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HomeMy WebLinkAbout05-09-2017 Worksession PacketCity of Oak Park Heights Worksession Date: Tuesday, May 9, 2017 Time: 5:00 p.m. Location: Oak Park Heights City Hall Conference Room 1. Call to Order 2. Comprehensive Plan 2040 I SCRCP Celebrations — Ordinance Amendments Park Uses 4. Adjourn Page 1 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 40 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Eric Johnson FROM: Scott Richards DATE: May 3, 2017 RE: Oak Park Heights Worksession TPC FILE: 226.10 — Comprehensive Plan 2040 — City Council As you are aware, the City Council, at their February 15, 2017 meeting, authorized the work programs from TPC, Inc and Stantec to commence the Comprehensive Plan 2040 process. The Comprehensive Plan 2018 process will update and reinforce the goals, policies and plans from the 2008 plan. Additionally, it will focus on the new issues and challenges this community will need to focus in the next ten years. At their April 13, 2017 meeting, the Planning Commission reviewed the issues summaries from the 2008 plan and provided direction to staff on creating a new issues summary. It has also been suggested that we conduct a community survey so that residents and business owners have a say in the planning process. Issues Please find attached the list of issues that were identified as part of the Comprehensive Plan 2008. The City Council should review these, discuss what has been resolved in the last ten years from the list, and consider what new issues should be identified. Also included are the issues maps from the plan. We will focus much of the discussion at the May 9, 2017 Worksession on issues. Community Survey Staff has worked with Jim Kremer on drafting a format and questions for a community survey. Before it is distributed and placed on the City website, the City Council should comment and make suggestions. Please review for discussion at the Worksession. Pc: Julie Hultman Page 3 of 40 DRAFT City of Oak Park Heights Community Survey The Oak Park Heights City Council would like your input, ideas and thoughts to help it plan for the future. 1. Are you a: Resident ❑ Business Owner ❑ Both ❑ Visitor ❑ 2. If you are a resident or business owner, how long have you lived or worked here? Less than 5 years ❑ 6-10 years ❑ 11 years + 3. Are you: under 18 ❑ 18-24 ❑ 25-34 ❑ 35-45 ❑ 45 -54 ❑ 55+ ❑ 4. Do you have children in your home who are under 18? Yes ❑ No ❑ If so, how many? S. From your point of view is Oak Park Heights a better place to live and work today than it was when you first moved or worked here? Strongly Agree Somewhat Agree Agree Somewhat Disagree Disagree 6. Please list in order the top three things you like about Oak Park Heights (with #1 being the most important). The St. Croix River _ Engaged residents _ Other (please list): City parks and trails _ Schools The people _ Community events Small town feel Retail businesses Restaurants Location 7. In your opinion what is the general condition of our streets? Excellent Good Average Below Average =Poor 8. Understanding that most of the funds for our streets come from our property taxes, are there any specific roads that you think need to be improved? If so, please list them below. 9. In your opinion what is the general condition of our parks and trails? Excellent Good Average Below Average Poor Page 4 of 40 DRAFT 10. Are there any specific park or trail improvements that you would recommend? If so, please list them below. 11. Rank the top FIVE most important challenges that you see facing the City (#1 being the most important)? Traffic congestion Improving pedestrian and bicycle access Providing more retail and other types of businesses Maintaining and enhancing municipal Services (police, fire, permitting, refuse collection, etc. Tax rates Reducing crime/ enhancing public safety Quality development design & construction — Improving pedestrian safety Capital investments in community facilities, parks, storm water, other capital investments Utility rates Protecting the St Croix River and other water resources Improving pedestrian and bicycle safety T Loss of affordable housing Other (please list) 12. Do you have any other input, ideas or thoughts you would like the Oak Park Heights' City Council to consider as it plans for the future? Thank you for taking your time to complete the survey. The City will provide results on its website (www.cityofoakparkheights.com). If you would like to discuss any part of this survey with the City, please provide your name and mailing address or email address. Name: Mailing Address: _ Email: Please Contact Me: Yes ❑ No ❑ Page 5 of 40 Oak Park Heights Comprehensive Plan 2008 - Issues INTRODUCTION As an initial means of shaping the Comprehensive Plan, a Comprehensive Plan Committee, representing a broad base of the community, was established by the City Council. The list of the members is found on a previous page of this document. This team provided the guidance and directives to formulate the Comprehensive Plan before it was reviewed by the Planning Commission and approved by the City Council. The Committee which includes the Planning Commission and City Council represents a wide cross section of area residents. They met twice at the beginning stages of the Comprehensive Plan update to discuss potential issues and opportunities in the community. The representation of these people has provided the insight and initial direction for the process. The community involvement will continue throughout the comprehensive planning process with public meetings at the end of each stage. This report provides a summary of the issues and directions which community officials and residents have identified. As such, it will be utilized in conjunction with the technical data compiled in the data collection process to formulate the policies as well as physical layout of the community. Throughout the issues identification process, it was realized that there is agreement on most of the issues but also differences in the philosophy and details of the approaches to be taken. An additional purpose of this report is therefore to highlight these matters so that they can be addressed as part of the planning process. The presentation of information in this report is provided in two sections. The first summarizes the comments and direction raised by the participants. This was accomplished by the use of text and issues and opportunities maps. The second section includes a diagram of the comprehensive planning process in which this document is based. GROUP ISSUES DISCUSSION A wide cross-section of people representing many facets of the community were chosen for their insight and perspective as part of the group meetings. The focus of the discussions was on the existing, developing portions of the community and in the potential areas for infill and redevelopment. A portion of the discussion was focused on potential growth outside of the current City limits. Those participating were asked to identify which community concerns were most important as well as what direction the City should be taking, especially as it relates to land use. To a significant degree, the group discussion and open house revealed that there is an overall consensus among City officials and community representatives on both issues as well as objectives. Simultaneously, there are, however, some uncertainties on Page 6 of 40 the part of some individuals and some differences of opinion on approach and philosophy. This is not an unusual occurrence and in fact is seen as a positive in that it may help insure a more detailed consideration and discussion of the plan and its components. In this regard, it must be recognized that differences need to be resolved and that a consensus be reached on the course for the plan which is to be implemented. Before proceeding further with a discussion of issues and objectives, additional background explanation and qualification is required. In the paragraphs which follow, the comments which were made by community leaders and residents have been generalized so as not to credit any one person with a particular statement or position. Whenever differences of opinion were encountered on a specific subject, it has been expressed as a majority or minority opinion. Note should also be made that the focus of the issues identification process and hence the discussion in this section is positive although negative comments were received. This negative theme and characterization of the community should not be interpreted as the prevailing opinion of the City. To the contrary, the community leadership, residents and staff view Oak Park Heights as offering a unique and quality living environment. The objective in identifying Oak Park Heights' issues is to ensure that these matters are properly addressed and resolved so that the benefits offered are maintained and increased. The identification of each and every issue raised as part of the issue identification process is not attempted by this report. Such would be beyond the scope and purpose of this effort. The issues which are raised are a broad categorization of topics receiving attention. Identifying and dealing with this more basic framework of concerns will facilitate the organization of responses which, in the long run, will comprehensively address all concerns, including the sub -issues which have not been specifically cited. Also to be noted is that the following discussion is not a priority listing of objectives or issues. In this section, only a comprehensive statement of topics raised by community leaders, residents and staff is attempted. Finally, it needs to be stated that the summary avoids opinions and positions of the planner. Within the policy and planning sections, planning recommendations and alternatives will be offered for consideration. In order to provide a meaningful presentation of the issues identification discussions, the topics which were raised have been organized into a listing of broad issues and subsequently divided into sub -topics. The outline of the issues summary is follows: • Community Attitude • Regional Planning/Cooperation • Environment • Land Use ■ Developable Land ■ Planning Study Area/Annexation Page 7 of 40 ■ Residential Development ♦ Single Family ♦ Multiple Family ♦ Affordable/Life Cycle Housing ■ Commercial Development ♦ Highway Commercial ■ Industrial/Business Warehouse Development • Transportation ■ St. Croix River Crossing/Highway 36 ■ System Improvements/Issues • Community Facilities ■ City Facilities ■ Utilities ■ Police/Fire • Parks and Trails ■ Park Facilities and Land ■ Preservation Programs • Administration ■ Financial ■ Staff ■ Codes/Regulations COMMUNITY ATTITUDE The overriding attitude that was expressed by the residents of Oak Park Heights during the issue gathering process was the positive attitude about the community and the long term prospects for continued growth and improvement. Residents cited the quality of life in the area, the existing and expanding potential for commercial and industrial opportunities, established and comfortable neighborhoods, the amenities of the nearby rivers, lakes, and wetlands, and the school systems in the community that contribute to making Oak Park Heights an attractive place to live. Those persons involved in the opportunities and issues discussions as part of the Comprehensive Plan process listed the following as the positive aspects of the community: Page 8 of 40 Excellent access to the freeway system which provides connections to the entire Minneapolis St. Paul area. 2. The community provides an adequate land use density with residential, commercial, and industrial/business warehouse uses. 3. Positive small town/City atmosphere. 4. The community has a number of shopping, recreational and entertainment options for its residents. 5. There is an excellent City park system with good proximity to four State parks. 6. The City is situated in such a way that it is close to the St. Croix River Valley, rural areas and open space. 7. There is excellent housing options with a premier senior living complex in the City. 8. The school system is excellent and the high school is located within the City. 9. The City has a good government structure with a high level of long term participation on City boards and commissions. 10. The taxes are relatively low in comparison to other area cities. There were few negative comments made by residents and most dealt with issues related to the St. Croix River Crossing and the Highway 36 transportation corridor. The uncertainty related to timing of the project, potential utility costs that could be incurred by the City as a result of the bridge/roadway, and the impact to the Oak Park Heights business community were all issues related to that project. The major frustration was that most of the decisions made related to the bridge and the construction schedule were not under the control of the City. REGIONAL PLANNING/COOPERATION Oak Park Heights functions as one of the primary communities along with Stillwater and Bayport in this urban planning area on the east edge of the Minneapolis St. Paul Metropolitan Area. The City has a good level of cooperation with its neighbors Stillwater, Bayport and Lake Elmo. In the past, cooperative studies have been conducted to determine if additional governmental facilities and service provision should be shared by communities. Currently, the Cities are cooperating in development of a St. Croix area YMCA. Residents felt that discussions should continue among jurisdictions to explore means in which to share facilities and services to improve quality at a lower cost to the taxpayer. Page 9 of 40 Due to disagreements over annexation, the working relationship in the past between Oak Park Heights and Baytown Township has not been favorable. Residents and City officials felt that efforts should be made to improve the relationship and continue to work on issues related to cooperation on uses that affect the two communities. ENVIRONMENT The City of Oak Park Heights is situated in an area of varying topography and environmental factors influenced by its proximity to the St. Croix River. While the older areas of the community developed on the bluffs adjacent to the river, recent development is focused on the broad, flat plains moving westerly from the main channel. Areas within these plains are highlighted by steep topography and wetlands. Staff and residents agree that topography, stormwater facility design, and well head locations are all issues that will impact future development and redevelopment. Residents indicated that the City should also look at making better public access ties to the St. Croix River. Trail connections from the City into the rural areas and into a regional trail system was also thought as a way to link residents to the river and open space. LAND USE The map on the following page highlights many of the land use issues discussed in the following text. Developable Land The 1998 Comprehensive Plan planned for a significant increase in land area for the City of Oak Park Heights through annexation from adjacent jurisdictions. The land was to be developed primarily with single and multiple family neighborhoods with other areas designed for commercial and industrial uses. Residents and City officials are not supportive of the large area of annexation proposed in the prior plan. The City Council currently has a policy that annexation will not occur unless agreed to by the other jurisdictions. The plan will discuss areas outside of the City limits that have been discussed for future annexation by the property owners and the City, but those areas are extremely limited. Within the City limits, there is relatively no residential land and a limited amount of commercial and industrial/business warehouse property to develop. The focus of this plan will not emphasize new development, but rather begin to look at potential redevelopment areas within the community. Residents and City officials have supported the growth of the community and welcome the new businesses, services and jobs that accompany this development. Residents expressed some concern about the sameness or repetition of the type of commercial development, especially the number of strip retail/commercial centers. Residents were Page 10 of 40 also concerned about the transitions between neighborhoods and commercial areas to assure that through development, adverse impacts are mitigated through the design review process. The City has been challenged to look at zoning transitions, the current Design Guidelines, traffic, and providing screening through landscaping and fences, as well as providing protection against light pollution, odor and noise. Residential Development Single Family. Residents of Oak Park Heights take pride in their neighborhoods and City officials make the point that there is a great deal of diversity in housing styles, ages and price ranges. A majority of the housing was built in the 1970s, 1980s, and 1990s, most of which is of a medium range value and affordable to a larger number of homebuyers. At the end of the 2006 building season, there were less than 10 fully sewered, subdivided lots available for single family development. Additionally, there are no large parcels of land available for future development of single family neighborhoods. Within the next ten years, there may be some replats of parcels that will provide a handful of additional single family lots. City officials and residents have conceded that this plan will not include large tracts of land currently in Baytown Township for residential development. Instead, the focus of this Comprehensive Plan will be to improve existing neighborhoods and look at the transition areas between commercial and residential to provide better living environments. Continued maintenance, investment by the City on roads and utilities, and provision of trails and parks is now seen as the priority. Multiple Family/Townhouse Oak Park Heights residents recognize the need for a diversity of housing types of which multiple family plays an important part. There are areas of the community that, as of Spring 2007, are being developed with townhome units. The Oakgreen Village development at 58"' Street and Oakgreen Avenue would add a total of 113 townhome units. The Pine Grove Gardens east of Oakgreen Avenue is currently under construction with a total of 26 townhome units. Upon completion of these developments, the readily available land for multiple family and townhome development will be depleted. The Comprehensive Plan will identify other areas that could accommodate infill development of multiple family and townhome development. In 2007, an expansion of the Boutwells Landing senior development is expected that would add a 106 unit skilled nursing facility. This is in addition to the existing development that consists of 56 village homes (side-by-side townhomes), 94 assisted living apartments, 101 independent living apartments, 137 village homes (single family and attached units), and 78 brownstone units. Boutwells has also proposed the final phase of the complex which would consist of a 28 unit memory care facility. Boutwells Landing has examined the possibility for expansion into property south of the main campus which is in Baytown Township. City officials have indicated that if access and City services are required for expansion of the campus, the City would require annexation. Page 11 of 40 Affordable/Life Cycle Housing For years, the community has prided itself on providing affordable housing for people of all age groups and socio-economic levels. City officials are interested in preserving the levels of affordable housing while expanding the numbers of housing units in the higher price values and as part of infill development. By providing housing of all types and price ranges, the City can remain an attractive place for people as they proceed through their life cycle. The City will continue to work with the Metropolitan Council on providing life cycle and affordable housing. Due to the limited amount of developable land, it is unlikely that significant numbers of additional affordable units will be developed in the community. City officials indicated a preference for more mid to higher level homes and living units as part of the continuing infill and redevelopment that is expected, in that there exists a significant number of affordable units. Commercial Development Highway Commercial. City officials and residents recognize that the development of the Highways 36 and 5 corridor commercial areas are nearing completion. The land available for new development is now concentrated on the west side of the City with potential for infill around the newer commercial developments. In the past ten years, the City has defined more specific commercial zoning districts to direct the types of development to the appropriate areas. The City has also adopted design guidelines to assure quality development in the highly visible Highway 36 corridor. City officials and residents recognize a shift from development on bare ground to redevelopment of numerous areas along the highway corridors. The Comprehensive Plan will identify areas along the Highway 36 corridor for potential redevelopment. City officials indicated that much of the new development was very consistent in architecture and building materials. Too much of the development all looked the same. The Design Guidelines may need to be reviewed and updated to direct the change to redevelopment activity. Industrial / Business Warehouse Development Other than the Allen S. King Plant and a small surrounding area, the City of Oak Park Heights does not have a large industrial land use base. Annexation of the Kern Center, a partially developed office and business park west of Highway 5 enabled the City to add to its business and warehousing base. Portions of the Kern Center remain available for development including a large area with frontage on Highway 5. City officials and residents recognize the limitations the City has in regard to land area and further building its industrial and business base. Land owners to the west of Kern Center, within the City of Lake Elmo, have inquired with both Cities regarding the possibility of detachment from Lake Elmo and attachment to Oak Park Heights. They request this in order to be provided utility service for commercial development. The City of Oak Park Heights has taken the position that it will not pursue an annexation/ detachment unless the City of Lake Elmo would agree to such an action. At this time, the City of Lake Elmo is not interested in a Page 12 of 40 detachment of land and annexation to Oak Park Heights. City officials indicated that the plan should acknowledge this is a potential area for annexation to the City if the City of Lake Elmo and Oak Park Heights can come to an agreement. TRANSPORTATION The map on the following page highlights many of the transportation issues discussed in the following text. St. Croix River Crossing / Highway 36 The most significant community issue discussed by City officials and residents is the St. Croix River Crossing at Highway 36. Ten years ago, the previous Comprehensive Plan indicated that the bridge location had been selected and improvement plans for Highway 36 were being developed. There was optimism that the bridge and Highway 36 improvements would be well underway by the year 2000. As of the date of this plan, there are revised plans for the bridge and Highway 36 improvements but no schedule for construction. The City of Oak Park Heights has not given municipal consent for the project. City officials are resolved to work with Mn/DOT on plans and timing for the bridge and Highway 36. City officials and residents expressed their frustration over this project and how it has affected the City in terms of plans for development/redevelopment along the corridor and the ability to effectively plan for transportation improvements. System Improvements / Issues The City of Oak Park Heights is well served with transportation routes providing access to the region including Highway 36, Highway 5, and Highway 95. Discussions with City staff/consultants stress the need to closely work with representatives of Washington County and Mn/DOT on issues related to new roadway construction, reconstruction, roadway turn backs and maintenance responsibility issues. Of particular importance to the City is the increasing levels of traffic on Highway 36 and the related impacts of highways on Oak Park Heights such as noise, air quality, and intersection congestion. City officials and residents emphasized the need for rebuilding Oakgreen Avenue to an urban section to better accommodate vehicular and pedestrian traffic within the corridor. Although a portion of the improvements would be made by Mn/DOT as part of the Highway 36 improvements, City officials thought it may be necessary to upgrade the road soon, recognizing the continuing residential development in the area. Extension of 58th Street to Manning Avenue was also raised as a planning issue. This would likely be done only if the area to the west of the City limits was annexed to Oak Park Heights and commercial development was to occur. Page 13 of 40 Mass Transit Residents and City officials commented about the lack of mass transit options for people in Oak Park Heights and the St. Croix Valley area. Currently, direct bus service only travels into St. Paul from the park and ride facilities in the region. With the increased awareness and growing need for mass transit options, City officials indicated it would be necessary to work with Metropolitan Council and State representatives on transit options. There are ongoing feasibility studies for mass transit and rail options for Highway 36 and Interstate 94. City officials have indicated the importance of being involved in the studies and their final outcome. COMMUNITY FACILITIES The map on the following page highlights many of the community facilities issues discussed in the following text. City Facilities The City Council has recognized limitations with the current City Hall, Public Works and Police facility at 14168 57th Street North. In 2006, the City retained a consultant to conduct a needs assessment for the City Hall complex. The results of that need assessment and the City Council direction on possible improvements will be made a part of the Comprehensive Plan. City officials and residents discussed the City's participation in the development of a regional YMCA facility. This would be a joint effort between the Cities of Oak Park Heights, Stillwater, Bayport and Lake Elmo. City officials will continue to participate in the planning for and possible construction of this facility to be located in the City of Lake Elmo. An ongoing need for the City is additional public works building space and outdoor storage areas. The City Hall needs assessment study will address the public works facility needs. The City has considered in the past the addition of a fire substation and emergency vehicle placement, and the City officials again raised the issue as a result of the Comprehensive Plan update. City officials had mixed feelings regarding the need and timing of such a facility and considered it a long term issue. Utilities The City Engineer is preparing water, sanitary sewer and storm sewer plan updates as part of the Comprehensive Plan process. These plans are expected to show few issues with the City's utility systems. One issue that has not been resolved since the previous plan is the addition of a third City well. The City Engineer has indicated that the well is required to provide additional pumping capacity for the City as well as providing a back up to the existing system. The City has sized its utility systems to adequately service all areas of the City and those areas that could potentially be annexed at a later date. City Page 14 of 40 officials have indicated that continuing maintenance and upgrades, as necessary, is the ongoing issue for the utility systems. As indicated previously, one of the primary issues related to the St. Croix River Crossing and Highway 36 improvements is the relocation of the City's utility lines. Presently, Mn/DOT has not offered the City adequate funds as part of the project to reasonably move the affected utilities. This issue will need to be resolved before the City will grant municipal consent to the project. PARKS AND TRAILS The map on the following page highlights many of the transportation issues discussed in the following text. As part of the Comprehensive Plan process, the City will also create a new Comprehensive Park and Trail System Plan to update the 1999 document. The plan will examine park improvements to be made and trail/sidewalk connections that should be completed. Residents and City officials are proud of the extensive park and trail system and look forward to the completion of the system. Potential projects identified as part of the issues and opportunities discussions included the following: 1. Completion of the park shelter at Autumn Hills Park. 2. Possible extension of Brekke Park into adjacent undeveloped area. 3. Park/trail development on the Xcel Ash Facility. 4. Development of a dog park. 5. Possible construction of a community swimming pool. 6. Identify and close gaps in the trail system. 7. Provide a trail connection to Manning Avenue and to regional trail connections. 8. Provide trail connections into the DNR property along Osgood Avenue. 9. Develop trails along each side of Oakgreen Avenue. 10. Plan for sidewalk and trail construction and connections as part of the Highway 36 improvements and the St. Croix River Crossing. 11. Plan for interconnections with regional trail systems and with adjoining communities. 12. Develop recreational programs within the City park system. Also provide programs for older children. Page 15 of 40 ADMINISTRATION Financial City officials were positive of the financial condition of the City of Oak Park Heights and do not foresee any major issues ahead. Continued upgrades and maintenance of existing community facilities, utility systems, and the street network will be an ongoing capital improvement exercise. The City will need to set aside funds for a third well, and possibly for a public works expansion or fire hall within the City if the City Council determines they are necessary public facilities. Staff After retirements and staff replacements in 2007, the employee roster for the City of Oak Park Heights and the level of administrative staffing will be adequate. The City has emphasized utilizing consultants for legal, engineering, planning, forestry, and financial assistance. City officials have indicated that this type of staffing is cost efficient and appropriate for a City the size of Oak Park Heights. Officials indicated that staffing will likely stay at the current levels in the foreseeable future. Regulations / Design Guidelines As a follow up to the Comprehensive Plan, the City will likely need to review its Zoning Ordinance and Design Guidelines. With the emphasis in the coming decade on infill and redevelopment, the City should look at its regulations and make adjustments as necessary. Residents commented on the "sameness" of building architecture and materials with recent developments. The City should review those guidelines to determine how they can better direct development appearance in the City. Page 16 of 40 A NAC 0 Dt oaK ParK He 1�117MMA �A Ml��1/A �I green P Im Ldty or vas r-dFA rIvIN 0 Dt oaK ParK lief mmahensive Pla [kNSPOF and OPP L2 ori o NAC i of Oak Park mei '.omprehensive Pie PARK & TRAIL ISSUE anti APPARTIINITiF! Iii■"�- ,�'�"�■��� ��. ___ i ��_ ����► ■__ � _ _ �.���.�_�: _ ' t" . _ ., '.r� yii}}/1H'IiH�ifiN}f Hff r � ■ ■ � w f fi r In in ua■■■aa■}! r - HE Fi ■ 9�\rl r a 1 ■ iIL II�IIIIC F� ♦ 1 /�\111111 � ■�IIIIII�fH f�, �i,. _■ �i ��j� . �f4■Ipr ����} III1111� u/v�,� r. •�.'. '■ j. �,ll � .,�� 1■R-���a11111 �.lt���li.�� ����� `����} !1111111 \II►��w�*1Mr1111i ■a! I 111H�", "\aI/� �ill1�■ rt* ��l� �R1#l� .._ yf 1'1111HI/■. 4,=in� � : �ii�uuR,,� ■■ r. ■lul■�■ ■. u� �1 :. rf'; fauuun■ w t ♦ a luua all,--�'�." v4� l mmf ■111■ t�� ■ �} � I�IJ � � "- ■ '. � - 1111111.■ ■� AN •�.f�. 111 Low Density Residential commercial Density .xCity of Oak Park Heights �• .-ResidentialHighwayBusiness/Warehouse Quasi -Public Faciliti- Park Facilities/OpenSpace Elam W of Oak Park He mprehensive PI risetinn I and 11cp M City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007. Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 5/5117 i MEMO TO: Mayor and CitYy nci a rs FROM: Eric Johnson, rat RE: SCRCP Celebralons — Ordirydhce Amendments — Park Uses Mayor McComber and Council Member Dougherty will provide an update to the Council regarding a meeting held this past week discussing the TIER 2 celebrations that may occur in conjunction with the St. Croix River Crossing. I have further enclosed some documents handed out by Mr. Mike Wilhelmi. The event appears to initially consider bands, beer tents, vendors, possibly a Ferris -wheel, fireworks, etc. — with an estimated crowd of over 5,000 persons and would be held at the Oak Park Crossing Park. The discussions included a possible beer tent as well as the general use of the site. If the City Council does desire there to be an option to allow liquor sales in City Parks for certain types of community events (large or small) City Ordinance 802.09 should be revised clarify and to allow that in some form. In addition, except for the Autumn Hills Park Shelter, the City currently does not have a formalized process for renting a park shelter, rather it is simply done by telephone. This too should be standardized and by applying the same format to all City shelters. Staff would recommend the attached language to Ord 802 as a place to begin the discussion, certainly it will need some discussion and amendments. Beyond this, Staff would further recommend that the City simply provide a permit under such new ordinance language to the planned group for the possible SCRC event and to require the following of permitting requirements that might be adopted and to disengage from and material participation in the preparations for the event. In short, the City cannot be responsible for the execution of that event as it is better handled by such professionals and could expose the City to certain liabilities if the City has a direct management role. That is not to say the City could not financially contribute to the project, but the project is better handled by others. Please lastly note, that if this event does proceed at Oak Park Crossing Park, penetrations to the geotextile liner may be at a cost to the City. Thus, the City will want to get a full indemnification and proof of insurance from the Applicant and related parties to cover such costs. Each penetration or damage event to the liner can be $5,000 to $10,000 to repair. Page 22 of 40 New Crossing Celebration — Event Summary 1 May 2017 Draft The formal ribbon -cutting event on the new bridge, referred to as "Tier 1," will be planned and executed by MnDOT/WisDOT, with input from local officials and community bridge project advocates. All other events listed here will be planned, coordinated and executed by "Summer Tuesdays, Inc.," a local nonprofit led by downtown business owners. Also, officials involved in putting on Lumberjack Days are assisting the group. STI has significant experience operating weekly summer events in downtown Stillwater, as well as the fall Harvest Fest. The group includes a professional event -planner, and private fundraising is already underway. Saturday I. New Bridge 5k Fun Run • Route: Begin at Houlton Elementary, cross on eastbound side of St. Croix Crossing, cross Hwy 95, take local trails up to Oak Park Crossing Park to the finish line. • Time TBD, but need about 2-3 hours to complete II. Ribbon -Cutting Ceremony ("Tier 1") • 10:30am to noon • MnDOT & WisDOT are coordinating the formal event, with input from local officials and stakeholders. (Next meeting May 9). III. Community Celebration at Oak Park Crossing Park • Begins immediately after the ribbon -cutting, ends at dusk (9:30ish) • Ice Cream Social (need someone to donate, maybe cake too) • Food Vendors from both sides of the river • Beverage Vendors I. Lift Bridge Brewery, and a Wisconsin brewer TBD. o Wine vendors — MN & WI • Other Booths for Stillwater, bridge -related friends o Construction Trades, US Army National Guard • Hourly presentations on Stillwater, Lift Bridge, regional history by Brent Peterson, Washington County Historical Society • Bouncy houses, carnival games, Ferris wheel, etc. • Civil War reenactment cannons • Classic Car / Tractor show, from each decade from 1931 to 2017. • Bicycle, Segway rental • Bingo. Have Governors, Senators, other officials take turns calling Bingo Page 23 of 40 • Music! from the eras between 1930 and 2017. Dixieland, Big Band, 50's, etc. I. Local acts ii. Stillwater Jazz Band iii. etc • Facilities Needs L Electrical (hook-up, or generator. If generator, grounding?) ii. Garbage iii. Porta -potties iv. Stage v. Tents vi. Fans, for cooling IV. Transportation to Satellite Parking • Run a loop between the park, satellite parking, downtown Stillwater and the new bridge. • Andersen parking lots, Fury Motors Lot and Washington Co Government Center V. Fireworks • 10pm. On the bridge? MnDOT says 'maybe.' Otherwise, along the River What we need: Asking the City for permits that are needed Help with Garbage (dumpster and roll- a- bouts, donated?) Porta -potties Police and Fire if need. Police when the race is crossing Hwy95 Notifying neighborhoods of the event Questions: Can we stake tents and bouncy houses or do we need to weight them? Is there any electricity in the park? Can we park some vehicles in the park? Food & beer trucks, invited historic cars Page 24 of 40 w C. a I 25 of 40 MR�lyIOiR S1N3W3AOtldWI TV& t�1 , u`*s iuN 139 N0110naISNOJ-1J3romdlIVNI0NISSOMJ.YMVd)IVO 'S1H013H)INVd � V10S3NNIW )IVO JOA113 802 AN ORDINANCE REGULATING THE USE OF PUBLIC PARKS IN THE CITY OF OAK PARK HEIGHTS AND IMPOSING PENALTIES FOR THE VIOLATION THEREOF. THE CITY COUNCIL OF THE CITY OF PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN: 802.01 Definition. "Public Parks" or "Park" is any land owned or leased by the City for the use of the public for any one or combination of the following uses, to -wit: recreation, amusement, playground and field, swimming beaches, trails and trailways, and any area used by the public for relaxation. 802.02 Motor Vehicles. A motor vehicle is any self-propelled vehicle or vehicle propelled or drawn by a self-propelled vehicle, including any vehicle commonly referred to as a snowmobile. 802.03 Defacing or Destroying Property Prohibited. No person shall deface, destroy, damage, or impair the value of any public or private property located within any public park in the City including buildings, structures, signs, trees, shrubs, or vegetation located therein. 802.04 Littering Prohibited. No person shall litter, cast, or throw rubbish, trash, or garbage in any public park, including any surrounding water area within the City except in containers and receptacles duly designated for said purpose. 802.05 Parking and Driving Motor Vehicles. No motor vehicle shall be driven in a public park, except on roadways and trailways designated and developed for said purpose. No motor vehicles shall be parked in any public park or public paths and trailways, except in those areas duly posted, designated, or developed for the parking of motor vehicles. 802.06 Park Hours. From October 1st through April 30th the park hours shall be from 6:00 am of until 10:00 P.M. of each day. Between May 1st and September 30th the park hours shall be between 5:00 am and 10:00 pm. No person shall enter any park before the opening hour and shall leave on or before the closing hour. No motor vehicles shall be parked in a public park, except in those hours designated in which said parks are open to the public. Special permission for groups of persons to remain in any park for a longer period than those designated herein may be obtained from the City Council at their discretion. However, such permits and permission shall specify what special conditions must be observed by said persons. Duly Page 28 of 40 designated City employees may enter the park at any time to enforce the provisions of this Ordinance. 802.07 Speed of Vehicles. No person shall operate a motor vehicle at a greater speed than fifteen (15) m.p.h. in any park. 802.08 Regulation of Operation of Motor Vehicles.. All applicable provisions of Minnesota Statutes 1967 and amendments thereto known as the Minnesota Traffic Regulation Act, are hereby made a part of this Ordinance by reference, except as to those items herein modified by this Ordinance or incapable of being applied to public parks. 802.09 Alcohol Consumption Unless a permit for alcohol use and consumption is granted by the City to be used in conjunction with the rental park shelter, alcoholic beverages shall not be permitted within City parks. 1. Small Evc 100 persons, an application shall submitted on forms provided lav tl and shall be fully completed and submitted rw L ui i � -,v) ua'� b 011G, the event t _ n conjunction of reserving of the park shelter, an application for a permit to consume alcohol on the premises must be first applied for and obtained from the City. A non-refundable application fee for such permit shall be $15.00. No sale of alcohol will be permitted under any circumstances a. large Events: Should an event at a park facility and/or be conjunction of reserving of a park shelter, be estimated to exceed 100 persons the applicant shall first secure a special use permit from the City and shall be issued by the 0137 Council The following criteria shall be followed by the applicant prior to and in any consideration by the City Council for such event. 2 Page 29 of 40 2. The application shall be on forms provided by the City and shall be fully completed and submitted not less than forty-five 45) days prior to the event. 3. Any alcoholic sales and consumption shall be confined to a specific area of the event and shall be delineated with proper temporary fencing. 4. A permit shall be secured by the Minnesota Alcohol and Gambling Control Division at least thirty (30) days prior to the event 5. All servers of alcoholic beverages shall have first passed the "SERVSAFE" Alcohol Training Program,• provide documentation to the C 6. The Applicant shall provide proof of general liability coverage naming the City as an additionally insured party in an amount of not less than $1,000,000 covering any and all aspects of the applicants use of the City facility. Such insurance shall be provided at the time of the application. 7. The Applicant shall provide a deposit of $5.00 per1p anned attendee, but shall be not less than $500 nor more than $2,000.00. This deposit shall be refunded to the Applicant after the event is concluded subiect to the following: The City will evaluate the site after the event and will deduct reasonable costs for any site clean -Lip not performed by the Applicant. Should clean -Lip or repair costs exceed the deposit balance the Applicant does agree to pay costs so deemed necessary by the City and shall waive ani is to appeal such enforcement. Page 30 of 40 8. The City Chief of Police shall determine if any Police Services are required to be present at such event. These Police Services costs shall be the sole responsibility of the Applicant and shall be paid in advance of the event and such fees are separate from the Deposit. 9. The City Police Department may terminate this hermit at any time and/or order the closing of the event should conditions warrant 10. The Applicant agrees that the City bears no responsibility to ensure the Park facility is set-up with any specific tables chairs port -a -pots garbage facilities. It remains the Applicant sole responsibility to secure these facilities from other vendors. The City facilities is provided in an "as - is" condition under the permits issued herein. The Applicant bears the full responsibility to clean -Lip and repair all facilities and address any darnages that occur upon the site at their sole expense The Applicant is responsible for all elements of the event. 11. The Applicant shall provide an emergency plan — including an evacuation plan with complete contact information The Applicant staff and/or leadership shall be on the site at all times during M 4pproved event. The general safety of attendees is the sole responsibility of Applicant. 12. Use of City Park for a Large Event that is open to the general public and for a FOR-PROFIT purpose is strictly prohibited. 13. No one applicant or their related group may secure more than two Large Event Permits during a twelve (12) month period Page 31 of 40 802.10 Open Fire Prohibited. No person shall build afire in any area in a park, except in fireplaces or receptacles duly provided for said purpose, except as in such areas as may be specifically designated for open fires by signs. 802.11 Certain Equipment and Activities Prohibited. In all areas where swimming and wading are permitted, the City Council shall have the authority to prohibit the use of such equipment as it deems dangerous to persons in such pursuit. In all park areas all activities which are likely to endanger persons or property are prohibited. The Council or its duly designated agents shall determine what activities are dangerous and shall be duly authorized to terminate such dangerous activities. 802.12 Animals. No animals shall be permitted in any public park, unless they are under leash at all times. 802.13 Firearms Prohibited. No person shall be permitted to carry firearms of any kind within the park areas, except for authorized police officers. 802.14 Rules. The City Council may promulgate from time to time such rules as they may deem to be necessary for the safety of persons using said parks. 802.15 Unauthorized Removal Prohibited. No person other than City employees or designated City agents shall cut and/or remove any trees, shrubs, bushes, or other vegetation, including seeds or spores, from any City park or property owned by the City. Removal of trees marked by the City inspector to be diseased shall be removed only by those persons or businesses designated by the City Council for that purpose. 802.16 Enforcement. This Ordinance may be enforced by duly designated law enforcement officers of the City of Oak Park Heights, County of Washington, State of Minnesota, or any other employees of the City duly designated by the City Council as park police. 802.17 Penalties for Violations. Any person violating any provision of this Ordinance shall be guilty of a misdemeanor and on conviction thereof shall be subject to a fine not in excess of Seven Hundred Dollars ($700.00) or to imprisonment not in excess of ninety (90) days in jail, or both. Page 32 of 40 Amended 11-30-04 Page 33 of 40 PARK SHELTER RENTAL APPLICATION AND AGREEMENT FOR ALL PARK SHELTERS — EVENTS LESS THAN 100 PERSONS Applicant: Address: City: Phone Number: Date of Rental: Start Time: State: Zip: Est. Number Attending: End Time: City Approval: /Date Your Rental is ONLY Confirmed upon the City Signing Above RENTAL POLICY There is no fee to reserve a City Park Shelter, however a $100.00 deposit for the Autumn Hills Park Shelter is required to be paid to the City of Oak Park Heights at the time of the rental application. The deposit will be returned to the Applicant after the rental date and if the area is left in good and clean condition and no damages are incurred. No reservations can be accepted until the $100.00 deposit is paid. (please see the attached Checklist) 2. All rented facilities must be left in clean condition. Please wipe off all tables, counters, sinks, floors and appliances. All floors must be swept and spills cleaned up. The lights must be turned off and the doors (including the roll -up door) locked upon vacating the shelter. Please leave the Shelter in as good or better condition than you received it. Renters are not responsible for or are required to clean the restrooms — See Rental Checklist. 3. Pick up any trash inside and outside the building and deposit it in adjacent trash receptacles or please take it home with you. 4. Alcoholic beverages are prohibited in all City parks unless a permit has been obtained from the City. A separate application must be made prior to the rental date. There may be certain fees and requirements depending on your planned use, but typically for small groups it is $15.00 non-refundable application fee for the alcohol permit. 5. Open fires are prohibited. Page 34 of 40 6. Reservation of the shelter is for the outdoor shelter area and the kitchen areas if applicable. The restrooms, playgrounds, fields, water fountains, etc. are to remain open to the public for general use at all times. RENTERS DO NOT HAVE EXCLUSIVE RIGHTS TO THESE AREAS; THESE SHALL REMAIN OPEN TO THE PUBLIC. 7. During the standard summer park season, the shelter is available for rental from 9:00 a.m. through 9:00 p.m. daily. All rentals are on a first-come, first-served basis commencing Jan 1 St of each year. There shall be no reservations accepted for dates in the 'next' year. All events at the Shelter must end at 8 p.m. so that sufficient time is available to clean the Shelter as required. 8. FOR THE AUTMUN HILLS PARK SHELTER - The key will be provided and must be picked up at City Hall not sooner than 24 hours prior to your scheduled rental. If your rental is on a Sunday, you may pick up your key the preceding Friday. The key must be returned to City Hall the next business day after rental. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m., excluding holidays. 9. Park rules are contained in City Ordinance 802, as attached. Violations of the Ordinances are misdemeanor offenses. 10. In the event of an emergency, contact the Public Works Emergency Line at 651-485- 2304. If your emergency situation warrants, contact 911. 11. Use of deep fryers is prohibited in all City Park Shelters. If you wish to use a deep fryer, please contact the City for special permissions. Renters of the Shelter will be held financially responsible for all grease and oil spills and all clogged drains. DO NOT USE DEEP FRYERS WITHOUT PRIOR WRITTEN PERMISSION. 12. The use of this Application document applies only to the use of City facilities for groups of less than 100 persons. Larger groups will require the use of an alternative approval process. RELEASE OF LIABILITY Applicant will be responsible for reimbursement of damages, including those in excess of the deposit. Applicant shall be wholly and solely liable and responsible for any and all acts of every kind and nature of any guest of the Applicant. Applicant further agrees to indemnify the City and hold it harmless from any and all damages, claims for damages and claims of any nature which might arise out of the use of the premises during the rental. Applicants Signature Date: Page 35 of 40 Park Shelter Rental Checklist When you arrive at the Shelter, please note the condition of the facility. Please immediately report any damages, graffiti or other apparent discrepancies to the City - 651-439-4439, if there is no answer, please leave a message. You do not want to be held responsible for damages caused by otheml Be advised that the Shelter is intended to provide a quality location for a typical picnic / gathering in an outdoor, unheated environment. The Shelter will likely draw flies, mosquitoes and other similar visitors. The City does endeavor to provide staffing to keep the facility in a good and serviceable condition. However, persons and groups may wish to provide additional clean-up touches to the facility prior to use and to a potentially higher standard. The City cannot provide cleaning services beyond basic cleansing. When you leave the Shelter. you are expected to complete the following: _ Pick-up all trash and litter from Kitchen, Pavilion Area and outside areas. You must bring your own large plastic garbage bags. The City may also provide these. _ Wipe down all tables, benches, counters, sinks, floors, etc with a cleaning agent, so that these areas are "as clean" or are cleaner than when you arrived. You must bring your own paper towels or rags and cleaning solvents. The City may also provide these. Turn off lights in Kitchen and Pavilion area - if applicable. _ Lock the Overhead Roll -Up Door and Kitchen Door— if applicable. _ Place all litter and garbage in bags and place in the dumpster. In the event the dumpster is full, you must take the garbage with you. You may bring these bags to the City Hall dumpster located at 14168 Oak Park Blvd or you may give these to the Park Attendant if they are available. Please do not place full bags in the Park's small garbage receptacles. Return the keys and other items in person to the City Hall. Do not place keys in the overnight bill payment box. City park staff may not accept these keys from you. Report any damages immediately. For the Autumn Hills Park Shelter Only: When the completion of the above list has been verified and the keys have been returned, the City will refund your deposit. If the City must re- clean the Kitchen and Pavilion areas, the City may keep all or a portion of your $100.00 deposit. Please double-check your cleaning efforts and other checklist items. Renters of the Shelter are not responsible for cleaning of the restrooms. Contact 651-439-4439, (M -F, 8:00 am — 4:30 pm) Page 36 of 40 802 AN ORDINANCE REGULATING THE USE OF PUBLIC PARKS IN THE CITY OF OAK PARK HEIGHTS AND IMPOSING PENALTIES FOR THE VIOLATION THEREOF. THE CITY COUNCIL OF THE CITY OF PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN: INSERT THE LATEST VERSION Page 37 of 40 EVENTS PERMIT APPLICATION „ - t AAbJrt- �✓ CITY OF OAK PARK HEIGHTS Telephone: 651-439-4439 tna eWA Incomplete applications will not be acce d. NOTE. The city does not provide equipment supplemental garabge bins, picnic tables, chairs, set-ups, port-a-pots, or any other materiels for any event without a separate written agreement that covers such costs. The applicant is solely responsible for all elements of their event including all set-up coordination, labor, clean-up and repairs. This application- if approved -provides the venue In an "as-Is " condition. Event Information Title/Name of Event Event Date/Time: Set up: Date Actual Event: Date Clean up: Date Time to Time to Time to Location (Address) of Event: Description of Event (please be specific - this information may be used to promote the event on the City website) Attach additional Pages if Necessary Estimated Attendance (participants and spectatorsX Applicant information (Person/Group Responsible) Sponsoring Organization Name: Mailing Address: City, State, Zip Code: Primary Contact/Applicant Name: Phone Number: Fax: Cell Phone: Email Address: Website Address: Name of contact person during event: Cell Phone: Alternate contact during event: Cell Phone: Refer media or citizens inquires to: Phone: Page 38 of 40 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes ❑ Number and size: Will there be any inflatables? No ❑ Yes ❑ Insurance cerdflcatefromrental vendor isrequired Will there be entertainment? No ❑ Yes ❑ What type: Will sound amplification be used? No ❑ Yes ❑ Hours and Type: Will a stage ortent(s) be set up? No ❑ Yes ❑ Dimensions: Will there be temporary fencing? No ❑ Yes ❑ Will merchandise/food items be sold? No ❑ Yes ❑ How many vendors expected: Will food be prepared on site? No ❑ Yes ❑ Contact Washington County Health Department 651430-6655 Will cooking operations be conducted? No ❑ Yes ❑ Will alcohol be served but not sold? No ❑ Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No ❑ Yes ❑ See Alcohol Regulations in the instructions Will there be a fireworks display? No ❑ Yes ❑ Permit required, contact Bayport Fire Department Describe power needs and location of power source. The Applicant must secure their own power sources from Xcei Energy and Secure any State Permits Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Gty Services (After reviewing the event application, Gly services may be.requried for the event..) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ❑ Yes ❑ Start/End Time: Date: City Sidewalks or Trails No ❑ Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes ❑ Start/End Time: Date: Page 39 of 40 ❑ ❑ Describe trash removal and cleanup plan during and after event: Will event need traffic control? No ❑ Yes ❑ Describe crowd control procedure to ensure the safety of participants and spectators Will "No Parking Signs" be needed? No ElYes El Number may apply see Instructions Number needed: Show location(s) on site map Will event need security? No ❑ Yes ❑ If event Is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ❑ Yes ❑ contact Lakeview EMS, 651430-4621 Describe plans to provide first aid: Describe the emergency action plan - Attach as a separate document. List any other pertinent information: The spwsor(s) ofUris eventhavbyagrees to save the Cit, M;W&74 o0ick& and employees harmless from and apfttell damages to persons or properly, all expenses and offierllabflrt( thatmayresul #= fha adirily. Oependrng on ffieswe ofardscope of Me event a Cer6ficwte ofhuurmrce'maybe required NAMING THE CITYASANADOITIONALLY INSURED. Ifinsurance is requned, the pollcymustbe keptin force dunng the event ofat lest Me statutorykn& brmunfcfpal w covering daft thatmightbe bmughtaga/nstthe event that arise outoftlre events wMatzed and to name the Cilyyas an aMmalksured on dneirpolky as #wk1 r0wtmayappear.' As dre spawororauthodzedrapresentative, l owW thatthe infamaft provf dis tare to the bast ofmyknow/eoFje andagree to payft pamitfee fprthis event based upon lheinfnrmatrar provided in lhfs application. I realize mysubmfltal ofthts 4Vftbpn requestconstftutes a wnbactbehreen mywffand the Cityandisa release ofLi*layand a tbllindemnifrcabm SPECIAL NOTE For OatPat Craeft Pat dwe to agw4adk mamdrap kWcmjWbelbwdhesfAw-wecfgrmdapdn m&7danyGffiffA'wndp (Wxhws&WksW*pmrnl Wandn9beenfarrned TheApplicantsWbe resparrsi6kfranyrepahatogwnembrmkakAft wnmdebywyagmtarvsndarafdie~-hdkrdiigdNeirauboar►6xwordlrerraletedparfydmiVtheevent Signature of Applicant orAuthorized Agent Date Page 40 of 40