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Home My WebLink About08-16-16 Parks Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Tuesday, August 16, 2016 7:00 p.m. at City Hall I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes—July 18, 2016 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the puhlic to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearing None VII. New Business None VIII. Old Business A. Capital Needs Ranking (2) B. Park Shelters —Oak Park Crossing Park(3) IX. Informational A. Next Meeting: Monday, September 19, 2016 at 7:00 p.m. at City Hall B. Council Representative: Tuesday, September 27— Commissioner Norton X. Adjourn Pagel of 28 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 28 CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES 1 Monday,July 18, 2016 at City Hall 1. Call to Order: Chair Bye called the meeting to order. Present: Vice Chair Weyer, Commissioner Chirhart, Commissioner Johnson, Commissioner Norton, City Administrator Johnson, Public Works Director Kegley, and Arborist Danielson. Absent. Commission- Liaison McComber. 11. Approval of Agenda: Commissioner Norton, seconded by Vice Chair Weyer, moved to approve the Agenda. Carried 5-0. II1. Approve Parks Commission Minutes --June 20, 2016. Commissioner Johnson, seconded by Commissioner Chirhart, moved to approve the Minutes. Carried 5-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that the weed control visit took place on June 2$, 2016, at the Swager and Valley View Park prairies. She stated that weeds were pulled and herbicide was applied. B. Public Works Director: Public Works Director Kegley reported he was working on securing quotes for trail sealing. C. Other/Commission Liaison Reports- City Administrator Johnson reported he attended the League of Minnesota Cities Conference and spoke with a contractor about splash pads. He said the contractor would be willing to come to a Parks Commission meeting to discuss the pros and cons of a water circulating system versus a non-circulating system and operational costs. Commissioner Norton, seconded by Vice Chair Weyer, moved to direct staff to obtain more information about splash pads. Carried 5-0. Commissioner Chirhart requested staff obtain information from surrounding communities who have splash pads on their experiences. Johnson also read an update from Summer Park Program Coordinator Zeuli on the summer park programs. V. Visitors/Public Comment: None VL Public Hearing: None VII. New Business: None VIII. Old Business: Page 3 of 28 Parks Commission Minutes July 18, 2016 Page 2 of 2 A. Oak Park Crossing Park Update— Shelter Pricing: City Administrator Johnson reported the City received one quote for the proposed shelters as of that date, and he reached out to other contractors in hopes to receive at least one more quote. He stated staff would bring it back to the next meeting with a recommendation. IX. Informational: A. Next Meeting: Monday, August 15, 2016 at 7:00 p.m. B. Council Representative: Monday, July 26—Commissioner Johnson X. Adiournment. Vice Chair Weyer, seconded by Commissioner Norton, moved to adjourn. Carried 5-0. Respectfully submitted, Jennifer Pinski City Clerk Page 4 of 28 2 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 August 12,2016 MEMO TO: Park Commissi er FROM: Eric Johnson, ity i r RE: Capital Need. Ranking Attached is the remaining list of ems and jeets om the Commission's July discussion on Capital needs.Now that this has been refined, might th a be a f er priorities among them? Did we miss any,or make any errors or a the further edits or additions? Thanks Eric Page 5 of 28 Park Walkthrough Capital Needs Ranking-July 2016 Rank AUTUMN HILLS PARK Please Don't smoke signs within 15' of Playground Splash Pad -Table for 1-2 Years Replace Playground Equipment Future BREKKE PARK Trail Connection to upper playground Replace Hockey Boards-Future Easment Trail Replacement-2017 High Priority COVER PARK Move Park Shelter and rink-2017 OAKPARKCROSSING PARK Gazebo's -In progress 2016 OAK PARK CROSSING PARK Gazebo's-in progress 2016 Add Swings -High Priority Add exercise equipment Find solution for shade at Playground SWAGER PARK Fence -High priority Replace Playground Equipment (Non conductive) VALLEY VIEW PARK Add Gutters to Shelter? Add Shelf/Table for serving Expand concrete pad to the North Replace fence Remove buckthorn Replace dead trees Replace Easment Trail Page 6 of 28 These priority levels are relative to each other. The definitions attached are only guidelines! THE CITY COUNCIL WILL ULTIMATELY SET FINAL PRIORITIES Needed to function and/or safety concern, MUST GET DONE NOW. 1. VERY HIGH 2. HIGH Key investment for long-term stability, local quality of life; residents would expect this investment to be made in the short-term. 3. MODERATE Would improve staff or public efficiency, maintenance and Ultimately saves funds; would improve immediate area or address a specific concern of a few residents. City could delay this expenditure for only a few years, but would ultimately need to be accomplished. 4. LOW A public need that requires attention, but will be delayed until other items of greater priority are first addressed in any given budget year. Investment could be postponed indefinitely as this expenditure would S. VERY LOW perhaps be entirely aesthetic, not produce long-term benefits Page 7 of 28 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 8 of 28 3 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082.Phone(651)439-4439•Fax(651)439-0574 August 12,2016 MEMO TO: Park Commissi4w;rap-ureoenty FROM: Eric Johnson,C RE: Park Shelters— Park. The City anticipated the construction of thilions in 2017 following the completion of the trail and slab along the Oak Park Crossing ridge in 2016.That trail project dand staff did solicit for price quotes if the Council/Commission was interested in accomplishing this earlier.The proposal called for two shelters to be similar in design and scope to the shelter already constructed,only with a smaller diameter.Please see the attached RFQ and submitted bid documents. Ordinarily the Park Commission would be offering a prior recommendation,however due to the change of meeting dates this prior action by the Council is necessary and would save+1-30 days in the process.The Commission will be meeting on August 1161h, Delivery and construction time is in the 8 to 10-week range from the data of order. That said,I did seek a prior authorization(at the time of this communication being written)with the City Council to move forward subject to any final clarifications the Council and/or the Commission may offer.Or perhaps not move forward at all...? Funding for this project would be derived from the committed park development funds received from Xcel Energy which has an estimated uncommitted fund balance of$289,095.78.Please recall these funds may only be utilized in this Park or in adjacent parks,and these shelters are consistent with elements the general plan. Please note these values are higher than shown last month due to an error in their submission for costs associated with the Horizontal Detail as that was not included in their submission. Oak Park Crossing- Two Shelters-Cost Est. Hexagon-6 sided Octagon-8 sided One Unit Two Units One Unit Two Units Base Cost $13,863.00 $25,064.00 $ 25,909.00 $ 29,106.00 Cupola $ 4,125.00 $ 8,250.00 $ 4,008.00 $ 8,016.00 Horizontal Detail $ 2,025.00 $ 4,050.00 $ 2,025.00 $ 4,050.00 Installation $ 6,647.00 $13,294.00 $ 8,456.00 $ 16,912.00 Total $26,660.00 $50,658.00 $ 30,398.00 $ 58,084.00 Base Cost W/Install-NO CUPOLA or Horz.Detail $20,510.00 $38,35S.00 $ 24,365.00 $ 46,018.00 Page 9 of 28 City of Oak Park Heigh REQUEST FOR QUOTES- TWO PARK SHELTERS Summary: The City of Oak Park Heights (the City) is seeking QUOTES from firms to provide and construct two (2) 20' diameter park shelters. Both shelters would be identical and in an octagonal or hexagonal shape with a cupola fixture and horizontal detail.The shelters must generally match the existing shelter at the Oak Park Crossing Park in design, materials and color—including the cupola and horizontal detail found at the eave--Exhibit A contains an image of the existing shelter, Exhibit B contains a site map and location. The slab for each shelter has alreLdX been constructed Requirements for the Project: A. The Contractor shall provide all materials,equipmentand labor to construct each shelter,including the cupola and horizontal detail. B. All shelter materials shall be metal,including the roof elements. C. All support columns, beams and plates shall be structural steel grade. Columns shall be a minimum of 3116°wall thickness.All steel elements shall be powder coated(not painted). D. Vertical support columns shall be anchored into the pre-existing 25'diameter slab via installation of anchor bolts and appropriate epoxy. Exhibit C contains the current slab specification as actually constructed and currently in place and are identical. No footings shall be installed. E. All vertical support columns shall have a minimum height of 8 feet to the eave, (clearance under the shelter to the slab floor shall be 8 feet,but not more than 10 feet). F. The roof shall have a 6112 pitch — matching current structure and shall be of a minimum 24 - gauge material with finished coating impregnated into the material or powder costed(not painted). G. Shelter shall be centered upon the slab. H. Colors and design shall match the shelter found at the existing site as shown in Exhibit A. 1. All fasteners shall be of structural grade nuts,bolts and washers. J. All major roofing materials,posts and beams shall be manufactured and/or fabricated in the United States—subject to verification. K. Provide a minimum of a one-year warranty on all materials and installation defects. L. There shall be no price changes or alterations based on color selections of any element. M. A final Written Contract,consistent with this request for quotes,will be developed by the City upon the selection of a prevailing contractor. N. The Contractor is not required to warranty the slabs nor their foundational elements: 0. Payment will be made at the completion and acceptance of the project by the City. P. Proof of insurance will be required by the City by the prevailing contractor. Q. The contractor is requested to visit the site prior to submitting a quote. Alone with the Quote Submission Pane,Provide in your submission packet the following materials: 1. The name of the manufacturer of the materials proposed as well as detailed specification on the materials to be utilized. 2. A full color photographic representation of the proposed shelters)(not dimensional drawings) 3. Detailed project specifications and schematic drawings. 4. Your bid submission must inculde a$500.00 bid security—cashiet's check only- to the City of Oak Park Heights.These funds would be returned to the non-prevailing bidder once a contract was complteted with the prevailing bidder.These funds would be returned to the pravailing contractor upon completeion and acceptance of the project. RFQ-Park Shelters Page 10 O g8 City of Oak Park Nei hts QUOTE SUBMISSION PAGE- TWO PARK SHELTERS Please provide pricing and values for each of the following, please-read the NOTES that additionally guide your submitted prices.The City is seeking options for both an 8-sided shelter or a 6-sided shelter at each location. Prices/Values for Prices/Values for MUST USE INK OR TYPED! 8 Sided Shelter 6Sided Shelter 1. Your pricing for one shelter.Insert figure here: $ W,i,r pfi-ir~u f�rr I"v.S'l rS 'r S[:r; kl.'ru I cr . 11c 3. Deduct value for the Cupola and Horizontal Detail(materials and installation) on each shelter.Note this is a deduct from the pricing submitted above.Insert $ foure here: 4. Deduct value for the installation of each shelter.The City would perform its own installation Note this is a deductfrom the pricing submitted above.Insert figure here: 10 NAME OF FIRM SUBMITTING: SIGNATURE OF PARTY ABLE TO BIND FIRM: ADDRESS: PHONE#: MOTES: • Your submission must inculde a$500.00 bid security—cashier's check only to the City of Oak Park Heights.These funds would be returned to the non-prevailing bidder once a contract was completed with the prevailing bidder. + Your sumblasion and its pricing shall remain valid through October 1a,2016 and the City must issue a notice to proceed on or prior to that date. • All submitted prices shall Include all materials, equipment, installation, labor, clean-up, taxes, fees, insurances, etc for a complete finished job. • Once notice to proceed is issued by the City the project must be completed within 90 days.Do not bid unless you can comply with this and au provisions. • Additional documentation outiing bid pddng is permitted,but may not be in conflict with the above prices submitted.The City shall review any submitted documentation to determine conflicts.Only the City can make the determiniation if the submitted materials match the current shelter found in Exhibit A QUOTES and submissions are due July 18e,2016—not later than 2 pm—Submit to Eric Johnson, City of Oak Park Heights, PO Box 2007 Stillwater, MN 55082 or hand deliver to City Hall 14168 Oak Park Blvd N., Oak Park Heights, MN 55082.Emailed or faxed submissions will not be accepted. RFQ-Park Shelters 2 of 6 Page 11 of 28 Exhibit A—Exisiting Park Shelter NOTE:This is a hexagonal structure—the current proposal calls for a octogonal or a hexagonal structure—see quote submission page. _ s J RFQ-Park Shelters Page 1260M Exhibit B-Site Map and Location. ,77 my, " I r : J, � �4 W , 1. r � _ y� 110, QI��'ALi�.It RM-iTai" nt i Q rf M a ♦ I` M 3 ° s ° i RFQ-Park Shelters Page 1�4op% Li-La, RRI Ti .1 le PinA 14 1 Wifivow Arcola 64 100 4 �k A, pa J (3 wk Lit ts I)t, N Elmo- - S0r#DJUnCII0h It' n CD e st Wdodbury J, Aft 99 n Orleans St E 17 Sunnyside fiuwm N ?9 64thStN Plort-sunnysideVub z LO 63(d 81 N 63rd M N 62nd St W -A 60VI5tAt Wa5hhigton Fv Courthouse z PhIts Tara flideawa, 2 69th St N z m*st N z 95 st N 61thti N Oak Park Heights zt VA11" N vmw Px* 1112k RFQ-Park Shelters Page 145d9% � F i Exhibit C—Slab Specifications SLABS have been Constructed. a � L J � At ,r.e rug rr all i i II II � b II II II II II II II 6 RFQ-Park Shelters Page 15 pI Cityof Oak Park Hel WE QUOTE SUBMISSION PAGE- TWO PARK SHELTERS Please provide pdcing and values for each of the fallowing,please read the NOTES that additionally guide your submitted prices.The City Is seeldng options for both an 8-slded shelter or a 6-dded shelter at each location. Prices/Values for Prices Values for MUST USE INK ORTYPEDI BSIdedShelter 6SidedShelter 1- Your prlrinn 6r or!e aheltar.lrisert% ure here: 3�,'39�. zl�f 6 o.0a _.._ 2, Yee .a]rii^,IllirwrMr..3* r5.j�,serefigure tere: 5'r►, 63V4. ne chsfl ll$r.f-Jc;twlh1sistaUfd ctt,arrilbr: !i;t csub�iIV, J�bow.bwd S '?+�r Y, $ _. ligvc �---- W. 4-. Deduct value for the Installatlon of each shelter.The Citywould perform Its own Installadon Note this Is a deduct from the pricing submitted abou9.Insert $ �, ��'-� gC 6 47 e4 figure here: 0. NAME OF FIRM SUBMITTING: Ad SIGNATURE OF PARTY ABLE TO BIND FIRM: ADDRESS: r/o A�y i—j— 4 PHONE# ('V '46 Ve U A41 J I zz NOTES: Your subpdesipt must Inculde a 00.00 bid seoaiq—cashiers check o*lo the Csy of Oak Pads Hethta These funds would be n kmmd to Ute non presaft blddar once a rvnturdwas coupbled w1h Iia presraft War. • Yaw sumblsft and Is Rift shell mndi vdld hno October Is 201(6{xW pts Clgr r ug I ue s notloe to wwd on or oft b fhat_data. MONO • Once Daft to proceed Is issued by the%r Its protect mast be oomplaiad mm go deya Do not bid unless you can oaaply vA this and en rov>slons.' • Add1 Br doakrra<rle w oughp bid pddng Is pemltfad,but may not be in 0MId wGh to&bum prices sabmised.The Clyshsl MWbW MYMb*W dsaimeM O to detwkw coffice.00 ow ft am make the dsiunminlstkat kthe Bubmi m ma&dals match Iw ament she w found In Eddbk A. QUOTES and submission's-ere due'July 1V,201.6-»not later than.2 pm-Submit to Erle Johnson,Clay of Oak Park Heigbte,-PO Box 2607 SItIIWrater;MN 55082 or.land deliver to-City Hall 14188 Oak Park Blvd A, OakPark Heights,MN 5508L Emalled or wed submissions vrlll not be accepted. RFQ-Park Shakers 2 of 6 Page 16 of 28 tl s �. _ y Ab �R fi z � � ymm y .1 i, c ; i Y Page 17 of 28 r, " v 0 r.a.W �lvlcl. o N ij3}jqys ejjjn SM31A wun13311HOIN ___ NW,_ cTn -;--i = LU lu III uj rxx NcONW X O 2 111 = Xz O Zz y �T•'-` Z 4J aLLLLrc WLu N 6¢ WLL 2 =�3p a} pm ILI- 1A. w z. a 6 O ti� z~ 1O 0RP m 0 4 w NZQ 4WE ZWZ LL It z Z Z-_ pV Z.. .RS'; CJ K CLL �5F W 4 SNS new v F LIJ CLz w F ay-y W-Z Moi z O ZON S aIL 4 g ui Jw �2w OR W�W Z ZG 420LL Z r U w p g 4 z F 111 F « p Z S N S TF N a~o o ? z` s ,4s. ,A 4S NN N Li L �O O N Page 18 of 28 I � � N ,mb..a 'cid r N F NVld JNIINVH=l J3li3y5 eilin r r c C j �d I � t ' .a ,V; r I t� N E W m co _a 2 C_ C O C V m z r�A i W w. 0 0 n v Page 19 of 28^ v 0 o � rm.x 3kb]-1tl1d' � � o NVId JNIlQOJ J3�I�ei4in co as 0 T mw `o K c U cri c o Z U u. Q r n �, E. 0 Ak, m 0.0 m tea`.- f;3s i r ra 1� 1 Page 20 of 281` 0 d�a.n 'v�d• V N J31134s ej4l '1 ° $ 1noA��ooa �— (Zj 'omorn a Cc o O CL z p CM 3 2L ZH m£cg c OZ a Q 4 x �n w ;w a O'$ CL!a V L t p_ a 8 rd0 ID bl 046 J #F o t N'Y :• W 9l 1IlFL1 O r '` f U� t C co 43 Z F J _a d 2� p a Lk 0-6 CO 10 O N Page 21 of 28 F , hElte � A P LAYCoRE* Company SPECIFICATION 23'-1" Hexagon SHELTER with Multirib Roof —: -.Structure_..- All.steel.-tubing to be A500 structural steel. Columns to be a minimum 3/16"-wall thickness. All plate to be A36 steel. Base plate to be minimum 314"thick steel. Coating: _ Steel to be sandblasted to near white condition. TGIC electrostatic oven baked powdercoat application over Zinc Rich primer. Roof- 24 gauge galvalume Multirib roof with Kynar 500 coating. All panels to be precut. Roof panels to be 36"wide with 1-3116"tall ribs spaced at 12" oc. Trim to be 24 ga. galvalume with Kynar 500 coating. Hardware: All hardware to be A325 structural grade nuts, bolts and washer. Fasteners will be completely concealed inside tubing. Concrete anchors to be included Dimensions: 23'-1" overall dimensions. Eave height to be 9'. 6:12 roof pitch. Page 22 of 28 i IIII" Il � �_. � s � \�dA lr w ,\if 0 ly 77 w l � I d u - - I w, 11 arm .m� b L Page 23 of 28 0 ...�aao�tv7d• rn d3l1314s ej4jn W 0 w SMMA IV M0311HOW _�� =ru wwwu, X Xxxx Q z i. w W 2 ZZ,- to 353 � �z5 / U pW`spauJ fix�c'}J WH U a z } zzm�o n Q$ W o J VJ p0—Z 1 •.•�'i. � - 2 JD �m4Z'q � WS' 4' ��H U F zgw�zAp NZ �xz XLLI z SN TFmS4LU LU Zz a�O cza O WIL m orc ZV413 C uj N aO 2V� Ngz860aZ 4 NWS azLLK N ZLL I - w p8 z ;N- LU f] j z �tb N M" UU ry o O N R Page 24 of 28iz� � ) NVIdemn"-A J94194sei4in k B � | /} C � �( «y CL .� 2� J «, LO & , yE , \ � \ \ _ CL : . ƒ . ------------------------- r . � . \�1\ a9 25 of 28b v 0 o v � w.n3FJb�CV�dr Q d Lno kyi room :J34j34s ej4j l u ��► 00 �Q LL cert CL 0 O aWc�3 '80, - QQr- c m�Ux a S. zi 3c� 0z a F m6CDLU a U, - _ a - z os m am y x � All U 4i w �t h S ? O TT MHW cv MH �1• ,T gs r' LU ` Fk E Z Q Z z-- 0 LUU ! �CD % Nr �D O N Page 26 of 28N e �o o r� n.oa�py�y�dr M N NVld JNIIOOd J31134s ei4i '1 z a o �- to 0 m v® �U c ooz Q 1U r« Z � f Q_ = r ' E - - - - U � w cm .o 0 LL c z •`�.=tr V o r:� fro '��.;f q,•� c � 1 0 Page 27 of 28 ' 4 ...........04M hElt A P L�YCORE Company SPECIFICATION 21'-8" Octagon Shelter with Multirib Roof Structure' All steel tubing to be A500 structural steel. Columns to be minimum 3116"thick. All plate to be A36 steel. Base plate to be minimum 314" thick steel. Coating: Steel to be sandblasted to near white condition. TGIC electrostatic oven baked powdercoat application over Zinc Rich primer. Roof: 24 gauge galvalume Multirib roof with Kynar 500 coating. All panels to be precut. Roof panels to be 36"wide with 1-3116"tall ribs spaced 12" o.c. Trim to be 24 ga. galvalume with Kynar 500 coating. Hardware: All hardware to be A325 structural grade nuts,bolts and washer. Fasteners will be completely concealed inside tubing. Concrete anchors to be included. Dimensions: 21'-8"overall dimensions. Eave height to be 6'. 6:12 roof pitch. Page 28 of 28