indicate if any previous action has been taken or if other public bodies have advised): Bayport Fire Chief will be present to provide a 2015 Year End Report on the operation of the Department and actions in the City of Oak Park Heights, Page 7 of 270 J O N N N O M O� 1� Cao 00 r O O O CD O M O O CD CD O v H W11 oD N 1 O M O M T N T CD O) rn Q Cao O) CD o CD O O 1- CD O v O v N a' M O 1� O T M N f� Od 0) 1` O 1• N P- O 0) oD cD CD � � co O Mt qT V O V qT (~� N CO qjr CD qt O O Cn 1` N qp ti O A# M O7 O r CA 0) CD Ln ti O CO co 't CO h M M Lo W O CD CF) V V V CCC) v ccoo L i LO V U) v jr CD O0) P~ T O OCD O O O M iA 0 Q T O) r T CC) O (D Lf) co Ln O Ln co Ltd d � G 0) G a Ln O O 1` co M O co M co T r T 00 CD 1` LA O I` CO lA O cm L_ = Z T Ln 07 CD CO O CD CD CD CO M 0 CO qt O W V M CL li (� Q M O qt 1~ co v M r O O M O M M m CA r OT co 'T LO O CO O CD M M IL N co M O T M T Ln N0 N CD O ti O V v CD CO O O O v M CA CD O co 07 O Mt N O M 0M O w O CIO 1` O O O in O O O Ln v 0 v M M T m M O O O O M N 01 1- M O! O O W O co w v ti CD v v v v O M CO v LL Clq co Go r-QI I co cMo LNn CD CO CTD CND LN M N LD CO O tt O N N N N N N N N N N N N N N N N Page 8 of 270 f T 0 N e a s µ o n N O N F R N s � f 3 t m O. = A r p � x � E LL 6 t! CL s m 6i SQN N ■ f I O I N ' N O N h N N W N o W 0 0 R a Page 9 of 270 1 I _....�. .... .� ......,�.. ..... II � yl o H O 8 N O NJ W d .a.,� ...._.. _._ I�II�III O Y �? } 1 O �� ��C� m , 1 Val �rnI u W m o N N p O Page 10 of 270 i 0 N a N ' m 0 N pNp N N N O ei H �e ■ C � Y � 3 m a A llllllll� S yy N 12 � g mnmmm� SHOD Page 11 of 270 1 I N N O N v;^M C„Y +W m pNo N s s s N �4 s 0 f N W II##I + I m S N 0 � S N Q1 ub Q1 m 80 0m N .4. Page 12 of 270 M 0 N Q pN N m 0 N e N i T ri .0 N I O N 0 II! N 1 i d N Q R N IMMI y^� 0 7 G Y H W (i' N Q LL L I IIS If, N N T H f Sn� Page 13 of 270 9 M Ln 41a � 3 f E O Ln Yer u .n cn do .� x C Illllgitt��"r; i c' m e`c I '�T,,Illlllv�"~�r CL � fY1 i Page 14 of 270 "i 171 BAYP0RT &; FD' �8 GAN,K P�IRK��HElFGH; �S-MN 5 MILES-FDS 1 i I � f _ I New Sr, ion L i BAYP� ]RTsFSi F T* 1 cp 1 1V b 1 a w 4 Pa 15 of 270 P Legend Proposed Station _ 5 Mile Station Response Bearv,fiPrt FDS & FPSA-M N BOUNDARY - Previous 5 Mile Protected Roadbase , Addition 5 Mile Protected Roadbase J -- t - -10 Proposed Station i iT i III( �J� i s i" 1 TT T _ l •r- i l Map Disclaimer: i Information contained in this evaluation is intended as estimation only and may not reflect actual ISP Classification changes. An on-site ISO Public Protection field grading"- utilizing the ISO;Fire Suppression Rating"!Schedule — would need to be completed to determine the effect of any changes in your structural fire protection program. Page 16 of 270 Y TA Oak Park Heights Request for Council Action Meeting Date March 22, 2016 Agenda Item Approve City Council Minutes—March 8, 2016 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 17 of 270 CITY OF OAK PARK HEIGHTS TUESDAY, MARCH S, 2016 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling,Public Works Director Kegley, and City Engineer Mann. Absent: City Planner Richards. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported that she attended the Washington County League of Local Government as well as two NLC conference calls; the next Parks Commission meeting was set for March 21, 2016 at 7:00 p.m.; there was a vacancy on the Parks Commission; the City was seeking applications:for summer park attendants; registration for the LMC annual conference was open; and the City Council had a goal-setting meeting scheduled for March 9 at 6:00 p.m. B. Councilmember Doukherty: He reported that the next Middle St. Croix Watershed Management Organization meeting was March 10 at 6:00 p.m. at the Bayport Library. C. Councilmember Liljegren: No report. D. Councilmember Runk: He reported the next Planning Commission meeting was set for March 10 at 7:00 p.m., and there were three items on that agenda including the Holiday gas station site plan review. E. Councilmember Swenson: He reported that the next Cable Commission meetings were set for March 10 and March 15, and they were going to be discussing candidates for Kathy Cinnamon's position. F. Staff: Deputy Clerk Pinski reported that Dawn Johnson of 5665 Newell Circle North was chosen as the recycling award winner. III. Visitors/Public Comment: A. Update from Stillwater/Oak Park Heights Convention and Visitor's Bureau: Jerry Helberger, owner of Aurora Staples B&B and the president of the CVB, and Christie Rosckes, marketing director for the CVB, were present at the meeting and provided a presentation. IV. Consent A enda: Page 18 of 270 City Council Meeting Minutes March 8, 2016 Page 2 of 3 A. Approve Bills & Investments B. Approve City Council Minutes—February 23, 2016 C. Approve Resolution Granting Ducks Unlimited, St. Croix Valley, to Conduct a One-Day Raffle on April 2, 2016 at Heights Hall and Club D. Approve Resolution Granting Ducks Unlimited, St. Croix Valley,to Conduct a One-Day Raffle on May 5, 2016 at Heights Hall and Club E. Approve Fiscal Year 2016-2017 Budgets for Central St. Croix Valley Joint Cable Commission and Valley Access Channels F. Continue Vegetation Management for 2016 with Minnesota Native Landscapes, Inc. for the Restoration Areas at Swager and Valley View Parks G. Approve Arbor Day Proclamation 2016 H. Authorize Staff to Enter a Contract with St. Croix Sweeping for Street Sweeping Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Consent Agenda. Carried 5-0. V. Public Hearings:None VI. Old Business. A. Oak Park Crossing Park—Ride Trail Construction: City Administrator Johnson reported that City staff communicated with Chuck Donkers of Xcel Energy who was on-board with the trail construction project. He stated staff also corresponded with the Middle St. Croix Watershed District who noted that the City must follow certain rules. Johnson reported that Donkers was going to review the plan with the MPCA. Councilmember Runk, seconded by Councilmember Dougherty, moved to authorize staff to proceed with the bidding process. Carried 5-0. VII. New Business: A. Public Works O erator Position: Public Works Director Kegley reported that Mark Robertson submitted an intent to retire. He requested authorization to open the position and begin the process. Councilmember Dougherty stated he would serve on the hiring committee. Councilmember Swenson, seconded by Councilmember Liljegren, moved to authorize the Public Works Director to open the position and begin the hiring process. Carried 5-0. VIII. Other Council Items or Announcements: Page 19 of 270 City Council Meeting Minutes March 8, 2016 Page 3 of 3 Mayor McComber reported that the Brown's Creek Watershed District was looking for a citizen representative to serve on an advisory committee, and she talked to Jim Norton, who was also a Parks Commissioner, and connected him with Karen Kill. McComber also reported she was officially named to the Small Cities Board of Directors for District 8. She also stated Don Fixmer's mother passed away and offered condolences. IX. Adlaurnment Councilmember Liljegren, seconded by Councilmember Runk, moved to adjourn at 7:28 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 20 of 270 k. Oak Park Heights Request for Council Action Meeting Date March 22, 2016 Agenda Item Approve Resolution Granting MN Deer Hunter Association, St. Croix Valley,to Conduct a One-Day Raffle on April 30, 2016 at Heights Hall & Club Time Req. 0 Agenda Placement Consent Originating Department/Reques or Administration/Jennifer Pinski t 4 Requester's Signature Action Requested ' Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 21 of 270 RESOLUTION 16-03-15 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA RESOLUTION GRANTING THE APPLICATION OF MN DEER HUNTER ASSOCIATION, ST. CROIX VALLEY, TO CONDUCT A ONE-DAY RAFFLE AT HIEGHTS HALL & CLUB ON APRIL 30,2016 WHEREAS, James McArdle, on behalf of MN Deer Hunter Association, St. Croix Valley, has applied with the State of Minnesota Gambling Control Board for a permit to conduct a one-day raffle on April 30, 2016 at the site of Heights Hall & Club, 5880 Omaha Avenue North; and WHEREAS,the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by MN Deer Hunter Association, St. Croix Valley, with the State of Minnesota Gambling Control Board. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of MN Deer Hunter Association, St. Croix Valley, with the State of Minnesota Gambling Control Board to conduct a one-day raffle on April 30, 2016 at the site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park Heights and the same are hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 22"d day of March, 2016. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 22 of 270 MINNESOTA LAWFUL GAMBLING 5/15 L6220 Application for Exempt Permit Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed In the order received. If the application • conducts lawful gambling on five or fewer days,and is postmarked or received 30 days or more before the event, the • awards less than$50,000 in prizes during a calendar application fee is $100•' otherwise the fee is$150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization r�� tL L Previous Gambling Name: /j?I!i {Tv�'19Cf' LG. C. X. 1/r4�v Permit Number: J flUa Minnesota Tax ID Federal Employer ID Number, if any: Number(FEIN), if any: Mailing Address: J City: J ///jCVa4�- State: Zip: I� County: Name of Chief Executive Officer(CEO): 9�aA07-!S' 0—G e6 Daytime Phone: 614"? - 0�.� �/� 7 Email: P^#C- 7172 60177 NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal Q Religious Q Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.) FIA current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemptmon(501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the { IRS tall free at 1-877-829-5500. [2q IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter) " If your organization fails under a parent organization, attach copies of b9jh of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted ``JJ , (for raffles, list the site where the drawing will take place)): s'7G11 #+4'11 E Clab Address (do not use P.O. box): J O 1�f9'1/417+4- -7 Ile-, V, CityU 110 ��j(' 7 Township: r91�k �.9r'hip: ip: County: w� Date(s) of activity (for raffles, /7�f Z �-Xi 'h� ^�r indicate the date of the drawing): /" 3 ALOA6 Check each type of gambling activity that your organization will conduct: ❑Bingo* ❑Paddlewheels* ❑Pull-Tabs* �Tipboards* ElRafRe (total value of raffle prizes awarded for the calendar year: *Gambling equipment for bingo paper, paddlewheels, pull-tabs,and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to www.mn.gov/gcb and click on Distributors under List of Lkeesees,or call 651-539-1900. Page 23 of 270 LG220 Application for Exempt Permit 5/15 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period,and allows the Board to Issue a permit after (60 days for a 1st class city). 30 days. The application is denied. The application is denied. Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township,I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: Date: (Signature must be CEO's signature;designee may not sign) w..............___ Print Name: REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: . all gambling conducted on two or more consecutive days,or a copy of your proof of nonprofit status, and • all gambling conducted on one day. Only one application is required if one or more raffle drawings are application flee (non-refundable). If the application is conducted on the same day. postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is$150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B,Suite 300 South and return the financial report form to the Gambling Control Board. Roseville, MN 55113 Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General; on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board(Board)to by the Board. Ail other information provided will Management&Budget,and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling be involved In lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court Minnesota. Your organization has the right to the permit,all Information provided will become order;other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access your organization refuses to supply this information provided remains private,with the to the Information; Individuals and agencies for information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent. If your organization supplies the information members,Board staff whose work requires requested,the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available In alternative format(i.e. large print, braille) upon request. An Equal opportunity Employer Page 24 of 270 Oak Park Heights Request for Council Action Meeting Date March 22,2016 Time Required: 1 Minutes Agenda Item Title: Resolution Establisbm NO PARKING area along Paris Ave. Agenda Placement Consent Agem4 / Originating Depariment/Re sto c hnson Citv Administrator Requester's Signature Action Requested Resol 'on Establish'ng Establish' NO PARKING area almg Paris Ave north of U 61"Street to 65"b Street. 7-- Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Washington County has requested that the City adopt a resolution relating to NO PARKING provisions m certain portions of Paris Ave.(See the attached map below).Per Washington County,MnDOT State Aid requires a No Parking resolution when the proposed design does not meet the required width for parking and when State Aid funds are being used.This resolution does not bind the City to any particular nor exclusive enforcement and that installation and maintenance costs would not be the City of Oak Park Heights. ' i:hl i1M +1111RANR erF OXI1.7N MLMM GT[ n S ' ` 8 i1T115TH f i 4 l ` '-tiER c�T STN �' �hi 1 O `R 'i Page 25 of 270 RESOLUTION RESOLUTION ESTABLISHING A NO ON-STREET PARKING ZONE ALONG A PORTION OF BEACH ROAD/PARIS AVENUE (COUNTY STATE AID HIGHWAY 23) FROM UPPER 61sT STREET TO 155 FEET SOUTH OF 65TH STREET WHEREAS, the City of Oak Park Heights has planned improvements for Beach Road /Paris Avenue (CSAH 23)from Upper 6111 Street to 65"Street in the City of Oak Paris Heights; and WHEREAS, Beach Road/Paris Avenue has previously been designated as a County State Aid Highway; and WHEREAS, Washington County will be expending County State Aid Funds on the improvements on CSAH 23;and WHEREAS, these improvements do not provide adequate width for parking on both sides of the street; and approval ofthe proposed construction as a County State Aid street project must therefore be conditioned upon certain restrictions; WHEREAS, Washington County has determined that no on-street parking shall be allowed on the west side of Beach Road/Paris Avenue(CSAH 23)between Upper 6181 Street and 651 Street;and WHEREAS,Washington County has determined that no on-street parking shall be allowed on the east side of Beach Road/Paris Avenue(CSAH 23)between Upper 61a1 Street and 155 feet south of 65'h Street;and WHEREAS, The City Council also has authority to establish No Parking Zones and it has been requested by Washington County that the City establish these No Parking Zones; NOW, THEREFORE, BE IT RESOLVED, by the City Council that no on-street parking be allowed along the west side of Beach Road/Paris Avenue(CSAR 23)from Upper 61 s1 Street to 651 Street and along the east side of Beach Road/Paris Avenue(CSAH 23)from Upper 61 s1 Street to 155 feet south of 65'h Street at all times. BE IT FURTHER RESOLVED THAT,the enforcement of such No Parking Areas outlined herein may also be performed by the Washington County Sherriff and that all makings and signage necessary to be installed shall be performed by Washington County and perpetually maintained by Washington County in proper and enforceable condition. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS THIS 22nd DAY OF MARCH,2416, Mary McComber,Mayor Attest City Administrator Page 26 of 270 anm�~ .�..+ws .e�.r�w�nio�ew�aaw�oei.aP a a A GAF D O� R sIST oras � Aa RSI T r ST o s VI) d r U133ds � OY o 1 � m m or 61 St $ �' Upper 61 St 7 n :� GpA GAAE'R � FR s1 srs T © Fr ST Sr ST m 7 C-2 A 1 p � n m� ntl Iriod QE = o A � baa ®� CD ' n m � PW Av ! a a P _ _ N D 5 w ;r 02 F P;N p � ���cccrrr �bqg e z a in a Sp SJ. mtie 0 r® oma #5 / l.S cnrrs a B 0l5' v2y0 }S 4�9 W� 52 � S cis 4 S T m Pa T ®® b a M 7+dn w gg $ o �� ® p� $ A Z ce UD'R Z a T C.S. MA TCHL INE MAT CkL INE C.S,A.N. a.H, N 23 STA. !09*50,0, 23 STA. 109+$0,00 N.9 am age 2 o anvaeu 4���1agx50 oO o � �.t��Lflgx�o•0p �p'CCSZP• �p'(CS�P• ®® z3 G y p�' 23 TSL- d015 1 } � a 1 T ®® a � S :A i 9 AV g3-1od O Q n® d 6311D ST, N. 63RD ST. N. 63RD ST. N. 63RD ST. N. 63rd ST > y ®0 63rd St m O 13, v ®® a r C-2 (D s ®® ii p o Z ® I I Y assv SSjja� _ a "'ro (f l `A L�m�m' g x Amo;S rig) E)' a VSs _w u par Ord St a O o-5 o L© < S 71 I➢ (Z) N [li UPPER 53RD 8T. N. UP ER 63RD 3T, N. UPPER 63RD ST. N. UPPER 63RD ST. N. s a of X. Ln CA ds OU r63rdSta� i � aS a G7 MATCHLINE MATCHLINE m C.S.A.H. 23 STA. 116+50.00 C.S.A.H. 23 STA. 116+50.00 Page 28 of 270 ��vFs�uw x MATCHLINE $ MATCHLINE C.S.A.H. 23 STA. 116+50.00 C.S.A.H. 23 STA. 116+50.00 ®` ease 00 0 � m I N p r b � P 64TH ST. N. 64TH ST. N. 64TH ST. N. 647H 57. N. I © M ® a 9� lit 4S 144-69 (A xSPEEp W LWU 1� 30 1� 30 CIA) T Oak Park D-am Heights � y a Y Oak Park o-1 Z + yAI� � SOUTH 1 Iz a ._ / Heights 4) g SIGN 71+1 n� 9 - CIfY �zaz P SIG�IV G ® I SOUTH 1�� n - N 1 /ctc:1,2 z m sro, b t.N-Y $ m 65TH ST. N. 65TH ST. N. 65TH ST. N. 65TH ST. N. li o C A e 4 p <' orb$S st o�am,6 St 7 �® b� a z' to z m > oz I "M ' H fel N cZs m m s n� I ia o ¢ z C OR (A N m rrt m Page 29 9�2�91 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 30 of 270 Oak Park Heights Request for Council Action Meeting Date March 22 2016 Time Required: 10 Minutes Agenda Item Title: Consider the AirB&B 14 Agenda Placement Old Business Originating Department/Reque r• c J on. Ci Administrator Requester's Signature Action Requested DiscussionIssible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached Staff Memo. FROM2123116 City Council meeting: I would like the City Council to discuss the items known as `:4irB&B;s which are essentially short term lodging rentals for single family homes to determine if these operations align with City Ordinances as they are currently written(relative to lodging taxes,public safety and/or home occupations)and/or if the Council would like to investigate this matterfurther.If the Council would like to review this matter,I would like to ask that the City Staff provide some details and analysis for a future meeting not later than April 2016 Enclosures: Similar Action/Resolution by the City of St.Paul Excerpts from the MN Dept.of Revenue. Star Tribune Article—City of EagaF4 MN for 5-23-15 Page 31 of 270 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574 March 16th,2016 MEMO TO: Mayor and City Council Members FROM: Eric Johnson,City Administrator RE: AlrB&8—Short Term Rentals At the February 23rd,2016 City Council meeting the Council directed that staff review and consider the issues related to the concept of an"AirB&B"or perhaps more generally classified as short term rentals of single family housing. What is an"AirBnB"? Specifically, "AirBnBA is a formal name of a websitelcompany that offers and coordinates those persons who desire to rent their home or properly to a third party for a short term use-such as a vacation,business traveler,etc.There appear to be other similar companies such as"HomeAwaf;"Rentbyowner*or 7dpping.com The term"AiftV seems however to be a general moniker for such an activity. The images below show the workings of the tool,where property owners register their properties,these appear on a map and a renter simply shops for the units they may like. It is relatively straightforward.A search on March 7th,2016 resulted in there being a number of homes in the OPHIStillwaterBayport area.One in Oak Park heights on 651'Street as listed through AirBnB of course there may be others.These will vary daily. ww Raw w t t Are these permissible under current City Code? The City does have a public interest in ensuring that all properties are reasonably maintained,that proper upkeep is performed and that congruent land-uses remain in-place relative to the City's zoning code. In addition, many property owners might cast a skeptical eye if they knew the neighboring house was to be converted into a short-term rental property or in effect a motel 1 hotel. Page 32 of 270 That said there is however not a direct methodology under the City Ordinance that would dearly prohibit these,nor—overtly permit them. The City has four ordinances that generally relate to the possible regulation of an"AirBnB"enterprise. 401.15 M Home Occupations: Under this authority,OPH regulates the use of single family structures for the supplemental use as a home based business—such as an accounting office, hair salon or other permitted uses as may be found. More definitively City Ordinance states: "...Any occupation or profession engaged in by the occupant of a residential dwelling unit,which is dearly incidental and secondary to the residential use of the premises and does not change the character of said premises. At first blush one could suggest that a property owner could use their home as a single family rental—regardless of a duration of an occupant as it is their"business"and the use of the property would not change the residential use or charter of the premises. That definition however is a disqualifier in of itself as the business must be'incidental or secondary°to the residential use. Further per 401.15 M 3.11 states,"Not over 25%of any one story can be used for a home occupation"i.e.—not the entire home So while the land use itself would remain generally single-family-a person who desires to establish an"AirBnB"in the City would very likely not be able to do so under the 401.15 M—Home Occupation authority. 401.02.B.Defi n idons. While the term or duration of a rental of a single family dwelling may be in question andfor the quality or condition of the property may be in question;City Ordinances do contain the following definitions: Dwelling,Single-Family: A dwelling unit designed exclusively for occupancy by one(1)family. Family: An individual or two(2)or more persons related by blood,marriage,adoption or a group of not more than three (3)persons who need not be related by blood or marriage living together in a dwelling unit. (The number of persons herein defined are the basis upon which performance standards are established within this Ordinance.) Taken with face validity,it would appear that the use of a single family dwelling in a residential district(R-1)for an"AirB&B"would at this time be limited to use by a"Family"that meet the above definitions. In other words,a group of more than three unrelated persons could not use the property in this"AirBnB"fashion. 401.22.E 3—Bed and Breakfast facilities: Under this authority, a property owner of land zoned R-1 or R-2 may establish a Bed and Breakfast upon the issuance of Conditional Use Permit by the City.Such CUP process would require a number of regulatory hurdles including limiting the number of beds, lot area sizes, a State issued license for food services, etc.—(see parts a. thru p). The City Council would require a demonstration of compliance before such permit was issued and which would require a detailed submission by the property owner prior to any use being considered following a typical CUP process. But is an"AirBnB"a Bed and Breakfast(B&B)? Under the City Ordinance a B&B is: Bed and Breakfast FecHlty: A boding other than a hotel,wheralbre cagwsafJuon,meals and lodging are provided to trandent guests,but not including a buiAdit providing these services to more than ten(10)persons,and where at least one(t)meal&xVor beverages are offered in conn bn with the provision of sleeping woommodefta With this definition in place,it would appear possible that a person would be eligible to apply for a B&B status as an"AirBnB°simply by offering a glass of water and keeping the site to less than 10 persons. City Ordinance does not elaborate on the scope of meals or beverages.Admittedly this would be way around the law—per se,but in theory could be done. Page 33 of 270 Lodging Tax-City Ordinance 1411: Prior to 2009,the City adopted City Ordinance 1411 to establish a local lodging tax for the purposes and benefit increase commerce and to provide for a vibrant City atmosphere that will attract tourism and convention business to the City,it is essential that the City be marketed and promoted by a local convention and tourist bureau.Following the definitions found in(1)below,the rental of such property under the'A!rBnB'concept would be subject to such Lodging Tax and it is the responsibility of the entity providing the lodging to collect such tax and ensure its remittance to the City.$3 for every$100 in the gross receipts. That stated however,this particular provision does not define or outline if a"AirBnW may operate,rather it is an additional regulatory condition for which any operator of a going-wncem when:there is a "consideration (paid for) lodging`of less than 30 days in duration.°AirBnB"would appear to be subject to paying this lodging tax. 1411.020 Lodaim rax�stablrshment In furtherance of thatpurpose,and pursuant to Minnesota Statutes§489.190,a tax of 3%is herebykrdposed an the gross racers generated within Me City from the famishing for crosidembon of lodging of hotels,molar rooming houses,tourist courts or resorts:after than the renting or teamV of bdpkV for a conftW period oM days ormare. L! S Any person,business entity,corporation,partnership oress m tion(Operator]that provides b*m to others musicoNed the tax at ft time bdgfng drdMw are p9b. Tire amormt of tan rmrsf be separ detystated from the bilging charges and held in bust forme CityuntflWWW b the cly. Pro and Cons of"AirBnB"-type facilities Some'pros"of°AirBnBe are that it may bring added tourism into a community and offers additional lodging choices,perhaps even for larger groups who wish to stay together.Another possible'pro'is a possibility of additional lodging tax revenue.A third benefit may be to provide a property owner with additional income from the occasional rental of their home.Of course there are likely others. Some"cons"of"AirBnBe are that the transient nature of the occupants can detract from the character of a neighborhood as owner occupied homes are generally better maintained versus non-owner-occupied.Short term Transient occupancy for such specific purposes may also create a vacation like-atmosphere—in a residential district not designed for such use-and could lead to additional refuse,noise and other localized complaints if not closely monitored by the property owner. There are of course perspectives on hath sides that have merit,but like many related elements—much depends on the property owner on how they maintain and manage their property. Summary: Beyond these parameters the City has no other dear regulatory authority in its current ordinance that expressly prohibits rentals of single family homes for short,transient(or even long)durations. If it is a short duration for under 30 days,however it would appear that the lodging tax would apply and would need to be paid. Initial Options to Consider: OPTION 1: If the City defines WrBnBe as a bed and breakfast the current language for its enforcement and licensure(CUP)may be reasonable and proper but the definitions should be clarified to also Include these.The CUP too]could ensure constant compliance with City Ordinances by the owner and codes related to exterior upkeep and reasonable use.The CUP could be rescinded if violations beoome commonplace. If the City Council desires to allow WrBnB"type facilities,it may consider amending Its definitions of a BED and BREAKFAST with the following: Possible definition amendments to _- Bed and Breakfast Facility; A building it bother than a hotel, where compensation is provided tc �,owner or their& meals and lodging are provide-to transient guests but not including a building providing these services to more than ten(10)persons and4tere-aAt least one (1)meal and/or beverages nus. r, _u offered in connection with the provlslon of :L accommodations. Page 34 of 270 OPTION 2: Alternatively,the Council might consider the creation of a new CUP element entitled Transient Lodging under the similar zoning classifications where single family homes exist in R1,R2 and/or R3 districts.A CUP would need to be applied for and secured by a property owner who desires to rent-out their home t Possible definition of Transient Lodging: Transient Lodging: A building or facility constructed solely as a single family home not occupied by the owner and where compensation is provided to the owner or their designee in exchange for lodging to transient guests not exceeding 30 consecutive days for any one transient occupant or group not to exceed number of people. Enforcement ultimately becomes the key element.City staff will likely not be able to regularly check various rental sites to ensure all property owners know the law and compliance will likely fall to self-reporting and follow-up enforcement of the City is provided information or a concern. Moreover, is simply the listing of one's property the violation?(probably not), rather it is the use itself which make the enforcement all that more challenging and costly. Some Subsequent Questions and Comments: A. Does the City Council desire to permit these type of facilities? If the Council does not desire"AirBnBs'that regulation will take some additional analysis as to how that could be outright precluded.Rental Ordinances are routinely challenged and the nature of the issue at hand is the duration of stay—not the condition of the facility itself. B. Does regulation include registration of some form—if so how often?Fees?Inspections? The implementation of a CUP may be the easiest from an initial entry review,fee structures and clear permit And would send a distinct message and opportunity to surrounding neighbors that this enterprise is being proposed.And,if upkeep is not maintained or the site becomes an issue the CUP could be revoked or suspended. Perhaps inspections are only on the basis of meritorious complaints? C. Staff did reach out to the City of Stillwater to determine what their ordinances may or might include; but at this time it appears that they will be hiring a consultant to review and provide additional guidance. It may be beneficial if these ordinances were similar. D. lastly, if the Council does desire to pursue this via the CUP process—Staff would recommend the development of a deeper process to outline those conditions under which a CUP would be approved(or denied). ATTACHMENTS: VARIOUS MEDIA ARTICLES ABOUT"AirBnWs for more information. A copy of the current CUP requirements for a Bed and Breakfast. Page 35 of 270 Reader's View: Duluth should work with Airbnb on rentals I Duluth News Tribune Pagel of 2 FREE PUBLIC RECORDS SEARCH C' First Name Last Name ea 'er-s Mew: D should wo , VA-01 Airbnb on rentals Posted on Nov 20,2015 at 9:53 P.M. irbnb's recent pledge to work with municipalities that are evaluating regulatory needs was encouraging, as detailed in the Nov. 12 Wall Street Journal. Sharing accumulated data that lends insight into the new and growing house-sharing industry can benefit all stakeholders. Duluth imposed a year-long moratorium on new short-term housing permits this past July. Traditional bed-and-breakfast owners, the hotel/motel hospitality industry and others coaxed the City Council into taking this measure. This happened even though some B&B operators register their properties on the Airbnb website and book guests through the site. Evidently, eliminating future competition that new Airbnb hosts might become was an option Duluth councilors agreed to impose. Stifling innovative marketplace advancements and limiting consumers'travel-housing choices is anti-capitalistic. Municipal interference that favors the few at the expense of the traveling public should be discouraged. Airbnb's apparent willingness to cooperate with local government concerns about safetv regulations and local hotel tax revenue issues should persuade all stakeholders that common ground can be found. Chris Lehane, Airbnb's public relations director, accurately described the company's world-wide home-sharing phenomenon as "a movement of the future." It's a movement of housing options that is here to stay. There are 2 million listings across 34,000 cities, and the number grows weekly, indicating the time has come for municipal elected officials to negotiate and determine regulations that best benefit the consuming public they represent. Page 36 of 270 http://www.dutuftewstdbune.com/opWon/readers-views/3 8 87703-readers-view-duluth-s... 3/10/2016 Renter's View: Duluth should work with Airbnb on rentals I Duluth News Tribune Page 2 of 2 Duluth's new mayor and the City Council should work with Airbnb, not try to freeze them out of the market. Tim McDevitt St. Paul ADVERTISEMENT Page 37 of 270 http://www.duluthnewsh ibune.com/opWon/readers-views/3887703-readers-view-duluth-s... 3/10/2016 CRY of Muth f=qAlk Planning Division fMINWNIlMjMft 411 West First Street • Room 208 • Duluth, Minnesota 55802-1197 DULUTH BVI TTH 218-730-5580 • Fax;218-730-5904 + www.duluthmn.gov 1 iL-�d1 An Equal C)PPDrtw*ErnPloyw f4EMORAN DW DAVE: March 1"', 2016 TO: Planning Commission FROM: John Kelley, Planner II SUBJECT: Vacation Dwelling Unit Rental —Home Share At the February r, 2016 Planning Commission meeting staff presented suggested revisions to the current vacation dwelling unit rental requirements and introduced proposed permit regulations to allow for home share or Airbnb type lodging. The information presented at the meeting was the Planning Commissions first glance at proposed changes to these types of lodging activities. On February 22nd, 2016 staff presented a report to the Committee of the Whole for CibI Council regarding vacation dwelling units. In general, City Councilors were in support of the revisions to the existing vacation dwelling unit standards and the proposed Horne share requirements. Comments received from Councilors included support in changing the minimum night stay to 2 nights, strengthening the enforcement of permit regulations, providing screening/buffering between permitted vacation dwellings and adjacent dwelling units, and establishing a distance buffer between permitted dwelling units. The attached documents incorporate comments into the proposed regulations that were received from the Planning Commission and City Council. l Page 1 of 1 Page 38 of 270 Vacation Dwelling Unit Definitions: Vacation Dwelling unit— a commercial use of a habitable unit by a guest in a non- owner occupied dwelling providing sleeping, cooking, eating, living and sanitation facilities that are physically separated from other habitable units that may or may not be located in the same building for periods of occupancy from 2 to 29 days. This use does not include hotels, motels, or bed and breakfasts. Accessory Vacation Dwelling Unit—a commercial use of an accessory dwelling unit as defined by this chapter that is used for periods of occupancy from 2 to 29 days. Existing Vacation Dwelling Standards: U. Vacation dwelling unit. 1. The minimum rental period shall as follows: (a) For properties zoned RR-1, RR-2, R-1, R-2, R-P, MU-N and F-5 the minimum rental period shall not be less than two nights; 2. A vacation dwelling rental use under this section may not be located on a lot that Is within 200 feet of a lot on which another Vacation Dwelling rental is located. 3. The total number of persons that may occupy the vacation dwelling unit is one person plus the number of bedrooms multiplied by two; 4. Off street parking shall be provided at the following rate: (a) 1-2 bedroom unit, one space; (b) 3-4 bedroom unit, two spaces; (c) 5+ bedroom unit, three spaces; 5. Only one motorhome (or pickup-mounted camper) and/or one trailer either for inhabiting or for transporting recreational vehicles (ATVs, boat, personal watercraft, snowmobiles, etc.) may be parked at the site, on or off the street; fi. The property owner must provide a site plan, drawn to scale, showing parking and driveways, all structures and outdoor recreational areas that guests will be allowed to use, including, but not limited to, deck/patio, barbeque grill, recreational fire, pool, hot tub, or sauna, and provide detail concerning the provision of a dense urban screen which is required to buffer these areas from adjoining properties. Ct 6 Page 39 of 270 7. The property owner must obtain all licenses and permits from the city of Duluth and state of Minnesota required for guest occupancy on the property for two to 29 days; 8. The property owner must provide required documents and adhere to additional requirements listed in the city of Duluth's UDC application manual related to the keeping of a guest record, designating and disclosing a local contact, property use rules, taxation, and interim use permit violations procedures; 9. The interim use permit shall expire upon change in ownership of the property or in six years, whichever occurs first. (Ord. No. 10039, 8-1.6-20100 § 1; Ord. No. 10041, 8- 16-2010, § 5; Ord. No. 10044, 8-16-201.0, § 5; Ord. No. 10096, 7-18-2011, § 17; Ord. No. 10153, 5-14-2012, § 2 Ord. No. 10192, 12-17-2012, § 10; Ord. No. 1.0225, 5-28- 2013, § 6; Ord. No. 10286, 3-10-2014, § 8; Ord. No. 10329, 10-13-2014, § 2.) In addition to the UDC Interim Use Permit requirements listed above, Vacation Dwelling Univ and Accessory Vacation Dwelling Units must adhere to the following regulations: 1. Permit holder must keep a guest record including the name, address, phone number, and vehicle (and trailer) license plate information for all guests and must provide a report to the City upon 48 hours'notice. 2. Permit holder must designate a managing agent or local contact who resides within 25 miles of the City and who has authority to act for the owner in responding 24-Fours-a-day to any complaints from neighbors or the City. The permit holder must notify the land Use Supervisor within 10 days of a change in the managing agent or local contact's contact information. 3. Permit holder must provide the name, address, and phone number for the managing agent or local contact to all property owners within 100'of the property boundary. The permit holder must notify neighboring properties within 10 days of a change in the managing agent or local contact's contact information. 4. Permit molder must disclose in writing to their guests the following rules and regulations: a. The managing agent or local contact's name, address, and phone number; b. The maximum number of guests allowed at the property; c. The maximum number of vehicles, recreational vehicles, and trailers allowed at the property and where they are to be parked; d. Property rules related to use of exterior features of the property, such as decks, patios, grills, recreational fires, pools, hot tubs, saunas and other outdoor recreational facilities; e. Applicable sections of City ordinances goveming noise, parks, parking and PC"; 5. Violations of this section of the UDC are subject to the following penalties and fines: � a. First violation -® Notice of violation of Chapter 50. i Page 40 of 270 b. Second violation within the preceding 12 months - citation for violation of a Chapter 50. c. Third violation within the preceding 12 months: $200 fine and the home share permit shall be revolted for one year. 6. Permit holder must post their permit number on all print, poster or web advertisements; 7. Prior to rental, the building must be inspected and an Operational Permit issued by the Fire Prevention office. Contact the Fire Prevention office at 218-730-4397 or 218-730-4399 for information. 8. Permit holder must apply for and be granted State and local sales tax numbers, including Hotel and Motel Use Sales tax. Page 41 of 270 Home Share Permit Regulations Definitions, Guest---A person occupying a home share or vacation dwelling unit rental that Is not a permanent resident of the property. Home Shane -A commercial use of a habitable roam by a guest in an owner-occupied dwelling for compensation be it monetary or the exchange of goods or services. Home Share General Requirements: a) Annual Permit b) A Home Share may only be offered in a habitable room as defined in Chapter 50. c) The total number of full time occupants of the dwelling unit. d) The preparation, sharing or sale of food and beverage by the owner occupant to the guest is prohibited. e) A Permit holder may not advertise their home sharing business for an accessory structure that is a storage shed or garage as a home share. f) A Permit holder may not advertise their home sharing business in any area exterior to the dwelling unit where the home sharing is occurring. This includes common interior areas. g) In any advertisement of the home share it must include the Permit number issued by the City. h) Health and safety inspections completed and certificates of inspection submitted at time of application for Permit. 1) The permit would consist of an administrative approval process and cost is$200.W Home Share Application Requirements: 1. Application fee$200.00 2. The application for the permit would consist of- a. fa. A hotel/motel license b. Inspection certificates c. Evidence of enrollment to pay taxes d. Verification of owner occupancy through the Homeowner's Property Tax Exemption or other appropriate information(e.g. driver's license,utility billing, auto registration,etc.) 3. A floor plan of the dwelling unit identifying which room(s)will be rented. 4. A site plan indicating location of parking spaces. Norrie Share hermit Standards: (Need to add line to the use table under lodging) 1. Home share is permitted for all properties zoned for residential use. 2. The rental period shall be for 30 days or less. n i Page 42 of 270 3. The maximum number of overnight guests allowed is 4 persons in addition to the owner occupants. 4. One on street or off-street parking space in addition to the required residential parking per Section 54-24-1 of the UDC. S. The property owner must obtain all Permits from the City of Duk Ah and SWte of Minnesota required for guest occupancy on the property. 6. The property owner must provide required documents and adhere t:o additional requirements listed in the City of Duluth's UDC Application Manual related to the keeping of a guest record, property use rules, taxation, and home share permit violations procedures. 7. The Permit shall expire upon change in ownership of the property or one year from issuance date, whichever occurs First. B. At least one permanent resident must be present in the dwelling at all times that the property is rented. In addition}to the Permit requirements listed above, Home Shares Permit holders must adhere to the following regulations: 1. Permit holder must keep a guest record including the name, address, phone number, and vehicle(and trailer) license plate information for all guests and must provide a report to the City upon 48 hours'notice. 2. Permit holder must disclose in writing to their guests the following rules and regulations: a. The maximum number of guests allowed at the property; b. The maximum number of vehicles allowed at the properly and where they are to be parked; c. Property rules related to use of exterior features of the property, such as decks, patios, grills, recreational fires, pools, hot tubs, saunas and other outdoor recreational facilities; d. Applicable sections of city ordinances governing noise, parks, parking and pets; 3. violations of this section of the UDC are subject to the following penalties and fines: a) first violation—biotite of violation of Chapter 50. b) Second violation within the preceding 12 months- citation for violation of a Chapter 50. c) Third violation within the preceding 12 months: $200 Fine and the home share permit shall be revoked for one year. 4. A permit holder may appeal the first and second violations to the Land Use Supervisor. S. A permit holder may appeal the third violation to the Planning Commission. 6. Permit holder must post their Permit number on all print, poster or web advertisements; 7. Prior to rental,the building must be inspected and an Operational Permit issued by the Fire Prevention office. Contact the Fre Prevention office at 218-730.4397 or 218-730- 4399 for information. 8. Permit holder must apply for and be granted State and local sales tax numbers, including Hotel and Motel use Sales Tax. k Page 43 of 270 -Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans- The New York Times Page 1 of 7 F1116 fI � � � y 6* 'i, **J;bW http://nyti.ms/21QHSYv BUSINESS DAY Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans By ROB WALKER MARCH 5,20.6 Talk to the locals in certain New Orleans neighborhoods — from the historic and genteel Garden District uptown to the dense and increasingly trendy Bywater downriver— and you can be pretty sure that one topic will come up eventually: Airbnb. With crime, potholes and the Saints, the home-sharing economy has become one of the city's default topics,bickered about in countless informal conversations, through snarky signs ("Won't You B&B My Neighbor?") and increasingly in public forums where city officials, and the citizenry, argue over what to do about it. Everybody has an opinion. Some are distraught at revelers leaving "floors covered with vomit" in residential buildings and"short-term strangers" squeezing out long-term residents. But just as passionate are people who say renting rooms on Airbnb has brought them enough cash to rehabilitate properties or cover the mortgage after a layoff or after Hurricane Katrina.All of those arguments were made in September at a planning commission hearing on the subject a meeting that lasted more than two hours despite a time limit on comments. That hearing began a process that is supposed to resolve how to handle short- term rentals in New Orleans. Blurring the lines between residential and commercial Page 44 of 270 http://www.nytimes.com/2016/03/06/business/airbnb-pits-neighbor-against-neighbor-in tourist-frie... 3/7/2016 `Airbri;Pits Neighbor Against Neighbor in Tourist Friendly New Orleans- The New York Tunes Page 2 of 7 land use, home-sharing platforms have created a unique and thorny regulatory problem— a"hybrid"that"doesn't really fit into the typical boxes," as Robert D. Rivers,the executive director of the New Orleans planning commission, puts it. The technology design that has disrupted the hospitality industry has also disrupted civic life and public policy making. Similar efforts to regulate home sharing are underway in Philadelphia; Portland, Ore.; Austin, Tex.; and other municipalities where short-term rental sites like Airbnb (said to be worth $24 billion) and Home-Away(which was bought by Expedia last year for about $4 billion) have spurred disagreement. But the issue is amplified in New Orleans,where tourism (which contributed an estimated $6.8 billion to the local economy in 2014)butts against the pride residents take in the authenticity of their neighborhoods. Like some other cities, New Orleans has laws that make a lot of short-term rentals illegal. In most circumstances, renting property for less than So days is prohibited without a special permit that few individuals have obtained, and it is punishable by fine or possibly jail time. But city officials acknowledge that New Orleans simply does not have the resources to enforce this rule — given the 2,400 to 4,000 short-term rental listings on various services. Whether short-term rentals will be permitted in some form is not in question; the numbers have already settled that. It is up to the city to adjust accordingly, and figure out how they will be allowed. Representatives of the larger home-sharing companies have met with New Orleans officials, but they are seldom heard from in more public forums. Officials of Airbnb and VRBO (Vacation Rentals by Owner, a HomeAway brand that is popular in New Orleans) point out that they operate in so many places they cannot possibly get into the specifics of local policy; they are merely private businesses offering services to consumers. So it is up to New Orleans and other cities to devise their own regulations, and up to users to follow them. The upshot is a curious mix of ubiquity and absence: a public debate that seems to involve everyone except the parties who started it. For the time being, the platforms operate in "a regulatory Wild West,"wrote Jeffrey Goodman, a New Orleans design consultant and self-described"planning nerd,"in the February issue of the American Planning Association magazine Page 45 of 270 hap://www.nytimes.com/2016/03/06/business/airbnb-pits-neighbor-against-neighbor-in-tourist-frie... 3/7/2016 'Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans The New York Times Page 3 of 7 Planning.And while cities scramble to adjust, Mr. Goodman wrote, these companies "make money without proper oversight and without proper accountability." The surprise is that, despite the bickering and contention, the various constituencies in New Orleans have a lot of common ground. Even the most ardent proponents of short-term rentals agree that the practice should be regulated: There ought to be mechanisms to collect taxes, restrict the density of short-term rentals in certain areas, and deal with absentee owners who offer property for rent and allow rowdy guests to become neighborhood nuisances. The trick is that the most efficient way of achieving those ends might require the services to change how they operate.A technological fix that would permit only licensed owners to list their properties online, for example, could satisfy many complaints. But the services have been unwilling to pursue those possibilities. So New Orleans will have to find another answer. `A Rogue Hotel' Rob White lives in the French Quarter. Thick with 18th-century structures, the dense grid is the oldest neighborhood in New Orleans and its biggest tourist magnet. New hotels or bed-and-breakfasts have been tightly restricted or banned for many years, to preserve some degree of the residential character that is part of the attraction. Regulations for short-term rentals are even tighter here (nothing under 6o days, in theory),but the online services have provided an easy workaround to that rule, in Mr. White's view. He says it seems that he is the only full-time resident on his block. "You know who comes in and out of there?"he said at a community meeting about a condominium building nearby. "People with their luggage."The tourists roll in on Thursday or Friday and roll out a few days later. "It's a rogue hotel,"he complained. Mr. White is a member of the Short-Term Rental Committee, not an official city entity, but a vocal coalition of preservationists, neighborhood activists, owners of traditional bed-and-breakfasts and residents of various historic New Orleans neighborhoods. Its criticism of short-term rentals predates the rise of home-sharing services,but it has become steadily louder since Airbnb's arrival in the city in 2009, Page 46 of 270 http://www.nytimes.com/2016/03/06/business/airbnb-pits-neighbor-aigainst-neighbor-in-tourist-frie... 3/7/2016 Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans - The New York Times Page 4 of 7 and it has included bitter complaints about the city's failure to enforce the relevant code, which dates from the 1950s. Deputy Mayor Ryan Berni concedes that enforcement of the short-term rental law has been "lax and difficult." Listings on home-sharing platforms do not reveal specific names and addresses, and identifying and building cases against violators would involve considerable time and money, city officials say. In fairness, New Orleans,like most cities, has more urgent priorities — including an understaffed police force and road and infrastructure problems that would cost billions to fix. "We just didn't feel like we had the tools to do it," Mr. Berni said. Stopping scofflaws would be easier if the services identified those using their tools to break the law, an argument made by critics of short-term rentals. Representatives of Airbnb and VRBO counter that turning over such information would violate their users'privacy.A VRBO spokesman says that its users essentially pay to advertise a property, and the platform is not directly involved in resulting transactions. Mr. Rivers, of the planning commission, and a former lawyer for the city, says it is not even clear that the city has the legal standing to demand such information, and that ultimately it needs a solution involving its own data. In recent months,Airbnb has released limited information about use of its site. For instance, it says that 92 percent of New Orleans's hosts booked property for fewer than 18o days in the previous year, a statistic that suggests users are regular people occasionally supplementing their income. But this data release left out other important numbers — such as listings per host, which might have illuminated the multiple-property power users who may account for significant booking volume. Mr. Goodman, the New Orleans consultant, has followed the wrangling over short-term rentals in New Orleans for a couple of years, meeting with a number of city officials — and, briefly, working as a contractor for Airbnb. He has gradually become more frustrated with the dearth of official information. In New York City, similar frustration led the state attorney general to apply legal pressure to obtain more detailed data on Airbnb hosts as part of an effort to crack down on illegal home sharing. Mr. Goodman notes that Airbnb promotes itself as an enabler of human connection and community,but leaves compliance with local laws to the users and regulators. Page 47 of 270 hap://www.nytimes.com/2016/03/06/busine,Wairbnb-pits-neighbor-against-neighbor-in-tourist-frie.., 3/7/2016 'Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans- The New York Times Page 5 of 7 Airbnb declined to comment in detail about specifics of the debate in New Orleans. But Max Pomeranc, an Airbnb public policy manager whose focus includes New Orleans, responded to criticism about compliance with local laws by saying that its service is available in 34,000 municipalities around the world, making deep local involvement everywhere impractical. Mr. Pomeranc also noted that anyone signing up to be a host in New Orleans encounters a "Responsible Hosting"page encouraging compliance with local laws and various links to official city sources. For a study intended to guide local policy makers, the New Orleans City Planning Commission ultimately relied in part on data from Inside Airbnb and the New Orleans Short Term Rental Report—third parties that have "scraped"Airbnb's site to approximate the geographic distribution, use rate and other more detailed data. Inside Airbnb asserts, for instance, that more than 44.7 percent of New Orleans listings involve hosts promoting more than one listing; some offer 10 or more. It also concluded that 210 out of 2,646 listings are in the French Quarter. The sharing services invariably criticize such sources as unreliable. But they have yet to release parallel data of their own. The License Debate People have been taking in lodgers in New Orleans "for 300 years," Christian Galvin points out. Mr. Galvin rents out a house in leafy uptown New Orleans year- round. In fact, he is a"superhost" on Airbnb, meaning he has many positive ratings from guests, and he is a member of the board of Alliance for Neighborhood Prosperity, a local group that promotes short-term rentals. Even the alliance, a relatively sophisticated operation that is financed by dues and has its own lawyers, favors regulation. Mr. Galvin said the group expected that developing rules to legalize short-term rentals would take seven or eight months. "Just tax it, and let's go about our day,"he said. "Why is it dragging on?" The answer to that might be apparent in the 118-page draft study the planning commission released on Jan. 19. The document painstakingly breaks down the varieties of short-term rentals and suggests solutions like restrictions by neighborhood density(preservationists favor a total ban in the French Quarter) or Page 48 of 270 http://www.nytimes.com/2016/03/06/business/airbnb-pits-neighbor-against-neighbor-in-tourist-frie... 3/7/2016 '-Airbnb Pits Neighbor Against Neighbor in Tourist-Friendly New Orleans- The New York Tunes Page 6 of 7 other factors (restricting year-round, non-owner-occupied rentals, of the sort that Mr. Galvin operates, in residential areas). It will take months to sort out the details. The latest twist is the consideration of a state bill to require short-term rental services to collect the same taxes as hotels and motels. But if the third-party data on short-term rentals is remotely accurate, and something like the planning commission's preliminary recommendations became enforceable laws,listings and bookings for these sharing platforms would probably decline. Despite the polarization around the issue, many, including lawyers for the Alliance for Neighborhood Prosperity,have endorsed a simple-sounding idea: require short-term rentals to obtain some sort of official license or permit number (for a fee) and enter it in a field on the web. Enter your license number, or you are not permitted to list. Mr. Goodman, the planning activist, agreed that the platform databases were "the choke point in the system," and tweaking them to function only with a municipal license would amount to a genuine partnership with cities. "It requires the city to keep a good database, and these listing companies to honor that database,"he said. For the home-sharing services, however, this appears to be a nonstarter. According to Mr. Rivers,Airbnb and VRBO told his staff that it would be too onerous to adjust their software to accommodate every regulatory arrangement for thousands of municipalities around the world. Spokesmen for Airbnb and VRBO confirm that rewriting their platforms in this way is not practical. The planning commission seems to have accepted that argument, and its study recommends instead that license information,with the address of an advertised property, should be included in the "narrative"section of a listing. To critics, that means people without licenses could still rent, and it would still be up to the city to ferret out those who do not follow the rules. In the few cities that have enacted analogous policies, compliance has been estimated at less than 15 percent. Mr. Berni,the deputy mayor,while emphasizing that the planning commission report is merely a starting point, says this recommended strategy has potential. Compliant users paying for licenses could generate revenue to begin funding enforcement. Going after a"bad operator" is a complaint-driven process, he says, and a listing that lacks a license number could give the city cleaner legal leverage. Page 49 of 270 http://www.nytimes.com/2016/03/06/business/airbnb-pits-neighbor-against-neighbor-in-tourist-frie... 3/7/2016 -,Airbn�Pits Neighbor Against Neighbor in Tourist-FriendIy New Orleans- The New York Times Page 7 of 7 Perhaps that will work. Even Mr. Goodman expresses optimism. He notes that Airbnb in particular seems to be moving toward accepting that it is not just a responsibility-free enabler— adding more robust insurance options and, increasingly, tax-collection tools. So maybe all the local contention will lead to a productive resolution after all. "I just want to have New Orleans win on this," Mr. Goodman says. Correction:March 7, 2oi6 An earlier version of this article rendered incorrectly part of the name of a group that supports short-term rentals. It is the Alliance for Neighborhood Prosperity, not the Alliance for Neighborhood Progress. A version of this article appears in print on March 6, 2016, on page BU1 of the New York edition with the headline: A City Weighed Down by the Welcome Mat. ®2016 The New York Times Company Page 50 of 270 http://www.nytimes.conV2016/03/06/business/airbnb-pits-neighbor-against-neighbor-in-tourist-frie... 3/7/2016 6. Public parks and playgrounds. 7. Essential services. 8. Radio and television antennas including single satellite dish TVROs one (1) meter or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of household electronic equipment including radio receivers,federally licensed amateur radio stations and television receivers, as regulated in Section 401.15.P of this Ordinance. 269. Solar energy systems, ground source heat pumps and wind energy systems as regulated in Section 401.17 of this Ordinance. 401.22.E. Conditional Uses. The following are conditional uses in an R-1 District. (Requires a co it based upon procedures set forth in and regulated by Section 401.03 of this Ordinance.) 1. Public or semi-public recreational buildings and neighborhood or community centers, public and private educational institutions limited to elementary,junior high and senior high schools; and religious institutions such as churches, chapels, temples and synagogues provided that: a. Side yards shall be double that required for the district, but no greater than fifty (50) feet. b. Adequate screening from abutting residential uses and landscaping is provided in compliance with Section 401.15.E. of this Ordinance. C. Adequate off-street parking and access is provided on the site or on lots directly abutting across a public street or alley to the principal use in compliance with Section 401.15.F. of this Ordinance and that such parking is adequately screened and landscaped from surrounding and abutting residential uses in compliance with Section 401.15.E. of this Ordinance. d. Adequate off-street loading and service entrances are provided and regulated where applicable by Section 401.03.F of this Ordinance. e. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. 2. Water supply buildings, reservoirs,wells,elevated tanks and similar essential public utility and service structures. 103. Bed and breakfast facilities providing that the following criteria are met. For the purpose of this Ordinance, bed and breakfast units shall include those rooms that 22-2 Page 51 of 270 are provided to transient guests for compensation, but not including those rooms used by the owner occupants: a. A maximum of six (6) bed and breakfast units may be established within a structure, unless as noted in item b, lot size would allow for more, but not to exceed a maximum of ten (10) units. b. The parcel on which the bed and breakfast is located shall accommodate at least three thousand (3,000) square feet of lot area per bed and breakfast unit inclusive of the owner-occupants' living quarters. C. The facility shall have a State issued license for lodging and food service, and comply with and maintain all health, safety, building, and fire codes as may be required or applicable. d. The fee owner shall be in residence of the structure and shall maintain same as their homestead and demonstrate that the structure is in part classified as homestead for tax purposes. e. All bed and breakfast units shall be established within the principal structure. f. The original principal structure used for the bed and breakfast shall have a minimum size of one thousand seven hundred fifty(1,750)gross square feet. g. No bed and breakfast facility shall be located closer than at least nine hundred (900)feet from other bed and breakfast facilities as measured from property lines. h. Any structure proposed to be used for a bed and breakfast must have historic significance. Historic significance is demonstrated by: 1) Structures that are on the National Register of Historic properties and are substantially intact. 2) Structures that are at least eighty (80) years of age and are substantially intact. 3) Structures that can demonstrate historic significance as determined by the City Council. L No more than the equivalent of two (2) full time persons shall be employed by the bed and breakfast facilities who are not residents of the structure. j. Dining and other facilities shall not be opened to the public but shall be used exclusively by the residents, registered guests of the facility, or guests of a meeting held at the facility. 22-3 Page 52 of 270 k. The owner-occupant of the bed and breakfast shall be allowed to host small groups and meetings if the facility contains at least one thousand (1,000) square feet of area for this purpose as well as a commercial kitchen that complies with all health, safety, and building code standards. Groups and meetings shall be limited to no more than two (2) persons per bed and breakfast unit. The owners of a bed and breakfast may request a permit for special events that will exceed the two persons per unit limit requiring submittal of an application and consideration of approval by the Community Development Director. I. Two (2) off-street parking spaces shall be provided for the facility plus one (1) for each bed and breakfast unit. Parking areas shall be screened and landscaped and no parking space shall be located in the front yard of the property, other than on an existing driveway. The parking areas shall be improved with asphalt, but shall be exempt from other commercial parking requirements of the Zoning Ordinance. 12 M. All signing and informational or visual communication devices shall be in compliance with Section 401.15.G of this Ordinance. n. Adequate lighting shall be provided between the principal structure and the parking area for the safety of guests. All external lighting shall be regulated by conditional use permit. o. All bed and breakfast conditional use permits shall be reviewed annually by the Community Development Department. If violations of City ordinances, Building Code, or conditions of approval are found, the Community Development Director shall schedule a public hearing of the Planning Commission to consider the conditional use permit and conditions. Upon a Planning Commission recommendation, the City Council may make adjustments to or cancel the conditional use permit. P. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. 4. Residential planned unit develoXno ul d by Section 401.06 of this Ordinance. 5. Single satellite dish TVROs great ) meter in diameter provided that: a. The provisions of Section 4Section 401.15.P of this Ordinance are considered and satisfa6. Cellular telephone antennas not Iublic structure provided that: 22-4 Page 53 of 270 Automobile Repair-Minor: Installation, including cellular telephones, audio systems, and minor repairs, upholstering, replacement of parts (tires, glass, etc.) and minor motor services to passenger automobiles and trucks not exceeding twelve thousand (12,000) pounds gross weight, but not including any operation specified under"Automobile Repair-Major". Automobile Wrecking or Junk Yard: Any place where two (2) or more vehicles not in running condition and/or not licensed, or parts thereof, are stored in the open and are not being restored to operation or any land, building or structure used for wrecking or storing of such motor vehicles or parts thereof, and including any commercial salvaging and scavenging of any other goods, articles or merchandise. Awning: A temporary hood or coverwhich projects from the wall of a building, and of a type which can be retracted, folded or collapsed against the face of a supporting building. Basement: That portion of a building between floor and ceiling, which is partly below and partly above grade, but so located that the vertical distance from grade to the floor below is less than the vertical distance from grade to ceiling (see Story). Bay: Cantilevered area of a room. ' Bed and Breakfast Facility: A building other than a hotel, wherefore compensation, meals and lodging are provided to transient guests,but not Including a building providing these services to more than ten (10) persons, and where at least one (1) meal and/or beverages are offered in connection with the provision of sleeping accommodations. Block: A tract of land bounded by streets, or a combination of streets and public parks, cemeteries, railroad rights-of-way, shorelines, waterways, or boundary lines of the corporate limits of the City. Boarder: One who receives regular meals and/or regular meals and lodging for pay. Boarding (House) Home- Foster Children: A family dwelling where children out of their own homes are cared for. Boarding House: A building other than a hotel where, for compensation and by prearrangement for definite periods, meals or lodging and meals are provided to five (5) or more persons, not of the principal family therein, pursuant to previous arrangements and not to anyone who may apply, but not including a building providing these services for more than ten (10) persons. Boundary Lines: Any line indicating the bounds or limits of any tract or parcel of land; also a line separating the various use districts as shown on the City's Zoning Map. 02-6 Page 54 of 270 4k Oak Park Heights Request for Council Action Meeting Date March 222016 Time Required: 10 Minutes Agenda Item Title: Dahl-Tech Inc.—Conditigmi Use Permit for Rear Lot Line Setback,and Desi Guidelines/Site Plan few—580;5'St.Croix Trail North Agenda Placement New Busine ' r Originating Department/Req r: E ' J n ritv Administrator Requester's Signature Action Requested . ussion/ible Action Background/Justification(P;/Ieindicate if any previous action has been taken or if other public bodies have advised): Please see the attached from City Planner Scott Richards: 1. Planning Report dated March 2-,2016 2. Planning Commission Resolution-Unsigned 3. Proposed City Council Resolution Page 55 of 270 TPC3801 Thurston Avenue N. Suite 100 Anoka, MN 66303 ENDL.OWRE Phone:763.231.5840 Facsimile: 763.427.0520 TPC@Planning0o.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: March 2, 2016 RE: Oak Park Heights- Dahl-Tech Inc. -Conditional Use Permit for Rear Lot Line Setback, and Design Guidelines/Site Plan Review - 5805 St. Croix Trail North FILE NO: 236.02 - 16.02 BACKGROUND Tim Siegfried of George Siegfried Construction has made application for a Conditional Use Permit for a rear line setback and Design Standards/Site Plan Review to allow for expansion of the existing Dahl-Tech Inc. facility. The expansion will allow for additional warehouse and distribution space to the north end of the building. The property is zoned I, industrial District in which manufacturing, processing and assembly of goods is a permitted use. Dahl Tech is a manufacturer of blow molded plastic containers. Attached for reference: Exhibit 1: Project Narrative Exhibit 2: Aerial Site Plan (A1.1) Exhibit 3: Partial Site Plan (A1.2) Exhibit 4: Partial Survey Exhibit 5: Demo Floor Plan (A2.1) Exhibit 6: Floor Plan (A2.2) Exhibit 7: Elevations (A3) Exhibit 8: Building Sections (A4) Exhibit 9: Foundation Pian (S1) Exhibit 10: Roof Framing Plan (S2) Exhibit 11: Sections(S3 Exhibit 12; Lighting Specifications Page 56 of 270 Exhibit 13: Building Pictures (3 pictures) ISSUES ANALYSIS Project Narrative. Tim Siegfried has provided a project narrative as follows: The intent of this project is to add warehouse and disfribufion space to the north end of the building. The expansion will be W-11" to the north and the width of the existing building which is 1094" It will be constructed with matching materials, Fabcon insulated concrete panels. The number of loading docks will remain the same, it will just be moved to the north. The project will be constructed in two phases as to keep the business operational during the time of expansion. We would survey points on line on the eastern most property line, the building corner, and north line of the building with off sets to show the building is within the owners property lines. The proposed action is shown hatched on the site plan. The lot is situated between St Croix Trail North on the west side and the Union Pacific rail line on the east. King Plant Rd North, a private road, is to the south and is the entrance into the Allen S. King power plant. Comprehensive Plan. The Comprehensive Plan designates this area as Industrial land use. The proposed expansion of the facility is a land use consistent with the maps and policies of the pian. Zoning Ordinance. The site is zoned I, Industrial District in which manufacturing, assembly and distribution facilities such as Dahl-Tech are a permitted use. The Conditional Use Permit is required to allow the building addition to encroach into the required rear yard setback area. The site is not within the River Impact District. Setbacks. The I, Industrial District requires a 50 foot front yard setback, 30F foot side yard setback and 40 foot rear yard setback. All of the setbacks will comply with the requirements except for the rear yard building setback. The building setback is 40 feet and the site plan indicates a 39.1 foot setback. Staff and the Applicant have discussed whether the building location should be moved to comply. In that the Conditional Use Permit was already advertised, the Applicant indicated that they would continue with the setback request and leave the plans as drawn. Portions of the existing building are already encroaching on the 40 foot setback. Due to the configuration of the lot, a setback conditional use permit seems reasonable. Section 401.1 6.C.1.e.5) of the Zoning Ordinance allows for deviations from the setback by conditional use. Please find a review of this request as follows: 2 Page 57 of 270 5) A required yard on a lot may be reduced by a conditional use permit if the following conditions are met: a) The reduction of setback requirements is based upon a specific need or circumstance which is unique to the property in question and which, if approved, will not set a precedent which is contrary to.the intent of this Ordinance. Comment: The subject lot situated between St Croix Trail North and the Union Pacific rail line is long and narrow, which provides limited area for building expansion. St. Croix Trail North is the only right of way adjacent to the property resulting in the west side as the front yard and the rail or east side as the rear property line. b) Property line drainage and utility easements as required by the City's Subdivision Ordinance are provided and no building will occur upon this reserved space. Comment: There will be no building located on the drainage and utility easements. c) The reduction will work toward the preservation of trees or unique physical features of the lot or area. Comment: There are no trees or unique physical features of the lot. d) If affecting a north lot line, the reduction will not restrict sun access from abutting lots Comment: There is no impact to abutting lots. e) The reduction will not obstruct traffic visibility, cause a public satiety problem and complies with Section 401.15.B.B of this Ordinance. Comment: The reduction will not result in any traffic or safety issues. f} The conditions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. Comment: A review of the criteria indicates that this use would be compatible with the Ordinance. All parking and drive aisles must be set back at least 10 feet from the property line. All of the newly created driveway areas are compliant with this requirement. Access. Access for the site is off of St Croix Trail North and King Plant Road North. The access will be widened at the St Croix Trail North access. The City Engineer should review and comment. 3 Page 58 of 270 Parking and Traffic. There is more than adequate room at the subject site for parking. There are currently 48 employees. That will not change with the expansion. Lighting. Any new lighting of the site will need to be in compliance with the Zoning Ordinance and subject to review and approval of City staff. Trees/Screening. No trees are to be removed or added as part of this project. Grading and Drainage. Any grading and drainage issues shall be addressed subject to review and approval of the City Engineer and the applicable watershed district. Design Guidelines. Architectural Guidelines. The Design Standards indicates the following related to industrial buildings: Building Materials A variety of building materials should be used to provide visual interest Wall materials capable of withstanding vandalism or accidental damage should be chosen. Pole buildings/post frame construction (agricultural buildings) and exposed metal finished buildings are not permitted. Comment: The building materials that will be used for the building expansion are to be consistent with the existing building. Faboon insulated concrete panels are to be used to match the existing. Please see the pictures of the existing building. The Planning Commission and City Council should comment. Site Design Guidelines Building Placement The proposed building is an extension of an existing building. Parking Areas There is adequate parking on site for this use. Storm water The City Engineer should review the drainage and comment. Pedestrian and Common Svace Not applicable. Landsca in No additional landscaping is proposed. 4 Page 59 of 270 Trees/Shrubs No trees or shrubs are to be removed with the expansion. Utilites/Service/Loadi Drive-Throu h/Stora a Areas Not applicable. Liahtinc Any new lighting of the site .will need to be in compliance with the Zoning Ordinance and subject to review and approval of City staff. Signage Not applicable. Mechanical Equipment Screening. The Applicant has indicated that there will be mechanical units on top of the building expansion. The units will be box structures that will be painted the same color as the exterior walls. This will comply with the Ordinance. CONCLUSION AND RECOMMENDATION Based upon the preceding review, City staff recommends approval of the Conditional Use Permit for a rear lot line setback, and Design Guidelines/Site Plan Review of an expansion at Dahl-Tech, 5805 St Croix Trail North, subject to the following conditions: 1. The City Engineer shall review the access pian and make any recommendations regarding access and traffic. 2. Any freestanding or wall lighting placed on the site shall be in compliance with the Zoning Ordinance and subject to review and approval of City staff. 3. Any grading and drainage issues shall be addressed subject to review and approval of the City Engineer and the applicable watershed district. 4. The Planning Commission should comment on the building materials. Pc: Julie Hultman 5 Page 60 of 270 EXHIBITOKWM � IEGFRIED Corm ardal ■ industrial ■ Reddential 51 ZTro Ct;ala VOa 15 3 ort, ktr,v 55003 ■ 69,1.2?;,i''12 c'co a 5:r1.i= 13 fax ■ v °:w.si ;fr ',: r;„ �i .con 02/10/2016 Project: Dahl-Tech Inc. Building addition The intent of this project is to add warehouse and distribution space to the north end of the building. The expansion will be 85'-11" to the north and the width of the existing building 109'- 9". It will be constructed with matching materials, Fabcon insulated concrete panels. The number of loading docks will remain the same; it will just be moved to the north. The project will be constructed in two phases as to keep the business operational during the time of expansion. We would survey points on line on the eastern most property line, the building comer, and north line of the building with off sets to shown the building is within the owners property lines. The proposed addition is shown hatched on the site plan. 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CROIX NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from George Siegfried Construction for a Conditional Use Permit for a rear lot line setback and Design Guidelines/Site Plan review to allow expansion at Dahl-Tech Inc., located at 5805 St. Croix North; and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned I, Industrial District in which manufacturing, compounding, assembly, packaging and treatment is a permitted use; and 4. The expansion to the Dahl-Tech facility shall allow for additional warehouse and distribution space on the north end of the existing building. The project requires Site Plan and Design Guideline review; and 5. The I, Industrial District requires a 40 foot rear yard setback. The proposed building expansion plan indicates a 39.1 foot rear yard setback. Section 401.15.C.1.e.5 of the Zoning Ordinance allows for deviations from the setback by conditional use; and Page 74 of 270 6. City staff prepared a planning report dated March 2, 2016 reviewing the request; and 7. Said report recommended approval of the Conditional Use and Design Guidelines/Site Plan review subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their March 10, 2016 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by George Siegfried Construction for a Conditional Use Permit for a rear lot line setback and Design Guidelines/Site Plan review to allow expansion at Dahl-Tech Inc., located at 5805 St. Croix North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. The City Engineer shall review the access plan and make any recommendations regarding access and traffic. 2. Any freestanding or wall lighting placed on the site shall be in compliance with the Zoning Ordinance and subject to review and approval of City staff. 3. Any grading and drainage issues shall be addressed subject to review and approval of the City Engineer and the applicable watershed district. 4. The Planning Commission was favorable to the proposed building materials. Recommended by the Planning Commission of the City of Oak Park Heights this 10'h day of March, 2016. Jim Kremer, Chair ATTEST: Eric A. Johnson, City Administrator 2 Page 75 of 270 ATTACHMENT A �a Conditional Use Permit For A Rear Line Setback And Design Guideline/Site Plan Review To Allow Expansion at Dahl-Tech,Inc., Located at 5805 St. Croix Trail.N. Physical Address: 5805 St. Croix Trail,N. Washington County Parcel Identification Number: 03.029.20.12.0018 Legal Description: Section 03 Township 029 Range 020 PT NW1/4-NEI/4 LYING E OF STATE HWY 95 &W OF CSTPM&O RR& S OF THE S LINE OF THE PARCEL SOLD TO THE VILLAGE (NOW CITY) OF OAK PARK HEIGHTS BY WARRANTY DEED Page 76 of 270 ATTACHMENT B Conditional Use Permit For a Rear Line Setback And Design Guideline 1 Site Plan Review To Allow Expansion at Dahl-Tech,Inc., Located at 5805 St. Croix Trail,N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Conference With City Staff Upon Application Submittal: February 24, 2016 Planning Commission Review&Recommendation: March 10, 2016 Page 77 of 270 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL TIIAT THE REQUEST FROM GEORGE SIEGFRIED CONSTRUCTION FOR A CONDITIONAL USE PERMIT FOR A REAR LOT LINE SETBACK AND DESIGN GUIDELINESISITE PLAN REVIEW TO ALLOW EXPANSION AT DAHL-TECH INC., LOCATED AT 5805 ST. CROIX NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from George Siegfried Construction for a Conditional Use Permit for a rear lot line setback and Design Guidelines/Site Plan review to allow expansion at Dahl-Tech Inc., located at 5805 St. Croix North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned I, Industrial District in which manufacturing, compounding, assembly, packaging and treatment is a permitted use; and 4. The expansion to the Dahl-Tech facility shall allow for additional warehouse and distribution space on the north end of the existing building. The project requires Site Plan and Design Guideline review; and 5. The I, Industrial District requires a 40 toot rear yard setback. The proposed building expansion plan indicates a 39.1 foot rear yard setback. Section 401.15.C.l.e.5 of the Zoning Ordinance allows for deviations from the setback by conditional use; and Page 78 of 270 6. City staff prepared a planning report dated March 2, 2016 reviewing the request; and 7. Said report recommended approval of the Conditional Use and Design Guidelines/Site Plan review subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their March 10, 2016 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by George Siegfried Construction for a Conditional Use Permit for a rear lot line setback and Design Guidelines/Site Plan review to allow expansion at Dahl-Tech Inc., located at 5805 St. Croix North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. The City Engineer shall review the access plan and make any recommendations regarding access and traffic. 2. Any freestanding or wall lighting placed on the site shall be in compliance with the Zoning Ordinance and subject to review and approval of City staff. 3. Any grading and drainage issues shall be addressed subject to review and approval of the City Engineer and the applicable watershed district. 4. The Planning Commission and City Council was favorable to the proposed building materials. Approved by the City Council of the City of Oak Park Heights this 22nd day of March, 2016. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 2 Page 79 of 270 ATTACHMENT A . a. Conditional Use Permit For A Rear Line Setback . And Design Guideline/Site Plan Review To Allow Expansion at Dahl-Tech,Inc., Located at 5805 St. Croix Trail. N. Physical Address: 5805 St. Croix Trail,N. Washington County Parcel Identification Number: 03.029.20.12.0018 Legal Description: Section 03 Township 029 Range 020 PT NW1/4-NEI/4 LYING E OF STATE HWY 95 &W OF CSTPM& O RR& S OF THE S LINE OF THE PARCEL SOLD TO THE VILLAGE(NOW CITY) OF OAK PARK HEIGHTS BY WARRANTY DEED Page 80 of 270 ATTACHMENT B �r Conditional Use Permit For a Rear Line Setback And Design Guideline 1 Site Plan Review To Allow Expansion at Dahl-Tech, Inc., Located at 5805 St. Croix Trail,N. Application Materials • Application Form Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Conference With City Staff Upon Application Submittal: February 24, 2016 Planning Commission Review& Recommendation: March 10, 2016 Page 81 of 270 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 82 of 270 Oak Park Heights Request for Council Action Meeting Date _T^ March 22,2016 Time Required: 10 Minutes Agenda Item Title: Holiday Station Stores-Conditional Use Permit for Fuel Station and Car Wash, Conditional Use Permit for Signage.Preliminary and Final Plan,Design Guidelines/Site Plan Review- 14773 601h Street North. Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Discussion,Possible Action - Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached from City Planner Scott Richards: 1. Planning Report dated March 2"d, 2016 2. Planning Commission Resolution-Unsigned 3. Proposed City Council Resolution Page 83 of 270 3601 Thurston Avenue N.Suite 100 r-NcLOSURE Anoka, MN 66303 Phone:763.231.6840 Fwaimile: 763.427.0520 TPCTPC6P1&nn1n9Co.00m PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: March 2, 2016 RE: Oak Park Heights--Holiday Stationstores - Conditional Use Permit for Fuel Station and Car Wash, Conditional Use Permit for Signage, Preliminary and.Final Plan, Design Guidellnes/Site Plan Review- 14773 60"' Street North TPG FILE: 236.02— 16.01 BACKGROUND John Baregi, representing Holiday Stationstores has made an application to redevelop a Holiday fuel station and convenience store at 14773 6& Street North. The property is at the southeast comer of Highway 36 and Osgood Avenue. The application consists of requests for a Conditional Use Permit for fuel station and convenience store, Conditional Use Permit for signage, Preliminary and Final Plan, and a Design Guidelines/Site Plan review. The property is currently a Holiday Stationstore and a closed Valvoline oil change facility. Washington County will create a new right of way and 59"' Street to connect Osgood Avenue North to 60"' Street that will be east of the new fuel station. The current access will be eliminated at the north side of the site. The property will be platted creating a lot for the Holiday Stationstore, the right of way for 59'" Street North and an outlot that will be the remaining portion of land owned by McCullough and Sons. EXHIBITS The review is based upon the following submittals: Exhibit 1: Cover Sheet (C-0) Exhibit 2: ALTA Survey Exhibit 3: Right of Way Graphic Page 84 of 270 Exhibit 4: Demolition Plan (C-1) Exhibit 5: Site Plan (C-2) Exhibit 6: Grading and Drainage Plan (C-3) Exhibit 7: Utility Plan (C-4) Exhibit 8: Detail Sheet (C-5) Exhibit 9: Detail Sheet (C-6) Exhibit 10: Site Details(C-7) Exhibit 11: Tree Replacement Plan (L-1.0) Exhibit 12: Tree inventory(L-1.1) Exhibit 13: Landscape Plan (L-2) Exhibit 14: Site Photometric Plan (SE1) Exhibit 15: Light Fixture Specifications(Four Pages) Exhibit 16: Floor Plan (Al) Exhibit 17: Exterior Elevations— Building - Color(A2) Exhibit 18: Exterior Elevations—Canopy—Color(A3) Exhibit 19: Exterior Elevations—Sign Details (A2) Exhibit 20: Exterior Elevations—Sign Details (A3) Exhibit 21: Perspective Diagrams—Two Pages Exhibit 22: Preliminary Plat— Holiday Oak Paris Heights Addition Exhibit 23: Report of the City Engineer Exhibit 24: Report of the City Arborist PROJECT DESCRIPTION The Holiday Stationstore is to be located at the southeast comer of Osgood Avenue and Highway 36. The existing building will be removed as well as an unused former Valvoline oil change building. A new fuel station, convenience store and car wash will be constructed in Its place. The convenience stone building will be 5,596 square feet with a 2,334 square foot car wash for a total of 7,930 square feet. One fuel station canopy will be installed on site. Access for the site will be from Osgood Avenue and from the newly extended 591'Street. Washington County will be extending 59th Street east and north to connect to 60#' Street, thereby creatin.9 a new frontage road east of the proposed development. The existing segment of 59 Street to the north will be turned back by MnDOT and be used as part of the redevelopment site. The remaining portion of the site, south of 5e Street will be platted as an Outlot and remain as developable property with access to the new frontage road. No direct access to Osgood will be allowed for this parcel. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The newly redeveloped fuel station, convenience store and car wash will be consistent with this land use designation. Zoning. The property is zoned B-2 General Business District. A conditional use permit is required for motor fuel stations and car washes subject to a review of conditions. 2 Page 85 of 270 Section 401.30.E.2 and 401.30.E.3 of the Zoning Ordinance lists criteria for review of car washes and motor fuel stations. Most of the issues raised in those criteria have been addressed in this report. A review of those criteria is as follows: 2. Car washes(drive through, mechanical and self-service)provided that. a. The architectural appearance and functional plan of the building and site shall not be dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. Comment: The buildings are subject to Design Guideline review. The buildings and site will be conforming to the performance standards of the City. b. Magazining or stacking space is constructed to accommodate that number of vehicles which can be washed during a maximum thirty (30) minute period and shall be subject to the approval of the City Engineer. Comment: There is 140 feet of stacking space or room for at least seven cars in the space provided for stacking. C. At the boundaries of a residential district, a strip of not less than five (5) feet shall be landscaped and screened in compliance with Section 401.15.E. of this Ordinance. Comment: A landscape area of 10 feet has been provided for lot lines. d. Parking or car magazining storage space shall be screened from view of abutting residential districts in compliance with Section 401.15.E. of this Ordinance. Comment: There are no abutting residential districts. e. The entire area other than occupied by the building or plantings shaft be surfaced with material which will control dust and drainage which is subject to the approval of the City Engineer. Comment: All of the parking area and driveways are paved. f. The entire area shall have a drainage system which is subject to the approval of the City Engineer. Comment: The drainage system shall be subject to approval by the City Engineer. 3 Page 86 of 270 g. All lighting shall be hooded and so directed that the light source is not visible from the public right-of-way or from an abutting residence and shall be in compliance with Section 401.15-B.7 of this Ordinance. Comment: All of the lighting shall be screened and shielded by full cut of light fixtures in compliance with the Ordinance. h. Vehicular access points shall be limited, shall create a minimum of conflict with through traffic movement and shall be subject to the approval of the City Engineer. Comment: The access points have been approved by Washington County and the City Engineer. L AN signing and informational or visual communication devices shall be in compliance with Section 401.15.G. of this Ordinance. Comment: All signage shall conform or be subject to a Conditional Use Permit. j. Provisions are made to control and reduce noise. Comment: The site shall not create excessive noise. The Applicant shall address noise levels from the car wash. k. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. Comment: The Planning Commission should review the criteria to. determine if there are any issues with this request. City Staff has no issues with this request as it relates to the criteria. 3. Motor fuel station, auto repair-minor and fire and battery stores and service, provided that: a. Regardless of whether the dispensing, sale of offering for sale of motor fuels and/or oil is incidental to the conduct of the use or business, the standards and requirements imposed by this Ordinance for motor fuel stations shall apply. These standards and requirements are, however, in addition to other requirements which are imposed for other uses of the property- Comment: roper yComment: The motor fuel standards have been applied. b. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. 4 Page 87 of 270 Comment: The buildings are subject to Design Guideline review. The buildings and site will be conforming to the performance standards of the City. C. The entire site other than that taken up by a building, structure or plantings shall be surfaced with a material to control dust and drainage which is subject to the approval of the City Engineer. Comment: All of the parking area and driveways are paved. d. A minimum lot area of twenty thousand(20,000) square feet and minimum lot widths of one hundred fifty(150) feet. Comment: The lot area for Holiday will be 2.5 acres. e. A drainage system subject to the approval of the City Engineer shall be installed. Comment: The drainage system shall be subject to approval by the City Engineer. f. A curb not less than six (B) inches above grade shall separate the public sidewalk from motor vehicle service areas. Comment: Curbs shall be provided. g. The lighting shall be accomplished in such a way as to have no direct source of light visible from adjacent land in residential use or from the public night-of-way and shall be in compliance with Section 401.15.B.7. of this Ordinance. Comment: All of the lighting shall be screened and shielded by full cut of light factures in compliance with the Ordinance. h. Wherever fuel pumps are to be installed, pump islands shall be installed. Comment: Pump Islands have been installed. L At the boundaries of a residential district, a strip of not less than five (5) fleet shall be landscaped and screened in compliance with Section 401.15.E of this Ordinance. Comment: A landscape area of 10 feet has been provided to lot lines. j. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Section 401.15.E. of this Ordinance. 5 Page 88 of 270 Comment: There are no abutting residential districts. k. Vehicular access points shall create a minimum of conflict with through traffic movement, shall comply with Section 401.15.F. of this Ordinance and shall be subject to the approval of the City Engineer. Comment: The access points have been approved by Washington County and the City Engineer. 1. AH signing and informational or visual communication devices shall be minimized and shall be In compliance with Section 401.15.G. of this Ordinance. Comment: All signage shall conform or be subject to a Conditional Use Permit. M. Provisions are made to control and reduce noise. Comment: The site shall not create excessive noise. The Applicant shall address noise levels from the car wash. n. No outside storage except as allowed in compliance with Section 401.30.E.5 of this Ordinance. Comment: Only ice and propane sales in locked enclosures shall be allowed for outside sales. o. Sale or products other than those specifically mentioned in this subdivision be subject to a conditional use permit and be in compliance with Section 401.30.E6 of this Ordinance. Comment: The Applicant may request sales of items such as salt, wood, or landscape chips by requesting a separate Conditional Use Permit. p. All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the general welfare and public betterment can be served as well or better by modifying the conditions. Comment: The Planning Commission and City Council shall review. q. The provisions of Section 401.03.A.8 of this Ordinance are considered and sadsfacto*met Comment: The Planning Commission should review the criteria to determine if there are any issues with this request. City Staff has not issues with this request as it relates to the criteria. b Page 89 of 270 r. The City may allow a motor fuel pump canopy to encroach ten (90) Beet into a required setback provided the canopy support structure does not encroach on the setback and the setback encroachment will not result in an obstruction of traffic visibility. Comment: The canopy complies with all setback criteria. Setbacks. The District requires a 40 foot front yard setback, 10 foot side yard setback/20 foot adjacent to right of way and 20 foot rear yard setback. The building meets or exceeds these requirements. The canopy structure is setback 30 feet from the property lines adjacent to Osgood Avenue and 5e Street. It is compliant with the 20 foot side yard setback requirement. Subdivision. The property is to be platted as Holiday Oak Park Heights Addition. The Holiday Stationstore is to be platted as Lot 1 Block 1. A 60 foot right of way will be created for 59'" Street. Outlot A will be created for the remaining portion of the McCullough property that will be of adequate size for development and would have access only to 5e Street. Directly to the east of the newly created 5e Street is a row of existing garages at 14843 W Street North. The garages were constructed a number of decades ago on the property line. Washington County has indicated that it will take into account the foundation and structure of the garage when constructing the roadway. The garages exist now as a non conformity and will continue as such after construction of the roadway. City Staff is researching whether park dedication has already been paid on this property. If it hasn't, the amount of dedication will be calculated by the City and would be a condition of approval. All vacation of easements and creation of new easements for the plat shall be subject to review and approval of the City Engineer and the City Attorney. The contractual agreements on all land transfers shall be provided to the City prior to final approvals. Access. The site will be accessed by a two way curb cut on Osgood, two curb cuts on 5e Street and a right tum out onto Osgood. The location of the access points are subject to review and approval of Washington County and the City Engineer. No access shall be allowed from Outlot A to Osgood Avenue. Parking. Section 401.15.F.9 of the Zoning Ordinance requires a motor fuel station to provide four off street parking spaces and the retail convenience store to provide one space per 200 square feet. The parking calculation for this site is as follows: 7 Page 90 of 270 4 parking spaces 4 spaces 5,596 square feet x .9 = 5,0361200 = 25 spaces Total Requirement 29 spaces The site plan indicates that there are 32 parking stalls planned for the development, two of which are disability accessible. The layout as designed will meet the required number of parking stalls and disability accessible stalls. The parking area will be completely surrounded by curb and gutter. All of the parking areas are setback from the property lines at least 10 feet in compliance with the requirements. The setback areas will be landscaped. Trash Enclosure Location. A trash enclosure area is proposed near the south end of the site by the storm water basin. The enclosure is to be constructed of a brick facing that will match what is used on the building. The gates will be a metal frame with cedar board screening. Grading/Drainage/Utlilties. Grading, drainage and utility plans have been provided by the applicant. The City Engineer will provide a separate report on engineering issues. The grading, drainage and utility plans shall be subject to review and approval of the City Engineer and the Middle St. Croix Watershed District. Lighting Plans. Fixtures. The lighting pian indicates that the parking lot lighting will be a shoe box style, full cut off LED light fixture mounted on a pole and base. The specifications do not indicate a height of the pole and base. The Zoning Ordinance specifies a total height of not more than 25 feet from ground level to the top of the pole or fixture. The plans also indicate the building mounted light fixture specifications. The fixtures are full cut off. The under canopy light fixtures are also included in the plans. The fixtures will be completely installed within the canopy. No strip lighting of the building, canopy or freestanding sign shall be allowed. Photometrics. The lighting plan is in compliance with zoning requirements for lighting intensity. The light intensity is required to be less than one foot candle at the centerline of adjacent streets and 0.4 foot candies at the property line. Hours. Outdoor lighting for parking lots shall be turned off one hour after closing, except for approved security lighting. Landscaping. The submitted plans indicate plantings around the building, surrounding the parking lot and drive aisles, and surrounding the filtration basin and the storm water basin. The City Arborist has provided a report on the landscaping as attached to this report. The final landscape plan is subject to the review and approval of the City 8 Page 91 of 270 Arborist. The plans also include a tree inventory and identify the trees to be removed for the Holiday site and in the right of way. The City Arborist's report shall indicate if tree replacement funds will be required. The tree replacement required for the McCullough property, if any, shall be deferred until the property is developed. Mechanical Screening. The applicants have indicated that the mechanical equipment on the roof of the building will be a prefinished flat panel with textured to match the EFIS material used on the building. Any other ground mounted equipment shall be screened. Signage. Freestanding Sign. The Zoning Ordinance allows for one freestanding sign not exceeding 18 feet in height and 80 square feet in sign area. The plans indicate that the proposed freestanding sign will be 20 feet, 3 inches in height and the message portion of the sign is 100 square feet. The electronic message portion of the sign is 30 percent of the entire sign area, which is compliant with the provision that limits the electronic message to 35 percent of the sign area. The base of the sign has been landscaped. A Conditional Use Permit will be required to vary from the sign height and size. Wall Signage. The Zoning Ordinance allows for a total of three wall signs, each on separate facades. The proposed sign plan for the building indicates three Holiday wall signs and two car wash signs. There are three Holiday signs on three sides of the canopy structure. The wall signs consist of the following: Building Signs Size - Square Feet North Elevation - Holiday59 South Elevation - Holiday 59 East Elevation - Car Wash 26 West Elevation - Holiday/Car Wash 59/26 Canopy Signs Size South Elevation- Holiday 47 East Elevation - Holiday 47 West Elevation - Holiday 47 Total 370 The perspective diagrams include signs on each of the canopy pillars. In that the site is already exceeding the number and allowable square footage of signs, the pillar signs will not be allowed. Pump Island Signage. The Ordinance allows each pump two square feet of signage on the pump. The Applicant shall clarify the amount of signage and what type of signage on the pumps. 9 Page 92 of 270 Total Allowable Signage. The total area of wall signage shall not exceed 200 square feet for the site. The total wall and canopy signage proposed for the site is 370 square feet. The Planning Commission should discuss if this amount of signage is necessary for the site, especially in that they are placing wall signs on both the building and canopy. The Conditional Use Permit would allow for the number and amount of signage proposed. Sign Illumination. The wall signs and the pylon sign are to be internally lit. The sign lighting should be designed such that only the text and logo portions of the signs are to be lit at night. The sign background will need to be dark. Staff will approve the lighting specifications for the signs at the time of permitting. Conditional Use Permit. The Conditional Use Permit criteria, for consideration of the signage is found in Section 401.03.A.7 of the Zoning Ordinance. The review is found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. B. The impact upon existing public services and facilities including parks,,schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all perfonnance standards contained herein (i.e., parking, loading, noise, etc.). The Planning Commission should consider the criterion above as it discusses the number of wall and canopy signs as well as the overall square footage of signage. Staff would suggest that less building wall signage should be allowed In that the canopy signage will be visible from three sides and the forth side will be advertised by the freestanding sign. Staff would suggest elimination of the building wall Holiday signs on all of the facades except for the front entrance. The request for the additional height and size of the freestanding sign is reasonable. Design Guidelines. Sustainable Guidelines. The Planning Commission will ask the applicant on how the project has been designed to achieve at least a certain degree of sustainability. The applicant will need to discuss the methods in building construction and site design with the Planning Commission of how these issues have been addressed. Architectural Guidelines. Fagade Treatments The building will have a definite base, middle and top on the front and side facades. 10 Page 93 of 270 Ground Level Expression The building height maximum in the B-2 District is 35 feet. At its highest point, the building will be 22 feet to its highest point. This is a one story building with raised parapet features. The main entrance is defined by a metal canopy. The Planning Commission should comment if the ground level expression is adequately addressed. Transparency The building uses glass on all of the facades. The Design Guidelines requires at least a 20 percent transparency on ground floor, street facing facades. The front facade facing south has 29 percent glass, the fagade facing east has 10 percent glass, the elevation facing north has 11 percent glass, and the facade facing west has 20 percent glass. The Planning Commission should discuss this. Entries The building features entries on the south and west facades. Both entries feature raised parapets and prominent features to distinguish the doorways. Roof Desmon The roofline is broken on three facades with a raised parapet feature. There is rooftop mechanical equipment on that will be covered with a textured finish to match the EFTS facade of the building. Building Colon The Design Guidelines indicate that building materials should accent, blend with, or complement the surroundings. Warm toned colors are encouraged. The building colors proposed will be compliant. Building Materials and Colors The applicant has provided elevations with the building materials identified and color elevations for review. The materials will include brick, simulated stone, EFTS, and metal canopies. Building material samples will be available at the Planning Commission meeting. Franchise Architecture The building is a franchise design. The use of materials and the architectural features of the building are not out of line with what is specified in the Design Guidelines. The Planning Commission should comment. Site Design Guidelines Building Placement The proposed building has entrances facing the south and west. The building fagade adjacent to Highway 36 has adequate architectural interest. The building is well landscaped. 11 Page 94 of 270 Parking Areas The parking area is landscaped with perimeter plantings. Storm water Storm water will be addressed in the City Engineer's report. Pedestrian and Common Space The trail along Osgood Avenue will be continued to 59"' Street. Landscaping Building entrance plantings are required and should be provided at the main entrance to the building. Trees/Shrubs The trees and shrubs used in the landscape plan shall be subject to the review and approval of the City Arborist. The Arborist has indicated that the plan is well designed with a good variety of plant materials. Fencing A wrought iron fence is provided between the parking area and the ponding areas. Utilites/Service/LoadinWDrive-Through/Storage Areas Addressed elsewhere in the planning report. Li htin Addressed elsewhere in the planning report. Signage Addressed elsewhere in the planning report. Pedestrian/Bi cle Routes The Comprehensive Paris and Trail Plan includes a trail location along the east side of Osgood Avenue. A trail connection is being constructed between Highway 36 and 59th Street. With development of the McCullough properly to the south of 59'" Street, the trail extension will be constructed at that time. A bike rack will need to be provided near the front entrance of the building. CONCLUSION 1 RECOMMENDATION Upon review of the requests for Conditional Use Permit for a fuel station and car wash, Conditional Use Permit for Signage, Preliminary and Final Plan, Design Guidelines/Site Pian Review City Staff would recommend the project with the conditions as follows: 12 Page 95 of 270 1. The preliminary and final plat shall be subject to review and approval of the City Engineer and City Attorney. Park dedication shall be paid if it had not been done as part of previous platting. 2. The contractual agreements on all land transfers shall be provided to the City Attorney prior to final approvals and recording. 3. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 4. The Applicant shall provide additional information to the City regarding noise levels from the car wash, subject to approval of the City. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. The applicant shall provide details on heights of the parking lot light fixtures. 6. The canopy light fixtures shall be full cut off and installed within the canopy structure. 7. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 8. No strip lighting of the building, canopy or freestanding sign shall be allowed. 9. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 10. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 11. Advertising signage shall not be allowed on the pillars of the canopy. 12. The Applicant shall clarify the amount of signage and type of signage on the gas pumps. 13. The Planning Commission should discuss the amount of wall and canopy signage that will be allowed for the site. 14. Only ice and propane sales in locked enclosures shall be allowed for outdoor sales. 13 Page 96 of 270 15. The Planning Commission shall discuss the ground level expression, facade transparency, building materials and general building design and determine compatibility with the Design Standards. 16. The Planning Commission should comment whether the franchise design of the building is in keeping with the Design Guidelines. 17. A bike rack shall be provided near the front entrance of the building. 18. No direct access from the Outlot A to Osgood Avenue shall be allowed. Pc: Julie Hultman 14 Page 97 of 270 AINc a < € Irll,wans NVId aus .s s C 31N3AV ODOM ON s s (r g a{i S SHU01 NOLLVIS AVanow Z ..Sao- lei a O w uj HLWN O $ � E"� � 1 �fir- -- _ -_--•\\ ���., , y 0 b s a 9 F�F W i z � I INIEE AIR � 16191. 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HOUSING-Low profile,durable die-cast,aluminum construction,providing a reliable weather-tight seal. LEDS-Select,mid-power,high brightness,LED chips;Cool White 5000K color temperature,70 CRI(nominal). DRIVE CURRENT-Choice of High Output(HO)or Very High Output(VI-10). AC.Asymmetric OPTICS/DISTRIBUTION-Choice of Symmetrical or Asymmetrical,which directs light through a clear tempered glass lens,to provide a uniform distribution of light to vertical and horizontal surfaces. OPTICAL UNIT-Features an ultra-slim 3/4"profile die cast housing,with a flat glass lens, u Unit is water-resistant,sealed to an IP67 rating.integral designed heat sink does not trap dirt and grime,ensuring cool running performance over the life of the fixture. AC dhMbudon udfim a reffetdor which afters the PRESSURE STABILIZING VENT-Luminaire assembly incorporates a pressure stabilizing look from a standard S distributiorr vent breather to prevent seal fatigue and failure. DOE LIGHTING FACTS HAZARDOUS LOCATION-Designed for lighter than air fuel applications.Product is suitable Department of Energy has verified representative product test for Class 1 Division 2 only when properly installed per LSI installation instructions, data and results In accordance with its Lighting Facts Program. DRIVER-State-of the-ott driver technology superior energy-efficiency and optimum light Visit www.lightinglavts.com far specific cmiogi strings. output.ISI driver components are fully encased in potting for IP65 moisture resistance. Complies with IEC and FCC standards.Surge protected at 1 OKV.0-10 V dimming supplied standard with all drive currents. RRIVER HOUSING-Die cast aluminum,wet location rated driver/electrical enclosure is elevated above canopy deck to prevent water entry,provide easy"knork-out's connection of Drimary wiring and contributes to attaining the lowest operating temperatures available.Seals to optical housing via one-piece molded silicone gasket. OPERATING TEMPERATURE--40'C to 50°C(-40°F to+122°F) ELECTRICAL-Universal voltage power supply,120-277 VAC,50/60 HZ input.LSI drivers feature two-stage surge protection(including separate surge protection built into ricctronic driver)meets IEEE C62.41.2-2002,Scenario 1,Location Category C. FINISH-Standard color is white and is finished with LSI's DuraGrip polyester powder coat process.DuraGrip withstands Wireme weather changes without cracking or peeling. INSTALLATION-One person installation.No additional sealant required.Installs in a 12"or 16"deck pan.Deck penetration consists of a 4"hole,simplifying installation and water sealing.Unit is designed to quickly retrofit into eAsting Scottsdale(4")hole as well as openings for Encore and Encore Top Access and to reconnect wiring for the SCIECTA without having to relocate the conduit.Retro panels are available for existing Encores (see back page)as well as kits for recessed and 2x2 Installations(see separate spec sheets).Support brackets are provided standard,to prevent sagging of deck. SHIPPING',NEIGHT-25 pounds(single pack),50 pounds(double pack). EXPECTED LIFE:-Minimum 60,000 to 100,000 hours depending upon the ambient temperature of the installation location.See LSI web site for specific guidance. WARRANTY-Limited 5-year warranty. LISTING-UL and ETL listed to UL 15913,UL 8750 and other U.S.and International safety Class 1,Division 2—Standard on HO only standards.Suitable for wet locations. T5 Temperature Classification The surface PHOTOIVIETRICS-Applications layouts are available upon request.Contact LSI Petroleum tomaerature of this product will not rise above Lighting or petmleilm.apps4.lsi-indiistries.com 1OO'C.,within a 40eC ambient. Gas Gmups A,B,C,and n--Group A:Acetylene/Group B: hydrogen I Group C: Propane and Ethylene/ Group D:Benzene, Butane,Methane& Propane. This product,or selected versions of this product,meet the standards listed below. Please consult factory for your specific requirements. RSHS �V,� ""7 C C c iL us COMPLIANT InKnet ` usTm wet location wat laation 05/28/15 Page 2014 J 1.51 INDUSTRIES INC.INC LED CANOPY LIGHT - LEGACYTM (CRU) LUMINAIRE ORDERING INFORMATION MICAL ORDER EXAMPLF: CRU SC LED HO CW UE WHT Prefix Distribution' Light Source Drive Current Color Temperature Input Voltage Finish Options CRU SC-Standard LEO HO-High Output CW-Caol White(5000K) UE - Universal WHT-White 2L-Bi-Level Switchings Symmetric VHO- Vefy High Output Voltage BR2-Bronze AC.Asymmetric {120-277V) BLK-Black 347-480V} I FOOTNOTES: 1-AC distribution utilizes a reflector which alters the look from a standard S distribution. 2-347V only available in HO drive current. 3-Bi-level available on"Ho"drive current only.It provides a manually operated,2 position toggle switch to permit switching from-H0"(high)to 509 of power(low)drive currents. ACCESSORY ORDERING INFUMATION (Accessories are field installed) Description -- Order Number Description Order Number Retrofit Panels-EC i EGTA/SCF to CRU,fcr IT Deck Panel — -.525948 _. _ Kit-Hole PIu4s and Silicone(enough for 25 retrofits)' 1320540 Retrofit Panels-ECTA i SCF to CRU,for 1 P_ fleck Panel 530281 __ CRU FKL-Fllanga Keit 53753OWKT Retrofit 2xP Cevnr Panel Blank(nn holes F.�-_ -.357282'. Jv 1 Consigsts of(25)7I8'hole plugs and(1" ~'—ilii T !10.3 az lobo al RN Retrofit RIC Cover Panel Blank no holes) 354702 2-Flange Kit used to mount CRU in double deck applications RIMENSIONS 12 5/15" 7 718" (813 mm) (200 nun) iI ............... :E :' E . 20314" CN. M 1(91#41Inftm6"J 7118'° (527 MM) E nns.:1�, ny::EEEs (180mmJ _ € 1 718" ------ 20 814 (f128 mra) - 20 314"($28 am) (22 mm) t. 20 3141'(517 mm)--" 26 318" (6i1 ririnl r__..._1A"(858 mm) - j t 12114" (177 mmJ T TOP PAN i 71/8'• CANOPY I aFB, I (181 mm) (S71 ronn) A" AA 3/4"(20 mm) 19A r(39 atm) Retrofit Panels Installed j CRIT FKL(for double deck applications) LIGHT OUTPUT-CRU Lament walls tl3w SC $C 5C -- �= HO-High Output 18.000 140 129 p VHO VaryHigh Output — 21.900 164 134 a to PT aalogNaat LED AREA LIGHTS - (XGBM) US patent D574994&7,828,456 and MR patent 29631 and US&Intl.patents pending SIVIARTTECTM'THERMAL CONTROL-LSI drivers feature integral sensor which reduces drive current when ambient temperatures exceed rated temperature. G OCCUPANCY SENSING(IMS)-Optional integral passive infrared motion sensor activates switching of luminaire light levels.High level light is activated and increased to full bright in 1-2 seconds upon detection of motion.Low light level(30%maximum drive current) ' is activated when target zone is absent of motion activity for-2 minutes and ramps down(10-15 seconds)to low level to allow eyes time to adjust.Sensor is located on the front of optical assembly and rotates with the optic.Sensor optic has a detection cone of approximately 45-.Examples of detection-occurs 30'out from a 30'mounting height pole;occurs 20'out from a 20'mounting height pole. ENERGY SAVING CONTROL OPTIONS-DIM-0-10 volt dimming enabled with controls by others.BLS-81-level switching responds to external line voltage signal from separate Shown with optional decal striping 120-277V controller or sensor(by others),with low light level decreased to 30%maximum drive current. DOE LIGHTING F i:�'�LP EXPECTED LIFE-Minimum 60,000 hours to 100,000 hours depending upon the ambient Department of Energy has verified representative product test temperature of the installation location.See LSI web site for specific guidance. data and results in accordance with its 001ting Facts Program. visit unxw.lightingfacis.com for specfnc catalog strings. LEOS-Select high-brightness LEDs in Cool White(5000K)or Neutral White(4000K)color temperature,70 CRI. LIGHT OUTPUT-xGBM DISTRIBUTION/PERFORMANCE-Types 3,5,FT and FTA,available-field rotatable Lumens(Nomina Warn reflectors. Type 3 1 Type 5 1 Type a i Type FfA (Nominal) Lw 14080 13840 1 15020 1 16580 140 HOUSING-Square,die-formed aluminum.Fully enclosed weather-tight housing contains s ss 20100 18040 20700 23030 187 factory prewired drivers and field connections. tlo 26750 25460 29070 31810 300 TOP-ACCESS COVER-Gasketed,tethered top-access cover provides ease of installation Lw 11450 11290 12220 13470 136 and allows for easy driver access.Four captive stainless-steel fasteners secure the top- SS16390 15170 17230 18750 188 access cover to the housing. HO ,22240 20550 23510 25410 288 Lea chips are frequently updated0550cre vetoes 0 1 increase. OPTICAL UNIT-Clear tempered optical grade flat glass tens sealed to aluminum housing creates an IP67 rated,sealed optical unit(includes pressure stabilizing breather).Optical unit can be easily field rotated in 90o increments.Directional arrow on optics allows alignment without the unit being energized. MOUNTING -2-112"x 5-318"x 12"extruded aluminum arm mounting bracket shipped standard. Use with 5"traditional drilling pattern.Round Pole Plate(RPP2)required for mounting to 3"--5"round poles.(See Accessory Ordering Information chart.) ELECTRICAL-Two-stage surge protection(including separate surge protection built into electronic driver)meets IEEE C62A1.2-2002,Location Category C.Available with universal voltage power supply 120-277VAG(UE-50/60Hz input),and 347-480VAC. DRIVERS-Available in Low Watt(LW),Super Saver(SS)and High Output(HO)drive currents(Drive currents are factory programmed).Components are fully encased in potting material for moisture resistance.Driver complies with FCC 47 CFR part 15 RFI/EMI standard, OPERATING TEMPERATURE- -40°C to+50`C(-4VF to+1221). This product,or selected versions of this product,meet the standards FINISH-Fixtures are finished with LSI's DuraGdpO polvcster powder coat finishing process, listed below.Please consult factory for your specific requirements. The DuraGrip finish withstands extreme weather changes without cracking or peeling. RoHE ,; 4L °s S DECAL STRIPING-LSI offers optional color-coordinated decals in 9 standard calors to COMPLIANT wet Iooccareion accent the fixture.Decals are guaranteed for five years against peeling,cracking,or fading. ARRA IF'B7 WARRANTY-LSI LED fixtures carry a limited 5-year warranty. Fn¢enscomply%,0ANSI ciar,.3i-WOAm.oiponNaiwn is,xgd;�ditrRiaa,aru¢ncinq PHOTO METRICS-Please visit our web site at www.IsHnd_u_s1des.com_usid°es.com for detailed Equipment-I uminaire Mr4on 3G mquirripurs, photometric data. SHIPPING WEIGHT(IN CARTON)-Fixture-44.5 lbs(20 kg) Arm-51bs.(2kg)arm LISTING-UL listed to U.S.and Canadian safety standards.Suitable for wet locations.For a list of the specific products in this series that are DLC listed,please consult the LEO Lighting section of our website or the Design Lights website at www.designGghts.org. Project Name i Fixture Typo 10121/15 2ot5 .`% Catalog#_ _— —]Page 1IV9RA RNIESINC. LED AREA LIGHTS - (XGBM) LUMINAIRE ORDERING INFORMATION TYPICAL ORDERE%AMPLE: XGBM 5 LED HO CW UE WHTPCM Prdls Oishilydlon LSulCurrent Te collar caIWW Voltage Haigh Optimm it Conlyds Optional Seemrmptleas XGBMr- FT-Forward Throw LED LW-LawWatt Cw-cool witne UE-Universal BLK-Black Wheless Caatmi Nrstsma.a Seeger LED FTA•Forward Throw SS-Super Saver (5000IQ Yottage BR2-Bronze park)-Nara IMS-Integral Motion Greenhriar Automotive HO-High Output NW-Neutral white (11215477) GPT-Graphite PCN-Platinum CNN System Sensors 3-Type 111 (4000K) MSV-Metallk:SBver PCNH•HOUS90 Plum PCH2O-120V Button-Type Photocell 5-Type V 347480 PLP-Platinum Plus ovdrd PCI208-200V Button Type Photocell SVG-Satin Verde GCM-Geld Cmdrd Syoam PCI240-240Y Button Type Photocell Green SCNH-HosllSatcBtmGold PCI277-277VButtonTypePhotocell WHT-WhiN Control"m PCI347-347V Button-Type Photocell OsOaaai Oolsr Dtrtn DIN-0.10 Lok dmming 45-Light Gold {megdredlors�PomNcdmrs) ftuans 20-Charcoal Metatic 8BK-8"Bracke4IS and D18D ink) 55-Bleck med.AtoeeCeelral TB-TemdnalBlock 94-Blue Metallic (blank)-None 59-DA Green DIM-0.10vohdlmmingr 51-Dark Red {from mdermral signal) 21-Tometo Red BLS-Bl-level Switchings 50-White (Immexternalslpnal-required 700-Aztec Silver 120-277Y rwmdmis system vollege Metallic LUMINAIRE EPA CNART=-XGBM ACCESSORY ORDERING INFORMATION' Accessories are Geld installed 8'beciet 12'kadret Daamipiloo Order Number Ducriptlsn Order Number 'ala Single 2.9 2.4 XGBM-HSS House Side Shield Black on LKr DFK208,240 Double Fuskta MOV,240V1 DFK20B.2403 DiBr 4.7 4.1 RPP2-Round Pole Plate 162914BLK DFK480 Double Fuphp(4110ADFK4E0' BKS-BO-W*-CLR-Wag Mount Plate 123111CLR FK347 Singla Fu ing(347V) _ HOW Dole 4.7 BKA-BORA-B-CIA-Radlus Arm 169010CLR PM05120-12DV Po"ount Occuparrcp Sensor 518WLRr alas T"- 1P" 7.2 0KU-90-S-I9-CLR-Upsweep Bracket for round ors uano poles 144191CLR PMOS20BR - 24DV P"ount QMM Sensor SM230CLFP � � 7.8 FK120 SI k F sin i FK12D' PMOS277-277V Pd a-Mound Occupancy Sensor 518MLRI ,or TN120' F(277SIngleFusing 2 8277' PMVA80-48N P*Nlouat Occupany Sensor SM240CLFP 490• B S FOOTNOTES: 1-Use with 5"traditional driDing patmem. 8-Not compatible with wireless controls system,DIM or BLS option. Nate:House Side Shield adds to fixture 2-For wireless controls Information and accessories,sea Controls sawn. 7-House Side Shields add M hours.EPA Consult Wary. EPA Consult Factory. 3- Requires a SheManager and override switch. Not compatible with BLS or 8-Fusing must he located In the trend hots of puts. IMS option. To he used with any of the PCMIGCM wireless controls systems in the future. 4-Not compatible with IMS or BLS option. Consuhtactory. 5-Not compatible with wireless comrots system.DIM or IMS option. DIMENSIONS Ye-sq.lei a mm) T 4" {229 mm) --� 3 16n5- ' +305 mm—, -� 135/16 (99 mm) " {389 mm) 2-IN Nonce$Ids Shield(4I628OQNLIL) 9" mm) its am) 1,1f8' 4.118" (35 mm) I 1 f1PTI0NA M �e• p6 mm) Project Name I Rxwre TWO r ��7�10/21/15 Caw"f1 . _J Page 116�tIX1ST INC. 1 . ......... 0 43o❑I a,t,c•r,r�rr■ t��rir�ir�� ice; _ OR �uvl��n. ■unrl .�.0ow. . f, � ���11ee � liu::::i•i i � uunuu 1 E! lauuu�l 1\ ' - '"�-7S�J.:�F-111(•,7 �I.II►1 i!!1 liiiiiiiii�I; Iii 1 ' '� _► . - � �. �II►IIS::ff�. Ai rul Ul.ill;ll'�ilil.,lel :• III I� , ���EE � �llu:►:i�iijl '.].:1...X1 1 i �T I N LL, s3 O �� It z 00 02 o � aw Io N 12 ill Iselipw �o W aq & $ aI33 nII, l Jill j! _ i. Ir a g gx kill All Allf Page 117 of 270 ao LU z aLiT-T I Er 0 -do I i Z z F- I go LO CV cr) 0 rs X w Zia ak it =OEM - =own ___. ESS !S 1 IF 9H HI All ct IMP 1 611 r Mum Page 118 of 270 J LuO 00 _° � Q litAG ,d d a g _ gk b a1 ht all z: rr cn 1 I a � a ai Page 119 of 270 N ~ w J U gg _�em— cr Y 00 EMT O !j Lu a � `VIII! ¢ dt $ E I ° 42 T I p; � ytRR I8 I ' i s$ ¢ } E Ift o-sr k x t -F�x, S LL d� 18 � tit'' E t F INS Page 120 of 270 N � \ x � ~ , . � . . < .¥ . / � . . \ T \, \ as 121 «20 F � � Inge w� ins; 4, �[1 q. I pu 6 l f y M. A'A N 1 ` I I i tl Page 122 of 270 i J: � g leija� k s ;; �i I YY 4 dr_ io n Lq■ LU � p i x�k�•yj Fel l� ����F i � '' s � -� N lauld+ Illi O _ Rnrg 19 1- p i iS ICS _ C6'tS Rs 1 il33d1S `�`"•� ° CL 44 fill 1 1 � — ... �n ,.NCA 3MQM1V•ChfCSN-_•1 -,x .g. F F e y Y� [Gx � 3 Page 123 of 270 EXHIBIT 2 3 Stant@C ZM 1-lishwav 36 West,St.Paul MN 55113-3819 February 2,2016 Me:193801828 Attention: Mr.Eric Johneon City of Oak Park Heights 14168 Oak Park Boulevard PO Box 2oo7 Oak Park Heights,MN 55o82 ReFerenoe: Waddogton County CSAR 26--6o%plan and preliminary drainage review Dear Eric, We have completed a review of the submitted 6o%plan for the proposed realignment of CSAH 26 south of Hwy 36.The Holiday Station plans were also taken into consideration with this review as some of the issues are related.. We have also performed a review of the preliminary drainage calculations;a more detailed review will need to be per6armed when the calculations are final/complete. Following are our comments and recommendations. 1) The drainage plan submittal is preliminary at this point,and final design calculations will be submitted at a later date.In general,the proposed design appears to meet City stormwater requirements. 2) Rate control as presented meets City requirements through a proposed pond. The HydroCAD modeling will be reviewed in greater detail when the design is finalized. The structure numbering and invert elevations in HydroCAD should be revised as needed to match the construction plans. 3) The design will need to meet MSCWMO requirements for water quality and volume control. A wet pond and filtration feature with an iron-enhanced sand filter are proposed,but details still need to be presented. 4} The storm sewer design was not reviewed in detail at this time. Calculations and a drainage area map should be provided for the proposed storm sewer. 5) The design shows the County's and the private storm sewer discharging into City storm system at manhole identified as 5o13.If the City is willing to allow this connection,it will need to be reoonf guyed to achieve a connection that is,at most,go-degrees to the existing storm sewer line. The current configuration shows the flow of the new line opposing the flow of the existing line. The design also shows the roadway draintile for CSAH 26 connecting and draining into City manholes. 6) All City manholes and catch basins affected and that need to be adjusted should use City style castings and plastic rings(Neenah R-1642-B and R-3290-VB). y) Watermain and sanitary sewer on the north end of the new Holiday Gas Station property will need to be raved(this will require water shut downs and by-pass pumping).The water main should have no more than a 22 degree offset,Sanitary sewer relocation requires new integrally poured Design with community in mind Page 124 of 270 (3 February 2 2016 Mr.Eric Johnson Page 2&2 Rebmw.e: Washington County CSAH ab—60%Plan and Drainage Review manholes.basting sanitary sewer and water main that is being replaced should be removed entirely. 8) The valve identified on the bee,in the middle of Osgood,south of the existing south frontage road, does not exist. 9) water and sewer services will need to be capped and abandoned for the old Valvoline(5365 Osgood),the old Holiday Gas Station(14773 6o1h)and 14791 bow. 10) city sanitary sewer manholes 541 to 539 are not shown on the plans on the east side of Osgood parallel to the water main.This sanitary sewer should be removed and bWkhaKW appropriately as it is close to the pond excavation. 11) city Standards and Detail Plates need to be added to the plan set to correctly construct the work descnbed above. Please let me know if there are any further questions. Rem, STANTEC CONSULTING SERVICES INC. Lee M.Mann,P.E. aty Engineer Phone:(551)6o4-4850 Fax:(551)635-13n lee.mannC stantoec.com c. file Andy Kegley Lucas Miller,Stantee Dan Edgerton,Stantee Design with community in mind Page 125 of 270 EXHIBIT 2 4 City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Parc Heights,UK 550822 a Phone(651)439.4439•Fax 439-0574 Memorandum Tae Eric Johnson,City Administrator Ca: Scott Richards,City Planner,Julie Hultman,Building Official Frons Lisa Danielson,Arborist 63> OeAm 0?!24=16 Rae Holiday Stationstores, Inc. Redevelopment Arborist Review I have reviewed the tree replacement plan, tree inventory and landscape plan submitted by Holiday Stationstores, Inc. dated 02104/1S and revised plans dated 02118116. The following includes my comments and/or recommendations: TREE REPLACEMENT PLAN (L- 1.0, Sheet 10 of 12) (Tree Protewon Plan) 1. The tree protection plan included is incomplete. A diagram needs to be added to correspond with the tree preservation notes (see Demolition Plan C-1, Sheet 3 of 12 for reference). The fencing should be placed at the drip-line of trees to be preserved. 2. In the tree preservation notes, (7) should be modified to read `No significant trees shall be removed until this tree preservation plan is approved by the City of Oak Parts Heights.° 3. The legend for the plan should include all symbols used to designate which trees will be protected vs. removed. 4. Tree replacement calculations included in the plans do not correspond with the data provided in the tree inventory (See Tree Replacement Calculations provided on the next page). TREE CITY U.S.A. Page 126 of 270 Tree Replacement Calculations TREE REPLACEMENT [(A/B)x q x A=D (Credits fartrees included In landscaping plans NOT included lnthese calculations) A HOLIDAY Total Diameter Significant Trees Lost 358 inches A COUNTY Total Diameter Significant Trees Last 422 inches 6 HOUDAYTotal Diameter of Significant Trees 358 inches B COUNTYTotal Diameterof Significant Trees 1539 inches C Tree Replacement Constant 1.33 D ReplaaementTrees(Number ofCaliper Inches) HOLIDAY: E(35W358)x1.33}x 358=MI4 Callper Inclhes COUNTY: W2Z/1M)xL33(x 422sI5 aCaliperhhchas Cash in Lieu of Neplacownt(IFsth~rhata} $taper caliper Inch(current rate) HOLIDAY: 476.14 C.I.x$WC.1.m$23,8a7.00 COMM Baa C.I.x$WC-I.=$7,694.SG TREE INVENTORY(L-1.1, Sheet 11 of 12) Tree species, tag number, size (in DBH), Significant (Holiday Total), Significant (County Total), Signficant(Holiday Removal), Significant(County Removal), Notes, Remove/Leave As Is, Right of Way Side, and Significant (Yes or No) were all the attributes included in the inventory table. The totals for tree removal by Holiday Stationstores, Inc. include 358 total caliper inches and by the County include 422 total caliper inches. 1. For Tag#1853 the significant total for the county should be(Q)and it is not significant since it is a Siberian elm. 2 TREE CITY U.S.A. Page 127 of 270 Suggestions: A title and other information gathered from the inventory could also be added on this page with the tree removal totals at the bottom of the page (Note: these totals are in caliper inches NOT inches). LANDSCAPE PLAN (L-2, Sheet 12 of 12) Overall Landscape Plan The design includes a satisfactory selection of tree and shrub species to be planted on site. Six (B) deciduous shade tree species, an ornamental deciduous tree species, two (2) evergreen tree spedies and five (5) shrub species, (121 #eeslshrubs total). Plant species included in the plans are acceptable and will complement the site well. ,Landwape Schedule(Plant schedule) The planting list includes a variety of native or improved native cultivars, species that are hardy under local growing conditions, those that are relatively insect/disease free and fairly low maintenance. 1. All trees included in the landscape schedule need to include size (in caliper Inches AND height), as mentioned in the tree replacement plan comments. 2. The sizes of all deciduous (overstory) and ornamental replacement trees are of minimum size requirements for replacement trees. The evergreen trees (conifers) specifically Thuja occidentalis 'Techrry' listed in the landscape schedule (L-2, Sheet 12 of 12) doss not meet minimum City tree replacement requirements (Ordinance 1307). All plant sites must Conform to zoning ordinance requirements before approval. 3. Shrubs included in the landscape design should also be included In the landscape legend. 4. The key for two (2) species included in the landscape schedule do not correlate with the landscape design (Quercus rubra RO in landscape schedule, PO on design), (SWrea japonica 'Little Princess' LS in landscape schedule, LPS on design)this should be corrected. Landwape Notes(Planting Speoftelions) 1. The plans must include the top two rungs of wine baskets on all B&B planting stock shall be removed once tree is in the planting hole, prior to backfilling. The landscape contractor for the 3 TREE CITY U.S.A. Page 128 of 270 project is required to plant all trees and shrubs according to the approved landscape plan. This will be inspected by the City Arborist after planting and any deviations from the detail will need to be corrected before the landscaping will be approved by the City. This needs to be included in the final submitted landscaping plans. 2. Trees proposed to be planted around buildings and high use common areas of the site should be nursery stock of high quality with straight central leaders and not°park-grade'trees. Planting Detail t.A heading needs to be added to this part of the plan. 2. Planting detail needs to be included for evergreen trees. Deciduous tree planting detail and shrub planting detail has been included in the pians. Edge detail at planting beds and detail for edges at sodded edges could also be added. Cover Sheet(C-0, Sheet 1 of 12) 1.The sheet index needs to be modified for page titles and sheet numbers for oorrelabon. Please contact me if you have any questions regarding this landscape plan review. Please forward my comments to the development team for this project. 4 TREE CITY U.S.A. Page 129 of 270 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY HOLIDAY SUPERSTORES TO REDEVELOP A HOLIDAY FUEL STATION, CAR WASH AND CONVENIENCE STORE TO INCLUDE A CONDITIONAL USE PERMIT FOR THE STATION, CAR WASH AND STORE, A CONDITIONAL USE PERMIT FOR SIGNAGE, PRELIMINARY AND FINAL PLAT, AND DESIGN GUIDELINE/SITE PLAN REVIEW LOCATED AT 14773 60TH STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Holiday Superstores to redevelop a Holiday fuel station, car wash and convenience store to include a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Permit for signage, Preliminary and Final Plat, and Design Guideline/Site Plan review and after having conducted a public hearing relative thereto,the'Planning Commission of the City of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District which requires review and approval of a Conditional Use Permit for motor fuel stations and car washes; and 4. The property is to be replatted as Holiday Oak Park Heights Addition,requiring review and approval of a Preliminary and Final Plat; and 5. A 60 foot right of way will be created for 59th Street and Outlot A will be created for the remaining property that will not be developed at this time; and Page 130 of 270 6. A Conditional Use Permit shall be required to allow for a freestanding sign that exceeds the requirements of a maximum 18 feet in height and 80 square feet in sign area. The Applicant has proposed a freestanding sign will be 20 feet in height and 100 square feet of sign area. A Conditional Use Permit is required to vary from sign height and size; and 7. A Conditional Use Permit shall be required to allow more than three wall signs and a maximum of 200 square feet of wall signage. The Applicant is proposing five signs on the building and canopy for a total of 238 square feet of sign area. A Conditional Use Permit is required to vary from number and overall square footage of signs; and 8. Design Guideline/Site Plan approval is required for a new building and site improvements; and 9. City staff prepared a planning report dated March 2, 2016 reviewing the request; and 10. Said report recommended approval of a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Permit for signage, Preliminary and Final Plat and Design Guideline/Site Plan review, subject to the fulfillment of conditions; and 11. The Planning Commission held a public hearing at their March 10, 2016 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted from Holiday Superstores to redevelop a Holiday fuel station, car wash and convenience store to include a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Pemlit for signage, Preliminary and Final Plat, and Design Guideline/Site Plan review affecting the real property as follows: SEE ATTACHMENT A The Planning Commission recommends to the City Council of the City of Oak Park Heights approval of the sign Conditional Use Permit subject to the following findings of fact: 1. The Conditional Use Permit criteria in Section 401.03.A.7 of the Zoning Ordinance have been reviewed and it has been determined by the Planning Commission that the additional height, sign face size,number and square footage of signage is justified. 2. The Applicant had previously proposed eight building and canopy signs for the site which is significantly more than the three allowed by the Sign Ordinance. With the proposal for five signs, the overall amount of signage will be reduced on site. 3. The additional sign height to 20 feet and 100 square feet of sign area will ensure visibility and identification of the business from Highway 36 and Osgood Avenue. 2 Page 131 of 270 The Planning Commission recommended the following subject to the conditions as follows: • Conditional Use Permit for the Holiday station, car wash and store. • Conditional Use Permit for additional sign height, sign face size, number, and square footage of signage. • Preliminary and Final Plat approval. • Design Standards/Site Plan review. 1. The preliminary and final plat shall be subject to review and approval of the City Engineer and City Attorney. Park dedication shall be paid if it had not been done as part of previous platting. 2. The contractual agreements on all land transfers shall be provided to the City Attorney prior to final approvals and recording. 3. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 4. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. The applicant shall provide details on heights of the parking lot light fixtures. S. The canopy light fixtures shall be full cut off and installed within the canopy structure. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. No strip lighting of the building, canopy or freestanding sign shall be allowed. 8. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 9. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. Signage shall be limited to one freestanding sign, not to exceed 20 feet in height and 200 square feet in sign area, and five wall/canopy signs, not to exceed 240 square feet in sign area. 10. Advertising signage shall not be allowed on the pillars of the canopy. 11. The Applicant shall clarify the amount of signage and type of signage on the gas pumps for approval by City Staff. 3 Page 132 of 270 12. Only ice and propane sales in locked enclosures shall be allowed for outdoor sales. 13. The Planning Commission was favorable to the ground level expression, fagade transparency, building materials and general building design of the proposed building. 14. A bike rack shall be provided near an entrance to the building. 15. No direct access from the Outlot A to Osgood Avenue shall be allowed. 16. A Development Agreement and any other agreements as required by the City Attorney shall be subject to approval of the City Attorney. Recommended by the Planning Commission of the City of Oak Park Heights this l e day of March, 2016. ATTEST: Eric A. Johnson, City Administrator 4 Page 133 of 270 ATTACHMENT A Conditional Use Permit for a Fuel Station, Car Wash & Convenience Store, Conditional Use Permit for Signage, Preliminary and Final Plat, and Site Plan&Design Guidelines Review Holiday Stationstore Redevelopment Washington County GEO Code: 04.029.20.11.0049 Legal Description: CD#61097, Oak Park Heights Auto Plaza Physical Address: 13045 60'h St. N. Page 134 of 270 ATTACHMENT B L Conditional Use Permit for a Fuel Station, Car Wash & Convenience Store, Conditional Use Permit for Signage, Preliminary and Final Plat, and Site Plan& Design Guidelines Review Holiday Stationstore 1477360th St.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Conference With City Staff Upon Application Submittal: February 24, 2016 Planning Commission Review&Recommendation: March 10, 2016 Page 135 of 270 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY HOLIDAY SUPERSTORES TO REDEVELOP A HOLIDAY FUEL STATION, CAR WASH AND CONVENIENCE STORE TO INCLUDE A CONDITIONAL USE PERMIT FOR THE STATION, CAR WASH AND STORE, A CONDITIONAL USE PERMIT FOR SIGNAGE, PRELIMINARY AND FINAL PLAT, AND DESIGN GUIDELINEISITE PLAN REVIEW LOCATED AT 14773 60TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Holiday Superstores to redevelop a Holiday fuel station, car wash and convenience store to include a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Permit for signage, Preliminary and Final Plat, and Design Guideline/Site Plan review and after having conducted a public hearing relative thereto, the Planning Commission of the City of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District which requires review and approval of a Conditional Use Permit for motor fuel stations and car washes; and 4. The property is to be replatted as Holiday Oak Park Heights Addition,requiring review and approval of a Preliminary and Final Plat; and 5. A 60 foot right of way will be created for 59h Street and Outlot A will be created for the remaining property that will not be developed at this time; and Page 136 of 270 6. A Conditional Use Permit shall be required to allow tar a treestanding sign that exceeds the requirements of a maximum 18 feet in height and 80 square feet in sign area. The Applicant has proposed a freestanding sign will be 20 feet in height and 100 square feet of sign area. A Conditional Use Permit is required to vary from sign height and size; and 7. A Conditional Use Permit shall be required to allow more than three wall signs and a maximum of 200 square feet of wall signage. The Applicant is proposing five signs on the building and canopy for a total of 238 square feet of sign area. A Conditional Use Permit is required to vary from number and overall square footage of signs; and 8. Design Guideline/Site Plan approval is required for a new building and site improvements; and 9. City staff prepared a planning report dated March 2, 2016 reviewing the request; and 10. Said report recommended approval of a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Permit for signage, Preliminary and Final Plat and Design Guideline/Site Plan review, subject to the fulfillment of conditions; and 11. The Planning Commission held a public hearing at their March 10, 2016 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted from Holiday Superstores to redevelop a Holiday fuel station, car wash and convenience store to include a Conditional Use Permit for the Holiday station, car wash and store, a Conditional Use Permit for signage, Preliminary and Final Plat, and Design Guideline/Site Plan review affecting the real property as follows: SEE ATTACHMENT A The City Council of the City of Oak Park Heights approves the sign Conditional Use Permit subject to the following findings of fact: 1. The Conditional Use Permit criteria in Section 401.03.A.7 of the Zoning Ordinance have been reviewed and it has been determined by the Planning Commission and City Council that the additional height, sign face size, number and square footage of signage is justified. 2. The Applicant had previously proposed eight building and canopy signs for the site which is significantly more than the three allowed by the Sign Ordinance. With the proposal for five signs,the overall amount of signage will be reduced on site. 2 Page 137 of 270 3. The additional sign height to 20 feet and 100 square feet of sign area will ensure visibility and identification of the business from Highway 36 and Osgood Avenue. The City Council of the City of Oak Park Heights approves the following subject to the conditions as follows: • Conditional Use Permit for the Holiday station, car wash and store. • Conditional Use Permit for additional sign height, sign face size,number, and square footage of signage. • Preliminary and Final Plat approval. • Design Standards/Site Plan review. 1. The preliminary and final plat shall be subject to review and approval of the City Engineer and City Attorney. Park dedication shall be paid if it had not been done as part of previous platting. 2. The contractual agreements on all land transfers shall be provided to the City Attorney prior to final approvals and recording. 3. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 4. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. The applicant shall provide details on heights of the parking lot light fixtures. 5. The canopy light fixtures shall be full cut off and installed within the canopy structure. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 7. No strip lighting of the building, canopy or freestanding sign shall be allowed. 8. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 9. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. Signage shall be limited to one freestanding sign, not to exceed 20 feet in height and 200 square feet in sign area, and five wall/canopy signs, not to exceed 240 square feet in sign area. 10. Advertising signage shall not be allowed on the pillars of the canopy. 11. The Applicant shall clarify the amount of signage and type of signage on the gas pumps for approval by City Staff. 3 Page 138 of 270 12. Only ice and propane sales in locked enclosures shall be allowed for outdoor sales. 13. The Planning Commission and City Council was favorable to the ground level expression, fagade transparency, building materials and general building design of the proposed building. 14. A bike rack shall be provided near an entrance to the building. 15. No direct access from the Outlot A to Osgood Avenue shall be allowed. 16. A Development Agreement and any other agreements as required by the City Attorney shall be subject to approval of the City Attorney. Approved by the City Council of the City of Oak Park Heights this 22nd day of March, 2016. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 4 Page 139 of 270 ATTACHMENT A Conditional Use Permit for a Fuel Station,Car Wash & Convenience Store, Conditional Use Permit for Signage, Preliminary and Final Plat, and Site Plan &Design Guidelines Review Holiday Stationstore Redevelopment Washington County GEO Code: 04.029.20.11.0049 Legal Description: CD#61097, Oak Park Heights Auto Plaza Physical Address: 13045 60'' St.N. Page 140 of 270 ATTACHMENT B 0, r. Conditional Use Permit for a Fuel Station, Car Wash & Convenience Store, Conditional Use Permit for Signage, Preliminary and Final Plat, and Site Plan&Design Guidelines Review Holiday Stationstore 1477360th St.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Conference With City Staff Upon Application Submittal: February 24, 2016 Planning Commission Review&Recommendation: March 10, 2016 Page 141 of 270 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 142 of 270 Oak Park Heights Request for Council Action Meeting Date March 22,2016 Time Required: 10 Minutes Agenda Item Tide: lomh's Restaurant—Jowh Kohler-,14608 601'Street N.—SITE PLAN and DESIGN GUIDELINES Review-Timeline Extension R uest. � Agenda Placement New Busine P Originating Department/Re F so Ci Administrator Requester's Signature Action Requested iscuss' Possible Action Background/Justificationlease indicate if any previous action has been taken or if other public bodies have advised): Mr.Joseph Kohler—of Joseph's Restaurant has requested a 12-month extension to implement the various external improvements to his facility located 14608 60te Street N.Please see his attached written request and the initial City Council resolution 15-07-31. From a STAFF perspective,there does not appear to be meaningful reason for denying this extension as the zoning district has not changed classification,there have not been design changes(to date),nor have there been alterations to the City's comprehensive plan that would place this proposal in conflict. STAFF would recommend this approval for a one-year extension thru July 281h,2017. Page 143 of 270 ose h's FAMILY RESTAURANT 14608 - 60th Street N • Stillwater, MN 55082-6322 (651) 439-3336 CP `5 � � 1 LD j51q /Z P r j + r7- 1Url We guarantee you love at, or we'll buy it! Page 144 of 270 r RESOLUTION NO.1 5-0 7-31 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JOSEPH KOHLER FOR DESIGN GUIDELINESISITE PLAN REVIEW TO MAKE EXTERIOR BUILDING AND SITE IMPROVEMENTS AT THE JOSEPH'S RESTAURANT LOCATED AT 14608 60TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Joseph Kohler for Design Guideline/Site Plan review to make exterior building and site improvements at the Joseph's Restaurant located atl4608 60'h Street North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended the request with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The Applicant proposes to remodel the interior and exterior of the building and make minor changes to the parking Iot and landscaping to the Joseph's Restaurant; and 4. The property is zoned B-2 General Business District in which restaurants are a permitted use; and 5. Design Guideline/Site Plan approval is required for exterior building and site improvements; and 6. City staff prepared a planning report dated July 1, 2015 reviewing the request; and 7. Said report recommended approval of the Design Guideline/Site Plan review subject to the fulfillment of conditions; and Page 145 of 270 8. The Planning Commission held a public hearing at their July 9, 2015 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted from Joseph Kohler for Design Guideline/Site Plan review to make exterior building and site improvements at the Joseph's Restaurant located atl4608 60th Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. The Applicant shall provide plans for updating the freestanding parking lot light fixture to comply with lighting requirements and provide a photometric plan. 2. All light fixtures shall be full cut off, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. 3. The Planning Commission and City Council were favorable to the building design and building materials. 4. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 5. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 6. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. 7. The landscape plan shall be subject to the review and approval of the City Arborist. 8. A bike rack should be identified on the site plan and placed on site. Approved by the City Council of the City of Oak Park Heights this 28th day of July, 2015. - L G41t '" M �Iomqer,Mayor 2 Page 146 of 270 r ATTEST: Eric A. John C y A nistrator 3 Page 147 of 270 ATTACHMENT A Site Plan & Design Guidelines Review To Make Exterior Building& Site Improvements At Joseph's Restaurant—14608 60a' St.N. Washington County GEO Code: 33-030-20-43-0045 Legal Description: Sum nit Park,Block 6, Subdivision Cd61245 Physical Address: 14608 60`h St. N. Page 148 of 270 z ATTACHMENT B Site Plan & Design Guidelines Review To Make Exterior Building& Site Improvements At Joseph's Restaurant—14608 60u`St.N. Application Materials • Application Form • Fees • Pian Sets • Written Narrative and Graphic Materials ExpIaini.ng Proposal • Proof of Ownership or Authorization to Proceed Conference With City Staff Upon Application Submittal: June 24, 2015 Planning Commission Review &Recommendation: July 9, 2015 Page 149 of 270 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 150 of 270 P,- Oak Park Heights Request for Council Action Meeting Date_ March 22,2016 Time Required: 5 Minutes Agenda Item Title: Stillwater Crossing Sign—5950 Osgood Avenue- Conditional Use Permit 0 r Agenda Placement New Business ' Originating De artment/Re ue :r/r on Ci Administrator P q Requester's Signature 60Z/00r� Action Requested DiscussiorlAossible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached from City Planner Scott Richards: 1. Planning Report dated February 25b, 2016 2. Planning Commission Resolution-Unsigned 3. Proposed City Council Resolution Page 151 of 270 3801 Thurston Avenue N,Suite 100 ENCLOSURE Anoka. MN 66303 Phone:763.231.6840 Facsimile:763.427.0620 TPCTPC@F4anningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: February 25, 2016 RE: Oak Park Heights—Stillwater Crossing Sign —5950 Osgood Avenue- Conditional Use Permit Review TPC FILE: 236.02— 16.03 BACKGROUND Eric Bjelland, representing Midwest Retail Ventures, owners of the Stillwater Crossing shopping center, has made application for a Conditional Use Permit (CUP) to allow for additional tenant signage on the center's freestanding sign, located at 5950 Osgood Avenue North. The request is to add 30.45 square feet of signage to the current sign which is 100 square feet. The site is zoned B-2, General Business District in which the shopping center is a permitted use. The conditional use permit process may be used to increase the amount of signage allowed on a particular sign or on a site. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Existing Pylon Sign with Dimensions Exhibit 3: Tenant Sign Details Exhibit 4: Pictures of Current Signage and Proposed Sign Addition Exhibit 5: Survey of Stillwater Crossings with Sign Location PROJECT DESCRIPTION Rick Ferraro of Spectrum Sign Systems, Inc. has provided the following narrative describing the request: Page 152 of 270 We are requesting to add— (1) 3'-0 X 10'— 1 %' Tenant ID sign cabinet to the existing pylon sign structure. This would be an increase of 30.45 square feet. The pylon sign is located on the north end of the property fronting Highway 36. The current sign size is 100 squame feet. There has been a very strong interest in the building as a result of the bridge construction. The reason for the requested sign size increase is to allow tenants to adequately display their names in a functional size that would be visible from the road. We believe this request supports the use of the property and the increase in sign size will not impact the property usage. The pylon sign fronts both 600 Street North and Highway 36; it is important that tenant names are visible to east bound Highway 36 commuters in advance of the Osgood Avenue/Highway 36 intersection. Osgood Avenue is the main entrance to the premise. The character of the property is retail; the increase in sign size will not impact the character. The sign design, construction and finish are like and kind to that of the existing sign. ISSUES ANALYSIS Comprehensive Plan. The Comprehensive Plan designates this area as Commercial on the Proposed Land Use Map. The use of the property for a retail, services and restaurants is a consistent with the Comprehensive Plan. Zoning Ordinance. The property is zoned B-2, General Business District in which the shopping center is a permitted use. Signage. The existing freestanding sign is 20 feet in height, has 100 square feet of sign area and is more than 5 feet from the property line. it is conforming to the sign regulations of the Zoning Ordinance. The request is to add a 30.45 square foot cabinet that will allow two additional tenant identification spaces. The additional sign area would not interfere with the existing landscaping at the base of the sign. The sign regulations allow for a 20 foot freestanding pylon sign with no more than 100 square feet of sign area. A CUP review would be required to allow the additional sign area. A review of the criteria within the Zoning Ordinance is as follows. Any signage allowed for the development shall require a sign permit. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 2 Page 153 of 270 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilides of streets serving the property. a. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The expansion of the tenant space on the freestanding sign should not create an issue for neighboring properties and will be beneficial to the shopping center tenants. In that the additional signage is being added completely within the existing structure of the sign, it should not create any visual issues at this busy intersection. There should be no environmental issues with this request. The request is minor and not out of nature with other requests that have been granted to vary from the sign regulations within the Highway 36 corridor. City Staff sees no issues with the request as proposed. CONCLUSION4 RECOMMENDATION Upon review of the request for a Conditional Use Permit to allow for additional tenant signage on Stillwater Crossings freestanding sign, located at 5950 Osgood Avenue North, City Staff would recommend the project with the conditions as follows: 1. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 2. The sign panels shall be illuminated in conformance with Section 401.15.G.4.K of the Zoning Ordinance. c: Julie Hultman Page 154 of 270 SPECTRUM MIBPT 1 SIGN SYSTEMS, INC 9278 Isanti Streef NE Blaine,MN 55449 763-432-7447 OFFICE 763-208-9159 Fax www.spedrum-signs.com Custom Signs. Dear Planning Department, Simple Solutions. We thank you for your consideration of the variance for 3950 Osgood Avenue. We are requesting to add—(1)X-0'X 10'-11/2"Tenant lD sign cabinet to the existing pylon sign/structure.An increase of 30.45 Square Feet. The pylon sign is located on the North end of the property fronting Highway 36.The current sign size is 100 square feet There has been very strong interest in the building as a result of the bridge construction.The reason for the requested sign size increase is to allow tenants to adequately display their names in a functional size that would be visible from the road. We believe this request supports the use of the property and the increase in sign size will not impact the property usage.The pylon sign fronts both 601 Street North and Highway 36,it is important that tenant names are visible to East Bound Highway 36 Commuters in advance of Osgood Avenue/Highway 36 Intersection.Osgood Avenue is the main entrance to the premise. The character of the property is retail,the increase in sign size will not impact the character. The sign design,construction and finish are like and kind to that of the existing sign. Please contact us with any questions. Sincerely ,A�� Rick A. Ferraro-President Spectrum Sign Systems k4'c _ J Page 155 of 270 FXHIBIT 2 CL cli eT Z5 m ? _ CCtl LIX 106 r r gTjm I Z 3 13 6) W m " vs s"c� NM9.1 u Q v 4 to �A i 4n �° w i 0 � � � o � a r (n c � �+ o LU "� � Q cS� ILI O 0 a. L 3 V � til ^D EXHIBIT 3 LiJ w a Yb in m w 67 L►1 O ?' � w U T K 1 \_ T w C3 yVy � LL m Cil s_N Co � � U c ` m mnR m � is m F N 4 c r M ge 157 of 270 x No EXHIBIT r zowk e ,� � Z Z Lu F IES ti S4 r fill 11 r Aff 1� c: *: A I n O � � N LJ N ge 158 of 270 EXHIBR �g a g a €€ i ra � � gig I �g .af0 4.s.l4ll8lll � z n 3 fit #oil � 'm A a � i� - _�•p wYwrw �eww��sr<+aen�emr---1•ti .. ? Yr I !T •��,;:• � ----_^'^- �I r - 'ell- _ ." r--,—��a�•--� •---�---"— I i I s C Iire—�-• --- ,.wxeM ate,---�•--�^-��. ERS LL i——ij-- —------- LU IN Ir Al It uj t] uru0 rnnw 354aNxlo MIaILII4 ld110 . .Irl. ...•—_::__....,�.— �_"— _ r —P e 159 of 270 x' A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST FROM MIDWEST RETAIL VENTURES, OWNERS OF THE STILLWATER CROSSING SHOPPING CENTER, TO ALLOW ADDITIONAL TENANT SIGNAGE ON THE CENTER'S FREESTANDING SIGN, LOCATED AT 5950 OSGOOD AVENUE SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center,to allow additional tenant signage on the center's freestanding sign located at 5950 Osgood Avenue; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which the shopping center is a permitted use; and 4. The site is allowed a freestanding sign with no more than 100 square feet of sign area. The Applicant has proposed adding 30.45 square feet of tenant signage to the existing 100 square foot freestanding sign; and 5. A Conditional Use Permit is required to vary from the allowable sign areas for the freestanding sign; and Page 160 of 270 6. City staff prepared a planning report dated February 25,2016 reviewing the request; and 7. Said report recommended approval of the request,based upon a review of the Conditional Use Permit criteria found in Section 401.03.A.7 of the Zoning Ordinance, as well as the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their March 10, 2016 meeting, took comments from the Applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center,to allow additional tenant signage on the center's freestanding sign located at 5950 Osgood Avenue should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 2. The sign panels shall be illuminated in conformance with Section 401.15.G.4.K of the Zoning Ordinance. Recommended by the Planning Commission of the City of Oak Park Heights this I& day of March, 2016. Jim Kremer, Chair ATTEST: Eric A. Johnson, City Administrator 2 Page 161 of 270 ATTACHMENT A Conditional Use Permit Review For Freestanding Sign Area Expansion Stillwater Crossings 5950 Osgood Ave.N. Legally described as: Lots 7-9, Block 2, St. Croix Mall P.U.D 2nd Addition Washington County GEC Codes: 04.029.20.12.0025 Page 162 of 270 ATTACHMENT B A �i .Ar Conditional Use Permit Review For Freestanding Sign Area Expansion Stillwater Crossings 5950 Osgood Ave.N. Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets/20 11X17 Setts) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review& Recommendation: March 10,2016 Page 163 of 270 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST FROM MIDWEST RETAIL VENTURES, OWNERS OF THE STILLWATER CROSSING SHOPPING CENTER, TO ALLOW ADDITIONAL TENANT SIGNAGE ON THE CENTER'S FREESTANDING SIGN, LOCATED AT 5950 OSGOOD AVENUE BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center, to allow additional tenant signage on the center's freestanding sign located at 5950 Osgood Avenue; and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which the shopping center is a permitted use; and 4. The site is allowed a freestanding sign with no more than 100 square feet of sign area. The Applicant has proposed adding 30.45 square feet of tenant signage to the existing 100 square foot freestanding sign; and 5. A Conditional Use Permit is required to vary from the allowable sign areas for the freestanding sign; and Page 164 of 270 6. City staff prepared a planning report dated February 25,2016 reviewing the request; and 7. Said report recommended approval of the request,based upon a review of the Conditional Use Permit criteria found in Section 401.03.A.7 of the Zoning Ordinance, as well as the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their March 10,2016 meeting,took comments from the Applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center, to allow additional tenant signage on the center's freestanding sign located at 5950 Osgood Avenue should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 2. The sign panels shall be illuminated in conformance with Section 401.15.G.4.K of the Zoning Ordinance. Approved by the City Council of the City of Oak Park Heights this 22nd day of March, 2016. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 2 Page 165 of 270 ATTACHMENT A Conditional Use Permit Review For Freestanding Sign Area Expansion Stillwater Crossings 5950 Osgood Ave.N. Legally described as: Lots 7-9, Block 2, St. Croix Mall P.U.D 21d Addition Washington County GEO Codes: 04.029.20.12.0025 Page 166 of 270 ATTACHMENT B r Conditional Use Permit Review For Freestanding Sign Area Expansion Stillwater Crossings 5950 Osgood Ave.N. Application Materials • Application Form • Fees • Plan Sets (3 Large Scale Sets/20 11X17 Sets) • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review&Recommendation: March 10,2016 Page 167 of 270 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 168 of 270 ®r" Oak Park Heights Request for Council Action Meeting Date: Tuesday March 22 2016 Agenda Item : San Sewer SCADA Time Req. 2 Minutes Agenda Placement:New Business Originating Department/Requ tor: Public Works,_Andy Kegley, Public Works Director Requester's Signature Action Requested: See Be o Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). I am requesting the following: 1. Authorization to proceed with the San Sewer SCADA install project. 2. Authorize agreement with Stantec for services related to the design and construction administration of the SCADA project not to exceed $12,800. Page 169 of 270 City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4434•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From:Andrew Kegley, Public Works Director IIS 0311 6/201 6 Re: Stantec Proposal -San Sewer SCADA The City has planned an addition of a sanitary sewer SCADA system to the water system for several years. I believe the project is now fully funded, and it is appropriate to begin the process of installing the SCADA system. Generally,the sanitary sewer SCADA will consist of components that will be wired into the City's four lift stations and will communicate several parameters to the master SCADA computer by radio. The signals are programed to display a usable interface for public works to remotely monitor and have minor control of lift station controls and operation. Because specifying the equipment for bidding purposes is technically complex, as are plan reviews and installation inspections,I've requested that Stantec provide the City with a proposal for design and construction administrative services. Mr. Chuck Oehrlein is Stantec's SCADA expert. He provided the City with a proposal for Stantec to assist in managing the project from design to final inspection for a not to exceed cost of$12,800. I estimate bids for the SCADA install will be submitted to the City in the neighborhood of roughly$120,000 -$160,000 excluding Stantec' s fee. The City has$206,000 in the SCADA project fund. Because the design and oversight of installing a SCADA system is complex and technical,I recommend the Council accept Stantec' s proposal to assist with the project in accordance with the attached proposal for an amount not to exceed$12,800. Page 170 of 270 Stantec Consulting Services Inc. 2335 Highway 36 West St.Paul MN 55113 Tel: (651) 636-4600 Sta me Fax:(651) 636-1311 March 14,2ol6 Attention: Mr.Andrew Kegley,Public Works Director City of Oak Park Heights 141.68 Oak Park Heights Boulevard North P.O.Box 2007 Oak Park Heights,MN 55o82 Dear Mr.Kegley, Reference:SCADA System Upgrade-Design and Construction Admin Services Thank you for the opportunity to submit this letter proposal for design services for upgrades to the City's existing SCADA system. Based on our discussions concerning the needs of Oak Park Heights,we are proposing the following work scope: 1. Project kick-off meeting at Oak Park Heights City Hall to review the existing system and discuss possible upgrades including: a. Updating master computer software and hardware. b. Programming work as required to have the SCADA reports be functional. c. Hardware and software additions as required to facilitate remote access to the system. d. Addition of four(4)existing sanitary sewage lift stations to the SCADA system. e. Improvements to the existing lift station controls such as submersible level transducers, security door contacts,etc. 2. Prepare a letter report to identify SCADA upgrade options and a preliminary opinion of probable construction costs. 3. Prepare plans and specifications for the SCADA system upgrade based on the items listed in paragraph 1 above. Plans will include existing and proposed SCADAblock diagrams as well as detail sheet(s)showing telemetry equipment installation work at each lift station. 4. Prepare a final opinion of probable construction costs. 5. Issue construction documents and specifications for bid. 6. During the bid phase,we will respond to all bidder questions and issue document modifications via addenda,as necessary. 7. Receive and review all bids,prepare bid tabulation,and prepare leftepatcontract award recommendation. The above design scope items will be performed for an hourly f of to exceed$7,800.00. bursable include mileage and printing/reproduction costs and ted t than $200.00. In addition to our proposed design services,we are proposing the following work scope during construction: 1. Pre-construction meeting.Note,this meeting would most likely occur when the control supplier submits their shop drawings.At this meeting we would also request the control supplier provide sample computer and/or operator interface screens for review. Cee� Z ab Design with community in mind ( Page 171 of 270 March 14,2016 Mr.Andrew Kegley,Public Works Director Page 2 of 2 Reference: SCADA System Upgrade-Design and Construction Admin Services 2. Review shop drawing submittals(first submittal and one resubmittal if necessary)for compliance with the construction documents. 3. Respond to periodic questions and requests for information from the Contractor. 4. Three site visits during construction. 5. Review Operation and Maintenance Manual submittals for compliance with the construction documents. 6. Prepare punch list at end of construction noting items that are not complete or not in compliance with the construction documents. 7. Final walk-through with Owner when all punch list items have been addressed. _ ~ve nstmetion Administration scope items will be performed for an hourlfee,not to exceed ,500 . Reimrs buwill include mileage and printing/reproduction $4ted e no more 300.00. 7 Should you wi17: cuss any of the information above in further detail,please do not hesitate to call me at 651-604-4793• If this proposal is acceptable,please sign below,send us a signed electronic copy,and we will proceed with the work under the terms and conditions of our Master Services Agreement with the City of Oak Park Heights. Sincerely, STANTEC CONSULTING SERVICES INC. Accepted by: Andrew Kegley,Public Works Director, City of Oak Park Heights,MN Chuck Oehrlein Date: Project Manager/Associate Phone:(651)6o4-4793 Fax:(651)636-1311 ChudLOehrlein@sumtee.com Accepted by: Eric Johnson,City Administrator, City of Oak Park Heights,MN Date: c. Lee Mann-Stantee Design with community in mind Page 172 of 270 Oak Park Heights Request for Council Action Meeting Date March 22,2016 Time Required: 10 Minutes Agenda Item Title: 2016 Goal Se Agenda Placement New B iness Originating Departmen equestor 'c J o �ciAdministrator Requester's Signature Action Requested sc s' n Possible Action Background/Justificatio lease indicate if any previous action has been taken or if other public bodies have advised): Staff would ask that the City Council review and ADOPT the attached listing of items determined to be elements of 2016 goals.If there are new items,items I missed or additional clarification needed,please let me know. The Council might desire to discuss establishing a more concise timeline and outcomes for the Cover Park elements. (I will bring a larger copy to the meeting as well) Page 173 of 270 k]{ � •I . 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Page 177 of 270 City of Oak Park Heights 14168 Oak Park Blvd. N r Box 2007 r Oak Park Heights,MN 55082 r Phone(651)439-4439•Fax(651)439-0574 March 18th,2016 r� MEMO TO: Mayor and City Coun I mb FROM: Eric Johnson, City dm istr RE: Anticipated Cap I Impro nts 2016-2020 Enclosed is a proposed Capital Improve ent Plan which does reflect the comments received at the various budget meetin as well as the final adopted 2016 Budget. As in previous years, this document is not unilaterally binding on the City but does set forth some spending priorities for the foreseeable future and should be amended as deemed appropriate and timely by the City Council. Frankly,some items will remain beyond the current funding scope the City has the true capacity to secure but are included so as to understand their relative importance with other items and how the City might alter priorities if new funding sources develop. The CIP is a Plannina tool and not a direct authorization to proceed with a given project. Staff is recommending adoption of the 2012-2016 Anticipated Capital Improvement Plan Page 178 of 270 City of Oak Park Heights Anticipated Capital Improvements 2016 — 2020 • Summary • General Government • Parks • Police • Public Works • Sanitary Sewer • Storm Sewer 9 Streets (Including Cost Estimates through 2043) • Water Utility • SOURCES AND USES OF FUNDS Page 179 of 270 • Summary Page 180 of 270 E City of Oak Park Heights, MN Capital Improvement Plan 2016 thru 2020 PROJECTS BY DEPARTMENT Department Project# Priority 2016 2017 2019 2019 2020 Total General Government i Computer.Replacements-Continuous Cycle GG 009 2 41,000 9,000 26,000 9,000 41,000 124000 General Government Total 41,000 9,000 26,000 9,000 41,000 126,000 Parks Install Trail 58th Str.to Upper Valley View Park PRK 001 5 200,000 200,000 Acquire DNR Property-Osgood Ave. PRK 002 5 500,000 500,000 Replace Cover Park Warming House/Shelter PRK 007 3 300,000 300,000 Trail Maintenance PRK 008 1 20,000 20,000 Trail Construction-Osgood Ave. PRK 011 3 500,000 500,000 Replace Park Fencing-Valley View&Swager PRK 015 3 80,000 80,000 Valley View Shelter-ReplacePRK 016 5 450,000 450,000 Wood Bridge-Perro Creek PRK 017 5 100,000 100,000 Concrete Rink Surface&Boards-Cover Park PRK 018 5 200,000 200,000 Replace Autumn Hillis Playground Equipment PRK 019 9 100,000 100,000 Replace'Easemerif Walking Trails(Brekke,Swag.., PRK 020 4 70,000 70,000 Splash Park PRK 021 nla 75,000 75,000 Bandshell PRK 022 5 250,000 250,000 Brekka Park Hockey Boards PRK 023 4 75,000 75,000 Swager Park Tennis Court-Resurface PRK 024 5 20,000 20,000 Park Shelter Oak Park Crossing PRK 025 2 375,000 375,000 Trail/Sidewalk Paris Ave(CSAH 23) PRK 026 2 35,000 35,000 Parks Total 55,000 530,000 370,000 300,000 2,095,000 3,350,000 Police Replace SD#4705 2008 Fd.Expedition- VIN A33178 POL 01 1 35,000 35,000 Replace SD#4706 Fd Expedition-VIN A33177 POL 02 1 35,000 35,000 Replace SD#4704 Crown Vic-VIN#99X13170 POL 08 1 40,000 40,000 Replace SD#4703 2011 Ford Cwn Vic-BX143611 POL 10 1 40,000 40,000 80,000 Replace SD#4701 Ford Own Vic-8X143610 POL 11 1 40,000 40,000 80,000 Replacment of Police Computers-IN Squad POL 12 1 20,000 20,000 Police Radio Equipment-Replace Radios POL 13 3 47,000 47,000 Emergency Siren Update-Re?lacement fund POL 14 1 10,000 10,000 Replace SD#4n2 2013 Ford Explor-VIN 38526 POL 15 1 40,000 40,000 Video Systems-Vehicles POL 16 25,000 25,000 Police Total 80,000 40,000 282,000 10,000 412,000 Public Works Replace 2010-Ford F350 pickup PW 006 2 55,000 55,000 Replace 2009 Chevy Pickup PW 007 2 55,000 55,000 Purchase General Use Pickup PW 008 3 30,000 30,000 Trail Snow Removal Equipment PW 009 2 50,000 50,000 100,000 Replace Kubota Tractor$60,000 and Equip$30,000 MOM 2 90,000 90,000 Wood Chipper P1#011 3 30,000 30,000 Produced Using the Plan-It Capital Planning Software Page 1 p8glcp8pi8,2016 Department Project# Priority 2016 2017 2018 2019 2020 Total Replace Ford F550 Dump box truck PW 072 1 60,000 60,000 Public Works Total 80,000 190,000 150,000 424000 Sewer Utility , SCAOA-Monitor of Sewer Lift Stations Sewer-004 2 200,000 200,000 Replace Sunny Side Lift Station Sewer-005 2 150,000 160,000 Sanitary Sewer Lining-Continuous Sewer-006 4 25,000 25,000 25,000 75,000 Sewer Utility Total 225,000 175,000 25,000 424000 Storm Sewer Utility Storm Sewer Catch Basin Rehabilitation STORM-003 4 40,000 40,000 MS4 Plan and Implementation STORM-004 1 10,000 15,000 25,000 Storm Sewer Utility Total 10,000 15,000 40,000 64000 Streets I Mill and Overlay Area 5 STREET-002 2 254,774 254,774 Mill and Overlay-Area 2 STREET-003 2 313,283 313,283 Mill and Overlay-Area 4 STREET-004 2 453,468 453,468 Mill and Overlay-Area 15 STREET-005 2 850,163 850,163 Mill and Overlay Area STREET-006 2 251,117 251,197 Streets Total 313,283 1,303,631 251,117 254,774 4122,805 Water Utility Kern Center to High School Loop Main WU 002 4 360,000 360,000 Oak Green to Osgood Loop Main WU 003 4 600,000 600,000 Osgood to Stagecoach Loop Main WU 004 4 600,000 600,000 Well#3-NEW 14tl 006 4 900,000 900,000 Water Storage Tank-NEW(Tank Q) WU 010 4 1,900,000 1,900,000 Water Meter Replacement Program WU 012 1 738,000 738,000 Well#1 Rehab WU 018 2 50,000 50,000 Replace Altitude Vane WU 019 2 21,000 29,000 Water Utility Total 50,000 759,000 4,360,000 4169,000 GRAND TOTAL 541,000 1,856,783 1,914,631 842,117 6,935,774 12,089,805 5 Produced Using the Plan Ir Capital Planning Sajhvare Page 2 POMOaAfr2108,2016 • General Government Page 183 of 270 Capital Improvement Plan 2016 Mru 2020 Department General Government City of Oak Park heights, MN Contact Finance Director Project 0 GG 009 Type Unassigned Useful Life 5 years Project Name Computer: Replacements-Continuous Cycle Category Equipment:Computers Year Completed Priority 2 High Description Total Project Cost: $198,000 The City maintains several computers in each departmental area. There are 3 servers that are replaced on a 5 year schedule. These computers allow all departments communicate,email,type documents,analyze data,etc. Accordingly,these computers must be typically maintained and updated to work with the latest programming and software elements that are created. Justlficktion Expenditures 2016 2017 2018 2019 2020 Total Computers 41,000 9,000 26,000 9,000 41,000 126,000 41,000 9,000 26,000 9,000 41,000 126,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Computers- 31,000 7,000 19,000 7,000 31,000 95,000 General Fund Bud Proj-Computers-Utility 10,000 2,000 6,250 2,000 10,000 30,250 Funds Total 41,000 9,000 25,250 9,000 41,000 125,250 Budget hVact/Other Produced Using the Plan-It Capital Planning Software Page 1 Friday,March 18,2016 Page 184 of 270 • Parks Page 185 of 270 Capital Improvement Plan 2016 Mru 2020 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 001 Type Improvement Project Name Install Trail-58th Str.to Upper Valley View Park Useful Life 30 years Category Trails Year Completed Priority 5 Very Low Description Total Project Cost: $200,000 Provide a safe accessible trail connection from 58th Street(the Valley View Estates neighborhood)to the picnic area of Valley View Park. Currently,visitors either have to cross private property or cross through a ravine to reach the Park. No funding has been allocated at this time. Justification A trail exists from this neighborhood to the Valley View Trail,which is connected to Valley View Park. This item is not a high priority and costs would be extensive to cross the large ravine between the two areas. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park&TH 200,000 200,000 Improvements Total 200,000 2001000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 2 Friday,March 18,1 016 Page 186 of 270 Capital Implovement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact City Administrator Project# PRK 002 Type Improvement Useful Life Project Name Acquire DNR Property-Osgood Ave. Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $500,000 Acquire the DNR property(200+acres)lying west of Osgood,south of Brekke Park. Justification Brekke Park is a heavily used and centrally located park. The DNR land is a viable property to add to the City Park areas.This will aid in long term assurance that the property will not be inappropriately developed.The City would also then be able to install an east-west water main loop. Expenditures 2016 2017 2018 2019 2020 Total Land Acquisition 500,000 500,000 Total 500,000 500,000 Funding Sources 2016 2017 2018 2019 2020 Total Park&Rec Dedication Fund 500,000 500,000 Total 500,000 500,000 Budget bWactlOther Produced Using the Plan It Capital Planning Software Page 3 Friday,March 18,101 b Page 187 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact City Administrator Project# PRK 007 Type Improvement Project Name Replace Cover Park Warming House/Shelter Useful Life 30 years Category Park Improvements Year Completed Priority 3 Moderate DescriP �hon To4�d Pra+ject Ca,zga $300,000 Current facility is over 50 years old and is generally in a minimally acceptable condition. New facility should be ADA compliant and for year-round use, Possible Xcel/Moelter Site Funds Additional cleaning and additional udities will be necessary if the City builds a new facility. Justification Existing block building walls have extensive cracks—daylight is seen through block walls.The furnace is original to the building;repair parts must be specially ordered.Roof should be inspected to assess condition.During 2014 and 2015 discussions and planning for Oak Park Crossing Park, the Park Commission recommended rehabilitation rather than replacement. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 300,000 300,000 Total 300,000 300,000 Funding Sources 2016 2017 2018 2019 2020 Total Xcel Energy -Moelter Site 300,000 300,000 Commitment Total 300,000 300,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 4 Friday,March 18,2016 Page 188 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact Public Works Director II ect# PRK 008 Type Maintenance ect name Trail Maietenance Useful Life 10 years Category Trails Year Completed Priority 1 Very High Description Total Project Cost: $50,000 The City should endeavor to update,replace,repair a given section of its extensive trail systems.This can include crack-filling,section replacements,widening,etc. Expenditure can vary from year to year however fund balances will building the Budgeted Projects Fund;typically each year the City places $10,000 into this account Maintenance including,but not limited to spot patching and crack sealing.The city should endeavor to update,replace,repair or a given section of its extensive trails stems.This can include crack filling,segment replacements,widening,Etc. Justification City trails are used extensively by residents of OPH. Maintenance such as crack sealing and spot patching is necessary to prolong the life of asphalt trails. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 20,000 20,000 Total 20,000 20,000wwA Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Trail Maintenance 20,000 20,000 Total 20,000 20,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 5 Friday,March 18,2016 Page 189 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact City Administrator E ect# PRK 011Type Improvement 17seful Life 20 years ect Name Trail Construction-Osgood Ave. Category Trails Year Completed Priority 3 Moderate DesaiPtion Total Project Cost: $500,000 1)Construct a trail at Osgood Ave.that is adjacent to the Brekke Park land area and trails which would convey pedestrians to and from Valley View Park. 2)Construct bituminous trail along Osgood Ave from 62nd street(north of STH 36)to Upper 55th Street. Justification The trail will cross Osgood Ave.and would be a key link in the City's trail system-allowing people to move substanitally throughout the City w/minimal need to be on roadways. The trail along Osgood Ave.is severely needed as pedestrians are required to walk along a busy County Highway(Osgood)to make north-south connections. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 500,000 500,000 Total 500,000 500,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park&Tri 250,000 250,000 Improvements Washington County-Osgood 250,000 250,000 Trail Funding Total 500,000 500,000 Budget bWactrOther Produced Using the Plan 1t Capital Planning Software Page 6 Friday,March 18,1016 Page 190 of 270 Capital Improvement Pian 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact City Administrator Type Maintenance E ect# PRK Q15ect Name Replace Park Fencing-Valley View& Swa er Useful Life 30 years p Y Category Park Improvements Year Completed Priority 3 Moderate Description Total Project Cost: $80,000 The fencing separating Valley view Park and Swager Park from private residential property has reached its useful life and needs to be replaced. Approximately 1,200 linear feet total. Justification Most of the park fencing is made of treated lumber and due to its age and weathering over many years,it is beginning to fail(Listing and leaning). Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 80,000 80,000 Total 801000 80,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proi-ParkBTrl 80,000 80,000 Improvements Total 80,000 80,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 7 Friday,March 18,2016 Page 191 of 270 Capital Improvement Plan 2016 thru 2020 7� Department Parks MN City of Oak Park Heights, Contact Public Works Director Project# PRK 016 Type Improvement Project NameUseful Life 30 years Valley View Shelter-Replace Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $450,000 Replace the Valley View shelter. Justification The shelter at Valley View is aging. Not too distant future replacement and funding should be considered. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 450,000 450,000 Total 450,000 450,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park Building 450,000 450,000 Maintenance Total 450,000 450,000 Budget hnpactlOther Produced Using the Plan 1t Capital Planning Software Page 8 Friday,March 18,2016 Page 192 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 017 Type Improvement Useful Life 20 years Project Name wood Bridge-Perro Creek Category Park improvements Year Completed Priority 5 Very Low Description Total Project Cast: $100,000 Replace the wood bridge over Perro Creek. Justification City trails are used extensively by residents of Oak Park Heights. The wood bridge is a heavily used link from west of Perro Creek to the East side of the City trail system. The bridge is construted out of stress treated Douglas Fir and should be replaced upon deterioration for safey reasons ,Further the bridge is a floating bridge,meaning there are no footings to prevent warping from a change in seasonshemps.Minor warping was reported in 2013 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 100,000 100,000 Total 700,000 100,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park&Tri 100,000 100,000 Improvements Total 100,000 100,000 Budget hupact/Other Produced Using the Plan-It Capital Planning Software Page 9 Friday,March 18,201 b Page 193 of 270 Capital Improvement Plan 2016 that 2020 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 018 Type Imprvvemmt Project Name Concrete Rink Surface&Boards-Cover Park Useful Life 10 years Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $200,000 Install concrete rink surface and replace boards at Cover Park Justification Flooding time is decreased with impervious concrete base. Quality of ice is better,and in less time than flooding on bare grass/dirt. Dependent on Overall Park Plans Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park&Trl 200,000 200,000 Improvements Total 200,000 200,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 10 Friday,March 18,2016 Page 194 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heighb, MN Contact Public works Director Project# PRK 019 Type Equipment Project Name Replace Autumn Hillis Playground Equipment Useful Life a years P YgCategory Park Improvements Year Completed Priority 5 Very Low DescAption Total Project Cost: $100,000 Replace Autumn Hills Playground Equipment with updated Equipment Justification Autumn Hills is a heavily used park. Equimpment needs to be replaced over time due to wear and tear,which causes defects and therefore safety hazards. The Autumn Hills Park equipment is the only park equipment that has not been updated since the original install in the late 1990's. Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Furnishings 100,000 100,000 Total 100,000 100,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-ParkBTH 100,000 100,000 Improvements Total 100,000 100,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page I 1 Friday,March 18,2016 Page 195 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact Project# PRK 020 Type Improvement Project Name Replace "Easement"Walking Trails(Brekke,Swag... Useful Life 20 years Category Trails Year Completed Priority 4 Low Description Total Project Cost: $70,000 The City owns and maintains four"easement"walking trails that will require replacement. Between Oakgreen Place and O'Brien Ave Between 55th Street and Brekke Park Between 57th Street and Swager Park Between Ozark Ave and Valley View Park Justification The trail system is heavily used by the residents of Oak Park Heights. Three of the four easement trails are in rough shape and should be rep[laced along with fence replacement. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 70,000 70,000 Total 70,000 70,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Trail Maintenance 70,000 70,000 Total 70,000 70,000 Budget hWactlOther ------------------- Produced Using the Plan It Capital Planning Software Page 12 Friday,March 18,2016 Page 196 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN contact Project# PRK 021 Type Equipment Project Name Useful Life 20 years Splash Park Category Pads Improvements Year Completed Priority n/a Description Total Project Cost: $75,000 Construct a"Splash Pad"possibly at Oak Park Crossing or other park as determined Justification There is a demand in the local area for some additional water play areas.There is no public pool.This may be an affordable alternative with far less maintenance and operating costs.The city should look for partnerships with other communities to fund this. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Fumishings ..............„M...... ......,..,M75 000 75,000 Total 75,000 75,000 Funding Sources 2016 2017 2018 2019 2020 Total Park&Rec Dedication Fund 75,000 75,000 Total 75,000 75,000 Budget Lupact/Other Produced Using the Plan It Capital Planning Software Page 13 Friday,March 18,2016 Page 197 of 270 Capital improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact Project# PRK 022 Type Improvement Project Name Useful Life 20 years Bandshell Category Unassigned Year Completed Priority 5 Very Low Description Total Project Cost: $250,000 Construct Bandshell for the use of special events and productions. Several parties have expressed interest in building a band shell at one of the City's parks. Justification The City's Park Commission has discussed building a band shell at a City park to encourage park use and resident participation in park events. Included in the yearly activity schedule is a concert performed by Stillwater Area High School students,which is well attended by local residents surrounding Autumn Hills Park. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources 2016 2017 2018 2019 2020 Total Park&Rec Dedication Fund 250,000 250,000 Total 250,000 250,000 Budget hupact/Other Produced Using the Plan-It Capital Planning Software Page 14 Friday,March 18,2016 Page 198 of 270 Capital Improvement Plan 7�� 2016 thru 2020 Department Parks City of Oak Park Heights, MEN Contact Public Works Director Project# PRK 023 Type Improvement Useful Life 15 Project Name Brekke Park Hockey Boards Category Park Improvements Year Completed Priority 4 Low Description Total Project Cost: $75,000 Replace Brekke Park hockey boards Justification The hockey boards at Brady Park are made of lumber. The lumber is beginning to rot especially the support posts Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 75,000 75,000 Total 75,000 75,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Park&Trl 75,000 75,000 Improvements Total 75,000 75,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 15 Friday,March 18,1016 Page 199 of 270 Capital hnprovement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN Contact Project# PRK 024 Type Maimcnance Project Name Swager Park Tennis Court-Resurface Useful Life 10 years Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $20,000 Resurface Tennis courts at Swager Park as part of preventative maiantenance Justification the City recently invested in replacing the tennis court at Swager Park. As a future budget item to consider;the tennis court surface will eventually need to be replaced and should be done as preventative maintenance rather than reactionary maintenance. This ensures the facility remains in good condition and prolongs the life of the initial investment. Expenditures 2016 2017 2018 2019 2020 Total ConstructionlMaintenance 20,000 20,000 "Total 20,000 20,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-ParkBTd 20,000 20,000 Improvements Total 20,000 20,000 Budget ImpactlOther -------------- Produced Using the Plan-It Capital Planning Software Page 16 Friday,March 18,20161 Page 200 of 270 Capital Improvement Plan 2016 thru 2020 Department Parks City of Oak Park Heights, MN contact Project# PRK 025 Type Unassigned Useful Life 25 Project Name Park Shelter Oak Park Crossing Category Unassigned Year Completed Priority 2 High Description Total Project Cost: $375,000 Planning discussions have included building a new four season shelter at the new Oak Park Crossing Park. This should be completed as part of Phase I of the park development. Justification Building a new shelter was included in the March 2012 adopted plan for the Moelter"Fly Ash"site Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 375,000 375,000 Total 375,000 375,000 Funding Sources 2016 2017 2018 2019 2020 Tat�l Xcel Energy -Moelter Site 375,000 375,000 Commitment TOW 375,000 375,000 Budget Lnpactf0ther Produced Using the Plan-It Capital Planning Software Page 17 Friday,March 18,2016 Page 201 of 270 Capital Ymprovement Plan 2016 Mru 2020 Department Parks City of Oak Park Heights, MN Contact Project# PRK 026 Type Improvement Useful Life Project Name Trail/Sidewalk Paris Ave(CSAR 23) Category Trails Year Completed Priority 2 High Description Total Project Cost: $35,000 Cost participation for Paris Aveneu(CSAH 23) Trail/Sidewalk Construction by the County Justification To ensure better off-street trail/sidewalk connectivity to city trail systems for area north of STH 36 and east of Panama Avenue. Expenditures 2016 2017 2018 2019 2020 Total Other 35,000 35,000 Total 35,000 35,000 Funding Sources 2016 2017 2018 2019 2020 Total Park&Rec Dedication Fund 35,000 35,000 Total 35,000 35,000 Budget hupact/Other ----------------------------------- Produced Using the Plan It Capital Planning Software Page 18 Friday,March 18,2016 Page 202 of 270 Police Page 203 of 270 Capital Improvement PIan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief [PP:11i ect# POI,01 Type Equipment Useful Life 10 years ectName Replace SD#4705 2008 Fd. Expedition- VIN A33178 Category Vehicles Year Completed Priority 1 Very High Description Total Project Cost: $35,000 Replace the unmarked vehicle as driven by Investigator Justification These vehicles are unmarked police vehicles used for investigations and the Chiefs vehicle. The Chiefs vehicle is also a back up vehicle for training transportation and other missions by all department personnel,The vehicles are projected out as 10+yr life expenctancy. Vehicle was placed in service 2007. These vehicles do not have radar or other emergency vehicle equipment with the exception of basic emergency lighting. Expenditures 2016 2017 2018 2019 2020 Total Equip/VehicleslFumishings 35,000 35,000 Total 35,000 35,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Vehicles 35,000 35,000 Total 35,000 35,000 Budget hnpact/Other Produced Using the Plan-It Capital Planning Software Page 19 Friday,March 18,2016 Page 204 of 270 Capital improvement Plan 2016 Mru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief Project# POL 02 Type Equipment Project Name Replace SD##4706 Fd Expedition-VIN A33177 Useful Life 10 years Category Vehicles Year Completed Priority 1 Very High Description Total Project Cost: $35,000 Replace the unmarked vehicle as driven by Chief of Police Justification These vehicles are unmarked police vehicles used for investigations and the Chiefs vehicle. The Chief s vehicle is also a back up vehicle for training transportation and other missions by all department personnel.The vehicles are projected out as 10+yr life expenctancy. Vehicle was placed in service 2007. These vehicles do not have radar or other emergency vehicle equipment with the exception of basic emergency lighting. Expenditures 2016 2017 2018 2019 2020 Total EquiplVehicles/Fumishings 35,000 35,000 Total 35,000 35,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Vehicles 35,000 35,000 Total 35,000 35,000 Budget ImpactlOther Produced Using the Plan-It Capital Planning Software Page 20 Friday,March 18,2016 Page 205 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief EPP:oo'lect ect# POL 08 Type Equipment Useful Life 10 years Name Replace SD#4704 Crown Vic-VIN#99X13170 Category Equipment-Police Year Completed Priority 1 Very High Description Total Project Cost: $40,000 This vehicle is is anticipated to be replaced in 2019. Total Estimate Cost=$37,500 Base cost of the vehicle$30,000 Basic emergency lighting package an install$6,000 Graphics;removal for old squad and new install$1,500 Justification This vehicle is used by our School Resource Officer,Investigator during summer,Safe and Sober enforcement vehicle and used as a backup for our basic patrol vehicles when needed. The original in-service date spring 2007. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emvergency driving,and anticipated repair expenses with an age of 12 yrs at time of replacement. Expenditures 2016 2017 2018 2019 2020 Total EquiplVehicles/Fumishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Pmj-Police Vehicles 40,000 40,000 Total 40,000 40,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 21 Friday,March 18,2016 Page 206 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief Project# POL 10 Type Equipment Useful Life 5 years Project Name Replace SD#4703 2011 Ford Cwn Vic-BX143611 Category Vehicles Year Completed Priority 1 Very High Description Total Project Cost: $80,000 Squad Car Replacements#4703 Total Estimated Cost: $30,000 . Replacement of 2 Light Bars$2,500 Basic emergency lighting package and install-$5,000 Cages$1,000 Gra hics removal for old squad&new install-$1,500 Justification These vehicles are one of 3 of our basic patrol vehicles. The original in-service date was spring 2011 of Zea.Ford Crown Victoria cars. The vehicles see approximately 30,000 miles each year. Projected mileage at replacement would be 100,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses. Some equipment is replaced on each change over due to limited life of electronics in vehicles. The current Ford Crown Vic we utilize is no longer available. The department purchased a Ford Police SW in 2013 and this vehicle has met our expectation to this point for performance and has exceeded our expectations for Officer usability. These vehicles provide increased interior room Por the officer and all the equipment required to be carried in our vehicles. Expenditures 2016 2017 2018 2019 2020 Total EquiplVehicies/Furnishings 40,000 40,000 80,000 Total 40,000 40,000 60,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Vehicles 40,000 40,000 80,000 Total 40,000 40,000 60,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 22 Friday,March 18,201 d Page 207 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief Project# POL 11 Type Equipment Project NameUseful Life 5 years Replace SD#4701 Ford Cwn Vic-BX143610 Category Vehicles Year Completed Priority 1 Very High Description Total Project Cost: $50,000 Squad Car Replacements#4701 Total Estimated Cost: $30,000 . Replacement of 2 Light Bars$2,500 Basic emergency lighting package and install-$5,000 Cages$1,000 Graphics removal for oldsquad&new install-$1,500 Justification These vehicles are one of 3 of our basic patrol vehicles. The original in-service date was spring 2011 of 2m Ford Crown Victoria cars. The vehicles see approximately 30,000 miles each year. Projected mileage at replacement would be 100,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses. Some equipment is replaced on each change over due to limited life of electronics in vehicles. The current Ford Crown Vic we utilize is no longer available. The department purchased a Ford Police SW in 2013 and this vehicle has met our expectation to this point for performance and has exceeded our expectations for Officer usability. These vehicles provide increased interior room Nor the officer and all the equipment r wired to be carried in our vehicles. Expenditures 2016 2017 2018 2019 2020 EquipNehicles/Fumishings 40,000 40,000 80,000 Total 40,000 40,000 50,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Pro]-Police Vehicles 40,000 .40,000 80,000 Total 401000 40,000 50,000 Budget bnpact/Other Produced Using the Plan-It Capital Planning Software Page 23 Friday,March 18,2016 Page 208 of 270 Capital Improvement Pian 2016 thru 2020 Department Police City of Oak Park Heights, MN contact Project# POL 12 Type Equipment Useful Life 5 years Project Name Replacment of Police Computers-IN Squad Category 8 y Equipment:Computers Year Completed Priority 1 Very High Description Total Project Cost: $24,700 Replacement of Squad Car Computers Justification We updated our squad car computers in April 2011 due to mechanical break downs of the computers that were in service in those cars since July 2007. This was only 4 yrs of service before we started seeing significant inoperability issues. The computers that were replaced were not ruggedized for the environment of a squad car. The replacement computers are ruggedized and intended for use in the squad environment and it is anticipated will last longer. However in speaking with computer technicians they recommend a 5 yr replacement cycle at the longest due to the harsh environment these computers are in, as well as the updates in technology and software. The city currently has a 5yr replacement cycle on computers within the building that see much less severe conditions. The squad computers see severe conditions but no less use. They are literally used continuously by the officer in the squad for receiving dispatched call information,records checks,reports,and other information. Current costs for suitable replacement computers are$4,700 per unit. We utilize 4 in car computers.Given possible inflation and technology costs I would recommend$5,000.00 per unit for a total of 20,000.00. I have been able to secure 3 of the 4 computers needed for 2014/2015 needs through grant funding. These computers are being held out of service until the implementation of the new records system being implemented county wide at some point soon? We continue to need 1 computer Fn 2014/2015,and the replacement of the 4 on the 5yr cycle in 2019. Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicies/Furnishings 20,000 20,000 Total 20,000 20,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Computer 20,000 20,000 Equip Total 20,000 20,000 Budget Impact/Other Produced Using the Plan-11 Capital Planning Software Page 24 Friday,March 18,2016 Page 209 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN contact Project# PUL 13 Type Equipment Useful Life 10 years Project Name Police Radio Equipment-Re lace Radios P Category Equipment-Police Year Completed Priority 3 Moderate Description Total Project Cost: $47,1JU0 Replace Police Radios Justification Our current radios went into service in March 2009. The expected life of the radio with normal wear and tear is 10yrs. Our maintenance and repair program is only applicable for a radio 10 yrs old or less. These radios see very hard use being carried on the person of the officer and in the squads going in and out of extreme temperatures and high moisture environments. Technology and user preferences will most likely have also changed dramatically in the 10 yr life expectancy. The current replacement cost is apx.$2,800.00 per portable and$3,500 for a squad radio. We use 1 desk top for front desk which is a squad radio on 12v power supply,9 portable radios,4 squad radios=marked squads only. Chief and Investigator do not use squad radio's and only utilize portables. I would predict cost increases and suggest budgeting$3,000 for a portable and$4,000 for a squad radio. With those projections therequested total capital outlay in 2019 would be$47,000.00. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Fumishings 47,000 47,000 Total 47,000 47,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Radio 47,000 47,000 Equipment Total 47,000 47,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 25 Friday,March 18,2016 Page 210 of 270 Capital Improvement Plan 2016 that 2020 Department Police City of Oak Park Heights, MN Contact Police Chief Project# POL 14 Type Equipment Useful Life 20 years Project Name Emergency Siren Update-Replacement fund Category Equipment-Police Year Completed Priority 1 Very High Description Total Project Cost: $10,000 Emergency Weather Sirens Set aside funds for replacement of at least one tower. We presently have 4 Justification We currently have 4 Emergency Weather siren towers. The towers are all operational at this time. Planning and preparation would indicate that funds be set aside for unforeseen catastrophic events requiring replacement of at least one tower. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicleslFumishings 10,000 10,000 Total 10,000 10,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Civil Defense 10,000 10,000 Total 10,000 10,000 Budget ImpactlOther Produced Using the Plan-It Capital Planning Software Page 26 Friday,March 18,2016 Page 211 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Police Chief Proiect# POL 15 Type Equipment Useful Life 3 years Project Name Replace SD#4702 2013 Ford Explor-VIN 38526 Category Vehicles Year Completed Priority 1 Very High Description Total Project Cost: $40,000 Squad CarJ#4702 Replacement-2013 Ford Police Utility Vehicle Base cost of the vehicle gov.bid 2012 is$27,000 I would price increase to$33,500.00 for 2017 Basic emergency lighting package and install-$5,000 this covers switch boxes,computer docks,wiring,misc.lighting,etc. Graphics removal for old squad&new install-$1,500 Justification This vehicle is one of 3 basic patrol vehicles. Original in-service date June 2012.The vehicle sees nearly 30,000 miles each year. Projected mileage at replacement would be 120,000 miles or more with the past monthly average use. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses. There are the basic equipment replacements for emergency lighting and wiring that will need replacement as is customary every time. This vehicle is projected to be replaced with another 4 wheel drive SUV to allow for winter emergency ability and other possible off road needs, pulling of radar trailer,pulling of equipment trailer of range supplies,or other needs for a 4 wheel or SUV capable vehicle. Expenditures 2016 2017 2018 2019 2020 Total EquipNehlcleslFumishings 40,00040,000 -111,111, Total 40,000 40,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Vehicles 40,000 40,000 Total 40,000 40,000 Budget ImpactlOther Produced Using the Plan-It Capital Planning Software Page 27 Friday,March 18,2016 Page 212 of 270 Capital Improvement Plan 2016 thru 2020 Department Police City of Oak Park Heights, MN Contact Project# POL 16 Type Equipment Useful Life 10 years Project Name Video l Systems-Vehicles Y Category Equipment-Police Year Completed Priority 1 Very High Description Total Project Coat: $25,000 Replacement of the current vehicle video systems as vehicles are replaced. Starting 2019 as marked police vehicles 94701,4702,4703,&4704 are replaced 4 cameras-current price apx.$5,000 1 computer server current price apx.$5,000 Justification The current marked police vehicles are all equipped with in car video technology.This has been a useful tool for the department in documentation, evidence gathering,incident review,and complaint resolution and investigation. The in squad cameras have become standard equipment in police vehicles and are an expected piece of equipment by the public and courts. This equipment was implemented within new OPH squads starting in 2009. We have been seeing increased costs for repairs with this equipment as it ages as they are essentially computers installed in a harsh environment but the repairs have not reached the point of being prohibitive compared to the outlay expense for new. The capital outlay for new replacements is set as the squads are replaced near the 8-10 year life of the video systems. This may end up being sooner as the equipment may deteriorate sooner than this 10 yr.replacement period,and will continue to be evaluated for that. Part of the cost for replacement is the manufacturers no longer use the DVD recording systems and instead use wireless down to computer servers. This requires additional capital ,outlay for the cost of this server equipment. Expenditures 2016 2017 2019 2019 2020 EquipNehicles/Fumishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Police Vehicles 25,000 25,000 Total 25,000 25,000 Budget bWact/Other Produced Using the Plan-It Capital Planning Software Page 28 Friday,March 18,2016 Page 213 of 270 • Public Works Page 214 of 270 Capital Improvement Plan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN Contact Public Worcs Director Prosect# PW 006 Type Equipment Useful Life 8 years Project Name Replace 2010-Ford F350 pickup Category Vehicles Year Completed Priority 2 High Description Total Project Cost: $55,um Replace 2010 Ford Pickup w/Lift Gate Typical Rotation-approx 8 year cycle Justification P.W.vehicles are heavily used and accumulate City miles.Pick-up trucks are used for snow removal/plowing which causes extreme wear and tear. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 55,000 55,000 Total 55,000 55,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Public Works 55,000 55,000 Vehicles Total 55,000 55,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 29 Friday,March 18,2016 Page 215 of 270 Capital Improvement Plan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN Contact Public Works Director Project# PW 007 Type Equipment Useful Life 10 years Project Name Replace 2009 Chevy Pickup Category vehicles Year Completed Priority 2 High Description Total Project Coat: $55,000 Replace 2009 Checy Pickup/w/Lift Gate Typical Rotation-8 Year Cycle Justification P.W.vehicles are heavily used and accumulate City miles.Pick-up trucks are used for snow removal/plowing,which causes extreme wear and tear. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 55,000 55,000 Total 55,000 55,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Public Works 55,000 55,000 Vehicles Total 55,000 55,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 30 Friday.March 18,2016 Page 216 of 270 Capital Improvement Plan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN Contact ......................................................wwwwwwwwwwwwwwwwwwwwwwwwwww ........................ u„µoaf P 00g Type Equipment Useful Life 8 yews Profr rt N kuuic PuCChase General Use Pickup Category Unassigned Year Completed Priority 3 Moderate Description Total Project Cost: $30,000 General Pickup Truck-midsize for operational use Justification The public works department as four(4)full-time employees,occasionally hires one(1)temporary full-time employee and hires four(4)-eight(8) seasonal workers during the winter and summer months.The department's fleet of three(3)vehicles is not ideal for the department to carry out necessary maintenance functions. The use of the vehicle by park workers resitricts full time staff to the use of two vehicles between four full time employees. During winter months,plow trucks are in use;a smaller P.W vehicle would not be used for plowing but could still haul snow blowrs, salt,solvents,etc.around the City to perform requested maintenance. Expenditures 2016 2017 2018 2019 2020 Total ........ ... EquipNehides/Fumishings 30,000 30,000 ...... .,.,.,.,. ... Total 30,000 30,000 Funding Sources 2016 2017 2018 2019 2020 -1,0f.f _..a ...................,,................,,,,,,,,,,,,,,* Bud Proj-Public Works 30,000 30,000 Vehicles Total 30,000 30,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 31 Friday,March 18,2016 Page 217 of 270 Capital Improvement PIan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN contact Project# PW 009 Type Equipment Useful Life Project Name Trail Snow Removal Equipment Category Unassigned Year Completed Priority 2 High Description Total Project Cost: $100,000 With added maintenance/plowing responsibilities along frontage roads and highways,the City will need to purchase additional equipment to remove snow from these trails.Exact needs have not been defined,but it will require a larger tractor or a tracked machine. Justification The new trail system is built into the right-of-way along frontage roads and highways.As plow trucks remove snow from the street,the wasted snow will land directly on top of the trail. During/after heavy snowfall events the cities existing pickup trucks will not be adequate to push/clear heavy compacted snow,nor are the pickup trucks heavy duty enough to bench snow banks back for future snow events.The existing Kubota tractor may be an asset for this task,but the tractor is also used to clear ice rinks and used for other snow removal needs around the City.Without additional heavy-duty equipment,the department/City may have to make the choice whether the ice rinks are cleared,or the trail system(along frontage roads and highways)are cleared within 24 hours.The disadvantage to this is after compacted snow hardens,it takes heavy-duty ,equipment to remove the snow-pickup trucks cannot push compacted frozen snow piles. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Fumishings 50,000 50,000 100,000 Total 50,000 50,000 100,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Trail Equipment 50,000 50,000 100,000 Total 50,000 50,000 900,000 Budget Impact/0ther Produced Using the Plan-It Capital Planning Software Page 32 Friday,March 18,2016 Page 218 of 270 Capital Improvement Plan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN Contact Project# PW 010 Type Equipment Project NameUseful Life 8 years Replace Kubota Tractor$60,000 and Equip$30,000 ca tegory Unassigned Year Completed Priority 2 High Description Total Project Cost: $90,000 The Kubota is scheduled for replacement in 2020. Wear and tear on the vehicle over an eight(8)year period warrants replacement as maintenance costs begin to outweigh the cost of replacement. Replacement Equipment for the Vehicle is included with the request. Justification The Kubota Tractor is used in the P.W.dept.for numerous tasks including but not limited to lifting and maneuvering heavy equipment/materials to snow removal in the winter,trail clearing in the spring and fall and various small excavation/grading projects in the summer. Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicies/Fumishings 90,000 90,000 Total 90,000 90,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Pro}-Public Works 90,000 90,000 Vehicles Total 90,000 94,000 Budget Lnpact/Other Produced Using the Plan-It Capital Planning Software Page 33 Friday,March 18,2016 Page 219 of 270 Capital Improvement Plan 2016 thru 2020 Department Pnbfie works City of Oak Park Heights, MN Contact EPP,,,,Oojj ect# PW 011 Type Equipment Useful Life ect Name `good Chipper Category Unassigned Year Completed Priority 3 Moderate Descilption Total Project Cost: $30,000 Purchase a wood chipper to mulch brush removed from City owned trees. Justification The City does not have a convenient nearby facility to dump brush that is trimmed from the countless bid.trees and trees along the City's extensive trail system and parks.The expense and time to haul small brush loads in a F550 dump box truck to Woodbury or north of Stillwater will add up fast,as will a chipper rental at—$200 per day. Storage of brush piles within the OPH City limits is not an option as OPH has no designated land for such storage. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicleslFumishings 30,000 30,000 Total 30,000 30,000 Funding Sources 2016 2017 2019 2019 2020 Total Bud Proj-Public Works 30,000 30,000 Equipment Total 30,000 30,000 Budget Impact/Other MMMMM Produced Using the Plan It Capital Planning Software M~MMMMMMMMMMMMMMMMMMMMM MMMMMMWMMM-------------- MMMMM Page 34Friday,March 18,2016 Page 220 of 270 Capital Improvement Plan 2016 thru 2020 Department Public Works City of Oak Park Heights, MN contact Project# PW 012 Type Equipment Project Name Replace Ford F550 Dump box truck Useful Life 8 years Category Unassigned Year Completed Priority 1 Very High Description Total Project Cost: $60,000 Replace Ford F550 Dump box truck. Ford F550 was replaced in 2013. Wear and tear on the vehicle over an eight(8)year period warrants replacement as maintenance costs begin to outweigh the cost of replacement.The eight(8)year cycle would replace the F550 in 2020. Justification The Ford F550 is used for various maintenance activities such as hauling brush,rocks,dirt,pothole patch as well as snow plowing. These activities cause excessive wear and tear on the vehicle. Expenditures 2016 2017 2018 2019 2020 Total EquiplVehicles/Furnishings 60,000 60,000 Total 60,000 60,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Public Works 60,000 60,000 Vehicles Total 60,000 60,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 35 Friday,March 18,101 d Page 221 of 270 • Sanitary Sewer Page 222 of 270 Capital Improvement Plan 2016 thru 2020 Department Sewer Utility City of Oak Park Heights, MN contact FFP',-OJ-d ect# Sewer-004 Type Equipment Useful Life la years WAIME SCADA-Monitor of Sewer Lift Stations Category Sanitary Sewer Utility Year Completed Priority 2 High Description Total Project Cost: $200,000 Expand SCADA to monitor Sanitary Sewer lfit stations. Install SCADA equipment at each of the four lift stations to monitor operations. Justification Currently the P.W.Dept.has no remote mean to monitor lift station operation. Staff currently relies on a red light tied into the electrical system as a notice of alarm.If the power feed is down,the alarm does not work.When the red light alarm is active,staff relies on neighbors or a passerby to notify PW;sometimes a station will be down for hours before it is noticed.A SCADA system will notify P.W.staff of pump or other failures in real time,saving valuable time to respond in order to prevent a large sewage spill and or sewer back ups. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicleslFumishings 200,000 200,000 Total 200,000 200,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-SCADA 200,000 200,000 Total 200,000 200,000 Budget hWactf0ther Produced Using the Plan-It Capital Planning Software Page 36 Friday,March 18,2016 Page 223 of 270 Capital Improvement Plan 2016 rhru 2020 Department Sewer Utility City of Oak Park Heights, MN Contact Project# Sewer-005 Type Equipment Project Name Replace Sunny Side Lift Station Useful Life 30 years Category Sanitary Sewer Utility Year Completed Priority 2 High Description Total Project Cost: $150,000 Replace Sunny Side lift station This project would ultimately replace the aging Sunny Side lift station with submersible pumps and an above ground/updated control panel.A professional inspection of the dry well structure may be required as it is made of metal and corrodes over time.The results of the inspection may determine the future design of the station.The City would have options to reconstruct the station to a true submersible station,or to rehab the current structure and operate the station as a"mock"submersible station-with station pumps and valves remaining in a dry well,and electronic controls above ground—similar to the 9th Addition station. Justification The Sunny Side lift station and control equipment is aging. Controls consist of outdated mercury switches and other functional equipmen twith 30+years of wear and tear. A failure of the station would Iikely result in raw seweage potentially spilling directly int the St.Croix River until temporaty by pass pumping could be set up. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 150,000 150,000 Total 150,000 150,000 Funding Sources 2016 2017 2018 2019 2020 Total Renewal Replace Fund- 150,000 150,000 Water/Sewer Utilities Total 150,000 150,000 Budget Lnpact/Other Produced Using the Plan-It Capital Planning Software Page 37 Friday,March 18,2016 Page 224 of 270 Capital Improvement Plan 2016 thru 2020 Department Sewer Utility City of Oak Park Heights, MN contact Project# Sewer-006 Type Maintenance Useful Life Project Name Sanitary Sewer Lining-Continuous Category Unassigned Year Completed Priority 4 Low Description Total Project Cost: $75,000 Line Sections of the Sanitary Sewer. Year this should be accomplished yearly as funding is available. Justification Sewer cleaning and televising reports indicate cracks and in some cses breaks in sanitary sewer pipses. Sewer pipes with defects that lie eneath relatively new streets could be repaired using sewer lining rather than traditional methods or excavation. Sections would be reanked baed on serverity and completed as funiding is available. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 25,000 25,000 25,000 75,000 Total 25,000 25,000 25,000 75,000 Funding Sources 2016 2017 2018 2019 2020 Total Renewal Replace Fund- 25,000 25,000 25,000 75,000 Water/Sewer Utilities Total 25,000 25,000 25,000 75,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 38 Friday,March 18,2016 Page 225 of 270 • Storm Sewer Page 226 of 270 Capital Improvement Plan 2016 thru 2020 Department storm Sewer Utility City of Oak Park Heights, MN Contact Public Works Director Project 4 STORM-aos Type Maintenance Project NameUseful Life 20 years Storm Sewer Catch Basin Rehabilitation Category Storm Water Utility Year Completed Priority 4 Low Desciipdon Total Project Cost: $40,000 Storm Sewer Catch Basin Rehabilitation This should be an on going project The City likely should address 20+/-basins at one time.=$40,000.00 Justification Several storm sewer catch basins throughout the City will be in need of repair or replacement due to compromised walls and failed grout seals due to eroision Rough costs are$2,000 per basin. The City likely should address 20+1-basins at one time._$40,000.00 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 40,000 40,000 TOW 40,000 40,000 Funding sources 2016 2017 2018 2019 2020 Total Storm Sewer Utility Renew& 40,000 40,000 Repl. Fund Total 40,000 40,000 Budget Impact/Other -------------- Produced Using the Plan It Capital Planning Software Page 39 Friday,March 18,2016 Page 227 of 270 Capital Improvement Pian 2016 thru 2020 Department Storm Sewer Utility City of Oak Park Heights, MN Contact Project# STORM-004 Type Report/Document Useful Life Project Name MS4 Plan and Implementation Category Planning g Year Completed Priority 1 Very High Description Total Project Cost: ad5,uuu MS4 Plan and Implementation Justification The City is requited to comply with the Municipal Storm Sewer System(1\4S4)requirements as issued by the Minnesota Pollution Control Agency. For this compliance two ACTIONS must be completed with ACTION 1 being due in April 2016 and ACTION 2 roughly 12 months after submission of ACTION 1 to the MPCA.As these elements are technical in nature the City Engineer is best suited to perform the required tasks. Expenditures 2016 2017 2018 2019 2020 Total Planning/Design 10,000 15,000 25,000 Total 10,000 15,000 25,000 Funding Sources 2016 2017 2018 2019 2020 Total Storm Water Utility Fund 10,000 15,000 25,000 Total 10,000 15,000 25,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 40 Friday,March 18,2016 Page 228 of 270 • Streets (Including Cost Estimates thru 2043) Page 229 of 270 Initial Construction Seal Coat 91 MITI and Overlay Seal Coat#2 Full Reconstruct Year Cast Est' Year Cost Ese Year Cast Esti Year Cost Est' Year Cost Est' Area 1 1999 > 2009 Complete 2024 $292,725 2017 $17,364 2031 $979,513 Area 2 1995 > 2010 Complete �.L $13;283 2024 $38,604 2031 $1,327,959 Ares 3 1995 > 2008 Complete 2019 $251,117 2026 $26,287 2033 $1,033,445 Area 4 1999 > 2009 Complete 2018 $453,468 2025 $57,555 2032 $1,979,847 Area 5 1991 > 2011 Complete 2020 $254,774 2027 $22,860 2034 $1,048,491 Ansa 6 1988 > 2011 Complete 2021 $416,574 2028 $37,378 2035 $1,714,361 Area 7 1995 > 2012 Complete 2023 $918,172 2030 $82,385 2037 $3,778,633 Area 8 1995 > 2006 Complete 2022 $237,761 2029 $21,333 2036 $978,478 Area 9 2014 > 2021 $29,172 2028 $491,779 2035 $44,126 2042 $2,023,861 Area 10 2014 > 2021 $10,343 2028 $209,240 2035 $15,645 2042 $861,105 Area 11 2014 > 2021 $20,094 2028 $508,101 2035 $30,393 2042 $2,091,033 Area IZ 2015 > 2022 $56,457 2029 $951,733 2036 $85,396 2043 $3,916,749 Area 13 1985 > > > > > > 2016 $200,000 Area 14 1995 > 7 > 2009 Complete 2016 $31,745 2023 $873,615 Area 15 1999 > 2009 2018 1 $850,163 2025 $127,137 2032 $4,056,000 1)All estimated costs are based on 2015 values with a 3%yearly increase for Inflation 2)some streets have been seal coaW multiple times.The date reflects the most recent. 3)Estimated costs do not include utility replacemaK engineering or other administrative costs 34 of 104 Page 230 of 270 N 3 ce ca win cs le off 32 of 144 Page 231 of 270 m !� t, in �j !� « gg ��qq ��rr �a w m ,om a a � a �+ Cue ro F+ " 14d��n#�ni+GoNii :i�:I� � n ~ e'ii . ~ � rhosm m U2 am e�s� +3iriu� a� � mmmmm �n N � m S 04 auto m m n A rn .i si N m .4 en pr � � .4� pr AR N � � 5, maul Np �py� pp qoN M1 N NTmuQp�IY N gni N a 0 ' o $ I _ u E 33 of 104 Page 232 of 270 w C c �`"�� •c ■ do o �" u�,. g 6 ti � ,� ��^m 1 �T y �• �!M1 . � Miry >� S 91 1 m «del' � � �'� .� .,.� �• Yi cm CL AMP LM m� e,e coo 40, 4,7 r•N �" t `�'S�a "4dT a � i away. �''°�' ..�" �,� +V r � 47 '* t�I o/ 1� ��"IeMM'M.� h �� ��1� �"-�v..ia. 1 mxr � ,�T A� �•" a 4y "�� nor �'e�_ O Capital Improvement Plan 2016 thru 2020 Department Streets City of Oak Park Heights, MN contact Project# STREET-002 Type Maintenance Useful Life Protect Name Mill and Overlay Area 5 Category Street Maintenance Year Completed Priority 2 High Description Total Project Cost: $254,774 Mill and overlay-Area 5 See Map Justification City streets,like all other infrastructure requires standard maintenance to prolong the initial investment and useful life.The industry standard major street maintenance cycle is as follows: Initial constructionYear 0 First crack sea]&seal coatYear 7-10 Mill and OverlayYcar 14-20 Second crack seal and seal coatYear 21 -30 Street ReconstructionYear 28-40 Expenditures 2016 2017 2018 2019 2020 Total ConatructionlMaintenance 254,774 254,774 Total 254,774 254,774 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Mill and Overlay 254,774 254,774 Total 254,774 254,774 Budget lmpact/Other Produced Using the Plan-It Capital Planning Software Page 41 Friday,March 18,2016 Page 234 of 270 Capital bWrovement Plan 2016 thru 2020 Department Streets City of Oak Park Heights, MN Contact F ect# STREET-003 Type Maintenance ect Name Mill and Overlay-Area 2 Useful Life 15 Category Street Maintenance Year Completed Priority 2 High Description Total Project Cost: $313,283 Area 2 See Map Justification City streets,like all other infrastructure requires standard maintenance to prolong the initial investment and useful life.The industry standard major street maintenance cycle is as follows: Initial constructionYear 0 First crack seal&seal coatYear 7-10 Mill and OverlayYear 14-20 Second crack seal and seal coatYear 21 -30 Street ReconstructionYear 28-40 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 313,283 313,283 Total 313,283 393,283 Funding Sources 2016 2017 2018 2019 2020 Total Bud Prof-Mili and Oveday 313,283 313,283 TOW 313,283 313,283 Budget hnpact/Other Produced Using the Plan-It Capital Planning Software Page 42 Friday,March 18,2016 Page 235 of 270 Capital Improvement Plan 2016 thru 2020 Department Streets City of Oak Park Heights, MN Contact Project# STREET-004 Type Maintenance Useful Life 15 Project Dame Mill and Overlay-Area 4 Category Street Maintenance Year Completed Priority 2 High Description Total Project Cost: $453,468 Area 4 See Map Justification City streets,like all other infrastructure require standard maintenance to prolong the initial investment and useful life.The industry standard major street maintenance cycle is as follows: Initial constructionYear 0 First crack sea]&seal coatYear 7-10 Mill and OverlayYear 14-20 Second crack seal and seal coatYear 21-30 Street RecwnstructionYear 28 40 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 453,468 453,468 Total 453,468 453,468 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Mill and Overlay 453,468 453,468 Total 453,468 453,468 Budget bMact/Other Produced Using the Plan-It Capital Planning Software Page 43 Friday,March 18,201 d Page 236 of 270 Capital bripnnvement Plan 2016 thru 2020 Department Streets City of Oak Park Heights, MN contact EPrro-iject ect# STREET-005 Type Maintenance Useful Life 15 Name Mill and Overlay-Area 15 Category Street Maintenance Year Completed Priority 2 High Description Total Project Cost: $850,163 Area 15 See Map Justification City streets,like all other infrastructure requires standard maintenance to prolong the initial investment and useful life.The industry standard major street maintenance cycle is as follows: Initial constructionYear 0 First crack sea]&sea]coatYear 7-10 Milt and OvertayYear 14-20 Second crack seal and seal coatYear 21 -30 Street ReconstructionYear 28-40 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 850,163 850,163 Total 850,163 850,163 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Mill and Overlay 850,163 850,163 Total 850,163 859,163 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 44 Friday,March 18,2016 Page 237 of 270 Capital Improvement Plan 2016 thru 2020 Department Streets City of Oak Park Heights, MN contact Project# STREET-006 Type Maintenance Useful Life 15 Project Name Mill and Overlay Area 3 Category Suet Maintenance Year Completed Priority 2 High Description Total Project Cost: 5251,117 Area 3 See Map Justification City streets,Iike all other infrastructure requires standard maintenance to prolong the initial investment and useful life.The industry standard major street maintenance cycle is as follows: Initial constructionYear 0 First crack seal&seal coaiYear 7-10 Mill and OverlayYear 14-20 Second crack seal and seal coatYear 21 -30 Street ReconstructionYear 28-40 Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 251,117 251,117 Total 251,117 251,117 Funding Sources 2016 2017 2018 2019 2020 Total Bud Proj-Mill and Overlay 251,117 251,117 Total 251,117 251,117 Budget LWact/Other Produced Using the Plan-ft Capital Planning Software Page 45 Friday,March 18,2016 Page 238 of 270 • Water Utility Page 239 of 270 Capital Improvement Plan 2016 thru 2020 Department water Utility City of Oak Park Heights, MN Contact Public Works Director Project# WU 002 Type improvement Project Name Kern Center to High School Loop Main Useful Life 20 years Category Water Utility Year Completed Priority 4 Low Description Total Project Cost: $360,000 The Kern Center water main was originally designed to loop through what is now Lake Elmo and reconnect to our water system at McKean Square. The High School has a 10 inch water main loop completely around the school. We could connect to the High School loop from the 8 inch main on 55th Street to loop the Kern Center System. Justification To improve water system reliability and water quality. This would become a higher priority as the vacant lands west of Hwy 5 develop or if the planned location for well or tower are planned for this area. Expenditures 2016 2017 2018 2019 2020 Total --------------------- Construction/Maintenance 360,000 360,000 Total 360,000 360,000 Funding Sources 2016 2017 2018 2019 2020 Total Water Connection Charge 360,000 360,000 Fund Total 360,000 360,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 46 Friday,March 18,2016 Page 240 of 270 Capital Improvement Plan 2016 thru 2020 Department Water Utility City of Oak Park Heights, MN Contact Public Works Director Project# WU 003 Type Improvement Project Name Oak Green to Osgood Loop Main Useful Life 20 years Category Water Utility Year Completed Priority 4 Low DescriP �hon Total Project Cost: $600,000 Extend the City's water main through the DNR property south of the City's Brekke Park to complete a water main loop. There are two 6-inch mains(Upper 54th Street and 53rd Street)within Swager 9th Addition that could be extended/through the DNR property, joined and a single main extended to Osgood. Justification To provide a redundant water source to OPH Correctional Facility and to Swager 9th Addition. Currently the prison is serviced by a single 10- inch water main. The loss of this main would have a severe impact on prison operations and would improve water quality. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources 2016 2017 2018 2019 2020 Total Water Connection Charge 600,000 600,000 Fund Total 600,000 600,000 Budget hupactlOther Produced Using the Plan It Capital Planning Software Page 47 Friday,March 18,2016 Page 241 of 270 Capital Improvement Plan 2016 Mru 2020 Department Water Utility City of Oak Park heights, MN Contact Public Works Director Project# WU 004 Type Improvement Project Name Osgood to Stagecoach Loop Main Useful Life 30 years Category Water Utility Year Completed Priority 4 Low Description Total Project Cost: $600,000 Extend the City's water main through the DNR property south of the City's Brekke Park to complete a water main loop. Osgood to Stagecoach loop main and pressure reducing station. Justification Increase water quality and fire flow to Stagecoach Trail. The 6-inch main servicing southern Stagecoach Trail is a long dead end.This could be corrected via a new water main connection crossing the prison property. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 600,000 600,000 600,000 600,000 Funding Sources 2016 2017 2018 2019 2020 Total Water Connection Charge 600,000 600,000 Fund Total 600,000 600,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 48 Friday,March 18,2016 Page 242 of 270 Capital hnplvvement Pian 2016 th>u 2020 Department Water Utility City of Oak Park Heights, MN Contact Public Works Director Project# WU OOG Type Improvement Useful Life 30 years Project Name Well##3 -NEW Category Water Utility Year Completed Priority 4 Low Description Total Project Cost: $900,000 Add a new well#3 Locate,design,drill and develop a new water well and tie in to the system. Justification 1)Current maximum day demand exceeds the"firm"capacity(pumping rate with our best producing pump out not operating)of our water supply system. 2)The combination of a maximum daily demand for water along with the fire flow demand for a city of our size would empty our water towers in less than 5 hours. 3)Well#1 and Well#2 have overlapping areas of influence and are located only 800 feet apart. Contamination effecting one of the wells could effect the other well. 4 Energy curtailment allows only one well to run unless an additional generator is purchased or rented. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 900,000 900,000 Total 900,000 900,000 Funding Sources 2016 2017 2018 2019 2020 Total Water Connection Charge 900,000 900,000 Fund Total 900,000 900,000 Budget Impact/Otller Produced Using the Plan-It Capital Planning Software Page 49 Friday,March I8,2016 Page 243 of 270 Capital Improvement Plan 2016 2016 thru 2020 Department Water Utility lri City of Oak Park Heights, 1� Contact Public Works Director Project# WU 010 Type Improvement Useful Life 30 years Project Name Water Storage Tank-NEW(Tank#3) Category Water Utility Year Completed Priority 4 low Description Total Project Cost: $1,900,000 Add a new water storage tank(tank#3) Project would be for a 1,000,000 gallon ground storage tank. The tank could possibly be located at the southwest comer of OPH Correctional Facility,providing them with further redundant water supply. At this location it could also serve Baytown Township if ever needed. Another possible Iocation would be north of Hwy 36 to allow segregation of the area north of Hwy 36 if needed.Location would need to be determined. .justification To provide increased storage of water for fire flow and increased flexibility in well operations to pump a large percentage of water during the off- peak times to save on electrical costs. I Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 1,900,000 1,900,000 Total 1,900,000 1,900,000 Funding Sources 2016 2017 2018 2019 2020 Water Connection Charge 1,900,000 1,900,000 Fund Total 11900,000 1,900,000 Budget LnpactlOther Additional daily maintenance,reads and significant maintenance and updating every 10 years. Produced Using the Plan-It Capital Planning Software Page 50 Friday,March I8,2016 Page 244 of 270 Capri Improvement Plan 2016 thru 2020 Department water utility City of Oak Park Heights, MN Contact Public Works Director Project# WU 012 Type Equipment Project Name Water Meter Replacement Program Useful Life 30 years Category Water utility Year Completed Priority 1 Very High Desaii Aton Total Project Cost: $738,000 This project would replace all City owned water meters(Except those that have been replaced within recent years due to failure). A water meter replacement project is typically completed over several years in City's that have full funding and a dedicated staff to work solely on changing meters. The City of Oak Park Heights would have to contract the work;however when contracted,the project is typically completed within a shorter time period. The City has been setting aside funds for the replacement of the meters. Approximately$79,000/year. The balance of this fund at the end of 2016 is expected to be$250,000. The$79,000 annual transfer from water and sewer utility funds has been built into the past and present rates. After SCADA was fully funded,the transfers continued to the Meter Replacement Funds. The balance needed to complete the project may be internally borrowed and paid back with the$79,000 annually for approximately 5.5 years at 2%. Justification Water meters throughout the City are ageing and some fail. The City replaces meters that fail;however old meters do not read accurately.When meters age,they read less accurately and therefore a loss in revenue occurs for actual water used. New meter systems will be read by radio read,avoiding the need for a person or contractor to go to each individual home,instead it can be read from a vehilce outside the property in the street. Expenditures 2016 2017 2018 2019 2020 Total EquipNehicles/Furnishings 738,000 738,000 Total 738,000 738,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Pmj-Water Meter 738,000 738,000 Replacement Total 738,000 738,000 Budget Impactf0ther ________________ Produced Using the Plan-It Capital Planning Software Page 51 Friday,March 18,2016 Page 245 of 270 Capital Improvement Plan 2016 thru 2020 Department Water Utility City of Oak Park Heights, AIN Contact Public Works Director EProject# WU 018 Type Maintenance ectNsme Well#1 Rehab Useful Life 7 years Proj Category Water Utility Year Completed Priority 2 High Description Total Project Cost: $50,000 Rehab Well Justification Well maintenance/rehabilitation is necessary on a seven(7)year cycle. Well rehabs ensure the City's water supply well is in proper condition. Expenditures 2016 2017 2018 2019 2020 Total Construction/Maintenance 50,000 50,000 Total 50,000 50,000 Funding Sources 2016 2017 2018 2019 2020 Total Well Rehabilitation Fund 50,000 50,000 Total 50,000 50,000 Budget Impact/Other Produced Using the Plan It Capital Planning Software Page 52 Friday,March 18,2016 Page 246 of 270 Capital Improvement Plan 2016 thru 2020 Department water Utility City of Oak Park Heights, MN Contact Project# WU 019 Type Equipment Project Name Replace Altitude Valve Useful Life Category Unassigned Year Completed Priority 2 High Description Total Project Cost. $21,000 Remove the existing valve and replace with an operable valve Justification The Altitude valve between water tower 1 and 2(equalizes pressure between tanks)does not operate and is currently bypassed. Replacing the valve would allow roughly+5 more feet of water to be pumped to Tower 2 before Tower 1 overflows;thus reducing well operating cycles and increasing water pressure in the zone. Expenditures 2016 2017 2018 2019 2020 Total Equip/Vehicles/Fumishings 21,000 21,000 Total 21,000 21,000 Funding Sources 2016 2017 2018 2019 2020 Total Bud Prof-Water AlOtute Valve 21,000 21,000 Total 21,000 21,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Page 53 Friday,March 18,1016 Page 247 of 270 �► SOURCES AND USES OF FUNDS Page 248 of 270 City of Oak Park Heights, MN Capital Improvement Plan 2016 tion 2020 SOURCES AND USES OF FUNDS Source 2016 2017 2018 2019 2020 LBud Proj-Civil Defense Beginning Balance 16,000 16,000 16,000 16,000 16,000 Expenditures and Uses Capital Projects do Equipment Police Emergency Siren Update-Replacement fund POL 14 0 0 0 0 (40,000) Total 0 0 0 0 (10,000) Total Expenditures and Uses 0 0 0 0 (10,000) Change in Fund Balance 0 0 0 0 (10,000) Ending Balance 16,000 16,000 16,000 16,000 6,000 Produced Using the Plan-It Capital Planning Software Page I Friday,March 18,2016 Page 249 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Computers-General Fund Beginning Balance 34,304 24,004 35,254 34,504 46,004 Revenues and Other Fund Sources Revenue Transfer in from Gen Fund 15,700 18,250 18,250 18,500 18,500 Total 15,700 18,250 18,250 18,500 18,500 Total Revenues and Other Fund Sources 15,700 18,250 18,250 18,500 18,500 Total Funds Available 55,004 42,254 53,504 53,004 64,504 Expenditures and Uses Capital Projects&Equipment General Govemment Computer:Replacements-Continuous Cycle GG 009 (31,000) (7,000) (19,000) (7,000) (31,000) Total (31,000) (7,000) (19,000) (7,000) (31,000) Total Expenditures and Uses (31,000) (7,000) (19,000) (7,000) (31,000) Change in Fund Balance (15,300) 11,250 (750) 11,500 (12,500) Ending Balance 24,004 35,254 34,504 46,004 33,504 Produced Using the Plan It Capital Planning Software Page 2 Friday,March 18,2016 Page 250 of 270 Source 2016 2017 2018 2019 2020 Bud Proj-Computers-Utility Funds Beginning Balance 18,826 14,826 21,076 23,076 29,576 Revenues and Other Fund Sources Revenue Trans in from Sewer Utility 2,000 3,250 3,250 3,350 3,350 Trans in from Storrs Utility 2,000 1,750 1,750 1,800 1,800 Trans in from Water Utility 2,000 3,250 3,250 3,350 3,350 Total 6,000 8,250 8,250 8,500 8,500 Total Revenues and Other Fund Sources 6,000 8,250 8,250 8,500 8,500 Total Funds Available 24,826 23,076 29,326 31,576 38,076 Expenditures and Uses Capital Projects&Equipment General Government Computer.Replacements-Continuous Cycle GG 009 (10,000) {2,000) (6,250) (2,000) (10,000) Total (10,000) (2,000) (6,250) (2,000) (10,000) Total Expenditures and Uses (10,000) (2,000) (6,250) (2,000) (10,000) Change in Fund Balance (4,000) 6,250 2,000 6,500 (1,500) Ending Balance 14,826 21,076 23,076 29,576 28,076 Produced Using the Plan-It Capital Planning Software Page 3 Friday,March 18,2016 Page 251 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Mill and Overlay Beginning Balance 100,000 200,000 (13,283) (1,216,914) (1,368,031) Revenues and Other Fund Sources Revenue Transfer fmm General Fund 100,000 100,000 100,000 100,000 100,000 Total 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources 100,000 100,000 100,000 100,000 100,000 Total Funds Available 200,000 300,000 86,717 (1,116,914) (1,268,031) Expendltures and Uses Capital Projects&Equipment Streets MITI and Oveday Area 5 STREET-002 0 0 0 0 (254,774) Mill and Overlay-Area 2 STREET-003 0 (313,283) 0 0 0 Mill and Overlay-Area 4 STREET-004 0 0 (453,468) 0 0 Mill and Oveday-Area 15 STREET-005 0 0 (850,163) 0 0 Mill and Overlay Area 3 STREET-006 0 0 0 (251,117) 0 Total 0 (313,283) (1,303,631) (251,117) (254,774) Total Expenditures and Uses 0 (313,283) (1,303,631) (251,117) (254,774) Change in Fund Balance 100,000 (213,283) (1,203,631) (151,117) (154,774) Ending Balance 200,000 (13,283) (1,216,914) (1,368,031) (1,522,805) Source 2016 2017 2018 2019 2020 Bud Proj -Municipal Building Fund Beginning Balance 262,518 277,518 292,518 307,518 322,518 Revenues and Other Fund Sources Revenue Transferfrom General Fund 15,000 15,000 15,000 15,000 15,000 Total 15,000 15,000 15,000 15,000 15,000 Total Revenues and Other Fund Sources 15,000 15,000 15,000 15,000 15,000 Total Funds Available 277,518 292,518 307,518 322,518 337,518 Change in Fund Balance 15,000 15,000 15,000 15,000 15,000 Ending Balance 277,518 292,518 307,518 322,518 337,518 Produced Using the Plan-It Capital Planning Software Page 4 Friday,March 18,2016 Page 252 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Park Building Maintenance--I Beginning Balance 167,000 217,000 267,000 317,000 367,000 Revenues and Other Fund Sources Revenue Transferfrom Generai Fund 50,000 50,000 50,000 50,000 50,000 Total 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources 50,000 50,000 50,000 50,000 50,000 Total Funds Available 217,000 267,000 317,000 367,000 417,000 Expenditures and Uses Capital Projects&Equipment Parks Valley View Shelter-Replace PRK 016 0 0 0 0 (450,000) Total 0 0 0 0 (450,000) Total Expenditures and Uses 0 0 0 0 (450,000) Change in Fund Balance 50,000 50,000 50,000 50,000 (400,000) Ending Balance 217,000 267,000 317,000 367,000 (33,000) Produced Using the Plan It Capital Planning Software Page 5 Friday,March I8,2016 Page 253 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Park&Trl Improvements Beginning Balance 209,576 259,576 229,576 279,576 29,576 Revenues and Other Fund Sources Revenue Transfer In From Gen Fund 50,000 50,000 50,000 50,000 50,000 Total 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources 50,000 50,000 50,000 50,000 50,000 Total Funds Available 259,576 309,576 279,576 329,576 79,576 Ex enditures and Uses Capital Projects&Equipment Parte Install Trail-58th Str.to Upper Valley View Park PRK 001 0 0 0 0 (200,000) Trail Construction-Osgood Ave. PRK 011 0 0 0 0 (250,000) Replace Park Fencing Valley View&Swager PRK 015 0 (80,000) 0 0 0 Wood Bridge-Perro Creek PRK 017 0 0 0 0 (100,000) Concrete Rink Surface 8 Boards-Cover Park PRK 018 0 0 0 (200,000) 0 Replace Autumn Hillis Playground Equipment PRK 019 0 0 0 (100,000) 0 Brekke Park Hockey Boards PRK 023 0 0 0 0 (75,000) Swager Park Tennis Court-Resurface PRK 024 0 0 0 0 (20,000) Total 0 (60,000) 0 (300,000) (645,000) Total Expenditures and Uses 0 (80,000) 0 (300,000) (645,000) Change in Fund Balance 50,000 (30,000) 50,000 (250,000) (595,000) Ending Balance 259,576 229,576 279,576 29,576 (565,424) Produced Using the Plan 1t Capital Planning Software Page 6 Friday,March 18,2016 Page 254 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Police Computer Equip Beginning Balance 20,126 25,126 30,126 35,126 20,126 Revenues and Other Fund Sources Revenue Transfer in From General Fund 5,000 5,000 5,000 5,000 5,000 Total 5,000 5,000 5,000 5,000 5,000 Total Revenues and Other Fund Sources 5,000 5,000 5,000 5,000 5,000 Total Funds Available 25,126 30,126 35,126 40,126 25,126 Expenditures and Uses Capital Projects&Equipment Police Replacrnerd of Police Computers-IN Squad POL 12 0 0 0 (20,000) 0 Total 0 0 0 (20,000) 0 Total Expenditures and Uses 0 0 0 (20,000) 0 Change in Fund Balance 5,000 5,000 5,000 (15,000) 5,000 Ending Balance 25,126 30,126 35,126 20,126 25,126 Produced Using the Plan-It Capital Planning Software Page 7 Friday,March 18,2016 Page 255 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Police Radio Equipment Beginning Balance 41,080 44,080 47,080 50,080 61080 Revenues and Other Fund Sources Revenue Transfer in From General Fund 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 Total Revenues and Other Fund Sources 3,000 3,000 3,000 3,000 3,000 Total Funds Available 441080 47,080 50,080 53,080 9,080 Exuenditures and Uses Capital Projects&Equipment Police Police Radio Equipment-Replace Radios POL 13 0 0 0 (47,000) 0 Total 0 0 0 (47,000) 0 Total Expenditures and Uses 0 0 0 (47,000) 0 Change in Fund Balance 3,000 3,000 3,000 (44,000) 3,000 Ending Balance 44,080 47,080 50,080 6,080 9,080 Produced Using the Plan-It Capital Planning Software Page 8 Friday,March 18,2016 Page 256 of 270 Source 2016 2017 2018 2019 2020 Bud Proj-Police Vehicles Beginning Balance 165,257 124,632 134,632 184,632 19,632 Revenues and Other Fund Sources Revenue Transfer in from General Fund 39,375 50,000 50,000 50,000 50,000 Total 39,375 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources 39,375 50,000 50,000 50,000 50,000 Total Funds Available 204,632 174,632 184,632 234,632 69,632 Expenditures and Uses Capital Projects&Equipment Police Replace SD#4705 2008 Fd.Expedition- VIN POL 01 0 0 0 (35,000) 0 A33178 Replace SD#4706 Fd Expedition-VIN A33177 POL 02 0 0 0 (35,000) 0 Replace SD#4704 Crown Vic VIN#99X13170 POL 08 0 0 0 (40,000) 0 Replace SD#4703 2011 Ford Cwn Vic-BX143611 POLIO (40,000) 0 0 (40,000) 0 Replace SD#4701 Ford Cwn Vic-BX143610 POL 11 (40,000) 0 0 (40,000) 0 Replace SD#4702 2013 Ford Explor-VIN 38526 POL 15 0 (40,000) 0 0 0 Video Systems-Vehicles POL 16 0 0 0 (25,000) 0 Total (80,000) (40,000) 0 (215,000) 0 Total Expenditures and Uses (50,000) (40,000) 0 (215,000) 0 Change in Fund Balance (40,625) 10,000 50,000 (165,000) 50,000 Ending Balance 124,632 134,632 184,632 19,632 69,632 Produced Using the Plan-It Capital Planning Software Page 9 Friday,March 18,2016 Page 257 of 270 Source 2016 2017 2018 2019 2020 Bud Proj-Public Works Equipment Beginning Balance 9,106 11,106 (18,894) (18,894) (18,894) Revenues and Other Fund Sources Revenue Transfer from Water Revenue Fund 2,ODO 0 0 0 0 Total 2,000 0 0 0 0 Total Revenues and Other Fund Sources 2,000 0 0 0 0 Total Funds Available 11,106 11,106 (18,894) (18,894) (18,894) Expenditures and Uses Capital Projects&Equipment Public Works Wood Chipper PW 011 0 (30,000) 0 0 0 Total 0 (30,000) 0 0 0 Total Expenditures and Uses 0 (30,000) 0 0 0 Change in Fund Balance 2,000 (30,000) 0 0 0 Ending Balance 11,106 (18,894) (18,894) (1804) (18,894) Produced Using the Plan-It Capital Planning Software Page 10 Friday,March 18,2016 Page 258 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Public Works Vehicles Beginning Balance 789,899 194,566 122,066 164,566 207,066 Revenues and Other Fund Sources Revenue Transfer in from General Fund 5,200 5,525 6,375 6,375 6,375 Transfer in from Sewer Utility 10,400 11,250 12,750 12,750 12,750 Transfer in from Storm Utility 1,733 1,875 2,125 2,125 2,125 Transfer in from Water Utility 17,334 18,750 21,250 21,250 21,250 -... ............. _ ......... Total 34,667 37,500 42,500 42,500 42,500 Total Revenues and Other Fund Sources 34,667 37,500 42,500 42,500 42,500 Total Funds Available 224,566 232,066 164,566 207,066 249,566 Capital Projects&Equipment Public Works Replace 2010-Ford F350 pickup PW 006 0 (55,000) 0 0 0 Replace 2009 Chevy Pickup PW 007 0 (55,000) 0 0 0 Purchase General Use Pickup PW 008 (30,000) 0 0 0 0 Replace Kubota Tractor$60,000 and Equip PW 010 0 0 0 0 (90,000) $30,000 Replace Ford F550 Dump box truck PW 012 0 0 0 0 (60,000) Total (30,000) (110,000) 0 0 (150,000) Total Expenditures and Uses (30,000) (110,000) 0 0 (150,000) Change in Fund Balance 4,667 (72,500) 42,500 42,500 (107,500) Ending Balance 194,566 122,066 164,566 207,066 99,566 Produced Using the Plan-It Capital Planning Software Friday,March 18,2015 Page 259 of 270 Source 2016 2017 2018 2019 2020 Reginning f alance 206,109 6,109 6,109 6,109 6,104 E��enditur_a.nd'Lyses Capital Projects&Equipment Sewer Utility SCADA-Monitor of Sewer Lift Stadons Sewer-004 (200,000) 0 0 0 0 Total (200,000) 0 0 0 0 Total Expenditures and Uses (200,000) 0 0 0 0 Change in Fund Balance (200,000) 0 0 0 0 Ending Balance 6,109 6,109 6,109 6,109 6,109 Source 2016 2017 2018 2019 2020 Beginning Balance 50,000 25,000 0 0 0 Revenues and Other Fund Sources Revenue Transfer from General Fund 25,000 25,000 0 0 0 Total 25,000 25,000 0 0 0 Total Revenues and Other Fund Sources 25,000 25,000 0 0 0 Total Funds Available 75,000 50,000 0 0 0 Expenditures and Uses Capital Projects&Equipment Public Works Trail Snow Removal Equipment PW 009 (50,000) (50,000) 0 0 0 Total (50,000) (50,000) 0 0 0 Total Expenditures and Uses (50,000) (50,000) 0 0 0 Change in Fund Balance (25,000) (25,000) 0 0 0 Ending Balance 25,000 0 0 0 0 Produced Using rine Plan-it Capital Planning Sg0ware Page 12. Friday,March 18,2016 Page 260 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Trail Maintenance Beginning Balance 94,300 94,300 104,300 44,300 54,300 Revenues and Other Fund Sources Revenue Transfer in from Gen Fund 20,000 10,000 10,000 10,000 10,000 Total 20,000 10,000 10,000 10,000 10,000 Total Revenues and Other Fund Sources 20,000 10,000 10,000 10,000 10,000 Total Funds Available 114,300 104,300 114,300 54,300 44,300 Expenditures and Uses Capital Projects&Equipment Parks Trail Maintenance PRK008 (20,000) 0 0 0 0 Replace"Easement"Walking Trails(Brekke, PRK 020 0 0 (70,000) 0 0 Swag... Total (20,000) 0 (70,000) 0 0 Total Expenditures and Uses (20,000) 0 (70,000) 0 0 Change in Fund Balance 0 10,000 (60,000) 10,000 10,000 Ending Balance 94,300 104,300 44,300 54,300 44,300 Produced Using the Plan-It Capital Planning Sqftware Page 13 .Friday,March 18,1016 Page 261 of 270 Source 2016 2017 2019 2019 2020 ------------------------------ lBud Beginning Balance 0 10,500 0 , 0 Revenues and Other Fund Sources Revenue Transfer from Water Revenue Fund 10,500 10,500 0 0 0 Total 10,500 10,500 0 0 0 Total Revenues and Other Fund Sources 10,500 10,500 0 0 0 Total Funds Available 10,500 21,000 0 0 0 Expenditures and Uses Capital Projects&Equipment Water Utllftv Replace Altitude Valve WU 019 0 (21,000) 0 0 0 Total 0 (21,000) 0 0 0 Total Expenditures and Uses 0 (21,000) 0 0 0 Change in Fund Balance 10,500 (10,500) 0 0 0 Ending Balance 10,500 0 0 0 0 Produced Using the Plan-It Capital Planning Software F•ileo; March;S, 26 6 Page 262 of 270 Source 2016 2017 2018 2019 2020 Bud Proj -Water Meter Replacement Beginning Balance 171,300 250,400 (408,500) (329,400) (250,300) Revenues and Other Fund Sources Revenue Transfer in from Sewer Utility 26,500 26,500 26,500 28,500 26,500 Transfer In from Water Utility 52,600 52,600 52,600 52,600 52,600 Total 79,100 79,100 79,100 79,100 79,100 Total Revenues and Other Fund Sources 79,100 79,100 79,100 79,100 79,100 Total Funds Available 250,400 329,500 (329,400) (250,300) (171,200) Expenditures and Uses Capital Projects&Equipment Water ILIfility Water Meter Replacement Program WU 012 0 (738,000) 0 0 0 Total 0 (738,000) 0 0 0 Total Expenditures and Uses 0 (738,000) 0 0 0 Change in Fund Balance 79,100 (6588,900) 79,100 79,100 79,100 Ending Balance 250,400 (408,500) (329,400) (250,300) (171,200) Source 2016 2017 2018 2019 2020 ForfeiturelSeizure Fund Beginning Balance 9,096 9,096 9,096 9,096 9,096 Revenues and Other Fund Sources No Funds 0 0 0 0 0 Total 0 0 0 0 0 Total Revenues and Other Fund Sources 0 0 0 0 0 Total Funds Available 9,096 9,096 9,096 9,096 9,096 Change in Fund Balance 0 0 0 0 0 Ending Balance 9,096 9,096 9,096 9,096 9,096 Produced Using the Plan-It Capital Planning Software Page 15 Friday,March 18,2016 Page 263 of 270 Source 2016 2017 2018 2019 2020 Park&Rec Dedication Fund Beginning Balance 658,829 623,829 598,829 598,829 598,829 Revenues and Other Fund Sources Revenue Transfer from Moelter Funds 0 50,000 0 0 0 Total 0 50,000 0 0 0 Total Revenues and Other Fund Sources 0 50,000 0 0 0 Total Funds Available 658,829 673,829 596,829 598,829 598,829 Expenditures and Uses Capital Projects&Equipment Parks Acquire DNR Property-Osgood Ave. PRK 002 0 0 0 0 (500,000) Splash Park PRK 021 0 (75,000) 0 0 0 Bandshell PRK 022 0 0 0 0 (250,000) Trail/Sidewalk Paris Ave(CSAH 23) PRK 026 (35,000) 0 0 0 0 Total (35,000) (75,000) 0 0 (750,000) Total Expenditures and Uses (35,000) (75,000) 0 0 (150,000) Change in Fund Balance (35,000) (25,000) 0 0 (750,000) Ending Balance 623,829 598,829 598,829 598,829 (151,171) Produced Using the Plan-It Capital Planning Software Page 16 Friday, kfarrh 18,20716 Page 264 of 270 Source 2016 2017 2018 2019 2020 Renewal Replace Fund-Water/Sewer Utilities Beginning Balance 2,542,520 2,769,720 3,021,920 3,099,120 3,351,320 evenues and Other Fund Sources Revenue Transferfrom Sewer Fund 127,800 127,800 127,800 127,800 127,800 Transfer from Water Fund 124,400 124,400 124,400 124,400 124,400 Total 252,200 252,200 252,200 252,200 252,200 Total Revenues and Other Fund Sources 252,200 252,200 252,200 252,200 252,200 Total Funds Available 2,794,720 3,021,920 3,274,120 3,351,320 3,603,520 Ex enditures and Uses Capital Projeets&Equipment Sewer Utility Replace Sunny Side Lift Station Sewer-005 0 0 (150,000) 0 0 Sanitary Sewer Lining-Continuous Sewer-006 (25,000) 0 (25,000) 0 (25,000) Total (25,000) 0 (175,000) 0 (25,000) Total Expenditures and Uses (25,000) 0 (175,000) 0 (25,000) Change in Fund Balance 227,200 252,200 77,200 252,200 227,200 Ending Balance 2,769,720 3,021,920 3,099,120 3,351,320 3,578,520 Source 2016 2017 2018 2019 2020 State or DOT Funding- St Croix River Trail Beginning Balance 0 0 0 0 0 Revenues and Other Fund Sources Revenue State Grant-DOT 0 0 0 0 250,000 Total 0 0 0 0 250,000 Total Revenues and Other Fund Sources 0 0 0 0 250,000 Total Funds Available 0 0 0 0 250,000 Change in Fund Balance 0 0 0 0 250,000 Ending Balance 0 0 0 0 250,000 Produced Using the Plan-It Capital Planning Software Page 17 Friday,March 18,2016 Page 265 of 270 Source 2016 2017 2018 2019 2020 Storm Sewer Utility Renew&Repl. Fund Beginning Balance 175,000 261,500 348,000 344,500 481,000 Revenues and Other Fund Sources Revenue Transfer from General Fund 86,500 86,500 86,500 86,500 86,500 Total 86,500 86,500 86,500 86,500 86,500 Total Revenues and Other Fund Sources 86,500 86,500 86,500 86,500 86,500 Total Funds Available 261,500 348,000 434,500 481,000 567,500 Expenditures and Uses Capital Projects&Equipment Storm Sewer Utility Stone Sewer Catch Basin Rehabilitation STORM-003 0 0 (40,000) 0 0 Total 0 0 (40,000) 0 0 Total Expenditures and Uses 0 0 (40,000) 0 0 Change in Fund Balance 86,500 86,500 46,500 66,500 86,500 Ending Balance 261,500 348,000 344,500 481,000 567,500 Produced Using the Plan-It Capital Planning Software Page 18 Friday,March 18,2016 Page 266 of 270 Source 2016 2017 2018 2019 2020 Storm Water Utility Fund Beginning Balance 42,553 32,553 17,553 17,553 17,553 Revenues and Other Fund Sources No Funds 0 0 0 0 0 Total 0 0 0 0 0 Total Revenues and Other Fund Sources 0 0 0 0 0 Total Funds Available 42,553 32,553 17,553 17,553 17,553 Expenditures and Uses Capital Projects&Equipment Storm Sewer Utilltv MS4 Plan and Implementation STORM-004 (10,000) (15,000) 0 0 0 Total (10,000) (15,000) 0 0 0 Total Expenditures and Uses (10,000) (15,000) 0 0 0 Change in Fund Balance (10,000) (15,000) 0 0 0 Ending Balance 32,553 17,553 17,553 17,553 17,553 Source 2016 2017 2018 2019 2020 Street Replacement Fund Beginning Balance 818,107 1,182,307 1,546,507 1,910,707 2,274,907 Revenues and Other Fund Sources Revenue Transfer In General Fund 364,200 364,200 364,200 364,200 364,200 Total 364,200 364,200 364,200 364,200 364,200 Total Revenues and Other Fund Sources 364,200 364,200 364,200 364,200 364,200 Total Funds Available 1,182,307 1,546,507 1,910,707 2274,907 2,639,107 Change in Fund Balance 364,200 364,200 364,200 364,200 364,200 Ending Balance 1,182,307 1,546,507 1,910,707 2,274,907 2,639,107 Produced Using the Plan-It Capital Planning Software Page 19 Friday,March 18,201 b Page 267 of 270 Source 2016 2017 2018 2019 2020 Washington County-Osgood Trail Funding Beginning Balance 0 0 0 0 0 Revenues and Other Fund Sources Revenue Grant-Washington County 0 0 0 0 250,000 Total 0 0 0 0 250,000 Total Revenues and Other Fund Sources 0 0 0 0 250,000 Total Funds Available 0 0 0 0 250,000 Expenditures and Uses Capital Projects&Equipment Parks Trail Construction-Osgood Ave. PRK 011 0 0 0 0 (250,000) Total 0 0 0 0 (250,000) Total Expenditures and Uses 0 0 0 0 (250,000) Change in Fund Balance 0 0 0 0 0 .............. Ending Balance 0 0 0 0 0 Produced Using the Plan-It Capital Planning Sofhvare Page 20 Friday,March 18,1016 Page 268 of 270 Source 2016 2017 2018 2019 2020 Nater Connection Charge Fund Beginning Balance 448,696 448,696 448,696 448,696 448,696 Revenues and Other Fund Sources No Funds 0 0 0 0 0 Total 0 0 0 0 0 Total Revenues and Other Fund Sources 0 0 0 0 0 Total Funds Available 448,696 448,696 448,696 448,696 448,696 Expenditures and Uses Capital Projects&Equipment Water Utill Kem Center to High School Loop Main WU 002 0 0 0 0 (360,000) Oak Green to Osgood Loop Main WU 003 0 0 0 0 (600,000) Osgood to Stagecoach Loop Main WU 004 0 0 0 0 (600,000) Well#3-NEW WU 006 0 0 0 0 (900,000) Water Storage Tank-NEW(Tank#3) WU 010 0 0 0 0 (11900,000) Total 0 0 0 0 (4,360,000) Total Expenditures and Uses 0 0 0 0 (4,360,000) Change in Fund Balance 0 0 0 0 (4,360,000) Ending Balance 448,696 448,696 448,696 448,696 (3,911,304) Produced Using the Plan-It Capital Planning Software Page 2 t Friday,March 18,1016 Page 269 of 270 Source 2016 2017 2018 2019 2020 Well Rehabilitation Fund Beginning Balance 102,253 61,253 70,253 79,253 88,253 &oenues and Other Fund Sources Revenue Transferfrom Water Fund 9 OD0 g 000 9,000 9,000 9,00 Total 9,000 9,000 9,000 9,000 9,000 Total Revenues and Other Fund Sources 9,000 9,000 9,000 9,000 9,000 Total Funds Available 111,253 70,253 79,253 88,2533 97,253 Expenditures and Uses Capital Projects&Equipment Water Utili Well#1 Rehab Wu 018 (50,000) 0 0 0 0 Total (50,000) 0 0 0 0 Total Expenditures and Uses (50,000) 0 0 0 0 Change in Fund Balance (41,000) 9,000 9,000 9,000 9,000 Ending Balance 61,253 70,253 79,253 88,253 97,253 Source 2016 2017 2018 2019 2020 Xcel Energy -Moelter Site Commitment Beginning Balance 350,750 350,750 (74,250) (374,2511) (374,250) Expenditures and Uses Capital Projects&Equipment Parks Replace Cover Park Waring House/Shelter PRK 007 0 0 (300,000) 0 0 Park Shelter Oak Park Crossing PRK 025 0 (375,000) 0 0 0 Total 0 (375,000) (300,000) 0 0 Other Uses Transferto Park Ded Fund-Splash Pad 0 (50000) 0 0 0 Total 0 (50,000) 0 0 0 Total Expenditures and Uses 0 (425,000) (300,000) 0 0 Change in Fund Balance 0 (425,000) (300,000) 0 0 Ending Balance 350,750 (74,250) (374,259) (374,250) (374,250) Produced Using the Plan-It Capital Planning Software Page 22 Friday,March 18,2016 Page 270 of 270