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HomeMy WebLinkAboutUntitled • • • CITY OF OAK PARK HEIGHTS PARKS COMMISSION APPLICATION FORM / 1,.), ////61/i7 NAME DATE To provide the City Council with an understanding of you, your background, and your interests, please answer the following questions. (You may attach an extra sheet if necessary.) /S_3.3 / e- / / r A HOME ADDRESS 11) ‘5/ /S0 9351 PHONE HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? /C1' Ave CJcv cerJ OCCUPATION: fltl e4- EMPLOYER: _cr PHONE: (J' ! `7✓0 - � 1 Zi PRIORE/>>XPERIENCE ON CITY COMMISSIIONS, CITY BOARDS, ETC. gest fl el-TicA.;• 44,% t I.5S:o vt.. i7-et- r 0-1 Pt/ u1 Xlci.5o7 CO 44.4-t 155 root -re *.t S. 5 I i ►,v4Te-v- Q ,rcc,k, be✓ cc Cep sK te.tZ /"L'C bactrc( to � j,1/�% 1 rlf� �✓v�� z"°(-7'r+,e)_ /" J+�4 /Sl- ,4 egg' 'CS' • 9v/ Id ko6l OAsk• PARKS COMMISSION APPLICATION-2 • PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PARKS COMMISSION. / Lla..,e cc )14,exed 9c( , ev - 7-14 15 ue.,,t ,e4 Kt• /7 c re1 i Z.rKS ) ll a ,Ac- ,Or0&Ade Ctt)1d 4 etz L m >(nC e- fry tAit hGwG co /2a r i[ 1!� Dc9 r- 3 rc,c �/e, „ / 6k� i li t/ 7 Gre ('k mac,r y p4 �> ll /� J f / -7 ( /v' $ i 1v,ciZ G�•rro✓Hcy ✓ /y ✓� ia Gc - 1 C'C�PP( es Si c"Y ` 719 k f, torr h r a-r / / '5' 4/reef( a /2-4- rc Dee-- Cxf/%.7. p-k IS THERE Ae's 'OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPS MENT? Q fi I'ldi✓ Ave/ 'c' 4 cam.-�/C OK.� I '�/•?«S �7 ark r�¢!�/ `— d -�' %f � oto ✓T �«� G'<v� lricpr-r�'� tv// / � C"' G s /n 7-1c e (t/ , q et I € �91a 4 7 4/7 . rpt r,t 7?-4 ?t� 4 E. j , ✓1 [9 1" %7 1 5 £ - c o+-,.ci jOio✓r d ( Ati c.i ever 2c 4 T ('0 , $o ! !y l/ec ;r )1.te v C LIS e*0 r�,V` ! `f 5 d✓L f /ea Z 6'04 y I CPrr &Le' - .- Cs sr O iTe v ‘'mK,�•iror /5$t oTc.s !1'r e'a NA wvt, Fr y Please return to: Thomas Melena, City Administrator City of Oak Park Heights 14168 North 57th Street Box 2007 Oak Park Heights, Minnesota 55082 Date Received: D � (for office use only) NOV 2 21999 I • • DATE: December 30, 1997 TO: Mayor and Councilmembers Interim City Administrator Holst FROM: Administrative Intern Mesko RE: Parks Commission As requested, I have had plaques made for the two Parks Commission members who have resigned. I have also invited Mike Runk and Paul Plaster to attend the January 27, 1998 meeting for the Council to present the plaques. CITY!F • Illii A ,. OAK PARK HEIGHTS ---� - 14168 N. 57th Street • Box 2007 •Oak Park Heights,MN 55082 • Phone: (612) 439-4439 • FAX 439-0574 . -4,., December 30, 1997 Paul Plaster 5472 North Stagecoach Trail Oak Park Heights, MN 55082 Dear Paul: The City Council would like to invite you to its January 27, 1998 meeting to present you with a plaque in recognition of your service on Oak Park Heights' Parks Commission. The meeting begins at 7:00 P.M. " _ If you have any questions or will not be able to attend, please feel free to contact me. Very truly yours, cit/Le, et,U.U—.- YCe Melanie Mes o Administrative Intern Tree City U.S.A. CITY,F tr: y : OAK PARK HEIGHTS 14168 N. 57th Street•Box 2007 •Oak Park Heights,MN 55082 • Phone: (612) 439-4439 • FAX 439-0574 December 30, 1997 Mike Runk 5525 O'Brien Avenue North Oak Park Heights, MN 55082 Dear Mike: The City Council would like to invite you to its January 27, 1998 meeting to present you _ with a plaque in recognition of your service on Oak Park Heights' Parks Commission. - The meeting begins.at 7:,00 P.M. If you have any questions or will not be able to attend, please feel free to contact me: Very truly yours, - e ante Mesk Administrative Intern Tree City U.S.A. 110 • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, OCTOBER 21, 1997 Call to Order: Chair Dahlquist called the meeting to order at 6 : 31 p.m. Present : Commissioner Plaster, Commissioner Weaver , Council Representative Robert, and Administrative Intern Mesko. Absent : Commissioner Byrne and Commissioner Runk. Visitors, Comments, Questions, Concerns: 1. Cover Park Ice Rink Staffing - There were not any residents present to support or oppose the proposal to not staff Cover Park this winter. Commissioner Weaver, however, spoke with a resident who opposed the rink being turned over exclusively to the hockey association. The complainant did not object to the rink not being staffed, but she did feel that the public should have access to the park for open skating because it is a public park. The Commission discussed whether to hire an attendant for reduced hours . They then decided to recommend the hiring of two park attendants to share the schedule of 4-6 p.m. Monday-Friday and 12-4 p.m. on Saturday and Sunday, with the hockey association using the ice from 6-9 p.m. Monday-Friday. The hours of availability are to be posted for the public. The Commission also recommended that Public Works begin the hiring process and feel welcome to contact any Parks Commission members if they would like assistance or feedback with the hiring. There was also discussion about what procedure should be followed for the flooding of the rink. Public Works objected to the hockey association flooding the rinks at night because they do not have access to a sweeper and the ice turns bumpy if it is not swept prior to flooding. The Commission then recommended that Public Works continue to sweep and flood the rinks daily in order to preserve the quality of the ice . Council Representative Update: Cover Park Playground Expansion - Youth Service Bureau - Robert said that the project would not be finished this fall because Dan Pepper was not able to get into the shelter building. She then requested that the Public Works Department complete this project as soon as feasible . Swager Park Trail - Robert reported that the trail ended on the west end of the park and that the routing and grading that has • • 3 -Parks Commission Minutes 10/21/97 Valley View Park - Nothing to report . Garden Committee Report: Commissioner Plaster resigned from the Garden Committee, Citing other commitments . Financial Report: The Garden Committee reported that it sold $1, 200 at its fall plant sale, and it now has a balance of approximately $530 . Approve Minutes: Chair Dahlquist clarified that the minutes should read, "bituminous" concrctc trail. Commissioner Weaver, seconded by Plaster, moved to approve the minutes for September 16, 1997 as amended. Carried 3-0 . Unfinished Business: None to report New Business: Valley View Park Snow Removal - 24 Hour Access Required to Accommodate Snowplow - Robert said that if the park is to be plowed this winter, the center post that the gates attach to will have to be removed and the park will be accessible 24 hours. She also said that the Police Chief has indicated that he is not concerned with vandalism in the winter and did not object to the gates remaining open. Commissioner Weaver, seconded by Plaster, moved to recommend that the gates remain open so that the park can be plowed this winter and that a "No Snowmobile" sign be posted at the entrance. Carried 3-0 . Access to Parks When Park Attendants Are Not on Duty - Robert reported that a resident has requested that the bathrooms in the parks remain open even when attendants are not on duty. Police Chief Swanson opposed this request due to the high probability that vandalism would occur. Swanson also opposed portable bathrooms for the same reason. The Commission also recommended that the bathrooms remain locked when not staffed by attendants. Park Maintenance Tasks - There was discussion about the progress of completing the tasks as outlined by the Parks Commission. Almost every task was completed, but there were still a few questions . The outside floor mats at Brekke Park were to be S 4 -Parks Commission Minutes 10/21/97 replaced, yet the price has proved higher than anticipated. There was also confusion about whether the ball fields at Brekke Park were filled and dragged this fall . The Commission indicated that it did not appear that this was the case . Adjournment: Commissioner Plaster, seconded by Weaver, moved to adjourn at 8 :50 p.m. Carried 3-0 . Respectfully submitted, r( / I Melanie esko Recording Secretary • Enclosure 3 DRAFT OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, SEPTEMBER 16, 1997 Call to Order: Chair Dahlquist called the meeting to order at 6: 31 p.m. Present: Commissioner Plaster, Commissioner Byrne, Council Representative Robert, and Administrative Intern Mesko. Absent: Commissioner Weaver and Commissioner Runk. Visitors, Comments, Questions, Concerns: Mike Dahl of 14258 North 56th Street was present to contribute comments about any plans for Brekke Park Council Representative Update: Cover Park Playground Expansion Youth Service Bureau - Robert reported that the work is still continuing and that they hope to be finished by the end of September. Prairie Restoration - Valley View Park - Robert said that she has asked Andy Weaver about the status of the funding and if the City is on course for expenses . She also said that there would be a round-up this fall and next spring and then the planting would be done next spring. A burn would probably be necessary this fall because Sentence to Serve has cut down more trees . Robert then said that she has sent a Thank You note to the Bayport Fire Department for all the assistance they have provided for Valley View, and that she plans to send one to Sentence to Serve also. Swager Park Trail Easement from Mall - Robert reported that the City Council has authorized the construction of the trail from Oakgreen Avenue to the end of the parking lot in Swager Park. The mall has been unwilling to allow a permanent easement and the City Attorney recommended against any temporary easements. Robert said that Tower Asphalt and Miller Excavating should be starting on this project very soon, and that it should be done this fall There was some discussion about the thick shrubs that currently block the path and how to remove them so they will not disturb the concrete trail . Valley View Park Access from 58th Street - Robert said that the trail will be 5 feet wide with wood edging and filled with wood chips . The edging will extend to the end of the back lot and beyond that a trail will be mowed in the grass. Robert then said that the City wants to make sure that the trail is pleasing to the homeowners and is easily maintained. 411 • 2- Parks Commission Minutes 09/16/97 Council' s Tentative Capital Improvement Plan - Robert said that the Council has tentatively agreed to some of the Parks Commission' s Capital Improvement requests . They have agreed to fund: 1 . $5, 000 yearly for a Special Projects Fund and $5, 000 for Playground Equipment purchases; 2 . $3, 000 for the completion of the Valley View Park Prairie Restoration; 3 . $56, 000 for the purchase of the Annex Park Land; 4 . $5, 200 for the clear cutting and grading at Swager Park. There was discussion about the staffing of the parks in the summer and winter and what duties should be expected of the attendants. Brekke Park Hockey Rink Grading Approved by Council - Robert said that Council agreed to spend $1, 500 of the estimated $2, 500 surplus from the 1997 Parks Budget to grade and seed Brekke Park. There was discussion about whether it was too late in the season to do this project. It was decided to find out information as to how late the seeding could be done this fall for a successful planting. If it could not be done this fall, it was recommended that the City wait until next spring to do this project. Tennis Court Costs - The Commission noted that the quote received made no mention of installing new posts and nets . Individual Park Reports: Brekke Park - Commissioner Byrne said that overall the park looked fine but that the City should consider cleaning up the walls in the bathroom, as they look dirty and dingy. Cover Park - Nothing to report. Swager Park - Nothing to report. Valley View Park - Commissioner Plaster said that he has noticed that it does not appear as if Valley View' s shelter building has had its roof repaired, as was supposed to be done this year. Garden Committee Report: The Garden Sale will be on Saturday, September 20, 1997 from 9 A.M. to 12 Noon. . Financial Report: The City has received bills for the timbers and sand for the • 3 - Parks Commission Minutes 09/16/97 Cover Park safety material expansion (cost: $1, 403 . 70) , and the Valley View Park signs (cost: $309. 66) in the last month. Approve Minutes: There were some suggestions about the wording of the Valley View Park projects and the price estimates received for the Brekke Park grading and seeding project. Commissioner Byrne, seconded by Plaster, moved to approve the minutes for August 18, 1997 as amended. Carried 3-0. Unfinished Business: Cover Park Hockey Rink - St. Croix Valley Hockey Association Usage - Robert said that the Council was receptive to this proposal and that they instructed her to continue talks with Tom McGlynch of the hockey association. Robert outlined some of the details that have been discussed: 1 . There would not be winter park attendants at Cover Park; 2 . The hockey association would be given free ice time and access to the shelter building in exchange for maintaining the ice; 3. OPH Public Works would still remove snow from the ice during regular work hours . Commissioner Dahlquist requested that the hockey association post the hours they plan to use the rink so that those who wish to use the rink for pleasure skating will know when it is free. The Commission also requested that an article be included in the next City newsletter informing residents that Cover Park warming house will not be open this winter. New Business: Brekke Park Hockey Rink Maintenance - Boards, Painting/Flooding/ Equipment - There was considerable discussion about the quality of the rinks in Oak Park Heights and what could be done to improve them. Mike Dahl was there with some suggestions about what the City could do. Robert reminded the Commission of Dahl' s suggestions from a February Commission meeting. 1 . Install a hard surface under the ice in the rink; 2 . Level the rink; 3 . Purchase a sweeper to clear the ice; 4 . Replace the hose used for rink flooding; 5. Replace the outdoor mat. Robert noted that there has been authorization to level the rink and that she has spoken with Public Works about purchasing new a III • . 4-Parks Commission Minutes 09/16/97 mats for the shelter. There was more discussion about the viability of purchasing a sweeper and where to store it. That issue was continued until the October 21 Parks Commission meeting. The Commission also talked about ways to maintain the rinks over the winter. There were suggestions about relying solely on volunteers for the flooding and clearing of the rinks . It was also recommended that a list be made for the equipment that is needed for winter maintenance and that it be purchased. Wal-Mart Grant - The Commission recommended that grant money from Wal-Mart be requested for the prairie boardwalk across Valley View Park. Adjournment: Commissioner Plaster, seconded by Byrne, moved to adjourn at 8 : 45 p.m. Carried 3-0. Re.pectfully submitted, 41 tC7 anie Mesko Recording Secretary Enclosure 3 410 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, AUGUST 19, 1997 Call to Order: Chair Dahlquist called the meeting to order at 6: 35 p.m. Present: Commissioner Runk, Commissioner Byrne, Council Representative Robert, and Administrative Intern Mesko. Arrived late: Commissioner Runk. Absent: Commissioner Weaver. Visitors, Comments, Questions, Concerns: There were no visitors . Council Representative Update: Cover Park Playground Expansion - Robert reported that the work is still continuing. Prairie Restoration - Valley View Park - Grant/Tree Trust/Burn - Robert reported that the Bayport Fire Department had a burn at the park last Thursday and that the Tree Trust clear-cut some trees for the prairie restoration. She also said that Sentence to Serve will be working in late August cutting and piling trees. The $10, 000 grant by the Minnesota DNR was approved for use in Valley View Park. Andy Weaver will be coordinating the grant implementation. Swager Park Trail Easement from Mall - There was discussion about where to place the trail . The Commission outlined their preferred alternatives with a temporary easement: 1 . Locate the trail as an east-west connection from the St. Croix Mall to Oakgreen Avenue as shown on conceptual sketches at no cost to the city; 2 . Along the south side of the laundromat connecting to the parking lot; 3 . Connection to Olene Avenue with a temporary easement on the northwest side of the laundromat; 4 . Terminate the trail at the existing parking lot; If a temporary easement option is not available, the Commission decided that their recommendation would be to build to the parking lot edge now and finish the trail if and when the Mall is redeveloped using Tax Increment Financing funds. Council Discussion on Renaming Swager Park - Robert said that the Council has decided that any renaming of Swager should be tabled until the park has been redeveloped. Brekke Park Grant Denial - The MN DNR rejected the City' s grant application because they thought that the space was too small for the proposed project. • 2- Parks Commission Minutes 08/19/97 Individual Park Reports: Brekke Park - Nothing to report. Cover Park - Nothing to report. Swager Park - Nothing to report . Valley View Park - Nothing to report. Garden Committee Report: Nothing to report. Financial Report: The Commission noted that $1, 200 had been spent in July on Northwest Associates Consultants on the Northern Prairies RLC. Approve Minutes: Commissioner Weaver, seconded by Runk, moved to approve the minutes for July 15, 1997 as presented. Carried 3-0 . Unfinished Business: Tennis Court - Swager Park - Council decided that the tennis courts at Swager Park could be better utilized in a different capacity and they would not refurbish them as requested by the Parks Commission. The Commission felt that the courts at the high school do not serve casual players and children well enough and that the City should try to repair them enough so that they are playable. They requested a cost estimate on the types of repairs that would be required. Administrative Intern Mesko could not remember the exact dollar figure for the repairs, but felt that refurbishing it would be quite expensive, around $15, 000. The Commission said that was too much and directed Mesko to find some other quotes for the work. The Commission also noted that the line item in their CIP budget for tennis courts had been removed and they requested that it be put back in. Council Representative Robert said that she had asked Finance Director Holst to remove the item since the Council had decided not to allocate money for that project. Capital Improvement Plan - Priority Setting - Council Representative Robert said that the Council requested that the Commission prioritize their 1998 CIP requests . After much discussion, the Commission finalized their priorities for the Council. The Commission requested $5, 000 for the Special Project Fund and $5, 000 for the Playground Equipment Fund. This $10, 000 request was seen as standing annual maintenance for the parks and not as a Capital Improvement expenditure. 410 3 - Parks Commission Minutes 08/19/97 For the Capital Improvement Projects, the Commission decided that they wanted to focus on finishing projects already begun for first priority. There was discussion about whether to leave the Annex Park in the request list and the Commission decided that their recommendation would be to save the money to purchase the land only within the next two (2) fiscal years at $56, 000 per year, with any future development to be over the following eight (8) years at $100, 000 per year. Priority Project Park Cost 1 . Prairie Restoration 1998 Valley $13, 000 (grant) View ($10, 000) 2. Purchase; Annex Park Land AAE $56, 000 • (for 2 years) 3 . Grading/Seeding Swager $5, 200 4. Grading ice Areas Brekke $5,000 ; 5. Bike Trail from Lower to Upper Brekke $20, 000 Park 6. Construction of Ravine Valley $20, 000 Boardwalk view 7 . Construction of Ravine Trail Valley $17, 000 View $.< Tennis Court Reconstruction Swager $5,240 9. Landscaping Swager $10, 000 10. Maze Planting Brekke $6,750 11 . Prep Subgrade for Paving Hockey Brekke $10, 000 Rink 12 ... Pave Hockey Rink Brekke $34:, 000 The Commission directed Intern Mesko to find quotes on the price of leveling and seeding Brekke Park ice rink and surrounding area for rink flooding purposes . S 4 - Parks Commission Minutes 08/19/97 New Business: Usage of Cover Park During the Winter - Council Representative Robert said that the Council decided not to staff Cover Park this winter due to the low turnout. She has also spoken with the St. Croix Valley Hockey Association Director about turning over supervision to them in exchange for maintenance by the association. The Commission had some detail questions about the arrangement but otherwise thought that it was a workable possibility. Council Representative Robert was asked to invite skating instructor Renee Sorenson to the September meeting so they can figure out the details of this winter' s location for lessons . Staff was directed to put an article in the next newsletter informing residents that there will be no park attendants at Cover Park this winter. Valley View Park Access - Council Representative Robert said that Jack Krongard has graded the trail adjacent to Greg Lindlow' s property to Valley View Park but that he does not intend to put woodchips on the trail . Robert then suggested that a wooden border may need to be put along the trail to the back border of the lot so that it' s kept neat and that the woodchips be put in. The Parks Commission requested that the Public Works Department do the work as soon as possible. Perro Pond - It was reported that Perro Pond has been drained and that residents have complained because it is now only mud. Resident Scott Mol agreed to obtain information for the Parks Commission and the WMO about what level the pond should be at to prevent flooding while maintaining habitat and wildlife for the park. Adjournment: Commissioner Runk, seconded by Byrne, moved to adjourn at 10 : 05 p.m. Carried 4-0 . Re ,pectfully submitted, elanie Me o Recording Secretary ID • • DRAFT • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, JUNE 17, 1997 Call to Order: Chair Dahlquist called the meeting to order at 6:35 p.m. Present: Commissioner Runk, Commissioner Weaver, Commissioner Byrne, and Council Representative Robert. Absent: none. Visitors, Comments, Questions, Concerns: Council member Beaudet was present. Council Representative Update: Valley View Park Restoration Committee (round-up/bum/STS cutting) - Council Representative Robert stated that the park restoration started today with a round-up. She said the application for the grant is finished and was written with the intention of requesting the entire $10,000 amount. This was done so that all five sites would be able to be worked on. The site preparation has started with this round-up and will continue through the summer and there will be a burn in the fall. The second part of the site preparation will be some tree removal also in the fall. In total, there will be four round-ups. Council Representative Robert also stated that the grant being applied for can only be used for prairie restoration; not for construction of any buildings,trails, or observation decks. Because of • this, additional money will be needed from the City Council to do those projects. The Commission may be able to get free labor from the Tree Trust to build the trails,but only for this year. If that is not done, money will need to be budgeted in the Capital Budget for next year. There was discussion about what kind of gravel would be used for the trails and how much it would cost. Depending on the length and width of any trail as well as the quality of the gravel used, the price fluctuates greatly. Council Representative Robert said she would ask Andy Weaver to get an estimate of the length and width of the trail so they could get a better idea of how much it would cost. The Commission also explored alternative possibilities for a hard surface trail. Park Cleaning Estimates - Council Representative Robert reported that Finance Director Holst has not been able to get any quotes on such project to date. Most companies want more regular business and are not particularly interested in this project because it is not a regular cleaning job. Chair Dahlquist asked what the benefits of a professional service are over the current cleaning schedule. He also wondered if the buildings smell simply because they are closed up so much. Council Representative Robert said she does not want the Public Works employees focusing on cleaning the shelter buildings because they get paid too much and the City could contract out for this service for a cost savings. The issue was tabled until next meeting. Status of Valley View Estates Park Access - Council Representative Robert informed the Commission that the easement was obtained from the Greg Lindow,the homeowner, for the land • on the north side of the transmission tower and Raymie Johnson Estates. She also stated that Jack Krongard agreed to put in a woodchip trail, which has been staked out with white flags. • • 2 - Parks Commission Minutes 06/17/97 The Commission discussed some residents' concerns regarding the placement of the trail and • agreed that it was adequate at its current location. Snake Sightings near Valley View Park- Council Representative Robert said that, contrary to the police report and the newspaper report, it was not really a rattlesnake that was found in Valley View Park. She also said that Andy Weaver will be doing an article for the Oak Park Heights newsletter and the local newspaper regarding this issue as well as other information about the parks. Individual Park Reports: Brekke Park- Commissioner Byrne reported that the outlet covers still had not been replaced. She also saw that a swing seat on the upper park was broken and a swing in the lower park needs repair. There are also a lot of tall thistles around the lower park's wooden playground structure which should be removed. Council Representative Robert stated that she received a report of broken toddler equipment and wanted to know if it had been fixed. Cover Park- Commissioner Weaver reported that there is no basketball net at the court and that she thought the Handicapped sign had been replaced. She also said that the garbage was picked up. Finally, Commissioner Weaver stated that there were a few kids playing basketball in the • park, but otherwise it has been empty when she has been there. Swager Park- Commissioner Runk said that the last time he was at the park there were no nets or posts on the tennis courts. Commissioner Plaster then stated that he had received a request that the barriers at the trail entrance used to keep snowmobilers out be removed for the summer months so that double carriages and other large nonmotorized vehicles can have access to the trail. • Valley View Park- Commissioner Plaster noted that the recently restriped lot looks good. He also said that he noticed that the gate was open and suggested that they remind the workers doing the roundup to make sure and lock up when they leave. The Commission discussed weed control and the need for it in the parks. There was also discussion about budgeting for lawn and weed control contracting for next year. Garden Committee Report: Commissioner Weaver said she has missed the last couple of meetings,but she did go look at the hill to see how that progress is coming. Despite the late, cool spring and the current water shortage, Weaver said that she thought the plants were doing pretty well. She also said that the Commission needs to find a place to keep the plants not yet planted. They are currently at the house of a Garden Committee member. • • • 3 - Parks Commission Minutes 06/17/97 • Council Representative Robert saidthat she thought Cover Park could be developed into a nursery/storage area for those plants. The playground safety border needs to extended, and that project could be done in conjunction with a temporary nursery. The plants would then be stored between the playground safety border and the park fence. Commissioner Weaver, seconded by Plaster, moved to recommend that the balance of the Garden Committee's Plant Sale proceeds be moved to the Park Commission's Capital Improvement Fund and be used for safety material for the Cover Park Playground and to build a raised nursery bed. Carried 5-0. Financial Report: Council Representative Robert said that the grant application was included so that the Commission could see the process and finances of the application. She also said that City Planner Richards agreed not to charge more than 10% of the grant amount in planner's fees for preparing the application. Council Representative Robert also noted that action was ordered by the Council which resulted in the $2,100 expenditure for the NSP Trail Grant and that it should not be taken out of the Commission's budget. Chair Dahlquist, seconded by Commissioner Runk, moved to remove the $2,100 from the Capital Outlay Fund into the 58th Street Budget. Carried 5-0. • Discussion arose regarding the Park Commission's responsibilities and what should be included in its charges. Council Representative Robert said that trails are seen as transportation routes and that is why they are not part of the Commission's responsibility. Chair Dahlquist stated that he did not care if the Commission had responsibility for that area, he just wanted to make sure that the Commission would have the funds to deal with it if that was what they were supposed to do. Approve Minutes: Commissioner Byrne, seconded by Plaster, moved to approve the minutes for April 4, 1997 and May 20, 1997 as presented. Carried 5-0. Unfinished Business: Report on Swager Park Trail Wally- Council Representative Robert said she met with City Engineer Caron and they walked the trail alignment. There was some discussion about whether the trail should be 8 or 10 feet wide as well as the big pile of dirt and trash that is over there. Council Representative Robert also said that the Council and City Attorney Vierling determined that the City cannot separate one contract into two as proposed by City Engineer Caron. At the June 10 Council meeting,the Council authorized the construction of the trail but did not provide any funds for landscaping. Therefore,the Parks Commission needs to budget for that in the Capital Outlay Fund or get it removed by Sentence to Serve workers. . Chair Dahlquist stated that he thought that seed should be planted so that people would be able to use and noted that the $20,000 grant that the Commission had applied for for that purpose was • • 4 - Parks Commission Minutes 06/17/97 denied and that the Commission needs to ask the Council for that money. • Council Representative Robert said that City Engineer Caron has been instructed to meet and negotiate with Tower Asphalt to get the trail work done sometime between June 15 and August 15 of this year. She also noted that a 10 foot wide trail would reduce the chance of any City liability because it conforms with AASHTO guidelines. Valley View Estates Park Access -There was discussion about access across the ravine and what would be the easiest and most economical way to provide it. Chair Dahiquist said that fill may not be the answer and suggested that putting in stairs could be a good Scout project. Commissioner Plaster noted that because of the steepness of the area and the fact that there would only be woodchips on the trail, any wheeled access would be severely limited. There was continued discussion about the wisdom of filling the ravine, about water flow rates in the area, and the alternate types of access across the ravine that could be provided. This issue was tabled until City Engineer Caron finds out more about this issue. Capital Improvement Plan-It was decided that the Commission should try to clean up their 1997 and 1998 budget so that it is some use to the Council. Several issues were considered. Swager Park: $40,000 had been budgeted for the trail construction contingent upon the • $20,000 grant being approved. Since it was not,the $20,000 then allocated is to go for landscaping. There was discussion about how to proceed with the development with Swager Park's development. It was generally agreed that it would be most desirable to do everything at once so that people will be able to use it quicker and so it will look nicer. Brekke Park: There was an adjustment made to account for the City Planner's fees for writing a grant. Valley View Parr: $13,000 was budgeted for the Prairie Restoration, and the Commission tried to account for all expenditures to get a clearer picture of where they were. SPENT THIS YEAR: Andy Weaver $ 1500 Andy Weaver 1500 $13,000 Weed Control 1250 - 8.919 Sentence to Serve 1050 $4,081-this is the difference left for Management Plan 150 the rest of the year NAC fees 1694 Weed Control 325 Soil Tilling 600 • Burn Costs 800 • • • 5 -Parks Commission Minutes 06/17/97 $8,919 The Commission then tried to figure out how they could pay for the safety material for Cover Park and the raised nursery that they had made a motion to approve. $1,711 - Garden Sale - 428 $1283 - amount available to budget for Cover Park Then there was discussion about the money that had previously been allocated for the tennis courts at Swager Park. An original allocation of$4,000 was reduced to $2,000, then bumped back up to $4,000,then eliminated completely. Commissioner Weaver also noted that $4,000 that had been allocated for playground equipment was no longer in the budget either. At this point,there was quite a discussion about the budget and the Commission's role in determining it and power to spend. There was confusion as to whether the proposed budget was ever actually approved by the Council. When it was realized that it had not been, Commission members wanted to know how they were supposed to budget when they did not know how much money they had to work with. The original request had been for$40,000 plus $14,747 to be used for the rest of 1996. That results in a total of$54,747. The Council gave the Commission $51,000 in September 1996. That is $3,000 short of the request and the issue was raised as to whether or not the budget that the Commission was working from was even valid, considering the Council never formally approved it. Council Representative Robert then stated that she thought that it should be used simply as a Capital Improvement Plan and a budgeting tool, not an actual budget,because the Commission is simply an advisory board that is required to ask the Council for approval for all expenditures. There were several suggestions and options presented as to how the Commission may chose to address this issue and prepare for future budgeting. Chair Dahlquist recommended that a line item be added to account for the ravine crossing at Valley View Park and $1,000 was allocated for that line. It was agreed to put off the 1998 budgeting and the Annex Park Plan until the next meeting on July 15, 1997. New Business: 411 Renaming Swager Park - This was tabled until July 15, 1997. • • • Page 6 - Parks Commission Minutes 06/17/97 Party in the Park- Council member Beaudet told the Commission that he spoke with someone • from the River Valley Arts Council about music for the Party in the Park on August 10, 1997. He asked the Commission's opinion on what kind of music should be played. It was agreed that "background"music that both kids and adults would enjoy should be the goal. Banjo and Ja7.7 music were two specific suggestions. Council Representative Robert asked if anyone needed a new shirt for the event. Council Representative Robert also wanted to know if the Commission wanted to put Oak Park Heights' park system on-line at the Star Tribune's park website. It was agreed that should be done. Council Representative Robert asked the Commission when they could meet to get their picture taken and meet with the City Council and have a feature in the Oak Park Heights newsletter. The Party in the Park was the place the Commission decided on to have a picture taken. Adjournment: Commissioner Byrne, seconded by Weaver,moved to adjourn at 10:15 p.m. Carried 5-0. Respectfully submitted, Melanie Mesko • Recording Secretary , C Enclosure 2 �: • • • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, MAY 20, 1997 Call to Order: Commissioner Plaster called the meeting to order at 6 : 50 p.m. Present: Commissioner Runk, Commissioner Weaver, Council Representative Robert, and City Engineer Caron. Chair Dahlquist arrived at 7 : 00 p.m. Absent : Commissioner Bryne . Visitors, Comments, Questions, Concerns : There were no visitors, comments, questions, or concerns . Council Representative Update: Valley View Restoration Committee - Council Representative Robert reported that the City Council approved the hiring of Andy Weaver to supervise the completion of Phase 1 of the Restoration Management Plan for lower Valley View Park at a rate of $45. 00 per hour, with the total cost not to exceed $3, 100 . The Council also approved a fire burn of lower Valley View Park and hiring Northern Prairie Restoration to do a planting of native plants, which is estimated to cost $8, 200 . Eagle Scout Project at Valley View Park - Council Representative Robert reported that Jim Abbot, Boy Scout Troop #114, completed a project in Valley View Park on Saturday, May 17, 1997, as part of • the requirement to attain Eagle Scout. Mr. Abbot installed cedar posts along the boundary line of the park, clear-cut a new trail, planted flowering shrubs, and took down barbwire fences . This project was approved by the City Council at the May 13, 1997 meeting. Valley View Estates Park Access - Council Representative Robert reported that the City has not obtained an easement for the Valley View Estates park access . Councilmember Robert stated that Greg Lindow, the homeowner, has some concerns and is hesitant to grant the easement. Councilmember Weaver, seconded by Plaster, moved to recommend the City Council: 1) assure Greg Lindow that the City assumes all liability for the trail, 2) the City install markers at the entrance of the park and along the trail, 3) the City is responsible for maintenance of the trail, and 4) the trail is woodchipped and free of weeds . Carried 4-0 . Individual Park Reports: Brekke Park - No report given due to Commissioner Bryne's absence. Cover Park - Commissioner Weaver reported that residents have requested that the basketball backboard be replaced. Swager Park - No issues . Page 2 - Parks Commission Minutes 05/20/97 Valley View Park - Commissioner Plaster reported that the roof of • the shelter needs to be repaired. Council Representative Robert stated that all park buildings are scheduled to be repaired this spring. Garden Committee: Spring Perennial Sale - Commissioner Weaver reported that the Garden Committee raised $1, 700 at the spring perennial sale last Saturday. Storage of Perennials from MNDOT Homes - Commissioner Weaver stated that the Garden Committee would like to continue to remove perennials from MNDOT homes, but they need a raised bed to store the perennials . No action was taken. Next Garden Committee Meeting - Commissioner Weaver reported that the Garden Committee will meet on Thursday, May 29, 1997 at 6: 00 p.m. at City Hall. Financial Report: Council reviewed an updated financial report, which shows a balance of $40, 528 . 88 in the Capital Outlay Park and Recreation fund and a balance of $276, 205. 88 in the Park and Recreation Development Fund. The Parks Commission decided to review the budget at the next meeting on June 17, 1997 . • Approve Minutes: Review Minutes - April 15, 1997 - The Parks Commission requested this item be moved forward to the next meeting because the April 15, 1997 Minutes were not enclosed in the packet. Unfinished Business: Park Walk-through Maintenance List - The Parks Commission reviewed the Park Walk-through Maintenance List. The Parks Commission requested adding the following: Valley View Park - add Item 6. replace/repair broken grill. Cover Park - Item 3 should read "New basketball net and check backboard, " and Projects for Parks Commission Item 1 should read "Design Boy Scout project for clearing path west of Swager Park tennis courts . New Business: Stillwater Parks Workshop on Hiring Parks Director - No action taken. Cleaning of Park Buildings - Council Representative Robert reported that Deputy Clerk/Finance Director was obtaining bids • to conduct a thorough cleaning of the buildings in all the parks . Page 3 - Parks emission Minutes 05/20/97 40 Restoration Plan for Prairie Behind City Hall - Commissioners reviewed the City Hall Restoration Management Plan developed by Northern Prairies for the Walmart Earth Day grant . Chair Dahlquist reported that the Walmart Earth Day Grant application for the City Hall Prairie Restoration project was not approved. Commissioner Runk, seconded by Plaster, moved to approve the plan for future implementation. Carried 4-0 . Commissioner Dahlquist, seconded by Weaver, moved to recommend approval of the payment of $75 . 00 to Northern Prairies for development of the Restoration Management Plan. Carried 4-0 . Swager Park Trail - City Engineer Caron recommended that the Parks Commission contract with Tower Asphalt as part of a change order for Brackey Addition improvements to complete the paving portion of the Swager Park Trail. Caron stated that the City would have more control over the quality of the landscaping if they solicit bids to complete the landscape portion of the project separately. The Commission reviewed the concept plan for the trail developed by City Planner Richards . The Parks Commission will meet on Tuesday, May 27, 1997, at 5: 00 p.m. to walk the trail and develop recommendations for the landscape plan. Commissioner Runk, seconded by Plaster, moved that the Parks Commission concurs with the recommendations of Boonestro, Rosene, Anderlik, & Associates that the paving portion of the • trail be added as the change order to the Brackey Addition contract with Tower Asphalt and to obtain separate quotes for the landscape portion of the project. Carried 4-0 . Park Attendant Hiring - Council Representative Robert reported that Jeff Kellogg has completed interviews for the Park Attendant positions. Kellogg recommended the following individuals for Park Attendant: Valley View Park-David Otto and Earl Vielhaber; Brekke Park-Derrick Fuerstenberg, John Sortedahl, and Nick Sortedahl, with alternates being Will Eckhoff, and Heidi Boughten. Commissioner Weaver, seconded by Plaster, moved to recommend approval of the list of Park Attendants as recommended by Jeff Kellogg. Carried 4-0 . Installation of Playground Equipment at Valley View Park - Council Representative Robert reported that the Public Works Department hopes to have the new playground equipment for Valley View Park installed by this weekend. Report of Rattlesnake Sighting at Valley View Park - Council Representative Robert reported that Clyde Thiets has reported sighting a rattlesnake in Valley View Park. No action was taken. Commissioners Dahlquist and Plaster pointed out that there are . other snakes that are similar to rattlesnakes . Council 4 Representative Robert will follow-up with Mr. Thiets to discuss his report of a rattlesnake in Valley View Park. • • • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, APRIL 15, 1997 Call to Order: Chair Dahlquist, Commissioner Byrne, Commissioner Plaster, Commissioner Runk, Commissioner Weaver, Council Representative Robert, City Administrator Robertson, and Tim Nolde met at 6: 30 p.m. behind Walmart to walk the proposed Annex Park. The Parks Commission re-convened at 8 : 15 p.m. at City Hall . Visitors, Comments, Questions, Concerns: Councilmember David Beaudet - Councilmember Beaudet updated the Parks Commission regarding the MSCWMO' s plan for Perro Pond. Councilmember Beaudet asked for the Park Commission' s reaction to the possibility of lowering the water level of Perro Pond. No action was taken. Park Attendant Hiring & Supervision - Administrator Robertson updated the Parks Commission on issues related to the hiring and employment of Park Attendants . The Parks Commission discussed explored various ideas to resolve the issues regarding the Park Attendants. Robertson stated that he would follow-up on the Parks Commission' s suggestions . • Council Representative Update: Rainbow Park Dedication Fees - $45, 990 - Council Representative Robert stated that the park dedication fee for the Oak Park Ponds development is $45, 990. Beaver Dam Report - Council Representative Robert stated that a DNR representative suggested installing a culvert under the beaver dam in the pond at Valley View Park. The culvert would allow the water to flow under the beaver dam and is an inexpensive solution to the problem of flooding in the park. Valley View Restoration Committee - Council Representative Robert stated that the Valley View Restoration Committee is scheduled to meet at Valley View Park on Wednesday, April 16, 1997, at 3: 00 p.m. Members of the Valley View Restoration Committee will walk- through the park in order to develop a site plan and set priorities for the restoration project at Valley View Park. Park Walk-Through - Council Representative Robert reminded the Parks Commission of the annual park walk-through scheduled on Saturday, May 3, 1997, at 8 : 30 a.m. The park walk-though will begin at Valley View Park. • • M Page 1 -Parks Commission Minutes 04/15/97 Individual Park Reports: Brekke Park - Commissioner Byrne reported that a large pile of snow has made the parking lot at Brekke Park unusable. Cover Park - Commissioner Weaver reported that there is a large amount of garbage between the hockey rink and Cover Manor. Weaver also reported that "Handicap Parking" sign needs to be installed and the "No Snowmobiling" signs needs to be taken down. The mats outside of the warming house need to be discarded. Swager Park - Commissioner Runk reported that Swager Park is in need of a spring clean-up. Valley View Park - no issues . Council Representative Robert stated that she will contact Community Work Service to see if someone is available to do spring clean-up projects at the parks . Garden Committee: Garden Committee Report - Council Representative Robert reported that the Garden Committee discussed their next gardening project at their March 20, 1997, meeting. Spring Perennial Sale - Council Representative Robert stated that the Garden Committee will be conducting a perennial sale on Saturday, May 17, 1997, at 9: 00 a.m. at Cover Park. In case of rain, the sale will be held on Sunday, May 18, 1997 . Next Garden Committee Meeting Date - The Garden Committee will meet Thursday, May 1, 1997, at 6: 00 p.m. at Cover Park. Financial Report: Commissioners reviewed an updated financial report. Approve Minutes: Review Minutes - March 18, 1997 - Commissioner Plaster, seconded by Runk, moved to approve the Parks Commission Minutes dated March 18, 1997 . Carried 5-0 . 1 • • Page 2 - Parks Commission Minutes 04/15/97 2 Unfinished Business: Valley View Access - Council Representative Robert updated the Commission regarding the Valley View Park access . Robert stated that the HRA and the homeowner have agreed to grant the City an easement on the north side of the tower. Robert stated that Krongard has agreed to grade the area. The Parks Commission questioned whether Krongard received park dedication credit for the Valley View access . The Parks Commission was in consensus that Krongard be required to grade the area and install wood chips in lieu of the park dedication fee. Review Annex Park Plan - The Parks Commission reviewed the memorandum from City Planner Richards regarding the Annexation Area Park and subdivision planning. Commissioner Byrne, seconded by Plaster, moved to recommend to Council to direct City Planner Richards prepare sketches which 1) re-align the eastern park boundary to extend south to the Baytown Township line which includes Oak hill, 2) minimizes acreage to the west of the 4 .5 acre pond to include land for the path and the existing evergreen line, and 3) finds out the maximum number of acres to the northeast area of the park if the boundary is extended to the • south. Carried 5-0. The Parks Commission is aware that the preferred park boundaries will require the road be positioned between the two major ponds and would which allow for only one access extending to the southern 40 acres. The Parks Commission requested that City Planner Richards review the orientation of the active area for both a north/south and east/west alignment. The Parks Commission stated that they will continue to be flexible in working with Mr. Nolde in determining the park boundaries within the confinements of the Parks Commission authority. Tentative Special Meeting to Review Revised Park Boundaries - The Parks Commission scheduled a tentative meeting for Monday, April 21, 1997, at 6: 30 p.m. in the event that City Planner Richards has the revised park boundaries prepared. Purple Loosestrife Management Video - Commissioner Byrne, seconded by Plaster, moved to table viewing the video on purple loosestrife management. Carried 5-0 . 411 2 • Page 3 -Parks Commission Minutes 04/15/97 3 410 Moving Evergreen Trees at Brekke Park - Council Representative Robert stated that the spruce trees that were planted last summer in the wrong location at Brekke Park need to be moved. The Parks Commission was in consensus to move the trees next spring. Walmart Earth Day Grant - Council Representative Robert reported that Resa Silha, Walmart Green Coordinator, has informed her that a meeting is scheduled on Tuesday, April 22, 1997 at 7 : 00 p.m. at the Walmart snack bar to review grant applications for the Walmart Green Project. Commissioner Runk, seconded by Plaster, moved to approve the grant application to the Walmart Green Project for either the Valley View Restoration or City Hall Prairie Management subject to the recommendations of the Restoration Committee. Carried 5-0. Next Meeting: The next regular Parks Commission meeting will be Tuesday, May 10, 1997, at 6: 30 p.m. at City Hall . Adjournment: Commissioner Byrne, seconded by Plaster, moved to adjourn at 10:20 p.m. Carried 5-0. Respectfully submitted, • Eloise E. Nettleton Recording Secretary 3110 % 111 110 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, MARCH 18, 1997 Call to Order: The meeting was called to order at 6 : 36 p.m. by Chair Dahlquist . Present : Commissioners Lynae Byrne and Mike Runk. Council Representative Janet Robert . Commissioners Liz Weaver and Paul Plaster arrived at 6 :40 p.m. Visitors, Comments, Questions, Concerns: Richard Sebastian, Washington County Health, Environment & Land Management Office and Wendy Griffin, Washington County Soil & Water Department - Richard Sebastian and Wendy Griffin were present to answer questions regarding purple loosestrife . Mr. Sebastian stated that he hopes to present a purple loosestrife management plan to the Middle St . Croix Water Management Organization next month. The goal of the plan is to reduce the density of purple loosestrife utilizing a biological control program for the Perro Creek Pond in Valley View Park. Mr. Sebastian will update the Council regarding the purple loosestrife management project, and a video regarding purple loosestrife will be reviewed at the next Parks Commission meeting on Tuesday, April 15, 1997 . Chair Dahlquist thanked Mr. Sebastian and Ms . Griffin for their presentation. Council Representative Update: Valley View Park Restoration Committee - Council Representative Robert stated that the Valley View Park Restoration Committee will meet Wednesday, March 19th at 7 : 00 p.m. at City Hall. 1997 Minnesota Trails Conference - Council Representative Robert questioned whether anyone on the Parks Commission was interested in attending the 1997 Minnesota Trails Conference which the City will pay for at $25 . 00 per person. Commissioner Plaster stated that he was interested in attending the conference and requested that he be registered for the conference. Sentence to Serve Program - Council Representative Robert stated the Sentence to Serve Program is no longer screening individuals on the work crews for previous convictions prior to the conviction for which they are currently serving time. Commissioner Weaver, seconded by Byrne, moved to recommend the City not use the Sentence to Serve Program until they review all convictions of those individuals serving on the work crews. • Page 2 - Parks •mission Minutes 3/18/97 111 Individual Park Reports: Brekke Park - no issues . Cover Park - no issues . Swager Park - no issues . Valley View Park - no issues. Garden Committee: Next Garden Committee Meeting Date - The Garden Committee will meet Thursday, March 20th, 1997 . Financial Report: Council reviewed the 5 Year Capital Improvement Plan. Approve Minutes: Review Minutes - February 18, 1997 - Commissioner Runk, seconded by Plaster, moved to approve the February 18, 1997 minutes . Chair Dahlquist stated that "3-1" vote should be "3-0" on the motion to set up an advisory committee, chaired by Andy Weaver, to help develop a plan for restoring Valley View Park. Commissioner Weaver abstained from voting on the motion because she was not present for the discussion. Commissioner Runk and Plaster withdrew their motion. Commissioner Runk, seconded by Weaver, moved to approve the minutes as amended. Carried 5-0 . Unfinished Business: Cooperative Trail Grant Program Application - Parks Commission reviewed the application and there were no comments . Commissioner Plaster, seconded by Runk, moved to recommend the City submit the Cooperative Trail Grant Program Application prepared by City Planner Richards as presented. Carried 5-0 . Review the Outdoor Recreation Grant - Brekke Park Application - Parks Commission reviewed the Outdoor Recreation Grant - Brekke Park Application. The Parks Commission had the following recommendations for the grant application: 1) replace the concrete pavers with poured concrete, 2) add observation tower to the maze, 3) include grading and paving of the hockey rink, 4) separate the stage/turntable/chalk area from the tricycle raceway for safety concerns . Commissioner Weaver, seconded by Byrne, moved to recommend the City submit the Outdoor Recreation Grant - Brekke Park Application prepared by City Planner Richards with the changes recommended by the Parks Commission. 410 Page 3 - Parksbmmission Minutes 3/18/97 Review Conservation Grant Application for Valley View Park - Council Representative Robert stated that the Conservation Grant Application for Valley View Park will be reviewed at the Valley View Park Restoration Committee meeting on Wednesday, March 19, 1997 . New Business: Beaver Dams in Valley View Park - Council Representative Robert questioned whether the water level on Perro Creek Pond in Valley View Park could be affected by the beaver dams . The Parks Commission requested Council Representative contact Bob Welsh, area manager for the DNR, and invite him to the park walk-through scheduled for Saturday, May 3 , 1997 at 8 :30 a.m. to inspect the beaver dams to determine if they have any affect on the water level on Perro Creek Pond. Park Plans/Maps - Commissioner Weaver requested that she receive information regarding all the parks in Oak Park Heights including where they are located, their size, etc . Council Representative Robert stated that the City has information on the City park. Council Representative Robert will request information be sent to Commissioner Weaver and Commissioner Byrne. Next Meeting: The next Parks Commission meeting will be Tuesday, April 15, 1997 at 6 :30 p.m. at City Hall . Adjournment: Commissioner Byrne, seconded by Weaver, moved to adjourn at 8 :45 p.m. Carried 5-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary • 411 Enclosure 4 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, FEBRUARY 18, 1997 Call to Order: The meeting was called to order at 6 : 30 p.m. by Chair Dahlquist . Present : Commissioners Plaster and Runk. Council Representative Robert . Commissioner Weaver arrived at 6 :40 p.m. Absent : Commissioner Byrne. Visitors, Comments, Questions, Concerns: Andy Weaver, 12184 Parade Avenue North - Chair Dahlquist introduced Andy Weaver, an Environmental/Biology Teacher at Stillwater Senior High. Dahlquist said that he and Council Representative Robert met with Weaver on January 18th, 1997 to discuss restoration of lower Valley View Park. Weaver stated that he has developed the Environmental Learning Center, a 55 acre site on the Stillwater Area High School grounds, that includes paths, docks, learning centers, native prairie plantings, etc . Three objectives were suggested for restoring Valley View Park: 1) holding focus group meetings with local residents and professional land managers in order to help with the construction of the site plan; 2) meet with the grant writer in order to obtain funding for the site plan; and 3) oversee implementation of the site plan. Weaver' s fee to serve as consultant to oversee the restoration of Valley View Park is $45 . 00 per hour. Commissioner Plaster, seconded by Runk, moved to recommend that the Council enter into an agreement with Andy Weaver for the purpose of restoring Valley View Park. Carried 3-0 . Chair Dahlquist, seconded by Plaster, moved to set up an advisory committee, chaired by Andy Weaver, to help develop a plan for restoring Valley View Park. Carried 3-1. Commissioner Weaver abstaining. Mr. Weaver advised the Parks Commission that Committee should be comprised of not more than 12 individuals. Use of Brekke Park Hockey Rink for Skating Lessons - Donna Dielentheis, 6242 Lookout Trail; Mike Dahl, 14258 North 56th Street; Greg Hoffman, 9850 Primrose Avenue North, Stillwater; Dan Ewing, 10156 North Arcola Trail, Stillwater; and Renee Sorenson, skating instructor, were present to discuss Renee Sorenson' s use of the hockey rink at Brekke Park for skating lessons . Dahl stated that he was disappointed that the hockey rink at Brekke Park was reserved for six weeks on Saturdays for two hours . Dahl stated that he supported Ms . Sorenson in her efforts to teach skating lessons, but asked why she could not use the pleasure skating rink instead of the hockey rink. Ewing stated that he supported Ms . Sorenson' s program but questioned why she needed to use the hockey rink. Page 2 - Parksommission Minutes 2/18/97• Dielentheis stated that she supports Ms . Sorenson' s skating school and said that the hockey rink is only reserved for 12 hours of the entire season for the skating school . Sorenson stated that she has found that scheduling lessons from 3 : 00 p.m. to 5 : 00 p.m. has been the best time to conduct the class . Sorenson stated that she utilizes the boards for lessons and that the hockey rink also provides for more of a controlled environment for teaching. Therefore, the hockey rink meets the needs of the class. Many options were discussed. The Commission recognized that there was not a perfect solution that would satisfy everyone, but did not wish to change the arrangement with Ms. Sorenson at this time. Chair Dahlquist encouraged residents to contact the Parks Commission with any solutions to the problem. Dahlquist thanked the residents for their comments. Mike Dahl - 14258 North 56th Street - Dahl stated that he has volunteered to flood the rink at Brekke Park and suggested the City implement the following improvements at Brekke Park: 1 . Install a hard surface under the skating rink area. 2 . Level the skating rink area. Mr. Dahl stated that the north end of the pleasure rink is too high and there is a hump in the middle of the rink. 3 . Purchase a sweeper to clear snow from the rinks . Mr. Dahl stated that he could flood the rinks more often and faster if the snow was cleared. 4 . The hose needs to be replaced. Mr. Dahl stated that there are too many leaks in the hose 5 . The outside door mat needs to be replaced with a mat that has a rough surface . Mr. Dahl stated that he has seen a couple of people fall as a result of the slippery mat . 6 . He would like to know if volunteers can be authorized to use the City equipment, such as sweepers and snowblowers, when flooding. Council Representative Update: Swager Park Trail - Council Representative Robert reported that the Council decided to move forward with construction of the proposed bike/pedestrian trail from the St . Croix Mall to Oak Green Avenue. The Council has ordered City Engineer Anderlik to draw up plans for the trail . City Attorney Vierling is working to obtain the necessary easements. Conservation Grant - Council Representative Robert reported that City Planner Richards has submitted an initial application for the grant for Valley View Park. If approved, Andy Weaver will be working with City Planner Richards to write the grant . 2 Page 3 - Parksommission Minutes 2/18/90 Rink Flooding - The Parks Commission discussed ideas on how to improve the quality of the ice skating rinks . The Parks Commission discussed the possibility of hiring someone to flood the rinks . Council Representative Robert stated that volunteers have been helping flood the skating rinks . The Parks Commission recommended the City recognize the volunteers for their help in flooding the rinks . Council Representative Robert will contact Park Attendant John Sortedahl to get the names of residents who have been flooding the rinks . The Parks Commission recommends that the volunteers be recognized at a City Council meeting and be named in the City newsletter. Individual Park Reports: Brekke Park - no issues . Cover Park - Commissioner Plaster reported that the time-clock is not working and the outdoor speaker system needs to be repaired. Commissioner Weaver stated that the handicap parking sign is down and the parking space needs to be shoveled. Swager Park - no issues. Valley View Park - Commissioner Plaster requested the City add "No Snowmobiling" to the list of rules for the park. Garden Committee: 1997 Goals - Commissioner Weaver reported that the Garden Committee met Thursday, February 13 , 1997 . The Garden Committee ' s goal for the summer will be beautification of City Hall . The Garden Committee will also continue to work on Cover Park. Spring Perennial Sale - Commissioner Weaver reported that the Garden Committee will hold a spring perennial sale on Saturday, May 17th, 1997 at 9 : 00 a.m. In the case of rain, the sale will be held Sunday, May 18th, 1997 . Next Garden Committee Meeting Date - The Garden Committee will meet Thursday, March 20th, 1997 . Approve Minutes: Review Minutes - Amended October 7. 1996 - Commissioner Runk, seconded by Plaster, moved to approve the October 7, 1996 minutes as amended. Carried 4-0 . Review Minutes - December 9. 1996 - Commissioner Runk, seconded by Plaster, moved to approve the December 9, 1996 minutes as presented. Carried 4-0 . Review Minutes - January 21, 1997 - Commissioner Runk, seconded by Plaster, moved to approve the January 21, 1997 Minutes as presented. Carried 4-0 . 3 - 4 Page 4 - Parkslommission Minutes 2/18/971 Unfinished Business: Valley View Entrance Road and Lower Park Access Gate - Council Representative Robert stated that the Council will not plow the entrance road to Valley View Park this winter but will begin doing so next year. She said that the Public Works Department was in favor of plowing Valley View Park because it would allow them an additional space to store snow. She also reported that the Police Chief did not think there were any safety issues in opening the entrance road gate during daylight hours . New Business: Annex Park Development - Council Representative Robert stated that the City Council requested the Parks Commission recommend a plan for the Annex Area park. She said that the City Council is holding a workshop on Tuesday, February 25 at 4 :30 p.m. to discuss the plans for the Haase property and the Council wants to get an idea of how much land they need to purchase, if any, to develop the park. The Parks Commission reviewed three proposed plans for the park. The Parks Commission was in consensus to remove the hockey rink, free skating area, and the tennis courts from the proposed plan. The Parks Commission recommended that the picnic shelter and sliding hill remain in the proposed plan for the park. Chair Dahlquist, seconded by Plaster, moved to recommend the Council pursue Plan C for the proposed park, which includes 11 acres of wetland, 8-9 acres of land to the west of the wetlands, and 10 acres east of the wetlands . Carried 4-0 . Because of the expected escalation of land prices and reduction in the planned multi-family housing units, Commissioners recommended that the boundaries for the park remain flexible, and that the future developer be invited to submit alternatives . Park Walk-through - The Parks Commission scheduled a park walk- through for Saturday, May 3 , 1997 . Next Meeting: The next Parks Commission meeting will be Tuesday, March 18, 1997 at 6 :30 p.m. at City Hall . Adjournment: Commissioner Runk, seconded by Weaver, moved to adjourn at 9 :20 p.m. Carried 4-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary 4 • 411 Enclosure 3 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, JANUARY 21 , 1997 Call to Order: The meeting was called to order at 6 : 40 p.m. by Chair Dahlquist . Present: Commissioners Lynae Byrne, Paul Plaster, Mike Runk, and Liz Weaver. Council Representative Janet Robert and Alternate Council Representative David Beaudet. Visitors Comments: Chair Dahlquist welcomed David Beaudet to the Parks Commission. David Beaudet has been appointed as Alternate Council Representative. Chair Dahlquist stated that Janet Robert has been re-appointed as Council Representative to the Parks Commission. Council Representative Update: Cover Park Warming House - Council Representative Robert reported Cover Park warming house has a new roof. Park Attendant Update - Council Representative Robert reported problems with Park Attendant employees . The City has received complaints that Park Attendants have not been on duty and not clearing the rink of snow. Robert encouraged the Parks Commission members to stop by and check out the condition of the rinks, Park Attendants, etc. , and report problems to City Hall . Cover Park Ice Rink Condition - Council Representative Robert reported the Cover Park ice rink is in poor condition. The Public Works Department has been unable to use the fire hydrant to flood the rink. The fire hydrant was not properly drained by an unknown person and consequently froze. Flooding Rinks - Council Representative Robert questioned the Parks Commission whether the City should consider hiring someone to flood the rinks . Currently the Public Works is responsible for flooding the rinks . The Parks Commission requested Robert to estimate the cost of utilizing the Public Works Department to flood the rink. The Parks Commission also requested Robert direct City Administrator Robertson discuss with Bayport the possibility of entering into cooperative agreement to flood the rinks. Cover Park Hockey Party - Council Representative Robert reported low attendance at the recent hockey party. Low attendance was attributed to the Green Bay Packer ' s game and the Christmas holiday. • Page 2 - Parksommission Minutes 1/21/97• Individual Park Reports: Brekke Park - no issues . Cover Park - Commissioner Weaver reported that the hockey nets are ripped and need to be repaired/replaced at Cover Park. Swager Park - no issues . Valley View Park - no issues . Financial Report: Parks Commission reviewed the Capital Outlay Park and Recreation, the Park and Recreation Development Fund, and the Capital Outlay Park and Recreation Cover Park Landscaping Reimbursement. Unfinished Business: Trail Grants - Parks Commission reviewed the DNR Trail Grant and Outdoor Recreation Grant proposals . Council Representative Robert stated that City Planner Richards recommended that the City submit a pre-application for the DNR Trail Grant. The pre- application is due January 31, 1997 . Commissioner Runk, seconded by Plaster, moved to recommend that the City not apply for the DNR Trail Grant, that the City Council move forward with plans to develop the Swager Park trail in 1997, and that the City Council authorize City Planner Richards complete the application process for the Outdoor Recreation Grant. Upon further discussion, Commissioner Runk withdrew his motion. Chair Dahlquist, seconded by Weaver, moved to recommend that the City Council fund the design and construction of the trail at Swager Park for fiscal year 1997 . Carried 5-0 . The Park Commission felt the DNR Trail Grant should be applied for if the Council decided not to fully fund the Swager Park trail in 1997 . Commissioner Runk, seconded by Plaster, moved to recommend that the City Council authorize Northwest Associated Consulting prepare the pre-application for the DNR Trail Grant and to complete the application process for the Outdoor Recreation Grant for Brekke Park, with the process for completing the pre-application for the DNR Trail Grant not to exceed two hours . Carried 5-0 . Conservation Partners Grant - Council Representative Robert stated that the deadline for applying for the Conservation Partners Grant is June 1, 1997 . The grant would be used to restore the lower portion of Valley View Park. Chair Dahlquist, seconded by Plaster, moved to recommend to the City Council that City Planner Richards secure an application for the Conservation Partners Grant. Carried 5-0 . In the event of a pre-application deadline before the next Parks Commission meeting, the Parks Commission requested City Planner Richards prepare and submit the pre-application for the Conservation Partners Grant . 2 Page 3 - ParkAkmmission Minutes 1/21/970 Shoveling Snow on City Paved Trails - Council Representative Robert stated Sentence to Serve has been utilized to clear snow on city paved trails . Review Minutes - December 9, 1996: This issue was tabled until the next meeting scheduled Tuesday, February 18, 1997 . New Business : Valley View Park Entrance Road - Council Representative Robert stated Councilmember Swenson requested the City plow the entrance road to Valley View Park and consider keeping the main entrance gate open in winter. Councilmember Swenson is concerned that emergency vehicles are unable to access the park in the event someone was injured. Commissioners asked what sort of emergency plan the Fire Department has in regard to accessing the park, the amount of emergency response time that would be gained by plowing the road, and whether the Police Department had any concerns about the idea. The Commissioners asked Council Representative Robert to gather more information and report back to them. Gate Opening on Valley View Park Lower Access Road - Council Representative Robert stated Councilmember Swenson requested the City open the locked cattle gate on the lower access road in Valley View Park. Councilmember Swenson has observed children sliding at Valley View Park. Councilmember Swenson is concerned that a child may be injured trying to slid under the gate. The Parks Commission directed Council Representative Robert contact the Public Works Department and request the gate on the lower access road be opened. Prairie Restoration at Valley View Park - Council Representative Robert discussed the status of plans for Valley View Park prairie restoration. Council Representative Robert and Chair Dahlquist volunteered to work together to locate an organization that would be able to write a plan to restore the prairie at the Park. Next Meeting: The next Parks Commission meeting will be Tuesday, February 18, 1997 at 6: 30 p.m. at City Hall . Adjournment: Commissioner Byrne, seconded by Runk, moved to adjourn at 8 : 45 p.m. Carried 5-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary 3 PARKS COMMISSION TERMS (Updated 1-17-97) Commission Chairman: Mike Dahlquist 14150 N. 54th St . 1996-1998 430-9427 Oak Park Heights, MN 55082 Commission: Paul Plaster 5472 Stagecoach Trl . N. 1995-1997 439-6602 Oak Park Heights, MN 55082 Lynae Byrne 15087 64th St . , N. 1996-1997 * 430-1041 Oak Park Heights, MN 55082 Mike Runk 5525 O'Brien Ave . , N. 1997-1999 439-5458 Oak Park Heights, MN 55082 Liz Weaver 15430 58th St . , N. 1997-1999 430-1613 Oak Park Heights, MN 55082 * Completing unexpired term of Mark Johnson (Expires: 12/31/97) Council Janet Robert Representative: 6216 Lookout Trl . , N. Oak Park Heights, MN 55082 #351-0727 Alternate Council David Beaudet Representative: 6400 Lookout Trl . , N. Oak Park Heights, MN 55082 #439-2582 City Staff Jeff Kellogg and Roger Benson #439-4439 Representatives: P.O. Box 2007 Oak Park Heights, MN 55082 All terms run from January to December and are three year appointments t • OAK PARK HEIGHTS • PARKS COMMISSION MINUTES, MONDAY, DECEMBER 9, 1996 Call to Order: The meeting was called to order at 6: 40 p.m. by Chair Dahlquist . Present : Commissioners Paul Plaster, Mike Runk and Liz Weaver. Council Representative Janet Robert. Absent: Commissioner Lynae Byrne . Visitors, Comments, Questions, Concerns: There were no visitors, comments, questions, or concerns . Council Representative Update: Krongard Valley View Park Access - Council Representative Robert updated the Parks Commission regarding the status of the Krongard Valley View Park access . The Parks Commission reviewed a letter from Attorney Vierling to Carol Greethurst of the Washington County Housing and Redevelopment Authority regarding a proposal to locate the park access/bike path walkway between Raymie Johnson Estates and Valley View Estates . The walkway would be located approximately 5 feet on the southern border of Raymie Johnson Estates and 5 feet on the northern border of the Krongard property. Robert stated that Mr. Krongard has agreed to grade the area. The letter requests that the Board of Directors consider whether or not they would have an interest in cooperating with the City to locate such an easement, with the • understanding that the City is looking for a donation of the easement area. Park Attendants Winter Hiring - Council Representative Robert presented the Parks Commission with the list of recommended candidates for the position of Park Attendant. Commissioner Weaver, seconded by Plaster, moved to recommend hiring John Sortedahl, David Otto, Mike Coleman, John Moszer as Park Attendants, with Greg Coleman as first alternate and Homer Nethery as second alternate. Carried 4-0 . The Parks Commission noted John Moszer' s previous park attendant experience and has demonstrated good rapport with kids . Update of Improvements at Cover Park Warming House - Council Representative Robert reported that the roof of the warming house at Cover Park has not yet been repaired and water is leaking in the building. The ceiling has not been painted and dispensers in the bathroom have not be installed. Snow Removal on Park Access Paths - Council Representative Robert stated that City Administrator Robertson has entered into a contract with Sentence to Serve for snow removal from the park access paths to Swager and Oak Green Place off of O'Brien and • 55th. Due to previous commitments by Sentence to Serve, snow Page 2 - Parks Commion Minutes 12/09/96 • removal will take place on the first or second day after a • snowfall . NSP Site Plan for Cover Park - Council Representative Robert reported that the City Council approved vacation of streets as part of the CUP to expand the A.S . King Ash Disposal Facility and rezoning. Robert stated that NSP is willing to install an asphalt parking lot at Cover Park. NSP also volunteered to landscape a portion of City land to provide a buffer area between the facility and Cover Park. Robert stated that she communicated with Mr. Thomes, representative for NSP, that the City prefers that landscaping not be installed on City land due to the need for vehicle access to the park. Individual Park Reports: Brekke Park - no issues . Cover Park - no issues . Swager Park - no issues . Valley View Park - Commissioner Plaster stated that there has been snowmobilers in Valley View Park. Financial Report: Parks Commission reviewed the Capital Outlay Park and Recreation, the Park and Recreation Development Fund, and the Capital Outlay Park and Recreation Cover Park Landscaping Reimbursement. • Commissioner Weaver noted that she would like the Capital Outlay Park and Recreation Cover Park Landscaping Reimbursement be corrected to reflect the original agreement. The original agreement was for the Garden Committee to reimburse the City for one-half the cost of the wall, which was about $6, 000 . 00. Unfinished Business:_ Capital Improvement Plan - Budget Transfers - Council reviewed the Capital Improvement Plan. DNR Trail Grant Application - Council Representative Robert reported that the DNR Trail Grant Application for Swager Park was not approved. City Planner Richards will re-submit the application for two other trail grants . Prairie Restoration at Valley View Park - Chair Dahlquist volunteered to contact Prairie Restoration regarding the process for developing a prairie restoration plan for lower Valley View Park. Party in the Park - The Parks Commission will sponsor a party at Cover Park on Sunday, December 22, 1996 from 1 : 00 p.m. to 3: 00 p.m. Council Representative Robert will coordinate the distribution of flyers in the neighborhood announcing the event. • Refreshments will be provided. Park Attendants will be 2 Page 3 - Parks mmission Minutes 12/09/9* ti • introduced and a member of the police department will review the rules . Council Representative Robert displayed prizes that will distributed. Council Representative stated that Pam Patrick has volunteered to help at the party. Commissioners Weaver, Plaster, and Dahlquist stated they plan on attending the party. The Parks Commission recommends new signs be posted with an updated list of rules . The updated list of rules is as follows : 1 . No hockey sticks and pucks on pleasure skating rink. 2 . No reckless speeding, running or horseplay on rinks . 3 . No roughhousing, screaming, running, or hockey playing in the building. 4 . No sleds on the skating rinks . 5. No throwing of snowballs or other objects . 6. No dogs or pets are allowed on the rink or in the building. 7 . No parking except in designated areas . 8 . No vulgar or abusive language. 9. This is a tobacco free facility. 10 . No alcohol in the park. 11 . Warming house is for the use of skaters . Any persons interfering with the skaters ' use of this facility may be asked to leave at the discretion of the park attendant . Parks Commission also requests that a barrel for hockey sticks be • located outside the warming house. Review Minutes - October 7, 1996: Chair Dahlquist requested that the following "and specifications" be removed from first sentence regarding Annex Park under Unfinished Business . The sentence should read "Chair Dahlquist stated that the Parks Commission should begin the process of developing plans for Annex Park." Commissioner, Runk, seconded by Plaster, moved to approve the October 7, 1996 minutes with the noted correction. Carried 4-0 . Review Minutes - November 4 , 1996: Commissioner Runk, seconded by Plaster, moved to approve the November 4, 1996 minutes . Carried 4-0 . New Business: Set Meeting Date - Council Representative Robert requested changing the Parks Commission meeting dates from the second Monday of the month to the third Tuesday of the month. Commissioner Weaver, seconded by Plaster, moved to change the Parks Commission meeting date from the second Monday of the month to the third Tuesday of the month. Carried 4-0 . Set Alcohol Usage in Parks - Council Representative Robert stated • that Police Chief Swanson has contacted her regarding concern with usage of alcohol in the parks . The Parks Commission 3 Page 4 - Parks CommiAlPon Minutes 12/09/96 • r requested Council Representative Robert question Attorney • Vierling regarding current ordinances regarding the use of alcohol in parks and report back to the Parks Commission. Re-appointment of Parks Commissioners - Council Representative Robert stated that the Commissioner Weaver' s and Commissioner Runk' s term expires December 31, 1996 . Chair Dahlquist, seconded by Plaster, moved to recommend the City Council re-appoint Liz Weaver and Mike Runk to the Parks Commission. Carried 4-0 . Next Meeting: The next Parks Commission meeting will be Tuesday, January 21, 1996 at 6: 30 p.m. Adjournment: Commissioner Runk, seconded by Weaver, moved to adjourn at 8 : 55 p.m. Carried 4-0. Respectfully submitted, Eloise E. Nettleton Recording Secretary • 4 • • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, NOVEMBER 4, 1996 Call to Order: The meeting was called to order at 6 :30 p.m. by Chair Dahlquist . Present : Commissioners Mike Runk and Liz Weaver. Council Representative Janet Robert . Absent : Commissioner Paul Plaster. Visitors: Lynae J. Byrne, 15087 64th Street North, was present to express interest in serving as a member of the Parks Commission. David Beaudet, 6400 Lookout Trail, a candidate for City Council, was also present . Council Representative Update: Eagle Scout Project at Brekke Park Update - Council Representative Robert stated that Andy Salmen has installed two benches at Brekke Park and expanded the safety area around the large equipment area of the park. Sand was also added to the area. An independent company has been contracted to paint games on the blacktop but this part of the project has not completed. Trail and Ballfield Conflict at Brekke Park - Council Representative Robert stated that she talked with Paul Westmoreland regarding the proposed plan to install a trail to connect the upper playground to the lower playground at Brekke Park. Mr. Westmoreland stated that the ballfields at Brekke Park are utilized by younger children. Therefore, the outfields should be long enough and not pose any conflicts with the proposed trial . Ballfield Maintenance Proposal - Council Representative Robert reported that she met with Mary Lou Gorsky and Paul Westmoreland to discuss the possibility of a Joint Powers Agreement whereby local communities, the school district, and VAA would maintain local ballfields . Robert will draft a Joint Powers Agreement and present it to the Parks Commission, school district, VAA, etc. to see if there would be support for the JPA. Park Attendant Winter Hiring - The Parks Commission reviewed the draft of the advertisement for Winter Park Attendant . Parks Commission recommends that the following changes be implemented into the advertisement : • Starting wage is $6 . 50 per hour. • 20-25 hours per week, including weekends . Chair Dahlquist noted that Jeff Kellogg has requested one or two Parks Commission members be present to help with the interviewing process . Chair Dahlquist volunteered to help with the interviewing process . 111 Page 2 - Parksommission Minutes 11/04/9 Park Maintenance List - The Parks Commission reviewed the list of projects that were completed at the parks . No action was taken. Update on Improvements at Cover Park Warming House - Council Representative Robert reported that no improvements have been made to the Cover Park warming house since the last Parks Commission meeting. Robert will contact Administrator Robertson regarding the improvements . Community Service Work in Parks - Council Representative Robert stated that Alex Plaster has completed various projects for the Parks Commission as part of his community service work. Plaster' s completed projects include building a nursery to store excess perennials for the Garden Committee, watering newly planted perennials at Cover Park, and cutting a trail near Oldfield Avenue . Robert stated that Plaster has done a great job completing the projects . Chair Dahlquist thanked Robert for her work serving as a liaison between the Parks Commission and the Youth Services Bureau. Review Minutes - October 7, 1996: This issue was tabled until the next meeting scheduled, Monday, December 9, 1996 . Individual Park Reports: Brekke Park - no issues . Cover Park - no issues . Swager Park - no issues . Valley View Park - no issues, closed for the season. Unfinished Business: Garden Committee Report - Commissioner Weaver stated that the Garden Committee has not met since the last Parks Commission meeting. The Garden Committee is planning to meet this month to plan for next spring. Financial Report - The Parks Commission reviewed the Park and Recreation Development Fund. No action was taken. Hockey Season Kick-off - The Parks Commission discussed the hockey season kick-off party scheduled for Saturday, December 28, 1996 . Council Representative Robert stated that a list of rules needs to be prepared for the Police Department to review at the kick-off party. Commissioner Weaver said she would contact John Moser and Mark Johnson regarding enforcing the rules . Commissioner Weaver also stated that she will provide beverages at the kick-off party. Cookies will be provided by the City. This item will be discussed at the next Parks Commission meeting. 2 Page 3 - Park•ommission Minutes 11/04/90 Connel Park Land Acquisition - The Parks Commission reviewed a Certificate of Survey for the land the City acquired to install a bike trail . Chair Dahlquist requested that Parks Commission representatives walk through the area and develop ideas how to best utilize the park. The area will be reviewed at the Parks walk-through next spring. Capital Improvement Plan - The Parks Commission reviewed the Park Capital Improvement Plan. The Parks Commission recommended increasing the budget for the repairs to the tennis courts at Swager park from $2, 000 to $4, 000 . Budget Transfers - Council Representative Robert stated that the City Council approved reallocating $51, 000 from Unallocated account to the Recreation account . Parks Commission Vacancy - Chair Dahlquist, seconded by Commissioner Weaver, moved to recommend that the Council appoint Lynae Byrne to the Parks Commission, providing there are no other applications received within the 30 day time frame. Carried 3-0 . New Business: NSP Site Plan for Cover Park - Council Representative Robert stated that the City Council approved the NSP Site Plan at the last City Council meeting. NSP is going to install a fence around the entire site area and will plant bushes to provide an effective barrier between the fly ash pit and homes located near the area. No action was taken and this item was tabled until the next meeting. Park Access Trails - Snowmobiling versus Bicycle Carrier Conflict - Council Representative Robert stated that the City Council approved installing posts at entrances to trails . Complaints regarding snowmobiling on the trails have been registered. Therefore, posts will be installed that will allow bicycle trailers but not snowmobiles . Composting at Valley View Park - Council Representative Robert reported that Councilmember Swenson suggested that the City look into providing an area at Valley View Park for residents to bring leafs, grass clippings, tree branches, etc. , for composting. Chair Dahlquist noted that the County has three sites available for composting, including one in Woodbury and Hugo. The Parks Commission noted concern about possible contamination by fertilizer applied to grass getting in the wetlands and other issues that could arise if an area in the park opened for composting. Chair Dahlquist, second by Runk, moved to recommend that the City not allow the disposal of anything in any City Park since there are other sites for composting. Carried 3-0 . 3 Page 4 - Parks ommission Minutes 11/04/90 Renee Sorenson Letter - Council reviewed a letter from Renee Sorenson offering skating lessons at Brekke Park. The classes will begin the second Saturday in January and will run from 3 : 00 p.m. to 5 : 00 p.m. Commissioner Runk, seconded by Weaver, moved to approve the request, with the understanding that the skating school utilize the hockey rink, with the open skating rink available for use by the public during the time the skating school is in session. Carried 3-0 . David Beaudet stated that his daughter was enrolled in Ms . Sorenson' s skating school last year and lessons were held on the open skating rink. The Parks Commission stated that Ms . Sorenson can post a sign stating the hockey rink will be closed from 3 : 00 p.m. to 5 : 00 p.m. each Saturday from January 11, 1997 through February 15, 1996 . This information should also be included on the list of rules posted at Brekke Park. Valley View Park Access Trail - Council Representative Robert stated that she met with Administrator Robertson, Jack Krongard, and representatives from the homeowner' s association regarding the access trail . Robert reported that an agreement has been made between the homeowner' s association and the City that will allow for trail access to Valley View Park. The trail has been marked, and Jack Krongard has volunteered to grade the trail . Next Meeting: The next Parks Commission meeting will be Monday, December 9, 1996 at 6 : 30 p.m. at City Hall . Adjournment: Commissioner Runk, seconded by Dahlquist, moved to adjourn at 9 : 00 p.m. Carried 3-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary 4 • • • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, OCTOBER 7, 1996 Call to Order: The meeting was called to order at 6 :35 p.m. by Commissioner Plaster. Present : Commissioners Mike Runk and Liz Weaver. Council Representative Janet Robert . Chair Dahlquist arrived at 6 :45 p.m. Absent : Commissioner Mark Johnson. Visitor Comments: There were no visitor comments . Council Representative Update: Parks Commission Vacancy - Council Representative Robert reported that Commissioner Johnson has notified City Administrator Robertson of his intent to resign from the Parks Commission. Representative Robert will confirm the resignation of Commissioner Johnson and will initiate the process for filling the vacancy. Term Limits for Parks Commissioners - Council Representative Robert reported that the City Council approved a motion establishing a policy setting two consecutive full term limits for anyone appointed to a City commission. • Chair Dahlquist arrived at 6 :45P.m. Brekke Park Basketball Hoop - Council Representative Robert stated that the basketball hoop has been installed at Brekke Park. Valley View Park Toddler Equipment Council Action - Council Representative Robert reported that the City Council approved the purchase of all of the toddler equipment for Valley View Park that was recommended by the Parks Commission. Mountain Bike Trail Signage - Council Representative Robert reported that the City Council approved the purchase of signs for the mountain bike trail . Council Representative Robert stated that the signs will be installed next spring. A kick-off event announcing the opening of the mountain bike trail is planned next spring. Review Minutes - September 9, 1996: Commissioner Runk, seconded by Weaver, moved to approve the September 9, 1996 minutes as presented. Carried 3-1 . Commissioner Plaster abstaining. Page 2 - Minute 10/07/96 • • Individual Park Reports: Brekke Park - no issues . Cover Park - Commissioner Weaver reported the bike rack is still located at Cover Park and severe ruts on the road need to be smoothed over. Weaver also questioned the purpose of a hole covered with metal in the side of the building at Cover Park. Council Representative Robert stated the hole was used for flooding ice rinks in the winter. Weaver reported that a raised garden bed has been installed on the south side of the building by Commissioner Plaster and his son. Swager Park - Commissioner Runk reported that graffiti has been painted on the fence near 57th Street, a broken board on the fence near the mall, and broken shingles on the roof of the building at Swager Park. Council Representative Robert stated the City Council has approved a plan to repair/replace all roofs of buildings in all parks in Oak Park Heights . The most serious problems will be repaired this year, and the remainder will be repaired next spring. Valley View Park - no issues. Unfinished Business: Annex Park - Chair Dahlquist stated that the Parks Commission should begin the process of developing plansfor Annex Park. This item will be added to the agenda for the next Parks Commission meeting. Prairie Restoration - Chair Dahlquist reported that he contacted Ducks Unlimited regarding participating in a prairie restoration project at Valley View Park. Dahlquist stated that the regional director of Ducks Unlimited referred him to a representative in North Dakota. Ducks Unlimited said that they usually do not work with local units of government, but will send information to Dahlquist for him to review. A Page 3 - Minute 0/07/96 • • Garden Committee Report - Commissioner Weaver reported that the Garden Committee raised $789 at the perennial sale . Weaver stated the City Council approved setting aside 25% of all proceeds from the garden committee' s perennial sales for the Garden Committee to use . The remainder of the proceeds will be put towards paying off the debt for installation of the wall . Council Representative stated $197 . 00 was set aside from the $789 . 00 raised to cover the cost of installing the raised garden bed at Cover Park. Chair Dahlquist left at 7 : 15 p.m. Eagle Scout Projects - Council Representative Robert said that the City Council approved an expenditure of $1, 600 for completion of an Eagle Scout project by Andy Salmen for improvements to Brekke Park. The projects include the installation of benches, painting games on the blacktop, and spreading sand in the large equipment play area. Salmen is planning on completing the projects on Sunday, October 20, 1996 . • The Eagle Scout project proposed by Chris Kelly for Valley View Park has been postponed until next spring. Hockey Season Kick-off - The Parks Commission discussed sponsoring a hockey season kick-off. The kick-off event would include the introduction of the park attendants, the review rules from the Police Department, contests, prizes, and refreshments. The Parks Commission will invite Mark Johnson to the next Parks Commission meeting scheduled Monday, November 6, 1996 for further discussion regarding the proposed kick-off event . Park Maintenance List - No action was taken because the park maintenance list was not available. Brekke Park Ball Fields - Commissioner Runk stated that the ball fields at Brekke Park are in poor shape . Council Representative reported that a meeting is scheduled for November 4th, 1996 at 10 : 00 a.m. with Paul Westmoreland, Recreation Director for the Community Education Program, to discuss the use of park ballfields. Robert plans to encourage the VAA to develop a fair share formula based on the average participation of local communities to cover the cost of field maintenance. •Page 4 - Minute 10/07/96 • New Business: Hiring Winter Park Attendants - Parks Commission noted to remind Jeff Kellogg to begin the process for hiring winter park attendants . Budget Update - The Parks Commission reviewed the budget, and no action was taken. Next Meeting: The next Parks Commission meeting will be Monday, November 4, 1996 at 6 :30 p.m. at City Hall . Adjournment: Commissioner Runk, seconded by Weaver, moved to adjourn at 8 : 05 p.m. Carried 3-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary t • • Enclosure 1 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, SEPTEMBER 9, 1996 Call to Order: The meeting was called to order at 6: 35 p.m. by Chair Dahlquist . Present : Commissioners Mike Runk and Liz Weaver. Council Representative Janet Robert. Absent: Commissioners Mark Johnson and Paul Plaster. Visitor Comments : There were no visitor comments . Unfinished Business: Mountain Bike Trail - Council Representative Robert updated the Parks Commission regarding the status of the mountain bike trail . Gary Sjoquist suggested installing signs on the trail. 5joquist will develop an estimate for the installation of the signs . The estimate should be completed in time to present to the City Council on Wednesday, September 11, 1996. The Parks Commission recommends installing signs on the mountain bike trail . Brekke Park - Trail and Ballfield Conflict - Council Representative Robert stated that she has called Paul Westmoreland several times and he has not returned her call . No action was taken. Park Attendants - New Duty Sign-Off Sheet - Council Representative Robert stated that there has been a problem with the Park Attendants completing their duties . She developed a check list of duties that each Park Attendant must complete and initial after they have been completed. The form will be distributed to the Park Attendants each week. Park Maintenance List - Council Representative Robert stated that she contacted Jeff Kellogg regarding the Park Maintenance List. Kellogg said that the Public Works Department has been busy jetting the sewers and no action has been taken recently regarding the list. Council Representative Robert reported that some projects on the list have been completed. The Parks Commission requested that the Public Works Department review and update the list for the next Parks Commission meeting scheduled Monday, October 7, 1996. Update on Improvements at Cover Park Warming House - Council Representative Robert reported that the inside of the Cover Park warming house has been painted and a telephone jack has. been installed. The sound system is not yet installed, but she will check on the status of this project. Brekke Park Toddler Equipment - Council Representative Robert stated that Johnny Johnson has installed the replacement for the toddler equipment that was recalled. Page 2 - Minutes 09/096 Brekke Park Basketball Hoop - Council Representative Robert stated that the basketball hoop has arrived, but it has not yet been installed. Council Representative Robert stated she will contact Jeff Kellogg to request he install the hoop. Playground Equipment Committee for Valley View Park - Chair Dahlquist reported that the Playground Equipment Committee met. The committee recommended installing the following pieces of equipment at Valley View Park: • Big Toys EC650 Cabana - $2, 795. 00 • Push Me Pull Me M126 - $555. 00 • Crazy Scrambler M130 - $645. 00 The Committee is also recommending installing the Little Digger D5OX at a cost of $329. 00 if there is room in the giant sandbox area. Council Representative Robert will measure the safety zone and determine if there is enough room for the Little Digger D5OX. Total cost for the equipment is $4, 324 . 00 plus shipping, handling, and tax. Commissioner Runk, seconded by Weaver, moved to recommend the City Council approve the purchase of the Big Toys EC650 and the Crazy Scrambler M130, with the option of installing the Little Digger D5OX if there is room in the giant sand box. Carried 3-0. Chair Dahlquist will contact Johnny Johnson regarding shipping and handling costs, current prices for the equipment, and inquire when the City would have to order the equipment to avoid a price increase. Eagle Scout Projects - Council Representative Robert stated that she met with Andy Salmen regarding the status of the Eagle Scout Project. Andy' s proposal includes the following projects at Brekke Park: • Expand the safety zone around the big play equipment • Spread sand in the safety zone • Install two benches • Paint games on the asphalt court including hopscotch, four square, and a basketball key Robert stated that Andy Salmen is obtaining bids for painting the games on the asphalt. Robert asked the Parks Commission if they would be in favor of paying an outside source to paint the games on the asphalt. The Parks Commission recommended an expenditure of no more than $200 .00 to paint games on the asphalt. Commissioner Runk, seconded by Weaver, moved to recommend the City Council approve the concept of the project, with the City Council approving the budget expenditure. Carried 3-0 . - Page 3 - Minut•09/09/96 • Council Representative Robert stated that Chris Kelly will start on his Eagle Scout project at Valley View Park as soon as the survey has been completed. Review Minutes - August 12, 1996: Commissioner Weaver noted the following change to the minutes : Page 3, Park Walk-through Report on Cover Park should read "Commissioner Weaver reported that Abrahamson Nurseries has planted shrubs and installed mulch near the retaining wall . The Garden Committee will not start planing shrubs on the hill until mid-September. " Commissioner Runk, seconded by Weaver, moved to approve the August 12, 1996 minutes . Carried 3-0 . New Business: Park Walk-through Reports Brekke Park - no issues . Cover Park - Commissioner Weaver reported the Garden Committee planted shrubs on the hill at Cover Park. Weaver reported that the bike rack has been moved. After some discussion regarding the bike rack, the Parks Commission requested that Jeff Kellogg move the bike rack to Valley View Park. Swager Park - no issues . Valley View Park - no issues . Garden Committee Report - Commissioner Weaver stated that the first of two plantings has been completed at Cover Park. The Garden Committee will be doing a second planting of perennials at Cover Park on Saturday, September 14, 1996 from 9: 00 a.m. to 3: 00 p.m. A fall garden sale will be held at Cover Park on Saturday, September 14, 1996 from 9: 00 a.m. to noon. Oak Park Heights Cub Scout Pack 114, Den 9 and 11 will donate and plant the first garden at Brekke Park on Tuesday, September 17, from 6: 00 to 6: 30 p.m. Budget Update - The Parks Commission reviewed the Park and Recreation Development and Capital Outlay Funds . Annex Park Capital Improvement Plan - The Parks Commission reviewed a memorandum from Scott Richards regarding park dedication fees and the estimated cost to develop the Annexation area park. Commissioner Weaver, seconded by Runk, moved to recommend the City Council set aside $90, 000 in capital improvement funds per year for ten years for development of the Annex Park based on the August 25, 1996 memorandum from Richards . Capital Improvement Plan - Council Representative Robert stated that the Parks Commission needs to have a five year capital improvement plan for the parks completed by mid-January. The Parks Commission reviewed the needs for each park and revised the five year plan. 411 Page 4 - Minutes 09/096 Field Expansion at Cover Park - Chair Dahlquist noted that the five year park plan included field expansion at Cover Park. Council Representative Robert reported that the apartments to the west of the park will be removed, and that this area would make an ideal location for a football or soccer field. The Parks Commission requested that the City contact NSP to request that NSP consult with the City regarding grading of the site to optimize the use of the area for a park/playing field expansion. Planning for Hockey Season - Kick-off Party at Cover Park - Council Representative Robert suggested that to help clarify park rules, the Park Commission sponsor a pre-season hockey party at Cover Park. This item was tabled until the next meeting. Planning for Prairie Restoration at Valley View Park - Chair Dahlquist requested that a Prairie Restoration representative review the area and meet with the Parks Commission to discuss a plan for restoring the prairie at Valley View Park. Council Representative Robert will contact Prairie Restoration to set up a time. Planning for Prairie Restoration Behind City Hall - Council Representative Robert stated that the area north of City Hall already has wildflowers and prairie established. There are a lot of small trees that need to be cut down. A DNR specialist will be reviewing the area this week, and they will contact Gary Sjoquist to discuss the recommendations . Volunteer Work Hours - The Parks Commission noted the following projects are available for anyone who has volunteer or community service hours they want to complete: • Garden Committee planting day. • Fall litter cleanup at the parks . • Clear trail on the west side of the street where the trail from Swager Park crosses Oldfield Avenue. • Tree clearing in the prairie areas behind City Hall Next Meeting: The next Parks Commission meeting will be Monday, October 7, 1996 at 6: 30 p.m. at City Hall . The November meeting is tentatively scheduled for Monday, November 4, 1996. Adjournment: Commissioner Runk, seconded by Weaver, moved to adjourn at 9: 35 p.m. Carried 3-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary • onciosure 1 • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, AUGUST 12, 1996 Call to Order: The meeting was called to order at 6: 30 p.m. by Chair Dahlquist. Present: Commissioners Paul Plaster, Mike Runk, and Liz Weaver. Council Representative Janet Robert. Absent: Commissioner Mark Johnson. Visitor Comments: There were no visitor comments . Unfinished Business: Park Walk-through Report - Review and Approve - Chair Dahlquist stated that the Public Works Department did not provide the Parks Commission with a list of completed projects on the Walk Through Report. Council Representative Robert will submit a copy of the list to Jeff Kellogg in the Public Works Department . This list will be reviewed at the next meeting. Council Representative Robert updated the Parks Commission on the status of the following projects at Valley View Park: 1 . The fascia has been painted. 2 . The entrance path cracks will be fixed this fall . 3. Council Representative Robert will ask the Public Works Department to check into the cost of a new bike rack. • 4 . City Administrator Robertson is arranging for repair of the roof. 5. The sandbox has been repaired. 6. Replacement of the sign will be handled as part of the Eagle Scout project. Public Works Commendation - Chair Dahlquist commended the Public Works Department on their work on getting the park ready for the Party in the Park. Eagle Scouts Project - Council Representative Robert reported that she talked to Andy Salmen' s father, and he stated that Andy is in the process of planning improvements to Brekke Park. Council Representative Robert stated that she could not reach Chris Kelly who is proposing improvements at Valley View Park as part of his Eagle Scout project. Mountain Bike Trail Update - Council Representative Robert reported that the trail has been cleared, but there are additional plans to try to level it because it is too bumpy. Gary Sjoquist is investigating the best way to complete this . • Pae 2 - Minutes 08/196 City Owned Versus Park Land Distinction - Council Representative • Robert said that City Attorney Mark Vierling gave a verbal update regarding how the City distinguishes between city and park land at the last City Council meeting. Mark Vierling stated the City designates what is park land on its Comprehensive Plan. Brekke Park Trail Alignment (Lawcon Grant) - Update on Ballfield Use and Recommend Trail Alignment - Council Representative Robert was unable to contact Paul Westmoreland, and therefore no action was taken. Cover Hill Landscape Update - Commissioner Weaver reported that the Garden Committee has perennials from their own gardens and from the homes purchased by MNDOT . A perennial sale will be held in September to help raise funds to pay for the landscaping project. Garden Committee Update - The Garden Committee is continuing to remove perennials from yard' s of homes in the reconstruction area. Valley View Equipment Task Force Update - Chair Dahlquist stated that Margie Schwartzbauer, Commissioner Plaster, and he will meet this week and review equipment needs in Valley View Park. A recommendation will be made at the next Parks Commission meeting. • Brekke Park Basketball Hoop Update - Council Representative Robert stated that the City Council approved up to $400 . 00 to purchase a basketball hoop to install at Brekke Park. Jeff Kellogg was instructed to purchase and install the basketball hoop. Brekke Park Problems - Commissioner Runk reported that a piece of small toddler equipment (next to the Crazy Daisy) at Brekke Park is broken. Runk also reported that one of the swings has been wrapped around the top for several weeks and needs to be unwrapped. Parks Commission requested that the Public Works Department fix the swing and order the part to repair the toddler equipment. Also, the safety area needs more sand and the weeds should be killed. Review Minutes - July 15, 1996: Commissioner Runk, seconded by Commissioner Plaster, moved to approve the July 15, 1996 minutes. Carried 4-0. • Page 3 - Minute 08/12/96 • • New Business : Park Walk-through Reports Brekke Park - No issues . Cover Park - Commissioner Weaver reported that Abrahamson Nurseries has planted shrubs and installed mulch near the retaining wall, but will not start planting shrubs on the hill until mid-September. Chair Dahlquist noted that a bike rack is located in the middle of the handicapped parking spot. Commissioner Weaver will walk through the park and make a recommendation to the Public Works Department on where to locate the bike rack. Swager Park - Commissioner Runk reported that two bottles have been broken on the basketball court and this needs to be cleaned up. Commissioner Runk asked whether a Park Attendant from another park can walk through Swager Park once a week and do minor maintenance work, such as cleaning up the broken glass . Council Representative Robert stated that this duty can be added to the Park Attendant job description. Valley View Park - No issues . Council Representative Robert requested that the Park • Commissioners contact Secretary Julie Dietzmann and ask her to write a memo to Jeff or Rollie whenever there is a problem in one of the parks . Map of Valley View Park- Commissioner Plaster said that he received a request by a resident that a map displaying Valley View Park boundaries be installed. Plaster volunteered to draft a map of Valley View Park and will present it to the Parks Commission. Painting of Walls, Windows and Doors at Cover Park - Council Representative Robert stated that the cost for painting the interior of the building at Cover Park was not included in the ADA improvement plan. The City Council will review the bid to complete the project at the next City Council meeting scheduled Tuesday, August 13, 1996. Lower Valley View Park Prairie Restoration - Council Representative Robert reported that she has noticed trees getting established in lower Valley View Park. The Parks Commission discussed various options for maintaining the area. Council Representative Robert stated that she will contact Sentence to Serve to see if this is something they would be willing to do this fall. • Page 4 - Minutes 08/196 # Winter Park Attendant Hiring - Chair Dahlquist requested that • this item be added to the next Parks Commission agenda. Next Meeting: The next Parks Commission meeting will be Monday, September 9, 1996, unless the City Council reschedules their meeting due to election night conflicts, in which case the Parks Commission will meet Wednesday, September 11, 1996. Adjournment: Commissioner Runk, seconded by Plaster,, moved to adjourn at 8 : 00 p.m. Carried 4-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary • • SENT BY:MN/DOT R/W AND SURVEYS; 7-29-96 ; 10:36 ; - 612 439 0574;# 1/ 1 I O ?"1"411VI i d Q.. I Will ' -1 1' A471.6a. 4,. rC-Git)-C-k ��. F;43. 4._ f-4-10-.4.... ---(_ - e..ivti,C.le f (0` I 41: LO. to' e a4-414Q1-trit4-44 Lf l ' ...) (;;J? 14.,;.., I/1 r . lr ' 4, 0 • , / -titAart0 I ------' - 1. ' ' 1 ' 5 4 (._-_, c: , ,, 9 , ,..-..z.i...)v vcs_... ifer: ez . 1!(040 -2-. 2.04- C . L5py uc. 7 4' • il 1444 (0 Gi 4,5 k eir-;;R_- ---a-Lk3 tp, .L•,. .0_,_ , , _o 4 ( . .0C -). c . 5p Y V C- .•/ _- iy g- efkak: - -- 7 , lk 5-s-06.39*1 I t UC---' er_. --e---eftt);Z:: 1 1 e ' ec, . 4sii ....... .1 3 ' i$8qZ 7 " GI . AS h - /(-11;e101-4,174‘4___-- . ,,.._. _ Lq- ", 132 F6 lie v- 20ff R . -R„ut, 0/9a// j t.c . 3 0.0 R, R._; ---_ 023 : ,I. . ? y Li " , 151,. f f;'' _4.. . ._ . /1 Peaev- Jz'' Mkvvy cote • • '� �``z .. ..... _1.9 .... .i.5.:38z R04;1/4 (0 4 W . 1.iito4 0.61:1 ! #1••:"1/4fti%'`' .(7. 190 2. 1e/4* G-,(4- c ‘ L.:50A.. oL,Q. — cf,Ni gNsi . ...20 ;; Si;.f.--_. u.) . 5 p.i k,“.....e._ El A s .. 0 l.5` D5 O �6IS (Dei- C . Splrucre EA4 2.7,- .. ;i. 620- c . ��)v'v �e I i � 0400 u 1&( (P t q ic UGC . ,,� l,..- • Enclosure 1 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, JULY 15, 1996 Call to Order: The meeting was called to order at 6 :40 p.m. by Chair Dahlquist . Present : Commissioners Paul Plaster and Mike Runk. Absent : Commissioners Mark Johnson and Liz Weaver. Council Representative Janet Robert . Visitor Comments: There were no visitor comments . Unfinished Business: Park Walk-through Report - Review and Approve - Commissioner Runk, seconded by Plaster, moved to table approval of the report until the next meeting scheduled Monday, August 12, 1996 . Carried 3-0 . Parks Commission requests that the City Public Works Department provide a list of projects which have been completed to Council Representative Robert . Eagle Scouts Project - Commissioner Runk reported that he met with Andy Salmen to discuss projects that need to be completed at Brekke Park. Runk stated that the projects will probably be started at the end of July or early August . The proposed projects include improving the area around the large play equipment area, removing old timbers, and putting in new timbers . Council Representative Robert reported that she met with Chris Kelly to review proposed projects at Valley View Park. Robert stated that proposed projects include the removal of fencing, putting in boundary stakes, and the planting of shrubs . Mountain Bike Proposal - Council Representative Robert stated that the City Council approved the expenditure of $755 . 00 for development of an off-road mountain bike trail . Gary Sjoquist from the North Central Mountain Bike Group will be supervising the project . The Summer Stretch program and the Youth Services Bureau will be volunteering their services . Chair Dahlquist expressed appreciation to Council Representative Robert for her work on the project . Budget Update - The members of the Parks Commission reviewed a memo from Administrator Robertson regarding the expenditures of park funds. Commissioner Plaster questioned an $1, 800 expenditure for the Connel Park Appraisal . Council Representative Robert stated that this expenditure was for fees for acquiring the Connel property. Chair Dahlquist, seconded by Plaster, moved to recommend to the City Council that funds to purchase the Connel property be taken from the Land Acquisition Fund. Carried 3-0 . Dahlquist noted that acquisition of the land will benefit both the parks and the proposed trail system. 111 Page 2 - Minutes 07/15/96 The Parks Commission asked that City Attorney Vierling provide them information regarding how the City distinguishes between city-owned land and park land and implications to the City if the land is designated park land. Planning for the Party in the Park - August 10, 1996 - Chair Dahlquist volunteered to put together a poster regarding the NSP Trail Grant and the Brekke Lawcon Park Plan. The poster will include the proposal and drawings of the plan. Council Representative Robert will complete a poster of the mountain bike trail . The poster will include pictures of work already done. Commissioner Plaster volunteered to put together an "orienting course" or scavenger hunt type of game that requires residents find different locations in Valley View Park. Prizes will be distributed to residents who locate all the items on the list . Review of the DNR Trail Grant Application - Council Representative Robert presented a draft of the NSP Easement Overland Trail Grant Application. Council Representative Robert stated that any comments can be directed to Administrator Robertson by August 12, 1996 . Brekke Park Lawcon Grant Application - Council Representative Robert stated funding is not available this year for the Brekke Park Lawcon Grant Application, but she expects funding to be available next year. Commissioners reviewed a memo from Dan Sjordal and Scott Richards, City Planners, regarding the location of the trail on the north side of Brekke Park. The memo states that adding the trail on the north side of Brekke Park would not adversely affect the design of the existing fields. An outfield fence is advisable, depending on the planned use of the fields. Council Representative Robert stated she will contact Paul Westmoreland to find out how the fields are currently used. Chair Dahlquist, seconded by Plaster, moved to table the issue until the next meeting scheduled Monday, August 12, 1996 . Carried 3-0 . Update on ADA Construction - Council Representative Robert reported that she will meet with Jim Lindquist to inspect the ADA improvements made at Cover Park. She reported that landscaping will not begin until after July 20, 1996 . Review Minutes - May 20 . 1996 - Commissioner Plaster, seconded by Runk, moved to approve the May 20, 1996 minutes . Carried 3-0 . New Business: Park Walk-through Reports Brekke Park - no issues. Cover Park - The hill has been graded and Abrahamson will begin landscaping this week. Swager Park - no issues . Valley View Park - no issues . Ilk * Page 3 - Minute 07/15/96 a- Council Representative Robert requested that each park representative check for graffiti on their next walk-through. Garden Committee - Council Representative Robert reported that the Garden Committee met last Wednesday and will meet this Wednesday. The Garden Committee is in the process of removing perennials from the yards of homes obtained by MNDOT. Appoint Task Force to Recommend New Park Equipment - Commission Plaster and Chair Dahlquist volunteered to serve on the task force to recommend new park equipment . Council Representative Robert will contact Margie Schwartzbauer to ask if she will also serve on the task force . Reserve Park Reservations - A 1996 Parks Reservation List was reviewed. Chair Dahlquist noted a full schedule for park reservations . Council Representative distributed copies of a thank you received by residents who used the Brekke Park for their family gathering. Request for a New Basketball Hoop at Brekke Park - Council Representative Robert stated that she was contacted by Jeff Magler, who requested that a new basketball hoop be installed at Brekke Park. Chair Dahlquist, seconded by Plaster, moved to request that the City Council direct the Public Works Department to install a basketball post, hoop, and backboard (similar to the one at Swager Park) for a cost not to exceed $500 . 00 . Carried 5-0 . Date Change for Meeting - Chair Dahlquist, seconded by Plaster, moved to change the Parks Commission meeting date from the 3rd Monday of the month to the 2nd Monday of the month. Carried 3-0 . The next Parks Commission meeting will be Monday, August 12, 1996 . Carried 3-0 . Adjournment: Commissioner Runk, seconded by Plaster, moved to adjourn at 8 :40 p.m. Carried 3-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary 411 MEMO • Date: July 12, 1996 To: Park Commission From: City Administrator Mike Robertson Re: Expenditures of Park Funds I have noticed in recent Park Commission minutes that there have been some concerns about the expenditure of Park Funds to Northwest Associated Consultants. I thought I would let you know how those expenditures are made and hopefully this can address your concerns . I 've enclosed (Enclosure 3B) a memo from Deputy Clerk/Finance Director Judy Hoist listing the City Planner' s fees on particular projects in 1996 . Those projects that are park related will be paid for from park funds . The sources of park funds for special (non-budgeted) projects are; 1) Capital Improvement Fund-Parks & Recreation 2) Capital Improvement Fund-Land Acquisition 3) Park & Recreation Development Fund Any special project expenditures for parks must come out of one of those funds. The Land Acquisition account is intended for the purchase of land, and so it is not used to account for • expenditures related to park planning. The Park & Recreation Development Fund is where park dedication fees from new developments are stored. This fund is intended for the new park to be built in the annexation area, and only expenditures related to that park come out of this fund. Consequently, most special park projects are paid for out of the Capital Improvement Fund- Parks & Recreation account . The City Council has only approved park projects on the recommendation of the Park Commission or the Parks Liaison. I have never received a call from the City Planner suggesting a park project . Though the City Planner does his best to estimate the costs of each project, those estimates are only a guess . I have also noticed that when the City Planner prepares a plan, there are often revisions suggested by the Park Commission or City Council . Making those revisions also adds to the cost of a project . If you have any questions about any budget related questions, please feel free to give Judy Hoist or myself a call . • • June 24, 1996 To: Michael Robertson, Administrator From: Judy Ho1st, Deputy Clerk,Finance Director Re: Planner and Legal Fees, Budget Transfers Per your request for a recap of planner fees on General Fund costs on various projects,they are as follows: Zoning Ordinance Update $6,906.38 Adult Use-Area Calculation $3,185.69 Livable Communities Act $ 742.80 NSP Easement Trail Dev. Grant $1,261.19 Outdoor Rec Grant(Brekke Trl & Playground) $3,513.39 The NSP Easement Trail Dev. Grant and Outdoor Rec Grant should have been Capital Improvement Fund-Parks fees. I have reallocated the costs for these projects out of General Fund to Capital Improvement Fund. The budget for Planning and Zoning for 1996 is $20,000.00. To date we have expended $20,868.18. We will need a budget transfer to cover the $868.18 we are currently over plus 4110 another$10,000.00 for future costs. You also requested a recap of legal fees for John Haase and Junker Landfill. They are as follows: John Haase (1995 & 1996) $3,623.94 Junker Landfill $3,204.78 The cost for the door in the Police Department is approximately $2,061.00. A budget transfer will be needed for this change. We will also need a budget transfer to cover the cost of the fax machines for Council. There was money budgeted for the E-mail and training, so this is a matter of shifting line items. Please have Council approve the following budget transfers to effect the above changes: Increase Planning and Zoning from$20,000 to $30,000 Decrease Contingency from$15,000 to $5,000 Increase Municipal Building Capital Outlay-Other Improvements from$0 to $2,100 Decrease City Clerk Salaries of Temporary Employees from$5,000 to $2,900 Increase Mayor& Council Capital Outlay-Furniture and Equipment from$0 to $2,475 Decrease Mayor& Council Other Contractual Services from$1,050 to $300 Decrease Mayor& Council Travel, Conference Schools from$4,150 to $3,550 • Decrease City Clerk Capital Outlay-Furniture and Equipment from $4,200 to $3,075 • 0 co • cO EC m Op in O S (A Q I: O r 0 0 0 0 0 0 r 0 o V) II' r- CO N 1- 1- o o 0 0 0 0 Co6 • 1A O IS O O T (ff N rC0 S M T (o Q CO co (Mo co Q coo co O O O up I.% I. 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T Q $ NgNT .0ooooC ° w M S C vig ¢ co DE0) o) o) in m2 c r :3r r -• 6 cc C) p _ EtncNao CO t t r a c Ti ro mlCrl o--f. r P T ? o o co • M .d co •r.- (o r p O 0 m fn d dl W N N82232 «rs 'C `t 't 'C O t0 Z iI� a 2SI- o W �p SOOoTNQ in I- N �) Z «. r � � cp . r r r12 5- , .— .- r T cp °) CO a0 W O) t ■� N N M r (o r al) N Q (n Q) O) Qf O) O) O) N Of O O) + I� a0 Ca O) r N o O) to ❑ T Z J r • c c co 0 0) M O) D7 it • s t s ■ • s ■ t ■ ■ ■ ■ : s s m • Enclosure 2A OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, MAY 20, 1996 Call to Order: The meeting was called to order at 6:30 p.m. by Chair Dahlquist. Present: Commissioners Mark Johnson,Mike Runk,Paul Plaster. Council Representative Janet Robert. Absent: Liz Weaver Visitor Comments: There were no visitors Annex Park Planning: No plans were discussed. Council Representative Robert reported that the Sentence to Serve program would be done in Valley View Park. The project would involve the removal of barb wire fencing and if time allowed picking up the trash. Council Representative Robert reported a possible joint effort by the VAA and the communities of the school district 834 to work together to maintain the baseball/softball fields and soccer fields for the entire district. This plan would look at each community contributing according to the size of that community:Council Representative Robert will continue to look into this possibility. Park Walk-through report: No report. Report was moved to June meeting The Parks Commission reviewed the the Brekke park update plan and would like to recommend the following changes. 1)Eliminate the picnic shelter. 2)Relocate the basketball court to lower field( skating rink area). 3)Add shade trees to berm area. 4)Use proposed trail way connection "A" from upper play area to parking lot and delete proposed trail way connection"B". Review Minutes: April 15, 1996 Commissioner Runk, second by Johnson,moved to approve April 15,1996 minutes carried 3-0. Dahlquest abstained Garden Committee Report: No report Commissioner Runk reported that he has been contacted by two Eagle Scouts for there Eagle Scout projects. Commissioner Runk will meet with both scouts at Valley View and Brekke parks to discuss possible projects. Possible projects at Valley View would be upgrading playground equipment or building a walking path for access to the park from the North West end of park. Possible projects for Brekke Park would be up grading the sand around play ground equipment, remove basketball pole and painting surface with games(four square hopscotch etc. )and possibly working on the wild life garden area of the North East corner of the park. Motion to Adjourn by Plaster at 9:00pm seconded by Runk passed 4-0 • • Page 5 - Minutes 04/22/96 Councilmember Schaaf stated that one of the buildings where he owns a business participates in recycling, but the building owner has to pay extra for participating. Administrator Robertson suggested that this would be an issue that should be presented to the Oak Park Heights Business Group. Mayor O'Neal said that, while she is in favor of business recycling, it would be good to get input from area businesses regarding their concerns. Councilmember Robert expressed concern that mandating recycling may be too burdensome for businesses and residents . Robert stated that Lake Elmo encourages their residents to participate in recycling by providing a cash incentive . Robertson stated that Bayport also provides an incentive for residents to recycle. Robertson was directed to examine these programs and report back to the Council . Council requested that Robertson gather information regarding business recycling from Junker Sanitation. Sharbono will continue to gather more information from other communities regarding their recycling program and report back to the City Council . Mayor O'Neal thanked Sharbono for her interest and hard work. Hazardous Waste Disposal - Mary Sharbono mentioned that some residents find it very inconvenient to drive to Oakdale to dispose of their hazardous waste such as batteries, paint cans, etc. She asked about the possibility of Junker Sanitation picking it up or the City instituting a spring cleanup day for residents to dispose of their hazardous waste. Robertson said he would discuss this with Junker Sanitation. League of Minnesota Cities Conference - Administrator Robertson presented the Council with the agenda for the League of Minnesota Cities 1996 Annual Conference scheduled June 11-15, 1996 in Rochester, Minnesota. Robertson noted that he and Mayor O'Neal will be presenters at the Small Cities session on Thursday morning. Councilmember Schaaf and Mayor O'Neal indicated that they will attend the Conference . Mayor O'Neal requested that Robertson publish the Conference as a Council meeting. Summer Park Attendants - Administrator Robertson recommended a hiring range of $6 . 50 to $9 . 00 per hour for Summer Park Attendants . Robertson said that this is an attempt to attract more experienced applicants . Robertson stated that attendants will add light maintenance duties such as mowing and painting to their regular tasks . City Attorney Vierling stated that Summer Park Attendants could not operate heavy power equipment . Councilmember Schaaf, seconded by Robert, moved to approve a hiring range of $6 . 50 to $9 . 00 per hour, depending upon qualifications, for the Summer Park Attendant position. Carried 4-0 . r • 4 • • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, APRIL 15, 1996 Call to Order: The meeting was called to order at 6 : 35 p.m. by Commissioner Plaster. Present : Commissioners Johnson and Runk. Commissioner Weaver arrived at 7 :30 p.m. . Council Representative Robert . Absent : Chair Dahlquist . Visitor Comments: There were no visitor comments . Brekke Neighborhood Park Planning: There were no residents present for the Brekke Neighborhood Park Planning meeting. Council Representative Robert reported that City Planner Richards reviewed the plan of the proposed changes to Brekke Park. Richards recommended the following changes : • Change the layout of the bike path to include a 8-10 foot wide bike trail to connect the playground with the ball fields . • Plant a variety of ornamental deciduous trees, plants, etc. to create a nature area in the northeast area of the park. Council Representative Robert asked the Parks Commission what the types of plants they would like to plant . The Parks Commission agreed that ornamental trees and plants would be the best for the area. • Move the maze to the south side of the swing sets in the southeast corner. Council Representative Robert stated that the location of the maze created a dangerous situation because it was located to close to the swing sets. ADA Improvements - Council Representative Robert reported that the big toys, equipment, slides, and swing set at Brekke Park are not considered to be ADA accessible. The toddler equipment at Brekke Park is considered to be ADA accessible . The sand under the toddler equipment needs to be covered by mulch to meet ADA guidelines for accessibility. Brekke Park Grant Application Public Hearing - Council Representative Robert reported that a Public Hearing is scheduled for Monday, April 22, 1996 to discuss the Brekke Park Grant Application. The revised park plan will be available at the Public Hearing. Outdoor Recreation Grant Application - Council Representative Robert reported that State funding for the Outdoor Recreation Grant is not available this year. Refinements to the application will be made after the Public Hearing. The application will be submitted for approval next year. Robert requested members of the Parks Commission review the plan and make comments . • • �Page 2 - Minutes 04/15/96 Brekke Park Maze - Council Representative Robert stated that the maze will be constructed of sun resistant arborvitae . Robert asked the Parks Commission for their input on the location of the proposed benches . The Parks Commission stated that they would prefer a raised viewing structure built in the middle of the maze instead of benches . Basketball Court - Council Representative Robert stated that the proposed bike path will cut in to the basketball courts in order to meet safety guidelines . Robert questioned the Parks Commission on painting game-type board on the basketball courts, such as Four Square, or Hopscotch. Parks Commission is in favor of painting the basketball courts with games . Recalled Toddler Equipment - Council Representative Robert reported that the Crazy Daisy toddler equipment has been recalled. Parks Commission recommends replacing the Crazy Daisy with the You and Me equipment . Unfinished Business: Raymie Johnson Meeting - Council Representative Robert reported that the City can not grade the area of the Raymie Johnson complex where the proposed ice skating area would be located. Robert will continue to investigate options for grading the area. Hockey Rink Park Attendants Update - Council Representative Robert reported that she met with Jeff Kellogg to discuss the schedule of park attendants . She said that Kellogg told her that park attendants are scheduled on all holidays and school breaks . DNR Wildlife Area - Council Strategic Planning Meeting Discussion - Council Representative Robert stated that City Council directed Administrator Robertson to contact the DNR and express interest in purchasing the DNR wildlife area. Term Limits for Citizen Appointment to Commission - Council Representative Robert reported that City Council is considering establishing a term limit for citizen appointments of two consecutive terms in order to encourage more community participation. ADA Construction at Cover Park - Council Representative Robert reported that ADA construction has started at Cover Park. Construction is scheduled to be completed by June 11th. Robert said that the ADA construction does not include installation of the telephone and music system as recommended. Valley View Park - Council Representative Robert reported that Administrator Robertson directed City staff to open gates at Valley View Park. Commissioner Plaster said that the gates are open. • • Page 3 - Minutes 04/15/96 Robert stated that the entrance to Valley View Park is not obvious . Parks Commission asked that Robertson check into prices for installing a Valley View Park Entrance sign near the entrance by NSP. The Parks Commission asked that Robertson move the No Trespassing, Non-Motorized, City Property Sign to the entrance of the park. Identification and Duties of Park Attendant - Council Representative Robert reported that Administrator Robertson and Parks Supervisor Kellogg are in the process of developing a job description for the position of park attendant . An advertisement will be put in local papers and also distributed to area college campuses . Robertson will be purchasing uniform shirts that will help residents identify park attendants . Brekke Park Raised Gardening Beds - Council Representative Robert said a person in Stillwater proposed installing raised gardening beds for handicap accessibility. Parks Commission recommended utilizing a raised garden bed already located at Valley View Park. Parks Commission recommended the project be listed as a possible Eagle Scout project . Robert will present the proposal to the Garden Committee. Park Dedication Fees - Krongard PUD - Council Representative Robert reported that the City will receive an estimated $2 , 000 in park dedication fees as a result of the Krongaard Construction PUD approved at the City Council meeting on April 8, 1996 . Youth Service Bureau - Council Representative Robert reported that two youths worked over spring break cleaning out garages at City Hall . Robert said that the youths could not work in the parks because of inclement weather. Insurance Coverage for Volunteers - Council Representative Robert reported that she had discussed the City' s insurance coverage for volunteers who work in the City parks with Administrator Robertson. Boy Scout Letter - Commissioner Runk reviewed the cover letter that was sent to John Overland, Indianhead Council regarding possible Eagle Scout projects . Runk reported that the letter has been distributed to local Boy Scout troops . Park Walkthrough - The park walkthough has been rescheduled for Saturday, April 20th, 1996 at 9 : 00 a.m. The Parks Commission will meet in Brekke Park. 111 • r Page 4 - Minutes 04/15/96 DNR Bike Path Grant Application - Swager Parking Lot - Council Representative Robert presented the proposed bike trail grant application. The cost of the project is estimated to be $40, 000, with the City paying half . The pre-application has been submitted. The final application will be revised based on any comments received. Robert noted a problem with the bike path near the entrance of Swager Park. Robert said that the bike path would have to go through the middle of a parking lot at Swager Park. Robert noted that the parking lot is bigger than needed. City Planner Richards recommended eliminating part of the parking lot, adding fill, and sodding a portion of the parking lot to create a better bike trail and park entrance . Richards will contact Jack Krongard seeking any excess fill he may have . The Parks Commission was in favor of redesigning the parking to allow for a better park entrance and bike trail . Mountain Bike Trail - Council Representative Robert stated that she will be meeting with a representative from the Mountain Bike Association to review an area for beginning mountain bike trails . Robert will report the findings to the Parks Commission after the meeting. Toddler Equipment at Valley View - Council Representative Robert reported that she will be meeting with Margie Schwartzbauer to gather input regarding the type of toddler playground equipment to install in Valley View Park. Budget Update - Council Representative Robert reported that the Park and Recreation Development Fund has a balance of $251, 061 and the Capital Outlay fund has a balance of $15, 316 .30 . Review Minutes - February 20 . 1996 - The February 20, 1996 minutes were not approved because the amendments noted were not included in the March 18, 1996 minutes . The absence of Commissioner Johnson should also be added to the amended minutes . Review Minutes - March 18 . 1996 - Commissioner Plaster, seconded by Weaver, moved to approve the March 18, 1996 minutes . Carried 3-0, Johnson abstaining. New Business: Raymie Johnson Building Meeting - Council Representative Robert stated she will attend a meeting on Monday, April 29, 1996 at 6 :30 p.m. at the Raymie Johnson building to discuss issues and gather input from residents regarding their leisure time interests and recreational activities . Valley View Park Boundaries - Council Representative Robert reported that she will attend a meeting held between Administrator Robertson and NSP to discuss the boundaries of Valley View Park. • Page 5 - Minutes 04/15/96 Garden Committee Report - The Parks Commission reviewed the minutes of the March 6, 1996 meeting. The next Garden Committee meeting will be held Tuesday, April 16th, 1996 at 5 :30 p.m. Prepare for Annexation Park Planning Meeting - Council Representative Robert reported that a flyer regarding the Annex Park Planning meeting will be distributed in the area west of Oakgreen Avenue, the Pondview development, the Autumn Ridge Development, and Oakgreen Place . Topics for discussion include the design of the park, picnic shelters, trails, and ball fields . Anchobaypro, Inc . Housing Development Proposal - Council Representative Robert discussed the proposal that Anchobaypro, Inc . , had presented to the City Council to develop nine 8-unit buildings and four 4-unit buildings for a total of 88 housing units on an 8 . 6 acre site at the April 8, 1996 City Council Meeting. Robert requested the Parks Commission review the proposal and discuss how the development might affect the park planning process . Commissioner Johnson, seconded by Plaster, moved to recommend to the City Council to consider all safety issues that involve small children crossing streets to City parks, including installation of sidewalks, crosswalks, and traffic lights, before approving the development proposal . Carried 3-0 . Runk abstaining. Friends of Stillwater Parks - Council Representative Robert stated that the Garden Committee will meet with Friends of the Stillwater Parks members . Strategic Planning - Council Representative Robert stated that she will meet with the Valley Athletic Association and School District representatives to discuss the possibility of jointly maintaining area parks . The proposed plan calls for cities and townships to provide a county-wide recreation program. Robert stated that the City Council is interested in a plan where all communities in the area contribute money on a per capita basis to maintain the ballfields . Next Meeting - The next meeting of the Parks Commission will be held Monday, May 20th, 1996 at 6 :30 p.m. at City Hall . Adjournment: Commissioner Johnson, seconded by Runk, moved to adjourn at 9 : 00 p.m. Carried 4-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary Page 2 - Minutes 03/4196 • Schedule Spring Park Walk-through - The Parks Commission scheduled a parks walk-through on Saturday, April 13 , 1996 at 8 : 00 . Residents interested in attending the park walk-through should meet in the Brekke Park parking lot . City Planner Richards stated that he will attend the park walk-though. The Parks Commission will also walk through the area beneath the NSP power lines which is proposed for the bike/walking trails . Valley View Neighborhood Park Planning: Present for the Valley View Park Planning meeting were; Margie Schwartzbauer, 14808 56th Street North; and Preston Anderson, 5521 Ozark Avenue North. Chair Dahlquist welcomed the visitors to the meeting. Dahlquist explained the purpose of the meeting and outlined the Park Commission' s plans for the park. Dahlquist stated the Parks Commission is interested in restoring the lower area of the park to its natural state and developing a series of hiking trails . Dahlquist asked the visitors if snowmobiling in the park was a problem for them. Preston Anderson stated that he had no problems with snowmobiling in the park this winter. Council Representative Robert stated safety issues and concerns that the Parks Commission has with snowmobilers in the park. Council Representative Robert asked for input regarding the viability of opening the gate in the winter and constructing a handicap accessible parking spot . Preston Anderson stated that the gate was opened up and a handicap accessible parking spot was added to the park it might be attractive to persons interested in partying because of the secluded location. Preston stated that another park attendant would probably have to be added to help patrol the area. Council Representative Robert mentioned that the Parks Commission was discussing the possibility of installing a observation deck in Perro Pond. Preston Anderson stated that water levels vary a lot . Margie Schwartzbauer stated that she does not use the lower part of the park. Ms. Schwartzbauer stated that she is concerned about her safety in the park because it is so secluded. She indicated that she does not feel safe when she is with her children in the park during the day. Council Representative Robert stated that there are park attendants on duty every day in the summer. Ms . Schwartzbauer stated that she was not aware that there were park attendants on duty in the parks . Commissioner Plaster asked if there was anything the Parks Commission could do which would help Ms . Schwartzbauer feel safer in Valley View Park. The Parks Commission discussed raising the visibility of the park attendants . Preston Anderson stated that he would like to see some selective tree cutting in the park. 110 Enclosure 2 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, MARCH 18, 1996 Call to Order: The meeting was called to order at 6 : 30 p.m. by Chair Dahlquist . Present : Commissioners Paul Plaster,, Mike Runk, and Liz Weaver. Council Representative Janet Robert and City Planner Scott Richards . Absent : Commissioner Johnson. Visitor Comments: Comprehensive Plan - City Planner Richards updated the Parks Commission on the City' s Comprehensive Planning process . Richards reported that the City is in the process of doing inventory and planning tactics . They do not expect the Comp Plan update to be completed until this summer. Richards requested that the Parks Commission contact him or Councilmember Janet Robert with any comments . Outdoor Recreation Grant - Richards reported that he is in the process of completing an application for the Outdoor Recreation Grant . Richards mentioned that he received a call from the DNR stating that the Valley View and Brekke Park plans were highly fundable, but Cover Park was not fundable under this type of grant . Richards requested that the Parks Commission recommend which park they would like to specify on the application. Richards reported that the Brekke Park project is estimated to cost $65, 000 which includes an outdoor maze, pathways, and a concrete pad for rollerblading. The Valley View Park enhancements include construction of hiking trails and prairie restoration are estimated at $40, 000 . Richards reported that the deadline to make an application for the Outdoor Recreation Grant Application is April 15, 1996 . Richards emphasized that the City would have to provide matching funds for the project if the grant was awarded to the City. Council Representative Robert reported the breakdown for Brekke Park is enhancements is $15, 500 for path/trail enhancements, $5, 400 for the outdoor maze, and $44, 000 for the outdoor skating rink. The Parks Commission discussed and was in consensus that Brekke Park enhancements would provide more usage for residents than the enhancements to Valley View Park. Commissioner Runk, seconded by Plaster, moved to name Brekke Park for the Outdoor Recreation Grant application. Carried 4-0 . Bike/Walking Trails - Richards reported that he is in the process of making an application through the DNR using ISTEA funds to construct bike/walking trails beneath the NSP power lines between Oakgreen Avenue and the St . Croix Mall . These trails would connect Swager Park with Oakgreen Avenue. Richards reported that the deadline for making an submitting an application for the grant is May 1, 1996 . Council Representative Robert stated that she would check on the City' s ability to receive a permanent easement from NSP to develop the trail system before the application is completed. Page 3 - Minutill03/18/96 110 Margie Schwartzbauer stated that the playground equipment is not appropriate for children under the age of 6 . She said she goes to Brekke Park because the playground equipment is more suitable and safer for her children. Commissioner Runk left at 7 : 15 p.m. Margie Schwartzbauer asked why the water fountains were taken out of the park. Chair Dahlquist reported that the fountains did not work and were being vandalized so they were taken out . Unfinished Business: Raymie Johnson Rink - Letter to Washington County HRA - Council Representative requested tabling this issue until the next meeting scheduled for April 15, 1996 . Hockey Rink Attendants on School Holidays - Council Representative Robert requested tabling this issue until the next meeting scheduled April 15, 1996 . Meeting with Baytown Regarding the DNR Wildlife Area - Council Representative Robert reported on the meeting with Baytown Township Board of Supervisors . Robert stated the City is interested in purchasing approximately 200 acres of DNR property south of Brekke Park. Robert stated that the City is interested in purchasing the land to be used for the overall benefit of the public use by way of park land dedication. Commissioner Runk returned at 7:35 p.m. Individual Parks Reports : • Brekke Park - no issues . • Cover Park - no issues. • Swager Park - no issues . • Valley View Park - Commissioner Plaster reported that the access road is dry and recommended opening the gate soon. Accessible Playground Equipment in Brekke - Council Representative Robert reported that a piece of the toddler equipment installed in Brekke Park has been recalled due to safety issues . Robert reported that the Parks Commission can select a new piece of equipment to replace the recalled piece. Commissioner Runk, seconded by Plaster, moved to instruct Chair Dahlquist to select new equipment to replace the equipment that has been recalled. The Parks Commission directed Dahlquist to select a piece that is similar to the one being recalled. Budget Update - Chair Dahlquist reported no significant activity regarding the budget except an expenditure to Northwest Associated Consulting. Page 4 - Minutes 03/1S/96 Boy Scout Letter - Commissioner Runk distributed a draft of a letter that he will send to the Boy Scouts . The letter proposes a joint venture between the City and the Boy Scouts to develop and enhance the park system. Runk stated that he will send a copy of the letter to a contact person at Indianhead. The contact person then will distribute the letter to area Boy Scout Troops . Review Minutes - February 20 , 1996 - Chair Dahlquist noted two amendments to the minutes . Chair Dahlquist indicated the following changes : On Page 1, Park and Trail Survey Statistics, the sentence "Chair Dahlquist questioned the policy of charging park dedication fees on commercial development" should be replaced with "Chair Dahlquist said some may question the policy of charging park dedication fees on commercial development but the presence of parks in the community benefits businesses by increasing the overall quality of life for the business ' employees and customers. This quality of life is what makes the area a viable location for the business to thrive ." On Page 2, New Park Attendant should say "Chair Dahlquist questioned park attendants and they indicated that they would not like sharing duties between three attendants as this would reduce the number of hours they worked making it not a worthwhile job." Commissioner Plaster, seconded by Weaver, moved to approve the corrected minutes of the February 20th meeting. Carried 3-1 . Runk abstaining. New Business: Meeting Notice - Spring Park Walk Through - Parks Commission requested City Administrator Robertson to post the Spring Park Walk-through on April 13 as a meeting. Garden Committee Report - Commissioner Weaver reported the Garden Committee is in favor of constructing the fieldstone boulder wall at Cover Park this spring or summer. Total cost of the fieldstone wall is $6, 000 . The City will contribute $3 , 000 towards the project if the Garden Committee contributes the rest . The Garden Committee is concerned about raising $3, 000 in the limited time before the project should be started. The Garden Committee proposes that the project move forward and the City pay for the project, with the understanding the Garden Committee will reimburse the City with proceeds from perennial sales . Commissioner Weaver reported that the next meeting for the Garden Committee is scheduled April 16, 1996 . 110 • Page 5 - Minutes 03/18/96 Prepare for Brekke Park Meeting - Parks Commission requested that Council Representative Robert direct City Administrator Robertson to announce the Brekke Park Planning Meeting in the newspaper. Parks Commission proposes the following items be listed as the agenda for the Brekke Park Planning Meeting: • Components of the Outdoor Recreation Grant • DNR Wildlife Management Area Potential Youth Services Bureau - Council Representative Robert reported that Tom Schwietz from the Graffiti Teen Center is in charge of the Youth Services Bureau. Mr. Schwietz has two boys, age 15, who are in need of performing 10 hours each of community services during spring break. Robert requested the Parks Commission develop a list of possible projects . The Parks Commission developed the following list of projects : • Clean-up of the dump site in Valley View Park. • General garbage pick-up. • Painting over graffiti on the fence boards at Swager and Valley View Park. •General spring cleanup. •Removal of barbed wire at Valley View near the Krongard development . Park Attendant Identification - Commissioner Weaver recommended that the Parks Commission consider purchasing some sort of shirt or uniform to help park visitors identify park attendants . Parks Commission requested City Administrator Robertson research how other cities identify their park attendants and make a recommendation to the Parks Commission. Tree Planting - Council Representative Robert reported that there is an area in Valley View Park where the walking path borders a resident ' s yard. She suggested that trees be planted to help serve as a boundary between the park and the resident ' s yard. The Parks Commission stated that they are in favor of planting trees to help define Valley View Park' s boundaries . Parks Commission asked Council Representative Robert to talk to homeowner to see if he prefers evergreen or deciduous trees . Schedule Next Meeting - The next meeting of the Parks Commission will be held Monday, April 15, 1996 at 6 :30 p.m. at City Hall . Adjournment: Commissioner Runk, seconded by Weaver, moved to adjourn at 9 :15 p.m. Carried 4-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary , • III CITY OF OAK PARK HEIGHTS 1:7 /14,,,,15 * A MINNESOTA STAR CITY Re: Garden Committee Dear Gardeners : Enclosed is a copy of the Agenda for the Garden Committee Meeting on Wednesday, March 6 , 1996 at 5 : 30 p.m. This committee is an informal group whose membership we would like to see grow, especially at planting time . Since everyone can't attend all the meetings , I am going to send the agenda and minutes to everyone on my list so you can keep up on our plans . If you can't attend a meeting, but have ideas you would like to share, please contact anyone of our group before the meeting and let us know what you're thinking. The Council approved the Cover Park Plan at its last meeting with the caveat that we raise the funds for half the cost of the stone wall if we want it kept in the plan. The total cost of the wall was $6 , 150. Please bring ideas to the meeting for fundraising. Mayor O'Neal has suggested that we sell "shares" in the park. Sincerely, calLt- -1144:14j Janet Robert Councilmember JR bad "I ,,,ja,. 2-27-96 - Y. /e . 67 cotk.ncL,4 e,olatQd caz& . —9"-LAJLI' 14168 North 57th Street • Box 2007 • Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 • Fax: 612-439-0574 et / • 111 Garden Committee Member Listing February 27 , 1996 Linda Cover 14271 56th St. N. Oak Park Heights , MN 55082 439-1990 Jill Crowson 5664 Peller Ave. N. Oak Park Heights , MN 55082 430-0704 Stephen Kartak 5664 Peller Ave . N. Oak Park Heights , MN 55082 430-0704 Linda Moszer 5827 Peller Ave . N. Oak Park Heights , MN 55082 439-3937 Pam Patrick 15365 58th St. , N. Oak Park Heights , MN 55082 Julie Payne-McCullum 14269 57th St. , N. Oak Park Heights , MN 55082 430-3105 Paul Plaster Parks Commission Representative 5472 Stagecoach Trl . , N. Oak Park Heights , MN 55082 439-6602 Janet Robert City Council Representative 6216 Lookout Trl. , N. Oak Park Heights , MN 55082 351-0727 Judy Smith 14559 57th St. N. Oak Park Heights , MN 55082 439-5849 Liz Weaver 15430 58th St. N. Oak Park Heights, MN 55082 H: 430-1613 W: 439-1077 • 411 CITY OF OAK PARK HEIGHTS „, ,_ 1!„, 'fro * A MINNESOTA STAR CITY GARDEN COMMITTEE AGENDA Wednesday, March 6, 1996 - 5: 30 p.m. Oak Park Heights City Hall 1) . Introductions-Enclosure Garden Committee Member List 2 ) . Councilmember Announcements: Council Decision on Cover Park Landscape MnDOT Gardens 3 ) . Review of 2/13/96 Minutes - Enclosure 4) . Fundraising for Cover Park 4) . Reminder Next Meeting Date and Agenda. 14168 North 57th Street • Box 2007 • Oak Park Heights, Minnesota 55082-2007 Phone: 612-439-4439 • Fax: 612-439-0574 ! I Garden Committee Minutes of Meeting (Unapproved) Tuesday, February 13, 1996 - 5:30-6:30 p.m. Oak Park Heights City Hall Present: Liz Weaver, Linda Moszer, Paul Plaster, Janet Robert. Absent: Julie Payne-McCullum, Pam Patrick. Councilmember announcements: 1. Mark Benson from MnDOT said they would cooperate in donating plants from acquired neighborhood homes. MnDOT will be demolishing homes as early as June 1, 1996. Homes will be put under contract for demolition in groups of ten as they become vacant. Plants must be removed before possession of land is turned over to demolition contractors. Janet will get further information from Right of Way department on procedure. 2. Prison Nursery gave list of plants they will be selling which was at excellent prices lower than any nursery. Janet distributed. 3. City Newsletter to come out in February has an article on requests for donated plants. Cover Park Landscaping: Landscape Plan. Janet presented Abrahamson Nursery's landscape plan developed at no cost to the city by landscape architect Al Strohbehn. The plan was well received and accepted as meeting the goals suggested by the committee. Cost of Plan: $5,175.00 for shrub material, mulch, vinyl edging, installation by Abrahamson's and tax 200.00 two initial herbicide applications by Chem Lawn Total Cost: $5,375.00 (Optional): 300.00 for edging, mulch and 7 dogwoods along North fence (Optional): 6,150.00 for Fieldstone boulder edging and soil backfill in lieu of vinyl edging Total Cost with options: $11,825.00 It was agreed that the planting of perennials would use entirely donated plants and may take a couple seasons to completely install. Abrahamson's estimated the donated value of flowering plants and labor by garden committee: $4000. Timeline: The timeline for the plan would ideally begin with Chem Lawn application of herbicide the last week in May and early June with planting of shrubs and preparation of garden bed in June by Abrahamson's one week later. • • Page 2, Garden Committee, 2/13/96 Donations: Janet agreed to contact Washington County Horticultural Society, Target, Cub and Walmart about donation of unsold flowers. Donations of funds could be obtained from Lions, VFW or NSP. Recommendations: Recommendation to Parks Commission to adopt Abrahamson plan in full including options. If funding is not available, vinyl edging should be substituted for stone and shrubs on North fence deleted. Recommendation that City ask NSP to donated half the cost of installing the garden. Next Meeting Date: Wednesday, March 6, 1996, 5:30 p.m. at City Hall. Minutes prepared by Janet Robert • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, FEBRUARY 20, 1996 Call to Order: The meeting was called to order at 6 :35 p.m. by Chair Mike Dahlquist . Present : Commissioners Paul Plaster and Liz Weaver. Council Liaison Janet Robert . Absent : Commissioners Johnson and Runk. Visitor Comments: There were no visitor comments . Welcome New Parks Commission Member - Chair Dahlquist welcomed Liz Weaver to the Parks Commission. Ms. Weaver is completing the unexpired term of Bill Tait . Swager Neighborhood Park Planning Meeting - There were no residents present to discuss Swagar Park. Councilmember Robert reported that flyers regarding the Swager neighborhood park planning meeting were distributed last week. Parks Commission discussed the following issues regarding Swagar Park: • Commission Chair Dahlquist reported that the tennis court nets are sagging and need to be repaired. Chair Dahlquist reported that tamper-proof nets were installed a couple years ago, but the posts holding the nets are leaning. The Parks Commission needs to decide whether to replace or repair the equipment . • Councilmember Robert reported that the survey was completed regarding property lines around Swager Park. Councilmember Robert reported the fences around Swagar Park are on the Connel property. She said that an easement or acquisition of the land is favored by the City in hopes to extend Swagar Park to Oldfield Avenue. • Councilmember Robert proposed changing the park name. Unfinished Business: Park and Trail Survey Statistics - Councilmember Robert reported that the park and trail survey is complete and 27 of 160 surveys were returned. Chair Dahlquist said that some may question the policy of charging park dedication fees on commercial development but the presence of parks in the community benefits businesses by increasing the overall quality of life for the business ' employees and customers, and this quality of life is what makes an area a viable location for the business to thrive. Outdoor Recreation Grant Planning - Councilmember Robert stated that City Administrator Robertson has been working on the grant application. Councilmember Robert voiced concern that the location of the ADA required parking spot at Valley View Park will increase the potential for criminal activity due to the secluded nature of the location. She discussed the possibility of eliminating the trail system from the plans to upgrade lower Valley View Park and thus eliminating the need for the parking spot . Parks Commission tabled this issue until the next meeting. • S Page 2 - Minutes 2/20/96 Cover Park ADA Options and Funding - Councilmember Robert reported that the City Council has approved the adoption of Plan B for ADA Access for Cover Park. She stated that Jim Butler has reviewed the building upgrade and determined that a window can replace the second door at the building. She also reported that the Council approved use of the Unallocated account to fund the ADA Access project . Chair Dahlquist inquired about the possibility of installing an employee cage or obtaining a desk and chair for the Park Attendant . Councilmember Robert reported that Council was in favor of installing a phone for emergency uses by the Park Attendant . New Park Attendant - Councilmember Robert reported that a new Park Attendant was hired to replace the attendant who resigned. Chair Dahlquist questioned Park Attendants and they indicated they would not like sharing duties between three attendants as this would reduce the number of hours they worked making it not a worthwhile job. Councilmember Robert reported that a parent said a Park Attendant was not on duty in Cover park during the last holiday. She will check on scheduling the Park Attendants during school holidays . Individual Parks Reports • Brekke Park - no issues. • Cover Park - no issues. ▪ Swager Park - no issues. • Valley View Park - Chair Dahlquist reported that snowmobilers have been trespassing on Valley View Park and the "No Snowmobiling" sign installed by NSP is facing the wrong way. He said he thought the signs need to be installed near the entrance to the park. Chair Dahlquist also said that there have not been any problems with the culvert that was installed last summer. Individual Park Assignment Changes - The Parks Commission requests each Commission member to be responsible for serving as a representative for each park. The Parks Commission revised the individual assignments of the parks to the following: Park Commission Member Cover Park Liz Weaver Valley View Park Paul Plaster Swager Park Mike Runk Brekke Park Mark Johnson Budget Update - Councilmember Robert reported that a budget update was not available until the audit was completed, but indicated that there was no significant activity to the budget . Page 3 - Minutes 2/20/96 Prepare for Valley View Park Meeting - Councilmember Robert said that a meeting will be held for area residents to discuss Valley View Park on Monday, March 18, 1996 . She stated that she will hire youngsters to deliver flyers announcing the meeting. Topics for discussion include the following: • Trails to connect Valley View from the neighborhood. • Boardwalk or dock on pond • ADA Accessible • Upgrading playground equipment • Purple Loostrife removal Review Minutes - January 16, 1996 : Commissioner Plaster, seconded by Dahlquist, moved to approve minutes with the following correction noted on page 1, third paragraph from bottom "NSP site" rather than "Junker site". Carried 3-0 . New Business: Garden Committee Recommendation for Cover Park - Councilmember Robert reported that the Garden Committee reviewed the landscape plan for Cover Park at its February 13th meeting. The Garden Committee is recommending that the Parks Commission adopt Abrahamson Nurseries ' plan in full, including the two options indicated in the plan. Total cost of the project is estimated at $11, 825 . Councilmember Robert reported the fieldstone boulder edging allows for easier maintenance of the perennial garden and prevents mulch from washing out of the garden. She suggested contacting NSP regarding a grant to fund a portion of the restoration. Councilmember Robert also suggested contacting the VFW or Eagle ' s regarding their charitable gambling funds as a source of potential grants for park equipment or projects . Commissioner Weaver, seconded by Plaster, moved to recommend to the City Council the adoption of the full plan to landscape Cover Park as recommended by the Garden Committee . Carried 3-0 . Parks Commission recommends that donations or alternative funding be pursued to offset the cost of the fieldstone retaining wall . DNR National Recreation Trail Fund - Councilmember Robert reported that the preapplication deadline for the National Recreation Trail Fund grant program is April 15, 1996 . She said that City Administrator Robertson and City Planner Richards would be preparing the pre-application for this grant program. Councilmember Robert will update the Parks Commission at the next Parks Commission meeting Monday, March 18, 1996 . BMX Bike Trail - Councilmember Robert presented a proposal to build a BMX bike circular track about 3/4 mile long. Chair Dahlquist stated concerns regarding the City' s potential for liability. Parks Commission tabled discussion on this subject . 111 • Page 4 - Minutes 2/20/96 Baytown Township Meeting - Councilmember Robert reported on a meeting held between the Oak Park Heights City Council and Baytown Town Board to discuss issue related to the City' s Comprehensive Plan. She said that both Baytown and Oak Park Heights were in agreement in their goals to reserve land for wildlife areas and/or parks . Schedule Next Meeting: The next meeting of the Parks Commission will be Monday, March 18, 1996 at 6 : 30 p.m. Adjournment: Commissioner Plaster, seconded by Weaver, moved to adjourn the meeting at 8 :35 p.m. Carried 3-0 . Respectfully submitted, Eloise E. Nettleton Recording Secretary • 111 Enclosure E MEMO Date : January 26, 1996 To: Mayor & Council From: Mike Robertson, City Administrator Re : Confrontation at Cover Park On Wednesday, January 24 at 6 : 35 p.m. , Officer Croft was making a routine stop at Cover Park when he observed two juveniles being pushed or thrown out of the warming house . When he entered the warming house the rink attendant, Bob Carlson, told him that the juveniles were hanging out and horsing around the warming house and that he was tired of babysitting them. He said the juveniles had used foul language . Officer Croft had discussions with the juveniles present . The juveniles admitted they used foul language but told him that Mr. Carlson often uses foul language when speaking to them. I later had a discussion with one of the juveniles ' parents . She stated that her children were not blameless but that she was concerned about the physical confrontation and thought that both sides should sit down and apologize to one another. She also said that Mr. Carlson tells kids to leave the warming house if they are not there to skate or he thinks they are taking too long to warm up. She feels that kids should be able to play in the park and use the warming house even if they are not skaters . I have discussed the situation with Police Chief Lindy Swanson and Parks Superintendent Jeff Kellogg. Jeff spoke with Mr. Carlson and as a result of that conversation Mr. Carlson gave his week' s notice and his last day of work will be Tuesday, January 30 . Jeff has already contacted one of the alternates on the hiring list, and that person has agreed to work the rest of the season. I intend to swing by the park this evening to talk to Mr. Carlson and instruct him to avoid physical confrontations in his remaining time . I will call the juvenile ' s parent and inform her about all of this. Page 2 - Minuteo01/22/96 IIM Parks Commission Vacancy - Robert reported that the Parks Commission has recommended Liz Weaver for the vacancy on the Parks Commission. Councilmember Robert, seconded by Schaaf, moved to approve the appointment of Liz Weaver to the Parks Commission. Carried 5-0 . Cover Park Individual Park Meeting - Councilmember Robert reported that the first in a series of meetings regarding neighborhood parks was held Tuesday, January 16, 1996 . Robert reported a successful meeting with good input from residents . Outdoor Recreation Grants - Robert reported that the Parks Commission would like to apply for the Outdoor Recreation Grant Program to update Brekke and Valley View Parks . The initial application for this grant needs to be completed by March 1, 1996 . Robert requested that Council direct Administrator Robertson and City Planner Richards to complete the initial application. Councilmember Robert, seconded by Schaaf, moved to direct Robertson and Richards to complete the initial application grant for the Outdoor Recreation Grant Program. Carried 5-0 . Consent Agenda • Review Minutes - January 8, 1996 • Request for Preparation of Plans and Specifications - Autumn Ridge 3rd Addition • Request for Payment - Autumn Ridge 2nd Addition - $24, 178 .45 • Request for Payment - 58th Street Improvements - $37, 055 . 53 • Establish 1996 Board of Review Dates, Monday, April 8, 1996 at 5 : 00 p.m. for the initial meeting and Monday, April 22, 1996 at 6 : 00 p.m. for the continuation meeting. Councilmember Kern, seconded by Swenson, moved to approve all items on the Consent Agenda. Carried 5-0 . Unfinished Business: Brown' s Creek Watershed - Mayor O'Neal reported that last weeks Brown' s Creek Watershed Meeting was rescheduled for Wednesday, January 24th, 1996 at 7 : 00 p.m. Mayor O'Neal reminded Council that there is still a need for a representative to take her place on the Board. The Brown' s Creek Board meets every third Wednesday of the month. County Wide Equipment Shar'ng Study - Robertson reported that all major cities except Oakdale have indicated their desire to participate in the study. He said a revised budget based on the number of participants will be prepared and submitted to all participating governments. Meeting with Baytown Township - Councilmember Swenson, seconded by Schaaf, moved to approve a workshop with Baytown Township Monday, February 5, 1996 at Stillwater Area High School . Carried 5-0 . •• IIM Enclosure 2 OAK PARK HEIGHTS PARKS COMMISSION MINUTES, TUESDAY, JANUARY 16, 1995 Call to Order: The meeting was called to order at 6 : 30 p.m. by Chair Mike Dahlquist . Present : Commissioners Paul Plaster and Mike Runk. Absent : Commissioner Mark Johnson. Also Present : Council Liaison Janet Robert and City Administrator Robertson. Visitor Comments: None . Cover Neighborhood Park Planning: Present for the Cover Park Planning meeting were; Pam Patrick, 15365 58th Street; Liz Weaver, 15430 58th Street; Don & Mary McCombe, 5728 Penfield; Carole Luczak, 5835 Peller; and Linda Moszer, 5827 Peller Chair Dahlquist explained the purpose of the meeting and outlined the Park Commission' s plans for the park. Council Liaison Robert explained the plans for a bike trail along the frontage road. Administrator Robertson described NSP' s plans to expand the landfill . Linda Moszer noted that the park had been more heavily used in the last year than any time in the past . She has also noticed clashes between neighborhood children and those from other neighborhoods or Stillwater. Carole Luczak suggested a paved path around the park in the summer for rollerblading. Luczak noted that cars and trucks have been parking on the pleasure skating rink. Robertson said that he would talk with the Parks staff to keep the cars off and to look at some sort of barrier. Luczak also mentioned that the pleasure rink had deteriorated in the last week. Commissioners noted that had been due to the warm weather. Luczak also suggested that the pleasure rink be expanded. Pam Patrick suggested that City staff shovel a walking path directly from 58th street to the building entrance . Commissioner Plaster suggested that once the new wetland was finished on the Junker site that the City crew could plow it off next winter and that adults or older kids could use it for pond hockey or broom ball . Robert asked if access to restrooms in the summer was an issue . Moszer noted that young children were occasionally dropped off at the park for hours by people visiting the prison and that sometimes they would ask the neighbors to use their bathroom. The consensus of those in attendance was that unlocked bathrooms would cause more problems than they would solve. The McCombe ' s asked that the ballfield under the NSP high wire be trimmed more often next summer. 410 Page 2 - Minutes /18/95 Possible new equipment suggested was a jungle gym or some other climbing equipment, more benches or another portable picnic table, and more shade . Council Liaison Robert said she would look at having more shade trees planted in the park in the spring. Chair Dahlquist thanked everyone for attending and for their suggestions . Unfinished Business: Parks Commission Vacancy - Commissioner Runk, seconded by Plaster, moved to recommend to Council that Liz Weaver be appointed to the Parks Commission vacancy. Carried 3-0 . Individual Parks Reports • Brekke Park - no issues . • Cover Park - It was noted that the streetlight across from 5835 Peller goes on and off during the evening. • Swager Park - no issues . • Valley View Park - no issues . Prepare for Swager Park Meeting - Swager Park will be the featured neighborhood park at the next meeting. There was considerable discussion of how to present options for future changes to the park. Commissioners asked that the Day Care center be invited along with the neighborhood Cover Park ADA Recommendations - After discussion, Chair Dahlquist, seconded by Plaster, moved to recommend approval of the suggested ADA along with the following suggestions; 1) That another window be added to the building if possible 2) That parking be located on either the south or west sides of the building. Carried 3-0 . Commissioner Runk, seconded by Dahlquist, moved to recommend to Council that any additional funds required for the ADA improvements be taken from the Unallocated account of the Capital Improvements Fund. Carried 3-0 . Review Minutes - December 18, 1995: Commissioner Runk, seconded by Plaster, moved to approve minutes as presented. Carried 3-0 . New Business: Standing Meeting Date - Chair Dahlquist, seconded by Plaster, moved to establish the third Monday of the month as the official meeting date of the Park Commission, with the exception of State holidays . Carried 3-0 . DNR Grant Application - Chair Dahlquist, seconded by Runk, moved to request that Administrator Robertson turn the preliminary grant application into the DNR by the deadline of March 1, 1996, using the preliminary 5 year plan established by the Parks Commission, specifically the plans for Brekke and Valley View parks in 1996, as the grant request . Carried 3-0 . 4IPage 3 - Minutes /18/95 4111/ Adjournment: Commissioner Runk, seconded by Plaster, moved to adjourn the meeting at 9 : 25 p.m. Carried 3-0 . Respectfully submitted, Michael Robertson City Administrator 111 • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, DECEMBER 18, 1995 Call to Order: The meeting was called to order at 6 : 30 p.m. by Chair Mike Dahlquist . Present : Commissioners Mark Johnson, Paul Plaster, Mike Runk, Council Liaison Janet Robert . Visitor Comments: There were no visitor comments. Unfinished Business: Parks Commission Vacancy Update - Council Liaison Robert reported that she made an announcement regarding the Parks Commission vacancy at the December 11, 1995 City Council meeting. Ads were also placed in local newspapers and on the cable access channel . Robert reported that Liz Weaver has expressed an interest in applying for the Parks Commission vacancy. Letter of Representation - Council Liaison Robert presented a Letter of Representation for each Commissioner to review, sign, and return to her. Raymie Johnson Ice Rink - Council Liaison Robert reported on a meeting between representatives of the City, Washington County HRA, and the Fire Department regarding establishment and maintenance of an ice skating rink at Raymie Johnson Estates . The Fire Department has volunteered to flood the ice rink and neighborhood residents have volunteered to clear the rink after each snowfall . Focus Group for Teens - Council Liaison Robert is interested in forming a focus group specifically for teenagers to gain their input in determining their needs for area parks . Parks Commission tabled discussion on this until the next meeting. Individual Parks Reports - • Brekke Park - Commissioner Johnson presented a landscape design provided by Mitch Johnson from Abrahamson Nurseries for Brekke Park. Parks Commission requested that Council Liaison Robert include a copy of the landscape design in the Park Planning Meeting flyer that is going to be distributed to residents around Brekke Park. • Cover Park - no issues. • Swager Park - no issues . • Valley View Park - no issues . Park Dedication Fees - Council Liaison Robert presented a revised Park and Trail Survey for the Oak Parks Heights business community developed by Northwest Associated Consultants . Robert proposes sending the survey to all organizations, businesses, and non-profit organizations who utilized the park last year. The Parks Commission would like the following questions added to the survey: • Would you consider using our parks in the future? (Commission requests this question should be placed near the beginning of the survey. ) • Are you using park facilities in other cities? Page 2 - Minutes •/18/95 • Review Minutes - November 20, 1995 : Commissioner Runk, seconded by Dahlquist, moved to approve minutes as presented. Carried 2-0 . Johnson, Plaster, and Robert abstained. New Business: Budget Update - Council Liaison Robert reported that the expenditure questioned at the last Parks Commission meeting was for the drafting of the Park Dedication Fee Survey developed by Northwest Associated Consultants . Neighborhood Park Planning Flyers - Chair Dahlquist noted that the first in a series of neighborhood park planning meetings will begin at the next Parks Commission meeting. Council Liaison Robert reported that she will hire local children to distribute flyers regarding the meetings . The Parks Commission divided the city into sections for distribution of the flyers as follows : • Cover Park - South of 59th Street and west of Stagecoach Trail . • Valley View Park - East of Osgood and south of Highway 36, including Raymie Johnson Estates to west edge of Valley View Park. Commissioner Runk left at 7 :20 p.m. • Swager Park - 57th Street from O'Brien to Omaha, then Oldfield Avenue from 56th Street to Highway 36, all of Olene and Olinda Avenues . • Brekke Park - Everything south of St . Croix Mall, east of Oakgreen Avenue, and south of 57th Street to 53rd Street . • Annex Park - West of Oakgreen Avenue . Cover Neighborhood Park Planning - The Parks Commissioner would like the following items to be added to the agenda for discussion at the Cover Park Planning meeting: • NSP' s acquisition of land west of Cover Park. • Cover Park ADA renovations . • NSP' s interest in purchasing land which they possibly would make available to the City for expansion of Cover park. • The realignment of 59th Street by MNDOT, scheduled to be completed in 1997 . • The bike trail link on the new South Frontage Road. Chair Dahlquist requested adding discussion of the next individual Park Planning meeting to the next Parks Commission meeting agenda. 110 Page 3 - Minutes 17/18/95 Commission Runk returned at 7 : 35 p.m. Update Five Year Plan - The Parks Commission updated the five year plan. The updated five year plan is included as an addendum to the minutes . Area wide Parks Summit - Council Liaison Robert proposed initiating a Parks Summit . This would include Parks Commissioners from Oak Park Heights, Baytown, Stillwater, and Bayport for the purpose of exchanging information regarding future planning and growth. Parks Commissioners could develop common goals and work cooperatively together to achieve these goals . Possible DNR Grants - Council Liaison Robert reported that the City can not utilize the Natural and Scenic Area Grant Program but can apply for the Outdoor Recreation Grant Program. Application for the grant needs to be completed by May 1, 1996 . Parks Commission discussed applying for a grant for Valley View Park. Discussion on the issue was tabled until the next Parks Commission meeting. Brekke Park Landscaping Plan - Chair Dahlquist requests that City Administrator Robertson send a thank you letter to Mitch Johnson at Abrahamson Nursery for providing a landscape plan for Brekke Park. Schedule Next Meeting: The next meeting of the Parks Commission will be Tuesday, January 16th, 1996 at 6 :30 p.m. Adjournment: Commissioner Johnson, seconded by Runk, moved to adjourn the meeting at 9 :30 p.m. Carried 4-0 .iespectfully submitted, - gN i E. Nettleton ording Secretary Page 4 - Minutes 11/18/95 • CITY OF OAK PARK HEIGHTS PARKS COMMISSION FIVE YEAR PARK PLAN 1996 1997 1998 1999 2000 Brekke Park Landscape Trails, Maze Trees in tables $5, 000 the top & the lot border remainder & two benches of the $3 , 500 benches Roller skating $8, 000 rink $34, 000 Cover Park Bank Field Restoration Expansion $3, 000 $10, 000 Swager Park Trail Expansion $5, 000 Repaint Tennis Courts $1, 500 Valley View Park Grant Lower Complete Application Restoration Restoration $2, 000 $20, 000 Follow-up Boundary EARA Grant Work Markers ($25, 000) $5, 000 $2, 000 Equipment Replacement 52 , 000 52 , 000 S2 , 000 S2 . 000 52, 000 TOTALS $47, 500 $28, 5000 $15, 000 $17, 000 $2, 000 1996 1997 1998 1999 2000 Annex Park Grade Housing Shelter BB When Acquisition Utilities Improve : w/bathroom Court of 28 Acres Temporary: -Field & warming Tennis -Parking -Softball house Court -Softball Finish: Paths -Parking Landsp. -Skating -Picnic -Play Equip. -Hockey _ TOTALS $102,500 $70, 000 $250, 000 $100, 000 • OAK PARK HEIGHTS PARKS COMMISSION MINUTES, MONDAY, NOVEMBER 13, 1995 CALL TO ORDER: The meeting was called to order at 6: 40 p.m. by Chair Mike Dalhquist . Present : Commissioners Mike Runk and Bill Tait. Absent: Commissioners Mark Johnson and Paul Plaster, Council Liaison Janet Robert . INTRODUCTIONS: Eloise Nettleton, Recording Secretary was introduced to the Parks Commission. VISITORS: Maret Freeman and Tara Gorman, students at the University of Minnesota, Recreation and Leisure Studies Department, presented a preliminary Site Plan for Valley View Park. Based on their assessments of the community, region, and natural resources, the following conclusions were presented: • A low-cost, universally accessible facility be provided to meet the needs of the community, including meeting ADA accessibility regulations . Because of the steepness of the grade, a stairway is proposed from the lower area to the upper area of the park. • Valley View Park remain a park with the opportunity for a natural experience. A trail system is proposed with primary and secondary trails . Primary trails would be built with crushed limestone. Secondary trails would be built with wood chips, at little or no cost to the City for the materials. • Restore Valley View Park to its natural state of vegetation. Ms. Freeman and Ms . Gorman observed the overgrowth of buckthorn and recommended the area be burned once a year for three years, thereafter, only once every three years . Prairie grass and the planting of wild flowers would restore Valley View Park to it' s initial state. • A floating boardwalk and observation deck in the wetland area. • Installation of wheelchair accessible picnic tables is necessary to meet ADA requirements . • Recycling containers for the picnic area. Once the trail system is developed, trash cans and benches would need to be placed every 900 feet resulting in the need for 10 rest stops to meet ADA requirements . • There should not be access to the park from the east side because of safety concerns . Total estimated cost for the project is about $120, 000 . ' Page 2 - Minut• 11/20/95 411 No action was taken and the Site Plan will be distributed to the other Commission members for their review. Summer Parks Coordinator - Ms . Freeman discussed the possibility of hiring an Intern from the University of Minnesota to be a summer park coordinator. Hiring an intern would save the City money and would give a student valuable experience. Ms . Freeman advised the Parks Commission contact Dr. Leo McAvoy, College of Education, Recreation and Leisure Studies, University of Minnesota in regard to hiring an intern. UNFINISHED BUSINESS: ADA Improvements to Brekke and Cover Parks - Chair Dahlquist noted that the City Council accepted the Commission' s recommendations for the ADA improvements to Cover Park and Brekke Park, as noted in the Council minutes from 10/23/95. Commissioner Runk noted that the upstairs restroom at Brekke Park is not winterized and therefore is unable to be used in the winter. Swager Park Trail Expansion - Chair Dalhquist reported that the City Attorney is in negotiations with the land owner to acquire additional land for expansion of the park. Valley View Park Culvert - Chair Dalhquist reported that the culvert reconstruction is complete at Valley View Park. Commissioner Runk reported that a 12 inch flexible plastic pipe is hanging out of the bank about 20 feet south of the culvert. Parks Commission requests that Administrator Robertson follow-up on this matter. Skating School Letter to Renee Sorenson - Chair Dalhquist noted the letter dated October 25, 1995 in which the Council approved the use of ice rinks at Brekke Park by The Skating Edge School . Individual Parks Reports 1 . Valley View Park - Commissioner Runk reported the following: • Vandalism (painting) on the fence at Valley View Park. • Bike racks have not been installed. • There is a need for some type of marking noting the perimeter of the park. • Signs for snowmobilers located by the culvert have been knocked down. Parks Commission requests that Administrator Robertson coordinate reinstalling the snowmobile sign in Valley View Park near the Krongard drain. ' Page 3 - Minut• 11/20/95 • 2 . Cover Park - No Issues . 3 . Swager Park - No Issues, 4 . Brekke Park - No Issues. Annex Park - Chair Dahlquist noted the need for acquiring space for the park since the school has selected an alternate site. Garden Club - Chair Dahlquist reported that the Garden Club is working on plans for the hill at Cover Park. Public Works Department Regarding Mowing in Parks - Chair Dahlquist presented the estimates regarding the amount of time it takes for cutting grass in the parks . Eagle Scout Letter - Commissioner Runk reported the letter has not been drafted. Commissioner Runk contacted Tom Christenson from the Indianhead Council and Mr. Christenson reported that after the letter is drafted, he will distribute it to the Eagle Scout troops in the Oak Park Heights area. Commissioner Runk reported that the letter will go out after January 1, 1996. REVIEW MINUTES: Commissioner Runk, seconded by Commissioner Tait, moved to approve the October 16, 1995 minutes . Carried 3- 0. NEW BUSINESS: Budget Update - The Parks Commission reviewed the budget. Commissioner Runk inquired about the expenditure for the Northwest Associated Consultants . Chair Dalhquist will find out about the expenditure. Winter Park Attendants - Chair Dahlquist reported that ads were placed in the Courier, Gazette, and at the Stillwater Senior High for Winter Park Attendants . Chair Dahlquist said that Jeff Kellogg will be conducting interviews on December 9, 1995 at City Hall . Mr. Kellogg requested two representatives from the Parks Commission attend the interview session. Chair Dalhquist volunteered to attend the interview session and he will ask Commissioner Johnson to also attend. - Page 4 - Minu• 11/20/95 110 Neighborhood Park Planning - The Parks Commission requested that Administrator Robertson place an advertisement for the neighborhood park planning meetings on Cable television and also announce them at the City Council meetings . Administrator Robertson is also asked to contact local newspapers to announce the Neighborhood Park Planning Meetings in the Town Topics section. Update Five Year Plan - This will be discussed at the next meeting. Proposed Ice Skating Rink at Raymie Johnson Park - Commissioner Tait reported that it is not feasible to install a skating rink at this location because of the steepness of the grade. Replacement for Commissioner Bill Tait - Commissioner Tait tendered his resignation effective December 12, 1995. The Parks Commission needs to find a replacement. The Parks Commission requests that Administrator Robertson advertise the vacancy on cable television and at the City Council meetings . Re-appointment of Commission Member Mike Dahlquist - Commissioner Tait, seconded by Commissioner Runk, moved to reappoint Chair Dalhquist to another three year term. Carried 2- 0, Dahlquist Abstained. NEXT MEETING: The next meeting for the Parks Commission will be Monday, December 18, 1995 at 6: 30 p.m. ADJOURNMENT: Chair Dalhquist, seconded by Commissioner Runk, moved to adjourn at 8 : 05 p.m. Carried 3-0 . Respectfully submitted, bX14 El ' s- E. Nettleton Recording Secretary ) 157 1_)C-- 3 y- C of St.�mrY1 � fc 0 Proposed elementaryschool why L.,his p Q. What is included in the plan is "...built on an investment in Before coming to the voters,.the Dis $11,007,650 cost ofthe proposed existingfacilities and conservative context ofzed he educational needs of our g p p context a difficult tax climate new elementary school? new construction to benefit stu- A: dents." The bondro o a1 Building Construction p p s now before thepu If the proposedconsideration.After careful review, the • 62.4,009, bond issue passes, 92,000 square feet at$72 ner bond package to $27 million. The Board the Board will immediately consid- determine what size and scope of bond i square foot, a cwt comparable to er two actions to guarantee strong voters.As a result of that surve , the Boa other elementary schools being built oversight of the building project: y in the metro area. pencil and reduced the'second proposal •The appointment of a local citi- zens'committee to oversee con- Inflation to Construction Date struction plans and proposals. The The package now presented is.inot a $662,400 committee will consist of people mum needed to ensureithat;;as the dist p p continue to receive thequalityeducate (This estimate could be less than knowledgeable in school construc- know and:rightfully exect.` projected here.) tion. Equiping the Building The cost of this bare minimum propos, •Entering into a formal contract goes by.Building costs go up $1,120,000 with a firm specializing in construc- --they do Includes classroom equipment, tion management to assure maxi- technology, tables, chairs, cabinetry, mum efficiency in spending taxpay- Quality edueat and library, cafeteria and gym fur- ers' dollars. nishings. '" Q: Where will the new elementary inexpensive. However Site, Site Development, school be located? Utilities & Local Assessments A: In order to address areas of weighed against bene, $1,680,000 rapid growth and bring relief to the sin le most impo will vary based on location ; buildings currently over capacity, g and type of utility services (sewer, the new elementary school should that affects quality o water, etc.) that are available. • be located in the area south of/ Highway 36 between County individual and for th i TAL- Highway 5/15 and Osgood Avenue. $11,007,650 t The School Board is interested in W Q: What guarantee do citizens cooperating with Baytown hat sat s Township and the City of Oak Park The School Board did extensive home have that the School Board will provide for conservative school Heights in final selection of the site. bond proposal because it wants and'inters construction? voters'decision.If the bond does not pass A: The Board has pledged in its Q: When would the new elemen- be forced to implement non-bond alterna tary school open? promise the quality of classroom instruction bond statement that the proposed A: Fall, 1997 include the following measures to stretch,th. When did we build our ElementaSchools? X Schools operating on split shifts; for e ry \'A +a�� and 1-6:30 p.m. q4141 wry&a a X Increased use of portable classrooms 4p • • Unapproved Minutes OAK PARK HEIGHTS PARKS COMMISSION MINUTES OF MEETING HELD JANUARY 17, 1995 Meeting called to order at 6:30 p .m. Present : Commission members Mike Dahlquist , Mark Johnson, Paul Plaster , Mike Runk , and Bill Tait . City Council Representative: Janet Robert Visitors : Mike Robertson, City Administrator ; Scott Richards , NW Associated Consultants, Inc . ; and Rick Packer , Arcon Development. Arcon Development: Reviewed recommended property configuration given by Northwest Associated Consultants, Inc. 1-17-95. Mike Dahlquist, seconded by Paul Plaster , moved that the Parks Commission request Scott Richards of NW Associated Consultants, Inc . to retain no less than a twenty foot wide walking area on the North end of the wetland for possible use to include the connecting trails, subject to development considerations regarding the street design and water level . Motion carried . Mike Runk , seconded by Bill Tait , moved that the Parks Commission recommend that NW Associated Consultants, Inc . plan park dedication to utilize only that part of outlot A as is needed for the walking path for access to the school property, subject to development considerations regarding the street design and water level . Motion carried . Valley View Development - Park Access/NSP Easements: Reviewed . The Parks Commission is concerned about the 30-day clause to terminate the agreement for access to Valley View Park . Review of Commission Terms: Bill Tait , seconded by Mike Dahlquist , moved to recommend to the City Council the reappointment of Paul Plaster and Mark Johnson, to the Parks Commission, for terms running from January 1 , 1995 through December 31 , 1997. Motion carried with Paul Plaster and Mark Johnson abstaining . • List of Parks Commission Members should be changed to reflect the telephone number of Mark Johnson at 351-7840. Toddler Equipment Budget Request: Mark Johnson, seconded by Mike Dahlquist , moved to budget $8,000.00, if there are funds available to do so . Motion carried . Parks Commission Breakfast & Park Walk will be held April 8, 1995, pending approval by City Council . Figure Skating School and Revised Duties For Rink Attendants: Mike Dahlquist , seconded by Bill Tait , moved to recommend that City Administrator , Mike Robertson, commence discussion with the instructor of the figure skating school , regarding the need , due to class size, to limit the class to either the hockey rink of the figure skating areas at Brekke Park . Motion carried . With respect to the duties of the rink attendants, the following needs were determined : 1 ) . A barrel for hockey sticks needs to placed at the entrance of warming houses. 2) . Brekke Park telephone needs repair . 3) . Attendants need to do more snow shoveling on weekends. Minutes of December 19, 1994 Parks Commission meeting were reviewed . Mike Dahlquist , seconded by Bill Tait moved to accept minutes as presented . Motion carried . Donation Wish List Recommendation To City Council: Mike Dahlquist , seconded by Mark Johnson moved to recommend that donated funds be utilized for the purchase of toddler equipment . Motion carried . Paul Plaster volunteered to serve as part of the OPH/Baytown Bike Trail Committee. It was noted that application for DNR/Local Grants must be submitted by March 1 , 1995. MN DOT Hwy. 36 Design Review Committee ' s possible workshop on design issues were discussed . • s Next meeting of the Parks Commission will be held at City Hall in the council chambers on Tuesday, February 21 , 1995 at 6:30 p .m. Mark Johnson, seconded by Mike Dahlquist , moved to adjourn meeting . Meeting adjourned at 9:00 p .m. by unanimous consent . Recorded by: Paul Plaster PP: jad Approved By Parks Commission this st day of February, 1995 . end:414 G 45 i Unapproved '3i utee OAK PARK HEIGHTS PARKS COMMISSION MINUTES OF MEETING HELD DECEMBER 19, 1994 Meeting called to order at 6:35 p .m. Present : Commission members Mike Dahlquist , Janet Robert , and Paul Plaster . Absent : Bill Tait . City Council Representative : Dick Seggelke Citizen Representation: Mike Runk Minutes of November 21 , 1994 Parks Commission meeting were reviewed . Janet Robert , seconded by Mike Dahlquist moved to accept minutes as presented . Motion carried . Proposed applicants for Rink Attendant positions were reviewed . Mike Dahlquist , seconded by Janet Robert moved to hire John Sortedahl and Adam Stafne for Brekke Park Ice Rink Attendants and John Moszer and David Otto for Cover Park Ice Rink Attendants. Alternates for the positions are Robert Carlson, Mike Coleman and Greg Coleman. Motion carried . Mike Dahlquist , seconded by Janet Robert moved to recommend , to City Council , Mike Runk for appointment of Park Commission vacancy. Motion carried . Figure Skating Reviewed . Strategy for park land acquisition was reviewed . No change. City Maintenance Issues were reviewed . Signs and post are up . Janet Robert will investigate to see if Northern States Power is encroaching onto park property. Autumn Ridge Home Development . The Commission requests that NW Associated Consultants to assure that this development will mesh with the proposed park adjacent to it . Special attention to be paid to trail network around the West ponds and easements North of the West pond . Comments regarding these issues is requested to be provided to the Commission from NW Associated Consultants. Tree Farm Commercial Rezone/Subdivision reviewed . Northern States Power easement to Valley View Park reviewed . 58th Street Hearing date scheduled for December 27, 1994 has been noted . • • s Rink. Attendant Job Responsibilities Reviewed , The following revisions should be made: 1 ) . I .D. Tags are to be worn. 2) . Attendants need to walk outside area periodically . 3) . Once, each day, a head count should be taken. (Eg . 7:00 to 7:30) 4) . Incorporate head count into a general log to include citizen comments, incidents, ice usage and conditions. Letters of Representation were signed . Request Julie to provide an updated Parks Commission roster to include Mike Runk . Mike Dahlquist , seconded by Paul Plaster moved to adopt a resolution to recognize the contributions and service provided by Dick Seggelke for years of service to the Parks Commission. This resolution is recommended to the City Council . Motion carried . Next meeting of the Parks Commission will be held at City Hall in the council chambers on Tuesday, January 17, 1995 at 6:30 p .m. Paul Plaster , seconded by Janet Robert , moved to adjourn meeting . Meeting adjourned at 8:30 p .m. by unanimous consent . Recorded by: Paul Plaster PP: jad Approved By Parks Commission this day of , 19 ____ V 01\.% t\i'c ak,o,, FILE Copy JJJNNorthwest Associated Consultants , Inc . CURBAN P L A N N I N G • D E S I G N • M A R K E T RESEARCH MEMORANDUM TO: Richard Seggelke FROM: Allan Hunting/Alan Brixius DATE: 14 January 1991 RE : Oak Park Heights - Park Study FILE NO: 798 . 03 Presented herewith is the preliminary draft of the Park Policy Plan. This plan represents a summary of issues that a ec - e area in relation to park planning, provides background information for future developments , and makes recommendations on park type, size and location. A Policy Plan is included which provides general guidelines for the City to follow when planning parks . Alan Brixius and I would like to meet with you to discuss this document prior to the February meeting. We will be in contact with you shortly to arrange a meeting date . • 4601 Excelsior Blvd.• Suite 410•Minneapolis, MN 55416•(612) 925-9420• Fax 925-2721 • FM COPY rN Northwest Associated Consultants , Inc . AC URBAN P L A N N I N G • D E S I G N • M A R K E T RESEARCH 1 • MEMORANDUM 44 TO: Oak Park Heights Mayor and City Council FROM: Allan Hunting/Alan Brixius DATE: 14 January 1991 . RE: Oak Park Heights ,- Parks Study FILE NO: 798 . 03 At the request of the Oak Park Heights Park and Recreation Committee, we have begun preparing a Policy Plan for a park system for the recently annexed area of the City. As part of the preparation of the Policy Plan, research and background information is being obtained concerning the school site, the VAA site and their relationship with the conceptual development plan of the southwest area. Many issues and questions have come up concerning these proposals which must be addressed. Our office finds these issues numerous and complicated enough that we are requesting the City review these issues and provide us with some direction as to how the City would like us to proceed. The following is a list of land use and park issues that need to be addressed by the City. 4601 Excelsior Blvd.• Suite 410•Minneapolis, MN 55416•(612) 925-9420• Fax 925-2721 • PLAN STATEMENT INTRODUCTION If a good park and open space system is to be achieved, it must be planned for. A plan enables the Community to analyze its past performance while setting the goals and objectives for satisfying the future needs and desires of its citizens . With the City' s annexation in 1988 of approximately 200 acres of land west of Oakgreen Avenue, consideration must be given to establishing park land within this area as this land is currently experiencing development interest . Since development pressures tend to seize and hold some of the best potential park lands , Oak Park Heights must locate and secure adequate park and open space land far in advance of development, before the price rises beyond what the community can afford or bgfore the land is used up for other purposes . Principal development interest comes from the School Board proposal for a new high school and the VAA' s proposal for an athletic complex. Both of the projects will greatly impact the City in terms of future development, future park needs and the future land use of this area. School District 834 is presently in the process of developing a 126 acre site which will become the new high school . The site will access Highway 5 and will contain the school building, parking, athletic fields , and a natural preserve area . The St. Croix Valley Athletic Association is proposing, in conjunction with the school site, a complete sports complex. Developed primarily for the VAA, the facilities will also be available to the public . OBJECTIVES The objectives of this study are: 1 . Establish standards for park dedication and acquisition. These standards will provide the City with rules so that all developers are treated equally for determining park land dedication standards . Acquisition standards must be treated in the sAT-e way. 2 . Establishing standards for proper park spacing. Intensity levels of parks require different needs and acreage requirements . Furthermore, the demand area must be within walking distance of residential areas or accessed by a collector street. Establishing spacing standards will provide for proper spacing of parks to meet these criteria. 2 411 411 3 . Establish park design criteria . These criteria will include the type of park and facilities it should offer. 4 . Establish a trail system for this area which will connect the school and VAA to the balance of the City and to major community destinations . Specific sites must be established so the City can make the appropriate decisions towards acquisition of these sites . The Policy Plan will identify the issues and policy statements for park lands as they relate to: physical setting parameters , land acquisition parameters and trail needs . The plan will also identify type of parks , physical size, type of activities , and service areas for these parks and make recommendations on how the City should plan for and obtain the necessary park land to service this annexed area and the outlying area. DEFINITION OF STUDY AREA The park land study area contains lands annexed in 1988 and adjacent lands to the west and south as shown on the Southwest Area Land Use Concept Map. The study area is bounded by Oakgreen Avenue to the east, Highway 36 on the north, State Highway 5 to the west and lands within a mile south of Highway 36 . Proposed development of this area consists of continuation of commercial uses along Highway 36 . Multiple family is proposed as the next layer to the south and the remainder will be single family. The central region will have smaller lots while to the south, larger lot single family is proposed. For planning purposes, the study area is broken down into three zones . Each zone represents a different chronological development stage. Zone 1 is the area annexed by the City in 1988 and represents the first area to direct and encourage development. Zone 2 contains vacant land in Baytown Township and the proposed high school and VAA site. Zone 3 represents the final stage for development in the study area. Zone 3 will remain in Baytown Township with no thought of annexation in the near future. Land use within each of the three future zones will be classified as either single family, multiple family or commercial . 3 • PHYSICAL FEATURES The physical features that produce effects on this area include the State highways which are external boundaries , topography and wetland locations . Highway 36 , Highway 5 and Oakgreen Avenue create restrictive barriers to both development and traffic flow by limiting access points to the study area . Topography in the area is generally flat to rolling with a rolling portion in the center of the study area. Small wetlands are located throughout the study area while a small concentration exists in the center of the study area . Streets : The existing street pattern serving the area consists of Highway 36 , Highway 5 and Oakgreen Avenue. MnDOT has developed a functional classification system foF the major roads in the State. This system gives definitions to each class of road to determine its function. Highway 36 is classified as an intermediate arterial, Highway 5 is a minor arterial and Oakgreen Avenue is an urban collector. Intermediate arterials are those roads which provide service to sub-regions , provides access to minor arterials and major traffic generators . Minor arterials are those roads which provide service of an intra-community nature connecting urban concentrations to rural major collector roads which in turn provide access to principal collectors and collector streets . Urban collectors provide service for local traffic collection and distribution between collector streets and arterials . Urban collectors provide access to minor arterials and local streets . As the study area develops, a street system consisting of sufficient size and functional class must be established to provide efficient traffic flow through the area . Due to the proposed development pattern, there is going to be a need for a collector street system which will efficiently channel traffic from residential neighborhoods to the arterials which border and serve the study area. Study area configuration and proposed development patterns suggest a need for both east-west and north-south collector streets . Based on past discussion, it has been suggested that an east-west collector be built along the NSP power line easement. Following an existing easement would help reduce land acquisition costs . The Highway 5 access for this collector should be coordinated with the existing frontage road access and the high school and proposed VAA site so access points are minimized . 4 s • Based upon Met Council spacing standards and the high school site location, it would be advantageous to run a collector street along the south border of the school site. This would provide another through street from Highway 5 to Oakgreen Avenue. Providing two additional east-west roads will take some pressure off of the Highway 5/Highway 36 interchange since all of the high school traffic will exit and enter on Highway 5 . This access point again should be coordinated with the school site to reduce access points on Highway 5 . A north-south collector pattern must also be established to provide access to the middle of the area. Oakgreen Avenue is already an established collector. A second north-south collector should be investigated to provide for efficient traffic flow. At this point, no detailed collectors are being suggested, however, upon finalization of high school plans , some consideration must be given to this proposal for a second collector. Land Use Patterns : • Land use patterns become issues when determining park locations . Density of development becomes a factor also . The original land use concept provided for multiple family to develop behind the entire commercial zone out to Highway 5 . Further research and review has necessitated rethinking this original plan. The City of Oak Park Heights will likely continue to increase in population at a steady rate. The population doubled from 1, 256 in 1970 to 2, 591 in 1980 . Population increased again from 1980 to 1990 although at a slower pace. Recently annexed land in 1988 and potential annexation of lands to Highway 5 will provide the City with ample developable land for residential growth . With this projected growth comes the needs and demands for increased park land. Potential population counts have been calculated to determine the amount of acres of park land that will be required to satisfy the needs of the area. Park land locations will be determined by population density projections, street patterns and spacing standards which determine the potential demand area for each type of park based on facilities offered. Appropriate spacing standards must be established so that park location and facilities will best serve the local populations without requiring long travel distances or providing parks too close together with many of the. same features . Neighborhood park spacing standards should be based on demand area and walking distances to parks of one-quarter to one- half mile. 5 • 411 Existing land use consists of spot commercial development along the south side of Highway 36 , residential housing along Oakgreen Avenue, while the remainder of the area is in agriculture and open space . Some of the agricultural uses include tree farms . To achieve a full picture of development potential for the study area, two potential development patterns will be looked at, one which anticipated only a small portion of new multiple family and the other which projects a larger area for multiple family. These two different development scenarios will be looked at to identify population, park land needs and location. Defined as Scenarios 1 and 2 , both will be looked at as to their own individual impact on park location. Proposed land use for both scenarios will consist of commercial, single family, multiple family and possibly public . Commercial zoning will consist of B-2 , General Business District zoning which will be a continuation of the existing B-2 along Highway 36 . The B-2 will extend westward along Highway 36 to the Highway 5 interchange. Its southern boundary will be the Northern States Power Company easement. Scenario 1 As illustrated in Figure 1, multiple family use will consist of R-3, Multiple Family Residential District . Apartment buildings will be anticipated dwelling units with an assumed density of 12 units per acre. R-3 zoning will be located just south of the commercial zone on Highway 36 and will be an extension of the multiple family that exists in the extreme northeast corner. It will be bound on the south by the northernmost collector street. R-3 will extend westward out to Highway 5 . The remainder of the study area will be zoned R-1, Single Family Residential with an anticipated density of three units per acre. Scenario 2 As illustrated in Figure 2 , Scenario 2 assumes the same multiple family use but does not anticipate the same number of acres needed for R-3 as Scenario 1 does . Apartment markets are not as • strong as they were two years ago and therefore, less construction is taking place. Scenario 2 projects R-3 zoning to extend westward from Oakgreen Avenue to roughly the middle of the study area, which is anticipated to be the location of a north- south collector street. The remainder of land in Scenario 2 will be in R-1, single family homes . The school site, located along Highway 5 is anticipated to be zoned 0, Open Space Conservation District. 6 • Population Forecasts : Determining park size and location is a factor of population forecasts . Forecasts for maximum potential population and housing units were calculated for both Scenarios 1 and 2 . These calculations are summarized on Tables 2 and 3 . Population -„ forecasts were arrived at by computing total acres of each zoning distr i (Table 1) , then taking these acreages and multiplying �t em times the density allowed in those districts to produce \1C:) C maximum number of units which could be built in each district . A total potential population for each district is computed by taking total household count times the projected persons per household. Park land dedication requirements are determined by using total population and City park land dedication calculation summaries . Tables 2 and 3 illustrate the total required park land requirements using both Oak Park Heights requirements and the Met Council ' s . This information is provided for comparison only. Based on these projections, it is anticipated that for Zones 1 and 2 , the City will require a total of approximately 40 acres to be developed in park land. TABLE 1 AREA CALCULATIONS �~ Scenario 1 Scenario 2 Acres Acres Zone 1: Single Family 146 152 Multiple Family 32 2G—" Commercial 31 31 Zone 2 : Single Family 45 91 Multiple Family 46 0 Commercial 63 63 School Site 130 130 Zone 3: Single Family 446 446 TOTAL ACRES 939 939 • • 7 • • TABLE 2 SCENARIO I Park Land Density Projected Dedication (Units) Population City Met Council ZONE 1 Single 438 1, 115 20 12 Multiple 372 946 7 10 ZONE 2* Single 135 343 6 4 Multiple 552 1 , 406 11 15 ZONE 3 Single 1, 338 3 , 408, 61 68 2 , 835 7 , 218 105 109 NOTES: Allowed Densities - Single Family 3 Units/Acre Multiple Family 12 Units/Acre - Multiple Family = Apartment Housing - Population Calculation - 2 . 6 Persons/Household Metropolitan Council Projection - Park Land Dedication - Metropolitan Council Standard = 11 Acres/1, 000 Persons City Standard - 1 Acre/75 People in Subdivision Single Family - 3 . 5 Persons/Household Apartment - 1. 0 Person/Bedroom - Assume housing vacancy rate - 2 percent - Single Family (R-1) lot size - 10,400 square feet, 80 foot width - Multiple Family (R-3) lot size - 15,000 square feet - Scenario 1 assumes both single and multiple family zoning will be proposed for Zone 2 . 8 • 410 TABLE 3 SCENARIO 2 Park Land Density Projected Dedication (Units) Population City Met Council ZONE 1 Single 438 1 , 115 20 12 Multiple 372 946 7 10 ZONE 2 Single 273 694 12 8 ZONE 3 Single • 1, 338 3, 408 61 68 2 ,421 6 , 163 100 98 NOTES: - Allowed Densities - Single Family 3 Units/Acre Multiple Family 12 Units/Acre - Multiple Family = Apartment Housing - Population Calculation - 2 . 6 Persons/Household Metropolitan Council Projection - Park Land Dedication - Metropolitan Council Standard = 11 Acres/1, 000 Persons City Standard - 1 Acre/75 People in Subdivision Single Family - 3 .5 Persons/Household Apartment - 1.0 Person/Bedroom - Assume housing vacancy rate - 2 percent - Single Family (R-1) lot size - 10,400 square feet - Multiple Family (R-2) lot size - 15,000 square feet • - Scenario 2 assumes only single family zoning will be proposed for Zone 2 . 9 • Parks : Physical barriers and site conditions will influence park location. Large traffic volume streets create physical barriers , especially for young children as crossing these streets become a deterrent and a safety hazard. Park location must be taken into account so that users only have to cross a minimum amount of streets . Site conditions greatly influence the type of facilities the park site can accommodate. Type of park must also be matched with the particular site conditions . The City contains many small wetlands surrounded by trees . These site attributes make this a logical place for a passive, natural type of park. Trail systems provide the best usage of park land in these areas . Naturally flat open areas lend themselves to more active neighborhood parks which contain ball fields , court games , and playground equipment . Based on site attributes and population projections , the City should concentrate on parks whic4 are geared for neighborhood use. Neighborhood playground and linear natural parks would provide the new residents of this area with sufficient park needs . Neighborhood playground parks are areas for intense recreational activities, including field games , court games , play equipment and skating rinks . The service area should be one-quarter to one-half mile radius from the park. The site size should be approximately 10-15 acres to be of sufficient size. The site should be suited for intense development and located along or near collector streets providing easy access to intended service areas . Figure 3 illustrates a typical neighborhood park. The site contains some on-site parking to reduce traffic congestion . A 10 to 15 acre park provides ample space for both court and field games and for winter time activities , such as skating. Pending regional park facility proposals may reduce the need in a neighborhood park. The park could be geared more for children providing more play equipment and less field game area. Linear natural parks are areas developed for modes of recreational travel such as hiking, biking, cross country skiing and walking. The service area should be one-quarter to one-half mile radius from the park. The park size should be sufficient in length and width to accomplish the purpose. Site attributes should be complete natural settings with natural or existing trails . Site location should be where natural settings occur, link other parks and community facilities such as schools . 10 • • Zone 3 of the study area must be given preliminary attention as well so as to provide for appropriate park land if this area is to be annexed in the future . This area is anticipated to develop in all single family lots which would create a large population base and large park land requirements . The City must review its future plans to determine its role in the development of this area. If this land is to be acquired by the City, then park planning must take place now so a cohesive, connected park plan can take place for the entire study area . The proposed high school and VAA complex will also affect park location and type of park proposed based on the type of facilities proposed at these two sites . The high school site will provide facilities for its varsity sports, gymnastics and open space for environmental studies . Athletic facilities provided would include: football fields (both practice and game fields ) , baseball and softball (practice and game) , soccer fields and tennis courts . Exact facilities including number, amount and location have not been determined. The environmental open space area is anticipated to include some trails and would then make a logical choice to include and joint into the City park system. The St . Croix Valley Athletic Association has also proposed an athletic complex which would be of regional scale. Existing facilities in the area are not enough to handle the demand they have from their programs . They are proposing to construct a complex that would provide their sports programs with facilities and provide the community with added facilities . The project would consist of football, baseball , soccer fields , hockey rinks, tennis courts , basketball courts , and playground area . Two proposals would like to become a joint venture in that they could share both parking and athletic fields . Park Land Recommendations : Based upon this background study, our office would recommend that two parks be located in the study area. One park is proposed to be an active park, the other a passive park. Neighborhood Park The neighborhood park should be of sufficient size to accommodate the intended uses . Since we don' t know the reality of the VAA proposal, this will dictate the size and type of facilities provided by the City at the neighborhood park. With the high school and VAA athletic facilities proposed so close, the neighborhood park should be an active park oriented to younger children. Large areas for play equipment should be provided for. The park should be located so that there is easy 11 S • access from nearby streets eliminating the need for long travel distances as it would not be desirable to have children travel too far. A park size of 10 to 15 acres should be of sufficient size to provide for its users . The size of the park is directly related to the VAA proposal . If the VAA proposal does come to fruition, then the City should not duplicate many of the facilities and the neighborhood park could be smaller in size. If the VAA proposal does not come to pass , then the City may find the need to provide a larger park which will fill all the athletic needs of the local area . Figure 4 illustrates the approximate location for a park which will serve enough people within a quarter to half mile radius . Linear Natural Park Physical features in the center of the study area provide a perfect environment for a passive natural park and trail system. Wetlands, hilly terrain and trees provide a perfect background. The natural park should take advantage of these natural features and locate within park benches , picnic tables and pedestrian nature trails . A trail system should be incorporated into the plan to provide a link to all parks in the area . The trail system should include pedestrian and bike trails . In conjunction with developing street patterns , pedestrian and bike needs should be fulfilled by use of bike paths along sides of roads and sidewalks for pedestrian travel . Along these guidelines , pedestrian and bike trails should connect the linear park to the neighborhood park and the entire system should connect the school site through the City parks and to Oakgreen Avenue, providing a complete recreational transportation network. To make this successful, all land planning must be coordinated through the subdivision process so the City can dictate park land dedication requirements and provide for a proper system of parks and trails . Figure 4 illustrates the approximate location of the linear park. Acquisition: Site acquisition of sufficient size for both parks will need to be accomplished at the early stages of development of this area . While lands for parks are not acquired immediately, the City must identify search areas so it can dictate the size, location and type of park. In the acquisition of land for the neighborhood park and the linear park, the City must require that these lands are suitable for their intended use. Suitable land would include proper topography, soil conditions and location. 12 • 411 The development of the park system will be funded by money in the City budget . This will be supplemented by cash contributions for park land dedication requirements from new development. Funding for the VAA project is yet to be determined. The VAA is a volunteer donation program. All monies for this project will come from volunteer contributions . Potential income sources consist of : VAA Fund Raising VAA Labor in Building Construction Other Local Athletic Programs The VAA has been notified, however, that an anonymous donor is willing to give $500, 000 towards the project . While the VAA proposal is still uncertain and funding for the project is yet to be determined, the VAA project should be looked at as only a proposal at this time, Should the project come to fruition, the City must investigate what local funding will be requested and what responsibilities will be asked of the City. This must be done so the City can aggressively look at this project to meet some of its City park needs . With the recent passage of the school bond referendum, the high school project development time frame will probably require completion of the school first and grounds and fields to follow. Occupancy of the high school is expected in September of 1993 . This timetable must be looked at in relation to the City' s timetable for expected park development . Availability of the athletic facilities to the general public at both sites must also be investigated to determine the neighborhood park needs . Because funding for this project is yet to be determined, the VAA project should be looked at as only a proposal at this time. For the City of Oak Park Heights , development of these two sites would impact greatly the . park plan in regards to type and location of facilities . With athletic facilities of a regional scale located here, the City can then direct the use of park land in different directions and focus on different types of uses and locations for these parks . 13 • PARK PLAN STANDARDS AND POLICIES We have drafted a series of park plan policies to help direct the City in the areas of physical parameters regarding community parks, neighborhood parks , trail systems and land acquisition. Community park policies are needed to allow the City standards on which to evaluate the VAA site and make sure it accomplishes what the City policies require . Listed below is the draft Policy Plan. 1 . COMMUNITY PARKS STANDARDS : (a) Community parks shall be of at least 25 acres which provide active recreation. These facilities will require parking and site improvements including utilities . POLICIES : (a) The active recreation facilities provided in a community park may include, but are not limited to, neighborhood recreation centers , ballfields , ice skating rinks, warming houses, hard surface courts, play equipment and swimming pools . (b) The passive recreation facilities provided in a community park may include, but are not limited to, trails, picnic areas , nature/culture interpretive sites , and landscape plantings . (c) Facilities will be sized and developed to accommodate large crowds and peak events . In this regard, parks should be developed to provide adequate parking and rest room facilities . (d) Facility development will be coordinated with the needs of community residents and related services as provided by the Parks and Recreation Advisory Committee, athletic association, civic groups, and organizations . (e) The need to consider the long term costs of maintenance and operation in a facility' s design and development will be recognized. ( f) Locate community scale recreational facilities within safe and easy access of users . (g) Park development shall minimize impact upon adjoining 14 4 • development through provisions for, but not limited to: ( 1 ) Adequate off-street parking. ( 2 ) Appropriate orientation and location of activity areas and buildings . ( 3 ) Screening, buffering, and landscaping. ( 4 ) Adequate setbacks and physical separation. (h) Wherever possible, active use recreation areas should be designed for diverse uses during all seasons . 2 . NEIGHBORHOOD PARKS STANDARDS: (a) Areas designed for intensive and passive recreational activities shall be designed as neighborhood parks . (b) Neighborhood parks shall be sites which can support at least a small diamond, also provide winter activities and play equipment on a local basis . The service area is approximately one-quarter to one-half of a mile based upon physical barriers and will ultimately sere a population of approximately 5,_000 people. The sites can be 4 to 12 acres . POLICIES: (a) The active recreation facilities provided in a neighborhood park/playground may include, but are not limited to, open field areas , multiple use hard surface play courts , creative play structures , hockey rinks , free skating rinks , warming houses , landscape plantings, picnic areas, shelters and rest rooms . (b) Neighborhood parks/playgrounds will be geographically centered with safe pedestrian and bicycle access . (c) Park accessibility will be maximized by the park site design and planning to best serve area residents . (d) The need to consider the long term costs of maintenance and operation in a facility' s design and development will be recognized. (e) Ensure the provision of an appropriate balance between active, passive and cultural recreational areas and activities, tailored to the needs of the total population throughout the community. 15 111 ( f) Park development shall minimize impact upon adjoining development through provisions for, but not limited to: ( 1 ) Adequate off-street parking. ( 2 ) Appropriate orientation and location of activity areas and buildings . ( 3 ) Screening, buffering, and landscaping. ( 4 ) Adequate setbacks and physical separation. (g) Wherever possible, active use recreation areas should be designed for diverse uses during all seasons . 3 . LINEAR NATURAL PARKS STANDARDS : (a) The park and open space system shall be used to conserve and manage sensitive natural areas within the community. • (b) Natural areas shall preserve the integrity of environmental sensitive areas , such as forests , lakes, streams, wetlands, ponds , prairies, etc . Management of natural open space may include substantial restoration of lost or deteriorated natural features, as well as techniques for arresting a retarding environmental degradation through ongoing maintenance . (c) Coordinate natural open space area with City storm water management systems to preserve natural drainageways and wetlands for the purpose of storm water treatment and the preservation of natural environmental areas . POLICIES : (a) Distinctive natural features that give a natural area its distinguishing character will be retained wherever possible, and every reasonable effort will be made to retain cultural resources intact. (b) The majority of the linear park area should be acquired through means other than park dedication, such as tax forfeiture procedures or direct developer dedication. (c) Limited passive recreation can be allowed within a linear park area provided that their use is compatible with the management and intent of the parcel . Such activities may include hiking and biking trails, picnicking and wildlife observation. 16 111 • (d) Active recreational uses shall be restricted from natural open space areas . 4 . TRAILS STANDARDS: (a) Provide a comprehensive system that addresses trail design and routes that respond to both transportation and recreational demands of the non-motorized modes of transportation. (b) Integrate the local trail system with the trail systems proposed by the State and County in order to maximize the local trail network. POLICIES: (a) Assure adequate public riight-of-way is provided and dedicated for sidewalks and trails during the subdivision process . (b) In an effort to minimize trail construction costs, trails are to be constructed in conjunction with State, County and City improvements . (c) Utilize the park dedication fee on newly platted parcels for trail right-of-way acquisition. (d) Develop trails in conjunction with roadway improvements . (e) Encourage the private sector to provide recreational opportunity for specialized trail uses . ( f) Provide trail system connections between major community destination areas ( i .e. , parks, school, commercial centers , public buildings and residential areas) . (g) Develop a trail system that minimizes potential conflicts between trail users and motor vehicles and ensures the safety of the trail user. (h) Major routes and paths in community or linear parks should be eight feet wide bituminous with slopes not exceeding 8-10 percent. (i) Design and established cbystthe tState lsDepartment of Transportation and State Planning Agency. 17 ( j ) Encourage private sector to provide bicycle parking facilities . (k) Promote and encourage the utilization of bike and pedestrian corridors as ski touring routes during the snow season and consider other possible uses of bicycle trail corridors when safe and proper. ( 1) Maintain all sidewalks and MPTWs in good repair and ensure that these trail segments are kept open and clear of snow throughout the year for a one mile radius surrounding all schools . (m) Ensure that all pedestrian and bicycle street crossings are clearly marked and lighted. 5 . ACQUISITION STANDARDS: (a) Every reasonable effort shall be made to acquire sufficient land to meet the long range needs of the people of Oak Park Heights . Careful consideration shall be given to the type and extent of park lands and natural open space areas acquired by the City to assure a parks and open space system that will satisfy the needs of present and future residents of the City. (b) Park land and natural open space shall be acquired through park dedication, purchase, eminent domain, or donation. The acquisition of less-than-fee-simple interests, such as conservancy or leases, shall be undertaken whenever appropriate. (c) The acquisition of public facilities shall take into account and recognize private facilities and services which are offered so as to avoid unnecessary duplication and conserve financial resources . POLICIES : (a) The acquisition of parks and other recreational facilities shall be accomplished at an early date when possible so that appropriate sites can be obtained to meet long range public recreation needs before development pressures render the property too expensive. 18 • (b) Joint use agreements between e Citentities of �i1lPabe rk Heights and other governmental purchased and developed when appropriate. (c) Private development of recreational activities shall be encouraged so as to limit the need for public acquisitions . If such facilitiesaiorsemi-public eelieda upon, however, assurance for public ess shall be established. (d) Private developers shall be ruedusto wdedicate n ate a portion of their land for public Tanned for prk development includes an area p acquisition. Where such a need is not apparent, the developer /ll codevelopmentute ash to e used of public parks andropen purchasethe and/or/ space . • (e) Land dedications which serve of esysreqtemedpurrposeoshall not be accepted as pr nt contributions . Such lands may, however, be accepted as a donation or gifts . ( f) Unsolicited donations and gifts will be accepted as part of the system if they are free of obligations or impacts which limit later use (by a condition of the gift) , do not offend other segments of the community, or which do not come with a hidden or delayed price tag for development, operation, or maintenance which cannot be justified as being in the City' s best interest or within financial resources which are available. (g) Land included in utility easements will be utilized to provide safe and convenient public access routes , where feasible, throughout the City. (h) To the extent possible, grants-in-aid will be sought to help finance the acquisition of park land, natural open space, and recreational facilities . Generally, this report has listedthe and Becausethesee arisen in determining park sizertanset parkee issues affect the City in broader areas other than j issues, we are asking for direction from the City before we can fine tune the plan and provide a completed comprehensive document. 19 . • ,• ••..,... . . 0. . ..•L .'7;1- •-::i.•t•-7-::t:719-7.-:;.i`2_743:7::—='"'-''.:-.---7-?: -.7=1.--7'i=:11;i'r:i4----1-2•7"-••--: pr"--:-1-: •••• -T—--,•-,--,--•• '11 ICI ril, I 'ILI (i''j -4-.-11 1:.1 -:‘,.?: r ill 2 .-i I•,, •) i;* -1)1k.r1 .. ‘ ' .• ;.,•; f-. . . :I. , : 1 .i \'N-•• . - (1) •none I i 1 ::' 1 •: 11 I • . 1:-. a ., :_....4 .,..... - . : 1 , _ \-..• .: ,:„ 1 . ..,..,1, f ...I.,. ,. ...v 3,.. 03 Hi .,. • • - ;. . -. ..- •::.. : , : .. , :. --.--......--;,,, .,... ,..,co I !I ; , N, ,, .1 • ' 1 • . 1 .'"...7' '.'<",..1 E.1. 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