HomeMy WebLinkAbout05-23-2017 Council Handouts Oak Park Heights
Request for Council Action
Meeting Date May 23rd, 2017
Time Required: 1 Minute
Agenda Item Title: Authorize Placement of Soda Vending Machines at Certain Cily Parks
Agenda Placement Consent Agoda
Originating Department/Requ for c J son Ci Administrator
Requester's Signature
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Action Requested Authoriz the 2017 Placement of Soda Vending Machines at Certain Cit
Parks Approve Contract with Proposed Vendor(McDonough
Vend' Inc.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Since 2014, Mr. Henry Gullickson did manage the two soda machines at Brekke and Autumn Hills
Park. These machines are owned by Pepsi Co — Local Distributor. During the 2014 and 2015
years, Mr. Gullickson did have such machines installed and the following was his sales figures—
May thru October:
2014 2015
Total Profit $ 762.23 $212.50
Mr. Gullickson has informed the City that he is no longer able to perform this work as he only
grossed $450 +/-for the entire 2016 season at both sites.
However, his primary supplier—McDonough Vending Inc.would like to try the service for the 2017
season. If the City Council does desire to again allow these machines in the City Parks, Staff
would the draft a short agreement (enclosed) that would again outline the general parameters of
the relationship for liability, safety, cleanliness and removal of such equipment. The proposed
agreement would not allocate any dollars to the City as part of any earned revenue. The City
would have no responsibility for machine maintenance nor to protect it from damages. The
essential risk lies almost entirely with the Vendor. However, the benefit to park visitors would be
this vending option.
Staff has not had any service or other issues of note to date with these machines or locations.
If the City Council is again generally comfortable with the concept, please approve that the
enclosed Agreement with McDonough Vending subject to any final revisions needed by
City Staff.
Oak Park Heights
Vending Agreement
Agreement,dated as of 4/1/2017 between McDonough Vending, Inc.("The Vendor")and the City of Oak Park Heights(the
"City"):
WHEREAS,VENDOR desires to provide certain vending machines at Bark facilities owned and/or operated by City
consisting of refreshment and other vending services,and
WHEREAS,City desires to engage the services of VENDOR as the non-exclusive provider of said vending services at
designated Locations;
NOW,THEREFORE,for the reasons set forth above,and in consideration of the mutual promises and agreements herein
set forth,VENDOR and City agree as follows:
1. VENDOR shall install, maintain and service all vending equipment("Machines")and is limited to a single soda-
vending machine only at each designated City Locations,Brekke Park and Autumn Hills Park, (See Exhibit A).At
no time shall the Machines be deemed the possession of City; they are, and will remain, under the control of
VENDOR.All equipment shall be maintained in good working condition.
2. City shall have the right to approve/disapprove of the specific placement of Machines at Locations in City sole
discretion. During the term of this Agreement, VENDOR shall pay City Facility Rental Income (FRI)as follows:
$0.00.There shall be no minimum revenues guaranteed by the City.
3. Water shall be vending choice in all machines and shall be kept stocked with appropriate product and in a volume
reasonably similar to all other offerings.At all times, the machines shall be kept clean and in good appearance
without any broken facing or graffiti,free of debris,dirt,etc.The machines shall not be internally lit if they directly
face a residential area.
4. The VENDOR shall place a clearly marked label or sign on all machines that provides a phone number so that
machine users are able to seek any applicable refunds directly from the VENDOR. The VENDOR is directly
responsible for and shall appropriately manage any refunds requested by park patrons.
5. The VENDOR during the term of this Agreement, shall not be required to pay a commission to the City which is
typically equal to a percentage of all gross revenues(less applicable State imposed sales tax and deposits)collected
from the sale of beverages vended from the Machines.
6. The initial term of this Agreement shall be twelve(12)months commencing as of the date written above.Thereafter,
the term may be extended for an additional twelve(12)month period at the sole discretion of the City conveyed to
the Vendor by written notice.Either party may terminate this Agreement without penalty providing the other party
with by thirty days written notice of such discontinuation.
7. The machines are anticipated to remain at their locations through the off-seasons. The Vendor shall however be
s obligated to remove the machines should the City request such removal.In some circumstances,these machines
may not be accessible to the general public during periods in which park shelters may be closed.
8. VENDOR will provide City with a full accounting of all revenues received from Machines at City Locations.
9. If VENDOR undertakes to deliver a required vended service at designated City Locations,i.e.,beverages,snacks,
cold food etc.,City shall not permit competing vendors to operate at said designated Locations.This provision shall
not apply to beverage products brought onto the premises by patrons or groups using park facilities.
10. City shall allow VENDOR and its contracted personnel access to City Locations during normal business hours to
install,fill,and service the Machines at said Locations.
11. City may elect to give VENDOR detailed notice of non-performance hereunder. Upon the receipt of such written
notice, VENDOR shall have at least ten (10) days to remedy or cure the facts giving rise to such alleged non-
performance hereunder.If VENDOR has not affected such a remedy or cure within the prescribed time period,City
may terminate this Agreement if said non-performance is material in nature.Said termination shall be effective ten
(10)days after City's issuance of written termination for cause.
12. Upon any form of contract termination,the VENDOR shall,at the Vendor's sole expense, remove all equipment
and/or machines from the City's premises.
13. The VENDOR may not assign their responsibilities as outlined in the Agreement to a third-party without the City's
written permission.
14. Except for willful or knowingly negligent acts on the part of the City,the City is not responsible for any damages to
the VENDOR'S property.The VENDOR does hereby indemnify, will defend and holds harmless the City and its
agents from any loss or liability sustained as a result of the use of the property by the VENDOR.The City makes
no warranty or guaranty of suitability for the placement of any machines. Use of City locations is at the VENDOR'S
own risk.The VENDOR shall provide proof of general liability insurance in the amount of not less than$200,000
naming the City as and additionally insured and shall be affixed here to as Exhibit B.
15. If any term or portion of this Agreement shall be deemed invalid or unenforceable,the remainder of this Agreement
shall not be affected.No waiver by VENDOR of any breach by City hereof shall be construed as a waiver of any
other breach.This contract is binding upon the heirs,successors and assigns of both parties.This contract shall be
construed under the laws of the State of Minnesota.
IN WITNESS WHEREOF,the parties have set their hands and seals the day and year first written above.
VENDOR
By:
G
PRINT NAME: ��C�►'1 tJ�(
NOTARY: (N4
=IPABBY UST
Affix stamp here 4 INNESOTA
Jan.31,202D
City:
By:
PRINT TITLE
NOTARY:
Affix stamp here 4
Exhibit"A"
Vending Locations:Machines shall be placed in locations as shown see map.
_. ._._
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CERTIFICATE OF LIABILITY INSURANCE DATE 7
ACORD,. 05//22!221 OJY2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN
THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certi tcate holder is an ADDITIONAL INSURED,the po icy es must have ADDITIONAL INSURED provisions or be
endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an
endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER ct»rrACT
OWENS AGENCY INC NAME
FAX
255 H WY 97 STE 5A °a"c'Ne.En:.. E" (MC.No):—
FOREST LAKE, MN. 55025 E1wL
D11Ess:
Phone:651-730-4804 FIX:651-714-4099 INSURERS AFFORDING COVERAGE NAILS
a1SURER A ACIMTY
INSURED ENSURER 8.
MICHAEL MCDONOUGH iNSURER C.
DBA MCDONOUGH VENDING .NSURER0
PO BOX 10759 INSURERE
WHITE BEAR LAKE MN 55110 WSUREiF-
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.EXCLUSIONS AND CONDITIONS
OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Malt ADDL SURR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE iNSD MD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000.000
CLAIMS-MADE MOCCUR �SES xoom"mtI S 100000
CGL64904 06129!2016 06/29/2017 MED EXP(Any one person) S51000
PERSONAL 8 ADV INJURY $1.000.000
EN-L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
RX
POLICY M Ec 1..l LOC PRODUCTS-COMPIOP AGG S 2,000,000OTHER: S
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO
OWNED AUTOS SCHEDULED BODILY INJURY(Per person) $
ONLY AUTOS BODILY INJURY(Per accident) S
HIRED AUTOS NON-OWNED PROPERTY DAMAGE $
ONLY AUTOS ONLY (Per accident)
$
INUMBRELLA LIAR X OCCUR EACH OCCURRENCE $1,000,000
EXCESS LIAR CLAIMS-MADE AGGREGATE S 1.ODO,000
DED RETENTION S CUL64904 06/29/2016 06/29/2017 PRODUCTSAGGREGATE IS1.ODD.000
WORKERS COMPENSATION AND PER OTHER
EMPLOYERS'LIABILITY STATUTE
❑ EACHH ACCIDENT S
ANY PROPRIETORIPARTNERI NA E.L.
EXECUTIVE OFFtCERt
MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE S
:t yes..t'n—b.u-d
DESMPT,ON OF OPERATONS Me, E.l.DISEASE-POLICY LIMIT S
DESCRIPTION OF OPERA'flomLoc"ONSIVEHICLES
Certificate Holder Listed As Additional Insured
CERTIFICATE HOLDER CANCELLATION
City Of Oak Park Heights SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
PO BOX 2007 DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY
Oak Park Heights, MN. 55062 PROVISIONS.
AUTHORIZED REPRESENTATIVE
01988-2015 AC RD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
CL-517(3-16)
City of Oak Park Heights
Bills Presented for Payment May 23,2017
Payroll
Gross Payroll with PERA, FICA, and Medicare
City Administration:
5-31-17 11,007.68
Finance:
Full-Time
5-31-17 8,149.40
Police Department:
Full-Time
5-31-17 45,287.49
Building Inspection Department:
5-31-17 4,020.41
Public Works-Street Maint. Department:
Full-Time
5-31-17 1,111.46
Park and Recreation Department:
Full-Time
5-31-17 1,521.97
UTILITY FUNDS
Water Department
Full-Time
5-31-17 8,247.64
Sewer Department
Full-Time
5-31-17 5,359.71
Storm Sewer
Full-Time
5-31-17 982.44
Total Utility Funds 14,589.79
Total Payroll $ 85,688.20
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CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1
CASH DISBURSEMENTS(CD) May 23,2017 03:24PM
Period:4/30/2017(04/17)
Report Criteria:
Journal Code.Journal Code=CD
Transaction.GL Account(3 Characters)_{<>}"990"
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
CD
1
04/04/2017 1 PSN FEES-APR 705-48100-212 OTHER CONTRACTUAL SERVICES 40.79
PSN FEES-APR 706-48200-212 OTHER CONTRACTUAL SERVICES 40.78
2
04/21/2017 2 CHECKING INCOMING WIRE FEE 101-40600-212 OTHER CONTRACTUAL SERVICES 5.00
4
04/30/2017 4 HEALTHPARTNERS PREMIUM-APR 101-20970-000 COBRA INS PREMIUM PAYABLE 418.04
HEALTHPARTNERS PREMIUM-APR 101-40690-415 EMPLOYEE HEALTH LIFE&DENTAL 629.98
HEALTHPARTNERS PREMIUM-APR 101-40690-415 EMPLOYEE HEALTH LIFE&DENTAL .01-
5
04/30/2017 5 DELTA DENTAL PREMIUM-APR 101-20970-000 COBRA INS PREMIUM PAYABLE 88.20
Grand Totals: 1,222.79 .01-
CITY OF OAK PARK HEIGHTS Journals-TREASURER'S REPORT(2) Page: 1
JOURNAL ENTRIES(JE) May 23,2017 03:25PM
Period:4/30/2017(04/17)
Report Criteria:
Journal Code.Joumal Code=JE
Transaction.GL Account=90110900000
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
JE
04/19/2017 7 SB 17-03 Purchase Inv Franklyn 901-10900-000 INVESTMENTS-AT PAR 245,000.00
04/20/2017 7 SB 16-12 INV Matured-Whitney 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
04/20/2017 7 SB Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 246,715.00
04/20/2017 7 SB Sale of SB MM 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
04/30/2017 7 SB Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 1,534.43
04/30/2017 7 WF Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 7,547.20
04/30/2017 7 UBS Purchase UBS MM 901-10900-000 INVESTMENTS-AT PAR 142.68
04/30/2017 7 Interest on MM 901-10900-000 INVESTMENTS-AT PAR 500.30
Grand Totals: 501,439.61 490,000.00-