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Home My WebLink About04-11-17 City Council Packet The Oak Park Heights City Council will be holding the 2017Boardof Appeal and Equalization 6:00 p.m. 7:00 p.m. on Tuesday, April 11, 2017 at the Oak Park Heights City Hall CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 11, 2017 CITY COUNCIL MEETING AGENDA 6:00 P.M. 6:00p.m.I.Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00p.m.II.Council/StaffReports A.Mayor McComber B.Councilmember Dougherty C.CouncilmemberLiljegren D.Councilmember Runk E.Councilmember Swenson F.Staff 6:05p.m.III.Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please limit comments to 3 minutes in length). 6:05p.m.IV.Consent Agenda(Roll Call Vote) A.ApproveBills & Investments B.Approve City Council Worksession Notes March 28, 2017 (pg. 3) C.Approve City Council Minutes March 28, 2017(pg.7) D.Authorize Automatic Systems to Replace Well 1 Drawdown Sensor(pg. 11) E.Authorize Staff to Contract with Valdes Lawn Snow Landscape for Lawn Maintenance(pg. 15) 6:05p.m.V.Public Hearings 6:05p.m.VI.OldBusiness None 6:05p.m.VII.NewBusiness A.2017Board of Review (Appeals and Equalization)(pg. 21) B.Public Works Vehicle Replacement Purchase(pg. 85) C.Sunday Sales of Liquor andBeer(pg. 133) D.Altitude Valve Replacement (pg.151) 7:00p.m.Other Council Items or Announcements IX. 7:00p.m.Adjourn X. Please mute or silence any cell phones, computers or other devices during meetingThank You. Page 1 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 158 Page 3 of 158 CITY OF OAK PARK HEIGHTS CITY COUNCILWORKSESSIONNOTES TUESDAY, MARCH 28, 2017 ____________________________________________________________________________________ Present: Mayor McComber, CouncilmembersDougherty,Liljegren(arrived at 5:45 p.m.),Runk, and Swenson;City Administrator Johnson;City Attorney Vierling;City Engineer Mann; City Planner Richards;Police Chief DeRosier; Public Works Director Kegley; Finance Director Caruso;andCity Clerk Pinski.Absent: None. 1.Call to Order:Mayor McCombercalled the meeting to order at 5:00p.m. 2.Goal Setting DiscussionMeeting with Department Heads: th Feasibility Study of Road andUtility Extensions of 58Street: City Engineer Mann reviewed a memo on a possible annexation area.Councilmember Swenson stated he was not readyto do a study yet. He suggested staff send a letter to property owners inviting them to work together fora plan. Mayor McComber suggested bringing in the township supervisor as well.No action was taken. Accessory Buildings: Mayor McComber suggested design guidelinesalsobe reviewed. City Planner Richards suggested that be separate from the accessory structure review. He stated staff would discuss that. City Administrator Johnson asked about temporary tent structures. City Planner Richards stated it would be a good thing to look into. No action was taken. Safety Features at City Hall: City Administrator Johnson reviewed quotes received for safety enhancements at City Hall. Councilmember Swenson suggested the first three items quotedbe implemented: reconfiguration of receptionist desk, glass at front counter, and panic alarms. Council put this on the City Council Agenda for that eveningfor approval. No action was taken. Election Precincts:City Clerk Pinski outlined pros andcons of consolidating polling locations into one precinct. Mayor McComber suggested comment cards at Party in the Park and an article and survey in the next newsletter for feedback from residents.No action was taken. Finance Department Goals:Finance Director Caruso reviewed department goals outlined in a memo provided to the City Council in the meeting packet.No action was taken. Traffic Study at Norell/Washington and Hwy 36: City Administrator Johnson reported that the City may haveto pay a portion of the study. He said he had not received estimates of study costs from Stantec. Mayor McComber stated she was in favor of staff lookinginto it further. Johnson stated he would work with Shawn at City of Stillwaterand get a quote from City Engineer Mann. No action was taken. Police Department Leadership Training: Police Chief DeRosier reported that officers wouldbe taking NIMS training. Healso stated the SRO contract wouldbe expiring thatsummer, so they would need to address that with the Stillwater Area High School.No action was taken. Page 4 of 158 Sunnyside Lift Station Rehab or Replacement: Public Works Director Kegley reported that the next step was a feasibility study, and the fees for the study would come from the renewal and replacement fund. City Engineer Mann stated he would come to the City Council with aproposal Water Meter Replacement: Public Works Director Kegley reported staff was working on reviewing a replacement plan.No action was taken. Trail Segment Replacement:CouncilmemberSwenson requested dates on when trails were installed and replaced. No action was taken. Water Chlorination: Public Works Director Kegley reported that he received notification that coliform bacteria werefound in the water. He stated the City may need to chlorinate. CouncilmemberDougherty and Councilmember Swenson suggested the City consider chlorinating prior to any construction or maintenance of the water lines as a precautionary action. No action was taken. 3.Adjourn:The meeting was adjourned at 6:12p.m. Page 5 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 158 Page 7 of 158 CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 28, 2017 CITY COUNCIL MEETING MINUTES I.Call to Order/Pledge of Allegiance/Approval of Agenda:Mayor McComber called the meeting to order at 6:17p.m. Present: CouncilmembersDougherty, Liljegren,Runk, and Swenson.Staff present:City Administrator Johnson,City Attorney Vierling,City EngineerMann,City Planner Richards, Police Chief DeRosier, and Public Works Director Kegley. Mayor McComber added three items to the Agenda: Approve the Appointment of Tim Freeman to the Planning Commissionas Consent Agenda Item F., Safety Features for City Hallas New Business Item C.,and Feasibility Study for Sunnysideas New Business Item D. Councilmember Swenson, seconded by Councilmember Liljegren,movedto approve theAgendaas amended.Carried 5-0. II.Summary of Closed Worksession on February 28, 2017 City Attorney Vierling providedthe following report:aclosedsession of the City Council was heldfollowing the March 14, 2017 meeting relative to offers to purchase City lands identified as PID # 06-029-20-12-0020. The closedsession wasauthorized pursuant to MinnStat 13.D 05. Subd 3 (3)andattended by all Council members, City Administrator Eric Johnson, administrative assistant Jennifer Pinski,and Mark Vierling, City Attorney. As required by law theclosed session was electronicallyrecorded. The City Council reviewed the report of the City Administrator relative to the letters of inquiry and interest in and to the property and motion was made by Councilmember Swenson and seconded by Councilmember Runk to accept the offer expressed by letter of interest dated March 7, 2017 from the Madison Hospitality Group. The motion passed 5-0and the meeting was adjourned. III.Council/StaffReports: A.Mayor McComber:She reportedshe testified before the House Transportation Committee, participatedin a conference call on the tax bill, and attended the Chamber Mixer. She also reported she would be attending a bridge celebration meeting the following week,and the LMC conferenceregistration was open. B.Councilmember Dougherty:No report. C.Councilmember Liljegren:He reported the ParksCommission meeting for March was cancelled, and the next meeting was set for April 17 at 7:00 p.m. Page 8 of 158 City Council Meeting Minutes March 28, 2017 Page 2of 3 D.Councilmember Runk:He reported he attended the Planning Commission meeting, and there were two items on the City Council Agenda from that meeting. E.Councilmember Swenson:He reported that there was a Cable Commission meeting and the five-year franchise renewal was signed. He stated they were moving forward with the strategic plan. F.Staff:City Clerk Pinski reported that Melisa McGinley of 5814 Nutmeg th Court North and Markand Diana Pohl of 13990 56Street North were chosen as the recycling award winners. IV.Visitors/Public Comment: A.Update on the 2018 Stagecoach Corridor Improvement Project Washington County: Kevin Peterson, project manager from Washington County provided a PowerPoint Presentation. Mayor McComber asked if there was any consideration to restripe so people could park on Stagecoach.Peterson said he would look into it. V.Consent Agenda: A.Approve Bills & Investments B.Approve City Council Worksession Notes March 14, 2017 C.Approve City Council Minutes March 14, 2017 D.Approve Updates to the Cityof Oak Park Heights Tree Species List E.Consider Resolution Supporting Local Design Making Authority F.Approve the Appointment of Tim Freeman to the Planning Commission Councilmember Liljegren, seconded by Councilmember Runk,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. VI.Public Hearings: A.Consider Issuance of an On-Sale Intoxicating Liquor License Including Sunday Sales for Monica Silva DBA Fiesta Cancun Bar & Grill: Mayor McComber opened the Public Hearing. Nocomments made. Councilmember Swenson, seconded by Councilmember Runk, moved to close the Public Hearing. Carried 5-0. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the license. Carried 5-0. VII.OldBusiness: Page 9 of 158 City Council Meeting Minutes March 28, 2017 Page 3of 3 A.Cover Park Project:Councilmember Runk, seconded by Councilmember Liljegren, movedto approve thecontract with base bid of $359,000 with Braden Construction. Carried 5-0. Councilmember Runk, seconded by Councilmember Liljegren, movedto approvethesite work contract with Hardrives, Inc.for $169,813.86. Carried 5-0. VIII.NewBusiness: th A.NAPA Oak Park LLC 1439960Street N. Design Guidelines Review: City Planner Richards reported that Oak Park LLC made an application for exterior improvements.He reviewed his planning report. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B.City of Oak Park Heights Cover Park Conditional Use Permits & Design:City Planner Richards reported that an applicationwas made by the City of Oak Park Heights for a new park shelter, demolition of existing building, trail connections, and additional parking. He reviewed his planningreport. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C.Safety Features for City Hall:Councilmember Swenson, seconded by Councilmember Liljegren, moved to move forward with the alarms, front counter glass, and desk reconfiguration.Carried 5-0. D.Feasibility for Sunnyside:Councilmember Swenson, seconded by Councilmember Dougherty, moved toauthorize stafftomove forward with getting the project going. Carried 5-0. IX.Other Council Items or Announcements:None X.Adjourn Councilmember Swenson, seconded by Councilmember Dougherty, moved to adjournat 6:53p.m. Carried 5-0. Respectfully submitted,Approved as to Content andForm, Jennifer PinskiMary McComber CityClerkMayor Page 10 of 158 Page 11 of 158 Page 12 of 158 Page 13 of 158 Page 14 of 158 Page 15 of 158 Page 16 of 158 Page 17 of 158 Page 18 of 158 Page 19 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 20 of 158 Page 21 of 158 Page 22 of 158 Page 23 of 158 Page 24 of 158 Page 25 of 158 Page 26 of 158 Page 27 of 158 Page 28 of 158 Page 29 of 158 Page 30 of 158 Page 31 of 158 Page 32 of 158 Page 33 of 158 Page 34 of 158 Page 35 of 158 Page 36 of 158 Page 37 of 158 Page 38 of 158 Page 39 of 158 Page 40 of 158 Page 41 of 158 Page 42 of 158 Page 43 of 158 Page 44 of 158 Page 45 of 158 Page 46 of 158 Page 47 of 158 Page 48 of 158 Page 49 of 158 Page 50 of 158 Page 51 of 158 Page 52 of 158 Page 53 of 158 Page 54 of 158 Page 55 of 158 Page 56 of 158 Page 57 of 158 Page 58 of 158 Page 59 of 158 Page 60 of 158 Page 61 of 158 Page 62 of 158 Page 63 of 158 Page 64 of 158 Page 65 of 158 Page 66 of 158 Page 67 of 158 Page 68 of 158 Page 69 of 158 Page 70 of 158 Page 71 of 158 Page 72 of 158 Page 73 of 158 Page 74 of 158 Page 75 of 158 Page 76 of 158 Page 77 of 158 Page 78 of 158 Page 79 of 158 Page 80 of 158 Page 81 of 158 Page 82 of 158 Page 83 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 84 of 158 Page 85 of 158 Page 86 of 158 Page 87 of 158 Page 88 of 158 Page 89 of 158 Page 90 of 158 Page 91 of 158 Page 92 of 158 Page 93 of 158 Page 94 of 158 Page 95 of 158 Page 96 of 158 Page 97 of 158 Page 98 of 158 Page 99 of 158 Page 100 of 158 Page 101 of 158 Page 102 of 158 Page 103 of 158 Page 104 of 158 Page 105 of 158 Page 106 of 158 Page 107 of 158 Page 108 of 158 Page 109 of 158 Page 110 of 158 Page 111 of 158 Page 112 of 158 Page 113 of 158 Page 114 of 158 Page 115 of 158 Page 116 of 158 Page 117 of 158 Page 118 of 158 Page 119 of 158 Page 120 of 158 Page 121 of 158 Page 122 of 158 Page 123 of 158 Page 124 of 158 Page 125 of 158 Page 126 of 158 Page 127 of 158 Page 128 of 158 Page 129 of 158 Page 130 of 158 Page 131 of 158 Page 132 of 158 Page 133 of 158 Page 134 of 158 Page 135 of 158 Page 136 of 158 Page 137 of 158 Page 138 of 158 Page 139 of 158 Page 140 of 158 Page 141 of 158 Page 142 of 158 Page 143 of 158 Page 144 of 158 Page 145 of 158 Page 146 of 158 Page 147 of 158 Page 148 of 158 Page 149 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 150 of 158 Page 151 of 158 Page 152 of 158 Page 153 of 158 Page 154 of 158 Page 155 of 158 Page 156 of 158 Page 157 of 158 THIS PAGE INTENTIONALLY LEFT BLANK Page 158 of 158