HomeMy WebLinkAbout2017-09-14 Planning Commission Meeting MinutesCITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING MINUTES
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L Call to Qrder/Pjgdgg-QfAjtggfiance:
Chair Kremer called the meeting to order and welcomed new Commissioners Jennifer
Giovinazzo, Jennifer VanDyke and David White.
Present: Commissioners Krerner, Giovinazzo, Freeman, VanDyke and White; City
Administrator Johnson, City Planner Richards, and City Councilmember Dougherty,
Commissioner Freeman, seconded by Commissioner VanDyke, moved to approve the
Agenda as presented. Carried 5 - Q.
111. Approval of Awyust 10, 2017 Meetim4 Minutes: Commissioner White, seconded by
Commissioner Freeman, moved to approved the Minutes as presented. Carried 5 - 0.
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as part of the Homecoming festivities and also noted that the City Council has changed their
meeting., tirne to 6:00 %.m. and wanted to mention it', should the Commi4MW-WWM*1NrMo;,r
changing their meeting time. City Administrator Johnson noted a ribbon cutting event for the
mountain bike trail at Valley View Park scheduled for 6:30 p.m., September 181h.
V. Visitors/Public Comment: None.
A. Accessory Buildin s: Consider amendments to sections 401.15.13 & 401.15.C.8
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related to accessory buildings type and construction with regard to allowable size,
temporary structures and site location.
City Planner Richards reviewed and discussed his September 6, 2017 Memorandum,
recapping Planning Commission conversation discussion related to Accessory
Building and the allowances for height, size and temporary use of fabric carports ani
shelter. Discussion ensued as to proposed ordinance language with amendments
suggested for clarification, City abatement process, and the use of temporary
structures within all zoning districts with a special event permit.
Chair Kremer opened the public hearing and asked for public comment. There being
rione, he closed the public hearing and asked the Commission for a motion to
consider on the matter.
Planning Commission Minutes
September 14, 2017
Page 2 of 4
Commissioner Freeman, seconded by Commissioner Giovinazzo moved to
recommend City Councilapproval of the amended Ordinance language as proposed
within City Planner Richards's September 6, 2017 Memorandum as amended,
clarifying language in Section 401.15.1) 3 with regard to six-foot separation from any
other building or structure on the same lot, removing 10. a, b and c from Section
401.15. D, and striking "the permittee shall have forfeited any rights to the structure
and the" from 401.15.1), 11 d.
A. Stillwater Crossim,,s Shoppimy Center g 5988 Osgood Ave. N. — Discuss proposed
exterior site improvements to building fa�ade, trash area and screened smoking area.
City Planner Richards noted that a revised elevation diagram exhibit has been
provided by the applicant and placed at each Commission members seat. Richards
reviewed his September 6, 2017 Planning Report regarding the request.
Eric Bielland — Midwest Retail Ventures LLC introduced himself and discussed the
general plan, noting the objective is to bring the building up to modem standards for
the community and its tenants,
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smoking area design, access and use, rear building area and trash enclosure, and
bicycle rack relocation. Commissioner Giovinazzo encouraged Mr. Bjelland to
consider use of metal awning as a cosmetically, sustainable option.
Commissioner VanDyke, seconded by Commissioner Giovinazzo moved to
recommend City Council approval of the request, subject to the conditions noted
within the September 6, 2017 Planning Report, as amended, specifically that:
1. If any trees or landscaping is added to the site, the plan shall be subject to
review and approval of the City Arborist.
2. All light fixtures shall be full cut off, and be consistent with Section
401.15.13.7 of the Zoning Ordinance as it relates to lighting requirements.
3. The Planning Commission was favorable to the building design and building
materials.
4. All mechanical equipment on the roof or on the site shall be screened in
accordance with the provisions of the Zoning Ordinance and as approved by
City Staff.
Planning Commission Minutes
September 14, 2017
Page 3 of 4
5All signs shall be designed to comply with the Zoning Ordinance
requirements for size and internal illurnination.
6. No alcohol consumption shall be allowed on the exterior smoking area. The
area shall be signed to prohibit alcohol consumption in this area. No direct
access shall be allowed to the smoking area from the interior of the building,
B. Commission Vice Chair & Attendance at City Council MegtLn Ys: Discuss and mal
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recommendation for appointment to vacated Vice Chair position and discuss
Planning Commission attendance at City Council meetings
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absent of a Vice Chairperson. He suggested that since three of the five members
were new it would make sense to recommend Commissioner Freeman for
appointment until the next annual meeting in March of 2018.
U'ffair jUemer, secon e y Commissioner Ufo`vinazzo moved to appointment
Commissioner Freeman as Planning Commission Vice Chairperson to fill the
vacated term until the March, 2018 annual meeting. Carried 4 — 0, Freeman
abstained.
Chair Kremer noted that conversation has been had by the Planning Commission and
by the City Council as to the need for a Planning Commission Liaison to attend the
City Council meetings. Chair Kremer expressed that he felt there were different
perspectives to be found at the Staff, City Council and Commission levels and that it
was imAortant to have a i W-
are schedule. Commissioner Freemen expressed that he appreciates the interaction
the Commission has and that he felt that it had a voice with a City Council Liaison,
the City Planner and the City Administrator at the Commission meetings and
questioned the need for overlap. Discussion ensued as to the mater and the need for
attendance will be monitored.
Commissioner Freeman noted Council Liaison Dougherty's earlier statement about
the Commission being interested in changing their meeting time to 6:00 p.m.
Discussion ensued, wherein generally a 6:00 p.m. meeting time was acceptable, how
it might affect visitors to the meetings and such. For the benefit of the new
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meetings in relation to a time change. Chair Kremer stated that the next meeting
would be at 7:00 p.m. and the matter of amending the meeting time should be placed
*n the Agenda under Old Business.
Planning Commission Minutes
September 14, 2017
Page 4 of 4
VIII. Old Business:
A. Oak Park Heights — Comprehensive Plan 2018:
City Planner Richards reviewed and discussed his September 7, 2017 Memorandum and
noted that the revised Land Use section and the Transportation and Community
Facilities section will be completed for the Commission's review at their October
meeting. Discussion was had as to the same.
Chair Kremer explained the requirement of Metropolitan Council for updating the
Comprehensive Plan and the steps the City takes as part of the process and goals to
create the best plan possible. City Planner Richards noted that the updating of the plan
is also a good opportunity for the City to review the plan and their goals for the
community,
Discussion ensued as to the material presented to date. Richards stated that he would
bring everyone up to date on changes made on the sections at the October meeting.
Chair Kremer suggested that when the material is received, to review them and mark
them up with their thoughts and questions and to remember to keep the plan goals in
their minds through the course of time when they are making decisions for the
community.
• Tuesday, September 26, 2017 City Council 6:00 p.m./City Hall
0 Commissioner Liaison — Commissioner White
• Tuesday, October 10, 2017 City Council 6:00 p.m./City Hall
0 Commissioner Giovinazzo
• Thursday, October 12, 2017 Planning Commission 7:00 p.m./City Hall
® Tuesday, October 24, 2017 City Council 6:00 p.m./City Hall
0 Commissioner VanDyke
Commissioner Freeman asked if there was a way to have meetings posted to the City
website. City Administrator Johnson stated he would look into it and see what could be
done.
X. Adjourn. Commissioner Freeman, seconded by Commissioner White, moved to
adjourn at 7:18 p.m. Carried 5 — 0.
Respeetfu I y submitted,
Julie Itman
Pla in & Code Enforcement
Approved by the Planning Cornmission: 10-12-17 / 5-0