HomeMy WebLinkAboutweekly notes - August 18th 2017 or.
C'ITY OF OAK PARK]EIE "SEKLYV NO S for: August 18,2017
TO: City Council Membe s&
FROM: Eric Johnson,City dmi fe,6
Zoning and Development Items:
1. The Building Official has sen out severementitems- copies are enclosed—many of these are continuing yard
maintenance issues.
2. The MET COUNCIL has responded to the City's inquiry that its sanitary flow reads are not too high and may be as a result of delayed
Al into the treatment plant. OPH staff does disagree with this and was our response dated 8/17/17—we suspect more dialogue.
Staff did find an I&I matter in an isolated Sunnyside line that will need to be addressed, however this line connects to a City of
Stillwater flow and does not account for our disagreement with the MET COUNCIL.
3. Al Excavating—the City's contractor for the 2015 Street reconstruction project—area D—(North of STH 36)has been requested
by City Staff to extend the current warranties on their work for at least one more year—to 36 months.This is due to a number of
leaks detected in various service lines.Al has agreed to this extension and the paperwork is being prepared.
Other items
• METRO CITIES-Quarterly Report.
• Lower St.Croix Management Commission—Agenda for 8/29/17
• Annual report from Community Thread—The City provides this organization$3,000 annually.
Information on various Watershed and St.Croix River Workshops-Many dates upcoming.
Mayor McComber provided:
1. METRO CITIES NEWS for 8/11/17
2. LMC Bulleting for 8/14/17
Please call me at any time if you have questions...651-253-7837
FYI:Washington County was highlighted in the latest edition of the Twin Cities Magazine—I have a copy here at City Hall.OPH is
briefly noted.
1 of 49
City of Oak Park Heights
14168 Oak Park Blvd. N. Phone:651.439.4439
P.O.Box 2007 Fax:651.439.0574
Oak Park Heights, MN 55082
NOTICE OF CITY NUISANCE ORDINANCE VIOLATION
August 16, 2017
Patrick Heffron
1401150 St. N.
Oak Park Heights, MN 55082
Dear Patrick:
Oak Park Heights City Nuisance Ordinance 1109 defines nuisances, prohibits their creation or maintenance
and provides for abatement and penalties for violation thereof.
Your property has been observed in violation of City Ordinance:
1109.03 Public Nuisances Affecting Health,Safety,Comfort or Repose.
Section H. "All noxious weeds,tall grasses and other rank growths;the word "weeds" shall be construed
to mean and include all noxious weeds as defined by the Statutes of the State of Minnesota
and all such useless and troublesome plants as are commonly known as weeds to the general
public. All grasses growing to a height greater than six(6) inches upon any lot or parcel of land
within the platted portions of the City of Oak Park Heights are hereby declared a nuisance.
To abate the above nuisance:
1. Please mow the lawn area and treat weeds as appropriate and regularly maintain.
Abatement Compliance Deadline
The lawn mowing and weed treatment shall be done no later than Monday. August 28, 2017. A compliance
check shall be made after August 28tH
If you have already attended to this, thank you. If not, and you have questions, please contact me
immediately.Thank you for your prompt attention.
Sincerely,
PI ing& Code Enforcement-
Julie Itman
Build Official
c: -Eric Johnson,City Administrator
-2 of 49
SAW I
-
City of Oak Park Heights
14168 Oak Park Blvd. N. Phone:651.439.4439
P.O.Box 2007 Fax:651.439.0574
Oak Park Heights, MN 55082
NOTICE OF CITY NUISANCE ORDINANCE VIOLATION
August 16, 2017
Cleo Byrns
15227 Upper 63rd N.
Oak Park Heights, MN 55082
Dear Cleo:
Oak Park Heights City Nuisance Ordinance 1109 defines nuisances, prohibits their creation or maintenance
and provides for abatement and penalties for violation thereof.
Your property has been observed in violation of City Ordinance:
1109.03 Public Nuisances Affecting Health, Safety,Comfort or Repose.
Section H. "All noxious weeds,tall grasses and other rank growths;the word "weeds" shall be construed
to mean and include all noxious weeds as defined by the Statutes of the State of Minnesota
and all such useless and troublesome plants as are commonly known as weeds to the general
public. All grasses growing to a height greater than six(6) inches upon any lot or parcel of land
within the platted portions of the City of Oak Park Heights are hereby declared a nuisance.
To abate the above nuisance:
1. Please mow the lawn area and treat weeds as appropriate and regularly maintain.
Abatement Compliance Deadline
The lawn mowing and weed treatment shall be done no later than Monday, August 28, 2017. A compliance
check shall be made after August 28`h
If you have already attended to this, thank you. If not, and you have questions, please contact me
immediately.Thank you for your prompt attention.
Sincerely,
Planning&' Code Enforcement
1u i tman -
Build n Official
c: Eric Johnson,City Administrator
3 of 49
City of Oak Park Heights
14168 Oak Park Blvd. N. Phone:651.439.4439
P.O. Box 2007 Fax:651.439.0574
Oak Park Heights,MN 55082
NOTICE OF CITY NUISANCE ORDINANCE VIOLATION
August 16,2017
Kathleen MacDonald
5810 Olinda Ave. N.
Oak Park Heights, MN 55082
Dear Kathleen:
Oak Park Heights City Nuisance Ordinance 1109 defines nuisances, prohibits their creation or maintenance
and provides for abatement and penalties for violation thereof.
Your property at 5654 O'Brien Ave.,Oak Park Heights MN has been observed in violation of city
Ordinance:
1109.03 Public Nuisances Affecting Health,Safety.Comfort or Repose.
Section H. "All noxious weeds,tall grasses and other rank growths;the word "weeds"shall be construed
to mean and include all noxious weeds as defined by the Statutes of the State of Minnesota
and all such useless and troublesome plants as are commonly known as weeds to the general
public. All grasses growing to a height greater than six(6) inches upon any lot or parcel of land
within the platted portions of the City of Oak Park Heights are hereby declared a nuisance.
To abate the above nuisance:
1. Please mow the rear lawn area and treat weeds as appropriate and regularly maintain.
Abatement Compliance Deadline
The lawn mowing and weed treatment shall be done no later than Monday, August 28, 2017. A compliance
check shall be made after August 28tH
If you have already attended to this, thank you. If not and you have questions, please contact me at
651.351.1661 or via email at jhultman@cityofoakparkheights.com. Thank you for your prompt attention.
Sincerely,
Plan &Code Enforcement
Julie u an
Buildin 0 ficial
C: R,�sident @ 5654 O'Brien Ave. N.
.'Eric Johnson,City Administrator
4 of 49
*-'w
City of Oak Park Heights
14168 Oak Park Blvd. N. Phone:651.439.4439
P.O.Box 2007 Fax:651.439.0574
Oak Park Heights,MN 55082
NOTICE OF CITY NUISANCE ORDINANCE VIOLATION
August 16,2017
Rich Dwelling LLC
232 Sherburne St. N.
Stillwater, MN 55082
To Whom It May Concern:
Oak Park Heights City Nuisance Ordinance 1109 defines nuisances, prohibits their creation or maintenance
and provides for abatement and penalties for violation thereof.
Your property at 6367 Paris Ave. N.,Oak Park Heights, MN has been observed in violation of City
Ordinance:
1109.03 Public Nuisances Affecting Health Safety Comfort or Repose.
Section H. "All noxious weeds,tall grasses and other rank growths;the word "weeds"shall be construed
to mean and include all noxious weeds as defined by the Statutes of the State of Minnesota
and all such useless and troublesome plants as are commonly known as weeds to the general
public. All grasses growing to a height greater than six(6) inches upon any lot or parcel of land
within the platted portions of the City of Oak Park Heights are hereby declared a nuisance.
To abate the above nuisance:
1. Please mow the lawn area and treat weeds as appropriate and regularly maintain.
Abatement Compliance Deadline
The lawn mowing and weed treatment shall be done no later than Monday. August 28, 2017. A compliance
check shall be made after August 28tH
If you have already attended to this, thank you. If not, and you have questions, please contact me
immediately.Thank you for your prompt attention.
Sincerely,
P ning&Code Enforcement
Julie u tman
Build Official
c: Resident @ 6367 Paris Ave. N.
Eric Johnson,City Administrator
5 of 49
City of Oak Park Heights
14168 Oak Park Blvd. N. Phone:651.439.4439
P.O.Box 2007 Fax:651.439.0574
Oak Park Heights, MN 55082
NOTICE OF CITY NUISANCE ORDINANCE VIOLATION
August 16,2017
Derek&Christina Chapman
5312 Ojib Way N.
Oak Park Heights, MN 55082
Dear Derek&Christina:
Oak Park Heights City Nuisance Ordinance 1109 defines nuisances, prohibits their creation or maintenance
and provides for abatement and penalties for violation thereof.
Your property has been observed in violation of City Ordinance:
1109.03 Public Nuisances Affecting Health,Safety. Comfort or Repose.
Section H. "All noxious weeds,tall grasses and other rank growths;the word "weeds"shall be construed
to mean and include all noxious weeds as defined by the Statutes of the State of Minnesota
and all such useless and troublesome plants as are commonly known as weeds to the general
public. All grasses growing to a height greater than six(6)inches upon any lot or parcel of land
within the platted portions of the City of Oak Park Heights are hereby declared a nuisance.
To abate the above nuisance:
1. Please mow the lawn and treat weeds as appropriate.
Abatement Compliance Deadline
The lawn mowing and weed treatment shall be done no later than Monday. August 28, 2017 and shall
continue to be regularly maintained. A compliance check shall be made after August 28tH
If you have already attended to this, thank you. If not and you have questions, please contact me at
651.351.1661 or via email at jhultman@cityofoakparkheights.com. Thank you for your prompt attention.
Sincerely,
P nning&Code Enforcement
i�-
Juli ultman
Buil i g Official
6 of 49
CITY OF
OAK PARK HEIGHTS
]4168 Oak Park Boulevard No. • P.O.Box 2007• Oak Park Heights,MN 55082-2007 • Phone.651/439-4439 • Fax:651/439-0574
August 17, 2017
Mr. Kyle Colvin
Assistant Manager Engineering Programs
Metropolitan Council
390 Robert Street North
St. Paul, MN 55101
Dear Mr. Colvin;
Thank you for your letter responding to the City's concern over the 2018 MWC based wastewater flow
volumes. The time spent on the issue of excessive flows as compared to the actual water pumped is
evident and appreciated.
The information presented tries to project the City with a serious I & I problem. However,we are in
disagreement with this. Although the years of 2015 and 2016 may have had record rainfalls, a delayed
I & I seems like an unreasonable response. The City of Oak Park Heights is 3.03 square miles and the
major portion of our city is at an elevation level with the rest of the metro area. For rainwater to wait
for 1-3 months to flow into our system seems highly unlikely especially at the rates that we are talking
about. The televising of our sewer lines does not reflect this theory of delayed 1& I.
The city will be pursuing this further as we are not satisfied with this flow calculation.
Can you send the 2017 measured flows to date and continue to do so on a monthly basis?
Sincerely,
Z"Az , '
Betty Caruso
Cc: Eric Johnson, City Administrator
Andrew Kegley, Public Works Director
7 of 49 Tree City U.S.A.
August 2, 2017
Betty Caruso
Finance Director
City of Oak Park Heights, MN
RE: City's concerns over 2018 MWC based wastewater flow volumes
Dear Ms. Caruso:
In response to the letters received by MCES on May 24, 2017 and June 29, 2017 regarding the
2018 MWC community flow allocations for the City of Oak Park Heights, MCES has reviewed
our meter data, performed system inspections, and reviewed additional information provided by
the City to determine justification for revising the City's original 2018 flow allocation volume of
216.82 Million Gallons (MG).
City water pumping records for 2015 and 2016 were reviewed and compared to the MCES
wastewater flow allocation and the measured precipitation as recorded at our rain gauge located
in the area. As you had observed, the MCES wastewater flow allocation for the city was greater
than the water pumped records for 2016, and this was also true for 2015.After comparing this
data to measured precipitation, a pattern of delayed increase of wastewater flow, presumably
from Inflow and Infiltration (1/1), was observed for both 2015 and 2016. See attached graph and
table.
Significant precipitation events were recorded in July, September, and November of 2015 with
monthly precipitation measured at 7.14, 6.04, and 5.14 inches respectively. This corresponded
with the MCES wastewater flow for Oak Park Heights being 2 to 3 MG higher per month than
the City's water pumped volume during the months of November 2015 to April 2016. Significant
precipitation events were also recorded during the months of June through September 2016
with monthly precipitation measured at 4.66 inches to 7.87 inches during that time. This again
corresponded with the MCES wastewater flow for Oak Park Heights being 2 to 3 MG higher per
month than the City's water pumped volume during the months of September through
December 2016. Delayed 1/1 can be expected and is considered normal, when not excessive,
when there is infiltration due to an elevated groundwater table.
MCES also received run time data for the Oak Park Heights lift stations. The data showed City
lift stations recording a 2.27% increase in flow from 2015 to 2016 (69.27 MG in 2015 to 70.85
MG in 2016). An increase in the lift station flow when the City's water pumped records show a
decrease in flow of 1.52% indicates unaccounted for flow within the City's trunk sewer system
which may be attributed to 1/I. See attached table and map.
To further investigate this matter, MCES has also televised our interceptor running from meter
M609 (Bayport) to M607 (Oak Park Heights) and did not observe any obstructions or indications
of 1/1 within the line. Based on this investigation, MCES has determined that the local sewer
North390 Robert Strael r
Phone r0 1 r-ax 1351.602-1550 [ 7FY 651.291,09Q4 I rhetrocourcil.orgMETROPOLITAN
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system for the City of Oak Park heights is most likely susceptible to a delayed 1/1 response
following significant precipitation events. This 1/1 response is likely responsible for the
discrepancy between the water pumped records and the MCES wastewater flow allocation for
the City.
MCES understands that the water pumped records for the City have decreased over that last 5
years but, the water pumped into the system is only one variable in the equation when
accounting for wastewater flow. The volume of Inflow and Infiltration within the City's trunk
sewer system is dependent on weather patterns within your region. Rain gauge data shows a
series of significant rainfall events during the later parts of 2015 and into 2016. Because of this
unusually wet weather, increased wastewater flow was experienced in many communities in the
region.
With regards to your inquiry on the Sunnyside Addition wastewater flows, MCES has compared
the current unmetered flow allocation for this area to the lift station run times that we were
provided by the City. The current unmetered flow allocation of 10 MG is based on 125
Residential Equivalent Connections (RECs) using 80,000 gallons per REC per year with no
estimate for flow from the Marina. From the data that we have received for the Sunnyside Lift
Station, it was determined that the lift station recorded a flow of 15.4 MG in 2016 with the 5-year
average flow from 2011 to 2015 recorded at 14 MG per year. MCES recognizes that the water
use reported by the City for the Sunnyside addition was significantly lower at 3.9 MG. The
additional flow measured by the lift station would not be accounted for if the MWC was reduced
to match your water use records. However, since the methodology for adjusting the Sunnyside
area was agreed to previously by both Oak Park Heights and Stillwater, MCES is proposing to
use our original unmetered flow allocation of 10 MG for the 2018 allocation. Further discussions
between the MCES, and the two communities appear to be in order to revisit the methodology
for adjusting for the wastewater flow for the Sunnyside area. See map.
Based on the data that has been reviewed, MCES cannot justify making the adjustments that
you have requested to the MWC flow allocation for Oak Park Heights. The current flow
allocation of 216.82 MG will be used to determine your 2018 wastewater charge.
We appreciate your concerns and the open communication between City staff and the MCES
through this review process. Please don't hesitate to contact me if you would like additional
information, have additional questions, or wish to meet to discuss the Council's conclusions. I
can be reached at (651) 602-1151.
Sincerely,
Kel
'''�
Ky Colvin, PE
Assistant Manager, Engineering Programs
Attachments
Harry Melander, Metropolitan Councilmember, District 12
Ned Smith, MCES Finance Director
Jeannine Clancy, Assistant General Manager, Technical Services
Page-2 1 August 2, 2017 i METROPOLITAN COUNCIL
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'1-3'of 49 a -M
CM METRO CITIES
Association of Metropolitan Municipalities
August 10,2017
TO: City Managers and Administrators
FROM: Patricia Nauman,Executive Direct
yl—�
Enclosed is Metro Cities' summer/fall 2017 brochure that provides a summary of the
organization's work and activities before the Legislature and Metropolitan Council this year.
There are copies enclosed as well for distribution to your city's Mayor and Council members.
Please contact me with any questions. I can be reached at 651-215-4002 or email:
patrici Qmetrocitiesmmorg
Thank you for your membership and participation in Metro Cities!
145 Uniygrft4y Ave W 0 St.Paul,MN 55103-2044 • Phone(651)215-4000 0 Fax(651)281-1299 0 www.MetroCitiesAIN.org
Association of Metropolitan Municipalities
Dear City Official:
The Metro Cities Board of Directors and staff would like to express their
appreciation for your membership in Metro Cities.
Metro Cities is a member-supported organization that advocates
..t on behalf of the shared interests of cities in the metropolitan area at
the Legislature, Executive Branch and Metropolitan Council. Your
membership is important to ensure strong representation of metro
city interests at the legislative and regional levels, where issues of
significance to metropolitan cities are decided.
kev to the ad-vocaci, Metro Cities appreciates the work of member city officials through the
fir increasedfunding organization's policy committees, forums, events, task forces and other
venues. This work is critical to informing the organization's policies,
and ensuring that individual city needs and a variety of perspectives
are considered as Metro Cities' priorities are developed. Metro Cities is
committed to providing excellent service for its members.
was bappi,to work'Zoilb
Thank you for your support and membership. As the organization
looks forward, we are eager to work with you on both the significant
opportunities and challenges facing cities in the metropolitan region.
I�
Gary Hansen, President
-will be belpfill 10 the City Councilmember, City of Eagan
busincsscs aml cities III
n1jr flistrict and across
.;
Wax
r
t
' 5 01.49
Y' Y
J .f'.
i
MISSION
a
ANO 015%jr E cT ivES
Metro Cities was created as the Association A primary function of Metro Cities is to foster
of Metropolitan Municipalities in 1974. Its communication among local, state and
primary mission is to represent the shared regional policymakers, and to help cities work
mm �
interests of metropolitan area cities at collaboratively to advance shared goals.
the Legislature, Executive Branch andm
Metropolitan Council. The organization The organization provides regular updates
provides advocacy on many issues including through an online newsletter, legislative
transportation, economic development, alerts and social media. The organization
housing, state aids, zoning policies, and the hosts periodic forums and workshops on
scope of policymaking and funding activities topics of interest to metro city officials. Staff
'w of the Metropolitan Council. are currently planning a 2017 forum for
city officials on comprehensive planning
Metro Cities is the only region-wide entity requirements and local approaches.
advocating for the interests of cities at the
Metropolitan Council and advocates on many Metro Cities is committed to providing
issues, including sewer and wastewater services to its members that reflect its
charges, housing, livable communities core values of leadership, integrity, quality,
funding and criteria, comprehensive plan stewardship and partnership.
requirements, and regional growth policies.
o
"Metro Cities provides
important advocacy on beha#
of metro communities, and
makes sure its members are
well informed on legislative
issues that affect local
,- communities."
4
Mayor Bill Droste
Rosemount
U '' ,
6of49
N4
LEGISLATURE/
j,
Metro
2017
METROPOLITAN COUNCIL
Metro Cities secured a$3.7 million capital appropriation for inflow-infiltration (1/1) mitigation assistance for
metro cities this year. Monies will be able to be used for eligible improvements'on local public infrastructure.
Metro Cities initiated legislation to restore funding for the MN Investment Fund (MIF) and Job Creation
Fund (JCF).The Legislature funded MIF at$25 million and the JCF at$17 million for FY 18-19. Metro Cities
opposed proposed geographic restrictions on these funds,that did not pass the Legislature. Metro Cities
also supported funding for workforce development and the Redevelopment Program.
Metro Cities opposed several bills restricting local authority and signed a letter to legislative leaders
expressing strong concerns with these bills. Metro Cities testified on bills as they were considered.
Proposals included reverse-referendum provisions for local levies,franchise fees and leased buildings,that
did not pass the Legislature. Metro Cities also opposed the'small cell' bill that is now law. Governor Dayton
vetoed a bill with employment mandate pre-emption language.
Metro Cities supported the$15 million increase for Local Government Aid (LGA)that is now law.
Metro Cities supported ia transportation bill with funding for roads, bridges and transit as well as local
needs, and supported the Small Cities Account and creation of a Large Cities account. The Legislature
funded transportation at$300 million (general fund) and allocated one-time funding to the Small Cities
account at$16 million.The Legislature did not create a Large Cities account that Metro Cities supported.
Metro Cities opposed proposals restricting local processes relating to the provision of transit, some of
which were included in the final transportation bill.
Metro Cities supported "condo/townhome" legislation to remove barriers to new construction for this type
of housing,that has been signed into law.
Metro Cities advocated for the$65 million that was included in the capital investment bill for affordable
housing, and state funds for the Challenge Program,funded at$26 million.
Metro Cities opposed legislation restricting local authority related to housing-related interim ordinances.
Metro Cities was neutral on the final bill that was modified from the initial version.
Metro Cities continued to support legislation for staggered terms, and increasing local official participation
as well as transparency in the selection of Metropolitan Council members. Metro Cities opposed legislation
that would have comprised the Metropolitan Council of local officials, expanded its size and eliminated
the Transportation Advisory Board (TAB).This proposal was included in a vetoed transportation bill.The
Governor stated his objection to the governance changes as part of his veto message.
Metro Cities is closely monitoring Metropolitan Council comprehensive planning requirements for cities and
will host an upcoming forum on this topic.
Metro Cities is currently working to provide for a review of the Livable Communities Program with Met
Council staff and a working group of city officials to ensure the program is flexible and accessible to all 4
participating communities.
Ws aforInercity elecledollicial, I iuihieAletro Cities-'role in ensill-ing tbut the
in terests oj'locirtl metro cont in zin I ties ir I-e rep resented 1 n the legishif kw decision-
Inakingprocess. "o,
Stitte Rep-rcsentative Mike Frciberg,-Goldeii N�Alcy
17of49 't
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Executive Director Cottage Grove Minnetonka Beach Stillwater
651-215-4002 Dayton Minnetrista Sunfish Lake
• Eagan Mounds View Vadnais Heights
Eden Prairie New Brighton Victoria
Edina New Hope Waconia
Charlie Vander" ' • ' ' Elko New Market Newport Watertown
GovernmentRelations Excelsior North St.Paul Wayzata
651-215-4001 Falcon Heights Oak Park Heights West St.Paul
. . Forest Lake Oakdale White Bear Lake
Fridley Orono Woodbury
Steven Huser Golden Valley Osseo *=Affiliated Member
(3overnmentRelations Hanover* Plymouth Updated 4/20/17
651-215-4003 Hastings Prior Lake
In addition to lobbying at the Legislature and the Metropolitan
Kimberly Council, Metro Cities provides the following services:
Office •
651-215-4004
Kirnberly(g-?MetroCitiesMN.org METRO CITIES NEWS BIENNIAL MUNICIPAL
Metro Cities News is the LICENSE AND PERMIT
organization's primary FEE SURVEY
"Metro Cities is an newsletter. The survey contains information
on a variety of city licenses,
important partner • WEBSITE permits and fees. Member cities
to the Nfetropolitan Check us out at receive access online at no
www.MetroCitiesMN.org charge.
Council in representing
local concerns and • SOCIAL MEDIA • METROPOLITAN
For real time updates follow us AREA MANAGEMENT
perspectives. The Council on Twitter @MetroCitiesMN ASSOCIATION (MAMA)
and the metropolitan MN LOCAL MAMA provides metro-area city
region are better due to GOVERNMENT SALARY & managers and administrators
their eforts." BENEFIT SURVEY with opportunities to discuss
Metro Cities works with the a variety of important local
— Katie Rodriguez, LMC and other partners to government issues through
monthly meetings. MAMA
Metropolitan Council compile this online extensive meets on the 2nd Thursday of
Member,District 1 survey of salary ratesthe month.
Members receive access to the
survey at no charge.
0
LOWER ST. CROIX MANAGEMENT COMMISSION
PARTNERSHIP TEAM
7:00 PM Tuesday,August 29,2017
City Hall
14168 Oak Park Blvd. N.
Oak Park Heights,MN 55082
Agenda for MEETING 464
(Quorum(7+5+7)/3 X 0.6=4)
7:00 1 Roll Call—Introductions—Sign in.
7:10 2.Approval of Minutes of May 30,2017
7:15 3. "Safe Harbor"earthtone and summer vegetation colors, Malick/Warren
7:25 4. Next meeting date,November 1
7:30 4. General Riverway Announcements.-Adjourn
wwww�w�wwwww�wwww�wwwwwwwwwww�wwwwww�www�wwww�w�ww�www�wwww�wwww�wwwww�■wwr�w■
Since the PT has no staff or budget, agendas and minutes will be furnished only by e-mail
Future Land Use Review Committee meetings: MN DNR Warner Road, 3:00 PM second
Tuesday of each 5-Tuesday month, 10/10/17, 1/9/18, 5/8/18, 7/10/18, 10/9/18
Future Partnership Meetings: Oak Park Heights City Hall, 7:00 PM 5t'Tuesday. 10/31/17,
1/30/18, 5/29/18, 7/31/18, 10/30/18
19 of 49
To simplify decisions for homeowners and administrators,the Partnership Team of the
Lower St. Croix Management Commission identified the colors listed below on the chart
of the Panton Color Institute, colors which satisfy the legal requirement of"earthtone
and summer vegetation colors." Other colors may also satisfy the laws,but this list
provides a"safe harbor,"acceptable to all without further evidence or advocacy.
Ordinances, regulations and statutes governing exterior colors of structures in the Lower
St. Croix Riverway were established in the 1970's by agreement of the United States
Department of the Interior and the states of Minnesota and Wisconsin through their
respective agencies and by actions of local governments. The agencies are the National
Park Service and the Departments of Natural Resources of the two states. The three
agencies join in the Lower St. Croix Management Commission(LSCMC)to make policy
decisions. The Partnership Team is an advisory body of the LSCMC and it consists of
representatives of all thirty-five local units of government touching both sides of the river
from Taylors Falls to Prescott,the St. Croix Band of Chippewa and about fifteen
nonprofit organizations.
The color requirement is triggered when structures are altered or constructed within the
narrow boundaries of the Riverway. Local units of government,through their staff, and
subject to review by the same entities that have the power to grant variances (often a
board of adjustment or city council), approve or deny color selections. It is desirable to
have a system that is simple to administer, objective and uniform throughout the
Riverway. The same entities that have the power to grant variances have authority to
approve additional colors,not on the list,which applicants persuasively demonstrate,
after proper application and hearing to be"earthtone and summer vegetation colors"
The Panton Color Institute is recognized throughout the world as a source of uniform
color palettes that are referenced by businesses and governments. Copies of its chart may
be obtained at minimal cost,the colors can be related to the color palettes of printers and
all paint companies.
The National Wild and Scenic Rivers Act and the comparable state laws have as a goal
the natural look,as viewed from the river. The premise is that the view is a national
resource to be maintained for park users. Conspicuous structures are incompatible with
that goal. Accordingly,the Partnership Team applied several principles in choosing the
"safe harbor"colors listed below. "Barthtones"were deemed to include only soil and
rock colors commonly existing in natural areas of the Riverway. "Summer vegetation"
was deemed to include leaves and stems and to exclude 1)colors of blooms,which
appear to be nearly limitless,2)birch bark and poplar white,which is highly
conspicuous, and 3) shades of red,prematurely dead leaves.
20 of 49
List of approved Pantone colors:
161U
445C
446C
447C
140U
490U
112U
399U
384U
385U
581U
582U
342C
343C
364U
349C
350C
133C
118U
119U
455U
456U
457U
574C
575C
576C
378U
378C
574U
575U
469C
111C
112C
436U
437U
438U
439U
440U
438C
439C
440C
119C
317C
357U
350U
21 of 49
147C
105U
161C
371U
455C
456C
384C
385C
581C
582C
462C
463C
464C
476U
477U
478U
429U
430U
431U
432U
433U
532U
407C
408C
409C
410C
411C
412C
567U
357C
429C
430C
431C
432C
433C
546U
444U
445U
446U
447U
413U
414U
420C
421C
422C
423C
22 of 49
424C
425C
426C
174U
175U
497U
402C
403C
462U
463U
464U
448C
449C
450C
451C
126C
125U
126U
132U
133U
154U
146U
147U
140C
154U
403U
404U
405U
PANTONE BLACK U
PANTONE BLACK U
424U
425U
426U
405C
422U
423U
407U
408U
409U
410U
411U
412U
404C
414C
415C
416C
23 of 49
417C
418C
419C
469U
392C
175C
415U
416U
417U
418U
419U
105C
PANTONE PROCESS BLACK 2U
168C
168U
399C
448U
449U
450U
451U
161U
104U
391U
392U
24 of 49
connecting people.
enriching lives.
August 14, 2017 2300 Orleans St.W.
Stillwater,MN 55082
651.439.7434 T
ET1C Johnson 651.439.7434
F
Administrator, City of Oak Park Heights communitythreadmn.org
14168 Oak Park Blvd. No. /
Box 2007
Oak Park Heights, MN 550Chiread,
Dear Friends of CommunitThank you for your donatioo Community ead. Your financial support of our
ongoing programs and servimuch dated!
Through its programs and services, Community Thread enriches the lives of thousands of
residents of the St. Croix Valley. While many of our programs are focused on older adults, our
work reaches people of all ages through our volunteer engagement, direct service to low-income
families, and intergenerational programming. In 2016, our programs accomplished the
following:
Our Senior Centers, with locations in Stillwater and Bayport,provided programs that promote
wellness for mind, body and spirit. We offered social and recreational activities as well as
opportunities to learn together. These two sites had an estimated 16,746 visits in 2016.
Through our Holiday Hope program, we served 1,091 low-income community members, helping
connect volunteers and sponsors to families, seniors, and disabled individuals. These individuals
and families received special gifts and meals for the holiday season.
Our Tax Assistance program, operated in partnership with AARP,provided free tax preparation
assistance to 1,012 individuals. Many of those who received this assistance were low-income
seniors.
Our Volunteer Center and volunteer programs engaged 1,109 volunteers, with those volunteers
contributing an amazing 11,583 hours of volunteer work within the St. Croix Valley community.
Community Thread meets the Charities Review Council standards, and is proud to be an
organization that demonstrates the appropriate use of resources and investments given by
foundations, donors and volunteers. Again, thank you for your generous support.
Warmest regards,
Anderson, Executive Director
COMinunity thTe d
25 of 49
� rr
o
„
:
,
r�
x
ry,
:y -
o-'
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+ w»
.w
_`Thanks for
A f ` allowing us to jump in
- and rake.The woman was
- in a wheelchair and had tons of
a
leaves. I'm grateful to give our boys
the chance to do this. Such v worthy
program you do!"
. h
f -Rake a Difference Day
w
Volunteer
Since 1968, Community Thread has connected people
to meaningful volunteer opportunities and supported
local organizations seeking volunteers. Today,
volunteers continue to play a central role in helping
us address community needs. In 2016, we launched
a new community--wide volunteer initiative called
Connect the Dots—a program where volunteer groups
and families assembled kits to benefit local nonprofit
agencies. Volunteers assembled over 2,000 kits such as
flu-free kits for local hospitals and nursing homes,winter
emergency kits for low-income families, and activity
kits for children.
"Ii is hard to find
volunteer events that are
a good fit for kids. We were �
so excited to hear about
this. It is perfect."
-Connect the Dots V
Volunteer '
C
Senior Center Is established.
CVS moves to offices at Location moves to
112 S.Main St. 2300 Orleans St.W.
9 T,
1973
Holiday Bureau Tax Help Service
(now Holiday Hope) begins.
begins.
27 of 49
Dear Friends,
As we celebrate 50 years of service to the greater Stillwater
community, we look back at the milestones that helped shape what 50
Community Thread has become today. It all started with an inspiring PVI
idea to harness the passion and commitment of volunteers to solve community thread
problems impacting their neighbors—a mission that continues to drive
our work and benefit our local community today.
Supporting older adults continues to be a priority at Community Thread. Our programs are
designed to provide services people need to live as independently as possible. We offer
Older Adult programming at two Senior Centers, help people get Transportation to medical
appointments, and connect volunteers to homeowners requesting help with Chore Services.
At Community Thread, we believe that each act of service connects people, neighborhoods
and lives to create a strong, caring community. Our Volunteer Center builds on that strength by
matching volunteers to meaningful opportunities that impact lives—right here in our community.
Here are a few of our significant accomplishments in 2016:
Thanks to the generosity of local foundations and individual supporters, we created a 7
and more accessible facility at our Stillwater location by replacing our 25-year-old parking
lot, sidewalks and curbs.
Over 100 guests joined us for our first annual Celebration of Connections volunteer
recognition event, recognizing their contributions along with those who received the annual
Community Involvement Awards—a program that started in 1975 with Washington County.
We raised visibility and funds at a new event called Volunteer for a Cause at the St. Croix
Vineyards. Proceeds benefited over 300 households through Holiday Hope—a program that
connects low-income families, seniors and adults with disabilities to sponsors who provide
individually chosen gifts and a holiday meal.
Community Thread is a free standing nonprofit. We are not an agency of the county, state
or federal government. We were founded by members of the community, and we rely on
the community to help us continue to provide programs and opportunities that keep people
engaged, enriched and connected.
Thanks to all of you: our funders, volunteers, participants, community partners and friends who
contributed to our successes in 2016. We are grateful for your support of our mission and for
investing in our community's future.
In Service,
Kerri Kolstad � Sally Anderson
President, Board of Directors Executive Director
28 of 49
" * CVS sets up offices In
Lumberman's Exchange 6ullding•
•
Volunteer placement in agencies
�► - • begins through a
volunteer center model.
Timeline
. • . of Our
#11 A111
History
196'7
Community Volunteer Service(CVS)
of the St. Croix Valley is founded
(the original name).
Transportation Service begins.
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"i f • R R� �
r r • •
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r �r
r �
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Transportation Prograi
Beginning in 1967,transportation was the first service Community
• - • • Thread provided—a service that is still a central part of our work
M • `" Ioday. Access to transportation for older adults continues to be
" one of the bicggesl issues impacting Washington County.Through
• . • - • - _ our combined Chore Services and Transportation Program, we
help older adults remain safely and independently in their homes
by coordinating rides to medical appointments and recruiting
volunteers to assist with basic home maintenance assistance.
. " . • r Over the last five years, Community Thread has provided over
3,000 trips to medical appointments.
�, a• r
50
Years of Service
community I •
00 Orleans Street
Stillwater, 0i
C)ur I/isian
Ta f�vera�a resauraes ar�d
vr�lunte�rs to impr�ave 11��
+quality of life lar adults and
tlh�ir families in aur local
cc�rz�n�unity,
'QUI' �Ii�IS51��1
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p�c��ie rare�r,�cr�ed.
enrici�ed tinct con�e;,ted.
P�
United
T
DS Unhd Way d
Way
i ..
n
THANK YOU FOR YOUR SUPPORT IN 2016!
•
�' /• about o
connectingur accomplishments
- enriching lives.
Bayport Senior Center(BSC) Chore Services begins.
established in Bayport,MN. ki
2000
2009
Rake a Difference Day CM/S formally becomes
begins. Community Thread.
Spring into Service
begins.
can'tthank
enough for • these
Programs f• dad to attend.
lovesHe a class
Stillwater location and now � 1
going to Boypod classes, too. Thank
you ar such a worm and invitingW
Senior r a r a
L Daughter
Senior Centers;
Since the opening of our first Senior Center in 1972,we have offered older adults opportunities
to enrich their learning, socialize and stay engaged in their community. Today, older adults
visiting our Bayport or Stillwater locations may enjoy playing cards, mahjong or cribbage, or
perhaps try their hand at a craft project or painting class. In 2016, we also offered a variety of
programs to support wellness. Activities included chair yoga, kayaking and our very popular
aerobics class, along with more focused support through our Vision Loss support group and
Living Well with Chronic Conditions—a series that provided self-management skills and
techniques to help take control of chronic health issues.
31 of 49
N'
"Thank you for
making the parking lot
safer. I so enjoy comingCVR Jx I F,
There for your programs and
now it's easier." `
-Stillwater Senior
enter Participant '
In 2016, we kicked off a three-year capital improvement plan to help
us better serve Washington County seniors, families and individuals
with disabilities. Thanks to the generous support of many foundations, ■ • ■ ■
area businesses and individual donors, we resurfaced our parking lot,
reconfigured our entry and reception area (including a check-in station
built to wheelchair-accessibie height), and installed new participant . .
management software that makes the check-in process more efficie:n-J
and accurate.
,. IT
THANKS TO CAPITAL IMPROVEMENT FUNDERS r-
Andersen Corporate Foundation
F.R.Bigelow Foundation _
Fred C. and Katherine B.Andersen Foundation
Hugh J.Andersen Foundation • `
Katherine B.Andersen Fund of The Saint Paul Foundation
Mardog Foundation
The Pohlad Family Foundation `
And many corporate and individual donorsl •
Connect the Dots begins.
Capitcl campaign.
River Rally begins. Parking lot resurfaced.
2014 r
•
2015
BSC moves to the
White Pine Building.
Partnership with Stillwater Area
High School for Varsity Letter In • "
Community Service begins.
32 of 49
2016 Financials
Purchased Services/
Contracts
Businesses&Organizations 2%
3%
Sales&Other
5%
Municipalities Transportation Program
5� 8� Senior Programs
38%
United Way of
Wash.Cty.East Holiday Hope
6% 9%
Support& Revenue
$743,359 Fundraising
Individuals 1196
596 Total Functional
Expenses
$559,280
Management
12%
Foundations
64%
Statement of Financial Position December 31, 2015 &2016 volunteer Center
Cash $?_06,51! $139,217
Accounts Receivable 5,;1,067 $1,185 X016 BUSINESS PARTNERS
Prepaid F�b;pense" j $4,261 $4,071 Anostasl Jellum,P.A.
Pledges Receivable $20,000 $0 Andersen Corporation
Property and Equipment,at cost,less accumulated ; Bay Dental Care
$4131 245 $373,618
depreciation of$399,927 and$377,963 respectively. Bayport Marina
Total Assets 11713,087 $518,091 Cates Fine Homes
Cedar Pet Clinic Lake Elmo
Comerstone Land Surveying
Accounts Payable $8,432 $4,072 Eckberg Lammers
Accrued Expenses $12,488 $25.808 Hat Sate Bank and Trust
Total Liabilities j $20,920 $29,880
Greystone Commercial
i
Jerry's Auto Body
Unrestricted " lake Elmo Bank
Undesignated $610,24 7 $ ,211 Leo's Grill&Malt Shop
...__._ MidWest One Bank
Total Unrestricted
Ned Windmlller,DDS
t inmporai lly $0 Performance Pools
Total Net Assets $621767 $488,211 Pony Preschool
Child Development Center
Valley Bookseller
Valley Orthodontics
For a complete list of volunteers and donors, Wahool Adventures
please visit www.CommunityThreadMN.org.
33 of 49
Eric Johnson
From: Angie Hong <AHong@mnwcd.org>
Sent: Wednesday,August 16, 2017 3:31 PM
Subject: Invitation to St.Croix Workshop on the Water;WCD 75th Anniversary picnic;
Community resilience planning workshops; Land use workshops
Attachments: St.Croix workshop, Sept. 14.pdf,WCD 75th Anniversary,Sept. 17.pdf
Hello EMWREP partners—
Attached and below, please find information about several upcoming education and events for city,
county and watershed staff and officials.
1. 8"'Annual St.Croix Workshop on the Water:Thursday,Sept. 14,4-8pm;departing out of Stillwater. Flyer
attached. htto://tinvurl.com/stcroixwow20l7
2. Washinaton Conservation District 75"'Anniversary"Friends and Conservation Cooperators Appreciation
Picnic":Sunday,Sept. 17, noon-2pm at Lake Elmo Park Reserve. Invitation attached. RSVP to
angie.hong(dDmnwcd.org or 651-330-8220 x.35.
3. Community Resilience Planning Workshops:Tuesday,Sept. 26 and Thursday,Sept.28 at Cottage Grove City
Hall. Info below. https://aoo.gi/forms/59QWgeExDdJPNO902
4. Land Use Fall Workshops:Variances in shorelands and floodplains; Managing risk in planning and zoning;
Groundwater and watershed planning;Your role as planning commissioner. Multiple dates and locations. Info
below. https://www regonline com/registration/Checkin.aspx?EventlD=1972243
Hope to see you soon! -Angie
Community Resilience Planning Workshops- Building Resilience for a Changing Climate
The South Washington Watershed District,along with Ramsey-Washington Metro Watershed District and several
communities of southern Washington County, is hosting a pair of workshops focused on managing risk through
resilience planning for Minnesota's changing climate. At these two workshops, participants will:
1) become familiar with climate-related hazards such as flooding or high heat,including impacts to water and
natural resources
2) identify local vulnerabilities and strengths related to those hazards,and
3) generate specific adaptation strategies and actions that their community can implement, leading to increased
resilience.
The information generated at these workshops will form the basis for SWWD's Resiliency and Adaptation Plan and can
be used and incorporated directly into municipal comprehensive plans or local water management plans.
Please RSVP to these FREE events by clicking the link below. Lunch and beverages will be provided.Attendance at both
workshops is highly encouragedl
https:Hgoo.izl/forms/59QWge ExDdJ PNO902
Resilience Planning Workshop#1
Goal: Understand current and future climate-related risks,and identify community vulnerabilities and strengths
When:Tuesday,September 26
Time:9:OOam—2:OOpm
Location:City of Cottage Grove, 12800 Ravine Parkway S,Training Room
i
34 of 49
A
1 p.
Pit
-ii AnniL,
e
Sit,, clruji :'\ N% i-)kshop ar-i thi -e
1
Join us in celebrating new recreational opportunities in the
Departing out of Stillwatcr valley and explore ways to improve water quality through
sustainable development and native landscaping.
525 Mahi St. S. During this evening on the water,participants will learn about
Stillwater, MN 55082 the upcoming 50th Anniversary of the Wild and Scenic Rivers
Act and celebrate the St. Croix National Scenic Riverway's
$20 - includes dinner vibrant communities where we live,work, and play.
What you will learn:
Register by Sept. 11 at: • Strategies on how to protect and prioritize water quality
during development and landscaping projects
•New trails and parks designed for the Lower Riverway:
• Stillwater's Aiple Park
• Hudsoifs plans for riverfront revitalization
please call SCRA al (71i 13) 483-3300. • Loop Trail
Who should attend:
• Local officials and community leaders
• Landowners living on the St. Croix River
Sponsored- b E • Realtors and developers
East Metro Water Resource Ed. Program
MN D i partment of Natural Resources A clean and healthy St. Croix brings natural, recreational, and
National Park Service economic value to our region.As a community member and/
St. Croix River Association or decision-maker,you can help preserve the health of our St.
University of Minnesota Extension
Washington County Croix and the viability of our river communities now and for
WI Depagat of Natural Resources the future.
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36 of 49
Eric Johnson
From: Mary Mccomber <marymccomber@aol.com>
Sent: Wednesday,August 16, 2017 1:20 PM
To: Eric Johnson
Subject: Fwd: Rescheduled Open Yard Series -join us next week on Wed,Aug 23rd at 6:30pm
For weekly notes
-----Original Message—
From: Karen Kill<KKill@mnwcd.org>
Sent:Wed, Aug 16, 2017 12:26 pm
Subject: Rescheduled Open Yard Series-join us next week on Wed,Aug 23rd at 6:30pm
Join us for the August Open Yard
August 46th 23rd at 6:30-Spm
J neen Th atchees-12999 Keller Ave, Hugo
A
I9
FREE and family friendly.
Ever want to convert an area of your property to prairie or just learn what is blooming as you drive through the County?
Which plants are"weeds"that need attention and which will take care of themselves over time? Come learn from Jyneen
how she established and maintains a prairie...she is a WEALTH of knowledge on all things PLANTS!
Fourth in a monthly series of"Open Yard"events by your inspiring Brown's Creek Watershed District neighbors! Join us
August 23rd and each third Wednesday through September.
Karen Kill
Administrator
Brown's Creek Watershed District
455 Hayward Ave N
Oakdale, MN 55128
651-330-8220 x26(office)
651-331-8316(cell)
www.bcwd.ora
1
37 of 49
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Current/Archived Newsletters-Metro Cities Page 1 of 4
CETRO CITIES
Association of Metropolitan Municipalities
Search I GO
Metro Cities News
1*4, , . .. ,�..,�R�, August 11, 2017
Newsletter Archive
t Have you heard the latest?
Opening on the TAC Follow us on Twitter/
- Metro Cities is seeking interested
applicants for a seat on the Technical
Advisory Committee(TAC). Metro Cities
has statutory appointing authority for
making municipal appointments to the TAC.
L The TAC and TAB (Transportation Advisory
1. v casuawn" Board)are official participants in the
region's 3C transportation planning process
on issues that affect transportation planning
and funding in the Twin Cities region.
d * Appointees for the TAC must be
department head level staff with an
s
(6 department
planning or public works
background. Metro Cities' guidelines place
jWWW a high priority on making the TAC balanced
with respect to city size and geography.
The Board also gives preference to those
who agree to serve on Metro Cities
In Current/Archived Transportation Policy Committee. The
Newsletters: Board seeks candidates who will be
Archives committed to strong attendance at
meetings.
If you are interested, please submit a letter
of interest and a resume/bio by Friday,
September 1, 2017 to Sarah Fredericks.
Applications can be submitted via mail
39 of 49
hq://www.metrocitiesmn.org/index.asp?Type=B BASIC&SEC=%7b3738C3AO-lB97-4... 8/16/2017
Current/Archived Newsletters-Metro Cities Page 2 of 4
(Metro Cities, 145 University Avenue West,
St. Paul, MN 55103)or
email: sarahCabmetrocitiesmn.ora
Inflow-Infiltration Grant Program
Guidelines
The Metropolitan Council's Environment
Committee approved guidelines for an
Inflow-Infiltration Grant Program that will be
funded with the$3.7 million capital
investment appropriation that was
championed by Metro Cities and enacted
this session. The funding guidelines will
follow parameters for past grant programs.
The monies can be used for eligible repairs
on local public sewer infrastructure, with the
purpose of mitigating inflow-infiltration.
Notice of the grant program guidelines will
be sent to cities in late August. Grant
applications will be due on September 22,
2017.
Metro Cities will provide additional
information as it becomes available.
Questions? Please contact Patricia
Nauman at 651-215-4002
or giLtricia
Manufactured Housing Grant Given
Preliminary Met Council Approval
A Metropolitan Council pilot program,
aimed at preserving manufactured home
parks, is in the process of making its first
award. The Council's Environment
Committee gave preliminary approval for
the $235,000 award, for Maple Hill Estates
in Corcoran, which will help preserve
affordable housing by defraying part of the
cost of connecting to the regional
wastewater system.
The grant program is in response to
Council research which highlighted
challenges to maintaining manufactured
home parks as a supply of the region's
affordable housing.According to the
Council, the grant aims to preserve
affordable housing, maintain access to
opportunities, and to improve water quality.
The grant to Corcoran is a 50-50 match for
the Sewer Availability Charge for hooking
up the park's 189 units. The full Council will
h //4www metrocitiesmn.or ?T e=B—BASIC&SEC=%7b3738C3AO-1B97-4... 8/16/2017
�� g/index.asp. yp —
Current/Archived Newsletters-Metro Cities Page 3 of 4
review the grant on August 23.
Metro Cities Policy Committees Update
The second meetings of Metro Cities' policy
committees were underway this week. Two
committees will form subcommittees to
examine Metro Cities policies on
transportation/transit finance and Local
Government Aid. The subcommittees will
report any recommendations to the full
Transportation/General Government and
Municipal Revenues policy committees
respectively, for the September meetings of
those committees. The Metropolitan
Agencies committee completed its work at
its second meeting and will not hold a third
meeting. The policy committee is
recommending Metro Cities conduct a
longer-term task force to examine issues on
density.
State Capitol Grand Re-Opening is This
Weekend
The grand re-opening of the State Capitol
will occur this weekend, with events
planned from Friday, August 11 through
Sunday, August 13. A list of events and the
schedule can be accessed at this link.
Save the Datel Forum on
Comprehensive Planning
Metro Cities will host a forum for city
officials on Friday, September 15 from 8:00
a.m.— 12:00 p.m. on comprehensive
planning. Topics will include new
requirements, planning priorities and
approaches from city panelists, and a
breakout session by city designation, with
facilitated Q/A.
The forum will be held at the Roseville
Oval, and is open to elected city officials
and staff. Mark your calendars! More
information coming soon!
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Current/Archived Newsletters -Metro Cities Page 4 of 4
Metro Cities News is emailed periodically
to all Metro Cities member mayors,
councilmembers, city managers and
administrators to keep officials abreast of
important metro city issues. This
information is also intended to be shared
with city staff.
If you'd like to sign up to receive Metro
Cities News, please
email newsletter(cametrocitiesmn ora and
provide the following: Name, Title,
Employer and Email address. Thank you.
Metro Cities 145 University Ave W., St.
Paul, MN 55103-2044 Phone 651-215-
4000 Fax 651-281-1299
Website www.MetroCitiesMiVl org
Home I About Us I metro Clues Members I Board of Directors I Legislature I Metropolitan Council
GovernanI Metro Clues Task Force sport on Metropolitan
ce I Press and Publicauons 12077 Lepislauve Polleies I Polley Committees I Current(Archived Newsletters I Metropolitan Area Managemerrt
Association I Questions.Com ants or Sunnesuons I staffI Links and Presentauons
anwerad Ly �.
9(
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CITIE3
EAGUE
r
Mri"ESOTA
ES ULLETIN
Issue 27 Aug.14,2017 q% ViewVint a PDF of the&ides
Bulletin
Small Ceti, Big Change_Complying with the New Small Cell Wireless Lava "` mm---
Cities must meet the new provisions by the end of the year or sooner,so attend this webinar(with optional In-person FeatUr_a Events
discussion)to find out how to comply.
S-r,alV Cmli.�.{�Ct,xci�e-r,;r•r,nAr�rrg wv�rM
-- — at+:ideaw ynerdi i:eis vrrrl�fs f.aw�
In littler Newts Sept 1Z 1 p m-
State Seeks Information to Determine Patrol Vehicle Overcharges
The state is asking does to review their patrol vehicle purchasing documents and provide Information,so the state can coordinate Sept 21—Hutchinson
reimbursements as needed. Sept 26—Mounds blew
Sepc 28—Cannon Falls
Oct.5—Ottertad
Focus on New Laws Claims Declaration Process for Charter Cities Oct 26—Stewartville
A new law changes the claims declaration process for chartercitles and allows charter cities to make payments by electronic funds transfer Nov 2—Pine Island
Webinar to Outline Process for Library Construction Grant Applications
•tiei.rnai i,9�F,lrie:
Public libraries can learn how to apply for the$2 million in grant funds approved by the Legislature Ott 4—Thief River Falls
Oct 5—Orrerrad
Oct 6—Melrose
Oct 11—Granite Falls
More Information and Resources Oct 12—New Ulm
Oa 26-10Nginia
Reglsti atlon Now Open for the 2917 Regional MeebngF Nov 2—Pine Island
Dan Greensweig Appointee as New LMCrf Administratoi
Governor Appoints Lindstrom Councilmember to POST Board
QL/iCii links
he Burnsville Fire Department Changes Its Culture on Responder Stress and Mental Health
Explore the Agenda for the 2017 Fall Safety&Loss Control Workshop
Order Your Copy oa the 2017 Directory or Minnesota City Officials—Only S49"
Get Safety Tips for Storm damage Cleanup on The Pipeline Biog "panted fti
=enri.:�ireern�rrF ri�tlr�,.�,
Save the Dates.GreenStep Cities Technical Workshops Begin In September r a s xerttiac
(Minnesota Municipal Money Market
Training,Conferences,Events Fund)
Upcoming League Events
,.,
C+niineTraining/E-Learning LMC Business ALUance
Co-Sponsored Events LMC Business Alliance members
Events Sponsored by Other Organizations provide valuable financial support to
the League and help support our
mission to serve Minnesota cines
Contact Us/Subscribe
For legislative questions-
.
For editorial orotherBullerin
questions,
Contact Claudia Hoffadter
Editor
(651)215-4032 or(8D0)925-1122
To receive rhe Cities Builedn via emay
43 of 49
Cities Bulletin Print Page Page 2 of 5
Small Cell,Big Change:Complying with the New
Small Cell Wireless Law `,
Cities must meet the new provisions by the end of the year or sooner,so attend this webinar(with optional in-person
discussion)to find out how to comply.
Sept 12-1-2 p.m
—LMC members register here using MyLMCeu kro.•hlpa:.am.hx. esasreaa-r okK�aror�r»«hKl.�am-ansa,
—Non-members register here using GoToWebinara.&kro:h„p,..:'regrow.wl—brw.—reg,W,3a9aa4se556P29esasn
—To view this webinar at the League and take part in the discussion afterward,please email registration@lmc.org rr,,k ro:ma rro:reg mm wnok a.mgl
or call(651)281-1200 or(800)925-1122 to reserve your spot.
During the 2017 legislative session,after months of negotiations,a provision that allows small cell wireless equipment to be placed on city-
owned infrastructure was passed."Small cell facilities"is a broad term for the types of cell sites that support antennas plus other equipment
in a network to add data capacity.Small cell equipment transmit wireless signals to and from a defined area.They need to be powered
continuously and require fiber backhaul.
With cities needing to comply with the new provisions by the end of the year(and in some cases,even sooner!)it is important to know the
next steps you need to take.But what exactly does your city need to do to comply with the new small cell wireless law?
Get your brain antennas amplified and view this webinar to:
• Review the strong legislative push to pass a small cell wireless bill this session
• Explore the most important aspects of the hefty law,and what actions to take
• Discover League resources available to understand the law
• Hear examples of how cities are currently addressing expected applications
• Have an opportunity to ask questions(Submit your questions to lmcwebinar@lmc.orglli pro:roiLo:c•Meb„ran a�)
Want to discuss the new small cell wireless law and how your city can comply with new regulations?In addition to being able to take part
in the webinar online and across the state,you can watch it live and in-person at the League and then sit down with your city colleagues for
an informal,in-person discussion immediately following the webinar.Please note:ifyou are attending the on-site viewing of the webinar,
please email regishWion@jmc.orga.�kor call(651)281-1200 or(800)925-1122 to reserve your spot.Space is limited.'
Save your seat now.
More resources:
Focus on New Laws:Right-of-Way Management for Small Wireless Facilities
ILwkm:hltp:.www hM-Wpuge l.janr-s WLl Ih,—I—ppl
Cell Towers,Small Cell Technologies&Distributed Antenna Systems(pdf)a,kro:hnpa:.>www.rw.og Daae eMa eeAroxa„arkYrreemape�,�he,.ffi,
2017 Telecommunications Right-of-Way User Amendments Permitting Process for Small Wireless Facilities(pdf) h*.:
hryu.•.'wwvlrararR.med'adomm�M.1,eekorlghlofxayunrmmvaDvmRepr�udfne=wl1
Negotiated Bill Language from 2017 Minnesota Session Laws--Chapter 94,1f•kro:k•ya::www.rew=or. �va.;re�•ao17&Npe=o�m,•pa{,gin'-9a1
Presenters
• Shelly Hanson,City Engineer,City of Bloomington
• Pam Whitmore,Research Attorney,League of Minnesota Cities
• Laura Ziegler,Senior Intergovernmental Relations Liaison,League of Minnesota Cities
Who should attend:Mayors,councilmembers,administrators,managers,clerks,attorneys,engineers,and public works employees
Fee:Free
Date/Time:Sept.12,1-2 p.m_
A recording of the webinar will be posted on the League's website by the end of the day on Sept. 13.
Please note:While all local government officials are welcome to attend the live viewing and following discussion,there will be a focus on
how this impacts cities and what city officials should be doing.
You will be participating via the internet using Go ToWebtnar.An email confirmation with instructions to join the session will be sent after
registration is completed.
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Cities Bulletin Print Page Page 3 of 5
State Seeks Information to Determine Patrol Vehicle
Overcharges �O '°
The state is asking cities to review their patrol vehicle purchasing documents and provide information,so the state can
coordinate reimbursements as needed.
(Published Aug 14,2017)
The Bureau of Criminal Apprehension(BCA)has documented overcharges related to the purchase of patrol vehicles made using the state
of Minnesota contracts.The state of Minnesota's Department of Administration(Admin)is conducting a review of vehicle transactions
purchased using the state contracts.
In order to ensure that taxpayer dollars are returned from the vendor(s),the state need cities and other governmental units to review the
purchasing documents and provide information that will allow the state to confirm and coordinate applicable reimbursements to each
governmental unit from the contract vendors.
The links below provide both instruction and resources necessary to conduct a review of your purchases and report the findings back to
Admin.The PowerPoint provides your agency with a standardized spreadsheet to record and report the details of your governmental unit's
findings.
The deadline to report your findings is Aug.21.
• Instructional Video.This video provides a description of the process.The links in this video are not active.Use this video for
guidance on the overall process.
Video:Instructions for Reconciling Vehicle Purchases Made Using State Contracts rr.�kwhuA. a&W.
sW doamee U1asmednmf_ ..Rn m of.Amo P &t%2UWfk%29m, —%20728-2017... (please allow afew minutes to load)
• PowerPoint.The PowerPoint includes all links and documents described in the video.To view the complete narrated text and to
ensure all links are active,please view the PowerPoint in"Slide Show"format.
PowerPoint:Instructions&Documents for Reconciling Vehicle Purchases Made Using State Contracts drnkta hffp.—.r„-mm,n-
.wdoruiren Lh —d—f A •w._f Aw p—h—%20wah%2& rx%20728-2917 oudb�aondn%aoiruuucr tr6aarchossaata a.ra,
If you have questions,contact Luke Jannett at Inke.jannett@state.mu.us state.mu.us a,�k•: or(651)201-2446.
Read the current issue of the Cities Bulletin dk& �hw.GrrPv,exes-Nddn,. st mr.;p,
For More Information
Contact Luke Jannett
Acquisitions Manager
Minnesota Department of Administration
(651)201-2446
Inke.jannetta�state.mn.usffAkro:�or�:ake,;�e,roa�m.m�u„
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Cities Bulletin Print Page Page 4 of 5
Focus on New Laws:Claims Declaration Process for
Charter Cities
A new law changes the claims declaration process for charter cities and allows charter cities to make payments by electronic
funds transfer.
(Published Aug 14,2017)
A new law changes the claims declaration process in most charter cities for payments that need council approval.The procedure now more
closely resembles what statutory cities have been authorized to do for several years.
Section 1 of the new law(Chapter 52 rL nk k:ham: .•v„ rte.=+a J:&d�vp•-ch ap.-o r.,m.-m,»)amends Minnesota Statutes,section
471.38 a.Mc revise the claims declaration process.Prior to the new law,whenever a claim(a request for
payment)against a second,third,or fourth-class home rule charter city could be itemized,it had to be made in writing.It also was required
to contain a declaration,signed by the vendor,that the claim is just and correct and that no part of it has been paid.It was then presented to
the council for approval.
Under the new provision,the city council may allow a claim to be approved and paid—even if it is prepared by the clerk prior to this
declaration—if a declaration is made on the check by which the claim is paid.In that case,the check that is used to pay the claim must have
the following statement printed on its reverse side,above the space for endorsement by the payee:
"The undersigned payee,in endorsing this check,declares that the same is received in payment of a just and correct claim against the city
and that no part of it has heretofore been paid"
Electronic funds transfer
Section 1 also amends Minnesota Statutes,section 471.38,subdivision 3 to authorize use of a new procedure(electronic funds transfer)
formerly only authorized for use by school districts.If the proper controls are in place,any county,town,local social services agency,
school district,park district,or home rule charter city of the second,third,or fourth class may make electronic funds transfers for various
types of claims,including payment of contributions to pension or retirement funds and vendor payments.
To make electronic funds transfers for the types of payments permitted,the city council must annually delegate its authority to a business
administrator or chief financial officer or the officer's designee.In addition,the city must have enacted an internal control policy that
requires all of the following:
• The bank must keep a certified copy of the delegation of authority on file.
• The penton initiating the electronic transfer must be identified.
• The person initiating the electronic funds transfer must be required to get approval from the designated business administrator,chief
financial officer,or officer's designee before initiating the transfer.
• Written confirmation of the transaction must be made no later than one business day after the transaction.
• A list of all transactions made by electronic funds transfer must be submitted to the city council at its next regular meeting after the
transaction.
This amended law should ease the process for claims declaration and payment approval with written checks for home rule charter cities of
the second,third,or fourth class.While the law's change on electronic funds transfers applies only to home rule charter cities,it is also a
good reminder to all cities(home rule charter and statutory)that they should have internal control policies for paying claims.
History of the law
This declaration requirement,which has been included in state law in various forms since at least 1949,never anticipated the Internet and
the online marketplace;the antiquated requirement has become problematic for purchases made from online vendors.
The law requiring such a declaration has been modified over the years.Originally,it applied to all municipalities.In 1951,the law was
amended to apply to"second,third,and fourth class cities,including any city with a home rule charter."In 1976,the law was amended to
only apply to home rule charter cities of the second,third,and fourth class.
In 2001,the Legislature enacted Minnesota Statutes,section 471.381,which allows cities,counties,and townships to make purchases using
"all forms of electronic and wire fund transfers."However,the requirement that the vendor sign a claim declaration was not changed at that
time.
Read the current issue of the Cities Bulletin
Your LMC Resource
Contact Megan Hafner
Staff Attorney
(651)281-1226 or(800)925-1122
mhafner@amc.org(Link-_u.-ml ne aln.ox)
Contact Gary Carlson
IGR Director
(651)281-1255 or(800)925-1122
gcarlson@lmc.orgfL)kr•:nwiitxgn*ofgr"..g)
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Cities Bulletin Print Page Page 5 of 5
Webinar to Outline Process for Library Construction
Grant Applications
Public libraries can learn how to apply for the$2 million in grant funds approved by the Legislature.
(Published Aug 14,2017)
The state Department of Education invites cities with public libraries to attend a webinar about the 2017 Library Construction Grant
program on Aug.29 at 10:30 a.m.The webinar will provide an overview of the application and grant processes,and will give participants a
chance to ask questions.
• Access the webinar,r.,Aw:bup.•:ria Rowid,n y.aanro•u.•k,
nyx-rliekd id=2lfP'z!'T£mb.1l'yZlNlmT.r["p7URmbRFpbGbIZSSLtMfw:ItTcwOD.daLJc].Y'1a�lJmllei\fiZ7t'pZDlhR£ftL'F:IELL'JIT(.'b.elIDE3AlUgw(X.'l3NjrJ3ls058'7kY.fRhYmFzLI17kPTEw!/UEme]fjnR'FaPfE1M1fUFmlfDeu•Jml't)'R7 1
srrio•�.bargo�abexs farosbusorss�,>3ar
The Library Construction Grant program provides public libraries with funding for renovation,construction,and improvement projects that
result in more accessible library facilities.Projects may:
• Remove architectural barriers from a library building or site.
• Remediate conditions hazardous to health or safety.
• Renovate or expand an existing building for use as a library.
• Construct anew library.
The 2017 Minnesota Legislature allocated a total amount of$2 million to the program,and those funds are available for competitive grant
awards.The deadline to apply is Sept.29.
• Learn more and apply for the grantrr;�k�b,�:•• �.,la,�.a.v,amFau b,,ro.,
Read the current issue of the Cities Bulletin it nk,n:h,�:=www�.. m�:f�n•,a•rren�,w••,r•R•.;p,
Your LMC Resource
Contact Heather Corcoran
IGR Liaison
(651)281-1256 or(800)925-1122
heorcoran@lmc.org,f wk,•:maRro:brn- ,,wi..-gi
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LMC Staff News Page 1 of 2
LMC Staff News
Promotion
Dan Greensweig has been named the new administrator of the League of Minnesota Cities Insurance Trust(LMCIT).
Greensweig replaces Pete Tritz,who served as administrator since LMCIT's inception in 1980 until his retirement earlier
this year.
Greensweig has been the LMCIT assistant administrator since 2010.With this role,he was responsible for managing
organizational functions such as underwriting,claims,risk management,technology,data analysis,and operations. He
also helped oversee departmental budgeting,communications,human resources,strategic planning,and vendor and
technology relationships and initiatives for the insurance trust.
"Dan has been instrumental in the development of programs and people during his time as the LMCIT assistant
administrator,"Todd Prafke,chair of the LMCIT Board of Trustees,said."He possesses the high-quality skills and
talents that will serve cities well during the evolution of LMCIT."
New employees
David Wright joined the League on July 18 as a security officer.Wright has a degree from the U.S.Naval School of
Music and has many years of security experience working in different environments,including military,corrections,and
in the Allina and Healtheast hospital settings.
Kevin. Kiechle joined the League on July 18 as a security officer_ Kiechle has a degree in criminal justice from
Metropolitan State University,and his most recent work experience was as a restaurant manager for McDonalds.He has
also worked in loss prevention at JW Marriot,Mall of America,and as an account supervisor for Whelan Security.
Alex Thillman joined the League of Minnesota Cities Insurance Trust as a law clerk on July 10. He is a 3rd year law
student at the University of St Thomas School of Law.He received his bachelor's degree in politics&government and
economics from Ripon College in Ripon,Wisconsin.Thillman's most recent work experience is at the State of
Minnesota Department of Human Services,where he was a law clerk in the Contracts, Procurement and Compliance
Division.
Chris Razidlo joined LMCIT as an intern in the Administration Department on June 5. Razidlo is a student at the
University of St.Thomas with a major in economics and minor in environmental studies.He is a member of the
Sustainability Living Learning Community.
Pranay Somayajula joined LMCIT as an intern in the Loss Control Department on June 13. Somayajula is a senior at
Mounds Park Academy and is the treasurer for the Social Consciousness Club,editor-in-chief of the school's newspaper,
and grade representative of student council,among many other things.His aspirations are to become an attorney.
Khongpheng Vang joined LMCIT as an intern in the Administration Department on June 19.Vang comes to LMCIT
through the City of St. Paul's Right Track Program. Vang is a senior at John A.Johnson High School and takes advanced
classes toward college credit in the areas of algebra,history,chemistry,and writing.
Otto Schroepfer joined LMCIT as an intern in the Loss Control Department on June 19. Schroepfer comes to LMCIT
through the City of St.Paul's Right Track Program. He is a senior at St.Paul College/Gateway. Schroepfer placed second
in debate in the Twin Cities in 2014 and has won numerous awards for individual chess play.
Read the current issue of the Cities Bulletin(Link to:http:/Awww.lmc.org/pagell/cities-bulletin-newsletterjsp)
Your LMC Resource
48 of 49
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Recent Appointments Page 1 of i
Recent Appointments
Governor Appoints Lindstrom Councilmember to POST Board
Gov.Dayton has filled a vacant position on the Peace Officer Standards and Training(POST)board for an elected
official from a Greater Minnesota city with a population under 5,000. Kevin Stenson,current Lindstrom city
councilmember and former Lindstrom police chief,has been selected to fill the vacancy created when Winsted Mayor
Steve Stotko left the position on Jan.2. Stenson will serve until 2021.
The POST Board licenses peace officers,establishes minimum qualifications and standards of conduct,and regulates
professional and continuing education for peace officers.Members are expected to have a working knowledge of state
government in general,the POST Board's scope and mission,administrative rules,the POST Board's bylaws,and rules
of the organization.
The 15-member board is made up of two members of the public,eight current law enforcement officers in various
positions,two former officers who work at colleges or universities that educate police officers as well as an administrator
of such programs,and an elected city official from a city with a population less than 5,000.
See the entire list of members(Link to:https.Ildps.mn.gov/entity/post/about/Pages/board.aspx)
Read the current issue of the Cities Bulletin(Link to:htip://www.lmc.org/page/1/cities-bulletin-newsletter jsp)
Your LMC Resource
Contact intergovernmental relations(IGR)statfifyou have questions about legislative issues or appointment opportunities.
Connect with IGR staff(Link to:http://www.lmc.org/page/I/IGR-Staf.jsp)
Meet our city vendors!
Haa nson
, derson
swMrM=W=W
manwWatica
Land SweM
GMNapping
sVedand Suvim
. F M
(Link to: http://www.lmc.org/ads/103000)
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