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Home My WebLink About11-13-12 CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 13, 2012 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance /Approval of Agenda: Mayor Beaudet called the meeting to order at 7:00 p.m. Present: Councilmembers Abrahamson, McComber, Runk, and Swenson. Staff present: City Administrator Johnson, Finance Director Caruso, City Attorney Vierling, City Planner Richards, and City Engineer Jason Petersen. Absent: None. Mayor Beaudet added "Approve Payment #1 to Hydrocon — Olene Storm Water Improvement" to Consent Agenda as Item H. and "Chamber of Commerce" to New Business as Item J. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: City Planner Richards reported that the November meeting of the Planning Commission was cancelled. • B. Parks Commission: Councilmember McComber reported that the next meeting was scheduled for November 19, 2012 at 7:00 p.m. at City Hall. She stated there was a park and trail survey on the City's website. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Watershed Management Organization was scheduled for December 13, 2012 at 7:00 p.m. at the Washington Conservation District Office. D. Other Liaison/Staff Reports: Mayor Beaudet reported that the Stillwater Gazette recently placed black mailboxes at residences. He stated they were supposed to have received permission from the homeowners to do so. He stated that if any resident wanted the mailboxes removed, they should contact the Stillwater Gazette. Mayor Beaudet also reminded residents to water new trees and shrubs since the weather has been dry. III. Visitors/Public Comment: Recycling Award Deputy Clerk Pinski reported that Dick Johnson of 5843 Oakgreen Court North was chosen as the recycling award winner. • IV. Consent Agenda: City Council Meeting Minutes November 13, 2012 Page 2 of 4 • A. Approve Bills & Investments B. Approve City Council Minutes — October 23, 2012 C. Authorize Deputy Clerk to Plan Employee Recognition Event D. Award Tree Removal and Site Restoration Bid to S &S Tree Specialists E. Approve HLB Tautges Redpath, Ltd. Auditing Services for December 31, 2012 F. Consideration for Years of Service — David Beaudet G. Approve Fiscal Year 2013 -2014 Budgets for Central St. Croix Valley Joint Cable Commission and Valley Access Channels H. Approve Payment #1 to Hydrocon — Olene Storm Water Improvement Councilmember McComber seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 -0. i V. Public Hearings: None VI. Old Business: A. St. Croix River Crossing — Parkin Lot of _(MNDOT /Phil Tara's) City • Attorney Vierling outlined the agreement and recommended approval. Councilmember Swenson, seconded by Councilmember McComber, moved authorization to execute the document. Carried 5 -0. B. St. Croix River Crossing — MUA & CCA Councilmember McComber, seconded by Councilmember Swenson, moved to approve the MUA and CCA subject to final staff approval. Carried 5 -0. VII. New Business: A. Adopt Resolution Canvassiny, the Tabulation of Votes Cast for the Offices of Mayor and Two City Council Positions and Declaring the Results from the November 6, 2012 Election Mayor Beaudet, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 5 -0. B. On -line Utility Billing and Electronic Pay ent Finance Director Caruso reviewed the on -line utility billing and electronic payment program and associated fees. She stated the City could either charge the fee to the resident making the payment or the City could pay the fee. • Councilmember Abrahamson stated he thought the City should absorb the fee. City Council Meeting Minutes November 13, 2012 Page 3 of 4 Abrahamson seconded b Councilmember y Councilmember McComber, moved to approve moving forward with the program with the City absorbing the fee and entering into the three -year contract. Carried 5 -0. C. St. Croix River Crossing — Pier and Wall Designs Councilmember McComber reviewed the pier and wall design options. Councilmember McComber, seconded by Councilmember Abrahamson, moved to go back to the original pier plan. Carried 5 -0. The City Council discussed whether signage should be installed at the Beach Road bridge notifying traffic of upcoming intersection for safety reasons. Councilmember McComber, seconded by Councilmember Abrahamson, moved to have staff make a recommendation at the next City Council Meeting as to appropriate safety measures. Carried 5 -0. D. Planning Commission Vacancies Councilmember Runk, seconded by Councilmember Swenson, moved to authorize staff to seek candidates to fill two seats. Carried 5 -0. E. Redevelopment Planning — 12969 60 Street N. Options City Planner Richards reviewed a proposed work plan. Councilmember Swenson, seconded by Councilmember Runk, moved to authorize the expenditure. Carried 5 -0. F. Consider Staff Adjustments — Reception Position Councilmember Swenson, seconded by Councilmember McComber, moved to authorize exploration of a reception position. Carried 5 -0. G. Consider Comments to Washington County — Draft CIP 2013 -2018 City Administrator Johnson stated that the City was not required to make any comments, but if they wished to do so, comments were due by November 19. Mayor Beaudet stated he wanted them to clarify what the $575,000 expenditure to the City was on the CIP. Councilmember McComber requested that they keep in mind the Safe Routes to School Grant. Mayor Beaudet asked that the study for the pedestrian crossing be identified on the plan. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to have the City Administrator develop a letter with all comments above and request that they include County Road 24 in the Community Development Block Grant. Carried 5 -0. City Council Meeting Minutes November 13, 2012 Page 4 of 4 H. 2013 Wash County Improvements — Utility in 62 Street and Oxboro Jason Petersen stated that Stantec looked at Oxboro Avenue. He stated that the line was installed in 1967. He stated that Washington County wanted plans and specifications submitted by mid - January. Mayor Beaudet stated that the pipe was replaced in the late 1980s. He stated that was in the County plans and staff should verify that. Mayor Beaudet, seconded by Councilmember Runk, moved to have plans and specifications developed to replace the water /sewer lines. Carried 5 -0. I. Authorize Staff to Submit CDBG Application and Provide Matching Funds Councilmember Abrahamson, seconded by Councilmember McComber, moved to allow staff to submit the application and commit to funding. Carried 5 -0. J. Chamber of Commerce Councilmember Runk, seconded by Councilmember Abrahamson, moved to have staff invite the head of the Chamber of Commerce to appear before council to give an explanation of why the City should be a member. Carried 5 -0. VIII. Adiournment Adjourned at 8:04 p.m. I Respectfully submitted o on nt and F ` ` Jennifer Pi avid Beaudet Deputy Clerk Mayor