HomeMy WebLinkAbout07-26-16 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 269 2016
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
7:05 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award (pg. 3)
7:10 p.m. III. Visitors/Public Comment
A. St. Croix River Association—Update on Activities (pg. 7)
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
7:15 p.m. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—June 27, 2016 (pg. 11)
C. Approve Resolution Relating to County State Aid Highway Designations — CSAH
26 (pg. 17)
D. Approve Resolution Renaming Portions of the North Frontage Road to 61St Street
North (pg. 19)
E. Approve Election Judge Appointments for 2016 Primary Election (pg. 23)
F. Authorize Expenditure for Trail Sealing (pg. 25)
G. Approve Stantec Liquidated Damages Request—July 2016 Update (pg. 33)
H. Award August 2016 Boulevard Tree Planting Project to Hoffman & McNamara
Nursery and Landscape (pg. 37)
7:15 p.m. V. Public Hearings
None
7:15 p.m. VI. Old Business
A. Consider City Ordinance Amendments to Sec. 404— Stormwater Drainage and
Development Practices for MIDS (pg. 51)
B. Temporary Health Care Dwellings—Consider Opt-Out (pg. 63)
C. Transient Housing Ordinance Amendments (Air B&B-type) (pg. 93)
7:30 p.m. VII. New Business
A. Celebrating Homecoming 2016 —Concept Idea from School District 834 (pg. 109)
B. Request for a Conditional Use Permit for a Detached Accessory
Agenda
July 26,2016
Page 2
Sunview 4 Association— 14820 571' Street North (pg. 111)
C. Xcel Energy Substation—Amended Conditional Use to Allow Expansion—Nova
Scotia Avenue (pg. 131)
D. Approve July 2016 Job Descriptions (pg. 163)
E. Discuss Metropolitan Council Governance Form and Possible Support for
Amendments (pg. 243)
F. Reschedule November 9, 2016 City Council Meeting (pg. 253)
7:50 p.m. XIII. Other Council Items or Announcements
7:50 p.m. IX. Closed Session (closed pursuant to Minnesota Stat. 13.d.05)
A. City Administrator Annual Performance Review
8:00 P.M. X. Adjournment
Page 2 of 254
s.
Oak Park Heights
Request for Council Action
Meeting Date - , 2016
Agenda Item _ Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski T
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 254
City of
Oak Park Heiahts
14168 Oak Park Blvd. N•Box 20D7.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439.0574
July 21, 2016
Christa & ]on Lindahl
5801 Oldfield Avenue North
Oak Park Heights, MN 55082
Dear Mr. & Mrs. Lindahl:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, July 21, 2016, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulation
er Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 254
s
City of
¢ 6 Oak Park Heights
14168 Oak Park Blvd. N.Box 2007.Oak Park Heights,MN 55082•Phone(651)439.4439•Fax(651)439-0574
July 21, 2016
Barb Quinlan
14210 Upper 54th Street North
Oak Park Heights, MN 55082
Dear Ms. Quinlan;
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, July 21, 2016, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Con ratulat'onsl
Jenni er Pinski
lerk
TREE CITY U.S.A.
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Page 6 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26th,2016
Time Required: 5 Minutes
Agenda Item Title: St.Croix River Associ — date on Activities
Agenda Placement Visitor's&P om t Section.
Originating Dep,artment/Reque r:ZE ' so Ci Administrator
Requester's Signature
Action Requested Discus Possible Action
Background/Justification ase indicate if any previous action has been taken or if other public bodies
have advised):
Ms.Natalie Warren from the St.Croix River Association would like to present a short message/update
to the City Council about the Association,recent projects the Association is working on and how it may
be beneficial to property owners.
More information can be found at: haps://www.stcroixriverassociation.org
Page 7 of 254
Wh6 We Are I St. Croix River Association Pagel of 3
HOME WHO WE ARE WHAT WE DO WHY IT MATTERS WAYS TO GIVE
rr�
WHO WE ARE SUPPORT SCRA
Established in 1911,the St Croix River Association"has been from the beginning a ! tN
grassroots affair,linked inseparably to the St.Croix River itself.Starting as an informal
organization,it evolved slowly out of the basic,direct interests of people living along the
banks of the border river between Minnesota and Wisconsin.Many of the association's CENTENNIAL PADDLE
specific goals have changed-and some of its early objectives now seem ludicrous.But the CHALLENGE
idea of saving the St.Croix for the people of both states has remained a constant."From:
Saving the River-St.Croix River Association,1911-2001 SL Croix NnUonal Sce..:cPtiverway
Today,nearly a century later,the St.Croix River Association(SCRA)has evolved from an 20166 f ERIE RNIAL
informal organization of mostly river valley residents,into a formal nonprofit organization of PADDLE CHALLENGE
people and organizations advocating for conservation throughout the watershed. -
The St Croix River Association,in 2008,completed a thoughtful and deliberate process, 6.,,w
engaging our members as well as many other community and conservation leaders,to
develop an overarching Strategic Framework that describes our mission,guiding principles, NPS CENTENNIAL
core functions,goals and strategies.
Mission Statement:
To protect restore and celebrate the St.Croix River and its watershed.
Core Functions: 2 ' . 16
We will work in partnership with others,to perform the following core functions. 111at�Onal ParkService_
Land Conservation:
r r:
We work to protect and restore important natural and scenic areas along the river and
throughout the watershed by partnering with land protection organizations.
Wafter Quality Protection:
WILD & SCENIC
We focus on improving water quality,recognizing its Interconnection with land use. PADDLES
River Corridor and Watershed Stewardship:
We engage people in educational,recreational and volunteer stewardship activities that give ;, r!U ARE
them an understanding and motivation to advocate at the local,state and national levels on HERE
behalf of the river's values.
Celebration:
Page 8 of 254
httpsJ/www.stcroMverassociation.org/who-we-are/ 7/20/2016
Wha We Are I St. Croix River Association Page 2 of 3
The St.Croix River watershed is a national treasure.We live,work and play in the St.Croix
River watershed because we love this place,and we celebrate that love at every opportunity.
EVENTS CALENDAR
a JULY 2016 A
5 M T I W I T F S
20 21 22 23
24 25 26 27 28 29 30
31 1 2 3 4 5 6
WED Tributaries of Earth and Water
Art Exhibit
20 July 20 @ 9:00 am-5:00 pm
_..............................................I..............................
Tributaries of Earth and Water
THu
Art Exhibit
21 July 21 @ 9:00 am-5:00 pm
THU Evening Stillwater Islands Tours
21 July 21 Q 7:00 pm-8:30 pm
Tributaries of Earth and Water
FRI
Art Exhibit
22 July 22 @ 9:00 am-5:00 pm
..............._................................._.......................................
FRI [FULL]Paddle with a Ranger:
Cecilia's Journey
22 July 22 @ 3:30 pm-8:00 pm
............................................................................................
View all events
NEWS
St.Croix River Association
participates in U.S.Supreme
Court Case June 21),2016
An Introduction to SCRA's River
Corridor Steward March 25,2016
2016 Annual Member Meeting
March 4,2016
FEND US ON FACEBOOK
Page 9 of 254
hqs://www.stcroixriverassociation.org/who-we-are/ 7/20/2016
Whb We Are St. Croix River Association Page 3 of 3
sae Ism Cu-01 aP you,li IM113a to
SIGN-UP NOW
SCPA a-News
FEATURES MORE CONTACT US
Water Resources Forum E-Info Sign Up St.Croix River Association GMEETS
Links Find Your Legislator 230 S.Washington Street Unit 1 RiverTime Newsletter Board Member Login PO Box 656 Job Opportunities St.Croix Falls,W154024 DS
(715)483-3300
Contact Us
®St.Croix River Association
a
Page 10 of 254
haps://www.steroixriverassociation.org/who-we-are/ 7/20/2016
Oak Park Heights
Request for Council Action
Meeting Date July 26, 2U 16
Agenda Item Approve City Council Minutes—June 27, 2016
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature '
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if-fk-public
bodies have been advised).
See Attached.
Page 11 of 254
CITY OF OAK PARK HEIGHTS
MONDAY, JUNE 27, 2016
CITY COUNCIL MEETING MINUTES
I a Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Liljegren, and Runk. Staff present: City Administrator Johnson, Police Chief
DeRosier, Finance Director Caruso, City Engineer Mann, City Planner Richards,
and City Attorney Vierling. Absent: Councilmember Swenson.
Councilmember Runk, seconded by Councilmember Liljegren, moved to approve
the Agenda. Carried 4-0.
f . Council/Staff Reports.
A. Mayor McComber: She reported that the City received the League of
Minnesota Cities' City of Excellence Award; the next Parks Commission
meeting was set for July 19 with a 6:00 p.m. worksession and the regular
meeting at 7:00 p.m.; she was invited to give a welcome at the Elks
Convention; she was attending the NLC joint policy Committee meeting
that week; she was elected the Vice President of the Minnesota
Association of Small Cities; and the next summer park program was set
for June 28 at Brekke Park at 10:00 a.m.
B. Councilmember Dougherty: He reported that Mayor McComber was
chosen as the League of Minnesota Cities' C.C. Ludwig Award winner.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the Planning Commission met in
June and there were three items on the City Council Agenda from that
meeting; there was a meeting scheduled at City Hall to discuss transient
housing ordinance language; and he attended the CVB meeting on June
15.
E. Councilmember Swenson: Absent.
F. Staff. City Clerk Pinski reported that Patrick Kruse of 13948 55`x' Street
North and Rich Thompson of 5691 Oren Avenue North were chosen as the
recycling award winners for the month of June.
Page 12 of 254
City Council Meeting Minutes
June 27, 2016
Page 2 of 5
III. Visitors/Public Comment:
A. Resolution Recop-nizing the Contributions of Jennifer Bye as Oak Park
Heights Planning Commissioner 2009-2016: Mayor McComber read the
Resolution, and Councilmember Runk presented a plaque to Jennifer Bye.
Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to approve the Resolution. Roll call vote taken. Carried 4-0.
B. Presentation by Washington County, Commissioner Kriesel: Kriesel
congratulated Mayor McComber on receiving the C.C. Ludwig Award and
presented her with a County Commissioner's Recognition Certificate.
IV. Consent Azenda:
A. Approve Bills & Investments
B. Approve City Council Worksession Notes—May 24, 2016
C. Approve City Council Minutes—May 24, 2016
D. Approve Communications to MN Legislators—Omnibus Transportation
Bill and Special Legislative Session
E. Waive Statutory Tort Limits for City Liability Insurance Offered by
LMCIT
F. Approve Regular Premium Option'for Workman's Comp Insurance
G. Impose $500 Sanction—Liquor Time Tobacco Compliance Failure
H. Approve T.A. Schifsky & Sons, Inc. I"Payment for Oak Park Crossing
Trail Project
Councilmember Dougherty pulled Item D because he was opposed to special
sessions.
Councilmember Liljegren, seconded by Councilmember Runk, moved to approve
the reminder of the Consent Agenda. Roll call vote taken. Carried 4-0.
Mayor McComber, seconded by Councilmember Liljegren, moved to approve
Item D. Carried 3-1, Dougherty opposed.
V. Public Hearings:
A. Public Hearing for Drainage and Utilfty Easement Vacation Relating to
Property Located in the Plat of Oak Park Heights Auto Plaza: Mayor
McComber opened the Public Hearing. No public comments made.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
close the Public Hearing. Carried 4-0.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
Page 13 of 254
City Council Meeting Minutes
June 27, 2016
Page 3 of 5
VI. Old Business:
None
VII. New Business:
A. Authorize Finance Director to Prepare Preliminary 2017 Budget and
Adoption of the Proposed Budget Schedule: Finance Director Caruso
requested councilmembers send any budget requests to her by July 13.
She reviewed the proposed schedule for budget meetings and requested
the City Council set the schedule and select a date in August for a meeting
with the department heads.
Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to adopt the schedule with the meeting with department heads
being August 15 at 5:30 p.m. Carried 4-0.
B. Oak Park Heights Furniture Warehouse/Simonet's—Preliminary/Final
Plat and Design Guidelines/Site Plan Review—Memorial Avenue North,
Southwest of 58th Street: City Planner Richards reviewed the planning
report included in the meeting packet that evening.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
C. Oak Park Heights Retail-Planned Unit Development—Concept and
General Plan, Conditional Use Permit for Drive-Thru Restaurant, Zoning
District Amendment to B-2 District, Preliminary/Final Plat, and Design
Guidelines/Site Plan Review—Southwest Intersection of 601h Street and
Krueger Lane: City Planner Richards reviewed the planning report
included in the meeting packet for that evening.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the ordinance change for zoning. Roll call vote taken. Carried 4-
0.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
D. Kwik Trip—B-3 District Text Amendment to Allow Motor Fuel Stations
and Car Washes—Conditional Use Permit for the Motor Fuel Station and
Car Wash Use, Conditional Use Permits for Signage and Exterior Storage,
Preliminary and Final Plat, and Design Standards/Site Plan Review at the
Intersection of 58t'' Street North and Memorial Avenue: City Planner
Richards reviewed the planning report included in the meeting packet for
Page 14 of 254
City Council Meeting Minutes
June 27, 2016
Page 4 of 5
that evening. Mayor McComber asked whether the Kwik Trip would have
separate diesel pumps. Scott Teigen, Vice President of Kwik Trip
responded that there will be side diesel pumps at that location.
Councilmember Runk requested that any outdoor advertising not be
audible beyond the property lines. Teigen responded that the advertising
was not loud and would not be heard at the property line. City Planner
Richards stated he could add the same condition as was added to the
Holiday Station Resolution.
Councilmember Runk, seconded by Councilmember Dougherty moved to
approve the Ordinance text amendment. Roll call vote taken. Carried 4-0.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
approve the Resolution with the condition added about outdoor advertising
noise. Roll call vote taken. Carried 4-0.
E. Holiday Station Stores—Non-Exclusive Signage Placement Agreement:
Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to approve the agreement. Carried 4-0.
F. PIanning Commission Term Appointments: Councilmember Runk,
seconded by Councilmember Liljegren, moved to approve the
recommendations. Carried 4-0.
G. TempoLaxy Family Health Care Dwellings: Councilmember Runk,
seconded by Councilmember Dougherty, moved to send the item to staff
for a recommendation. Carried 4-0.
H. Contribution to Stillwater Fourth of July Fireworks: No action taken.
VIII. Other Council Items or Announcements:
Councilmember Dougherty asked if there was going to be a trail along the Fury
Motors property where the frontage road was taken out. City Administrator
Johnson said he would look into it if and when that area would be redeveloped.
IX. Closed Session
City Attorney Vierling reported that the City Council would go into a closed
session pursuant to Minnesota Statute 13d.05 sub 3(b) relative to matters of
pending litigation with the Minnesota Department of Transportation.
Councilmember Liljegren, seconded by Councilmember Runk, moved to go into
closed session. Carried 4-0.
Page 15 of 254
City Council Meeting Minutes
June 27, 2016
Page 5 of 5
Mayor McComber reopened the meeting. City Attorney Vierling reported that
during the closed session an update was given, council advised staff as to strategy
and intent, and no formal action was taken.
X. Adiournnient
Councilmember Dougherty seconded by C;ouncilmember Liljegren, moved to
adjourn at 8.27 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 16 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26'h.2016
Time Required: 1 Minute
Agee itcm Title: Approye Resolution Relating to County State Aid Highway
Designations—CSAH 26
Agenda Placement Consent Agenda
Originating Department/Reque Efic Johnson, City Administrator
Requester's Signature
Action Requested Appro Resolution Relating to County State Aid Highway
Designation—CSAH_26.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Washington County has asked the City to pass a resolution (essentially a Municipal Consent) action that
would allow the County to amend and designate certain roadways as County State Aid Highways and
eliminate certain portions of County State Aid Highways from such designation. This relates to CSAH 26 or
more commonly referred to as the South Frontage Road.
There are no planned tum backs to the City with this particular action and no new costs associated with this
action to the City other than what has already been agreed upon.
I have taken the opportunity to Insert language that the City, with the passage of the resolution is not
vacating any current land rights and is not accepting any roadways or maintenance responsibilities.And,
that the County should continue to allocate the necessary resources to maintain such roadways.
Page 17 of 254
RESOLUTION
RESOLUTION TO WASHINGTON COUNTY AND TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION IN SUPPORT OF
THE REVOCATION OF A PORTION OF COUNTY STATE AID HIGHWAY NO.26
AND THE DESIGNATION OF A PORTION OF COUNTY STATE AID
HIGHWAY NO.26 IN THE CITY OF OAK PARK HEIGHTS:
WHEREAS, a now highway alignment is being constructed in Summer 2016, as State Aid Project No.
082-626-003, between County State Aid Highway (CSAH) No. 24 (Osgood Ave N) from the current
intersection at 59'Street North,thence connecting northeasterly to the existing Trunk Highway 36 South
Frontage Road,which is also known as 60'Street North and is designated as CSAH No.26,and;
WHEREAS, a portion of CSAH No. 26 '—
located between CSAH No. 24 (Osgood „. 3e
Ave N)and a point approximately 300 feet
cast of CSAH No. 24 will be physicallyT.H. � E.H.
. � -. EN[7 4.A:P. S6f-670104]
r+n carsrucT[av
removed as part of the current construction Revoke CSAH 26 -
project, having been replaced by the new
alignment described above,and;
Desig)ate CSAH
WHEREAS,the City of Oak Park Heights � �
has been notified that Washington County W E
intends to designate the newly constructed `' a
highway alignment described above as a z 5z
1
new segment of CSAH No. 26 and as
illustrated in the map shown,and;
CI- OF
. +i' IryKf�141oJ
WHEREAS,the City of Oak Park Heights "E`""'S
has been notified that Washington County :11E11
intends to revoke the County State Aid
status of the segment of old CSAR No.26 "5.$."' `z'-"s ".5... . Z4:
r_ T.C. 4
between CSAH No. 24 and a point S.A.H..25 AVE. . A[z+53.C2
��. 4570: . N.8.
eet east of CSAH No. 3S300C AvE. SA
approximately 300 f
24.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Oak Park Heights that the
revocation,designation,and renumbering described above is approved and that any and all costs associated
with operation, perpetuation and functionality of the roadways shall not be the responsibility of the City
unless approved in a separate written agreement;and that the adoption of this resolution does not authorize
or convey a vacation or cessation of any City land rights,City easements or other public authority.
Adopted ,2016
ATTEST:
City Administrator
CERTIFICATION
1 hgrgby gmfy that the,above is a true and wnregt copy of a rw1ution duly Rid.adopted,wd approved by the City Cour-gil Qf
said City on2016.
City Clerk,City of Oak Park Heights
Page 18 of 254
�p
Oak Park Heights
Request for Council Action
Meeting Date July 26th 2016
Time Required: 1 Minute
Agenda Item Title. Consider Resolution Renaming Portions of the North Frontage Road to
61` Street North.
Agenda Placement Consent Agenda
Originating Department/Requestor ric Johnso Qfty Administrator
Requester's Signature
1-11.UVu xxquesEea Appr e xesoiuuon xenam rornons or me North rron a Koac1 to
61St 9treet North.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Washington County has asked the City to consider a resolution(essentially a Municipal Consent)action
that would clarify and identify the east-west portion name of the new North Frontage Road as 61st street.
With such renaming, it would be more consistent with County road naming protocols and which may help
,,,.....,1,0W 01 IU CIIICrgency venicies acme.
As with any street renaming, it would require a City Council resolution to do so and is enclosed.
Washington County has agreed to perform the initial signage updates. There are no planned turn backs to
the City with this particular action and no new costs associated with this action to the City other than what
-'--rill been agreed upon.
Page 19 of 254
RESOLUTION
A RESOLUTION RELATING TO STREET NAMING ON A RECENTLY CONSTRUCTED ROADWAY
SEGMENT BETWEEN OREN AVENUE NORTH AND OSGOOD AVENUE NORTH,IN THE CITY OF
OAK PARK HEIGHTS,MINNESOTA.
WHEREAS, a new frontage road connection was constructed in 2015, located north of Trunk Highway 36 (60*St N)
between Oren Ave North and Osgood Ave North(County State Aid Highway No.24);and
WHEREAS,this new roadway is situated.approximately 1/10 mile north of Trunk Highway 36(60*Street North);and
WHEREAS,Washington County has requested that the City consider a new name for this roadway;and,
WHEREAS,the County and City seek to minimize motorist confusion amongst the various intersections along Osgood
Ave North in this area; .
NOW,THEREFORE,IT IS HEREBY RESOLVED:
That the City of Oak Park Heights shall designate a portion of this newly reconstructed segment with the street name of
"61'r Street North",as shown in the image herein and so described as follows,to wit:
Beginning at a point on the centerline of Oren Avenue North
said point being approximately 110 feet south of the
4 intersection of said Oren Avenue North and the centerline of
the 61"Street Court North, said point of beginning being
located in the Southwest Quarter of the Southeast Quarter of
Section 33 Township 30 North Range 20 West,
Washington
County,Minnesota,thence along the established centerline
of the public road described as follows:From said point of
beginning,•thence easterly along the centerline ofsaidpublic
road approximately 700feet to the intersection ofsaidpublic
road with the centerline of OsgoodAvenue North at a point
r,-,,r,:f„„ on said centerline of Osgood Avenue North that is
approximately 460 feet north of the intersection of said
centerline of Osgood Avenue North and the centerline of the
° "! west bound lanes of State Trunk Highway No. 36 and there
terminating.
BE IT FURTHER RESOLVED:
That the City of Oak Park Heights supports that Washington County will modify and install street name signs on this
roadway segment consistent with this newly designated street name, with the understanding that this action does not
commit the County to any future maintenance of arty such signs located outside of County highway right-of-way.
Dated this day of
BY:
ATTEST:
City Administrator
Page 20 of 254
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Ir
Oak Park Heights
Request for Council Action
Meeting Date July 26, 2016
Agenda Item Approve Election Judge Appointments for 2016 Primary Election
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature -I..'---�- ) -
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Listed below the Election Judges for the 2016 Primary Election. I request approval of the
appointments (subject to satisfactory completion of required training). Election Judge pay is $10
per hour for judges and $12 per hour for Head Judges.
Barbara Jo Choiniere
Mary Spencer
Rita Schoenecker
Jodi Haefs
Richard Tunender
Maggie Hart
Ann Marie Lemon
Mary Seiger
Pat Watkins
Marianne Nolde
Mary Jo Bouchie
Mark Zempel
Emilie Carlson
Joseph Carufel
Jill Odens
Thomas Houle
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Page 24 of 254
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday July 26 2016
Agenda Item : Trail Seal Coat- GSB S8
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Reque r: Public Works And KegleL Public Works Director
Requester's —
Action Requested: Authorize expenditure not to exceed$27,000 for trail Sealing
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 25 of 254
City of Oak Park Heights
14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-0439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council 1
From Andrew Kegley, Public Works Director 1�
(Date: 07120r2016
Re: Trail Seal Coat—GSB 88
A typical seal coat using emulsion and trap rock is not an option for trail seal coating because
asphalt companies do not have equipment small enough to apply the hot emulsion and trap
rock to an eight foot wide trail. If the trails are sealed,the City should apply a durable slip
resistant product, as standard asphalt emulsions with no slip resistant additive would result in a
slippery trail surface when wet. The typical slip resistance solution is to add sand to the
emulsion. I contacted the major asphalt sealers in the area to provide cost estimates to seal the
City's trail. Pearson Brothers Inc do not offer trail sealing services and Allied Asphalt uses a
cold seal emulsion mixed with sand called CS-41.
One issue I foresee with a sand additive is after a season or two of plowing,the sand could
easily detach or strip from the emulsion,leaving a potentially slick surface. I have found only
Fahmer Asphalt offers a more durable product by adding gilsonite to emulsion;the product is
called GSB 88. Gilsonite is a naturally occurring hydrocarbon bitumen, essentially natural
asphalt that has not been refined. It is used to harden petroleum products and for its superior
binding strength and resistance to stripping. Reportedly, GSB 88 also fills in minor defects on
an asphalt surface.
Fahrner provided a quote of.30/SQ FT or an estimated$27,000 to seal approximately 90,000
sq ft—ranging from the Stagecoach Trail on the east side of the City to the trail connection on
60d'just north of the City Hall building. This accounts for about half of the preventative
maintenance sealing that would occur on existing trails.
Page 26 of 254
The budgeted projects Trail Maintenance fund which has a balance of$84,894 would fund the
work.
The asphalt on the trail is aging; a sealant should extend the useful life. I recommend Council
accept Fahmer Asphalt's quote and authorize the work up to 90,000 SQ not to exceed $27,000.
2
Page 27 of 254
PROPOSAU CONTRACT
Job. No. Date: July 07, 2016
PLOVER,WI 64467 WAUNAKEE:Vtq 53597 FREDER(C,WI 64837 SAG INAW,NI 40MI
2800 Mecca Drive 316 Rasmisch Road FAHRNER 3468 115th Street 2224 Veterans Memorial Pkwy
Ph.:715,341.2868 Ph.:608.849.6466 Ph.;715.653.2535 Ph_:989.752,9200
Fax:715.341.1054 Fax:Bp8.849.6470 asp haltsealersl,� Fax 715.653.2553 Fax:989.752.2205
KAUKAUNA,WI 64130 EAU CLAIRE,WI 64703 DUBUQUE,IA 32002 OAKDALE,NN 65128
880 Easttine Road 6615 U.S.Hwy 12 w P(lsU@TltCltl* QE/E1LIiRC@ Contractors 7880 I-Park 7500 Hudson Blvd..Ste.305
Ph.:920.759.1008 Ph.:715.874.6070 section C Ph.:651.340.6212
Fax:920.759.1019 Fax;715,874.6717 Ph.:563.558,6231 For 051.340.6221
MIAA Player Fax:563.568.1240
CORPORATE OFFICE: 1.800.332.3360
Contact Name: ANDREW KEGLEY Contract Price $27,000.00
PURCHASER: City of Oak Park Heights TELEPHONE: (651)439-4439
ADDRESS, PO BOX 2007 DESCRIPTION OF PROPERTY:
14165 Oak Park Blvd N CITY OF OAK PARK HEIGHTS Various Trails
Oak Park Heights,MN 55082 PO BOX 2007
Oak Park Heights, MN 55082
1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR)and PURCHASER agree that,CONTRACTOR shall furnish
the labor and materials to complete certain construction In accordance with the following specifications:
Various Trails - GSB-88 Sealer Application
Sweep asphalt clean with vacuum sweeper and /or air blowers. Apply 1 coat of GSB-88 at
0.20 GAL/SY application rate. Temporary various trails closure (1-3 hrs) for cure
time.
Approximately 90,000 SF Price = .30 per SF
Notes:
Quote assumes prevailing wages is not required
Final price will be determined by how many SF is done.
This proposal may be withdrawn if not accepted and received by CONTRACTOR within days of the date above andl
or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER is not creditworthy.
2. If proposal is accepted please sign, retain one copy and forward a copy to our office.
3. The undersigned("PURCHASER")agrees to pay CONTRACTOR the total price of $27,000.00 andlor the unit prices
specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work.
PURCHASER acknowledges that the specifications,conditions and price quotes specified above are satisfactory and hereby accepted.
Acceptance of this Proposal includes acceptance of all the terms and conditions on back.
CONTRACTOR: PURCHASER:
Fahrner Asphalt Sealers,LLC: I have read and understand the terms and conditions on both sides
of this contract.
Walla/Patz Cell:(320)241-1537
(PRINT OR TYPE NAME) (PRINT OR TYPE NAME)
By: a 4'.'.r '`� By:
(dONTRACTOR REPRESENTATIVE) (PURCHASER AUTHORIZED REPRESENTATIVE)
Date: July 07,2016 Date of acceptance: Page 28 of 254
TERMS AND CONDITIONS
NOTICE OF LIEN RIGHTS
AS REQUIRED BY THE WISCONSIN CONSTRUCTION LIEN LAWS,CONTRACTOR HEREBY NOTIFIES OWNER THAT PERSONS OR
COMPANIES FURNISHING LABOR OR MATERIALS FOR THE CONSTRUCTION ON OWNER'S LAND MAY HAVE LIEN RIGHTS ON
OWNER'S LAND AND BUILDING IF NOT PAID.THOSE ENTITLED TO LIEN RIGHTS,IN ADDITION TO THE UNDERSIGNED
CONTRACTOR,ARE THOSE WHO CONTRACT DIRECTLY WITH THE OWNER OR THOSE WHO GIVE THE OWNER NOTICE WITHIN
SIXTY(60)DAYS AFTER THEY FIRST FURNISH LABOR OR MATERIALS FOR THE CONSTRUCTION.ACCORDINGLY,OWNER
PROBABLY WILL RECEIVE NOTICES FROM THOSE WHO FURNISH LABOR OR MATERIALS FOR THE CONSTRUCTION,AND
SHOULD GIVE A COPY OF EACH NOTICE RECEIVED TO THE MORTGAGE LENDER,IF ANY.CONTRACTOR AGREES TO
COOPERATE WITH THE OWNER AND THE OWNER'S LENDER,IF ANY,TO SEE THAT ALL POTENTIAL.LIEN CLAIMS ARE DULY
PAID.
ACCEPTANCE OF WORK
All labor and material is conclusively accepted as satisfactory unless accepted to in writing within seven(7)days of performance.
EXTRA WORK
All alterations or deviations from any of the terms of this contract shall be in writing and executed by the parties hereto,Any extra cost involved
therein will become an extra charge to be paid by PURCHASER over and above the contract price.
PURCHASER'S RESPONSIBILITIES
PURCHASER acknowledges and understands that it shall be responsible for obtaining any and all permits which may be required in connection with
performance of this ProposalContract.Where applicable,PURCHASER shall also be responsible for backfilling areas that border along the newly
paved surface with appropriate material to eliminate potential cracking and uneven surface at the edge of the paved surface and for installing,
replacing,maintaining and repairing shoulders.PURCHASER assumes all liability for any damages done to underground utilities and/or structures
unless CONTRACTOR has been notified,upon acceptance of this Proposal,as to the specific location and depth of any such buried utility/structures.
INCLEMENT WEATHER
Inclement weather may alter the completion of the work to be furnished hereunder.Furthermore,special consideration should be given if work is to
be performed before May 1 or after October 15 in light of less than desirable weather conditions which could potentially impair the quality of the
work performed hereunder.
WARRANTY
All material is guaranteed to be as specified and all work is to be completed in a workmanlike manner according to standard practices.All labor and
materials will be guaranteed against defect for one(1)year from date of installation.Due to Wisconsin winters and expansion and contraction of the
ground,some cracking of the pavement may be experienced.There are no express or implied warranties of merchantability,quality,and quantity or
of fitness for any particular purpose,which extend beyond those specifically set out in this document.
All warranties are void if payment is not made as stipulated.
DEL NQUENCY CHARGE
Payment is due and payable upon completion of each stage of the work.If PURCHASER defaults on the payment required,PURCHASER will be
liable for all costs of collection,including reasonable attorney's fees,and a delinquency charge on the balance at the maximum rates allowed by law.
If PURCHASER is an organization as defined by Wis.Statutes,Section 421.301(28),the Delinquency Charge rate shall be 1.5%per month(18%
APR)plus all costs of collection,including reasonable attorney's fees.CONTRACTOR retains title to all merchandise covered by this Agreement
until full payment is received according to the above terms of sale.PURCHASER consents in any action or legal proceeding relating to this Contract
commenced by the CONTRACTOR to the personal jurisdiction of any court that is either a court of record in the State of Wisconsin or a court of the
United States located in the State of Wisconsin.It is hereby agreed that no legal action with respect to this contract may be brought by either party
later than one(1)year after the cause of action accrues and that the party asserting such a legal action shall be barred from any remedy thereto.
INDIVIDUAL LIABILITY
The undersigned PURCHASER agrees to be individually liable for all terms of the Agreement,regardless of whether he or she signs individually or
as an agent for the owner of the property upon which the work is being performed or for any other individual,partnership or corporation.
PRODUCT INFORMATION AND MAINTENANCE
Since the asphalt in blacktop needs time to harden and cure,usually 6-12 months,your asphalt pavement will remain soft and pliable during warm
weather.During this time,don't park in the same spot every time and do not turn your steering wheel back and forth when your car is not moving.It
is not unusual to experience some cracking over the winter due to the contraction and expansion of the ground,especially over culverts,pipes,
electric wires,etc.Avoid gasoline and petroleum product spills as they will destroy your pavement.If spills do occur,immediately flush with lots of
soapy water.If you decide to seal coat your pavement,wait until the summer following installation.
BINDING EFFECT
This Agreement shall be binding upon the parties hereto,their heirs,personal representatives,successors and assigns.
ENTIRE AGREEMENT
The entire contract is embodied in this writing.This writing constitutes the final expression of the party's agreement,and is a complete and exclusive
statement of that agreement.In the event that any term of this contract is unenforceable,the remaining terms of the contract shall still be in full force
and effect.
Page 29 of 254
CCSB-88 -Fahrner Asphalt Sealers LLC Page 1 of 2
FAHRIVERCali Us (800) 332-3360
REQUEST A QUOTE
HOME SERVICES HOW WE WORK ABOUT US RECENT WORK CONTACT US
GSB-88
Other pages
Overview
Our Process
Brochure Download
�. urill
What Is It?
ASI`s GSB-88 is an emulsified,giilsonite modified,pavement sealer and rejuvenator,and is one of the most environmentally sound pavement
preservation products on the market.GSB-88 has a well-documented,22 year history of performance and its use is expanding tremendously
nailonwide.It has been thoroughly tested by groups such as the FAA,United States Navy,and the Army Corp.of Engineers.it is successfully
utilized by cities,counties,states,contractors,and airfields around the world_Effective in early stage pavement preservation,it to the ideal
product to fend off the aging process that starts immediately after consinxtion is completed.
GSB-88 is formulated using natural occurring asphalt that has not been subjected to the oil refining processes that can deplete many of the
elements beneficial to sustaining a quality,long lasting pavemerrt.This unique formulation,when applied in a timely,systemic manner,will
provide years of extended life to your asphalt pavements,significantly delaying expensive repair and replacement procedures.GSB-88 offers the
Introduction and reintroduction of oils and resins lost In the oxidization process,as well as superior binding,coating,and protection that only
GSB-88 products can offer.While the maltenes rejuvenate the pavement.the Gilsonke asphalt seals the voids In the pavement and protects the
pavement from harmful effect of water and sunlight.
Unlike many fog seals and rejuvenators the GSB-88 system has minimal effect on the skid resistance of the pavement which makes the
application of sand an option and not a requirement.GSB-88 can be applied on the same road many times to extend the life of a pavement and
has no problems with delamination.The product provides a durable,yet fferdble top coat with a long-lasting anti-oxidative seal(unlike a normal
sealcoat that Is not flexible).GSB-88 beautifies your pavement by drying to an absolute black.Affordably priced,GSB-88 is your"common sense"
maintenance sealant for higher traffic pavements.
Where to Apply GSB-88
GSB-88 is easily applied using standard asphalt distributors and spray equipment,and cures in a matter of just a few hours.
Types of asphalt that have been treated with GSB-88 are.
Airport Runways and Taxiways
City Street
County and Town Roads
High Volume State Highways
Page 30 of 254
http://www.fahmeTaspMt.com/services/gsb-88-2/ 7/12/2016
i
4V V
t
a ! sbale
ym
Grit�Y�
What Is It'd
ASPS GSB-88 is an emulsified, nate "
modified, pavement sealer and rejuvenator, 4 A
and is one of the most environmentally
sound pavement preservation products on
the market. GSB-88 has a well-documented,
22 year history of performance and its use is
expanding tremendously nationwide. It has
been thoroughly tested by groups such as
the FAA, United States Navy, and the Army
Corp. of Engineers. It is successfully utilized
by cities, counties, states, contractors, andIII(l��ll�
airfields around the world_ Effective in early
stage pavement preservation, it is the ideal
product to fend off the aging process that starts
immediately after construction is completed.
GSB-88 is formulated using natural occurring asphalt that has not been subjected to the oil refining processes that
can deplete many of the elements beneficial to sustaining a quality,long lasting pavement.This unique formulation,
when applied in a timely,systemic manner,will provide years of extended life to your asphalt pavements,significantly
delaying expensive repair and replacement procedures_GSB-88 offers the introduction and reintroduction of oils and
resins lost in the oxidization process,as well as superior binding,coating,and protection that only GSB-88 products
can offer.While the maltenes rejuvenate the pavement,the Gilsonite asphalt seals the voids in the pavement and
protects the pavement from harmful effect of water and sunlight.
Unlike many fog seals and rejuvenators the GSB-88 system has minimal effect on the skid resistance of the pavement
which makes the application of sand an option and not a requirement.GSB-88 can be applied on the same road many
times to extend the life of a pavement and has no problems with delamination.The product provides a durable,yet
flexible top coat with a long-lasting anti-oxidative seal(unlike a normal sealcoat that is not flexible).GSB-88 beautifies
your pavement by drying to an absolute black.Affordably priced,GSB-88 is your common sense'°maintenance sealant
for higher traffic pavements.
= Where to Apply GSB-88
qua wi�a i GSB-88 is easily applied using standard asphalt distributors and spray equipment,
` and cures in a matter of just a few hours.
Types of asphalt that have been treated with GSB-88 are:
jAirport Runways and Taxiways Areas where loose rock from Chip
City Street Seals and the Roughness of a Micro
County and Town Roads Surfacing are not acceptable
High Volume State highways GSIM8 has been applied to
all types of asphalt that range
Parking Lots from 1-8 years old depending on
Chips Seals,Micro Surfacing, condition.
Slurry Seals
a 00.13Z.3360
Page 31 of 254
f t
GSB-8B
FA. n.r r. 9A _
-.r
:7
Step One:Clean asphalt surface so Step Two:Hand spray around
it is free of all debris, concrete curbs,lights,etc.
,.
r
A
ry Y
1 � -
v
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Step Three:Apply GSB and sand Step Four:Let surface dry,broom
to mainline areas. excess sand,open project to traffic.
Remlllderr GSB-88 is not meant to be a corrective system for a failed or failing road. It is meant to be applied on
a newer road to prolong the life of the asphalt which will then extend the time before a Chip Seal,Slurry Seal,Micro
Surface,or overlay is needed.
wwwFahmerAsphalt.1com1 I
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90 EK1.291-NOD 1
Page 32 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26tb,2016
Time Required: 1 Minutes
Agenda Item Title:_ STANTEC Liquidated Damages Request—July 2016 Update
Agenda Placement Consent Agenda
�A
Originating Department/Requestor: ric Jo Ci Administrator
Requester's Signature
Action Requested A rove PaymerZ STANTEC - $33,000 from Hardrives Inc.
Li uidated D es.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
See Attached memo.
Page 33 of 254
pewww
City a Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
July 22nd,2015
MEMO
TO: Mayor and City Coonstru '
/
FROM: Eric Johnson,City
RE: STANTEC Street R �ents-Addendum#2 S STANTEC Damages
Request:
As the Council will recall,the City had been approached by STANTEC requesting costs that were incurred by their firm
as result of the delays from Hardrives Inc.,the City's primary contractor on the 2014 elements. The initial request for
such costs from STANTEC was$72,800 out of the total Liquidated Damages amount of$93,000 as paid by Harddrives.
This scenario is difficult to deeply analyze and precisely apportion costs;however it is likely STANTEC did not anticipate
the unusual delays caused by Hardrives, yet their firm was requited to remain mobilized on the site and continue to
execute the project-as the City's agent-beyond the timelines established in the STANTEC!City bidding documents.
The Council did discuss this matter in a work session in July 2015 and at that time was more preferable to a one-third
allocation of the liquidated damages. Since that time Staff have continued such dialogue with STANTEC and worked
toward a conclusion that a$33,000 amount should be satisfactory-and such request is enclosed here dated July 21st,
2016-subject to the City Council approval.
Recommendation:Approve the apportionment of$33,000 of the liquidated damages to STANTEC as received
from Hardrives Inc.
Page 34 of 254
•
Stantec
July 21,2o16
Mr.Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights,MN 55o82
Reference: 2014 Reconstruction Project Additional Services
Dear Eric:
In June of 2015,Stantec requested an addendum to the contract for the Street Reconstruction Agreement
between Stantee and the City for additional inspection services. These additional services were due to the
contractor on the 2014 project not meeting the project milestones and thus adding to the time frame and
amount of inspection work Stantec needed to perform on behalf of the City. The original request letter is
attached.At that time,it was determined that we would follow up on this issue when the 2014 project was
completed,which is now the case.
Our original request was for the actual additional time spent in the amount of$72,800. It is our
understanding that the City is willing to consider our request for additional services in the amount of
$33,Ooo. At this time,Stantec is willing to agree to this amount.
We very much appreciate the City's wiillingnem to consider our request. I&me know if you need any
further information or if there is any way we can further assist in this matter.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee M.Mann,P.E.
Principal
651-6o4-485o
lee.mann@stantec.com
Attachments
cc: file
Design with community in mind
Page 35 of 254
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 36 of 254
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday July 26th 2016
Agenda Item: August 2016 Boulevard Tree Planting
Time Req. 1 Minute
Agenda Placement: Consent
Originating DepartmentlRequestor: Public Works, Andy Kegley, Public Works Director,
Lisa Danielson Arborist
Requester's Sign re
Action Requejej: A rd the August 2016 Boulevard Tree Planting Project to Hoffman
& McNamarae and Landscape
Please See Attached Memo.
Page 37 of 254
;s
_. City of Oak Park Heights
14168 Oak Park Blvd Re Box 2007.Oak Park Heights,MN 55082•Phone(651)439-0439•Fax 439-0574
Memorandum
To: Andy Kegley, Public Works Director
Cc: Eric Johnson, City Administrator, Mayor and Council
From: Lisa Danielson,Arborist (ID
Data 07/21/2016
Re: August 2016 Boulevard Tree Planting
Attached is a copy of a quote submitted by a tree planting company for the City of Oak Park
Heights August 2016 Boulevard Tree Planting.
The trees included on the August 2016 Boulevard Tree Planting List include replacement of
six (6) boulevard trees located on City boulevard right-of-ways along residential streets. Trees
included are replacements from the 2015 street reconstruction project and replacements from
those removed due to death or nuisance in which pruning could not correct in other areas of
town.
Quote requests were sent out to three (3) tree planting companies that have done work for the
City in the past. One tree planting company provided a quote by the deadline. The lowest
responsible quote submitted by the deadline was from Hoffman & McNamara Nursery and
Landscape for $2,012.00. The project will be funded from the City's budgeted projects tree
replacement fund. Hoffman & McNamara Nursery and Landscape has submitted the lowest
responsible quote and has done exceptional work for the City in the past, therefore I'll make
the recommendation that they be awarded the project.
TREE CITY U.S.A.
Page 38 of 254
Submitted Quote Totals and Information
Certified OPH
Company On Time Itemized Provided Supervisor ISA Equipment Tree Quote
and List References contact and/or list license $
complete Provided MNLA 2016
Hoffman &
McNamara Y Y Y Y Y Y Y $2,012
Nursery and
Landscape
YTS They were
Companies, unable to
LLC. quote _ _ Y
project
this time
Abrahamson Quote
Nursery was not - _ _ _ y _
submitted
Attachments:
• August 2016 Boulevard Tree Planting Quote Request Packet(07/06/2016)
• Submitted Quotes and Replies to Quote Request
-Hoffman&McNamara Nursery and Landscape(Submitted Quote 07/20/2016)
-YTS Companies, LLC. (Reply to Quote Request 07/06/2016)
2
TREE CITY U.S.A.
Page 39 of 254
City of Oak Park Heights
14168 Oak Park Blvd N. • Box 2007.Oak Park Heights,MN 55082 • Phone(651)439-4439• Fax 439-0574
Quote Request 07/06/1016
August 2016 Boulevard Tree Planting
Included in this packet is important information and details for preparing and submitting a
quote for the City of Oak Park Heights August 2016 Boulevard Tree Planting
Instructions to Tree Contractors
General Description of the Work
Please prepare completed itemized quotes for the following work numbers (1-6) using the attached spreadsheet.
The work to be performed consists of tree planting, initial watering, mulching and a one(1)-year guarantee after
planting of all trees included in this quote request. Any notes or other important comments are also listed.
Technical Specifications
All trees are to be landscape guality of good form with straight trunks. Trees should be at least 2.0 caliper inches
container stock unless a different size or planting stock is approved or noted by the City Arborist(Page 5). Each tree
shall be measured according to the American Standard of Nursery Stock(ANSI Z60)standards.No undersize trees or
trees of poor form will be accepted.All trees must be planted plumb and be able to stand straight after planting or
the Citywill require thatthe tree be staked or replaced.Trees included in this quote request are along City boulevard
right-of-ways.(Please see included itemized list for addresses and comments).
Information Concerning Working Conditions
Contractors should inform themselves of the conditions under which the work is to be performed concerning the
site of the work,the obstacles which may be encountered, and all other relevant matters. *Underground utility
locating is the responsibility of the contractor.*Once the contract is awarded,the contractor shall not be allowed
any extra compensation by reason of any matter or thing concerning which the bidders may have informed
themselves of prior to the bidding.
Quote Submission Requirements
Please prepare a completed itemized quote using the spreadsheet provided for all of the tree work items requested
in this packet.(Please see attached itemized list for tree species,sizes and specifics for each tree).
The contractor's quote for the tree planting can be submitted in person at the City of Oak Park Heights City Hall,
sent electronically via email:(Idanielson@cltyofoakparkheights.cam),mailed:City of Oak Park Heights Attn:Lisa
Danielson 14168 Oak Park Blvd N.PO.Box 2007,Oak Park Heights,MN 55082-2007 or faxed(651)-439-0574.
Page 40 of 254
Contractors should submit a copy of their current Certificate of Liability Insurance Coverage along with their
quote,if they are not already licensed in the City of Oak Park Heights for 2016.The contractor should also submit a
copy of the completed page in this packet entitled "Contractor Qualifications 2016."The deadline for submission
of all completed requested items in this packet is 12:00 PM on Wednesday,July 20a'2016(for consideration at the
City of Oak Park Heights City Council Meeting on Tuesday,July 26a'2016).
Basis of C'ont�ractAwar'd
The City reserves the right to accept or reject any quote.The award of the tree planting contract is based in part on
the lowest quote;however,the City reserves the right to factor past work,references and available equipment into
their decision regarding the work award.The awarded contractor will be contacted by phone within a timely manner
by the City Arborist after the date of the City Council meeting in which the quote was considered at.
Licensing:Tree services working in the City of Oak Park Heights must have a current Tree Worker's License. This
license may be obtained from City staff at City Hall upon presentation of proof of current Liability Insurance
Coverage,proof of current Worker's Compensation Insurance,and payment of the license fee.A current City of Oak
Park Heights Tree Worker's License is required before any contract work is done for the City.
Project Completion Date
The City of Oak Park Heights August 2016 Boulevard Tree Planting List is to be completed during the last week of
August 2016.
Subcontractors
The tree planting contract is between the City and the contractor which has submitted the successful quote.The
contractor shall not execute an agreement with any subcontractor to perform any portion of the work unless the
contractor has received written approval for such subcontractor from the City of Oak Park Heights.
Payment for Work Performed
Payment of the August 2016 Boulevard Tree Planting contract will be made on the basis of the quoted unit prices
for the work performed. The tree contractor shall be paid for the work performed after completion of work,
submission of an itemized invoice to the City of Oak Park Heights, and inspection of completed work by the City
Arborist.If it is determined upon inspection that the required work has not been fully completed,the contractor will
be notified and will be paid only upon satisfactory completion of all work.
QUESTIONS?
Contact: Lisa Danielson, City of Oak Park Heights, City Arborist, (651)-439-4439, or via email
ldanielson@cityofoakparkheights.com
Page 2 of 5
Page 41 of 254
Contractor Qualifications 2016
l. List of References/Similar Projects
Company or City Contact Name Phone Number Last Work Date
2. Name of person who will supervise this work and the number of years of experience
Is this supervisor an ISA Certified Arborist or MNLA Certified?
Certificate Number: — Expiratiom_
3. List equipment available for this contract. List type,size (i.e. 2 ton truck)
...............
S. Does your company have a current (2016) City of OPH Tree Worker's License? (Required
before starting work)
Page 3 of 5
Page 42 of 254
City of Oak Park Heights
August 2016 Boulevard Tree Planting
Additional instructions,if any,in Comments section.
WORK LOCATION SPECIES Comments
ITEM#
(Address or Park) "All trees will be planted on the City
Boulevard Right of Way at the addresses listed.
Exact planting locations will be flagged for
awarded contractor"
1 14581 Upper 56a' 'Autumn Blaze'
Street N maple
2 5652 Ozark Ave N Japanese tree
lilac
'Ivory silk'
3 15365 58"'Street Japanese tree Powerlines overhead,tree will be planted
N lilac on the 581h Street N side of the property
'Ivory silk' -6-7 ft to the right of the sidewalk
4 6175 Paris Ave N 'Autumn Blaze'
maple
5 6315 Paris Ave N Swamp White Service wire overhead,tree will be planted
Oak on the 631 Street N side of the property
Japanese tree
6 15224 Upper 63rd lilac Service wire overhead,tree will be planted
Street N 'Ivory silk' to the west side of the driveway
Page 4 of 5
Page 43 of 254
Order Totals
Item Plant Name Size Quantity
No. Type of Planting Stock
1 Maple 2.0 in. container 2
'Autumn Blaze'
2 Swamp White Oak 1.5-2.0 in. container 1
3 Japanese tree lilac 1.5-2.0 in. container 3
'Ivory Silk'
TOTAL 6
Page 5 of 5
Page 44 of 254
Lisa Danielson
From: Lisa McDowell <lisa.mcdoweli@hoffmanandmcnamara.com>
Sent: Wednesday,July 20, 2016 9:17 AM
To: Lisa Danielson
Subject. RE:City of Oak Park Heights August 2016 Boulevard Tree Planting Quote Request
Attachments: august tree planting .pdf
Good Morning Lisa
Attached is our pricing for the August tree plantings.
Thank you,
Lisa McDowell
Estimator
Hoffman&McNamara Nursery and landscape
PH: 651-437-9463 1 FAX: 651-437-9050
r4 Please consider the environment and print only if necessary.
From: Lisa Danielson [mailto:LDanielson@cityofnakparkheights.com]
Sent: Wednesday,July 06, 2016 2:02 PM
To: Pete Hoffman; Lisa McDowell
Subject: City of Oak Park Heights August 2016 Boulevard Tree Planting Quote Request
Hi Pete and Lisa,
Attached is the quote request packet and quote request form for the City of Oak Park Heights August 2016 Boulevard
Tree Planting.All trees are located along City boulevard right-of-ways. Please provide a completed itemized quote for
tree numbers(1-6). Please return all completed information to me by Wednesday July 20th 2016 at 12:00 PM. Quotes
may be delivered, mailed,faxed (651)-439-0574,or sent electronically(idanielson@cityofoakgarkhgights.corr). if you
have any other questions feel free to contact me.
Thank You,
Lisa Danielson
City of Oak Park Heights,Arborist
(651)-775-6177
Page 45 of 254
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Page 46 of 254
Contractor Qualifications 2016
IF,am 0400
1.List of References/Similar Projects
Company or City Contact Name Phone Number Last Work Date
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f)f NfW l�' 8VIM-e �icctre�SO Vl - 5&1-2.' Z()i LA
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2.Name of person who will supervise this work and the number ofyears of experience
Is this supervisor an ISA Certified Arborist or NLA Certified? I-es
Certificate Number:W- Expiration: bo 2A9
Lf358A
3.List equipment available for this contract.List type,size(i.e.2 ton truck)
S. Does your company have a current (2016) City of OPH Tree Worker's Incense? (Required
before starting work)
Page 3 of S
Page 47 of 254
Lisa Danielson
From: Paul Asleson <paul@ytsco.com>
Sent: Wednesday,July 06, 2016 2:59 PM
To: Lisa Danielson
Subject: Re: City of Oak Park Heights August 2016 Boulevard Tree Planting Quote Request
Thank you Lisa.
We are extremely busy with tree care right now and might not be able to put in a bid for this project. I just
wanted to let you know...Thanks for keeping us in mind!
Paul Asleson
Plant Health Care Division Manager
L S.A. Certified Arborist MN-0316A
C: 612.597-6789
O: 612.331-1133
COMPANIES, LLC.
14310 Northdale Blvd I Rogers, MN 55374 i www.vtsco.com
Please click a link below to write a review
0
BBB.
"Knowing trees' names, my dear miss and dear mister,is like knowing the name of your brother or
sister. We can't have enough of these wonderful trees. So when you see bare spots...go plant a tree,
please!" ---The Cat in the Hat
CONFIDENTIALITY:The information transmitted,Including attachments,is Intended only for the person(s)or entity to which it is addressed and may contain
confidential and/or privileged material.Any review,re-transmission,dissemination or other use of,or taldng of any action in reliance upon this information by
persons or entitles other than the intended recipient is prohibited.If you received this in error,please contact the sender and destroy any copies of this
Information
From: Lisa Danielson<LDanie[son @ cityofoakparkheights.com>
Sent:Wednesday,July 6,2016 2:06 PM
To: Paul Asleson; Keith Yetzer
Subject:City of Oak Park Heights August 2016 Boulevard Tree Planting Quote Request
1
Page 48 of 254
Hi Paul and Keith,
Attached is the quote request packet and quote request form for the City of Oak Park Heights August 2016 Boulevard
Tree Planting.All trees are located along City boulevard right-of-ways. Please provide a completed itemized quote for
tree numbers(1-6). Please return all completed information to me by Wednesday July 20th 2016 at 12:00 PM. Quotes
may be delivered, mailed,faxed (651)-439-0574,or sent electronically(Ida nielson @ citvofoakparkhei hts.cor. ). If you
have any other questions feel free to contact me.
Thank You,
Lisa Danielson
City of Oak Park Heights,Arborist
(651)-775-6177
2
Page 49 of 254
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 50 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 261h,2016
Time Required: 5 Minutes
Agenda Item Title: Consider Chi iy Ordinance Amendments t4 Sec 404—Sto mwa rainag�
and Development Practices for MIDS.
Agenda Placement Old Business
Originating DepartmentlRegn r: EAC
ohnso Citv Administrator
Requester's Signature
,i
Action Requested DiscussiorfjPossible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
In 2015 the Middle St.Croix Watershed Management Organization(MSCWMO)introduced City Council to an
opportunity to update stormwater management in the community,through the voluntary Minimal Impact Design
Standards(MIDS)program.MIDS are simplified standards developed to replace outdated standards that most
municipalities currently have in place for managing stormwater runoff.The intent of implementing MIDS is to
encourage better stormwater management practices for new and redevelopment projects.
As discussed at the council meeting,the MSCWMO applied for and received a Clean Water Fund Grant to provide
assistance to communities in Washington County to implement MIDS.The City adopted Resolution 15-05-28 on
May 26,2015 declaring its commitment to review and revise ordinances to integrate MIDS standards,with funding
provided through the MSCWMO by the Clean Water Fund Grant.
The MSCWMO and city staff have reviewed Chapter 48-stormwater Management and recommend revisions to
align city ordinance with existing requirements for stormwater management as found in City Ordinance 404.The
proposed revisions clarify permitting requirements and process. The ordinance modifications do not place any
additional burdens on the City and is intended to make compliance more streamlined and flexible for developers.
Attached,please find the 404 ordinance with proposed revisions.
Page 51 of 254
RESOLUTION 15-0 5-2 8
EXTRACT OF THE CITY COUNCIL MEETING MINUTES OF THE CITY OF OAK PARK
HEIGHTS,WASHINGTON COUNTY,MINNESOTA HELD MAY 26,2015
Pursuant to due call and notice therefore,a regular meeting of the City Council of the City of Oak Park Heights,
Minnesota was duly held at Oak Park Heights City Hall in said municipality on the 26"'day May 2015 at 7:00
p.m.
The following members were present: All Council
The following members were absent: None
Councilmember Swenson introduced the following resolution and moved its adoption:
A RESOLUTION DECLARING A COMMITMENT TO REVIEW AND REVISE
THE OAK PARK HEIGHTS CITY CODE OF ORDINANCES
TO INTEGRATE MINIMAL IMPACT DESIGN STANDARDS
WHEREAS, Minnesota Statutes 2009, Chapter 115.03 Subdivision 5c. authorized the Minnesota
Pollution Control Agency (MPCA) to develop performance standards, design standards, and other tools to
enable and promote the implementation of low-impact development and other storm water management
techniques;and
WHEREAS, pursuant to the authority in Minnesota Statutes, Chapter 115.03 Subdivision 5c, the
MPCA developed a set of performance goals, design standards, and policy development guidance provisions
known as the Minimal Impact Design Standards(MIDS);and
WHEREAS, The Middle St. Croix Watershed Management Organization (MSCWMO) has secured a
Clean Water Fund Grant to assist communities with integrating MIDS into local ordinances;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OAK PARK
HEIGHTS,MINNESOTA,AS FOLLOWS:
The City of Oak Park Heights has declared its commitment to adopt the MIDS standards into the Oak Park
Heights City Code of Ordinances to achieve protection of our local water resources with funding provided
through the MSCWMO by a Clean Water Fund Grant.
The motion for adoption of the foregoing resolution was duly seconded by Councilmember Runk and
upon roll call being taken thereon,the following vote via voice:
Mary McComber-aye Mike Runk- aye
Mike Liljegren-aye Mark Swenson- aye
Chuck Dougherty- aye
ON,said Resolution was declared duly passed and adopted and signed by the Mayor and
attested b the i Administrator. Passed by the City Council,City of Oak Park Heights,Washington County,
Minneso*Ais day of May 2015.
A ESI' !'
J
d ohrson,City Administrator M tuber, ayor
Page 52 of 254
MIDS Community Assistarm Package Pilot Community Draft 4=2014
Minimal Impact Design Standards(MIDS)Background
The State of Minnesota has undertaken a major effort to promote Low impact Development(LID)in conjunction with existing stormwater
rate Control practices to:
• Reduce runoff volumes and rates
• Improve runoff quality
• Develop a unified crediting system for practitioners and the MPCA to document pollutant load reductions
This effort Is the Minimal Impact Design Standards QWIDS)project. MIDS represents the next generation of stormwater management.
Sparked by the anticipation of impending Municipal Separate Storm Sewer System(MS4)permit updates that included antidegradation
compliance and outstanding resource value waters(ORVW)requirements,the MIDS concept was Initiated by a unique coalition of the
Minnesota Cities Stomnuater Coalition,MS4 communities,the League of Minnesota Cities,the Builders Association of the Twin Cities,
environmental advocacy organizations,local watershed districts,the Stormwater Steering Committee of the Minnesota Pollution Control
Agency(MPCA),and key state legislators Interested in water quality protection.The support and testimony of the partnerships broad
membership was critical to the successful legislative effort authorizing and funding the project.
The package Includes performance goals,a calculator for determining stormwater credits for best management practices,and ordinance
guidance for communities. Use of the MIDS community assistance package(CAP)can help your community measure progress toward water
and natural resource protection and restoration goals
The MIDS project Is authorized under Minnesota Statutes enacted In 2009,Chapter 115 Water Pollution Control Act,115.03 Powers and
Duties.
Subdivision 5c.Regulation of storm water discharges
(c)The agency(Mlruresota Pbdutlon ConfrolAgencOshall develop Performance standards,design standards,or other tools to
enable and promote the implementation of low-Impact development and other storm water management techniques.For
the purposes of this section,•low-Impact development"means an approach to storm water management that mimics a site's
natural hydrology as the landscape Is developed.Using the low-impact development approach,storm water Is managed on-
site and the rate and volume of predevelopment storm water reaching receiving waters is unchanged.The calculation of
predevelopment hydrology Is based on native soil and vegetation.
As authorized by statute,the Minnesota Pollution Control Agency Is leading the effort to develop technical criteria and products. The MPCA
worked closely with the MIDS Work Group and stakeholders throughout the state. Detailed information on the MIDS process Is available at:
http://www.po.state.mn.LckbmizaBe
r
Minknal Impact Design Standards
m mis u ,Reo.m+.ce.nanxsPm'ntreM;gfa 7 of1I08
Page 53 of 254
404
AN ORDINANCE REGULATING AND ESTABLISHING STANDARDS FOR STORM WATER
DRAINAGE AND DEVELOPMENT PRACTICES AFFECTING ISSUES OF EROSION AND
SEDIMENTATION CONTROL.
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,
MINNESOTA DOES ORDAIN:
404.01 Application.
All new subdivisions,planned unit developments,plats, and other developments of real property
shall incorporate adequate provisions for storm water runoff consistent with the Oak Park
Heights Storm Water Management Plan(SWMP)as amended,and with established City policies
and ordinances particularly Soil Erosions and Restrictive Soils Ordinances of the City of Oak
Park Heights and shall conform to the following standards found herein.
This ordinance is also adopted pursuant to the authorization and policies contained in Minnesota
Statutes §§ 103B, 103D and, 462; Minnesota Rules, Parts 6120.2500 to 6120.3900; and
Minnesota Rules Chapters 8410 and 8420. This ordinance is also intended to meet the
construction site erosion and sediment control and post-construction stormwater management
regulatory requirements for construction activity and small construction activity(NPDES Permit)
as defined in 40 CFR 122.26(b)(14)(x) and(b)(15),respectively. This ordinance is also intended
to meet the Minimal Impact Design Standards (MIDS) developed under Minnesota Statutes §
115.03, subd. 5c. All stormwater management activities shall comply with MIDS and/or
requirements of the relevant Watershed Management Organization and/or Watershed District.
A. Plan Required.
The proposed provisions for storm water runoff shall be documented in a
runoff water management plan, prepared by a registered
professional engineer to the minimum standards described in paragraph B of
this policy.
B. Minimum Standards for Runoff Water Management Plans.
A stormwater runoffs management plan shall include the following
items:
1, A map containing a delineation of the sub-watershed contributing
runoff from off-site, and proposed and existing sub-watersheds on-
site. The delineation shall conform to the nomenclature of the
1
Page 54 of 254
SWMP and shall indicate any significant departures from the
watershed delineation of the SWMP.
2. Delineation of existing on-site wetlands as defined in the Wetland
Conservation Act,lakes,streams,shoreland,and/or floodplain areas.
3. For waterbodies and channels, a listing of normal runout and
calculated ten(10)year and one hundred(100)year elevations on site
for both existing and proposed conditions.
4. Storm water runoff volumes and rates for existing and proposed
conditions.
5. All hydrologic and hydraulic computations completed to design the
proposed storm water management facilities. Reservoir routing
procedures and critical duration runoff events shall be used for design
of water storage areas and outlets.
6. A eheeklist ef Bes4 Mamgemeat PTaetioes to demeas#a4e dw4,te the
and on sWaetwe Best Management Pmet4ees deser-ibed in the beek.
A checklist of Best Management Practices to demonstrate that,to ,
the maximum extent practical,the plan has incorporated the
structural, on-structure, and on-site Best Management Practices to
meet the stormwater quality and volume control standards of MIDS
and the Minnesota Stormwater Manual or other ap lip cable
publications.
7. A grading plan incorporating overflow routes along streets or
drainage easements designed to protect structures from damage due
to:
a. Storms in excess of the design storm,or
b. Clogging, collapse or other failure of the primary drainage
facilities.
8. An assessment of the potential for construction or contribution to
regional detention basins, as opposed to the construction of on-site
basins. The SWMP identifies potential regional pond areas for
2
Page 55 of 254
control of rate and nutrient loading. The following criteria shall be
used to determine whether on-site storage is required for within the
subdivision:
a. If the runoff water management plan indicates construction or
enlargement of a storage site or water quality storage in a
wetland or other waterbody,the facility or its equivalent shall
be constructed to meet the goals of the SWMP.
b. If a proposed subdivision will be directly tributary to a
waterbody without intervening detention storage,
additional on-site pond construction for water quality
treatment will be required if the waterbody is in one of
the following classifications:
Categor1: Water bodies supporting direct body contact
recreation such as swimming, skin diving,or water skiing.
Category Ia.: Waterbodies capable of supporting a trout
fishery.
Category II:Waterbodies supporting non-contact recreational
activities such as sailboating, motor boating, canoeing, and
fishing.
Category III: Waterbodies supporting aesthetic viewing and
wildlife habitat functions,providing open space,scenic vistas,
and opportunities for wildlife observation or warm water
fishing.
Category IV:Nutrient Traps. Waterbodies functioning mainly
to reduce downstream loading of phosphorus and other
pollutants.
C. If a proposed subdivision is indirectly tributary to a Category
I, II or III waterbody and intervening regional detention
storage is inadequate,in the opinion of City staff,to meet the
water quality goals for downstream waterbodies as described
in the SWMP, additional on-site pond construction will be
required to meet these goals.
d. If a proposed subdivision will increase rates of runoff and
where downstream storm water storage or conveyance
3
Page 56 of 254
facilities are inadequate to protect downstream riparian
owners from effects of these increases, then on-site storm
water storage must be constructed to restrict storm water rates
to the pre-development rates.
9. Where on-site water quality detention basins are required, copies of
the calculations determining the design of the basins. The size and
design considerations will be dependent on the receiving waterbody's
water quality category, the imperviousness of the development, and
the degree to which on-site infiltration of runoff is encouraged.
Design of on-site detention basins, as described in the site's Runoff
Water Management Plan, shall incorporate recommendations from
the
Minnesota Stormwater Manual published by
the Minnesota Pollution Control Agency or the applicable
publications. The following design considerations are required for
on-site water quality detention basins based on the receiving water's
water quality category. These designs include permanent detention
for water quality treatment; extended detention designs may be
substituted provided that they provide treatment equivalent to the
requirements below:
a. Basins Tributary to Cateory I and Ia Waterbodies.
1) Permanent pool ("dead storage") volume below the
normal outlet shall be greater than or equal to the
runoff from a 2.5 inch twenty-four (24) hour storm
over the entire contributing drain-age area assuming
full development
2) A permanent pool average depth(basin volume/basin
area)which shall be greater than four(4) feet,with a
maximum depth of less than ten(10)feet.
3) An emergency spillway(emergency outlet) adequate
to control the one hundred (100) year frequency
critical duration rainfall event.
4) Basin side slopes above the normal water level should
be no steeper than three to one (3:1)when possible,
and preferably flatter. A basin shelf with a minimum
width of ten feet and a maximum slope of ten to one
(10:1)below the normal water level is recommended
to enhance wildlife habitat, reduce potential safety
4
Page 57 of 254
hazards, and improve access for long-term
maintenance.
5) To prevent short-circuiting,the distance between the
major inlets and normal outlet shall be maximized.
6) A flood pool(temporary storage)volumes above the
principal outlet spillway shall be adequate so that the
peak discharge rate from the ten(10)and two hundred
(200) year frequency, critical duration storm is not
greater than the peak discharge for a similar storm and
predevelopment watershed conditions.
7) Extended detention of runoff from the more frequent
(one year to five year) storms shall be achieved
through a principal spillway design which shall
include a perforated vertical riser, a small orifice
outlet,or a compound weir.
8) Effective energy dissipation devices which reduce
outlet velocities to four (4) feet per second or less
shall consist of rip rap, stilling pools, or other such
measures to prevent erosion at all storm water outfalls
into the basin and at the detention basin outlet.
9) Trash and floatable debris skimming devices shall be
placed on the outlet of all on-site detention basins to
provide treatment up to the critical duration ten(10)
year stone event. These devices can consist of baffled
weirs, submerged inlets, or other such measures
capable of restricting the outflow of floatable
materials, including litter, oil and grease.
Computations for the design of such devices shall be
included.
10) For purposes of erosion control,vegetation protection
and wildlife habitat enhancement, the ten year flood
level of the basin shall be no more than two (2) feet
above the normal level of the basin.
b. Basins Tributary to Category II Waterbodies.
1) A permanent pool("dead storage")volume below the normal
outlet which shall be greater than or equal to the runoff from a
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Page 58 of 254
two (2) inch twenty-four (24) hour storm over the entire
contributing drainage area assuming full development.
2) All other requirements as listed in Items 2 through 10 for
Category I and Ia waterbodies.
C. Basins Tributary to Category III Waterbodies.
1) A permanent pool("dead storage")volume below the normal
outlet which shall be greater than or equal to the runoff from a
one-and-one-half(1.5)inch twenty-four(24)hour storm over
the entire contributing drainage area assuming full
development.
2) All other requirements as listed in Items 1 through 10 for
Category I and la waterbodies.
d. Basins Tributary to Category IV Waterbodies.
1) Any practical measures needed to maintain the function and
character of the Category IV waterbodies.
e. Basins Tributary to Wetlands.
1) Sedimentation capacity capable of protecting the
wetland from filling due to water borne silt and sand.
Where feasible,appropriately sized sump manholes or
other in-line treatment capable of being cleaned via
manholes shall be preferred.
2) All other requirements as listed in Items 2 through 10
for Category I and Ia Water bodies.
404.02 404.02 Flexible treatment alternatives for sites with restrictions
A. Applicant shall fully attempt to comply with the appropriate performance goals
described in section 404.02(D) above. Options considered and presented shall
examine the merits of relocating_project elements to address varying soil conditions
and other constraints across the site. If full compliance is not possible due to any of
the factors listed below, the applicant must document the reason. If site constraints or
restrictions limit the full treatment goal,the following flexible treatment options may_
be considered:
Applicant shall document the flexible treatment options sequence starting with
Alternative#1. If Alternative#1 cannot be met, then Alternative#2 shall be analyzed.
6
Page 59 of 254
Applicants must document the specific reasons why Alternative#1 cannot be met
based on the factors listed below. If Alternative#2 cannot be met then Alternative#3
shall be met. Applicants must document the specific reasons why Alternative#2
cannot be met based on the factors listed below. When all of the conditions are
fulfilled within an alternative,this sequence is completed.
Volume reduction techniques considered shall include infiltration,reuse &rainwater
harvesting, canopy interception&evapotranspiration, and additional techniques
included in the MIDS calculator and the Minnesota Stormwater Manual. Higher
priority shall be given to BMPs that include volume reduction. Secondary preference
is to employ filtration techniques, followed by rate control BMPs. Factors to be
considered for each alternative will include:
1. Karst geology
2. Shallow bedrock.
3. High groundwater
4. Hots-pots or contaminated soils
5. Drinking Water Source Management Areas or within 200 feet of drinking water
well
6. Zoning, setbacks or other land use requirements
7. Poor soils (infiltration rates that are too low or too high,problematic urban soils)
8. Cost Anal
B. Alternative#1: Applicant attempts to comply with the following conditions:
1. Achieve at least 0.55 inch(0.55")volume reduction from all impervious surfaces
if the site is new development or from the new and/or fully reconstructed
impervious surfaces for a redevelopment site.
2. Remove 75%of the annual TP load from all impervious surfaces if the site is new
development or from the new and/or fully reconstructed impervious surfaces for a
redevelopment site.
3. Options considered and presented shall examine the merits of relocating_project
elements to address, varying soil conditions and other constraints across the site.
C. Alternative#2: Applicant attempts to comply with the following conditions:
1. Achieve volume reduction to the maximum extent practicable.
2. Remove 60% of the annual TP load from all impervious surfaces if the site is new
development or from the new and/or fully reconstructed impervious surfaces for a
redevelopment site.
3. Options considered and presented shall examine the merits of relocating project
elements to address,varying soil conditions and other constraints across the site.
D. Alternative#3: Off-site Treatment. Mitigation equivalent to the performance of
1.1 inches (1.1") of volume reduction for new development or redevelopment,
(including banking or cash) can be performed off-site to protect the receiving water
7
Page 60 of 254
body. Off-site treatment shall be achieved in areas selected in the following order of
preference:
1. Locations that yield benefits to the same receiving water that receives runoff from
the development activitX
2. Locations within the same Department of Natural Resource (DNR)catchment
area Hydrologic Unit 08) as the development activity.
3. Locations within the next adjacent DNR catchment area upstream.
4. Locations anywhere within the communityjurisdiction.
2. Other Design Standards
A. Minnesota Stormwater Manual. All volume control for water quality and quantity
and site design specifications shall conform to the current version of the Minnesota
Stormwater Manual.
B. Site erosion and sediment control requirements. All erosion and sediment control
requirements shall conform to the current requirements of NPDES/SDS Construction
Stormwater General Permit.
C. WMO/WD requirements. All stormwater management and erosion and sediment
control activities shall comply with all applicable requirements of the Watershed
Management Organizations or Watershed Districts in which the project is located. In
case provisions in this ordinance and requirements of watershed district or watershed
management organizations overlap or conflict,the strictest provisions shall apply to
the activities.
D. MIDS calculator. Final site design and choice of permanent stormwater volume
reduction practices shall be based on outcomes of the MIDS Calculator(or other
model that shows the performance szoal can be met) and other requirements of the
applicable watershed district or watershed management organization.
404.02 404.03 Severability.
If any section, clause, provision, or portion of this Ordinance is adjudged
unconstitutional or invalid by a Court of competent jurisdiction,the remainder of this
Ordinance is not affected.
404.04-3 Interpretation.
This Ordinance is intended to be applied and interpreted in conjunction with the
existing ordinances of the City of Oak Park Heights. To the extent that there is any
conflict in interpretation between the various provisions thereof,the more restrictive
interpretation shall apply.
404.04 The Provisions are Accumulative.
8
Page 61 of 254
The provisions of this Ordinance are accumulative to all other laws,ordinances,and
regulations heretofore passed by the City of Oak Park Heights which may hereinafter
be passed covering any subject matter in this ordinance.
9
Page 62 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26t`,2016
Time Required: 5 Minutes
Agenda Item Title: Temporary Health Care Dwellings—Consider Opt-Out
Agenda Placement '-OLD Business
Originating Department/Reques ohnson. Civ Administrator
Requester's Signature r
Action Requested D ussio, Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
The City Council requested that City Staff review the Temporary Health Care Dwellings action
as passed by the State of Minnesota and the possible opt-out option cities may consider.
Please see the attached memo generally outlining the matter and how other cities have addressed
this. The memo includes an OPT-OUT ordinance if the Council did desire to do so.
Page 63 of 254
x�
City of Oak Park Heights
14168 Oak Park Blvd N•Box 2007.Oak Park Heights,MN 55082•Phone(65139-4439•Fax(651)439-0574
7-%16
MEMO
T0: Mayor and City Cwasthat
FROM: Eric Johnson,C
RE: Temporary Famiings
Summary:
In this year's legislative session,a at requires cities to allow the placement of a temporary accessory
dwelling-unit for use (only) by mentimpaired persons on properties where a relative or caregiver may
reside. Property owners may place a single temp.dwelling, not exceeding 300 square feet, onto their property for the
impaired person to reside in for up to 12 months while they receive assistance.The placement of such structures would
require the securing of a City permit, however the law places restrictions on what the City may request in an application and
generally exempts such structures from typical zoning authority and reouires cities to annrove within 15 days once the
application is deemed complete.
The law also provides that cities and counties may opt out of the law by ordinance. The new law goes into effect on
September 1,2016.
Before the City considers the opt-out possibility it is vital to understand the practical application of the law itself. Exhibit
A to this memo contains the law as it applies to municipalities as signed by Gov.Dayton.Exhibit B contains a summary
memo from the League of Minnesota cities and is also excellent background and perspective.
Intent and Application of the Temp.Dwelling Law:
While I cannot provide detailed data and background about the genesis of the legislation nor its authors'motivations.I do however
surmise the legislation is meant to be well-meaning so as to offer another possibility for property owners to take care of a family
member who is impaired and that any such rules that may govern the placement/use of such structures are uniform across the
State—which helps care provider firms and certainly benefits companies who manufacture these type of structures.
Despite this intent and background,a temporary family health care dwelling must meet the following conditions:
(1)be primarily assembled at a bcadon other then its site of insWation, (6)have exteriormaterfekthatere compatible in composition,appearance,
(2)be no more than 300 grass square feet and durability to the exterior materials used in standard residential
construction;
(3)not be alta JW to a permanent foundation; (7)have a minimum insulation rating of R-15;
(4) be universally designed and meet state4ecorked accessibility (8)be able to be installed,removed,and transported by a one4on pickup
standards; truck as defined in section 168.002,subdivision 21b,a buck as defined in
5)provide access to water and eleddc uhTrties eitherb connecting to the section 168.002,subdivision 37,or a truck tractor as defined in section
( y 9 168.002,subdivision 38,•
uhi►ties that are serving the pdncipal dwe#nV on the lot or by other
comparable means; (9)be built to either Minnesota Rules,chapter 1360 or 1361,and contain
an Indusidellzed Bufidings Commission seal and data plate ortoAme wn
National Standards Instihrte Code 119.2;and
(10)be equipped wdh a backflow check valve.
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r
These conditions are not easily met and essentially preclude the use of a traditional camper,renovating a current shed or use of
other non-specialized equipment.Exhibit C contains a picture of what one of these unit could look like.
What does the Law require of Cities?
If the City does not opt-out,a property owner that hopes to house an impaired person within this type of structure on their property,
they must first secure a permit from the City—however the legislation requires that cities may only seek specific information that
would then require the approval of the placement of such facilities if all items are provided.
The City may not place any further limitation,escrows or conditions other than what is permitted by the State which is as follows:
(a)Unless the municipality has designated temporary family (4)an executed contract for septic service management or
health care dwellings as permitted uses,a temporary family other proof of adequate septic service management;
health care dwelling is subject to the provisions in this
section.A temporary family health care dwelling that meets (5) an affidavit that the applicant has provided notice to
the requirements of this section cannot be prohibited by a adjacent property owners and residents of the application for
local ordinance that regulates accessory uses or the temporary dwelling permit;and
recreational vehicle parking or storage. (6)a general site map to show the location of the temporary
(b) The caregiver or relative must apply for a temporary family health care dwelling and other structures on the lot.
dwelling permit from the municipality.The permit application (c) The temporary family health care dwelling must be
must be signed by the primary caregiver, the owner of the located onro
property on which the temporary family health care dwelling P party where the caregiver or relative resides.
A temporary family health care dwelling must comply with all
will be located, and the resident of the property if the
setback requirements that apply to the primary structure and
property owner does not reside on the property,and include:
with any maximum floor area ratio limitations that may apply
(1) the name, address, and telephone number of the to the primary structure. The temporary family health care
property owner,the resident of the property if different from dwelling must be located on the lot so that septic services
the owner, and the primary caregiver responsible for the and emergency vehicles can gain access to the temporary
care of the mentally or physically impaired person;and the family health lore dwelling in a safe and timely manner.
name of the mentally or physically impaired person who will (d)A temporary family health care dwelling is limited to one
live in the temporary family health care dwelling; occupant who is a mentally or physically im aired
person.
(2)proof of the provider network from which the mentally or The person must be identified in the application. Only one
physically impaired person may receive respite care, temporary family health care dwelling is allowed on a lot.
primary lore,or remote patient monitorina services: (e) Unless otherwise provided, a temporary family health
(3) a written certification that the mentally or physically care dwelling installed under this section must comply with
impaired person requires assistance with two or more all applicable state law, local ordinances, and charter
instrumental activities of daily living signed by a physician,a provisions.
physician assistant, or an advanced practice registered
nurse licensed to practice in this state;
District front Yard Side Yard, Rear Yard
Where can these Dwellings Be placed? 0 50 feet 30 feet; 50 feet
The Statute does not exempt these temporary dwellings R-1 30 feet's 13 feet) 30 feet
from setback requirements and such setbacks must be
similar to the primary structure.In an R-1/R-2 residential R-1 30 feet" 10 feei'� fee'
districts,this means that the temporary dwelling must not R-1? 30 feet' 10 feet> feel
be located closer than the following distances shown in R_1 C 30 feet' 15 feet' 3i,feet
the chart.� R-2 30 feet') 1 o feet' 33 feet
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a
a
What if the City does Nothing?
If the City takes no action,the law as it is crafted goes into effect on Sept 1st and the City would need to contemplate and issue
permits for such structures if the application was complete.This would require the drafting of forms and basic processing of an
application.The City would also be limited to an application fee of$100 and a$50 renewal.In addition,the MN STAT.15.99 rules
related to timelines to review and consider an application are superseded and are essentially replaced with a 15-day window.
It is also important to keep in mind that these temporary facilities may only be placed on site for a period of six-months with one
six-month extension-so that the total time is one year.After that, the permit expires and the temporary dwelling unit must be
removed. In fact,the City cannot extend the permit further.
What happens N the City Opts-Out?
The language in the law allows cities to opt-out of these requirements and would preclude the placement of such structures under
the process as outlined.In Oak Park Heights situation,the City underlying Interim Use Permit process would be applicable and a
resident could still seek the placement of such a structure, but would follow a more traditional review and public engagement
process—similar to a CUP -with the City placing reasonable term, occupancy and securities in place to ensure such use is
temporary and consistent with neighborhood expectations.
Is there pressing need to opt-out now and/or may the City opt-out later?
There is nothing in the Statute that stated the City has a timeline to opt-out.The LMC Memo also comments on this point.However,
the unknown is what rules might the State adopt next-time and perhaps it is worth considering to opt-in later and opt-out now.
What are Other Cities Doing?
I have inquired to the Minnesota City Manager's Association and sought responses from other cities—via a list serve. Exhibit D
includes a listing of responses.The overwhelming number of responses indicate a planned or current opt-out.
Other Planning!Neighborhood Considerations:
Despite the foregoing discussion,purely from a planning standpoint there are applications/concerns with the new law including:
allowing two dwelling units(even temporary)on a parcel in which its only zoned for one dwelling;not requiring a survey(as is
required for other structures);the permit circumvents a meaningful public input process and the permit is automatically extended
with no method to establish reasons or guidelines to extend such permit.There are also several other concerns that affect the
City outside of land-use issues that care be meaningful such as:
o a$100 permit fee that does not cover City costs;
o compliance and removal issues particular allowing 60 days for removal and not allowing an escrow deposit;
o utility hook-up concerns as the MN State plumbing code requires buildings/structures to be hooked up to public utilities if available;
o Possible HIPPA(health/private)data handling concerns—if this information is provided to the City.
There are also of course several alternatives in our community to house those needing temporary housing for health or
impairment reasons.Those include family member's spare bedrooms,apartments and hotels are located throughout the City,
assisted living facilities,short term health care facilities,and various group homes can all be found.
Conclusion and Recommendation:
What the State essentially has done is issue an unfunded mandate that requires cities allow the placement of these temp.dwellings
and in a process that does not give local officials tools — nor even an ability - to meaningfully engage the public, address
neighborhood concerns nor a direct tool to recover costs. Instead cities are put in a position of being the gate-keeper of issuing or
denying these permits based on a limited set of facts and conditions. While there are not significant costs for a city to incur to
permit these—should things generally flow well- there will inevitably be legal challenges to continuation of these facilities once
put-in place and once the 6-month 112-month deadline paries—and is where true city costs of time and resources would be
incurred.
BUT...again what is VERY interesting is that the mandated requirements as outlined in the statute for the temporary dwelling itself
AND what must be submitted by an APPLICANT is not an easy task to accomplish.In fact,the securing of the many needed items
is already a significant undertaking. I would speculate that most simply will not choose to go through this process. It is as if the
intention of the legislation and the rules so applied are inconsistent—regardless of the local governmental actions.
Page 66 of 254
To date the City has not been approached by a resident to Instar a facility in the City and I am unsure If this new legislation will
drive people to do so.Considering the cost of these facilities and the process the State has set forth I do not believe Oak Park
Heights will see many applications when there are less-expensive and ottw reasonable options available.
However,the concern of NOT OPTING-OUT(now or in the future)is what The State may in the future engage in relative to this law
-such as broaden the scope of what may be used as qualifying facility or broaden the duration or allow a non-impalred person,
such as a care-GIVER to reside in the temporary structure- and would have a caveat that since a city did not opt-out prior...that
they may not do so now.
Despite the well-meaning IrAmdon of the law,the practical dffikxAtWs applicants will!face In severing a permit due to
State rules and limited number of people who have actually inquired about this-opting-out would seem to be the best
akernathre at this Juncture so as to better prevent I defense against further State mandates-although nothing can really
prevent those from occurring.Also,staff's perspective is that the City's own process likely would not be as onerous on
the front end-submission on an applicant should one approach the City under current City Mae, as such we would
recommend that do City'optwour.The City may always"opt-hack In".
Exhibit E-Contains the OPT OUT ORDINANCE draft language. Per the LMC Memo if appears that this is to be generally
considered an amendment to the CIV3 zoning ordinance,as the legislation falls under the MN Land Use Planning Act.As such,
the City will require a public hearing and 10-days published notice.
UPDATE- 7- 19-16--Please note that-since the issuance of the initial memo,Staff did further
research in to the approval process of such Opt-out,the City Attorney has indicated that the
approval/adoption of such ordinance would not fall under the City's zoning code as it is being
implemented in response to a legislative act by the State of Minnesota and thus would not
require a 10-day notice nor a public hearing.In addition,the adopted ordinance would not be
Placed into the City's code,under the 401 or 402 ordinances that relate to planning,rather would
be embedded in the City general code book under a separate ordinance or classification.
Page 67 of 254
EXHIBIT A- MN STATE 462.3593-AS ADOPTED FOR MUNICIPALITIES
Page 68 of 254
Sec.3.
[462.35931 TEMPORARY FAMILY HEALTH CARE DWELLINGS.
Subdivision 1.
Definitions.
(a) For purposes of this section, the following terms have the meaningsiv�en.
(b) "Caregiver" means an individual 18 years of age or older who:
(1) provides care for a mentally or physically impaired person; and
(2) is a relative, legal guardian, or health care agent of the mentally or physically
impaired person for whom the individual is caring_.
(c) "Instrumental activities of daily 1iving" has the meaning given in section 256B.0659,
subdivision 1, paragraph(i).
(d) "Mentally or physically impaired person" means a person who is a resident of this
state and who requires assistance with two or more instrumental activities of daily living as
certified in writing by a physician, a physician assistant, or an advanced practice registered
nurse licensed to practice in this state.
(e) "Relative" means a spouse,parent, grandparent, child, grandchild, sibling
aunt, nephew, or niece of the mentally or physically impaired person. Relative includes half,
step, and in-law relationships.
(f) "Temporary family health care dwelling" means a mobile residential dwelling
providing an environment facilitating a caregiver'sprovision of care for a mentally or
physically impaired person that meets the requirements of subdivision 2.
Subd. 2.
Temporary family health care dwelling.
A temporary health care dwelling must:
(1) be primarily assembled at a location other than its site of installation;
(2)be no more than 300rgross square feet;
(3)not be attached to a permanent foundation;
(4) be universally designed and meet state-recognized accessibility standards;
(5)provide access to water and electric utilities either by connecting to the utilities that
are serving the principal dwelling on the lot or by other comparable means,
(6)have exterior materials that are compatible in composition, appearance, and
durability to the exterior materials used in standard residential construction;
(7)have a minimum insulation rating of R-15;
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(8)be able to be installed, removed, and transported by a one-ton pickup truck as
defined in section 168.002, subdivision 21b, a truck as defined in section 168.002,
subdivision 37 or a truck tractor as defined in section 168.002 subdivision 38•
(9) be built to either Minnesota Rules, chapter 1360 or 1361, and contain an
Industrialized Buildings Commission seal and data plate or to American National Standards
Institute Code 119.2; and
(10)be equipped with a backflow check valve.
Subd. 3.
Temporary dwellinz permit; application.
(a) Unless the municipality has designated temporat fly health care dwellings as
permitted uses, a temporary family health care dwellingis subject to the provisions in this
section. A temporary family health care dwelling that meets the requirements of this section
cannot be prohibited by a local ordinance that regulates accessory uses or recreational
vehicle parking or storage.
(b) The caregiver or relative must apply for a temporary dwelling permit from the
municipality. The permit application must be signed by the primary caregiver, the owner of
the property on which the temporary family health care dwelling will be located, and the
resident of the property, i�property owner does not reside on the property, and include:
(1) the name, address, and telephone number of the property owner,the resident of the
property if different from the owner, and the primary caregiver responsible for the care of the
mentally or physically impaired person; and the name of the mentally or physically impaired
person who will live in the temporary family health care dwelling;
(2) proof of the provider network from which the mentally or physically impaired
person may receive respite care, primary care, or remote patient monitoring services;
(3) a written certification that the mentally or physically impaired person requires
assistance with two or more instrumental activities of daily living signed by physician, a
physician assistant, or an advanced practice registered nurse licensed to practice in this state;
(4) an executed contract for septic service management or other proof of adequate septic
service mans eg ment;
(5) an affidavit that the applicant has provided notice to adjacent property owners and
residents of the application for the temporary dwelling permit; and
(6) a general site map to show the location of the temporar f� amily health care dwelling
and other structures on the lot.
(c) The temporary family health care dwelling must be located on property where the
caregiver or relative resides. A temporary family health care dwelling must comply with all
setback requirements that apply to the primary structure and with any maximum floor area
ratio limitations that magpply to the primary structure. The temporary family health care
Page 70 of 254
dwelling must be located on the lot so that septic services and emergency vehicles can gain
access to the temporary family health care dwelling in a safe and timely manner.
(d)A temporary family health care dwelling is limited to one occupant who is a
mentally or physically impaired person. The person must be identified in the application.
Only one temporary family health care dwelling is allowed on a lot.
(e)Unless otherwise provided, a temporary family health care dwelling installed under
this section must comply with all applicable state law, local ordinances, and charter
provisions.
Subd. 4.
Initial permit term; renewal.
The initial temporary dwelling permit is valid for six months. The applicant may renew
the permit once for an additional six months.
Subd. 5.
Inspection.
The municipality may require that the permit holder provide evidence of compliance
with this section as long as the temporary family health care dwelling remains on the
property. The municipality may inspect the temporary family health care dwelling at
reasonable times convenient to the careggiver to determine if the temporary family health care
dwelling is occupied and meets the requirements of this section.
Subd. 6.
Revocation of permit.
The municipality may revoke the temporary dwelling permit if the permit holder
violates an_y requirement of this section. If the municipality revokes a permit, the permit
holder has 60 days from the date of revocation to remove the temporary family health care
dwelling.
Subd. 7.
Fee.
Unless otherwise provided by ordinance, the municipality charge a fee of up to
$100 for the initial permit and up to $50 for a renewal of the permit.
Subd. 8.
No public hearing required; application of section 15.99.
(a) Due to the time-sensitive nature of issuing a dwelling permit for a
temporary family health care dwelling, the municipality does not have to hold a public
hearing on the application.
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(b) The procedures governing the time limit for deciding an application for the
temporary dwelling permit under this section are governed by section 15.99, except as
provided in this section. The municipality has 15 days to issue a permit requested under this
section or to deny it, except that if the statutory or home rule charter city holds regular
meetings only once per calendar month the statutory or home rule charter city has 30 days to
issue a permit requested under this section or to deny it. If the municipality receives a written
request that does not contain all required information, the applicable 15-day or 30-day limit
starts over only if the municipality sends written notice within five business days of receipt
of the request tellingthe he requester what information is missing. The municipality cannot
extend the period of time to decide.
Subd. 9.
O® "-out.
A municipalitymay by ordinance opt-out of the requirements of this section.
Sec. 4.
EFFECTIVE DATE.
This act is effective September 1, 2016, and applies to temporary dwelling_permit
applications made under this act on or after that date.
Presented to the governor May 12, 2016
Signed by the governor May 12, 2016, 1:27 p.m.
Page 72 of 254
EXHIBIT B-LMC POLICY MEMO-TEMP. HEALTH CARE DWELLINGS
Page 73 of 254
LEAGUE of CONNECTING & INNOVATING
MINNESOTA SINCE 1913
CITIES
Temporary Family Health Care Dwellings of 2016
Allowing Temporary Structures—What it means for Cities
Introduction:
On May 12,2016, Gov.Dayton signed, into law,a bill creating a new process for landowners to
place mobile residential dwellings on their property to serve as a temporary family health care
dwelling.' Community desire to provide transitional housing for those with mental or physical
impairments and the increased need for short term care for aging family members served as the
catalysts behind the legislature taking on this initiative. The resulting legislation sets forth a short
term care alternative for a"mentally or physically impaired person",by allowing them to stay in a
"temporary dwelling"on a relative's or caregiver's property.2
Where can I read the new law?
Until the state statutes are revised to include bills passed this session,cities can find this new bill at
2016 Laws, Chapter 111,
Does the law require cities to follow and implement the new temporary family
health care dwelling law?
Yes,unless a city opts out of the new law or currently allows temporary family health care
dwellings as a permitted use.
Considerations for cities regarding the opt-out?
These new temporary dwellings address an emerging community need to provide more convenient
temporary care. When analyzing whether or not to opt out, cities may want to consider that:
• The new law alters a city's level of zoning authority for these types of structures.
• While the city's zoning ordinances for accessories or recreational vehicles do not apply,
these structures still must comply with setback requirements.
• A city's zoning and other ordinances,other than its accessory use or recreational vehicle
ordinances,still apply to these structures.Because conflicts may arise between the statute
and a city's local ordinances,cities should confer with their city attorneys to analyze their
current ordinances in light of the new law.
'2016 Laws,Chapter 111.
z Some cities asked if other states have adopted this type of law. The only states that have a somewhat similar statute
at the time of publication of this FAQ are North Carolina and Virginia.It is worth noting that some states have adopted
Accessory Dwelling Unit(ADU)statutes to allow granny flats,however,these ADU statutes differ from Minnesota's
Temporary Health Care Dwelling law.
145 UNIVERSITY AVE.WEST P►ioNE:(651)281-1200 FAX:(651)281-1299
ST. PAUL, MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWW.LMC.ORG
Page 74 of 254
Temporary Family HealthCare Dwellings
June 27,2016
Page 2
• Although not necessarily a legal issue for the city,it seems worth mentioning that the
permit process does not have the individual with the physical or mental impairment or that
individual's power of attorney sign the permit application or a consent to release his or her
data.
• The application's data requirements may result in the city possessing and maintaining
nonpublic data governed by the Minnesota Government Data Practices Act.
• The new law sets forth a permitting system for both cities and counties'. Cities should
consider whether there is an interplay between these two statutes.
Do cities need to do anything to have the new law apply in their city?
No,the law goes into effect Sept. 1,2016 and automatically applies to all cities that do not opt out
or don't already allow temporary family health care dwellings as a permitted use under their local
ordinances.
Do cities lose the option to opt out after the Sept. 1, 2016 effective date?
No,the law does not set a deadline for opting out, so cities can opt out after Sept. 1,2016.
However, if the city has not opted out by Sept. 1, 2016,then the city must not only have
determined a permit fee amount'before that date(if the city wants to have an amount different
than the law's default amount),but also must be ready on that date to accept applications and
process the permits in accordance with the short timeline required by the law. Cities should consult
their city attorney to analyze how to handle applications submitted after Sept. 1,2016, but still
pending at the time of a later opt out.
What if a city already allows a temporary family health care dwelling as a
permitted use?
If the city already has designated temporary family health care dwellings as a permitted use,then
the law does not apply and the city follows its own ordinance. The city should consult its city
attorney for any uncertainty about whether structures currently permitted under existing ordinances
qualify as temporary family health care dwellings.
What process should the city follow if it chooses to opt out of this statute?
Cities that wish to opt out of this law must pass an ordinance to do so. The statute does not provide
clear guidance on how to treat this opt-out ordinance. However, since the new law adds section
462.3593 to the land use planning act(Minn. Stat. ch.462),arguably, it may represent the adoption
or an amendment of a zoning ordinance,triggering the requirements of Minn. Stat. §462.357,
subd.2-4, including a public hearing with 10-day published notice.Therefore,cities may want to
err on the side of caution and treat the opt-out ordinance as a zoning provision.5
3 See Minn.Stat.§394.307
4 Cities do have flexibility as to amounts of the permit fee. The law sets,as a default,a fee of$100 for the initial
permit with a$50 renewal fee,but authorizes a city to provide otherwise by ordinance.
5 For smaller communities without zoning at all,those cities still need to adopt an opt-out ordinance. In those
instances,it seems less likely that the opt-out ordinance would equate to zoning. Because of the ambiguity of the
Page 75 of 254
Temporary Family HealthCare Dwellings
June 27,2016
Page 3
Does the League have a model ordinance for opting out of this program?
Yes. Link to opt out ordinance here: Temporary Family Health Care Dwellings Ordinance
Can cities partially opt out of the temporary family health care dwelling law?
Not likely.The opt-out language of the statute allows a city,by ordinance,to opt out of the
requirements of the law but makes no reference to opting out of parts of the law. If a city wanted a
program different from the one specified in statute,the most conservative approach would be to
opt out of the statute,then adopt an ordinance structured in the manner best suited to the city.
Since the law does not explicitly provide for a partial opt out, cites wanting to just partially opt out
from the statute should consult their city attorney.
Can a city adopt pieces of this program or change the requirements listed in the
statute?
Similar to the answer about partially opting out,the law does not specifically authorize a city to
alter the statutory requirements or adopt only just pieces of the statute. Several cities have asked if
they could add additional criteria, like regulating placement on driveways, specific lot size limits,
or anchoring requirements.As mentioned above, if a city wants a program different from the one
specified in the statute,the most conservative approach would involve opting out of the statute in
its entirety and then adopting an ordinance structured in the manner best suited to the city.Again,a
city should consult its city attorney when considering adopting an altered version of the state law.
What is required in an application for a temporary family health care dwelling
permit?
The mandatory application requests very specific information including,but not limited to:6
• Name,address,and telephone number of the property owner,the resident of the property
(if different than the owner),and the primary care giver;
• Name of the mentally or physically impaired person;
• Proof of care from a provider network,including respite care,primary care or remote
monitoring;
• Written certification signed by a Minnesota licensed physician,physician assistant or
advanced practice registered nurse that the individual with the mental or physical
impairment needs assistance performing two or more"instrumental activities of daily
life;"7
statute,cities should consult their city attorneys on how best to approach adoption of the opt-out ordinance for their
communities.
6 New Minn.Stat.§462.3593,subd.3 sets forth all the application criteria.
This is a term defined in law at Minn.Stat.§256B.0659,subd. 1(i)as"activities to include meal planning and
preparation;basic assistance with paying bills;shopping for food,clothing,and other essential items;performing
household tasks integral to the personal care assistance services;communication by telephone and other media;and
traveling,including to medical appointments and to participate in the community."
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Temporary Family HealthCare Dwellings
June 27,2016
Page 4
• An executed contract for septic sewer management or other proof of adequate septic sewer
management;
• An affidavit that the applicant provided notice to adjacent property owners and residents;
• A general site map showing the location of the temporary dwelling and the other structures
on the lot; and
• Compliance with setbacks and maximum floor area requirements of primary structure.
The law requires all of the following to sign the application:the primary caregiver,the owner of
the property(on which the temporary dwelling will be located)and the resident of the property(if
not the same as the property owner). However,neither the physically disabled or mentally
impaired individual nor his or her power of attorney signs the application.
Who can host a temporary family health care dwelling?
Placement of a temporary family health care dwelling can only be on the property where a
"caregiver"or"relative"resides.The statute defines caregiver as"an individual, 18 years of age or
older,who: (1)provides care for a mentally or physically impaired person; and(2)is a relative,
legal guardian,or health care agent of the mentally or physically impaired person for whom the
individual is caring."The definition of"relative"includes"a spouse,parent,grandparent, child,
grandchild, sibling,uncle,aunt,nephew or niece of the mentally or physically impaired person.
Relative also includes half, step and in-law relationships."
Is this program just for the elderly?
No.The legislature did not include an age requirement for the mentally or physically impaired
dweller.8
Who can live in a temporary family health care dwelling and for how long?
The permit for a temporary health care dwelling must name the person eligible to reside in the unit.
The law requires the person residing in the dwelling to qualify as"mentally or physically
impaired,"defined as"a person who is a resident of this state and who requires assistance with two
or more instrumental activities of daily living as certified by a physician,a physician assistant,or
an advanced practice registered nurse, licenses to practice in this state."The law specifically limits
the time frame for these temporary dwellings permits to 6 months,with a one-time 6 month
renewal option.Further,there can be only one dwelling per lot and only one dweller who resides
within the temporary dwelling
s The law expressly exempts a temporary family health care dwelling from being considered"housing with services
establishment",which,in turn,results in the 55 or older age restriction set forth for"housing with services
establishment"not applying.
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Temporary Family HealthCare Dwellings
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Page 5
What structures qualify as temporary family health care dwellings under the new
law?
The specific structural requirements set forth in the law preclude using pop up campers on the
driveway or the"granny flat"with its own foundation as a temporary structure. Qualifying
temporary structures must:
• Primarily be pre-assembled;
• Cannot exceed 300 gross square feet;
• Cannot attach to a permanent foundation;
• Must be universally designed and meet state accessibility standards;
• Must provide access to water and electrical utilities(by connecting to principal dwelling or
by other comparable means);
• Must have compatible standard residential construction exterior materials;
• Must have minimum insulation of R-15;
• Must be portable(as defined by statute);
• Must comply with Minnesota Rules chapter 1360(prefabricated buildings)or 1361
(industrialized/modular buildings), "and contain an industrialized Buildings Commission
seal and data plate or to American National Standards Institute Code 119.2"'0;and
• Must contain a backflow check valve.I�
Does the State Building Code apply to the construction of a temporary family
health care dwelling?
Mostly,no.These structures must meet accessibility standards(which are in the State Building
Code). The primary types of dwellings proposed fall within the classification of recreational
vehicles,to which the State Building Code does not apply. Two other options exist,however,for
these types of dwellings.If these structures represent a pre-fabricated home,the federal building
code requirements for manufactured homes apply(as stated in Minnesota Rules,Chapter 1360). If
these structures are modular homes,on the other hand,they must be constructed consistent with
the State Building Code(as stated in Minnesota Rules, Chapter 1361).
What health, safety and welfare requirements does this new law include?
Aside from the construction requirements of the unit,the temporary family health care dwelling
must be located in an area on the property where"septic services and emergency vehicles can gain
access to the temporary family health care dwelling in a safe and timely manner."
What local ordinances and zoning apply to a temporary health care dwelling?
The new law states that ordinances related to accessory uses and recreational vehicle storage and
parking do not apply to these temporary family health care dwellings.
9 The Legislature did not provide guidance on what represents"other comparable means".
to ANSI Code 119.2 has been superseded by NFPA 1192. For more information,the American National Standards
Institute website is located at hUs://www.ansi.org/.
"New Minn.Stat.§462.3593,subd.2 sets forth all the structure criteria.
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Temporary Family HealthCare Dwellings
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Page 6
However,unless otherwise provided, setbacks and other local ordinances,charter provisions,and
applicable state laws still apply.Because conflicts may arise between the statute and one or more
of the city's other local ordinances, cities should confer with their city attorneys to analyze their
current ordinances in light of the new law.
What permit process should cities follow for these permits?
The law creates a new type of expedited permit process. The permit approval process found in
Minn. Stat. § 15.99 generally applies;however,the new law shortens the time frame within which
the local governmental unit can make a decision on the permit.Due to the time sensitive nature of
issuing a temporary dwelling permit,the city does not have to hold a public hearing on the
application and has only 15 days(rather than 60 days)to either issue or deny a permit. For those
councils that regularly meet only once a month,the law provides for a 30-day decision. The law
specifically prohibits cities from extending the time for making a decision on the permit
application. The new law allows the clock to restart if a city deems an application incomplete,but
the city must provide the applicant written notice within five business days of receipt of the
application identifying the missing information.
Can cities collect fees for these permits?
Cities have flexibility as to amounts of the permit fee. The law sets the fee at$100 for the initial
permit with a$50 renewal fee,unless a city provides otherwise by ordinance
Can cities inspect, enforce and ultimately revoke these permits?
Yes,but only if the permit holder violates the requirements of the law. The statute allows for the
city to require the permit holder to provide evidence of compliance and also authorizes the city to
inspect the temporary dwelling at times convenient to the caregiver to determine compliance. The
permit holder then has sixty(60)days from the date of revocation to remove the temporary family
health care dwelling. The law does not address appeals of a revocation.
How should cities handle data it acquires from these permits?
The application data may result in the city possessing and maintaining nonpublic data governed by
the Minnesota Government Data Practices Act. To minimize collection of protected heath data or
other nonpublic data,the city could,for example,request that the required certification of need
simply state"that the person who will reside in the temporary family health care dwelling needs
assistance with two or more instrumental activities of daily living",without including in that
certification data or information about the specific reasons for the assistance,the types of
assistance,the medical conditions or the treatment pians of the person with the mental illness or
physical disability.Because of the complexities surrounding nonpublic data, cities should consult
their city attorneys when drafting a permit application.
Should the city consult its city attorney?
Yes.As with any new law,to determine the potential impact on cities,the League recommends
consulting with your city attorney.
Page 79 of 254
Temporary Family HealthCare Dwellings
June 27,2016
Page 7
Where can cities get additional information or ask other questions.
For more information, contact Staff Attorney Pamela Whitmore at pwhitmore@lmc.org or LMC
General Counsel Tom Grundhoefer at tarundhoa1mc.ora. If you prefer calling,you can reach
Pamela at 651.281.1224 or Tom at 651.281.1266.
Page 80 of 254
m
EXHIBIT C-GENERAL IMAGES OF A TEMP. DWELLINGS .
Page 81 of 254
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Page 82 of 254
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Page 83 of 254
h4://www.aipathome.com/images/bulletin/medcottagc.jpg 7/14/2016
`Granny pods' debut as nursing home alternative-NY Daily News Page I of 5
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DAILYDNEWS
Backyard 'Granny pods` debut as pre-fab alternative to nursing
homes for elderly relatives
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A Virginia company is offering a new alternative in senior living:a small,high-tech cottage that can fit in the backyard of a family's home.(COURTESY MEDcorrAGE)
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CHRISTINE ROBERTS
NEW YORK DAILY NEWS
Updated:Tuesday,
November 27,2012,6:06 PM
Nursinghomes have some competition thanks to a new development in senior living.the so-called"granny pod."
A Virginia company called N2Care is giving families the option to house aging relatives in a small,high-tech cottage that can fit in their backyard.
The project has been in the works for about two years and got its first private resident this spring.
Viola Baez moved—albeit warily—into a"MedCottage"behind her daughter's home in Fairfax County,Va.in April,The Washington Post first reported.
"In the beginning,she was reluctant,because she didn't know what it would look tike,"the Rev.Kenneth J.Dupin,founder and CEO of N2Care,told the Daily News.
"Once she got into it,she adjusted very well.It's a great model that allows(her family)to participate in her life and her to keep her privacy."
Page 84 of 254
hq://www.ny"lynews.com/life-style/health/grarmy-pods-debut-nursing-home-altemativ... 7/14/2016
`Granny pods' debut as nursing home alternative-NY Daily News Page 2 of 5
Courtesy MedCottage
The'MedCottage'comes equipped with technology found in most hospital rooms,like'robotic features'that monitor
vital signs.
The 288-square-foot MedCattage features technology found in most modem hospital rooms,including safety rails,lighted flooring,built-in cameras and a defibrillator machine.
It comes equipped with water and electricity,as well as"robotic features"that monitor vital signs,filter air contaminants and'communicate with the outside world,"according to
N2Care's website.
"Our company is all about family-managed care,giving people the chance to take care of their aging family members;Dupin explained.
Dupin said he began thinking about alternative elderly care while traveling abroad about six years ago.
`One of the greatest fears we have when we age is being Isolated from our families,"he explained."But I didn't see that abroad.In fact,I saw people almost celebrating age.'
By 2030,over 72 million Americans will be 65 years or older—twice America's elderly population in 2000,according to the Census Bureau.
Some 23 million Americans currently care for their elderly parents,a statistic that will continue to skyrocket as the older population grows,the AARP reported.
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The size of each cottage,as well as its design,is customizable.
Dupin said there is great deal of interest for his product,with his company receiving about 1,000 calls within any given 90-day period.
'The issue is not demand,it's placement,'he explained,adding that zoning laws have restricted where the company is allowed to install its MedCottages,which can cost up to
$125,000.
Dupin said that with rising senior population,he doesn't believe his product will knock nursing homes out completely.
"The issue will needing more of both,"he said.
crobera@nydailynews.com
WATCH:'GRANNY PODS:'HIGH-TECH COTTAGE OFFERS NEW BIDER CARE OPTION
1D 2016 New York Daily News
Page 85 of 254
http://www.ny"lynews.com/life-stylelhealth/gramy-pods-debut-nursing-home-altemativ... 7/14/2016
EXHIBIT D-SUMMARY OF WHAT OTHER CITIES HAVE DONE OR ARE
CONSIDERING
Page 86 of 254
Temporary Health are Dwellings•:Temporary heahh are Dwdlings-What Are Your CHies Leaning?
NOM-xeSPema mthae hors pmt 7-7.16 bpRkJdmrm emn ankparkkVft
Nems aflHnrLiliodyeD CWOutOrHvve dans Sot' Comments
Austin Yes We opted out In Austin-Craig clerk
Burnsville Yes Burnsville opted ouL Heather J.
Chatfield Yes Chatfield is opting out,too,by the way.Joel Young
w me
Ma wn a.mxmwn..,n.rai.wa�.:
• er..en/�ranua
Clearwater res .w.+wi.wkrroe,eu:Rm.+•ae.m.rw•ee.w.Yn.�.d
uhw.rw,
Corcaan leaning Opt Out-Staff Report Were recommending opt out and are considering It next week Our draft report is
attached Brad Martens
Eric—We had a work session discussion with our Council last month and theyd like
Crystal Yes us to opt out and don come up with our own criteria.Well opt out In July and come
up with criteria In early fall.Good luck.Anne
Detroit lakes Yes We are working towards opting out before September e.,Kelcey Klamm
Yes,we ereop I out of It and will be Incorporating verbiage Into our zoning
Dilworth Yes4ldlllslliehlABgvi6lAokKhlNlesllis IfYaBd�n'�epteat114tY.YallMalatd➢LdIn
a
for good.You n always'opt kis'at a later Woe.Nath the short time frame to=4I
would enaurageammun1-1 to opt ouL L Peyton Mestere
Excelsior Yes We will be opting out,we have smell lots and it appears to be a zoning niginmare.
Krist Luger
Glencoe Yes Glencoe will be opting out aim Mat Lawn
Hopkins yes determine
are opting out at least at first to give us proper time to research and
determine what we ward to do.-Ari Lenz
Lake Elmo Ukdy opting out-Upcoming public Hearing We'll be holding a public hearing in the next month or so but will Maly be opting
out Kdstna Handt
Page 87 of 254
Lakeville Yes Lakeville Is opting out Justin Miller
My thoughts are too numerous to put to paper but mainly stem horn enforcement
Lauderdale Yes If someone deckles they would like to keep thele•new abode or maybe house a
college student Heather&
Maple Grove Planni g Commission in July Maple Grove wil I be opting out,going forward to Planning Commission later In July.
Heidi Nelson
Mendota hefts U ya��Ont Erl4Mendota No"will likely beopting out.assuming the Planning Commission
recommends taking that action. Markmeneill
The City of Montevideo has introduced an ordinance to opt out of the temporary
dwelling requirements.This will 11k*be adopted at our next council meeting.We
Montevldo Yes warned to ensure we met the September le deadline.l saw In the news that many
metro suburbs am doing this as well.There seems to be a plethora of Issues along
with the zoning and regulation of these types of structures.Angle Steinbach
New Praeue The Cay of New Prague wig be opting out as outlined below forgemeolly the same
masons below.Mike
New Ulm Yes New Ulm Is opting art-Brian Grementz
Newport Planning Comm-Discussing Soon Will be recommending to Council to apt cut Deb Hill
North Oaks YES North Oaks opted out.Mike Robertson
North St Pmd Yes We will be opting out too.Jason 2lemer
Oak Park Heights Leaning Opt Out-Staff Is lnv~ng Will be taken up in has July or Early August Eric Johnson
So we tackled this Issue at our last Council meeting.Ultimately,the Council decided
NOT to opt ouL Bemuse Osseo Is so small,with smog lots and whahot,there would
Osseo NOTTO OPT O<R actually,be very few properties that could plow a temp unit and stili be within the
Cay's setbacks,etc So Instead of autddnt banningthem,the Council decided to not
opt out in orderto reduce the numbers of unnecessary ordinances.l don't expect
will see ary of these anyways.The notion passed by s 3d vote.-Wiry Grams
We am opttg out Ina communkywith pnimedly 11,001)sq.ft lots H doesn't make
Savage Yes sense. We are also concerned about having to manner when the occupant has
passed on and the conversion of the unit into something mora than a place to put
moa and dad.Barry Stock.
Page 88 of 254
� � a
Shakopee Seeking to Opt Our Will he seeking to opt out as well.Bill Reynolds
Springfield Yes Springfield will be opting out.,Matt
St Cloud Yes St Cloud is proposing to opt-out.It will go to our Council this month.Mike Williams
Stillwater Y!6 The Stillwater City Council has directed staff to prepare an ordinance to opt out of
this capacity.Tom M.
swift county YES Swift County is planning to opt out,Mike Pogge
Tonka Bay will be opting out of this.We arc going to use the LMC template language
Tonka Bay Yes and will adopt it before Sept.e.Our main reason Is that over hall of our lots already
don't conform with out setbacks and Jut area,this will only make it worse.Lindy
Crawford
Two Harbors Yes The City of Two Harbors Is opting out.There was a decent article about this In the
RarTdbune earlier this week,Dan Walker
Vadnals Heights Staff Reccomd.To Opt Our We will recommend opting out as well.Kevin Watson.
Page 89 of 254
EXHIBIT E-OPT-OUT ORDINANCE- MODEL FROM THE LMC
Page 90 of 254
ORDINANCE NO.2016-XX
CITY OF OAK PARK HEIGHTS
AN ORDINANCE OPTING-OUT OF
THE REQUIREMENTS OF
MINNESOTA STATUTES, SECTION 462.3593
WHEREAS,on May 12,2016,Governor Dayton signed into law the creation and regulation of
temporary family health care dwellings, codified at Minn. Stat. § 462.3593,which permit and
regulate temporary family health care dwellings;
WHEREAS, subdivision 9 of Minn. Stat. §462.3593 allows cities to"opt out"of those
regulations;
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS,ORDAINS as follows:
OPT-OUT OF MINNESOTA STATUTES,SECTION 462.3593:
SECTION One. Pursuant to authority granted by Minnesota Statutes, Section 462.3593,
subdivision 9,the City of Oak Park Heights opts-out of the requirements of Minn. Stat.
§462.3593,which defines and regulates Temporary Family Health Care Dwellings.
SECTION Two. This Ordinance shall be effective immediately upon its passage and
publication.
ADOPTED this 26th day of July,2016,by the City Council of the City of Oak Park
Heights
By:
Mary McComber,Mayor
ATTEST:
Eric Johnson,City Administrator
Page 91 of 254
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 92 of 254
ot
Oak Park Heights
Request for Council Action
Meeting Date July 261',2016
Time Required: 5 Minutes
Agenda Item Title: Transient Housing Ordinance Amendments. Air B &B - e
Agenda Placement Old Business
Originating Department/Requ o • o Ci Administrator
Requester's Signature
Action Requested Discussi Possible Action
Background/Justification ase indicate if any previous action has been taken or if other public
bodies have advised):
In April 2016,the City Council requested that City Staff and Planning Commission review
options for adoption of ordinances that generally authorize and regulate transient housing—such
as an AIR B &B-type facility.
Please see the July 6'memo from the City Planner that outlines the most recent action on the
matter and the proposed ordinances that could be considered for adoption.
Also enclosed is the Planning Commission Resolution—Unsigned.
Page 93 of 254
TPC3801 Thurston Avenue N,Suite 100
Anoka, MN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520
TPCPPlanningCo.com
MEMORANDUM
TO: Eric Johnson
FROM: Scott Richards
DATE: July 6, 2016
RE: Oak Park Heights — Transient Lodging — Planning Commission
Review
TPC FILE: 236.13
At its June 9, 2016 meeting, the Planning Commission held a public hearing and
considered issues related to transient housing, or more generally known as short term
rentals of single family housing. A draft amendment to the Zoning Ordinance had been
prepared for the Planning Commission. Owners of transient lodging facilities were
present at the public hearing.
There were concerns related to some of the provisions in the draft amendment and it
was determined to continue the public hearing to the July 14, 2016 meeting. A meeting
of the transient lodging facility owners, members of the Planning Commission, a
member of the City Council, and City Staff was to be scheduled before the next
Planning Commission to come to a resolution related to the language in the draft
amendment.
A meeting was scheduled for June 29, 2016 that was attended by Louise and Martin
Fenner at 6315 Pecan Avenue, Melanie Ebertz at 6337 Paris Avenue, Mike Runk, Jim
Kremer, Robin Anthony, Eric Johnson and Scott Richards. From that meeting there
was a better understanding of the transient lodging facilities that exist in Oak Park
Heights. As a result of those discussions, revisions were made to the draft amendment
that are more specific and relevant to transient lodging facilities in Oak Park Heights.
The regulations are designed to define and allow for transient housing within the Home
Occupations section of the Zoning Ordinance, and to place reasonable limitations so
that neighbors are not inconvenienced by these activities. Staff has suggested that the
definitions be placed in 401.02 B, and the regulations be placed in Section 401.15 M,
Home Occupations in that it is reasonably related to this category of land use.
The revised draft amendment is as follows. This includes only the revised language.
The Home Occupations section dated July 6, 2016, as attached, includes the strike out
and new language in bold.
Page 94 of 254
Section 401.15 M, Definitions:
Family: An individual or two (2) or more persons related by blood marriage, or
adoption or a group of not more than three (3) persons who need not be related
by blood or marriage living together in a dwelling unit except for transient guests
being accommodated in a bed and breakfast or transient lodging facility. (The
number of persons herein defined are the basis upon which performance
standards are established within this Ordinance).
Transient Lodging: A building or facility constructed solely as a single family
home and where compensation of any kind is provided to the owner or their
designee in exchange for periodic lodging to transient guests.
Transient Guest(s): A person or persons who maintains a permanent residence
not in the transient housing and rents or occupies a room or home for a limited
duration of less than thirty-one days.
Section 401.15 M, Home Occupations:
4. Transient Lodging. Transient Lodging shall be considered in all Residential
Districts with the issuance of a Conditional Use Permit according to Section
401.03.A.7 and that the following criteria are satisfactory met.
a. General Provisions. Only a detached single family home may be utilized
for transient lodging consistent with the terms and conditions found herein:
1) The facility shall have a State issued license for lodging and/or food
service, and/or comply with and maintain all health, safety, building,
and fire codes as may be required or applicable by the Building
Official. The owner is responsible to ensure the facility is code
compliant.
2) The owner may or may not occupy the structure while such facility is
being utilized as a transient lodging facility. There shall be a limit of
three transient guests per bedroom and a limit of three bedrooms for
transient lodging in the facility.
3) All bedroom units shall be established within a principal structure or
accessory structure.
4) No transient lodging facility shall be located closer than at least five
hundred (500) feet from other bed and breakfast facilities and/or
transient lodging as measured from property lines.
5) Dining and other facilities shall not be opened to the public but shall be
used exclusively by the registered guests of the facility.
2
Page 95 of 254
6) Two (2) off-street parking spaces shall be provided for the facility plus
one for each bedroom over two bedrooms. No parking spaces shall be
located in the front yard of the property, other than on an existing
driveway. All parking areas shall be improved with asphalt, concrete, or
materials suitable to control dust and drainage as approved by the City
Engineer.
7) All signing and informational or visual communication devices shall be
in compliance with Section 401.15.G of this Ordinance and/or as may
be restricted by the City Council.
6) Adequate lighting shall be provided between the principal structure and
the parking area for the safety of guests.
9) Any excessive occupant noise reported to the City and in violation of
City Code shall receive a warning on the first offense and a citation on
the second. Continued citations shall be grounds for the suspension or
revocation of use permits by the City Council.
10)AII transient lodging conditional use permits may be reviewed,
including site inspections, by the Building Official at any time. If
violations of City ordinances, Building Code, Fire Code or conditions of
approval are found, the City Administrator shall schedule a public
hearing of the City Council to review the conditional use permit and
conditions. Upon review, the City Council may revise or cancel the
conditional use permit.
11)Any applicable lodging or room tax as established by City Ordinance
shall be paid by the owner of the property to the City.
5. Non-Conforming Use. Existing home occupations and transient lodging lawfully
existing on the date of this Ordinance may continue as non-conforming uses.
They shall, however, be required to obtain permits for their continued operation.
Any existing home occupation or transient lodging that is discontinued for a
period of more than thirty (30) days, or is in violation of the Ordinance provisions,
under which it was initially established, shall be brought into conformity with the
provisions of this Section.
6. Inspection. The City of Oak Park Heights hereby reserves the right upon
issuing any home occupation or transient lodging permit to inspect the premises in
which the occupation is being conducted to insure compliance with the provisions of this
Section or any conditions additionally imposed.
3
Page 96 of 254
ATTACHED FOR REFERFENCE
Exhibit 1: Section 401.15.M Home Occupations with Proposed Amendments,
July 6, 2016
Exhibit 2: Adopting Ordinance for Amendments
CONCLUSION(RECOMMENDATION
The public hearing has been continued to the June 9, 2016 Planning Commission
meeting to consider this Zoning amendment. The Planning Commission should review
the text, make any changes and provide a recommendation for the City Council.
4
Page 97 of 254
July 6, 2016
401.15.M. Home Occupations.
1. Purpose. The purpose of this Section is to maintain the character and integrity of
residential areas and to provide.a means through the establishment of specific
standards and procedures by which home occupations can be conducted in
residential neighborhoods without jeopardizing the health, safety and general
welfare of the surrounding neighborhood. In addition, this Section is intended to
provide a mechanism enabling the distinction between permitted home
occupations and special or customarily"more sensitive" home occupations, so that
permitted home occupations may be allowed through an administrative process
rather than a legislative hearing process.
2. Procedures and Permits.
2 a. Permitted Home Occupation. Any permitted home occupation as defined
in this Ordinance, and subject to the performance standards of this Section,
may be conducted solely within a single family detached dwelling (excluding
attached garage space and/or any accessory structures). The permitted
home occupation shall require a "permitted home occupation permit". Such
permits shall be issued subject to the conditions of this Section, other
applicable City Ordinances and State law. This permit may be issued by
the Zoning Administrator based upon proof of compliance with the
provisions of this Section. Application for the "permitted home occupation
permit" shall be accompanied by a fee as adopted by the City Council. If
the Zoning Administrator denies a permitted home occupation permit to an
applicant, the applicant may appeal the decision to the City Council. The
permit shall remain in force and effect until such time as there has been a
change In conditions or until such time as the provisions of this Section have
been breached. An annual fee, as set by the City Council, will be charged
to the applicant. At such time as the City has reason to believe that either
event has taken place, a public hearing shall be held before the Planning
Commission, following the procedural provisions of a conditional use permit
in Section 401.03 of this Ordinance. The City Council shall make a final
decision on whether or not the permit holder is entitled to the permit.
b. Special Home Occupation. Any home occupation which does not meet
the specific requirements for a permitted home occupation as defined in this
Section shall require a "special home occupation permit' which shall be
applied for reviewed and disposed on in accordance with the procedural
provisions of a conditional use permit found in Section 401.03 of this
Ordinance.
C. Declaration of Conditions. The City Council may impose such conditions
on the granting of a special home occupation permit as may be necessary
to carry out the purpose and provisions of this Section.
d. Transferability. Permits shall not run with the land and shall not be
transferable.
Page 98 of 254
e. Lapse of Special Home Occupation Permit by Non-Use. Whenever
within one (1)year after granting a permit the use as permitted by the permit
shall not have been initiated, then such permit shall become null and void
unless a petition for extension of time in which to complete the work has
been granted by the City Council. Such extension shall be requested in
writing and filed with the Zoning Administrator at least thirty(30)days before
the expiration of the original permit. There shall be no charge for the filing
of such petition. The request for extension shall state facts showing a good
faith attempt to initiate the use. Such petition shall be presented to the City
Council for a decision.
2 f. Reconsideration. Whenever an application for a permit has been
considered and denied by the City Council, a similar application for a
permit affecting substantially the same property shall not be considered
again by the Planning Commission or City Council for at least six (6)
months from the date of its denial unless a decision to reconsider such
matters is made by not less than four-fifths (4/5) vote of the City Council.
3, Requirement-General Provisions. All home occupations shall comply with the
following general provisions and according to definition,the applicable requirement
provisions.
a. General Provisions.
1) No home occupation shall produce light, glare, noise, odor,vibration,
smoke, dust, heat, or hazardous or toxic material shall not be
produced, stored, or kept on the premises that will in any way have
an objectionable effect upon adjacent or nearby property.
2) No equipment shall be used in the home occupation which will create
electrical interference to surrounding properties.
3) Any home occupation shall be clearly incidental and secondary to
the residential use of the premises, should not change the residential
character thereof, and shall result in no incompatibility or disturbance
to the surrounding residential uses.
4) No home occupation shall require internal or external alterations or
involve construction features not customarily found in dwellings
except where required to comply with local and state fire and police
recommendations.
5) There shall be no exterior storage of equipment or materials used in
the home occupation, except personal automobiles used in the home
occupation may be parked on the site.
6) The home occupation shall meet all applicable fire and building
codes.
Page 99 of 254
12 7) All signing and informational or visual communication devices shall
be in compliance with Section 401.15.G of this Ordinance.
8) All home occupations shall comply with the provisions of the City
Code.
9) No home occupation shall be conducted between the hours of 10:00
pm. and 7:00 am. unless said occupation is contained entirely within
the principal building, excluding attached garage space, and will not
require any on-street parking facilities.
10) No commodity shall be sold on the premises.
11) Not over twenty-five (25) percent of any one story can be used for a
home occupation.
b. Requirements-Permitted Home Occupations.
1) No person other than those who customarily reside on the premises
shall be employed.
2) The general public shall not come to the premises in question for
purposes pertaining to the conduct of the home occupation.
3) All permitted home occupations shall be conducted entirely within the
principal dwelling, excluding attached garage space, and may not be
conducted in an accessory building.
C. Requirements-Special Home Occupation.
1) No person other than a resident shall conduct the home occupation.
1,32 2) Special home occupations shall be limited to only those activities of
a non-residential nature which are specified as allowed by state
statute or regulation such as day care group nursery or which comply
with Sections a and b above (except for b.2), but are conducted
entirely within the principal building, attached garage space, or
detached accessory building.
3) Special home occupations may be allowed to accommodate their
parking demand through utilization of on-street parking. In such
cases where on-street parking facilities are necessary, however, the
City Council shall maintain the right to establish the maximum
number when and where changing conditions require additional
review.
32 4). The general public shall be permitted to come to the premises in
questions for purposes pertaining to the conduct of the home
occupation.
Page 100 of 254
4. Transient Lodging. Transient Lodging shall be considered in all Residential
Districts with the issuance of a Conditional Use Permit according to Section
409.03.A.7 and that the following criteria are satisfactory met.
a. General Provisions. Only a detached single family home may be utilized
for transient lodging consistent with the terms and conditions found herein:
thFee thousand (3,009) q aFe feet-ef-lot''aFea neF h dttle it. N t
2) The facility shall have a State issued license for lodging and/or food
service, and/or comply with and maintain all health, safety, building, and
fire codes as may be required or applicable by the Building Official. The
owner is responsible to ensure the facility is code compliant.
3) The owner may or 9ther nen_#ancient guests may not occupy the
structure while such facility is being utilized as a transient lodging facility.
There shall be a limit of three transient guests per bedroom and a
limit of three bedrooms for transient lodging in the facility. by Fnere
thWe Fans+ient guests at
an�e4ime Only one_bedmem mays he
elleveted to the transient eL jec.M ■.fhile the site is nnnupied by the owne
OF ether nen transient guests.
4) All bedroom units shall be established within the principal structure or
accessory structure.
5) The P*%ipal n �Tef the facility beused ing cer) far tFanc ient ledging
"� favili� tyhog�=ell have a minimm size_oo� rl housanseven
hT dFed fifty x• hminimum
/74,"7�50) gF ss cgs sero feet and at lea t-ecce bathFeem
the faGility.
6) No transient lodging facility shall be located closer than at least five
hundred (500) ;i;a homed-(800) feet from other bed and breakfast
facilities and/or transient lodging as measured from property lines.
7) Dining and other facilities shall not be opened to the public but shall be
used exclusively by the registered guests of the facility.
8) Two (2) off-street parking spaces shall be provided for the facility plus
one for each bedroom over two bedrooms. No parking spaces shall be
located in the front yard of the property, other than on an existing
driveway. All parking areas shall be improved with asphalt, concrete or
materials suitable to control dust and drainage as approved by the
City Engineer.
bts of the Zoning QFd"RaFIGe.
Page 101 of 254
9) All signing and informational or visual communication devices shall be
in compliance with Section 401.15.G of this Ordinance and/or as may
be restricted by the City Council.
10)Adequate lighting shall be provided between the principal structure and
the parking area for the safety of guests. All evternal lighting shall he
11)Any excessive occupant noise reported to the City and in violation of
City Code shall receive a warning on the first offense and a citation on
the second. eviotion by the GWReF OR the SeG Continued violations
shall be grounds for the suspension or revocation of use permits by the
City Council.
12)AII transient lodging conditional use permits may be reviewed, including
site inspections, by the Building Official
DepaFtFneRt at any time. If violations of City ordinances, Building Code,
Fire Code or conditions of approval are found, the City Administrator
shall schedule a public hearing of the
City Council Plawilng Gemmission to review the conditional use permit
and conditions. Upon review a Planning COMM0660011 FeGGFRmendation,
the City Council may revise or cancel the conditional use permit.
13)A11 olid wastes, reGyrling and/er related wastes__ genera ted #rim
}tFa'Mieflguests-hall he indenenden}Iv disposed of by the pFeperty
the Ir.vlr�-
A\Uner and not remitted into the Gity's systems without separate •uritFen
the T
14)No transient ledging shall be supplied t9 EIRY GRe GGGUPaRt OF gFOUP Gf
eGGupant for MGM than ten GgnseGutive days Or far mere than twen} i
15)Any applicable lodging or room tax as established by Ordinance shall be
paid by the owner of the property to the City.
5. Non-Conforming Use. Existing home occupations and transient lodging
lawfully existing on the date of this Ordinance may continue as non-conforming
uses. They shall, however, be required to obtain permits for their continued
operation. Any existing home occupation or transient lodging that is
discontinued for a period of more than thirty (30) days, or is in violation of the
Ordinance provisions, under which it was initially established, shall be brought into
conformity with the provisions of this Section.
6. Inspection. The City of Oak Park Heights hereby reserves the right upon issuing
any home occupation or transient lodging permit to inspect the premises in which
the occupation is being conducted to insure compliance with the provisions of this
Section or any conditions additionally imposed.
Page 102 of 254
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
ORDINANCE NO. 2016
AN ORDINANCE AMENDING CHAPTER 401, ZONING ORDINANCE TO ADD
LANGUAGE RELATED TO TRANSIENT LODGING
IN SECTION 401.02.13 DEFINITIONS AND 401.15.M HOME OCCUPATIONS
THE CITY COUNCIL OF OAK PARK HEIGHTS ORDAINS:
SECTION 1. Section 401.02.13 Definitions, is amended to include the following:
401.02. B DEFINITIONS.
Family: An individual or two (2) or more persons related by blood
marriage, or adoption or a group of not more than three (3) persons who
need not be related by blood or marriage living together in a dwelling unit
except for transient guests being accommodated in a bed and breakfast or
transient lodging facility. (The number of persons herein defined are the
basis upon which performance standards are established within this
Ordinance).
Transient Lodging: A building or facility constructed solely as a single
family home and where compensation of any kind is provided to the owner
or their designee in exchange for periodic lodging to transient guests.
Transient Guest(s): A person or persons who maintains a permanent
residence not in the transient housing and rents or occupies a room or
home for a limited duration of less than thirty-one days.
SECTION 2. Section 401.15.M Home Occupations, is amended to read as
follows:
Section 401.15 M, Home Occupations:
4. Transient Lodging. Transient Lodging shall be considered in all
Residential Districts with the issuance of a Conditional Use Permit
according to Section 401.03.A.7 and that the following criteria are
satisfactory met.
a. General Provisions. Only a detached single family home may be
utilized for transient lodging consistent with the terms and
conditions found herein:
Page 103 of 254
1) The facility shall have a State issued license for lodging and/or
food service, and/or comply with and maintain all health, safety,
building, and fire codes as may be required or applicable by the
Building Official. The owner is responsible to ensure the facility
is code compliant.
2) The owner may or may not occupy the structure while such
facility is being utilized as a transient lodging facility. There
shall be a limit of three transient guests per bedroom and a limit
of three bedrooms for transient lodging in the facility.
3) All bedroom units shall be established within a principal
structure or accessory structure.
4) No transient lodging facility shall be located closer than at least
five hundred (500) feet from other bed and breakfast facilities
and/or transient lodging as measured from property lines.
5) Dining and other facilities shall not be opened to the public but
shall be used exclusively by the registered guests of the facility.
6) Two (2) off-street parking spaces shall be provided for the
facility plus one for each bedroom over two bedrooms. No
parking spaces shall be located in the front yard of the property,
other than on an existing driveway. All parking areas shall be
improved with asphalt, concrete, or materials suitable to control
dust and drainage as approved by the City Engineer.
7) All signing and informational or visual communication devices
shall be in compliance with Section 401.15.G of this Ordinance
and/or as may be restricted by the City Council.
8) Adequate lighting shall be provided between the principal
structure and the parking area for the safety of guests.
9) Any excessive occupant noise reported to the City and in
violation of City Code shall receive a warning on the first offense
and a citation on the second. Continued citations shall be
grounds for the suspension or revocation of use permits by the
City Council.
10)AII transient lodging conditional use permits may be reviewed,
including site inspections, by the Building Official at any time. If
violations of City ordinances, Building Code, Eire Code or
conditions of approval are found, the City Administrator shall
schedule a public hearing of the City Council to review the
Page 104 of 254
conditional use permit and conditions. Upon review, the City
Council may revise or cancel the conditional use permit.
11)Any applicable lodging or room tax as established by City
Ordinance shall be paid by the owner of the property to the City.
5. Non-Conforming Use. Existing home occupations and transient lodging
lawfully existing on the date of this Ordinance may continue as non-
conforming uses. They shall, however, be required to obtain permits for
their continued operation. Any existing home occupation or transient
lodging that is discontinued for a period of more than thirty (30) days, or is
in violation of the Ordinance provisions, under which it was initially
established, shall be brought into conformity with the provisions of this
Section.
6. Inspection. The City of Oak Park Heights hereby reserves the right upon
issuing any home occupation or transient lodging permit to inspect the
premises in which the occupation is being conducted to insure compliance
with the provisions of this Section or any conditions additionally imposed.
SECTION 3. The Planning Commission of the City of Oak Park Heights held
public hearings at their June 9, 2016 and July 14, 2016 meetings, took comments
from the public, and recommended that the City Council approve amendments to
the home occupation provisions to include transient housing.
SECTION 4. This Ordinance shall be in full force and effect upon its passage
and publication.
PASSED this 26th day of July, 2016 by the City Council of the City of Oak
Park Heights.
CITY OF OAK PARK HEIGHTS
Mary McComber, Mayor
ATTEST:
Eric A. Johnson, City Administrator
Page 105 of 254
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL AN ORDINANCE
AMENDMENT TO ADD LANGUAGE RELATED TO TRANSIENT
LODGING IN SECTION 401.02.B DEFINITIONS AND 401.15.M
HOME OCCUPATIONS
WHEREAS,the City Council of the City of Oak Park Heights requested that the
Planning Commission consider Ordinance amendments to add language related to
transient lodging in Section 401.02.B Definitions and 401.15.M Home Occupations.
The Planning Commission of Oak Park Heights makes the following findings of fact:
1. The City Council, at its April 26,2016 meeting determined that the
Planning Commission should review Section 401.02.B Definitions and Section 401.15.M
Home Occupations as it relates to transient lodging; and
2. Transient housing is more generally known as short term rentals of single
family housing. Airbnb is the name of one of the websites that represents persons that
desire to rent their home or property to a third party for a short term use, such as a
vacation or business traveler; and
3. At their June 9, 2016 meeting,the Planning Commission reviewed the
Zoning Ordinance and the regulations drafted by City Staff and determined that it was
necessary to amend the definitions and home occupation provisions. The regulations are
designed so as not to prohibit transient housing,but to place reasonable limitations so that
neighbors and neighbors are not inconvenienced by these activities; and
4. Owners of transient lodging facilities were present at the June 9,2016
meeting and addressed issues with the draft regulations. The Planning Commission
agreed to continue the public hearing to the July 14,2016 meeting and to schedule a
meeting of the transient lodging owners,members of the Planning Commission, a
member of the City Council,and City Staff to discuss the draft regulations; and
5. A meeting was held on June 29,2016 that was attended by transient
lodging owners,Planning Commission members,a City Council member and City Staff.
The discussion resulted in amendments that were acceptable to all of the participants;and
Page 106 of 254
6. The Planning Commission held the continued public hearing at their July
14, 2016 meeting and recommended amendments to the Zoning Ordinance as found in
the revised Section 401.15.M Home Occupations and in the revised Section 401.02.B
Definitions,both draft sections being on file at City Hall; and
7. The Planning Commission makes the following recommendation:
NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE
PLANNING COMMISSION RECOMMENDS THE FOLLOWING:
A. Section 401.023 Definitions of the Zoning Ordinance is amended to add
definitions related to transient housing.
B. Section 401.15.M Home Occupations of the Zoning Ordinance is amended to add
provisions related to transient housing, including allowing transient housing in all
residential districts by Conditional Use Permit, and adding reasonable conditions to
protect surrounding neighbors and neighborhoods.
C. Copies of the recommended Zoning Ordinance amendments are on file at City
Hall.
Recommended by the Planning Commission of the City of Oak Park Heights this 14th
day of July,2016.
Jim Kremer, Chair
ATTEST:
Eric A. Johnson,City Administrator
2
Page 107 of 254
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 108 of 254
ik
Oak Park Heights
Request for Council Action
Meeting Date July 26'x,2016
Time Required: 5 Minutes
Agenda Item Title: Celebrating Homecoming 2016—Concept Idea from School District 834
Agenda Placement New Business
Originating Department/Requestor: Mayor Mmy McComber
Requester's Signature
Action Requested Discussion,Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
I had received the attached email dated 7-19-16 from the School District,perhaps it is something the City
would like to explore.
Page 109 of 254
Eric Johnson
From: Mary McComber
Sent: Tuesday,July 19,2016 4:19 PM
To: Eric Johnson
Subject: FW:Celebrating Homecoming 2016
Eric,
Can you add this to the agenda under new business for discussion.
Thanks,
Mary
From:Carissa Keister[keisterc@stillwaterschools.org]
Sent: Friday,July 15,201612:20 PM
To: Mary McComber
Cc: Robert Bach; Denise Pontrelli
Subject:Celebrating Homecoming 2016
Hi Mayor McComber,
I'm reaching out to you on behalf of Stillwater Area High School and the school district.As a way to celebrate our
students and spread Pony Pride throughout the community,we are interested in holding a Homecoming Parade this
year onFriday,Oct.7 We've seen Homecoming parades held in other communities and have witnessed the community
coming together around its students.We'd love to see this same tradition come alive in Oak Park Heights!
We're envisioning a parade recognizing not only our high school students, but kids from each school in our district.The
parade would feature floats with contingents of students,staff and families walking along a route wearing Pony gear,
playing the school song, handing out stickers,etc. Ideally we'd love to have a route along 58th Street, perhaps beginning
at City Hall and culminating at the high school.We believe 58th Street would provide ample space for parade watchers
to gather and cheer on our kids!
We recognize planning a parade is no small feat and that holding a parade on a city street would certainly require the
approval and support of yourself and the council. I am reaching out to you in hopes that you may be willing to visit with
us about this idea and discuss how the City of Oak Park might be able to partner with us to pull off such an event.
I look forward to hearing from you!
Thanks,
Carissa
Carissa Keister,APR
Community Engagement Manager(and Pony alumna!)Stillwater Area Public Schools
Phone:651-351-8320
www.stillwaterschools.org<http://www.stillwaterschools.orgt>
Follow us on Twitter:www.twitter.com/stillwater834<http://www.twitter.com/stillwater834>
Stillwater Area Public Schools are on Facebook:facebook.com/Stillwater834<http://www.facebook.com/Stillwater834>
1
Page 110 of 254
0,
Oak Park Heights
Request for Council Action
Meeting Date July 20h.2016
Time Required: 10 Minutes
Agenda Item Title; Request for a Conditional Use Permit for a Detached Accessory Structure
—Sunview 4 Association— 14820 57th Street North
Agenda Placement New Business
Originating Department/Reques c Johnson Cjjy Administrator
Requester's Signature
Action Requested D' c Sion Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
Please see the attached from City Planner Scott Richards:
1. Planning Report dated July 6th,2016
2. Planning Commission Resolution-Unsigned
3. Proposed City Council Resolution
Page 111 of 254
�ncios+�. 2
TPCI3601 Thurston Avenue N,Suite 100
Anoka, MN 55303
Phone:763.231.5840
Facaim ile:763.427.0520
TRC@ManningCo.Dorn
MEMORANDUM
TO: Eric Johnson
FROM: Scott Richards
DATE: July 6, 2016
RE: Oak Park Heights Request for a Conditional Use Permit for a
Detached Accessory Structure Sunview 4 Association — 14820
57th Street North
TPC FILE: 236.02 16.07
BACKGROUND
Lori Betz, on behalf of the Sunview 4 Association has made an application for a
Conditional Use Permit (CUP) to allow a detached accessory structure at 14820 57th
Street North. The application Includes a request for a CUP to allow the structure to be
placed in the front yard.
The property is zoned R-2, Low and Medium Density Residential District.
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Project Narrative
Exhibit 2: Air Photo of Property Location
Exhibit 3: Air Photo of Proposed Shed Location
Exhibit 4: Site Plan
Exhibit 5: Picture of Propos Amory Strudure
Exhibit 6: Specifications of Proposed Accessory Structure
PROJECT DESCRIPTION
The Applicant has provided the following narrative:
We would like to build a small shed, no larger than 10 feet by 92 feet and approximately
9 feet at peak. The siding and roof will match the existing building. This shed will be
Page 112 of 254
used to store equipment, such as lawn mowers, snow blowers, rakes, shovels etc. to
maintain the building. Everybody In the association has agreed upon this storage shed.
The Applicant has requested the CUP to place a shed in the front yard of this property.
This will be the only accessory structure on the lot.
The shed will be metal in an egg shell color with coffee colored trim. The condo building
is a light brown with both white and brown trim and doors. The shed cannot be located
in the back yard because of the limited side yard and year yard area for this property.
The front yard is the only reasonable place for a shed. It will be placed next to the trash
enclosure. The conditional use permit should include a condition that doors be added
to the trash enclosure.
ISSUES ANALYSIS
Comprehensive Plan:
The property is designated as medium density residential in the Comprehensive Land
Use Map. The request for a detached accessory structure is consistent with the
Comprehensive policies related to medium density land use.
Zoning:
The property is zoned R-2 Low and Medium Residential District. A conditional use
permit has been requested to allow the construction of the accessory structure in the
front yard. Section 401.15.D requires construction of an accessory building only in the
rear yard unless a conditional use permit is requested.
The criteria for reviewing the CUP requests is found later in this report.
Setbacks:
An accessory structure is required to be at least five feet from side lot lines and six feet
or more from any other building or structure on the same lot. The proposed structure
will be more than five feet from the side yard and six feet from the undo building.
Drainage:
Drainage plans for the property with the accessory structure shall be approved by the
City Engineer.
Accessory Structure Requirements:
Section 401.15.D provides a list of requirements for construction of an accessory
structure on a property. Please find a review of those that apply to this request:
3.) The accessory structure can be no more than 12 feet in height (midpoint
of the gabled root)unless approved by the Building Offldal to a total of 17 feet.
2
Page 113 of 254
Comment: The proposed structure will be nine feet in height
4.) The Ordinance requires the coverage to be less than 25 percent in the
rear yard.
Comment: The accessory structure will be constructed in the front yard. There
are no other structures in the rear or side yard. The shed will occupy less than
25 percent of the front yard.
5) One accessory structure is allowed per lot
Comment: This will be the only accessory structure on this lot.
6.) The total accessory structure area must be less than 1,000 square feet.
Comment: The accessory structure will be 120 square feet.
11.) The same or similar quality exterior material shall be used in the
accessory structure and the principal building.
Comment: The new structure will be metal but the colors are similar to the
door and trim color of the condo building. The condo structure is primarily brick.
The Planning Commission should comment.
Conditional Use Permit Criteria:
Section 401.15.13.13. provides criteria for review of placement of an accessory structure
and number of structures on a lot. A review of the criteria is as follows:
a) There is a demonstrated need and potential for continued use of the structure
for the purpose stated.
The property does not have a storage area. The residents are looking to place
yard equipment in a secure.place out of view.
b) In the case of residential uses, no commercial or home occupation activities
are conducted on the property.
There are no home occupation activities being conducted on the property.
c) The building has an evident re-use or function related to the principal use.
A shed is considered a reasonable accessory use for a single family structure.
d) Accessory buildings shall be maintained in a manner that is compatible with
the adjacent residential uses and does not present a hazard to public health,
safety and general welfare.
The accessory structure will need to be maintained and not present a hazard.
3
Page 114 of 254
e) The reduction of setback requirements is based upon a specific need or
circumstance which is unique to the property in question and which, if approved,
will not set a precedent which is contrary to the intent of this Ordinance.
The accessory structure cannot be placed in the rear of a side yard in that there
Is not adequate room. The property is unique in that the building is placed so
close to the side and rear yards.
0 Existing property line drainage and utility easements are provided for and not
building will occur upon this reserved space unless approved in writing by the
easement holder.
The accessory structure shall not conflict with drainage or utility easements.
g) The reduction will work toward the preservation of frees or unique physical
features of the lot or area
No trees will be impacted.
h) If affecting a north lot line, the reduction will not restrict sun access from the
abutting lots.
Sun access will not be impacted to abutting lots
i) The building height of an accessory building shall not exceed twenty-five (25)
feet..
The proposed structure will be nine feet in height.
j) Accessory buildings or detached garages or combination thereof within a
residential district shall not occupy more than thirty-five (35)percent of the rear yard
The structure is proposed for the front yard.
k) The provisions of Section 401.03.A.8 of this Ordinance shall be considered
and a detennination made that the proposed activity is In compliance with such a teria.
City Staff has determined that the proposed accessory structure meets the intent
of the criteria found in Section 401.03.A.8 of this Ordinance.
CONCLUSION/RECOMMENDATION
Upon review of the requests for the Conditional Use Permits, City staff would
recommend the placement of the accessory structure with the following conditions:
1. The accessory structure shall be compliant with all Building Code requirements
subject to review and approval of the Building Official.
4
Page 115 of 254
2. The Planning Commission shall comment on the metal building material and
color of the proposed shed.
3. The Applicant shall add screening gates to the front of the trash enclosure.
4. Drainage plans for the property with the new accessory structure shall be
approved by the City Engineer.
5. Any other conditions of the Planning Commission, City Council and City Staff.
Pc: Julie Hultman
5
Page 116 of 254
E-Y. i
We would like to build a small shed no larger than 10ft by 12ft and approximately 9ft at peak
The sidinu and roof will match the existina huildina_This shed will he used to stnre enuinment,such as
lawn mowers,snow blowers,rakes,shovels,etc.to maintain the building.Everybody in the association
has agreed upon this storage shed.
Page 117 of 254
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Page 122 of 254
Twir
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY THE SUNVIEW 4 ASSOCIATION FOR A
CONDITIONAL USE PERMIT TO ALLOW A DETACHED
ACCESSORY STRUCTURE AT 14820 57TH STREET NORTH
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from the Sunview 4
Association for a Conditional Use Permit to allow a detached accessory structure in the
front yard at 14820 57th Street North; and after having conducted a public hearing relative
thereto,the Planning Commission of Oak Park Heights makes the following findings of
fact:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned R-2 Low and Medium Density Residential District
in which single family uses and accessory detached structures are a permitted use; and
4. Section 401.15.D of the Zoning Ordinance requires a Conditional Use
Permit for the placement of the garage in the front yard; and
5. City staff prepared a planning report dated July 6, 2016 reviewing the
request; and
6. Said report recommended approval of the Conditional Use Permit in that it
was in conformance with the criteria for issuance of Conditional Use Permits found in
Page 123 of 254
Section 401.15.D.13 and Section 401.03.A.7 of the Zoning Ordinance. Said
recommendation was subject to the fulfillment of conditions; and
7. The Planning Commission held a public hearing at their July 14, 2016
meeting, took comments from the applicants and public, closed the public hearing, and
made the following recommendation:
NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE
PLANNING COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted by the Sunview 4 Association for a Conditional Use
Permit to allow a detached accessory structure in the front yard at 14820 57th Street North
and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park
Heights for approval with the following conditions:
1. The accessory structure shall be compliant with all Building Code requirements
subject to review and approval of the Building Official.
2. The Planning Commission was favorable to the metal building material and the
color of the proposed shed shall match the existing building as close as reasonably
possible.
3. The Applicant shall add screening gates to the front of the trash enclosure at such
time as the driveway and parking lot are resurfaced.
4. Drainage plans for the property with the new accessory structure shall be
approved by the City Engineer.
Recommended by the Planning Commission of the City of Oak Park Heights this
14'h day of July, 2016.
Jim Kremer, Chair
ATTEST:
Eric A. Johnson, City Administrator
2
Page 124 of 254
ATTACHMENT A
Site Plan Review&
Conditional Use Permit (CUP)
For
Accessory Building Placement
At
1482057 th St. N.
Legally described as:
Condo 24 Sun View No. 4
Washington County Property Identification Number:
04.029.20.14.0077
Page 125 of 254
ATTACHMENT B
*" R
Site Plan Review &
Conditional Use Permit(CUP)
For
Accessory Building Placement
At
14820 57th St. N.
Application Materials
• Application Form
• Fees
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County(500' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s)/Legal Description(s)
Public Hearing: July 14, 2016
Required Approvals: C.U.P.
City Council 4/5
Conditional Use Permit-Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request, the conditional use permit shall become null and void twelve (12)months after the
date of approval, unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty (30) days before the expiration of said approval.
(401.03.C.4.a and b)
Page 126 of 254
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY THE SUNVIEW 4 ASSOCIATION FOR A
CONDITIONAL USE PERMIT TO ALLOW A DETACHED
ACCESSORY STRUCTURE AT 14820 57TH STREET NORTH BE
APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from the Sunview 4
Association for a Conditional Use Permit to allow a detached accessory structure in the
front yard at 14820 57h Street North; and after having conducted a public hearing relative
thereto, the Planning Commission of Oak Park Heights recommended that the application
be approved with conditions. The City Council of the City of Oak Park Heights makes
the following findings of fact and resolution:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned R-2 Low and Medium Density Residential District
in which single family uses and accessory detached structures are a permitted use; and
4. Section 401.15.D of the Zoning Ordinance requires a Conditional Use
Permit for the placement of the garage in the front yard; and
5. City staff prepared a planning report dated July 6, 2016 reviewing the
request; and
Page 127 of 254
6. Said report recommended approval of the Conditional Use Permit in that it
was in conformance with the criteria for issuance of Conditional Use Permits found in
Section 401.15.D.13 and Section 401.03.A.7 of the Zoning Ordinance. Said
recommendation was subject to the fulfillment of conditions; and
7. The Planning Commission held a public hearing at their July 14, 2016
meeting,took comments from the applicants and public, closed the public hearing, and
recommended the application with conditions.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL
RECOMMENDS THE FOLLOWING:
A. The application submitted by the Sunview 4 Association for a Conditional Use
Permit to allow a detached accessory structure in the front yard at 14820 57h Street North
and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights
with the following conditions:
1. The accessory structure shall be compliant with all Building Code requirements
subject to review and approval of the Building Official.
2. The Planning Commission recommended and the City Council was favorable to
the metal building material, and the color of the proposed shed shall match the
existing building as close as reasonably possible.
3. The Applicant shall add screening gates to the front of the trash enclosure at such
time as the driveway and parking lot are resurfaced.
4. Drainage plans for the property with the new accessory structure shall be
approved by the City Engineer.
Approved by the City Council of the City of Oak Park Heights this 26''day of
July,2016.
Mary McComber,Mayor
ATTEST:
Eric A. Johnson, City Administrator
2
Page 128 of 254
ATTACHMENT A
x'
Site Plan Review &
Conditional Use Permit(CUP)
For
Accessory Building Placement
At
1482057 th St. N.
Legally described as:
Condo 24 Sun View No. 4
Washington County Property Identification Number:
04.029.20.14.0077
Page 129 of 254
ATTACHMENT B
.e
Site Plan Review &
Conditional Use Permit(CUP)
For
Accessory Building Placement
At
14820 57th St. N.
Application Materials
• Application Form
• Fees
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County(500' from subject property)
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s)/Legal Description(s)
Public Hearing: July 14, 2016
Required Approvals: C.U.P.
City Council 4/5
Conditional Use Permit-Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request, the conditional use permit shall become null and void twelve(12)months after the
date of approval, unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty (30) days before the expiration of said approval.
(401.03.C.4.a and b)
Page 130 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26th,2016
Time Required: 10 Minutes
Agenda Item Title: X eel Energy Substation—Amended Conditional Use to Allowxpansion
—Nova Scotia Avenue
Agenda Placement New Business
Originating Department/Requestor• id fJohnson. dministrator
Requester's Signature
Action Requested Discussion P sible Action
Background/Justification(Please '1 dicate if any previous action has been taken or if other public bodies
have advised):
i`
Please see the attached from City Planner Scott Richards:
1. Planning Report dated June 6th,2016
2. Planning Commission Resolmion-Unsigned
3. Proposed City Council Resolution
Page 131 of 254
aso1 Thurston Avenue N,Suite 100
Anoka, MN 66303
T P L Phone:783.231.6840
Facsimile:783.427.0620
TPMPlan ningCo.com
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: June 6, 2016
RE: Oak Park Heights Xcel Energy Substation Amended
Conditional Use to Allow Expansion - Nova Scotia Avenue
FILE NO: 236.02- 16.08
BACKGROUND
Brian Sullivan of Xcel Energy has made application for an amended Conditional Use
Permit (CUP)to allow expansion of the Xcel Energy Substation on Nova Scotia Avenue.
The existing substation is deemed to be at capacity which will require a second
transformer, switchgear and a new electric feeder line. The 'equipment upgrades
include a new electrical equipment enclosure. The fenced area will be expanded to
accommodate the additional equipment.
The property is zoned B-4, Limited Business District in which electrical substations with
open and outdoor equipment is a listed conditional use. The original Conditional Use
Permit was approved by the City In 1990, and the fence for the facility was approved in
2007.
Attached for reference:
Exhibit 1: Project Narrative from Xcel Energy— Brian Sullivan
Exhibit 2: Proposed Plan
Exhibit 3: Topography Layout
Exhibit 4: Contour and Grading Layout Plan
Exhibit 5: Contour and Grading Layout Sections
Exhibit 6: Contour and Grading Layout Sections
Exhibit 7: Contour and Grading Layout Details
Exhibit 8: Contour and Grading Layout Details
Exhibit 9: Contour and Grading Layout SWPPP Plan
Exhibit 10: Electrical Layout, 115KV Sections
Page 132 of 254
a
Exhibit 11: Electrical Equipment Enclosure Plan
Exhibit 12: Tree Inventory
Exhibit 13: Report of the City Arborist
Exhibit 14: Report of the City Engineer
ISSUES ANALYSIS
Project Description. Excerpts from the project narrative are as follows:
Project Summary:
Xcel Energy is proposing to expand the existing Baytown electrical substation. The
expansion will provide reliable electric service to the businesses and residential
customers in Oak Park Heights and the surrounding communities in Washington
County. The existing substation as configured is at capacity and the customers if
serves could be subject to prolonged outages if the upgrades are not made. Xcel is
requesting an amendment to the CUP to allow the proposed improvements.
Site:
The substation property is approximately 1.5 acres in size and is currently used as a
distribution electric substation. Xcel is proposing to upgrade the existing equipment and
add additional equipment. The property indudes a depression behind (east) the
substation that will be used for storm water management purposes. A wetland
investigation verified that there are no wetlands on the property. The surrounding land
uses are commercial In nature. Goodwill has a retail facflity to the east of the substation
with an access drive and a monument sign to the south. Also to the south are existing
electric transmission power lines that.provide the power for the substation.
Project Overview:
Xcel Energy has recently conducted a study of the electrical system in Oak Park
Heights. The study identified several areas in the electric grid that need to be
upgraded Trio study identified that there is a risk of an overload of the system and
power may not be restored immediately during periods of peak load activity. To reduce
the risk of a major outage a second transformer, switchgear, and a new electric feeder
line will be installed. Equipment upgrades indude a new electrical equipment enclosure
which has among other things enhanced monitoring capabilities.
Landscape Plan:
The proposed landscape plan is attached. The plan includes a mix of deciduous and
evergreen trees that will provide screening from surrounding uses. Because of
clearance requirements below power lines, plant material below the power lines has
been limited to species that grow to a height of 15 feet. Xcel Energy is proposing to
2
Page 133 of 254
enclose the expanded facility with the same wood privacy fence used to screen the
original substation.
Security and Design Issues.
Per the National Electric Safety Code, the substation will have an 8-foot-tall wood
security fiance surrounding the facoxesthe substation is also equipped with alarms
that are continually monitored by our operations center. Security lighting is provided
and is not activated unless for emergency repairs.
Access and Parking.
Access will be via an existing drive off of Nova Scotia Avenue North. As noted earlier
this is an unmanned facility. Parldng will be provided within the substation facll&and
the access drive to the substation.
Comprehensive Plan. The Comprehensive Plan designates this area as commercial
land use. The substation is consistent with this designation.
Zoning Ordinance. The site is zoned B-4, Limited Business District in which electrical
substations with open and outdoor equipment is a listed conditional use. The original
Conditional Use Permit was approved by the City in 1990, and the fence for the facility
was approved In 2007. The fence is compliant with setback requirements.
The criteria for review of the amended Conditional Use Permit are found later in this
report.
Parking and Traffic. The substation does not have employees. Parking is available
within the substation facility and on the access drive to the substation.
Lighting. The facility is not proposed to be lit. Security lighting is provided but is not
activated unless needed for emergency repairs. Any non-security lighting, if installed,
shall be full cut off and comply with the Zoning Ordinance requirements.
TreesiScreening. Trees will be removed to accommodate the larger area required for
the substation upgrades. A landscape plan has been provided indicating the locations
of new plantings. The tree removal and landscape plan is subject to review and
approval of the City Arborist.
Fence. The expanded area shall be enclosed with the same solid wall wood privacy
fence used currently at the substation.
Grading and Drainage. Any grading and drainage issues shall be addressed subject
to review and approval of the City Engineer and the Middle St. Croix Watershed
Management Organization.
3
Page 134 of 254
Design Guidelines. An electric equipment enclosure will be located at the south side
of the substation and within the fence enclosure. It will be 24 feet by 40 feet and 12 feet
in height. Utility structures are not subject to Design Guideline review.
Bayport Substation. It has been observed that the Bayport Substation in Oak Park
Heights has nuisance issues that must be addressed. There is peeling paint on the
primary building structure and lighting fixtures that are not full cut off. These issues will
need to be addressed prior to allowing work on the Baytown Substation on Nova Scotia.
Amended Conditional Use Permit. Electrical substations with open and outdoor
equipment is a listed conditional use. The Planning Commission should consider the
conformity, environmental issues and impacts of the proposed project in making its
recommendation. The Conditional Use Permit criteria, found in Section 401.03.A.7 of
the Zoning Ordinance, are found as follows:
1. Relationship to the specific policies and provisions of the municipal comprehensive plan.
2. The conformity with present and future land uses in the area.
3 The environmental issues and geographic area involved.
4. Whether the use will tend to or actually depreciate the area in which it is proposed.
5 The impact on character of the surrounding area.
S. The demonstrated need for such use.
7. Trafic generation by the use in relation to capabilities of streets serving the property.
8 The impact upon existing public services and facilities including parks, schools, streets,
and utilities, and the City's service capacity.
9. The proposed use's conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.).
The expansion of the substation is consistent with the Comprehensive Plan and with
present land uses. Due to the location of the substation In a commercial area, and the
fencing and landscaping that has been provided, City Staff does not recognize any
impact on the surrounding area. Electric distribution is important to the community
residents and businesses. There will be not impacts to public services or the City's
service capacity.
CONCLUSION AND RECOMMENDATION
Based upon the preceding review, City staff recommends approval of the application for
an amended Conditional Use Permit to allow expansion of the Xcel Energy Substation
on Nova Scotia Avenue, subject to the following conditions:
1. Any non-security lighting, IF installed, shall be full cut off and comply with the
Zoning Ordinance requirements.
2. The tree removal and landscape plan is subject to review and approval of the
City Arborist.
4
Page 135 of 254
3. The expanded area shall be encinsed with the same solid wall wood privacy
fence used currently at the substation.
4. The City will not require conformance with the Design Guidelines for the project.
5. Any grading and drainage issues shall be addressed subject to review and
approval of the City Engineer and the Middle St. Croix Watershed Management
Organization.
6. The Applicant shall address and correct the nuisance building conditions (peeling
paint)as found on the primary building structure at the Bayport Substation.
7. The Applicant shall replace all building lighting fixtures on the primary building
structure at the Bayport Substation with full cut off lighting.
8. No work is permitted nor shall commence at the Baytown Substation on Nova
Scotia until the Bayport Substation is brought into compliance with the building
conditions and lighting at the Bayport Substation.
Pc: Julie Hultman
5
Page 136 of 254
I
Xceffinergy
414 NNNbt NMII K
E 6 r 0 k,11!L E BY NA TO-R E• Nnnegw1k ASN 55401
1-8"5-4m
xedeneW.c m
Conditional Use Permit Application
Baytown Substation
June 9, 2016
Applicant:
Northern States Power Co. d/b/a Xcel Energy
414 Nicollet Mall, 06
Minneapolis, MN 55401
Brian Sullivan: 612-330-5825
Email: bdan.e.sullivan xceleneray.com
Property Owner:
Northern States Power Co. d/b/a Xcel Energy
414 Nicollet Mall, 06
Minneapolis, MN 55401
Parcel ID Number 05.029.20.11.0032
Project Summary:
Xcel Energy is proposing to expand the existing Baytown electrical substation. The
expansion will provide reliable electric service to the businesses and residential
customers in Oak Park Heights and the surrounding communities in Washington
County, The existing substation as configured is at capacity and the customers it serves
could be subject to prolonged outages if the upgrades are not made. NSP is requesting
an amendment to the CUP to allow for the proposed improvements.
Project Location:
Washington County, (Section 05 Township 029 Range 020).
East side of Nova Scotia Ave. N., approximately 300 feet south of 6&St N
Site
The substation property Is approximately 1.5 acres size and is currently used as a
distribution electric substation. Xcel is proposing to upgrade the existing equipment and
add additional equipment. The property includes a depression behind (east)the
substation which will be utilized for storm water management purposes. A wetland
investigation verified that there are no wetlands on the property. The surrounding land
uses are commercial in nature. Good Will has a retail facility to the east of the
Page 137 of 254
Xcel Energy 414NtcoMMall M
R E i!0 N.III LE BY NA T URE• Mlnneepolii,MN 5949'i
1.900.89544499
substation with an access drive and a monument sign to the south. Also to the south
are existing electric transmission power lines that provide the power for the substation.
The City of Oak Park Heights approved a Conditional Use Permit for the existing facility
in 1990 and Xcel Energy received approval for a fencing plan in 2007.
Project Overview:
Xcel Energy recently conducted a study of the electric system in Oak Park Heights.
The study identified several areas in the electric grid that need to be upgraded. The
study identified that there is risk of an overload of the system and power may not be
restored immediately during periods of peak load activity. To reduce the risk of a major
outage a transformer, switchgear and a new electric feeder line will be
installed. Equipment upgrades include a new electrical equipment enclosure which has
among other things enhanced monitoring capabilities.
Zoning:
Jurisdiction is Oak Park Heights
Existing Zoning: Limited Business District
Proposed Use: Essential Services—Public Utility Substation (34.5k1/)
Conditional Use Permit required for Essential Services
Operational Plan:
The proposed facility is designed to alleviate overloading of the existing electric system
in Oak Park Heights and the surrounding communities. The substation is an unmanned
facility that is monitored remotely from our operations control center. Periodically
technicians will inspect the substation facilities.
Landscape Plan:
The proposed landscape plan is attached. The plan includes a mix of deciduous and
evergreen trees and shrubs that will provide screening from surrounding uses. Because
of clearance requirements below power lines plant material below the power lines has
been limited to species that grow to a height of 15'. Xcel is proposing to enclose
the expanded facility with the same wood privacy fence used to screen the original
substation.
Security and Design Standards:
Per the National Electric Safety Code, the substation will have an 8'tall wood security
fence surrounding the facilities. The substation is also equipped with alarms that are
continuously monitored by our operations center. Security lighting is provided
is not activated unless needed for emergency repairs.
Page 138 of 254
Xce1 Energ►y414MkofldMal 06
RESPONSIBLE ST NATURE* WmleWalb,MNSWI
14004099
adenerv.60M
Access and Parking:
Access will be via an existing,drive off of Nova Scotia Ave. N. As noted earlier this is an
unmanned facility. Parking will be provided,within the substation facility and the access
drive to the substation.
Xcel Energy submits this application for an Amencled Conditional Use Permit for review
by the City of Oak Park Heights to ensure that this facility Is compatible with applicable
zoning requirements. However by this application,Xcel Energy does not waive or
subordinate its utility rights and obligation to develop and construct the proposed
improvements to the Baytown Substation.
Thank you for your time and consideration.
Regards,
Brian Sullivan
Siting and Land Rights Agent
P: 612.330.5925 1 C:612.366.0234 I F: 612.329.3096
Email: brian.e.sullivan@xcelenergy.com
Page 139 of 254
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EX
City of Oak Park Heights
14168 Oak Paris Blvd N.9 Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson, City Administrator
Cc: Scott Richards, City Planner,Julie Hultman, Building Official
From: Lisa Danielson,Arborist
Data 07/1/2016
Ree Baytown Substation-Landscape Plan Review
I have reviewed the landscape plan submitted by NSP dated 06/10/16 and the tree inventory
dated 06109/2016. The following includes my comments and/or recommendations:
TREE INVENTORY
The tree inventory provided is incomplete. A spreadsheet/table should also be included to
correspond with the tree inventory provided. Attributes to include are as follows for each tree:
Tree ID, species, size (in caliper inches), Remove/Protect, Notes. This information is needed
to complete the tree replacement calculation.
1. Please clarify on the tree inventory provided the quantity of birch TBR. (The plan states TW
W BIRCH TBR)
2. Specify the species for each of the pines.
3. Include the trunk size in caliper inches for all Amur maples.
4. Specify the quantity of Mugo pines included In the hedge.
5. Please reference the City of Oak Park Heights Landscape Guidelines for Developers in the
Development Application Packet(Pages 11-15)and City Ordinance 1307.
TREE CITY U.S.A.
Page 151 of 254
Once a completed tree inventory is submitted to the City, the tree replacement calculation can
be computed and trees included in the landscape schedule will be figured into the tree
replacement calculation (Number of Caliper Inches).
TREE PRESERVATION PLAN
1. A tree preservation plan and diagram must be included to protect the trees listed in the
inventory to be preserved which are in close proximity to the construction zone.
2. "No significant trees shall be removed until a tree preservation plan is approved by the City
of Oak Park Heights,"this must be included in the plans.
LANDSCAPE PLAN
Overall Landscape Plan
The design includes a satisfactory selection of tree and shrub species to be planted on site.
Two (2) evergreen tree species, an ornamental deciduous tree species, and five (5) shrub
species, ((29) shrubs total). Plant species included in the plans are acceptable and will
complement the site well.
Landscape Schedule (Plant Schedule)
1. The planting list includes a variety of native or Improved native cultivars, species that are
hardy under local growing conditions, those that are relatively insect/disease free and fairly
low maintenance.
2. The sizes of all replacement evergreen tree species, ornamental tree species, and shrubs
are of minimum size requirements for replacement trees.
Landscape Notes(Planting Specifications)
1. The plans must include the top two rungs of wire baskets on all B&B planting stock shall be
removed once tree is in the planting hole, prior to backfilling. The landscape contractor for the
project is required to plant all trees and shrubs according to the approved landscape plan.
This will be inspected by the City Arborist after planting and any deviations from the detail will
need to be corrected before the landscaping will be approved by the City. This needs to be
included in the final submitted landscaping plans.
2. Trees proposed to be planted around buildings and high use common areas of the site
should be nursery stock of high quality with straight central leaders and not"park-grade"trees.
Please contact me if you have any questions regarding this landscape plan review. Please
forward my comments to the development team for this project.
2
TREE CITY U.S.A.
Page 152 of 254
Q Ib
Stanfec Consulting Services Inc.
2335 Highway 36 West
St.Paul MN 55113
Tel:(651)636-4600
L t L L.. Fax:(651)636-1311
July 8,2oi6
Mr.Eric Johnson,Administrator
City of Oak Park Heights
14168 Oak Park Blvd.N.,P.O.Box 2007
Oak Park Heights,MN 55082-2007
Reference: Xeel Baytown Substation Review of preliminary plans
Dear Eric,
We have performed a review of the preliminary plans submitted 6/14/2016 regarding the
Proposed Xcel Baytown Substation project.Detailed review of the stormwater calculations and
drainage structures will be forthcoming.Following are our comments and recommendations:
Stormwater/Drainage
1. The project is subject to review by the Middle St.Croix Watershed Management
Organization.The city shall be provided a copy of the permit approval letter from the
MSCWMO prior to construction activity.
2. The site is located within the City's High Vulnerability Drinking Water Supply
Management Area,and infiltration cannot be allowed per the NPDES construction
permit.
3. A detailed review of the stormwater calculations and drainage structures will be
forthcoming. It will need to be verified that the proposed discharge to the existing
storm sewer system to the north east will not adversely affect the system.
Site Plan
1. Landscaping and fencing to be reviewed by others.
Grading and Erosion Control Plan
1. As indicated previously,the site is located within the City's High Vulnerability Drinking
Water Supply Management Area,and infiltration cannot be allowed per the NPDES
Construction Stormwater Permit.
2. The stormwater facilities proposed for the site shall be considered private and shall be
owned and maintained by the Owner.
3. Show the extents of the erosion control measures for the slopes and other areas to be
stabilized on the grading plan or separate erosion control plan.
Page 153 of 254
Mr.Eric Johnson
Page 2 of 2
Reference:XMI Baytown Substation Review of Preliminary Plans
4- The City reserves the night to require additional erosion control measures as
determined/necessary during the construction of the project.
General Comments
1. The City reserves the right to inspect the construction of the project.
2. The Owner will need to comply with all requirements of the NPDES Construction
Stormwater Permit and the Middle St.Croix Watershed Management Organization.The
City reserves the right to require additional erosion control measures as determined
necessary during the construction of the project.
3. The Owner shall be responsible for obtaining all required permits.
If you have any questions or require further information,please do not hesitate to contact me.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee M.Mann,P.E.
City Engineer
Phone:65i-6o4-485o
lee.mann@stantec.com
cc: Andy Kegley,Public Works Director
Julie Hultman,Building Official
Scott Richards,City Planner
Mark Vierling,City Attorney
Lisa Danielson,City Arborist
Page 154 of 254
A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY XCEL ENERGY FOR AN AMENDED
CONDITIONAL USE PERMIT TO ALLOW THE EXPANSION OF
THE XCEL ENERGY SUBSTATION ON NOVA SCOTIA AVENUE
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Xcel Energy for
an Amended Conditional Use Permit to allow the expansion of the Xcel Energy
Substation on Nova Scotia Avenue; and after having conducted a public hearing relative
thereto,the Planning Commission of Oak Park Heights makes the following findings of
fact:
1. The real property affected by said application is legally described as
follows, to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned B-4 Limited Business District in which electrical
substations with open and outdoor equipment is a listed conditional use; and
4. The original Conditional Use Permit was approved by the City in 1990,
and the fence for the facility was approved in 2007; and
5. The existing substation is deemed to be at capacity which will require a
second transformer, switchgear, a new electric feeder line and an electrical equipment
enclosure; and
6. City staff prepared a planning report dated June 6,2016 reviewing the
request; and
Page 155 of 254
7. Said report recommended approval of the Amended Conditional Use
Permit subject to the fulfillment of conditions; and
8. The Planning Commission held a public hearing at their July 14,2016
meeting,took comments from the applicants and public, closed the public hearing, and
made the following recommendation:
NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE
PLANNING COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted by Xcel Energy for an Amended Conditional Use
Permit to allow the expansion of the Xcel Energy Substation on Nova Scotia Avenue and
affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park
Heights for approval with the following conditions:
1. Any non-security lighting, if installed, shall be full cut off and comply with the
Zoning Ordinance requirements.
2. The tree removal and landscape plan is subject to review and approval of the City
Arborist.
3. The expanded area shall be enclosed with the same solid wall wood privacy fence
used currently at the substation.
4. The City will not require conformance with the Design Guidelines for the project.
5. Any grading and drainage issues shall be addressed subject to review and
approval of the City Engineer and the Middle St. Croix Watershed Management
Organization.
Recommended by the Planning Commission of the City of Oak Park Heights this 14''day
of July, 2016.
Jim Kremer, Chair
ATTEST:
Eric A. Johnson, City Administrator
2
Page 156 of 254
ATTACHMENT A
Conditional Use Permit Amendment
For
Xcel Energy
Electric Substation (Baytown Substation)Expansion
Located at Nova Scotia Ave. N.
Washington County Property Identification Number:
05.029.20.11.0032
Page 157 of 254
ATTACHMENT B
pr
Conditional Use Permit Amendment
For
Xcel Energy
Electric Substation (Baytown Substation) Expansion
Located at Nova Scotia Ave. N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County(350'/150' from subject property)
• Proof of Ownership or Authorization to Proceed
Application Submittal Review With City Staff: June 29, 2016
Planning Commission Public Hearing& Recommendation: July 14, 2016
Required Approvals: CUP Amendment
City Council 4/5
Conditional Use Permit-Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request,the conditional use permit shall become null and void twelve (12)months after the
date of approval, unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty(30) days before the expiration of said approval.
(401.03.C.4.a and b)
CUP Amendment:
An amended conditional use permit may be applied for and administered in a manner similar to
that required for a new conditional use permit. Amended conditional use permits shall include
reapplication for permits that have been denied, requests for substantial changes in conditions or
expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance
401. (401.03.C.5)
Page 158 of'254
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY
XCEL ENERGY FOR AN AMENDED CONDITIONAL USE PERMIT
TO ALLOW THE EXPANSION OF THE XCEL ENERGY
SUBSTATION ON NOVA SCOTIA AVENUE BE APPROVED WITH
CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Xcel Energy for
an Amended Conditional Use Permit to allow the expansion of the Xcel Energy
Substation on Nova Scotia Avenue; and after having conducted a public hearing relative
thereto,the Planning Commission of Oak Park Heights recommended that the application
be approved with conditions. The City Council of the City of Oak Park Heights makes
the following findings of fact and resolution:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned B-4 Limited Business District in which electrical
substations with open and outdoor equipment is a listed conditional use; and
4. The original Conditional Use Permit was approved by the City in 1990,
and the fence for the facility was approved in 2007; and
5. The existing substation is deemed to be at capacity which will require a
second transformer, switchgear, a new electric feeder line and an electrical equipment
enclosure; and
6. City staff prepared a planning report dated June 6, 2016 reviewing the
request; and
Page 159 of 254
d
7. Said report recommended approval of the Amended Conditional Use
Permit subject to the fulfillment of conditions; and
8. The Planning Commission held a public hearing at their July 14,2016
meeting, took comments from the applicants and public, closed the public hearing, and
recommended the application for approval with conditions.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES
THE FOLLOWING:
A. The application submitted by Xcel Energy for an Amended Conditional Use
Permit to allow the expansion of the Xcel Energy Substation on Nova Scotia Avenue and
affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights
with the following conditions:
1. Any non-security lighting, if installed, shall be full cut off and comply with the
Zoning Ordinance requirements.
2. The tree removal and landscape plan is subject to review and approval of the City
Arborist.
3. The expanded area shall be enclosed with the same solid wall wood privacy fence
used currently at the substation.
4. The City will not require conformance with the Design Guidelines for the project.
5. Any grading and drainage issues shall be addressed subject to review and
approval of the City Engineer and the Middle St. Croix Watershed Management
Organization.
Approved by the City Council of the City of Oak Park Heights this 26th day of July,2016.
Mary McComber,Mayor
ATTEST:
Eric A. Johnson, City Administrator
2
Page 160 of 254
ATTACHMENT A
"i.
Conditional Use Permit Amendment
For
Xcel Energy
Electric Substation (Baytown Substation)Expansion
Located at Nova Scotia Ave. N.
Washington County Property Identification Number:
05.029.20.11.0032
Page 161 of 254
P
ATTACHMENT B
Conditional Use Permit Amendment
For
Xcel Energy
Electric Substation (Baytown Substation) Expansion
Located at Nova Scotia Ave. N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Mailing List from Washington County(350'/150' from subject property)
• Proof of Ownership or Authorization to Proceed
Application Submittal Review With City Staff: June 29, 2016
Planning Commission Public Hearing& Recommendation: July 14, 2016
Required Approvals: CUP Amendment
City Council 4/5
Conditional Use Permit-Lapse of Approval:
Unless the City Council specifically approves a different time when action is officially taken on
the request, the conditional use permit shall become null and void twelve (12)months after the
date of approval,unless the property owner or applicant has substantially started the construction
of any building, structure, addition or alteration, or use requested as part of the conditional use.
An application to extend the approval of a conditional use permit shall be submitted to the
Zoning Administrator not less than thirty(30)days before the expiration of said approval.
(401.03.C.4.a and b)
CUP Amendment:
An amended conditional use permit may be applied for and administered in a manner similar to
that required for a new conditional use permit. Amended conditional use permits shall include
reapplication for permits that have been denied, requests for substantial changes in conditions or
expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance
401. (401.03.C.5)
Page 162 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26th, 2016
Time Required: 5 Minutes
Agenda Item Title:_ Approve July 2016 -Job Descriptions
Agenda Placement New Business
Originating Department/Req o c Johnson Qfty Administrator
Requester's Signature
Action Requested rov /uly 2016 Job Descriptions..........
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
The City's last comprehensive update to its Job Descriptions was in 2007. Over the past several
months,my office in conjunction with all department heads,have examined all position descriptions
relative to their actual job duties, skill requirements, City needs and other regulations since the last
update.
It should however be noted that there have not been any wholesale changes or re-classifications with
this update relative to general scope of current duties. Two notes however:
1. The City recently did however update the City Clerk,Accountant II and the Public Works
Team Lead in January 2016; These are also enclosed for continuity.
2. The City has clarified for the record that all staff shall work from the designated locations as
deemed proper and necessary, i.e. "on-site". This has been the City's practice.
The City Attorney has reviewed these documents and found them to be consistent with City
Ordinances and rules governing such documents.
At this time,I am recommending that the City Council approve the Job Descriptions as enclosed
and would be dated as the July 2016 Update.
Page 163 of 254
LS
city of Oak Park Heights
Job Descriptions
July 2016 , Update
Page 164 of 254
Summary: The following pages outline the job descriptions and related duties for those positions generally in
effect for the City of Oak Park Heights. No job description can be wholly comprehensive or outline all job
requirements. Each department and their respective positions are listed as follows:
• Administration
o City Administrator
4 City Clerk
o Local Gov. Intern (when applicable)
o Building Official
o Receptionist
o Events Coordinator-Park Programs
• Finance
o Finance Director
o Accountant II
Public Works
o Public Works Director
o Public Works Maintenance Operator—Lead (Assigned Position)
o Public Works Maintenance Operator
o Arborist(Assigned Position)
o Park Attendant
o Ice Rink Attendant
o Seasonal Parks 1 Utilities Maintenance Worker
• Police
o Police Chief
o Sergeant—Patrol
o Police Officer
o Investigator(ASSIGNED POSITION)
o School Resource Officer(ASSIGNED POSITION)
o Records 1 Receptionist
• Inactive 1 Former 1 Not Used—No Descriptions are included,
o Administrative Assistant
o Account Cleric 1 Personnel Technician
o Utility Billing 1 Account Technician
o Community Development Director
Q Department Secretary—Community Development
o Acting Supervisor—Police
o Community Service Officer
o Senior Accountant
o Public Works Foreperson
Page 165 of 254
CITY OF OAK PARK HEIGHTS
TITLE: CITY ADMINISTRATOR
DEPARTMENT: ADMINISTRATION
REPORTS TO: CITY COUNCIL
SUMMARY OF POSITION:
Performs top-level supervisory, administrative, and professional work to plan and direct the
administration of City functions as established by the City Council to ensure efficient municipal
services and development in line with the Council goals and objectives. Supervises the
administration of all departments including the Administration, Police, Public Works,
Community Development and Finance. Operates with considerable discretion in administrative
functions and in implementing policies of the City Council. Responsible for effective
recommendations in areas of policies,planning, administering community services,community
development,public safety, administrative services, financial planning,budgeting, expenditures
of the City,human resources,etc., for the City. Responsible for input on Council decisions and
representing the interests of the City in metropolitan, state, county, school district, and national
activities as designated by the Council.
General responsibility for ensuring smooth operation throughout the City. Coordinating
activities and functions, creating proper procedures and processes for exchanging information
and reaching decisions, and flexibility in reacting to the needs and desires of others. Also
responsible for statutory Clerk-Treasurer duties.
RELATIONSHIPS
REPORTS TO:
Mayor and City Council
SUPERVISES:
Finance Director/Deputy Clerk
Police Chief
Public Works Director
Community Development Director
Administrative Assistant
Secretarial for Administration
COORDINATES:
Consultants
Legal Services
Fire Protection
Page 166 of 254
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Serves as the Chief Administrative Officer of the City overseeing the proper administration
of all policies of the City; develops and issues all administrative rules,regulations and
procedures necessary to insure the proper functioning of all City departments, offices,
divisions as permitted by law and City Council approval.
2. Supervises the administration of all departments, offices and divisions of the City except as is
otherwise provided by law; carries out any other responsibilities as provided for by ordinance
or by subsequent City Council action. Works closely with department heads to plan and
coordinate activities and follows up to ensure effective service to the public and efficient
conduct of all municipal affairs.
3. Ensures all City laws,ordinances,resolutions are enforced and make recommendations for
changes or additions to ordinances and resolutions when necessary.
4. Serves as City's personnel officer handling personnel matters in conjunction with council-
established policy. Develops and administers City's personnel policies and undertakes all
personnel decisions or effectively recommends to the City Council actions such as discharge,
hiring and severe discipline. Directs the development of an effective municipal organization
as appropriate. Works with department heads to ensure effective job design and utilization of
employees. Represents the City Council in collective bargaining matters on the terms and
conditions of labor contracts.
5. Prepares or oversees the preparation of council agenda and recommends to the City Council
such measures as he/she may deem necessary for the welfare of the residents and efficient
administration of the City; participates in meetings of the City Council and ensures meeting
minutes are recorded and maintained; attends, at his/her discretion or as directed by the
council, other committee,board and commission meetings.
6. Responsible for directing the development, and implementation of appropriate budgeting,
including capital improvements and administrative planning and control procedures and
creation of annual fiscal budget for the City Council's review and approval. Responsibility
includes that proper control reports are developed and used and supervises the effective
operation of purchasing procedures, etc.
7. Supervises and coordinates local elections in accordance with law.
8. Represents the City at official functions, as directed by the City Council, and maintain good
public relations with citizens of the community. Serves as the City's information
representative and confers with the media, civic groups, developers and other organizations;
prepares public relations material as he/she deems necessary or at the discretion of the City
Council.
Page 167 of 254
9. Acts as the purchasing agent for the City and making all purchases without prior Council
approval up to $5,000 in accordance with the approved municipal budget; uses authority to
sign purchase orders for routine services, equipment and supplies in accordance with the
City's purchase procedures and submits bills to the Council for approval.
10. Coordinates municipal programs and activities as directed by the City Council; coordinates
and monitors the work of the City-appointed attorney and consulting City Engineer and
consulting City Planner and well as other contracted consultants.
11. Coordinates all City insurance matters including group insurance programs.
12. 1nforms the City Council of matters dealing with the major activities and operations,which
have policy or community-wide exposure implications and recommends to the City Council
any policies and/or measures deemed necessary for efficient administration of City affairs.
13. Keeps informed regarding federal, state and county programs which affect the City; consults
with officials of both public and private agencies as may be required.
14. Maintains familiarity with alternative and supplemental sources of revenue and submits
recommendations to the City Council for actions necessary to take advantage of such
sources.
15. Acts as a custodian of City Seal and records all signed official papers.
16. Performs other related duties as may be required by City Council,prescribed by law, or
apparent.
REQUIERD KNOWLEDGE, SHILLS AND ABILITIES
• Thorough knowledge of City programs and services as well as Council policies and practices.
• Thorough knowledge of City financial and budgeting process.
• Knowledge of laws,rules and regulations applicable to City government.
• Knowledge of management principles and practices as they apply to the public sector,
• Knowledge of office automation and other technologies useful for municipal operations.
• Ability to prepare and administer budgets.
• Ability to communicate effectively and establish effective working relationships with elected
officials, staff, and other public officials, and the public including making formal
presentations.
Page 168 of 254
Ability to plan and analyze City operations; develop alternatives; and determine the costs,
advantages, and disadvantages of various alternatives.
Ability to gather and analyze data,prepare accurate and thorough reports and make
appropriate recommendations.
Ability to prioritize City needs and coordinate City departmental operations and services.
• Ability to keep current on city management and related issues through participation in and
contact with appropriate organizations, agencies, committees, and other bodies.
Ability to supervise staff and direct a complex and varied organization.
• Ability to independently establish priorities and meet priorities with specified target dates.
a Machines, tools and equipment used: dictation equipment, copy machine,telephone, fax,
computer hardware/software,postage meter and vehicle.
MINIMUM QUALIFICATIONS
Bachelors degree in Public Administration or closely related field.
• Five years of experience in broad areas of managing public organizations that contributed to
a knowledge base and an ability to employ management,budgeting,planning and program
techniques in daily operation of a similarly complex entity.
• Ability to communicate effectively, orally and in written form.
• Ability to develop and maintain positive and effective working relationships with personnel
and the general public.
PREFERRED QUALIFICATIONS
• Masters degree preferred.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: Oversees all staff through Department heads.
OTHER ITEMS: NA
Page 169 of 254
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. while performing the duties of
this job, the employee regularly works indoors in office conditions and settings but may be
required to attend or perform outside functions or assignments including site visits. The above
examples and elements are intended only as an illustration of various types of work performed
and related skill sets needed by the City and is not all-inclusive. The job description is subject to
change as the needs of the employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. while performing the duties
of this job, the employee is regularly required to use hands to finger, handle or feel objects,tools,
or controls. The employee is frequently required to stand; walk; reach with hands and arms;
climb or balance; stoop; kneel, crouch or crawl; use a telephone or equivalent. The primary tasks
and functions of the position also may consist of typical office functions such as sitting at a desk,
answering phones, data entry, filing, sorting, faxing, copying, etc. the employee is regularly
required to use hands to finger, handle, or feel objects or materials; and talk and hear. The
employee is frequently required to stand, walk, sit, and reach with hands and arms. Tasks may
require extended periods of time at a keyboard.
while performing the duties of this position, the employee may need to climb, balance, stoop,
kneel, crouch or crawl. The employee may occasionally be required to extend for a period of
time and may occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
Page 170 of 254
CITY OF OAK PARK HEIGHTS
POSITION TITLE: CITY CLERK
DEPARTMENT: ADMINISTRATION
REPORTS TO: CITY ADWNISTRATOR
SUMMARY OF POSITION:
The City Clerk performs managerial and administrative work relating to the daily business
activities of the City. Work includes statutory clerk functions and duties, maintaining official
records, administration of elections, and issuing licenses on behalf of the City. Work involves a
variety of duties and responsibilities ranging from routine activities to the handling of public
questions and problems as they arise from day to day. Prepares and mails public notices.
Performs skilled clerical tasks; special projects as assigned, Maintain confidentiality of sensitive
information, etc. -additional below. This position has access to private employee data and is to
be classified as a"confidential"employee.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Completes statutory duties of the City Clerk
• Receives petitions on public improvement projects, arranges for public hearings, and
drafts legal notices;
Arranges and publishes legal notices of meetings, ordinances, and other notices as
requested and required by law; keeps legal records of such;
Attests the Mayor's signature on official documents when required and maintains
responsibility for the City Seal; performs Notary Public services;
2. Coordinates election processes
0 Administers elections in accordance with Federal, State, County and City requirements;
• Serves as Chief Election Official: recruits elections judges, manages absentee ballots,
arranges polling places and voting machines, accepts nominating petitions,prepares
ballot information,prepares notices, obtains supplies, oversees elections,prepares related
reports, and maintains records associated with elections;
• Certifies any change of regular city election date and complies with immediate
notification to the Secretary of State and the County Auditor:
• Prepares and manages election budget as directed by the City Administrator.
3. Oversees records management and retention for the City.
Serves as Responsible Authority for all city documents according to the Minnesota Data
Practices Act; administers all record retention and destruction according to the adopted
schedules;
Maintains records of City Council minutes; proceedings, ordinances, and resolutions;
Page 171 of 254
Attends City Council and other board and commission meetings as needed to ensure
accurate records;
Provides certified copies of documents,proceedings and records of the City upon request;
e Maintains accurate database of City's records and storage boxes;
a Keeps and maintains inventory records of municipal properties.
4. Coordinates licensing function for the City.
* Accepts applications,processes, and maintains records for all licenses including liquor,
tobacco, , gambling, and other miscellaneous licenses and permits; ensures that
background checks are completed as required for license applications;
Sends out annual notices to renew licenses as needed; ensures that payment is received
and recorded accurately for all licenses.
5. Prepares City Council packets; including coordinating and reviewing agenda material, and
overseeing distribution of packets; oversees or performs follow-up activities resulting from
council meetings. Publish and post notices at appropriate times. Draft resolutions or
ordinances in proper form. Publish ordinances after adoption. Produce and send copies to
appropriate departments.
6. Assists general public with questions and problems
Responds to citizen inquiries and develops responses to reduce conflict and increase
understanding of city policy,procedures, and ordinances.
Receives and/or handles requests, complaints, and information from the public; resolves
issues and/or transmits to staff or Council as directed by the City Administrator.
7. Performs web page/social media maintenance.
8. Performs the Utility Billing functions for the City.
9. This position is also responsible for direct public contact and must perform work from City
Hall.
OTHER DUTIES AND RESPONSIBILITIES:
Performs other related duties as directed by City Administrator or apparent.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Ability to read and comprehend detailed instruction, correspondence and procedural
manuals. Ability to effectively answer questions and present information in ane-on-one
and small group situations to customers and other employees of the organization. Ability
to read and provide information for reports.
Ability to take initiative and work independently.
Page 172 of 254
Ability to maintain effective working relationships with staff, council, and members of
the public.
Ability to maintain accurate and complete records.
Knowledge of ordinances,resolutions,polices, and state statutes.
• Excellent organizational and attention to detail.
MINIMUM QUALIFICATIONS:
The job requires an Associate's Degree in a related field. Minimum of two (2) years' experience
in office management; or an equivalent combination of education and experience with Microsoft
Office Suite.
PREFERRED QUALIFICATIONS:
A Bachelor's degree in finance, accounting,business administration,public administration, or
related field and five years of related experience, or an equivalent combination of education and
experience. Possession of a Minnesota Certified Municipal Clerk certificate.
MINIMUM TRAINING AND EXPERIENCE: See Above,
SUPERVISION OF OTHERS: Oversees work of Receptionist
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works indoors in office conditions and settings but may be
required to attend or perform outside functions or assignments including site visits. The above
examples and elements are intended only as an illustration of various types of work performed
and related skill sets needed by the City and is not all-inclusive. The job description is subject to
change as the needs of the employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the duties
of this job, the employee is regularly required to use hands to finger,handle or feel objects,tools,
or controls. The employee is frequently required to stand; walk; reach with hands and arms;
climb or balance; stoop; kneel, crouch or crawl; use a telephone or equivalent. The primary tasks
and functions of the position also may consist of typical office functions such as sitting at a desk,
answering phones, data entry, filing, sorting, faxing, copying, etc. the employee is regularly
required to use hands to finger, handle, or feel objects or materials; and talk and hear. The
employee is frequently required to stand, walk, sit, and reach with hands and arms. Tasks may
require extended periods of time at a keyboard.
Page 173 of 254
while performing the duties of this position, the employee may need to climb, balance, stoop,
kneel, crouch or crawl. The employee may occasionally be required to extend for a period of
time and may occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
Page 174 of 254
Jan 2016 Revision
CITY OF OAK PARK HEIGHTS
TITLE: LOCAL GOVERNMENT INTERN--Part Time1TEMPORARY POSITION
DEPARTMENT: ADMINISTRATION
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION
This is an entry-level level, temporary position responsible for assisting in the support needs of
Administration and Finance and other City departments; perform various projects and a wide variety of
duties as assigned.
ESSENTIAL JOB FUNCTIONS
1. Responsible for correspondence preparation to include typing,mailing, copying, filing, faxing, and
responding when directed.
2. Responsible for policy research,project planning and coordination,personnel studies and general
administration as directed by the City Administrator. This position may also present written and oral
reports to the City Administrator,Department Heads and Consulting Staff, City Council,
Committees, Boards and Commissions of the City
3. Assists with the preparation of agendas of information packets for various board and commission
meetings; mails agenda, minutes, and public notices to various members of the public when directed.
4. Provides information over the phone and at the front desk.
5. Assists the City Clerk with duties associated with voter registration and absentee ballot distribution
and collection.
6. Will attend various meetings,both internal and external
7. Performs other duties as assigned or apparent.
8. Attend League of Minnesota Cities Annual Conference and other City Council of Commission
meetings as assigned.
REQUIRED KNOWLEDGE, SKILLS,AND ABILITIES
* Ability to represent the City in a courteous and professional manner in person and over the telephone.
* Experience with multi-line phone systems.
* Ability to handle number of tasks at one time.
Page 175 of 254
• MUST HAVE ABILITY TO EFFECTIVELY USE Microsoft Word and
Excel Spreadsheets.
• Ability to communicate effectively and professionally with co-workers, City officials, and members
of the public.
• Experience with dealing with cash.
• Basic knowledge of office machines and equipment.
MINIMUM QUALIFICATIONS
• Bachelor's Degree in public administration,political science,planning, economics or other related
field.
• Experience as customer service, receptionist, or related field.
PREFERRED QUALIFICATIONS
• Experience with city, county, or related governmental agencies.
• Enrollment in a Master's level public administration,planning or public policy program.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. While performing the duties of this job, the
employee regularly works indoors in office conditions and settings but may be required to attend or
perform outside functions or assignments including site visits. The above examples and elements are
untended only as an illustration of various types of work performed and related skill sets needed by the
City and is not all-inclusive. The job description is subject to change as the needs of the employer and
requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the
employee is regularly required to use hands to finger, handle or feel objects, tools, or controls. The
Page 176 of 254
employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop;
kneel, crouch or crawl; use a telephone or equivalent. The primary tasks and functions of the position'
also may consist of typical office functions such as sitting at a desk, answering phones, data entry, filing,
sorting, faxing, copying, etc. the employee is regularly required to use hands to finger, handle, or feel
objects or materials; and talk and hear. The employee is frequently required to stand, walk, sit, and reach
with hands and arms. Tasks may require extended periods of time at a keyboard.
While performing the duties of this position, the employee may need to climb, balance, stoop, kneel,
crouch or crawl. The employee may occasionally be required to extend for a period of time and may
occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing
needs.
Page 177 of 254
CITY OF OAK PARK HEIGHTS
TITLE: BUILDING OFFICIAL
DEPARTMENT: ADMINISTRATION
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
This position is responsible for the administration and enforcement of the jurisdiction's building
codes and all permits issued by the department. This position also conducts inspections and plan
review for construction work involving new and existing structures, interprets building codes for
the public and enforces sign,nuisance, and zoning ordinances.
ESSENTIAL JOB FUNCTIONS:
1. Plans, assigns, supervises, and directs all building inspection functions, including structural,
plumbing,heating, fire protection, and related inspections for compliance with the State
Building Code, federal and state laws and City ordinances pertaining to building
construction.
2. Reviews reports and determinations of department staff to assure that work is done properly
and that decisions made by staff is in compliance with relevant codes, laws,rules, and
regulations.
3. Coordinates with other City divisions and with state and federal government agencies to
process building permit applications; confers with developers,home owners, designers, and
contractors during all stages of design and construction; implements programs designed to
meet governmental mandates.
4. Handles difficult public contact problems and assists and advises the general public, design
profession, and construction industry on matters relating to building code and building
construction.
5. Reviews building plans to assure compliance with building and fire codes and other codes
adopted by the City; issues stop work orders for code violations.
6. Maintains and generates all necessary records,reports, and related information.
7. Assists in the preparation and monitoring of the department's budget.
8. Represents the department at public meetings as needed.
9. Prepares monthly reports for the Census Bureau, Metropolitan Council, and Minnesota State
Building Codes and Standards.
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10. Assigns street addresses in coordination with Washington County addressing guidelines.
OTHER DUTIES AND RESPONSIBII.ITIES:
1. Assists in the administration of platting ordinances, zoning enforcement, and municipal
licensing laws; recommends changes to same.
2. Prepares meeting minutes and agenda and postings for all Planning Commission
meetings.
3. Ensures all planning,building and development related items are appropriately filed,
scanned and recorded with the City Attorney
4. Performs other duties as assigned or apparent.
REQUIRED KNOWLEDGE,SKILLS,AND ABILITIES:
• Knowledge of construction principles and standards including footings and substructures,
framing,heating and ventilating,water and sewer systems, and electrical wiring.
• Ability to understand and interpret plans, diagrams,blueprints, and specifications.
• Comprehensive knowledge of relevant codes, laws,rules, regulations, and the legal aspects
of code administration.
• Thorough understanding of and ability to personally handle the most difficult and technical
aspects of inspection work.
• Knowledge of modern developments, current literature, and sources of information in the
field of building inspections.
• Knowledge of development and construction processes and policies as outlined in the City
Code.
• Ability to prepare reports and correspondence.
• Ability to give verbal presentations and speeches.
• Ability to make mathematical computations.
■ Ability to use a computer for general operations.
• Ability to handle physical demands of conducting inspections.
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b Ability to communicate effectively and professionally with co-workers and members of the
public.
• Ability to establish and maintain effective working relationships with co-workers and
members of the public.
MINIMUM QUALIFICATIONS:
• AA in Building Inspection Technology Program.
• Must be a Minnesota State Certified Building Official.
• Valid Minnesota's Driver's License.
Five(5)years or more or progressively responsible and demonsratable work in the building
and/or construction trades as a"job supervisor or journeyman foreman"; activity in municipal
setting preferred.
• Two (2)years or more of supervisory and budget experience.
DESIRED QUALIFICATIONS:
Additional ICC certifications.
• Bachelor's Degree in Planning,Public Administration or Related Field
• Five(5)years or more of supervisory and budget experience.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: YES-Public Works Staff, Park Attendants,Rink Attendants
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
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employee to successfully perform the essential functions of this job. while performing the
duties of this job, the employee is regularly required to drive a car,use hands to finger,handle or
feel objects,tools, or controls. The employee is frequently required to stand; walk; reach with
hands and arms; climb or balance; stoop;kneel, crouch or crawl;use a telephone or equivalent.
Work is performed in both office and field settings. Sufficient mobility is necessary to navigate
natural terrain and field sites.
The employee must regularly lift and/or move up to twenty-five (25) pounds, occasionally lift
and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, and depth perception, and the ability to
adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: RECEPTIONIST
DEPARTMENT: ADMINISTRATION
REPORTS TO: CITY CLERK
SUMMARY OF POSITION:
This is an entry-level receptionist position responsible for meeting the administrative support needs of
the Departments of Administration,Finance, Police and Public Works, and performing various project
and a wide variety of duties as assigned.
ESSENTIAL JOB FUNCTIONS:
1. Responsible to be the primary telephone and front desk attendant.
2. Responsible for correspondence preparation to include typing,mailing, copying, filing, faxing, and
responding when directed.
3. Coordinates meetings and conferences,prepares and issues notices,reserves and prepares rooms,
copies and distributes materials,makes hotel and travel arrangements.
4. Assists with special projects including research and report preparation.
5. Provides information over the phone and at the front desk.
6. Responsible for maintaining an adequate level of office supplies to include letterhead and office
equipment supplies; serves as the contact person for sales and repair persons related to supplies and
equipment.
7. Oversees the scheduling of public and conference rooms at City Hall for staff members, elected
officials, and members of the public by the day, month, and year.
8. Trouble shoots and maintains office equipment including but not limited to fax, copier, and voice
mail system, etc.
9. Open and Closes City Hall at the end of the day; turns off machines; locks cabinets and files.
10. City Clerk with the coordination of the Party in the Park,website maintenance, coordinating the
fall/spring clean-ups, coordinating the city newsletters and other bulk mailings.
11. Reserves park facilities or community use and maintains a record of reservations; coordinates clean-
up with Public Works.
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OTHER DUTIES AND RESPONSIBILITIES:
1. Scans documents into the City's data storage systems.
2. Performs other related duties as directed by City Administrator, City Clerk or apparent.
REQUIRED KNOWLEDGE, SHILLS,AND ABILITIES:
IV Ability to represent the City in a courteous and professional manner in person and over the telephone.
• Experience with multi-line phone systems.
Ability to handle number of tasks at one time.
Ability to initiate and accomplish tasks independently.
• Ability to communicate effectively and professionally with co-workers, City officials, and members
of the public.
Experience with purchasing and dealing with cash.
• Basic knowledge of office machines and equipment.
Extensive knowledge of research and composition, sentence structure and spelling.
MINIMUM QUALIFICATIONS:
* Technical/post-secondary institution degree and demonstrated secretarial/clerical drills or related
area.
• Demonstrated minimum of Three(3)years of responsible administrative experience in a similar
capacity. Extensive knowledge of Microsoft Word, Excel and Adobe Acrobat.
PREFERRED QUALIFICATIONS
• Experience with city, county,or other governmental agency.
• Experience with LASERFIECHE software
• Demonstrated ability to attain CMC Designation and able to create and manage website(s).
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
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OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. While performing the duties of this job,the
employee regularly works indoors in office conditions and settings but may be required to attend or
perform outside functions or assignments including site visits. The above examples and elements are
intended only as an illustration of various types of work performed and related skill sets needed by the
City and is not all-inclusive. The job description is subject to change as the needs of the employer and
requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects, tools, or controls. The
employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop;
kneel,crouch or crawl; use a telephone or equivalent. The primary tasks and functions of the position
also may consist of typical office functions such as sitting at a desk, answering phones, data entry, filing,
sorting, faxing, copying, etc. the employee is regularly required to use hands to forger,handle, or feel
objects or materials; and talk and hear. The employee is frequently required to stand, walk, sit, and reach
with hands and arms. Tasks may require extended periods of time at a keyboard.
While performing the duties of this position, the employee may need to climb,balance, stoop,kneel,
crouch or crawl. The employee may occasionally be required to extend for a period of time and may
occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing
needs.
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CITY OF OAK PARK HEIGHTS
TITLE: EVENTS COORDINATOR—
DEPARTMENT: PARKS
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
Under general direction, coordinates and plans special events and activities in City Parks to enhance the
City's community relationship. Performs other related duties as assigned.
ESSENTIAL JOB FUNCTIONS:
1. Plans, organizes, coordinates,promotes, and facilitates special events at City parks;
2. Schedules and maintains communication with speakers,vendors, and participants;
3. Coordinates and monitors event timelines;
4. Assists in preparing a variety of publications,materials, and programs for events;
5. Coordinate fundraising efforts, including soliciting donations, sponsorships, and prizes for raffles and
other events;
6. Designs posters, fliers, displays and other public relations releases;
7. Attends meetings to report on program activities;
S. Explains policies and procedures for use of City parks to clients and the general public;
9. Resolves problems or complaints from clients or the public in accordance with established policies
and procedures;
10. Opens and secures facilities before and after events;
11. Writes event reports noting attendance, times, and significant problems;
12. Maintains communication with law enforcement and emergency medical services in order to inform
them of potential situations that may have an effect on their department or on the City in general; and
13. Performs other duties as may be required or assigned.
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REQUIRED KNOWLEDGE,,SKILLS,AND ABILITIES:
• Ability to direct and manage the work activities of multiple support staff groups and satisfy the
contract requirements for events;
n Ability to plan, service, and supervise a variety of events;
Ability to anticipate equipment and other needs for individual events;
• Ability to effectively plan one's own work and the work of others;
Ability to work independently and to meet deadlines;
• Ability to work as a member of a team;
Ability to supervise others;
+ Ability to follow oral and written instructions;
• Ability to communicate effectively,both orally and in writing;
Ability to develop and maintain effective working relationships with a wide variety of people;
Ability to exercise initiative,discretion, and independence of judgment;
Ability to work effectively under pressure and competently handle a number of different tasks at one
time;
Ability to plan and perform duties with only general minimum supervision; and
• Ability to establish and maintain effective working relations with co-workers,City officials, and
general public
MINIMUM QUALIFICATIONS:
High school diploma or equivalent
• Three(3)years of customer service and/or public relations experience; or a combination of education
and/or experience that is accepted as equivalent
• Valid driver's license
PREFERRED QUALIFICATIONS:
• Similar experience with city, county, or related government park agency
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• Previous experience in public relations or event planning highly desirable
• Knowledge of the City's park system.
• Associate's Degree in related field
OTHER ITEMS:
Staff or Personnel in this classification work irregular hours, evenings, and weekends.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. while performing the duties of this job,the employee
regularly works in outside weather conditions, (from extreme cold to extreme heat). The above examples
and elements are intended only as an illustration of various types of work performed and related skill sets
needed by the City and is not all-inclusive. The job description is subject to change as the needs of the
employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. while performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects, tools, or controls. The
employee is frequently required to stand; walk;reach with hands and arms; climb or balance; stoop;
kneel, crouch or crawl;use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or move
up to fifty (50) pounds, and occasionally lift and/or move more than one hundred (100) pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: FINANCE DIRECTOR/DEPUTY CLERK
DEPARTMENT: FINANCE
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
To prepare, develop, and evaluate policies and procedures relating to the overall financial
management of the City; coordinate and supervise department staff, oversee assessing,
fund accounting,payroll,utility billing, fixed assets, MIS, and other finance-
administration functions; and the investment of City funds.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Prepares and evaluates all City policies and practices related to financial management
and strategies. Makes recommendations and presentations to the City Administrator
and City Council on matters related to finance.
2. Coordinates and supervises all aspects of accounts payable, cash receipts, general
ledger, and payroll including city and employee insurance.
3. Responsible for the preparation and presentation of the annual budget to include
supporting documentation; stays current on mandates and changes in practice related
to budgets as initiated by the state or federal government; monitors department and
division budgets for compliance with the adopted budget; implements City Council
actions regarding the budget.
4. Coordinates the financial aspects of improvement projects; work with the City's
engineers to administer escrow and assessments; works with fiscal and bond
consultants for the preparation and sale of bonds; prepares all reports of a financial
nature as they relate to improvement projects.
5. Supervise and/or prepare various reports including but not limited to budget reports to
the Council, departments and City Administrator; special reports and analysis as
requested by department supervisors, City Administrator or City Council;
miscellaneous reports as required by various state and federal agencies; and survey
responses as requested by outside agencies or organizations. Perform research,
conduct analysis, determine scope,prepare reports and make recommendations on
special issues as necessary.
6. Performs financial analysis and directs the investment of municipal funds based on
established municipal policies designed to maximize returns on investments.
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7. Researches and proposes policies designed to increase and maintain revenue for the
City.
8. Works with outside bond counsel on tax increment and bonding issuances for
development projects and other long-term financial planning issues. Manages tax
increment finance projects and coordinates the financial responsibilities of the City's
Economic Development Authority.
9. Establishes,maintains or supervises inventory, fixed assets, special assessment rolls
and depreciation schedules.
10. Supervises the preparation of all billings for utilities and general services and
respective delinquent accounts for collection. Analyzes rates charged for utilities and
general services as required.
11. Supervises the activities of the Finance Department staff, including but not limited to
hiring,reviewing,rewarding,promoting, and transferring personnel as needed.
12. Oversees the management of the City's computer network to include hardware,
software, licenses and networking.
13. Develop and maintain adequate internal controls and audit procedures to comply with
state regulations and generally accepted auditing standards.
14. Directs staff and coordinates with auditors for completion of the annual municipal
audit; implements recommendations as set forth in the audit.
15. Performs other duties as assigned or apparent.
REQUIRED KNOWLEDGE,SKILLS,AND ABILITIES:
* Knowledge of the principles and practices of fund accounting, auditing theories,
budgets, and investments (GASB &GAAP rales).
* Knowledge of City ordinances and other legal requirements governing municipal
operations.
Ability to plan, coordinate, direct, and review the work of the Finance Department
staff.
Knowledge of regulations as they pertain to economic development authorities and
tax increment financing.
Ability to analyze and interpret fiscal and accounting records,prepare comprehensive
financial statements and calculate complex mathematical equations.
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Knowledge of micro-computers,networking systems, financial software applications,
Microsoft Office, and Microsoft Excel.
Ability to communicate effectively and professionally with co-workers and members
of the public.
• Ability to establish and maintain effective working relationships with supervisors, co-
workers, and members of the public.
MINIMUM QUALIFICATIONS
0 Bachelor's degree in accounting,business administration, or related field.
Two (2)years of supervisory experience
• Three(3)years of progressively responsible financial accounting or public finance
management experience.
PREFERRED QUALIFICATIONS
• Masters degree in public administration, finance, or business administration and/or
CPA
• Five(5)years of progressively responsible experience with a municipal government
or related agency.
• Five(5)years of supervisory experience.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:Oversees work of Accountant staff or as assigned.
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. While
performing the duties of this job, the employee regularly works indoors in office
conditions and settings but may be required to attend or perform outside functions or
assignments including site visits. The above examples and elements are intended only as
an illustration of various types of work performed and related skill sets needed by the
City and is not all-inclusive. The job description is subject to change as the needs of the
employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
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The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing
the duties of this job, the employee is regularly required to use hands to finger, handle or
feel objects, tools, or controls. The employee is frequently required to stand; walk; reach
with hands and arms; climb or balance; stoop; kneel, crouch or crawl; use a telephone or
equivalent. The primary tasks and functions of the position also may consist of typical
office functions such as sitting at a desk, answering phones, data entry, filing, sorting,
faxing, copying, etc. the employee is regularly required to use hands to finger, handle, or
feel objects or materials; and talk and hear. The employee is frequently required to stand,
walk, sit, and reach with hands and arms. Tasks may require extended periods of time at
a keyboard.
While performing the duties of this position, the employee may need to climb, balance,
stoop,kneel, crouch or crawl. The employee may occasionally be required to extend for a
period of time and may occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment
opportunities to all persons. All employment policies and practices shall be non-
discriminatory, in compliance with federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer
service and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: ACCOUNTANT II
DEPARTMENT: FINANCE
REPORTS TO: FINANCE DIRECTOR
SUMMARY OF POSITION:
Under the general direction of the Finance Director,the Accountant is a professional full-time positon
responsible for maintaining the city's financial system, including the reconciliation of general ledger
accounts,reporting and administering payroll and associated benefit functions. This position has
access to private employee data and is to be classified as a"confidential"employee.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounting/Finance Duties
• Operates the integrated Finance/Payroll/Human Resources computer system.
• Reconciliation of general ledger accounts including bank accounts.
• Processes monthly journal entries.
• Assists in the preparation of the monthly closing process.
• Under the direction of the Finance Director prepares reports for auditors at year-end.
Examples include utility revenues/receivables, accounts payable/accounts receivable summary and
detail, etc.
• Under the direction of the Finance Director Assists in the preparation of the Annual Financial
Report.
• Reviews invoices and related accounting codes and enters into the computer system for payment
• Prepares checks for payment and electronic cash disbursements for Council approval of
claims.
• Enters and reconciles cash receipts and electronic payments into the accounting system.
• Prepares bank statement.
• Bills general receivables monthly and maintains developer account records.
Provides backup support for the Utility Billing function.
• Performs internal auditing procedures as assigned by the Finance Director.
• Maintains daily cash flow summary
• Prepares 1099's for vendor payments.
• Reviews salestaxcompliance matters.
Fixed Assets
• Under the direction of the Finance Director, maintains the city's fixed asset system (record
purchases, disposals, transfers).
• Prepares reports for department to perform periodic inventories of fixed assets in their department.
• Makes adjustments to the accounts and reconciles for year end.
• Under the direction of the Finance Director prepare year-end financial work papers for fixed assets
including depreciation reports.
Payroll/Human Resources Duties:
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Operates integrated/computerized City payroll system. Includes the establishment of direct
deposits, accruals for vacation and sick leave,and recurring entries for deductions and
benefits.
• Processes Public Employee Retirement Association(PERA)deductions and files
deduction/benefit report as well as the demographic changes.
Computes and reports deductions and benefits for annual repetitive leave for participating
employees.
• Produces and files the annual PERA exceptions report.
• Reviews and processes bimonthly, special and monthly payroll for city employees. Reviews
employer benefits, employee deduction, prepares direct deposit stubs for distributions.
•. Finalizes payroll,processes payments to vendors, and makes appropriate journal entries to
the general ledger.
• Ensures compliance to State and Federal reporting standards including the new hire
reporting.
• Provides customer service to employees with questions related to pay,deductions, benefits,
and leave accruals.
• Updates the HR/PR system with new pay and benefit rate changes and updates information
related to the Benefit Enrollment Form,which is processed annually with benefit,insurance,
and flexible spending amount changes.
• Processes W2's and 1099R's for employees and retirees.
• Sets up yearend compensated absence and accrued payroll entries for the
Annual Financial Statement.
• Produce payroll reports, as requested by the City Administrator or Finance Director.
Other Duties and Responsibilities:
• Makes financial related decisions and department workflow decisions in the absence of the
Finance Director.
• Provides internal support for the fmancial/payroll/human resources software.
► Maintains records of confidential nature related to payroll and employee benefits.
• Provides backup support within the department as needed.
• Creates and updates forms, as necessary,to aid in the collection of financial related data.
Performs all other related duties and responsibilities as may be required as defined by the City
Finance Director.
REQUIRED KNOWLEDGE, SHILLS,ABILITIES:
• Knowledge in spreadsheet creations and use (preferable MS Excel).
• Knowledge in Federal and State laws in relation to payroll(taxes,garnishments,etc).
• Knowledge of governmental fund accounting. (GASB)
• Knowledge of effects and reporting requirements of pretax deductions created through
payroll.
• Proven excellent customer service skills via phone and in person.
• Knowledge of City ordinances and other legal requirements governing municipal operations.
• Ability to read and interpret financial documents and invoices.
• Ability to use ten-key for data entry.
• Ability to work independently and
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• Ability to establish and maintain effective working relationships and communications with
supervisors, co-workers, and members of the public.
MINIMUM QUALIFICATIONS:
• Two year accounting degree plus a minimum of five years of experience in accounting/payroll.
• Extensive Experience constructing complex spreadsheets(MS Excel preferred).
PREFERRED QUALIFICATIONS:
• Four year degree in Accounting and two years of governmental accounting experience.
Experience constructing complex spreadsheets(MS Excel preferred) and use of governmental
accounting software.
Two years payroll processing experience.
MUSIMUMTRAINING AND EXPERIENCE:
• Two years of governmental accounting software.
• Two years of experience with integrated payroll system.
• Two years of experience analyzing general ledger accounts and preparing j ournal entries for
a public agency.
• Two years or more preparing audit work papers.
• Advanced knowledge of spreadsheet and database applications (tables,complex formulas,
database creation).
• Experience using Internet and email systems.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of this job,
the employee regularly works indoors in office conditions and settings but may be required to attend or
perform outside functions or assignments including site visits. The above examples and elements are
intended only as an illustration of various types of work performed and related skill sets needed by the
City and is not all-inclusive. The job description is subject to change as the needs of the employer and
requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects, tools, or controls. The
employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop;
kneel,crouch or crawl; use a telephone or equivalent. The primary tasks and functions of the position
also may consist of typical office functions such as sitting at a desk, answering phones, data entry,
filing, sorting, faxing, copying, etc. the employee is regularly required to use hands to finger,handle, or
feel objects or materials; and talk and hear. The employee is frequently required to stand,walk, sit, and
reach with hands and arms. Tasks may require extended periods of time at a keyboard.
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While performing the duties of this position, the employee may need to climb, balance, stoop, kneel,
crouch or crawl. The employee may occasionally be required to extend for a period of time and may
occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing
needs.
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CITY OF OAK PARK HEIGHTS
TITLE: PUBLIC WORKS DIRECTOR
DEPARTMENT: PUBLIC WORKS
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION
This position is part of the management team for the City. The primary responsibility for this
position is for supervision and coordination for all division of this department which includes:
streets,utilities,parks, fleet and government buildings.
ESSENTIAL JOB FUNCTIONS
1. Responsible for the upkeep, care and maintenance of the City's utility(water, sewer, storm)
and road systems. Coordinates and communicates with City Staff and City Engineer to
ensure proper maintenance of City infrastructure.
2. Meets with developers and members of the public on proposed development projects in
order to relate the processes and procedures involved with public utilities and infrastructure
development.
3. Assists the City Engineer in establishing and reviewing various engineering related items
and other activities.
4. Reviews plans and specifications,makes presentations to the City Council and other
necessary groups on improvement projects,monitors construction process, and assists in
assuring the financial accountability of developers relating to escrows and letters of credit.
5. Assists the City Engineer and other City Staff in the assessment process for recovery of
municipal costs incurred on improvement projects to include bonded funds; prepares the
assessment role for assessable projects.
6. Develops systems to monitor sewer and water usage; compiles data designed to annually
update the sewer and water rate study, directs the preparation of reports for the Metropolitan
Waste Control Commission and other agencies or as directed.
7. Maintains the City's Municipal Road System.
8. Works with City Engineer to develop infrastructure needs of the City.
9. Works in coordination with the City Engineer to maintain the City's Surface Water
Management Program to include the acquisition of easements.
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10. Inspection and preventative maintenance of municipal facilities and equipment.
11. Maintains a billing system to direct Public Works related charges back to development
projects; works with the Finance Department to monitor charges and revenues associated
with development projects.
12. Prepares the department's annual operating budget and monitors charges throughout the
year.
13. Supervisory duties which include but are not limited to: hire,the assignment of work,
review,promote, and discipline department employees as needed.
OTHER DUTIES AND RESPONSIBILITIES:
1. Prepares reports and meets regularly with the City Administrator,the City Engineer and
other City Staff to review activities and report on annual goal accomplishment.
2. Attends City Council,Parks Commission, and any other meetings as needed and as may be
necessary to accomplish goals.
3. Prepares and manages contracts for streets-sweeping, snowplowing, lawn mowing, street
seal coating, sewer cleaning and other contracted maintenance.
4. Inspects silt fencing,lateral connections and grade compliance at public and private project
development sites. Issues letters of correction.
REQUIRED KNOWLEDGE,SKILLS,AND ABILITIES
Ability to work in a collaborative environment.
Knowledge of municipal engineering to include planning and implementation in both and
urban and rural setting.
Ability to understand and communicate the relationship between civil engineering and
transportation, construction management, landscape architecture, and project management.
Ability to perform engineering calculations such as flows,pressures,pipe sizing,velocities,
stresses, steam flow, and hydraulics.
• Ability to evaluate engineering reports.
• Ability to use and knowledge of personal protective equipment. Knowledge of available
safety and security parameters for city public works infrastructure.
0 Ability to clearly explain projects and procedures.
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• Ability to provide technical training for employees.
• The ability to supervise and evaluate the work of departmental staff.
• Knowledge of departmental and project budget development and management.
• Knowledge of federal, state,regional, and municipal policies and regulations that affect
development including City Code, City Charter, and eminent domain procedures.
r Ability to communicate effectively and professionally with co-workers, elected officials, and
members of the public; the ability to prepare and deliver professional presentations.
• Ability to develop and maintain effective working relationships with supervisors, co-workers,
and members of the public.
d Ability to negotiate.
• Knowledge of mechanical equipment and its preventative maintenance.
• Knowledge of safe operation of vehicles and equipment.
• Ability to make minor repairs and maintenance to equipment.
Ability to operate various types of equipment including: forklifts, skid loader, air
compressors,routers, dump trucks, sweepers,plow trucks, flush trucks, snow blowers, sand
trucks,chippers,backhoes, front-end loaders,jetters,bucket trucks, and lawnmowers, etc.
• Knowledge of plumbing, the plumbing code (MN),including backflow prevention.
Knowledge of general repair including carpentry,painting, etc.
• Considerable knowledge of methods,techniques, tools, meters, measuring equipment, repair
procedures, etc.
MINIMUM QUALIFICATIONS:
Post-High School Diploma or Equivalent.
• Both water and wastewater certifications.
• Valid Minnesota Class B Driver's License (or higher), or must attain in three (3)months.
• Five(5)years progressively responsible municipal public works experience.
• Three(3)years of budget and supervisory experience.
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d Demonstrated proficiency of Microsoft Office applications(Word,Excel,Email,etc.)
PREFERRED QUALIFICATIONS
Bachelor's degree in Civil Engineering or related field.
Five(5) or more years of budget and supervisory experience in public works.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: YES- Public Works Staff, Park Attendants, Rink Attendants
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the
duties of this job,the employee is regularly required to use hands to finger, handle or feel
objects, tools, or controls. The employee is frequently required to stand; walk; reach with hands
and arms; climb or balance; stoop; kneel, crouch or crawl;use a telephone or equivalent. Work is
performed in both office and field settings. Sufficient mobility is necessary to navigate natural
terrain and field sites.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Must regularly shovel heavy snow loads. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, and depth perception,
and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
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General Descri tion of Oak Park Hei is Utilities Streets and Other Public Works Systems(2009):
Water System Summary: In 2008, Oak Park Heights distributed over 235 million gallons of
water to our customers. Water from the Jordan Aquifer is pumped from two wells (290 and 310
feet deep)located near City Hall. The groundwater is treated with fluoride as required by state
law to enhance dental protection. Routine testing of the water has shown that disinfection of the
water is not necessary. To provide system pressure and storage for emergencies the well water is
pumped into two elevated water towers. Chlorination systems are installed on each well and can
be activated at anytime as needed. Chlorine may be added to the water supply when new
sections water mains are placed into service or when repairs are made to the system. The
distribution system consists of two elevated tanks, approximately 20 miles of underground
piping with 4 pressure reducing stations serving three pressure zones. The water supply system
services almost all of Oak Park Heights and portions of Stillwater with 1,300+/- service
connections.
Sewer System: The sewer collection system consist of approximately 20 miles of underground
piping with 5 sewer lift stations servicing most of Oak Park Heights and a portion of Stillwater.
Lift stations vary in age from 5 to 36 years old and use a variety of control technologies. All
sewerage is deliver to the regional wastewater treatment facility as operated by the MET
Council.
Storm Sewer System: The City storm water system is a complex interconnected system of pipe,
ditches and ponds owned and operated by Oak Park Heights, Stillwater, Bayport, MNDOT and
Washington County Highway Department. The City is divided between the Browns Creek
Watershed District,Valley Branch Water Shed District and the Middle St. Croix Water
management Organizations.
Street System: The City street system consists primarily of residential streets with a 32 foot
width and concrete curb and gutter. In the older parts of town the streets are mostly 24 foot with
asphalt curb. The older areas of the City are programmed for rehabilitation during the next few
years. Funding such improvements is always a challenge.
City Contracts: The city contracts for much of its maintenance services including: street
sweeping, seal coating, asphalt repair, sewer cleaning, sewer repair,water main repair, electrical,
plumbing and vehicle repair. Additionally,the City contracts for City Engineering, City
Planning, and City Attorney. The City also contracts for snow removal which is a duty
monitored and implemented by the Public Works Director.
St. Croix River Crossing Bridge and Highway 36 Upgrades: The proposed St. Croix River
Crossing and upgrades to highway 36 will have major impacts on the sewer,water, and storm
sewer system.
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CITY OF OAK PARK HEIGHTS
TITLE: PUBLIC WORKS LEAD OPERATOR
(THIS IS AN ASSIGNED POSITION- subject to rotation,deletion or change a r any time)
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR
SUMMARY OF POSITION
Primary responsibilities of this position include taking on a leadership role in the maintenance of
City utilities, streets, and parks recreational and public facilities. The position acts as an
additional conduit and interface between the Director and Public Works Operators. The Position
is expected to demonstrate leadership, a positive working attitude and keep the Director informed
of progress on various duties and obligations.
The person so assigned must meet all qualifications, standards and licensure requirements
for a Public Works Operator position.
ESSENTIAL JOB FUNCTIONS:
1. Initiate and lead daily crew discussions regarding job assignments,tasks and projects. Assist
the Public Works Director by planning and organizing resources for field work including but
not limited to assigning tasks and maintenance responsibilities to public works star for
assigned tasks and projects.
2. When necessary, lead and provide direction to P.W. staff on jobsites, especially during
hazardous and or emergency situations.
3. Initiate field maintenance and operation tasks and project progress updates and concerns to
the Public Works Director in a timely manner.
4. Lead and coordinate water meter reading, replacement,repairs and all associated activity
related to water meter reading and maintenance.
OTHER DUTIES AND RESPONSIBILITIES:
5. Lead and coordinate all hydrant flushing and maintenance activity.
6. Assists in the maintenance/operation of the public drinking water system including routine
inspection,preventative maintenance, routine testing, cleaning,repairing,rebuilding and
installation,repair and testing of water meters.
7. Assists in the maintenance/operation of sanitary and storm sewers including routine
inspection,preventative maintenance and cleaning, repairing,rebuilding,unclogging and
deicing.
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8. Maintains and repairs City streets, including patching, sealcoating, sanding, and sweeping
streets,repairing and replacing curbing, and painting curbing, crosswalks and parking stalls
as needed; or provides liaison assistance to contractors hire to complete such repairs or
improvements.
9. Responsible for snow plowing and removal of snow from City streets, City parking lots, and
trails as needed; or provides liaison assistance to contractors hire to complete such repairs or
improvements.
10. Installs,repairs and replaces street signs and mailboxes
11. Responsible for planting,removing, and trimming boulevard trees as needed.
12. Maintains the appearance of City parks,trails and parking lots,including clearing snow,
deicing and sanding, and placing, emptying, and removing trash containers.
13. Performs overall maintenance of City parks, their facilities and equipment.
14. Builds, maintains, and repairs City ball fields.
15. Installs,maintains, and removes recreational equipment.
16. Builds, installs,repairs and paints skating rinks and warming houses.
17. Floods and maintains skating rinks, including removal of snow.
18. Know and adheres to City, State, and Federal safety rules and OSHA requirements.
19. Operate standard power equipment relative to position, including but not limited to: chain
saws,weed eaters, lawn mowers,tractors, snow plows, snow blowers, sanders,power broom,
skid-steer, etc.
20. Acquires information,performs cost analysis to make intormed recommendations regarding
maintenance, repair and or replacement of City utility infrastructure components.
21. Performs other duties as apparent or assigned.
KNOWLEDGE, SKILLS,AND ABILITIES
Knowledge of mechanical equipment and its preventative maintenance.
• Knowledge of safe operation of vehicles and equipment.
Ability to make minor repairs and maintenance to equipment.
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• Ability to operate various types of equipment including: forklifts, skid loader, air
compressors,routers, dump trucks, sweepers,plow trucks, flush trucks, snow blowers, sand
trucks,chippers,backhoes, front-end loaders,jetters,bucket trucks, and lawnmowers, etc.
Knowledge of plumbing, the plumbing code (MN), including backflow prevention.
a Knowledge of general repair including carpentry,painting, etc.
Considerable knowledge of methods, techniques, tools, meters,measuring equipment,repair
procedures, etc.
MINIMUM QUALIFICATIONS:
High School diploma or equivalent.
Demonstrated experience in public water supply systems, waste collection systems,public
street management and turf management.
ak Some experience in janitorial,painting, landscaping, and general maintenance.
Valid Class S-D or Higher wastewater operator's license.
• Valid Class D or higher water system operator's license.
• Valid Class C Minnesota Driver's License as well as have an ability to attain.a Class B. Must
possess a Class B within six(6)months of hire.
PREFERRED QUALIFICATIONS:
Previous municipal experience &customer service experience.
Minimum of Associates Degree in related field.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: See Above.
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
Page 203 of 254
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. while performing the
duties of this job,the employee is regularly required to use hands to finger,handle or feel
objects, tools, or controls. The employee is frequently required to stand; walk; reach with hands
and arms; climb or balance; stoop; kneel, crouch or crawl; use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100) pounds. Must regularly shovel heavy snow loads. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, and depth perception,
and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
Page 204 of 254
CITY OF OAK PARK HEIGHTS
TITLE: PUBLIC WORKS MAINTENANCE OPERATOR
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR/PUBLIC WORKS LEAD WORKER
SUMMARY OF POSITION
Primary responsibilities of this position include assisting in the maintenance of City utilities,
streets,parks,recreational and public facilities.
ESSENTIAL JOB FUNCTIONS
1. Assists in the maintenance/operation of the public drinking water system including routine
inspection,preventative maintenance,routine testing,cleaning, repairing,rebuilding and
installation,repair and testing of water meters.
2. Assists in the maintenance/operation of sanitary and storm sewers including routine
inspection,preventative maintenance and cleaning,repairing, rebuilding,unclogging and
deicing.
3. Maintains and repairs City streets, including patching, sealcoating, sanding, and sweeping
streets,repairing and replacing curbing, and painting curbing, crosswalks and parking stalls
as needed; or provides liaison assistance to contractors hire to complete such repairs or
improvements.
4. Responsible for snow plowing and removal of snow from City streets, City parking lots, and
trails as needed; or provides liaison assistance to contractors hire to complete such repairs or
improvements.
5. Installs,repairs and replaces street signs and mailboxes
6. Responsible for planting, removing, and trimming boulevard trees as needed.
7. Maintains the appearance of City parks,trails and parking lots, including clearing snow,
deicing and sanding, and placing, emptying, and removing trash containers.
8. Performs overall maintenance of City parks,their facilities and equipment.
9. Builds,maintains, and repairs City ballfields.
10. Installs,maintains, and removes recreational equipment.
Page 205 of 254
11. Builds, installs,repairs and paints skating rinks and warming houses.
OTHER DUTIES AND RESPONSIBILITIES:
1. Floods and maintains skating rinks, including removal of snow.
2. Know and adheres to City, State, and Federal safety rules and OSHA requirements.
3. Operate standard power equipment relative to position, including but not limited to: chain
saws, weed eaters, lawn mowers,tractors, snow plows, snow blowers, sanders,power broom,
skid-steer, etc.
4. Performs other duties as apparent or assigned. Weekend and off-hour duties will be required.
KNOWLEDGE, SKILLS,AND ABILITIES
• Knowledge of mechanical equipment and its preventative maintenance.
• Knowledge of safe operation of vehicles and equipment.
Ability to make minor repairs and maintenance to equipment.
Ability to operate various types of equipment including: forklifts, skid loader, air
compressors, routers, dump trucks, sweepers,plow trucks, flush trucks, snow blowers, sand
trucks, chippers,backhoes, front-end loaders,jetters,bucket trucks, and lawnmowers, etc.
Knowledge of plumbing, the plumbing code(1VIlv}, including backflow prevention.
Knowledge of general repair including carpentry,painting, etc.
• Considerable knowledge of methods,techniques,tools,meters,measuring equipment,repair
procedures, etc.
MINIMUM QUALIFICATIONS:
High School diploma or equivalent.
Demonstrated experience in public water supply systems,waste collection systems,public
street management and turf management.
Some experience in janitorial,painting, landscaping, and general maintenance.
Valid Class S-D or Higher wastewater operator's license.
Valid Class D or higher water system operator's license.
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Valid Class C Minnesota Driver's License as well as have an ability to attain a Class B. Must
have a Class B within six(6)months of hire.
PREFERRED QUALIFICATIONS:
• 5 years similar previous municipal experience.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. while performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the
duties of this job,the employee is regularly required to use hands to finger, handle or feel
objects,tools, or controls. The employee is frequently required to stand; walk; reach with hands
and arms; climb or balance; stoop; kneel, crouch or crawl; use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Must regularly shovel heavy snow loads. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, and depth perception,
and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
Page 207 of 254
CITY OF OAK PARK HEIGHTS
TITLE: CITY ARBORIST
(THIS IS AN ASSIGNED POSITION-subject to rotation,deletion or change at any time)
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR
SUMMARY OF POSITION
This assigned position shall be the primary person responsible to assist and support the Planning
&Development Department and the Public Works Department in the administration and
enforcement of the Tree Preservation and or Tree Protection Ordinances. This includes
responsibility for the review and approval of tree preservation plans associated with construction
projects, site inspections to verify compliance with the approved plan and arboricultural
standards.
The person so assigned must meet all qualifications, standards and licensure requirements
for a Public Works Operator position. This assignment is estimated to not exceed 15% of
the total annual time of the Public Works Operator.
ESSENTIAL JOB FUNCTIONS:
1. Assisting residents with their tree questions and concerns and the resolution of
complaints and violations of applicable regulations,
2. Preparing quotes for tree trimming,removals and planting,
3. Attending all scheduled Park Commission meetings (typically one per month) and giving
monthly written reports of activities and plans
4. Preparing an annual work plan for adoption by the City Council.
OTHER DUTIES AND RESPONSIBILITIES:
All duties and obligations as found in City Ord. 201.17
201.17 Office of the Arborist.
The City Council shall appoint a City Arborist by resolution. The City Arborist
shall be responsible for the following:
A. Inspect trees on public and private property for disease, insects, hazards
and maintenance.
B. Complete inventories of trees on the boulevards and in park areas to assist
with planning for future maintenance and planting needs.
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C. Make recommendations regarding tree species selection, maintenance,
and planting specifications for trees on boulevards and in park areas.
D. Inspect developmental parcels regarding vegetation resource
identification, construction damage mitigation and re-planting of suitable
plant species.
Review development and landscape plans for commercial and residential
development projects regarding construction damage mitigation, tree
species selection, maintenance and planting specifications.
F. Provide recommendations for the control of invasive plant species, for
establishment and restoration of natural plant communities, and for the
other natural resource issues as they arise.
G. Work with the city to develop a community forestry management plan and
any natural resource ordinances.
H. Write grant applications or press releases related to tree and vegetation
issues within the city.
I. Attend the monthly Parks Commission meeting on the 3`a Tuesday of the
month and other meetings within the city as requested.
J. Provide reports of arborist's activities to the Parks Commission as well as
city staff and council as requested.
KNOWLEDGE,SKILLS,AND ABILITIES
1. Possess a MN Tree Inspector Certification
2. Possess and maintain arborist certification by the International Society of
3. Demonstrate the ability to diagnose and make management recommendations for tree
insect, disease and cultural problems",
4. Have knowledge of and management of invasive insects, diseases and plants"
and "knowledge and experience in risk tree assessment".
5. Demonstrate comprehensive knowledge of"arbor-culture"and tree preservation means and
methods, arboricultural standards and governmental regulatory provisions.
6. Possess knowledge and skill in landscape planning and design with demonstrated advanced
training, education or experience. The consultant must also possess excellent written and
verbal communication and interpersonal skills to appropriately and effectively address
questions and concerns from the public.
NIINIMUM QUALIFICATIONS:
Hold a degree in Urban Forestry,Botany, Horticulture,Environmental Science, or a related field.
Page 209 of 254
PREFERRED QUALIFICATIONS:
Advanced degree in arbor-culture or related field and 5 years of direct and similar experience as
a City Arborist
MINIMUM TRAINING AND EXPERIENCE:
At least one year acting as in the role of an Arborist and/or under a similar apprenticeship with
reputable mentor or tree/arborist consulting firm
SUPERVISION OF OTHERS: See Above.
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the
duties of this job, the employee is regularly required to use hands to finger, handle or feel
objects,tools,or controls. The employee is frequently required to stand; walk; reach with hands
and arms; climb or balance; stoop; kneel, crouch or crawl;use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Extensive field work may be required across or upon open and/or uneven terrain.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
Page 210 of 254
CITY OF OAK PARK HEIGHTS
TITLE: PARK ATTENDANT
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR
SUM[ IARY OF POSITION:
Rink attendants are representatives of the City to the public. It is the position's
responsibility to make the public's visits to the parks safe and pleasant and to maintain
the warming house and rink equipment in clean and safe working order. The employee is
hired to enforce order, maintain the facilities and be the public's emergency contact.
Making a City presence known to the public will deter unwanted activities and help
assure the public that they are in a safe environment.
ESSENTIAL JOB FUNCTIONS:
1. Check playground equipment,ballfields,park buildings and fences for loose or
missing parts, sharp edges, splinters, insects, and functionality.
2. Make minor repairs within your experience, ability and the tools available.
3. Document all repairs needed, and repairs made,to Parks Maintenance or the Public
Works Foreman.
4. Close any piece of equipment, which you believe, is unsafe by wrapping caution tape
around it.
5. Collect trash from containers and pick-up loose litter throughout the park.
6. Clean the picnic shelter, drinking fountains, fence lines and walkways.
7. Check the shelters,picnic tables and grills, clean(sweep or wash) every other day or
more often if needed. This includes scrubbing the toilets and urinals.
8. Clean and stock the restrooms,particularly at the beginning and end of each shift.
9. Restroom shall be swept and then mopped with a sanitizing mixture every day.
OTHER DUTIES AND RESPONSIBILITIES:
1. Complete work as assigned including painting,trimming,raking,weed pulling,
dirt work, cleaning and disinfecting, etc. and complete documentation of such work.
Page 211 of 254
2. Collect brush,branches,weeds, and trimmings for proper disposal.
KNOWLEDGE, SKILLS,AND ABILITIES
• Knowledge of park rules and hours.
• Ability to communicate effectively and professionally.
• Ability to maintain records of visitor counts and other data as requested.
• Ability to complete tasks in an organized and timely fashion, and to arrive and leave
work as scheduled.
Knowledge of department guidelines and policies.
MINIMUM QUALIFICATIONS
Must be at least 16 years of age&experience in landscaping or construction.
• Flexibility to adapt to changes in work schedule due to inclement weather.
PREFERRED QUALIFICATIONS
• Previous municipal experience.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. While
performing the duties of this job,the employee regularly works in outside weather
conditions, (from extreme cold to extreme heat). The above examples and elements are
intended only as an illustration of various types of work performed and related skill sets
needed by the City and is not all-inclusive. The job description is subject to change as
the needs of the employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing
the duties of this job, the employee is regularly required to use hands to finger, handle or
feel objects,tools, or controls. The employee is frequently required to stand;walk; reach
Page 212 of 254
with hands and aims; climb or balance; stoop; kneel, crouch or crawl;use a telephone or
equivalent.
The employee must regularly lift and/or move up to twenty-five(25)pounds, frequently
lift and/or move up to fifty(50)pounds, and occasionally lift and/or move more than one
hundred(100)pounds. Must regularly shovel heavy snow loads. Specific vision abilities
required by this job include close vision, distance vision, color vision,peripheral vision,
and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment
opportunities to all persons. All employment policies and practices shall be non-
discriminatory, in compliance with federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer
service and staffing needs.
Page 213 of 254
CITY OF OAK PARK HEIGHTS
TITLE: RINK ATTENDANT
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR
SUMMARY OF POSITION:
Rink attendants are representatives of the City to the public. It is the position's responsibility to
make the public's visits to the parks safe and pleasant and to maintain the warming house and
rink equipment in clean and safe working order. The employee is hired to enforce order,
maintain the facilities and be the public's emergency contact. Making a City presence known to
the public will deter unwanted activities and help assure the public that they are in a safe
environment.
ESSENTIAL JOB FUNCTIONS:
1. Ensure the rinks and facility is attended to and staff shall be present.
2. Sweep building and outside sitting and walk areas.
3. Scrub bathroom, including stools, urinals, sinks and floors with disinfectant cleaner every
day.
4. Restock paper products daily.
5. Check rinks, and warming house for needed maintenance.
6. Make minor repairs within your experience, ability and the tools available.
7. Report all repairs needed, low stock and repairs made on the daily log and to the Public
Works Director
OTHER DUTIES AND RESPONSIBILITIES:
1. Assist in flooding rinks to add/maintain ice.
2. Always clear ice and snow from sidewalks (salt&sand if needed) and keep snow off
rinks. Collect trash from containers and pick-up litter throughout the park every day.
3. Clean the picnic shelter, drinking fountains and walkways as needed.
KNOWLEDGE, SKILLS,AND ABILITIES:
• Knowledge of park rules and hours.
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• Ability to communicate effectively and professionally.
Ability to maintain records of visitor counts and other data as requested.
Ability to complete tasks in an organized and timely fashion, and to arrive and leave work as
scheduled.
• Knowledge of department guidelines and policies.
NHNIMUM QUALIFICATIONS
• Must be at least 16 years of age and be eligible to work in a public setting.
• Flexibility to adapt to changes in work schedule due to inclement weather.
PREFERRED QUALIFICATIONS:
• Previous municipal experience &customer service experience.
NUNIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
OTHER ITEAB: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, (from extreme cold to
extreme heat). The above examples and elements are intended only as an illustration of various
types of work performed and related skill sets needed by the City and is not all-inclusive. The
job description is subject to change as the needs of the employer and requirements of the job
change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the
duties of this job,the employee is regularly required to use hands to finger, handle or feel
objects, tools, or controls. The employee is frequently required to stand; walk; reach with hands
and arms; climb or balance; stoop; kneel, crouch or crawl; use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently-lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Must regularly shovel heavy snow loads. Specific vision abilities required by this
job include close vision, distance vision, color vision, peripheral vision, and depth perception,
and the ability to adjust focus.
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EQUAL L{'MPLUYMLNT YULICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: SEASONAL PARKS/UTILTTIES MAINTENANCE WORKER
DEPARTMENT: PUBLIC WORKS
REPORTS TO: PUBLIC WORKS DIRECTOR
SUMMARY OF POSITION:
When deemed necessary by the City Council, the City creates a temporary position and accepts
applications for a seasonal full-time Parks/Utilities Maintenance Worker for the afternoon and evening
shift from June through mid October. Work schedule is flexible with 30 to 40 hours per week. Weekend
work will be scheduled as regular time.
ESSENTIAL JOB FUNCTIONS:
1. Maintenance, repair and installation of park equipment, ballfields, and trails.
2. Grounds keeping, site maintenance,trash detail,brush removal.
3. Minor building maintenance.
4. Assisting the public works department in projects such as hydrant flushing, valve exercising, storm
water system maintenance; community events; and water well and sewage lift station weekend checks.
5. This position may also cover for day shift workers at the City parks and/or public works during
vacations and/or for special projects.
OTHER DUTIES AND RESPONSIBILITIES: NA
KNOWLEDGE, SKILLS,AND ABILITIES
• Knowledge of mechanical equipment and its preventative maintenance.
Knowledge of safe operation of vehicles and equipment.
Ability to make minor repairs and maintenance to equipment.
Ability to operate various types of equipment including: forklifts, skid loader, air compressors,
routers, dump trucks, sweepers, plow trucks, flush trucks, snow blowers, sand trucks, chippers,
backhoes, front-end loaders,jetters,bucket trucks, and lawnmowers, etc.
Knowledge of plumbing,the plumbing code(MN), including backflow prevention.
Knowledge of general repair including carpentry,painting, etc.
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Considerable knowledge of methods, techniques, tools, meters, measuring equipment, repair
procedures, etc.
MINIMUM QUALIFICATIONS
• High school diploma or equivalent and three years experience in parks maintenance or public works.
• Valid Class B driver's license(or ability to attain within three months)and ability to drive light trucks.
• Ability to exercise initiative,discretion, and independence of judgment
• Familiarity with turf maintenance procedures. Familiarity with the operation of power tools (drills,
electric saws, chainsaws).
• Ability to work effectively under pressure and competently handle a number of different tasks at one
time. Ability to plan and perform duties with only general minimum supervision
Ability to establish and maintain effective working relations with co-workers, City officials, and
ueneral ni hlic.
Minnesota Class D Water Certification or Class SD wastewater certification- depending on NTCA or
other State Requirements
PREFERRED QUALIFICATIONS
• Experience with city, county,or related government park agency.
• Experience in athletic facility or parks construction and maintenance.
• Experience with sewer lift station operation and maintenance.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS:NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job.
While performing the duties of this job, the employee regularly works in outside weather conditions,
(from extreme cold to extreme heat). The employee frequently works near moving mechanical parts and
is occasionally exposed to fumes or airborne particles and vibration. The employee occasionally works in
high, precarious places and is occasionally exposed to toxic or caustic chemicals and risk of electrical
Page 218 of 254
shock. The noise level in the work environment occasionally requires the use of hearing protective
equipment. The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description is subject
to change as the needs of the employer and requirements of the job change.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects, tools, or controls. The
employee frequently is required to sit. The employee is frequently required to stand; walk; reach with
hands and arms; climb or balance; stoop; kneel, crouch or crawl; and talk/hear.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or move
up to fifty(50)pounds, and occasionally lift and/or move more than one hundred (100) pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: POLICE CHIEF
DEPARTMENT: POLICE
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
This position is a member of the City's senior management team and is responsible for managing
and directing police work involved in the protection and safety of the citizens of Oak Park
Heights. These objectives are met through crime control and prevention,maintenance of
emergency warning systems, and the development and enforcement of department policies and
procedures.
ESSENTIAL JOB FUNCTIONS:
1. Plans the staffing, organization, and functioning of department personnel to assure law
enforcement, crime prevention, civil defense, and public services are being provided within
the City which will command respect and confidence of the citizens;preserve law and order,
and protect life and property.
2. Oversees and directs daily operations of the police department and its personnel.
3. Demonstrates,by example,the desire standard of the department for personal appearance and
conduct; defines and communicates department rules , regulations, and operating policies.
4. Plans and conducts/assists with in-service training session on work methods and techniques.
5. Enforces the law,patrols in squad cars or by other means suitable to the task; issues tickets,
citations, and warnings to persons violating federal, state,or local laws/statutes/ordinances;
responds to calls of criminal activity and assists citizens whenever possible; apprehends,
arrests, and books individual suspected of violating federal, state or local
laws/statuteslordinances; maintains the public peace.
6. Develops the department budget,oversees control of expenditures, reviews and approves
purchases and allocates and assigns all resources used by department personnel.
7. Developes,maintains, and implements policy and procedures for the efficient operation of
the department.
8. Develops and maintains a public safety system to include emergency sirens;prepares and
implements civil defense policies and procedures; serves as Emergency Management
Coordinator for the City, directing the police, fire district,public works, state, or federal
agencies in case of manmade or natural disasters.
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9. Stays current on the theories,principles, and practices of modern law enforcement science
and practices.
10. Receives, coordinates for investigation of, and disposes of complaints; advises the public on
their legal rights and privileges with regard to police department activities.
11. Represents the department in court, at public meetings and functions.
12. Promotes a cooperative work effort with other City departments, community groups, and
law-enforcement agencies.
13. Maintains ties to the community in order to develop favorable public relations and image.
14. Informs the City Administrator of all developments necessary to function effectively as the
City's Chief Executive Officer.
15. Disciplines and oversees discipline of all department employees.
lb. Conducts reviews and performance appraisals of all department employees.
17. Performs other duties as assigned or apparent.
KNOWLEDGE, SKILLS,AND ABILITIES:
Knowledge of state and federal constitutional law, City ordinances and knowledge of the
functions and jurisdictions of various county, state, and federal law enforcement agencies;
knowledge of Community Policing,Neighborhood Watch,DARE and related programs, and
trends in law enforcement.
Knowledge of police policy and procedures to include rules of evidence, arrest, search and
seizure to assure admissibility of evidence in court, and to assure approved procedures are
followed.
Ability to make decisions with limited information,to take command of a critical or
emergency situation,to remain composed under emotional stress, to avoid inappropriate
risks.
• Knowledge of policies and procedures related to personnel management and development to
include work assignments,performance reviews, and disciplinary procedures.
Ability to carry out oral and written instructions; ability to deliver reports and make
presentations to elected bodies and members of the public.
Knowledge of legislation affecting the maintenance and distribution of data.
Page 221 of 254
Knowledge of computer software to include Microsoft Word,Excel, and PowerPoint.
Knowledge of types and use of firearms, communications, and automotive equipment used in
modern police work.
Knowledge of l�`Aid and ability to provide aid in emergency situations.
Ability to communicate effectively and professionally with co-workers and members of the
public.
Ability to establish and maintain effective working relationships with supervisors, co-
workers, and members of the public.
MINIMUM QUALIFICATIONS
• POST Licensed or the ability to be licensed in the State of Minnesota
• Associate's degree (2yr) in Criminal Justice,Police Science,Public Administration, or
related field.
Valid Minnesota Class C drivers license.
Ten(10)years of broad-based police or related law enforcement experience.
PREFERRED QUALIFICATIONS
• Bachelor's degree in Criminal Justice,Police Science, Public Administration, or related field.
Two(2)years experience as chief, or member of the senior management of a police
department or related agency.
• Advanced work at the FBI National Academy or similar executive management school.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the duties
of this job,the employee is regularly required to use hands to finger,handle or feel objects, tools,
Page 222 of 254
or controls. The employee frequently is required to sit. The employee is frequently required to
stand; walk; reach with hands and arms; climb or balance; stoop; kneel, run,crouch or crawl; and
talWhear.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, and depth perception, and the ability to adjust focus. The
employee must have the physical capability and capacity to exercise the full range of the
Essential Job Functions, as required by the City and as may be tested.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, from extreme cold to
extreme heat.
The nature of the position is that of a sworn police officer in the State of Minnesota. Such
position carries responsibilities and duties commensurate with maintaining public order,
enforcing the laws of the City and other acting on behalf of other authoritative agencies where
applicable. The position is inherently dangerous as the employee will through their position,
engage criminal elements, enter crime scenes, act as a first-responder to emergencies and
numerous other situations too extensive to be listed herein.
The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description
is subject to change as the needs of the employer and requirements of the job change.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location(s) so as to meet the City's regular customer service
and staffing needs.
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CITY OF OAK PARK HEIGHTS
TITLE: SERGEANT—POLICE OFFICER
DEPARTMENT: POLICE
REPORTS TO: POLICE CHIEF
SUM[NL4RY OF POSITION:
To direct and supervise patrol officers to assure that a coordinated program of law enforcement is in
effect at all times. Roles, duties, and assignments outlined herein are in addition to those outlined for
POLICE OFFICER.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Delegates and assigns work assignments to promote a clear understanding with each officer of
duties assigned and level of performance expected.
a. Recognizes where uncertainty exists and provides additional direction or counsel as may be
needed.
2. Recognizes opportunities to provide patrol officers assigned with observations and/or suggestions
which will encourage development of their potential as effective law enforcement officers.
a. Develops work relationship with officers assigned so a high level of work interest is
maintained, and effective use is made of all available working hours by each officer.
3. Personally patrols on assigned shift to assure assignments are being carried out as planned and a
coordinated program of law enforcement is in effect within the City at all times.
a. Maintains periodic communication with patrol officers assigned so as to provide assistance
and support when related.
b. Maintains availability off duty to be contacted for questions or requests for assistance by on
duty personnel.
4. Evaluates performance of each patrol officer assigned and reports training needs or perceived
deficiencies which need to be corrected.
a. Provides counsel to motivate and commends good performance as maybe justified.
b. Initiates disciplinary action when justified.
5. Checks log sheets and reports prepared by officers assigned to assure accuracy, completeness, and
clarity in reporting.
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6. Personally prepares summary reports covering investigations and other special assignments so as to
assist other officers who will be required to follow up.
7. Directs or personally follows through in booking arrested persons for various violations. Reviews
bookings to ensure that detention is warranted under governing legal rules and principles.
S. Conducts and/or oversees interrogation of suspects and witnesses.
a. Obtains signed statements which will provide support for any legal action which may
develop.
10. Follows through on special assignments, such as:
a. police training and development.
b. maintenance of control of Police Department equipment and personnel.
c. control and maintenance of motor vehicles assigned to Police Department.
d. Safe and Sober and other traffic grants and details.
11. Keeps Police Chief informed of any developments which the Chief will need to know to coordinate
the overall functioning of the shift or department.
12. Performs other duties and assumes other responsibilities as apparent or as assigned.
POLICE DESCRIPTIONS ONLY-EXAMPLES OF PERFORMANCE CRITERIA:
(The following listing is not exhaustive of all possible criteria)
V Maintains a favorable working climate for members of the department to foster motivation in each
officer to work up to that officer's potential.
Oversees emergency situations on shift assigned to assure appropriate control is maintained until
emergency is resolved or under control.
0 Meets all requirements for the position of Sergeant.
Maintains thorough knowledge of the Criminal Code, City Ordinances, and rules of arrest and
search and seizure to assure legally accepted procedures are communicated and practiced.
# Demonstrates skill and ability to respond to emergency situations requiring use of firearms, safety
precautions, first aid, and other equipment available.
• Conducts, plans, evaluates, instructs, and directs the work of department members in a manner
which will command their respect and result in a high level of performance.
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• Communicates effectively in making oral or written reports.
a Develops, maintains, and promotes a cooperative and harmonious work relationship with fellow
law enforcement officers within and outside the Department, and with the public.
• Demonstrates ability to perform strenuous duties and use sound judgment in emergency situations
which arise in day-to-day activities.
RESPONSIBILITY FOR WORK OF OTHERS:
• Direct supervision over patrol officers.
« Also has authority to provide work direction, as required, to officers assigned to investigative
duties and Dispatcher/Records Clerk while on duty.
AUTHORITY OF POSITION WHEN ASSIGNED BY CHIEF:
• Transfer employees to or from shift.
• Suspend employees assigned.
Assigned work to employees assigned.
« Reward employees assigned.
« Discipline employees assigned.
• Direct employee work activities.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: See Above.
OTHER ITEMS: NA
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects, tools, or controls. The
employee frequently is required to sit. The employee is frequently required to stand; walk; reach with
hands and arms; climb or balance; stoop; kneel, run, crouch or crawl; and talk/hear.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or
move up to fifty(5 0)pounds, and occasionally lift and/or move more than one hundred (100) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, and depth perception, and the ability to adjust focus. The employee must have the
physical capability and capacity to exercise the full range of the Essential Job Functions, as required by
the City and as may be tested.
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WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of this
job,the employee regularly works in outside weather conditions, from extreme cold to extreme heat.
The nature of the position is that of a sworn police officer in the State of Minnesota. Such position
carries responsibilities and duties commensurate with maintaining public order, enforcing the laws of
the City and other acting on behalf of other authoritative agencies where applicable. The position is
inherently dangerous as the employee will through their position, engage criminal elements, enter
crime scenes, act as a first-responder to emergencies and numerous other situations too extensive to be
listed herein.
The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description is
subject to change as the needs of the employer and requirements of the job change.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing
needs.
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CITY OF OAK PARK HEIGHTS
TITLE: POLICE OFFICER
DEPARTMENT: POLICE DEPARTMENT
REPORTS TO: POLICE CHIEF& SERGEANT
SUMMARY OF POSITION:
Responsible for the preservation of law and order, the protection of life and property, the
prevention and detection of crime,the provision of emergency services and the enforcement of
laws and ordinances.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Responds to calls for police service,including domestic disputes, auto accidents, crimes in
progress, medical emergencies,theft, and burglary, as examples.
2. Apprehend or detain persons suspected of committing crimes. Arrests may require use of
force up to deadly force when justified.
3. Investigates complaints involving violation of City ordinances, and State and Federal laws.
4. Patrols streets and highways,residential and business areas and buildings to prevent and
protect against criminal activities.
5. Patrols the city alone,primarily in an automobile, making frequents stops requiring exiting
and re-entering the vehicle.
6. Works various hours, extended shifts, and schedules. Available for call back to duty in
emergency or to cover work schedule, court, and needs of the department.
7. Monitors and enforces traffic regulations of vehicles,bicycles, and pedestrians on a daily
basis.
8. Participates in crime prevention, community policing, and neighborhood watch activities.
9. Takes crime reports from citizens and files reports and logs.
10. Investigates and documents reported incidents to their fullest capability as assigned to patrol
prior to referring to an investigator.
11. Investigates traffic accidents, including preparing reports and gathering evidence.
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12. Prepares reports completely and accurately using computers,manual paper forms, and other
required data systems.
13. May perform specialized assignments such as canine,range officer, field training officer,
breath testing operator, DARE officer, crime prevention training, evidence officer, various
training officer positions, etc.
14. Required to operate a variety of equipment including but not limited to traffic radar,breath
testing devices, first aid equipment, computers, cameras, radios, firearms, chemical weapons,
impact weapons, electrical capacity weapons, and others.
15. Ensures proper maintenance and safe operation of all vehicles and equipment.
16. Performs other duties as apparent or assigned.
REQUIRED KNOWLEDGE,SKILLS,AND ABILITIES:
• Thorough knowledge of State and Federal laws,City ordinances, and traffic laws and
regulations.
• Knowledge of approved practices,procedures, and techniques required in performing daily
law enforcement duties.
• Ability to analyze situations quickly and objectively and to determine proper courses of
action under a variety of circumstances dealing with the entire spectrum of human behavior.
• Demonstrated ability to work with various cultural and socio-economic communities.
• Knowledge of rules of evidence, arrest, search and seizure.
Ability to cope with a variety of crisis and non-crisis situations firmly, courteously,tactfully,
and with respect for the rights of citizens.
Knowledge in first aid, and ability to apply first aid promptly in emergency situations.
Proficiency in the use of firearms and other assigned equipment.
• General knowledge of computers to include the use of Word, Excel, PowerPoint, File and
Document handling.
• Ability to write and speak English effectively.
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MINIMUM QUALIFICATIONS:
• Associates degree(A.A.)in Criminal Justice.
• Valid Minnesota Police Officer License or eligibility to be licensed at time of application..
• Valid Minnesota Class D Driver's License or other accepted reciprocal US jurisdiction
license at time of appointment.
PREFERRED QUALIFICATIONS:
* Bachelor's degree(B.S.)
® Ability to speak Spanish
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: Typically not required, see departmental policies.
OTHER ITEMS: NA
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the duties
of this job,the employee is regularly required to use hands to finger,handle or feel objects,tools,
or controls. The employee frequently is required to sit. The employee is frequently required to
stand; walk; reach with hands and arms; climb or balance; stoop; kneel, run,crouch or crawl; and
talk/hear.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100)pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, -peripheral vision, and depth perception, and the ability to adjust focus. The
employee must have the physical capability and capacity to exercise the full range of the
Essential Job Functions, as required by the City and as may be tested.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, from extreme cold to
extreme heat.
The nature of the position is that of a sworn police officer in the State of Minnesota. Such
position carries responsibilities and duties commensurate with maintaining public order,
enforcing the laws of the City and other acting on behalf of other authoritative agencies where
Page 230 of 254
applicable. The position is inherently dangerous as the employee will through their position,
engage criminal elements, enter crime scenes, act as a first-responder to emergencies and
numerous other situations too extensive to be listed herein.
The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description
is subject to change as the needs of the employer and requirements of the job change.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment oppor[unities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location{s} so as to meet the City's regular customer service
and staffing needs.
Page 231 of 254
CITY OF OAK PARK HEIGHTS
TITLE: POLICE INVESTIGATOR
(THIS IS AN ASSIGNED POSITION)
DEPARTMENT: POLICE
REPORTS TO: POLICE CHIEF
SUND4ARY OF POSITION:
It is the role of the Police Investigator to investigate crimes, collect and preserve evidence, locate and
make arrests as justified. Develop and present investigative reports to appropriate prosecutorial
authorities. The roles, duties and requirements discussed herein are in addition to those outlined under
the title of POLICE OFFICER.
ESSENTIAL JOB FUNCTIONS:
1. Investigate reported crimes for the purpose of collecting evidence and identifying, locating, and
questioning suspects as warranted by the facts developed.
2. Obtains oral or written statements for the court concerning alleged or actual commission of
crimes.
3. Consults, as may be necessary, with supervisors and prosecutorial authorities concerning
investigations, searches, arrests, evidence, legal opinions, and other matters for which guidance
may be required.
4. Attends meetings of investigative officers from other communities for purpose of exchanging
information on criminal activities in the area or related to schools.
5. Keeps supervisor informed on developments or activities of which the supervisor will need to
know to perform their responsibilities effectively.
b. Maintain availability off duty for investigative call out or questions.
7. Maintains evidence room and records using current accepted industry specific practices.
8. Completes requests for evidence by prosecutors.
9. Oversees and directs officers at crime scenes for efficient and professional investigations.
10. Provide information, classes, lectures, or other presentations as requested to students, staff, or
parental groups or other citizen groups.
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POLICE DESCRIPTIONS ONLY-EXAMPLES OF PERFORMANCE CRITERIA:
(The following listing is not exhaustive of all possible criteria)
• Thorough knowledge of the rules of evidence so that all identification, investigative and crime-
scene procedures, suspect and witness statements will result in legally admissible evidence
being developed.
Create and maintain good working relationships with supporting agencies such as Washington
County Social Service, Washington County Child Protection, Medical Examiner, Youth
Service Bureau, and others assisting agencies.
Maintain a thorough knowledge of the rules of search and seizure, evidence so that all
identification, investigative and crime-scene procedures, suspect and witness statements will
result in legally admissible evidence being developed.
Maintain a thorough knowledge of the rules of adult& juvenile criminal procedures,resources
available to provide criminal referral, and civil assistance.
Knowledge of computer use and programs to include; Word, Excel, Power Point, Adobe, file
and document handling, and internet use in investigations
Knowledge of criminal charging criteria and current process, and maintain good working
relationship with prosecutors.
MINIMUM TRAINING AND EXPERIENCE:
In addition to the POLICE OFFICER requirements the following are required:
1. Demonstrated ability to effectively communicate in English orally and written form.
2. Successful completion of supplemental training or proficiency in areas relevant to the role of an
INVESTIGATOR position, including but not limited to evidence processing, interview and
interrogation, computer operations and social media.
3. Prior to or promptly after appointment attend Corner House child victim interview training.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger,handle or feel objects,tools, or controls. The
employee frequently is required to sit. The employee is frequently required to stand; walk;reach with
hands and arms; climb or balance; stoop; kneel, run, crouch or crawl; and talk/hear.
Page 233 of 254
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or
move up to fifty (50)pounds, and occasionally lift and/or move more than one hundred (100) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, and depth perception, and the ability to adjust focus. The employee must have the
physical capability and capacity to exercise the full range of the Essential Job Functions, as required by
the City and as may be tested.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of this
job,the employee regularly works in outside weather conditions, from extreme cold to extreme heat.
The nature of the position is that of a sworn police officer in the State of Minnesota. Such position
carries responsibilities and duties commensurate with maintaining public order, enforcing the laws of
the City and other acting on behalf of other authoritative agencies where applicable. The position is
inherently dangerous as the employee will through their position, engage criminal elements, enter
crime scenes, act as a first-responder to emergencies and numerous other situations too extensive to be
listed herein.
The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description is
subject to change as the needs of the employer and requirements of the job change.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing
needs.
Page 234 of 254
CITY OF OAK PARK HEIGHTS
TITLE: SCHOOL RESOURCE OFFICER
(THIS IS AN ASSIGNED POSITION)
DEPARTMENT: POLICE
REPORTS TO: POLICE CHIEF
SUMMARY OF POSITION
A School Resource Officer(SRO) is assigned to the Stillwater Area District 834 schools located
within the City of Oak Park Heights. The officer will be assigned full time during the school
year as School Resource Officer on days the school is in session, in consideration for reimbursed
compensation as arraigned by the school district with the City. During non-school days and at
any other times it is determined by the Chief of Police the officer is needed, the position may be
reassigned within the Department to investigations, training or patrol, or other duties.
Reassignment will typically not take place during the school year on days of school except for
training, or other exigent circumstances.
The roles, duties and requirements discussed herein are in addition to those outlined under the
title of POLICE OFFICER. The roles, duties and requirements discussed herein are in addition to
those outlined under the title of INVESTIGATOR as assigned.
ESSENTIAL JOB FUNCTIONS
1. Investigate reported crimes for the purpose of collecting evidence and identifying,
locating, and questioning suspects as warranted by the facts developed.
2. Obtains oral or written statements for the court concerning alleged or actual commission
of crimes.
3. Investigate crimes, collect and preserve evidence,locate and make arrests as justified.
4. Develop and present investigative reports to appropriate prosecutorial authorities.
5. Consults, as may be necessary, with supervisors and prosecutorial authorities concerning
investigations, searches, arrests, evidence, legal opinions, and other matters for which
guidance may be required.
6. Attends meetings of investigative officers from other communities for purpose of
exchanging information on criminal activities in the area or related to schools.
7. Keeps supervisor informed on developments or activities of which the supervisor will
need to know to perform their responsibilities effectively.
8. Maintains evidence room and records using current accepted industry specific practices.
Page 235 of 254
9. Completes requests for evidence by prosecutors.
10. Oversees and directs officers at crime scenes for efficient and professional investigations.
11.' Maintain availability off duty for investigative call out or questions
12. Attend all school sponsored functions as needed or requested for police security reasons;
sports events, dances, after school parties etc. Provides for the scheduling of officers to
assist in this function.
13. Act as a liaison between the other patrol officers and investigators of the Oak Park
Heights Police Dept. or other agencies needing contact with school officials or students
while at school.
14. Directly informs and updates frequently the Chief of Police on activities, concerns, and
operations at the school that may affect the City or Department, position or duties of
SRO,requests of the SRO by the school, changes in procedure at the school or as directed
by courts or prosecuting attorneys.
15. Maintain the separation of themselves as a police officer and not a school official or
employee, while still providing assistance or guidance to the school staff and students.
This is essential to maintain the separation of school and state preventing conflicts for
prosecution if needed in criminal matters.
16. Provide information, classes, lectures, or other presentations as requested to students,
staff, or parental groups or other citizen groups.
17. Attends meetings within the school, police Department, and other SRO and Investigative
groups to keep current on activities and needs of the school and Department.
18. Completes or ensures that all required state and Department reporting forms are
completed regarding juveniles and forwards those reports to the School District, State of
MN, or other agencies as required.
19. Refer or assist in the referral of juveniles to government and private agencies such as
Youth Service Bureau, WC Social Services, HSI, WC Probation, WC Attorney's Office,
School Counselors, Principals, and others.
20. Keep the Department and school advised throughout the day of their status of duty and
location if not at the school or other assigned location.
21. Maintain contact with the Department and school staff with radio, cell phone or other
means.
22. Be highly visible in the school environment. Attend lunches with students, activities,
passing times of students between classes as well as before and after school.
Page 236 of 254
23. Reports directly to the school Principal or their designee as requested by them to keep
the SRO current on the needs of the school.
24. Provide a strong cooperative link between the Department and the School District
POLICE DESCRIPTIONS ONLY-EXAMPLES OF PERFORMANCE CRITERIA:
(The following listing is not exhaustive of all possible criteria)
4 Knowledge of computer use and programs to include; Word,Excel, Power Point,Adobe,
file and document handling, and internet use in investigations
Maintain a thorough knowledge of the rules of search and seizure, evidence so that all
identification, investigative and crime-scene procedures, suspect and witness statements
will result in legally admissible evidence being developed.
* Knowledge of criminal charging criteria and current process, and maintain good working
relationship with prosecutors.
If Create and maintain good working relationships with supporting agencies such as
Washington County Social Service,Washington County Child Protection, Medical
Examiner,Youth Service Bureau, and others assisting agencies
Q Maintain a thorough knowledge of the rules of adult&juvenile criminal procedures,
resources available to provide criminal referral, and civil assistance.
Maintain a thorough knowledge of the accepted procedures of School Resource Officers
as established by the MN School Safety Center,National School Resource Officer
Association, and State School Resource Officers Association.
• Maintain an approachable demeanor encouraging staff and students to contact the officer
with information or to request assistance.
1 Understand and maintain the goals of the Department and school district in providing a
safe and productive environment for the students to learn.
10 Balance the need for enforcement against the ability to maintain a safe and productive
learning environment.
01 During the school year consider the activity and needs of the school when planning
personal vacations or leaves of absence from duty at the school. The school schedule
generally provides ample non-school days to schedule personal vacations.
Page 237 of 254
MINIMUM TRAINING AND EXPERIENCE:
In addition to the POLICE OFFICER requirements the following are required:
1. Demonstrated ability to effectively communicate in English orally and written form.
2. Successful completion of supplemental training or proficiency relevant to the role of an
INVESTIGATOR position including but not limited to evidence processing, interview
and interrogations,computer operations and social media
3. Thorough knowledge of criminal charging criteria and current process
4. Prior to or within lyr after appointment complete SRO specific training as recognized by
the MIN School Safety Administration.
5. Prior to or promptly after appointment attend Corner House Child Interviewing training.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. While performing the duties
of this job,the employee is regularly required to use hands to finger,handle or feel objects,tools,
or controls. The employee frequently is required to sit. The employee is frequently required to
stand; walk; reach with hands and arms; climb or balance; stoop; kneel,run, crouch or crawl; and
talkThear.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift
and/or move up to fifty (50) pounds, and occasionally lift and/or move more than one hundred
(100) pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, and depth perception, and the ability to adjust focus. The
employee must have the physical capability and capacity to exercise the full range of the
Essential Job Functions, as required by the City and as may be tested.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of
this job, the employee regularly works in outside weather conditions, from extreme cold to
extreme heat.
The nature of the position is that of a swom police officer in the State of Minnesota. Such
position carries responsibilities and duties commensurate with maintaining public order,
enforcing the laws of the City and other acting on behalf of other authoritative agencies where
Page 238 of 254
applicable. The position is inherently dangerous as the employee will through their position,
engage criminal elements, enter crime scenes, act as a first-responder to emergencies and
numerous other situations too extensive to be listed herein.
The above examples and elements are intended only as an illustration of various types of work
performed and related skill sets needed by the City and is not all-inclusive. The job description
is subject to change as the needs of the employer and requirements of the job change.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all
persons. All employment policies and practices shall be non-discriminatory, in compliance with
federal laws, statutes and local ordinances.
All positions shall be required to work from the City Hall or City
designated location{s} so as to meet the City's regular customer service
and staffing needs.
Page 239 of 254
CITY OF OAK PARK HEIGHTS
TITLE: RECORDS/RECEPTIONIST
DEPARTMENT: POLICE
REPORTS TO: POLICE CHIEF&SERGEANT
SUMMARY OF POSITION
This position maintains, and disseminates police records, along with receiving and forwarding non-
emergency public requests for information via telephone and walk up window. This is a "Non-sworn"
Position.
ESSENTIAL JOB FUNCTIONS:
1. Answers incoming non-emergency telephone calls, and walk up persons to the department.
Ascertains nature of the situation or request and its location. Forwards the caller to a dispatcher
the appropriate department personnel, or handles the question within the description of the duties
of this position. This position is not intended to act in the role of a dispatcher and typically does
not function to dispatch officers to calls via radio or other means.
2. Monitors radio activities and provides supplemental information if requested.
3. Uses NCICICJIS terminal and other records systems to exchange information with other law
enforcement agencies and to verify driver's records, vehicle registrations, criminal histories,
stolen and recovered property, and to accurately enter data in a timely manner.
4. Ensures proper filing of mandated records reports to appropriate agencies.
5. Understand and uses the Police Records system to its fullest capability, accurately enters data, and
produces records and reports from data contained in the system.
6. Reviews police reports for clerical accuracy and transcribes dictated reports. Notifies Chief of
Police or Sergeant of report deficiencies of required forms or other documents.
7. Promptly notifies supervisor of emergency calls within the city or other matters that may require
assistance or the supervisors attention
8. Answers questions related to records requests from the public in a courteous and tactful manner.
Directs persons requesting other information on law or ordinances and police related information
to a police officer on duty or supervisor as appropriate.
9. Monitors and effectively responds to information requests received on the City's police radio
channel, as well as communications received from other agencies.
10. Maintains and cares for communications and recording equipment within the records area and
reports malfunctions immediately to supervisor.
Page 240 of 254
11. Produces and maintains records relevant to the daily operation of the department.
12. Performs various other clerical duties as assigned.
13. Knowledge of other data information systems such as court records,probation, criminal complaint
system, DVS, and others.
14. Maintain proficiency with computers and computer programs to include: Word, Excel,
PowerPoint,Adobe, and File and Document handling.
15. Files and tracks criminal complaints, citations, and other supporting report documents. Prepares
records and forwards all required records for prosecution along with other requests from
prosecuting attorneys. Forwards requests to appropriate personnel for evidence and other non-
records requests.
16. Coordinates with Chief of Police the preparation of records system audits by the BCA and other
entities as required.
17. Notifies personnel and maintains court appearance notifications for the department. Notifies
Chief of Police of conflicts.
18. Performs other duties and assumes other responsibilities as assigned.
MINIMUM QUALIFICATIONS:
Minimum of two (2)years of experience in office or records management; or an equivalent combination
of education and experience with Microsoft Office Suite.
PREFERRED QUALIFICATIONS:
Associate's Degree in a related field.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. While performing the duties of this job, the employee
regularly works indoors in office conditions and settings but may be required to attend or perform outside
functions or assignments including site visits. The above examples and elements are intended only as an
illustration of various types of work performed and related skill sets needed by the City and is not all-
inclusive. The job description is subject to change as the needs of the employer and requirements of the
job change.
Page 241 of 254
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. while performing the duties of this job, the
employee is regularly required to use hands to finger, handle or feel objects, tools, or controls. The
employee is frequently required to stand; walk; reach with hands and amus; climb or balance; stoop;
kneel, crouch or crawl; use a telephone or equivalent. The primary tasks and functions of the position
also may consist of typical office functions such as sitting at a desk, answering phones, data entry, filing,
sorting, faxing, copying, etc. the employee is regularly required to use hands to finger, handle, or feel
objects or materials; and talk and hear. The employee is frequently required to stand, walk, sit, and reach
with hands and arms. Tasks may require extended periods of time at a keyboard.
while performing the duties of this position, the employee may need to climb, balance, stoop, kneel,
crouch or crawl. The employee may occasionally be required to extend for a period of time and may
occasionally be required to lift and/or move up to 40 lbs.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing needs.
Page 242 of 254
Oak Park Heights
Request for Council Action
Meeting Date July 26h,2016
Time Required: 5 Minutes
Agenda Item Title: Discuss Metropolitan Council Governance Form and Possible Sup ort for
Amendments
Agenda Placement New Business
Originating Department/Requestor: Chuck Dougherty. CityCouncil Member
Requester's Signature
Action Requested Discussion, Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
I believe we have all heard about the movement to seek amendments to the governance methods of the
METROPOLITAN COUNCIL generally being that its officials should be elected officials appointed from
cities and counties versus appointed by the governor.
Such reform movement has been undertaken by various counties and a number of metro-area cities and
which have formed the group—Twin Cities'Local Government Coalition—Principles for Metropolitan
Council reform.
Would the City Council like O begin to consider a discussion about advocating for this movement.
Attached are a number of articles and misc. information about the dialogue as well as a draft resolution the
City could consider at some point if it felt this was something it wanted to support.
Page 243 of 254
Metropolitan Governance Reform
Twin Cities' Local Government Coalition
-Statement of Objectives-
A coalition of local governments throughout the metropolitan area has joined together to
develop a position statement and a set of principles for improving metropolitan governance
in the Twin Cities.
The Coalition supports the need for regional planning,collaboration and coordination,but
seeks to expand local government representation on the Metropolitan Council.
The Coalition's objectives for its collective effort to improved governance are:
1. To articulate a vision of responsive and effective metropolitan governance—as
represented by a Statement of Belief and Principles for Reform of the Metropolitan
Council
i. To align local government interests behind a reform effort—through formation of a
broad coalition of metropolitan Cities and Counties—and a common position.
3. To be prepared for any efforts—legislative and otherwise—to reform the
governance structure and functioning of the Metropolitan Council.
Attached is the Coalition's Statement of Belief and Principles for Reform.
Page 244 of 254
Twin Cities' Local Government Coalition
Principles for Metropolitan Council Reforr°i
The following principles were developed by a coalition of cities and counties in the metropolitan area, a
coalition created to advocate for reform of the Metropolitan Council. The group believes that an effective
Metropolitan Council should reflect the following principles, which were developed based on the group's
core Statement of Relief(printed below).
STATEMENT OF BELIEF
The Metropolitan Council,due to its taxing and policy authority,should be accountable to a regional
constituency of those impacted by its decisions.It should not operate as a state agency--as it does in
its current form—answerable to only one person,the Governor.
Principles for Metropolitan Council Reform:
I. A majority of the members of the Metropolitan Council shall be elected officials,appointed
from cities and counties within the region.
ll. Metropolitan cities shall directly control the appointment process for city representatives to
the Metropolitan Council.
III. Metropolitan counties shall directly appoint their own representatives to the Metropolitan
Council.
IV. The terms of office for any Metropolitan Council members appointed by the Governor shall
be staggered and not coterminous with the Governor.
V. Membership on the Metropolitan Council shall include representation from every
metropolitan county government.
VI. The Metropolitan Council shall represent the entire region,therefore voting shall be
structured based on population and incorporate a system of checks and balances.
2
Page 245 of 254
Background and Justification of Position
The Metropolitan Council was created to provide for the orderly and economic development of the Twin
Cities metropolitan area.It has the responsibility and authority to guide the region's growth and to
provide important regional services.The Counties of Anoka,Carver, Dakota,and Scott support the
concept of a regional approach,and have no wish to abolish the Council or diminish the importance of
regional collaboration.
However,the Council's management of growth,and in particular the coordination and delivery of
regional services has changed dramatically.At the same time,the role of counties has evolved.
Increasingly,Counties have undertaken direct provision of regional services including: hazardous and
solid waste management,transit funding and transitway development,regional parks, regional
highways,water resources planning and watershed management,greenway and bikeway development,
farmland and open space preservation,the regional library system,fiber communications networks,and
the 800 MHz radio network.
The Council's recent focus on reducing poverty and disparities makes it even more essential that within
the governance structure there is understanding and improved coordination with county programs---
which exclusively provide economic assistance,social services,workforce development/employment,
counseling,public health,nutrition and family"home visiting"services,workforce and specialized
hnucino nrooramc and rnanv nthpr anti-nnvPrtv and human carvirpc in thaca and manv nthar
circumstances,the State,Metropolitan Council and city governments have all looked to counties to
provide both the financial and political leadership needed to address key regional issues.
Thus,while a strong regional approach is necessary for many issues,it is necessary for the regional
governing body to feature strong county representation,as well as representation from other local
elected officials.Currently,the members of the Council are non-elected individuals answerable only to
the Governor,an office that has often been elected without majority support from metropolitan-area
voters.The Council,which has the ability to levy taxes on metropolitan-area residents,should be
answerable to the citizens and taxpayers of the area it represents rather than a single officeholder.
The best way to ensure that the interests of citizens of the metropolitan-area are represented is to
have a preponderance of locally elected officials on the Council--individuals that do not serve
exclusively at the pleasure of the Governor.This will have the added benefit of allowing the Council to
meet federal guidelines to serve as the region's Metropolitan Planning Organization,a move encouraged
by Federal Transit Administration (FTA)and Federal Highway Administration (FHA)to make the Council
"more directly accountable to its public-."
Regional governance is vital to the metropolitan area's continued success. However, in order for a
regional body to be effective it must be credible,meaning that regional citizens must feel that the body
effectively represents their goals and values.Citizens currently feel disconnected from the Metropolitan
Council,preventing it from functioning as an effective regional governance body.The coalition of
suburban counties is working to join the Metropolitan Council with the people it represents,so the
region as a whole can unite for continued growth and prosperity.
'Letter from representatives of FTA and FHA to Ann R.Goering of Ratwdk,Roszak,&Maloney,P.A.,Aug.3 2015
3
Page 246 of 254
Principles on Metropolitan Council Reform: List of Adoptees
(as of July 11, 201$)
Cities
Andover Lino Lakes
Bethel Loretto
Blaine Mayer
Centerville Mendota Heights
Chanhassen Mound
Chaska New Germany
Coates New Prague
Cologne Norwood Young America
Columbus Nowthen
Crystal* Oak Grove
Elko New Market Plymouth*
Farmington Prior Lake
Forest Lake Ramsey*
Greenwood Shakopee
Ham Lake St. Bonifacius
Hamburg SL Francis
Hampton Victoria
Jordan Watertown
Counties
Anoka Dakota
Carver Scott
*Modified Principles adapted
**No official resolution was passed,but a letter supporting the Principles was signed by the majority of
City Councilmembers and the Mayor
Page 247 of 254
RESOLUTION
Supporting Principles for Reform of the Metropolitan Council
WHEREAS, regional planning and local government cooperation is vital to the continued success of the
Minneapolis-St. Paul Metropolitan Area; and
WHEREAS,the Metropolitan Council is, by statute,the regional planning agency for the Minneapolis-St.
Paul Metropolitan Area, with broad authority, including the ability to levy taxes, charge fees and set
regional policy; and
WHEREAS, cities and counties are the entities most directly affected by policies and financial decisions
of the Metropolitan Council, making them the primary constituents of the Metropolitan Council; and
WHEREAS, the Metropolitan Council's scope of authority and involvement in regional issues has
expanded significantly over the years; and
WHEREAS, a governmental entity, particularly one with taxing authority, to be effective, must be credible,
and responsive and accountable to those it represents; and
WHEREAS, the appointment of Metropolitan Council members resides solely with the Governor,
effectively making the Governor the primary constituent of the Metropolitan Council; and
WHEREAS, many cities and counties believe that the Metropolitan Council lacks accountability and
responsiveness to them as direct constituents; and
WHEREAS, many cities and counties believe that the authority to impose taxes and set regional policy
should be the responsibility of local government elected officials; and
WHEREAS, reform is necessary to ensure that the Metropolitan Council is an effective, responsive, and
accountable partner for regional development and progress
NOW, THEREFORE, BE IT RESOLVED, That the Metropolitan Council, due to its taxing and policy
authority, should be accountable to a.regional constituency of those impacted by its decisions; and
BE IT FURTHER RESOLVED,That the Metropolitan Council should not operate as a state agency
answerable to only one person, the Governor, as it does in its current form; and
BE IT FURTHER RESOLVED, That the City of supports reform of the
Metropolitan Council that adheres to the following principles:
I. A majority of the members of the Metropolitan Council shall be elected officials, appointed
from cities and counties within the region;
II. Metropolitan cities shall directly control the appointment process for city representatives to
the Metropolitan Council;
Ill. Metropolitan counties shall directly appoint their own representatives to the Metropolitan
Council;
IV. The terms of office for any Metropolitan Council members appointed by the Governor shall be
staggered and not coterminous with the Governor,
V. Membership on the Metropolitan Council shall include representation from every metropolitan
county government;
VI. The Metropolitan Council shall represent the entire region, therefore voting shall be
structured based on population and incorporate a system of checks and balances.
Page 248 of 254
Home -Coalition calls for Met Council reform Page 1 of 2
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County News
Coalition calls for Met Council
reform
2/9/2016
A local government coalition comprised of
f city and county leaders from Anoka,Carver,
j Dakota and Scott counties,called for reform
of the Metropolitan Council's governance
structure to make the Council accountable to
the people Its decisions impact and improve
future regional planning,growth and
economic development.
"The Metropolitan Council's authority and Involvement in regional issues have
expanded greatly since its founding in 1967,but today's Council has no accountability
to the regional residents and taxpayers,"said Commissioner Mike Beard of Stott
County."Instead the Council operates as a state agency and is answerable solely to the
Governor. Reform of the Metropolitan Council's governance structure would better
serve the entire region while increasing accountability and collaboration."
The coalition supports strong regional governance,but says for it to be effective,
citizens must feel that the body effectively represents their goals and values.Every
major regional planning organization in the United States has a majority of locally
elected members.while members of the Metropolitan Council are non-elected
individuals answerable only to the Governor.an office that has often been elected
I without majority support from metropolitan-area voters.This non-elected body has the
i ability to levy taxes on metropolitan-area residents.
F
'Minnesotans take pride in having an active role in the decision-making process when
it comes to public services but the current structure of the Met Council keeps their
voices silent,'said Rhonda Sivarajah,chair of the Anoka County Board of
Commissioners. "It's time to get out of the'6fls and have elected representation on the
Council.'
I
The Coalition has developed a statement of belief and six principles for Metropolitan
Council Reform:
Statement of Belief-.the Metropolitan Council,due to its taxing and policy authority,
should be accountable to a regional constituency of those impacted by its decisions. It
should not operate as a state agency—as it does in its current form—answerable to
only one person,the Governor.
i
[
Principles for Metropolitan Council Reform
€ 1. A majority of members ofthe Metropolitan Council shall be elected officials,
appointed from cities and counties within the region.
2. Metropolitan cities shall directly control the appointment process for city
representatives to the Metropolitan Council.
3. Metropolitan counties shall directly appoint their own representatives to the
Metropolitan Council.
4. The terms ofoffice for any Metropolitan Council members appointed by the
I Governor shall be staggered and not coterminous with the Governor.
i 5. Membership on the Metropolitan Council shall include representation from every
metropolitan county government,
Page 249 of 254
https://www.co.dAota.mn.us/Neww?ages/codition calls-for-met-council-reform.aspx 7/15/2016
Home- Coalition calls for Met Council reform Page 2 of 2
6. The Metropolitan Council shall represent the entire region,therefore voting shall be
structured based on population and incorporate a system of checks and balances.
I
t
The coalition is asking for any city or county in the metropolitan area that agrees with
these principles to pass a resolution adopting them,to illustrate to the Legislature and
I Governor how many local governments support reform and local representation.
The coalition's principles complement other calls for Metropolitan Council reform.
1
In 2011,the nonpartisan Office ofthe Legislative Auditor in the evaluation report
€ entitled Govemance ofTranstt/n the Twin UlesRiWon recommended a Council with a
mix ofgubernatodal appointees and elected officials from the region,in order to
Improve the Council's credibility and make it more accountable to its regional
j constituency. Moving to a new governance structure would also allow the Council to
meet federal guidelines to serve as the region's Metropolitan Planning Organization,a
move encouraged by Federal Transit Administration(FTA)and Federal Highway
Administration(FHA)representatives in 2015 to make the Council"more directly
accountable to its public."
1
The coalition's objectives for its collective effort to improved Council governance are:
1. To articulate a vision of responsive and effective metropolitan governance—as
represented by a Statement of Beliefand Principles for Reform of the Metropolitan
Council.
[ 2. To align local government interests behind a reform effort—through formation of a
broad coalition of metropolitan Cities and Counties—and a common position.
To be prepared for any efforts—legislative and otherwise—to reform the
j governance structure and functioning of the Metropolitan Council.
Maps S Urrectrons I Departments I About Us I ContactUs I Prrvacv Poacy ®2012 Dakota County,Minnesota
Page 250 of 254
https://www.co.&tkota.mn.us/News/Pages/coa ition-calls-for-met-council-reform.aspx 7/15/2016
July 11,2016
Mayors and Council Members:
For many years,both cities and counties have been working toward reform of the Metropolitan
Council.In 2010 and 2011, all seven metropolitan counties, as well as Metro Cities,put together
working groups to make recommendations regarding regional governance. While the approaches
and recommendations of these two groups have differed,there has been a very persistent and
consistent message that reform of the Metropolitan Council is both needed and appropriate.
Over the past year,the suburban counties have been working toward establishing a more
inclusive group representing cities and counties who reflect the growing consensus that change is
overdue. This group has taken a strong position that local control must be a key element of any
reform. Towards that end,we wanted to update you on the progress that has been made and the
work that remains, and to encourage you to stay engaged in this very important topic.
A coalition of local (city and county)government leaders developed a draft resolution,
eventually passed by 41 cities and four suburban counties(list attached), supporting reform of
the Council.These resolutions set forth principles to guide the process of moving away from our
current state-agency/governor-controlled Council to one that provides for local control.
Despite the rather chaotic end to the Legislative Session there has been progress regarding the
reform movement. Local governments and other stakeholders,working with Legislators,have
finally managed to move reform of the Metropolitan Council from the back burner;reform is
now being considered and debated seriously within the region,the media, and at the capital. The
idea that some type of modification is absolutely necessary is now an accepted and consensus
position of nearly every group.Even Governor Dayton and Metropolitan Council Chair Adam
Duininck have indicated that they are open to suggestions regarding reform.Now that there is
consensus that change is needed,we must begin the more difficult process of finding consensus
on exactly what this change will look like.
While there is agreement that change is needed,the changes being proposed by others differ
substantially from ours-we argue that meaningful reform can only come with local control
(local elected officials),while others advocate for minor adjustments that continue the
status quo state agency model of governance. It is imperative that over the coming months we
expand the coalition of local governments to include business groups, civic organizations,
governmental associations,environmental and parks advocates, good government organizations,
and others to build consensus in defining a new structure for the Metropolitan Council.
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We thank all of you for your continued attention to this issue,and we strongly encourage you to
continue to be engaged in this important initiative through the coalition of local governments and
the various other organizations that are pursuing Council reform. We will be in touch soon with
more information and further updates on our efforts.
Sincerely,
,�y4•tfi
Rhonda Sivarajah Matt Look
Anoka County Board of Commissioners Anoka County Board of Commissioners
Scott Schulte Fr Randy Maluchnik
Anoka County Board of Commissioners Carver County Board of Commissioners
Tom Workman Nancy S6u4wei
Carver County Board of Commissioners Dakota County Board of Commissioners
Liz orkman Chris Gerlach
Dakota County Board of Commissioners Dakota County Board of Commissioners
Mike Beard Jon IVlrich
Scott County Board of Commissioners Scot#County Board of Commissioners
Enclosures: 2
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Oak Park Heights
Request for Council Action
Meeting Date July 26, 2016
Agenda Item Reschedule November 9, 2016 City Council Meeting
Time Req. 1
Agenda Placement New Business ----------
Originating Department/Requestor A stration/Jennifer Pinski
Requester's Signature --------------
Action
_______—_____Action Requested Rescheduie eeting or Schedule Special Meeting ------------------
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
The City Council rescheduled the November 8, 2016 City Council Meeting to November 9, 2016
because of the General Election. The time period for cities to canvass results of the general
election is November 11 — 18. I request the City Council meeting for November 9, 2016 be
rescheduled to within the time period for canvassing results, or in the alternative, keep the
meeting on November 9 and schedule a special meeting to canvass results between November 11
and November 18.
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