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Home My WebLink About2001-08-17 OPH Fax to Harry Townsend Re Road Extension RequestFAX To: Howard Townsend From. Kris Danielson Fax: (913) 266 -2510 Pages: 7 Date: August 17, 2001 Dear Mr. Townsend: City of Oak Park Heights Community Development Phone: (651) 439 -4439 Fax: (651) 439 -0574 Re: Road Extension Request Enclosed with this cover -memo, please find materials related to the Post Office's Request to extend 55 Street in Oak Park Heights to accommodate your new Carrier Annex Facility. Z am writing to you as Mr. Mike Schech has informed me that you have taken over responsibilities formerly held by Mr. Stephen Muyskens. As T mentioned in the message(s) I left on your voicemail today and 8/16/01, the City Council voted to award the contract for the project on 7/24/01. Notice of this action was sent to Mr. Stephen Muyskens on 8/1/01. The City Council action requires that the costs of the project be held in an escrow account with the City with an additional 10 percent. Copies of the City Engineer's recommendations that Tower Asphalt be awarded the contract in the amount of $36,349.50 are included for your review. Total funds to be placed in escrow with the City by 9/4/01 are $39,984.45. Thank you for your prompt attention to this matter. Please do not hesitate to call me at (651) 439 -4439 with any questions you may have. Building - Community Development - Public Works Depts. vII. Old Business. A. Award Contract for 55 Street Improvements. B. City Administrator Search. City council Meeting Minutes July 24, 2001 Page 6 of 8 Administrator Melena reported that the City has received approximately $19,000 that was due from the Post Office for trees. Melena noted the length of time it took to receive the payment from the Post Office and pointed out the risk involved in paying for the street improvements and waiting to be reimbursed. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve 55 y � Street improvements with Tower Asphalt with 10% above the quoted amount contingent upon the City receiving funds within six weeks and if funds are not received the project will go back out for quotes next year. Carried 4 --- 0. Discussion held regarding the upcoming City Administrator position vacancy. Mayor Beaudet suggested using the Par Group job description for posting the position internally before conducting an outside search. Mayor Beaudet, seconded by Councilmember Byrne, moved to post the City Administrator position, opening applications to anyone currently working for the City until August 14, 2001. Carried 4.0. Councilmember Byrne suggested that the position should be an interim position to allow the Council more time to conduct a search for a permanent Administrator. Councilmember McComber, seconded by Swenson, moved to amend the previous motion to open applications for a six month interim administrator position. Carried 4 — 0. Councilmember Byrne moved to appoint Kimberly Kamper as acting Administrator until the interim position is filled with a review of temporary pay and grade to be conducted at the next City Council meeting. Carried 3 — 1, Beaudet opposed. Councilmember Swenson, seconded by Byrne, moved to recess for ten minutes to discuss the acting administrator position with Administrative Assistant Kamper. Carried 4 — 0. August 1, 2001 CITY C" OAK PARK HEIGHTS 14168 Oak Park Boulevard No. o P.O. Box 2007 • Oak Park Heights, MN 55082 -2007 • Phone: 651/439 -4439 • Fax: 651/439 -0574 Mr. Stephen Muyskens United States Postal Service 6800 64 St W, Suite 100 Overland Park, KS 66202 Re: Extension of 55th Street in Oak Park Heights Dear Mr. Muyskens: The City of Oak Park Heights was requested to extend 55 Street by the United States Postal Service in 2000 to provide access to your carrier annex facility. Our City Engineer has informed me that quotes have been received for this project, and the contract award for the project was made by our City Council at their meeting of 7/24/01. The road improvement project will be scheduled following the receipt of the costs for the road extension and will continue for approximately two weeks, during which time access to the road would be limited or shutdown as necessary. A copy of the quote is included for your reference. Please contact our City Engineer, Dennis Postler at (651) 604 -4815 with any questions you may have regarding the scheduling of the project. Sincerely, Kris Danielson Community Development Director Enclosures Cc: Tom Melena, City Administrator Mayor and Council Mark Vierling, City Attorney Dennis Postier, City Engineer Mary Kueffner, City of Lake Elmo John Arkell, Carriage Station Tree City U.S.A. BONESTROO ROSENE ANDERLIK R JAI Bonetroo NEM Rosene vi Anderflk & Associates Engineers & Architects July 19, 2001 Honorable Mayor and City Council City of Oak Park Heights 14168 Oak Park Boulevard P. 0, Box 2007 Oak Park Heights, MN 53082-2007 Re: 55 Street Improvements Recommendation of Award BRA File No. 55-01-112 Honorable Mayor and City Council: Quotes were received for the project stated above on July 17, 2001. Proposals were solicited from three contractors, with the results summarized below. Copies of the quote tabulations are attached for your information and file. The low proposal on the project was Tower Asphalt, Inc. with a quote of $36,349.50. This compares to the Engineer's estimate of $39,500.00. These proposals have been reviewed and found to be in order. All of tho above Contractors have proven they are capable of performing the work associated with this type of project. If the City Council wishes to award the project to the low proposer, then Tower Asphalt, Inc. should be awarded the project on the Base Quote amount of $36,349.50. Should you have any questions, please feel free to contact me at (651) 604 -4815. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Enclosures fvmact Low Tower Asphalt, Inc. T.A. Schifsky & Sons, Inc. 3 Frattalone Paving, Inc. 4 Dennis M. Postler, P.E. 2 6516361311 0 11:48 15 :02/04 N0 :687 oriestroo. Roiene, A,iderlIk and As ;oclates, lnc. Is an Affirrnstive Action /Fqual Oppootunity rmlala and Ompksyee Owned Principals: Ott a. nt]rlt4 srr tiu. (E • Mai t 50, Wala. pr (�I► rtr'+ R f'r,�71a I'.l' • Ptiber t G. Sd hunlchl, RE. • Jerry A 8 ouronri. PE Senior Carl,ultarlts3 Robkrt W. Rosene. PC. • .io C. Anderlrk i'f: • Richard E furrier. 1''E. • 5,440. 1 Eberlln. CIA A scoclate Principals: •Ioward A S info:cl, P.( • Kea A Gordon, PI • 1thpe•rt It Pfrflerle. PI • Richard W. Faster, P.E • DhvId 0 Lc ikot,. RC. • RuI ei t C. Rs�s,�k A.I.A. • Mark A Hanson. Pt • Micnael I #Rriu tmoinn, PE. • Ted K,Frr. Irj. P A rttir tit P. Aiu#er iUn PI • Mark it ) obis P.E • David A Hone5trao, ?A RA • Sidney P Millarnsur► PE L S • Arpin M PI :E4l MM.A. ■ Allan RICK Windt Pt' COMAS: St. Paul, Sr. Ciauru MMocilester am.] WrIlmdr, MN • Miiwdul<ee. WI Websitet www,bonettrOn.rom aggigAzimy $36,349.50 542,561 50 (Did not respond) ►kbradats 1 \ xi:l' 5 S' 3i11 11411Vrsrdi+I:' cyrrn4ponJerx:c (".orrespontie net _Pu1 oiAg_LatOhiactQuats bib It1tr_ I dot 2335 West Highway 36 ri St. Paul, MN 55113 • 651- 636 -4600 • Fax: 651- 636-1311 Originating Department / Requestor Please see aitached Administrative Recommendation: Approve Deny Comments: Oak Park Heights Request for Council Action Meeting Date July 24, 2001 Agenda Item Title: 55' Street Improvements Time: 5 min. Agenda Placement old Business Engineering /Dennis Postler Requester's Signature Action Requested Award project with work to begin when fundin g is secured Background /Justification (Please indicate if any revious action has been taken or if other public bodies p p have advised) Date /Time Received City Administrator /Date Financial Implications Budget Line Item Budgeted: Yes No Funding: Levy Other No Recommendation S:1sHARED \Forxns\CQUNCIL ACTION REQUEST.doc BONESTROO ROSENE ANDERLIK R 6516361311 JUL-17-2001 13.4b I L ktx 1 NL L== Item 1 2 .1 5 6 7 10 1! 12 13 B asp Old raf c- or:cr °1) Common excavation (CV) 4,02 Biddt•r understands tt the law flay require the OWNER, Err ENGINEER at the OWNER'S S direction. to undcrta. a en icwwextigatrnn and . uhmit an evn&uatit)n concerning Bidder's responsiveness, responsibility And qualifications before aw lydiii contract. Bidder hereby walvex any and all claim , of whatever riawra, against OWNER. ENGINEER and their employees and agents, which arise out of or relate to such investigation and cvaluaLion, and statcrncntli made as are &ult thereof, except fog tat :menu that pan be shown by e1e4r d .unvineing evidence to ba tttentionnily false and iadc with ,iutual rfuiic c, Nothing in this paragraph is inte -nded to restrict Bidder's rights to c:hullcnge ,a contract pursuant to law 5.0 l Bidder will complete the Work in accordance with the Contract Documents tor the following pncc(N): All pccific u h allowances are included In to price(a) set inra) below snd have bh:cn computed in accordame with paragrnplh 1 1.02 of the General Conditions, Unit Prices have been computed in accordance with paragraph 11.01 H of Erie General C:on4ltoons B 'Odor 3cki owledgc4 that estimated quantities are not perm reed, and are solely for the purpose of cci lrArlson of Bids, and final payment for all [Jail Price Bid itcrax will he hailed on actual quant tie% provided, docnuitictlav provided in the Contract E ocuments. Subtrule excAvation Aggrega:e hackfiUl Aggregate ha e, Ct}hs3 5 Saivaga and Reinstall Iggrevitc bast: Aggregate: shouldering, (LV) Class 2 Bituminous kus c vufirsts, Type 31B Rituminous wkw COunc, Type 4111 Bituminous material for tick coat Sauiin j Bituminous Pavement Prepuration or bituminous bast Silt fence, rglar 'oCt1 Base Bid 3501 c t an irovnt k4 1 O ) Units LS cy $ CY 480 kl TN 61)1) $ CY TN 60 TN( TN GAL Qty 07/18/01 11:48 J : 03 /04 NO: 687 is Lnit Price Total Pri /Fia_9 250 $ 230 $ $ $ Ran) 115 s 65 S _4LT [,F 24 S - LS Y. l-� �Q � x 1ST:P. f..P' 500 $ _„_____ S S 34 130 PCRM BONESTROO ROSENE ANDERLIK R 5 I)I t i''tilr•)F()MNil N) . Muse Bid Traffic is control ? Common excavation 'CV) 3 Sulvrade e\cavation 4 A'grr., att- backf111 5 Aggregate base. :'lass 3 h Salvage and Reinstall 3ggregalc base 7 Aggregate shouldering. (LV) Class 2 r# Bituminous bust: tour .3e, Type 31B 9 Bituminous wear course, Type 4!B 10 Bituminous material for tack cent 11 Sawing Bituminous Pavement 12 Preparation of bituminous hose 13 Silt fence, regular Total Base Blot 76516361311 07/18/01 11:48 5 :04104 NO:687 7: s „ „ ky 5o5 IAfC 4.02 Bidder ttradeNaricis that the law may require the OWNER, or ENGINEER at the OWNER'S direction, to undertake an investi ptii }rt and ,tihrntt arr :va!uation concerning Bidder's responsiveness, responsibili y and L1tialifitations hhc1'orc awarding a contract. Bitlder heret: any and all cIaitii. , et' whatever nature, against OWNER, ENGINEER anti their employees and aunts. v►hit°h .ii e. out 01 or relate to such investigation and evaluation, and statements made :t result thereof. except for �11‘t. —in fait ►7 ,:.0 vineing evidence to be trttent onally Ial,c anti i riiadc with illa:IL_e, Not.hine in this paragraph is intended nded to restrict Bidder's rights to challenge a contract pursuant to law. 5 . 0 1 Bidder w i l l complete the Work in accordance with the Contract Documents for Ow 1'oll()wi ng prncet j : All specific e t.4h allowances are included in the price(s) yet forth below and hav s [hen computed in accordance with paragraph 11.02 of the General Conditions. Unit Prices have been computed in accordance with paragraph 11.03.B of the General Conditions Bidder acknowledges that estirnnted are not guaranteed. and solely for the purpose of comparison of Bids. and final payment for all Unit Price Bid items will he ha ed on actual quantities provided, determined IS provided in the Contract 'Documents. Item Units LS CY IN LS LF Qty Unit Price qo � 0 TN 1040 3 WO 'S -- -- g O l7 " TN fit) "1"N no to $ 5 TN 115 ' .... 00 1 50 GAL 65 LF 24 00 _ Total Price s c" 0 lquacL__ aaa $ Libocycti r Iaa oa S_LaCCL.___ 2) 5 s qDL° 00410-1 BID FOAM