HomeMy WebLinkAbout05-23-2017 Worksession Packet 0
City of Oak Park Heights Worksession
Date: Tuesday, May 23, 2017
Time: 5:30 p.m.
Location: Oak Park Heights City Hall Conference Room
1. Call to Order
2. Cover Park Warming House Colors
3. Update on Osgood Avenue Reconstruction Project
4. Adjourn
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5/19/17
MEMO
TO: Mayor and City Council a �ers
FROM: Eric Johnson, City Adm' istr
RE: WORKSESSION—5-23- - ate on Os od Ave Project-2018
Staff would like to provide the City Council with an update on the current project update for the
Osgood Ave. Project the County is anticipating for 2018. There are large maps that will be shown
on the video screen at the work-session that show the layout of the proposed trails and sidewalks.
a. There are proposed trails and sidewalk as part of this project.Essentially for the area lying
north of STH 36 there would be a trail on the west side and a sidewalk on the east side—both from
the STH 36 /Osgood Intersection to 65th Street/Orleans. And, on the South side of STH 36, a
sidewalk on the east side only from the Holiday to upper 55th street. These locations and layouts
are generally as a result of feedback received from the public meetings and these being reasonably
feasible with the budgets and ROW that is available. The County will likely seek to have the City
contribute 50% of these costs — which are unknown at this time, but is safe to assume at least
$100,000,but likely closer to $140,000. RECALL: The City is being asked to participate in 50%
of these costs due to a COUNTY POLICY, and is not required to do so.
b. A second issue relates to the County's need for a drainage pond for their reconstruction
areas lying north of STH 36.They have requested if they could use the City's land at 6180 Osgood
Ave.to locate their pond.As the City did not purchase this land for this purpose,rather as a location
for its own ponding and access to the area for a redevelopment. Staff has responded that if there is
adequate room, and that the City's needs of access and its own ponding can be met, it is possible
that a joint-pond could be constructed. The City would seek to recover its investment in these land
from the County at +/- $4 psf. and/or the County would need to build the pond at meet the City
estimated ponding as well at no cost to the City - or perhaps a piece of both. Generally, the City
must plan for a 20%pervious surface capacity for the area lying south of 62nd street, east of Oren
Ave and north of STH 36.
To make this a bit more complex, the City / MNDOT Cooperative Construction Agreement
requires that MNDOT must take all the water from the FURY SITES (6 acres +/-) to their
downstream facilities. This may reduce the City needs for a larger ponding area,but this needs to
be further vetted and outlined—and affirmed by MNDOT.
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The question staff ultimately has for the Council is does it desire to have a POND on this site that
does not serve the intended purpose of the purchase as at this time, there is not a known
development plan so it does pose some risk to the City's future use and could hinder
redevelopment, -- but perhaps this may be a small impact where all parties can save some costs.
We are still awaiting the mapping on the sizing of these ponds and related drainage-shed locations.
C. The City does have a 50+year old cast iron (not ductile) water pipe in Osgood Ave,just
north of STH 36 an is +/- 700 feet long that should be replaced if Osgood Ave. will be
reconstructed. It is 50 years old,but the fact that it is cast iron and aging is of some concern. This
would be the City's cost and in the $160,000 range.
d. In addition to these costs noted above, when there is a project the City is requested to
participate in, the City is frequently asked to pay percentages of County soft costs, - such as for
engineering 8%, plus a percentage of mobilization and other costs for construction—then - the
City must engage its own Engineer to verify that work is completed as the County cannot inspect
City utilities. (much like MNDOT - it isn't in their wheel-house). This becomes further
challenging when their received bids are above expected norm- for certain elements - and/or the
project does not meet deadlines for closeout. For example, the City has still not received the
required As-Builts for the CSAH 23 or 26.
Moreover, the City typically must inspect its own utilities — and should continue to do so, thus
there is little resulting savings and in fact these"cooperative"projects has not likely saved the City
any meaningful dollars and creates significant coordination time and expenses for City consultants.
Unless there are known costs and commitments, the City should look carefully at these
"cooperative agreements" and know their impacts upfront on these additional costs. While this
isn't an outright problem these costs could be saved by the City performing its own bidding and
execution and would alleviate these problems. If the County has a concern on project coordination,
then they should examine their cost structure and the cost-benefit to having that control versus the
costs they seem to want to share.
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