HomeMy WebLinkAbout01-10-2017 City Council Packet
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CITY OF OAK PARK HEIGHTS
WEDNESDAY, DECEMBER 13, 2016
CITY COUNCIL MEETING MINUTES
I.Call to Order/Pledge of Allegiance/Approval of Agenda:Mayor McComber
called the meeting to order at 7:00p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, Finance Director Caruso, Public Works Director Kegley, City
Planner Richards, and City Engineer Mann.Absent: None.
Mayor McComber added Consent Agenda Item K.: Approve Taxi Licenses for
F.D.S. Enterprises and New Business Item L: Authorize Expenditure Not to
Exceed $55,000 for a Toolcat for Public Works.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. 5-0.
II.Council/Staff Reports:
A.Mayor McComber: She reported the next Parks Commission meeting was
set for December 19 at 7:00 p.m.; she attended the Metro/LMC policy
adoption meeting; she attended the National League of Cities Conference;
there was a Boomsite to Bayport meeting scheduled for December 21; and
the Experienced Elected Officials Conference was coming up in
Bloomington.
B.Councilmember Dougherty:No report.
C.Councilmember Liljegren: No report.
D.Councilmember Runk: He reported the Planning Commission met on
December 8, and there was one item on the Council Agenda from that
meeting.
E.Councilmember Swenson:He reported the Cable Commission planned to
meet on December 19 to approve the contract.
th
F.Staff: City Clerk Pinski reported that Lindsay Berger of 5658 56Street
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Circle North and Tom Narusiewicz of 14815 56Street North were
chosen as the recycling award winners for the month of December.
III.Visitors/Public Comment: None
IV. Consent Agenda:
A.Approve Bills & Investments
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B.Approve City Council Minutes November 9, 2016
C.Adopt Resolution for 2017 Liquor, Tobacco, and Amusement License
Renewals
D.Approve Resolution Acknowledging Receipt of a Donation from Xcel
Energy and Directing the Donation be Used for Party in the Park
E.Approve 2017 Area Charge for Connection to Water, Sewer and Storm
Sewer Systems
F.Approve Resolution for Certification of Delinquent Utilities
G.Approve Resolution Designating 2017 Checking and Bank Depositories
H.Approve Amendments to MNDOT Contract 92834
I.lative Delegation
to Support and Join the Congressional Municipal Finance Caucus
J.Approve Home Occupation Permit Renewals for 2017
K.Approve 2017 Cab Licenses for F.D.S. Enterprises dba A.Taxi/Stillwater
Taxi
Councilmember Swenson, seconded by CouncilmemberLiljegren, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V.Public Hearings:
A.Truth in Taxation 2017 Budget Presentation: Finance Director Caruso
provided a presentation reporting the proposed general fund budget of
$5,639,646 and the proposed tax levy of $5,193,661. Mayor McComber
opened the Public Hearing. No comments were made. Councilmember
Swenson, seconded by Councilmember Runk, moved to close the Public
Hearing. Carried 5-0.
VI.OldBusiness: None
VII. New Business:
A.Resolution Approving the 2017 Budget:Councilmember Runk, seconded
by Councilmember Dougherty, moved to approve the Resolution. Roll
call vote. Carried 5-0.
B.Resolution Approving the 2017 Tax Levy: Councilmember Swenson,
seconded by Councilmember Liljegren, moved to approve the Resolution.
Roll call vote. Carried 5-0.
C.2017 Water and Sewer Rate Study: Finance Director Caruso provided a
presentation indicating an increase in the 2017 budget expenditures of
$51,000. She reported that during a previous worksession the Council
discussed not raising water rates because the City should have sufficient
funds in 2017 if it was an average precipitation year. Caruso indicated
there was a $40,530 budget increase from the Met Council Environmental
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Services (MCES) which translated into an 8.85 percent increase in rates,
so the City would need to raise rates to cover the deficit. She proposed an
$8.00 increase to the minimum sewer bill and increase the second and
third tier rates.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Sewer A Resolution included in the meeting packet. Roll call
vote. Carried 5-0.
D.City Code of Ordinances Update CC102 Master Fee Schedule:
Councilmember Swenson, seconded by Councilmember Liljegren, moved
toapprove the update. Roll call vote. Carried 5-0.
E.Approve Non-Budgeted Fund Transfers: Councilmember Runk, seconded
by Councilmember Dougherty, moved to approve the Resolution. Roll
call vote. Carried 5-0.
F.Range 082 Indoor Shooting, for Design Guideline/Site Plan Review-
Memorial Ave.: City Planner Richards reviewed his report included in the
meeting packet. Steve Urban from Out of the Box Architecture was
present at the meeting representing the applicant. He stated they planned
to start the in early spring and be up and running by late summer.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to approve the Resolution. Roll call vote. Carried 5-0.
G.Palmer Station/Creative Homes Third Extension Request: Mark
Guenther of Creative Homes was present at the meeting and stated that
they were monitoring the market and considering timing to make the
project a viable one for them as well as the City. Councilmember
Swenson suggested Creative Homes come to the next Planning
Commission meeting in January.
Councilmember Dougherty, seconded by Councilmember Swenson,
moved to table and send to the Planning Commission and come back to
the City Council at their last meeting in January. Carried 5-0.
H.Water Supply Plan Update: Public Works Director Kegley reported that
the DNR required the City of Oak Park Heights to update and submit a
water supply plan in 2016. He provided a summary of the updated plan
that was submitted to the DNR and Met Council for review. No action
was taken.
I.2017 Council Appointments: Mayor McComber reported that a proposed
list of council appointments was included in the meeting packet for that
evening. Councilmember Runk stated he would like to continue serving
on the CVB committee. McComber stated she could switch with him,and
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she would be the alternate. Councilmember Swenson stated the City was
still looking for citizens interested in serving on the Cable Commission.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the Resolution with the one change noted above. Roll
call vote. Carried 5-0.
J.Consider Winter Parking Area Paris Ave.: Councilmember Dougherty,
seconded by Councilmember Runk, moved to approve the Resolution.
Roll call vote. Carried 5-0.
K.Consider Worksession in JanuaryMeeting with City Partner Agencies:
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to set a worksession for January 24 at 5:00 p.m. and another immediately
following the January 24 City Council meeting. Carried 5-0.
L.Authorize Expenditure Not to Exceed $55,000 for a Toolcat for Public
Works: Councilmember Swenson, seconded by Councilmember Liljegren,
moved to authorize the City Administrator to work with the Public Works
Director to get the equipment. Carried 5-0.
VIII. Other Council Items or Announcements: None
IX.Closed Session
A.Labor Negotiations (closed pursuant to MN Stat. 13D.03): City Attorney
Vierling reported that the City would go into closed session regarding
labor negotiations pursuant to Minnesota Statutes 13D.03 and would be
tape recorded with the tape recording being kept for a period of two years.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to go into a closed session. Carried 5-0. Mayor McComber reconvened
the regular meeting. Attorney Vierlingreported that contracts were
reviewed, council held discussion, and no motions were made during the
closed session.
X.Adjournment
Councilmember Runk,seconded by Councilmember Liljegren,moved to adjourn
at 8:29 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
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CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY, DECEMBER 13, 2016 AT 5:30 P.M.
____________________________________________________________________________________
Present: Mayor McComber, Councilmembers Dougherty, Liljegren, Runk, and Swenson; City
Administrator Johnson; Public Works Director Kegley;Finance Director Caruso; City Attorney Vierling;
City Engineer Mann; and City Clerk Pinski. Also present for Agenda Item 6: Bruce Paulson, architect
from Stantec. Absent: None.
1.Call to Order:Mayor McComber called the meeting to order at 5:30 p.m.
2.SCRCP Grand Opening Celebrations: City Administrator Johnson reported that Robin
Anthony from the Chamber of Commerce was not able to be present that evening and asked if the
City Council wanted to reschedule a meeting with her. Mayor McComber suggested setting a
meeting in January and also setting up meetings with Jill Sletten and Carolyn Jackson on that
date. No action was taken.
3.City Contributions to Chamber of Commerce:City Administrator Johnson stated the City
could not pay dues to the Chamber of Commerce but could pass a Resolution to sponsor an event
that would have a benefit to the community. City Attorney Vierling reported that it was
important that the Resolution outline a specific purpose. Mayor McComber and Councilmember
Dougherty stated they were comfortable with sponsoring the community showcase event put on
by the Chamber of Commerce and having staff prepare a Resolution. No action was taken.
4.Communications on Settlement with MNDOT:Council was comfortable with a draft press
release. City Administrator Johnson would send it out. No action was taken.
5.City Hall Property Tree Removal Area:Mayor McComber stated she was comfortable with
using the building fund to remove the trees as long as the adjacent homeowner partnered with the
City on site restoration. Councilmember Swenson suggested giving a deadline of one year for
replanting. Staff would prepare the item for the City Council Agenda. No action was taken.
6.Cover Park Concept Plans:Stantec Architect Bruce Paulson provided the City Council with
two different plans that were tweaked from the last meeting. Councilmember Dougherty stated it
would be more expensive to have an L-shaped roof on the shelter, and Mayor McComber stated
she liked Option A with the straight roof. Dougherty suggested adding a single door in the side
of the shelter for those coming off the rink and windows facing the rink. He asked if the shelter
could be turned in Option A so that the covered portion faced the parking lot. Paulson responded
that it could be, and the back of the building could be at the top of the hill. Councilmember
Swenson suggested having access to the bathrooms from the inside only. Councilmember Runk
suggested turning the building, leaving the bathrooms as there were drawn, but having access
only from the inside. Paulson stated the bid documents could have an alternate to add outside
access doors. Stantec would come back to the City Council with refined plans. No action was
taken.
7.Set a Date for the 2017 Goals and Priorities Meeting:The City Council set for January 11,
2016 at 5:00 p.m. at City Hall.
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8.Water and Sewer Rate Study:Finance Director Caruso provided the City Council with some
charts outlining options for rates based on the study. She explained what impacted rates and
consumption. She noted two options for water rates: raise the minimum to $39 and the tiers
slightly or just raise the minimum to $42. She also suggested no change to the water rates and
just use the water main break fund to cover the deficit in 2017. Caruso stated the rates could be
reviewed again mid-year. Mayor McComber, Councilmember Swenson, and Councilmember
Dougherty suggested no increase in water rates. Caruso reported that the Met Council
Environmental Service (MCES) increased their annual charge by 8.85 percent to the City which
resulted in a 46,775 deficit for 2017. She outlined two options: raise minimum to $78.50 and
small increase in tiers or just raise the minimum to $80.00. She suggested the first option. The
City Council agreed. No action was taken.
9.City Policies on Snow Removal from Sidewalks:Councilmember Swenson suggested the
Public Works Department purchase equipment such as a Toolcat for plowing sidewalks. City
Administrator Johnson stated he would send a letter to residents on Paris Avenue that the City
would take responsibility for clearing the sidewalks. He stated there would need to be a update to
City policies. Councilmember Swenson suggested an item be added to the City Council Agenda
authorizing the purchase of the equipment. No action was taken.
10.Adjourn: The meeting was adjourned at 6:44 p.m.
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