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HomeMy WebLinkAbout2016-09-15 Planning Commission Meeting Minutes , CITY OF OAK PARK HEIGHTS ' PLANNING COMMISSION MEETING MINUTES Thursday, September 15,2016—Oak Park Heights City Hall Call to Order: Chair Kremer called the meeting to order. Present: Commissioners Kremer, Nelson&Quale; City Administrator Johnson, City Planner Richards, and Commission Liaison Runk. Absent: Commissioner Anthony&Thurmes. II. Approval of Agenda: Commissioner Nelson, seconded by Commissioner Quale,moved to approve the Agenda as presented. Carried 3 —0. III. Approval of September 1, 2016 Meeting Minutes: Commissioner Quale, seconded by Commissioner Nelson,moved to approved the Minutes as presented. Carried 3 - 0. IV. Department/Commission Liaison/Other Reports: None. V. Visitors/Public Comment: None. VI. Public Hearings: A. Oak Ridge Place Memory Care Expansion—6060 Oxboro Ave. N.: Consider requests of HAF Architects on behalf of TIC Properties 1 LLC for Conditional Use Permits to allow memory care and assisted living and for parking, and a Variance to building height and setback requirements. City Planner Richards reviewed and discussed the September 7, 2016 Planning to the request, noting that the City Council did approve the same request on April 28, 2015 and that this approval lapsed, necessitating re-approval by City Ordinance. Richards noted further that the plans presented have not changed from those remitted and approved in 2015, adding that prior to the 2015 approval issues within an existing City drainage easement and ponding area were realized by the Applicant and the City and discussed the activity taken by the Applicant as to this and the current status of the matter. Chair Kremer opened the hearing and invited public comment. There being no public comment to the public hearing, Chair Kremer closed the public hearing. Brief discussion ensued as to the conditions recommended in the planning report and how the application process requirements. Commissioner Nelson, seconded by Commissioner Quale,moved to recommend that the City Council approve the request, subject to the conditions of the September 7, 2016 Planning Memorandum; specifically, as follows: Planning Commission Minutes September 15,2016 Page 2 of 4 1. The Oakridge Memory and Assisted Living shall remain as senior rental and shall not be converted to non-restricted rental housing. 2. The Applicant shall obtain an access permit from Washington County for the new driveway. 3. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 4. The grading and drainage plans shall be subject to review and approval of the City Engineer and the Middle St. Croix Watershed Management Organization. 5. All utility plans shall be subject to review and approval of the City Engineer. 6. All lighting shall be full cut off and be compliant with the lighting standards of the Zoning Ordinance. 7. The signage shall be compliant with the Zoning Ordinance and shall be set back at least five feet from the property line. 8. The Fire Marshal and Police Chief should review thep lans and determine the accessibility of emergency vehicles throughout the development. 9. A snow storage plan shall be provided and shall be subject to review and approval of the City Engineer. 10. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 11. The Planning Commission was favorable to the proposed building appearance, colors and materials. 12. To the extent that the Developer's project contains tax exempt facilities, lands or buildings, the Developer will execute an agreement with the City to make a payment in lieu of taxes to the City for the life of the project. A payment in lieu of taxes agreement shall be in a form prepared and approved by the City Attorney. 13. The Applicant knowingly is installing its infrastructure upon lands that are encumbered by a City drainage easement, located at the southeast corner of the property. At this time the City and Applicant concur that the modifications as proposed will not materially disrupt the City's ability to use such easement and water that drains and will continue to drain to such easement area from areas not under the control of the Applicant. Should the Applicants activities or actions materially impair the City's ability to utilize Planning Commission Minutes September 15,2016 Page 3 of 4 its drainage easement, the Applicant shall make any corrections as directed by the City at is sole expense. 14. The City reserves the right to require the Applicant, at their expense,to remove any and all of the improvements located within the existing drainage easement if ordered by the City Council. Should the Applicant fail to make such changes as directed by the City, the City may make all necessary changes as required and assess all such costs back to the applicant. The City shall not be responsible for any costs related to the Applicant's improvements in the City's drainage area. 15. The Applicant shall provide a revised description for the drainage easement at the southeast corner of the property that removes the existing building from said easement. The revised agreement shall be subject to review and approval of the City Attorney and City Engineer. 16. The terms and conditions listed above for the drainage easement shall be set forth in a Permissive Use Agreement between the City and the Applicant as drafted by the City Attorney to be executed prior to issuance of any building permits. 17. The Applicant shall be required to enter into a Development Agreement if required by the City Attorney. The Development Agreement shall be subject to the review and the approval of the City Attorney and the City Council. Carried 3 - 0. VII. New Business: None. VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: • Tuesday, September 27, 2016 City Council 7:00 p.m./City Hall • Thursday, October 6, 2016 Planning Commission 7:00 p.m./City Hall • Tuesday, October 11, 2016 City Council 7:00 p.m./City Hall • Tuesday, October 25, 2016 City Council 7:00 p.m./City Hall • Wednesday,November 9, 2016 City Council 7:00 p.m./City Hall • Thursday,November 10, 2016 Planning Commission 7:00 p.m./City Hall • Tuesday,November 22, 2016 City Council 7:00 p.m./City Hall • B. Council Representative • Tuesday, September 27, 2016—Commissioner Quale • Tuesday, October 25, 2016—Commissioner Kremer • Tuesday,November 22, 2016—Commissioner Nelson Planning Commission Minutes September 15,2016 Page 4 of 4 X. Adjourn. Commissioner Quale, seconded by Commissioner Nelson,moved to adjourn at 7:14 p.m. Carried 3 —0. Respectfully submitted, Jul e ultman Planning&Code Enforcement Approved by the Planning Commission: 12-8-16/4-0.