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Oak Park Heights isARequest for Council Action & II Meeting Date April 22,2008 Time Required: 5 Minutes Agenda Item Title: Loan Request from MSCWMO to complete Perro Pond storm-sewer work. Agenda Placement New Business Originating Department/Requestor Mayor David Beaudet Requester's Signature Action Requested See Below Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please review the attached request from the MSCWMO, seeking loan funds to complete the Perro Pond storm sewer work. Total Amount of Loan, $100,000 to be repaid in 2009. MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION 1 380 WEST FRONTAGE ROAD , HIGHWAY 36 STILLWATER , MINNESTOA 55082 1�} Phone 651 . 275 . 1136 x22 fax 6 5 1 . 2 7 5 . 1 2 5 4 www . m s c w m o . o r g MSCW MEMORANDUM ,.eL DATE: April 18,2008 TO: Mike McGuire,City of Bayport Eric Johnson,City of Oak Park Heights FROM: Dave Beaudet,Middle St.Croix Watershed Management Organization SUBJECT: BAYPORT STORM SEWER DESIGN SUPPORT LOAN REQUEST The Middle St Croix Water Management Organization(MSCWMO)has secured an additional$150,000.00 to design and construct the Bayport Storm sewer. The most recent legislative bonding bill included the funding in waste water treatment component of the legislature,which has been signed by the governor. One of the restrictions for using the recently approved design funds is that they can only be used once it has been demonstrated the project can be built within the$1.77 million already allocated for the project. In other words,the MSCWMO must demonstrate the design can be built within the allocated budget prior to receiving the funds allocated for this design. Accordingly,at the April 10,2008 public meeting,the MSCWMO board decided to request the Cities of Bayport and Oak Park Heights to loan the funds necessary to design and bid the project. The loan amount needed for design is estimated to be up to$100,000. The project is planned for spring of 2009 and to meet that deadline,the design work must begin this year. Ideally,the loaned funds would begin to be made available to the MSCWMO by June of 2008. Repayment of the loan would occur by March 2009. An updated construction budget and more detailed timeline is available upon your request. We look forward to hearing from Bayport and Oak Park Heights regarding this request in the near future. Please call if you have any questions. • Opinion of Probable Cost SEH State of MN Storm Sewer Phase 3- Route A Alternate Item No. Item Total 1400 Material Testing $13,600 1500 Force Account Work $16,400 1550 Road Maintenance $13,400 1700 Real Estate $0 2140 Dewatering $25,000 2200 Removals $47,800 2290 Cofferdams $50,000 2320 Backfill/Bedding $40,300 2372 Erosion Control $5,300 2376 Bank Stabilization $19,200 2500 Utility Reconstruction $22,500 2600 Storm Sewer $334,800 2775 Street Reconstruction $47,000 2900 Site Restoration and Rehabilitation $17,100 11000 Special Structures $211,200 13000 Railroad Crossing(Jack Steel Casing) $70,000 15000 Trailer mounted pump $0 $933,600 Construction Cost Escalation (14.36%) $134,100 Construction Cost $1,067,700 5%Mobilization $53,400 Total Construction Cost $1,121,100 25%construction contingencies $280,275 Opinion of Probable Construction Cost $1,401,375 Operation Planning and Guideline Development $10,000 Engineering and Construction Administration $214,800 Legal, Fiscal, Administrative $73,600 Total Project Cost: $1,699,775 4/18/201Mocuments and Settings\eajohnson.CITYOFOPH\Local Settings\Temporary Internet Files\OLK331AItemate A estimate 041808.xls DEC-22-1999 16:02FROM CITY OF BAYPORT TO 439 0574 P.01 , 0 110 ri CITY OF BAYPORT • 294 North 3rd Street Bayport, Minnesota 55003-1027 Phone:(651)439-2530 DATE: cZ P TO: ' Ark/ 440 1-11-1/./) NO. : FROM: �g1//1► Li I 1~ fr PHONE NO.: j651 439-2530 FAX NO. : 11111.512:21R NUMBER OF PAGES (including cover page) : `j REMARKS: DEC-22-1999 16 02 FROM CITY OF BAYPORT TO 439 0574 P.02 Dec-22-99 03:31P eislative Associates 612 439 P.01 LEGJSLAThTE AOCIA1ES, INC. F.O.Box 2131 Stillwater,MN 550S2 (651)439.7681 Fax(651)439.7319 Wallington Off= 1101 Magnet,NW,5e1teSet Washington,DX.NOV (294 azss3% Fax(2)6254363 FACSIMILE TRANSMITTAL Fax No. 13j'— ieW To the=wan / 'nAttention of: Jri__ / r.-`pct f Tide: Cr47 I4 Jc .«. Mame Na Adam City,SW;Zip Colt * **� * $ * # $ From: (cf I ,:t,., Date: .z/2.7-y, Number ur Pages(inchidtng cover sheet): •V' Subject: Comments or Messsage: /rt., — h �Z'Z/ IS - r `r-641,--. r-vs~Z •--- // .�y'111111>*.: t --"1-- - ►..-dt.t 4: /�1r ^ _il r ; A..-.0.-- v , i'rA b.( ik rt.( - a - .....% • R p R . is If this ttantmittai is not being received properly, please contact the sender at one of the oho=numbers listed above. DEC-22-1999 16:02 FROM CITY OF BAYPORT TO 439 0574 P.03 Dec-22-99 03:31P Legislative Associates 612 439719 P.02 December 13, 1999 {Revised 12122199) SUMe 1; Prate Tasks Rd MOM Budget for Preliminary Legislative Work for Perro Creek Funding of $3.2 Million in the 2000 Legislative Session. Tasks to Be Completed from January, 2000, through April, 2000. Estimated Hours. 1. Maintain COmmunications lh Ken Hartung, Project 12 hrs, Admirô,, Ancde USCRWS10 P e Proms progresses,end information is received from the Committee leadership,Agency officials,and the Governor's Office. 2. Meetings with PFA and WIF administrators to determine 4hr . the allocation of funds by the Legislature In the 2000 Session. 3. Meet with Department of Finance officials,prepare 10 hrs. additional materials,and make outside contacts In an effort to change their position that the Perro Creek Project is not the responsibility of the State. 4. Work with Department of Corrections officials to 4 his. determine the location of funds,and to obtain construction funding in the 2000 Capital outlay budget. 5. The basis for our request Is the Imminent danger of 6 hrs. flooding to homeovmers along Perro Creek, the roadways around,the Prison Pond,Andersen Window property,and other areas. The potential flooding issue requires working with,and the support of DNR Waters Division. (1) DEC-22-1999 16 03 FROM CITY OF BAYPORT TO 439 0574 P.04 Dec-22-99 03:31P Lefrative Associates 612 4319 P_03 6. Work with House and Senate Committee 40 hrs. chairs and staff to assure the Information needed is provided in the December and January Hearings end throughout the Legislative Session 7. The following House and Senate Committees will be involved in the approval process for the $3.2 million request we will be making. Since 1999 is not.the year for a major bonding bill, the committees will be much more conservative an the projects they approve. While all of the following Committees may not require a hearing, most probably mil. In the event there is no hearing, then individual meetings with the leadership of those committees must be arranged. The House and Committees that must pass the request includes the following: House Judiciary Committee House Judiciary - Finance Division House Economic Development and International Trade House Economic Development and International Trade- Finance Division House Environment and Natural Resources House Environment and Natural Resources- Finance Division House Capital Investment Committee The Senate Committees that must approve the request includes the following: Senate Crime Prevention and Judiciary Committee Senate Crime Prevention and Judiciary Budget Committee Senate Jobs, Energy, and Economic Development Senate Economic Development Budget Committee Senate Environment and Natural Resources Senate Environment and Agriculture Budget Committee Senate Bonding Committee 8. Set up as many hearings as possible with the Legislative 12 hrs. Committees prior to the beginning of the 2000 Session. We will have more time during the interim to discuss with them a very complex situation. (2) DEC-22-1999 16 03 FROM CITY OF BAYPORT TO 439 0574 P.05 Dec-22-99 03:32P Legislative Associates 612 4397319 P,04 9. Work with Project Administrator,the Middle St Croix 12 bra River WMO in the preparation of testimony and materials to be provided tor the Committee Chairs and staff. 10. Work with the Governor's staff,and Corrections,. 6 hrs. Economic Development, DNR,and Dept of Finance to reduce opposition to the funding of the Perm Creek Project 11. Work with the Revisor's Office to prepare the format and language both House and Senate bilis for introduction . 12. Prepare materials for meetings and follow-up 20 hrs. confirmations, reports and letters after each meeting. 14. Keep Senate and House Research lawyers 15 hrs. and Committee staff involved in the process throughout the Session.. t5 Check Committee schedules and attend all scheduled ani , spacial meetings of all committees involved in tilt Fro .r, , 181 Hours 181 hours @ $85 .$11,655.00 (3) DEC-22-1999 16 04 FROM CITY OF ERYPORT TO 439 0574 P.06 • • W VI N N 0 U N N N N 0 Z ko Ili to O W rl nN M p 145 A W cr � N 2 rsk I N 00 0 t9 1,4 in v+ C 0 N N o C 0 ‘p Ili CO N ,4Iff If) fer 41:1 i ri rl tib 0 01 N .M c' uO O LO p 0 ul ica 4N c O rl M es- m IyZ 114 O W g 3 a 3 et 0 a a CO w O m 0 DEC-17-1999 13:33 FROM CITY OF BAYPORT TO 439 0574 P.01 • • CIJY OF BAYPORT 294 North 3rd Street Bayport,Minnesota 55003-1027 Phone:(651)439-2530 DATE: ' 1 /99 TOT-71- 41 11/94.04) FAX NO.: FROM: ::-Akvw PHONE NO.:_(651), 439-2530 FAX NO. : J.651) 439-7188 NUMBER OF PAGES (including cover page) : .44 REMARKS: AJU1 h.„4._> /4,1„? eizie/isgi. ,011( DEC-17-1999 13:33 FROM CITY OF BRYPORT TO 439 0574 P.02 • • LEGISLATIVE ASSOCIATES, INC, WASHINGTON OFFICE; N 1Nf5OTA OTIC ; 110130th Street,Suite 500 P.O.Box 2131 Was ' D.0 20007 Stillwater,MN 55082 (202)625-4356 41 , (651)439-7681 December 13, 1999 Subject: Projected Tasks and Estimated Budget for Preliminary Legislative Work for Perro Creek Funding of $3.2 Million in the 2000 Legislative Session. Tasks to Be Completed from December, 1999, through April, 2000. Estimated Hours. 1. Maintain communications with Ken Hartung, Project 12 hrs. Administrator,and the MSCRWSO Board as the process progresses, and information is received from the Committee leadership, Agency officials, and the Governor's Office. 2. Meetings with PFA and WIF administrators to determine 4hrs. the allocation of funds by the Legislature in the 2000 Session. 3. Meet with Department of Finance officials, prepare 16 hrs. additional materials, and make outside contacts In an effort to change their position that the Perro Creek Project is not the responsibility of the State. 4. Work with Department of Corrections officials to 4 hrs. determine the location of funds, and to obtain construction funding in the 2000 Capital outlay budget. 5. The basis for our request is the imminent danger of 6 hrs. flooding to homeowners along Perro Creek, the roadways around. the Prison Pond, Andersen Window property, and other areas. The potential flooding issue requires working with, and the support of DNR Waters Division. (1) DEC-17-1999 13:33 FROM CITY OF BAYPORT TO 439 0574 P.03 • • 6. Work with House and Senate Committee 40 hrs. chairs and staff to assure the information needed is provided in the December and January Hearings and throughout the Legislative Session 7. The following House and Senate Committees will be involved in the approval process for the $3.2 million request we will be making. Since 1999 is not the year for a major bonding bill, the committees will be much more conservative on the projects they approve. While all of the following Committees may not require a hearing, most probably will. In the event there is no hearing, then individual meetings with the leadership of those committees must be arranged. The House and Committees that must pass the request includes the following: House Judiciary Committee House Judiciary Finance Division House Economic Development and International Trade House Economic Development and International Trade • Finance Division House Environment and Natural Resources house nyironment and Natural flesources Finance Division House Capital Investment Committee The Senate Committees that must approve the request includes the following: Senate Crime Prevention and Judiciary Committee Senate Crime Prevention and Judiciary Budget Committee Senate Jobs, Energy, and Economic Development Senate Economic Development Budget Committee Senate Environment and Natural Resources Senate Environment and Agriculture Budget Committee Senate Bonding Committee 8. Set up as many hearings as possible with the Legislative 12 hrs. Committees prior to the beginning of the 2000 Session. We will have more time during the interim to discuss with them a very complex situation. (2) DEC-17-1999 13:34 FROM CITY OF BAYPORT TO 439 0574 P.04 • • 9. Work with Project Administrator,the Middle St.Croix 20 hrs. River WMO in the preparation of testimony and materials to be provided for the Committee Chairs and staff. 10. Work with the Gvvernvr's staff,antl Corrections, 0 hrs. Economic Development, DNR, and Dept. of Finance to reduce opposition to the funding of the Perro Creek Project. 11. Work with the Revisor's Office to prepare the format and language both House and Senate bills for introduction . 12. Prepare materials for meetings and follow-up 30 hrs. confirmations, reports and letters after each meeting. 14. Keep Senate dna house Research lawyers 15 hrs. and Committee stag involved in the process throughout the Session.. 15 Check Committee schedules and attend all scheduled and 40 hrs. special meetings of all committees involved in the process. 205 kit 205 hours @$65=$13,325.00 (3) iu '4..77CJ?(4 r.U1 Jr. I If • j S • 0 , 13 CITY OF BAYPORT 294 Norfh 3rd Street Bayport, Minnesota 55003-1027 Phone:(651)439-2530 DATE: / . V?? TO:-.-‘7,4j i.- Md FAX NO. I FROM: � r/11Li • ,- PHONR N0. : (651) 439-2530 FAX NO. : (651) 439-7188 NUMBER OF PAGES (including cover page) : (/ REMARKS: • 1./CL-GG-1777 10•GG 1-KUI'l LILT Ur CHTYUKI IU 4Sy 0574 P.02 4 Dec-22-99 O3:3oilLegislative Associates 612 4319 P.01 . w c r • LEGISLATIVE ASSOCIATES, INC. F.O.Box 2131 StMwater,MN 55982 (651)439.7681 Fax(651)439.7319 Washington Offk 1101 Aft Street,NW,Suite 500 Washington,D.C.20097 625435 Fs(212)62S.436 FACSIMILE TRANSNIITI'AI, Fax No. Y.W.--Ne) To tbe Magglog Attention oft A.;_ .ei-L.,f Tide: ( 47 41. .... pt....No_ organization: i&2,0.„.-Al, Addles; 1110 City,Stc,ZipCot * * # * 4 t * it From: ccs (le'%+-f nate: ,riZ27/9" Number of Pages(including cover sheet): •7f Subject: Comments or Mem: 4 — # LLZ Is s r --os---- // ! ( ( J i.. /1/0 le 2.'1-4.... +/r/aw 744/ r .7 4,V T— b e r w w v : yo c.,-- I JASi r if 1 •• • a 4 i R • If this transmittal is not being received properly, • please contact the sender at cmc of the phone nun ibcn}fisted above. 'Cl.- C-1 7 lb•4 r UI I 1 I -UkI U "" `"" ' 1 • Dec-22-99 03:31P slative Associates 612 439 P.02 • December 13, 1999 (Revised 12/22199) Sua100 NNW Tn$Ia and Fitimated Budget for Preliminary Legislative Work for Perro Creek Funding of $3.2 Million in the 2000 Legislative Session. Tasks to Be Completed from January, 2000, through Aprli, 2000. Estimated Hours. 1. Maintain COmmunicafivns with Ken Hartung, Project 12 hrs, Milli*aids SCR SO , d as the process progrosscs,and information is received from • the Committee leadership, Agency officials,and the Governor's Office. 2. Meetings with PFA and WIF administrators to determine 4hrs. the allocation of funds by the Legislature in the 2000 Session. 3. Meet with Department of Finance officials,prepare 10 hrs. additional materials,and make outside contacts in an effort to change their position that the Perro Creek Project is not the responsibility of the State. 4. Work with Department of Corrections officials to 4 hrs. determine the location of funds, and to obtain construction funding in the 2000 Capital outlay budget. 5. The basis for our request is the Imminent danger of 6 hrs. flooding to homeowners along Perro Creek, the roadways around,the Prison Pond.Andersen Window property,and other areas. The potential flooding issue requires working with, and the support of DNR Waters Division. (1) • 1 ,v Ui r Ur tIHYHURT TO Dec-22-99 03:31P Legislative associates 439 0574 P.04 46197319 P.03 `. 11 • . . 6. Work with House and Senate Committee 40 chairs and staff to assure the information needed is his. provided in the December and January Hearings and • throughout the Legislative Session 7. The following House and Senate Committees will be involved in the approval process for the $3.2 million request we will be making. Since 1999 is not the year for a major bonding bill, the committees will be much more conservative on the projects they approve. While all of the following Committees may not require a hearing, most probably will, in the event there is no hearing, then individual meetings with the leadership of those committees must be arranged. The House and Committees that must pass the request includes the following: House Judiciary Committee House Judiciary - Finance Division House Economic Development and international Trade House Economic Development and International Trade - Finance Division House Environment and Natural Resources House Environment and Natural Resources- • Finance Division House Capital investment Committee The Senate Committees that must approve the request includes the following: Senate Crime Prevention and Judiciary Commr"ttee Senate Crime Prevention and Judiciary Budget Committee Senate Jobs, Energy, and Economic Development Senate Economic Development Budget Committee Senate Environment and Natural Resources Senate Environment and Agriculture Budget Committee Senate Bonding Committee 8. Set up as many hearings as possible with the Legislative Committees prior to the beginning of the 2000 i2 his. We will have more time during the interim to discuss with them a very complex situation. (2) • LUL.—GL—IJJJ 10•CIU rRu i ULII ur A1Trum IU 4,)7 Ya'(4 Dec-22-99 03:32P Lellative Associates 612 4019 P.04 9. Work with Project Administrator,the Middle St Croix 12 hrs. River WMO in the preparation of testimony and materials to be provided tor the Committee Chairs and staff. 10. Work with the Governor's staff,and Corrections, 6 hrs. Economic Development, DNR,and Dept of Finance to reduce opposition to the funding of the Perry Creek Project 11. Work with the Revisor's Office to prepare the format and language both House and Senate bills for introduction . 12. Prepare materials for meetings and follow-up 20 hrs. • confirmations, reports and letters after each meeting. 14. Keep Senate end House Research lawyers 15 hrs. and Committee staff Involved in the process throughout the Session.. 15 Check Committee schedules and attend all scheduled and 40 hrs, special meetings of all committees involved in the prgim • 181 Hours 181 hours @ $65 -$11,655.00 (3) • DEC-22-1999 16 04 FROM CITY OF BAYPORT TO 439 0574 P.06 • • . . . u N N N N 0 • t z cc ui0' Ce WI W W r; N N Ni u. in. i •l LA ni IN Of M O 3 0 0 m it) W W N pq 4 2 44 rsk M rq * * Pi iA- o 0 N 01 co C lA n p ' rl • g t10 CO O C cis e4 ci vis o ILA CO N ., -1 0 N * 1A N M 40 in. if). m- •-I rI tR a` a` o o N 0 CO r1 CA .D PI tr) p O I N G O "4 M Z Z Z o fin = LI m )-4 N W = e W • tr ITaoo x <in < O. m C) co m o ULL-1 r-1 is Ss H U[1 LIIT ur ZHTruK• u • • CII? OF BAYPORI 294 North 3rd Street Bayport,Minnesota 55003-1027 Phone:(651)439-2530 DATE; )17/9? .T17-1;;;'/ ",', /2/40.4%/ FAX NO. : PROM: : 1Pif 419.• PHONE NO. :J.651) 439-2530 FAX NO. : (651) _439-7188 NUMBER OF PAGES (including cover page) : 114 REMARKS:---- /``' /7644...el Q/fl(O 4'G M'ls --si„,) • • DEC-17-1999 13 33 FROM CITY OF BAYPORT TO 439 0574 P.02 • LEGISLATIVE ASSOCIATES, INC, i WASHINGTON OFFICE: MINNESOTA(Ea; 1101 30th Street,Suite 500 P.O.Box 2131 Wasturlabon,DC 20007 Stillwater,IDLY 55082 (202)62 -4356 (651)439-7681 December 13, 1999 Subject: Projected Tasks and Estimated Budget for Preliminary Legislative Work for Perro Creek Funding of $3.2 Million in the 2000 Legislative Session. Tasks to Be Completed from December, 1999, through April, 2000. Estimated Hours. 1. Maintain communications with Ken Hartung, Project 12 hrs. Administrator,and the MSCRWSO Board as the process progresses, and information is received from the Committee leadership, Agency officials, and the Governor's Office. • 2. Meetings with PFA and WIF administrators to determine 4hrs. the allocation of funds by the Legislature in the 2000 Session. 3. Meet with Department of Finance officials, prepare 16 hrs. additional materials, and make outside contacts In an effort to change their position that the Perro Creek Project is not the responsibility of the State. 4. Work with Department of Corrections officials to 4 hrs. determine the location of funds, and to obtain construction funding in the 2000 Capital outlay budget. 5. The basis for our request is the imminent danger of 6 hrs. flooding to homeowners along Perro Creek, the roadways around. the Prison Pond. Andersen Window property, and other areas. The potential flooding issue requires working with, and the support of DNR Waters •Division. (1) DEC-17-1999 1333 FROM CiTY OF HRYFURT TU 439 Ure4 F.el3 • 6. Work with House and Senate Committee 40 hrs. • chairs and staff to assure the information needed is provided in the December and January Hearings and throughout the Legislative Session 7. The following House and Senate Committees will be involved in the approval process for the $3.2 million request we will be making. Since 1999 is not the year for a major bonding bill, the committees will be much more conservative on the projects they approve. While all of the following Committees may not require a hearing, most probably will. In the event there is no hearing, then individual meetings with the leadership of those committees must be arranged. The House and Committees that must pass the request includes the following: House Judiciary Committee House Judiciary - Finance Division House Economic Development and International Trade House Economic Development and International Trade - Finance Division • House Environment and Natural Resources house Enyironni n1 ana Natural iiesources Finance Division House Capital Investment Committee The Senate Committees that must approve the request includes the following: Senate Crime Prevention and Judiciary Committee Senate Crime Prevention and Judiciary Budget Committee Senate Jobs, Energy, and Economic Development Senate Economic Development Budget Committee Senate Environment and Natural Resources Senate Environment and Agriculture Budget Committee Senate Bonding Committee 8. Set up as many hearings as possible with the Legislative 12. hrs. Committees prior to the beginning of the 2000 Session. We will have more time during the interim to discuss with them a very complex situation. (2) DEC-17-1999 13:34 FROM CITY OF BAYPORT TO 439 0574 P.04 410 S 9. Work with Project Administrator,the Middle St Croix 20 hrs. • River WMO in the preparation of testimony and materials to be provided for the Committee Chairs and staff. 10. Work with the Gvvernvr's staff,and Corrections, 0 hrs. Economic Development, DNR, and Dept. of Finance to reduce opposition to the funding of the Perro Creek Project. 11. Work with the Revisor's Office to prepare the format and language both House and Senate bills for introduction . 12. Prepare materials for meetings and follow-up 30 hrs. confirmations, reports and letters after each meeting. 14. Keep senate and house Research lawyers 15 hrs. and Committee staff involved in the process throughout the Session.. 15 Check Committee schedules and attend all scheduled and 40 hrs. special meetings of all committees involved in the process. • 205 Pours 205 hours @$65=$13,325.00 (3) ..MAR-09-98 MON 14 :56 CUSTOM BAKERY 612 293 0124 P. 01 • • HOZZA MANAGEMENT SERVICES, INC. 1358 SIMPSON STREET ST. PAUL, MINNNESOTA 55108 612-414-6970 March 9, 1998 TO: Tom Helena FM: David Hozza RE: Status of Prison Pond Sewer Pipe Bonding Bill. Thursday, March 5th, the Senate passed SF 3388 by a 45-22 vote. This bill contains the Prison Pond storm sewer replacement at $300,000, that money to be used for planning and preliminary design. Please see attachments for exact language and voting. After passage, the bill was laid on the table, waiting for the house bill to catch up. The picture in the house remains much less clear. Other than Holsten's original bill, HF 3074, no other bill has been drafted. Rep. Henry Kalis' Capital Investment Committee is going to meet every day this week after session to put a bill together. Rumors are that the House Republican caucus voted to put the project in at $1,000,000 and that the Democrats will go along with this, BUT, anything can happen. As soon as the committee takes some final action, I will let you know. The committee hopes to complete its work this week. The bill will then go to the House floor sometime in the next two weeks, and once passed, a conference committee will be named. It's hard to know what the conference committee might do, because this year, the difference will be not just over which projects at what amount but also, whether the bill calls for cash expenditures, the Senate's position, or for bonding, so far the House's position. Please call me if you have any questions. In the meantime, I'll let you know about any significant new events. CONTINUE FROM PREVIOUS PAGE 001 • arch 9 - 13 1998 isweek int the Minnesota House of Representatives All Meetings are open to the public.The schedule is subject to change.This document is available in alternative formats. MONDAY,March 9 TUESDAY,March 10 WAYS &MEANS 10 State Office Building 9 a.m. 9 a m. Chr.Rep.Loren Solberg Agenda:HF3314(Anderson, 1.)Tobacco The House meets in session. The House meets in session. litigation proceeds deposited in the general fund and subject to appropriation. 3 p.m. or After Session Additional bills may be added. • Civil&Family Law CAPITAL INVESTMENT THURSDAY, March 12 Division/JUDICIARY 5 State Office Building Basement Hearing, Room Chr.Rep.Henry Kalis 9 a.m. State Office Building Agenda:To be announced. Chr.Rep.Andy Dawkins The House meets in session. Agenda:HF326 Moisten)Hunting and WAYS &MEANS fishing rights affirmed and constitutional 10 State Office Building After Session amendment proposed. Chr.Rep.Loren Solberg HF3808(Milbert)Hunting and fishing Agenda:HF2589(Wagenius)Snowfence CAPITAL INVESTMENT rights confirmed and constitutional easements,highway closures,and signs 5 State Office Building amesd9 endment proposed. regulated,state transportation plan Chr.Rep.Henry Kalis (Leighton)Hunting and fishing revised,private carriers regulated, Agenda:To be announced. rights confirmed and constitutional flexible highway account created,town amendment proposed. highways and bridges funded,and HF3810(Solberg)Hunting and fishing conveyances to public bodies permitted. FRIDAY, March 13 rights confirmed and constitutional HF2983(Tunheum)Minnesota residential amendment proposed. mortgage originator and servicer licensing 830 a.m. HF3811(Winter)Hunting and fishing act ado pted rights confirmed and constitutional HF2970(Kahn)Salary inaease provided Subcommittee on Topic Selection/ amendment proposed. for judges,and employee and employer LEGISLATIVE HF3812(Kinkel)Hunting and fishing contribution rates for certain judges AUDIT COMMISSION rights confirmed and constitutional retirement plans modified. 125 State Capitol amendment proposed. HFXXXX(Olson,E.)Claims. Cir.Sen.Deanna Wiener HF3813(ITnsetl)Hunting and fishing HF2532(Choudhary)Youth-oriented Agenda:Review and begin narrowing rights confirmed and constitutional driver improvement clinics and graduated down list of suggested topics for study. amendmentpcoposed. licensing system established,driving HF3817(Delmont)Hunting and fishing privileges restricted for permit and 9 a.m. rights confirmed and constitutional provisional license holders,and amendment proposed. violation-free period required prior to The House meets in session. HF3822(Mares)Hunting and fishing advancement to next license stage. rights confirmed and constitutional HF2389(Entenza)DWI;maximum After Session amendment proposed. allowable blood alcohol level lowered HF3823(Mulder)Hunting and fishing for operation of motor vehicles and while CAPITAL INVESTMENT rights confirmed and constitutional hunting 5 State Office Building amendment proposed. Additional bills maybe added. Cir.Rep.Henry Kalis HF3824(Stang)Hunting and fishingrights Agenda:To be announced. confirmed and constitutional amendment proposed. WEDNESDAY, March 11 Additional bills may be added. 9 a.m. After Session CAPITAL INVESTMENT The House meets in session. 5 State Office Building - Atter Sees o Chr.Rep.Henry Kalis Agenda:To be announced. CAPITAL INVESTMENT `��� 5 State Office Building WAYS&MEANS Chr.Rep.Henry Kalis 10 State Office Building Agenda:To be announced. Chr.Rep.Loren Solberg Agenda:Omnibus taxhill. Additional bills maybe added. Committee Meeting Schedule •House Public Information Office • f ffi 175 State Office Building,St.Paul,MN 55155 • (612)296-2146 V you need accommodations such as large print materials,call(612)296-4860 in advance.For sign language interpreter services,tall(612)224-6548 v/try. For up-to-date committee meeting times and agendas,call Committee Hotline:(612)296-9283 MAR-09-98 MON 14 :57 CUSTOM BAKERY 612 293 0124 P. 02 II S 85TH DAY) THURSDAY,MARCH 5, 1998 5829 Amend the title accordingly The motion did not prevail. So the amendment was not adopted. si S.P. No. 3388 was read the third time, as amended, and placed on its final passage. The question was taken on the passage of the bill, as amended. The roll was called, and there were yeas 45 and nays 22, as follows: Those who voted in the affirmative were: Anderson Hanson Kelly,R.C. Morse Scheid Beckman Higgins Krentz Murphy Solon Berg Hottinger Laidig Novak Spear Berglin Janezich Langseth Pappas Stumpf Betzold Johnson,D.E. Larson Piper Ten Eyck Cohen Johnson,D,H. Lessard Pogemiller Terwilliger Dille Johnson,J.B. Lourey Price Vickerman Flynn Junge Metzen Ranum Wiener Foley Kelley,S.P. Moe,R.D. Sams Wiger Those who voted in the negative were: Belanger Kiscaden Marty Pariseau Scheevel Day Kleis Neuville Robertson Stevens Fischbach Knutson Oliver Robling Frederickson Lesewski Olson Runbock Johnson,D.J. Limmer Ourada Samuelson So the bill, as amended, was passed and its title was agreed to. Mr. Langseth moved that S.F. No. 3388 be laid on the table. The motion prevailed. MOTIONS AND RESOLUTIONS-CONTINUED Without objection, remaining on the Order of Business of Motions and Resolutions, the Senate reverted to the Orders of Business of Reports of Committees and Second Reading of Senate Bills. REPORTS OF COMMITTEES Mr. Moe, R.D. moved that the Committee Reports at the Desk be now adopted, with the exception of the report on S.F. No. 3389. The motion prevailed. Mr. Lessard from the Committee on Environment and Natural Resources, to which was referred S.F. No. 3389: A bill for an act relating to game and fish; prohibiting the use of underwater video cameras to take fish; amending Minnesota Statutes 1996, section 97C.325. Reports the same back with the recommendation that the bill be amended as follows: Page 1, line 15, strike the second "or" • Page 1, line 16, after "fish" insert ". or (5) underwater video equipment" Page 1, line 18, after "(a)" insert "= clauses (1) to S4)," Page 1, line 23, delete everything after "LII " March 9 - 13, 1998 MAR-09-98 MON 14 :58 CUSTOM BAKERY 612 293 0124 P. 03 SF3388 FIRST ENGROSSMENT (REVISOR ) KS S3388-1 1 municipalities under Minnesota 2 Statutes, section 446A.072 . The 3 authority shall reimburse cities with 4 median annual household incomes, based 5 on the 1990 federal census, of less 6 than $26,000 that have constructed 7 projects that reduce discharge into 8 outstanding resource value waters in 9 order to comply with more stringent 10 wastewater standards required to 11 protect those waters. The amount of 12 the reimbursement shall be equal to the 13 reimbursement the city would have 14 received pursuant to Minnesota 15 Statutes, section 446A.072, subdivision 16 4, as it is amended by this act. 17 The authority shall give priority to 18 matching grant funds on a 50 percent 19 basis with United States Department of 20 Agriculture rural development projects. ""'` 21 Subd. 4. Bayport Sewer 22 Reconstruction 300,000 23 For a grant to the city of Bayport for 24 engineering of the storm sewer ..,/ 25 reconstruction project adjacent to the 26 department of corrections Stillwater 27 facility. 28 Subd. 5. State Revolving Fund 29 Supplemental 13,000,000 30 For deposit in the water pollution 31 control fund under Minnesota Statutes, 32 section 446A.07, for the agricultural 33 best management practices loan program 34 under Minnesota Statutes, section 35 17.117, except that none of this 36 appropriation may be used for 37 conservation tillage equipment. 38 Sec. 11. BOARD OF WATER AND SOIL RESOURCES 39 Subdivision 1. To the board 40 of water and soil resources for the 41 purposes specified in this section 19,000,000 42 Subd. 2. RIM and PWP 43 Conservation Easements 15,000,000 44 This appropriation is for the following 45 purposes: 46 (1) to acquire conservation easements 47 from landowners on marginal lands to 48 protect soil and water quality and to Page 6 - City Council Minutes 01/13/98 • Councilmember Turnquist, seconded by Swenson, moved to continue the Public Hearing until January 27, 1998 . Carried 5-0 . VI. Old Business: 1 . Resolution 98-01-08 - A Resolution Supporting the Efforts of Senator Gary Laidig and Representative Mark Holsten to Have The State of Minnesota Finance the Cost to Reconstruct the Storm Sewer Servicing the Minnesota Correctional Facility at Bayport, Minnesota to Alleviate Storm Water Flooding Within Perro Creek and, the City of Bayport - Councilmember Beaudet, seconded by Robert, moved to approve the resolution. Roll Call vote. Carried 5-0 . Mayor Schaaf said that Consultant Hozza has put in many hours on this reconstruction project and he recommended that Council approve payment of up to 40 hours of lobbying by Hozza at $30 . 00 per hour, for a total of $1, 200 on this project . Councilmember Turnquist said that he felt that this issue was important to the entire watershed, not just Oak Park Heights . Councilmember Beaudet said that he did not think that Hozza would use the entire 40 hours; he also said that the watershed has agreed to pay up to $4, 000 to provide documentation to support the reconstruction project. There was discussion about hiring another lobbyist; Council agreed that they would not be able to hire an effective lobbyist for $30 . 00 per hour. Councilmember Turnquist, seconded by Beaudet, moved to hire Consultant David Hozza at $30 . 00 per hour, up to 40 hours, to lobby for the reconstruction of the prison pond. Carried 5-0 . 2 . Oppidan Landscape Plans - Councilmember Robert said that she felt that additional landscaping would be beneficial for the pond areas . Alan Kretman said that he welcomed comments from both Council and staff as to what type of landscaping may be preferred on the development . City Planner Richards said that he was interested in planting trees which complement each other and add diversity over the long term. 3 . '-V-_ .., -n -_ • 1 P - - I - Z . -r. Councilmembers Robert and Swenson agreed to meet with Richards to discuss design standards for the City and report back to the rest of the Council on what recommendations they have . 4 . Stillwater Correctional Facility Use of Oak Park Heights ' Hydrants - City Engineer Anderlik said that this is a valuable service to the prison and the City needs to determine how it will recoup the value from the prison. • • 12/09/97 City Council Workshop Minutes - 3 policy. There was also discussion about participating in an energy saving program that NSP sponsors to replace City lighting. Council requested that Interim Administrator Holst plan a workshop for this issue in January. Ii . Engineer' s Report 58th Street Improvements There was discussion about relieving the traffic back up that occurs in the morning with the high school traffic. Mayor Schaaf said that he was planning on meeting with the superintendent and would discuss this issue with her. Council also directed Anderlik to extend the 58th Street Trail further west past Neal Avenue to Highway 5 on the south side of 58th. They also requested that there be a ten-foot snow storage between the street and the trail . Anderlik said that the project will be bid in late February and that it should take 3-4 months to complete. III. Hozza Update Prison Pond Improvements - Hozza said that he had prepared an outline of the steps that should be taken in order to have the Department of Corrections pay for the improvements to the Perro Pond Outlet. Senator Laidig and Representative Holsten will attend the Council meeting to further discuss this issue. Councilmember Beaudet will meet with prison officials on December 10 as well. Respectfully submitted,/� Actlcuka- 0 Melanie Mesko Administrative Intern September 9, 1997 To: Mayor, Council, Administrator From: Judy Ho1st, Deputy Clerk/Finance Director Re: Perro Creek Charges Per the August 26, 1997 meeting minutes, a request was made as to what the costs have been thus far for Perro Creek. They are: 1994 -Middle St. Croix Water Management Organization Perro Creek Study prepared by SEH - $27,351.18. 1994/1995 - Prison Pond Berm - $7,000.00. 1995/1996 - Cost Participation Prison Pond Outlet Structure, emergency repairs County Road 21 drainage - $12, 532.50 (Resolution 94-07-24) and $1,551.81 - Total $14,084.31. 1996 - Perro Creek repairs/maintenance - $3,707.99. Total bill was $7,395.27, OPH paid 50.14%. 1996 - Cost Participation Prison Pond Outlet Structure Feasibility Study - $7,820.00. • Ill 3 CITY OF BAYPORT 294 North 3rd Street Bayport, Minnesota 55003-1027 Phone: (612)439-2530 October 31, 1997 David Beaudet, Councilmember &Va 4,_ / `� City of Oak Park Heights 'tf) 14168 No. 57th Street �U ' y'3 P.O. Box 2007 f/?� ( }' K>6`:'1t`' Stillwater, MN 55082-2007 --7 Dear David: I am writing this letter pursuant to your request of Friday, October 24, 1997, asking for a detailed listing of the costs associated with rehabilitating the 24" storm sewer which operates from the Minnesota Correctional Facility to the St. Croix River. Please find enclosed the budget outlining the cost for each of the storm sewer segments identified in the North Prison Pond Outlet Feasibility Report dated, January 6, 1997 . Should you have any questions about the contents of this letter or the enclosed budget, please feel free to contact me at 439-2530. Sinc=r- - yours ' Adlitjr .ty.,:ei!,;(e / / ef eth H. Hart y Administra or •c: Jeff Davis, SEH Middle St. Croix River Watershed Management Organization Membership Judy Hoist, Interim City Administrator, Oak Park Heights Bayport Mayor and Councilmembers • ESTIMATED COSTS FOR CONSTRUCTING A NORTH PRISON POND OUTLET STRUCTURE AND REHABILITATING THE STATE OF MINNESOTA 24" STORM SEWER Description of Estimated Construction Area Cost (Description area corresponds to the map included in the North Prison Pond Outlet Feasibility report, 1/6/97 . ) Segment No. 1 Construct a new storm sewer line from Prison Pond to an existing 24" storm sewer. $160,000.00 Segment No. 2 75,000.00 Segment No. 3 40,000.00 Segment No. 4A 40,000.00 Segment No. 4B 202,000.00 Segment No. 5A Isolated sections need repair 40,000.00 Segment No. 5B 216,000.00 Total Construction Costs $773,000.00 NON-CONSTRUCTION COSTS Administration - 5% $ 39,000.00 Engineering - 22% 170,000.00 Subsurface Investigation and Testing 4,000.00 Legal - based on 70 hours at $100.00/hr. 7,000.00 Permits Section 404, Corp of Engineers 4,000.00 . • • Dewatering, (MDNR) -0- Railroad, Union Pacific License and Flagging fees 2,000 .00 MPCA Erosion Control -0- Flood Easements 60, 000 s .f. 6,000.00 Temporary Construction Descriptions 2,000.00 TOTAL PROJECT COST $1,008,000.00 • • • • OAK PARK HEIGHTS CITY COUNCIL MINUTES, TUESDAY, JUNE 24, 1997 Call to Order: The meeting was called to order at 7 : 04 p.m. by Mayor Schaaf . Present : Councilmembers Beaudet, Robert, Swenson and Turnquist . Staff Present : City Administrator Robertson, City Attorney Vierling, City Engineer Anderlik, City Planner Richards, Police Chief Swanson and Administrative Intern Mesko. Approval of Agenda: The following items were added to the agenda: 1) an application for Oak Park Ponds Phase II Development project; 2) a letter from James Vidana' s attorney regarding the denial of a garage variance by the Council . Councilmember Swenson, seconded by Beaudet, moved to approve the agenda as amended. Carried 5-0 . Visitors: Ken Kaiser, City Tree Inspector - Ken Kaiser discussed the bids received for 99 boulevard trees that will be planted this year. He stated that the trees would be a mix of red maple, sugar maple, linden, honey locust, and hackberry. He also told the Council that he would like to plant some red oaks next year. Kaiser noted that he has since found a few more trees that need to be replaced, and that he may find more as the summer goes on. Councilmember Robert, seconded by Beaudet, moved to accept the -,' bid from Abrahamson Nurseries for $10, 732 . 84 plus the costs for replacing any additional trees that need to be replaced. Carried 5-0 . _: .w ' - - i-v- 0, 1- •_ •._ n - Mark Doneaux, a water resource specialist, was present to explain that Washington County is asking for a moratorium on development in the Browns Creek Watershed until a study is completed. He stated that the Watershed District needs to amend the watershed plan to account for future development . Doneaux indicated that this process will take about a year, and that is why the County has asked for a one year moratorium. Councilmember Robert objected to Doneaux' s suggestion that Oak Park Heights probably would generate the most new impervious surface if development continued without a moratorium. She noted that a lot of homes are being built in the township areas and that those homes have roofs and driveways which add to the impervious surface in the watershed. She noted that Oak Park Heights occupies a very small portion of the watershed, and therefore has a very small effect on the watershed. Mayor Schaaf said that the City of Grant makes up the majority of the watershed and that he would not favor any action by the City of Oak Park Heights until he knew what action Grant would take. III • • • Page 2 - City Council Minutes 03/11/97 Tim Nolde - Proposed Development - Tim Nolde announced that he has an agreement to purchase the Haase property and plans to develop the area only with single family homes . Mr. Nolde said that he would like to be able to show a model home this fall and asked whether the City could extend 58th Street this summer. Council directed City staff work with Tim to determine if it is feasible to extend 58th Street this summer. Department Reports: 58th Street Study - Administrator Robertson stated that Police Chief Swanson is in the process of conducting speed and safety check on 58th Street . Parks Commission - Councilmember Robert stated that the Parks Commission will meet Tuesday, March 18 , 1997 at 6 :30 p.m. at City Hall . Future Workshops - Administrator Robertson reminded the Council of upcoming workshops . Robertson stated that City Auditor David Mol of Tautges, Redpath will be presenting the Annual Audit at the March 25, 1997 meeting. Robertson said that he also scheduled Bob Zachowski, the City' s insurance agent, to explain how the City' s self-funded medical insurance works. Robertson suggested that the Council reserve the entire workshop period for these speakers . Robertson also reminded that the Annual Board of Review will start at 5 : 00 p.m. before the April 8, 1997 meeting and the continuation of the Board of Review meeting will start at 6 :00 p.m. before the April 22, 1997 meeting. Cable - Councilmember Turnquist stated that the Cable Commission will meet Wednesday, March 19th, 1997 at 6 : 00 p.m. at City Hall . Recycling Award - Administrator Robertson stated that the recipient of the $25 . 00 check from the City of Oak Park Heights for participating in its recycling program is Scott Bohl, 15417 56th Street . Water Management Organization - Councilmember Beaudet reported that the Middle St . Croix Watershed is developing a plan to solve flooding problems with Perro Pond. Councilmember Beaudet stated that the proposed cost of the project to the City would be over $300, 000 . Council directed City Engineer Anderlik review the plan and make recommendations to the Council . Oak Park Heights Business Group - Mayor Schaaf reported that the OPHBG met on Wednesday, March 5, 1997 . A representative from the State Chamber of Commerce discussed their proposed plan to reduce commercial property taxes . Administrator Robertson also spoke on the Utility tax break proposal . , • JOIME FOR THE FEASIBILITY NT REHE PRISON POND OUTLET STRUCTURE NORTH THIS AGREEMENT is made and entered into by and between the Cities of Bayport, Oak Park Heights and Stillwater and Baytown Township pursuant to provision of Minnesota Statutes Chapter 171 .59 . WITNESSETH: WHEREAS: The parties to this Agreement are governmental units of the State of Minnesota, all of which have lands which drain storm water into the Prison Pond (DNR Protected Water 310P) , and all of which have the power to construct, reconstruct, extend and maintain storm drainage facilities, and; WHEREAS: There presently exists no way to drain the Prison Pond during extreme cold months of winter, and; WHEREAS: The local governments of Bayport, Oak Park Heights, Stillwater and Baytown Township wish to study the possibility of constructing a North Prison Pond Outlet structure to facilitate winter drainage of the Prison Pond, and; WHEREAS: Short-Elliott-Hendrickson has submitted a proposal outlining the Scope of Work required to study the feasibility of constructing a Prison Pond North Outlet structure for an estimated cost of $26, 600.00, and; WHEREAS: The local governments of Bayport, Oak Park Heights, Stillwater an Baytown Township believe it is in their best interest to proceed with the Feasibility Study as outlined by Short-Elliott-Hendrickson, and; WHEREAS: The City of Bayport has entered into an agreement with Short-Elliott-Hendrickson to conduct a Feasibility Study for construction of the North Prison Pond Outlet structure, and; WHEREAS: The City of Bayport has entered into an agreement with the State of Minnesota Department of Natural Resources for a flood Hazard Mitigation Grant in the amount of approximately $11,000.00, and; WHEREAS: The governmental units which are parties to this Agreement mutually desire to contribute to the cost of the Prison Pond North Outlet structure Feasibility Study in excess of the amount of the Grant from the DNR 1 • • which costs are estimated to be Fifteen Thousand Six Hundred Dollars ( $15, 600.00) . NOW THEREFORE: it is mutually agreed by and between the above named governmental units as follows: 1 . Cost Participation. The governmental units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study based on an estimated cost of Fifteen Thousand Six Hundred Dollars ($15, 600. 00) as follows: Bayport 26.65% $ 4,158.00 Baytown Twp 18.93% 2,953.00 Oak Park Heights 50.13% 7,820.00 Stillwater 4.29% 669.00 In the event the actual cost of conducting the Feasibility Study over and above the Grant received from the State of Minnesota is greater or less than the sum of Fifteen Thousand Six Hundred Dollars ( $15, 600.00) , the contributions from the individual government units shall be adjusted proportionately based on the above set forth percentages. The governmental units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study as per the percentage stipulated above. 2. Payment by Individual Governmental Units It is contemplated that all work associated with the Feasibility Study will be done on a unit hour basis. The work is contemplated to be finished by November 1, 1996. The individual governmental units hereby agree to pay the sum set forth in Paragraph 1 on or before November 1, 1996. Upon completion of the Feasibility Study, a final bill for the cost of the study will be prepared and the individual governmental units will be billed or reimbursed by the City of Bayport for the amounts due pursuant to this agreement. Any additional sums due by the individual governmental units shall be paid within 60 days after receipt of the bill by the City of Bayport. 2 i 3. Termination This Joint Powers Agreement shall be terminated upon the final acceptance of the Prison Pond North Outlet Structure Feasibility Study and the final payment by the individual governmental units to the City of Bayport of the individual governmental units proportionate agreed upon share of the cost of said study. 4. Amendment This Agreement may be amended only by written mutual consent by all parties hereto. IN WITNESSETH THEREOF: The parties to here have caused this Agreement to be executed by their respective duly authorized representatives. Dated: 9/3o/9c CITY OF BAYPORT BY: i9-Ar.0 Its =yo A AI ���r Lir tsAdmini=trator_W Dated: l0//lg49 CITY OF STILLWATER By: O'// Its . . By: & ' Administrator 3 • • • • Dated: -->11-9, CITY OF OAK PARK HEIGHTS By •A.A..46-LA—o-1/4.91.dc a-4.52--. Its Mayor By/ % ,%fj Its Admini= ra or Dated: !r - /(o - 9 G BAYTOWNN4 •WNSHIP / „ • By: ALLA. Atli 40.1.� '. mOLAI Its Board if 4 By: /- • - I / . Its Clerk 4 110 Page 6 - City Council Minutes 09/11/96 Resolution 96-09-26 - A Resolution Approving the Preliminary 1997 I3udget and Tax Levy - Administrator Robertson reported that the proposed 1997 preliminary tax levy and budget would result in a 0 .420 increase in the City portion of Oak Park Heights tax. Robertson stressed that this is he City portion g propertyof the property taxes, and is based on property values staying the same. To reduce this to a 0 . 0% tax increase would require that tax levy to be reduced by $5, 665 . 00 . Councilmember Swenson, seconded by Schaaf, moved to approve the 1997 Tax Increase at a 0 . 09s tax increase for a preliminary tax levy of $1, 505, 316 . 00 and a preliminary budget of $2, 064, 485 . 00 . Carried 5-0 . Request to Reduce the Speed Limit on Osgood Avenue - Councilmember Swenson, seconded by Kern, moved to recommend that the County take the necessary steps to reduce the speed limit from 35 MPH to 30 MPH on Osgood Avenue south of Highway 36 . Carried 5-0 . County's Improvement Plan for Osgood Avenue - Robertson stated that he met with Don Theissen of Washington County Public Works regarding the scheduled improvements on Osgood Avenue. Theissen said that the County is planning on installing a sidewalk on Osgood Avenue. Annex Park Estimated Costs - Administrator Robertson reviewed a memo prepared by City Planner Scott Richards regarding the cost to develop the Annexation Area Park. Richards has a preliminary estimate of $1 . 8 million dollars to develop the "most ideal park" for the annexation area. Councilmember Robert stated that the Parks Commission has reviewed the memorandum and is recommending that the City set aside $90, 000 for ten years to help fund the development of the park. This item was tabled and no action was taken. • ••• -. • 1 '0 - . - - - I . Pond North Outlet Structure - Councilmember Schaaf, seconded by Kern, moved to enter into the Joint Powers Agreement for the Feasibility study of the Prison Pond North Outlet Structure. Carried 5-0 . Proposed Fire Substation Costs - Councilmember Swenson updated the Council on costs to build a fire substation. He reported that a four-bay station is estimated at $850, 000, a pumper is estimated at $248, 000, one tanker estimated at $160, 000, and a grass rig estimated at $33, 000 . • • JOINT POWERS AGREEMENT FOR THE FEASIBILITY STUDY OF THE PRISON POND NORTH OUTLET STRUCTURE THIS AGREEMENT is made and entered into by and between the Cities of Bayport, Oak Park Heights and Stillwater and Baytown Township pursuant to provision of Minnesota Statutes Chapter 171.59 . WITNESSETH: WHEREAS: The parties to this Agreement are governmental units of the State of Minnesota, all of which have lands which drain storm water into the Prison Pond (DNR Protected Water 310P) , and all of which have the power to construct, reconstruct, extend and maintain storm drainage facilities, and; WHEREAS: There presently exists no way to drain the Prison Pond during extreme cold months of winter, and; WHEREAS: The local governments of Bayport, Oak Park Heights, Stillwater and Baytown Township wish to study the possibility of constructing a North Prison Pond Outlet structure to facilitate winter drainage of the Prison Pond, and; WHEREAS: Short-Elliott-Hendrickson has submitted a proposal outlining the Scope of Work required to study the feasibility of constructing a Prison Pond North Outlet structure for an estimated cost of $26,600.00, and; WHEREAS: The local governments of Bayport, Oak Park Heights, Stillwater an Baytown Township believe it is in their best interest to proceed with the Feasibility Study as outlined by Short-Elliott-Hendrickson, and; WHEREAS: The City of Bayport has entered into an agreement with Short-Elliott-Hendrickson to conduct a Feasibility Study for construction of the North Prison Pond Outlet structure, and; WHEREAS: The City of Bayport has entered into an agreement with the State of Minnesota Department of Natural Resources for a flood Hazard Mitigation Grant in the amount of approximately $11,000.00, and; WHEREAS: The governmental units which are parties to this Agreement mutually desire to contribute to the cost of the Prison Pond North Outlet structure Feasibility Study in excess of the amount of the Grant from the DNR 1 • • which costs are estimated to be Fifteen Thousand Six Hundred Dollars ( $15, 600.00) . NOW THEREFORE: it is mutually agreed by and between the above named governmental units as follows: 1 . Cost Participation. The governmental units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study based on an estimated cost of Fifteen Thousand Six Hundred Dollars ($15, 600.00) as follows : Bayport 26.65% $ 4,158.00 Baytown Twp 18.93% 2,953.00 Oak Park Heights 50.13% 7,820.00 Stillwater 4.29% 669.00 In the event the actual cost of conducting the Feasibility Study over and above the Grant received from the State of Minnesota is greater or less than the sum of Fifteen Thousand Six Hundred Dollars ($15, 600.00) , the contributions from the individual government units shall be adjusted proportionately based on the above set forth percentages. The governmental units hereby agree to contribute to the cost of the Prison Pond North Outlet Structure Feasibility Study as per the percentage stipulated above. 2. Payment by Individual Governmental Units It is contemplated that all work associated with the Feasibility Study will be done on a unit hour basis. The work is contemplated to be finished by November 1, 1996. The individual governmental units hereby agree to pay the sum set forth in Paragraph 1 on or before November 1, 1996. Upon completion of the Feasibility Study, a final bill for the cost of the study will be prepared and the individual governmental units will be billed or reimbursed by the City of Bayport for the amounts due pursuant to this agreement. Any additional sums due by the individual governmental units shall be paid within 60 days after receipt of the bill by the City of Bayport. 2 • • • 3. Termination This Joint Powers Agreement shall be terminated upon the final acceptance of the Prison Pond North Outlet Structure Feasibility Study and the final payment by the individual governmental units to the City of Bayport of the individual governmental units proportionate agreed upon share of the cost of said study. 4. Amendment This Agreement may be amended only by written mutual consent by all parties hereto. IN WITNESSETH THEREOF: The parties to here have caused this Agreement to be executed by their respective duly authorized representatives. Dated: 0l/ �.6 CITY OF BAYPORT By: i Its M- or. 44 g:0;../71 B • / Administrator Dated: /Oh /4 CITY OF STILLWATER By: It liero44---1555VBy. l%' I Administrator 3 • • Dated: /0 `g46 CITY OF OAK PARK HEIGHTS By: A clJ = L[-c-oi fs Mayor Its Administrato Dated: /o • / -96 BAYTO/TOWNSHIP BY: �.i1r /� 'a /! . .ilil I s :oard 'hair i By: /4 Its Clerk 4 • , t) 411 JOINT POWERS AGREEMENT PRISON POND OUTLET STRUCTURE THIS AGREEMENT is made and entered into by and between the Cities of Bayport, Oak Park Heights, and Stillwater, and - Baytown Township pursuant to the provisions of Minnesota Statutes Chapter 471.59. WITNESSETH: WHEREAS, the parties to this Agreement are governmental units of the State of Minnesota, all of which have lands which drain storm water into the Prison Pond (DNR Protected Water 31OP) , and all of which have power to construct, reconstruct, extend and maintain storm drainage facilities; and, WHEREAS, the condition of the existing outlet structure of the Prison Pond and previous flooding dictate the need for the re-construction of an outlet structure, and the construction of a reinforced concrete pipe under C.S.A.H. 21 (the "public improvement project") ; and, WHEREAS, Washington County and the City of Bayport have entered into a Joint Powers Agreement to jointly let a contract for the construction of the public improvement project, which Agreement provides that Washington County will pay no construction costs of the Prison Pond outlet structure, and the County will pay all construction costs of the reinforced concrete pipe to be constructed under C.S.A.H. 21 and all roadway improvements associated therewith, and that the County will pay all design and construction engineering costs of the Prison Pond outlet structure and the reinforced concrete pipe under C.S.A.H. 21; and, . , • s • . v WHEREAS, the City of Bayport has entered into an Agreement with the State of Minnesota Department of Natural Resources for a Flood Hazard Mitigation Grant; and, WHEREAS, the governmental units which are parties to this Agreement mutually desire to contribute to the costs of the construction of the Prison Pond outlet in excess of the amount of the grant from the DNR, which costs are estimated to be Twenty- Five Thousand Dollars ($25,000.00) ; and, NOW, THEREFORE, it is mutually agreed by and between the above-named governmental units as follows: 1. Cost Participation. The governmental units hereby agree to contribute to the costs of the construction of the Prison Pond outlet based upon an estimate of Twenty-Five Thousand Dollars ($25,000.00) as follows: Bayport 26.65% $ 6,662.50 Baytown Township 18.93% $ 4,732.50 Ok 2,532.50 CitypofkStillwater 50.13%Heights 1 4.29% $ 1,072.50 ' In the event the actual costs of the construction of the Prison Pond outlet over and above the grant received from the State of Minnesota are greater or less than the sum of Twenty-Five Thousand Dollars ($25,000.00) , then the contributions from the individual governmental units shall be adjusted proportionately based upon the above set forth percentages. The governmental units hereby agree to contribute to the cost of the development of a Prison Pond Outlet Structure Operation Manual as per the percentage stipulated above. 2. Payment By Individual Governmental Units. It is contemplated that all of the construction work for the construction 2 • of the Prison Pond outlet is to be done on a unit price basis. The individual governmental units hereby agree to pay the sums set forth in Paragraph 1 on or before May 1, 1995. Upon completion and acceptance of the construction project, a final bill for the costs of the project will be prepared, and the individual governmental units will be billed or reimbursed by the City of Bayport for the amounts due pursuant to this Agreement. Any additional sums due by the individual governmental units shall be paid within sixty (60) days after the receipt of the bill by the City of Bayport. 3. Termination. This Joint Powers Agreement shall terminate upon the final acceptance of the construction of the Prison Pond outlet improvement project, and the final payment by. the individual governmental units to the City of Bayport of the individual governmental units' proportionate agreed upon share of the costs of said project. 4. Amendment. This Agreement may be amended only by the written mutual consent of all of the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective dulyauthorized representatives. Dated: CITY OF BAYPORT � By i_ _ z .• 46'.� It- Ma • Its • in - "or 3 •• 411 • Dated: CITY OF OAK PARR HEIGHTS By ta,L,\A Its Mayor By Its n stra or Dated: 45//Y/f j CITY OF STILLWATER By ' r ,ft.i . ., . - -r Dated: BAYTO ► By • � -6 1.5- is Cha• s - ' By )Oh e(..?,c4-2(.. Its Cerk 4 • Enclosure 3B r CITY OF BAYPORT 294 No. 3rd Street BAYPORT, MINNESOTA 55003 Council Meets the First Monday of Each Month -7:00 P.M. 612/439-2530 FAX 439-7188 April 12, 1996 CC COW Mike Robertson D City of Oak Park Heights ' S 14168 No. 57th Street APR 996 Oak Park Heights, MN 55082 Dear Mike: Construction on the Prison Pond Outlet Structure was completed in late 1995 . Washington County contracted and supervised most of the construction associated with installation of the Prison Pond Outlet Structure. The Sub-Watershed Communities of Stillwater, Oak Park Heights, Baytown and Bayport agreed to have the City of Bayport coordinate the project with Washington County. The Agreement between the City of Bayport and Washington County stipulated that Washington County would hold construction cost expenses for the Prison Pond Outlet Structure to $50,000. 00 for the participating communities of Stillwater, Oak Park Heights, Baytown and Bayport. Washington County has billed the City of Bayport $50,000 .00 for the construction of the Prison Pond Outlet Structure. In turn, the City has applied for and received a 50% reimbursement from the Minnesota Department of Natural Resources in the amount of $25, 000 . 00 . Additionally, the City has billed and has received reimbursements from each of the participating communities of Stillwater, Oak Park Heights, and Baytown for each of their respective communities share of the construction cost of $25, 000 .00 . I have enclosed a detail sheet breaking out the amounts each community has contributed toward the construction cost of the Prison Pond Outlet Structure. One item the City of Bayport has not billed out to the participating communities was SEH' s work on the Prison Pond Operating and Maintenance Guidelines Manual and associated Administration charges . A Prison Pond Operating and Maintenance Manual was required by the Minnesota Department of Resources as a condition of constructing the Outlet Structure. These costs are outside of the construction costs . A detail of the costs follows: S ! SEH work on Prison Pond Operating and Maintenance Guidelines $ 3, 358 . 65 5% Administration Charge 2, 832 .50 Total $ 6,191.15 DNR Reimbursement ($ 3,095.58) Expenses shared by participating communities 3,095 .57 The City of Bayport applied for a 50% DNR reimbursement for the SEH and Administration charge of $6, 191 . 15 . The City has received a 50% reimbursement from the DNR of $3,095 .58 . This leaves an amount of $3, 095 .57 to be split between the participating communities. Based upon the agreed formula, the participating communities share breaks out as follows: Participation Balance Community Percentage Due Stillwater 4.29% $ 132 . 80 Oak Park Heights 50 . 13% 1,551 .81 Baytown Township 18. 93% 585.99 Bayport 26 . 65% 824 . 96 TOTAL 100% $3,095.57 I would appreciate your review of the information enclosed and forward to the City of Bayport a payment in the amount identified for your participating community. Should you have any questions regarding the content of this letter, please feel free to contact me at 439-2530 . I would also like to take this opportunity to thank each of the participating communities for the support and cooperation on this project. Sincer- .0 , 4- iir, r h H. 0��n• Administrator , 401011 ' • } • 0W C.)0 co aq as co so UJ M N CCOO O 0• y y CO y M !9 a m so a co es Q it) VI 0 M V' V' Ps as O co O vz ci so so 0CO ,1-•es: ati CO CD CO so 0 0 0 N O ' d 0 y y N N y v1 y !~I! N v v y y -J a F- II II II II C) a in 0 OM e o e o •eO CO i) 0 N O CN N C O Cif CCS ( rPI 10 cc! C OM O N . co O CO 0 m 1s N O Co N cis se N y y N N y y 0000 CO O O b so 0CA m N N N N N O m - z C � IM 440 O C W -� h r CO' N 'W J y y h :a a m C7 as U c R c P. c 'aa 2 08 or F- :. 0 z W m g Q 'a IX CO C) H °zav oill m 0 a oz a 0 3 w = 0 0 y Cr.40 O 0 Z o a Q z F- re 5 CZ o z g a 3 a I- Q. 2 CL t ch O yOmm< c z z m CO CZ z g . .u. � yIixE I. C) g ow0 a 8 C) v) i, 0. 4 • • MAR 61996 REQUEST FOR PROPOSAL FOR PERRO CREEK MINOR WATERSHED STUDY MIDDLE ST. CROIX RIVER WATER MANAGEMENT ORGANIZATION Approved: February 28, 1996 Proposals Due: April 9, 1996, 1:00 PM Location: Bayport City Hall 294 No. 3rd Street Bayport, MN 55003 1 • • TABLE OF CONTENTS Page Introduction 3 Instructions to Proposers 4 Perro Creek Minor Watershed Organization Information 7 Scope of Feasibility Study 8 Attachments Map of the Perro Creek Minor Watershed Area Attachment A Location of North Prison Pond Outlet Structure and Conveyance Pipe Attachment B 2 r • INTRODUCTION This Request for Proposal has been prepared by the Perro Creek Minor Watershed Organization a subgroup of the Middle St. Croix River Watershed Management Organization. The Request for Proposal has been prepared to retain the services of a Engineering Firm to conduct a Feasibility Study associated with a North Outlet to the Prison Pond. The services include all activities necessary to complete a Feasibility Study for a North Outlet to the Prison Pond. The location of the Prison Pond is illustrated on a map which is enclosed as Attachment A. Any questions regarding the Request for Proposal, should be directed to: Kenneth Hartung, City Administrator City of Bayport 294 No. 3rd Street Bayport, MN 55003 (612)439-2530 (612)439-7188 FAX 3 • INSTRUCTIONS TO PROPOSERS A. PROPOSALS SUBMITTED. To be considered for the Feasibility Study, proposer must submit 15 copies of the Proposal which shall be addressed to and received by Kenneth Hartung, City Administrator City of Bayport 294 No. 3rd Street Bayport, MN 55003 Proposals must be received no later than 1:00 PM, Tuesday, April 9, 1996. B. PROPOSAL CONTENT. 1. As a minimum, the Proposal shall include: a. Firm Name. b. Business Address. c. Contact Person,. d. Telephone No. e. Year Firm was established. f. Names of the principals and key personnel listing the experience of each, years of membership in the firm and the type of specialization. 2. The general qualifications of the firm as related to the requested services. 3. The proposal shall address each of the tasks outlined in the Statement of Work. The proposal should expand upon each item and set forth the firms approach and ability to carry out each identified activity. 4. The name, experience and qualifications of the person that will be responsible for the management and administration of the contract with the Perro Creek Minor Watershed Organization. 4 • S 5. The qualifications and resumes of the professional staff that will be assigned to the project. 6. The availability of the aforementioned staff. 7. A list of previous and present municipal and Watershed Management Organization clients. The Proposer should concentrate on listing clients the Proposer has completed work for which is similar to the requested work identified in this RFP. The Proposer shall list the specific activities performed and the name of the person who may be contacted at the municipality or Watershed Management Organization. 8. The Proposal shall address the firm's experience and knowledge of procedures and requirements to implement projects involving the use of regional, state and/or federal funds. 9. A detailed Proposal of all fees associated with preparation of the Feasibility Study. 10. A Certification that the contractor or employees thereof is not on the "List of Persons or Firms currently debarred for violations of various public contracts incorporating labor standards provisions". Other information the Proposer feels may be valuable for those . reviewing the qualifications of your firm. C. PROPOSER EVALUATION AND CONTRACT AWARD 1. The Perro Creek Minor Watershed Organization intends to award a contract to that Proposer who Proposal is evaluated to be the best qualified to perform the work and is the most advantageous to the Perro Creek Minor Watershed Group cost and other factors considered. 2. The Proposals will be evaluated by a selection team. This team will rank the Proposals and provide the Perro Creek Minor Watershed Group with a recommendation for their review. 3. It is anticipated that two or three firms may be invited for an interview. The selection of these firms will be based on the initial evaluation of the written Proposals. 4. The actual selection of the firm and the award of the contract will be made by the Perro Creek Minor Watershed Group. 5 5. The Perro Creek Minor Watershed Group shall not be liable for any expenses incurred by the Proposer, included, but not limited to, expenses associated with the preparation of the cost of preparing the Proposal or final contract negotiations. 6. The Water Management Organization reserves the absolute right to reject any and all proposals to waive irregularities and informalities therein and to award a contract which is in the best interest of the Perro Creek Minor Watershed Organization. D. NEGOTIATIONS. Notwithstanding the contract award, the Perro Creek Minor Watershed Organization reserves the right to negotiate the final terms and conditions of the contract to be executed. Should the Perro Creek Minor Watershed Organization and the proposer to whom a contract is recommended to be awarded, be unable to mutually agree upon the entire contract, the Perro Creek Water Management Organization reserves the absolute right to discontinue negotiations, select another proposer or reject all of the proposals. E. CONTRACTING ETHICS. 1. It is a breach of ethical standards for any person to offer, give or agree to give, any Watershed employee, participating City or Township employee or Council person or any other employee connected with the Perro Creek Minor Watershed Organization, the Middle St. Croix River Watershed Management Organization and/or any employee from affiliated organization to solicit, demand, accept, or agree to accept, from another person or firm, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any decision, approval, disapproval, and purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal thereof. 2. It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made on behalf of a subcontractor under a contract to a prime contractor or higher tier subcontractor 6 • • or any person associated therein, as an inducement for the award of a subcontract or order. PERRO CREEK MINOR WATERSHED ORGANIZATION INFORMATION The Perro Creek Minor Watershed Organization is a Subwatershed Organization of the larger Middle St. Croix River Water Management Organization. The Middle St. Croix Watershed Management Organization consists of 11 local government organizations. They are: 1. The City of Afton 2. The City of St. Mary's Point 3. The City of Lake St. Croix Beach 4. The City of Lakeland Shores 5. The City of Lakeland 6. West Lakeland Township 7. City of Bayport 8. Baytown Township 9. City of Oak Park Heights 10. City of Stillwater 11. Stillwater Township The Perro Creek Minor Watershed Group consists of 4 of the local governments within the Middle St. Croix River Watershed Management Organization. The four local governments forming the Perro Creek Minor Watershed Group consists of: 1. The City of Bayport 2. Baytown Township 3. The City of Oak Park Heights 4. The City of Stillwater The number of acres included within the Perro Creek Minor Watershed equals 1,671.56 acres. The Perro Creek Minor Watershed acreage breaks out among the four local governments as follows: 1. Bayport 425.96 acres 2. Baytown Township -467.06 acres 3. City of Oak Park Heights 728.01 acres 4. City of Stillwater 50.43 acres Total 1,671.56 acres 7 • I A map Illustrating the area included in the Perro Creek Minor Watershed Area Is included as Attachment A. Short-Elliott-Hendrickson, Inc. completed the Perro Creek Minor Watershed Study for the Perro Creek Minor Watershed Organization, a subwatershed organization of the Middle St. Croix River Watershed Management Organization on April, 1994. In that Study, Short-Elliott-Hendrickson identified the acre feet volume of water contributed to the Perro Creek Minor Watershed from the 4 contributing communities. The overall volume totaled 336.82 acre feet. The volume amounts contributed by each of the local governments included within the Perro Creek Minor Subdivision are listed in the table below: PERRO CREEK MINOR WATERSHED CONTRIBUTED ACRE FEET 336.82 PARTICIPATING ACRE FEET PERCENTAGE OF COMMUNITY CONTRIBUTION CONTRIBUTION City of Bayport 89.76 26.65% Baytown Township 63.76 18.93% City of Oak Park Heights 168.85 50.13% City of Stillwater 14.45 4.29% Total 336.82 100% SCOPE OF FEASIBILITY STUDY Explanation of the Problem. An RFP has been constructed to determine the cost of conducting a Feasibility Study to construct a north outlet for the Prison Pond. A north outlet structure is required to drain off excess water which accumulates in the Prison Pond over the winter months. The Prison Pond has an outlet structure on the east side of the Prison Pond which draws water off of the Prison Pond during the Spring, Summer and Fall. The east outlet structure permits water from the Prison Pond to flow into Perro Creek. Perro Creek runs through the City of Bayport eventually dumping its water into the St. Croix River. The east outlet structure is closed off during the winter months 8 s. • . preventing water from exiting the Prison Pond and flowing into Perro Creek. The City of Bayport closes the east outlet to prevent flooding of Bayport by Perro Creek during the winter months. Flooding is caused by an ice build up in Perro Creek during the cold winter months. The ice build up forces the creek over its banks in sections of Bayport causing significant flooding. To prevent downstream flooding during the cold winter months, the City of Bayport closes off the east Prison Pond Outlet structure preventing water from exiting the Prison Pond and flowing into Perro Creek. Closing off the east Outlet structure of the Prison Pond during the winter months requires the Prison Pond to store water which comes into the Pond during the winter months. The Prison Pond is fed year around by an Artisan Spring which is estimated to have a flow of 537,000 gallons per day. Prior to July of 1985, the Minnesota Correctional Facility (Stillwater Prison) drew off approximately 1,000,000 gallons per day to cool components of the Prison's heating boilers. In July of 1985, Stillwater Prison started to have its heating needs supplied by excess steam generated from the NSP Allen S. King Plant. Therefore, the Prison stopped drawing water off of the Prison Pond for cooling purposes. Because the City is required to close the east Outlet structure of the Prison Pond during the winter months and because the Minnesota Correctional Facility no longer draws water off the Prison Pond to cool its boilers, the Prison Pond must store winter water inflow during the winter months. Without an outlet for the Prison Pond during the winter months, the level of the Prison Pond raises significantly. In the winter of 1994/95 the City was required to construct a dam across County Road No. 21 to prevent the Prison Pond from overflowing the road, flowing into Perro Creek and flooding Bayport. In the winter of 1995/96 the City has been forced to place a steel plate in front of the culvert to prevent the Prison Pond from flowing through the culvert and into Perro Creek when the Prison Pond topped the Outlet structure's elevation of 749 feet. It is becoming evident to members of the Perro Creek Minor Watershed Group that they must seek another method of controlling the Prison Pond water level during the winter months. The Watershed Organization is proposing to conduct a Study for determining the Feasibility of constructing a north outlet on the Prison Pond to control the Prison Pond's water elevation during winter months. A north outlet and conveyance pipe would follow a route which closely parallels that of the NSP transmission lines on the north end of the Prison Pond. Please refer to Attachment B for a map showing the approximate location of the proposed north outlet and conveyance pipe. Required Feasibility Report Scope of Work The proposed Comprehensive Feasibility Engineering Report involves completing a Study associated with the construction of a north outlet and conveyance 9 • • pipe for the Prison Pond. The north outlet is required to be constructed to control Prison Pond water level heights during the winter months. The Feasibility Study shall determine the best location of the north Prison Pond Outlet structure and best route for the conveyance pipe. The Feasibility Study shall also determine the outflow point for water flowing through the Prison Pond north outlet structure and conveyance pipe. The Feasibility Study work elements shall include, but not limited to the following: 1. Preliminary design. A. Determine the location of the north Prison Pond Outlet structure. B. Prepare a Preliminary design for the north Prison Pond Outlet structure which will allow the structure to function during the winter months. C. Identify the size of the north Prison Pond Conveyance pipe. D. Identify the location of the north Prison Pond Conveyance Pipe. E. Determine the depth of the North Prison Pond Conveyance Pipe. F. Identify whether the north Prison Pond Outlet Conveyance pipe can connect to an existing storm sewer or whether it will require a new storm sewer installation to the St. Croix River. G. Identify all construction necessary to install an outlet structure on the north end of the Prison Pond, an Outlet Conveyance pipe and the connection of the outlet conveyance pipe to an existing storm sewer. H. Determine whether it is economically and operationally more feasible to construct a gravity outlet conveyance pipe from the Prison Pond or construct a lift station outlet structure. I. Identify an outlet structure and conveyance pipe design which will accommodate any unusual terrain characteristics. J. Identify any special construction techniques which must be used to accommodate the following characteristics along the north Prison Pond conveyance pipe Outlet structure route: 10 • • *Unusual rock formation. *NSP powerline utility easement. *Wetlands. *County State Aid Highway No. 21. *County right-of-way. 2. Preliminary Cost of the Project. a. Construction cost including contingency construction costs. b. Engineering cost. *Plans and specifications. *Engineering, administration *Staking. *Inspections. C. Administration cost is 5% of construction cost. d. Legal costs. *Temporary construction easements. *Permanent easements. *Condemnation. e. Land acquisition costs. f. Land preparation costs. g. Permanent and temporary construction easement cost. h. Permanent and temporary stormwater easement costs. 3. Proposed Funding Sources. 4. Anticipated Parcels and/or Communities to be assessed and the estimated amounts of those assessments. 5. 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CO /r :_ �-�» CREEK t = • r , • Z • 1 33 O 0 o o z z • * m C • )110 33 'z � Z • , t• Z m7AD z m (Ar,, L '. D � 1 t:. 3f . i N • ,. t;i3 Iti • j <�p O 0 z _ �x • ( • CITY OF BAYPORT OFFICE OF THE CITY ADMINISTRATOR February 23, 1996 MEMO TO: File MEMO FROM: Ken Hartung, City Administrate SUBJECT: Chronology of Prison Pond for 1995/96 1. Wednesday, December 6, 1995 John Burkhart, Public Works Supervisor, closed the Outlet structure on the Prison Pond. Mr. Burkhart had to close the structure because icing conditions in Perro Creek in downtown BAYPORT where such that the creek would overflow and cause residential flooding unless water flow was stopped in Perro Creek. 2. Friday, December 8, 1995. John Burkhart, Public Works Supervisor, Ken Hartung, City Administrator, Jeff Davis, from Short-Elliott-Hendrickson, Don Theisen, Washington County Engineering Department and Chris Thornton, Washington County Engineer Department made a visual inspection of the Prison Pond height at the Perro Creek Outlet structure. It was determined the water level from the top of the concrete Prison Pond Outlet structure was 30 inches. It was also observed there was a very small amount of water leakage through the first gate structure into an open chamber between the first and second gates on the Prison Pond Outlet structure. The second Prison Pond Outlet structure gate was preventing water from leaking into the Creek. However, a significant amount of ice was • 1 t s r •( the second chamber will prevent City staff from opening the second gate to • initiate flow into Perro Creek during warm weather periods. Some discussion took place as to the options for thawing out the gate to initiate Perro Creek flow during warm weather. It was determined the City would continue to monitor the height of the Prison Pond water level and study alternate methods of opening the second gate during warm weather. 3. Wednesday, January 10, 1996. Staff measured the height of the water level of the Prison Pond and determined it was 16-1/2 inches from the top of the concrete Outlet structure. City staff began pumping water from the Prison Pond into a storm sewer at the Minnesota Correctional Facility at Stillwater at 8:30 AM. The pumping operation is to continue around the clock on weekdays. 4. Friday, January 12, 1996. At approximately 2:00 PM Tim Gardner, Public Works Employee, turned off the Prison Pond pump at the Minnesota Correctional Facility and drained the pump of water. Staff will begin pumping operations on Tuesday, morning January 16, 1996. The air temperature on this day was approximately 39 to 40 degrees • Fahrenheit. 5. Saturday, January 13, 1996. Ken Hartung, City Administrator, took a measurement at the Prison Pond Outlet structure and determined the level of the Prison Pond was 15-1/2 inches from the top of the concrete structure. Daytime temperature varied from 38 degrees to 41 degrees Fahrenheit. 6. Sunday, January 14, 1996. Ken Hartung measured the level of the Prison Pond water and determined it was 15 inches from the top of the concrete Outlet structure. Daytime air temperature varied between 32 degrees and 34 degrees Fahrenheit. 7. Monday, January 15, 1996. Ken Hartung measured the Prison Pond water level at 15 inches from the top of the concrete Outlet structure. Daytime temperature varied from 22 to 24 degrees Fahrenheit. 8. Tuesday, January 16, 1996. i 2 • Tim Gardner was not able to engage pumping operations at the Minnesota Correctional Facility. The battery on the pump had frozen, necessitating the purchase of a new battery to start the pump. The battery incident will require the staff to initiate pumping operations on Wednesday, January 17, 1996. Public Works staff initiating heating of the Prison Pond Outlet structure chamber to attempt to melt the ice which has frozen the second gate in the Outlet structure. Staff installed a propane heater and covered the top with plywood and plastic to retain as much heat as possible inside the chamber. Staff hopes the heat will be transmitted through the concrete wall and initiate ice melting around the second Prison Pond Outlet gate. The day air temperature varied from 30 to 34 degrees Fahrenheit. 9. Wednesday, January 17, 1996 Ken Hartung took a measurement of the height of the Prison Pond water at 6:50 AM. At that time, the Prison Pond Water was 14-1/2" from the top of the concrete Outlet structure. At approximately 8:15 AM, Tim Gardner and Vern Thompson engaged the pumping of Prison Pond with a pump located in the Minnesota Correctional Facility. At approximately 3:30 PM Ken Hartung took a measurement of the water level at the Prison Pond. He determined the water level to at 14-1/2". At approximately 4:30 PM it started raining in Bayport. Air temperature was approximately 32 to 33 degrees Fahrenheit. Ken Hartung checked the Prison Pond water level at 8:50 PM and determined it was 12-1/2" from the top of the concrete Outlet structure. There was a significant amount of water run-off from the streets flowing into Perro Creek. The water run-off was from rain falling on the City streets draining into storm sewers and going into Perro Creek. I noticed significant ice accumulation in Perro Creek at the Perro Park area, if this blockage continued and is carried downstream it could cause significant flooding in downtown Bayport between Third Avenue North and the St. Croix River. I contacted Pete Miller and asked him to use his back hoe to free up the ice in Perro Creek. Pete Miller arrived at approximately 10:30 PM and began removing ice from the Perro Creek Channel to allow storm water run-off from the streets to flow to the St. Croix River. Vein Thompson and Tim Gardner were using shovels and the front end loader to open storm sewer drainage to get the water off the streets and prevent flooding. • 3 • I checked the Prison Pond level at 1:45 AM and determined it was 11" from the top of the concrete structure. I made a final check of Perro Creek and determined that it was flowing fairly well, however, there were a number of areas where slush and ice were accumulating. For the most part, the rain had stopped by 2:45 AM. My hope was that with the rain stopping, the Creek would drain well enough to minimize the amount of ice which would freeze in the Creek with the upcoming cold weather. Temperatures started to drop rapidly at about 2:30 AM. Subzero temperatures were forecasted for Thursday evening. 10. Thursday, January 18, 1996 I checked the Prison Pond level at 8:20 AM and determined the water level is 10" from the top of the concrete structure. I contacted Barry Peters and Jeff Davis of SEH and left a message telling them the Prison Pond height was 10" from the top of the structure. I asked them to get back to me with any suggestions they may have to increase the Prison Pond storage capacity and prevent flooding in Bayport. I contact Larry Phillips at 430-2011 and Lynette Duffy at 439-8991 and left a message with them indicating the status of the Prison Pond. 110 I contacted Chris Thornton at Washington County Public Works at 430-4316, advised her of the situation with the Prison Pond and asked her if she would get back to me if any ideas that she may have on preventing the Prison Pond water from flowing into Perro Creek. I contacted Pete Miller at 439-1637, he indicated he had met with Judd Orff the Manager of the Waterford Condominium Association. Pete Miller told Judd Orff that his snowplowing contractor had pushed snow into Perro Creek which had caused some water back up in Perro Creek. Pete Miller stated Judd Orff has given him permission to go on the Condominium property with his backhoe and remove the snow at a time that is convenient for Pete Miller to perform the operation. Additionally, Pete Miller stated Judd Orff will talk to his contract snow remover to insure snow is not pushed into the Perro Creek ditch again. 11. Friday, January 19, 1996 I talked with Bayport Police Officer, Pat Ferguson, at 6:50 AM. Mr. Ferguson stated, he had measured the water level of the Prison Pond in the early morning hours. He indicated, the water level is 9-1/2" from the top of the concrete Outlet structure. • 4 • ( fir: I contacted Consulting City Engineer, Barry Peters, at 8:15 AM. I indicated, the • height of the Prison Pond water level was 9-1/2" from the top of the Prison Pond Outlet structure. I further indicated, that at the rate the Prison Pond water level is rising, it is going to be necessary for the City to explore alternate strategies to increase the water storage area of the Prison Pond and prevent flooding in downtown Bayport. I noted, the water level is within 9-1/2" of topping the Outlet structure and flowing into Perro Creek. I stated, it will be necessary for the City to explore options to prevent the Prison Pond water from getting into Perro Creek once it tops the Prison Pond Outlet structure. Barry Peters and I explored the two options for increasing Prison Pond water storage area preventing water from getting into Perro Creek should the Prison Pond water top the Prison Pond Outlet structure elevation of 749 feet. The options we explored were: 1. Construct a skirt around the Prison Pond Outlet structure. The skirt would give the City additional storage of 1 vertical foot of elevation. This would allow a Prison Pond water level height elevation of 750 feet prior to its topping the Outlet structure and flowing into Perro Creek. 2. Fabricate a steel plate which can be inserted inside the Prison Pond Outlet structure and directly in front of the culvert opening located on the east side of the Prison Pond Outlet structure. The steel plate would have to be fabricated to fit the contours of the bottom of the Outlet structure. Additionally, we would place a sealant material on the back side of the steel plate in an attempt to prevent water from seeping between the plate and concrete wall and flow into Perro Creek. I stated, I tend to favor the option of fabricating a steel plate to cover the culvert opening. I noted, both the skirt and steel plate option has a potential for water leaking into the Creek. However, I believe the steel plate option offers us the best potential minimizing leaking into Perro Creek. Additionally, the steel plate option provides the City with approximately 3 more vertical feet of water storage, since it would permit the City to raise the Prison Pond level to the elevation height of County Road No. 21. The lowest southerly portion of County Road No. 21 which is in contact with the Prison Pond is approximately 752 feet in elevation. Chris Thornton, Washington County Public Works Department, contacted me at approximately 10:00 AM. Ms. Thornton and I discussed the options available to the City to increase the water storage capacity of the Prison Pond. I indicated, I favored fabricating a steel plate to cover the culvert opening in the Prison 5 Pond Outlet structure. Ms. Thornton stated, she believes the County can help • the City fabricate the steel structure. However, she stated, she would need to wait until Don Theisen, Public Works Supervisor, returns from a vacation on Monday, January 22, 1996. She stated, when Mr. Theisen returns from his vacation, she will have him contact me directly so that we can schedule a meeting to discuss the possible fabrication of the steel plate insert. I indicated, the City is willing to pay the cost associated with fabricating the plate. I stated, the Prison Pond water level raised approximately 5" from the rain storm the City experienced on Wednesday, January 17th. I noted, the Prison Pond water level height went from 14-1/2" from the top of the Prison Pond Outlet structure to 9-1/2" from the top of the Outlet structure. I indicated, since the rain has stopped, the Pond water level appears to be rising at a rate of 1/2" per day. However, at this time, I am unsure about the consistency of these readings. It is possible the springs feeding the Prison Pond may have increased their volume input based on the January 17th rain storm. I noted, given the unpredictability of the volume of the water coming into the Prison Pond, it is imperative for the City to implement, as quickly as possible, a strategy to prevent water from getting into Perro Creek and flooding sections of Bayport. Chris Thornton also expressed a concern that the City contact the Middle St. Croix Watershed Organization and the DNR to inform them of the City's intent to raise the water level of the Pond. I indicated, I had talked to Molly Shodeen with the Department of Natural Resources on Thursday, January 18th, at approximately 3:00 PM. I indicated, I discussed this issue with Ms. Shodeen and she had indicated, she did not see a problem with the City raising the water level to prevent flooding in downtown Bayport. I indicated, I would contact Tim Wallace and Wayne Ellers of the DNR to inform them of the City's intention. I also indicated, I would contact Mark Doneux, Washington County Soil and Water Conversation District, and representative to the Middle St. Croix Watershed Management Organization and inform them of the City's intention. I contacted Washington County Soil and Water Conservation District at approximately 10:00 PM and asked for Mark Doneux. The person answering the phone stated, Mark was out for the day, but that he would be glad to leave a message. I left a message instructing Mark to contact me at the City Offices on Monday, January 22, 1996. I also communicated to the individual answering the phone the probability that the City would require raising the Prison Pond level above 749 foot elevation to prevent downstream flooding. Checked the Prison Pond level at 3:00 PM and measured the water level at 9- 6 1/4" from the top of the concrete outlet structure. 11, I contacted Police Chief, Peter Vollmer, and asked him to have his police officers check the level of the Prison Pond once on every shift. I also indicated, if the Prison Pond level reaches within 7" of the top of the Prison Pond Outlet structure, one of the police officers should contact me at home. Temperatures on Friday varied from a low of -15 to a high of -4. 11. Saturday, January 20, 1996 and Sunday, January 21, 1996. The City kept operating the Prison Pond pump located at the Minnesota Correctional Facility on the weekend. From this point on, the City will operate the pump 24 hours a day, 7 days a week. I was not contacted by our Police Department on the weekend which indicates the Prison Pond has not raised to a level of within 7" of the top of the Prison Pond Outlet structure. 12. Monday, January 22, 1996. The City continues to pump water from the Prison Pond 24 hours a day at the Minnesota Correctional Facility. • I talked with Officer Pat Ferguson at approximately 7:25 AM. Mr. Ferguson indicated the Prison Pond water level was holding at 9-1/4" from the top of the Prison Pond concrete outlet structure. I called Don Theisen at Washington County Public Works Department at approximately 7:35 AM. I explained the Prison Pond water level had come up approximately 5" during the rain which the City experienced on Wednesday, January 17, 1996. I noted, it would be approximately one to one and one-half months before the weather is warm enough for the City to open the Prison Pond gate and allow water to flow down Perro Creek. I indicated, with 9-1/2" remaining before the Prison Pond tops the Prison Pond Outlet structure, the City will have to take other measures to prevent downstream flooding in Perro Creek. I indicated, I met with the City Engineer and we believe installing a steel plate at the entrance of the culvert in the Prison Pond Outlet structure will prevent water from flowing downstream in Perro Creek. I noted, the City would attach hooks on the plate so we could remove the plate to initiate flow in Perro Creek when the weather became warm enough. Don Theisen stated, he had no problem with the City taking actions they believed were necessary to prevent downstream flooding. However, he 7 indicated, he did not believe the County would be able to provide technical • assistance or help in fabricating the steel plate. I contacted Dave at Roettger Welding at 7:45 AM. I asked Dave if he could fabricate a steel plate to be inserted in the Prison Pond Outlet structure to prevent water from flowing down Perro Creek. I scheduled a meeting with Dave from Roettger Welding and Barry Peters of SEH and Tim Gardner at City Hall at 8:45 AM. I contacted Barry Peters of SEH at 8:05 AM and asked him to attend a meeting with Dave from Roettger Welding, myself and Tim Gardner to explore the options of fabricating a steel plate for covering the culvert in the Prison Pond Outlet structure. Barry Peters stated, he would meet us at City Hall at 8:45 AM. Dave of Roettger Welding, Barry Peters, Tim Gardner and I met at Bayport City Hall at 8:45 AM. We then went to the Prison Pond Outlet structure to assess methods of constructing a steel plate to cover the culvert in the Prison Pond Outlet structure. Following our review of the Outlet structure, we returned to City Hall to work on a steel plate design. Dave stated he could fabricate a steel plate to cover the culvert and fit the contour of the bottom of the Outlet structure. Additionally, we decided to manufacture a small gate one foot by one foot six inches in the middle of the steel plate. The small gate could be opened independent of pulling out the large steel plate. This would allow the City to • drain down the pond level without having to remove the steel plate section. 13. Tuesday, January 23, 1996. The City continues to pump water from the Prison Pond 24 hours a day at the Minnesota Correctional Facility. I contacted Dave Roettger at 7:20 AM., I asked Dave to construct the small gate in the steel plate to a dimension of 1'6" x 1'. I contacted Mark Doneux at Washington County Soil and Conversation District at 1:35 PM and informed him of the Prison Pond water level height and indicated the City will need to take action to prevent downstream flooding until such a time as the weather becomes warm enough that the City can initiate water flow in Perro Creek. I stated, the City is intending to install a steel plate in front of the culvert in the Prison Pond Outlet structure. I noted, the steel plate will prevent water from flowing into the culvert and down Perro Creek should the Prison Pond water level top the Prison Pond Outlet structure. I indicated, the City is manufacturing a steel plate with a small gate opening in the steel plate which will allow the City to draw water off the Prison Pond without removing the steel plate. I indicated, it is possible the Prison Pond 111 8 ! r water level could reach a height elevation of 750 to 751 feet. I indicated, the current level of the Prison Pond is at an elevation of 748'3". I noted, the Prison Pond water level will top the Prison Pond Outlet structure at a elevation height of 749'. Mr. Doneux stated, he did not have a problem with the City taking defensive action to prevent downstream flooding. He indicated, he does believe that the Middle St. Croix Watershed Management Organization will need to look at a permanent solution to what appears to be a consistent winter problem with the Prison Pond water level. I contacted Brian, Maintenance Worker at the Minnesota Correctional Facility. Brian indicated he wants to set up a meeting with the City Engineer, myself and a Public Works Employee to explore a permanent solution to pumping at the Minnesota Correctional Facility. He noted, the City's current pumping arrangement is acceptable on a temporary basis. However, he noted, the would like to see the City and the Prison work on a more permanent solution which does not require City staff to make daily entrances into the Prison facility. We agreed to set up a meeting at the Minnesota Correctional Facility on Wednesday, January 31, 1996, at 8:30 AM. The meeting will include Brian, Maintenance Worker for the Minnesota Correctional Facility, Barry Peters, SEH, Tim Gardner, Bayport Public Works Employee and myself. 14. Wednesday, January 24, 1996. I contacted Dave from Roettger Welding at approximately 10:50 AM. Dave indicated, he has come up with a design change for the steel plate to cover the culvert at the Prison Pond Outlet structure. He indicated, he would like to meet with me to determine if the design would be acceptable. We agreed to meet at 2:00 PM at City Hall and then proceed to the Prison Pond Outlet structure. Dave from Roettger Welding met me at City Hall at 2:00 PM to discuss the design of the steel plate covering the culvert on the Prison Pond Outlet structure. Dave and I went up to the Prison Pond Outlet structure and reviewed his changes. Dave is proposing to remove the concrete from the bottom of the Prison Pond Outlet structure, exposing a 4" lip which exists for the entire 360 degrees of the culvert. Dave indicated, he would design a steel plate which would inset in the culvert. He noted, he will fasten the steel plate to the culvert insert with 8 to 10 stainless steel lag bolts. He indicated, he is also proposing to use a 14" water main butterfly valve to serve as the small opening in the steel plate. The butterfly valve can be opened to draw down the Prison Pond water level without having to remove the steel plate. This design will enable the City to draw down the Prison Pond water level below the Prison Pond Outlet • 9 • • ( structure. Once the water level is below the Prison Pond Outlet structure, the • City can close off the second gate preventing water from flowing into the chamber where water from the Prison Pond enters the culvert structure. With the gate closed, City staff will be able to remove the steel plate and initiate normal flow. At 2:20 PM I contacted Wayne Ellers at the Minnesota Department of Natural Resources at 464-2528. Mr. Ellers did not answer his phone so I left a message on his answering machine. I informed him of the present status of the Prison Pond indicating it was within 9" of topping the Prison Pond Outlet structure. I indicated, the City intends to install a steel plate which will prohibit water from flowing into the culvert down Perro Creek. I also informed him that the City is pumping water from the Prison Pond at the Minnesota Correctional Facility 24 hours a day, 7 days a week. I indicated, if he had any questions or concerns he could call me at 439-2530. I contacted Chris Thornton at Washington County Public Works Department at 430-4316 at approximately 2:30 PM. I updated Ms. Thornton as to the status of the Prison Pond. I indicated, the Prison Pond is approximately 9" from topping the Outlet structure. I further indicated, the City is planning to go ahead with installing a steel plate in front of the culvert to prevent water from flowing into Perro Creek. Ms. Thornton indicated she does not have a problem with the City taking such actions. She indicated, however, she felt the City should be in • contact with Mark Doneux and the Minnesota Department of Resources. I informed Ms. Thornton that I have spoken with Mark Doneux and I have left a message with Wayne Eller with the Minnesota Department of Natural Resources and I am going to be contacting Tim Wallace at the Minnesota Department of Natural Resources. I contacted Jim Duffy, 5272 Stagecoach Trail, Oak Park Heights, at approximately 3:10 PM. Mr. Duffy's property abuts the Prison Pond. I informed Mr. Duffy of the Prison Pond status and the City's intention to install a steel plate to prevent the Prison Pond water flowing into Perro Creek. I indicated, the Prison Pond may rise an additional 1 to 2 feet before the City will be able to open the Prison Pond. Mr. Duffy stated, the water is on his property, however, he indicated it is not doing any damage at this time. He noted, his big concern with high water is during the summer and not in the winter time. He did indicate, however, he would appreciate the City and the Watershed group looking a permanent solution to this problem. I contacted Tim Wallace with the Department of Natural Resources at 296-5200 at approximately 4:00 PM. I informed Mr. Wallace of the status of the Prison Pond, indicating the City's intent to install a steel plate to prevent the Prison Pond water from flowing down Perro Creek when the Prison Pond tops the • 10 • • Outlet structure. I indicated, the water level may reach an additional 1 to 2 feet • prior to the City being able to open the Prison Pond gate an allow water to flow down Perro Creek. Mr. Wallace indicated, he understood what the City had to do to prevent damage downstream. He indicated, however, he would appreciate the City and Watershed Organization look at a permanent solution to this problem. I informed Mr. Wallace the Middle St. Croix Watershed Organization has directed me to construct an RFP to study the feasibility of a north outlet on the Prison Pond. The outlet would be designed to take off excess water in the winter and directing it to a storm sewer to the St. Croix River. I indicated, I would keep him posted as to progress on this issue. Temperatures ranged from -10 to +5F. 15. Thursday, January 25, 1996 Dave Roettger of Roettger Welding stopped in at approximately 8:00 AM. Dave indicated, his concern was that the Prison Pond Outlet structure vault might crack with ice forming in it as a consequence of installing the steel plate. I noted, ice has already formed in the first section of the Outlet structure. I noted, ice is within 9" of the top of the structure and it has not done any damage. I contacted Barry Peters of SEH indicating Dave Roettger's concern. Barry • stated, because the ice is able to move up the structure and because the structure is designed with rebar, there is no danger of it cracking from ice forming in the second vault section of the Prison Pond Outlet structure. Temperatures ranged from -8 to +7F. 16. Friday, January 26, 1996 I contacted Roettger Welding at approximate 7:45 AM. I talked to Dennis at Roettger Welding. Dennis indicated Dave would not be able to install the steel plate to block the entrance to the culvert at the Prison Pond Outlet today. He indicated, he needed to do additional fabricating on the plate to insure its integrity. Temperatures range from -10 to +4F. 17. Saturday, January 27th and Sunday, January 28, 1996. Bayport Police Officers monitored the height of the Prison Pond over the weekend. They were instructed to contact me if the Prison Pond height came • 11 • • within 7 inches of the top of the Outlet structure. The Police did not contact me • indicating the Prison Pond level had not reached 7 inches. The City continues the pumping operation at the Minnesota Correctional Facility 7 days a week, 24 hours a day. Tim Gardner, Public Works Department, goes into the Prison at 9:00 AM on Saturday and Sunday to refuel the pump and make sure the pump in operating properly. Temperatures range -single digits to plus single digits Fahrenheit. 18. Monday, January 28, 1996. I checked the Prison Pond Outlet structure at approximately 11:30 AM. I noticed some water has leaked into the chamber between the last Prison Pond Outlet gate and the culvert. Ice has formed at the bottom which will make it difficult for Dave Roettger to install the steel plate in front of the culvert. Will have to shovel snow off of the ice on the west side of the Outlet structure. Water is under the snow above the ice. The ice directly fastened to the concrete Outlet structure is still was 9 inches from the top of the Outlet structure. However, approximately 1 to 2 feet west of the Outlet structure ice has heaved up approximately to 1 to 1/2 inches. As best as I can estimate, the Prison Pond level now is at 7-1/2 inches from the top of the Outlet structure. • Temperatures range from -8 to +4F. 19. Tuesday, January 30, 1996. I made an inspection of the Prison Pond at 2:30 PM. Dave Roettger had installed the steel plate in front of the culvert on the west side of County Road No. 21 in the Prison Pond Outlet structure. The steel plate has a 14" water gate valve welded to it which can be opened to allow water to be drawn off of the Prison Pond passing through the steel plate. The rear valve has a control mechanism which can be operated from of the top of the gate structure. I took a measurement of the Prison Pond and determined it is 7 to 6-1/2" from the top of the concrete Outlet structure. Temperatures range -15 to -3F. 20. Wednesday, January 31, 1996 I attended a meeting at the Minnesota Correctional Facility. The meeting • 12 • til involved Barry Peters, SEH, Bob Stark, SEH, Brian Pawlak, Minnesota • Correctional Facilities and Tim Gardner, Public Works Employee. The meeting was scheduled by Joe Miller, Minnesota Correctional Facilities Physical Plant Superintendent. The purpose of the meeting was to determine if an alternate method of pumping water from the Prison Pond could be instituted at the Minnesota Correctional Facility. The current pump is located in an area which receives significant amount of Prison traffic. The pump location and Outlet hose restrict movement of trucks through that area. Joe Miller would like to an alternate method of pumping water from the Prison Pond which does not require a pump to be located outside in the major thoroughfare. Essentially, the Prison staff is saying that if the City wants to continue pumping from the Prison Pond in future years, the City will need to come up with an alternate method of conducting the pumping activities. We walked to the Prison's Heating and Maintenance Plant. In the basement of the building is an entrance to a cistern. The cistern has water in it which is gravity fed from the Prison Pond. An 18" cast iron pipe gravity feeds water from the Prison Pond to the cistern. The cistern is also located directly below the major thoroughfare between Prison buildings which facilitates the movement of trucks and supplies on the Prison property. The City currently has a pump which is drawing water out of the cistern to the top of the thoroughfare and pumping 40 feet east into a storm sewer. • Our discussions with Brian Pawlak indicated, he has spent considerable amount of time this week trying to isolate why the Minnesota Correctional Facility Prison Pond Pump is not functioning properly. For many years, the Prison used a pump located in the basement of the Prison boiler and maintenance building to draw water off the Prison Pond for cooling the Prison's boilers. He estimated handled between 1800 and 2000 gallons per minute. He noted, in June, 1985 the Minnesota Correctional Facility began heating its facility with steam energy supplied from Northern States Power King Plant. At that time, it was no longer necessary for the Prison to use its boilers and the Prison no longer was required to pump water from the Prison Pond to cool boiler components. The Prison not drawing water off of the Prison Pond did not create a particular problem for the City during Spring, Summer or Fall. During the Spring, Summer and Fall water continued to flow out of the Prison Pond into Perro Creek and through the City of Bayport into the St. Croix River. However, during the Winter months, the cold weather freezes the water in the shallow portion of Perro Creek in downtown Bayport causing the water to go over its banks and flooding residential properties. To prevent this from happening, the City has for a number of years, closed off an Outlet gate on the Prison Pond preventing water from flowing out of the Prison Pond and into Perro Creek during the winter months. • 13 !� 40' Prior to 1985, when the City closed off the Prison Pond Outlet gate in winter to • prevent flooding of downtown Bayport, the Prison Pond level was kept in check by the Minnesota Correctional Facility continually drawing off water from the Pond to cool its boiler components. After June of 1985, the Prison facility began receiving its heat in the form of steam from the NSP Allen King Electric Generating Plant. Consequently, the Prison shut down its boilers and it was no longer necessary for them to draw water off the Prison Pond to cool its boiler components. As a consequence of the Minnesota Correctional Facility no longer drawing water off of the Prison Pond during the winter, the Prison Pond began rising to new heights in the winter. It is my understanding, without finding an alternate method to pump water out of the Prison Pond in the winter, the Prison Pond will ultimately reach a height which will flow over County Road No. 21. To prevent the Prison Pond from overflowing County Road No. 21, the City of Bayport and the Prison worked out an agreement where the Prison would operate its pump 8 hours a day to help maintain and/or draw down the Prison Pond level. The City and the Prison continue this procedure through 1991. In the winter of 1992, the Prison determined they could no longer hold a prime on their pump. At that time, the Prison staff was unsure of the reason for the Prison Pond pump not being able to hold prime. The prison staff identified three possible reasons for the pump was not holding prime. They were: • 1. Parts of the pump were worn and would need to be replaced. 2. The pipe between the pump and the cistern have developed a leak and could no longer hold a prime. 3. The pipe from the Prison Pond had a blockage in it and was not able to supply adequate volumes of water to the pump to maintain its prime. During our meeting of Wednesday, January 31, Brian Pawlak indicated that he had been conducting a number of tests on the Prison Pond pump during the week. He noted, staff had air tested the pipe running from the cistern to the pump and determined that there are no leaks. He also indicated he had the pump operating and pumping water for approximately 3 or 4 minutes. He noted, after that period the pump lost prime. He believes he has been able to identify the reason for the pump losing its prime. He stated, the pipe leading from the Prison Pond to the cistern is delivering approximately 300 to 500 gallons per minutes. The Wier pump requires approximately 1800 to 2000 gallons per minute. He noted, because the water is flowing in to the cistern at a rate of 300 to 500 gallons per minutes, the Prison Pond pump draws down the level of the cistern very quickly drawing air. Once the pump draws air, its loses its prime. Based on those discussions, Prison staff and I believe it may be possible for • 14 •� the City to reinitiate its Prison Pond pumping by the Prison boiler room pump. 110 This option may be a more viable option than constructing a new Outlet structure at the north side of the Prison Pond to facilitate wintertime drainage of the Pond. The options for reinitiating pumping by the Prison facility boiler room pump involve the following: 1. City staff would conduct a study to try to determine and remove blockage in the 18" pipe flowing from the Prison Pond to the Prison cistern. Completing this task would require a contract with a company to televise the 18" pipe to determine where the blockage is occurring. Additionally, it would require the installation of manholes at various lengths of the 18" pipe to facilitate the televising. If blockage or deterioration of the pipe was discovered, repairs to those sections would need to be made to initiate full volume flow from the pipe. Repairs could be made by: A. Digging up the deteriorated sections of the pipe and replacing those sections. B. Slipping a liner inside the existing pipe to repair the damage. C. Inject a polyurethane coating in the pipe to repair the damaged area. If the City affects repairs to the 18" line running from the Prison Pond to the • Prison cistern, it may be the most cost effective method of dealing with controlling the Prison Pond level in the winter for another 3 to 8 years. At the present, I don't have an estimate cost of what this project may cost. I will be doing research trying to identify the scope of work and the cost of this project between now and the Middle St. Croix River Watershed Management Organization scheduled for Wednesday, February 28. Temperatures range from -23 to a +2F. 21. Thursday, February 1, 1996. The City continued its pumping operation during this date. No Prison Pond water level measurements were taken. Temperatures range from -28 to -8F. 22. Friday, February 2, 1996. Because of the cold weather, the pump at the Prison, which is pumping water from the Prison Pond failed. Public Works staff turned off the pump. Public Works staff contacted Northern DeWatering of Rogers, Minnesota. Northern DeWatering indicated, the soonest they could bring out another pump to • 15 • replace the malfunctioning pump at the Prison would be Tuesday, February 6, • 1996. Public Works staff made arrangements to have a pump exchanged on Tuesday, February 6, 1996. No water level measurements were taken at the Prison Pond. Temperatures range from -32 to -17F. 23. Saturday, February 3, 1996 and Sunday, February 4, 1996. The City was not able to continue pumping operations from the Prison Pond at the Minnesota Correctional Facility because the cold weather and a pump malfunction. No measurements were taken of the Prison Pond level during the weekend. Temperatures on Saturday, February 3rd, ranged from -26 to -12F. Temperatures on Sunday, February 4th, ranged from -23 to +3F. 24. Monday, February 5, 1996. Public Works staff removed ice from around the pump at the Minnesota Correctional Facility. The ice was removed from around the pump so staff • could remove the pump from the Minnesota Correctional Facilities. Northern DeWatering of Rogers, Minnesota, will be delivering a replacement pump on Tuesday, February 6, 1996. Prison Pond measurement was taken at 5:00 PM indicating the water level was 6-1/2" from the top of the Prison Pond Outlet structure. Ice has formed covering approximately half of the water gate butterfly value welded onto the steel plate covering the culvert which goes under CSAH 21. Temperatures ranged from -6 to 13F. 25. Tuesday, February 6, 1996. Northern DeWatering of Rogers, Minnesota, delivered a replacement pump at the Minnesota Correctional facility at 8:00 AM. Northern DeWatering staff and Bayport Public Works staff initiated pumping from the Prison Pond at approximately 8:30 AM. Tim Gardner, Bayport Public Works employee, indicated the pump in working fine. The City of Bayport will continue to pump 24 hours a day, 7 days a week until the weather allows the City to open the Prison Pond Gate and initiate water flow in Perro Creek. 16 r • The local news station meteorologist are predicting upper 30's and low 40's 4111 high temperatures for Wednesday, February 7th, Thursday, February 8th, Friday, February 9th, and Saturday, February 10th, 1996. I contacted Pete Miller of Miller Excavating at 4:30 PM. I asked Pete to clear the snow and ice from Perro Creek on Wednesday, February 7th. I indicated, would like him to begin the section of the creek which is between 5th Street North and 4th Street North and then proceed to clean out Perro Creek from Highway 95 to the St. Croix River. Pete Miller indicated, he would be able to complete removing snow and ice from Perro Creek on Wednesday, February 7th. I contacted Larry Phillips, at 430-2011, at 7:40 PM. Mr. Phillips has property on the north side of the Prison Pond. I explained to Mr. Phillips, the Prison Pond water elevation is within 6-1/2" from overflowing the top of the Outlet structure. I indicated, weather permitting, the City will attempt to open the Prison Pond gate and begin flow in Perro Creek this week. I contacted Jim and Lynette Duffy, at 439-8991, at 8:00 PM. I left a message on the Duffy's answering machine explaining the Prison Pond water elevation is is within 6-1/2" of the top of the Prison Pond Outlet structure. I indicated, weather permitting, the City will attempt to open the Prison Pond gate and • begin water flow in Perro Creek during the course of this week. Temperatures range from -2 to +28F. 26. Wednesday, February 7, 1996. I contacted Gary Wisbar, 430-4317. Gary is a supervisor with the Washington County Public Works Department. I asked Gary if he could have a crew down at the Prison Pond gate on Thursday, February 8th, to steam ice away from gate so we would be permitted to open the Prison Pond Gate. Gary indicated, I should contact Neil Young at 430-4327 to arrange for steaming operations. I contacted Neil Young at 430-4327 at 7:35 AM. I asked Mr. Young if he could arrange to have a steaming crew perform a steaming operation at the Prison Pond Outlet structure on Thursday, February 8, 1996, or Friday, February 9, 1996. Mr. Young indicated, the steaming crews are on vacation on Friday, February 9, 1996, consequently, if the City wanted the gate steamed open it would have to take place on Thursday, February 8, 1996. I indicated, I would contact him late this morning with a decision on whether or not the City wanted to proceed with the steaming operation on Thursday. I met with Pete Miller at 8:30 AM by Perro Creek, just west of the Bayport 411 17 • • Elementary School. Pete Miller and I went over the snow and ice removal • operation from Perro Creek. Pete Miller has agreed to remove snow and ice from Perro Creek today. Pete and I decided he would remove the snow and ice from Perro Creek beginning east of 5th Street North and continuing to clear the snow and ice from Perro Creek until it empties into the St. Croix River. I met with Tim Gardner at 9:20 AM. Tim and I discussed having the County steam out the Outlet structure on Thursday, February 8, 1996. Given the weather conditions, both he and I agreed the Outlet structure should the Outlet structure should be steamed open so that we can open the gates and allow water to flow into Perro Creek on the morning of Thursday, February 8, 1996. Opening the Creek on Thursday should give us a good three days of temperatures in the low to mid 40's to facilitate good unrestricted flow of Perro Creek. I contacted Neil Young at Washington County Public Works Department at 430- 4327, at 9:40 AM. I left a message for Mr. Young indicating the City has decided to go ahead with authorizing the County's steaming open the Prison Pond Outlet gates on Thursday, February 8, 1996. Neil Young contacted me at 9:50 AM. He stated his crews will be down at the Prison Pond ready to begin steaming operations on the Prison Pond Outlet gate • at 8:00 AM on Thursday, February 8, 1996. At 11:15 AM, I made an inspection of the progress the Miller Excavating Company is making on removing the snow and ice in Perro Creek. Ice and snow have been removed from Perro Creek up to Central Avenue. At 1:15 PM I went up to inspect the Prison Pond Outlet structure. I noticed ice on the Pond is getting soft. However, the ice at the Outlet structure is still at 9" from the top of the Outlet structure. At approximately 2 feet out from the Outlet structure, it appeared the ice is another 2 to 2-1/2" higher making it 6-1/2" from the top of the Outlet structure. I noticed water is running off County State Aid Highway 21 and flowing into Perro Creek. At 2:40 PM I make an inspection of the snow and ice removal operation on Perro Creek. Miller Excavation had completed removing snow and ice up to the culvert at Hub's Point. I spoke with Pete Miller, he indicated he will be coming down with his rubber tire back-hoe to remove snow and ice from Perro Creek at an area which flows by condominium parking lot. He indicated the snow removal company employed by the condominiums has pushed snow into Perro Creek requiring its removal. He noted, he was not able to remove the snow with his large back hoe because the metal tracks would damage the asphalt parking lot located by the Waterford Association condominiums. • 18 . i • I contacted Pete Miller at 3:05 PM. I indicated, I was pleased with the ice • cleaning operation, however, ice and snow had not been removed from Perro Creek north of 3rd Avenue South near Milan Horak's house. I indicated, the City has a street right-of-way through that area and that he should remove the snow and ice from Perro Creek in the area north of 3rd Avenue South. Temperatures ranged from +29 to +42F. 27. Thursday, February 8, 1996. At approximately 9:30 AM, Washington County Public Works staff initiated steaming operations at the Prison Pond Outlet gate. Steaming operations to remove the ice from the Prison Pond Outlet structure gates allowing the gates to be raised and water to pass through the Outlet structure. At 11:45 AM, the steaming operation had been completed, the Prison Pond Outlet gates were open and water was flowing into Perro Creek. Initially water in Perro Creek was held back at the Prison facility because of a snow bank and pipe in Perro Creek. Staff contacted Peter Miller to arrange for his rubber tire back-hoe to come to the Prison site and remove the snow from Perro Creek allowing water to continue its flow down Perro Creek. Because of snow and ice on the upper portion of Perro Creek in the City of • Bayport it took the water in Perro Creek until approximately 6:15 PM to reach the culvert west of Bayport Elementary School. I stayed on until approximately 9:00 PM observing the flow in the Creek. Perro Creek flow was going well except for the culvert which goes under Hub's Point Road. Water was backing up but stabilizing at a height of about 3" to 4" above the culvert. I decided to keep the Prison Pond Outlet structure open and allow Perro Creek to flow through the evening. Temperatures ranged from +32 to +42F. 28. Friday, February 9, 1996 I checked the flow of Perro Creek at 7:45 AM. Ice was accumulated at a culvert which serves as a bridge to the alley on the block between 5th Street North and 4th Street North, accessing off of 3rd Avenue North. I was able to remove the ice dam and initiate normal flow. I then checked the flow of Perro Creek at the culvert located on Hub's Point Road. The culvert was restricting flow of water and water had backed up to a height of approximately 4" to 6" above the culvert opening. Except for this area, a Creek is flowing fine. At approximately 3:15 PM, Tim Gardner, Public Works employee, contacted me • 19 ( by radio. Tim indicated, an ice jam was located north of 3rd Avenue North in Perro Creek. He noted, the water level was rising slightly and could rise higher given the current rate of flow out of the Prison Pond. I asked Tim how far he opened the 14" butterfly water valve gate at the Prison Pond Outlet structure. He indicate he had opened the valve 3/4 of its opening. We both agreed he would throttle the valve down to half the water valve opening. Setting the water valve opening at 1/2 both of us believed the culvert under 3rd Avenue North would be able to accommodate the water flow even with the ice jam. I indicated, to Tim that the Police Officers will be watching the water level of Perro Creek over the week end. I indicated, if the Police Officers see a problem with Perro Creek water levels, they will be contacting him to ask him to take corrective actions. Temperatures range from +28 to +40F. 29. Saturday, February 10, 1996 I came to Bayport at approximately 4:15 PM. Driving down toward Hub's Point, I noticed Perro Creek was flowing uninhibited under the culvert which traverses Hub's Point Road. Apparently, water from the creek has cleared out the ice and dirt obstruction within the culvert. There was no ice present in Perro Creek at the Hub's Point culvert. 1110 I inspected the Creek at 3rd Avenue South at the point it flows past Milan Horak and Chuck Schwartz residences. The Creek was flowing through the culvert under 3rd Avenue South unobstructed. No ice was present at any point in the Creek. I went to the Prison Pond and measured the height of the Pond elevation. It measured 11-1/2" from the top of the Outlet structure. Temperatures range from +32 to +41 F. 30. Sunday, February 11, 1996 I came into Bayport at approximate 9:45 AM. I check Perro Creek at Hub's Point culvert. The Creek was flowing unobstructed and no signs of ice were present at any place in the Creek. I checked the Prison Pond at 10:15 AM. The Prison Pond measured 14-1/2" from the top of the Outlet structure. Temperatures range from +26 to +29F. • 20 . 10( 31. Monday, February 12, 1996 • I came into Bayport at approximately 6:45 AM. I checked the flow of the Prison Creek at Hub's Point. The Creek was flowing uninhibited and no ice was present in the Creek channel. I contacted Tim Gardner in the Public Works Building. I told Tim he should remove the Prison Pond pump from the Minnesota Correctional Facility today. The pump can be removed because the Prison Pond has been drawn down 16- 1/2" from the top of the Outlet structure. At this point, even if we had to close off the Prison Pond Gate stopping Perro Creek flow for two weeks, we would easily be able to store the water required to be held in the Prison Pond until we are able to reopen the Prison Pond Outlet structure and initiate flow in Perro Creek. I contacted Joe Miller, Physical Plant Director, at the Minnesota Correctional Facility at 779-2812. I told Mr. Miller we would be removing the Prison Pond pump from the Minnesota Correctional Facility today. I went to the Prison Pond at 7:20 AM. I measured the height of the Prison Pond at 16-1/2" from the top of the Prison Pond Outlet structure. • Tim Gardner removed the pump from the Prison Pond at approximately 11:00 AM. He took the pump, suction hose and discharge hose down to the Public Works Building. Tim indicated, he intends to take the pump back to Northern DeWatering at Rogers, Minnesota, on Tuesday, February 13, 1996. Temperatures rang from +16 to +27F. 32. Tuesday, February 13, 1996. I came into Bayport at approximately 7:10 AM. I checked the flow of the Perro Creek at Hub's Point. The Creek was flowing uninhibited and no ice was present in the Creek channel. Tim Gardner returned the Prison Pond pump to Northern DeWatering in the AM. I went up to the Prison Pond at approximately 1:30 PM. I measured the height of the water in the Prison Pond to be 19-1/2" from the top of the concrete Outlet structure. Temperatures ranged from +20 to +37F. • 21 • • 33. Wednesday, February 14, 1996. • I came into Bayportapproximately at roximatel 6:25 AM. I checked the flow of Perro Creek at Hub's Point. The Creek was flowing uninhibited and no ice was present in the Creek channel. I measured the height of the water in the Prison Pond at 2:35 PM. The Prison Pond water level was 20-1/2" from the top of the concrete outlet structure. Temperatures ranged from +24 to +31 F. 34. Thursday, February 15, 1996. I came into Bayport at approximately 7:40 AM. I checked the flow of Perro Creek at Hub's Point. The Creek was flowing uninhibited and no ice was present in the Creek channel. I did not take a measurement of the water level at the Prison Pond. Temperatures ranged from +11 to +21 F. 35. Friday, February 16, 1996. 110 I stopped at the Prison Pond at 6:45 AM. I measured the water level of the Prison Pond at 27" from the top of the concrete outlet structure. I called Tim Gardner at 7:00 AM to discuss whether we would close the Prison Pond Outlet gate for the weekend. We decided we would leave the Prison Pond gate open and allow Perro Creek to flow during the weekend of February 17 and 18th. Temperatures are forecast to be a low of 6F tonight and a high of 22 degrees on Saturday. Saturday night should see a temperature low of 6F and on Sunday a high of 30 degrees. Temperatures in this range will not cause Perro Creek to freeze over. Consequently, I have decided to operate the Creek over the weekend. Temperatures ranged from +4 to +28F. 36. Saturday, February 17, 1996 Sunday, February 18, 1996 Monday, February 29, 1996 I had Bayport Police Officers check the Creek over the weekend to insure it was flowing properly. I contacted Pat Logan at 5:00 PM on Sunday, February 22 •( •( • 18th, and asked him to check the Creek flow. Officer Logan indicated, there were no icing conditions on any portion of the Creek and it was flowing fine. Temperatures ranged on this weekend in the following areas: 1. Saturday, February 17, 1996, +17 to +26F. 2. Sunday, February 18, 1996, +23 to +38F. 3. Monday, February 19, 1996, +23 to +42F 37. Tuesday, February 20, 1996 I stopped at the Prison Pond at 6:45 AM. I measured the water level of the Prison Pond at 39-1/2" from the top of the concrete outlet structure. Temperatures ranged from +33 to +39F. 38. Wednesday, February 21, 1996. I stopped at the Prison Pond at 6:50 AM. I measured the water level of Prison Pond at 42-1/2" from the top of the concrete outlet structure. Tempertures ranged from +16 to +31F. • • 23 - • 411D AUG 19 1994 CITY OI BAYPORT 294 No. 3rd Street BAYPORT, MINNESOTA 55003 Council Meets the First Monday of Each Month-7:00 P.M. 612/439-2530 FAX 439-7188 August 16, 1994 LaVonne Wilson, Administrator/Treasurer City of Oak Park Heights P.O. Box 2007 Stillwater, Minnesota 55082-2007 Dear LaVonne: At the Middle St. Croix Watershed Management Organization meeting of Wednesday, June 29, 1994, the Perro Creek Sub- Watershed communities of Oak Park Heights, Baytown, Bayport and Stillwater agreed to go forward with construction of the Prison Pond Outlet structure. The Sub-Watershed organization decided to go forward with reconstruction of the Prison Pond Outlet structure based on the Perro Creek Watershed Study conducted by Short-Elliott-Hendrickson. Short-Elliott-Hendrickson presented the Perro Creek Sub-Watershed Study to the Middle St. Croix Watershed Organization on April 25, 1994. The Middle St. Croix Watershed Management Organization during its meeting on Wednesday, June 29, 1994, took the following actions related to the Prison Pond Outlet structure construction: 1. Middle St. Croix Watershed Management Organization adopted a motion designating the City of Bayport as the governmental unit to act on the behalf of the Perro Creek Sub-Watershed Group of Stillwater, Oak Park Heights, Baytown and Bayport to accept the DNR Grant to cover up half of the cost associated with engineering and construction for the Prison Pond Outlet structure. 2. Designated the City of Bayport as the governmental unit acting on behalf of the Perro Creek Sub-Watershed communities of Oak Park Heights, Baytown, Bayport and Stillwater to enter into a Joint Powers Agreement with Washington County for construction of the Prison Pond Outlet structure. S • Perro Creek Sub-Watershed communities of Baytown, Bayport, Oak Park Heights and Stillwater's contribution for construction of the Prison Pond Outlet. The cost allocation breaks down as follows: Local Percentage of Amount Government Contribution with DNR Grant Bayport 26.65% $ 6,622.50 Baytown Township 18.93% 4,738.50 Oak Park Heights 50. 13% 12,532.50 Stillwater 4.29% 1,072.50 Total Contribution $25,000.00 4. The Watershed Management Organization also indicated that the Perro Creek Sub-Watershed communities of Bayport, Baytown, Stillwater and Oak Park Heights agree that should the amount of construction and engineering costs exceed $25,000.00, the Sub-Watershed communities will pay the additional expenses based on the percentages indicated in Paragraph 3. At the regular City of Bayport Council meeting of August 1, 1994, the City Council adopted Resolution No. 94-79, Approving a Joint Powers Agreement Between Washington County and the City of Bayport for Construction and Reimbursement Agreement for the County State Aid Highway No. 21 and Prison Pond Outlet structure. At the same meeting, Don Theisen from the Washington County Public Works Department presented the following schedule for construction of the Prison Pond Outlet structure: 1. Plans and Specifications - August, 1994 2. Open Bids/Award Contract - September, 1994 3. Begin construction - October, 1994 4. Project completion - November, 1994 Based on the Joint Powers Agreement between the City of Bayport and Washington County, the County would be responsible for all engineering and construction associated with the Prison Pond Outlet Structure. The estimated engineering and construction cost for replacing the Prison Pond Outlet structure is $70,000.00. Washington County has agreed to contribute $20,000. 00 for engineering and construction costs. With the County's contribution, the Joint Powers Agreement specifies the City of Bayport is responsible for approximately $50,000.00 of cost. However, the City has received a Grant from the DNR to fund up to 50% of engineering and construction costs associated with the Prison Pond project. This leaves approximately $25,000.00 to be funded by the Sub-Watershed communities of Bayport, Oak Park Heights, Baytown and Stillwater. To insure that the Sub-Watershed communities of Bayport, Oak IIM N • To insure that the Sub-Watershed communities of Bayport, Oak Park Heights, Baytown and Stillwater are clear on their financial commitments with this project, I am recommending the four local governments approve a Joint Powers Agreement setting forth the conditions for funding the Perro Prison Outlet structure. I have instructed City Attorney, Jim Lammers, to draft an initial Joint Powers Agreement which I will be forwarding to you in the near future for your local government approval. Thank you for your attention to this matter. Should you have any questions regarf.ing the contents of this letter, please contact me at 439-2 30. Sin - r- y yours. , 01/17 en' eth H. Hartun•/ Ci -y Administrato • • SUMMARY OF COSTS FOR OUTLET STRUCTURE Total Estimated Engineering and Construction Costs for replacing the Outlet Structure $70,000 Washington County's Contribution for Engineering and Construction Costs $20,000 DNR Flood Hazard Mitigation Grant $25,000 Perro Creek Subwatershed Contribution $25,000 • PERRO CREEK SUBWATERSHED COSTS Percentage with Local Government DNR Grant Amount Bayport 26.65% $6,622.50 Baytown 18.93% $4,738.50 Oak Park Heights 50.13% $12,532.50 Stillwater 4.29% $1,072.50 • • RESOLUTION #94-07-24 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION AUTHORIZING CONTRIBUTION TO EMERGENCY REPAIRS EXPERIENCED ALONG COUNTY ROAD 21 IN THE PERRO CREEK DRAINAGE AREA BY THE CITY OF BAYPORT WHEREAS, in the spring of 1994, the County of Washington and the City of Bayport were required to make emergency repairs to County Road 21 and implement emergency measures as it affected certain drainage systems within the Perro Creek System, including the Prison Pond Outlet; and, WHEREAS, Washington County has indicated that they will be reconstructing County Road 21 in the fall of 1994 and along with that construction of the road, it is feasible and appropriate that the present Prison Pond Outlet structure be replaced; and, WHEREAS, the cost of construction of the Prison Pond Outlet structure is estimated amount of $70,000.00; and, WHEREAS, the County of Washington has indicated that they will pay for the cost of culvert under County Road 21 along with all engineering costs associated with the Prison Pond Outlet structure and County Road 21 culvert; and, WHEREAS, the same leaves a balance of $50, 000.00 to be financed by the communities of Stillwater, Oak Park Heights, Bayport and Baytown Township; and, WHEREAS, there have been several meetings between representatives of the various communities that deal with issues as it affects contribution to such project; and, WHEREAS, the City of Oak Park Heights does not commit to any long term improvements or proposals for projects dealing with the issues involved in the Perro Creek Drainage Systems, but does recognize that its community is benefited by the reconstruction of the Prison Pond Outlet structure; and, WHEREAS, the City of Oak Park Heights does not commit to any methodology for determination of future improvements, but is willing to contribute up to the sum of $12,532.50 towards this particular project without establishing any commitment to future project or precedent as to method of contribution to future projects if determined to be desirable by communities affected. • S NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights, that the City shall contribute up to the sum of $12,532.50 to the City of Bayport upon certification from their engineering department that the Prison Pond Outlet structure has been reconstructed pursuant to the plans and specifications previously approved by Washington County and the City of Bayport affecting such project. -That this contribution is made specifically for the reconstruction of the Prison Pond Outlet and that the City's determination of benefit, level of contribution or need to participate within this project, shall have no bearing on future decisions of the Council as it affects future proposed projects within this area of the watershed. Passed by the City Council of the City of Oak Park Heights this 11th day of July, 1994. Barbara O'c Neal ay Attest: aVonne Wilson, City Clerk • • WASHINGTON COUNTY Donald C.Wisniewski, P.E. GTON Director Public Works/County Engineer �+ � \ PUBLIC WORKS DEPARTMENT t John P.Perkovich, Deputy Director AP '"- PARKS• HIGHWAYS • FACILITIES Operations Division 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082-9573 Donald J.Theisen, P.E., Deputy Director 612-430-4300 Facsimile Machine 612-430-4350 opQrsr,resr•" , Technical &Administrative Division James D.Hanson, P.E. Transportation Engineer • Edward Kepler, June 21, 1994 % -� Facilities Operations Manager Patricia L. St. Claire, Town ClerkkC Baytown Township 14949 30th St. N. Stillwater, MN 55082 Re: County State Aid Highway 21 (CSAH 21), Perro Creek Improvements Dear Ms. St. Claire: We received your letter dated June 9, 1994, requesting us "to consider raising the CSAH 21 roadbed 60 to 72 inches from the existing elevation by the Prison Pond instead of the proposed 36 inch increase planned in conjunction with future road improvements". We reviewed this request and offer the following comments. The planned road elevation was selected after the recent Perro Creek Drainage Study was • completed. This study predicts a water elevation for a 5 year storm at 747.0, for a 10 year storm at 747.6, and for a 100 year storm at 748.9.• The proposed low point in the new road will be 750.1, which provides 1.2 feet of freeboard for a 100 year storm event. Road design requires balancing the design alternatives against impacts and benefits. We did review the impacts of raising the road another 3 feet. The impacts are significant, both financial and environmental, and we do not feel provide enough benefit to justify raising the grade. These impacts include: - removal of approximately 12 mature trees - additional wetland encroachment which will require mitigation - would add 10,000 cubic yards of material that would need to be hauled to the site for fill (approximately 1,200 feet of road) - steeper roadslopes would be needed that would require guardrail along the road - the pipes crossing the road and storm sewer catch basins would need to be extended - driveway entrances would become much more steep • - additional easements would be needed from property owners There will be a culvert that crosses the road south of Perro Creek at elevation 745.7. The road will not really act as a dike since water could back up to the south along the east ditch through this culvert. This would need to be addressed if the road grade was raised. Pointed on Receded Pepe, EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION • • 4 Page 2 St. Claire June 21 , 1994 We believe our current design provides a proper degree of safety while balancing impacts to the surrounding area. We do not feel that raising the road grade higher provides tangible benefits that offset the associated impacts. I do share your concern that the public investment made on this road serve the community well for many years. We welcome your continued involvement in this project. Sincerely, Donald C. Wisniewski Director of Public Works/County Engineer DCW/DT/slj •cc: Wally Abrahamson, County Commissioner Mayor Bev Schultz, Bayport Mayor Barb O'Neal, Oak Park Heights Mayor Charles Hooley, Stillwater Chairman William Nelson, Baytown Township Supervisor Anders Hansen, Baytown Township hintid on Recycled Pap's EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION 411/ • • JUN - 71994 CITY OF BAYPORT 294 No. 3rd Street BAYPORT, MINNESOTA 55003 Council Meets the First Monday of Each Month -7:00 P.M. 612/439-2530 FAX 439-7188 June 6, 1994 LaVonne Wilson City of Oak Park Heights 14168 No. 57th Street Stillwater, MN 55082 Dear LaVonne: Please find enclosed two sheets of information indicating a cost alloction between the communities of Stillwater, Oak Park Heights, Baytown Township and the City of Bayport for the construction of the Prison Pond Outlet. The County has indicated they will be reconstructing County Road No. 21 in the Fall of 1994. Along with the construction of the road, the four communities cited above indicated a desire to replace the present Prison Pond Outlet structure. The estimated cost of Prison Pond Outlet structure is $70,000.00. The County has indicated they will pick up the cost of the culvert under County Road No. 21 along with all engineering costs associated with the Prison Pond Outlet structure and County Road 21 culvert. This leaves a balance of $50,000.00 to be paid for by the Sub- Watershed Communities of Stillwater, Oak Park Heights, Baytown Township and the City of Bayport. In the enclosed sheet labeled "A" , the right hand section shows the percentage of each community's contribution based on land area. The right hand graph shows the contribution of water to Perro Creek based on the classification of land use. The original cost allocation was calculated based on acreage each community has in the Perro Creek Watershed District. The $50,000.00 cost is allocated using that percentage on Sheet "B" under the category "Old" . At a Sub-Watershed group meeting at Oak Park Heights on May 26, 1994, Baytown Township indicated they would like to see a cost allocation based on Land Use rather than the Acreage of each of the Sub-Watershed communities. The cost allocation based on Land Use is indicated on Sheet "B" under the category "New" . • Please present this information to your elected officials for their review. If your elected officials have concerns with the cost allocation, please contact me immediately. Sinc _%.= yours, -n -th H. Hartu • i Administr • Enc. V , . 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N N Vi IX IX 0 0 00 N i O Ut N O 94 A .. .. 111 1 i • • • ESTIMATED COST FOR PRISON POND OUTLET $70,000 WASHINGTON CO TO PICK UP $20,000 BALANCE FOR MSCWMO $50,000 • BREAKDOWN BY COMMUNITY STILLWATER 3 . 17% _ $1, 585 OAR PARR HEIGHTS 44 .85% = $22,425 BAYTOWN 26 .78% _ $13,390 BAYPORT 25 .20% _ $12,600 $50,000 • • • CITY OF e.„,,:,. OAK PARK HEIGHT ' S ,... -,x,,,, 4._ .., , ,,..., , 2..... 4,,,,,.. ,,k .,,,,,,,.fi A MINNESOTA STAR CITY May 25, 1994 City of Bayport 294 North Third Street Bayport MN 55003 Attn: Ken Hartung, City Administrator Dear Ken: Attached please find a check in the amount of $4, 000.00 for the Perro Creek emergency project. The City Council intends to budget an additional $3,000.00 for year 1995 . Should you have questions , please do not hesitate to contact me. Sincerely, CITY OF OAK PARK HEIGHTS ' a Vonne Wilson City Administrator/Treasurer 14168 North 57th Street • Box 2007 • Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 • Fax: 612-439-0574 • Page two - Minutes 5/23/94 Schaaf, seconded by Seggelke, moved to grant above variance to combine three 50 ft. lots and allow replatting to two single family lots with a 5 ft. variance on each lot to enable construction of single family homes contingent on entry into a Developer' s Agreement and subject to the conditions in the planner' s report. Hardship being that the three lots are individually unbuildable and thiswould make the land more useable. Schaaf amended original motion, with consent of Seggelke , to require construction of a dead-end street instead of a full cul-de-sac. Vote on motion as amended was an aye vote cast by Schaaf. Nay votes cast by Kern, Seggelke, Doerr & O'Neal. Motion as amended to grant variance failed. Schaaf, seconded by Doerr, moved to continue East Oaks PUD June 13 , 1994 . 5 aye votes. Carried. Seggelke, seconded by Schaaf, moved to approve Langness proposal for grass cutting services. Seggelke then moved to rescind motion, work on an application format for next spring cutting and present it to the council. O'Neal, seconded by Schaaf, moved to name Scott Richards of Northwest Associated Consultants as city professional to the "Design Review Committee" for the bridge project and Janet Robert as the citizen representative for the city. 5 aye votes. Carried. Doerr, seconded by Kern, moved to allocate $4, 000 in 1994 and $3,000 in 1995 for Perro Creek emergency project. Aye votes cast by Doerr, Kern, Schaaf and O'Neal. Nay vote cast by Seggelke. Carried. Doerr, seconded by Schaaf, moved to pay Bayport the afore- mentioned funds. 5 aye votes. Carried. Doerr, seconded by Seggelke, moved to direct Joe Anderlik and Roger Benson to attend the County Cost Participation Policy meeting on June 3rd. 5 aye votes. Carried. Doerr, seconded by Schaaf, moved to direct Joe Anderlik and Bob Voto to compile data on storm sewer charges. 5 aye votes. Carried. Doerr, seconded by Schaaf, moved to approve payment of $3726 .00 to St. Croix Sweeping after City Attorney' s reviewal and comments. Aye votes cast by Doerr, Schaaf, Seggelke and O'Neal. Abstain by Kern. Carried. 1 filLWATERSHED SUMMARY 0 3- C 77' . ,_.s..-•,...- 'L SUBWATEFISHED TOTAL 1 STILLWATER OAK PARK HGHTS. BAYTOWN BAYPORT - ACREAGE I ACREAGE _ ACREAGE ACREAGE ACREAGE ST-1 1298: 1298 SO-2 28.15' 26.67 1.48 •, 0-3 34.44 34.44 0-4 14.14 14.14 0-5 17.44 17.44 SO-6 43.99 10.78 33.21 0-7 40.60 40.60 • 0-8 22.05 0-9 76.27 76.27 0-10 32.54 32.54 0-11 36.12 ' 36.12 081-12 35.61 32.02 3.59 081-13 33.11 31.70 1.41 BTO-14 167.27 3.57 163.70 81-15 59.32 59.32 081-151 30.25 .„•iiiiiiiliAROinigANS•bpsztag NO DISCHARGE 0-16 50.94 50.94 0-17 53.69 53.69 0-18 51.18 51.18 0-19 44.31 44.31 OBT-20 85.81 • 46.33 39.48 0-21 44.34 44.34 0-22 45.97 45.97 BP-23 7.75 7.75 BP-24 37.59 37.59 BP-241 17.18 17.18 BT-25 21.39 21.39 BT-26 9.52 9.52 BT-27 9.10 9.10 BTBP-28 52.89Aba.:,-...ov:-.7 ,-Nmga NO DISCHARGE BPST-29 86.30 4.04 82.26 BT-30 53.97,' 53.97 81-31 98.64 98.64 ( BPBT-32 12.00 1.20 10.80 BP-33 2.65 265 BP-34 8.34 8.34 BP-341 12.87 12.87 BP-35 30.32 30.32 BP-351 6.87: 6.87 BP-36 26.45 26.45 BP-37 11.16 11.16 BP-38 2.60 2.60 BP-39 2.85 2.85, BP-40 7.19 7.19 BP-41 22.30 22.30 BP-42 35.75 35.75 BP-43 12.47 12.47 BP-44 9.62 9.62 BP-45 8.34 8.34 BP-46 2.73 2.73 BP-47 2.20 2.20 SU BWATERSHED TOTAL 1671.56 , I ACREAGE TOTAL STILLWATER OAK PARK HGHTS. BAYTOWN BAYPORT COMMUNITY 50.43 728.1 467.07 425.96 ACREAGE CONTRIBUTING COMMUNITY 1588.42 50.43 712.34 425.35 400.3 - ACREAGE CONTRIBUTING PERCENTAGE 3.17% 44.85% 26.78% 25.20% BY COMMUNITY \-... . Middle St. Croix River Watershed Management Organization Page.20 • • 11. Concerns have been raised about the structural integrity of the existing Prison Pond outlet. 12. Washington County intends to start reconstruction of County Road 21 in mid-1994. 13. A new outlet is required at the Prison Pond to meet all of the operational needs of the affected parties. 14. Discharge capacity through the railroad embankment is grossly inadequate. 15. Additional capacity must be provided to keep the water surface north of the railroad embankment about two feet below critical building elevations. 16. Preliminary cost for design and construction of the new Prison Pond outlet is $70,000. 17. Preliminary cost for design and construction of the new outlet through the railroad embankment is $125,000 to $185,000. Middle St. Croix River Watershed Management Organization Page 2 a 0 r Perro Creek Minor Watershed Study for The Middle St. Croix River Watershed Management Organization SEH No: A-MSCWM9401.00 April 1994 I hereby certify that this rep.'t w... pre•ared by me or under my direct supe ion and . air a d y Registered Professional Engineer unde the la Ago•• i, :/ tate .f innesota. f Date: April 1994 Reg. No. 1 F,997 f Reviewed by: ..1ZV% j-,6C4.. ,6 Date: *—2C' Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 (612) 490-2000 410 • Table of Contents Page No Conclusions 1 Recommendations 3 Introduction 4 Purpose and Authorization 4 Method of Analysis 5 Background Information 5 Hydrologic Cycle 6 Existing Conditions 7 Urban Watershed Analysis 7 Rainfall 7 Runoff 8 Time Parameters 8 Model Development 9 Model Discussion 10 Model 1 10 Model 2 10 Model 3 11 Model 4 11 Model 5 11 Models 6 and 7 12 Water Surface Profile Model 13 Perro Creek Minor Watershed Management Possibilities 14 Example 14 Example 14 Example 15 Maintenance Plan 16 Improvements 17 Reconstruction of the Prison Pond Outlet 17 Outlet Through Railroad Embankment 18 Improvement Costs 19 Reconstruction of the Prison Pond Outlet 19 Outlet Through Railroad Embankment 19 Cost Allocation 19 Funding 21 Advantages 21 Disadvantages 22 • • April 1994 Perro Creek Minor Watershed Study. for The Middle St. Croix River Watershed Management Organization Conclusions From the results of our study and investigations,we have concluded that: 1. Flooding has previously occurred on Perro Creek. 2. Cost of improvements along Perro Creek based on the 1988 study were enormous. 3. The 1994 existing conditions model (Model 2) shows an overall reduction of flow when compared to the 1988 existing conditions model. 4. Water will pond at various points along Perro Creek based on the 1994 models. 5. The 1994 existing conditions model (Model 2) predicts a peak water surface at or just below the floor elevations of adjacent houses. This is also substantiated by the water surface profile model. 6. Raising County Road 21 and diverting runoff north of Highway 36 to the St. Croix River will have some impact on Perro Creek discharge rates. 7. Two subwatershed areas modeled do not contribute flow/discharge into the Perro Creek system. 8. Study models can be used to assist in the future management of the Perro Creek minor watershed. 9. Maintenance of Perro Creek is a key element in management of the watershed. 10. The City of Bayport expended approximately $15,000 to control the Prison Pond discharge and build-up of ice in early 1994. Middle St. Croix River Watershed Management Organization Page 1 11. Concerns have been raised about the structural integrity of the existing Prison Pond outlet. 12. Washington County intends to start reconstruction of County Road 21 in mid-1994. 13. A new outlet is required at the Prison Pond to meet all of the operational needs of the affected parties. 14. Discharge capacity through the railroad embankment is grossly inadequate. 15. Additional capacity must be provided to keep the water surface north of the railroad embankment about two feet below critical building elevations. 16. Preliminary cost for design and construction of the new Prison Pond outlet is $70,000. 17. Preliminary cost for design and construction of the new outlet through the railroad embankment is $125,000 to $185,000. Middle St. Croix River Watershed Management Organization Page 2 • • Recommendations In considering the foregoing conclusions, it is recommended that: 1. The MSCWMO develop an operation and maintenance manual for Perro Creek. 2. Hydrologic and hydraulic models developed as part of this study be used to assist in the management of the Perro Creek minor watershed. 3. County Road 21 be raised to a minimum elevation of 750.0 to add storage capacity to the Prison Pond. 4. The MSCWMO review the need for flood easements at the Prison Pond and along Perro Creek. 5. Construction of the Prison Pond outlet be completed as part of County Road 21 reconstruction. 6. The MSCWMO consider initiating a detailed study for increasing the discharge capacity through the railroad embankment. 7. If the MSCWMO decides to pursue improvements proposed herein, they apply for flood hazard reduction matching grants. Middle St. Croix River Watershed Management Organization Page 3 • • Introduction Purpose and Authorization Flooding along Perro Creek in the City of Bayport is identified as one of the Middle St. Croix River Watershed Management Organization's (MSCWMO) main concerns. That concern led to the establishment of a plan to solve the flooding problems. Part of that plan included a preliminary hydrologic study to access the magnitude of the problem which was completed in 1988. Culvert capacities along the creek were determined to be inadequate based on the 1988 study data, resulting in recommendations to replace many of the culverts along Perro Creek. The preliminary model also indicated that flooding of buildings adjacent to Perro Creek was likely in three locations. The cost to make improvements to solve the flooding problem based on the 1988 study, though not specifically quantified, were enormous. In light of that fact, SEH recommended that a more detailed study be performed to improve the watershed model and hopefully reduce the scope and cost of the required improvements. The Perro Creek Watershed is shown on Figure 1 in the Appendix. In 1992 representatives from Washington County met with members of the MSCWMO to discuss the County's plan for reconstruction of County Road 21 from County Road 14 on the south to County Road 28 on the north. This section of roadway encompasses the outlet for the prison pond which is the headwater for Perro Creek. SEH prepared a scoping document in mid-1992 to assist the MSCWMO in determining which project options should be addressed in a detailed study. Scope of work for the study was finalized in early 1993. In late 1993 the MSCWMO directed SEH to proceed with this study in order to address flooding along Perro Creek. Middle St. Croix River Watershed Management Organization Page 4 • Method of Analysis The following information was utilized during preparation of this report: Background Information A. MSCWMO Water Resource Inventory dated 1986 by Washington Soil and Water Conservation District. B. U.S. Geological Survey, Stillwater Quadrangle, Revised 1993. C. Topographic Mapping by Mark Hurd for the Middle St.Croix WMO, based on April, 1993 aerial photos. D. Record and Preliminary Construction Drawings. 1. City of Stillwater 2. City of Oak Park Heights 3. City of Bayport 4. Washington County 5. Minnesota Department of Transportation 6. Minnesota Correctional Facility E. Perro Creek Study, Bayport,MN.,by SEH, dated November 8, 1988. F. Soil Survey of Washington and Ramsey Counties in Minnesota, dated April 1980. G. Technical Paper 40, Rainfall Frequency Atlas of the United States, Soil Conservation Service,U.S.Department of Agriculture dated May 1961. Middle St. Croix River Watershed Management Organization Page 5 • Hydrologic Cycle Precipitation, evaporation, transportation, infiltration, runoff streamflow, and storage are all part of the complex hydrologic system(see Figure 2 in the Appendix). The hydrologic system for the Perro Creek Minor Watershed includes ponds,ditches,storm sewers and culverts. Evaluation of system requires consideration of hydrology,hydraulics,climatology and surficial geology. Climatology and surficial geology are not addressed in this document. Information on the climatological data used in this study can be found in Technical Paper No. 40, Rainfall Frequency Atlas of the United States, Soil Conservation Service, U.S. Department of Agriculture. Information on the surficial geology used in the study can be found in the Water Resources Inventory section of the MSCWMO Surface Water Management Plan. Middle St. Croix River Watershed Management Organization Page 6 • • Existing Conditions The Perro Creek Minor Watershed consists of about 1,671 acres of rural and urban land use. Figure 1 in the Appendix provides in general detail information on land use within the Watershed. Photo Nos. 1 through 18 in the Appendix depict conditions along Perro Creek. Urban Watershed Analysis An urban watershed is one in which surfaces that were rural in nature become developed and these impervious surfaces cover a considerable area. Impervious surfaces include roads, sidewalks,parking lots and roof tops. Natural flow paths in the watershed may be replaced or supplemented by paved gutters, storm sewers, or other elements of artificial drainage. The objective when dealing with urban hydrology is to provide flood control at all locations within the drainage system. The analytical problems that must be solved to address these objectives are the prediction of runoff peaks, volumes and discharge versus time curves (hydrographs) anywhere in the drainage system. Urbanization increases runoff due to reduced infiltration and decreased travel time. Runoff is determined primarily by the amount of precipitation and by infiltration characteristics related to soil type, soil moisture, antecedent rainfall, vegetative cover, impervious surfaces, and storage. Travel time is determined primarily by slope,length of flow path, depth of flow, and roughness of flow surfaces. Peak discharges are based on the relationship of these parameters and on the total drainage area of the watershed, the size of the development, the effect of ponds and wetlands,and the time distribution of rainfall during a given storm event. The Soil Conservation Service (SCS) methods were used to analyze both the urban and rural characteristics of this hydrologic system. The analysis is comprised of four major components: rainfall,runoff, time parameters, and peak discharge, hydrographs, and storage effects. Rainfall Several rainfall parameters are considered in using the SCS design methodology. The duration (how long it rains), rainfall depths (how much it rains), time distribution (how the total rainfall depth is determined over the duration of the rainfall event),and recurrence interval (how probable it is that the rainfall event will recur in a given year) are important factors. One rainfall event was analyzed as part of this study. This event was 24 hours in duration with a total rainfall depth of 5.9 inches. Middle St. Croix River Watershed Management Organization Page 7 • • The design storm (DS) was used to determine the rates of discharge, runoff volume, and water surface elevations. An SCS Type I storm is used with the DS. The 5.9 inches of rainfall in a 24-hour period is referred to as a "100-year event". The term"100-year" is often called the return period or recurrence interval of a storm event. The return period is related to the probability of a given event being equal or exceeded. The probability that the "100- year event" will be exceeded in a given year is 0.01 or 1%. A 5-year and 10-year event was simulated on the watershed to determine the peak water surface elevation in the Prison Pond (0-22) during more frequent events as requested by the Minnesota Department of Natural Resources (MDNR). Conventional wisdom holds that if a 100-year event occurs in one year, then it cannot occur for another 100 years. This belief is false because it implies that rainfall occurs deterministically rather than randomly. Because rainfall occurs randomly,there is a finite probability that the 100- year event could occur in two consecutive years. Thus, the excedence probability concept is the best way to express rainfall events. { Runoff To estimate runoff from rainfall,SCS uses the Runoff Curve Number(CN) method. Determination of the CN depends on the watershed's soil and cover conditions, which the model represents as hydrologic soil group, cover type, treatment, and hydrologic condition. The cover condition, or type of land use, is typically expressed by a percentage of impervious or hard surface area (roof tops, parking lots, etc.). The CN (or runoff coefficient) is directly related to runoff. The greater the impervious area, the higher the CN and the more rainfall that will drain off of a property rather than soaking into the soil. Time Parameters The initial time parameters used in SCS methodology are the time of concentration (Ta) and travel time (Ti). Tc is the time it takes for runoff to travel to a point of interest (usually time outlet or waterbody of a given watershed) from the hydraulically most distant point. Tt is the time it takes for runoff to travel in a given flow segment. T, is the sum of T, values for various consecutive flow segments. Middle St. Croix River Watershed Management Organization Page 8 • • Model Development The Hydrocad version of the TR-20 computer program determines peak rates and volume of runoff based on given rainfall data in the form of a hydrograph. The runoff is routed through the drainage system which includes ditches, storm sewers, and storage basins. The storage basins have specific elevation/storage/discharge relationships. These relationships are used for determining the resulting flood elevations. The program compares the rate of water entering a basin to the rate of the water leaving the basin. Excess volume is detained or temporarily stored until the rate of discharge is equal to or greater than the rate of inflow. The program determines the resulting high water elevations based on the elevation/storage relationship. Computer simulation of the hydrology for the Perro Creek minor watershed have been prepared to address the MSCWMO's concerns. Six new versions of the watershed model were developed to simulate varying conditions including the following: 1. Existing Conditions, 1988 Model 2. Existing Conditions, 1994 Model 3. Raise County Road 21 4. Divert Runoff North of T.H. 36 5. Determine Non-Contributing Sub-watersheds 6. 5-year Event, Prison Pond Peak Water Surface 7. 10-year Event, Prison Pond Peak Water Surface Models 1 through 5 are based on a 100-year, 24-hour DS with AMC=2 (normal soil moisture conditions). Models 6 and 7 are also based on a 24- hour event with AMC=2. All of the models are based on a normal pool elevation for the St. Croix River at 676.0 (1929 Datum) and a pool elevation of 744.6 for the Prison Pond. Middle St. Croix River Watershed Management Organization Page 9 • • Model Discussion Model 1 Model 1 was simulated as part of the 1988 Preliminary Study. Review of the results from that simulation shows that the existing culvert capacity through the railroad embankment is grossly inadequate. The high water elevation just north of the railroad embankment was predicted at 693.6. This water elevation would cause flooding in at least five adjacent houses. There were also other areas long the creek where a potential of flooding existing based on this model. Discharge rates along Perro Creek are summarized on Figure 3 in the Appendix. Model 2 Authorization for the Detailed Study by the MSCWMO specifically included updating the existing conditions model for the watershed. Development of this model included the methodology described in the Method of Analysis section of this report. Key information for determination of the watershed's characteristics was generated from the topographic mapping developed for this study, which more accurately defined the contributing areas. Once definition of the model was complete, the watershed was subjected to a 100-year design storm rainfall of 5.9 inches. Peak discharge (flow) along the creek is shown on Figure 4. Comparison between Model 1 (1988) and Model 2 (1994) shows an overall reduction of discharge except for Point "A". Most notable are the reductions at Point "D" and "E" which are 84 cubic feet per second (cfs) and 90 cfs respectively. The reduction of flow when comparing Model 1 to Model 2 is 35%and 28%at Points "D" and "E" respectively. This reduction of flow can be attributed to the greater level of detail provided by the watershed mapping. Model 2 indicates water will pond at various locations along the creek in a 100-year design storm. This information was compared to the 1972 district court injunction against the City of Bayport. Some of the same properties flooded in the 1960's will be inundated in a 100-year design storm. However,the worst flooding will occur in the east half of Block 91. This fact left us in a quandary since none of the property owners in the east half of Block 91 joined in the 1972 dated lawsuit. Research by the Bayport city staff provided an answer to our dilemma. Houses located in the east half of Block 91 were not constructed until after the flooding has occurred. The areas flooded and included in the injunction dated January 22, 1972 are shown on Figure 5 in the Appendix. If a 100-year design storm occurs over the Perro Creek Subwatershed, flooding of four or five houses just north of the railroad embankment will likely Middle St. Croix River Watershed Management Organization Page 10 • occur under existing conditions. A portion of this information is shown on Figure 5. Model 2 predicted a water surface of 691.0 north of the railroad embankment. Ground surface at the houses in this area ranges from 690.8 to 692.8. Water surface elevations along the creek are addressed in the Water Surface Profile Model section of this report. Model 3 Model 3 was developed to determine the impact of raising County Road 21. Peak discharge at Points "A", "B" and "C" on Figure 6 are lower than those of the existing conditions, Model 2. However, peak discharge at Points "D" and "E" are similar to those shown in Model 2. This indicates that the downstream subwatershed area is controlling the peak versus the upstream subwatershed. The peak water surface elevation in the Prison Pond for Model 3 is 0.6 feet higher than for Model 2. Model 4 Model 4 was developed to determine the future impacts of diverting runoff generated north of Highway 36 out of the Perro Creek Subwatershed. Representatives from Mn/DOT indicated it may be possible to complete the diversion with reconstruction of Highway 36 to accommodate the river bridge. This model also includes a raised roadway profile on County Road 21 from Model 3. Peak discharge at Points "A", "B" and "C" on Figure 7 are reduced somewhat. However,peak discharge at Points "D" and "E" is similar to that shown in Models 2 and 3. Model 5 Model 5 was developed to determine which subwatershed areas do not contribute/discharge into the Perro Creek drainage system. Three areas were identified as possible non-contributors from the results of Model 2. Those three areas are identified on Figure 8 as OBT-15, BTBP-28, and OBT-12/OBT-13/BTO-14. Based on the results of Model 2, a starting water surface was established for the pond in each of the three areas. The entire subwatershed was then subjected to a 100-year design storm. Area OBT-15/OBT-13/BTO-14 did contribute/discharge into the drainage system tributary to the Prison Pond. The large storage capacity provided in the Prison Pond dampens the affect of discharge from OBT-12/ OBT- 13/BTO-14 such that they have little impact on the peak water surface or discharge. Middle St. Croix River Watershed Management Organization Page 11 • • Models 6 and 7 Models 6 and 7 were developed to address fluctuation of the water surface in the Prison Pond during more frequent rainfall events as requested by the MDNR. Fluctuation during the 5 and 10 year events are 2.4 feet and 3.0 feet respectively. A representative from the MDNR indicate they have no problem with this fluctuation. Middle St. Croix River Watershed Management Organization Page 12 • 11111 Water Surface Profile Model Hydraulic analysis along Perro Creek from Fifth Avenue North to the railroad embankment was performed using Boss version of HEC-2. The HEC-2 water-surface profile computation computer model was developed by the U.S. Army Corps of Engineers. Use of this model made it possible to develop a water surface profile (depth) along the majority of Perro Creek. Cross-sectional information for the creek was developed from the contour mapping and 1988 survey data. Hydrology for use in the HEC-2 model was developed as part of this study. Discharge data generated in the hydrology model(s) at various locations along the creek was used to produce a continuous water surface based on the channel geometry. Two water surface profiles are provided on Figure 11 in the Appendix. They represent flow conditions. 1. Existing conditions, Model 2 (1994). 2. Raise County Road 21 with new outlet at railroad embankment, Model 3. The existing conditions water surface profile shows that a number of streets as well as the railroad embankment is overtopped. A water surface elevation above the railroad embankment will likely cause flooding of adjacent structures. This condition also raises the water surface profile upstream. Construction of a new outlet through the railroad embankment and raising of County Road 12 will have positive impacts. Construction of the new outlet through the railroad embankment lowers the water surface and reduces the threat of flooding. Flow characteristics through the structure shown on Figure 10 in the Appendix were used to develop the lower water surface profile. Raising the roadway surface on County Road 21 lowers the water surface profile in between Points A and C shown on Figure 6 in the Appendix. The areas where flooding may occur are shown on Figure 5 in the Appendix. Middle St. Croix River Watershed Management Organization Page 13 • • Perro Creek Minor Watershed Management Possibilities Development of the hydrologic and hydraulic models provides a greater opportunity for effective management within the Perro Creek Subwatershed. This particular watershed includes parts of four governmental jurisdictions, namely Baytown Township and the cities of Bayport, Oak Park Heights and Stillwater. Prior to development of the MSCWMO Joint Powers Agreement, a forum did not exist where all the members of the Watershed met to discuss intercommunity surface water flow issues. Development of the MSCWMO and its WMO plan were the first major steps in effective management of the entire watershed, including that of Perro Creek. The purpose of the MSCWMO Plan is to provide a local mechanism to reduce capital expenditures necessary to control excessive volumes and rates of runoff, prevent flooding and erosion, promote groundwater recharge and secure other benefits associated with proper management of surface water. The models developed as part of this study allow assessment of the concerns identified in the MSCWMO's Watershed Management Plan. These concerns may stem from intercommunity as well as intracommunity flow issues. Here are a few examples: Example The cities of Oak park Heights and Stillwater decide to divert surface water runoff generated north of Highway 36 directly to the river. Impact on the discharge at the Prison Pond can be found by comparing Model 2 and Model 4. Example An industry is interested in locating in Baytown Township. Approximately 100 acres of agricultural land would be converted to buildings and parking lot. How would this land use change affect the water surface elevation and discharge from the Prison Pond? Modification of the model(s) would be made to simulate the revised land use. The watershed would then be subjected to the design storm to determine the extent of the impacts. If significant impacts occur,recommendations could be made for modifications to the onsite detention. Middle St. Croix River Watershed Management Organization Page 14 • Example Two property owners within the City of Bayport would like to add 5 feet of fill in their adjacent lots. However, the proposed fill area is used for storage of water during a design storm. Should the filling be allowed,and if so, what are the impacts? The hydrologic and/or hydraulic model would be revised to represent the proposed changes and analyzed to determine the extent of the impacts. It is possible the filling could be allowed with modifications to one or more downstream structures. These are only a few examples of how the study models can provide part of the "Management" in Watershed Management Organization. Middle St. Croix River Watershed Management Organization Page 15 • • Maintenance Plan Development of a coordinated maintenance plan along Perro Creek is key to its successful management. All of the existing and proposed structures along Perro Creek were analyzed for full flow capacity. The build-up of sediment and debris in these structures can significantly reduce their discharge capacity. A reduction in the discharge capacity results in higher water elevations which could mean localized flooding. In order to reduce the flooding potential a regular coordinated maintenance routine should be established. We suggest that as a minimum the following parties be involved, as follows: 1. Washington County A. County Road 21 B. County Road 14 2. Minnesota Correctional Facility A. Area between County Road 21 and County Road 14 3. City of Bayport 4. Chicago and North Western Railroad A. Culvert/outlet through the railroad embankment 5. Minnesota DNR A. Operation of Prison Pond outlet 6. Mn/DOT A. Box culvert at Highway 95 Maintenance/operation of Perro Creek during the winter months has been a challenge for the City of Bayport. Minor flow/leakage at the Prison Pond outlet causes a build-up of ice downstream. The 4' x 8'box culvert at Fourth St. N./Highway 95 was almost completely full of ice in January of 1994. Had this box culvert become plugged, a number of structures may have been threatened with flooding,including a school. In early 1994 the City of Bayport expended approximately$15,000 to control the Prison Pond discharge and resulting build-up of ice. Development of a solution to the ice problem was not in the scope of this study. Middle St. Croix River Watershed Management Organization Page 16 • • Improvements Two major improvements required along Perro Creek have been identified. They are specifically reconstruction of the Prison Pond outlet and increasing the discharge capacity at the railroad embankment. The following text addresses each of the proposed improvements. Reconstruction of the Prison Pond Outlet The existing outlet for the Prison Pond is located just west of County Road 21 and shown on Photo No. 1 in the Appendix. Structural components consist of one-half a 6 foot diameter corrugated metal pipe (CMP) on end fitted with a metal plate. Flow from the pond enters the structure through a rectangular orifice in the plate measuring 1.7 feet wide and 1.2 feet high. Movement of the slide gate attached to the metal plate allows the orifice to be closed. However, the seal is not water tight and leakage does occur. A short row of sheet pile extend north and south from the existing structure to provide stability and a seepage cutoff. Flow entering the outlet structure is directed east across County Road 21 by a 42 inch diameter CMP. A number of concerns have been expressed about the condition of the existing structure. During the 1993/1994 winter leakage through the outlet structure worsened the ice build-up downstream. Once the flow of water through the structure was stopped water could be heard moving under or around the structure. This raises an additional concern that the structure is slowly being undermined. The elevation top of the existing structure is 748.0. County Road 21 will be raised to a minimum elevation of 750. Therefore, the existing structure does not maximize the storage capacity in the Prison Pond for winter operation. A preliminary layout of the proposed Prison Pond outlet is provided on Figure 9. This structure provides a discharge capacity similar to that of the existing outlet. It also provides a 3-foot wide set of stoplogs to allow for drawdown of the Prison Pond. This drawdown feature would be used to simulate a drought as requested by the MDNR. However, stoplogs are known to leak. For this reason we have also included a slide gate to seal off the flow through this structure for winter operations. The grating covered opening on top of the structure is sized to handle the entire design flow discharge should the remainder of the structure become inoperable due to debris such as trees or ice. Middle St. Croix River Watershed Management Organization Page 17 • • Outlet Through Railroad Embankment Discharge capacity through the railroad embankment is grossly inadequate. The water surface elevation just north of the railroad embankment during a design storm is predicted to be about 691. A water surface elevation of this magnitude will flood a number of houses. Photos No. 14 and 15 show the existing 48-inch reinforced concrete pipe through the embankment. The pipe has a discharge capacity of 119 cfs with an upstream water surface of 691. Additional capacity must be provided to keep the high water surface north of the railroad embankment about 2 feet below the critical building elevation. Two 48-inch diameter RCP and one 60-inch diameter RCP would provide a capacity of 207 cfs at elevation 688.2. This means two additional pipes need to be installed through the embankment. Appropriate modifications to the channel would also be required. Even with this improvement, two swimming pools would be flooded. Storm water ponding easements would likely be required. Proper operation of this system is dependent on developing a maintenance routine to keep debris from reducing the discharge capacity. Middle St. Croix River Watershed Management Organization Page 18 1110 Improvement Costs Improvement costs provided in this section should not be used for budgeting purposes. They are included only to provide a general • magnitude of the cost involved. Reconstruction of the Prison Pond Outlet A preliminary layout for the Prison Pond outlet is shown on Figure 9. SEH is presently working with Washington County to develop a detailed structure design. Based on our present information,the estimated cost for construction of the new outlet and removal of the existing outlet is $70,000. Figure 9 has been submitted to the MDNR for comment. Outlet Through Railroad Embankment A preliminary layout for the outlet through the railroad embankment is shown on Figure 10 in the Appendix. It will be necessary to work within the Canadian Pacific (CP) and Chicago and North Western (CNW) Railroad rights-of-way to construct this outlet. Preliminary contact has been made with the railroads to determine what construction methods would be acceptable. The CNN indicated they may have to use their own forces to construct the outlet due to a union agreement. However,if their crews are busy they would allow the MSCWMO's contractor to build the project. The possibility of open cutting the embankment versus jacking the pipes through the embankment was also discussed. Open cutting the embankment may be possible if this work is scheduled for the weekend. Prior to initiating this work, an agreement between the MSCWMO and railroad(s) would be required. Based on our present data we estimate the cost of this project to range between $125,000 and $185,000. Prior to initiating construction we recommend a detailed study of the outlet area be performed. This study would define specifically what improvements would be required. Cost for the diversion of runoff north of Highway 36 is not addressed in this report. Cost Allocation Cost allocation between the minor watershed members for the scoping study and minor watershed study has been based on community acreage. The following chart summarizes the contributing community acreage on a percentage basis. Breakdown of the costs for the improvements have not been included at this time. Middle St. Croix River Watershed Management Organization Page 19 • • . . SUBWATERSHED SUMMARY SUBWATERSHED TOTAL 1 STILLWATER OAK PARKHGHTS. BAYTOWN BAYPORT • ACREAGE ACREAGE ACREAGE ACREAGE _ ACREAGE ST-1 1298 12.98 SO-2 28.15 26.67 1.48 0-3 34.44 34.44 0-4 14.14 14.14 0-5 17.44 17.44 SO-6 43.99 10.78 33.21 0-7 40.60 40.60 0-8 22.05 22.05 0-9 76.27 76.27 0-10 32.54 32.54 0-11 36.12 36.12 OBT-12 35.61 32.02 3.59 OBT-13 33.11 31.70 1.41 BTO-14 167.27 3.57 163.70 BT-15 59.32 _ 59.32 :+,Y,GhY•ii:^::r%H.:•:•}.`�:•}•:apr •wMOh'Nf.4' NO DISCHARGE OBT-i 51 30.25 'c„<Nva.",;h`,':`•:^,�,y�• ic,� ;<: i�.�s�� 0-16 50.94 50.94 0-17 53.69 53.69 0-18 51.18 51.18 0-19 44.31 44.31 OBT-20 85.81 • 46.33 39.48 0-21 44.34 44.34 0-22 45.97 45.97 BP-23 7.75 7.75 BP-24 37.59 37.59 BP-241 17.18 17.18 BT-25 21.39 21.39 BT-26 9.52 9.52 BT-27 9.10 9.10 BTBP-28 52.89 ';'.6;W:.';'.6;W:.:4,,„ ..... .. 82-; � ... .. NO DISCHARGE BPBT-29 86.30 4.04 26 BT-30 53.97 I• 53.97 BT-31 98.64 98.64 i BPBT-32 12.00. 1.20 10.80 BP-33 2.65' 265 BP-34 8.34 8.34 BP-341 12.87 12.87 BP-35 30.32 30.32 BP-351 6.87 6.87 . BP-36 26.45 26.45 BP-37 11.16 11.16 BP-38 2.60 2.60 BP-39 2.85 2.85, BP-40 7.19 7.19 BP-41 22.30 22.30 BP-42 35.75 35.75 BP-43 12.47 1247 BP-44 9.62 9.62 BP-45 8.34 8.34 BP-46 2.73 2.73 BP-47 220 220 SUBWATERSHED I TOTAL 1671.56 I ACREAGE1 TOTAL STILLWATER OAK PARK HGHTS. BAYTOWN BAYPORT COMMUNITY 50.43 728.1 467.07 425.96 ACREAGE CONTRIBUTING COMMUNITY 1588.42 50.43 712.34 425.35 400.3 ACREAGE CONTRIBUTING PERCENTAGE 3.17% 44.85% 26.78% 25.20% ( BY COMMUNITY Middle St. Croix River Watershed Management Organization Page 20 41 I Funding There are a number of means available to the MSCWMO for funding of improvements along Perro Creek. The following is a brief explanation of those means. 1. Taxing District Development of a subwatershed taxing district is addressed in the implementation program for Perro Creek. Minnesota Statute Section 103B.245 and 103B.251 allow for development of the special tax district and capital improvements by watershed management organizations. 2. Surface Water Management Utility (SWMV) Each community could consider the establishment of SWMV. This funding source could take up to a year to develop. At about $12/homeowner per year, with higher contributions from business and commercial properties,the utility could finance a revenue bond. There are some advantages and disadvantages that deserve consideration. Advantages 1. Properties causing or contributing to the need for runoff management pay into the utility. 2. The change is directly proportioned to runoff generated by specific class properties. 3. A self-financing system is not in competition with general services funds. 4. Existing and new developments both pay. 5. The system is flexible. 6. The utility provides a continuous source of revenue. 7. It provides a specific dedicated fund for surface water management. 8. The administrative structure for collecting fees is usually in place. Middle St. Croix River Watershed Management Organization Page 21 • • Disadvantages 1. Some initial costs are encountered in developing the rate formula and philosophy. 2. The utility may require an expanded administrative structure including establishment of a billing system if none currently exists. There are at least 20 communities in the metro area using storm water utilities to fund improvements. 3. Minnesota Department of Natural Resources (MDNR) A. Flood Hazard Mitigation Grant Assistance Program B. Flood Hazard Mitigation Grant Bond Program These monies are available on a 50 percent state/50 percent local basis provided the state legislature appropriates funds for the program. A representative from the MDNR indicated that little or no money would be available in 1994. The MDNR did indicate that the MSCWMO should update the costs associated with the related projects and apply for 1995 grant monies. 4. General Taxes With the high level of competition for the general tax dollar it may be difficult to rely on this funding source. 5. Washington County A representative from Washington County suggested that discussions regarding cost sharing on the Prison Pond outlet occur prior to development of detailed plans and specifications. Middle St. Croix River Watershed Management Organization Page 22 T m D Cl) 0 O r C 0 0 0 z P - � � X 7 00 PZ oz ;* (-) 2. 0 ,-, En Ox 5- x ip vim, 0 � x N ` a / co 0 C c_ m M • %le - 111 • Page two - Minutes 7/11/94 Schaaf, seconded by Kern, moved to adopt Resolution #94-07-23 declaring default under the terms of the May 20, 1993 developers agreement for the subdivision known as River Hills 2nd Addition and authorizing the City Engineer to implement corrective action to correct the matters in default requiring performance and further directing the City Clerk to draw upon the developers letter of credit . Roll call vote taken with 5 aye votes cast . Resolution adopted. Schaaf, seconded by Kern, moved to direct Building Official and Fire Marshal to check the brush and trees on the East Oaks site. 5 aye votes . Carried. Schaaf, seconded by Kern, moved to adopt Resolution #94-07-24 authorizing contribution to emergency repairs experienced along County Road 21 in the Perro Creek drainage area by the City of Bayport . Roll call vote taken with 5 aye votes cast . Resolution adopted. Schaaf, seconded by Kern, moved to approve minutes of June 13th and 27th. Aye votes cast by Kern, Schaaf, Seggelke and O'Neal . Abstain by Doerr. Carried. Seggelke, seconded by Kern, moved to schedule a public hearing Monday, August 8, 1994 at 7 : 30 p.m. on request submitted by Pamela Sanderson for a variance to build an addition. 5 aye votes . Carried. Schaaf, seconded by Doerr, moved to approve S .P. 8214-880 Trunk Highway No. 36 at Washington Avenue and Norell Avenue Traffic Control Signal System - Plan Review and Execution received from MN Department of Transportation. 5 aye votes . Carried. Kern, seconded by Doerr, moved to approve St . Croix Animal Shelter Impounding Agreement . 5 aye votes . Carried. Kern, seconded by Schaaf, moved to schedule a public hearing Monday, August 8, 1994 at 7 :30 p.m. on request submitted by Cindylou Hult for a Home Occupation License . 5 aye votes . Carried. Seggelke, seconded by Schaaf, moved to schedule a public hearing Monday, August 8, 1994 at 7 : 30 p.m. on request submitted by Robert Hagstrom for a Planned Unit Development - condominium conversion. 5 aye votes . Carried. Schaaf, seconded by Seggelke, moved to approve staff member attendance at the MN Government Finance Officers Annual Conference. 5 aye votes . Carried. ' r 111 • Page two - Minutes 4/12/93 Schaaf, seconded by Seggelke, moved to appropriate an additional expenditure of $3 ,150 .00 for Perro Creek Study costs if needed. This is in addition to costs already approved. 5 aye votes. Carried. Schaaf, seconded by Doerr, moved to approve Oak Park Heights costs for funding Phase I of the Consolidation Study and authorizing Mayor and Clerk to sign same. Details available at Clerk' s office. 5 aye votes. Carried. Seggelke, seconded by Schaaf, moved to adopt Resolution #93-04-21 approving the cash transfers as recommended in City Auditor' s report dated March 17, 1993 . Details available at Clerk' s office. Roll call vote taken with 5 aye votes cast. Resolution adopted. Kern, seconded by Doerr, moved to approve minutes of March 8th and 22nd as presented. 5 aye votes. Carried. Seggelke, seconded by Doerr, moved to advertise for Summer Park Attendants April 15th and 22nd to be returned by May 7th. Interviews will be held May 15th with ratification May 24th. Salary is $5 .00/hr. for experienced workers and $4 .50/hr. for new hires. 5 aye votes. Carried. Doerr, seconded by Kern, moved to approve payment of bills and Treasurer's report as presented. Details available at Clerk's office. 5 aye votes. Carried. Kern, seconded by Schaaf, moved to direct Mayor and Clerk to sign contracts with Northdale Construction Company for 58th Street/Stillwater High School Water, Sewer and Street Improvements with final approval from City Attorney. 5 aye votes. Carried. Council adjourned to Executive Session to discuss personnel matters at 8 :15 p.m. Respectfully submitted, La`V nn'�'e�`'�W`i 1 son City Administrator/Treasurer e CITY OF OAK PARK HEIGHTS MINUTES OF MEETING HELD MONDAY, FEBRUARY 8, 1993 Staff reports were reviewed at 6 : 15 p.m. Council meeting called to order at 7 :00 p.m. by Mayor O'Neal. Present: Seggelke, Schaaf, Kern, Vierling, Anderlik and Wilson. Absent: Doerr. Hearing continued on Heritage Development requests. Mayor called for comments and discussion ensued. Schaaf, seconded by Kern, moved to hold a workshop Wednesday, February 17th at 3 :00 p .m. or Monday, February 22nd at 5 :30 p.m. after Mr. Keefer has been notified. Public hearing to continue at 7 :00 p.m. February 22nd. 4 aye votes. Carried. Clerk read public hearing notice, presented affidavit of publication and mailing list for request submitted by Colleen Geraghty-Behrendt. Mayor called for comments and discussion ensued. Several members of the neighborhood were opposed to the request. Schaaf, seconded by Seggelke, moved to close hearing. 4 aye votes. Hearing closed. Schaaf, seconded by Seggelke , moved to grant the above application on the following conditions: 1) Usage be limited to two days weekly. 2) Clients to park off the street. 3) Not more than one client using the service at any one time. Motion amended by same council members to add the usage must comply with Americans with Disabilities Act. Aye vote cast by Schaaf and nay votes cast by Kern, Seggelke and O'Neal. Motion denied. Discussion held on property use at 5845 Stagecoach Trail. Owner to request rezoning of said property. Kern, seconded by Schaaf, moved to approve plans for 58th Street Utility & Street Improvements as presented and set bid date of Friday, March 12, 1993 at 11:00 a.m. 4 aye votes. Carried. Kern, seconded by Seggelke, moved to approve the 11 items discussed relating to volume based garbage fees. Details available at clerk' s office. 4 aye votes. Carried. Park Commission will meet at City Hall Monday, March 1 , 1993 at 6 : 30 p.m. O'Neal, seconded by Schaaf, moved to adopt Resolution #93-02-07 authorizing the Perro Creek Implementation Study to be conducted by Short Elliott Hendrickson and authorizing Tim Fredbo to submit a DNR Grant Application for the study. 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'',3),,,,,,a,,,• / 0 P . „ ' . .,. ,, ; • „.,., ,,,,•:-..,61,,o,, •• 't.--• ° ,,, •,,,,. 44,4..1;4t,0•.,,,,, .. .. . .. .• -. ,,,,,,,.4.,:.„tr,t,,f,.,,:-..,.....,,..,,,,,,..,ve.4„,,,,!. ; •,',,..4,,,A,-, ,, .., , ,..,..1,:* . . ••••,,'4;,'',,,, ,;•,,‘..: .:'"..:".'4,;.".•'1,..{-:,.'",... • :' 4.,,, g'l'''•.,::...,`•• 4 It../...... ' .'•'; '`:,-. "*. . '..-; ..kk.'*i.A.V.i...:;,, . , . .. . . . 0— ..L ..,.,.,4-., . *... ..e...: -, , . *.'''''''. (444.,,,:?,:k,„.',.......•;'..;.'Pk A.%Ct.,!4,`Pi."..", .,•, ' ' . 33>< Z 4, .'•''. ' • • Page two - Minutes 4/11/94 A statewide tornado drill is scheduled for Thursday, April 14th. The National Weather Service will issue a mock tornado warning at 1 : 45 p.m. Doerr, seconded by Kern, moved to approve payment of bills and Treasurer's report as presented. Details available at clerk's office. 4 aye votes. Carried. Mayor O'Neal, seconded by Kern, moved to direct city staff to check budget for approximately $7,000.00 for possible reimbursement of expenses incurred by the City of Bayport for emergency work required on the Perro Creek project. 4 aye votes. Carried. Seggelke, seconded by Doerr, moved to adjourn. 4 aye votes. Adjourned at 9 :30 p.m. Sincerely submitted, � e4/7 a Vonne Wilson Administrator/Treasurer ti 1)/)71g):f/Pit / , ‘, . , • CITY OF BAYPOer 294 No. 3rd Street BAYPORT, MINNESOTA 55003 Council Meets the First Monday of Each Month-7:00 P.M. 612/439-2530 FAX 439-7188 VA1‘93(64,P1) April 7, 1994 Barb O'Neal City of Oak Park Heights 14168 No. 57th Street P.O. Box 2007 Stillwater, Minnesota 55082 Dear Barb: Mayor Beverly Schultz asked me to forward to you a copy of all the City of Bayport'.s expenses. associated :wjth construction of :the Prison :Pond berm. I have .attached:a detailed spread sheet indicating dates and the specific work completed on those dates. My understanding is that you wanted a copy of our expenses to make a determination on whether Oak Park Heights will be able to cover some of these expenses. Of course, the City of Bayport would be very appreciative of any assistance from the City of Oak Park Heights. Thank you for your attention to this matter. If I can be of further assitance, please feel free to call me at 439-2530. Since _ y , . „.....deage -14.9:91/4.4* - en -t `artun• Ci ',O nistrator -- i. • 3 • - • • M U 4 O. 4 Y h L Y N Y Y •L N• u Y > O L 4+ y. C C . L s Y M M J O Y N L N 0101gCC C 0U L L 8. O 0 O Y C 0 Y t.. u — L .• C f! O O. o— Y u ' 4- CC Y Y ` �.0 4 LO'C 011 ._g 0L Oh u CO 0. L L. Y 1.3 01 V Y O tl4.3 43 Ao 0.it At V 0+ 7 C V Y " 33at C L =u rG C aL U 4+ C• 4. Y4a % pL w12 a L. L Y .ei 3 • ._ LOq C7u a U 7.2 int AC ID8 8 co _it it 7 NWM 0 403 i 134 tn W CLI in o .O Y e- N CO M MN NM VOlgM dQ 0 Mp 04 f-= LIN • Lil J M Q 1•• v ti N Q(A ' W Ns. 8 C .I • to M a _ . _ . v y y p m cg i UCC N O• to M N e- • M e- h• 0 � 3 Oe- e- e- N fs. sr e- � e- ter, S N N x N 0 v 8 CC ILI u in ino $ j N VA N sr M J yA H M N S O e- C eN- S 'O ul O. W CO O. N e- M N N p p p h NS UNOvpi0u0iC � upiNr. � N •O to e- N O f• f� IA e- O .T e- N z • .t N W .T Y e- e- • ii .t .t,.T .T .t .t .4 .T .T .T .T .! s .. s is 1.t i.f .t s .t t .t - N Os Z. O• O. O. O. .T 0. O• P O• O. A O. O. O• A 0.!O• .T O• A O. O. OL \ \ \ \ \ \ O. \ \ \ \ \ \ \ \ \ \ \ \ O. \ \ \ \ \ to to LA 'O 43 Po. CO 1 0. e- 0 e- V N 'O f` CO e- CO la- I M .T O., 0 e- L W N N N Al N N O. N M \ \ \ \ \ \ . . . . . . . . . . . . N N \ .O 0 t N \ \ \ \ \ \ \ \ \ \ \ M N M M M \ \ tc a- e- e- Al N N Al N N Al Al N I M M L 7 I. V L L r' t 0 J c r •y • • 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Meeting Notes Re: Perro Creek Study SEH No. Bayport, Minnesota A-MSCWM9401.00 Middle St. Croix WMO Date of Meeting: March 25, 1994 From: - Jeff Davis Time of Meeting: 9:00 a.m. Project Manager • Date: March 28, 1994 The following is a brief summary of the items discussed at the above referenced meeting: I• Attendance - Sign roster II. Introductions III. Discussion A. Photos were presented showing the prison pond outlet (dated March 1994) and embankment fill placed on County Road 21 (dated January 1994). B. Bypass pumping to control the water level in the prison pond was addressed by Ken Hartung, Administrator for the City of Bayport. 1. Water from the prison pond had been flowing over County Road 21 for 1 about 24.hours prior to placing the embankment fill. 2. Flow of water in Perro Creek was such that ice was forming and plugging the culverts downstream. 3. Peak water elevation in the prison pond reached 747.9 . This elevation is about 0.4 feet above the low point in the road. 4. The prison staff located an old cistern on site that is connected to the prison pond. Bayport installed a temporary pump in the cistern and pumped 1,000 gpm out of the pond into a nearby storm sewer for about 7 days. The storm sewer directed the discharge away from Perro Creek. 5. The City of Bayport also had Miller Excavating remove ice from the creek to accommodate additional flow. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST.CLOUD,MN CHIPPEWA FALLS,WI MADISON, WI r • • Meeting Notes March 25, 1994 Page 2 C. Data was presented for Pond 0-22(prison pond)based on the updated hydrology model by SEH (see attachment). D. The Minnesota DNR does not have a problem with the bounce in Pond 0-22 for the 5 and 10 year events. However,they would like to lower the runout elevation to that of the previous structure (dated early 1900's). E. SEH will develop one additional hydrologic model to simulate adjustment of the runout elevation. F. Hydraulically, the existing structure is adequate. There are some concerns that the existing outlet is no longer structurally competent. The new outlet structure shall include a low flow gate to allow simulation of a drought in the watershed and be constructed of concrete. G. Washington County will design and construct the prison pond outlet. Cost for design and construction of the outlet will be shared by the parties involved. H. The Minnesota DNR indicated that a drawdown for the prison pond to accommodate construction of the new outlet will likely be allowed. However,the drawdown may only occur after August 1, 1994 and outlet must be operational prior to December 1, 1994. A permit will be required prior to starting construction. I. SEH will submit eight copies of the report to Tim Fredbo on April 18, 1994 and present information in the report to the Middle St. Croix WMO on April 27, 1994. If there are any corrections required, please contact me at 490-2025. Attachments c: Ann Terwedo, City of Stillwater ce=UNea1, City of Oak Park Heights Ken Hartung, City of Bayport Jo Heikes, MnDOT Ron Dahlquist, Washington County Tim Fredbo, Washington SWCD Don Theisen, Washington County I . . . . : : - • i : „ . 41 I ; ! ._ . i • I 1 I I 1 , , 1_ __ , I : • 1 . • , . . : I , , IZEPr-LE.sEt•i, , T-t , .....--t. : i ELEADI4--QN : ,•.. 1 • 1 ; , : . . • • i 1 ; ' : : .• ! , , . • , , , , 1 : . • . ! 1 1 I 1 . , 1 , , , , , . • 1 , : , . • , , , AV AA 1 LLE:A !, 1111V 10d -ri L i • i , 4- 77 7 9-L.• 50 5/ i , . 1 . I ; . 4_414 le Ty I Rye 1 1 i/Pm/ 24/x-1 1 : 1-7247 /c; . , --_,• (-, I t:..).• , I 1 . . . . f-.. ,./..i . 1 i ' 1 , 1 , ' . • 1111 1 - i (I i , , , _•______,_____ . 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I I 1 I ' . , L ! ; ; ; ! i ; I I i I , I • ., 1 , , -i•-• -I ••I f 1 : 4- ! --t--- : ----I - -----I- -4- - Amor SUBJECT:; ! ; 1 AMWAY '' : PROJECTi ! ! t ; • • ' : . ! MINNOIPOUS,MN • • • . :1 ' ! ' I ; • • t t : •0--ST.CLOUD;--MN DATE: - : ; ; I I • ; - • 1JOB#: I t ! ' y:B : ' ' I 1 t • t t t- ; . • , • ._: 6 CHIPPEWA FALLS,WI: • t • t . - 1 ! I : 1 ; SHEET 1 OF SHEETS CHECKED BY: 1 1 i i I I I ! - DATE: ' ; I 10 MADISDIV,Wi:' PIe CREEK MINOR WATERSHED STUDY • MIDDLE ST.CROIX RIVER WMO SEH FILE NO.MSCWM9401 i SUBWATERSHEDSUMMARY SUBWATERSHEDI ACREAGE TAL l STILLWATER jE BAYPORT OAKPARK HGHTS. iACREAGE BAYTOWN I ACREAGE ST-1 12.98 1298 SO-2 28.15 26.67 1.48 0-3 34.44 34.44 0-4 14.14 14.14 0-5 17.44 17.44 S0-6 43.99 10.78 33.21 0-7 40.60 40.60 0-8 22.05 22.05 0-9 76.27 76.27 0-10 32.54 32.54 0-11 36.12 36.12 OBT-12 35.61 32.02 3.59 OBT-13 33.11 31.70 1.41 BTO-14 167.27 3.57 163.70 BT-15 59.32 59.32 OBT-151 30.25 15.76 14.49 0-16 50.94 50.94 0-17 53.69 53.69 0-18 51.18 51.18 0-19 44.31 44.31 OBT-20 85.81 46.33 39.48 0-21 44.34 44.34 0-22 45.97 45.97 BP-23 7.75 BP-24 37.59 7.75 BP-241 37.59 17.18 17.18 BT-25 21.39 21.39 BT-26 9.52 9.52 BT-27 9.10 9.10 BTBP-28 52.89 27.23 25.66 BPBT-29 86.30 4.04 82.26 BT-30 53.97 53.97 _ BT-31 98.64 98.64 BP BT-32 12.00 1.20 10.80 BP-33 2.65 BP-34 8.34 2.65 BP-341 8.34 1287 BP-35 30.32 12.87 BP-351 30.32 6.87 BP-36 26.45 6.87 BP-37 26.45 11.16 11.16 BP-38 _-- 2.60 BP-39 2.60 2.85 2.85 BP-40 7.19 BP-41 22.30 7.19 BP-42 35.75 22.30 BP-43 35.75 12.47 12.47 BP-44 9.62 9.62 BP-45 8.34 8.34 BP-46 2.73 2.73 BP-47 2.20 2.20 SUBWATERSHED TOTAL 1671.56 ACREAGE STILLWATER OAK PARK HGHTS. BAYTOWN BAYPORT COMMUNITY 50.43 728.1 467.07 425.96 ACREAGE S .Arsei 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Meeting Notice Re: Perro Creek Study SEH No. A-MSCWM9401.00 Bayport, Minnesota From: Jeff Davis Date of Notice: March 17, 1994 Project Manager Please have a representative of your organization attend the meeting for the referenced project at the date and time listed below: Date: March 25, 1994 Day: Friday Time: 9:00 a.m. Location: Bayport City Hall 294 North 3rd Street Bayport, MN 55003 Topic of Discussion: Prision pond hydrology models with representatives from MnDNR. If you have any questions, please call Jeff Davis at 490-2025. c: Ann Terwedo, City of Stillwater Barb O'Neal, City of Oak Park Heights Ken Hartung, City of Bayport Jo Heikes, MnDOT Ron Dahlquist, Washington County Tim Fredbo, Washington SWCD Marty Rye, MnDNR SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST.CLOUD,MN CHIPPEWA FALLS, WI MADISON, WI • • -- =Se ri 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Meeting Notes Re: Perro Creek Study SEH No. Bayport, Minnesota A-MSCWM9401.00 Middle St. Croix WMO Date of Meeting: February 22, 1994 , From: Jeff Davis Time of Meeting: 8:30 a.m. Project Manager The following is a brief summary of the items discussed at the above referenced meeting: Attendance - Sign roster II• Introductions III. Discussion A. Diverting the runoff generated north of Highway 36 to the St. Croix River as part of the future Mn/DOT project(s) is physically possible. B. Mn/DOT has selected a preliminary site for a detention pond that will receive runoff generated from the future highway improvement(s). The site is located near the existing Dahl-Tech facility. C. Based on the existing preliminary plan,acquisition of the property near Dahl-Tech facilities will be required. D. Some of Pete Miller's property below the hill and west of T.H. 95 is serving as a detention basin at the present time. E. Mn/DOT will have about 98 acres of highway right-of-way draining into the proposed Highway 36 storm sewer. If Stillwater and Oak Park Heights direct runoff generated north of Highway 36 into the proposed system, the tributary area will be about 230 acres. F. After the proposed Highway 36 improvement is constructed, some of the runoff •from the south frontage road will likely still flow into the prison pond. G. Mn/DOT will review the drainage patterns for the area south of Highway 36 as part of the proposed highway improvement. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST.CLOUD,MN CHIPPEWA FALLS,WI MADISON,WI • • Meeting Notes February 22, 1994 Page 2 H. Communities discharging into the proposed Highway 36 storm sewer system may be required to share in the cost of construction. Basis for that participation may be on a "CA" basis. C = coefficient of runoff A = Tributary area I• Mn/DOT asked about the MSCWMO requirements for permitting a storm sewer outlet to the St. Croix River. Control of erosion in the outlet channel by using riprap and the discharge velocity requirements were also discussed. J. County Road 21 improvements are still in Washington County's Capital Improvement Plan for 1994. This improvement could be delayed if necessary. K. The Bayport representative indicated the City would prefer that the County Road 21 project be constructed this year. L. Washington County can raise the County Road 21 roadway profile without significant effort. This would provide additional storage in the prison pond. M. Washington County's preliminary plan shows an overtopping elevation at the prison pond of 749+. Raising the centerline profile to 750 would put it slightly above the top of the emergency embankment elevation of 749.5. N. Raising the County Road 21 centerline profile may result in water encroaching onto private property. O. Washington County does not have detailed property information along County Road 21 at this time. P. SEH will set up a meeting with the MDNR, MSCWMO, Mn/DOT, Washington County, etc. as soon as we have preliminary hydrologic information. If there are any corrections required, please contact me at 490-2025. Attachment c: Ann Terwedo, City of Stillwater Barb O'Neal, City of Oak Park Heights Ken Hartung, City of Bayport Jo Heikes, MnDOT Ron Dahlquist, Washington County Tim Fredbo, Washington SWCD JOB Short-Elliott-Heeckson, Inc. SHEET NO. • • Consulting Engineers OF St. Paul, Minnesota - ChiCALCULATED BY DATE 2-2Z-- 9 4- ppewa Falls, Wisconsin CHECKED BY DATE SCALE i 1 , lid _ s`G Cit I ' _j { 1 I i I t s " . ,__ . pool mks '- 3o J4 f 0 1 hfLA _ : I , ?is (VCflr I /,/- Ire _ ? 9 � lel r..._ _, N. j I___ fl?Rucs. v X57 - L — -I E Min /26: ,--, `� i;1; ; I:II—1-J l':Il" Z . • y`• ht 'fir r#j ">u, � 3 - 3 %1 ` ' -1'«._ y 1,,i....__ cJ , Lss- 1 Z -- E —r— _ �' -k t ; �� A _ .A � 't f ...��!..�._- , r","Ik 1 _ i I 1 1JS r I o . ,J i 14-1/9/i �/I 39-63� ' '15 .__ .'—'^•'^vim-^-»...,___... � - . _. ---± I �� �... , , , „,„, ,,, „,,,,, ,,,,,., , I , . , . _. _,I.,,,i 1 , , I , , , , , , , ,t , , , , , , , , , , , , , , 3 , , , „„„.„}, , f , i ----Y........_-.... ___ L - i q . i .. _- t._......- __,i,.._....... TiJi I E } i x yy • S ) m c EE IPS E f FEB 2 4 1994 February 22 , 1994 - Dear ./L - Cti- 6&-,,,_, 6-1--- -- . The Middle St. Croix Watershed Management Organization received the second and third billing from Short Elliot and He rickson for the Perro Creek Study. This is a sub-watershed responsibility and the responsibile cities and township have budgeted for the study. Consider this a bill and please reimburse the organization for this amount now. Amount due your town: Send to: 196 5-7.A& ,-76 MSCWMO %Beverly H Schultz 294 No. 3rd St. Bayport, MN 55003 Thank you, vd'e-4-e- -4 A7;e4‘e--Ec Beverly I4 Schultz Treasurer MSCWMO PCREEKST.XIS LADING OF PERRO CREEK DY TOTAL CONTRACTED S.E.H. SERVICES S.E.H. SERVICES TOTAL COST OF STUDY THRU 12-4-93 12-5-94 thru 2-11-94 THRU 2-11-94 BAYTOWN $12,000 $1,069.18 $1,794.38 $2,863.56 BAYPORT $13,121 $1,169.06 $1,962.00 $3,131.06 OAK PARK HEIGHTS STILLWAATER $2,192 $195.30 $327.77 $523.08 $54,664 $4,870.48 $8,173.98 $13,044.46 go' 7/72-2 t-e -741 Z-- r 6 // • • ,�► • INVOICE ero 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST PAUL,MN 55110 612 490-2000 800 325-2015 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION January 20, 1994 Invoice No. 21025 Project No. AMSCWM9401 .00 MIDDLE ST CROIX WMO ATTN: ANN TERWEDO,CHAIRPERSON 216 NORTH FOURTH STREET STILLWATER MN 55082 For: PERRO CREEK STUDY GROUND CONTROL FOR MAPPING Professional Services for the period ending January 1, 1994 Professional Personnel PROJECT MANAGER Hours Amount 3.5 265.70 SENIOR TECHNICIAN 11 .0 .663.41 SURVEY CREW CHIEF 76.5 .._ 3, 333.97 SURVEY ASSISTANT 72.5 �� 2,168.40 OFFICE ASSISTANT 0.5 15.72 Totals 164.0 6,447.20 Total Labor 6,447.20 Reimbursable Expenses EMPLOYEE MILEAGE 393.60 EQUIPMENT RENTAL 75.00 COMPUTER RENTAL 90.47 Total Reimbursables 559.07 559.07 Subtotal $ 7,006.27 Billing Summary Currnt Total Billings 7,006.e 006.27 P4,870.48 11,876.75 Limit 54,664 .00 Total this Invoice $ 7,006 .27 CC: TIM FREDBO SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST.CLOUD,MN CHIPPEWA FALLS,WI MADISON,WI < A • • INVOICE 3535 VADNAIS CENTER DRIVE 200 SEH CENTER.ST.PAUL.MN 55110 612490.2000 800325-205.5 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION February 11, 1994 Invoice No. 21380 Project No. AMSCWM9401.00 MIDDLE ST CROIX WMO ATTN: ANN TERWEDO,CHAIRPERSON 216 NORTH FOURTH STREET STILLWATER MN 55082 For: PERRO CREEK STUDY - MAPPING AND COLLECTING BACKGROUND INFO FOR STUDY Professional Services for the period ending January 29, 1994 Professional Personnel Hours Amount PROJECT MANAGER 13.5 1,024.80 WORD PROCESSOR 1.0 36.07 Totals 14.5 1,060.87 Total Labor 1,060.87 Reimbursable Expenses EMPLOYEE MILEAGE 18. 30 EMPL TRAY/OTHER PROJ EXP 2.00 REPRODUCTIONS 4.79 OTHER REIMBURSABLE EXP 74.25 WORD PROCESSING 7.50 Total Reimbursables 106.84 106.84 Subtotal $ 1,167.71 Billing Summary • Current Prior Pds To-date Total Billings 1,167.71 11,876.75 13,044.46 Limit 54,664.00 Total this Invoice $ 1,167.71 CC: TIM FREDBO SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS MN ST.CLOUD,MN CHIPPEWA FALLS WI MADISON.IM • • CITY OF p © ROUE BAYPORT 294 No. 3rd Street crnr BAYPORT, MINNESOTA 55003 JC Council Meets the First Monday of Each Month-7:00 P.M. 612/439-2530 FAX 439-7188 September 21, 1993 LaVonne Wilson City of Oak Park Heights 14168 No. 57th Street Stillwater, MN 55082 Dear LaVonne: I am writing this letter to share a conversation I had with Joe Gibson of the Department of Natural Resources. You may recall, the City of Bayport submitted a Grant Application to help fund the Perro Creek Study with the DNR. Mr. Gibson had indicated there is a very good chance for the Perro Creek Study to receive a 50% funding from the DNR. Unfortunately, according to Mr. Gibson, the 1993 floods have required the DNR to use their Grant Funds for restoration and repair of flood damaged property. Consequently, Mr. Gibson had indicated there is no chance for funding the Perro Creek Study until April of 1994. Washington County is planning to go ahead with its improvement of County Road 21. They will need the data associated with the Perro Creek Study in early January or February at the latest. Therefore, it is necessary that we move ahead with the Perro Creek Study without Grant Funding. Proceeding with the Study now will facilitate generating the data required by the County to design the outlet structure on the Prison Pond. In previous discussions with representatives of participating local governments, an Agreement had been reached regarding the Study funding, if, Grant Funds were not available. The Agreement was reached at a sub Watershed Group meeting consisting of representatives of Oak Park Heights, Stillwater, Baytown Township and Bayport at Stillwater City Hall on Wednesday, March 24, at 6:00 PM. Representatives of each local government agreed to the following funding allocation if a Grant was not available: S 110 Stillwater $ 2, 192. 00 Bayport 13, 120.50 Baytown Township 12 000. 00 Oak Park Heights 27,350. 00 To facilitate going forward with the Perro Creek Watershed Study, I would appreciate you forwarding to me a letter or a copy of your local government's minutes indicating there is a commitment by your local government to fund $27,350.00 of the Perro Creek Study. I would appreciate your attention to this matter at your earliest convenience. Should you have any questions regarding this request, please feel free t• contact me at 439-2530. Sin J/ y yours, AMOY" ,-101 „ .„ enneth H. Hartung City Administrat. - - pc: Tim Fredbo .4 •WA5HINOTONCONSERVATIONSOILAND DISTRWATERICT 182S Carr*Cr*61 kW. Wm 101 3101w*14t.MN 5508 (617)439-061 MINNESOTA 11171116 SOIL AND WATER CONSERVATION DISTRICTS March 29, 1993 Ms. Barbara O'Neal 6213 St . Croix Trail N.- #205 Oak Park Heights , MN 55082 Dear Ms. O'Neal : Re: Middle St . Croix Watershed Perro Creek Study Costs The Middle St. Croix. Watershed Management Organization, Perro Creek Subwatershed, directed me to write you concerning the current status of the Perro Creek Study financing arrangement . This situation was discussed at their last meeting on March 24 , 1993 . T understand that your city council has adopted a resolution approving the study by SEH, Inc. and agreeing to pay $24 , 193 .48 . The Town of Baytown has only agreed to finance the study for $12 , 000.00 . This leaves the Perro Creek Subwatershed Group approximately $6, 300. 00 short of the projected study cost . The City of Bayport proposed that Bayport yport and Oak Park dIA )773Heights equally share the additional cost needed for the '//I study. This necessitates an additional $3 , 150.00 needed from Oak Park Heights. Please consider this request and notify me as to whether or not your City will agree to pay this additional amount. If you have any questions, or require any further information, please contact me at 439-6361 . Sincerely, Tim Fredbo Washington SWCD Staff cc: MSCWMO Ken Hartung, Administrator, Bay Post.It'.brand fax transmittal memo 7671 Irto+papa . �-C Prom 00.66 44,e., yrs °.JA3rH 5 wG r� 1 dept. Pnen!s AN EQUAL OPPORTUNITI Fax# q 4143/ — 03'71{ F"k • . ,„/„/73 Perro Cree• controvert still simmering By JOHN GILLSTROM Staff Writer A vote by the Oak Park Heights City Council Monday evening re- garding a proposed study of Perro Creek may have been a moot deci- sion. Or was it? • The OPH council voted 4-0 to adopt a resrin apprig a .,rro Creek study of improving Perro Creek's � water flow.The resolution also ap- proved the city's share of the. ,continued from page 1) from the four communities that ceivable that Bayport, Oak Park study's costs, expected to be DNR were received,the four corn- they all must OK the study's fund- Heights and Stillwater.may agree to $16,391.25, according to Mayor munities' share of the costs would ing or else lose control of the pro- take on the costs of the'study. Barb O'Neal, and formal applica- be cut in half. Still, the financial ject to Washington County. Har- "The price is high, there is no tion for a matching grant from the burden is too much, Baytown's tong said the county would then_ doubt about it,"Fredbo said of the Minnesota Department of Natural Town Board decided. _ have sole authority to decide which study. "But there is a lot of field Resources. "We just don't have that kind of of the study's three options is most work involved here...." Perro Creek's headwaters are money," Baytown board member viable,and assess the communities There could be another altema- Perro Pond,located south of the in- Bill Nelsen said today. "Our bud- for all costs. five: Hansen indicated Baytown tersection of Washington County get is mainly for.fixing roads — But Tim Fredbo, a water re- Township may be receptive to a Roads 14 and 28 in Oak Park filling potholes,resurfacing black- source specialist with the county's scaled-down version of the study Heights. The creek flows through top.' Soil and Water Conservation Dis- that would involve just the cost of Bayport and into the St.Croix Riv- "Our township is mostly farm- trict, said today the county won't hydrology and hydraulics($28,164) er. lands. Most of our water is con- necessarily receive the project...at and contour mapping of the arca Oak Park Heights became the tained within the township,"Andy least not for now. ($23,000). Such a study would second city to give its OK to the Hansen, Baytown's chairman, said Fredbo said the county would carry a$17,137.53 price tag for the study, whose cost is estimated at today."We have a little runoff,but take on the project if the Minnesota township — $7,579.12 less than $73,769. On Feb. 1, the Bayport not much." Board of Water and Soil Resources what is currently being proposed. City Council voted in favor of the At a Middle St. Croix WMO were to require it. The issue will be addressed study,which also-will be'inked ort— workshop on Jan.27 in Stillwater, However, "the WMO could let again when the Middle St. Croix by the Stillwater City Council at its Bayport City Administrator Ken this out for bid,"said Fredbo. WMO meets Feb. 23 at 7 p.m. at meeting next Tuesday. Hartung cautioned representatives Fredbo also believes it is con- Bayport City Hall. In order for the study to begin, four of the communities in the Mid- dle St. Croix Water Management Organizationmust give their ap- provals.But the fourth community involved, Baytown Township, voted 5-0 last week to not share in the study's costs. The township's proposed share of the study is $24,716.65,based on the fact that 551' of the 1,645 acres involved are in that township. If the matching grant from the (See Perro Creek,page 10) III • Cities to vote on funding Perro Creek study By JOHN GILLSTROM capacity of existing culverts ander. /Grl9/•,LS �j3/°j3lh...-.> Staff Writer ditches the creek make rec- Anticipated Cost Of the In addition,Washin n on Koval of the study,funding of The city councils of Stillwater, ommendationssalong for improvements sto County the survey and making application Bayport and Oak Park Heights will and raising the grade level of proposed study,by city is proceeding with plans to redesign for landing a matching grant from be asked in the next three weeks to County Road 21 near Perro Pond. Bayport It3,�t4 14, asalong of County Road 21 that the Mmnecota Bayport's rtms votet of isNex- vote on whether or not to approve a Option 4 would include a pre- Baytown Township $24 716 runs Perro Pond,the creek's Resources Ba $73,769 studyof improvingheadwaters, west of Minnesota at itsmeeting is ex- main- liminary design of a diversion Oak;Park Hetgh. 532, 28 Monday,ored come its nex- tenance of Perro Creek. structure and outlet. Stillwater $2,957.93 Correctional Facility-Stillwater. Oak Park Heights' s ex- Representatives from the three Option 5 would include a re- The road work is expected to be petted on Feb.8 and Stillwater's is cities and Baytown Township were liminarydesignof a p ora pumped outlet. done in 1994,according to county expected on Feb.16. fa- on Wednesday evening at ugravity outlet According to information official Tim Fredbo,and would all Stillwater handaCity Had o discussveninthe orrecommendationsdoutlet for Perm Pond, handed out at Wednesday's work- but necessitate the Middle St.Croix At leastcdin representatives imP shop, the creek has a history of WMO make improvements to the vA proceeding with speakthe uor. proposed study, which lists three ments, an environmental site as- "Although I can't for the options for improving water-flow sessment of undevelopedpropertyflooding.A Middle St.Croix Water creek at that time. conditions of the creek. Two other near the pond as weloil Management Organization-ap- Representatives from the three entire council,I believe the general conditions were the creek. con-r near that a and creation b a proved study done in 1988 indi- cities voted unanimously to bring tomovemo eirit at Oforward,Hesaiid Oak Park options (see lgraphiciminal d frompoge o. Ings onprelimicated there are inadequate culvert the proposed study back to their re- ary operation plan based capacities in Bayport where the spective city councils next month. Heights Mayor Barb O'Neal. Option 1 would review of the on the feasibility of a gravity outlet creek flows into the St.Croix Riv- The councils will be asked to vote (See Perro Creek,page 10) Perro Creek (Continued from page 1) would lose control of how the cost "This is an old problem," said of any improvements are assessed. Bayport Councilwoman Linda Each community's burden of the Newell, whose city has budgeted $73,769 study is based on how $18,000 for water management in much acreage it has in the affected 1993. area According to Washington Baytown Town Board Chairman County estimates, 7281/2 of the Andy Nelsen,the only elected offi- 1,647 acres are in Oak Park cial to criticize his community's Heights, meaning that city would proposed share of the estimated be asked to pay $32,649.28. Bay- bill,said he would bring the matter town Township, which has 551' to the board when it meets next acres, would be asked to pay Monday at Hooley Hall, on the $24,716.65; Bayport, which has county fairgrounds. 300 acres,would be asked to pay This is a lot of money," $13,445.14; arid Stillwater, which Nelsen said. has 66 acres, would be asked pay He noted that the board could $2,957.93. /4,39/.„S” / 9.3 not vote on whether it would share in the cost of the study until the The DNR's Flood Hazard Re- duction Grant,which will be avail- board's annual meeting in March, when residents will vote on the able in July, would reduce each township's 1993 levy. community's bill by 50 percent. If the communities cannot come Fredbo willhandle the paperwork to an agreement on the issue,Bay- to apply for the grant. port City Administrator Ken Har- The Middle St. Croix WMO is tong said, the county eventually scheduled to discuss the Perro would have to take over manage- Creek situation again at its Feb.23 meet of the creek—which means, meeting, set for Hooley Hall at 7 he cautioned, the communities p.m , .. 0 • L • 5 II 0 OF mi. _ M i,,.,, :_SEWER „ - 4 'IPTIdi .\17 7PPTI°A1,-;---4-7 ,:tr \ ,* , j t____ ___•• _ii....ii-- 11:JL-2- \r"--_-:' ,-7‘ ' '*- - . . st:14 ,;_, M 00 DIE p0\ t II V'.1;1 ..,_„..,...I '• s - ] 7-- uirrItinTioN, I , • i,„ , -1- flfl I 111111-7 • 4 [ IC I li 1.11 - 1 ' I i 1 i L •1 f ' 1i rf,17. 1 lr.1 kmf U I ;I tit cll. ii! ,-..- rlirliiir• Ii ci'Ll fil•I IL „LI .1 it j.LI. 1 I ! so ' W[111' 1,11, „...... , • 1..1._4 1. i • • : 1 / • • CITY OF BAYPORT• A proposed study of improving the water-flow conditions of Perro Creek suggested five geographical options.Options 2 and 3 were elim- inated from consideration Wednesday.(Graphic courtesy of Short El- liot Hendrickson Inc.) • . CITY 7.n�s �� � ' F O BAYPORT 294 No. 3rd Street FEB 5 1991 BAYPORT, MINNESOTA 55003 Council Meets the First Monday of Each Month - 7:00 P.M. 612/439-2530 FAX 439-7188 February 3, 1993 LaVonne Wilson, Administrator/Treasurer City of Oak Park Heights 14168 57th Street North Stillwater, MN 55082 Dear LaVonne: Please find enclosed a signed resolution passed by the City of Bayport City Council on February 1, 1993. The resolution authorizes the City of Bayport participation in the Perro Creek Scoping Study. The resolution addresses five specific issues related to the Scoping-Study, they are: . 1. Outlining the task elements of the Scoping Study. 2. Authorizing the total - cost of the Study, not to exceed $73, 770.00. 3. Authorizing the City of Bayport's participation at a cost of $13,500. 00. 4. Authorizing the preparation and submission of a Grant Application by Tim Fredbo. 5. Authorizing the City Administrator and Mayor to sign all contracts relating to the Perro Creek Study on behalf of the City. Before a contract can be signed with Short Elliott Hendrickson to begin the Scoping Study, the local government participants of Bayport, Oak Park Heights, Stillwater and Baytown Township, must authorize: 1. Their participation in the Perro Creek Scoping Study. 2 . Authorize their local governments expenditure toward the cost of the Scoping Study. 3. Authorize Tim Fredbo, of Washington County Soil and Water Conservation District, to prepare and submit a DNR Grant Application for the Perro Creek Study. 111 The City of Bayport is committed to going forward with the Perro Creek Scoping Study. I would appreciate you keeping me posted on the action your local government takes on the Perro Creek Scoping Study, at some future date. Thank you for your assistance in this matter. Sinc: - _ , yours, >1 •enneth H. Hartung ity Administrator RESOLUTION NO. 93 - 10 EXTRACT OF THE MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF BAYPORT, WASHINGTON COUNTY, MINNESOTA HELD ON FEBRUARY 1, 1993 Pursuant to due call and notice therefore, a regular meeting of the City Council of the City of Bayport, Minnesota was duly held at the Bayport City Hall in said municipality on the 1st day of February, 1993, at 7:00 PM. The following members were present: Councilmembers Schultz, Newell and Hering and the following members were absent: Councilmembers White and Beedle Member Newell introduced the following resolution and moved its adoption: RESOLUTION, CITY OF BAYPORT, WASHINGTON COUNTY, MINNESOTA, AUTHORIZING THE PERRO CREEK SCOPING STUDY BE CONDUCTED BY SHORT ELLIOTT HENDRICKSON, AUTHORIZING THE CITY'S PARTICIPATION IN THE SCOPING STUDY AND AUTHORIZING THE PREPARATION OF A MINNESOTA DEPARTMENT OF NATURAL RESOURCES FLOOD DAMAGE/HAZARD REDUCTION GRANT APPLICATION. WHEREAS: The City of Bayport is a member of the Middle St. Croix Watershed Management Organization, and; WHEREAS: The Middle St. Croix Watershed Management Organization adopted a Watershed Management Plan dated September 11, 1991, and; WHEREAS: The Middle St. Croix Watershed Management Plan requires local units of government to prepare or update local Water Management Plans, and; WHEREAS: The Perro Creek Scoping Study is an intrecal part of the local Water Management Plan. NOW THEREFORE BE IT RESOLVED: By the City Council of the City of Bayport as follows: 1. Authorizes a Perro Creek Scoping Study be prepared by Short Elliott Hendrickson to include the following components: A. Contour mapping and related work B. Givens: a. Develop contour mapping b. Hydrology/Hydraulics Analysis • • c. Option 1 d. Option 4 e. Option 5 C. Borings 2. Total cost of performing the work shall not exceed $73, 770.00. 3. Authorize the City of Bayport's participation in the cost of the Study for a price not to exceed $13,500.00. 4. Authorize Tim Fredbo of the Washington County Soil and Water Conservation District to prepare and submit a Minnesota Department of Natural Resources Flood Damage/Hazard Reduction Grant application for the Perro Creek Scoping Study on behalf of the City of Bayport. 5. That the City Administrator and Mayor are hereby authorized and directed to sign contracts on the behalf of the City carrying out the conditions of this resolution. The motion for adoption of the foregoing resolution was duly seconded by Member Hering and upon roll call being taken thereon, the following voted via voice: Doug Beedle - Absent Linda Newell - Aye Larry Hering - Aye Beverly Schultz - Aye David White - Absent Thereupon said resolution was declared duly passed and adopted and signed by the Mayor and attested by the City Administrator. Passed by the City Council, City of Bayport, Washington County, Minnesota at this 1st day of February, 1993. Attest: . '.44:".4.11r4Viar% /il "c4e-4-e- ?nneth H. art Beverl Schultz, Maylok ity Administrator ti )1 ) 4 7 • • \pio( QUESTIONS AND ANSWERS ABOUT THE �I FLOOD HAZARD MITIGATION GRANT ASSISTANCE PROGRAM What is the program? During the 1987 Legislative Session, Laws of Minnesota Chapter 306 Sectjory4 3-5 established within the Department of Natural Resources a flood hazard mi igation program to provide state technical and financial assistance to local government units for conducting flood damage reduction studies and for planning and implementing structural and non-structural flood damage reduction measures. What flood hazard mitigation measures are eligible for funding assistance? Financial assistance may be available for conducting flood damage reduction studies and for planning and implementing structural and non-structural measures including: dams, dikes, levees, flood bypass channels, flood storage and retardation structures, water level control structures, acquisition of floodplain lands, relocations, floodproofing, development of flood warning systems and evacuation procedures, development of flood mitigation plans, flood prone structure inventories, emergency levee evaluations, signs and other notifications of regional flood areas, provision of flood insurance information and public education activities. What measures are not eligible for funding assistance? Certain measures are excluded from this program including deepening or straightening existing stream channels, cleaning out public ditches and clearing and snagging natural watercourses. Who may apply for funding assistance? Applications for financial assistance must be made by a local government unit including a county, statutory or home rule charter city, town, watershed district or lake improvement district. Financial assistance is not available directly to individuals, companies or corporations. Communities where studies and projects are located must be in good standing with the Federal Emergency Management Agencies National Flood Insurance Program and must be meeting the State of Minnesota's minimum floodplain zoning requirements. Grants can only be made to local governments whose grant requests are part of or responsive to a comprehensive local water plan prepared under Chapter 110B or Sections 473.875 to 473.883. How much financial assistance is available? The Department of Natural Resources may award grants up to $75,000. Grants for more than $75,000 must be submitted for consideration by the governor and the legislature before each even numbered year. Grants awarded under this program must be matched equally by the local government unit sponsors. If your proposed project- requires more than $75,000 in state cost-sharing assistance please contact your Area Hydrologist. How are grant requests evaluated? Grants are to be based on the following considerations: 1. the extent and effectiveness of mitigation measures already implemented by the local government requesting the grants; 2. the feasibility, practicality, and effectiveness of the proposed mitigation measures and the associated non-flood related benefits and detriments; 3. the level of grant assistance that should be provided to the local government, based on available facts regarding the nature, extent, and severity of flood problems; 4. the frequency of occurrence of severe flooding that has resulted in declaration of the area as a flood disaster area by the President of the United States; 5. the economic, social , and environmental benefits and detriments of the proposed mitigation measures; 6. whether the floodplain management ordinance or regulation adopted by the local government meets the minimum standards established by the commissioner, the degree of enforcement of the ordinance or regulation, and whether the local government meets the minimum standards established by the commissioner, and whether the local government is complying with the ordinance or regulation; 7. the degree to which the grant request is consistent with local water plans developed under chapters 1108 and 112 and sections 473.875 to 473.883; 8. the financial capability of the local government to solve its flood hazard problems without financial assistance; and 9. the estimated cost and method of financing for the proposed mitigation measures based on local money and federal and state financial assistance. The DNR is required to prioritize all grant requests according to the above considerations. When will the flood hazard mitigation grant funds be distributed? Applications for grants will generally be accepted until September 30, of odd numbered years by DNR Area Hydrologists. One half of the available funds will be distributed by December 31, of the odd numbered year. The other one half of the funds will be distributed by September 15, of the next even numbered year. The same applications will be used for both of these funding cycles. What is the contracting and billing process for a grant? Successful applicants will be notified and will be asked to enter into a contract with the Department of Natural Resources to complete the project described in the grant application. Billings will be accomplished by submitting paid invoices to your Area Hydrologist for approval . Once the billing is approved the local government unit will be reimbursed for one-half of the invoice amount. If special financing arrangements are needed contact your Area Hydrologist. 410 • How do I get more information or get assistance in making an application for a flood damage reduction grant? Contact your local DNR Area Hydrologist. The Area Hydrologist will be able to help you evaluate your flooding problems and may have ideas about how to best solve your flooding problems. The area hydrologist may also be able to suggest improvements to the application before it is submitted for the formal review process. A list of Regional Hydrologists, Area Hydrologists and their locations is attached. DIVIS1OPOF WATERS KIT TSON AOSE,L • ADMINISTRATIVE `—' REGIONS AND AREAS 1 I THIEF 1 9E"K:;. RIVER FALLS I . 1 1 1 , ST _OL�Sr .00a 71/1=10=::.( ILAKE 1 1 NGPMAN 1 GRAND' EVELETH I RAPIDS I MA»NOMEN I __ • I-— T 55 N - CLArT54S 1 rASC' D�� 1 KES `ASS CRSS I ARITON 'mum WILKMI - - 1 1 1 FERGUS FALLSa."• , BRANERD , CDL +v • i.v____ OTTEPTAIL LITT E •FALL I MOPP. I •PANT ... - ----- %I E N I' B I , E • REGIONAL OFFICE MILLE 1 ST. CLOUD■ —SNEPeUNNEi • S INED REGIONAL BOUNDARY • AREA OFFICE • --AREA BOUNDARY ``�'• SWIFr� • - • O»I.PEwA SPICER • � • PAUL IAC GUI°AME ` �ENVLir V 1 M "'•. V W M K1 INE ` IOAKOTA ti 1 SISLET L •KE CITY II 1 an4 MAR HALL; 4\ 1 I r co EW U .....__ 1 ow 1 _J;MANKATO • 1 , R• ESTER MESTONE MuPPAT orroNW000 Imi1L , LE EARTH w* - T 0006 OLMST._ :MA I 1 I 1 1 1 POCK AM1JACKSON 1 MARYIN AA�EA VIf r MOWER ' •UST•. revised 5/92 (OVER) • 4 REGION 1 Region 2,condnued_. Region 3,conenued_. REGION$ Gerald L.Paul James F.Cooper RegionRNR-0Mdon ocf Warnes ���d of Region 2 b Leibfried Ma HHydrologist omuth Hyl H clogist ONR-OMsion of Waters 2115 Blrchrnont Beach Rd N.E. headquarters) ONR•DMsion of Waters P.O.Box 6247 Bemidji,MN 56601 (218)327-4232 3725 121h St.North (218)755-3973 8-327-4232 P.O.Box 370 Rochester• 55903 8-755-3973 Si Cloud.MN 56302 (�8 30 Mike Peloquin (6121255-2976 8-285--74307430 443 Gladys Qualls.Secretary AreaHyaroklgist 8-255-2976 Secretary DNR-Division of Waters Oar Thul 5351 North Shorn Drive Joe Oschwald•St.Cloud Bob Bezek Red River Coordinator Duluth.MN 55804 (612)255-2984 (218)755-3639 (218)723-4786 8-255-2984 AreaHydr out Rt 8-755-3639 8-723-4786 (served t of Region 5 Heidi Hintz.Secretary headquarters)(50 Kirk English Pam Hedand,Secretary 8-28)-7430430 Area Hydrologist REGION 4 8-285-7430 DNR-Division of Waters Amy Loisele Ray Nyberg kph Shields (served out of Region 1 Area Hydrologist Regional Hydrologist (served out of Region 5 quarters) headquarters) DNR-0iviaion of Waters DNA-Division of Waters (218)7554973 2005 Highway 37 Box 756,Highway 15 South 07)285-7430 (507)286-7430 8-755-3973 Everett,t,MN 55734 New Ulm,MN 56073 8-285-7430 (218)749-9610 (507)3594 053 Area Hydrologist 8-3594053 Jeff Green DNR-Oivision of Waters Gwen Potter,Secretary R Groundwater 123 Main Ave.N. Joan Secretary e°^r Specialist REGION 3 Hr9. te►Y (served out of Region 5 Thief River Falls,MN 56701 headquarters) (218)681.7789 David L.Hills Jim SeN Regional (507)285-7430 8-218-681-7789 DNR-Division of Waters Area Hydrologist 8-285-7430 r Region 4 1601 Minnesota Drive (served out Bob Merrht Brainerd MN 56401 359 headquarter 4051 Ms) AmaHyrfN 0 OiarArea Hydrologist Waters (218)828-2605 8-359-6051 8428-2606 DNR-DMaion of Waters P.O.Box 823 1801 S.Oak Street Detroit Lakes,MN 56501 Side Wright lake3MN 55041 (218)847-1579 OsRO ' SecretaryArea Hydrologist (612)345-5601 8-847-1579 Ran DNR-Divisionof Waters 84123454601 P.O.Box 457 Area Debra Ferguson-Detroit Lakes ( H served out°ioof R gion 3 10580 County Road 8 NE Scot Johnson-Lake City headquarters) Spiosn.MN 56268 Brenda Johnson.Secretary (218)828-2605 (612)7966271 or 6272 Beth Knudsen,Secretary T 8428-2606 8412-7964271 x6272 REGION 6 erry L.Icher Area Hydrologist Russ Schultz Cliff Bentley-Spicer John Lint:Sdns DNR-DMsion of Waters Regional Hydrologist 1221 Fr Avenue East Shorsierld t.Hydrologist Bev Franzen,Secretary DNA-Division of Waters Fergus Fats,MN 56537 (served out of Region 3 1200 Warner Road (218)739-7576 headquarters) Leo Getefried SL Paul,MN 55106 8-739-7578 (218)828-2606 Area Hydrologist (612)772.7910 8428-2606 DNA-OMsion of Waters Jute Aadland-Fergus Fats Lxrtie Thongs Nichols Office Center Kip Largeness,Secretary Su (served out of Region Suite 180,410 Jackson St Lynn Fredrickson,Secretary ) M07) MN 56001 Pat Lynch.Area Hydrologist 389 tsm ('07)3894713 Molly Shodsen,Area Hydrologist (218)828-2805 REGION 2 8�, 83894713 Tom Hovey,Area Hydrologist Daniel G.Retka 2805 Cat Strauss,Ana FiYdr0109ite Regional Hydrologist Tim Crocker Kramka-Mankato Joe Richter Rye ONA1201 Dsssion of Waters Area Mary Hydrologist Krepeia.Secretary Maty i9 y 2 DNA-Division of Waters Ed Fick,Shoreland Mgmt Hydro. Grand Rapids,MN 55744 Route 4,Box 19A (218)327-4416 Little Falls.MN 56345 Orn Lays 8 18)327 6 Litre(612)632-2430N Area Hydrologist CENTRAL OFFICE DNR-Division of Waters DNA-Division of Waters Lin Robinson.Secretary Vldd Erbil*.Seers Box 111,1400 E.Lyon 500 Late tte Road �y Marshall,MN 56258 St.Paul.M55155-4032 Howard Christman Mike Mueller (507)537-7258 (612)296-4800 Area Hydrologist Area Hydrologist 8437-7258 (served out of Region 2 DNR-OMsion of Waters headquarters) 915 South l4ghway 65 Lori Lindsay,Secretary (218)327.4106 Cambridge,MN 55008 8-327-4106 (612)689-2832 8493-1301 John Adams Mining Hydrologist Robb Collet-Cambridge (served out of Region 2 (612)689-2832 headquarters) 8493-1301 (218)327-4110 8.3274110 Donna Liijeberg.Secretary continued— continued.. 411 r'; WASHINGTON SOIL AND WATER OIVPCONSERVATION DISTRICT O,,/ 1825 Curve Crest Blvd.,Room 101 �, Stillwater.MN 55082 (612)439.6361 MINNESOTA MA , SOIL AND WATER CONSERVATION DISTRICTS October 14, 1992 To: MSCWMO Members From: Tim Fredbo Re: Perro Creek Implementation Study Breakdown of SEH Study Cost by Community Costs are based on total cost of project divided by acres of each community in the Perro Creek Watershed. W/DNR Grant $88 , 540.00 -- 1646. 5 total watershed acres = $53 . 77/Ac Stillwater - 66 Ac x $53. 77/Ac. = $3 , 548.82 $ 1 , 774.41 Oak Park Heights - 728. 5 Ac x $53 . 77/Ac =l$39, 171 .44 $19,585 . 72 Bayport - 300 S. Ac x $53 . 77/Ac = $16 , 157. 111111110._ ) $ 8,078. 94 Baytown - 551/5 Ac x $53. 77/Ac = $29,654. 15 $14,827.07 If we receive a Flood Hazard Reduction Grant from the DNR, these costs would be reduced by 50%. These figures are shown in the last column to the right. Y°111) • • AN EQUAL OPPORTUNITY EMPLOYER cDi-e_ I I t,.Qry'L>_,blie c //i4M4t- J Bonestroo,Rosene,Anderlik and Associates,.an Affirmative Action/Equal Opportunity Employer Bonestro Principals:Otto G.Bonestroo,P.E.•Joseph C.Anderlik,P.E.• Marvin L.Sorvala,P.E.• Richard E.Turner,P.E.• Glenn R.Cook,P.E.•Robert G.Schunicht,P.E.• Jerry A.Bourdon,P.E.• Rosene Robert W.Rosene,RE.and Susan M.Eberlin,C.P.A.,Senior Consultants • Associate Principals:Howard A.Sanford,P.E.• Keith A.Gordon,P.E.• Robert R.Pfefferle,P.E.• Anderlik & Richard W.Foster,P.E.• David O.Loskota,P.E.•Robert C.Russek,A.I.A.•Mark A.Hanson,P.E.• Michael T.Rautmann,P.E.• Ted K.Field,RE.• Kenneth P Anderson,P.E.•Mark R.Rolfs,P.E.• Associates Sidney P Williamson,P.E.,L.S.• Robert F Kotsmith Offices:St.Paul,Rochester,Willmar and St.Cloud,MN• Milwaukee,WI Engineers &Architects October 13, 1997 Mr. Michael Robertson oci 5 ;Ai City of Oak Park Heights 14168—57th Street North/P.O. Box 2007 Oak Park Heights, MN 55082-2007 Re: Washington County Capitol Improvement Program Our File No. 55 Dear Mike: We have reviewed the five year Capitol Improvement Program (CIP) for Highway Projects as prepared by Washington County with the intent to possibly identify projects which may have a lower priority than providing an additional north-south corridor at Oakgreen/Greeley Avenue. It is fairly well known that Osgood Avenue or County State Aid Highway(CSAH) 24 and County Road 5 are at or near their maximum capacity. To alleviate this congestion problem,it would appear appropriate to upgrade Oakgreen Avenue in conjunction with the Highway 36 improvements which appears throughout the C.I.P. This route has not been included for any capitol improvement because it is not on the County system at this time. In the process of identifying various turnback roads,the County should also be encouraged to add routes which are required to meet overall County wide traffic needs. The need for the County to assume control over and provide improvements to Oakgreen Avenue should be promoted because of roadway capacity needs in the area with funds always available through shifting of priorities. The prioritizing of projects and/or the reallocation of funding in a five year C.I.P. is difficult because the whole process is subjective. However, the following is some of our comments for review and discussion. a. There is 9.4 million dollars allocated for pavement preservation and rehabilitation over the five year period. While it can probably be debated that this amount is too little or too much, some reallocation is always possible. b. Project No. 2237 provides for the improvement of CR-61 almost solely because of pavement condition. This roadway serves very little except for the County Maintenance facility with no capacity problems and little or no safety problems. It is believed that this project is a candidate for receiving a lower priority. 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 ■ Fax: 612-636-1311 S c. The improvement of CSAH 25 has been identified as a County need due to the opening of the Lake Road Interchange. This interchange generally provides access from central Woodbury to and from I-494 with very limited traffic using CSAH 25 and Century Avenue. We believe that this project could also be moved to a later date. It is hoped that the thoughts contained herein will assist you and the City in developing a strategy to encourage Washington County to obtain jurisdiction over Oakgreen Avenue and make the improvements required. Very truly yours, BONESTROO, ROSENE, ANDERLIK&ASSOCIATES, INC. aaaii Joseph C. Anderlik city of Oak Park Heights . 15-Jul-96 • Enclosure E AEMENIFF AL E LOC- COV ITEM DESCRIPTION LIMIT TYPE •? 1-1 }.fid. Water Tower, Well & Pump - $543,843.09 B 1-2 Cement Block Garage& Municipal Bldg $1,114,660.80 B Well, Motor pump, Auto corn & Contents $157,605.73 • C Property in the open $3,154.29 PIO 1-3 Pump house#2 (18 x 24 block& brick, ste $21,318.65 B Contents of the above? $21,318.65 C 2-1 Mukv } CLE ?E EEjj 16 x 20 frame shelter $8,396.94 B Property in the Open $16,554.58 PIO 3-1 MINiatirataltetall Cement Block Recreation Building, concre $12,507.30 B Property in the open $54,842.22 PIO 4-1 ' pN „ : u }{ s { } } , y 28 x 44 Cement& Brick building, wood r $59,107.04 B Property in the open $35,869.71 PIO 5-1 }}:,L}i M1%>%}%S?%%:*:ii'??{{'ti tiJ;?:}:i�if?}::::{titi{L•:?}i}:Y.'.}.Y�tiii$lv2uti}}:j q::??EM • Lift Station & Pump equipment, steel $45,138.98 PIO 6-1 iiiiiiMINENIENE1111111111 Lift Station& Pump equipment, steel $49,924.80 PIO .:\•.x{x•...::..:v:v:..:{..;•{i.{•:$::::{�<v,:...{;{.:{::?i"}:;:ij::i•L:: •Y{;�.v:{{ti;.iii{::M1::::y{ . v}:i?�'}? 7-1 >?.' }.::100401} 1 ' X40:." .::::.::.::..};::}} ::.:::}:1 Cement Block Building, wood roof $177,996.58 B Property in the open $74,782.78 PIO Page 1 `City of Oak Park Heights • 15-Jul-96 • STATEMENT OF VALUES LOC- COV ITEM DESCRIPTION LIMIT TYPE 8-1 ..:::..:..::..::..::,::<>.i::...:::..::..:..:..::::.::::..::.........,::::.:.:,.....:.::.:::::::::::.......::..::.. $34,479.65 PIO 9-1 :•{{{{i:+:v'•4:<4}'?ti;??{:S}:;vyy,:{:4:iy:+,v,:•:??{ii•\+:{{??vy'tiv:4:{v:???{iji?{4:?i?:iii;}i:{h:4:4y:•:::vi:•y ..vL•.vv v ;:M1M1}'S::{;::r;:{yt�:i':::•>.:::::i:::::j>iyt:: y.yy..y Lift Station& Pump Equipment $73,527.59 PIO 0 1 1 Water LTower~& Well (500,000 gallon) • $672,407.60 PIO 11-1 4..<::i{•i{•.yy:•.},?•}hj{?i.: Y:{Yyt>v....::ilk;?:}y'•2•.iyy:4�yyy:Jy:4}y::i::: ryry:t>'xyiSi.{::{y ;`..<in::ii;•: 2:`.y::.,;•�:`. yi.Y:.w:i}yy....,...,:yy.,.,,,,...y..y. Lift Station & Force Main $105,060.00 PIO Page 2 City of Oak Park Heights • 15-Jul-96 • STATEMENT OF VALUES LOC- COV ITEM DESCRIPTION LIMIT TYPE All Replacement Cost Buildings $1,937,830.40 All Replacement Cost Contents $178,924.38 • All Replacement Cost Property In The Open $1,165,742.20 Sub-total $3,282,496.97 90% of Sub-Total $2,954,247.27 ;,.}xn vl}�•`x, �'{•M�p ti}� x::}i.�x}v xlk`xl}xx, v:.i:;}::•i•::':•:::ti:ii:+''r'n�t}�� $:�' � :S{. aat:L \ii:iv>;#:y}{}iii:::•:F.fv: civ:<?:R<:,,..x�> •.. > ,.,.:::.::����•:'c•:'�:x:#:.:x:.•>f�..:�z:.,:;t::3.ztta:.t;::;<;:;.:::::.•..? ::>:#;?:t: .x.::vxxxv.v$,.2�,L:ith x"vvi2v.,4:.'S•.vxvn\v,•.xvvvx•.xx:xxxxx:vxvri•.i•.:0.xvxxvw.:vvv.:::w.:•:::;::::.:::i't{i'::.,.x.x.n................:x.xx Values for this "Statement of Values" consisting of 2 pages attached hereto were prepared for City of Oak Park Heights, 14168 57th Street North, Oak Park Heights, MN All values submitted are correct to the best of myAltil-59-rai9e) knowledge and belief. • /�. moi/ j47—/ 7r�� Signed Title / Date Building Inflation Factor 1.08768618 Contents Inflation Factor 1.08768618 Property In the Open Inflation Factor 1.08768618 Page 3 • • August 19, 1997 To: Mayor, Council, Administrator From: Judy Holst,Deputy Clerk/Finance Director Re: Capital Improvements Fund/Budget Transfers The unallocated portion of the Capital Improvements Fund has a balance of$59,353. I have estimated the expenditure for the Intern to be $12,950 from now until the end of the year. I have also estimated the interest for this fund for the last six months of the year to be approximately $7,500. This would leave a balance of$53,940 as of December 31, 1997 in the unallocated portion of the Capital Improvements Fund. I did not put anything in the budget transfers for the Hockey Arena. The $50,000 anticipated for this would already be in the Capital Improvements Fund if you want to reallocate the unallocated balance for this purpose. We have budget transfers from the General Fund to the Capital Improvements Fund of$404,600. This is derived from the CIP. If you desired to fund some of the improvements from another area,the Capital Revolving Fund would be one source. The Capital Revolving Fund has a balance of$1,126,854 as of June 30, 1997. Please keep in mind the Raidbow project, 58th St. Phase III and the next two street reconstruction projects will more than likely be fully or partially funded out of this fund. Some of the projects will be assessed and the money refunded to the Capital Revolving Fund. If you funded some of the park projects or the Perro Creek project out of this fund,there would be no"pay back" into this fund. The interest this fund received per year is approximately $40,000 to $50,000. • OAK PARK HEIGHTS CITY COUNCIL WORKSHOP MINUTES, TUESDAY, JULY 22, 1997 Call to Order: The meeting was called to order at 4 :35 by Mayor Schaaf. Present : Councilmembers Beaudet, Robert, Turnquist and Swenson. Staff Present : City Administrator Robertson, Finance Director/Deputy Clerk Holst, and Administrative Intern Mesko. Discussion of Capital Improvements Program - After considerable discussion, Council directed staff to add the following items to the Capital Improvements Program (CIP) . 1. Change "Public Improvements" to "Street Improvements." 2 . Separate Furniture and Office Equipment into separate lines for the Administration Department . 3 . Add a sub category under Storm Sewer for each watershed. 4 . Eliminate the expenditure for a new tractor/mower and look into costs of contracting for grass cutting. 5 . Add $50, 000 for 1998 and $15, 000 for following years to account for the community hockey facility that has been proposed. The Council had agreed to contribute to the project but will not do so without an update on the status of the proposal . Council directed staff to work on the following items . 1 . Obtain cost estimates for replacement of the City Hall roof as well as renovation cost estimates for Council chambers and the entire City Hall . Obtain cost estimates for an awning over the front door. 2 . Obtain cost estimates for a new police radio system and a new county-wide police training facility. 3 . Calculate the useful life budget for the Police Department ' s new computer system. 4 . Obtain cost estimates for a new dump truck larger than 1 % ton to be used for minor plowing and sanding. 5 . Provide the recommended levels of street maintenance activities as part of the street reconstruction report . 6 . Check out hooking into the Internet/World Wide Web for access to State of Minnesota information posted there. 7. Have the Park Commission review the possibility of eliminating the tennis courts at Swager Park due to the ability to use the courts at the High School . Council set another CIP Workshop for Wednesday, August 6 at 4 :30 p.m. Council adjourned at 6 :20 p.m. Respectfully submitted, i Michael -o.ertson City Administrator Enclosure 1 MEMO Date: July 15, 1997 To: Mayor & Council From: Mike Robertson, City Administrator Re: Capital Improvements Program I have enclosed a copy of the draft Capital Improvements Program (CIP) . The CIP lays out estimated expenditures for the next 10 years. In some cases these estimates are based on recent bids or studies, while in other areas they are, at best, informed guesses. On page 1 is a summary by year of General Fund capital needs for the next ten years. The expenditures listed in 1997 have already been budgeted for, with the exception of the $10, 000 listed for the computer system. Most of the 1997 expenditures have already been made. DEPARTMENT DETAIL Pages 2-7 provide details on a department basis with descriptions of each program in the department . The expenditures listed by department are total expenditures for the next 10 years . There are no cost estimates available for the roof repairs and City Hall remodeling in the Municipal Building Department. Page 8 is a summary of scheduled public improvements . The $630, 000 estimated for the 58th Street Phase III improvement is a very preliminary estimate. No financing recommendations have been made because of the uncertainty over the timing of this improvement and what portion of it will be developer funded. Page 11 is a summary of the three phases of the Street Reconstruction project . Phase II Street Reconstruction is Area D (North of Highway 36) and Phase III is the rest of the City. Page 12 contains the detail of the first phase of Street Reconstruction, which was completed in 1995 . This shows the breakdown of what the money was spent for and how it was financed. The difference in expenditures over costs reflects the financing costs of borrowing money, primarily capitalized interest . Pages 13 & 14 contain proposed financing for the second and third phases of Street Reconstruction. The proposed financing pattern is similar to that used to finance Phase I of Street Reconstruction. Pages 15 & 16 contain a cost estimate for the proposed new well . No financing plan has been determined for this well . . • • Page 17 has been inserted for any water/sewer replacement projects . At this point none are contemplated outside of those that will be done as part of street reconstruction. Pages 18 & 19 concern the proposed Perro Creek outlet construction. Any cost estimate is very preliminary at this point considering that no plan has been approved. For that reason no financing recommendations have been made . FINANCING SOURCES Of the total expenditures proposed in this CIP, the following funding sources are suggested. Tax Levies $1, 591, 275 Assessments $1, 043, 280 Park Dedication Fees $ 637, 988 Revolving Fund $ 305, 000 Capital Improvements Fund $ 215,493 Renewal & Replacement Fund $ 140, 000 $3, 933, 036 111 110 MEMO Date: May 22, 1997 To: Mayor & Council From: Mike Robertson, City Administrator Re : Capital Improvements Budget I have enclosed a copy of a draft Capital Improvements Budget . The budget is based on projects the City has made commitments to and estimates of needs for the are veryfuture from loose estimates. heads . In most cases the nu I have also included an estimate for the StreetReconstrluction project, which I am assuming for planning purposes constructed in 1998 . Joe Anderlik has estimated the total cost of the project at $1, 378, 830 and the cost to the City General Fund, after assessments to property owners, of $812, 150 . The City' s Bond Consultants, Juran & Moody, have estimated that the payments on a 15 year bond for this project would start at $74, 200 in 1999 and increase to $95, 200 by the time the bond is paid off in 2013 . I have also listed Police Department casas partn offuthis dedabudget t for planning purposes . These have typically of the regular general fund budget process. 174 * ill) _ ofl :E H 1311 -1) H Cfill 0 Cn Cn H .... H c: 110 H - H m a• • 4 H II IR II I= H 73 li'll -, D3 II -4 II II (1) - ,-7:!.. 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H a 0II " 0 H o " ni ba 0 II II -0 II 0 a II II 0 II 0 II H II **,) II II II II _ H -I ID Xi X men 1-• . (/) mmumi SENT BY:JURAN & MOODY : 6- 3-97 : 3: 17PM : 6122241305-• 612 439 0574;# 2 ill/ No"g nA N H N ` [Jo J a Ur,. i wra o q r�; > O n 3 g d a, 3 2 'g g88g8888888888888888 .h H -n z r f7 Rf c ^a � i'ia C7 G3 O � o 0 y C4 .eR g � 1 < OPPPPPUSnwv.v,v.}ncnynA A ?? PASS ,, 8 8 8 888888888888888888 g g��a> N F _ }N7; 555� {ih1 . A�5 88f388888888888888888 O y 888i88888888888.88 `88s1S 'OC a a (gig Li q V40OO�Cyy o V,.; a .a 40gF, , -- ,,,<0 8 Sy ' y :1 P •• 5g wwwwwwwwwwwwwww �55n�� v.cRRn$uc��.Sc5��nSyy���SntQQ,vRR.e55n��S55��S.•���++$�RRv� 8 8$888888888888$8e88888F4 .91 5NR 8N InJ P 1.3 U90_5�e �52 :E_ o0o.,,, 5gw ag12i _ ;a j�2 a 70 88888888888888888S88gi gy 9 -a - yz I p ,J� -] ,N S5n�9_�OlJ yQ 9�nC N�W t}T,�Jzis "I N �8888888888888ts88888 It'. LS c>PcPc gg gOgg§g350 e . 8 88s88888888888888888,, m 4 PooS,PCPPPooPPPf�PopPcs�z 8 8888888888888s8888888CC77r l 0;d-ii Hb; 1� 88888c84*.t 4�I`�82$oC3`d mae8 0 i gi rb V . El $ �. vFyls"svp" osA- 3 24 soci , wa MP U88888 !..3 8g.jW O .'.y A F C 1 - � ao4a'd�a`0',81`'S�'�8 0.43S8*tigSz6z'e�3gc� • Enclosure 5B September 30, 1996 To: Mayor, Council, Administrator From: Judy Hoist,Deputy Clerk/Finance Director Re: Capital Improvement Fund Reallocations There are several areas in the Capital Improvement Fund which will need added below. ditional fnds. I would recommend reallocating the unallocated portion of this fund as de Sealcoat: We have a balance for sealcoating of$13,273. The anticipated cost for sealcoating for 1997 is $15,000. We may also need additional funds for sealcoating if Council decides to sealcoat area D instead of reconstructing the streets. The otfd cost for area to SeDis co estimated at$25,000. I recommend reallocating$27,000 from Un crrPet t Reconstruction: The plan(idea)to help lessen the tax/assessment Outlay Fund for Streee street/storm sewer t is was to transfer$35,000 per year from the General Fund to the Capital Reconstruction/Storm Sewer. The first year(1995)the transfer was to go to the Street Reconstruction Fund. There was a transfer made last year for$35,000 from General Fund to the Street Reconstruction Fund. This money was not needed in the Street Reconstruction Fund, therefore,was transferred back to the General Fund. At the end of last year we transferred $125,000 from the General Fund to the Capital Improvement Funwas aln o ais ed.traThe r $35,000 which was transferred to the Street Reconstruction Fundas included to the Capital Improvement Fund. I recommend a reallocattion of$35,000 from Unallocated to Street Reconstruction to help defray future street reconstruction costs. Recreation: Recreation has a balance of$3,783. The anticipated costs (per Janet Robert and Mike Robertson) for the balance of 1996 for the parks are as follows: Swager Park- Connel Park fees,mountain bike trail, signs $ 5,11 5 Brekke Park-NAC grant fees,tree moving, Scout project $ 4,225 Cover Park-Garden Club, safety material 12121Q. 697 All Parks-equipment $14,747 Total which can be taken out of Land This does not include the purchase of Connel Park property Acquisition. The anticipated costs for 1997 are $40,000 and$126,450 for 1998 (per Janet Robert). The new park acquisition and development is anticipated by the year 2007. The Park Commission requests setting aside $90,000 per year starting in 1998 until 2007 to cover City costs for the new park(see attached Park Commission budget projections). The cost for the park is anticipated at $1,815,120 (per Scott Richards). The remainder of the costs is expected to come from park dedication fees. ' w • Capital Improvement Fund Reallocations Page 2 At this time I would recommend a reallocation of$51,000 from Unallocated to Recreation to cover costs for 1996 and 1997. We recommend that the Council set a yearly budget for the Park Commission at the start of each year. Perro Creek: During the budget workshops it was proposed to allocate the costs for Perro Creek from the Capital Improvement Fund. The costs for 1997 will be approximately$15,000. I would recommend setting up a new sub-account for this project as there will be additional costs for construction. $15,000 will have to be reallocated from Unallocated to Perro Creek. Unallocated- Intern: During the budget workshops it was also proposed to allocate the costs for the intern next year out of the Capital Improvement Fund. Approximately $20,000 will be needed for 1997. This will be expended from the Unallocated. Summary of Reallocations: Sealcoat $ 27,000 Street Reconstruction $ 35,000 Recreation $ 51,000 Perro Creek $ 15,000 Unallocated $(128,000) The above reallocations will leave a balance of$51,029 in the Unallocated sub-account. • • 9 ri Et O to O O O tt) r- O T o O O O O O O O r O to O) N O O Or r r t+ CO O C9 0) CO CO Q, M to o to o 8 0 Cr to N T o u) r) c o Co Q ITD iri M 0 0 N O N )) O 0T 1$) U r T to co N N r t0 T T lOA_ O N in 1 T O Q 0 0)(00. v. v vv C ta Q O r OMoN D O . 0 T N o Q § § 8 N N r 1- e e 0 88 8 8 u N . N ? 0 a. z 03 N c r to /^� r T ,/ tL� I1 =Ti o giInd Ind8 8 E r r _" r r IL N 5 a ` T O E ° 8 ti to 0 8 CO Nr ' tnOO pp N pO ,N- 0 1- 00 erg ►s ID N t[) N N N O19: CV g >- o U T T N 0 o 1 ]. 888 8 888 8 2 c88 R cvtri i (I) 11 N oc o Cco (tipp co c S ti °i `�'' CO O = cri ac 8 8 8 if t^o. o 2 cm E r tt) tC m 8 8 0)) -- co u_ C12 0 .9 al �_ E vv) N2 t° 00 m dig 8 . ,,„ . ,,, I S 1 E 0'. c c c C 0 T. a r E �i °0 �' $� E. cz* Q 0 .01 ‘ 411 .ggg -2g-'° ; i1 .p r NN p c 0 ° EE = ES QN8 w yrs r r — a c o E I'3 b To To d "d 0 Ls 4-, T — D .d Cp r co r ,J 43..- ° 0 am- avower OC c U Z C N s gi 0 1- O to f0 $ 0 l7) r N C N I Ill ;12 r r r r tap °36SSSaj o Q 0 z j Q C C t t t t t t t t t t t t t t t t i ccr I • • ; ri M N 1s- 1- N O O (O KJ CO CO CO (O (n in O N O t') (Q Q r (O O O O co. Q, ACO r M m Ci (A C 1n In CO M p) O t0 N O r M N O ggOGo O)1 f- t(( co. 00 � p� '- (N) NN ,- '- ' II r r 1 ti 0 2 2I O NII ~ Q N M I M ' r I 0 0 OII' 3 g . a i 01 esc O D 2P 2 u. 1 to 1 2 We § § Oil w �' o 0 Q r CLN 2 O 1 0 NN 0 trON COco CO 1- 11 ES i 8 (. co (DN M'I N i I a O N LO OI in .0. CO O. C N i O) il• O 1 r C 7 N r r 1 I co r rgm' 4 c v c O c cc c $ I 4061) 041 $M ScaSSS0) 8 $28M ch o � � L � �` o9 «4o U Z fs . +3 co 'S �j s in ~ s Q ••••• CQ ,-r • • i. , - - - - - - Lk- fl d & b4 15 il •N et erb No GO CZpWO O t- 'fl S 8 0 p'a4N $ z ..., n01 ro cNIM ON as � 0= A M ,...,_._ , , , , abb g a c op h o o c) 0 {Z m at N "-+ - P- e° h — a w aft tai EL • p. V +01 0 im S. ft 1 ,_, 6 1211 at C. V ' Uo 0 4:1 ti uo'a £ .� oc ill g' • •., • ~• en = a. o o a g 10 E o A e B U 4:4 4 i %R. W Z U U U U E-4 f2, U g v3 a Z Chi 2 ca, a 1 9 1I. = I H a � g AI z on HU oa0 a lit il • ZN I'L 50 6E ZI9 Oz Ind 'AsaH 1HNbr W0U NY SZ:OI 96-ZI-60 ri • • 0 0 g O 0 M C CAmr asO wr 44 to A OsZ CO 45 0 4gena 4 • mii yo10 \per., a ^_� b`• vCt n M60� 0 al 4 e -r ..-E . w .. 0. .8 6 lit a Qii ez e 14aa 212 in, ICI 1:11 0 tb ci Oa F 1:1 ti it gs N 8 1 a 4. ~ w h � wa � a ►aee cra, W ooa let NCI .5 15 t § t o IM •o do V Q v ss es 04 -r oo as E 'ao aR a !! lb.o0 t C2 s a3 tea. day v 4f n w e i, s- it '3 q au w a. 1.•1 > wawa aa4 .ate v� 2 wwa 33 I. gig a o o •�+ 10i tL90 6Ct Z19 Oi my '1,213501 13Nbf Woeld Wb /2:01 96-Z1-60 2222 iS2 Zig E•SURE 3 MEMO Date : March 7, 1995 To: Mayor & Council From: Mike Robertson, City Administrator Re : City Funds Information I have enclosed (Enclosure 3A) a list of the City' s funds along with their current balances . A more detailed description of each fund can be found on pages 15-49 of the December 31, 1993 Management Report & Recommendations by City Auditor Tautges, Redpath & Co. I have also enclosed (Enclosure 3B) the summary of the Capital Improvements Fund you received at the last Council meeting. If you recall Mayor O'Neal proposed the following transfers at the last meeting: 1) $22 , 100 from the Unallocated account to the Recreation account; 2) $25, 000 from the Unallocated account to the Land Acquisition account; 3) $15, 000 from the Unallocated account to the Street Reconstruction account; 4) $40, 000 from the ADA account to the Street Reconstruction account; • CLOSURE 3A Balance Balance Balance 12/31/94 Transfers Receipts Disbursements 1/31/95 Interest 1/31/95 101 General 901,710.53 29.90 337,338.56 135,408.16 1,103,670.83 5,266.88 1,108,937.71 • 202 Forf./Seiz. 9,110.27 9,110.27 43.47 9,153.74 301 Storm Drainage 10,277.87 5,693.59 15,971.46 76.22 16,047.68 401 Capital Outlay 266,002.76 9,451.62 256,551.14 1,224.30 257,775.44 405 Park&Rec.Dev. 90,237.12 90,237.12 430.62 90,667.74 500 Closed Bond 1,036,078.15 320.11 1,036,398.26 4,945.84 1,041,344.10 550 Interim Constr. 0.00 0.00 0.00 0.00 551 Mall TIF 134,388.48 49,578.00 84,810.48 404.73 85,215.21 564 River Hills II 14,199.26 14,199.26 67.76 14,267.02 565 St.Reconstr. 57,449.82 (29.90) 3,363.25 54,056.67 257.97 54,314.64 566 East Oaks 1,172.83 1,172.83 5.60 1,178.43 567 Valley View Est. (8,522.82) 9,331.97 (17,854.79) (17,854.79) 702 Utility 420,251.77 48,704.15 32,931.23 436,024.69 2,080.77 438,105.46 703 W&S Bds 1991 221,277.02 228.50 221,048.52 1,054.88 222,103.40 710 Renewal/Repi. 676,283.39 676,283.39 3,227.32 679,510.71 714 AAE-Wal-Mart 19,113.23 19,113.23 91.21 19,204.44 715 AAE-High School 23,984.86 23,984.86 114.46 24,099.32 717 AAE-58th St. 37,709.26 2,120.00 35,589.26 169.84 35,759.10 718 AAE-58th St.-II (13,858.12) 1,110.00 (14,968.12) (14,968.12) 771 AAE-Sewer Conn. 55,766.94 55,766.94 266.13 56,033.07 772 AAE-Water Conn. 150,003.85 150,003.85 715.84 150,719.69 773 AAE-St.Sew.Conn. 54,577.01 54,577.01 260.45 54,837.46 902 Developer Accts. (1,053.00) 3,287.94 2,564.58 (329.64) (329.64) 4,156,160.48 0.00 395,344.35 246,087.31 4,305,417.52 20,704.29 4,326,121.81 allocate on 4,338,570.07 0.00 Investments 4,349,791.41 Balance (13,442.86) Cash (75,380.82) Receipts 557,839.35 Accrued Interest 51,711.22 Disbursements (547,553.21) PR&Deductions (72,224.10) 4,326,121.81 (75,380.82) 3/2/95 JANMOEND.XLS _. ENCLOSURE 3B zi 'm 1 J. 1 0 1 1 1 3 s s * ■ i ! ! ■ * . i 1 rnf U) (D (o (0 cc (D co (0 5 r Z 1 1 4 • -i A w N A (10 m jo co m cc (0 CO CO m 0 0 W cc CO W 1 1 1 cc �y m K H .. -'I .. Q° -. .-. .. .. z H A N 1 0 cc (0 8 W N w fD too m co -4 y Z -D-{ N - 4' ••• vmi c C c c 0 N •"• (0 CA N CA (D (D W = o 0 p O E . „ , N C N m O p o ' 1 1 1 1 -� ? Al A) N Al A) m > > > S S S y m p rp, O 5. O 3 0 0 0 (o C m 2 0 0 0 0 0 g ?; 0 a c c c c , � -+ () A) (D (C. 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