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12-13-16 Worksession Packet
0 City of Oak Park Heights Worksession Date: Tuesday, December 13, 2016 at 5:30 p.m. Location: Oak Park Heights City Hall Conference Room 1. Call to Order 2. SCRCP—Grand Opening Celebrations 3. City Contributions to Chamber of Commerce 4. Communications on Settlement with MNDOT 5. City Hall Property—Tree Removal Area 6. Cover Park Concept Plans 7. Set a Date for the 2017 Goals and Priorities Meeting 8. Water and Sewer Rate Study 9. City Policies of Snow Removal from Sidewalks 10. Adjourn Page 1 of 60 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 60 PAL VWX114- WILN;7F- City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 12-9.16 MEMO TO: Mayor and City Council M e FROM: Eric Johnson,City Admi is ra o RE: Work session Agenda Item issues. 1. SCRCP—OPENING CELEBRATIONS I The Council did desire to discuss with Robin Anthony,the Executive Director of the Stillwater Area Chamber of Commerce, any ideas and concepts being discussed to date for opening celebrations and to possibly consider the City's role. Ms. Anthony will not be able to be present due to some recent schedule conflicts, perhaps the Council will set a rescheduled date. 2. CITY CONTRIBUTIONS TO CHAMBER OF COMMERCE Generally, the City is precluded from being a member of the Chamber of Commerce nor may it pay dues to such organization.However,the City is able to contribute funds to certain events or enterprises of the Chamber if those elements are meeting a generalized public purpose.As such Robin Anthony, has provided a listing of the Chambers 2017 events and has inquired if the City might be able to contribute any funds to these causes.I have enclosed those summaries—two of which are events in the City of Oak Park Heights. 3. COMMUNICATIONS ON SETTLEMENT WI MNDOT Does the Council desire to issue a press release of some form as it relates to its recent settlement with MNDOT. Some draft language is below.The thought being that some of the disagreements were publicly known and perhaps it is valuable to generally let be known that these issues have been resolved. ***SAMPLE PRESS RELEASE** BY: City of Oak Park Heights,(MN) Date: TBD '",2016 Contact: The City of Oak Parc Heights and the Minnesota Department of Transportation(MNDOT)have amicably settled their dispute relative to the City incurred costs necessary to support the supervision and completion of City utilities within and impacted by the St.Croix River Crossing Bridge Project.In short,the dispute was related to which party was responsible for certain costs associated with utility relocations, Inspections and design engineering.With a final agreed payment by MNDOT to the City of$380,000 which supplements previous reimbursements,the matter was resolved.The City does appreciate the work by current MNDOT staff to work through these issues and bring the matter to resolution.The City looks forward to the projected opening of the Bridge in 2017. 4. CITY HALL PROPERTY—TREE REMOVAL AREA The City did receive a request to remove the 10 spruce trees located on the City Hall campus,this was from the neighbor Jason Ous—see email dated—as enclosed. Generally,these trees are stated to impact his pool,gutters and other areas. See enclosed pictures and related documents. Page 3 of 60 While these trees do offer some shade to the City property and trail,some screening and establishes a clear border with the abutting properties. These trees are not of significant value-such as mature oaks and in fact two caught fire a few ago as there is a powerline that runs through them. Moreover, in time there may be conflicts with other deciduous trees planted in the area by the City as these mature and spread. Mr. Ous has asked that the City pay for the removal and rough restoration, current estimate is$3,200+/-(see enclosed quote from SCSAT)but he would cooperate in paying for and developing some new plantings along the border and along the trail-way.The City could fund this project from the 2017 tree removal and planting budget. 5. COVER PARK CONCEPT PLANS Enclosed are the two latest site plan renderings from STANTEC and which show surveyed elevations.While this is not a complete site plan with finished floor elevations,the Council should discuss if this layout is satisfactory,orientation of the building and other generalized site concerns. The next steps(likely in January) will be to discuss final elevations, FFE, finishes,materials and the bidding documents themselves.STANTEC representative shall be present. 6. SET A DATE FOR THE 2017 GOALS AND PRIORITIES MEETING. Similar to 2016, might the Council desire to set a meeting to discuss options and opportunities for 2017 and beyond. I would speculate that approximately two hours would be minimally necessary and if possible as early in the year as possible. 7. WATER AND SEWER RATE STUDY City Finance Director Betty Caruso will present both the water and sewer rate studies which is necessary for the setting of 2017 rates. Please see her memo and related documents dated December 2^d, 2016.Staff has placed this matter on the Council Agenda for 12/13/16 with proposed resolutions if the Council did desire to take any action. 8. CITY POLICIES OF SNOW REMOVAL FROM SIDEWALKS. City Ordinance 1109.04.A.states the following: 1109.04 Public Nuisances Affectinq Peace and Safetv. The following are declared to be nuisances affecting public peace and safety: A. All snow and ice not removed from public sidewalks twelve(12)hours after the snow and ice have ceased to be deposited thereon; As this presumes it is the responsibility of the abutting properly r owner, the City has communicated with the residents along Paris Ave. in regards to the new sidewalk installed by Washington County. This sidewalk, from my casual observation was reasonably well used and did provide a quality link in the neighborhood. Thus, the question can become Sidewalk GeJt ngly shown.in Rtw7 (Old 811gI>tOent.but still generally appf I should it be maintained in the winter. City ordinance outlines - that it must be cleared within 12 hours. 0-sLF F`°[N" ir ,. .. Is this a reasonable burden for the abutting residents and are there legal liabilities (slip and fall) to these properties should - ,M ' - AW they fail to do o where the ordinance exists? The average sidewalk is 160 LF per unit. In most snowfalls, perhaps may take 15 minutes to clear and perhaps 7-10 instances per season. The City does not expect that these are sanded or salted.Sidewalks are the responsibility of the abutting property owner in most communities. The sidewalk is 5'wide and is too -- -" narrow for trucks as well as the City's tractor-and would likely = '� cause sod damage. Page 4 of 60 The City does not plow sidewalks at Boutwell's Landing, rather only City designated trails (typically 8'+) where major equipment can access and be most efficient. Possible Options: Enforce the rule as written. Close the Sidewalk in the winter months. City crew clear sidewalk—See Andy Kegley's memo dated 1217/16 Hire a contractor at City expense. Other Ideas? Page 5 of 60 Eric Johnson From: Eric Johnson Sent: Monday, December 14,2015 3:52 PM To: Erica Oesterreich Subject. RE: Invoice from Greater Stillwater Chamber of Commerce Erica, I'm sorry I haven't responded earlier, OPH cannot be a dues paying entity nor a member of the Chamber as it is contract to the AG opinion that interprets MN Stat 469.191. If there is an alternative interpretation that you may have access to we would be very glad to listen to it. That said,the City can still send someone to the meetings but cannot be a formal member AND the City may contribute funding to a Chamber event (for example) if City Council deems such contribution meets a specific City public purpose. Eric ! - — 3. Chamber of commerce - g Sate lair=6orixes cities-to,appropriate not more&M$50,000 amWually to any inconmued de%vkp vtat society or orgmirmtion of die atm for s.we it a maw pow&;d%wfism&inWo%ws.os de%v1W:ag the economic and agdcultwW resources of the Qty.-The attoroey generals office leas opined that wh&dais atmtbodty allom a city to coatn`bute up to SSo oco aaamrally to a dumbw of eommefee.it does not allow a city to become,a n n>i7er of the f dmamber of commva.or to pay dues to it ft"7 From: Erica Oesterreich [mailto:membership@greaterstillwaterchamber.com] Sent: Monday, December 14, 2015 3:43 PM To: Eric Johnson Subject: Fw: Invoice from Greater Stillwater Chamber of Commerce 1 Page 6 of 60 Hi Eric- I am emailing about your past due invoice for Chamber membership renewal. Please remit payment before this Thursday as we are wrapping up the renewal cycle this week. If you do not intend to renew, please reply and let me know, and if possible, please tell me why -this is how we learn about what we may need to improve to retain our members. Your invoice is attached. To renew online, click tere to make your payment. What's included with membership I look forward to hearing back from you either way on this Eric. Thank you! Erica Erica Oesterreich Membership, Marketing & Events Manager Greater Stillwater Chamber 200 Chestnut St East, #204, Stillwater MN 55082 651-439-4001, Fax 651-439-4035 January Events: Women's Business Bridge: Fri Jan 8, 7:30-9:00 am at Mallards on the St. Croix Learning Table Luncheon, Wed Jan 13, 11:30-1:30 pm at Pub 112 Chamber Mixer, Thurs Jan 21, Thurs 5:00-7:00 pm at Josephs Chamber 101, Wed Jan 27, 10:30-11:30 am at Stillwater Public Library ADA Compliance Info Session, Thurs Jan 28, 11-12 at Anderson Legal Services 2 Page 7 of 60 -EST IM- MEATER CHAMBE Event Descriptions W.L25 The Greater Stillwater Chamber Of Commerce is ;:)lease to present to you our 2017 evert it-, om--, sponsorship package) Our Chamber :-; all y.our time and suppc ft, 1 . niri,_; hip and c.c.-i „jnity, We r--g tAr-;",Idjng this to you in :,11--)w for 1ej, , .i of your businesses. Plea -i vai,-,je ,O thal yu i --id all of your dedication to questions, p4ease do not i i si e itate to confa:_-' Pobir Anthori, 9terstillwatercha� 7 director@grea C in# The Winter Gala Community Awards Celebration is a time for us to bring our community together. This inaugural event will be held on February 10,2017,at the Water Street inn.With the Ice Castles in town,this first year's theme will be"Fire& Ice"and will honor a small& large business of the year,educator,non-orofit,volunteer,hero,and ambassador.This is a Chamber fundraiser that serves as a community celebration. Get out of the, house for our inaugural Bags, Bingo. and Beer winter event! Come hang out with BI O L Chamber members and your community. This is a 32 team Bean Bag Tournament held on February 25, 2017,at the Heights Banquet Center&Elk's Club. Play some bags, play some iingo, enjc, -;:-)rne food and beer.Too three teams win cash orizes Winter fun!!!! OW GREATER STI L L WATER The Cominunity Showcase is in its 2nd year and is a family-friendly fun event held at the CHAMBER Stillwater Area High School.This year the event will be held on Saturday, March 25,2017. It includes exhibitors from local businesses,entertainment.demonstrations,and a variety of food. NNNSNEM� A fun-filled community event you don't want to miss. A perfect staycation event for those hanging out during spring break. SHOWCASE The Stillwater A fu, hanging �'a III "School's Out for Summer-is our theme for our Food Truck Extravaganza community event FOOD on June 24th,2017 This event will include over 20 food trucks,a market place, a business area and kid's activities.This family friendly event will be a great Glace to ocin in on a Saturday, grab some food,shop a bit and learn more about our local businesses. A Join us for our annual Chamber Open Golf Tournament on Monday, September 11,2017,at the Stillwater Country Club, This event is open to the public with Chamber mernbers havirtg,5n opportunity to participate in an early bird registration. Fun on the course, lunch and dinner are included. The Rivertown Fall Art Festival is the new name for our(former two art festivals) combined in-co one- huge event, Our art festivals have been r_)OPUlar and well attended events in the Midwest* 3 trading 11119 m 00 r) ore than 10.0eor)je from Minnesota and western Wisconsin. This event includes artists from around the r6dwest, mus�c,a beer& wine tent and a wonderful selection of food el r I J FESTIVAL vendors The stage will [)e located in the center, of the park- overlooking the beautiful St, Croix Piver, Mark your calendar for October 7-8, 2017, GreaterStillimleeabo@nber.com BridginW Bu5imss & Comnuadry GREATER STLOKM ( CHAMBER SPONSORSHIP Opportunities 41COMMEWE =Iial _ M.5 -;mpiete the forn-, :-i IP 'Q cill— Tnank WINTER GALA (OMMUNITY AWARDS UIEBRATION FOOD TRU(X EXTRAVAGANZA 13 Diamond Sponsor........... $5,000* 1 0 Presenting Sponsor..................si.5oo* 0 Platinum Sponsor..iw$2,500, 0 Kid's Activity Area Sponsor........$500 13 Silver Sponsor............................$1.500* 0 VIP Member Booth Sponsor........$350 0 Entertainment Sponsor..............$1,000 Month:June - Sponsor Year 0 Dessert Sponsor.........................$1,000 0 Bronze Sponsors...........................$500 (HAMBER OPEN L Month: February - Sponsor Year 16-- 13 Title Sponsor. ......... $2,500' BAGS, BINGO 9 BEER 0 Eagle Sponsor.......................$1,000* •Presenting Sponsor..................$1,500* 13 Slice of Lunch Sponsor.................$750 •Lunch Sponsor.............................$750* 0 Par Sponsor....................................$500 •Corn Hole Sponsor...................... $500 0 Practice Green Sponsor...............$300 •Bingo Sponsor ...............................$3000 Beverage Cart Sponsor..............$400* 13 Welcome Bag Sponsor................$250 Month: Febrijary- Sponsor Year 13 Hole Sponsor.................................$200 Month: September- Sponsor Year (OMMUNITY SHOWCASE •Marquee Sponsor......................$2,500* Rivertown Fall Art Festival •Stage Sponsor.......................... $1,500* 0 Gold Sponsor. $1,500* $1,500* •Vehicle,& Big Toy Sponsor.......$1,000* 0 Music Sponsor............................$1,200* •Kid's Activity Arita Sponsor.......,$700 0 Silver Sponsor..............................$1,000 0 Event Sponsor...............................$500 0 Bronze Sponsor............................$500 0 Associate Sponsor.........................$250 Month: March - Sponsor Year Month: October - Sponsor Year Monthly Sponsot Opportunities Chamber Mixer............................. FREE •Coffee Talk.................................... FREE • Ignite..............................................FREE Sponsorships are granted on a first come first serve basis. Month: Sponsor Year Limited Sponsorships available CONTACT INFORMATION Name Organization Phone Signature Date *Signing this document is a guarantee of your sponsorship payment for selocted sponsorship level(s)prior to the event date. GreaterStillW@ _qkgmbencom Bn*ng ftso. Spit ness&rommulwity GREATER STILLWA1TER200 Chestnut St E,#204 %tN C CHAMBER Stillwater,MN 55082 4,� Of COMMERCE 651-439-4001 W www.GreaterStillwaterChamber.com ¢ 25 *YEARS 1891-2om 2017 Event Sponsorshipa FOOD "Sch00%s Out for Summer"is our theme for our Food Truck Extravaganza community event on dw June 24, 2017. This event will include over 20 food trucks, a market place, music, a business area and kid's activities. This family friendly event will be a ' eta ' great lace to o in on a Saturday,9 p pop y, grab some greater Stillwater chamber of commerce food, shop a bit and learn more about our local businesses. ❑ Presenting Sponsor(only 1)$1,500 • Main Sponsor. The event isbmughttoyouby... • Most prominent logo placement at event,welcome table and event banners • Double-booth promoting your business(tent not included) • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Music Sponsor(Only 1)$1,000 • Large Signage by Music Area • Logo placement at event,welcome table and banners • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Kids Activity Area(4 available)$500 • Signage by Kid's Area • Logo placement at event,welcome table and banners : Free booth promoting your business by Kid's Area(tent not included) • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ VIP Booth(10 available)$300 • Premier booth location(tent not included) • Special promotion within website&social media Contact Information Name: Organization Phone FinaH Signature Date r . , Page 10 of 60 GREATER$T�LVtrATrae �1 N G• CRAM BEit 20o Chestnut St E,#204 +Z- CHAMBER � u Stillwater,MN 55082 �lb ��« Of COMMERCE 651-439-4001 www.GreaterStillwaterChamber.com 'r it YEARS 1891-2016 2017 Event S P onsorship i �a �Q The Rivertown Fall Art Festival is the new name for our Q fAI-1 (former two art festivals) combined into one huge event! , Our art festivals have been popular and well attended events in the Midwest attracting more than 10,000 people A K.- ' from Minnesota and western Wisconsin. This event includes "® artists from around the Midwest, music, a beer& wine tent, F E S T I V A L and a wonderful selection of food vendors. The stage will be greater Stillwater chamber of commerce located in the center of the park overlooking the beautiful St. Croix River. Mark your calendar for October 7-8, 2017. ❑ Gold Sponsor(only 1)$1,500 • Main Sponsor. The eventisbrought toyouby._ • Most prominent logo placement at event,welcome table,and banners • Complimentary event promotional booth space. (Tent not included) • Signage at all entrances to event • Business name and logo in program • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Stage Sponsor(only 1)$1,200 • Stage naming rights-signage on stage at event • Logo placement at event,welcome table,and within show banners • Signage at all entrances to event • Business name and logo in program • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Silver Sponsor(onlyl)$1,000 • Logo placement at event,welcome table and banners • Signage at all entrances to event • Business name and logo in program • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Bronze Sponsor(4 available)$500 • Logo placement at event,welcome table and banners • Business name and logo in program • Promotion within event press releases,flyers,ads,announcements,website&social media Contact Information Name: Organization Phone Email Signature Date Page 11 of 60 ER 200 Chestnut St E,#204 �PTtN G,r * RStillwater,MN 55082 651-439-4001 u www.GreaterStillwaterChamber.com ta 1891-2016 2017 Event Sponsorship • -V' CHi 41 FThe Winter Gala Community Awards Celebration is a time for us to bring our community together. This inaugural y event will be held on February 10, 2017, at the Water Street Inn. With the Ice Castles in town, this first year's theme will be "Fire & Ice" and will honor a small & large business of the year, educator, non-profit, volunteer, hero, and ambassador. This is a Chamber fundraiser that serves �F& ICE 2as a community celebration. Tickets are $75.00 to attend. Cocktail Attire. ❑ Diamond Sponsor(only 1)$5,000 ❑ Entertainment Sponsor(only 1)$1,000 • Main Sponsor. The event is brought to you by._ • Logo placement at event,welcome table and sign on • Most prominent logo placement at event,welcome stage table and banners Large sign above the stage • Reserved,full table.Tickets for 8 Business name and logo in program • Party Favor with logo on it for all guests 0 Business name,logo on table tent • Business name,logo,mission on one full side of table • Promotion within event press releases,flyers,ads, tent announcements,website&social media • Business name and logo in program • Promotion within event press releases,flyers,ads, ❑ Dessert Sponsor(only 1)$1,000 announcements,website&social media Logo placement at event,welcome table and sign on stage ❑ Platinum Sponsor(ordy 1)$2,500 Large sign by stage • Logo placement at event.welcome table and hanniam Business name and logo in program • Tickets for 4 • Business name,logo on table tent • Business name and logo in program 0 Promotion within event press releases,flyers,ads, • Business name,logo on table tent announcements,website&social media • Promotion within event press releases,flyers,ads, announcements,website&social media ❑ Bronze Sponsor(4 available)$500 • Logo placement at event,welcome table and sign on ❑ Silver Sponsor(2 available)$1,500 stage • Logo placement at event,welcome table and banners • Business name and logo in program • Tickets for 2 • Business name,logo on table tent • Business name and logo in program • Promotion within event press releases,flyers,ads, • Business name, logo on table tent announcements,website&social media • Promotion within event press releases,flyers,ads, announcements,website&social media Contact lnfomnedon Name: Organization Phone Email Signature Date Page 12 of 60 GREATER S UV11ATER 200 Chestnut St E,#204 ���►NG r.t* CHAMBER Stillwater,MN 55082 ��' Of COMMERCE 651-439-4001 u 125 www.GreaterStillwaterChamber.com YEARS 1897-2016 2017 Event Sponsorship • Aff Get out of the house for our inaugural Bags, Bingo, and Beer winter event! Come hang out with Chamber members and your community. This is a 32 team Bean Bag Tournament held on 01 February 25, 2017, at the Heights Banquet Center & Elk's Club. Play some bags, play some bingo, r- enjoy some food and beer. Top three teams win cash prizes. Cost to play is $60.00 per team. Come cheer on your favorite people. Winter fun!!!! �1 greeter etillw ter chamber of commerce ❑ Presenting Sponsor(only 1)$1,500 • Main Sponsor. The event is brought to you by- Most • Most prominent logo placement at event,welcome table and banners • Marketing table at event opportunity • Two teams included in sponsorship • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Lunch Sponsor(only 1)$750 • Large sign by the buffet line. Lunch is brought to you by... • Logo placement at event,welcome table and banners • One team included in sponsorship • Promotion within event press releases,flyers,ads, announcements,website&social media Com Hole Sponsor(4 available)$500 • Logo placement at event,welcome table and banners • Promotion within event press releases,flyers,ads,announcements,website&social media ❑ Bingo Sponsor(only 1)$300 • Large sign in the bingo area. Bingo brought to you by. • Logo placement at event,welcome table and banners • Promotion within event press releases,flyers,ads,announcements,website&social media Contact Intrr nation Name:' Organization Phone Email Signature Date Bridging Business & Comm-unity Page 13 of 60 GREATER STUXWER 200 Chestnut St E,#204 �tttN G,r CHAMBER, Stillwater,MN 55082 of COMMERCE 651-439-4001 w �5 ww.GreaterStillwaterChamber.com 2017 Event Sponsorships GREATER The Community Showcase is in its 2nd year and is a S T I L L W A T E R family-friendly fun event held at the Stillwater Area High CHAMBER School. This year the event will be held on Saturday, March 25, 2017. It includes exhibitors from local businesses, entertainment, kid activities, demonstrations, 410` "I' l and a variety of food. A fun-filled community event you do not want to miss. A perfect staycation event for those SHOWCASE staying in town during spring break. Free to attend. ❑ Marquee Sponsor(only 1)$2,500lad's Activity Area Sponsor(4 available)$700 • Main Sponsor. The eventis brought to you by..- • Kid area naming rights signage • Most prominent logo placement at event,welcome Logo placement at event,welcome table and banners table and banners Single booth with electric near Kid Area • Double-booth with electricity • Business name and logo in program • Special booth signage provided at event • Promotion within event press releases,flyers,ads, • Business name and logo in program announcements,website&social media • Promotion within event press releases,flyers,ads, announcements,website&social media L 1 Event Sponsor(10 available)$500 Single booth Stage Sponsor(only 1)$1,500 • Logo placement at event,welcome table and banners • Stage naming rights-signage on stage at event • Business name and logo in program • Logo placement at event,welcome table,and within • Promotion within event press releases,flyers,ads, show banners announcements,website&social media • Single booth with electric • Business name and logo in program ❑ Associate Sponsor-Chamber Members Only • Promotion within event press releases,flyers,ads, (5 available)$250 announcements,website&social media Logo placement at event at welcome table • Business name and logo in program ❑ Vehicle&Big Toy Sponsor(onlyl)$1,000 a Perfect option for those unable to attend or for • Outside vehicle naming rights businesses who choose not to have a booth but wants • Logo placement at event,welcome table and banners to support the Chamber • Single both with electric Promotion within event press releases,flyers,ads, • Business name and logo in program announcements,website&social media • Promotion within event press releases,flyers,ads, announcements,website&social media Contact Information Name: Organization Phone Email Signature Date Page 14 of 60 GREATER STM.t.M4M 200 Chestnut St E,#204 m���IN G*** CHAMBER Stillwater,MN 55082 Of COMMERCE 651-439-4001 u —�� www.GreaterStlllwaterChamber.com � �►. *�vEnRs Seal-zrns 2017 Event Sponsorship ! c I Our annual Chamber Open Golf Tournament will be held on Monday, September 11, 2017, at the Stillwater Country Club. This event is open to the public with Chamber members having an opportunity to participate in an early bird registration. Fun on the course, lunch and dinner are included. Prizes, raffles and more! Title Sponsor(only 1)$2,500 ❑ Per Sponsor(4 available)$500 • Main Sponsor. The event is brought to you by— Logo placement at event,welcome table,banners • First right of refusal for next year's title sponsorship One golfer($125 value...includes lunch&dinner) • Most prominent logo placement at event,welcome • Business name and logo in program table and banners Promotion within event press releases,flyers,ads, • Company name and logo on give-away gift provided announcements.website&social media to every golfer at the event • Two(2)golf foursomes($900 value...includes lunch& El Beverage Cart Sponsor(2 available)$400 dinner) • Signage on cart • Business name and logo in program and special • Business name and logo in program announcement at the awards ceremony . Promotion within event press releases,flyers,ads, • Opportunity to greet golfers at registration desk announcements,website&social media • Promotion within event press releases,flyers,ads, announcements,website&social media ❑ Practice Green Sponsor(only 1)$300 • Exclusive signage at the Practice Green ❑ Eagle Sponsor(4 available)$1,000 • Logo placement at event,welcome table,banners • Logo placement at event,welcome table,banners • Business name and logo in program • One(1)golf foursomes($450 value...includes lunch& • Promotion within event press releases,flyers,ads, dinner) announcements,website&social media • Business name and logo in program • Promotion within event press releases,flyers,ads, ❑ Welcome Bag Sponsor(only 1)$250 announcements,website&social media Your company name on one side of the gift bag • Business name and logo in program ❑ Slice of Lunch Sponsor(only 1)$750 • Promotion within website&social media • Exclusive Lunch Sponsorship-Single signage by the food location ❑ Hole Sponsor(18+available)$200 • Logo placement at event,welcome table,banners a Sign on hole-optional:onsite to host hole • Business name and logo in program • Business name and logo in program • Promotion within event press releases,flyers,ads, • Promotion within website&social media announcements,website&social media Contact Information Name: Organization Phone Emaill Signature Date Br*ing Page 15 of 60 GREATER STILUNATER 200 Chestnut St E,#204 � -c 1 N G C �* HAMBER Stillwater,MN 55082 td COMMERCE www. realer W LZGStillwaterChamber.com www. reater1-2016 2017 Event Sponsorship Form The WBB Business Conference is in its 3rd year and was created to give local business women an avenue to invest in their business, network with other women in business rW and enhance their professional and personal development. BUSINESS CONFERENCE The Connect, Learn & Grow Business Conference ,�__ -��•-�- = objectives are to: Expose WBB to the business community; o ® ' Supportwomen in business; Provide education, fun & networking and to Bui/d a community tradition that gives back and honors women in business. Wednesday, May 17, 2017 at the Water Street Inn. ❑ PLATINUM LEVEL SPONSORSHIP-$1000 •8 Tickets to the Conference to give to deserving employees or valued customers •Corporate reserved table for the 8 registrants with signage •Company logo prominently displayed on the Event Banner at the Conference •Company logo on all advertising materials including:Posters,Event program,Conference website and Facebook page. Linked logo on WBB website •Recognition at the podium •Opportunity to place marketing materials in the attendee"Swag Bag" ❑ GOLD LEVEL SPONSORSHIP-$500 •4 Tickets to the Conference to give to deserving employees or valued customers •Preferred seating for the 4 registrants •Company logo prominently displayed on the Event Banner at the Conference •Company logo on all advertising materials including: Posters,Event program,Conference website and Facebook page. Linked logo on WBB website •Recognition at the podium •Opportunity to place marketing materials in the attendee"Swag Bag" ❑ SILVER LEVEL SPONSORSHIP-$250 •Company logo on all printed materials including: Posters,Event program,Conference website and Facebook page. Linked logo on WBB website •Opportunity to place marketing materials in the attendee"Swag Bag" Contact Infotmalon Name: Organization Phone Email Signature Date Bridgi'ng Page 16 of 60 Jason Ous Final draft Dec 1, 2016, 1:52:23 PM Jason Ous Jil-in, The trees at the wester border of 14190 57th St N and city hall are creating a condition where they are causing excess damage to my property from the dropping of needles and pine cones at a rate inconsistent with that of a healthy tree. The damage incurred includes but is not limited to Replacement of a twenty five year pool liner at eight years. The installation nor the manufacturing company would not honor the pro rated price due to the fact that they viewed acidic dropping from coniferous trees. The reason was, the creation of acidic water causing a shorter life expectancy than pools without. Additional costs of tempering the water at both the hot tub and pool. This results in an increased cost of stabilizing water with chemicals that would not be needed with out the dropping from the trees in question Maintenance is associated with the above information it is note worthy that I have had to replace my gutters to aluminum as they were continually filling with this debris again causing a corrosive situation where my steel gutters were pitted with holes. Continued efforts to clean up all the falling debris. The pine cones continue to fall year round. Although a fun game for my son however I have to blow off my decks nearly daily to remove the pine cones from the cedar surface. This then entails picking these pine cones up and disposing of them properly. We have had one tree fall/lean in a storm causing the power lines to arc until excel and the tree trimmers were able to remove them and We wrap the wire where the protective coatings had been burned off. We have to replant grass at the southwest comer of our back yard twice a year just to create meager grass coverage. Although riot considered a "nuisance tree" by state standards, this is an issue creating unnecessary harm and damage needing the cities attention. In original conversations with previous the building official the land scape plan for city hall original was one of removing these trees and the addition of more suitable trees for that location. Landscaping is the last to be completed so when confronted 16 of 42 Page 17 of 60 by budgetary constraints and overages I understand the city was unable to fully execute the vision. It's note worthy that in line with that knowledge I did replace a chain link fence with the privacy fence to create a much cleaner back drop for the adjacent walking trail, while construction of city hall was under way. We understand the gravity of removing older trees within city control when you have the moniker"Tree City USA "proudly noted along side its name. We can all agree that this wind break/visual border hasout r ed its useful life and most reasonable people would agree that change is ok with the proper plan. In summation, I propose to you, the city, removes the noted boundary trees I would work with someone at city hall to replant a more pleasing back drop for the walking trail than what exists. This would be at my cost and nothing to the city as the plantings would be on our property. It will give the city the option of vetoing anything not seen as pleasant or otherwise undesirable. I would request this to be a full time staff member at city hall to allow for simple quick decision making to get this done as soon as the thaw allows. I propose the use of trim able bushes as a back drop to the existing shed, day lilies planted in the middle with hostas serving as a border. It would be a continuation of what we have in our front yard. Resulting in a solid border continuing to the south west corner of the privacy fence. It would be filled with a cedar bedding matching the same used in my yard as well as on city property. Doing this will create a nice border of the properties resulting in a more simply mowed border and reduce maintenance for both the city and myself. I believe the result would be a vast improvement of visual appeal and will in turn reduce the amount of debris that currently get caught under this small grove of trees. We also assert we would not be opposed to any replanting efforts of deciduous trees in the south east comer of city halls parking lot prior to the round about. We have already planted a few red maples at the rear (northwest) corner of our lot to eventually block direct views from city hall to our home and vice versa. I have seen the costs to the city for this project and know first hand that the prices are far better than anything a homeowner would receive. With that I 17 of 42 Page 18 of 60 would not be willing to participate in any payment of the removal but will cover all costs associated with the re landscaping of our shared border. Respectfully Jason ous 18 of 42 Page 19 of 60 Eric Johnson From: Eric Johnson Sent: Wednesday,November 16,2016 2:24 PM TO: jour@tcfbank.com Subject: Emailing-Price Qte-spruce trees at City Hall Property- Nov 2016.pdf Attachments: Price Qte-spruce tree sat City Hall Proper Nov 2016.pdf Jason, See the attached quote. At this stage I will be running this past the City Council. My two cents at this.time is that: 1. The City will likely not proceed with this outright due to cost—unbudgeted. 2. Perhaps remove 6 out of 10 that would likely cause most"fall"into your pool.AND would continue to serve as a screen a buffer of your property to the public as well as continue to provide landscape value to the City Hall property.This reduces some costs. 3. The Council might simply say no to all of it and/or seek a cost contribution from you, So,that is what I know now. Eric 1 19 of 42 Page 20 of 60 Proposal for Lisa Danielson City Of Oak Park Heights For service at City Hall Oak Park Heights, MN Prepared By Chris Muehleck 20 of 42 Page 21 of 60 AUTHORIZATION TO PROCEED WITH ESTIMATE SavATree has been given authorization to proceed with the estimate and detail of work as outlined in our proposal dated November 15, 2016, General Tree Care $ 3,240.00 This proposal has been provided to you on a confidential basis. We kindly request that neither this proposal nor any of its contents be reproduced or shared with any competitor without the prior written consent of SavATree, Thank you for your continued confidence in our professionalism. I authorize the work described above and agree to the terms and conditions that follow AUTHORIZATION Dated Applicable sales tax is added to all services,which are billed upon completion. If you wish to pay via credit card, please complete the information below: Circle One: MASTERCARD VISA DISCOVER AMEX Card# Expire Date ArboristJBranch Contact: Account#1019008 Chris Muehlookc SavATree&SevaLawn 675 Grupe 5t. Roberts,VA 54023 1':(715)749-3475 F:(715)749-3465 E:roberts(aysavetr ee.com M Business Number: 21 of 42 Page 22 of 60 Eric Johnson From: Eric Johnson sent Monday, November 14 2016 9:47 AM To: Lisa Danielson CG Andy Kegley(akegley@cityofoakparkheights.com) Subject trees - Near City Hall entrance, usa, I have a request from the neighbor to the east that the tall pine trees located at North Side of the CITY HALL ENTRACE Drop needles and other debris in to his pool and he was wondering if the City would consider removing these. What might be the cost to remove these,there are perhaps 10 trees+/-.--Induding Stump grinding Can ST CROIX Sava Tree give us a quote while they are here? See picture below. Thanks Eric i 22 of 42 Page 23 of 60 ar Ia r r � • k , � � law a F • n p. r z �r ,., ��..- .�- . . A" �� .r V , M i L 4 9r. rR� w , l° L3,:' - s �` ,A•#t .moi rai�y�;. � � � � �ti^ + '� -,. i r fila S ——14 123 4i p, -- - G Page 24 of 60 i �ar C. G 1 �r 24 of 42 ,p Page 25 of 60 ,noes f, } t,} .J"w — iR s d z1�0I j w N z 25 of 42 Page 26 of 60 a�R....�.-�. t'ONNOYdD-M 1d3114®LOJMJ �" Q Zbba b SINEIMAOUN MW MAOJ 0 Mdotld !o_ amMa Ya V1O53NNIW MHOSH XaVd)IVO .i t 1 � 1 1 1 1 3 I t 1 1 1 + 1 I 1 O 1 I� r 1 1 I 1 MKiYsfYrw~wr�ew�esY�gAN �0i•,01C�i�AOY Page 27 of 60 wlglt��q{f t zip 10 5 wR`.twa �t'a VON NOIId0-NV1d9L4®4DdOild m ••w•d SIN3 anoadw Hard a3no�09KMOad o �a IJ S " " .. V1OSRNNIW III4019H)RIVA NVO $ �U T 1 f \ _ _ z I I 1 fil I I r I I 1 I � I I I I .. Page 28 of 60 j ( elv�;7 1Y1 em® December 2,2016 To: Mayor and Council From: Betty Caruso, Finance Director Re: 2017 Water and Sewer Rate Study Proposed For December 13,2016 Council Meeting Attached is the 2017 Water and Sewer Rate Study. The rate study is based on estimated revenue and expenses for 2016 and budgeted revenues and expenses for 2017 Findings of the study include: Water Fund: 2017 budget expenditures and rate/revenues indicates that we do need to increase the water rates for 2017. This is due to an increase in the amount transferred to the Capital Improvement Fund for future water infrastructure improvements. This is due to the funding requirements as set by policy. Water rates were not increased in 2016. Exhibit A-1 on page 21 of the study have 2 alternatives for raising the rates. Exhibit A-2 on page 22 is an alternative for raising rates and utilizing fund balance to see if the consumption of the gallons of water increases over the estimate of 180,000,000 gallons for 2017. Sewer Fund: The study indicates a. rate increase is necessary to generate sufficient revenue for the operation of the Sanitary Sewer Utility Fund for 2017. The Met Council Environmental Services(MCES)Fee was increased by 8.85% for 2017, or$40,551. This is the 2nd year of major increases from MCES, the 2016 fee was increased by$45,654 or 10.5%. Please refer to Exhibit B on page 23 which has 2 alternatives proposed for raising the sewer rates for 2017. 1 have attached the exhibits mentioned for your convenience and also an example of the present rates and proposed rates on sample customers. I would like to discuss the possible rate increases as the work session prior to the December 13,2016 council meeting. I would like to recommend adoption of the resolutions for the possible agreed upon rate increases at the Dec 131 Council meeting. This will assist staff with the postcard mailing to the customers informing them of the change in rates beginning January 1,2017. 1 Page 29 of 60 EXHIBIT A WATER RATE ALTERNATIVES CURRENT RATES 2016 /1000 Estimated Water Gallons Revenue Tiers /1000 GAL MINIMUM 0-15,999 $ 2.44 $ 36.60 54,000 $ 191,200 16,000-50,999 $ 3.05 28,000 $ 85,400 51,000-99,999 $ 3.55 15,000 $ 53,200 100,000-200,000 $ 4.42 18,000 $ 79,600 >200,000 $ 5.24 65,000 $ 340,600 180,000 $ 750,000 PROPOSED 2017 ALTERNATIVE#1 Water /1000 Estimated Tiers /1000 GAL MINIMUM Gallons. Revenue 0-15,999 54,000 $ 199,680 16,000-50,999 28,000 $ 89,600 51,000-99,999 15,000 $ 57,000 100,000-200,000 18,000 $ 81,900 >200,000 65,000 $ 354,250 TOTAL 180,000 $ 782,430 %INC OVER 2016 RATE 4.32% ALTERNATIVE X62 /1000 Estimated Water Gallons Revenue Tiers /1000 GAL MINIMUM 0-15,999 $ 2.80 $ 42.00 54,000 $ 215,040 16,000-50,999 $ 3.05 28,000 $ 85,400 51,000-99,999 $ 3.55 15,000 $ 53,200 100,000-200,000 $ 4.42 18,000 $ 79,600 >200,000 $ 5.24 65,000 $ 340,600 TOTAL 180,000 $ 773,840 %INC OVER 2016 RATE 3.18% Page 30 of 60 EXHIBIT A WATER RATE ALTERNATIVES-EXAMPLES OF CUSTOMER BILLS CURRENT RATES 2016 EXAMPLES 4,500,000 150,000 MINIMUM Water LARGE USER MID USER RESIDENTIAL Tiers /1000 GAL MINIMUM 0-15,999 $ 2.44 $ 36.60 $ 36.60 $ 36.60 $ 36.60 16,000-50,999 $ 3.05 $ 106.75 $ 106.75 $ - 51,000-99,999 $ 3.55 $ 173.95 $ 173.95 $ - 100,000-200,000 $ 4.42 $ 446.42 $ 221.00 $ >200,000 $ 5.24 $ 22,532.00 $ - $ - $ 23,295.72 $ 538.30 $ 36.60 PROPOSED 2017 ALTERNATIVE#1 Water Tiers /1000 GAL MINIMUM 0-15,999 $ 39.00 $ 39.00 $ 39.00 16,000-50,999 $ 112.00 $ 112.00 $ - 51,000-99,999 $ 186.20 $ 186.20 $ - 100,000-200,000 $ 459.55 $ 227.50 $ - >200,000 $ 23,435.00 $ - $ - TOTAL $ 24,231.75 $ 564.70 $ 39.00 % INC OVER 2016 RATE 4.02% 4.90% 6.56% ALTERNATIVE#2 Water Tiers /1000 GAL MINIMUM 0-15,999 $ 2.80 $ 42.00 $ 42.00 $ 42.00 $ 42.00 16,000-50,999 $ 3.05 $ 106.75 $ 106.75 $ - 51,000-99,999 $ 3.55 $ 173.95 $ 173.95 $ 100,000-200,000 $ 4.42 $ 446.42 $ 221.00 $ - >200,000 $ 5.24 $ 22,532.00 $ - $ - TOTAL $ 23,301.12 $ 543.70 $ 42.00 %INC OVER 2016 RATE 0.02% 1.00% 14.75% Page 31 of 60 EXHIBIT R SEWER RATE ALTERNATIVES CURRENT RATES 2016 SEWER /1000 Estimated Tiers /1000 GAL MINIMUM Gallons Revenue 0-15,999 $ 4.70 $ 70.50 51,100 $ 365,000 16,000-50,999 $ 5.20 20,100 $ 104,000 51,000-999,999 $ 5.60 79,100 S 443,000 150,300 $ 912,000 PROPOSED 2017 ALTERNATIVE#1 SEWER /1000 Estimated Tiers /1000 GAL MINIMUM Gallons Revenue 0-15,999 51,100 $ 408,200 16,000-50,999 20,100 $ 108,540 51,000-999,999 79.100 S 454,825 TOTAL 150,300 $ 971,565 %INC OVER 2016 RATE 6.53% ALTERNATIVE#2 SEWER /1000 Estimated Tiers /1000 GAL MINIMUM Gallons Revenue 0-15,999 51,100 $ 416,000 16,000-50,999 $ 5.20 20,100 $ 104,520 51,000-999,999 $ 5.60 79,100 S 442,960 TOTAL 150,300 $ 963,480 %INC OVER 2016 RATE 5.64% Page 32 of 60 EXHIBIT B SEWER RATE ALTERNATIVES- EXAMPLES OF CUSTOMER RILLS CURRENT RATES 2016 EXAMPLES 4,500,000 150,000 MINIMUM SEWER LARGE USER MID USER RESIDENTIAL Tiers /1000 GAL MINIMUM 0-15,999 $ 4.70 $ 70.50 $ 70.50 $ 70.50 $ 70.50 16,000-50,999 $ 5.20 $ 182.00 $ 182.00 $ - 51,000-999,999 $ 5.60 S 24,920.00 $ 560.00 $ - $ 25,172.50 $ 812.50 $ 70.50 PROPOSED 2017 ALTERNATIVE#1 Tiers 0-15,999 $ 5.23 $ 78.50 $ 78.50 $ 78.50 $ 78.50 16,000-50,999 $ 5.40 $ 189.00 $ 189.00 $ - 51,000-999,999 $ 5.75 S 25,587.50 S 575.00 $ - TOTAL $ 25,855.00 $ 842.50 $ 78.50 %INC OVER 2016 RATE 2.71% 3.69% 11.35% ALTERNATIVE#2 Tiers 0-15,999 $ 5.33 $ 80.0( $ 80.00 $ 80.00 $ 80.00 16,000-50,999 $ 5.20 $ 182.00 $ 182.00 $ - 51,000-999,999 $ 5.60 $ 24,920.00 $ 560.00 $ - TOTAL $ 25,182.00 $ 822.00 $ 80.00 %INC OVER 2016 RATE 0.04% 1.17% 13.48% Page 33 of 60 CITY OF OAK PARK HEIGHTS WATER AND SEWER RATE STUDY 2017 TABLE ! Table of Contents Introduction 1 Water User Charges 2 General 2 Water Usage Estimates 2 Customer Base 3 Consumption 3 Water Department Expenditures g WaterRates g Sewer User Charges 12 General 12 System Flow Estimates 12 Sewer Department Expenditures 15 Sewer Rates 17 CONCLUSIONS AND IBEC®Ib MENDAT®NS 20 Water 20 Sewer 20 General 20 EXHIBIT A-1 -2017 POSSIBLE RATE INCREASE 21 EXHIBIT A-2 2017 POSSIBLE BUDGET ADJUSTMENT FOR WATER FUND 22 EXHIBIT B--2017 RATE INCREASE FOR SEWER FUND 23 Page 35 of 60 Introduction The City of Oak Park Heights annually reviews the water and sewer rate schedule to assure receipt of adequate funding for the operation of the utility systems. This report represents the results of a study undertaken to review the costs to operate and maintain the water and sewer systems in the City of Oak Park Heights. The purpose of the study is to determine the user rates required to adequately and equitably finance the proposed 2017 operating budgets of the Water and Sewer Funds. This report contains an update to the analysis of the past and projected flows, usages, and system connections as well as a review of costs and projected expenditures for operation and maintenance. In summary,this report contains a review of the past and present schedules and practices relating to water and sewer user charges in the City and recommendations for rates which will produce the required revenues in a fair and equitable manner. Page 1 Page 36 of 60 WATER USER CHARGES Water User Charges GENERAL It is necessary to periodically review the water user rates to determine if adequate revenue is being generated to overate the water supply and distribution system and to meet other financial obligations for capital improvements and for the renewal and replacement of infrastructure. The following sections of this report reviews projected water sales as well as budgeted expenditures and other financial obligations. Using this information, rates are computed to produce sufficient revenue to operate and maintain the water system for the coming year. WATER USAGE ESTIMATES Each dwelling and structure connected to the City water system is equipped with a water meter to measure water usage. Each well supply is also equipped with a water meter to measure water produced. These two sources are then used to verify and estimate water consumption. It is very difficult to predict water usage with great accuracy for a given year because usage will vary greatly depending upon climatic conditions during the summer growing season. 2015 and 2016 had average to above average rainfall, therefore the need to irrigate yards was decreased and less water was used as compared to years with less rainfall. The 2014 through 2016 average billed consumption is 179,900,000 gallons. The average usage for the three years prior to 2014 was 193,000,000. For the purpose of the study, 2015 and 2016 had an estimated consumption of 185,000,000 gallons which was used to determine the water rates needed to generate revenue to fund operations for each of those years. Actual consumption billed for 2015 was 184,453,000 while 2016 is estimated at 182,000,000 gallons. The average of 180,000,000 is the estimate that will be used for Page 2 Page 37 of 60 e � WATER USER CHARGES estimating 2017 revenues. This is a conservative estimate based on the declining usages for the last 3 years. CUSTOMER BASE The city's customer base consists of residential, commercial/industrial, public institution and sprinkler-irrigation accounts. For the purpose of the study 1280 customers are used. There are an average of 28 customers for irrigation(sprinkler) billing, which is seasonal from June through September. Water Customer Type 1200 L 1000 0 800 600 0 L 400 Z 200 r, 0 Quarterly Bill-number of Customers ■Residendial (1144) Commercial (130) Public Institution (6) Sprinkler(28)average The 1144 Residential users are 87.5% of the water customers, 130 Commerical accounts for 10% while 6 Public Institutions are .50%, and 28 Irrigation (Sprinklers) accounts are 2% of the total customers billed. CONSUMPTION Presently water billings are based on tiers of consumption. The higher the usage the higher the rate per gallon. Consumption can vary in the rate tiers during a quarterly billing Page 3 Page 38 of 60 I � WATER USER CHARGES period,but the total annual consumption remained somewhat constant in 2015 and 2016 total from year to year. The following chart is the reflecting the consumption by the various rate tiers for the years 2012-2016. The largest tier of>200,000 gallons/quarter is consumed primarily by the public institutions. NATER CONSUMPTION FOR 20122016 BY RATE TIER M 1-1 0 cl M O N �D L I� N d' n C, '-� pCR O' N Lnl' Ln u� N `7 I V) z 0 .a ra CY, M L7' M ry 01 N r-I dam' m OD Ch CD It M OD In C ( OD W M d d to 1-4rq I 0-15,999 16,000-50,999 51,000-99,999 100,000-200,999 201,000-999,999 QUARTERLY RATE TIERS(CONSUMPTION GALLONS) 2012 ■2013 2014 ■2015 2016 As the chart reflects, 2015 and 2016 are very similar in usage throughout all the tiers. Water consumption by customer type is fairly consistent. The following chart shows the usage by year from 2012-2016 for the various customer types. As shown 2015 and 2016 are very similar in usage by customers also. Though the chart reflects the Residential Customer uses the most water the average quarterly water usage per customer account is: Page 4 Page 39 of 60 WATER USER CHARGES ® Residential 21,300 gallons (includes apartments, duplexes, condo, and individual) ® Commercial 70,500 gallons ■ Public Institution 1,381,000 gallons NATER CONSUMPTION BY CUSTOMER 0 o TYPE FOR 2012-2016 O M N MN d' N '6 M Z a a c5 z 0 .a �n rq Lni `i n rn Ln `4 O CO r, C31 le N O t�f) M M M M M M N M M M M M r-1 d' c1 coen r13 er N W O N 1 ei N u9 In II� N 1--I RESIDENTIAL COMMERCIAL PUBLIC SPRINKLER INSTITUTION a 2012 ■2013 2014 ■2015 2016 The consumption of the water at the various tiers is used to calculate the charge for the water usage. The rates are on an increasing tier structure and therefore the amount of revenue that is collected increases as the usage increases. The public institutions use more gallons per account and therefore pay a larger portion of the total revenue collected. Page 5 Page 40 of 60 WATER R CHARGES The following chart reflects the billings/revenue generated compared to the consumption and the number of customers. f Aw i j Billings/Revenue 4 Consumption r Avg Annual$$Per... ® z2L7 Avg#of Customers RESIDENTIAL COMMERCIAL, PUBLIC SPRINKLER Consumption Customer Type #of Customer Million Gallons Billinas Residential 1,144 97,420 $ 369,954 Commercial 130 36,667 $ 148,939 Public Institution 6 33,154 $ 169,155 Sprinkler 28 15.192 61,354 Total 1,308 182,433 $ 749,402 The customer base does not equally share in the revenue that is collected from them. For example 1144 customers produce 44.88% of the water revenue while 136 customers generate the remaining 46.63% and seasonal irrigation accounts provide 8.49% of the annual revenue. Page 6 Page 41 of 60 WATER USER CHARGES of of I Total Tota,' Total Customers Consumption Revenues Residential` 87.46% 53.40% 49.37%' Commercial 9.94% 20.10% 19.8796 Public Institution 0.46% 18.17% 22.57% Sprinklers 2.14% 8.339( 8.19% 100.00% .COQ 00% 100..W%J Explanation of this chart is as follows: Residential customers are 87%of the total Water Utility customers, whilegenerating 49%of the total utility revenue and consuming 53%of the water;Commercial customers are 10%of the total customers, consume 20% and generate 20% of the revenue; Public Institution (School, County,Prison)accounts for.5%of the total customers, 18%of the consumption and 23% of the revenue;Sprinklers consume 8% of the total and generate 8916 of the billing. The disparities can be explained by the tiered rate structure that is used to bill the quarterly consumption. The tiers are based on a conservation scale which encourages consumers to reduce usage and save money. The increased or decreased usage due to climate changes or conservation can have a substantial impact on the revenue that is generated. If it is a dry year, consumption generally runs higher and generates more revenue due to the higher rate structure, likewise when it is a wet/rainy year, consumption drops and less revenue is generated. 2016 is a lower consumption year. It is estimated that 836, or 64% of our customers use 15,000 gallons (minimum billing level)or less of water per quarter in 2016.This compares with 2015,which 829 customers used 15,000 gallons/qtr. This indicates an increase of customers for this lower tier as compared to 2014 and 2013 which was 787 and 742 customers,respectively. This upward shift in customers using less volume directly relates to the decrease of the amount of revenue that is collected. At this time it appears that the total annual revenue for 2016 will be $747,000 which will be $18,000 less than the budgeted revenue for 2016 and $19,000 less than 2015 actual revenue. Page 7 Page 42 of 60 WATER USER CHARGES WATER DEPARTMENT EXPENDITURES To determine a water usage rate schedule, it is necessary to estimate the amount of the expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Operation and maintenance b. Reserve for capital improvements c. System renewal and replacement d. Debt Service Operation and maintenance costs are to be included in the rate calculation and are taken directly from the City Budget. The City presently plans for current and future improvements within the current budget. Funds for current capital outlay are transferred to the Budgeted Projects Fund. Funds for capital improvements are transferred to the Capital Project Funds for Tower, Well and Renewal and Replacement for the future improvements and replacement of facilities and infrastructure. The following is a financial of the Water Fund. 2016 Estimated revenue and expenditures are below the budget amount for the year. 2017 reflects a loss due to the decrease in revenue and increase in capital improvement transfers. 2014 2015 2016 2016 2017 ACTUAL ACTUAL ESTIMATED BUDGET BUDGET REVENUES CUSTOMER BILLINGS $ 641,760 $ 766,661 $ 747,000 $ 764,000 $ 750,000 OTHER REVENUES 32,683 28,696 28,000 5,000 5,000 TOTALREVENUES $ 674,443 $ 795,357 $ 775,000 $ 769,000 $ 755,000 EXPENSES PERSONNEL $ 163,591 $ 1.89,828 $ 180,000 $ 179,764 $ 183,000 CONTRACTUAL 79,018 73,404 97,500 160,289 161,000 MATERIAL AND SUPPLIES 26,648 20,930 25,000 35,000 35,000 CAPITAL OUTLAY 68,767 71,934 91,934 91,934 95,900 TRANSFER CAPITAL IMP 173,863 191,610 210,000 168,076 210,000 TRANSFER FOR DEBT - 100,000 101,000 100,000 102,000 TOTAL EXPENSES $ 511,887 $ 647,706 $ 705,434 $ 735,063 $ 786,900 NETREVENUE $ 162,556 $ 147,651 $ 69,566 $ 33,937 $ (31,900) Page 8 Page 43 of 60 IMATERUSM CHARGES, Operation expenditures, capital improvement transfers and debt service result in estimated expenditures for the Water Department in 2017 of$786,900. This is a$51,837 increase over the 2016 Budget. $42,000 is due to the increase in the transfer for the renewal and replacement of the water infrastructure. The City did a street reconstruction project during 2014 and 2015 that utilized the funds in the Utility Renewal and Replacement Fund to Dartiallv fund the water infrastrnrt„rP replacement that was required. The total amount needed to fund the water improvement portion of the project was also funded with a utility revenue bond. The future debt service of this bond is approximately$100,000 per year for 11 years. The water utility rates have included this expenditure into the rate structure for 2015 and forward for the term of the bond issue. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the water fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. It has been City policy to transfer funds equal to infrastructure depreciation to the Renewal and Replacement Fund for future construction. This amount will not be sufficient to pay for all future replacement construction and should be analyzed along with policy to determine results to be obtained. The amount transferred, per present policy, is expected to increase due to the Highway 36 Bridge Project with the replacement of new infrastructure. This amount is not included in the 2017 budget as it is unknown at this time. The 2015 actual, the projected 2016, and 2017 increase in transfers for capital improvement is due to the amount of depreciation that increased for the 2015/2016 Street Reconstruction Project which replaced$2,500,000 of water infrastructure. A review of the policy will determine what would be an appropriate amount to set aside for replacement within an acceptable fee base for the users of the system. WATER RATES The estimated unit cost to produce and supply water in the City of Oak Park Heights can be determined by dividing the estimated operating expenditures by the assumed flow. In Page 9 Page 44 of 60 addition to the unit cost,the City is also required to submit$6.36 per water connection per year to the State of Minnesota for water connection service fees. The budgeted expenditure cost per unit is summarized below: 2017 BUDGETED EXPENDITURES PER UNIT COST (180,000 gallons) (1280Cust) 1000GALLONS /CUSTOMER Operation &Maintenano $ 379,000 $ 2.11 $ 296.09 Renewal &Replacement 210,000 $ 1.17 $ 164.06 Debt Service 102,000 $ 0.57 $ 79.69 Capital Outlay 95,900 $ 0.53 S 74.92 Total $ 786,900 $ 4.37 $ 614.77 Minimum quarterly bill 15,000 gallons based on per unit cost $ 64.05 $ 149.98 Actual minimum quarterly bill-volume $ 36.60 $ 36.60 A per unit cost is $4.37/1,000 gallons ($791,900/180,000,000 gallons) or $614.77 per customer. This would result in a minimum quarterly bill based on 15,000 gallons of usage of$65.55 or per customer of$153.69. Our current minimum bill based on 15,000 gallons is $36.60. This is due to unit and volume billing rates using the tier rate structure. The Current established water rates for all users are as follows: $1.59/quarter for State Water Connection Fee- Per Connection Minimum Charge $36.60/quarter for up to 15,000 gallons $3.05/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr. $3.55/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr. $4.42/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr. $5.24/1,000 gallons for usage over 200,000 gallons/qtr. Page 10 Page 45 of 60 WATER r CHARGES The projected revenues at the present rates are estimated to be$750,000,for 2017. 2017 REVENUES FROM PRESENT RATES 3 Year Average Rate'Pier /1,000 I Rate Revenue 0-15,999 54,000 $36.60/acct $ 191,200 1.6,000-50,999 28,000 $3.05 $ 85,400 51,000-39,999 15,000 $3.55 $ 53,200 1.00,000-200,999 18,000 $4.42 $ 79,600 201,000-999,999 65.000 $5.24 S 340,6 180,000 $ 750,000 For budget 2017,$750,000 will be not fund the 2017 budgeted expenditures of$786,900. The 2017 budget will have a deficit of$31,900 at the current rate structure. The 2016 expected revenues of$749,000 which is $18,000 under budget will be enough to fund the 2016 expenditures as they are also expected to be$30,000 under budget. The projected net revenue for 2016 is$69,566,depending on estimating expenditures through December of 2016. There are two variables that affect whether 2017 will have sufficient revenue to fund the 2017 expenditure. 2017 Usage is estimated to be low. 180,000,000 gallons as compared to 196,000,000 gallons in prior years. Budgeted expenditures for 2017 may be less than expected. Historically the expenditures are less than budgeted. The largest fluctuation is from contractual expenses, due to the repairs required for water main breaks. EXHIBIT A at the end of the study gives possible solutions to the fund the$31,900 shortfall for the 2017 budget. Page 11 Page 46 of 60 SEWER USE C'H'4AKES, Sewer User Charges GENERAL The City of Oak Park Heights regularly reviews,adopts,and/or modifies its sewer user rate schedule to assure that sufficient revenue is being generated for the payment of all expenditures associated with the operation and maintenance of the sewage rnilertion system and treatment facilities. This review is also undertaken to verify that all classification of sewer users are charged for service in a manner which is fair and equitable as defined in State and Federal regulations. The following sections of this report will describe the system usage, financial obligations, and budgeted expenditures as well as a suggested rate schedule to provide adequate revenues to operate and maintain the system in 2017. SYSTEM FLOW ESTIMATES Utility user rates can be established by equating the amount of service sold to the estimated expenditures anticipated by the utility. In the case of a sanitary sewer system, the use or service can be measured by sewage flow with projections for future use being dependent upon growth by number and type of connections to the system. The Metropolitan Council Environmental Services (MCES) maintains flow-measuring devices which are used to total all sewage flows from the entire City. The MCES utilizes a "firm flow" allocation method in order to stabilize the flow revenue for the MCES and the charges to the municipalities. This means instead of estimating a system flow, the MCES uses the last known flow numbers to allocate their budget for the coming year. To determine the 2017 annual billing amount,the calculation is based on flows from lanuary 1, 2015 and ending December 31, 2015. The annual charge is a flat rate and billed to the city in equal monthly installments. Page 12 Page 47 of 60 SEWER USER CHARGES For informational purposes,population estimates, metered sewage flows and estimates, and flow per capita data for billing years 2006 through 2017 are shown in the following table. 2006 4664 204.95 120 2007 4676 211.00 124 2008 4751 209.95 121 2009 4653 208.74 123 2010 4339 196.95 124 2011 4339 201.05 127 2012 4339 194.90 123 2013 4504 194.48 118 2014 4738 190.66 110 2015 4648 199.01 117 2016 4648 195.20 115 2017 4706 200.80 117 While the total sewage flow from the City is being metered with questionable accuracy, methods are not available for measuring sewage flows from individual connections. Therefore,some assumptions and estimates must be used to apportion flows and resulting costs to the various types of users on the system. The budgeted billable flow for sewer for 2016 is 150,000,000 gallons. Actual billed flow is estimated at 150,000,000 for 2016. For 2017, 150,000,000 will be used for calculating the rates.The difference in flow metered by MCES compared to the amount billed by the city results in a 33% discrepancy or 50,800,000 gallons. Water meters exist at each connection which measures the water purchased, but does not provide information on the quantity discharged to the sewer. Generally, almost all water purchased enters the sewer system with the exception of that water used for lawn irrigation. Lawn sprinkling is primarily confined to single family, townhouse, and similar land uses. Where large institutional facilities or other users have high irrigation demands, Page 13 Page 48 of 60 �7 SEWER USER CHARGES separate meters are becoming common so that sewer billing is limited to the non-sprinkler water usage only. The following chart compares the water usage billed as compared to the sewer flow billed for the present sewer rate tiers. 2016 Sewer Flow Billed /Compared to Water Usage Billed ie n 180,000 160,000 a$ 140,000 12O,Ooo 76 100,00079 80,000 IP 60,000 'Ir woo 60,000 201 Cl q Water Flow Billed 20,000 Sewer Flow Billed o1yg� `'o9o��i oi°,99�j �ota� a;,Sewer Flow Billed 0 Water Flow Billed Sewage flows from residential connections are assumed to be equal to the quarterly water usage experienced during the winter months when no lawn sprinkling occurs. Actual quarterly water meter readings are used for sewage discharge billing for all commercial, industrial, institutional and high end residential connections (> 3 units). Page 14 Page 49 of 60 ' SEWER USER, CHARGES SEWER DEPARTMENT EXPENDITURES In addition to estimating the volume of sewage flow, the other basic factor required in establishing user rates is the amount of expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Metropolitan Council Environmental Services billing b. Local operation and maintenance c. Capital Outlay d. System renewal and replacement The Sewer Utility Budgets for 2016 and 2017 along with actual expenditures for 2014, 2015 and estimated 2016 are in the following table. SEWER 2014 2015 2016 2016 2017 ACTUAL ACTUAL ESTIMATED BUDGET BUDGET REVENUES CUSTOMER BILLINGS $ 833,071 $ 855,152 $ 912,658 $ 896,000 $ 910,000 SAC REFUNDS $ 84,399 $ 13,675 OTHER REVENUES 20,147 17,242 15,000 51000 5,000 TOTALREVENUES $ 937,617 $ 886,069 $ 927,658 $ 901,000 $ 915,000 EXPENSES PERSONNEL $ 106,761 $ 116,831 $ 112,000 $ 112,476 $ 115,420 CONTRACTUAL 86,955 116,584 116,000 136,778 142,850 MCES 408,307 414,812 458,400 458,400 498,930 MATERIAL AND SUPPLIES 7,920 11,172 7,000 14,850 14,850 CAPITAL OUTLAY 37,000 38,900 46,400 46,400 49,725 TRANSFER CAPITAL IMP 129,725 135,542 131,122 131,122 140,000 TOTAL EXPENSES $ 776,668 $ 833,841 $ 870,922 $ 900,026 $ 961,775 NETREVENUE $ 160,949 $ 52,228 $56,7.36 $ 974 ) The Metropolitan Council Environmental Services fee is based on the"firm flow"allocation method and will be $498,930 for 2017 as compared to $458,400 for the year 2016. This Page 15 Page 50 of 60 Y SEWER USER CHARGES represents a 8.84% increase in the MCES fee. The MCES charges since 2010 are in the following chart. MCES CHARGES BASED ON FLOWS AND BUDGETCHANGES OPH%of % MCES OPH TOTAL %INC IN MCES INCREASE Years TOTAL FLOW FLOWS FLOWS MCES BUDGET BUDGET ANNUAL CHG DECREASE 2010 84,519.05 196.95 0.23302% 167,410,000 3.77% $ 390,106.13 6.53% 2011 85,293.98 201.05 0.23571% 172,784,609 3.21% $407,277.81 4.40% 2012 93,680.78 194.90 0.20805% 173,649,000 0.50% $361,271.44 -11.30% 2013 88,133.97 194.48 0.22066% 178,823,786 2.98% $394,599.83 9.23% 2014 86,007.24 190.66 0.22168% 184,188,500 3.00% $408,307.00 3.47% 2015 91,494.90 199.01 0.21751% 190,710,000 3.54% $414,812.00 1.59% 2016 85,601.13 195.20 0.22803% 201,013,000 5.4096 $458,378.73 10.50% 2017 85,298.36 200.80 0.23541% 211,941,538 5.44% $498,929.46 8.85% The city's % of total flows has remained fairly consistent. Minor increases are explained by the MCES, as "dry years" This is due to reduced inflow and infiltration (I & I) into the sewer system by other communities. Higher I & I by other communities actually lowers the % of CIPH's flows to total flows due to our community having minimal I&I. The chart shows an increases in the MCES budget of 3% - 5%, however the percentage increase in the annual MCES charge for the city ranges from -11.3% to +10.5%. Local operation and maintenance costs are incorporated into the rate structure and have been taken directly from the City Budget or from actual expenditures when available. The City presently plans for current and future improvements within the current budget. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the sewer fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. Like the Water Utility Fund, it has been City policy to transfer funds equal to depreciation to the Renewal and Replacement Fund for future construction. This amount should be reviewed and analyzed on occasion along with policy to determine if funding for future renewal and replacement of infrastructure is sufficient to achieve the expected capital improvement. The amount transferred, per present policy, is expected to increase after Page 16 Page 51 of 60 SEWER USER CHARGES the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. The City has undertaken a street reconstruction project during 2014 and 2015 that utilized the funds in the Utility Renewal and Replacement Fund to fully fund the sewer infrastructure replacement that was required. SEWER RATES Sewer costs can be computed by simply dividing the various operating costs by the estimated flow. This is a per unit cost. (Present rates based on per unit and volume billing) 2017 BUDGETED EXPENDITURES PER UNIT COST (150,000 gallons) 1300 /1,000 GALLONS /CUSTOMER Operation&Maintenanc, $ 273,120 $ 1.82 $ 210.09 MCES 498,930 $ 3.33 $ 383.79 Capital improvements 140,000 $ 0.93 $ 107.69 Capital Outiay 49,725 $ 0.33 $ 38.25 Total $ 961,775 $ 6.41 $ 739.83 Minimum quarterly bill 15,000 gallons based on per unit cost $ 96.15 $ 184.96 Actual minimum quarterly bill-volume $ 70.50 $ 70.50 The current established quarterly sewer rates are as follows: Minimum Charge $70.50/quarter for up to 15,000 gallons $5.20/1,000 gallons for usage over 15,000-50,000 gallons $5.60/1,000 gallons for usage above 50,000 gallons Page 17 Page 52 of 60 r SEWER USER CHARGES The projected revenue for 2016 is estimated to be at$912,000, the budgeted amount was $896,000. The following table reflects the actual rates and revenue for 2016. 2016 Actual Rate Tier Estimated 1000 ga I Rae Revenue 0-15,999 51,100 $70.50/acct $ 365,000 16,000-50,999 20,100 $5.20 $ 104,00 51,000~999,999 79.100 $5.60 S 443,000 Total 150,300 $ 912,000 If rates were to remain the same for 2017 there would be an approximate shortage of $47,000. The 2016 Budget requires $960,000 billed revenue. This is primarily due to the increase of$40,600 in MCES Charges. In order to fund the budget for 2017 the rates are required to be increased. There are alternatives to rate increases which can be applied to the base minimum rate and/or the usage rates by tier. These increases can vary and affect users differently. Analysis of sewer flow in the water usage tiers is reflected below. It shows that approximately 1/3 of the usage is on the high and low tiers each with the remaining 1/3 in the middle tiers. If the sewer utility were to utilize the same water tier structure, there would have to be a significant rate change to generate enough revenue in the middle tiers to fund the expenditures. The individual tier usage remains lower and therefore rates would have to be higher. Rahe Tie" -'Vater Tiers � Sewer Tiers 1000 ga l 1000 Ra I 0-15,999 54,600 51,100 16,0Q0-50,999 25,400 20,100 51,000-99,000 11,800 100,000-200,000 14,400 200,00 44.100 79.100 Tota 1 150,300 150,300 Page 18 Page 53 of 60 SEWER r CHARGES r It is assumed that the billing to single family, townhouse, condominium and other similar residential units will be based on the winter quarter water meter reading. All other land uses such as apartments,institutions and commercial and industrial facilities will be billed quarterly based on actual meter readings. EXHIBIT B at the end of the study gives possible solutions to the fund the$47,000 shortfall for the 2017 budget. Page 19 Page 54 of 60 AND RECOMMENDATONS I CONCLUSIONS AND RECON MENDATONS WATER Based on the study and review of rates,it is concluded that a rate increase will be required to generate adequate revenue for the Water Fund for 2017. SEWER An increase for 2017 is necessary to generate enough revenue for the operations of the Sanitary Sewer Fund. MCES increases are driving the user rate increases. Discussions with the Metropolitan Council for developing a method of allocation of costs may help to stabilize the budget for future years. Base Rates would help to establish costs that may be more manageable from year to year. GENERAL Utility Rates should include costs for the renewal and replacement of infrastructure. The proposed rates include the amount that has been set by policy. This amount may not be sufficient to pay for all future replacement construction. It would be prudent to do a long term analysis and review of policy to determine results that the city would like to obtain. The amount transferred, per present policy, is expected to increase significantly after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. During 2017 a study of the rates, structure and future construction needs should be undertaken to determine the most reasonable method to charge customers for the services and to continue to prepare for future needs. Page 20 Page 55 of 60 CONCLUSIONS ■ i RECOMMENDATONS EXHIBIT A-1 2017 POSSIBLE RATE INCREASE EXHIBIT A WATER RATE ALTERNATIVES CURRENT RATES 2016 /1000 Estimated Water Gallons Revenue Tiers /1000GAL MINIMUM 0-15,999 $ 2.44 $ 36.60 541000 $ 191,200 16,000-50,999 $ 3.05 281000 $ 85,400 51,000-99,999 $ 3.55 15,000 $ 53,200 100,000-200,000 $ 4.42 18,000 $ 79,600 >200,000 $ 5.24 65,000 $ 340,600 180,000 $ 750,000 PROPOSED 2017 ALTERNATIVE#1 Water /1000 Estimated Tiers /1000GAL MINIMUM Gallons Revenue 0-15,999 $ 2.60 $ 39.00 54,000 $ 199,680 16,000-50,999 $ 3.20 28,000 $ 89,600 51,000-99,999 $ 3.80 15,000 $ 57,000 100,000-200,000 $ 4.55 18,000 $ 81,900 >200,000 $ 5.45 65,000 $ 354,250 TOTAL 180,000 $ 782,430 %INC OVER 2016 RATE 4.32% ALTERNATIVE#2 /1000 Estimated Water Gallons Revenue Tiers /1000GAL MINIMUM 0-15,999 $ 2.80 $ 42.00 54,000 $ 215,040 16,000-50,999 $ 3.05 28,000 $ 85,400 51,000-99,999 $ 3.55 151000 $ 53,200 100,000-200,000 $ 4.42 18,000 $ 79,600 >200,000 $ 5.24 65,000 $ 340,600 TOTAL 180,000 $ 773,840 %INC OVER 2016 RATE 3.18% Page 21 Page 56 of 60 Mr EXHIBIT A-2-2017 POSSIBLE BUDGET ADJUSTMENT FOR WATER FUND 2017 BUDGET ADJUSTMENT NO RATE INCREASE 2014 2015 2016 2016 2017 ACTUAL ACTUAL ESTIMATED BUDGET BUDGET REVENUES CUSTOMER BIWNGS $ 641,760 $ 766,661 $ 747,000 $ 764,000 $ 750,000 OTHER REVENUES 32,683 28,696 28,000 5,000 5,000 TOTAL REVENUES $ 674,443 $ 795,357 $ 775,000 $ 769,000 $ 755,000 EXPENSES PERSONAL $ 163,591 $ 189,828 $ 180,000 $ 179,764 $ 183,000 CONTRACTUAL 79,018 73,404 97,500 160,289 161,000 MATERIALANDSUPPLIES 26,648 20,930 25,000 35,000 35,000 CAPITAL OUTLAY 68,767 71,934 91,934 91,934 95,900 TRANSFER CAPITAL IMP 173,863 191,610 210,000 168,076 210,000 TRANSFER FOR DEBT - 100,000 101,000 100,000 102,000 TOTAL EXPENSES $ 511,887 $ 647,706 $ 705,434 $ 735,063 $ 786,900 NETREVENUE $ 162,556 147651 69 SM33,937 $ (31,9 0) No rate increase based on the following: ® As projected and as reflected in the above figures, the actual amounts of net revenues are added to the unrestricted fund balance of the water fund. 2016 is projected to have $69,500 while the prior years also contributed to the unrestricted fund balance. This unrestricted fund balance is $921,000 at 12/31/2015. © Actual expenditures tend to be under budget especially for contractual due to the amount spent on water main breaks. Breaks can result in large expenses and if they are not in the current budget,the fund balance would have to cover the expense. Due to 2016 reflecting a larger than budgeted increase to the fund,this amount could be set aside to pay for any expenditure over runs due to breaks. Page 22 Page 57 of 60 CONCLUSIONSi iA Revenues are calculated on very low usage due to the unusually wet years we have had for 2015 and 2016. A dryer year would possibly increase usage to an amount that would fund the$32,000 shortage in the 2017 budget. If the decision is made to not increase the 2017 water rates and to utilize fund balance, this should not continue for future years to meet the budget needs. It should be only considered because of the factors listed above and if the revenues continue to not fund the expenditures,rates must be increased. EXHIBIT B-2017 RATE INCREASE FOR SEWER FUND EXHIBIT B SEWER RATE ALTERNATIVES CURRENT RATES 2016 SEWER /1000 Estimated Tiers /1000GAL MINIMUM Gallons Revenue 0-15,999 $ 4.70 $ 70.50 51,100 $ 365,000 16,000-50,999 $ 5.20 20,100 $ 104,000 51,000-999,999 $ 5.60 79.100 5 443.000 150,300 $ 912,000 PROPOSED 2017 ALTERNATIVE#1 SEWER /1000 Estimated Tiers /1000GAL MINIMUM Gallons Revenue 0-15,999 $ 5.23 $ 78.50 51,100 $ 408,200 16,000-50,999 $ 5.40 20,100 $ 108,540 51,000-999,999 $ 5.75 79.100 S 454.825 TOTAL 150,300 $ 971,565 %INC OVER 2016 RATE 6.53% ALTERNATIVE#2 SEWER /1000 Estimated Tiers /1000GAL MINIMUM Gallons Revenue 0-15,999 $ 5.33 $ 80.00 51,100 $ 416,000 16,000-50,999 $ 5.20 20,100 $ 104,520 51,000-999,999 $ 5.60 79.100 $ 442.960 TOTAL 150,300 $ 963,480 %INC OVER 2016 RATE 5.64% Page 23 Page 58 of 60 ( City of Oak Park Heights 14168 Oak Park Blvd Re Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Data 12/07/2016 Re: Options for Clearing Paris Ave Sidewalk of Snow It is known that City staff maintains City asphalt trails that vary in width between 8 feet and 12 feet wide. Most asphalt trails are built to City street standards meaning the trails can support the weight of five ton vehicles. Concrete sidewalks are not built to street standards and are typically six feet wide or less. The sidewalk installed by Washington County along the east side of Paris Ave is approximately five(5)feet wide and roughly 1,880 feet long. If the City were to perform snow/ice removal on the Paris Ave sidewalk, City plow trucks should not be used because the trucks and plows are at least three(3)feet wider than the walk and the weight of the trucks and force behind the plows would likely damage the concrete rapidly. With existing City equipment,trails will be cleared manually and occasionally with the Kubota tractor. City staff already does manually clear trail easements between Oakgreen Place and O'Brien Ave, Swager Park,Valley View Park and the Valley View wooden bridge. I've estimated the additional time and resources that would likely be required to clear the Paris Ave sidewalk in the options below.Note that unless directed to move the sidewalk to the top of the snow removal priority list,the department has identified a priority schedule for clearing snow. It is a real possibility that the sidewalk would not be cleared earlier than 24 -48 hours after a snowfall. The City's options for snow and ice removal on the Paris Ave sidewalk would vary based on conditions. These are some options: Light Snow 51" - One(1)P.W. employee using existing snow shovels to manually clear the walk. Estimated time is 2 hours. Page 59 of 60 - One(1)P.W. employee use existing backpack blowers to blow snow off of the walk. Estimated time is 1.5 hours. - The City may purchase a 24" -28"walk behind sweeper(snow blower body with a sweeper instead of augers). Estimated cost is $2,200. One (1)P.W. operator approximately 1-2 hour(s)to clear the walk. Heavy Snow>_2" - One(1)P.W. employee using existing walk behind snow blowers to clear the walk. Estimated time is two(2)hours. - The City purchase specialized light weight sidewalk clearing equipment with a plow /blower/sweeper attachment like the one used to clear the Boutwells Landing sidewalks. This type of light duty equipment is additional to the heavy duty equipment P.W.requested several years back to clear trails; however such equipment may also be used to clear easement trails and the Valley View Bridge. - Once the ground is frozen,P.W. staff could drive the existing Kubota tractor with the 7' plow blade or 8' blower to clear heavy snow. The risk for damage to the concrete and the adjacent turf increases using the Kubota instead of walk behind snow blowers, but the work would be done much faster. - The City intends to purchase additional trail clearing equipment when funding is adequate. Discussion has revolved around purchasing a heavy duty,powerful yet compact unit such as a skid loader or tool cat. With optional turf tires, it is possible that the equipment would effectively clear the sidewalk with minimal damage. Cities such as Bayport and Mahtomedi use a tool cat with sweeper,blower and V plow attachments to clear sidewalks. - Contract with Raleigh Truckin. I believe the risk for damage is equal or greater than if City staff used the Kubota. Further,because Raleigh will need to haul a skid loader from his shop each time it snows,the cost will likely be higher than if City staff clears the walk. Sleet/Ice - Purchase concrete safe sidewalk salt. Cost would be—$500-$1,000 per year.P.W. would spread salt with a walk behind spreader. My recommendation: Using heavy snow removal equipment on a sidewalk will reduce the life of or expedite wear and tear to the walk far sooner than not doing so. If the P.W. department were directed to clear the walk today, it would be cleared using shovels,backpack blowers,walk behind snow blowers and occasionally the Kubota tractor. After a year,the department could reassess to determine if manually clearing the walk remains the best option. 2 Page 60 of 60