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HomeMy WebLinkAbout07-24-12 CITY OF OAK PARK HEIGHTS • TUESDAY, JULY 24 2012 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledge of Allegiance /Approval of Agenda: Mayor Beaudet called the meeting to order at 7:07 p.m. Present: Councilmembers Abrahamson, McComber, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, and City Engineer Long. Absent: City Planner Richards Mayor Beaudet added. "Approve Amendment to Stillwater Bowl Liquor License to Include Patio in Premise" as Consent Agenda Item G. Councilmember McComber, seconded by Councilmember Runk, moved to approve the Agenda as amended. Carried 5 -0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember Abrahamson reported that the next meeting of the Planning Commission was set for August 16, 2012. B. Parks Commission: Councilmember McComber reported that the next meeting was scheduled for August 20, 2012 at 7:00 p.m. She stated the Tree City USA ceremonial tree planting was scheduled to take place at • 6:30 p.m. that evening at Autumn Hills Park and the Parks Commission meeting would be held at the park following that. McComber also stated that the Playful City USA community playground build at the Moelter site was set for August 18 and volunteers were needed. She requested any interested persons contact her or Deputy Clerk Pinski at City Hall. C. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting.of the Middle St. Croix Watershed Management Organization was scheduled for August 9, 2012 at 7:00 p.m. at the Washington Conservation District Office. D. Other Liaison/Staff Reports: Councilmember McComber reported that she attended the National League of Cities Steering Committee Policy meeting. She stated she forwarded information on the affect on bond ratings from filing bankruptcy and other information. Deputy Clerk Pinski reported that Party in the Park was scheduled for National Night Out, Tuesday, August 7 from 5:00 p.m. to 7:00 p.m. at Brekke Park, 5500 Omar Avenue North. III. Visitors/Public Comment: • Recycling Award Deputy Clerk Pinski reported that Kenneth and Judy Smith of 1455957 1h Street North were chosen as the recycling award winners. City Council Meeting Minutes July 24, 2012 Page 2 of 6 • IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — July 10, 2012 C. Approve 2012 Election Judges D. Authorize 2012 Street Maintenance on Omaha Avenue E. Authorize Work on City Hall Security System F. Approve No Comments to BCWD on 2012 Watershed Plan Amendments G. Approve Amendment to Stillwater Bowl Liquor License to Include Patio in Premise Councilmember Swenson, seconded by Councilmember McComber, moved to approve the Consent Agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: None VI. Old Business: None • VII. New Business: A. Presentation by Washington County — Campus Improvements Cory Slagle, Engineering and Construction Manager for Washington County, was present at the meeting and provided a presentation on various campus improvements they had planned. He indicated Washington County would work with the City regarding any work that affected City roads and utilities. No action was taken. B. Gopher to Badger Half Marathon Mayor Beaudet, seconded by Councilmember Runk, moved to approve the agreement as recommended by staff. Carried 5 -0. C. Planning Commissioner Appointment: Robin Anthony Councilmember McComber, seconded by Councilmember Runk, moved to approve Robin Anthony as Planning Commissioner. Carried 4 -1, Abrahamson opposed. D. St. Croix River Crossing — Discuss Elements of MNDOT Letter Dated June 22, 2012 City Administrator Johnson stated that a letter from MNDOT was received as a follow -up to the City Council's July 10 Worksession. He stated MNDOT was seeking a response on four issues: scope of additional utility work, specifically the estimated cost provided City Council Meeting Minutes July 24, 2012 Page 3 of 6 • by City Engineer Long; the bike and pedestrian trails; the Club Tara parking lot; and any layout changes. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to create a negotiating team to negotiate with MNDOT over the issues of the proposed bridge crossing led by Councilmember Abrahamson with the City Administrator, the City Attorney, and staff as required. Councilmember Swenson stated he thought decisions needed to be made as a group. Councilmember McComber stated she agreed. Councilmember Runk stated that at some point a smaller group may be necessary, but some of the general issues such as trails could be made by the City Council. Councilmember McComber stated she thought the issue regarding the parking lot at Club Tara should be discussed in a meeting with Phil from Club Tara, someone from the City, MNDOT, and Xcel Energy. Councilmember Abrahamson noted that if the majority were not in favor of the negotiating team, the City Council needed to start scheduling meetings because the deadline was fast - approaching. • Motion carried 3 -2, McComber and Swenson opposed. Councilmember Runk, seconded by Councilmember McComber, moved to reconsider. Carried 5 -0. Revote on motion to create a negotiating team to negotiate with MNDOT over the issues of the proposed bridge crossing led by Councilmember Abrahamson with the City Administrator, the City Attorney, and staff as required. Failed 2 -3, McComber, Swenson, and Runk opposed. Councilmember McComber, seconded by Councilmember Runk, moved to approve the bike and pedestrian trails. Councilmember Runk, seconded by Mayor Beaudet, moved to amend to add a pedestrian overpass at Osgood Avenue. Carried 4 -1, McComber opposed. Mayor Beaudet, seconded by Councilmember Runk, moved to amend to add a grade separated trail over Highway 95 to the east of 95 for pedestrian crossing. Carried 3 -2, McComber and Swenson opposed. • Main motion on bike and pedestrian trials carried 4 -1, Swenson opposed. City Council Meeting Minutes July 24, 2012 Page 4 of 6 City Engineer Long reported that the betterments were water main crossings, upsizing in pipe, and sanitary sewer rerouting at Lookout Trail, and were estimated to be $263,000. Councilmember Runk, seconded by Councilmember McComber, moved to include betterments recommended by staff subject to funding. Carried 5 -0. Councilmember McComber suggested a meeting be set up with the City, Club Tara, Xcel Energy, and MNDOT regarding the parking lot at Club Tara. Councilmember Swenson, seconded by Mayor Beaudet, moved to separate the City from the Club Tara parking lot issue. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend that the City would work with MNDOT to construct its own parking lot in the size it wants at the same time as Club Tara's is constructed. John Chiglo, Minnesota Department of Transportation, was present at the • meeting and requested clarification on that motion. He questioned whether the City was requesting MNDOT construct two parking lots. Mayor Beaudet responded that MNDOT would build a parking lot for Club Tara and pay for it, and if the City builds one, it will pay for that lot. Chiglo questioned whether the City would pay for maintenance of the lot. Beaudet responded that the City would maintain the City's lot, and Club Tara would maintain their lot. Chiglo stated that MNDOT would be willing to work with the City to add stalls to the Club Tara lot, as long as the City works with MNDOT to figure out how to maintain it in the long term. Amendment motion failed 1 -4, McComber, Swenson, Runk, and Abrahamson opposed. Councilmember Swenson withdrew his motion with agreement by Mayor Beaudet, who had seconded that motion. Councilmember Swenson, seconded by Councilmember McComber, moved for the City to withdraw from conversations with Club Tara, let MNDOT work that out, and the City work with MNDOT to add up to an additional 20 stalls for the City playground. Carried 5 -0. • City Attorney Vierling suggested the City Council have a master list of changes between the 1995 layout and the current one to review and deal City Council Meeting Minutes July 24, 2012 Page 5 of 6 with each of them separately. Mayor Beaudet suggested that the City Council set another council meeting to deal with those issues. Mr. Chiglo came forward and stated he had some information regarding the confusion between the 1995 layout and 2005 layout. Mayor Beaudet requested Mr. Chiglo submit the information to the City Council so it may be reviewed prior to the next City Council meeting. Councilmember McComber, seconded by Mayor Beaudet, moved to set a worksession to discuss utility issues for 6:00 p.m. on July 31 and a council meeting for 7:00 p.m. on July 31. Carried 5 -0. E. St. Croix River Crossing — Design Cost Estimates Mayor Beaudet questioned whether the City received a response from MNDOT to their June 12, 2012 letter concerning the funding. City Administrator Johnson stated they had not. Mayor Beaudet requested the status of the availability for funding based on the law changes. He questioned when MNDOT would let the City Council know when the funds were available. Mr. Chiglo requested the City Council pass at least a preliminary scope of the issues, including any gray areas, so that he may do an assessment, then • he would be able to give an estimate of what would be eligible and what would not be eligible. City Attorney Vierling stated that the City had asked what the process would be to access the funds that were passed in the past year's legislation. Mr. Chiglo responded that not all elements were eligible for the funding. Attorney Vierling stated he did not understand why the City needed to provide a scope in order to get an answer on the process. Mr. Chiglo stated the money was identified for the project, and the department could come to a conclusion after a scope was received. He stated they were State Highway Trunk Bonds regulated by state provisions. Mayor Beaudet questioned whether MNDOT will honor their commitment of number 16 of the MOU. Mr. Chiglo of MNDOT stated they would honor the provision with regard to the utilities impacted or disrupted by construction. Councilmember Swenson, seconded by Mayor Beaudet, moved to cease work on the design cost estimates until the July 31, 2012 meeting. Carried 5 -0. VIII. Adjournment Adjourned at 8:28 p.m. City Council Meeting Minutes July 24, 2012 Page 6 of 6 Respectfull su tt A r ontent a nn, Je ifer Pinski e det Deputy Clerk Mayor P Y