HomeMy WebLinkAbout11-20-2017 Parks Commission Packet CITY OF OAK PARK HEIGHTS
PARKS COMMISSION MEETING AGENDA
MONDAY, NOVEMBER 20, 2017
6:00 P.M. AT CITY HALL
I. Call to Order
II. Approval of Agenda
III. Approve Parks Commission Minutes—September 18, 2017 (1)
IV. Department/Commission Liaison Reports
A. Arborist
B. Public Works Director
C. Other/Commission Liaison Report
V. Visitors/Public Comment
This is an opportunityfor the public to address the Commission with questions or concerns not on the agenda. Please limit comments
to three minutes.
VI. Public Hearing
None
VII. New Business
A. 2018 Budget and Capital Positions (2)
B. 2018 Parks Commission Meeting Dates (3)
VIII. Old Business
None
IX. Informational
A. Next Meeting: Monday, December 18 at 6:00 p.m. at City Hall
Upcoming Council Meetings:Tuesday,November 28 at 6:00 p.m.
Tuesday, December 12 at 6:00 p.m.
X. Adjourn
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CITY OF OAK PARK HEIGHTS
PARKS COMMISSION MEETING MINUTES
Monday, September 18,2017 at City Hall
I. Call to Order: Vice Chair Weyer called the meeting to order. Present: Commissioners
Johnson,Norton, and Chirhart, City Administrator Johnson, Public Works Director Kegley,
Arborist Danielson, and Commission-Liaison Liljegren. Absent: Chair Bye.
II. Approval of Agenda: Commissioner Norton, seconded by Commissioner Chirhart, moved to
approve the Agenda. Carried 4-0.
III. Approve Parks Commission Minutes—July 17, 2017: Commissioner Norton, seconded by
Commissioner Chirhart,moved to approve the Minutes. Carried 4-0.
IV. Department/Commission Liaison Reports:
A. Arborist: Arborist Danielson reported that the third weed control visit for the prairie
restoration took place on August 23, and the fourth one was set to take place
sometime the following month. She also reported that the summer 2017 boulevard
and park tree pruning and removal project was completed the previous month.
B. Public Works Director: Public Works Director Kegley reported that as fall
approached, the park shelters were scheduled to be winterized. He said parks could
still be used after winterizing, and that there would be portable toilets. Kegley also
reported that Andersen Windows offered to do some volunteer work in one of the
City parks. He said they were going to spread mulch in the playgrounds at Brekke
Park on September 28. Kegley also stated that the city was accepting applications for
rink attendants.
C. Other/Commission Liaison Reports: Commission-Liaison Liljegren reported that
the City Council talked about representation by commissioners at the City Council
meetings. City Administrator Johnson reported that the City Council concluded that
appointing a representative was not a requirement and felt it best to leave it to the
discretion of the commission to send a member to the City Council meetings since
there was already a member of staff and a Commission-Liaison present at each
commission meeting.
V. Visitors/Public Comment: None
VI. Public Hearings: None
VII. New Business:
A. Set Cover Park Shelter Ribbon Cutting: Vice Chair Weyer, seconded by
Commissioner Chirhart, moved to set a ribbon cutting at Cover Park on October 16
at 6:30 p.m. Carried 4-0.
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Parks Commission Minutes
September 18, 2017
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VIII. Old Business: None
IX. Informational:
A. Fall Clean-up: Saturday, September 30, 7:30 a.m. — 1:00 p.m. at Andersen
Corporation parking lot
B. Cover Park Shelter
C. Next Meeting: Monday, October 16, 2017 at 7:00 p.m. at City Hall
D. Upcoming Council Meetings: Tuesday, September 26 at 6:00 p.m.
Tuesday, October 10 at 6:00 p.m.
X. Adjournment: Commissioner Chirhart, seconded by Commissioner Norton, moved to
adjourn. Carried 4-0.
Respectfully submitted,
Jennifer Pinski
City Clerk
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
11-17-17
TO: Park Commission Members
FROM: Eric Johnson, City Admiriis 6 �j
RE: 2018 Budget and Capital Positions,
Dear Park Commissioners;
Attached to this memo are a few documents:
1. The anticipated 2018 Parks Budget. This budget generally includes the CIty operational
needs for the annual parks-including their maintenance, summer and ice rink part time
staffing, summer park programming and other general operations.
2. A summary picture of the City Park Dedication Fund. These are funds paid to the City
due to impacts and generalized growth from Development. The City typically charges a
10%fee based on the gross land values of land being developed. These funds—pursuant
to MN STATUTE cannot be used for operational expenditures and typically must be for
expanded or new facilities.
3. Statement of the City Budgeted Projects Funds—I have Highlighted areas that related to
Parks. These funds, like all listed, attempt to allocated Tax revenues to specific purposes
that likely will take more than 1-3 years of funding or are outside of a general operational
perspective. In short,these are larger - single purpose expenditures.
I would ask that you have a perspective of these moving forward- as next month—December- I
would like to ask if the Park Commission would like to set up a work session meeting to revisit
or establish any new park priorities that would need advanced funding. I will bring the prior
priority listing to the Commission meeting.
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20 8 Piro po SE.1)
`ET
PARKS
REQUESTED
12/31/2015 12/31/2016 2017 7(31/2017 2018
ACCOUNT ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMENTS
PERSONAL SERVICES
10144010-101 SALARIES OF REGULAR EMPLOYE $ 26,180 $ 29,012 $ 28,007 $ 16,602 $ 29,620
101.44010-102 SALARY OF PARTTIME EMPLOYEE 24,335 24,208 32.400 11,879 32AM 55hn{wkmmmer.110hrsAvkwlnter13week,
101-440111-103 PROF&CONSULTANT SERVICES 100 300 100 300
10144010-107 UNEMPLOYMENT 1,303 636 1,500 1,087 1,500
101-44010,108 SUMMER PARKS COOR WAGES 7,085 8 068 81000 3,899 8;000 $7000 for Gena,$10DD for helpers
TOTAL PERSONAL SERVICES $ 58,904 $ 62,025 $ 70,207 $ 33,566 $ 71,820 2.30% increase
CONTRACTUAL SERVICES
101-04010.201 POSTAGE $ 92 $ (118) $ 150 $ 7 $ 150
101-44010,202 TELEPHONE 1,950 1,981 2,100 1,156 2,100
101-44010-203 TRAVEL,CONFERENCE,SCHOOLS 2,648 2,348 2,700 533 2,700
101-44010-206 UTILITIES 4,326 4,524 5,500 2,647 5,500
101-04010-207 MAINT&REP OF BLDG&STRUC 4,476 136 5,600 130 5,000
101.44010-208 MAINT&REPAIR OF EQUIP 974 268 4,500 163 4,500 Weed whips,chain saws,blowers
101.44010-209 MEETING PER DIEMS 11000 11150 11500 550 1,500 Park Commission
1014 4 0 16.212 OTHER CONTRACTUALSERVICES 43 18 58,896 47 500 22056 47,500
TOTAL CONTRACTUAL SERVICES $ 59,085 $ 69,185 $ 68,956 $ 27,242 $ 68,950 0.00% decrease
MATERIALS&SUPPLIES
101-04010-301 CHEMICAL SUPPLIES $ 11895 $ 1,515 $ 2,000 $ 365 S 2,006
101-04010-302 CLEANING SUPPLIES 111 387 200 195 20D
101.44010-303 OFFICE SUPPLIES 18 67 300 27 300
101-44010-307 MOTOR FUELS&LUBRICANTS 458 295 1,30D 211 1,300
10144010308 SMALLTOOLS 911 405 2000 457 2,000
101.44010,311 OTHER MATERIAL&SUPPLIES 14,293 13,549 15,500 7,280 151500
101.44010312 UNIFORMS 396 649 600 309 600
10144010314 RECSUPPUES-SUMMERPROG 10685 8780 9000 4477 9000
TOTAL MATEIRAL&SUPPLIES $ 28,767 $ 25,655 $ 30,900 $ 13,320 S 30,900 0.00% decrease
FIXED CHARGES
101-44010-403 RENT OF EQUIPMENT $ 1,364 $ 888 $ 1,300 $ 241 $ 1,100 Chippers
101-44010-409 PERA CONTRIBUTION 11911 2,105 2,100 1,270 2,225
101-44010+110 FICA CONTRIBUTION 4,315 4,450 5,215 2,645 5,350
101-44010-317 LICENSE OR REGISTRATION FEE 3
TOTAL FIXED CHARGES $ 7,590 $ 7,446 $ 8015 $ 4,156 $ 8,675 3.09% increase
8/25/2017 2018 PRELIMINARY BUDGET
PAGE!9
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PARKS(CONTINUED)
REQUESTED!
12/31/2015 12/31/2016 2017 7/31/2017 2018
ACCOUNT ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMENTS
CAPITAL OUTLAY
101.44010304 OTHER IMPROVEMENTS $ $ $ $ $
TOTAL CAPITAL OUTLAY $ - $ - $ - $ _ $ - 0.00% decrease
OTHER
101-44010.705 GREEN HOUSE GAS REDUCTION $ $ $ $ S
101-44010.940 GRANTS
TOTAL OTHER $ $ $ $ $ 0-OD% decrease
TOTAL $ 154,346 $ 164,311 $ 178A72 $ 78,283 $ 180,345 1.05% incrasse
8/25/2017 2MB PRELIMINARY BUDGET -AGE 30
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CITY OF OAK PARK HEIGHTS
PARKS COMMISSION
2018
REGULAR MEETING DATES
Meetings are held the 3rd Monday of each month. January and February
meetings have been changed to the week following the regularly
scheduled meeting date, due to legal holidays occurring on the regular
meeting date.
Meeting Date
January 22
February 26
March 19
April 16
May 21
June 18
July 16
August 20
September 17
October 15
November 19
December 17
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