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HomeMy WebLinkAbout10-24-2017 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 24, 2017 CITY COUNCIL MEETING AGENDA 6:00 P.M. AT CITY HALL 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:15 p.m. IV. Consent Agenda_ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes — October 10, 2017 (pg. 5) C. Approve (by Resolution) Amendment to Start of Planning Commission Time from 7 p.m. to 6 p.m. (pg. 11) D. Adopt Resolution Thanking Robin Anthony for Service as a Planning Commissioner from 2012 through 2017 (pg. 13) 6:15 p.m. V. Public Hearings None 6:15 p.m. VI. Old Business None 6:15 p.m. VII. New Business A. Sunnyside Lift Station Replacement (pg. 15) 6:20 p.m. VIII. Other Council Items or Announcements 6:20 p.m. IX. Adjourn Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Pagel of 30 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 30 f e Oak Park Heights Request for Council Action Meeting Date October 24, 2017 Agenda Item Recycling Award Time Req. a Agenda Placement Staff Reports Originating Department/Requestor Adminis tion/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 30 October 12, 2017 Randall Lemcke 14296 Oldfield Ave Ct N Oak Park Heights, MN 55082 Dear Mr. Lemcke: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, October 12, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 4 of 30 Oak Park Heights Request for Council Action Meeting Date October 24, 2017 Agenda Item Approve City Council Minutes—October 10, 2017 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Ad tration/Jennifer Pinski Requester's Signature V Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached.. Page 5 of 30 CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER. 10, 2017 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Police Chief DeRosier, Public Works Director Kegley, and City Planner Richards. Absent: Councilmember Liljegren. Mayor McComber pulled Item D from the Consent Agenda. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 4-0. IL Council/Staff Reports: A. Mayor McComber: She reported she attended the Minnesota Association of Small Cities Retreat the previous week; she participated in a couple of NLC conference calls to finish up federal policies; the Stillwater Skin Ribbon Cutting was set for October I I at 4:00 p.m.; and the Cover Park Ribbon Cutting was set for October 16 at 6:00 p.m. B. Councilmember Dougherty: He reported he would be attending the Planning Commission meeting on October 12, and they were working on the Comprehensive Plan. C. Councilmember Lilienren: Absent. D. Councilmember Runk: He reported he would be attending the CVB meeting and the watershed meeting that week, and he attended the Governor's Town Hall Meeting on October 5 concerning water issues held at the Stillwater Area High School. E. Councilmember Swenson:. No report. F. Staff.. Mayor McComber reported that Michael Bear of 5836 Oakgreen Court North was chosen as the recycling award winner. She also provided the Fall Clean-up day load report. 111. Visitors/Public Comment: Noel Johnson from 13877 47`" Street North in Baytown. He stated he owns a lot that was part of the vacated street near the Lookout. He asked if the lot size requirement for building had changed since he purchased it in 1970. Mayor McComber suggested that the City Planner, City Attorney, and City Administrator could talk about it at a staff meeting. She told him to contact City Administrator Johnson the next day. Page 6 of 30 City Council Meeting Minutes October 10, 2017 Page 2 of 4 A. Bayport Fire Department: Allen Eisinger from the Bayport Fire Department provided an update on the department. He stated it was Fire Prevention Week, and they had an opcn house set for October 14 from 9 a.m. to 12:00 p.m. at the station.. B. Annual Update from the Greater Stillwater Area Chamber of Commerce Ms. Robin Anthony. Executive Director: Robin Anthony provided a power point presentation on the chamber, membership benefits, upcoming events, and 2018 goals. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes--- September 26, 2017 C. Approve Spring and Fall Clean-up Dates for 2018 D. Adopt Resolution Thanking Robin Antheny for Seniee as a Plafmin REMOVED FROM AGENDA E. Approve Letter to Representative Betty McCollum Regarding the Preservation of State and Local Tax Deductions (SALT) Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: A. Order to Show Cause Hearing for Wal-Mart Alcohol Compliance Violation: Chief DeRosier reported this was a hearing required to impose the sanction for a violation that occurred on August 21, 2017. He stated that at that time an underage volunteer working with the Police Department went into the store, attempted to buy alcohol, and was successful without the clerk asking for identification or the individual's age. He stated the involved clerk was being charged criminally, and this was a civil sanction against the Wal-Mart store. He recommended the City Council impose the sanction. Councilmember Swenson, seconded by Councilmember Dougherty, moved to close the Hearing since there were no representatives from Wal- Mart present at the meeting. Carried 4-0. Councilmember Runk, seconded by Councilmember Swenson, moved to impose the sanction as established under City Ordinance. Roll call vote taken. Carried 4-0. VI. OId Business: Page 7 of 30 City Council Meeting Minutes October 10, 2017 Page 3 of 4 A. Accessory Structures—Ordinance Amendments: City Planner Richards reported that the City Council authorized staff to move forward with changes to the Accessory Structures Ordinance, and there were two items to address: what allowances for height and size would be appropriate and if temporary structures should be allowed in the City. He stated the Planning Commission discussed the Ordinance in August and held a Public Hearing in September and made some recommendations. Richards stated that the recommendations from the Planning Commission were that accessory structures should have a maximum height allowance of 20 feet but cannot exceed the existing principal structure; the max size should be 1,200 square feet, and temporary accessory structures such as fabric carports and shelters should be allowed with a special event permit. Richards reported staff prepared an Ordinance Amendment with a minor change to number 5 changing the wording to "accessory structure" instead of"private garage or storage structure" in the first sentence. Councilmember Swenson, seconded by Councilmember Runk, moved to approve the Ordinance Amendment on accessory structures as presented with the change to number 5. Roll call vote taken. Carried 4-0. VII. New Business: A. Sanitga Sewer I & I R air: Public Works Director Kegley reported that upon reviewing some sanitary sewer televising records, they discovered some infiltration from a cracked pipe segment near Sunnyside Marina. He said the correct action was to repair it. He said he sought quotes and submitted an application to Metropolitan Council for a grant. Kegley stated that A-1 Excavating provided the lower quote, and he recommended accepting that with funds coming from the sanitary sewer renewal and replacement fund. Councilmember Runk, seconded by Councilmember, moved to authorize the letting of the contract to A-1 Excavating to do the work as entailed. Carried 4-0. B. Set Date, Time, and Location for 2018 Party in the Park: Councilmember Swenson, seconded by Councilmember Dougherty, moved to set Party in the Park for June 7 at Brekke Park. Carried 4-0. C. Set 2018 City Council Meeting Dates: Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the 2018 regular meeting dates striking June 12, July 10, August 14, and December 25. Carried 4-0. VIII. Other Council Items or Announcements: None Page 8 of 30 City Council Meeting Minutes October 10, 2017 Page 4 of 4 IX. Closed Session A. City Hall Security: City Attorney Vierling reported that would be going into a closed session to review matters of security related to City Hall which was protected under Minnesota Statute 13D.05 Subdivision 3(5). He stated the closed session would be digitally recorded as required by law, with that recording being maintained for a period of at least two years. Councilmember Swenson, seconded by Councilmember Runk, moved to go into a closed session for the purposes indicated. Carried 4-0. Mayor McComber called the regular meeting back to order. City Attorney Vierling reported that Council reviewed staff recommendations and discussed various options. He stated there were two motions made in the closed session. The first motion was made by Councilmember Runk and seconded by Councilmember Swenson authorizing the City Administrator to prepare and issue an RFP for select security systems for certain city facilities, and that motion passed 4-0. The second motion was made by Councilmember Runk and seconded by Councilmember Dougherty authorizing the security services monitoring contract with USA Central, and that motion passed 4-0. X. Adiourn: Councilmember Swenson, seconded by Councilmember Dougherty, moved to adjourn. Carried 4-0.. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 9 of 30 THIS PAGE INTENTIONALLY LEFT BLANK Page 10 of 30 Oak Park Heights Request for Council Action Meeting Date: October 24, 2017 Agenda Item Title Approve (by Resolution) Amendment to Start of Planning Commission Time From 7 pm to 6 PM. Time Required 1 minute Agenda Placement Consent =end f Originating Department/Request mon Cit Administrator Requester's Signature Action Requested Approve Aeridment to Start of PlanningCommission Time From 7 / to 6 PM. /r Background/Justification ( base indicate any previous action, financial implications including budget information and recomm ations). 1' Currently the Planning Commission By-laws required the Commission to meet at 7:00 pm as noted in Art 5, Part B. B. Regular Meetings. Regular meetings of the Planning Commission shall be held at 7:00 PNI on the second Thursday' of each months 6 in the City Hall Council Chambers. The regular meeting date of the Planning Commission may be changed by resolution of the City Council. The Planning Commission would like to reschedule their meetings to 6:00 pm. To better accommodate schedules; yet still be conducive to public availability. Page 11 of 30 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 30 0-7� Oak Park Heights Request for Council Action 194 Meeting Date: October k01h,2017 Agenda Item Title: Adopt Resolution— Thanking Robin Anthony for Service as a Planning Commissioner from 2012 through 2017. 'rime Required: 1 minute Agenda Placement: Consent Agenda Originating Uepartment/Reyuestor: Eric Johnson, City Administrator Requester's Signature: e- Action Requested: Adopt Resolution Thanking Robin Antl�on� for Service as a Planning Commissioner from 2012 through 2017. Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). Please see the attached resolution and please adopt same. Poage�:f" 30 RESOLUTION 17-10-33 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF ROBIN ANTHONY AS OAK PARK HEIGHTS PLANNING COMMISSIONER 2012-2017 WHEREAS, Robin Anthony has served as an appointed member of the Planning Commission for the City of Oak Park Heights from July 24, 2012 through September 7, 2017; and WHEREAS, the City Council of the City of Oak Park Heights relies upon the recommendations of the Planning Commission to assist in shaping the vision of the City's development and growth; and WHEREAS, Robin Anthony's contributions of time, effort and dedication to the Planning Commission have been valuable and sincerely appreciated, resulting in positive planning and outcomes for the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights commends and thanks Robin Anthony for her service, dedication and commitment to the interests of the citizens of the City of Oak Park Heights. Passed by the City Council of the City of Oak Park Heights this 20 day of October, in the year 2017. Mary McComber, Mayor ATTEST: Eric Johnson, City Administrator- Page 14 of 30 Oak Park Heights Request for Council Action Meeting Date: Tuesday October 24, 2017 Agenda Item : Sunnyside Lift Station Replacement Time Req. 3 Minutes Agenda Placement: New Business Originating Department/Requesto • Andy Kegley, Public Works Director Requester's Signature -� Action Requested: Authoriz S intec to proceed with the Sunnyside lift station replacement rp oiect Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 15 of 30 re gib,., City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights. MN 55082•Phone(651)439-4439• Fax 439-0574 Memorandum 70. Eric Johnson. Administrator Cc: Mayor and Council Firom. Andrew Kegley, Public Works Director Date- 10/18/17 Re: Sunnyside rift Station Replacement In or around June 2017 the City Council authorized Stantec to assess the condition of the Sunnyside Lift Station and perform a feasibility study for replacement. Stantec did provide an assessment and a recommendation to address issues with the existing can style station. Stantec's assessment indicates that the station is significantly deteriorated and in a corroded state. The loss of metal thickness introduces real risk of a breach in the can, which could ultimately lead to station failure. Ultimately Stantec recommends the lift station be replaced and provided two options for replacement. The first option replaces the station can with an identical dry well/ wet well can station. The second option is to build a duplex submersible lift station adjacent to the existing station. The feasibility report discusses advantages, disadvantages and challenges of both options, but Stantec's recommendation is to install a submersible station. A submersible station has a lower construction cost and has a smaller footprint on the site. Layout drawings and rough estimated costs for both options are included in the report attached to this memo. Option two (2), the Duplex submersible lift station has an estimated construction cost of$789,500 Stantec also provided a work plan and estimated costs for the design and construction phases of the project. The design phase proposes a lump sum of$80,500. The construction services will be performed on an hourly basis, but not to exceed $62,600 with an additional estimated $5,000 for expenses for an estimated total of$148,100. Page 16 of 30 The Sunnyside lift station replacement would be funded with the sewer renewal and replacement fund, which has an approximate balance of$3.5 million. I agree with Stantec's assessment of the stations condition, and further agree that the station should be replaced with a duplex submersible station (Option 2). This project would occur in 2018, but to get the best bids it would be let in winter or early spring of 2018. Therefore, Stantec would need to begin design work immediately. If the Council is agreeable to Stantec's proposal, I recommend authorizing Stantec to begin design work so the project can be let for bidding. 2 Page 17 of 30 Stantec Consulting Services Inc. 1 a n 2335 Highway 36 West,St. Paul MN 55113-3819 June 20, 2017 File: 193803929 Mr. Andy Kegley Public Works Director 141688 Oak Park Blvd. N. Oak Park Heights, MN 55082 Reference: Sunnyside Sanitary tiff Station Replacement Options Dear Mr. Kegley, This letter includes a summary of our evaluation of options to address the issues with the existing Sunnyside Lift Station located between the Sunnyside Marina and the Sunnyside Condominiums. The current "can style" lift station is in a significantly deteriorated and corroded state. The loss of metal thickness in the can, particularly the floor, poses the real risk of a breach of the can. A breach could mean water entering the dry well and destruction of the controls, resulting in the lift station failing. As such, the City Council has directed Stantec to perform this study to provide alternatives and costs to replace this sanitary sewer lift station. Two options have been identified with an estimated budgetary project cost for each option. The options include two lift station replacement alternatives. The lift station included in option one is a replica of the existing station while option two is a change to a duplex submersible style lift station. Both options include either keeping the existing lift station in full operation during construction or utilizing a complete bypass operation until a switch over to the new station occurs. The locations for the two replacement options are shown on Figure 1 and 2. Option 1 -Replace Station with Steel Can Station in essentially the same location This option would involve construction of a new steel can lift station located as close as possible to the existing station as shown on Figure 1. The existing station would be removed, and the new can station would be installed in approximately the same location. It would be necessary to drive sheet piling in order to install the new station. The entire site would be bypassed during construction with a duplex pump system located in the existing wet well. This option would likely not require the acquisition of additional permanent easement area. Advantages: • City familiarity with this type of lift station • Pumps are slightly more efficient than submersible style • Station has proven itself over its life • The existing wet well could be re-used Page 18 of 30 June 20, 2017 Sunnyside Lift Station Replacement Options Page 2 of 4 Disadvantages: • Requires confined space access protocols to maintain pumps • Cost of construction is higher • Longer duration of bypass operation • Construction requires deeper excavation down to the common base slab for wet well and drywell • Potentially more disruption to the adjacent residences because the sheet pile operation is noisy and deeper piling will be required • Steel can station material can corrode with moisture over time more quickly than a concrete structure Option 2-Replace Station Adjacent to Existing Station with Duplex Submersible Station For this option, a new duplex submersible style lift station would be constructed adjacent to the existing lift station in the lower parking area near the bathroom building (see Figure 2). With this option, the station wet well would contain the submersible pumps along with a new valve vault and the existing station would be filled and abandoned. This option would require acquisition of new permanent easement area from the adjacent property. Advantages: Cost of construction is less Does not require confined space access protocols to maintain pumps. Pumps are pulled out of the wet well for maintenance from the surface so there is no need to enter the wet well Wet Well excavation will be 8 feet shallower because it would be constructed from a lower grade elevation (down the hill) • Wet well can be sunk or augured into place to lessen impact on surrounding access, parking area and the Marina bathroom/laundry building The duration of the bypass pumping would be during the conversion of the station to a valve vault only, not during the entire project • Less disruptive to the condominium side of the project Pumps can be fitted with a special impeller designed to better handle fibrous rags and reduce chance of plugging pumps Page 19 of 30 June 20,2017 Sunnyside Lift Station Replacement Options Page 3 of 4 Disadvantages: • Pumps are slightly less efficient • May have some potential temporary utility service impacts on the Marina bathroom/laundry building and impacts to the marina parking area • Will require new permanent easement from the Marina Both Options 1 and 2 will be difficult construction projects and will require a significant temporary construction easement from both adjacent properties. As indicated for Option 2, new permanent easement will be required to install the submersible lift station. Due to the complexity of the easement area required and variability of dealing with property owners, estimated costs for these easements are not included in the cost estimate. It is assumed that City staff will take the lead (with Stantec support) in negotiating and obtaining the necessary easements and/or rights-of- entry from the property owner(s). Recommendation Of the two replacement options, Option 2 has a lower construction cost due the fact that the submersible pump station has a smaller footprint, it can be sunk as a caisson or drilled, and the wet well would be constructed at a lower elevation (resulting in less excavation). Option 2 also appears to provide the most advantages and the least disadvantages related to the future operations, maintenance and longevity of the facility. Therefore,from a construction cost, operations and maintenance standpoint, Option 2 is the recommended option for the replacement of the existing lift station. However, further research into the potential financial impact of the needed easement acquisitions is necessary to confirm the overall estimate of project cost. Please feel free to contact Mark Rolfs or myself if you have any questions or require any odditiona€ information. Regards, STANTEC CONSULTING SERVICES INC. Tim Grinstead, P.E. Associate Phone: (651) 604-4881 Ti m.gri nstead @sta ntec.com Attachment: Figures, Cost Estimates Design with comminity in mind Page 20 of 30 a June 20,2017 Sunnyside Lift Station Replacement Options Page 4 of 4 cc. Eric Johnson, City Administrator Lee Mann, City Engineer Marie Rolfs,Senior Project Manager De-..sign,A Oh community in mind Page 21 of 30 \� MASONRY MARINA �\\ ! BATHROOMILAUNDRY !4 BUILDING J CONNECT TO EXISTING 4"DIP FORCEMAIN EXISTING O DIAMETER \ PRECAST CONCRETE WET WELL REPLACE 4"DIP FORCEMAI 3 -7 7y '� REPLACE 6"DIP \ 1 SUCTION PIPES REPLACE 7'DIAMETER STEEL y 1 CAN STATION,T DIAMETER ACCESS TUBE,PUMPS,PIPING, r VALVES AND CONTROLS r REMOVE AND REINSTALL RETAINING WALL OPTION 1 e REPLACE STEEL CAN STATION a 5' _ 10' OAK PARK HEIGHTS, MINNESOTA FIGURE: SUNNYSIDE SANITARY LIFT STATION 2335 F4gh� j 36W 51-Pau4 MM 55113 DATE: 05/23/2017 PROD.NO.:193803929 _'—Page 22 of 30 Project Cost Estimate Project: Oak Park Heights Sunnyside Sanitary Lift Station - option 1 Date: June 2017 By: TLG --Wo-.--Ft-em Item Description Unit Quantity Unit Cost Extension 1 Mobilization LS 1 $ 45,000 $ 45,000 2 Traffic Control LS 1 $ 10,000 $ 10,000 3 Earthwork(Temp. Earth Retention} LS 1 $ 225,000 $ 225,000 4 Site Work LS 1 $ 15,000 $ 15,000 5 Street, Pavement Demo and Replace LS 1 $ 25,000 $ 25,000 6 Remove and Reinstall Retaining Wall LS 1 $ 251000 $ 25,000 7 Lift Station Dry Well, Pumps, Piping LS 1 $ 175,000 $ 175,000 8 Lift Station Wet Well - 6 ft Dia LS - $ - $ 9 Utility Work LS 1 $ 2,000 $ 2,000 10 Dewatering LS 1 $ 100,000 $ 100,000 11 Bypass Pumping LS 1 $ 35,000 $ 35,000 12 Remove Existing Lift Station LS 1 $ 15,000 $ 15,000 13 12" Sanitary Sewer LF - $ 500 $ - 14 4" Forcemain, Valve, Fittings LF 30 $ 250 $ 7,500 15 Electrical and Control Panel LS 1 $ 85,000 $ 85,000 Estimated Construction $ 764,500 Construction Contingency(20%) $ 153,000 Subtotal $ 917,500 Engineering, Admin (25%) $ 229,000 Total $ 1,146,500 Dote: Estimates do not include easement acquisition costs Page 23 of 30 CONNECT TO IXISTING 4"DIP FORCEM'AIN 1 NEW RETAINING WALL LOCATION MASONRY MARINA T DIA TER PRECAST �� _ BATMROOM/LAUNDRY CONCRETE VE VAULT J BUILDING 7°DIAMETER PRECASTCONCR ET WELL W/DUPLEX SUBMERSIBLE PUM \ 12"DIP SEWER` - EXISTING 6'DIAMETER \\ PRECAST CONCRETE WETWELL �,.., ABANDON 4" DIP FORCEMAIN 7 CSP 7 ABANDON 7'DIAMETER r STEEL CAN STATION J 7 C � N OPTION 2 - DUPLEX SUBMERSIBLE LIFT STATION ° 3' 1 OAK PARK HEIGHTS, MINNESOTA FIGURE: 2 SUNNYSIDE SANITARY LIFT STATION 193-'H;g'l. v 35 W :.°.,u'..MN 55113 DATE: 05/23/2017 PROD,NO.: 193803929 ,.—Ra ,24 of 30 Project Cost Estimate Project: Oak Park Heights Sunnyside Sanitary Lift Station - Option 2 Date: June 2017 By: TLG No. Item Item Description Unit Quantity Unit Cost Extension 1 Mobilization LS 1 $ 30,000 $ 30,000 2 Traffic Control LS 1 $ 7,500 $ 7,500 3 Earthwork (Temp. Earth Retention) LS 1 $ 100,000 $ 100,000 4 Site Work LS 1 $ 15,000 $ 15,000 5 Pavement Demo and New pavement LS 1 $ 30,000 $ 30,000 6 Remove and Reinstall Larger Wall LS 1 $ 50,000 $ 50,000 7 7' Dia Valve Vault LS 1 $ 40,000 $ 40,000 8 7' Dia, Duplex Sub, Pump Wet Well LS 1 $ 100,000 $ 100,000 9 Utility Work LS 1 $ 2,000 $ 2,000 10 Dewatering LS 1 $ 40,000 $ 40,000 11 Bypass Pumping LS 1 $ 15,000 $ 15,000 12 Abandon Existing Lift Station LS 1 $ 12,000 $ 12,000 13 12" Sanitary Sewer LF 30 $ 500 $ 15,000 14 4" Forcemain, Valve, Fittings LF 2.0 $ 250 $ 5,000 ILS Electrical and Control Panel LS 1 $ 65,000 $ 65,000 Estimated Construction $ 526,500 Construction Contingency(20%) $ 105,000 Subtotal $ 631,500 Engineering, Admin (25%) $ 158,000 Total $ 789,500 Note: Estimates do not include easement acquisition costs Page 25 of 30 Stantec 2335 Highway 36 West,St. Paul Mtn 55113-3819 October 13,2017 File:193885119 Attention: Mr.Andy Kegley City of Oak Park Heights 14168 Oak Park Boulevard PO Box 2007 Oak Park Heights,MN 55082 Reference: Proposal for Engineering Services —Sunnyside Lift Station Dear Andy, This letter outlines the Scope of Services and estimated costs for providing design and construction services for the replacement of the City of Oak Park Heights Sunnyside Lift Station,as outlined in our June 20,2017 feasibility report. It is our understanding that Option 2 will be recommended for the design,bidding and construction of the replacement of the Sunnyside Lift Station. This option consists of constructing a new duplex submersible style lift station adjacent to the existing lift station in the lower parking area near the Marina bathroom building.The new station wet well would contain the submersible pumps along with a new valve vault and the existing station would be filled and abandoned. This option requires acquisition of new permanent easement area from the adjacent property. The design and construction services phases for this project would consist of the following tasks: Design Services Phase: Task i—Five meetings with City staff to verify aspects and features of design from the feasibility report and to verify site within Plat. Task 2—Design survey of the property. Task 3 —Assist with acquisition of the new permanent easement.Provide one easement sketch and legal description for one easement. Task 4—One design of the new sanitary lift station,based on option 2 of the feasibility report,forcezmain connection,and demolition of the existing sanitary lift station. Task 5—Preparation of Plans and Specifications based on Task 4. Task 6—Submission of construction documents to the DNR for review. Task'7-Assistance to bid the project one time and recommend awarding the contract. Design with,community In mind Page 26 of 30 4 October z3,2017 Mr.And)Kegley Page 2 of 3 Reference: Proposal for Engineering Services—Sunnyside Litt Station Construction Services Phase: Task 1—Provide Construction Surveying/Staking.. Task 2—Hold Preconstruction meeting,provide periodic construction inspections,and prepare weekly progress reports. Task 3—Provide Construction Engineering services to include reviewing Contractor submitted shop drawings,interpret plans and specifications for Contractor requests for information,create change orders if changes in the contract are required and submit to the City for approval.Prepare pay requests and submit to the City for approval. Task 4—Perform startup services of the new sanitary lift station(two iterations). Task 5-Preparation of As-Built drawings following completion of construction,review and compile all Contractor submitted Operation&Maintenance Manuals. The Design Services Phase will be performed for a lump sum fee of$80,500. The Construction Services Phase will be performed on an hourly not-to-exceed basis with the range of$50,100-$62,600. Expenses are estimated at$6000. The total estimated fee range with expenses is$135,600-$148,100.This scope and fee assumes that the project will commence from start to finish with no interruption of engineering services. This letter and scope of services represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by the City and Stantec is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth conditions of our Agreement,please sign in the space below and return one copy to our office.Thank you for the opportunity to provide these services and we look forward to working with you and City staff on this project. CITY OF OAK PARK HEIGHTS By Print Name and 1'itle Date Resign with community in mine Page 27 of 30 l IL October 13,2017 Mr.Andy Kegler Page 3 of 3 Reference: Proposal for Engineering Sery ices—Sunnyside Lift Station If you have any questions,need additional information,or wish to discuss this matter in greater detail,please contact me. Regards, STANTEC CONSULTING SERVICES INC. Lee M.Mann P.E. Tim Grinstead,P.E. 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