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06-27-2017 Council Packet
CITY OF OAK PARK HEIGHTS TUESDAY, JUNE 279 2017 CITY COUNCIL MEETING AGENDA 6:00 P.M. 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). A. Presentation: County State Aid Highway 24—Osgood Avenue (pg. 7) 6:05 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—May 23, 2017 (pg. 27) C. Approve City Council Worksession Notes—May 23, 2017 (pg. 31) D. Award Sanitary Sewer SCADA Project to Automatic Systems (pg. 33) E. Approve 2017-2018 Recycling Agreement with Washington County (pg. 61) F. Approve Resolution Relating to County State Aid Highway 24—Osgood Ave (pg. 77) G. Approve Resolution Encouraging the People of the City of Oak Park Heights to Attend the Grand Opening of the Minnesota State Capitol (pg. 87) 6:05 p.m. V. Public Hearings 6:05 p.m. VI. Old Business 6:05 p.m. VII. New Business A. Approve 1St Extension to the SRO Service Agreement with ISD 9834 (pg. 89) B. Nuisance Abatement and Site Compliance— Ordinance Enforcement(pg. 95) C. Norrell/Washington & STH 36 Traffic Study (pg. 97) D. Authorize Finance Director to Prepare Preliminary 2018 Budget and Adoption of the Proposed Budge Schedule (pg. 105) E. 2017 Street Seal Coating (pg. 107) F. City Hall Generator Repair(pg. 117) G. Planning Commission—Vacancies—Interim Commissioner(pg. 127) Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 128 Agenda June 27,2017 Page 2 6:20 p.m. VIII. Other Council Items or Announcements 6:25 p.m. IX. Closed Session A. Memorial Ave. Property (closed pursuant to MN Stat 13D.05, Subd. 3(c)(3)) 6:45 p.m. X. Adjourn Page 2 of 128 S Oak Park Heights Request for Council Action Meeting Date June 27, 2017 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski 4 _ Requester's Signature r Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 128 June 22, 2017 Christina and Derek Chapman 5312 Ojibway Ave N Oak Park Heights, MN 55082 Dear Mr. and Mrs. Chapman: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, June 22, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 4 of 128 June 22, 2017 Ryan Jacks 15056 63rd Street North Oak Park Heights, MN 55082 Dear Mr. Jacks: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, June 22, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 5 of 128 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 128 Oak Park Heights Request for Council Action Meeting Date June 27d', 2017 Time Required: 10 Minutes Agenda Item Title: County State Aid Hi hway 24—Osgood Ave Agenda Placement Visitor's 'on Originating Departmen stor 'c Johnson Uy Administrator Requester's Signature Action Requested NA Washington County wo d like to provide a brief presentation about the CSAH 24 (Osgood Ave) project. I have enclos.0 a power point expected to be presented. The Consent agenda contains an action item relat a� to this. 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Oak Park Heights Request for Council Action Meeting Date June 27, 2017 Agenda Item Approve City Council Minutes—May 23, 2017 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature t .J }� Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 27 of 128 CITY OF OAK PARK HEIGHTS TUESDAY, MAY 239 2017 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:25 p.m. Present: Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, City Planner Richards, City Engineer Mann, and Public Works Director Kegley. Absent: None. Mayor McComber added "Authorize Placement of Soda Vending Machines at Certain City Parks" as Consent Agenda Item G. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended the Chamber Eggs and Issues Annual State of the Cities event with City Adminitrator Johnson and Councilmember Dougherty; Party in the Park was coming up on Thursday, June 8; community surveys on the Comprehensive Plan would be distributed at Party in the Park; and if 5G passed,there would be no control of placement of cell towers. B. Councilmember Dougherty: He reported he attended the Planning Commission meeting and the ribbon cutting ceremonies for Goodwill and Simonet's Furniture. C. Councilmember Liljegren: No report. D. Councilmember Runk: He reported he attended the CVB gathering. E. Councilmember Swenson: He reported that the Cable Commission needed a citizen representative from Oak Park Heights, and the commission was working on its vision statement and plan. F. Staff: City Clerk Pinski reported that Heather Willingham of 6195 Paul Avenue North and Gabriel Heuer of 14644 57th Street North were chosen as the recycling award winners for the month of May. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills& Investments B. Approve City Council Minutes—May 9, 2017 Page 28 of 128 City Council Meeting Minutes May 23, 2017 Page 2 of 3 C. Approve City Council Worksession Notes—May 9, 2017 D. Adopt Proclamation that June Shall be Small Cities Month E. Authorize City Staff to Submit Data to NLC for Small Cities Month F. Approve Summary of Ordinance 802 Amendment for Publication G. Authorize Placement of Soda Vending Machines at Certain City Parks Councilmember Runk, seconded by Councilmember Dougherty,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearines: None VI. Old Business: None VII. New Business: A. Oak Park Senior Living—Phase V—Senior Apartment Building PUD Develo ment: City Planner Richards reported that Tim Nolde applied for a PUD general plan amendment and final plat for Oak Park Senior Living, Phase 5. He reviewed his planning report. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Amended Planned Unit Development—Signage Amendment—The Driessen Group—60th Street and Krueger Lane: City Planner Richards reported that the applicants came back to the City for a PUD amendment for a sign plan. He reviewed his planning report. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the Resolution. Carried 5-0. C. Consider City Highlights for Upcoming St Croix River Crossing: Councilmember Runk suggested the City Council set up a small committee to discuss ideas. Mayor McComber suggested the committee include herself and Councilmember Runk. Councilmember Dougherty, seconded by Councilmember Swenson, moved to direct Mayor McComber and Councilmember Runk to work together on ideas. Carried 5-0. VII. Other Council Items or Announcements: None IX. Closed Session A. Memorial Ave. Property(closed pursuant to MN Stat 13D.05, Subd 3(c)(3)): City Attorney Vierling reported that the City Council would go Page 29 of 128 City Council Meeting Minutes May 23, 2017 Page 3 of 3 into closed session to review matters of a sale of city property. He stated the session would be recorded and recording maintained for two years as required by statute. Councilmember Runk, seconded by Councilmember Liljegren, moved to close the meeting. Carried 5-0. Mayor McComber called the meeting back to order. City Attorney Vierling reported that there was a general discussion, direction was given, and no motions were made in the closed session. X. Adjourn: Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn at 6:44 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 30 of 128 �PF I Oak Park Heights Request for Council Action Meeting Date June 27, 2017 Agenda Item Approve City Council Worksession Notes—May 23, 2017 Time Req. 0 Agenda Placement Consent Originating Department/Requestor inistration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 31 of 128 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,MAY 23,2017 Present: Mayor McComber, Councilmembers Dougherty, Liljegren, Runk, and Swenson; City Administrator Johnson; City Attorney Vierling; City Planner Richards; Public Works Director Kegley; and City Clerk Pinski. Also present: Bruce Paulson from Stantec. 1. Call to Order: Mayor McComber called the meeting to order at 5:30 p.m. 2. Cover Park Warming House Colors: The City Council reviewed color samples for the roof, siding, fascia, wainscot, siding, door frames, window frames, interior walls and boards, countertops, cabinets,ceramic the in bathrooms, rubber base, and toilet partitions. No action was taken. 3. Update on Osgood Avenue Reconstruction Project: City Administrator Johnson showed a map of the project area that depicted the general preliminary design of the sidewalk placement. The City Council did not agree to the pond on City property on Osgood Avenue. Johnson stated he had a meeting with Washington County the following day and would ask to see models. The City Council said they wanted to replace the water main. Johnson stated the funds could come from the renewal and replacement fund. No action was taken. 4. Adjourn: The meeting was adjourned at 6:22 p.m. Page 32 of 128 Oak Park Heights Request for Council Action Meeting Date: Tuesday June 27,2017 Agenda Item : SCADA Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: P lic Works Agdy Kegley.Public Works Director Requester's Signature Action Requested: Award Sani Sewer SCADA Project to Automatic s stems Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 33 of 128 City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date 06/22/2017 Re San Sewer/lift station SCADA Recall the project to install SCADA telemetry at the lift stations and updating the water system SCADA project began about a year and a half ago. Initially staff and Stantec worked to create specifications for updating the City's existing water SCADA, replace lift station panels and add telemetry to the lift stations. After the first unsuccessful bid due to the project cost being significantly over budget, and discovering minor bidding errors after the second bid attempt, staff determined that updating the existing water SCADA system was the new priority. Stantec redrafted specifications to update the water system SCADA and sought quotes.Automatic systems was awarded the project at the February 28, 2017 Council meeting. The City is in possession of the new SCADA Computer with the updated software and programming. After the water system SCADA project was successfully underway, Stantec again redrafted specifications for lift station telemetry only and sought quotes.Automatic Systems and Wunderlich-Malec submitted quotes. I sent out a fourth quote request to both Automatic Systems and Wunderlich-Malec seeking cost estimates to additionally replace lift station control panels at the Krueger and Kern lift stations as was desired from the beginning. Attached you will find quotes to install SCADA telemetry at the 9t' addition, Krueger and Kern lift stations and to replace the Krueger and Kern lift station control panels. Because the Sunnyside station must be replaced in the near future, it does not make sense to install expensive telemetry equipment to old technology, only to soon replace it. Page 34 of 128 The quote tallies are listed below: Automatic Systems $98,928 Wonderlich-Malec J $139,850 Not only is the quote from Automatic Systems the lowest, the company has provided telemetry equipment service for the City of OPH since the 1970'x. The rapport between AS staff and City staff is very valuable since the service helps staff to ensure the City's wells and lift stations continually function. The SCADA fund balance is currently$243,000 less $13,103 (not yet paid)for updating the water SCADA system. Automatic Systems quote of$98,928 will complete the sanitary sewer /lift station SCADA project significantly under budget. Further, the quote provided by Automatic systems is advantageous to the City of Oak Park Heights as it will not only add telemetry to the City's lift stations, but also inexpensively replace two of the City's outdated lift station control panels. I recommend awarding the lift station SCADA project to Automatic Systems for the quoted amount of$98,928. 2 Page 35 of 128 � SS THE CITY OF OAK PARK HEIGHTS IS SEEKING QUOTES TO PROVIDE THE FOLLOWING EQUIPMENT AND SERVICES IN ACCORDANCE WITH SPECIFICATIONS FOR EACH LOCATION: KRUEGER LIFT STATION CONTROL PANNEL AND TELEMETRY KERN LIFT STATION CONTROL PANEL AND TELEMETRY 9TH ADDITION LIFT STATION TELEMETRY ONLY 1.) Provide and supply all appurtenances and labor to deliver fully functional lift station panels at Krueger and Kern stations in conjunction with fully functional telemetry at the Krueger,Kern and 9'h Addition lift station panels as described in the Lift Station Telemetry System Project manual dated April 2017. 2.) Provide a Performance Bond for the following equipment and services. An insurance certificate must be provided upon request. 3.) All proposed control panels/MCCs must be factory fabricated, painted, assembled, wired, tested and ready for installation and connection to power and separate mounted control and instrumentation devices. All panels/MCCs must be supplied with a U.L. 508 Sticker and Nameplates as required. 4.) Contractor is responsible for all required permits. 5.) All electrical work must be completed by a licensed electrician. -6.) All lift stations must remain operational da:ri g installation. PROJECT COMPLETION DATE:OCTOBER 31,2017 96 Addition Lift Station Modifications AND Telemetry: Addition of a Remote Telemetry Unit installed and wired on struts adjacent to the lift station panel UL Labeled 316 Stainless Steel enclosure Circuit breaker TVSS 750VA True online UPS Input/output cards for UO listed at the bottom of this spec MDS Transnet Radio Radio power supply Radio surge protection - Radio antenna system Page 36 of 128 - Interposing relays and HOA switch auxiliary contacts to interface siprals within existing control panel. - Digital Display to display wetwell level IOdb Radome Yagi Directional Antenna mounted on an antenna pole - LMR600 Antenna cable for connection of antenna to radio. - Floor Flood Float Switch with splash guard installed in the drywell and wired to RTU. - New rigid steel conduit and wire as required - Pull electrical permitstinspections as required Krueger Lift Station Control Panel AND Telemetry: - Nema 3R,316 stainless steel,painted/powder coated,white interior,fi-ee standing with aluminum inner doors,vented/screened skirts installed and wired in place of the existing lift station control panel - Insulate control enclosure with I"Dow Styrofoam blue board,enclosure shall have tabs for holding insulation in place - 277/48OVac,3-phase - UL508/913labeled - Service entrance rated - TVSS with disconnect switch - 10OAmp Main utility circuit breaker/walking beam interlock Eaton 65kAIC - 10OAmp Emergency circuit breaker/walking beam 65kAIC - 10OAmp generator receptacle with angle adaptor,Crouse Hinds - 3-phase Power metering/monitor - Two(2)25HP ss starters/overloads - Air Conditioning - 750VA True online UPS_Eaten 9130 Micrologix 1400 PLC Input&output cards including analog-card Panelview 400 Operator Interface Module PLC and OIM programming software Float backup control circuitry Separate float back up controller - Spread Spectrum Radio,MDS - Radio power supply - Antenna lightning protection,Polyphasor - Two(2)LED light kits with door switch, Hoffman - Thermostatically controlled heaters,Hoffinan - Relays,timers, indicator lights,selector switches - Feeder breakers,Eaton - Float switch Intrinsically safe barriers - Analog switch Intrinsically safe barriers - Intrusion door switches for both doors,Hoffman - Intrusion door Acknowledge keyed switch,Allen Bradley 800T - Silence pushbutton,Allen Bradley SOOT Page 37 of 128 Pushbutton for back up float control reset Two(2)pushbuttons for motor hot reset,Allen Bradley 800T Two(2)HOA Selector Switches,Allen Bradley 800T PTT Indicator lights for power,high level,low level,pump required(2), pump run(2),pump fail (2),seal fail(2),motor hot(2),Allen Bradley 800T Three(3)elapsed time meters - Seal fail/motor hot relays Exterior alarm light and horn,Edwards I Odb Radome Yagi Directional Antenna mounted on a conduit mast, Scala Antenna pole LMR600 Antenna cable for connection of antenna to radio. Three(3)Float Switches installed in the wetwell - Submersible Level Transducer installed in the wetwell Float Anchor Weight Kit w/stainless cable installed in the wetwell New rigid steel conduits from control panel to antenna,wetwell for floats and transducer Pull electrical permitstinspections as required - Remove and dispose of existing control panel - Two(2)days startup,commissioning - Four(4)sets of submits with CAD drawings - Four(4)sets of complete Operation and Maintenance Manuals complete with PLC code and comments - One(1)day of Owner Training Kern Lift Station Control Panel AND Telemetry: Nema 3R,316 stainless steel,painted/powder coated,white interior,free standing with - -aluminum inner doo s.i.,ented/screened skirts installed and wired in-,place of the existinglift station control panel Insulate control enclosure with 1"Dow Styrofoam blue board,enclosure shall have tabs for holding insulation in place 277/48OVac, 3-phase - UL508/913labeled Service entrance rated TVSS with disconnect switch - 100Amp Main utility circuit breaker/walking beam interlock Eaton 65kAIC - 100Amp Emergency circuit breaker/walking beam 65kAIC 100Amp generator receptacle with angle adaptor,Crouse Hinds 3-phase Power metering/monitor Two(2)25HP ss starters/overloads Air Conditioning 750VA True online UPS, Eaton 9130 Micrologix 1400 PLC - Input&output cards including analog card Panelview 400 Operator Interface Module - PLC and OIM programming software Page 38 of 128 - Float backup control circuitry - Separate float back up controller - Spread Spectrum Radio,MDS - Radio power supply - Antenna lightning protection,Polyphasor - Two(2) LED light kits with door switch,Hoffinan - Thermostatically controlled heaters,Hoffinan - Relays,timers, indicator lights,selector switches - Feeder breakers,Eaton - Float switch Intrinsically safe barriers - Analog switch Intrinsically safe barriers Intrusion door switches for both doors,Hoffinan Intrusion door Acknowledge keyed switch,Allen Bradley 800T Silence pushbutton,Allen Bradley SOOT Pushbutton for back up float control reset Two(2)pushbuttons for motor hot reset,Allen Bradley 800T - Two(2)HOA Selector Switches,Allen Bradley 800T - PTT Indicator lights for power,high level, low level,pump required(2),pump run(2), pump fail (2),seal fail(2),motor hot(2),Allen Bradley 800T - Three(3)elapsed time meters - Seal fail/motor hot relays Exterior alarm light and horn,Edwards I Odb Radome Yagi Directional Antenna mounted on a conduit mast, Scala - Antenna pole LMR600 Antenna cable for connection of antenna to radio. Three(3)Float Switches installed in the wetwell Submersible Level Transducer installed in the wetwell Float Anchor Weight Kit,w/stai inless cable installed in the yr yell - New rigid steel conduits from control panel to antenna, wetwell for floats and transducer - Pull electrical permits/inspections as required - Remove and dispose of existing control panel - Two(2)days startup,commissioning - Four(4)sets of submits with CAD drawings - Four(4)sets of complete Operation and Maintenance Manuals complete with PLC code and comments - One(1)day of Owner Training SCADA MASTER PROGRAi1MMG Programming of SCADA Computer Network to include displays,monitoring,historical recording,alarming and recording - Configure and alarm WIN911 Factory acceptance test at Systems Integrators Facility prior to shipment Field test all status and alarms from actual conditions from each lift station and all remote sites One(1)day startup&commissioning - Three(3)days call back trips - One(1)day of Owner training Page 39 of 128 - Four(4)sets of Approval Drawings/Data Booklets - Four(4)sets of Operation,Maintenance Manuals UO exchanged between the SCADA Computer network and each Lift Station: Data failure Phase failure Power Failure High Level Alarm(float switch) Low Level Alarm (float switch Wetwell Level In back up float control Reset back up float control Pump 1 Required Pump 1 Running - Pump 1 Failure Pump 1 total run time Pump 1 start cycle counter - Pump 1 overrun alarm - Pump 2 Required Pump 2 Running Pump 2 Failure Pump 2 total run time Pump 2 start cycle counter - Pump 2 overrun alarm Pump 1 selector switch"auto'position - Pump 2 selector switch"auto"position R:z:np 1 selector switch"hand"z osition Pump 2 selector switch"hand"position In-flovrr total In-flow rate(using manually entered station volume value and rate of level change from lead pump off to lead pump on). Setpoint control from the SC local control Auto/manual alternation sel on from the SCADA and local control Your net Quote.......................... $98.928.00. Contractor Name and Address: Automatic ystems Co. 2400 West County Road D St.Paul,MN.55112 651-631-9005 Page 40 of 128 Vt Wunderlich-Malec June 6, 2017 Project Name: Lift Station Telemetry System Project Location: Oak Park Heights, MN Consulting Engineer: Stantec/Owner Bid Date and Time: April 27, 2017 at 10AM Quotation No.: 20170125ec1 RevC To:Andrew Kegley Wunderlich-Malec Environmental is pleased to offer the following proposal for your consideration. We have received no Addenda. This proposal is based on the following - SCADA Specs w panels-RFQ-2017-05-24 emailed to Erick Ca Total price for the equipment and services of s proposal is$ 139.850.00 net. Sales Tax for Oak Park Heights is ° option certificate, add $6,450.00 for Sales Tax to the price above. I have included the price of a Performance and Payment Bonds into the price above. This proposal includes a Bill of Materials and Standard Terms of Sale, to which this proposal is subject and which form a part of this proposal and any agreement resulting here from. This proposal consists of five (5) pages. If you have any questions regarding this proposal, please do not hesitate to contact me at 651-600-8445. Yours Truly, Sub/0 &04" SIGNED ELECTRONICALLY Erick Carlson erick.carlson(o)-wmenct.com Wunderlich-Malec Environmental "Employee Owned, Customer Committed" EEO/Affirmative Action Employer Corporate Office 5501 Feltl Road,Minnetonka,MN 55343 Phone:952-933-3222 Fax:952-933-0608 www.wmeng.com Arizona California Colorado Georgia Illinois Maine Minnesota New Hampshire New Mexico New York North Carolina Ohio Oregon Tennessee Texas Wisconsin Page 41 of 128 Bill of Materials I. Control Panels A. Qty(1)—91h Addition Lift Station Modifications 1. Qty(1)— 316SS, Type 4X enclosure to be mounted to existing enclosure 2. Qty (LOT)— Heater, 120VAC Surge Arrestor, and Convenience Receptacle 3. Qty(LOT)— Radio equipment, Antenna, and Antenna Cable 4. Existing MicroLogix, Floats, Float Backup Controller, and IS Barriers to be reused 5. Qty (1)— New Submersible Level Transducer 6. Qty(2)— Seal Fail Bypass Switches inside the enclosure 7. Qty(LOT)— New UPS and associated circuitry 8. Qty (1)— Dry Well Flood Switch 9. Qty(1) — Panel Meter on inner door to display wet well level 10. Qty(2)— Auxiliary contacts on existing HOA's to monitor Auto position B. Qty(2)—Lift Station Panels for Krueger and Kern 1. Qty(1)—Enclosure, 2-Door, 316SS, Powder Coated, 18" Legs, Skirts, Inner Doors a. 1" Insulation b. Qty (2)—LED Panel Lights c. Qty (2)—Door Intrusion Switches d. Qty (1)— Heater e. Qty (1)—Air Conditioner, SS, Type 4X 2. Qty(1)— 100A, 480VAC, 65kAIC Main Breaker(Interlocked with Generator Breaker) 3. Qty(1)— 100A, 480VAC, 65kAIC Main Breaker 4. Qty(LOT)—Distribution Blocks, Distribution Breakers 5. Qty(1)—Generator Receptacle and Angle Adapter 6. Qty(1)—480VAC Surge Suppression 7. Qty(1)—Transformer with Primary and Secondary Protection a. Qty (LOT)— 120VAC Power Distribution 8. Qty(LOT)— Radio equipment, Antenna, and Antenna Cable 9. Qty(LOT)—MicroLogix 1400 and PanelView 400 with Programming software 10. Qty (LOT)— UPS and associated circuitry 11. Qty(2)—NEMA Size 2 Starters, Overload, Overcurrent Protection a. Use Existing Seal Fail/OT Relays 12. Qty(LOT)— Instruments a. Qty(1)—Submersible Level Transducer b. Qty(3)—Float Switches c. Qty(LOT)—SS Cable, Clips, Anchor 13. Qty (2)—Intrinsically Safe Barriers for Instrumentation in Item 12 14. Qty(1)— Float Backup Circuitry 15. Qty (1)—Alarm Beacon 16. Qty (1)—DC Power Supply 17. Qty(LOT)—Pilot Devices—PTT Pilot Lights, Push Buttons, Selector Switches 18. Qty(3)—Run Time Meters 19. Qty(1)—Panel Meter Page 2 of 5 Page 42 of 128 It. Instrumentation, Loose Devices. and Software 1. See Item I for Instrumentation. 2. PLC and OIT Programming Software 111. Spare Parts A. No Spare Parts have been included as a part of this proposal. IV. Enpineerina A. Project Management as required to schedule and manage the project. B. Design Engineering and CAD as required to produce drawing package/submittal. C. O&M Manuals as required by specification. V. Manufacturing/Factory Testing A. Manufacture Enclosures approved during the submittal process. B. Factory Acceptance Testing Vl. Proaramminn A. Modify existing MicroLogix 1100 programming as needed at 9th Addition Lift Station B. Program MicroLogix 1400 PLC's at Krueger and Kern Lift Stations. C. Provide HMI Programming as specified for Graphic Displays, Win911, Alarms, Reports, and Trends. Vll. Installation A. Modification of existing panel at 91h Addition Lift Station. B. Installation of new enclosure at 9th Addition Lift Station. C. Installation of Antenna Mast, Antenna, and Antenna Cabling at all three Lift Stations. D. Setting of new enclosures at Krueger and Kern Lift Stations. E. Installation of conduit and wire between new enclosures and existing enclosure 9th Addition Lift Station. F. Electrical Permits and Inspections will be provided as required. Notes: 1. Where new equipment is required in the wetwell, it is assumed that there is already conduit installed. Installation of this type of conduit is not included in this proposal. 2. It is assumed that a conduit exists between the 91h Addition Lift Station panel and the Dry Well for the installation of the Dry Well Flood Switch. The installation of this conduit is not included in this proposal. Page 3 of 5 Page 43 of 128 Vlll. Commissionincg A. Validate the operation of the new PLC programs. B. Validate the operation of the radio communication. Note that it is assumed that by locating the antenna 20' above the ground, there is a good radio path. Performing a radio path study or increasing the height of the antenna is not included in this proposal. C. Validate the operation of the modifications to the HMI system. D. Three days of Operator Training. E. Three days of Call Back Trips. IX. General Conditions and Clarifications A. Detailed engineering submittals will be provided for all parts supplied under this proposal. Submittal schedule will be coordinated with the Owner's Project Manager; however, in preparing your schedule, allow 4 to 6 weeks for submittal preparation. B. When material supplied by others is to be incorporated into panels manufactured by Wunderlich-Malec, that material must be shipped to Wunderlich-Malec to allow adequate lead-time for it to be installed prior to factory checkout. C. Equipment shipment will be coordinated with the Owner's Project Manager's schedule and after return of all approved submittal drawings; however, in preparing your schedule, allow 8 to 10 weeks to purchase parts, fabricate enclosures, do field installation, and complete software modifications. It is understood that this project needs to be completed by 10/31/17. This contract will need to be awarded by mid-June in order to meet this timeline. D. Equipment start-up and calibration to the extent specified. E. Existing equipment and instrumentation is assumed to be in working order. Equipment found to be defective or out-of-calibration will be identified by Wunderlich-Malec. Repair or recalibration is not included unless specified in this proposal. F. Operation and Maintenance Manuals with "As Built"drawings as in accordance with the specifications. G. System warranty for the equipment supplied by Wunderlich-Malec as specified. H. Our Standard Terms of Sale are attached. X. Exclusions A. Wunderlich-Malec Environmental specifically excludes the following items. 1. Installation of equipment, instrumentation, or control panels and job site labor other than as specified in this proposal. Page 4of5 Page 44 of 128 Standard Terms of Sale 1. Applicable Terms. These terms govern the purchase and sale of the equipment and related services,if any(collectively,"Equipment"), referred to in Seller's quotation,proposal or acknowledgment,as the case may be("Seller's Documentation"). Whether these terms are included in an offer or an acceptance by Seller,such offer or acceptance is conditioned on Buyer's assent to these terms. Seller rejects all additional or different terms in any of Buyer's forms or documents. 2. Payment. Buyer shall pay Seller the full purchase price as set forth In Seller's Documentation. Unless Seller's Documentation provides otherwise,freight,storage,insurance and all taxes,duties or other governmental charges relating to the Equipment shall be paid by Buyer. If Seller is required to pay any such charges,Buyer shall immediately reimburse Seller. All payments are due within 30 days after receipt of invoice. Buyer shall be charged the lower of 1 '/_%interest per month or the maximum legal rate on all amounts not received by the due date and shall pay all of Seller's reasonable costs(including attomeys'fees)of collecting amounts due but unpaid. All orders are subject to credit approval. 3. Delivery. Delivery of the Equipment shall be in material compliance with the schedule in Seller's Documentation. Unless Seller's Documentation provides otherwise,Delivery terms are F.O.B.Seller's facility.Unless Seller's Documentation provides otherwise,Buyer shall be solely responsible for unloading,storing,assembling and installation of the Equipment. 4. Ownership of Materials All devices,designs(including drawings,plans and specifications),estimates,prices,notes,electronic data and other documents or information prepared or disclosed by Seller,and all related intellectual property rights,shall remain Seller's property. Seller grants Buyer a non-exclusive,non-transferable license to use any such material solely for Buyer's use of the Equipment. Buyer shall not disclose any such material to third parties without Seller's prior written consent. 5. Changes. Seller shall not implement any changes in the scope of work described in Seller's Documentation unless Buyer and Seller agree in writing to the details of the change and any resulting price,schedule or other contractual modifications. This includes any changes necessitated by a change in applicable law occurring after the effective date of any contract including these terms. 6. Warranty. Subject to the following sentence,Seller warrants to Buyer that the Equipment shall materially conform to the description in Seller's Documentation and shall be free from defects in material and workmanship. The foregoing warranty shall not apply to any Equipment that is specked or otherwise demanded by Buyer and is not manufactured or selected by Seller,as to which(I)Seller hereby assigns to Buyer,to the extent assignable,any warranties made to Seller and(ii)Seller shall have no other liability to Buyer under warranty,tort or any other legal theory. If Buyer gives Seller prompt written notice of breach of this warranty within 18 months from delivery or 1 year from acceptance,whichever occurs first(the"Warranty Period"),Seller shall,at its sole option and as Buyer's sole remedy,repair or replace the subject parts or refund the purchase price therefor. If Seller determines that any claimed breach is not,in fact,covered by this warranty,Buyer shall pay Seller its then customary charges for any repair or replacement made by Seller. Seller's warranty is conditioned on Buyers(a)operating and maintaining the Equipment In accordance with Seller's instructions,(b)not making any unauthorized repairs or alterations,and(c)not being in default of any payment obligation to Seller. Sellers warranty does not cover damage caused by chemical action or abrasive material,misuse or improper installation(unless installed by Seller). THE WARRANTIES SET FORTH IN THIS SECTION ARE SELLER'S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECT TO SECTION 10 BELOW. SELLER MAKES NO OTHER WARRANTIES OF ANY KIND,EXPRESS OR IMPLIED,INCLUDING WITHOUT LIMITATION,ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE. 7. Indernrifty. Seller shall indemnify,defend and hold Buyer harmless from any claim,cause of action or liability incurred by Buyer as a result of third party claims for personal injury,death or damage to tangible property,to the extent caused by Sellers negligence. Seller shall have the sole authority to direct the defense of and settle any indemnified claim. Seller's indemnification is conditioned on Buyer(a)promptly, within the Warranty Period,notifying Seller of any claim,and(b)providing reasonable cooperation in the defense of any claim. 8. Force Majeure. Neither Seller nor Buyer shall have any liability for any breach(except for breach of payment obligations)caused by extreme weather or other act of God,strike or other labor shortage or disturbance,fire,accident,war or civil disturbance,delay of carriers, failure of normal sources of supply,act of government or any other cause beyond such party's reasonable control. 9. Cancellation. If Buyer cancels or suspends its order for any reason other than Seller's breach,Buyer shall promptly pay Seller for work performed prior to cancellation or suspension and any other direct costs incurred by Seller as a result of such cancellation or suspension. 10. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY,SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,INCIDENTAL,SPECIAL,PUNITIVE OR OTHER INDIRECT DAMAGES,AND SELLER'S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR USE OF THE EQUIPMENT SHALL NOT EXCEED THE PURCHASE PRICE PAID FOR THE EQUIPMENT. THESE LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED ON CONTRACT,TORT,STRICT LIABILITY OR ANY OTHER THEORY. 11. Miscellaneous. If these terms are issued in connection with a government contract,they shall be deemed to include those federal acquisition regulations that are required by law to be included. These terms,together with any quotation,purchase order or acknowledgement issued or signed by the Seller,comprise the complete and exclusive statement of the agreement between the parties (the"Agreement)and supersede any terms contained in Buyers documents,unless separately signed by Seller. No part of the Agreement may be changed or cancelled except by a written document signed by Seller and Buyer. No course of dealing or performance, usage of trade or failure to enforce any term shall be used to modify the Agreement. If any of these terms is unenforceable,such term shall be limited only to the extent necessary to make it enforceable,and all other terms shall remain in full force and effect. Buyer may not assign or permit any other transfer of the Agreement without Sellers prior written consent. The Agreement shall be governed by the laws of the State of Minnesota without regard to its conflict of law's provisions. Page 5 of 5 Page 45 of 128 ®Stantec BIDDER: Wunderlich-Malec Systems, Inc. DOCUMENT 0041 10 BID FORM LIFT STATION TELEMETRY SYSTEM PROJECT NO.193803582 CITY OF OAK PARK HEIGHTS,MINNESOTA 2017 THIS BID IS SUBMITTED TO: City of Oak Park Heights City Hall 14168 Oak Park Boulevard Oak Park Heights,MN 55082 1.01 The undersigned Bidder proposes and agrees,if this Bid is accepted,to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents, 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders,including without limitation those dealing with the disposition of Bid Security. The Bid will remain subject to acceptance for 60 days after the Bid Opening,or for such longer period of time that Bidder may agree to in writing upon request of Owner. 3.01 In submitting this Bid,Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents,the other related data identified in the Bidding Documents,and the following Addenda,receipt of all which is hereby acknowledged: Addendum No. Addendum Date Modifications to the Specifications contained in SCADA Specs 5/25/17 w panels-RFQ-2017-05-24.pdf B. Bidder has visited the Site and become familiar with and is satisfied as to the general,local,and Site conditions that may affect cost,progress,and performance of the Work. C, Bidder is familiar with and is satisfied as to all federal,state,and local Laws and Regulations that may affect cost, progress,and performance of the Work. D. Bidder has carefully studied all: (1)reports of explorations and tests of subsurface conditions at,or contiguous to,the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at,or contiguous to, the Site(except Underground Facilities)which have been identified in SC-4.02,and(2)reports and drawings of Hazardous Environmental Conditions that have been identified in SC-4.06. E. Bidder has obtained and carefully studied(or accepts the consequences for not doing so)all additional or supplementary examinations,investigations,explorations,tests,studies,and data concerning conditions(surface, subsurface,and Underground Facilities)at,or contiguous to,the Site which may affect cost,progress,or performance of the work or which relate to any aspect of the means,methods,techniques,sequences,and procedures of construction to be employed by Bidder,including applying the specific means,methods,techniques,sequences,and procedures of construction expressly required by the Bidding Documents to be employed by Bidder,and safety precautions and programs incident thereto. F. Bidder does not consider that any further examinations,investigations,explorations,tests,studies,or data are necessary for the determination of this Bid for performance of the Work at the prices)Bid and within the times and in accordance with the other terms and conditions of the Bidding Documents. ®2017 Stantec 1 199803582 0041 10-1 BID FORM Page 46 of 128 G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. H. Bidder has correlated the Information known to Bidder,information and observations obtained from visits to the Site, reports and drawings Identified in the Bidding Documents,and all additional examinations,investigations,explorations, tests,studies,and data with the Bidding Documents. I. Bidder has given Engineer written notice of all conflicts,errors,ambiguities,or discrepancies that Bidder has discovered in the Bidding Documents,and the written resolution thereof by Engineer is acceptable to Bidder. J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. K. Bidder will submit written evidence of Its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement. 4.01 Bidder further represents that: A. The prices in this Bid have been arrived at independently,without consultation,communication,or agreement as to any matters relating to such prices with any other Bidder or with any competitor for the purpose of restricting competition. B. The prices in this Bid have not or will not be knowingly disclosed to any other Bidder or competitor prior to opening of C. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition. 4.02 Bidder understands that the law may require the Owner,or Engineer at the Owners direction,to undertake an investigation and submit an evaluation concerning Bidders responsiveness,responsibility,and qualifications before awarding a contract. Bidder hereby waives any and all claims,of whatever nature,against Owner,Engineer and their employees and agents,which arise out of or relate to such investigation and evaluation,and statements made as a result thereof,except for statements that can be shown by clear and convincing evidence to be intentionally false and made with actual malice. Nothing in this paragraph is intended to restrict Bidders rights to challenge a contract pursuant to law. 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): All specific cash allowances are included in the price(s)set forth below and have been computed in accordance with Paragraph 11.02 of the General Conditions. Unit Prices have been computed in accordance with Paragraph 11.03.8 of the General Conditions. Bidder acknowledges that estimated quantities are not guaranteed,and are solely for the purpose of comparison of Bids,and final payment for all Unit Price Bid items will be based on actual quantities provided,determined as provided in the Contract Documents. No. Item Units Qty Unit Price Total Price PART 1-LUMP SUM BASE BID: 1 LIFT STATION TELEMETRY SYSTEM LS 1 $ $139,850.00 $ $139,850.00 TOTAL PART 1 -LUMP SUM BASE BID $ $139,850.00 ®2017 Stantec 1 193803582 0041 10-2 BID FORM Page 47 of 128 STATE OF MINNESOTA•RESPONSIBLE CONTRACTOR CERTIFICATE Applies to all prime contracts In excess of$50,000 A responsible contractor is defined in Minnesota Statutes§I6C.285,subdivision 3. Any prime contractor or subcontractor who does not meet the minimum criteria under Minnesota Statutes§16C.285, subdivision 3,or who fails to verify that it meets those criteria,is not a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work on the project. A false statement under oath verifying compliance with any of the minimum criteria shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract for the project and may result in termination of a contract awarded to a prime contractor or subcontractor that makes a false statement. A prime contractor shall submit to the contracting authority upon request copies of the signed verifications of compliance from all subcontractors`of any tier pursuant to subdivision 3,clause 7. By signing this statement,I,_Waaf�a-cr- 1w V2 e (typed or printed name), —y 1if 0-179-64-A4-9 Ad-pgt (title) certify that I am an owner or officer of the company and do verify verify under oath that my company is in compliance with each of the minimum criteria listed in the law. 40" (name of the person,partnership or corporation submitting this proposal) ' 10 1 1a1AAX .II CXA Ld�l A® (business address) 4f,04,`r-tri mic, M N 553 3 (City,State and Zip Code) Signed der orautho' rep sentalvej 4e e 2017 Stantec 1 193803582 OD 41 10-3 BID FORM Page 48 of 128 6.01 Bidder agrees that the Work will be Substantially Completed and completed and ready for Final Payment in accordance with Paragraph 14.07.15 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages In the event of failure to complete the Work within the times specified above,which shall be stated in the Agreement. 7.01 The following documents are attached to and made a condition of this Bid: A. Required Bid Security in the form of 5 percent. 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders,the General Conditions,and the Supplementary Conditions. SUBMITTED on 2017. If Bidder Is: ,00"'I kill A L'orl'o,•, A Corporation 0RPO� 1.1 W z Corporation Name: IAM[A/ �/��®t� ,�/�, SPA m � me State of Incorporation: •"VI. Q, Zj '�FSOtp.•`��,`� Type(General Business,Professional,Servic ited Liability): By: / (Signature) Name(typed or printed): 4444m/2 V L ET Title: "MpL�E AttestQA1 h (CORPORATESEAV -1 19�F'• �' • (Signature of w - UJI Business Street Address(No P.O.Box#•s): 2 '•?'it r UI o I �'.r 1�L�-�• Phone No.:95 a� `-33—32Z#Z Fax No.: Email., ®2017 Stantec 1193803582 0D 41 10-4 BID FORM Page 49 of 128 An Individual Name(typed or printed): By: (SEAL) (Individual's signature) Doing business as: Business Street Address(No P.O.Box#'s): Phone No.: Fox No.: Email.: A Partnership Partnership Name: .------- ________------- (SEAL) By: (Signature of general partner) Name(typed or printed): Business Street Address(No P.O.Box#'s): Phone No.: Fax No.: Email.: END OF DOCUMENT ®2017 Stantec 1 193803582 0)41 10-5 BID FORM Page 50 of 128 THE CINCINNATI INSURANCE COMPANY CINCINNATI, OHIO Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Wunderlich-Malec Services,Inc. as Principal, hereinafter called the Principal and THE CINCINNATI INSURANCE COMPANY, a corporation duly organized under the laws of the State 6f Ohio,as Surety,hereinafter called the Surety,are held and firmly bound unto City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights,MN 55082 as Obligee,hereinafter called the Obli ee,in the sum of 5%of the bid amount--------Dollars($5%of the bid). for the payment of which sum well and truly to be made,the said Principal and the said Surety,bind ourselves,our heirs, executors,administrators,successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the Principal has submitted a bid for Lift Station Telemetry System City of Oak Park Heights, MN NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid,and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof,or in the event of the failure of the Principal to enter such Contract and give such bond or bonds,if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect. Neither the contractor nor the surety under this bond and bid to which it Is attached will be held responsible unless, prior to execution of the contract, the owner demonstrates to the satisfaction of the contractor and the surety its ability to make all payments to the contractor according to the terms of the contract. Signed and sealed this 25th day of April ,2017. Wunderlich-Malec Services Inc. (Principal) (Seal) [[ (Witness) BY: (Title) THE CINCINNATI INSURANCE COMPANY i (Surety) (Seal) I Less) Jane Doerfler Attomey-in-Fact Printed in cooperation with the American Institute of Architects (AIA), by The Cincinnati Insurance Company who vouches that the language in this document conforms exactly to the language used in AIA Document A310,February 1970 ED, except for bold print paragraph. S-2000-AIA(eas) Page 51 of 128 INDIVIDI IAL STATE OF 1 SS: COUNTY OF ) On this day of ,before me personally appeared to me known,and known to me to be the Individual described in and who executed the foregoing instrument and acknowledged to me that executed the same in his/her individual capacity. (Notary Public) COPARTNERSHIP STATE OF ) SS: COUNTY OF ) On this day of before me personally appeared to me known,and known to me to be one of the firm of described in and who executed the foregoing instrument and he thereupon acknowledged to me that he executed the same as and for the act and deed of said firm. I (Notary Public) ++ .. -- ' CORPORATE STATE OF M�(r1rwuMt— 1 ll'' � � )SS: COUNTY OF w ) On this noctk day of tluld'rlL �I?. before me personally appeared to me known,who being by me first duly sWo_rn,did depose and say that he resides in that he is the S4 t�� 1rLo�ICcI .. of Wunderlich-Malec Systems.Inc. .the corporation described in and which executed the foregoing instrument;that he knows the corporate seal of said corporation;that the corporate seal affixed to said instrument is such corporate seal;that it was so affixed by order and authority of the Board of Directors of said corporation,and that he signed his name thereto by like order and authority. 17 (Notary Public) SURETY CYNTHIA KAYE FINW. STATE OF Minnesota ) NOTARYPUBUc-MINNESOTA SS: My Commission Expires COUNTY OF Hennepin ) January 81,2018 I, Lori Strehler Notary Public of Hennepin County,in the State of Minnesota do hereby certify that Jane Doerfler .Attomey-in-fact,of the The Cincinnati Insurance Company who is personally known to me to be the same person whose name is subscribed to the foregoing instrument,appeared before me this day in person,and acknowledged that he signed,sealed,and delivered said instrument,for and on behalf of the The Cincinnati Insurance Company for the uses and purposes therein set forth. Given under my hand and notarial seal at my office in the City of Eden Prairie in said County,this 26th day of April ,A.D. 2017 X - Lo j�ri K Strehler � ., Notary Public,State of Minnesota (Notary Public) My Commission Expires January 81,2019 Page 52 of 128 THE CINCINNATI INSURANCE COMPANY Fairfield,Ohio POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:That THE CINCINNATI INSURANCE COMPANY,a corporation organized under the laws of the State of Ohio,and having its principal office in the City of Fairfield,Ohio,does hereby constitute and appoint Daniel J. Scattarella; James R. Bina; Kimberly K. Anderson; Robert R. Kirschbaum and/or Jane Doerfler of Eden Prairie, Minnesota its true and lawful Attorneys)-in-Fact to sign,execute,seal and deliver on its behalf as Surety,and as its act and deed,any and all bonds,policies,undertakings,or other like instruments, as follows: Any such obligations in the United States, up to Twenty Million and No/100 Dollars ($20,000,000.00). This appointment is made under and by authority of the following resolution passed by the Board of Directors of said Company at a meeting held in the principal office of the Company, a quorum being present and voting, on the 611 day of December, 1958, which resolution is still in effect: "RESOLVED, that the President or any Vice President be hereby authorized, and empowered to appoint Attorneys-in- Fact of the Company to execute any and all bonds, policies, undertakings, or other like instruments on behalf of the Corporation, and may authorize any officer or any such Attorney-in-Fact to affix the corporate seal; and may with or without cause modify or revoke any such appointment or authority.Any such writings so executed by such Attorneys-in- Fact shall be binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company." This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company at a meeting duly called and held on the T1 day of December, 1973. "RESOLVED, that the signature of the President or a Vice President and the seal of the Company may be affixed by facsimile on any power of attorney granted,and the signature of the Secretary or Assistant Secretary and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power of certificate bearing such facsimile signature and seal shall be valid and binding on the Company.Any such power so executed and sealed and certified by certificate so executed and sealed shall,with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company." IN WITNESS WHEREOF,THE CINCINNATI INSURANCE COMPANY has caused these presents to be sealed with its corporate seal, duly attested by its Vice President this 10i1 day of October,2008. �41n7°'•� THE C'1: I TI INSURANCE COMPANY E7` CORPORATE•! � SEAL °"'° Vice Presided STATE OF OHIO ) ss: COUNTY OF BUTLER ) On this 10" day of October, 2008, before me came the above-named Vice President of THE CINCINNATI INSURANCE COMPANY,to me personally known to be the officer described herein,and acknowledged that the seal affixed to the preceding instrument is the corporate seal of said Company and the corporate seal and the signature of the officer were duly affixed and subscribed to said instrument by the authority and direction of said corporation. ••�,A j R may o s -* • } MARK J.H LLER,Attorney at Law NOTARY PUBLIC-STATE OF OHIO My commission has no expiration 4r" of date.Section 147.03 O.R.C. I,the undersigned Secretary orAssistant Secretary of THE CINCINNATI INSURANCE COMPANY,hereby certify that the above is a true and correct copy of the Original Power of Attorney issued by said Company, and do hereby further certify that the said Power of Attorney is still in full force and effect. GIVEN under my hand and seal of said Company at Fairfield,Ohio. this 25th day of April 2017 ecretary Ii' Page 53 of 128 TE Act CERTIFICATE OF LIABILITY INSURANCE °A 4/25/2017 �.� 4/25/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Phone: (952)944-2929 N%T Jane Doerfler Fax: (952)9443091 NAME: Horizon Agency,Inc. PHONE (952)9147131 FAx ,(952)9443091 6500 City West Pkwy#100 ADDRL janeQhorizonagencycom Eden Prairie,Minnesota 55344 INSURE AFFORDING COVERAGE NAIC0 INSURER A: Travelers Property Casualty Company Of America 25674 INSURED INSURER 8: The Travelers Indemnity Company Of America 25666 Wunderlich-Malec Engineering,Inc.;Wunderlich-Malec Systems,Inc. INSURER C: Wunderlich-Malec Services,Inc, INSURER D: 6101 Blue Circle Drive INSURER E: Eden Prairie,MN 55343 © INSURER F: COVERAGES CERTIFICATE NUMBER:8130 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILNSR TR TYPE OF INSURANCE ADD POLICY NUMBER POLICY EFF POLI pY EXP LIMITS V COMMERCIAL GENERAL LIABILITY 6306C26656717 1/1/2017 1/1/2018 EACH OCCURRENCE S 1000,000 ACLAIMS-MADE ✓❑OCCUR PREMISES Ea occurrence S 5000 100,000 Blanket Additional Insured y Primary and Non-Contributory MED EXP(Any one $ ' $0 Deductible PERSONAL dADV INJURY S 1,000,000 GEMLAGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $ 2,000,000 POLICY Z jE� F LOC PRODUCTS-COMPIOPAGG S 2,000,000 OTHER $ B AUTOMOBILE LIABILITY 8106026656717 I/l/2017 1/1/2018 COMBIN�SINGLELIMT $ 1,000,000 ANYAUTO $1,000 Comprehensive Deductible BODILY INJURY(Per pow) $ AOWNED UTOS ONLY AUTOS SCHEDULED y $1,000CollisionDeductiblc BODILY INJURY(ParaccMent) ; HIRED NON-OWNED $50,000 Hired Physical Damage PROPERTY DAMAGE $ ✓ AUTOS ONLY AUTOS ONLY Per accident S UMBRELLALIAS OCCUR CUP6C26656717 1/1/2017 1/1/2018 EACH OCCURRENCE $ 10,000,000 A EXCESS LU18 CLAIMS MADE Excess over CGL,AL&WC AGGREGATE S 10,000,000 DED ✓ RETENTION 1p000 y4,11—r.. Per accident $ 10,000,000 WORKERS COMPENSATION UB6C26656717 1/1/2017 1/1/2018 STATUTE ER A AND EMPLOYERS'LIABILITYY f1,000,000 E.L.EACH ACCIDENT S ANYPROPRIETORIPARTNERIEXECUt1VE �N N 1 A OFFICERIMEMBEREXCLUDED9 Y )000,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ It desaibeunder 1,00(1,(100 DESCRIPTION OF OPERATIONS belowE.L.DISEASE-POLICY LIMIT $ B Crime 105877082 1/1/2017 I/l/2018 EmPby-Tbea 1,000,000 $10,000 Deductible BmoloveoTlleaer licatoroec:ty 500,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space M required) Certificate holder is included as additional insured when required by written contract. CERTIFICATE HOLDER CANCELLATION Holder's Nature of Interest:Additional Insured SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Oak Park Heights ACCORDANCE WITH THEPOLI YTHERPROVISIONS.E WILL BE DELIVERED IN 14168 Oak Park Boulevard Oak Park Heights,MN 55082 AUTHORIZED REPRESENTATIVE J �� ®1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 54 of 128 THE CITY OF OAK PARK HEIGHTS IS SEEKING QUOTES TO PROVIDE THE FOLLOWING EQUIPMENT AND SERVICES IN ACCORDANCE WITH SPECIFICATIONS FOR EACH LOCATION: KRUEGER LIFT STATION CONTROL PANNEL AND TELEMETRY KERN LIFT STATION CONTROL PANEL AND TELEMETRY 9'H ADDITION LIFT STATION TELEMETRY ONLY 1.) Provide and supply all appurtenances and labor to deliver fully functional lift station panels at Krueger and Kern stations in conjunction with fully functional telemetry at the Krueger,Kern and 9' Addition lift station panels as described in the Lift Station Telemetry System Project manual dated April 2017. 2.) Provide a Performance Bond for the following equipment and services. An insurance certificate must be provided upon request. 3.) All proposed control panels/MCCs must be factory fabricated, painted, assembled, wired, tested and ready for installation and connection to power and separate mounted control and instrumentation devices. All panels/MCCs must be supplied with a U.L. 508 Sticker and Nameplates as required. 4.) Contractor is responsible for all required permits. 5.) All electrical work must be completed by a licensed electrician. 6.) All lift stations must remain operational during installation. PROJECT COMPLETION DATE: OCTOBER 31,2017 9a'Addition Lift Station Modifications AND Telemetry: - Addition of a Remote Telemetry Unit installed and wired on struts adjacent to the lift station panel - UL Labeled - 316 Stainless Steel enclosure - Circuit breaker - TVSS - 750VA True online UPS - Input/output cards for UO listed at the bottom of this spec - MDS Transnet Radio - Radio power supply - Radio surge protection - Radio antenna system Page 55 of 128 - Interposing relays and HOA switch auxiliary contacts to interface signals within existing control panel. - Digital Display to display wetwell level I Odb Radome Yagi Directional Antenna mounted on an antenna pole - LMR600 Antenna cable for connection of antenna to radio. Floor Flood Float Switch with splash guard installed in the drywell and wired to RTU. New rigid steel conduit and wire as required Pull electrical permits/inspections as required Krueger Lift Station Control Panel AND Telemetry: - Nema 3R, 316 stainless steel,painted/powder coated,white interior, free standing with aluminum inner doors,vented/screened skirts installed and wired in place of the existing lift station control panel - Insulate control enclosure with 1"Dow Styrofoam blue board,enclosure shall have tabs for holding insulation in place - 277/480Vac, 3-phase UL508/913 labeled - Service entrance rated - TVSS with disconnect switch 100Amp Main utility circuit breaker/walking beam interlock Eaton 65kAIC - 100Amp Emergency circuit breaker/walking beam 65kAIC 100Amp generator receptacle with angle adaptor, Crouse Hinds 3-phase Power metering/monitor Two(2)25HP ss starters/overloads Air Conditioning 750VA True online UPS,Eaton 9130 Micrologix 1400 PLC Input&output cards including analog card Panelview 400 Operator Interface Module PLC and OIM programming software Float backup control circuitry Separate float back up controller - Spread Spectrum Radio,MDS Radio power supply Antenna lightning protection,Polyphasor Two(2) LED light kits with door switch, Hof&nan - Thermostatically controlled heaters,Hoffman - Relays,timers, indicator lights, selector switches - Feeder breakers,Eaton Float switch Intrinsically safe barriers Analog switch Intrinsically safe barriers Intrusion door switches for both doors, Hoffman Intrusion door Acknowledge keyed switch, Allen Bradley 800T - Silence pushbutton,Allen Bradley 800T Page 56 of 128 - Pushbutton for back up float control reset - Two(2)pushbuttons for motor hot reset,Allen Bradley 800T - Two(2)HOA Selector Switches,Allen Bradley 800T - PTT Indicator lights for power,high level,low level,pump required(2),pump run(2),pump fail (2), seal fail(2),motor hot(2),Allen Bradley 800T - Three(3)elapsed time meters - Seal fail/motor hot relays - Exterior alarm light and horn, Edwards - 10db Radome Yagi Directional Antenna mounted on a conduit mast, Scala - Antenna pole - LMR600 Antenna cable for connection of antenna to radio. - Three(3)Float Switches installed in the wetwell - Submersible Level Transducer installed in the wetwell - Float Anchor Weight Kit w/stainless cable installed in the wetwell - New rigid steel conduits from control panel to antenna,wetwell for floats and transducer - Pull electrical permits/inspections as required - Remove and dispose of existing control panel Two (2)days startup, commissioning Four(4) sets of submits with CAD drawings Four(4) sets of complete Operation and Maintenance Manuals complete with PLC code and comments One(1)day of Owner Training Kern Lift Station Control Panel AND Telemetry: - Nema 3R, 316 stainless steel,painted/powder coated,white interior,free standing with aluminum inner doors,vented/screened skirts installed and wired in place of the existing lift station control panel Insulate control enclosure with 1"Dow Styrofoam blue board, enclosure shall have tabs for holding insulation in place 277/480Vac, 3-phase UL508/913 labeled Service entrance rated - TVSS with disconnect switch - 100Amp Main utility circuit breaker/walking beam interlock Eaton 65kAIC 100Amp Emergency circuit breaker/walking beam 65kAIC 100Amp generator receptacle with angle adaptor, Crouse Hinds 3-phase Power metering/monitor Two(2)25HP ss starters/overloads Air Conditioning 750VA True online UPS, Eaton 9130 Micrologix 1400 PLC Input&output cards including analog card Panelview 400 Operator Interface Module PLC and OIM programming software Page 57 of 128 - Float backup control circuitry - Separate float back up controller - Spread Spectrum Radio, MDS - Radio power supply - Antenna lightning protection,Polyphasor - Two (2)LED light kits with door switch, Hoffman - Thermostatically controlled heaters,Hoffman - Relays,timers, indicator lights, selector switches - Feeder breakers,Eaton - Float switch Intrinsically safe barriers Analog switch Intrinsically safe barriers Intrusion door switches for both doors, Hoffman Intrusion door Acknowledge keyed switch, Allen Bradley 800T Silence pushbutton,Allen Bradley 800T - Pushbutton for back up float control reset Two(2)pushbuttons for motor hot reset,Allen Bradley 800T Two(2)HOA Selector Switches, Allen Bradley 800T - PTT Indicator lights for power,high level, low level,pump required(2),pump run(2),pump fail (2), seal fail (2), motor hot(2),Allen Bradley 800T - Three(3) elapsed time meters Seal fail/motor hot relays Exterior alarm light and horn, Edwards l0db Radome Yagi Directional Antenna mounted on a conduit mast, Scala Antenna pole LMR600 Antenna cable for connection of antenna to radio. Three(3)Float Switches installed in the wetwell Submersible Level Transducer installed in the wetwell - Float Anchor Weight Kit w/stainless cable installed in the wetwell New rigid steel conduits from control panel to antenna,wetwell for floats and transducer - Pull electrical permits/inspections as required - Remove and dispose of existing control panel - Two (2)days startup, commissioning - Four(4) sets of submits with CAD drawings - Four(4) sets of complete Operation and Maintenance Manuals complete with PLC code and comments - One(1)day of Owner Training SCADA MASTER PROGRAMMING - Programming of SCADA Computer Network to include displays,monitoring,historical recording, alarming and recording - Configure and alarm WIN911 - Factory acceptance test at Systems Integrators Facility prior to shipment - Field test all status and alarms from actual conditions from each lift station and all remote sites - One(1)day startup &commissioning - Three(3)days call back trips - One(1)day of Owner training Page 58 of 128 - Four(4) sets of Approval Drawings/Data Booklets - Four(4) sets of Operation,Maintenance Manuals 1/0 exchanged between the SCADA Computer network and each Lift Station: - Data failure - Phase failure - Power Failure High Level Alarm(float switch) - Low Level Alarm(float switch Wetwell Level In back up float control Reset back up float control - Pump 1 Required - Pump 1 Running Pump 1 Failure Pump 1 total run time - Pump 1 start cycle counter - Pump 1 overrun alarm Pump 2 Required Pump 2 Running Pump 2 Failure Pump 2 total run time - Pump 2 start cycle counter Pump 2 overrun alarm Pump 1 selector switch"auto"position Pump 2 selector switch"auto"position Pump 1 selector switch"hand"position - Pump 2 selector switch"hand"position - In-flow total - In-flow rate(using manually entered station volume value and rate of level change from lead pump off to lead pump on). - Setpoint control from the SCADA and local control - Auto/manual alternation selection from the SCADA and local control Your net Quote..........................$ $139,850.00 Contractor Name and Address: Wunderlich-Malec Services, Inc. 6101 Blue Circle Drive Eden Prairie, MN 55343 Page 59 of 128 THIS PAGE INTENTIONALLY LEFT BLANK Page 60 of 128 0- Oak Park Heights Request for Council Action Meeting Date June 27th, 2015 Time Required: 1 Minute Agenda Item Title: 2017-2018 Recycling Agreement with Washington County Agenda Placement Consent Agenda Originating Department/RequeJohnson Uily Administrator Requester's Signature Action Requested A rov 2017-2018 ReUcligg Agreement with Washington CgImty Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has received the anticipated 2017/2018 Recycling Grant Agreement from Washington County.The total funds anticipated to be recieved over the two years is$28,712($14,356 annually).These funds are essentially an allocation to the County from the State.In return for this allocation to the City however,the City is obligated to: 1. Meet certain public outreach requirements 2. Provide an annual accounting and tabulation of its recycling tonnages. 3. Commit that Solid Waste is delivered to the Ramsey/Washington County Resource Recovery Facility. The City is already completing these requirements and should not require material amendments to City policies or actions with Tennis Sanitation. Lastly,there is not a requirement that the City collect the CEC for any particular entity,as that condition is explicitly exempted in Part 4(g). Staff would recommend approval of the Agreement. Page 61 of 128 u 2017-18 GRANT AGREEMENT FOR MUNICIPAL RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County", and the City of Oak Park Heights, 14168 N. Oak Park Blvd, Oak Park Heights, MN 55082, hereinafter referred to as the "Grantee". WHEREAS,the County desires to encourage and provide opportunities for residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS,the Washington County Board of Commissioners has budgeted funds to be used to further develop recycling projects in the County. NOW, THEREFORE,the parties hereto agree as follows: 1. Term: The term of the Agreement shall be from the date this Agreement is approved by the County to December 31, 2018. 2. The County's Obligations: The County will pay the Grantee an amount of up to $28,712.00 which is to be used for recycling program expenses in 2017 and 2018. Payment will be made in two installments, one in 2017 and one in 2018. The 2017 payment will be made within 60 days of execution of this Agreement and the 2018 payment will be made within 60 days of the county approving the grantee's 2017 recycling work plan projects. 3. The Grantee's Obligations: a. The Grantee agrees to follow their 2017-18 Municipal Recycling Grant Application and the guidelines therein(Exhibit A). b. The Grantee will use all recycling grant money received in 2017 and 2018 as a result of this Agreement, for base funding activities,recycling projects, and public education related to recycling, as indicated in Exhibit A. If all recycling grant funds are not used within the grant period,the Grantee must return unexpended funds to the County unless the County approves utilizing the unspent funds for recycling projects the following year. c. The Grantee shall sign and return this Agreement to the County by July 1, 2017. Failure to do so will result in a reduction or loss of grant funds. d. The Grantee agrees to support State efforts in obtaining hauler reports by ensuring compliance through ordinance, contract or license requirements and the ability to exercise punitive actions, if needed. e. The Grantee will prepare and submit annual work plan project reports to the County. The reports shall cover the time period from January 1 to December 31 and shall be submitted to the County by January 31 st of the year following the reporting period. The annual reports are available on the County's Municipal Recycling Grant Application and Reporting software (Re-TRAC Connect). f. Pursuant to Minnesota Statutes Sections 115A.46 and 115A.471, all waste generated by city/township government activities (including city/town halls,public works buildings,parks, and for city/townships that arrange for waste services on behalf of -1- Page 62 of 128 their residents) shall be delivered to the Ramsey/Washington Recycling and Energy Center in Newport for disposal. Failure to comply with this provision shall constitute a breach of this Grant Agreement. g. The parties agree that if the Grantee contracts or otherwise arranges for municipal solid waste hauling service on behalf of its residents and/or businesses and the Grantee issues bills for this service,the Grantee shall bill the County Environmental Charge(CEC) as a separate line item on the solid waste bill and shall make reasonable effort to collect the CEC. Exception to this provision is if the licensed hauler collected the CEC for the previous year. All County Environmental Charges collected shall be remitted to the County according to section 14.5 of Washington County Ordinance#178 or its replacement, Ordinance#194, effective July 1',2014. Failure of the Grantee to comply with this provision shall constitute a breach of this Grant Agreement and will result in loss of grant funds. 4. Indemnification The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages, and expenses which the County, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the Grantee in the performance of this agreement. 5. Insurance Requirements The Grantee agrees that in order to protect itself,as well as the County,under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: A. Commercial General Liability and Professional Liability with contractual liability coverage in the amount of the County's tort liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. B. Automobile coverage in the amount of the County's tort liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. C. Worker's Compensation in statutory amount. Prior to the effective date of this Agreement,the Grantee will furnish the County with a current and valid proof of insurance certificate indicating insurance coverage in the amounts required by this agreement. This certificate of insurance shall be on file with the County throughout the term of the agreement.As a condition subsequent to this agreement, Grantee shall insure that the certificate of insurance provided to the County will at all times be current. The parties agree that failure by the Grantee to maintain a current certificate of insurance with the County shall be a substantial breach of the contract and payments on the contract shall be withheld by the County until a certificate of insurance showing current insurance coverage in amounts required by the contract is provided to the County. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the County. 6. Data Practices: All data collected, created, received,maintained, or disseminated for any purpose by the activities of the contractor,because of this agreement shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules implementing the Act now in force or as amended. The contractor/Grantee is subject -2- Page 63 of 128 to the requirements of the Act and Rules and must comply with those requirements as if it is a governmental entity. The remedies contained in section 13.08 of the Act shall apply to the contractor/Grantee. 7. Condition Subsequent: It is understood and agreed that in the event that reimbursement to the County from state sources is not obtained and continued at a level sufficient to allow the Grant, the obligations of each parry hereunder shall thereupon be reviewed to determine the necessity of renegotiating all or parts of this Agreement. 8. Records Availability and Retention: Pursuant to Minnesota Statute Section 16C.05, Subd. 5,the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents,papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Grantee agrees to maintain these records for a period of six (6)years from the date of termination of this Agreement. 9. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation,Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 10. Nondiscrimination: During the performance of this Agreement,the Grantee agrees to the following:No person shall, on the grounds of race, color,religion, age, sex, sexual preference or orientation, disability,marital status,public assistance status, criminal record, creed or national origin, be excluded from full employment rights in,participation in,be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 11. Firearms Prohibited: Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the Grantee shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. 12. Noncompliance by Grantee: If the County finds that there has been a failure to comply with the provisions of this -3- Page 64 of 128 Agreement,the County may terminate the Agreement at any time following seven(7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the County's legal remedies to recover grant funds. 13. Termination: This Agreement may be canceled by either party upon thirty(30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd Street N, PO Box 6, Stillwater,MN 55082-0006. 14. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations,variations,modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. -4- Page 65 of 128 IN WITNESS WHEREOF,the parties have executed this Agreement on the dates indicated below. GRANTEE WASHINGTON COUNTY BY BY Lowell R. Johnson,Director TITLE Department of Public Health and Environment DATE DATE FEDERAL ID # APPR7 AS TO FORM BY 4�1 Ass't as ' gton Co. 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L d a; �i• o UC Q' = o n°JD .y 4- C. L er c L d) 3 •?• _ 4l d OAC V) o � e=Q L) N C 3 e N N cn Q y m � +y+ eb cn No u N 3 ++ to t0 L C p 41 4O 3 w u oo w o �o w c m > = 3 >- c a) +� L w u w 0 0o a) }' o = a 30 •mac-, a 3 `c = a C7nOiv Z ;a ca � a) a Q 3 v c m eu s E N •- E a o V c7 a a°'c omt O uw CL CL❑ ❑ E � ?C ra ci -� ai .� np no t N Page 73 of 128 v r +r v ' 0 u 0 v i .p v H O d 'a �ry tip __ c c c V '- a Q ' `0 ' E + $ A s v LEI 0 .c a o C0 C �» u :r+ a o - 4) C +41 CL w u .i l0 Q � U t= m c `F.- C ° _r. a� c 7 ICL 'ttka .0 C, ti w T. V W d e r U. R OC w r� C1C �' E cc a : L a d E �o Ln !16 bo O V 'C�� �. E; v Qj 14 41 m U5 4, Q H .Q N .0 _ N � C QU O 7 > O C t O boC m cc IP 41 y u o N o x LA 8 4e I a E m Qj L. E 1� CL c c +; 3 vii oto a cc °- � • • • • • • • • • +, u a U L V e U > Q v ODO Page 74 of 128 W ' • Department of Public Health and Environment County Lowell Johnson Director David Brummel Deputy Director Monday,June 5,2017 City of Oak Park Heights Eric Johnson, Administrator 14168 N Oak Park Blvd Oak Park Heights, MN 55082 Dear Recycling Contact: Enclosed is the 2017/2018 Recycling Grant Agreement. Please sign the Agreement and return it to this office by July 31 St, 2017 or earlier. If you haven't already done so,please mail back: 1. Verification of compliance with the Public Entities Law, stating that all solid waste generated by city/township government activities (including city/town halls. public works buildings, parks, etc) is delivered to the Ramsey/Washington County Recycling&Energy Center. 2. A certificate of insurance indicating the city's general liability limits as indicated in Section 5 of the Agreement. Please be sure to include the certificate with the signed agreement and not have it sent separately by your insurance carrier. After the Agreement has been executed by the county, a signed copy and the 2017 recycling grant amount indicated on your grant application will be mailed to you. The 2018 grant funding disbursement will occur early next year after your 2018 work plan has been reviewed and finalized. Please call me at(651) 430-6683 if you have any questions regarding the Agreement. Sincerely, Danielle Lesmeister, Sr. Environmental Specialist Washington County Dept. of Public Health and Environment 14949 62nd St. N. Room 450 Stillwater MN 55082 Enclosure: Recycling Grant Agreement,Verification of Compliance Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246 www.co.washington.mn.us Page 75 of 128 Equal Employment Opportunity/Affirmative Action WaAn*ngtm County Washington County Department of Public Health & Environment Verification of Compliance with Minnesota Statute 115A.471 and 115A.46 As a condition of eligibility for the 2017-2018 Washington County Municipal Recycling Grant funds, pursuant to Minnesota Statutes 115A.46,subd.5 and 115A.471,all waste generated by municipal government activities,including, but not limited to municipal city/town halls, public works buildings, parks,etc.,and waste arranged or waste contracted for on behalf of its residents(such as organized garbage collection), must be managed in accordance with the County's Solid Waste Management Plan and delivered to the Ramsey/Washington Recycling and Energy Center in Newport for disposal. Failure to comply with this provision shall constitute a breach of the Municipal Recycling Grant Agreement. I (name) (title) for the Municipality of(City/Twp) , MN verify that said municipality currently,and will through the length of the agreement,comply with Minnesota Statutes 115A.46 and 115A.47 by delivering all waste generated by municipal activities and contracts/agreements to the Ramsey/Washington Recycling and Energy Center. in the space below, please provide the name of your municipal solid waste provider(s). Hauler: Hauler: Hauler: Hauler: Hauler: Hauler: Hauler: Signature: Title: Date: Page 76 of 128 0-.1, Oak Park Heights Request for Council Action Meeting Date June 27th, 2017 Time Required: 1 Minute Agenda Item Title: Approve Resolution Relating to County State Aid Highway 24 —Osgood:erda ve Agenda Placement Consent Originating Department/Reque r ZricJgk/son, Ciy Administrator Requester's Signature Action Requestedrovelution Relating to CoMply State Aid Highway 24—Osgood Ave. A-mr—oving Cqpply Proiect 'thin Co orate Limits Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Washington County has requested the City to pass a resolution (essentially a Municipal Consent action)that would allow the County to move forward with certain elements of the Osgood Ave. CSAH 24 improvement project in 2018. The resolution references a generalized layout that is incorporated by reference; although some additional limited adjustments would be anticipated. The Resolution as written, does not alter any previous agreements between the City and the County, including the North Frontage Road Agreement that requires that the westbound tum lane from northbound Osgood Ave. shall remain in in place. There are no planned tum backs to the City with this particular action, however there are anticipated costs planned to be allocated to the City for trails/sidewalks being approximately $178,000. The City will be requested to enter into a cost sharing agreement for these trails/sidewalks and to maintain these consistent with City policies.These agreements would be developed at a later date. Lastly, City Staff is still be exploring the possibility of replacing some water main along the east side of Osgood Ave. in conjunction with this project; this too will be discussed later once costs and timelines are better known. Staff would recommend the approval of the enclosed Resolution. Page 77 of 128 RESOLUTION A RESOLUTION PROVDING GENERAL APPROVAL FOR A COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS WHEREAS, plans for Project No. S.A.P. 082-624-009 showing proposed alignment, grading, bituminous surfacing, traffic signals, pedestrian crossing signals, concrete curb & gutter, sidewalk, trail and ADA improvements for the proposed Pavement Management and Safety Improvement Project along County State Aid Highway No. 24 from 5& Street North to 65t' Street North (Orleans Street East), partially located within the limits of the City of Oak Park Heights have been prepared and presented to the City and are affixed hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED: That said plans are found to be generally beneficial to the traveling public and that the City does provide its general consent of the proposed project scope. BE IT FURTHER RESOLVED that it remains the County's obligation to execute the project as generally outlined at its sole expense, unless and until City and the County enter into final construction and maintenance agreements which relate to this Project and any costs the City is requested to participate in. BE IT FURTHER RESOLVED that this Resolution does not super-cede, terminate or otherwise alter any written agreements between the City and the County. Passed by the City Council for the City of Oak Park Heights this 27th day of June,2017 Mayor Attest:Eric Johnson,City Administrator Page 78 of 128 C) r. w . X W a aM� ear } j e. 4r D©MMOM0 0e► i � I � m LLO N ui V) �711- 17, a _ � a N 17 ,r I F � w I —w r w i r � t h , pp � l t 0 Ld OWN0010 .. �a rry w � ." a 80 of 128 p Fn Xa LUW a VP 4 " l.. of .. .. .,.� 1{ T u ., PI4I I P. F r, mars.un M� g IDrY , ° y� _. "�Y .,yw�;'-_ �'� ., N'� *' �" �• �M�� '�, 'may f Y " re, m IN 0110001 tip r. r.. • 9 r ry �t s ■ i, � � � „ � � , �� _.� ; . 1 . • � Yf t•i rr '>i Page 81 of 128 t :em ILD I mi lir: W X4tz,7,.w qv ire "v1p W ;. 'm e I flf • r �- un I 441 In. d to Cs, rl W 2 ..�- W ., .. 0 K ft d z uJ lE d aa gag E 0®1100 0®0 ee i r Page 82 of 128 o • '.v+^qtr•,. k to LLI LLI Pm ;7w 7m y, G q I�Lw'y't a u s, • �ar° ..., F � w A n" .� ...�.. 4k� Y + 4 lY w aaa oo®o®®; r "Io r LL40— o �uW ip � S Sys �, N r Ir 133HS 33S C3 LLI CD w oo®aoa®a Page 84 of 128 CERTIFICATION State of Minnesota County of Washington City of Oak Park Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Oak Park Heights at a meeting thereof held in the City of Oak Park Heights, Minnesota, on the day of , 2017,as disclosed by the records of said City in my possession. (Seal) Page 85 of 128 THIS PAGE INTENTIONALLY LEFT BLANK Page 86 of 128 Oak Park Heights Request for Council Action Meeting Date June 27t`,2017 Time Required: 1 Minute Agenda Item Title: Approve Resolution: ENCOURAGING THE PEOPLE OF THE CITY OF OAK PARK HEIGHTS TO ATTEND THE GRAND OPENING OF THE MINNESOTA STATE CAPITOL Agenda Placement Consent Agenda Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Approve Resolution: ENCOURAGING THE PEOPLE OF THE CITY OF OAK PARK HEIGHTS TO ATTEND THE GRAND OPENING OF THE MINNESOTA STATE CAPITOL Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Approve resolution: RESOLUTION ENCOURAGING THE PEOPLE OF THE CITY OF OAK PARK HEIGHTS TO ATTEND THE GRAND OPENING OF THE MINNESOTA STATE CAPITOL. Page 87 of 128 RESOLUTION NO. RESOLUTION ENCOURAGING THE PEOPLE OF THE CITY OF OAK PARK HEIGHTS TO ATTEND THE GRAND OPENING OF THE MINNESOTA STATE CAPITOL WHEREAS,the Capitol of the State of Minnesota is having a Grand Opening celebration on August 11, 12,and 13,2017. WHEREAS, Governor Mark Dayton has asked that the mayor and the people from the city of Oak Park Heights,Minnesota come to Saint Paul and celebrate the Grand Opening of the Minnesota State Capitol. WHEREAS, the Grand Opening celebration is following the four year, $310 million dollar restoration project that has returned the Capitol to its former glory and will position the building to be able to meet the needs of the public for another 100 years with improved functionality. WHEREAS, the Capitol was designed and built by Minnesota's native son, Cass Gilbert, and the architectural design elements of Cass Gilbert's work were among the most important aspects of the restoration. WHEREAS,during the Grand Opening there will be concerts, lectures, exclusive access tours,fireworks and much more. The events will be interesting, educational, and fun and were created to entertain Minnesotans from across the state of Minnesota. WHEREAS,when the Capitol building originally opened in 1905 there was not a celebration,making this the first ever Grand Opening of the Minnesota State Capitol. WHEREAS, the Minnesota State Capitol Building is the People's House. It is important to the State of Minnesota that Minnesotans use their State Capitol in ways that are meaningful to them,and that the Capitol is a place where all people feel at home. WHEREAS, The Grand Opening of the State Capitol Building is an opportunity to invite Minnesotans back to the Capitol and for them to get familiarized with their newly restored space. NOW, THEREFORE BE IT RESOLVED,that the city of Oak Park Heights on behalf of the Governor of the State of Minnesota, encourages the people of the city to attend the Grand Opening of the Minnesota State Capitol August 11, 12,and 13,2017. Passed and Adopted by the Council on this 271 day of June,2017. Mary McComber,Mayor ATTEST: Eric Johnson, City Administrator Page 88 of 128 Oak Park Heights Request for Council Action MeetinLy Date June 27t%2017 Time Required: 5 Minutes Agenda Item Title: Approve 1St Extension to the SRO Service Agreement with the ISD#834 Agenda Placement New Busines Originating De artment/Re uestis Johnson City Administrator R uester's Signature Ao Action Requested reBelow Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): In 2014 the City entered into a three-year agreement with ISD#834 for the provision of 70%of the City Staff costs to provide the School Resource Officer,SRO.This 70%includes all costs associated with the generalized personnel(wages and benefits)as assigned.The previous Agreement did expire with the conclusion of the 2016-2017 School year and both Staffs have discussed an extension to this agreement for three additional years as the terms have been reasonable to both parties. If approved,the SRO would be in place through 2019-2020 School Year. The City would retain the full rights of the SRO directives consistent with Departmental practice and subject to the terms of a final agreement and this first extension- as attached. Recommendation:Approve the enclosed I"Extension-Service Agreement—School Resource Officer subject to any required modifications by the Chief of Police and/or the City Attorney. Page 89 of 128 SERVICE AGREEMENT—SCHOOL RESOURCE OFFICER V Extension. In July 2014, the City of Oak Park Heights, (the "City") and the Stillwater Area School District, (the "District") entered into a Service Agreement for the provision of a School Resource Officer. Such Agreement Is affixed hereto as EXHIBIT A. The City and the District both have found the terms of the Service Agreement reasonable and desire to extend the terms of Service Agreement through the end of the 2019-2020 school year. With the execution of this 1st Extension;the City and the District agree that the 1st Extension Is hereby approved and shall be In effect for the following School Years:2017-2018;2018-2019&2019-2020. Date(7 ISD#834-School Superintendent Date 4-47 Principal—Stillwater Area High School BARBARA JO PROULX NOTARY PUBLIC-MINNESOTA GMY Cfty"on EVft ae.81,2019 DateAF otary °or 104834-/School Superintendent:Affix Notary Stamp Here-> Date j �� PROUD( otary for rincipal—Stillwater Area High School:Affix Notary Stamp Here-> NOTIPl ICMINNESOTA ABY ONDM 9I080%Jan.M.2019 Date Mayor Date City Administrator Date Notary for Mayor:Affix Notary Stamp Here-> Date Notary for City Administrator.Affix Notary Stamp Here-> Page 90 of 128 EXHIBIT A—Service Agreement—School Resource Officer. NVICE AGREEMENT—SCHOOL RESOURCE OFFICER THE FOLLOWING LANGUAGE TLINES THE PRIMARY ROLES AND COMMITMENTS MADE BETWEEN THE CITY OF OAK PARK HEIGHTS(the City)AND THE STILLWATER AREA SCHOOL DISTRICT(Me D7*4 AS IT RELATES TO THE CITY'S PROVISION OF A FULL TIME SCHOOL RESOURCE OFFICER(SRO) For services provided hereto,the DW&del pay to the City a he of seventy percent(70%)of the d-Pmo net Costs of the SRO oMm which shag include:Salary.Benerls and Undorms.(Salary,Beneris and Ueilmas shag only include rose avatable to other sworn officers of the Depor hent as well ea seg other required Slate and Federal employer paid elements.) Such Personnel Coals aro outlined in e Wl A. The City slog provide,through Its Poke Department a licensed,police ollicer as Full-Time School Resource Olrm(SRO)for the Stillwater Area High Sct"(Ira School). The Service Agreement*4 be for the following School Years:2014-2015,2015-2016 6 2018.2017. The Following Conditions Shag Proved: 1. The time conanim by the SRO will be a rdHine~of appro*m"40mra per wsok during the regular School year In a schedule set forth by Chief of Police, Scheduling of the officers lirne at the School Is mod to the sob discretion of to Chief of PCNee taking holo consideration the needs of the City,the Depehbaent and Ime of the School. 2. Any lima!schedule would ramoln eonrdenral and only shared with Dtabiet. The Oisktd shat)keep the schedule conlder"on a need to know basis of admdnbbatve stall but subject to relevant Minnesota Ooverrrnent Data Practices ACL 9. Adit and hours requested by the District ler Me SRO beyond those nomhaty,funded and scheduled would be the additional ood m* mdbrity of the District.This Agreement does not Dover any other Pokes lime or requirements of rhe Oidrid or School,such se an Wlicer bring present at sporting events or other special owls.For any addironal Costs,standard City police hours and rates shag apply as are utimed to charge ocher organizations or echos. 4. t the SRO spends more lime at the sdrool due b an incident or other unscheduled event that requires the time W Be SRO,the hours for the SRO shag be o*sbd rodudng the time at the school on upooahh days to account for the edra time spent far the hnAm l or unec oduled event S. Hours Wrap for vaeadon or sM leave by On aysoW SRO will be c ediled to the scheduled lours and mads up at a Wer dale at rhe School.The Gly shot not be obligated to provide a subsrhde SRO daft mullne vacarons mllbr sick leave.Should me unantldpebd meed for an"clouded absom arcs In which lin moped SRO Carnot MM the obrgadm of do sodgnmaK the Gly shag appda a new SRO otiose b assume to duties either lemporary or tshough any remaining belmos of the school year. The Cky rotdrha rhe sole drsaetion os b vhhlch OMm shot HI the SRO. It Dahg nce-schedided times The SRO is not hot the School,the Deperbnent would respond no dhNmm*than to any other antty or person In to City ropuesrng Police assistance. 7. The Disbfd may hold and Dangle k*wnabon n needed for status and When minor oMahsse!het may requiire Police anon"nil the nod lime the SRO Is scheduled to wok. S. The Depsrbunt and the SRO shell have the sole draetori on the execution and prakices olseg Polloe mattes. S. The school is requesbd to provide Input an rhe officer assigned a SRO,however On essip ment Is solely the decision of rhe Chief of Police lalft Into aonddcaCon the needs of the Dapatment conddersgons of discipline and work history of the 1 or mooned officer,me rd ad development W lire oftmr at No school,and the needs and 4,W=of the Disbicl. Page 91 of 128 10. The as*t wil pay the city based on rocolved invoices for prospective services.The City shoe"Icsity invoice one- hall of any amounts due on June 1■and Dec&TW to of each year. 11. The officer will only provide SRO responsi Aes to District schools waft the Cir of OPH. 12 The Deperhmi is not obligated to WaWe any special equipment o1w than Ihet nolmafiy assigned b an Officer of Me Department for the typical daily role d the SRO. Any additional or special equipment desired by the DiaM wotdd be the obligation of the District b provide the advanced balding. Only approved equipment or uelforms by the Chlef of Poke will be authori ed to be used or wom by the SRO. 13. The Dlstrfd and City shelf promptly commuftate between the parties repealing any problems rallied b the oug lm of Mis Agreement andlor how provisions may be Interpreted. 14. This Agreement may not be lemhineled by the Dlsbid during Cu given School Year withow the written consent of to City.Should the lobi ict desire to lemhinele the Agreement prior b tiro cmmencement of any prospeclin School Year, A may do to wlmt penalty and for any reason but must inform Me City by May 1a Mel it desires to discontinue the SRO for Che upooming school year folli na 10 provide Me written notice by much date shall mmilt in Me District being requied to pay b Me Clry the U sum due for the upow"year. I& The City may temtihab Mia Agreement for any room and wlmt penalty by Me pmvWon of*1*(90)cabndar days wdit notice to the Distdcl,any remaining bads owed between Me parties shelf be prorated based on remaining days halt In the School Year. 1S, This Agreement shelf prevail should Mere be any specific wdfoa tmembtoms conflict with any other Voilten agreement between Me City and Ms Obbici. The tams and conditions d all Issued Pemdk or Developer's Agrown"remain In Worcs and offal The above terns and oo WWws are hereby agreed to For ftkniapend t IkPool District Nw. In{► W1834—School Hoard Chair 1 -- r-�eate �1 MD-834-School Date 7 Principal—StllMrater Area High •••.•.,..•••._....... . ..- } SANDRA RHEA NV.kGR 4KdL1 X11 NOTARYPUBLhc-MYUNESOTA Notaryfor WM834—School Board Chair:Aft Notary Stamp Here a W Cwmiuirn E�Jin st.sr s Z�AdYLOAZO WbDate )� ...•«.••••••SANDRA RHEA MANOR Notary for ISDM831-School r Affix Notary Stamp Hero-> {� NOTARY PUBLIC-MINNESOTA ./ ay coteh dm E*w Jw aI,2015 for PrindDel—SUlhratmr� �TSchook Aft Notary Swmp Hare a ..«�».«.. � 6ANOMFJI RHMANOR NOTARY Puaw-MINNESOTA h•" sty ConMV wh LVw dwL a1,2015 For the CRY d 0 Prk Heights rr ��, 'IE.Dal9�jty i 6. Page 92 of 128 j Data 7'' '�Y , Nam tra�r JENNIFER M.pow NUTAFM K"ICI De L ffaadwy w o Hem a 7 s4lJENNIFEAI R .PINSM torr Affix Nolary— Stamp Here a , �t�c•r sots► yrao..ero���s�.zm� Page 93 of 128 i i EXHIBIT A: TO SERVICE AGREEMENT—SCHOOL RESOURCE OFFICER Personnel Costs-for SRO position 2014-2015 Used as an example of rates and what is included—The annual rates would be applicable when In effect.The officer supplied may change and Its related data. The fee due to the City for the 2014-2015 School Year Is$67,104.00 and an annualized rate as Is the amount due from the District to the City. OFFICER ESTIMATE:Based on i_Paradise 2015 Salary estimate _ _ I S 66,401.64 S., _�?5&� ___ _ PEM .. . _ i _ $ Mediare i $ 962.82' $ 1,112.97 Heai!YDental Insurance , # 679 Ufeinsurance 138W0a l3800j._.__M_.- Disabllit�r Insurance _ _ S 325.37$ 376.11 work Com I —3,826.Q5_ Uniforms _^ S 850.00 $ 900.00 Si, _.....__...__ , . 709Gluwnlle Officer ; 7096 S 860.Q8:$ 70,1�LS7 i Tod for r 44 Mon*s 2M Ml BiI1 Se t-December _ 4�,0o S t$ Total �- 9.50 Page 94 of 128 Oak Park Heights Request for Council Action Meeting Date June 27h, 2017 Time Required: 5 Minutes Agenda Item Title: NUISANCE ABAT ENT AND SITE COMPLIANCE -ORDINANCE ENFORCEMENT LIC Agenda Placement New Business/ // Originating DepartmentlRequesJ o �itv dministrator Requester's Signature Action Requested Discussion Po4sible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City is often placed in a position to implement certain nuisance enforcement actions, such as requiring a yard clean-up,removal of dilapidated structures or other circumstances. Staff to date has generally given reasonable time to have issues resolved and with such time being estimated based on the issues known. However, Staff felt it is reasonable and vital to create a more formalized process so when Staff are required to deal with an issue—clear and known processes are outlined with clear timelines. Accordingly,the attached Ordinance Enforcement Policy outlines such methods,but in essence is already in practice. This document simply outlines a clear process that City Staff should follow when dealing with these types of issues. Presumably, it will help clarify written communications and expectations as well as better ensure all persons are treated equally. The Chief of Police,the Building Official and the City Attorney aided in drafting this policy. Staff would ask that the City Council approve this Policy as attached. Page 95 of 128 0 CITY OF OAK PARK HEIGHTS NUISANCE ABATEMENT AND SITE COMPLIANCE-ORDINANCE ENFORCEMENT POLICY All property owners, residents and business have a desire to ensure that yard conditions, site conditions and other nuisance issues are addressed and handled in a fair, predictable, timely and efficient method.City Staff shall utilize the following protocols to process and enforce applicable City Ordinances. This policy does not relate to routine Police Department activities or other criminal enforcement. STEP 1: The City shall send - via hand delivery or first class mail - an initial communication in writing to the property owner informing them of the particular violation or site condition that is in need of attention. Such initial communication shall include the section of the City Ordinance that is in violation and a clear request that the offending condition be resolved within a specific and reasonable timeframe. Such timeframe provided can depend on the circumstances of the situation, weather conditions or other extenuating circumstances. Unless authorized by the City Administrator for reasonable cause—corrective action shall be required to be completed in not more than 30 calendar days. The initial communication is intended to inform the party of the rules and provide an opportunity for compliance without imminent threat of penalties and the initial contact should not include language referencing financial,civil or possible criminal penalties. STEP 2: After the deadlines included in the initial communication(STEP 1)have passed,City Staff shall check the site for compliance.If compliance is made,no further action shall be taken by the City. If compliance is not achieved, the City shall promptly send a second communication - via hand delivery or registered mail - again citing the violation and providing 14 calendar days to correct defect.The second letter shall include language that if the matter is not resolved the City shall forward the item to the City's Police Department and/or City Attorney's Office for possible citation. STEP 3: After the timelines and/or other parameters allowed in STEP 2 have passed and upon further inspection, if compliance is not found, the matter shall be remanded to the City Police Department and/or the City prosecutor for citation.Thereafter,the City may pursue the necessary steps to abate the condition and potentially complete the work necessary to assess such cost(s)to the offending party. In the event the violation is upon a property that is owned by a party not in residence at that location, including a corporation or business entity;all documentation shall be provided to the known store or facility manager if reasonably identifiable. In the event, such person cannot be located or further identified, the City staff shall contact the City Attorney's office to further determine the proper individual to serve the notices upon. The processes outlined in this policy do not supersede other review or inspection processes as may be found in City Ordinances. In addition, in circumstances where there is a continued violation and/or a property regularly becomes in violation of one or more ordinances, the City Staff may deviate from the above process. Lastly, in the event there is a known and apparent immediate danger to the public,the City Staff may deviate from this process. Page 96 of 128 Oak Park Heights Request for Council Action Meeting Date June 27th, 2016 Time Required: 5 Minutes Agenda Item Title: Norrell/Washington&ATH 36 Traffic Stud IZ//Agenda Placement New Bus' ss Originating Department/R estV Jo i Administrator oo Requester's Signature Action Requested Discus4n.Possible Action Background/Justification jease indicate if any previous action has been taken or if other public bodies have advised): The City was made aware that there might be remaining ZJ g " Federal Transportation-HPP funds that may still available to be utilized for certain studies along the STH 36 corridor. A ' City Staff did inquire with MNDOT if such funds could be STUDY AREA used to study/explore feasible improvements for the Norrell I Washington & STH 36 Intersection as that location experiences significant issues. MNDOT did ultimately indicate that these funds could be used for such purposes -71 on an 80%-20%match to fund such a Study.The cost for such Study is$50,000. The City did reach out to Stillwater to determine if they would like to partner in this study and share in the local �- match of$10,000 to which the City of Stillwater indicated positively. Accordingly, the attached Agreement must be executed Li between the two cities and once completed the work may commence.The Agreement generally includes that OPH will be the lead agency and will coordinate the work with MNDOT and STANTEC. And, that both Parties Approve the SCOPE OF WORK and the anticipated Outcomes as included. Requested Action(s): • Approve the Cooperative Agreement between the City of Oak Park Heights and the City of Stillwater. • Authorize City Staff to execute required agreements between the City and MNDOT to secure funding reimbursements. • The City's-$5,000 share of funding from 2016 Fund Balance.(current estimate of such balance is$442,048) Page 97 of 128 Norrell&Washington Ave—Intersection Study COOPERATIVE AGREEMENT Whereas the City of Oak Park Heights, (OPH)and the City of Stillwater, (STW) have jointly expressed an interest in studying possible methods and options to improve the functionality of the Norrell / Washington Ave. intersection with STH 36 as its functionality is likely less than optimal. And, as the State of Minnesota, (State) has available funding from remaining HPP—MN126 sources and which would require a local 20% match, both cities agree to undertake the above study, (Study) if State funding is available. And,whereas the estimated costs of the Study total$50,000;each City would be responsible for$5,000 of such total costs—with the balance of the funding from the State. $50,000:$40,000 State&$10,000 Local. Both Cities agree to the following: • OPH shall be the lead agency and coordinate all funding and work through the State and Engineering Consultants.OPH shall not charge any supplemental or administrative fees for such coordination.Supplemental work or other requested items outside the approve SCOPE OF WORK —as found in Exhibit A,shall be 100%billable to the party requesting such work. • Each city shall fund one-half of the local share of the costs,estimated to be$5,000 for each city as outlined in the SCOPE OF WORK.OPH shall bill STW at the conclusion of the project. • Each city does approve the SCOPE OF WORK attached hereto as Exhibit A and which shall be completed through OPH engineering consultant—STANTEC. CITY OF STILLWATER CITY OF OAK PARK HEIGHTS Ted Kozlowski,Mayor Date Mary McComber,Mayor Date J.Thomas McCarty City Administrator Date Eric Johnson,City Administrator Date 1 of 6 Page 98 of 128 EXHIBIT A: SCOPE OF WORK AND DELIVERABLES Trunk Highway 36 at Norell Ave.N in Oak Park Heights and Stillwater,MN Traffic Study and Concept Layout Development SEE ATTACHED 2of6 Page 99 of 128 SCOPE OF WORK AND DELIVERABLES Trunk Highway 36 at Norell Ave. N in Oak Park Heights and Stillwater,MN Traffic Study and Concept Layout Development PROJECT OVERVIEW The City of Oak Park Heights in cooperation with MnDOT and the City of Stillwater is in need of professional, technical assistance to provide a traffic study and concept layout development at the intersection of TH 36 and Norell Ave. N. The study will include the frontage road intersections immediately north and south of the TH 36/Norell Ave. N intersection. 1.0 PROJECT MANAGEMENT Project management will include work necessary for communication and completion of the project tasks on time and within budget. The Contractor's staff will have the training and expertise necessary for the work tasks to which they are assigned. 1.1 Project Management&Administration 1.1.1 Monthly Budget & Billing (Invoice and Status Report): Invoices will be accompanied by a cover letter explaining the general status of the project, including at a minimum the work completed to date, the anticipated remaining efforts and required schedule changes; progress report form; and supporting data for direct expenses. 1.1.2 Monthly Update to the City's and State's Project Manager,: On a monthly basis defined as the first Friday of every month, the Contractor's Project Manager will update the City's and State's Project Manager with regards to the status of the project schedule, budget and general status/progress. 1.2 Schedule The Contractor will submit a refined project schedule based on discussions with the City's and State's Project Manager. The project schedule will be developed and maintained by the Contractor. 1.3 Kick-off Meeting A Kick-off meeting will be held to establish communications protocol, discuss the project schedule and review details of the study process. The Contractor will receive available existing information from the City and State including existing traffic data and any previous studies performed. Also, there will be a brief discussion of known issues and concerns, The Contractor will prepare an agenda and meeting minutes. 1.4 Study Team Meetings Meetings will be held at least every other month during the study. With the Contractor's Project Manager and task leaders present, the project schedule and budget status will be reviewed. Issues that may affect the schedule, budget, or work quality will be presented and addressed. The Contractor will prepare agenda and facilitate the Study Team meetings. The Contractor will also prepare and distribute meeting minutes. Scope of Work and Deliverables:TH 36 at Norell Am N in Oak Park Heigkts,MN 3 ofB of 4 Page 100 of 128 1.5 Deliverables City's and State's Deliverables: 1. Review and respond to submittals. 2. Coordinate internal reviews. 3. Provide copies of project correspondences and project information. 4. Attend meetings. 5. Approve deliverables. Contractor's Deliverables: 1. Schedule and attend meetings. 2. Hold monthly update meeting or conference call with City's and State's Project Managers. 3. Prepare meeting agendas and minutes. 4. Prepare and submit monthly progress and status reports. 5. Maintain project schedule. 6. Provide timely copies of critical correspondences and project issue data. 7. Submit refined schedule. 2.0 DATA COLLECTION Perform sufficient data collection, field studies and analysis to provide a framework for the study. 2.1 Data Collection Data Collection includes but is not limited to: 2.1.1 13-hour A.M and P.M. peak hour turning movement counts will be taken at the intersection of TTI 36 and Norell Ave. N as well as the frontage road intersections immediately north and south of the intersection. 2.1.2 Existing right of way drawings and plats. 2.1.3 Crash history at the three intersection locations over the past five years. 2.1.4 Existing previous studies involving the TH 36/Norell Ave.N intersection. 2.2 Deliverables City's and State's Deliverables: 1. Existing right-of-way drawings and plats. 2. Previous studies, if applicable. Contractor's Deliverables: 1. 13-hour A.M. and P.M.peak hour turning movement counts. 2. Five-year crash history. 3.0 EXISTING INTERSECTION REVIEW 3.1 Existing Intersection Review Using field collected traffic information and past corridor data available or provided by the City and State, the 13-hour existing A.M. and P.M. peak hour traffic operations at the three study intersections will be analyzed using Synchro/SimTraffic software packages as necessary. Using Synchro/SimTraffic for all analyses will allow for easy comparison Scope of Work and Deliverables:TH36 at Norell Ave N in Oak Park Heights,MN 4 Aof 4 Page 101 of 128 between scenarios. The computerized operations will be compared with the field observations to verify results and provide confidence in the software's ability to determine future operations. Standard measures of evaluation, such as levels of service, average delays, and 95th percentile queue lengths will be determined. The existing crashes at these intersections will be analyzed as part of this task. The evaluation will discern trends or patterns in the crashes and compare the existing rates against the averages for the type of intersection, including the critical crash rate as well as statewide averages. The results of the existing analysis will provide a base upon which to compare the alternatives. These results will also be provided to the City and State, in tabular form, for review and comment before moving forward with the evaluation of alternatives. 3.2 Deliverables City's and State's Deliverables: 1. Review and approval of submittals. Contractor's Deliverables: 2. Existing conditions traffic and crash analysis. 4.0 ANALYSIS OF ALTERNATIVES 4.1 Analysis of Alternatives An operational analysis will be performed at the three intersections using the existing and projected 2040 volumes during the A.M. and P.M.peak hours. Projected year 2040 volumes will be established through a review of current local and state transportation and planning studies as a base. The analysis will include capacity and level of service analysis with existing and future 2040 volumes. The results of the 2040 analysis will be used to develop a list of geometric or other operational improvements within the study area. Up to three key improvements will be selected for further analysis. Measures of effectiveness will be developed for the three potential improvements. 4.2 Deliverables City's and State's Deliverables: 1. Review and approval of submittals. Contractor's Deliverables: 2. Operational Analysis of three key improvements. 5.0 CONCEPT LAYOUT DEVELOPMENT 5.1 Concept Layout Development Upon review of the existing and future traffic analysis as well as the crash history up to three concept layouts will be prepared providing recommended improvements for the three intersections. These concepts will be developed to show improvements that will improve the overall operation of all three intersections together. The concepts will show line work over aerial mapping to show potential right of way impacts. The concepts will be developed to a Scope of Work and Deliverables:TH 36 at Noreg Ave.N in Oak Park Heights,MN 5 0A of 4 Page 102 of 128 point where preliminary concept cost estimate ranges can be developed. The concept cost estimates will be based on State average bid prices from the latest year available. For quantities not able to be clearly defined, such as utility work, a percentage of cost will be used. Contingency costs will also be added as a percentage of construction costs. The concept cost estimate ranges and assumptions, including a most likely cost estimate, will be provided to the City and State for review and comment before being incorporated into the final report. 5.2 Deliverables City's and State's Deliverables: 1. Review and approval of submittal Contractor's Deliverables: 1. Develop three concept layouts. 2. Cost estimates of concepts. 6.0 REPORT PREPARATION 6.1 Report Preparation Once the analysis has been completed and recommendations developed and discussed, a draft report will be prepared. The draft report will include the existing and future conditions analysis, concept layouts and cost estimates. Upon review and comment on the draft report, the final report will be prepared and submitted to the City and State. 6.2 Deliverables City's and State's Deliverables: 1. Review and approval of submittal. Contractor's Deliverables: 1. Draft and Final Traffic Study Report. Scope of Work and Deliverables:TH 36 at NoreUAve-N in Oak Park Heights,MN 6 of 6 of 4 Page 103 of 128 THIS PAGE INTENTIONALLY LEFT BLANK Page 104 of 128 11 wie Oak Park Heights Request for Council Action Meeting Date June 27,2017 Agenda Item Authorize Finance Director to Prepare Preliminary 2018 Budget and adoption of the Proposed Budget Schedule. Time Req. 5 minutes Agenda Placement New Business Originating Department/Requestor Betty Caruso, Finance Director Requester's Signature Action Requested Authorize the Finance Director to Proceed With Preparation of the 2018 Budget with Guidelines for Its Preparation and the Adoption of the Proposed Budget Schedule Background/Justification: In Mid-June the budget worksheets were distributed to the department heads with a request for them to be submitted by the end of June. The information will be compiled in the Finance Department during July for future work session discussions with the Council. Legislative Impacts for the 2018 Budget include: • Local Government Aid—Still not a recipient. • Levy Limits -None for 2018 • No rate changes for General Plan Pension(PERA) • Small Cities Assistance for Streets $ 32,974 Other Financial Changes • CPI based on 1St quarter 2016 as compared to 1St quarter 2017 is 1.8% • Salary Increases based on Contracts 2.75% Considering this information I would like the Council to review and take action on two items. 1. Attached is 2018 Budget Schedule including possible work sessions. Please review, keeping in mind that a Preliminary Budget and a Proposed Tax Levy must be filed with the County by September 30,2017. If there are no conflicts or alternative dates required,please consider adoption of this schedule. 2. If Council members have items for consideration or other guidelines,please let me know what these are as soon as possible. I I P a g e Page 105 of 128 w. Memo To: Mayor and Council From: Betty Caruso,Finance Director Date: June 27,2017 Re: 2018 Budget Work Session Schedule Budget worksheets have been distributed to staff with a deadline for submission to Finance by June 30th. Administration and Finance will review the budget worksheets and compile the preliminary budget document which will be distributed to Council and staff in July. Budget information from the County regarding values and fiscal disparities will be limited at this time. A budget work session with the department head's budget explanations could be-scheduled for July 251i% at 5:00 or earlier,prior to the regular council meeting. Other scheduled meetings dates when staff will be available are September 121, September 261.The preliminary budget will be presented at the September 121 and/or the September 261 meeting. This will be the budget we need to approve for the proposed tax levy to be submitted to the County by September 30,2017,and used for the TNT hearing notices.The TNT hearing should be held December 121 at the regular council meeting. Summary of the above dates as uroaosed—ITTILIZING SCHEDULED MEETINGS: July 25a` Prior to Scheduled Council Meeting Work session 5:00 Budget summary/Meet with Department Heads September 12th Prior to Scheduled Council Meeting Work session 5:00 Meet with Department Heads/Updated Budget document (May Require a Special Meeting) September 26th Budget Summary with changes Work session 5:00 Proposed Tax Levy/Adoption of Preliminary Budget Possible Meeting Dates—NOT SCHEDULED-REQUIRING SPECIAL MEETINGS August 8'h August 29th September 5th September 121/26th Council Meeting Summary of Budget Approve Proposed Levy for TNT Hearing (Due to County September 30th) December 12th Council Meeting TNT Hearing and possible Budget Adoption(Due to County December 291) 2 1 P a g e Page 106 of 128 0, Oak Park Heights Request for Council Action Meeting Date: Tuesday June 27,2017 Agenda Item : 2017 Street Seal Coating Time Req. 3 Minutes Agenda Placement:New Business Originating Department/Re ques r: Public Works,Andy Kegiley,Public Works Director Requester's Signature r- Action Requested: Authorize taff to Contract with Pearson Brothers and Stripe Right Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 107 of 128 {"l City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date: 06/19/17 Re: Street Seal Coat-2017 Attached are quotes to complete seal coating on select streets and parking lots throughout the City. This year approximately 37,000 square yards will be seal coated With the familiar CRS 2 emulsion and 1/8" trap rock. Allied Blacktop and Pearson Brothers both submitted quotes: Cost/SQ YD Estimated Seal Coat Cost Allied Blacktop $1.13 $42,033 Pearson Brothers $1.03 $38,313 Stripe Right has also submitted a quote to repaint the Traffic control lines after the Seal Coat Chip rock has settled and the excess swept away. The quote to repaint all traffic control markings (Including those not within the Seal Coat areas) is $27,847.12. Assuming the City chooses to award the project to the company with the lowest quote, the estimated total project cost is $66,160.12, which is under the seal coat fund balance of$122,493. 1 recommend the City award the project to Pearson Brothers and the Street traffic control line painting to Stripe Right for an estimated project total of$66,160.12 and request that Council authorize staff to enter into an agreement with both companies for 2017 seal coat and traffic line painting projects. Page 108 of 128 Sq yd(Sq 2017 Seal Coat Culdesac Length Width Sq Ft ft/9) Norwich Ave(Adj.to 60th) N 700 40 28,000 3,111 Nova Scotia Ave N 1,700 50 85,000 9,444 Norell Ave N 1,450 50 72,500 8,056 60th Ct. N Y 115 100 11,500 1,278 Minnesota Ave N 150 40 6,000 667 City Hall Parking Lot Y 68,000 7,556 Brekke Parking Lot N 360 68 24,480 2,720 58th Street(East of Osgood) N 910 30 27,300 3,033 Omar Ave(East of Osgood) N 90 30 2,700 300 Sawger Parking Lot N 155 60 9,300 1,033 Oakgreen Ave N 2200 20 44,000 4,889 Total 334,780 37,198 Page 109 of 128 Andrew Kegley From: Todd Bartels <todd@pearsonbrosinc.com> Sent: Wednesday,June 07,2017 2:29 PM To: Andrew Kegley Subject: FW: Request for a Seal coat quote for OPH Attachments: 2017 SealCoat.pdf;image001.png;Oak Park Heights -2017.xis Andy: gleasefind proposal attached for your 2017 Project. Trap Rock and post sweep. at you received this and when you will be making decision so I can note your file for follow up? Thank you! Todd Bartels Todd Bartels General Manager Pearson Bros Inc. 11079 Lamont Ave NE Hanover,MN 55341 612-363-6206 Cell 763-391-6622 Office 763-391-6627 Fax From:Missy Hallich<missv@pearsonbrosinc.com> Date: Monday,June 5,2017 at 12:42 PM To:Todd Bartels<todd@pea rsonbrosinc.cor > Subject:FW: Request for a Seal coat quote for OPH Hi Todd, This is for Oak Park Heights. Thanks,Missy Missy Hallich Office Manager 11079 Lamont Ave NE Hanover,MN 55341 Office: 763-391-6622 Fax: 763-391-6627 Cell: 763-568-6403 1 Page 110 of 128 BROS. INC. From:Andrew Kegley<akeeley@citvofoakparkheiehts.com> Date:Monday,June 5,2017 at 12:19 PM To:Missy Hallich<missv@pearsonbrosinc.com> Subject:Request for a Seal coat quote for OPH We prefer the 1/8"chip rock. Andy Kegley,Public Works Director City of Oak Park Heights (651)439-4439—Office (651)775-5759-Cell 2 Page 111 of 128 Phone:763-425-0575 Allied Blacktop Coi � - JL 10503 89th Avenue North FAX: 763-424-6791 t" Maple Grove, MN 55369 Cell:612-834-0167 www.aUledblaeldopmn.com Seal Coat Proposal Date:June 9,2017 City of Oak Park Heights 14168 Oak Park Blvd Oak Park Heights, MN Attn:Andy Kegley Project:2017 Bituminous Seal Coat Contact:Andy Kegley Phone: 651-775-5759 email: akegley@ciiyofoakparkheights.com We hereby submit the following specifications and quotation for the following: Sweep asphalt.Apply CRS-2 liquid asphalt and 1/8"Dresser Trap Rock with a Computerized chip spreader and asphalt distributor. Roll cover aggregate with two 11 wheeled pneumatic rubber tired rollers. Pick up sweep excess aggregate after proper cure of chip seal application with an pick up s We muee :-1CRS-2111811 Trap Rock - 37,198 S.Y. @ $1.13/S.Y. CRS-2P 1118"Trap Rock - 37,198 S.Y. @ $1.201S.Y. Payment terms are net 30 days. Note:This proposal may be withdrawn if not accepted within 30 days.All material is guaranteed as specified.All work to be completed in a workmanlike manner according to standard practices.All agreements are contingent upon strikes,accidents or delays beyond our control.Allied Blacktop Company to carry proper proper insurance including Workers Compensation. Authorized Signature: C��-.« - Matthew Dolecla Acceptance of Proposal:The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified.Payment will be made as outlined above. Date of Acceptance: Signature: Please take notice:Any person supplying labor or materials for this improvement to your personal property may file a lien against your property If that person or company is not paid for the contributions.Under Minnesota state law you have the right to pay persons who supplied labor and materials for this improvement directly and deduct the amount from the contract price,or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. Page 112 of 128 Stripe Right Iosco PROPOSAL P.O. Box 600627 St. Paul, MN 55106 Date Estimate# 5/22/2017 3215 Name/Address Oak Park Heights Andrew Kegley 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Project P.O. No. Terms 2017 Season Net 30 Description Qty Cost Total OLDFIELD PAVEMENT MARKING Re-stripe 3'x6'white x-walk markings 5 27.00 135.00 OAKGREEN PAVEMENT MARKING Re-stripe 3'x6'white x walk markings(at trail,58th,and 55th) 20 27.00 540.00 OAKGREEN PAVEMENT MARKING Re-stripe double 4"yellow centerline 3,276 0.31 1,015.56 OAKGREEN PAVEMENT MARKING Re-stripe 4"white fog lines 1,056 0.19 200.64 NORELL PAVEMENT MARKING Re-stripe double 4"yellow protected turn lane 910 0.31 282.10 NORELL PAVEMENT MARKING Re-stripe 4"white centerline skips 1,140 0.15 171.00 NORELL PAVEMENT MARKING Re-stripe parking 4"white tum lanes 335 0.19 63.65 NORELL PAVEMENT MARKING Re-stripe 12"wide white stop bars 2 33.00 66.00 NORELL PAVEMENT MARKING Re-stripe 3'x6'white x-walk markings 8 27.00 216.00 NORELL PAVEMENT MARKING Re-stripe white DOT tum arrows 8 33.00 264.00 NORELL at 60th PAVEMENT MARKING Re-stripe 3W'white x-walk mai~"s 17 27.00 459.00 NORELL at 60th PAVEMENT MARKING Re-stripe white DOT directional arrows 9 33.00 297.00 NORELL at 60th PAVEMENT MARKING Re-stripe 4"white tum lane markings 350 0.19 66.50 KRUEGER PAVEMENT MARKING Re-stripe double 4"yellow protected turn lane 1,668 0.31 517.08 KRUEGER PAVEMENT MARKING Re-stripe 4"white tum lanes 340 0.19 64.60 Thank you.Please call with any questions,cell#651-247-1349. Total Signature E-mail david@striperight.com Phone# 651-793-9004 Fax# 651-793-7494 Page 1 Page 113 of 128 Stripe Right Inc. PROPOSAL P.O.Box 600627 St. Paul, MN 55106 Date Estimate# 5/22/2017 3215 Name/Address Oak Park Heights Andrew Kegley 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Project P.O.No. Terms 2017 Season Net 30 Description Qty cost Total KRUEGER PAVEMENT MARKING Re-stripe 12"wide white stop bars 4 33.00 132.00 KRUEGER PAVEMENT MARKING Re-stripe white DOT tum arrows 10 33.00 330.00 NORWICH PAVEMENT MARKING Re-stripe 4"yellow lane divider 738 0.19 14012 NORWICH PAVEMENT MARKING Re-stripe 4"white turn lanes 135 0.19 25.65 NORWICH PAVEMENT MARKING Re-stripe 12"white stop bars 3 33.00 99.00 NORWICH PAVEMENT MARKING Re-stripe 3'x6'white x-walls markings 28 27.00 756.00 NORWICH PAVEMENT MARKING Re-stripe white DOT tum arrows 2 33.00 66.00 58th PAVEMENT MARKING Re-stripe 4"white centerline skips 14,000 0.15 2,100.00 58th PAVEMENT MARKING Re-stripe double 4"yellow centerlines 6,800 0.31 2,108.00 58th PAVEMENT MARKING Re-stripe 3'x6'white x walk markings(at Nova Scotia,13outwell's 'J8 27.00 1,566.00 Landing,E.Norwich,Norell,Krueger,and E.High School Entrance) NEAL&58th PAVEMENT MARKING Re-stripe 4"white tum lane markings 634 0.19 120.46 NEAL&58th PAVEMENT MARKING Re-stripe double 4"yellow lane divider markings 580 0.31 179.80 NEAL&58th PAVEMENT MARKING Re-strine 8"vellow Lore markings 156 0.60 93.60 NEAL&58th PAVEMENT MARKING Re-stripe 3'x6white x-walk markings 39 27.00 1,053.00 NEAL&58th PAVEMENT MARKING Re-stripe white DOT arrows 20 33.00 660.00 Thank you.Please call with any questions,cell#651-247-1349. Total Signature E-mail david@striperight.com Phone# 651-793-9004 Fax# 651-793-7494 Page 2 Page 114 of 128 Stripe Right Inco PROPOSAL P.O. Box 600627 Date Estimate# St. Paul, MN 55106 5/22/2017 3215 Name/Address Oak Park Heights Andrew Kegley 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Project P.O.No. Terms 2017 Season Net 30 Description Qty Cost Total OAKGREEN&58th PAVEMENT MARKING Re-stripe white DOT arrows 6 33.00 198.00 OAKGREEN&58th PAVEMENT MARKING Layout and paint 12"stop bars 3 33.00 99.00 OAKGREEN&58th PAVEMENT MARKING Re-stripe 4"white tum lane markings 260 0.19 49.40 OAKGREEN&58th PAVEMENT MARKING Re-stripe 3'x6'white x walk markings 10 27.00 270.00 MEMORIAL PAVEMENT MARKING Re-stripe double 4"yellow centerlines 3,368 0.31 1,044.08 58th St.TRAIL CROSS WALKS PAVEMENT MARKING Re-stripe 3'x6'white x walk markings(at 56 27.00 1,512.00 High School East Entrance,Newberry,Newgate,Norwich East and West) 60th&NEAL PAVEMENT MARKING Re-stripe 4"white tum lane markings 680 0.19 129.20 60th&NEAL PAVEMENT MARKING Re-stripe double yellow 4"protected tum lane markings 7,460 0.31 2,312.60 60th&NEAL PAVEMENT MARKING Re-stripe white DOT arrows 32 33.00 1,056.00 60th&NEAL PAVEMENT MARKING Re-stripe 3'x6'white x-walk markings 12 27,00 324.00 60th PAVEMENT MARKING(Norell to Nova Scotia) Re-stripe 4"fog lines 2,720 0.19 516.80 601h PAVEMENT MARKING(Norell to Nova Scotia) Re-stripe 4"tum lanes 422 0.19 80.18 60th PAVEMENT MARKING(Norell to Nova Scotia) Restripe 4"double yellow protected tam lane 2,610 0.31 809.10 markings 60th PAVEMENT MARKING(Norell to Nova Scotia) Restripe 4"white DOT tum arrows 10 33.00 330.00 Thank you.Please call with any questions,cell#651-247-1349. Total Signature E-mail david@striperight.com Phone# 651-793-9004 Fax# 651-793-7494 Page 3 Page 115 of 128 Stripe Right Inc. PROPOSAL P.O. Box 600627 St. Paul, MN 55106 Date Estimate# 5/22/2017 3215 Name/Address Oak Park Heights Andrew Kegley 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Project P.O.No. Terms 2017 Season Net 30 Description Qty Cost Total 56th at OAKGREEN PAVEMENT MARKING Re-stripe 3'x6'white x-walk markings 5 27.00 135.00 NOVA SCOTIA PAVEMENT MARKING Re-stripe 3'x6'white x walk markings 7 27.00 189.00 NOVA SCOTIA PAVEMENT MARKING Re-stripe 4"white turn lanes 280 0.19 53.28 NOVA SCOTIA PAVEMENT MARKING Re-stripe 12"wide white stop bars 4.5 33.00 148.50 NOVA SCOTIA PAVEMENT MARKING Re-stripe double 4"yellow protected turn lane 2,870 0.31 889.78 NOVA SCOTIA PAVEMENT MARKING Re-stripe white DOT tum arrows 19 33.00 627.00 NOVA SCOTIA PAVEMENT MARKING Re-stripe 8"yellow gore markings 380 0.90 342.00 HIGH BUILD PAINT: Upgrade to Diamond Vogel Chlorinated Rubber traffic marking paint for 1,444.50 1,444.50 increased durability. Approximate annual paint used in 2016=225 gallons. Up from 175 gallons in 2015 TRAFFIC CONTROL: Increase traffic cones and signage for over-all improved motorist and worker 1,500.00 1,500.0( safety NOTE: Work will be scheduled with traffic patterns in mind in an effort to minimize disruption to traffic flow and maximize driver,pedestrian,and worker safety. Thank you.Please call with any questions,cell#651-247-1349. Total $27,847.12 Signature E-mail david@striperight.com Phone# 651-793-9004 Fax# 651-793-7494 Page 4 Page 116 of 128 Oak Park Heights Request for Council Action Meeting Date: Tuesday June 27,2017 Agenda Item : City Hall Generator Repair Time Req.3 Minutes Agenda Placement:New Business Originating Department/Requestor• ublic Works AndY Kedev.Public Works Director Requester's Signature Action Requested: Authorize City L11 Generator Re air Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 117 of 128 Al City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date: 06/23/17 Re: City Hall Generator Repairs I regret to inform you that the City Hall Generator requires major maintenance on the radiator. A leak caused by metal corrosion was found between the top tank and the radiator itself. The repair company Ziegler CAT reports that this typically occurs simply due to the corrosive nature of coolant and if water intrudes it will expedite rusting. Since the generator powers City Hall and Well 1 in the event of grid supply failure and since there is no alternate emergency power source to run either Well 1 or Well 2, the generator must be repaired. Ziegler CAT provided two options for repair: 1. Replace the entire cooling system. $35,341.26 2. Remove the radiator cores and manufacture new radiator cores for the existing cooling system. -$22,929.49 1 recommend the City replace the radiator cores rather than the entire cooling system. This is the less expensive option, and will correct the existing problem. The question arises whether to provide a temporary emergency generator which may cost an estimated $5,000 after connection costs are figured into the estimate. The decision essentially balances on risk—are we willing to gamble that there will be no power interruptions for the estimated 7-10 days that the generator will be out of service? Given the purpose of the emergency generator, which powers the City's police department and the City's Well if grid power becomes unavailable, the Page 118 of 128 estimated $5,000 emergency generator rental essentially becomes an insurance policy to keep the City's PD operational and the City's water flowing. Weighing the risk of having the Police department without power and the potential for the water towers to run dry with no quick option to replenish should there be a power failure, regrettably makes having a temporary emergency generator worth the estimated $5,000 expense. Regrettably, I do recommend that the Council opt to secure a temporary emergency generator while the City's unit is out of service. This repair would be funded using the City Hall maintenance budget, which has a fund balance of$292,000. 2 Page 119 of 128 J& ZIEGLER REPAIR ESTIMATE 8050 State Hwy. 101 Shakopee, MN 55379-9734 CUSTOMER: DATE: City of Oak Park Heights I new radiator cores manufactured I 06/12/2017 6724900/Estimate#17-0387 PERSON TALKED TO: W/O#: Andy Kegley WK38774 CSR: SERIAL NO: Kyle Bergquist 2103912 MODEL: GENERAC 400 KW PHONE NO: FAX NO: 651-439-4439 DESCRIPTION INCLUDED IN PRICE TOTAL -t!NEW CUSTOM RADIATOR CORES MANUFACTURED. X $10,207.34 CORES COULD TAKE 7 TO 10 DAYS TO HAVE CUSTOM MADE. '1 TWO TECHNICIANS LABOR. X $4,416.00 -:ft-J'RIGGING COMPANY TO REMOVE AND INSTALL RADIATOR X $2,875.00 2t.l LEVEL 3: COOLANT CHANGE X $3,025.00 -tj TRAVEL CHARGES X $1,262.40 SERVICE AND ENVIRONMENTAL FEE X $1,143.75 X _i RENTAL GENERATOR NOT INCLUDED. X �! X X GRAND TOTAL $22,929.4 COMMENTS: "work performed after normal operating hours will be charged an additional $45.00 per hour. II work performed on Sun.or Holidays will be charged an additonal$60.00 per hour.This is an timate, if the charges are less it will be reflected on the invoice. ATTACHMENTS: Warranty Coverage On This Repair ESTIMATE BY Alan L Cyr Status ZIEGLER PHONE NO.: Estimate 952-8874560 Expiration Date ZIEGLER INC. LOCATION Page 120 of 128 07/12/2017 Shakopee-Industrial Field Service Estimates do not include sales tax or service upplies and environmental charges. Please call if ou have any questions. Page 121 of 128 ZIEGLER Power Systems 8050 COUNTY ROAD 101 EAST SHAKOPEE,MN 55379 W W W.ZIEGLERCAT.COM/POWER 6/23/2017 s Andy Kegley %rc Customer#: 6724900 14168 Oak Park Blvd �� PO Box 2007 V6 Oak Park Heights, MN 55082 Andrew, r C Listed below is an estimate to provide an XQ300 portable rental genset for your emergency backup, Generac@400kW standby generator while the radiator is being repaired: WG ID: 16929—Generae 1129642020@400kW,S/N: 2103912 Description Cost(Parts.Labor& Travel) One(1) Caterpillar XQ300 portable generator,480V Unit requires 2-120V, 30A sources for jwh,battery charger,etc $ 1,410.00 per week standby,$35.25 per hour usage Cable 100' of power cable with tails, 100' of shorepower cable $450.00 per week Freight $250.00 each way Fuel $4.50 per gallon makeup Unit is delivered with 75%fuel level Ziegler Power Systems recommends that the engines be run weekly with building load being transferred at least once every month. The maintenance program suggested in conjunction with testing and running the generator routinely will keep costs down and increase the reliability of the generator. Thank you Andy and please call me at your convenience so that I can answer any questions you may have.My phone number is 952.887.4525.Ziegler aanreciates your business. Please sign and date the bottom of this form to indicate approval of the above services and fax or e-mail it back to me at 952.233.4622 or kyle.bergquist@zieglercat.com Sincerely, Kyle Bergquist Customer Support Representative Signature: Date: PO#: Title: f 128 ZIEGLER 03 REPAIR ESTIMATE 8050 State Hwy. 101 Shakopee, MN 55379-9734 CUSTOMER: DATE: `J City of Oak Park Heights I replace radiator/67249001 Estimate 06/07/2017 #17-0=j8 ' PERSON TALKED TO: W/O#: Andy Kegley WK38774 CSR: SERIAL NO: Kyle Bergquist 2103912 MODEL: GENERAC 400 KW PHONE NO: FAX NO: 651-439-4439 DESCRIPTION INCLUDED IN PRICE TOTAL .tI NEW GENERAC RADIATOR.THE RADIATOR HAS A 4 TO 5 X $22,000.00 WEEK LEAD TIME. J TWO TECHNICIANS LABOR. X $4,416.00 j'RIGGING COMPANY TO REMOVE AND INSTALL RADIATOR X $2,875.00 �!LEVEL 3: COOLANT CHANGE X $3,025.00 ,&jl TRAVEL CHARGES X $1,262.40 -J SERVICE AND ENVIRONMENTAL FEE X $1,762.86 �! X RENTAL GENERATOR NOT INCLUDED. X :1 X -tj X GRAND TOTAL $35,341.2 COMMENTS: II work performed after normal operating hours will be charged an additional $45.00 per hour. II work performed on Sun.or Holidays will be charged an additonal$60.00 per hour.This Is an timate,if the charges are less it will be reflected on the invoice. ATTACHMENTS: J Warranty Coverage On This Repair ESTIMATE BY Alan L Cyr Status ZIEGLER PHONE NO.: Estimate 952-887-4560 Expiration Date ZIEGLER INC. LOCATION Page 123 of 128 07/07/2017 Shakopee-Industrial Field Service stimates do not include sales tax or service Oulu and environmental charges. Please call if have any questions. Page 124 of 128 ZIEGLER Powe.s 901 West 94th Street Minneapolis MN 55420-4236 MINNESOTA 952-445-4292 888-320-4292 IOWA 515-957-3800 800-342-7002 MISSOURI 515-957-3800 800-342-7002 WISCONSIN 515-957-3800 800-342-7002 Page: 1 Invoice Number: S W 0 5 0 2 7 7 6 2 2 Sold To: CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD Date: 6/08/17 PO BOX 2007 OAK PARK HEIGHTS MN 55082-3007 Account No.: 6724900 Ship To. CITY OF OAK PARK HEIGHTS 14168 57TH ST N STILLWATER MN 55082-3007 Invoice Information WO Number. WK38774 Make: GENERAC WO Date: 6/06/17 Model: 1129642020 Serial: 2103912 Store: SHAKOPEE INDUSTRIAL PIN: Payyment Terms: CHARGE Id No: P/O Number. Cust Unit 16929 Ship Via: Invoice Type: 101010 Meter. 372 . 0 Invoice Summary Parts: 15 . 56 Labor. 433 . 50 Misc: 220 .29 Taxes: . 00 Amount Due: $669 .35 Invoice Total: 669.35 DUE BY 10TH OF THE NEXT MONTH A service charge of 1 1/2%per month will be assessed on all past due accounts. To ensure proper credit,please detach We portton,at the peftomtion,and ieWm with remittance. 1111111111111111111111 CITY OF OAK PARK HEIGHTS Account Number. 6724900 14168 OAK PARK BLVD Invoice Number: SWO50277622 PO BOX 2007 Invoice Date: 6/08/17 OAK PARK HEIGHTS MN 55082-3007 INVOICE COPY Please remit to: Amount Due: $669 .35 ZIEGLER INC. SDS 12-0436 PO BOX 86 MINNEAPOLIS,MN 55486-0436 Amount Enclosed: Page 125 of 128 ZIEGLER IM Power Systetlns 901 West 94th Street Minneapolis MN 55420-4236 MINNESOTA 952-445-4292 888-320-4292 IOWA 515-957-3800 800-342-7002 MISSOURI 515-957-3800 800-342-7002 WISCONSIN 515-957-3800 800-342-7002 Invoice Number: S W 0 5 0 2 7 7 6 2 2 Date: 6/08/17 Account No.: 6724900 Page: 2 Quantity Item NIR DescAptian UrutPrice Faanded CITY OF OAK PARK HEIGHTS CITY OF OAK PARK HEIGHTS 14168 57TH ST. N. OAK PARK HEIGHTS,MN 55082-3007 COMPLETE PRE-SAFETY CHECK PRE SAFETY CHECK COMPLETED SAFETY ASSESSMENT. SEGMENT AA TOTAL . 00 T ------------------------------------------------- ---- ---- -- -- --- - -- - TROUBLESHOOT WARNING/INDICATOR LIGHT T/S LOW COOLANT ALARM CUSTOMER COMPLAINT: LOW COOLANT LEVEL ALARM IS ACTIVE. CAUSE OF FAILURE: LOW COOLANT LEVEL DUE TO LEAK AT JACKET WATER HEATER. REPAIR PROCESS COMMENTS: VERIFIED LOW COOLANT ALARM WAS ACTIVE. CHECKED COOLANT LEVEL, FOUND THAT IT WAS LOW. ADDED COOLANT TO RADIATOR TO BRING UP TO PROPER LEVEL. INSPECTED RADIATOR AND HOSES FOR LEAKS . FOUND HOSE ON THERMOSTAT SIDE OF JACKET WATER HEATER WAS LEAKING DUE TO HOSE DETERIORATION. REPLACED HOSE. FOUND COOLANT LEAK ON TOP OF RADIATOR BETWEEN TOP TANK AND CORE. RAN ENGINE TO GET COOLING SYSTEM UP TO OPERATING TEMPERATURE. FOUND NO OTHER COOLING SYSTEM LEAK. RECOMMEND RADIATOR REPLACEMENT AND A LEVEL 3 COOLING SYSTEM FLUSH. QUOTE BEING SENT TO CUSTOMER FOR NEEDED REPAIRS . 1 339-3768 COOLANT DEAL S 15 .56 15 . 56 TOTAL PARTS SEG. 01 15. 56 * TOTAL LABOR SEG. 01 276. 00 * SEGMENT 01 TOTAL 291. 56 T -- ---- ---------- -- - - --------------- --------------- - ---- ---- -------- - ----- TRAVEL TO/FROM TRAVEL TO AND FROM SITE TOTAL LABOR SEG. 99 157 .50 * 89 . 00 TRAVEL MILEAGE 186 . 90 TOTAL MISC CHGS SEG. 99 186 . 90 * SEGMENT 99 TOTAL 344 .40 T ------------ --- --- - --- - --------------------------- --------- --- --------------- SERVICE SUPPLIES AND ENVIRONMENTAL CHARGES 33 .39 T * * * INVOICE COPY DUE BY 10TH OF THE NEXT MONTH INVOICE TOTAL 669.35 Page 126 of 128 Oak Park Heights Request for Council Action Meeting Date June 27th,2017 Agenda Item Title: Planning Commission-Vacancies -Interim Commissioner Time Required: 5 Minutes Agenda Placement New Business Originating Department/Requestor• ric son Cfty Administrator op Requester's Signature Action Requested Discussion P Bible action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): At this time,the City's Planning Commission is unexpectedly down to three members; applications are due for review in the end of July. In the interim, might the City Council desire to seat an interim person-such as a former member-to serve until the Commission can back up to full strength? Staff did reach out to Ms. Jenny Bye to see if she would be willing/able to serve and she did indicate that she would be willing to serve in that interim capacity if the Council believed it was reasonable. (Recall Ms. Bye serve on the Planning Commission for six years) Page 127 of 128 THIS PAGE INTENTIONALLY LEFT BLANK Page 128 of 128