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HomeMy WebLinkAboutweekly notes October 21st 2016 r Memo TO: City Council Members FROM:Eric Johnson,City Administrator WEEKLY NOTES— October 21st,2016 Zoning 1 Develooment Items 1. The City has not received any new development applications; 2. The City has been informed that the Hy-Vee proposal from the Ryan Companies has been withdrawn in the City of Stillwater. ST.Croix River Crossing The City has received the$380,000 payment as outlined in the final agreement from MNDOT- I have attached a copy of that agreement here.No further action is anticipated to be necessary. The Council may desire to consider a short press release that closes the loop on these discussions for the sake of informing the public. A thank-you was sent to Terry Zoller from MNDOT for his tour of the bridge last week. Other Items TRML8 •°wa+7trl�.n 4, j1"" %pit :.7h14pIC lrt'11•Ms"l 7alae�.eo�R9iJw^t • The SASCA MNT Biking group will be commencing its clean-up and clearance of the MNT biking trail this weekend. They will be working on the trail shown in the red clouded areas — yellow and red lines only and is as approved.See Map-> The City received a note from the Chamber of Commerce on the local Art Fairs — being combined...See enclosed. • If you are interested in any training that may be offed by Hamline University, the City now receives a discount.I have attached a listing of their upcoming events as well as the letter that I conveyed to them which made the City eligible for the discounts.The City is under no obligation or cost to do anything. Washington County Board-Summary of Proceeding for 1014116 and 9127/16. • The City typically provides an annual Summary of Benefits and Coverage to all its employees each year. I have enclosed a copy of that communication; no action is needed. My memo does discuss some financial impacts to the changes that are outlined to both the City and various Unions. i would expect these items would be a continued element of any union negotiations. + The METRO CITIES group has provided information on its upocoming annual meeting— Planned for 11/30/16- See the enclosed information and planned agenda.Related to this I have received a copy of their Draft Legislative Polices.These are available here at City Hall as well as their website;www.metrocifiesmn.org Manor McComber Provided: Metro Cities News for 10/17/16 Please call me at any time if you have questions...651.253-7837 1 of 48 o G).0 I_ LL >- �' a m 0 c m J E w a 1r O L u U) 0) w�W m °' CN CD Q U ' r 0 ° 00 d 0 _ cU c0 0 19 d Ch coCD w •' CQO O U r r a AW 7 0 m N � cp r Ri o- ® c v T N LL Il- 3 O a0 0 0 o Iti N IL N y 'liLO N U o o r� cn = o L rn� _ z c L cc 0 co LU c r C) w LOoz 04 co T Q X ¢ co N N m0 � LE C.) Ye CIOCD CD O 00 < 0 P 0 0 :3o00ILCO OrQ N [O O cC co 0 - 0 r LO NCn LO Jr L C I O M ` ° rn 0 :gy m d ai s c N w ai O g E � c J Z a O 0 00 0 � � � s I E E E c U.) a s a M Co 15 co 2 of 48 Minnesota Department of Transportation Office of Chief Counsel w,w 395 John Ireland Boulevard;Mail Stop 180 Saint Paul, MN 55155 Date: October 13, 2016 Mr. Mark Vierling Attorney At Law Eckberg &Lammers Law Firm 1809 Northwestern Ave. Stillwater, MN 55155 RE: your file 01501-23109 Dear Mr. Vierling: I have enclosed the signed settlement agreement. Please let me know if the city experiences any issues with the payment. Thanks for your assistance in getting this matter amicably concluded? Sincerely, Jim Cownie Assistant Chief Counsel Office of Chief Counsel Enclosure: MnDOT Agreement#1028454 cc: Michael Beer; Terry Zoller An Equal Opportunity Employer � 3 of 48 aab MuDOT Agreement No. 1026454 STATE OF MINNESOTA CITY OF OAK PARK HEIGHTS SETTLEMENT/RELEASE AGREEMENT State Project Number(SP): 8214-114 Trunk Highway Number(TH):36 This agreement is between the State of Minnesota,acting through its Commissioner of Transportation("MnDOTJ and the City of Oak Park Heights Minnesota,a political subdivision of the State of Minnesota acting through its City Council (•°City"). RECITALS I. Under State Project 8214-1.14,the State reconstructed a portion of TH 36 within the Oak Park Heights city limits(the "Project');and 2. The Project affected City-owned utility facilities,requiring MnDOT's design-builder to replace,reconstruct,modify,or protect those facilities;and 3. The parties entered into a Master Utility Agreement(identified as MnDOT Agreement Number 01957 or the"MUA'J governing the Project"Utility Work"as defined in the MUA;and 4. The Project required OT's design-builder to construct other transportation facilities,including a multi use trail and traffic signal systelts,and S. the parties entered into a Cooperative Construction Agreement(identified as MnDOT Agreement Number 01432 or the"CCA')governing the construction of the multi use trail,traffic signal systems, and other cooperative construction work;and 6. As the Project work progressed,certain disputes arose between the parties,particularly with respect to the City's claims for compensation under the terms of the MUA;and 7. The parties have negotiated a settlement of disputed claims related to the Project,and have entered into this Settlement(Release Agreement to document the resolution of those disputes and to facilitate payment by the State in consideration of a release of claims by the City. AGREEMENT 1. Effective Date of Agreement;Exhibits 1.1 Effective Date: This agreement will be effective on the date last signed by the parties below,including all necessary State of Minnesota Officials as required by Minnesota Statutes Section§16C.05. 1.2 Exhibits. Exhibits A and B are attached and incorporated into this agreement. 2. Payment 2.1 MnDOT will pay the City a lump sum of$380,000.00 in consideration of the City's release of claims and causes of action as described in this Agreement. In consideration of the City's agreement to accept the sum,MnDOT also agrees to release all claims and causes of action against the city arising out of the St.Croix River Crossing project. 2.1.IMnDOT will pay the lump sum by electronic transfer no later than 30 days after the effective date of this Agreement. 2.1.2 The payment by MnDOT does not constitute an admission of liability for the claims asserted by the City,but is made to avoid the cost,delay,and uncertainty of litigation. 2.2 After executing this Agreement,the City will submit a single invoice for the sum of$380,000.00 if requested to do so by MnDOT. 3. Acceptance of Construction and As-Built Plans 3.1 As required by the MUA,MnDOT's design-builder(through its Quality Manager,American Engineering& 1 4 of 48 MnDOT Agreemem No. 1026454 Testing)certified that the City Utility Work was completed in substantial conformance with Approved Design and Work Order requirements(AET's letter is attached as Exhibit A). The City accepts all Utility Work performed on City-owned Utility Facilities as part of the Project, including City Betterments. The term"Facilities",when used in this Agreement,has the same meaning as defined in the MUA,but applies only to City-owned Facilities. The City agrees that the City will be responsible for maintaining,operating,repairing,improving,and reconstructing all City-owned utility facilities. The City will complete and sign the Certificate of Acceptance as required by the MUA. 3.1.1 The Utility Work is covered by a warranty provided by the design-builder as specified in Section 21 of the design build contract. Section 21 sets out the terms of the warranty,including the start and end dates of the warranty. Section 21 of the design-build contract is attached to this Agreement as Exhibit B. The City's execution of this Settlement and Release Agreement does not constitute a release of any of the City's rights under the warranty,nor does it alter the terms of Section 21.MnDOT will use reasonable efforts to assist the City in enforcing its warranty rights.MnDOT appoints the City as its agent for issues of warranty enforcement of city facilities built by Ames/Lunda under the MUA and CCA contracts. 3.2 MnDOT represents and City accepts that all construction covered by the CCA has been performed in substantial conformance with CCA requirements. The-City and MnDOT will each maintain their respective facilities as required by the CCA. 3.3 The City accepts the as-built plans for the City-owned facilities submitted by MnDOT or MnDOT's design-builder as of the date the City executes this Agreement. The City agrees that the City will not call upon MnDOT or the design-builder to submit any additional as-built plans or to revise any as-built plans,or to submit any additional certifications beyond those already received by the City. 3.4 The City has no further obligations that may be required or outlined under the Local Road Improvement Project Agreement #03101,excepting on-going requirements related to"state bond financed properly"as specified in Article III of Agreement#03101,to the extent that those requirements survive the expiration of Agreement #03101 in the event the City would ever divest itself of its ownership of its respective facilities constructed under the referenced agreements. 4. Release 4.1 In consideration of the lump sum payment provided by MnDOT,the City forever releases any and all claims and causes of action which were,or could have been,asserted against MnDOT by the City arising out of the Project. In consideration of the City's agreement to accept the sum MnDOT also agrees to release all claims and causes of action against the city arising out of the St. Croix River Crossing project. Ibis release includes,but is not limited to,the following: 4.1.1 Claims that City-owned Facilities were not constructed in accordance with the requirements of the MUA, CCA,or City-approved or City-accepted plans and specifications, excepting as to any work covered by warranties provided by MnDOT's design-builder(Ames/Lunda Joint Venture)for the benefit of the City, 4.1.2 Claims for engineering and inspections costs incurred by the City or MnDOT related to the Project,whether for consultants hired by a party or for the party's own personnel; 4.1.3 Claims for legal fees,utility marking expenses,and administrative casts incurred by the City or MnDOT related to the Project; 4.1.4 Any fees,permits,insurance premiums,or other charges imposed on the City or MnDOT by any government agency,railroad,or utility due to the construction of the Project; 4.1.5 Any Project-related costs,fees,or expenses of any kind whatsoever,that the City or MnDOT has claimed,or may in the future claim,are due to the City or MnDOT under the terms of the MUA,the CCA,Governor Dayton's letter to the City dated August 23,2012,or MnDOT Commissioner Tom Sorel's letter to the City Dated August 23,2012; and 4.1.6 Claims related to the realignment and reconstruction of frontage roads within the corporate limits of the City. 2 5 of 48 MnDOT Agreement No. 1026454 4.1.7 Claims for compliance with any of the agreements executed by and between MnDOT and the City inclusive of but not limited to the MUA,CCA or LRTP to the date of execution of this Settlement/Release Agreement. 4.2 The City also releases any claims and causes of action arising from alleged damage to City facilities by MnDOT's design-builder,to the extent that the costs accruing from such claims are covered by this Settlement!Release Agreement. The City does not release any claims related to warranties supplied under contracts signed between MnDOT and its design builder as they apply to the MUA and CCA work. If MnDOT's design-builder commences a lawsuit against the City,then this section 4.2 will be void and of no effect. 4.3 MnDOT represents that it has not been placed of notice of any claims and is not aware of any basis for any potential claim against the City by MNDOT's design-builder (Ames/Lunda)and or any other MnDOT contractors or sub-contractors related to the MUA or CCA work referenced in this Agreement. S. Covenant Not to Sue Except for a breach of the terms of this Agreement, each party covenants not to sue the other party for any claim or cause of action arising out the Project. 6. Governing Terms 6.1 Amendments.Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same party representatives who executed and approved the original agreement, or their successors in office. 6.2 Contract Complete.This Agreement contains all negotiations and agreements between MaDOT and the City.No other understanding regarding this Agreement,whether written or oral,maybe used to bind either party including, without limitation,the letters to the City from Governor Dayton and Commissioner Sorel,both dated August 23, 2012. 6.3 Jointly Drafted. This Agreement was jointly drafted by the parties. 7. State Audits Under Minnesota Statutes§I 6C.05,subdivision S,the parties books,records, documents and accounting procedures and practices relevant to this Agreement are subject to examination by the State Auditor or Legislative Auditor, as appropriate,for a minimum of six years. 8. Government Data Practices This Agreement is"public data"under the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13. 9. Venue Venue for all legal proceedings arising out of this Agreement,or its breach,must be in the state court in Ramsey County,Minnesota. 10. Additional Provisions 10.1 Frontage Road Maintenance. The parties will,in good faith,negotiate an agreement to extend the existing agreement for frontage road maintenance(identified as MnDOT Agreement Number 92834)through May 21,2021. 3 6 of 48 MnDOT Agreement No. 1426454 STATE ENCUMBRANCE VERIFICATION DEPAR7NIQOF TlANSPO ATION Individual certifies that funds arra been encumbered as required by Minnesota Statutes lr S snd$16C.OS. -- By: l Sigt�cd;t`�s••"<-� ,-�• � X)z va delegatedaudmrity) Date• r� y/�� Title: 74 SWIFT Contract(SC)ID No. �7 C3 Date: / Purchase Order(PO)ID No..__ _? az 7 CITY OF OAK PARK HEIGHTS COMMISSIONER OF ADMINISTRATION The City certifies that the appropriate pemon(s)have executed As dole 1 Materials Manag t Division the Agreement on behalf of the City as required by applicable resoludo r ordinan By: Date. t O By Title: LV Date: - 67/,6 By: 11'ak 6�1 title: GI Date. 4 7 of 48 MnDOT Agreement No. I026454 EXHIBIT A AUGUST 16,2016 AMERICAN ENGINNERING TESTING INC 5 8 of 48 Agreement#1026454-Exhibit A Ammum CONSULTANTS fil b(GINIiI UNG ENVIRONMENTAL GEOTECHNICAL STINGo IN a MATERIALS FORENSICS August 1,2016 Ames Construction 2000 Ames Drive Burnsville,MN 55306 Attn:Jason Block RE: Construction of City of Oak Park Heights Utilities TH 36 St. Croix Approach Design,Build Project S.P. 8212-114 Washington County,MN AET Project Number 28-00640 Dear Mr.Block: As you know American Engineering Testing (AET) filled the role as the TH 36 St, Croix Approach Design Build Project Contractor Quality Manager and provided Quality Control testing as well as Critical Activity Point management for theproject. In my role as Project Quality Manager I am providing you with this letter stating that the City of Oak Park Heights Utility Work was completed in substantial conformance with the Approved Design and Work Order requirements. Please contact me if you have any questions. Sincerely, American Engineering Testiung,Inc. David L.Rettner, P.FF, President/Principal Engineer (651)755-5795 drettner@amengtest.com 660 Cleveland Avenue North I Saint Paul,MN 56144 Phone(651)669-90011(800)078-63641 Fax(661)659-7579 I WWWArnengtesLcom I AA1EE0 9 of 48 MnDOT Agreement No. 1026454 EXHIBIT B WARRANTIES 5 10 of 48 Agreement#1=454- Exhiblt 8 MnDOT Design-Build Program Book f—St Croix; Minaresota Approaches Design-Build Nalect S.P.8214-114 21 WARRANTIES 21.1 Warranties by Contractor 2.1.1.1 Project Warranties Contractor warrants that: (a) all design Work furnished pursuant to the Contract Documents shall conform to all professional engineering principles generally accepted as standards of the industry in the State; (b) the Project shall be free of defects based on Exhibit C(including design defects except to the extent that such defects are inherent in prescriptive specifications included in the Contract Documents, unless(i)Contractor has actual or constructive knowledge of such defects and(ii)Contractor fails to request a change thereto by MnDOT); (c) materials and equipment furnished under the Contract Documents shall be of good quality and,when installed,shall be new; (d) the Work shall meet all of the requirements of the Contract Documents, (c) the specifications and/or drawings selected or prepared-for use during construction are appropriate for their intended use; and (t) the Project shall be fit for use for the intended function. .21.1.2 Project Warranty Term Subject to extensions under Section 21.2,the Warranty term shall commence and and as follows, Warranty Start: Substantial Completion(or earlier if third parties provide final acceptance of a specific element before this date) Warranty End: Two years following Substantial Completion on all pavements Three-years following Substantial Completion on all other warranty items 21.1.3 Warranty Requirements Exhibit C contains the Project Warranty terms. If MnDOT determines that any of the Work has not met the standards set forth in this Section 21.1 at any time within the Warranty period,then Contractor shall correct such Work as specified below,even if the performance of such corrective work extends beyond the stated warranty period. Mill and overlay section of TH 95 is exempt from the Warranty requirements of Exhibit C. Contractor shall route and seal all bituminous pavements constructed under this Project within the final 60 Days of the pavement warranty term. Route and sealing shall be performed in accordance with DBSB Special Provision 2331 (A taminous Pavement Crack Treatment). 21.1.4 Corrective Work MnDOT and Contractor shall conduct a walkthrough of the Site together at least one time per year prior to the expiration of the Warranty period. On each walkthrough,MnDOT will produce a punch list of items requiring Warranty Work.In addition,MhDOT reserves the right at any time during the Warranty period to identify Work that fails to meet the warranty. Contractor may also monitor the Site using non-destructive testing for any Warranty Work required during the Warranty period.Contractor shall provide advance notification to MnDOT of all monitoring dates and times. Conformed Contract 85 Design-Brand Contract z 11 of 48 MnDOT Design Build Program Book f—St. Croix: Minnesota Approaches Design Build Project S.P.8214-114 MOOT will notify Contractor of any failure of any of the Work that is Contractor's,or any Subcontractor's,responsibility to correct undcr the terms of the Warranty.Contractor shall correct any areas which exceed the warranty threshold limits established for the Project.MnDOT may require corrective actions at airy time within the Warranty period,or defer corrective action until the end of the initial Warranty period. For all corrective actions required,Contractor shall provide a written proposal for performing Warranty Work within 10 Working Days from receiving notification frons MnDOT that corrective work is required. Contractor shall also provide a written proposal for performing the corrective Work if Contractor elects to perform this Work based on Contractor's assessment of the Site. The proposal shall include,as a minimum: (a) The proposed construction remedy (b) The proposed schedule for prosecution and completion of the Work (c) The proposed traffim management plan MnDOT shall respond as to the adequacy and suitability of the proposal within 10 Working Days of the date of Contractor's submittal. MnDOT may agree to Accept Nonconforming Work in accordance with Section 5.7.2. During the Warranty period, Contractor will not be held responsible for distresses caused by identifiable factors unrelated to materials and workmanship.Upon written request from Contractor and on a case-5y- case basis,MnDOT will consider other factors that appear to be beyond the control of Contractor and may relieve Contractor from its Warranty obligations with respect thereto. Contractor shall commence corrective action Work within 30 Calendar Days after notice by MnDOT of Acceptance of the written plan for warranty correction.If the Work cannot be started then because of seasonal limitations,Contractor must so notify MnDOT and submit(for MnDOT approval)a schedule far completion of the corrective action Work. If Contractor does not use its best efforts to proceed to effectuate that corrective action Work within the agreed time,or if Contractor and MnDOT fail to reach such an agreement,MnDOT,after notice to Contractor,shall have the right to perform or have performed by third parties the necessary remedy,and the costs thereof shall be borne by Contractor.The Contractor shall be responsible for the inspection and testing of the Warranty Work. if MnDOT determines that emergency repairs are necessary for public safety,MnDOT may perform the corrective Work.Any such emergency repairs will be authorized by MnDOT's Project Manager,or hMar representative.Prior to making the emergency repairs,MnDOT will document the basis for the emergency action,and will preserve evidence,such as photographs or videotapes,of the defective condition.Emergency repairs will be coordinated with Contractor when possible.All costs associated with the emergency repairs that arc covered by the Warranty Work shall be borne by Contractor. 2L1.5 Costs of Correction of Work All costs of correcting such rejected Work,including additional testing and inspections,shalt be deemed included in the Contract Price.Contractor shall reimburse MnDOT and pay MnDOT's expenses made necessary thereby within 10 Days after Contractor's receipt of invoice therefor.Contractor shall be responsible for obtaining any required Governmental Approvals or other consents from any other Person in connection with the Warranty Work. 21.2 Warranty of Corrected Work The Warranties shall apply to all Work redone,repaired,corrected or replaced pursuant to the terms of the Contract_The Warranties as to each redone,repaired,corrected or replaced element ofthe Work shall Conformed Contract 86 Design-Build Contract 12 of 48 MnD0T Design-Build Program Book f—St.Croix: Minnesota/approaches Design-Build Project SA 82f4-114 extend beyond the original warranty period if necessary to provide at least a one-year warranty period fallowing Acceptance thereof by MnDOT or acceptance thereof by the appropriate Person who will own such element. 21.3 Subcontractor Warranties 21.3.1 Assignment Without in any way derogating Contractor's own representations and warranties(including the Warranties)and other obligations with respect to all of the Work,Contractor shall obtain from all Subcontractors and cause to be extended to MOOT,appropriate representations,warranties,guarantees and obligations with respect to the design,materials,workmanship,equipment,tools and supplies furnished by such Subcontractors,including all such representations,warranties,guarantees and obligations required to be furnished by Subcontractors under Boole 2.All representations,warranties, guarantees and obligations of Subcontractors(a)shall be written so as to survive all MnDOT and Contractor inspections,tests and approvals,and(h)shall run directly to and be enforceable by Contractor and/or MnDOT and their respective successors and assigns.Contractor hereby assigns to MnDOT all of Contractor's rights and interest in all extended warranties for periods exceeding the applicable Warranty period which are received by Contractor from any of its Subcontractors. 21.3.2 Enforcement Upon receipt from MnDOT of notice of a failure of any of the Work to satisfy any Subcontractor warranty,representation,guarantee,or obligation,Contractor shall enforce or perform any such representation,warranty,guarantee or obligation,in addition to Contractor's other obligations hereunder. MnDOT's rights under this Section 21.3.2 shall commence at the time such representation,wan=ly, guarantee or obligation is furnished,and shall continue until the expiration of Contractor's relevant Warranty(including extensions thereof under Section 21.2).Until such expiration, Contractor shall be responsible for the cost of any equipment,material,labor(including re-engineering)or shipping,and Contractor shall be required to replace or repair defective equipment,material or workmanship furnished by any Subcontractor. 21 A No Limitation of Liability The foregoing warranties are in addition to all rights and remedies available under the Contract Documents or applicable law,and shall not limit Contractor's liability or responsibility imposed by the Contract Documents or applicable law with respect to the Work,including liability for design defects, latent construction defects,strict liability,negligence or fraud;pmided.however.that,upon expiration of the Warranties,Contractor shall have no further liability to MnDOT hereunder for patent construction defects. 21.5 Warranty Beneficiaries In addition to benefiting MnDOT and its successors and assigns,the Warranties and Subcontractor warranties provided under this Section 21 shall inure to the benefit of,and shall be directly enforceable by,any local agencies and Utility Owners with respect to those portions of the Work owned or controlled by each such Person. 21.6 Remedies for Breach of Warranty In addition to MnDOT's other rights and remedies hereunder,at law or in equity,Contractor shall be liable far actual damages resulting from any breach of an express or implied warranty or any defect in the Work. Confonned Contract Design-Build Contract sr 13 of 48 MnDOT Design-Build Program Book 1—St.Croix: Minnesota Approaches Design Autld Project S.P.8214114 21.7 Disputes Any disagreement between MnDOT and Contractor relating to this Section 21 shall be subject to the dispute resolution provisions contained in Section 19,provided that Contractor shall proceed as directed by MnDOT pending resolution of the dispute. Conromied Contract 88 Design-Build Contract 14 of 48 MnD0r Design-Hulid Program Book i—St Croix: Minnesota Approach S.P.8214-474 EXHIBIT C -ADDITIONAL WARRANTY REQUIREMENTS I WARRANTY REQUIREMENTS This Exhibit C describes the warranty requirements for the Project.The Contractor shall provide warranties to MaDOT against defects in materials and workmanship.The Contractor shall warranty its workmanship and materials as specified herein. 2 WARRANTY SPECIFICATIONS 2.1 Flexible Pavement: New or Reconstructed Hot-Mix Asphalt Evaluation Method.MnDOT will measure and quantify pavement condition parameters by evaluating certain selected segments of pavement.A pavement segment is defined as any consecutive 500-foot section of driving lane and/or shoulder.The pavement segmentation scheme(i.e.,the segment termini)and the pavement segment selected for evaluation will vary according to the condition parameter being evaluated. Evaluation will include use of MnDOT's pavement management system and/or field pavement condition reviews. Application. This section applies to pavement Warranties on new and reconstructed hot-mix asphalt(HMA) pavement placed on an unbound or stabilized aggregate base.Distress identification must be according to the MnDOT Distress identification Manual and the following definitions. Linda of Warranted Work. The Warranted Work shall include all HMA on driving lanes and shoulders within the Project limits. Con&Vlon Parameters. Condition parameters are used to measure the performance of the HMA pavement during the Warranty term.Each condition parameter has a threshold level applied to each segment before corrective action(Warranty Work)is required. Definitions • Transverse Cracking:A crack that is predominantly perpendicular to the pavement. • Longitudinal Cracking or Open Joint:A crack that is predominantly parallel to the pavement centerline. • Block Cracking:A pattern of cracks that divides the pavement into approximately rectangular areas that range in approximate size from 1 to 100 square feet. Fatigue Cracking:A series of interconnected cracks in the early stages of development,evolving into many-sided, sharp-angled pieces,usually less than one foot on the longest side,with a characteristic chicken-wire or alligator pattern. Debonding:A physical separation of the new pavement surface from the underlying pavement surface (visually identifled by shoving or the loss of new surface course); includes surface potholes(regardless of depth)to the extent derived from debonding of the new surface course. • Raveling:Wearing away of the HMA pavement surface caused by the dislodging of aggregate particles and loss of asphalt binder. • Flushing:Excess bituminous hinder on the pavement surface,which may cause a shiny glasslike reflective surface that may be tacky to the touch; usually found in the wheel paths. Popout:A small piece of pavement or aggregate greater than 0.25 inch in diameter that has broken loose from the surface. • Rutting:A longitudinal surface depression in the wheel path;may have associated transverse displacement. Confonned Contract f of 11 Book 1 Exhibit C 15 of 48 MnDOT Desig"ulld Program ,gook 4-St Croix. Uinnesota Approach &P.8214114 Tluw1toldLimits. Table C-2.1 Iists the allowable threshold limit for each condition parameter within each pavement segment.If any threshold limit is exceeded as a result of a defect in materials and/or workmanship,corrective action(Warranty Work)will be required.The defective segments for surface distress do not have to be contiguous to necessitate corrective action.Each driving lane and shoulder must be evaluated independently.Any pavement surface requiring removal or replacement to correct deficiencies for any condition parameter must be placed full-width across the driving lane or shoulder. CorreclimActions Table C-2.1 suggests corrective actions to illustrate acceptable treatments for the various condition parameters.MnDOT will Accept the listed corrective action if the action addresses the cause of the distress.Contractor may implement MnDOT-suggested corrective action or an altemative, subject to MnDOT Approval. TABLE C-2.1 ALLOWABLE THRESHOLD LEVM AND CORRECTIVE ACTIONS— NEW AND RECONSTRUCTED HOT-MU ASPHALT PAVEMENT (For Any Consecutive 500-Foot Pavement Segment) Condition Segment Threshold Limits Recommended Action Parameter Transverse Five cracks per segment,each Rout and seal in accordance with Special Provision Cracking I greater than or equal to 6 feet 2331 (Rout and Seal Sitununous Pavement Cracks). long and greater than or equal to 118 inch wide Longitudinal 5%of the segment length Rout and seal. Cracking Block Nome allowed Mill and resurface or treat surface(chip seal or Cracking microsurface).' Fatigue None allowed Repair to full depth and resurface. Cracking Debonding None allowed Mill and resurface. Raveling I%of the segment area Mill and resurface or treat surface(chip seal or microsurface).' /flushing I%of the segment length Mill and resurface. Popouts 15 per squareyard Mill and resurface. Rutting Average rut depth of 0.5 inch Microsurfaae or mill and resurface? 'Recommended action depends on the extent and severity of cracking and must be Approved by MnDOT. Recommended action must be Approved by MnDOT and depends on the depth of the rut. 2.2 Rigid Pavement: New or Reconstructed Concrete Evaluation Method.MnDOT will measure and quantify pavement condition parameters by evaluating certain selected segments of pavement.A pavement segment is defined as any consecutive 300-foot section Combimed Contract 2 of 11 Soo*f Exhibit C 16 of 48 MnDOT Design-Bu11d Program Book 1-St Croix. Minnesota approach &P.8214-114 of driving lane and/or shoulder.The pavement segmentation scheme(i.e.,the segment termini)and the pavement segment selected for evaluation will vary according to the condition parameter being evaluated. Evaluation will include use of MnDOT's pavement management system and/or field pavement condition reviews. Applications.This section applies to pavement Warranties on new and reconstructed jointed plain concrete pavement placed on an unbound or stabilized aggregate base course.Distress identification must be according to the MnDOT Distress Identification Manual and the following definitions. Limits of Warranted Work. The Warranted Work shall include all jointed plain concrete pavement on driving lanes,ramps and shoulders within the Project limits. Condition Parameters. Condition parameters are used to measure the performance of the concrete pavement during the Warranty term.Each condition parameter has a threshold level applied to each segment before corrective action(Warranty Work)is required. Definitions Cracking:A visible fissure or surface discontinuity that may or may not extend through the entire slab; singular or in multiple patterns.Crack types are: Transverse:Cracks that are predominantly perpendicular to the pavement centerline. Longitudinal: Cracks that are predominantly parallel to the pavement centerline. Corner:A portion of the panel separated by a crack that intersects the adjacent transverse and longitudinal joints,describing approximately a 45-degree angle with the direction of traffic,and with the length of the sides ranging from one foot to one-half the width of the panel on Each side of the corner. Map;A series of cracks that extend only into the upper surface of the slab; for larger cracks, frequently oriented in the longitudinal direction of the pavement and interconnected by finer transverse or random cracks. Shrinkage:Partial-depth drying and plastic shrinkage cracks resulting from tensile stresses. Joint Spalling:Cracking,breaking,chipping or fraying of the panel edges within two feet of the transverse or longitudinal joint, • Joint Sealant Damage:Any condition that enables incompressible materials or a significant amount of water to infiltrate the joint from the surface;typically,extrusion,hardening,adhesive failure (dobonding),cohesive failure(splitting),and complete loss of sealant. • Shattered Slab:A pavement slab broken into four or more sections by full-depth cracks. • Scaling:Deterioration of ilia upper concrete slab surface,greater than 0.125 inch in extent,and occurring anywhere on the pavement. • Popout:A small piece of pavement greater than 0.25 inch in diameter that has broken loose from the surface. . Nonfunctioning Joints.Transverse panel joints with misaligned dowel bars or dowel bars that do not function as designed. Threshold Limits Table C-2.2 lists the allowable threshold limit for each condition parameter within each pavement segment. If any threshold limit is exceeded as a result of a defect in materials and/or workmanship,corrective action(Warranty Work)will be required.The defective segments for surface distress do not have to be contiguous to necessitate corrective action.Each driving lane,shoulder and ramp must be evaluated independently.Any pavement surface requiring removal or replacement to correct deficiencies for any condition parameter must be placed full-width across the driving lane,shoulder or ramp. Conibmred Contract 3 of 11 Book i Exhibit C 17 of 48 {� 4 MnDOT Design-Brilld Program Book!—St Crobr: Minnesota Approach S.P.827x4-714 CorrectiveActions Table C-2.2 suggests corrective actions to illustrate acceptable treatments for the various condition parameters.MnDOT will Accept the listed corrective action if the action addresses the cause of the distress.Contractor may implement MnDOT-suggested corrective action or an alternative, subject to MnDOT Approval, TABLE C-23 ALLOWABLE THRESHOLD LD4M AND CORRECTIVE ACTIONS NEW OR RECONSTRUCTED CONCRETE PAVEMENT (for Any Consecutive 500-Foot Pavement Segment) Condition Segment Threshold Limits Recommended Parameter Action Cracking: Transverse None allowed Longitudinal None allowed Corner None allowed Map None allowed Shrinkage Three panels per segment Joint Wciencies: Joint Spalling 12 lineal feet per segment(cumulative) Joint Sealant 12 lineal feet per segment(cumulative) Damage Surface Defects: Shattered Slab None allowed Popouts 30 per panel Scaling I%of the segment arca Nonfunctioning None allowed Joints r For all condition parameters, refer to the MnDOT Concrete Repair Guidelines and Concrete Pavement Rehabilitation Standards. D-ansverse cracks must typically be repaired with din Peled land-transfer techniques. 2.3 Bridge Elements Evaluation Methad. Mt>,DOT will measure and quantify bridge condition using the Pontis Element Condition Ratings system outlined in the MnDOT Bridge Inspection Manual.All bridge components will be evaluated on their ability to meet a Condition State 1 and the requirements described within this Exhibit C. If a condition state is not present in the Pontis system for an element MnDOT will work with the contractor Con ed Contract 4 of Book 1 Exhibit C 18 of 48 MnDOT Design-Build Program Book 1-St Croix: Minnesota Approach S.P. 92i4-114 to establish the Condition State 1 for the element,Evaluation will include use of MnDOT's Bridge inspection program. Application.This section applies to Bridge elements not specifically detailed in this exhibit. Limits of Warranted Work. The Warranted Work shall include all Bridge elements. Condition Parameters Condition parameters are used to measure the performance of the bridge element during the Warranty term,The following condition parameters apply: Definitions • Condition State 1: as defined in the Pontis Element Condition Ratings system. Threshold Limits. During the Warranty period the Bridge elements shall meet at a minimum the Condition State 1.If any threshold limit is exceeded,corrective action(Warranty Work)is required. Corrective.4alons. If not included in this Exhibit C, the Contractor shall submit a corrective action to MnDOT for Approval. 2.4 Structural Concrete Evaluation Method MnDOT will measure and quantify bridge condition using the Pontis Element Condition Ratings system outlined in the MnDOT Bridge Inspection Manual and field reviews.All bridge components will be evaluated on their ability to meet a Condition State 1 and the requirements described within this Exhibit C.If a condition state is not present in the Pontis system for an element MnDOT will work with the contractor to establish the Condition State 1 far aid element.Evaluation will include use of MnDOT's Bridge inspection program and other MnDOT standard review methods Application. This section applies to structural concrete and concrete paving associated with bridges,precast components and noise and retaining wall construction. Limits of Warranter!Work. The Warranted Work shall include concrete bridge rail,bridge approach slabs, bridge deck paving,bridge superstructures,and other structural systems, including noise and retaining walls. Condition Parameters Condition parameters are used to measure the perrormance of the concrete during the Warranty tern. The following condition parameters apply:; Definitions Superficial Cracks: Cracks that are visible on a clean surface ranging from 0.005 inches to 0.03 inches. • Cracks: Cracks that are visible on a clean surface ranging from 0.03 inches to 0.15 inches. • Other Cracks: Cracks not identified herein. Through-Deck Cracking:Full-depth cracks in concrete bridge decks,that can be seen on the bottom of the deck. • Delamination: An area in the concrete where cracks have propagated from the reinforcement layers toward the concrete surface,determined by sounding,chain drags,or other nondestructive testing methods. • Spalling:Areas of concrete where cracks have progressed to cause areas of the concrete to come loose from the element. • Scaling:Deterioration of the upper concrete slab surface,normally 0.125 to 0.5 inch,occurring anywhere in the deck. Conformed Contract 5 of 11 Book I Fxhibit C 19 of 48 MnDOT Design-Build Program Book 1—St Crobf. Minnesota Approach S.P.8214114 Popout:A small piece of the deck greater than 0.25 inch in diameter that has broken loose rmn the surface. • Surface Finish Defect:Defects in the special surface finishes or architectural color system,including peeling,discoloration,and staining(including any changes to the appearance of the concrete surface that do not match the specified colors of the surface treatment). • Joint Damage:Any condition that enables incompressible material or water to infiltrate the joint from the surface. Threshold Limits Table C2-3 Iists the allowable threshold limit for each condition parameter. if any threshold limit is exceeded,corrective action(warranty work) is required. Correcflpe Actlona Table C2-3 suggests corrective actions to illustrate acceptable treatments for the various condition parameters.MnDOT will accept the listed corrective action if the action addresses the cause of the distress.The Contractor may implement the WDOT-suggested corrective action or an alternative,subject to MnDOT Approval. TABLE C2-3 THRESHOLD LIMTTS AND CORRECTTVE ACTIONS STRUCTURAL CONCRETE Condition Parameter Threshold Limits Recommended Action Superficial Cracks Any occurrence with in Seal with a methaeiylate 15'strip on Bridge concrete sealer Deck or precast components Superficial Cracks Any occurrence other Components Cracks Any occurrence within Inject epoxy 15'strip on Bridge Deck or precast components Cracks Any occurrence other components Other Cracks Any occurrence within I Not allowed-repair 15' strip on Bridge concrete Deck or precast components Other Cracks Any occurrence other components Through-Deck Cracking Any occurrence within Inject epoxy. ' a 15'strip Delaminations and Spalling Any occurrence Scaling Any occurrence------------ � Conformed Contract 6 of 11 Book 1 Exhibit C 20 of 48 M07DOT Deslgn-Bulld Program Hook i—St Crahr: Minnesota Approach S.P.8214-194 Popouts Five per square yard 1 Surface Finish Defects Any occurrence joint Damage None allowed Replace joint, 1.The Contractor shall work in conjunction with MnDOT to determine appropriate repair.MnDOT will be the final authority on determination of tho necessity for corrective action work and acceptable treatments with respect to the listed condition parameters. 2.5 Steel Paint Systems Evaluation Method.MnDOT will measure and quantify bridge condition using the Pontis Element Condition Ratings system outlined in the MnDOT Bridge Inspection Manual.All bridge components will be evaluated on their ability to meet a Condition State i and the requirements described within this Exhibit C. If a condition state is not present in the Pontis system for an element MnDOT will work with the coubmtor to establish the Condition State 1 for aid element.Evaluation will include use of MnDOT's Bridge inspection program. Application.This section applies to all stool paint systems used on ornamental metal railings and structural steel members. Lindis of Warranted Work. The warranted work shall include all structural members and steel ornamental railing. Condition Parameters. Condition parameters are used to measure the performance of the paint systems during the warranty term.The following condition parameters apply. .Deffnitions • Visible Rust or Rust Breakthrough:Any corrosion of the steel member • Paint Blistering:Areas in the paint system where the paint has bubbled or loosened from the steel member • Peeling and Scaling:Areas in the paint system where the paint is no longer adhering to the steel member,causing loss of paint system • Chalking:White or gray surface imperfection,apparent from discoloration of surface Tlhreshold Lin,rits Table C2-4 lists the allowable threshold limit,fear each condition parameter. If any threshold limit is exceeded,corrective action(Warranty Work)is required. Corrective Actions.Table C24 suggests corrective actions to illustrate acceptable treatments for the various condition parameters.The MnDOT will accept the listed corrective action if the action addresses the cause of the distress.The Contractor may implement the MnDOT recommended corrective action or an alternative,subject to MnDOT Approval. TABLE CZ-4 THRESHOLD LIMITS AND CORRECTIVE ACTIONS---- STEEL PAINT SYSTEMS Condition Parameter Threshold Recommended Action Limits Coniwroed Contract 7 of 11 Book 1 Exhibit C 21 of 48 MfiDOT Design-Build Program Book 7-St Crobc Minnwwto Approach S.P.8214-794 Visible Rust or Rust Any occurrence Repair to meet painting specifications. Breakthrough,Paint Blistering, Obtain approval of all repair procedures by Peeling,Scaling,or Chalking the Engineer.' 1.The Contractor shall work in conjunction with MnDOT to determine appropriate repair. MnDOT will be the final authority on determination of the necessity for corrective action work and acceptable treatments with respect to 1he listed condition parameters. 2.6 Differential Settlement of New Roadway Grade (Including Bridge Fills) Evaluation Method.MnDOT will measure and quantify differential settlements in accordance with the Condition Parameter conditions listed below. Application.This section applies to settlement Warranties on all new roadway and ramp subgrades constructed within the Project limits. Linins of Warranted Work. The Warranted Work shall include all subgrade excavation,embankment,and aggregate base placed on the roadway below the pavements, including bridge approach panels and pavement over culverts and utilities. Condition Paramrfer. Condition parameters are used to measure surface differential settlement in the pavement.The differential settlement will be measured(both along the roadway profile and transversely between larges,shoulders,and adjacent structures)using a straight-edge,25 foot California profilograph, and/or the MnDOT's pavement management distress van(i.e.,analyzing the van data to emulate the profilograph measurement). Threshold Linrift Table C2-5 lists the allowable threshold limit within each pavement section.If any threshold limit is exceeded,corrective action(warranty work)is required.The defective segments for surface distress do not have to be contiguous to necessitate corrective action.Any pavement surface requiring removal or replacement to correct deficiencies for any condition parameter must be placed full- width across the driving lane,shoulder,or ramps. Corrective Actions.Table C2-5 suggests corrective action to illustrate acceptable treatment for the condition parameter.The MnDOT will accept the listed corrective actions.The Contractor may implement the MnDOT-suggested corrective action or an alkrrmtive action,subject to MnDOT approval. TABLE C2-5 ALLOWABLE THRESHOLD LIMIT AND CORRECTCVE ACTIONS— DIFFERENTMAL SETTLEMENT OF NEW ROADWAY GRADE Condition Parameter Pavement Section Recommended Action Threshold Limit Pavement Surface Differential` 0.50 inches in 25 feet Remove and replace Settlement pavement. 2.7 Settlement and Deflection; Noise and Retaining Walls RmItt rfion Method. MnDOT will measure and quantify settlement and deflections of noise and retaining walls using standard MnDOT surveying practices. Application. This section applies to all noise and retaining walls designed and constructed by the Contractor. Conformed Contract 8 of 77 Book 7 t:xhIN C 22 of 48 MnDOT Design-Build Program Book i-St Croix. Minnesota Approach S.P.8214-114 Limits of Warranted Work The warranted work shall include all noise wall and retaining wall materials, footings,and hardware designed and constructed by the Contractor and the installation procedures (including problems arising from excessive settlement). TllresholdLintiis. Table C2-6 lists the allowable threshold limits for differential settlement and lateral deflection of retaining walls and noise walls.If any threshold limit is exceeded,corrective action(warranty work)is required. Corrective Actions. Table C2.6 suggests corrective action to illustrate acceptable treatment for the condition parameter. TABLE C2-6 ALLOWABLE THRESHOLD LIMIT AND CORRECTIVE ACTIONS— SETTLEMENT OF NOISE AND RETAINING WALLS Condition Threshold Limit Recommended Action Parameter Differential 0.5 inch in 10 feet Submit recommended design for corrective action to the MnDOT Settlement of horizontal for approval.In lieu of corrective action,the Contractor may be distance assessed up to 50%of the current replacement cost of the wall. Lateral 1.00 inch in 10 feet Submit recommended design for corrective action to the MnDOT Deflection of vertical Height for approval.In lieu of corrective action,the Contractor may be assessed up to 50%of the current replacement cost of the wall. 2.8 Electrical, Faber Optic, and ITS Components Evaluation Afelhod.MnDOT will measure and quantify the performance of the electrical systems of this project via feedback from MnDOT maintenance staff,MnDOT's Regional Traffic Management System,and via routine system checks performed periodically on the systems. Application.This section applies to all ramp meters,Intelligent Transportation System(ITS),lighting,fiber optic cable,traffic signals and any other electrical systems constructed by the Contractor on the Project.For all items in which the manufacturer provides a warranty which extends beyond the Project Warranty Terse, ilia Contractor shall transfer these warranties to MnDOT at the end of the Project Warranty Term. The ITS air conditioning compressor(s)roust have a minimum five-year warranty. Linins of Warranted Work.The warranted work shall include all material,equipment,and installation of electrical devices as defined in this Section 2.8 for this Project that fail to perform or meet the Project requirements or standards.The limits do not include routine maintenance work such as replacing bulbs or repairing items damaged by factors beyond the Contractor's reasonable control(e.g.items damaged by vehicles,snow plowing). Products that were provided by MnDOT are not included in the warranty,unless the defect was caused as a result of the Contractor's installation actions. Correclipe Actions. Items that fail to perforin to the Project standards and specification will either need to be replaced or repaired,as determined by MnDOT in accordance with Book 1,Section 21 and the following; • If any defect or malfunction occurs in any TMS shelter cabinet or included equipment within the warranty period,the Contractor shall remove the malfunctioning unit at the Site,determine the cause, repair or replace,and reinstall the unit at the Contractor's sole cost and expense. • Repairs or replacements of ITS components will be accomplished in accordance with Book 2,Section 17. Conformed Contract 9 of 11 Book 1 Exhibit C 23 of 48 XnDOT Design-Bulld Program Book 1—St Croix: Minnesota Approach S.A.8214-114 The Contractor shall repair/replace any defects in the air conditioning compressor(s)during the Project Warranty Term.At the and of the Project Warranty Term,the Contractor shall transfer the remaining portion of the five-year warranty to MnDOT. The Contractor shall place a sticker depicting warranty information on the wall underneath the front door light switch. The slicker shall state the shipping date and warranty expiration date. 2.9 Not Used 2.10 Signing Per MnDOT Standard Specification 3332. 2.11 Utilities & Drainage Items Evaluation Method MnDOT will measure and quantify the performance of the utilities and drainage items based on routine inspections and maintenance operations and/or records. Application. This section applies to all utility work and construction of drainage items constructed by the Contractor as part of the Project. f.intits of Warrenred Work. The warranted work she include all material,equipment and insteilation of public or private utility lines constructed by the Contractor as part of this Contract,drainage items including, but is not limited to,pipe,pipe joints, catch basins,manholes,culverts,storm sewers,ponds,sub out drains, and rip-rap. Corrective Actfons.The Contractor shall repair or replace any utility or drainage component that fails to fully perform or meet the Project standards and/or specifications. 2.12 Non-Structural Concrete Evaluation Method MnDOT will measure and quantify the performance of the nonstructural concrete items via routine inspections or maintenance operations and/or records. Application. This section applies to all non-structural concrete items constructed by the Contractor as part of the project. Limits of Warranted Work The warranted work shall include all material,equipment and installation of concrete walks,concrete curb,concrete driveways,and concrete medians constructed by the Contractor as part of this Contract. Corrective Actions The Contractor shall repair or replace any non-structural components that MnDOT determines to have significant cracking,spallnig,settling,or delamination and/or fails to fully perform or meet the Project standards and/or specifications. 2.13 Not Used 2.14 Pavement Markings Evalrration Method.MnDOT will measure and quantify the performance of the pavement markings via routine inspections or maintenance operations and/or records. Conformed Contract 10 of ll Book 1 Ekhfbit C 24 of 48 MnDOT Design-Build Program Book!—St Croix. Minnesota Approach S.P.8214-114 Application.This section applies to all permanent pavement markings installed by the Contractor as part of the Project. Limits of Warranted Work. The warranted work shall include all material,equipment and installation of permanent pavement markings installed or constructed by the Contractor as part of this Contract. Corrective Actions The Contractor shall repair or replace any pavement markings that MnDOT determines to have significant loss of reflectivity,faded or missing markings that fail to fully perform or meet the Project standards and/or specifications. Warranted work applies to items that MnDOT determines to be well beyond the conntroI of the Contractor. 2.15 Plantings Evaluation Method. MnDOT will measure and quantify the performance of plants,trees,shrubs,vines and perennials("Plants'}via inspections,maintenance operations,and reports submitted by the Contractor during the Plant Establishment Period Identified in DBS-2571. Application. This section applies to Plants installed by the Contractor as part of the Project and maintained during the Plant Establishment Period(see DBS-2571)with the exception of trees transplanted from within the project limits. Limits of Warranter!Work The warranted work shall include all material,equipment and installation of Plants installed by the Contractor as part of this Contract. Corrective Actions The Contractor shall maintain,repair or replace Plants in accordance with the following table: Table C2-9 Condition of Acceptance after 2 Year Plant Required Action Establishment Period(PEP) Plant is Accepted and has been maintained in No warranty work required accordance with DBS-2571 Plant is Accepted,but has not been maintained Maintain for 3Td Year Plant is not Accepted and has not been maintained in Replace plant and maintain for 1 Year accordance with DBS-2571 Plant is not Accepted,but has been maintained in No warrant/work required accordance with DBS 2571 Conformed Contract f i of 11 Book 1 OMNI C 25 of 48 Eric Johnson From: Ronin Anthony <director@greaterstiilwaterchamber.com> Sent: Wednesday, October 19,2016 3:54 PM To: Beth Wolf; info@discoverstillwater.com; mainstreetstillwateriba@gmail.com; 'Tom McCarty;Imartin@ci.bayport.mn.us; Eric Johnson;khandt@lakeelmo.org; administrator@ci.afton.mmus; most@midconetwork.com cc. 'Erica Oesterreich';debbie@greaterstilfwaterchamber.com Subject: FYI -Chamber News! Hello: We have big newsf f f The Greater Stillwater Chamber of Commerce historically has had two Art Festivals;one in the spring(Rivertown Art Festival)and one in the fall(Fall Art Festival). After 39 years we have decided to eliminate the Rivertown Art Festival and to host one very large Art& Music Festival in the fall. In 2017 our Fall Art Festival (rebranding soon with a new name)will be held in Lowell Park on October 7&Wh 2017.We wanted to reach out to you early so you can get this event on your calendar. Because Stillwater will only be hosting one art fair,we expect the event to be huge!11 In addition,the Chamber will be hosting their first Annual Winter Gala CommunityAwards Celebration on February loth at the Water Street Inn,and is looking to do a new event in June up on the hill. Details in the works. Please let me know if you have any questions! Thanks, Robin Robin Anthony Executive Director Greater Stillwater Chamber of Commerce Office:(651)439-4001 "Bridging Business&Community" -73 26 of 48 City of Oak Park Heights 14168 Oak Park Blvd IST.•Box 2007&Oak Park Heights,MN 55082•(651)439-4439 a Fax 439.0574 October 18,2016 Craig Waldron DPA ICMA RCM Lecturer-Co-Director Center for Public Administration and Leadership,School of Business Hamline University "'*Via Email Only:cwaidmn0l@hamline.edu ` RE:Learning Partnerships Dear Dr.Waldron, I have had an opportunity to review the Hamline Learning Partnerships Program documentation you have forwardeed.Many of these programs appear timely and practical.The City does herewith express its support for these programs and look forward to possibly participating in various events. We would be happy to be a Learning Partner and appreciate the related cost discounts. Please let me know if you need any further information Kind regards 40 Eric Johnson City Administrator Cc: Weekly Notes 27 of 48 School e Pu.si es; PUBUC ADMINISTRATI PROGRAMS JI' LEARNING PARTNERSHIPSPUBLIC ADMI14;STRATIO14 Partner with the region's leader in public administration education. . . Hemline School of Business understands the important role that scholarships serve in helping students finance their education.In recognition of the key contributions made by city and county employees to the common 2O16_2O17 goad.Hamlinr:has formed learning partnerships with a i ange of cities and Doctorate of Public Administration Certificate Programs counties to offer employees,as well as their family members,scholarships for executive leaders Advanced Human Resources and discounts to further their professional development. a On-campus cohort program, ' p P & for Public Works next start fall 2017. • Building Resiliency and e Start your electives fall 2016 Sustainability in the Workplace -. ......... .--. with a certificate program. a Corrections Administration-Qn LEARNING PARTNER BENEFITS: • 209i off ragist-. _ __ ,to any event hostod by the Center Master of Public Administration • Economic Development for Public Administration and Leadership(CPAL). for aspiring leaders • Leadership Communication Skil e 20%off tuition for any CPAL Certificate program. On-campus program begins • Public Works Leadership Acade each August. e $000 schalarshlip per year(renewable up to$1,600)for Hamline's Public Safety,Fire,and EMS Master and Doctorate of Public Administration prograrns. . Online program(with residencias c Leadership every eight weeks)begins each January. • Public Sector Conflict Resoluti Professional Development Events To learn more about Hamline School of Business,contact; Women in Public Service Craig Waldron EM Conference, November 18,2016 i lecturer,public administration proorain Community Economic Development director,and co-director,CPAL Sympnsium.April 2n17 cwaldronol@phamlino.edu e Public Service Insights and Trends :,-,... ................................................. Seminar Series-. • Law�'nforcement and Minority harp ine.edufLearningPartnQ Relations,October 7,2016 Changing Organizational Cultures,February 3,2017 Why Stitt Choose Public Service?,April 7,2017 �I 28 of 48 Summary of Proceedings Washington County Board of Commissioners October 4,2016 Present were Commissioners Fran Miron, District 1; Gary Kriesel,District 3; Commissioner Bigham District 4; and Lisa Weik,District 5. Board Chair Miron presided. Commissioner Reports—Comments—Questions The Commissioners reported on the following items: = Commissioner Weik--reported that she attended a meeting with members of the St. Paul Area Association of Realtors in regards to local policy issues affecting their industry. She attended a League of Women Voters meeting which sponsored a public candidate forum for the open seat for Washington County Commissioner District 2. She met with South Washington Watershed District officials to preview materials that will be presented at today's budget workshop. She taped a candidate statement at the South Washington Telecommunications Commission cable television studios yesterday, October 3', in Cottage Grove. She reported on constituent interest in the campus renovation project in Woodbury's Central Park. - Commissioner Kriesei—reported that he attended the Metropolitan Mosquito Control District Executive Committee meeting in regards to the increase of rain and mosquitos this year, and the costs of mosquito treatment. He attended the Solid Waste Management Coordinating Board meeting in regards to comments received about the Solid Waste Management Plan. Commissioner Bigham—reported that the Friends in Need Food Shelf had its re-grand opening in a new location. She thanked Washington County Assistant Attorney,Imran Ali,for his presentation at the sex trafficking forum at the Cottage Grove City Hall. She attended the Recycling and Energy Board's Facility Tour,and reported on blue bag organics, and local reinvestment. She reported that Park High School had its homecoming. She attended the St. Paul Park City Council Meeting in regards to the Summit Avenue and Highway 61 interchange project. She reported that the Burlington Northern Sante Fe Railway purchased 300 acres in Grey Cloud Island,and that there will be two open houses for public input, one on October 18' and another on November 15`h, at the St. Paul Park City Hall. -Commissioner Miron—reported that he attended the Recycling and Energy Board's Facility Tour, and reported on the amount of manual sorting at the facilities. He attended the Metropolitan Mosquito Control District Executive Committee meeting,and reported on the balance of treating mosquitos versus the potential harm to pollinators,and the importance of reporting the location of bee hives to the Department of Agriculture. He attended a Rush Line Corridor Meeting in Forest Lake in regards to bus service from Forest Lake to St. Paul. He attended a bus tour looking at development in the City of Hugo. He attended the Hardwood Creek Library's 501'anniversary celebration in Forest Lake. He will be attending a tour of the Piccadilly Square senior housing on October 4th at 5:30 p.m. General Administration 29 of 48 Approval of the following actions: September 20,2016, County Board Meeting Minutes. Molly O'Rourke,County Administrator provided a reminder that the budget workshops following the Board Meeting will be televised. Ms. O'Rourke also reported that the Health, Safety and Wellness Event for Washington County employees will be at 3:00 p.m. on October 4,2016,at the Lake Elmo Park Reserve. - bard workshop to discuss the 2417 proposed budget of the watershed management organizations and the Washington Conservation District. - Board workshop to review the results of the 2016 Aquatic Invasive Species(AIS)Prevention Aid Grants. -Board correspondence was received and placed on file. Public Health&Environment - Board workshop to discuss the 2017 proposed budget of the watershed management organizations and the Washington Conservation District. Public Works Approval of the following actions: Resolution No. 2016-134,Authorizing final payment for the County State Aid Highway 39 project. Resolution No.2016-135, Granting permanent water line easement for purposes of receiving city water at 1796 Lake Elmo Avenue in the City of Lake Elmo. - Resolution No. 2016-133,Approving of Metropolitan Council Grant Agreement SG-05340 for $1,600,000 in Funding to Assist in the Construction Costs of the Point Douglas Regional Trail and Hastings Bridge Trail System Connection Project. Board workshop to review proposed 2017 Counties Transit Improvement Board(CTIB) grant requests. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration,Washington County Government Center, 14949 62nd Street N., Stillwater,Minnesota 30 of 48 Summary of Proceedings Washington County Board of Commissioners September 27,2016 Present were Commissioners Fran Miron,District 1; Gary Kriesel,District 3; Commissioner Bigham District 4; and Lisa Weik,District 5. Board Chair Miron presided. Commissioner Reports—Comments-Questions The Commissioners reported on the following items: Commissioner Biaham—reported that she attended the Red Rock Corridor meeting and reported that the draft implementation plan will be presented for public comment on October 26th at the Newport City Hall. She presented with Hally Turner,Washington County Public Works Planner,at the Metropolitan Council Transportation Committee in regards to the draft implementation plan for the Red Rock Corridor. She attended the Counties Transit Improvement Board Meeting. She reported on an event held at the Cottage Grove City Hall on September 26th in regards to the new health advisory for Perfluorinated Chemicals (PFCs)in drinking water. She reported that she attended a meeting with the City of Woodbury about economic development. She reported that on September 29th there will be a sex trafficking forum at the Cottage Grove City Hall from 6:30 p.m.to 8:30 p.m. Commissioner Weik—reported that she attended the Recycling and Energy Center's Annual Hauler Appreciation Picnic. She attended the Counties Transit Improvement Board Meeting, and reported that two resolutions were passed: 2016 Program of Projects Investment Strategy and the 2016 Grant Solicitation Process. She attended a Gateway Gold Line presentation at the Woodbury Chamber of Commerce Government Affairs Committee. She reported that in- person absentee voting is available through November 7th for the general election,and that she participated in this process at the Woodbury Service Center. She met with the city of Woodbury staff in regards to economic development. She attended the Big Truck day event in Woodbury's Central Park, and thanked Public Works for their efforts. Commissioner Kriesel—reported that he attended the 125 'Anniversary of the Greater Stillwater Chamber of Commerce on the Majestic Star boat. He attended the 30 annual Art in the Park in Afton. He attended a Plat Commission meeting. He chaired the Audit Committee Meeting on September 22nd,where new internal auditor,Melanie Greufe,was introduced. He attended the Recycling and Energy Board Meeting in regards to odor mitigation and Biz Recycling website improvements. He attended the Lake Elmo Rotary Club meeting. Commissioner Miron—reported that he attended the Recycling and Energy Board Meeting. He attended the Community Development Agency(CDA)Meeting, and reported on the CDA authorizing the acceptance of a financing proposal from the First State Bank of Wyoming. He attended the Workforce Development Board Meeting. He reported that there is a Rush Line Corridor meeting tonight, September 27th,from 5:30 p.m. to 7:00 p.m. at the Forest Lake City Center. 31 of 48 Community Development Agency - Approval of Resolution No. 2016-132, Granting economic development authority powers to the Washington County Community Development Authority, during public hearing. General Administration Approval of the following actions: - September 13,2016, County Board Meeting Minutes,with amendments. - Approval of the appointment of Jyneen Thatcher,Hugo, to the Parks and Open Space Commission, District 1 vacancy to a full term ending December 31, 2019. - Approval of 2015 Consolidated Annual Performance and Evaluation Report for submission to the U.S. Department of Housing and Urban Development. - Approval of projects recommended by the County Administrator for funding through the 2015 Countywide Mission Directed Budget Savings Program. Molly O'Rourke, County Administrator,reported that the Planning Advisory Commission meeting scheduled for September 27th has just been cancelled due to no new items up for review. Board correspondence was received and placed on file. PropgM Records &Taxuaver Services Approval of the following actions: Resolution No. 2016-128,Approving the public sale of tax forfeited land to be sold at public auction. 1 Day Temporary On-Sale Liquor License for the Minnesota Food Association for October 16, 2016 in May Township. Public Health&Environment Approval of the following actions: Resolution No. 2016=129,Certifying to the County Auditor unpaid county environmental charges and order the County Auditor to extend the assessments with interest upon the tax rolls of the county. Agreement with the City of Woodbury for the purchase of exterior waste/recycling bins and related educational materials for the,Biclenbcrg Sports Center not to exceed$70,000. Board workshop to review the County Yard Waste Management System study. Public Works Approval of the following actions: Change order#3 to Contract 9500 with Kendell Doors&Hardware, Inc. for work on the North Shop Renovation Project in the amount of$2,498.92. Resolution No. 2016-130,Amendment No. 1 to Agreement#01434 with the Minnesota Department of Transportation for the release and conveyance of the south Frontage road, (County State Aid Highway 26)and Beach Road(County State Aid Highway 23). Contract with Wench Associates,Inc. for 2016-2019 water resource engineering services in an amount to not to exceed$50,000 for each 12-month period of the 3 year contract. Resolution No. 2016-131,Authorizing final payment in the amount of$36,035.12 to Hardrives Inc., for completion of the County Road 62/63 and Government Center Parking Lot Project. 32 of 48 - Approval of donation of$1,500 from the Lake Elmo Rotary Club for archery range improvements at the Lake Elmo Park Reserve. Board workshop to review the Historic Courthouse operations. Sheriff's Office Approval of the following actions: - -A_m_endment for the_food services ag_ree_m__e_n_t between CBM Managed Se_- kcs and Washin-&n County extending the term and increasing cost per meal. - Washington County Sheriffs Office to accept a Toward Zero Deaths grant from the Minnesota Department of Public Safety, Office of Traffic Safety,in the amount of$1.98,575. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration,Washington County Government Center, 14949 52na Street N., Stillwater,Minnesota. 33 of 48 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 10/20/16 TO: CITY STAFF AND C SLIME 0 CITY HEALTH CARE PLANS: FROM: Eric Johnson,City mi RE: 2017 Health Care costs d The City has received the 2017 renewal for health care costs from Health Partners.Enclosed for your records is the Summary of Benefits and Coverage(SBC).Please also note the following elements for the 2017 renewal: For 2016 the City participated at the Health Partners Empower"HSA Rx Plus Gold 2250-100°plan.This plan has benefits Known as Primary Benefit Standards(PBS)and have remained largely unaltered for 2017—but with some preventative prescription enhancements/betterments that no longer require a deductible contribution. However pursuant to required changes in Federal and State law the pian has been amended to'HSA Gold 2500-100 Rx Plus"plan—basically the $2,2501$4,500 single 1 family deductible was required to be eliminated and shifted to$2,5001$5,000 rates—this relates to pian coverages and is a slated increase in deductible costs. The PBS Plan Deductibles have a City contribution of $600 for family costs and$1,800 for single towards these costs.We do not know what 2017 changes might be as to any additional cost contributions—if any-by the City towards deductibles.This may be known later in the year. • There is also a Premium Increase.Total premium costs typically exceed$215,000 annually.The 2017 Premium increase is estimated to be over 6.0%a for which the City is anticipated to pay 70%and employees 30%of this increase.We do not know what 2017 changes might be as to any additional oust contributions—if any-by the Employees for these Premiums.This may be known later in the year. The Primary Benefit Standard (PBS) Plan as agreed to by the City and the Unions remains a'GOLD" level plan as defined under the Affordable Care Act.Recall that all parties want to avoid any luxury-type taxes on benefits,yet maintain quality coverages,including access to the MAYO CLINIC networks. • The HSA maximum contribution for 2017 has changed from$3,3501$6,750 singlelfamily to $3,4001$6,750. There remains an additional annual option contribution for persons over the age of 55. • We have been advised to date that there are not any planned'increases in Delta Dental-Dental Coverage costs.Please also recall the current health care plan does already include base coverage for child-dental costs—such as a check-up —many programs do not offer this supplemental coverage.The City will send out this dental coverage summary when it is available. Overall,there may be less expensive plans,but with such reduced direct costs,coverages may be lessened,the provider network may be smaller,etc.The plan that is currently in place is likely a quality balance between costs,avoidance of Federal luxury taxes and access large network of providers including the MAYO CLINIC. Please let me know if you have any questions and I will do my best to answer them, 34 of 48 + "►, � � Utd i C O ' R ca U d G1 C ia _ S > 0. _ 4404� V 0 T N O t Ln i •�! " �, l-• C rte'' N p` ! 14 m . 43 E ems y '�'. (0 i ."�. •" � s air �pa Q y 16 q. C LI N D m u u c ny m a o. Y t a -a c 1°a0 n Lnn ,� Ln ;, , LAI irC3 '40 a AQ Apkb NrNIA c + i + ! 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Z i a °�J�CEIL- 0 w r In Ln 0 CD o o o a o 0 '+ a� r fi .; E as ro r. -a -o -a OL sz4 W L1J O a d O E F- a•_ R L7 (D C� C7 w w w w 44 of 48 '� I r? CM METRO CITIES Association of Metropolitan Municipalities October 18,2016 TO: City Managers/Administrators FROM: Patricia Nauman, Executive Direc o RE: Draft 2017 Legislative Policies and Policy Adoption Meeting Enclosed are two copies of Metro Cities' draft 2017 legislative policies. The policies are also on-line at www.metrocitiesmn.org. These policy recommendations were developed by over 100 city officials who participated in our policy development process, and have been approved by the Metro Cities Board of Directors. These policies will be adopted by Metro Cities' membership at our Policy Adoption Meeting on Wednesday. November 30,2016—details are enclosed. Please be sure to attend the policy adoption meeting. Each city is responsible to designate a voting,delegate who will represent their city's position on the policies. Delegates will be asked to identify themselves at the registration/cheek-in table. Metro Cities' protocol for adoption of policies is as follows: • One vote per member city, and one additional vote for each 50,000 population above the initial +50,000 • Metro Cities' President will distinguish questions of clarification or explanation and questions that could result in an amendment of a policy • Policy Committee Chairs will present a summary of the policies and amendments • Individual policies can be opened for discussion if five city delegates request a discussion • Discussion on individual policies will be allowed and limited to 10 minutes • If there is a motion to amend a policy, the President will honor the motion if five or more delegates request a vote by municipality • Any individual requesting a vote will be asked to verify their delegate status • If five delegates request a vote, a vote will be taken by municipality per our by-laws • If there is no discussion, or following any individual votes on policies, the President will entertain a motion for adoption of the entire policy section If you have any questions, please contact Laurie Jennings at Laurie@MetroCitiesMN.org or 651-215-4000 for more information. We hope to see you on November 30tn� 145 UnWbi1 fWAve W 0 St.Paul,MN 55103-2044 9 Phone(651)215-4000 9 Fax(651)281-1299•www.MetroCitiesMN.org CD C O CIra 4.0 p v ci O O _m L •C 7 O a o P -0 f%- C � ro 10 L °' �r �a Q u s a, c �o z N H O = 7 y w aD f+ CU d dw C 2w = ' 0 o }' 2L °Ln (vo o n � = w L dQ 40- O c � "0 0L. iV E O y V, 0 � � as iwr Q V cc LU ° m n t Y6i o w •� i Ll ami = aL. m v v c .5 a �� a°i E m c c � �'� w Q 12 C s V u a b 0 OJ p a t E � .o u u H " w J o °' c 0 L6 � o° V c m o d O O. o E .� 1 . o a 33 'o s + awl a'1 E '° m W o „� as o �- a ° d o o o � u o 2 oe 3 o a � �. u l in as CL as m � w z w Q CL Mn a ?" r E a E E c d d ii d d. CL c. a 'n �7 ar•il ar-!l MIn MM M� m N MM S�Y1 IA 1D u N R �'+ N O f40 fl OJ Q. a O N •V f... ca. as 7°. L a m co 3 L d ac c � rL Q 04 t+ e-i tL N N �, -° i- OV (v ` 7 trl v} N M O �+ •O 001 V O M O '�u O V C �f• ''' E s n ° c m v U �; u L d tko Gomma 3 fC � �' g O Q N u41 O 3 .0 Q Q Q Z L .� ._ 4, IUOM f...ya � u o � *' oO Sr- °' � a3o � � - am al 5 v - v c u 3 3 m nl ° 0 0 a. [.1 3 d %n °:IPL U m N cu O 0 a a.+ I CO N _p p aJ 0J Oi N ..CL •G A �, N p dcu ~ '0 air g `° o (U Q c •� — _ -a ac _0 c _v Q N L 01 d •Y '� IJJ `1 Oi r M a Q V m` o °N' _ N o A E 0 a �' �' E �10 u 0 W y Qi t p f0 u iv OJ O V � Y ro m 2 0 O E J •0 y N 031 t M A M 0 '4,3 con u 9 4-J 0) CL Q .� L 'S +. E u w .0 m O ,�. O +� LL, _ Q� ° c +- 'o H to cot al a � w E o ° 4A a o ° i �o o LLI o a -0 cf t 46 of 48 Eric Johnson From: Mary Mccomber <marymccomber@aol.com> Seat: Tuesday,Octabef 18,2016 1:23 PM To: Eric Johnson Subject: Fwd: Metro Cities News 10/17/16 For weekly notes-and could you post the policy adoption meeting? Thanks, Mary —Original Message..— From: essageFrom: Laurie Jennings<laurie@metrocitiesmn.org> To: marymccomber<marymccomber@aol.com> Sent: Mon, Oct 17, 2016 3:30 pm Subject: Metro Cities News 10/17/16 Metro Cities News October.17, 2016 Register for Metro Regional/ Policy Adoption Meeting are now online for review. The draft policies were recommended by members through Metro Cities' four policy committees and approved by the Metro Cities Board of Directors. Two copies of the policies and Metro Cities' policy adoption protocol were mailed to city administratorstmanagers. The policies will be adopted by Metro Cities' membership at the Policy Adoption Meeting on Wednesday, November 30, 2016. Please be sure to mark your calendar! Click to read the agenda and to register. Comments or questions on the proposed policies should be directed to State Revenues Down from February Forecast General fund receipts were $97 million or 2.1% below, for the first three months of Fiscal Year 2017 than what was forecast for the period earlier this year. The report released from the Department of MN Management and Budget (MMB) shows that all major tax types saw lower than anticipated receipts. For the first quarter of 2017, income tax receipts were Federal Highway and Transit Administrations to Host Public Input Meeting Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) otricials will host a public meeting to receive comments on the transportation planning process in the Minneapolis-St. Paul Transportation Management Area. This meeting is part cf a review that will evaluate federal compliance of the planning process as conducted by the Metropolitan Council, MNDot, Metro Transit, and local units of government. Meeting details are below: Time: 5:00 p.m.—7:00 p.m. i 47 of 48 Date: Wednesday, November 2, 2016 Place: Metropolitan Council 309 Robert Street North St. Paul, Minnesota 55101 Written comments can be submitted to: Met Council Hires New Transportation Services Director The Met Council has hired a new Director of Metropolitan Transportation Services (MTS), to fill the vacancy created by the retirement of Arlene McCarthy. Mr. Thompson's professional experience includes 17 years with MnDOT in a number of positions at the agency and included work on several metropolitan projects. Mr. Thompson's most recent experience is with the firm of SM/Parsons Brinckerhoff, where he led projects in urban highway planning, tolling and transit. He will begin work with the Council in late October. Metro Cities News is emailed periodically to all Metro Cities member mayors, councilmembers, city managers and administrators to keep officials abreast of important metro city issues,This information is also intended to be shared with city staff. If you'd like to sign up to receive Metro Cities News, please email and provide the following: Name,Title, Employer and Email address. Thank you. Metro Cities 145 University Ave W.,St.Paul,MN 55103-2044 Phone 651-215-4400 Fax 6511-281- 1299 Z 48 of 48