HomeMy WebLinkAbout03-08-2016 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, MARCH 8, 2016
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. I. Call to Order/Pledge of Alle iance/Aroyal of Agenda
Estimated
times
7:05 p.m. II. Council/StafReports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award(pg. 3)
7:10 p.m. IIL Visitors/Public Comment
A. Update from Stillwater/Oak Park Heights Convention and Visitor's Bureau (pg. 5)
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
7:15 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills &Investments
B. Approve City Council Minutes—February 23, 2016 (pg.37)
C. Approve Resolution.Granting Ducks Unlimited, St. Croix Valley,to Conduct a
One-Day Raffle on April 2, 2016 at Heights Hall and Club (pg. 41)
D. Approve Resolution Granting Ducks Unlimited, St. Croix Valley,to Conduct a
One-Day Raffle on May 5, 2016 at Heights Hall and Club (pg. 45)
E. Approve Fiscal Year 2016-2017 Budgets for Central St. Croix Valley Joint Cable
Commission and Valley Access Channels (pg. 49)
F. Continue Vegetation Management for 2016 with Minnesota Native Landscapes,
Inc. for the Restoration Areas at Swager and Valley View Parks (pg. 55)
G. Approve Arbor Day Proclamation 2016 (pg. 61)
H. Authorize Staff to Enter a Contract with St. Croix Sweeping for Street Sweeping
(pg. 63)
7:15 p.m. V. Public Hearings
None
7:15 p.m. VI. Old Business
A. Oak Park Crossing Park—Ridge Trail Construction(pg. 79)
7:20 p.m. VII. New Business
A. Public Works Operator Position(pg. 87)
Page 1 of 88
Agenda.
March 8,2016
Page 2
7:25 p.m. XIII. Other Council Items or Announcements
7:30 p.m. IX. Adjournment
Page 2 of 88
Oak Park Heights
Request for Council Action
Meeting Date March 8, 2016
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Re arts
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 88
City of
g Oak Park Heiahts
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•None{651}439-0439•Fax(651)439-0574
March 4, 2016
Dawn Johnson
5665 Newel Circle North
Oak Park Heights, MN 55082
Dear Ms. Johnson:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, March 3, 2016, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulation. .
C
r Pinsk!
City Clerk
TREE CITY U.S.A.
Page 4 of 88
Oak Park Heights
Request for Council Action
Meeting Date _ March 8th, 2016
Time Required: 10 Minutes
Agenda.Item Title: UpdAt&fwm S911wateT /Oak Park Heights QQnverdion and Visilgr's
Bureau
Agenda Placement Visitor's 1 Public Comment
Originating Department/Requestor Council Mem u
Requester's Signature r
Action Requested See Below
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Representatives from the Stillwater-Oak Park Heights Convention and Visitor's Bureau will be present to provide an
annual update and recap of 2015.
Page 5 of 88
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let
ST111WATER
OF MINNESOTA
Stillwater/Oak Park Heights
Convention & Visitor Bureau
Annual City Presentation,Yr End 2015
Page 6 of 88
f !I ® CL
AEOUT GALLERY MEDLA DEALS WHATSNEW QQNTACT DIRECTIONS
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STILLWATER WELCOMES YOU !
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The MISSION of the Stillwater and Oak Park Heights Convention &
Visitor Bureau is to increase the economic benefit of tourism
with an emphasis on overnight stays.
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Annual City Presentation,Yr End 2015
Page 7 of 88
Discover Stillwater benefits EVERYONE
(and is free to businesses):
Lodging
Restaurants/Pubs
Boutiques & Specialty Shops
Attraction & Experience companies
Event Venues & Festival Planners
We help provide resources for:
Leisure & Business Travelers
Wedding Planners & Bride/Grooms
Meeting Planners
Group Travel Planners
Locals
Realtors
Annual City Pre:. Yr End 2015
Page 8 of 88
2008-2015 LODGING TAXES COLLECTED
Lodging Tax Income 2008 2009 2010 2011 2012 2013 2014 2015 AVE
First Quarter
Stillwater $ 23,670 $ 25,052 $ 20,852 $ 24,920 $ 27,039 $ 25,091 $ 29,421 $ 29,616
Oak Park H $ 4,316 $ 4,893 $ 3,910 $ 5,520 $ 4,548 $ 5,071 $ 4,853 $ 5,077
$ 27,986 $ 29,945 $ 24,762 $ 30,440 $ 31,587 $ 30,162 $ 34,274 $ 34,693 $ 30,481
1%
Second Quarter
Stillwater $ 41,572 $ 33,054 $ 36,407 $ 36,131 $ 38,442 $ 42,815 $ 45,518 $ 51,227
Oak Park H $ 7,199 $ 7,371 $ 6,307 $ 7,855 $ 7,574 $ 8,860 $ 8,987 $ 9,313
$ 48,771 $ 40,425 $ 42,714 $ 43,986 $ 46,016 $ 51,675 $ 54,505 $ 60,540 $ 48,579
11%
Third Quarter
Stillwater $ 55,764 $ 41,929 $ 48,220 $ 53,376 $ 52,554 $ 59,423 $ 61,787 $ 69,321
Oak Park H $ 3,273 $ 8,787 $ 9,757 $ 11,021 $ 10,191 $ 11,228 $ 11,675 $ 10 8 5
$ 59,037 $ 50,716 $ 57,977 $ 64,397 $ 62,745 $ 70,651 $ 73,462 <SQ126 $ 64,889
Fourth Quarter
Stillwater $ 31,427 $ 24,282 $ 20,164 $ 28,778 $ 32,024 $ 33,410 $ 37,967
Oak Prk H $ 6,499 $ 4,919 $ 6,045 $ 6,560 $ 6,383 $ 6,629 $ 7,424
$ 37,926 $ 29,201 $ 26,209 $ 35,338 $ 38,407 $ 40,039 $ 45,391 $ 36,073
Total for the year $ 173,720 $ 150,287 $151,662 $ 174,161 $ 178,755 $ 192,527 $ 207,632 $ 175,535
Consistent increase in revenue since recession with no major change in # rooms.
-3rd Quarter 2015 highest on record.
-_ •2015 projections at least a 6% increase from 2014 assuming 41h quarter is at least
I h the same as it was in 2014. Data will be available next week.
Annual City Presentation,Yr End 2015
Page 9 of 88
STILLWATER COMMUNITY PARTNER
'Up"Wo . ll
Sponsored 12 events in 2015 xometown �,.
.r.}Holy a s
providing to s T , < < W A T E over a
HARVEST FEST
support local organizations Qivi
rl .
and help attract tourists to "' '
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Stillwater. Since inception, , ' .
we've provided $160K+ to s
50Mf4Ep TUISoAVS events ! Lai
Most Popular Events In 2015 on our Website:
/
1. Hometown for the Holidays
2. 4th of July Fireworks -71
3. Harvest Fest
4. Cruisin'on the Croix
5. Fall Art Festival
6. Stillwater Live Music Festival
7. Take Me to the River LL- .
S. Vintage CrawlOv�*r'
191 9. Log Jam [.
10. Ladies Night Out i w ois wy1shex
Annual City Presentation,Yr End 2015
Page 10 of 88
WEBSITE GOGGLE ANALYTICS
DiscoverStillwatercom Users
2011-2015
314.928
350,000
300,000 218,815
I
250,000
144,541 �����
a
2010,13010j»i11JJJ�
102 947
150,000
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maul�,�al�„I1�iii�lr
Users
a r Ili 2011 1112012 2013 2014 m2015
Annual City Presentation,Yr End 2015
Page 11 of 88
WEBSITE GOOGLE ANALYTICS
Page Views by Month,2015
180000 1.1 Million
160000 Page Views
140000 in 20151
120000
100000
80000
60000 ?
40000
20000
0
P�"`
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Annual City Presentation,Yr End 2015
Page 12 of 88
WEBSITE GOOGLE ANALYTICS
Age :w.. o-tots;sessic Jan 1,2015-DRC 31,2015
•F,:
' 1. w GPSkinF
(,..., 2 ■rrnbilz
3. ■tat9K
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Annual City Presentation,Yr End 2015
Page 13 of 88
WEBSITE GOOGLE ANALYTICS
Most Popular Pages, Page views 2015
Events 387792
u� E
Things to Do r� "' _� 38489
Lodging 52068
Dining/Night Life = 32834
ShoppingDO 28672
WeddingsIN 24476
Wineries/Breweriesof 20054
History/Sightseeing 17502
On The Water 16114
Biking/Hiking 14692
Romantic Escapes 14283
B&Bs 14221
amily Fun 13067
0 50000 100000 150000 200000 250000 300000 350000 400000
I
Stillwater Convention&Visitor Bureau Annual Report 2015 1/15/2014 Pagel Annual City Presentation,Yr End 2015
Page 14 of 88
WEBSITE GOOGLE ANALYTICS
Top Things to Do Pages, 2015 Top Shopping Section Pages, 2015
/winerybrewery-tours/
/historic-sightseeing/
6000 R 5000/on-the-water/ 4000
000
III,
/biking-hiking-trails/ 2000/romantic escapes/ 1000 r _ .._ 6 —.
0
/family-fun/ eg P. �y `� �g5
/festivals-events) Q�`QJ Gac?b'yh "C`�`r��GJ\�C`
/food-lovers/ r-IL a�p� �J Get`
/girlfriend-getaways/ L��~
/parks-camping/
/nearby-stillwater/
Lodging Section Page views,2015
/boutiques-antiques/
/art-music-dance/
/wirrter-wonderland/
IIOUSe/t::
/walking-tour/ -
/spa-salon-fitness/ Oft
Rentals,
/outdoor-adventures/
13%
0 5000 10000 15000 20000
Hist
20
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Stillwater Convention&Visitor Bureau Annual Report 2014 1/15/2014 Page 1 Annual City Presentation,Yr End 2015
Page 15 of 88
NEW WEBSITE
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w a pa Birthplace at ea bo,rsata located on the scenic SY.
Tre paddle vaheel pii Knn is to I gondolas glide rhh
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poo:+ar t' �g river tov.+n where tSrne stands cilli Sn the valley.H)r!e
Sn Sti]Iwatnr,M,innmsetr!
r� $�h� .i11�a,.ater.R+'SV 'SRe xabu,e rwlrors ro7 Yr,e 16i;:.ISs ir+the
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lr� �aG� �� wmSng in the parks and aimna�Thr raiCte trail.Waa.rnn
.^ � lienor ert fairs,r�srtauuram^patios,trat6erail�vice Rta
l ,mos •.!.a.�c si9htsoaing. Qu Yes,Welcome to beautiful Stillwater minutes from the Twin Cities Mlnneapoils
and St.Paul and just aver the Lift Bridge from Wisconsin.Our bad and
breakfasts.historic Inns and tnenyStillwater hotels"sit your vistL We know
will be coma back a In and in to the ace when:it al
you ng 94 age a hegan,
Stiliwater,Minnesota has hear voted ase America's Most Picturesque Small +www
Towns.Bast American Towns for Fell Colors,Best U.S.Towns for Antlquk4g..
Bast Twin Clops Qday Trips,Bast Minnesota Weekend Gateway,America's
Prettiest Painted Places,and Most Romantic Cities,
Annual City Presentation,Yr End 2015
Page 16 of 88
STILLWATER VISITOR GUIDEBOOK
Distribute 57,000 annually. Ordered
10K more for 2016.
i
*MN & WI Travel Info Centers, Local
Businesses, MOA, Airport, visitor
requests, bridal fairs, meeting planner
faro tours, group travel companies, etc.
• Mail thousands annually by request
eAvailable Online — 7700 views
• 2016 New Changes
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Page 17 of 88
PUBLIC RELATIONS
❑ Respond to media requests
Lhocal, regional, and international attention
EJlPress release and media follows on social media
❑ Monthly newsletter. 18K, open rate just
above industry avg.
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G-Expedia
-
= StarTribune taste
TwinCidesecom
=dal City Presentation,Yr End 2015
Page 18 of 88
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Annual City Presentation,Yr End 2015
Page 19 of 88
PHOTOGRAPHY CONTEST
�P # + • ==MOM
PHOTO CONTEST WINNERS �F
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Annual City Presentation,Yr End 2015
Page 20 of 88
SOCIAL MEDIA +
❑ 4n 4 social platforms
V ONLY LN MN 11
!
❑ Increased Facebook
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fans from 3K to20Kin2
�OHLVIMACy
• ySUHSCT
_# yrs.
❑ Insta ram now 1
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distov.r>tlllw.ter See you tom — J Ulnstameet held in
Stillwater welcoming
,.,. photographers &
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Annual City Presentation,Yr End 2015
Page 21 of 88
Daii�,data is recorded in the Pac r lime zone 1w 1M IQ
II U Start 11111015
End., 12131/2015 0
Poll Reach
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Compare your average
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Annual City Presentation,Yr End 2015
Page 22 of 88
,!-T Discover Stillwater
Fi,blish9d by Chnf tae F,) it rt' e;4 G:a1t 7-11an+r AnnStlW+Bbury E° n is E"1fl-)a t'_E71J 41NE 1-1 11
? z -C is ra ''I e s 'N c lri , i � 7al d=_i 0`E_Kr7i_
February Travel Tips;Love.%M1 ne.Hockey http dbit IyilNtri Spice s£ Z *:91,61 11,ak f_, r II,,,,:•SFriyl,.,,, -1, s:s,_A,I, llr7ez-Vfifl I,r,,,Fjil,w.
Tea Co Americinn of Stillwater.MN LORI'S NEW YORK FASHIONS nlike Reply Messa
U +; 71 January 25 at2:03pm
Modern Roots Nacho Mama's Sticks in Stillwater Unlike
�
Discover Stillwater How wonderfull Thank you for sharing your story.
Like Reply 151 Commented on by Christie Rosckes[?I-January
26 at2:04pm
Stephanie Y.Moore Beautiful town!
Unlike Reply Message 151 January 25 at 10:48am
Discover Stillwater Thank you.
WIN
Like Reply 151 Commented on by Christie Roscli I?l-Januart
25 at 19:00arn
Sandra Estrada Miss beautiful Stillwater in the spring surnmertall and
IL Unlike Reply Message 1131 january25a,*43lipm
M7
Dale Peterson'jus. cft1e v al"t3y't t
k
® Unlike Reply Message 152 .ar ar,25 at 10 Olam
m Sticks in Stillwater Great list
.� Unlike Reply Message 151 January 24 at 1:14PM
Unlike Reply 61 January 25 at 11:28arr
18,092 people reacnats ` ^"1 Mary Jo Wampier-Anderson Beautiflslt�a
G JiewResults 4 'L Unlike Reply Message 161 January 24 at 10:28 w
rM Shirley De la Torre Love this toumlil
Like Comment f ,,,re, Rootlet rr` Unlike Reply Message x`11 Januanr 25 ac 12:23am
i Denny Prothero Shared.
Unlike Reply Message 61 Jatsuary24 at 10:59pm
Myrna Young Carlson Checkthis out Geraldine Lee
19
Unlike Reply Message 151 January V a18:10anr
I Megan Sonnichsen Ona of my favorite MN towns-tear.1`l`.II$ear rcunC,D
Like Reply Message January 28 912 04w,,,
Annual City Presentation,Yr End 2015
Page 23 of 88
POWER OF VIDEO
4
TAKE A CULINARY ESCAPE. 41
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ALL ENTRIES
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Annual City Presentation,Yr End 2015
Page 24 of 88
TV
COMCAST
S P-0(04'� T L I G H T
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A OWN
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January
Annual City Presentation,Yr End 2015
Page 25 of 88
Radio
107*1 November, Salon & Wine
rT 5Yia I k
January, Darn Knit November, Books & Fashion
On-Air Giveaway, Mad Capper January, Lift Bridge November, Beer & Xmas
January, Water Street Inn
Annual City Presentation,Yr End 2015
Page 26 of 88
TRAVEL GUIDES
° ._
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."MINNESOT/
REE
VISITOR
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Annual City
�.91iI'I(tilZi �r�
Presentation, • 2015
WEDDINGS MARKET
The Average Wedding brings $24,000 in economic impact to a community with
50% of that money spent on the venue. Stillwater is home to over 20 venues and
seen as one of Minnesota's top wedding destinations.
a e_
the
tai
o
a
1 a •32 61k..
diaCavantillwater En9a9e[I4 I
afar weddln6'�° ,.-
YO u to Stillw oath "' YI4
ae
Leads doubled this year.
Nearly ZX axkO-r-% A
- - 154 shared with all W •
venues.
Page 28 of 88
MEETINGS MARKET
Thank you,Christie. And thank you for the wonderful afternoon and evening,learning
about and experiencing some of the wonderful amenities in Stillwater. It was a lot of fun!
. i
The agenda was perfect,providing some really good ideas for future association meetings
and events.
It was so nice meeting you and hope to see you at future association events.
Thanks again,
Denise Anderson
Director of External Relations,Minnesota Auto Dealers Association
x You Aftf� �r �
v vey x Ye MrL--
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Planners
.,
Received � * ► ~�
Stillwater
.t`'
Tours iL
MSAE
_ Seniva A�melxaons PR lMi+u.rwwS Ab�dl naReas andsomrA lJakas
Linked[M.
Annual City Presentation,Yr End 2015
Page 29 of 88
GROUP TRAVEL MARKET
N- N E SOTA
AMERICAN BUS ASSOCIATION
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Annual City Presentation,Yr End 2425
Page 30 of 88
i
2016 MARKETING PLANS
❑ Continue what works. Majority on digital.
❑ Explore Minnesota Co-Ops/Grants
❑ Off-season focus
❑ Try new radio station Cities 97
❑ Retirees, Foodies, Winter Romantic, Biking, Skiing,
National parks 100 yr. anniversary
❑ Improve brand consistency
❑ Continue to build content (video, photo, articles)
❑ Trim wedding and group travel market spending
q
1
1
4
Page 31 of 88
HOW THE CITY HELPS TOUR 'SM
• Providing amenities — thank you for the new bathrooms!
• Keeping snow plowed and streets clew— downtown looks
great!
• Easy to fo l I ow signage — LOVE parking sign directing people to the
ramp!
• Fun events — thank you for the 4th of July fireworks and Christmas
tree!
• Informing locals and visitors of the CVB - Thank you for the
link on your website.
Future project help: Historic brown sign project on new bridge,
enforcing lodging tax collection and health/safety codes on VRBO
properties.
r i
Annual City Presentation,Yr End 2015
Page 32 of 88
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_ ,,, Annual City Presentation,Yr End 2015
Appreciation from all avenues...
You folks do a GREAT job of promoting Stillwater! I love bringing guests there. It will be nice to
get an updated list of restaurants,attractions,news,etc. Thank you.
,, Doug Rosenquist
TwinCitiesTours.comt
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FW:2015 Up 75%
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In my hometown,this is really great.
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Thank you so much for this fantastic opportunity to Discover Stillwater with you. I love
Stillwater and have been many times,but not quite like this.There is so much more there
than I ever anticipated. You are great at what you do.It was a pleasure spending this
time with you.
I will add all of these links to our SharePolntsite forthe members of 3M's Meeting and
Event Management Forum.
Warm regards,
a Geri Richie I Customer Event Coordinator
SGBG Business Services,3M Annual City Presentation,Yr End 2015
Page 34 of 88
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STILIWATER
BIRTHPLACE OF
Stillwater/Oak Park Weights
Convention & Visitor Bureau
Annual City Presentation,Yr End 2015
Page 35 of 88
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 36 of 88
. .
171,
W,:
Oak Park Heights
Request for Council Action
Meeting Date March 8, 2016
Agenda Item Approve City Council Minutes—February 23, 2016
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 37 of 88
CITY OF OAK PARK HEIGHTS
TUESDAY, FEBRUARY 23, 2016
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Liljegren,
Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney
Vierling, Police Chief DeRosier, City Planner Richards and City Engineer Mann.
Absent: Councilmember Dougherty.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported the last Parks Commission meeting was
on February 22, and the next Parks Commission meeting was set for
March 21 with a 6:00 p.m. worksession to discuss capital improvements
and park plans and the regular meeting at 7:00 p.m. She also reported she
was selected for the Metro Cities nominating committee for the new
board, and she had a meeting with Washington County Commissioner
KrieseI for an update on the south frontage road.
B. Councilmember Dougherty: Absent.
C. Councilmember Liljegren:No report.
D. Councilmember Runk: He reported he attended the CVB meeting on
February 8 and the Planning Commission meeting on February 11. There
were items on the Council Agenda from both those meetings.
E. Councilmember Swenson:No report.
F. Staff. Deputy Clerk Pinski reported that Brian and Jocelyn Wiedow of
14175 4h Street North were chosen as the recycling award winners.
III. Visitors/Public Comment:
A. Request from WCHRA—Economic Development Capacity: Barbara Dacy
and Melissa Taphorn provided a presentation regarding a proposed bill to
add the ability for the Washington County HRA to have economic
development authority to help communities.
Councilmember Swenson, seconded by Councilmember Runk, moved to
approve the Resolution in the Council packet striking the word housing
from the second to the last paragraph. Roll call vote taken. Carried 4-0.
IV. Consent Agenda:
Page 38 of 88
City Council Meeting Minutes
February 23, 2016
Page 2 of 3
A. Approve Bills & Investments
B. Approve City Council Minutes—February 9, 2016
C. Approve Resolution—Housing Refund Note—Green Twig Villas
D. Award the Winter 2016 Tree Pruning and Removal Project to St. Croix
SavATree
Councilmember Runk, seconded by Councilmember Liljegren, moved to approve
the Consent Agenda. Carried 4-0.
V. Public Hearings: None
VI. Old Business: None
VII. New Business:
A. Pizza Ranch—Conditional Use Permit/Variance/Plattingmego
Guidelines and Site Plan Review, 58th Street and Memorial Ave.: City
Planner Richards reported that the applications from Ernest Swanson,
representing All Things Are Possible PR, LLC, were for Conditional Use
Permits for a restaurant use and setbacks, a preliminary/final plat, a
Variance for an electronic message board, and design guidelines/site plan
review to construct a new Pizza Ranch restaurant adjacent to the Lake
Area Bank on Morning Dove Avenue. Richards read his planning report.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
B. Consider New Graphics for Police Vehicles: Councilmember Swenson,
seconded by Councilmember Liljegren, moved to authorize the new
graphics recommended by the Police Chief Carried 4-0.
C. Appointment of Full Time New Hire Police Officer--_Conditional Offer:
Councilmember Swenson, seconded by Councilmember Runk, moved to
authorize a job offer to Brian Tennessen. Carried 4-0.
D. Consider the AirB&B: Councilmember Runk stated he would like the City
Council to discuss AirB&Bs, which were short-term lodging rentals for
single family homes, to determine if the operations align with City
Ordinances relative to lodging taxes, public safety, and/or home
occupations.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to allow staff to look into the topic and report back to the City Council.
Carried 4-0.
Page 39 of 88
City Council Meeting Minutes
February 23, 2016
Page 3 of 3
VIII. Other Council Items or Announcements:
Police Chief DeRosier provided update on the status of the body worn cameras.
Mayor McComber announced the League of Minnesota Cities was accepting City
of Excellence Award submissions. Councilmember Swenson, seconded by
Councilmember Liljegren, moved to authorize staff to look into it. Carried 4-0.
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 7:37 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 40 of 88
Oak Park Heights
Request for Council Action
Meeting Dae vF.,.. ,
Agenda Item Approve Resolution Granting Ducks Unlimited, St. Croix Valley, to Conduct a
One-Day Raffle on April 2, 2016 at Heights Hall and Club
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 41 of 88
RESOLUTION 16-03-13
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
DUCKS UNLIMITED, ST. CROIX VALLEY,
TO CONDUCT A ONE-DAY RAFFLE AT
HIEGHTS HALL & CLUB ON APRIL 2, 2016
WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited, St. Croix Valley, has
applied with the State of Minnesota Gambling Control Board for a permit to conduct a
one-day raffle on April 2, 2016 at the site of Heights Hall & Club, 5880 Omaha Avenue
North; and
WHEREAS, the City of Oak Park Heights has reviewed the application and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by Ducks Unlimited, St. Croix Valley, with the State of Minnesota
Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of Ducks Unlimited, St. Croix Valley, with the State of
Minnesota Gambling Control Board to conduct a one-day raffle on April 2, 2016 at the
site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park
Heights and the same are hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 81h day of March, 2016.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 42 of 88
MINNESOTA LAWFUL GAMBLING 5115
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
. conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
• awards less than $50,000 in prizes during a calendar
application fee is$100; otherwise the fee is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: .� (if �r �� 5 a/`� Permit Number:
Minnesota Tax ID Federal Employer ID
Number, if any: Number(FEIN), if any:
Mailing
Address: I�P / U,- • �
r
City: ZAkfe _State: 40t�: Zip: County: � 5
Name of Chief Executive Officer(CEO): gACg e 1 J,�,ek
Daytime Phone: ���— ® 5 4�, 3"G-, _ Email: e_a/✓s `u
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal = Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
0 A current calendar year Certificate of Good Standings I .
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 ww .sem os.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter In your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS-Affiliate of national,statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of bah of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted ,+
(for raffles, list the site where the drawing will take place): l-�� WZY �/
Address (do not use P.O. box): 5� 1 �.
City or
Township. C/.�/� ®` . — Zip: 3—j-0 Sri County: /�/�.+; �e •.� «-�
Date(s) of activity (for raffles, /
indicate the date of the drawing): � g�, / 'Z D/G
Check each type of gambling activity that your organization will conduct:
Bingo* =Paddlewheels* =Pull-Tabs* =Tipboards*
Raffle (total value of raffle prizes awarded for the calendar year:
* Gamb[ing equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by
the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed
from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/geb and click an
Distributors under LIST OF LICENSEES,or call 651-539-1900. Page 49 up 88
5/15
LG220 Application for Exempt Permit Page 2of2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after
(60 days for a 1st ciass city). 30 days.
The application is denied. The application is denied.
Print City Name: Print County Name:
Signature of City Personnel: Signature of County Personnel:
Title: Date: Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Bo d thin 30 days event date.
,'.
Chief Executive Officer's Signature: ` � Dater:;A 7—16
(Signature mut be CEO's signature; designee may not sign)
Print Name: //� /
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and
• all gambling conducted on one day.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is$100; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the licensing Section of the Gambling Control Board at
3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public Information when received Commissioners of Administration, Minnesota
by the Gambling Control Board (Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative
determine your organization's quallficatlons to be private data about your organization until the Auditor, national and international gambling
be involved in lawful gambling activities In Board Issues the permit. When the Board issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all Information provided will become order; other Individuals and agencies specifically
refuse to supply the information; however, If public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for
information,the Board may not be able to exception of your organlzatlon's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence, may refuse to Issue a permit. about your organization are available to Board given;and anyone with your written consent.
*f •^r r r mgr z�*cr,� ^^'iP.�rFP'rf--mation members,Board staff whose work requires
wih lit.Uie to process the access to the information; Minnesota's Depart-
This form will be made available in alternative format(i.e. large print, braille) upon request.
Oak Park Heights
Request for Council Action
Meeting Date March 8, 2016
Agenda Item Approve Resolution Granting Ducks Unlimited, St. Croix Valley,to Conduct a
One-Day Raffle on May 5, 2016 at Heights Hall and Club
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 45 of 88
RESOLUTION 16-03-14 _
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
DUCKS UNLIMITED, ST. CROIX VALLEY,
TO CONDUCT A ONE-DAY RAFFLE AT
HIEGHTS HALL & CLUB ON MAY 5, 2016
WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited, St. Croix Valley, has
applied with the State of Minnesota Gambling Control Board for a permit to conduct a
one-day raffle on May 5, 2016 at the site of Heights Hall & Club, 5880 Omaha Avenue
North; and
WHEREAS, the City of Oak Park Heights has reviewed the application and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by Ducks Unlimited, St. Croix Valley, with the State of Minnesota
Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of Ducks Unlimited, St. Croix Valley, with the State of
Minnesota Gambling Control Board to conduct a one-day raffle on May 5, 2016 at the
site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park
Heights and the same are hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 8" day of March, 2016.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 46 of 88
MINNESOTA LAWFUL GAMBLING 5/15
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
awards less than $50,000 in prizes during a calendar application fee is$100; otherwise the fee Is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned tcc additional fees prior to 30 days before your event will not expedite
your county by tailing 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organizati r > Previous Gambling
Name: G Permit Number:
Minnesota Tax ID Federal Employer ID
Number, if any: Number(FEIN), if any:
Mailing r
Address: � r7'� e-3 /,. c�� Ate Aj�j
City: .-7: State: Zip: 4' County ..rX,f
Name of Chief Executive Officer(CEO): O
Daytime Phone: G G Email: Z&
NONPROFIT STATUS
Type of Nonprofit Organization check one):
Fraternal Religious Veterans Ob-Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
QA current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 6S1-296-2803, or toll free 1-877-551-6767
FIIRS Income tax exemption (501(c)) letter In your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS-Affiliate of national, statewide,or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling,and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site when=_the drawing will take place):
Address (do not use P.O. box): '� !JQ.
City or P '
Township: zip: SrJ�_U � County:
Date(s) of activity (for raffles,
indicate the date of the drawing): ref
Check each type of gambling activity that your organization will conduct:
=Bingo* =Paddlewheels* Pull-Tabs* =TPpboards*
Raffle (total value of raffle prizes awarded for the calendar year: $ )
Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor licensed by
the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed
from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on
DWr►hutors under LIST OF LICENSEES, or call 651-539-1900.
5/15
LG220 Application for Exempt Permit Page 2of2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
The application is denied. The application is denied.
Print City Name: Print County Name:
Signature of City Personnel: Signature of County Personnel:
Title: Date: Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
Is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The informat€on provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: a _ Date: 2—
-----------
(Slgnature mus b6 CEO's slgna ure; designee may not sign)
Print Name:
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status,and
• all gambling conducted on one day,
application fee(non-refundable). If the application is
Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is$1o0; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota
by the Gambling Control Board (Board)to by the Board. All other Information provided will Management&Budget,and Revenue; Legislative
determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling
be Involved In lawful gambling activities in Board Issues the permit. When the Board issues regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to the permit, all Information provided will become order; other individuals and agencies specifically
refuse to supply the Information; however, If public. If the Board does not Issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; Individuals and agencies for
Information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence,may refuse to issue a permit, about your organization are available to Board given;and anyone with your written consent.
If your organization supplies the information members, Board staff whose work requires
requested,the Board will be able to process the access to the Information; Minnesota's Depart-
This form will be made available in alternative format (i.e. large print, braille) upon request.
0
Oak Park Heights
Request for Council Action
Meeting Date: Feb 9th 2016
Time Required: I Minute
Agee Item Title;
Joint Cable Co ss' � 1
d Valle Access Channels
Agenda Placement: Conserv en
Originating DepartmenvReq o ri Ci Administra
Requester's Signature
Action Requested A ove Fi al ear 2016-2017 Bud
aets for Central St. Croix Va11e Joint
Cble Co i ion and Valle Access Channels.
Bac und/JusALC atJOB 1 indicate if an Rrevions action has been taken or if otherublic
bodies have advised):
See attached.budgets.
Page 49 of 88
Eric Johnson
From: Kathy Cinnamon <centralstcroix@comcast.net>
Sent: Thursday, February 04, 2016 4:05 PM
To: Eric Johnson; Logan Martin;Tom McCarty
Subject: 2016 Budgets for Cable Commission
Attachments: VAC 2016 Budget.docx;Cable Comm.2016 Budget.docx
Hi,
The Cable Commission approved our 2016 budgets recently. This is a new situation for me in that they made a couple of
changes and I'm not sure if I need to re-do the whole things or not. We are in the midst of hiring a replacement for me
(I'm retiring)so they decided to increase the amount for the administrative secretary to$52,000 and the COLA was
approved for 2%and the budgets were prepared as 3%.
1 usually submit our budgets to our Cities for approval each year but it would seem that : need to possibly re-do them or
are these adequate?
Kathy Cinnamon
This email has been checked for viruses by Avast antivirus software.
https://www.avast.com/antivirus
i
Page 50 of 88
Central St. Croix Valley
Joint Cable Communications Commission
Operating&Capital Expenditure Budget
Fiscal Year 2016
(February 1, 2016—January 31,2017)
Revenue
Franchise Fees 343,528
PEG Fees 130,118
Interest Earnings 300
Expense Reimbursements 2.000
Total Revenue $47S,946
Expenses
Salary (includes employer's FICA & PERA)
Admin. Secretary 40,896
Professional Services
Legal Fees/Franchise Renewal 15,000
Accounting 7,000
2015 Audit Expense 11,300
Other Expenses
Office Supplies 1,500
Telephone 1,200
Postage 300
Maintenance/Repairs 100
Conf/Mtgs/Dues 1,000
Print/Publish 500
Insurance/Bond 5,000
Medical Insurance 9,800
Dental Insurance 490
Office Rent 26,000
Gas & Electric 3,500
Security System Monitoring 100
Photocopier Expenses 200
Access Center Support 346,760
(PEG Fees 130,118; Franchise Fees 216,642)
Miscellaneous Expenses 1,000
Valley Ridge Mall Christmas Event 200
Premium Waters 100
Page 51 of 88
Central St. Croix Valley Cable Commission — FY 2026 Budget—Page 2
Reserve Funds Accounts
Legal Contingency -0-
Leasehold Improvement -0-
HVAC Maintenance/Repairs -0-
Security Fund -0-
Capital Revolving Fund -0-
Payroll Expense Reserves 4,000
Total Expenses $475,946
A 3% COLA increase was budgeted for this year.
Page 52 of 88
Valley Access Channels
Operating&Capital Expenditure Budget
Fiscal Year 2016
(February 1,2016—January 31,2017)
Revenue
Commission Subsidies: PEG Fees 130,118
Franchise Fees 216,642 346,760
Lower Valley Funds 16,800
Tape Dub Reimbursements 10,000
834 School District 3,500
Miscellaneous Reimbursements 1,000
Total Revenue $378,060
Expenses
Salary (includes employer's FICA& PERA where applicable)
Access Manager- 40 hours/wk 64,800
Lead Facilities Coordinator-40 hours/wk 52,400
Facilities Coordinator--40 hours/wk 42,125
Facilities Coordinator-40 hours/wk 44,640
PT Access Associate--up to 20 hours/wk 18,500
Govt. Mtgs. &School Board Meetings-varies 14,000
Freelance/Temporary Employees 17,500
Total Salary Expense $253,965
Professional Services
Accounting 7,000
Other Expenses
Office & Media Supplies 4,500
Telephone 1,200
Rent&Cam 50,000
Gas& Electric 3,200
Premium Waters 150
Insurance/Bond 5,000
Medical Insurance 20,850
Dental Insurance 1,970
Postage/Mtgs/Dues 800
Maintenance & Repairs 6,500
Mileage,gas, car expense 2,000
Page 53 of 88
Valley Access Channels—FY 2016 Budget--Page 2
Publicity 1,000
Misc./Facility/Office Furniture 7,000
Security M9nitoring 350
Copy Machine Expense 200
Reserve Funds for Cities/VAC
(Repair/Replace Equipment) 12,375
Total Expenses $378,060
A 3% COLA increase was budgeted for this year.
Page 54 of 88
4k
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday March 8th 2016
Agenda Item: 2016 Prairie Maintenance
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: Public Works, Andy Ke__, igy, Public Works Director,
Lisa Danielson, Arborist
Requester's Signature
Action Requested: Continue Vegetation Management for 2016 with Minnesota Native
Landscapes, Inc. for the Restoration Areas at Swager and Valley View Parks
Please See Attached Memo.
Page 55 of 88
City of Oak Park Heights
14168 Oak Park Blvd Me Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Andy Kegley, Public Works Director
Cc: Eric Johnson, City Administrator, Mayor and Council
Fmm: Lisa Danielson,Arborist L�>
Date: 02/29/2016
Re: City of Oak Park Heights Native Prairie Maintenance
Attached are copies of quotes submitted by Minnesota Native Landscapes, Inc. to continue
with maintenance of the restoration areas of the native prairies located within Swager Park
and Valley View Park. Minnesota Native Landscapes, Inc. has been a managing these areas
for the City of Oak Park Heights since 2012.
1 recommend the City continue with weed control maintenance and mowing for 2016, however
a prescribed bum is needed in 2017 for both prairie remnant and prairie restoration fields, in
order to help the vegetation flourish.
The fields will be mowed in the spring in keeping with the DNR recommended standards and
weed control visits are timed on growing conditions throughout the year which is key for
proper maintenance. The quotes provided are very similar to the management services
provided in past years. The estimated cost for four (4) weed control visits at each site and
spring mowing at each site is $2,670.
1 recommend the City of Oak Park Heights continue vegetation management services with
Minnesota Native Landscapes, Inc. for 2016 which includes four (4) weed control visits at
each site and a spring mowing at each site. The cost for this service is $2,670. The 2016
budget includes $3,000 for the above discussed prairie restoration services.
TREE CITY U.S.A.
Page 56 of 88
M innesvt
Land Management guidelines prepared by:
Chris Hoye—Director of Land Management
N Iative. Minnesota Native landscapes, Inc.
Date Submitted•Februury I'Y 2016 La n45ca pes Submitted to: Lisa Danielson
QUOTE FOR 2016 VEGETATION MANAGEMENT
VALLEY VIEWPARK
OAKPARKHEIGHTS, IVIN
Overview:
In 2016, management services will be performed similar to previous years.After the snow melts
a spring mowing is recommended to clear last year's growth, control any early season annual
weeds, and diminish encroaching woody species. Throughout the remainder of the growing
season, continued weed control visits are recommended to maintain the quality of vegetation.
MNL is suggesting four weed control visits to minimize weedy growth in the restoration areas.
The final weeding visit will be utilized for cool season weedy grass control. Management crews
will continue to use a variety of management techniques including spot cutting, hand weeding,
and selective herbicide applications.
Costs for Services:
Monitoring&Correspondence
AsNeeded....................................................................................... No Charge
Restorati Area Maintenance
7L9`Site Mowing*.............................................................................$700.00
"eed Control Visits(4). ........................................................... $270.00 each
Total Estimated Maintenance Cost.........................................................$1,780.00
Valley View Park-2016
Page 57 of 88
Timeline(2016):
This timeline is an ESTIMATE based on typical schedules during recent years and will be directly dictated
by the growing conditions of the 2016 season.
April May June July August September October
Prescribed Burn/
Spring Mowing
Weed Control
Weed Control
Weed Control
Weed Control
Ongoing Monitoring.
Contract Information:
If you wish to contract MNL for these services, please return one signed copy of this
agreement to:
■ Minnesota Native Landscapes, Inc. (MNL)8740 77th St NE,Otsego MN 55362
■ Fax: (763)295-0025.
■ Email:choye@MNLcorp.com
This quote is good for a period of 60 days from the date above. MNL reserves all rights to the
information contained within this outline/proposal. This information may not disseminate to
third parties without prior written approval. If you have questions regarding this proposal,
please contact me directly at choye@mnicorp.com or at(763)295-0010.
If the decision is made to have MNL implement this plan, our payment terms are as follows;
Payment in full will be due upon completion of each service as outlined Any amount remaining
unpaid beyond 30 days shall incur a 1 Y2%monthly finance charge. The customer agrees that upon
customer's failure to make payment in full in accordance here,services will he terminated and the
customer agrees to pay all costs of collection, including reasonable attorney fees
Customer Signature date
Thank you for choosing MNL for your land management needs!
Valley View Park-2016
Page 58 of 88
' es0 Land Management guidelines prepared by.,
Chris Hoye—Director of"Land Management
N �`v� Minnesota Native Landscapes, Inc.
ative�J Date Submitted:March 3,2016
Submitted to: Lisa Danielson
Lan4seapes
I
QUOTE FOR 2016 VEGETATION MANAGEMENT
SWAGER PARK—OAK PARK HEIGHTS
Overview:
For the 2016 growing season, MNL is recommending continued prairie maintenance similar to last year.
After the snow melts and the prairie dries, MNL is recommending a spring mowing to control the early
season weedy species and neaten up the site for the new year's growth. Weed control visits will be
timed based on conditions during the growing season, and it is estimated that four site visits may be
needed to properly control weeds around the property throughout the year. A variety of management
techniques will continue to be used,including spot cutting,hand weeding,and herbicide applications.
Costs for Services:
Prairie Maintenance
Mop"toring and Correspondence(As Needed)...............................No Charge
Q"Zeed
ingMowing*.........................................................................$310.00
Control Visits(4)..............................................................$145.00 each
Total Estimated Maintenance Cost.........................................................$890.00
Contract Information: If you wish to contract MNL for these services, please return one signed
copy of this agreement to:
■ Minnesota Native Landscapes, Inc.(MNL)8740 7711 St NE,Otsego MN 55362
■ Fax; (763)295-0025
■ Email:CHoye@MNLcorp.com
Any items placed or planted within the treatment area(s) that are under 3' tall must be clearly marked or
described to the management crew to avoid damage to said items or equipment. MNL cannot be liable for
unseen,unmarked items within management area(s).
Swager Park-2016
Page 59 of 88
This quote is good for a period of 6u days from the date above. MNL reserves all rights to the information
contained within this outline/proposal.This information may not disseminate to third parties without prior written
approval. If you have questions regarding this proposal, please contact me directly at CHoye@mnicorp.com or at
(763)295-0010.
!f the decision is made to have MNL implement this plan,our payment terms are as follows;Payment in full will be
due upon completion of each service as outlined.Any amount remaining unpaid beyond 30 days shall incur a 1X%
monthly finance charge. The customer agrees that upon customer's failure to make payment in full in accordance
here, services will be terminated and the customer agrees to pay all costs of collection, including reasonable
attorney fees.
Customer Signature date
Swager Park-2016
Page 60 of 88
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday March 8th 2016
Agenda Item: Arbor_Day Proclamation 2016
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: Public Works, Andy Kegley, Public Works Director
Lisa Danielson Arborist
Requester's Signature
Action Requested: r claim Friday, April 29th 2016 Arbor Day and May 2016 Arbor
Month
Please See Attached Proclamation.
Arbor Day is recognized in all 50 states as well as in many other countries. Many communities
have special Arbor Day events and activities such as tree plantings. During Arbor Month the
benefits of tree care and the importance of tree plantings are expressed. Arbor Day and Arbor
Month are a great way to get the community active outdoors and make a difference in the
appearance of their property and city parks. The City of Oak Park Heights has been named a
Tree City USA for 33 years strong and the award is valued greatly by the community. Therefore
I recommend the Council to proclaim Friday April 29th 2016 Arbor Day in the City of Oak Park
Heights and the month of May to be Arbor Month in the City of Oak Park Heights.
Page 61 of 88
CITY OF OAK PARK HEIGHTS
`J
'4
1
PROCLAMEATION
WHEREAS: Miruiesota is home to many of our nation's natural resources,foremost
among thein are our beautiful and abundant forests; and
WHEREAS: Trees are an increasingly vital resource in Minnesota today,enriching our
lives by purifying the air,conserving soil,water and energy, creating jobs
through a large forest products industry, serving as recreational settings,
providing habitat for wildlife of all kinds,and creating beautiful
landscapes to make our communities more livable;and
WHEREAS: Human activities such as construction damage,pollution and neglect,as
well as climatic extremes, disease and insects threaten our trees,creating
the need for concerted action to ensure the future of community and rural
forests in our state and throughout the country; and
WHEREAS: Each individual can act locally to improve the environment by planting
trees and ensuring that these trees are protected and receive proper
maintenance in the years ahead;and
WHEREAS: Each year on the last Friday in the month of April and throughout the
month of May, the people of Minnesota pay special tribute to the vital
natural resource that our trees represent and dedicate themselves to the
continued vitality of our state's community and rural forests;
NOW,THEREFORE I,Mary McComber, Mayor of the City of Oak Park Heights, do
hereby proclaim Friday,April 29,2016 to be
ARBOR DAY
and the month of May,2016 to be ARBOR MONTH in Oak Park Heights,Minnesota.
Signed this, ,2016
Mary McComber,Mayor
Tree City U.S.A. Page 62 of 88
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday March 8, 2016
Agenda Item : Street Sweeping Contract
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: P blic Works Andy Kegley, Public Works Director
Requester's Signature
Action Requested: Authorize S t enter a contract with St. Croix Sweeping for Street
Sweeping
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See the attached Memo!
Page 63 of 88
lit
City of Oak Park Heights
14168 Oak Park Blvd Xe Box 2007+Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 4390574
!Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council
From Andrew Kegley, Public Works Director
Date: 0310312016
Re: St. Croix Sweeping Contract
St. Croix Sweeping and Miller Excavating submitted a proposal for street sweeping in 2016.
St. Croix sweeping provided the lowest quote by a far margin. The rate proposed by St. Croix
Sweeping has been the same rate since 2014. The company has been sweeping OPH streets for
many years satisfactorily and has become the City's go to sweeping contractor for small jobs
that require a fast response. Sweeping is planned to begin in early March under the contract in
2016. The quotes and the contract is attached.
I recommend that the Council authorize staff to enter into a contract with St. Croix
Sweeping for 2016 street sweeping services at the quoted schedule of prices.
Page 64 of 88
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MILLER EXCAVATING INC
3636 STAGECOACH TR N
STILLWATER,MN 55082
651-439-1637
umillerexc0aol.com
Date: March 3,2015
Submitted to: City of Oak Park Heights
PO Box 2007
Oak Park Heights
Attention. Andy Kegley
Job Name: 2016 Sweeping
WE PROPOSE TO FURNISH LABOR,AND EQUIPMENTTO SWEEP PARKING LOTS/ROADS AS REQUESTED
RATES:
SWEEPER $97.80 HR.
BOBCAT w/SWEEPER $92.00 HR.
TRUCK $76.00 HR.
LABOR $67.00 HR.
MINIMUM CHARGE $75.00
ACCEPTANCE: MILLER EXCAVATING, INC.
DATE: DATE_
Please sign and return one copy to retain this service. An appropriate time will be
scheduled for your needs. Thank you.
Page 66 of 88
CITY OF OAK PARK HEIGHTS
AGREEMENT FOR STREET SWEEPING
2016
1. PURPOSE f INTENT
1.1. Street Sweeping
The purpose of this agreement provides the city of Oak Park Heights
(hereinafter City) and the successful proposer(hereinafter called
Contractor)with a mutually acceptable agreement to provide planned and
emergency scheduled street sweeping operations on local city streets,
roadways,and parking lots within the City of Oak Park Heights, Minnesota.
1.2. Administration
This agreement shall be entered into with the City of Oak Park Heights,
administered by the Public Works Director and under the direct operational
supervision of the Public Works Director and or his designee.
1.3. Routes
The Public Works Director and/or his designee will determine which streets
are to be swept and shall schedule all sweeping operations with the
Contractor.
1.4. Street Sweeping Policy
This City sweeping policy requires three sweepings of the City streets per
year. It is the intention of the City to retain the services of the Contractor for
each sweeping operation.In addition,the City may request additional
sweepings of single streets or sections of the city as required.These
additional sweepings include cleanup days or are generally due to
construction activities,storms or other unplanned activities that require
street sweeping.
Page 67 of 88
1.5. Scope of Operations
The City requires that the Contractor provide a minimum of one (1) piece of
equipment to perform the entire sweeping operation with a dump truck for
hauling sweeping waste material.
2. LENGTH OF AGREEMENT
2.1. This agreement shall be an initial agreement for the sweeping season
commencing March 2016. This agreement may be renewed by written mutual
consent of both the City and the Contractor.
2.2. This agreement may be terminated by the City at any time during the agreement,
without penalty,by written notice delivered by certified mail sent to the
Contractor at the address referenced on the proposal form.
2.3. The City cannot and will not guarantee a minimum number of work hours for
any sweeping operation or duration of the agreement.
3. EQUIPMENT
3.1. Street Swe er
Only contractors using commercial grade equipment such as an"Elgin Pelican"
or"TYMCO"or equivalent will be considered as qualified contractors. All
sweeping equipment must use a water spray system to suppressed dust.
3.2. Dump Truck
The Contractor shall provide a minimum of one (1)truck equipped with a dump
bed for transport of sweeping waste material.
3.3. Skid Loader
At certain locations within the City sand used for snow and ice control may
accumulate to a point where a Street sweeper cannot effectively remove the
material. In these areas the contractor shall provide a skid loader or manual labor
Page 68 of 88
for removal of the bulk of the material prior to sweeping. Skid loader work may
be required for other work in the City of Oak Park Heights.
3.4. Accessories& Safety uit�ment
All vehicles shall be properly equipped and outfitted to meet all local, county,
state and or federal laws required for on the road emergency sweeping operations.
Such vehicles shall provide the operator with full visibility in 360-degree
direction and shall have a backup warning system. The operator's cab shall be
fully enclosed and properly equipped with all equipment necessary to allow the
efficient and safe operation of that vehicle. The City reserves the right to reject at
anytime,without notice to the contractor,any vehicle that does not comply with
all rules or regulations required for on the road sweeping operations. Rejection of
a vehicle's acceptability will also take into consideration the condition and
limitations of operation the vehicle or it's accessory equipment.
3.5. Vehicle Desi do laccements
The Contractor shall provide to the City a copy of the certificate of title including
the vehicle identification number(if available)and license plate number within
10 days of execution of this contract.After inspection by the City,the City will
verify those vehicles acceptable for performance under this contract. Except for
emergencies,any planned substitution or replacement of previously approved
equipment shall require prior written approval by the City.
3.6. Identification of Disposal Site and Indemnification
The disposal site and any temporary storage sites for the street sweeping waste
material must be identified by the contractor prior to the beginning of sweeping.
The contractor agrees to indemnify and hold harmless the City with regard to any
liability resulting from the storage and or disposal of the sweeping material. The
storage and disposal site shall meet all applicable county, state and or federal
rules and regulations for storage and disposal of Municipal Street sweeping waste
material.
Page 69 of 88
4. OPERATOION& MAINTENANCE
4.1. ator
The Contractor shall ensure that the operator provided with each piece of
equipment is fully trained and properly licensed with the state of Minnesota to
operate the vehicle and or anticipated replacement. The Contractor shall make
every effort possible to assure that the same operator performs the sweeping
operation throughout the duration of this agreement. The Contractor shall certify
that the operators have completed all necessary safety training.
4.2. Parts and Fuel
The hourly rates contained herein shall cover all operation and maintenance
expenses including but not limited to fuel,lubricants, supplies and support
services. It shall include all labor,tools and equipment necessary for making any
and all repairs or replacements which may be necessary to keep and maintain the
machine and all parts thereof in proper and safe working order.
4.3. Storage
The Contractor shall assume all responsibility and costs associated with
maintaining proper and necessary protection/shelter/storage for all vehicles and
equipment. Equipment storage is not allowed on City property unless specific use
is in the City's best interest during the sweeping event and then it is limited to
temporary storage only with prior approval from the Public Works Director or
his designee.
5. HOURLY RATES
5.1. Equipment and Operators
All hourly rates quoted shall include full operation of the equipment by a
qualified operator.
5.2, Ouantities
All rates quoted shall be on an hourly basis and shall be rounded to the nearest
one 0.1 (tenth)of an hour.
5.3. Premium/Overtime
No premium calculation or additional adjustment shall be given to the rates
quoted for any hours worked regardless of the day, date,time of day or
Page 70 of 88
consecutive hours worked in any giving sweeping operation or calendar week
unless specifically provided for in the agreement under section 7.1.
5.4. Nonproductive/Downtime
The hourly rate shall be paid for the actual number of hours the machine is
operated under the direction of the City. The City shall not be responsible for
payment for any time taken for rest or meal breaks. However,the City will
recognize payment for onsite routine maintenance and repairs or adjustments
necessary to keep the machine properly operating. This allowance shall be
provided for only those pieces of equipment previously approved by the City for
required sweeping operations under this agreement.
6. PERFORMANCE REQUIREMENTS
6.1. Personnel
The Contractor shall provide the City with the name, address and telephone
number(q)for at least two designated contact personnel responsible for assuring
response to the City's request for service. The Contractor shall ensure that at
least one of the contact people is available and assessable 24 hours per day seven
days per week.
6.2. Response Time
The Contractor shall respond and begin sweeping operations within two (2) days
and no later than four(4) days from the start time requested by the City for any
given sweeping request, weather permitting. The Contractor shall ensure that the
equipment and operator are ready and able to continuously provide sweeping
services through the completion of the sweeping operations designated by add to
the satisfaction of the City. The Contractor shall not allow any given operator to
work more than sixteen(16) consecutive hours without an eight(8)hour break.
The Contractor will be responsible for providing replacement personnel if
sweeping operations require more than sixty(60) consecutive hours of operation.
6.3. Down Time
The Contractor shall assure that all equipment provided is maintained in a proper
manner to minimize required maintenance or emergency repairs during the
performance of sweeping operations. If,when commencing a sweeping
Page 71 of 88
operation, a piece of equipment becomes disabled and nonfunctional for a period
of three(3) consecutive days,the contractor shall provide a satisfactory
replacement vehicle and operator if necessary at no additional cost to the City.
6.4. Communications
The Contractor will maintain communication with the City throughout the
duration of any given sweeping operation. The Contractor shall ensure that the
operator maintains full availability for communication at times during sweeping
operations. The Contractor will maintain continuous communication with their
operators such that directions from the City can be relayed to the operator in a
timely manner.
6.5. Authority/Direction
The Contractor and his designated operator shall respond to all directions given
by the City in a positive, courteous and timely matter during sweeping
operations. The City reserves the right to reject any piece of equipment or
operator from continued or further engagement of services due to incompetence,
insubordination or inability to function properly for requested services. The
contractor shall begin sweeping operations at a designated point and follow a
specific progression as directed by the City.
6.6. Law Obedience
The Contractor and his designated operator shall be responsible for their actions
and compliance with all regulatory laws and ordinances governing the operation
of the machine while performing sweeping operations for the City.
6.7. Non Performance
The Contractor shall waive any and all objections,rights to objections and claims
for additional compensation, damages or loss of revenue resulting from work
performed by the City or its designee either prior to, during or after any
scheduled or emergency sweeping operation in Lieu of these contractual services
as may be necessary due to nonperformance or excessive delays of the
Contractor.
Page 72 of 88
6.8. Property Damage
The Contractor shall be responsible for any and all damages to private and public
property(including public utilities)due to his own or his employee's negligence
in performing sweeping operations.
7. COMPENSATION
7.1. Payment Schedule
All pay requests must be prepared and submitted by the contractor as verified and
approved by the Public Works Director. All pay requests received and approved
by the Public Works Director shall be processed and payment made by the City
not more than thirty(30) days after receipt.
7.2. Down Time
No payment shall be made for any nonproductive or downtime of any singular
sweeping operation. Compensable time shall include all time spent performing
the sweeping operation subject to the exclusions identified herein and shall
include all time spent performing the sweeping operations subject to the
exclusions and identified herein and shall include travel time to and from the
contractors base of operations or City limits,whichever is the shorter distance.
7.3. Liquidated Dama es for Untimely Performance
If the Contractor consistently is not able to respond and begin sweeping
operations within four(4)days after the time requested by the City,penalties will
be assessed as follows: 5%of the rate quote herein will be deducted for each day
or portion thereof beyond four(4) days to when operations begin, Starting with
the second untimely response and every time thereafter. If the Contractor does
not respond within seven(7) days of the City's requested time of initiation,the
City shall, at its discretion hire a different contractor for that sweeping event.
8. INSURANCE/LIABILITY CLAIMS
8.1. Indemnification
The Contractor indemnifies and holds harmless the City and all of its agents and
employees of and from any and all claims,demands, actions or causes of action
of whatsoever nature or character arising out of or by reason of the Contractor's
performance under this agreement. It is hereby understood and agreed that any
Page 73 of 88
and all employees of the contractor and all other persons employed by the
Contractor in the performance of services under this agreement,required or
provided four here under by the contractor shall not be considered employees of
the City and that any and all claims that may or might arise under the workers
compensation act of the state of Minnesota on behalf of set employees while so
engaged in any and all claims made by any third parties as a consequence of any
act or omission on the part of said contractors employees while so engaged in the
performance of the services,to be rendered herein by the Contractor shall, in no
way,be the obligation or responsibility of the City.
8.2. Insurance
The Contractor shall, at his sole expense, carry and maintain liability insurance
coverage in an amount not less than$1,000,000 protecting the Contractor, his
employees and the City against any and all claims of any kind or character
whatsoever arising from the damage, injury including bodily injury or death
caused by or arising from the operation and use of the machine at the request of
the City. Such insurance shall be in full force and effect during the time that the
machine is operated and at the request of the City. Such an insurance policy shall
provide or a minimum of 30 days written notice to the City of cancellation,
nonrenewal or material change of the required insurance coverage. The
requirement and approval of this insurance by the City shall not in any way
relieve or decrease the liability of the contractor. It is expressly understood that
the City does not in any way represent that the specific limits of liability or
coverage or policy forms are sufficient or adequate to protect the interest or
liabilities of the contractor. Copies of the insurance certificates shall be filed with
the city upon execution of this agreement.
8.3. Legal Compliance
The Contractor agrees to comply with Allstate and or federal laws and local
ordinances governing the employment of personnel including, but not limited to,
Minnesota statute section 181.59 relating to discrimination in employment,and
section 290.07 requiring the certification of income tax withholding.
Page 74 of 88
8.4. Claims
The Contractor agrees to process and resolve all claims submitted by affected
property owners of the City of Oak Park Heights in a timely manner.
9. AGREEMENT APPROVAL CONSIDERATIONS
9.1. Selection
This City reserves the right to retain the services of the Contractor who,in the
opinion of the city, can best provide the services requested under this agreement.
Consideration shall be given to hourly rates,and availability, condition of
equipment, competency of operators,previous experience,response time and
specific pieces of equipment so quoted.
9.2. Corrzbinariora of Ouoles
This City reserves the right to select any combination of equipment quoted for
service as requested in entering into this agreement. Only one hourly rate will be
considered for each machine, but consideration will be given to any other rate or
combination of rates not called for in this proposal if it is in the best interest of
the City.
10. PROPOSALS
A quotation is to be entered in the schedule of prices for each machine the Contractor
proposes to furnish and such quotations shall be an hourly rate. All proposals must be
typed written or printed in ink and properly signed by an officer of the company. If
the submitted proposal is accepted by the City and properly countersigned, it shall
constitute a formal agreement between the City and the contractor with no further
revisions addenda or exceptions acknowledge and less previously noted in writing on
the quote proposal form. All require performance bonds,insurance certificates and
additional requested information shall be submitted in a form acceptable to the City
upon execution of the agreement and request by the city.
11. ADOPTED BY REFERENCE OF PROPOSAL
The attached proposal, schedule of prices and description are adopted as reference as
this part of the agreement.
Page 75 of 88
12.RECORD DISCLOSURE/MONITORING PROCEDURES
Pursuant to Minnesota statute the books, records, documents and accounting
procedures and practices of the Contractor relevant to this contract are subject to
examination by the contracting agency and either the legislative auditor or the state
auditor as appropriate.The Contractor agrees to maintain these records for a period of
three(3)years from the date of termination of this agreement.
13. EQUAL EMPLOYMENT OPPORTUNITY—CIVIL RIGHTS
13.1. During the performance of this agreement,the Contractor agrees to the
following: no person shall, on the grounds of race, color,religion, age, sex,
disability,marital status,public assistance status,creed coronation of origin be
excluded from full employment rights in,participation in, be denied the benefits
of or otherwise subjected to discrimination under any and all applicable federal
and state laws against discrimination including but not limited to the Civil Rights
Act of 1964. The contractor will furnish the City with all reports required by the
secretary of labor and or the Minnesota Department of human services for the
purposes of investigation to ascertain compliance with such rules,regulations and
orders. The provisions of Minnesota statute 181.59 regarding nondiscrimination
and violations related therefrom are incorporated in this paragraph by reference
as an obligation of the Contractor.
13.2. If during the term of this contract or any extension thereof,it is discovered
that the Contractor is not in compliance with the applicable status and regulations
or if the Contractor engages in any discriminatory practices the City may cancel
this agreement as provided by the cancellation clause.
Page 76 of 88
IN WITNESS WHEREOF,the parties have set fourth their hands and seal this day
of 2016.
For: St. Croix Sweeping Company
It's: Owner
Bv
-------------------------------------------------------
Signature(Craig Berggren)
Andy Kegley,Director of Public Works
Page 77 of 88
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Page 78 of 88
4k
Oak Park Heights
Request for Council Action
Meeting Date March 8'' 2016 T�
Time Required: 5 Minutes
Agenda Item Title: Oak Park Crossing Park—Ridge Trail Construction
Agenda Placement Old Business
Originating Department/Reque E " hnson Qiy Administrator
Requester's Signature
Action Requested See Bel
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Attached is the final project plan scope and cost estimate for the trail installation at Oak Park Crossing Park.If the
Council does still desire to proceed with this proposal it should approve the plans as shown and authorize the bid
process to move forward.Recall,funding is planned to be derived from the Xcel Energy—Moelter Site
Contribution.
Page 79 of 88
Stantec Consulling Services Inc.
2335 Highway 36 West
St.Paul MN 55113
Tel: (651)636-4600
Sta ntec Fax: (651)636-1311
March 2,2016
File: 193803362
Attention: Eric Johnson
City Administrator
City of Oak Park Heights
14168 Oak Park Blvd. N.
Oak Park Heights, MN 55082
Reference: Oak Park Crossing Trail Project-Approve Plans&Specifications,Authorize Bidding
Dear Eric,
As requested,we have prepared plans and specifications tar the Oak Park Crossing Trail project.
The project generally consists of an 8' wide trail 1650 feet in length and alternate options for a pair
of concrete slabs at overlook locations chosen by the Park Committee (see attached plan
sheets).
The total construction cost for the trail improvements is currently estimated to be$84,000.The
pians also include alternates to install concrete slabs at 25 foot or 50 foot diameters,which are
estimated to be$18,000 and$70,000,respectively.The total estimated construction cost,including
the larger alternate,is estimated to be$154,000.
To move this project forward,we recommend that Council approve plans and specifications and
authorize advertisement for contractor bids at the March 8th Council meeting. Bids could then be
received on April 5th and brought back to Council for review at the April 12th Council meeting.The
work under this contract ceuld be completed duiring the early summer and finished by,July 151h.
If you have any questions or require further information please call me at (651)604-4705.
Regards,
STANTEC
Z ��17 a
Lucas J.Miller
Attachments: Plan Sheets-G0.01, G0.02, C2.01, C6.01, C8.01
c. Andrew Kegley-Oak Park Heights; Lee Mann and Phi(Gravel-Stantec.
Design with community in mind
Page 80 of 88
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Page 86 of 88
0,
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday March 8 2016
Agenda Item : P.W. Operator Position
Time Req. 3 Minutes
Agenda Placement:New Business
Originating Department/Requestor: blic Works AndKe a Public Works Director
Requester's Signature
Action Requested: Authorize 4to begin the advertis' and W—rigg process for a P.W.
erator.
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Staff is requesting authorization to begin the process to hire a new P.W. Operator as Mark
Robertson, after fifteen(15)years of service will retire at the end of March 2016.
Please see attached memo for details.
Page 87 of 88
it
City of Oak Park Heights
14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 02/29/2016
Re: P.W. Employee Hire Following Mark Robertson's Retirement
Mark Robertson has submitted notice of his intent to retire on March 31,2016. Mark has
served Oak Park Heights for approximately fifteen(15)years and in the process has developed
institutional knowledge of the City's infrastructure. Mark's experience and knowledge of the
City cannot be replaced; however it is imperative to fill the vacant public works position as
soon as possible.
At this time,the City should seek to add an entry level public works operator who meets or
will soon meet the water certification and sewer collection system certification requirements.
A desirable candidate is one who has a positive disposition, is mechanically inclined and has
applicable training and knowledge of water and sewer collection systems.
Following the standard hiring protocol, it appears the City could have the vacant position filled
by early June 2016. The approximate hiring timeline is the following:
March 8, 2016 Seek council authorization to advertise position
March 9,2016 City opens position
April 4-8 Review applications
April 11-22 Interviews
April 25 May 4 Candidate interview review and discussion
May 10 Recommendation/request to Council
May 11 Employment offer
June 6 New employee's first day
Page 88 of 88