HomeMy WebLinkAbout2018 Animal Humane Contract ,
Animal Humane Society
and
City of Oak Park Heights, MN
Letter of Understanding for Impound Housing Services
2018
1. Animal Humane Society(AHS) agrees to provide the following services:
a. Housing for stray or abandoned animals that are retrieved or legally seized by your
municipality's community service officer(CSO) or animal control officer(ACO), or for
stray animals that are brought into the shelter by a citizen and verbal permission is
given by your agency via phone for intake. Housing includes kennel space, daily
cleaning, food and water.
b. Herd management vaccination following our standard vaccination protocols, as well as
medically necessary and/or emergency care for sick or injured animals impounded
during regular business hours.
c. Euthanasia services as deemed necessary by an AHS veterinarian. These services may
be provided at the end of the legally required holding period or in the case of a medical
situation that requires immediate euthanasia.
d. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be
evaluated for these services at the end of the legally required holding period.
e. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff
The animals will be evaluated for these services at the end of the legally required
holding period.
f Provide animal rabies quarantine or diagnostic service for stray felines or canines that
have bitten a person.
g. Hold animal for the legally required stray holding period: 5 days in MN, 4 Days in WI
if a live release, 7 days in WI if euthanized or until reclaimed by owner within this
holding period.
h. AHS will follow internal policy and best practice for unclaimed animals. The City of
Oak Park Heights may request and view AHS policies at any time.
2. AHS expectations:
a. AHS is not responsible for sick or injured animals that are left after hours. Outside
treatment must be sought for these animals by the animal control officer or community
service officer prior to leaving the animals at the AHS facility when veterinary staff
members are not on duty.
b. AHS has the sole authority to disposition all animals that have not been reclaimed upon
the expiration of the legally designated holding period.
1
c. AHS will not accept feral cats seized under municipal authority by your municipality's
CSO or ACO.
d. AHS is not responsible for collecting any fees from an owner for a municipality.
3. The City of Oak Park Heights agrees to:
a. Adhere to the drop off procedure set forth by AHS including animal housing at the
shelter and paperwork. Drop off procedures and paperwork training for community
service or animal control officers will be provided.
b. Adhere to state laws and local ordinances that apply to the handling of stray or
abandoned animals and the seizure and return of animals to their owners.
c. Direct citizens where to take stray animals when not receiving permission for
impoundment at AHS.
d. Seek care for injured or sick animals prior to drop off in the event that it is after hours
and/or AHS veterinary staff is not on duty.
e. Pay the designated fees for each animal cared for from your municipality. AHS will
charge a standard stray holding fee of$146 per canine or feline and a$44 fee per
"other" domestic animals (rabbits, guinea pigs, birds etc.) not reclaimed by its owner.
AHS will charge a$10 administrative/processing fee to the municipality for each
animal reclaimed by its owner in place of the stray holding fee. In these instances AHS
will charge the owner reclaim fees. Fees for animals seized by the municipality(such
as rabies quarantine)may vary due to the differing nature of their holding periods and
services required.
f. Adhere to AHS policy and best practice for unclaimed animals. The City of Oak Park
Heights may request and view AHS policies at any time.
g. Adhere to building access rules and ensure that the service access door is closed and
locked after use in an after hours drop off.
h. Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to
whether or not to impound an animal. AHS is not responsible for those decisions.
i. Be available to members of your community to resolve their concerns related to the
actions of your ACO/CSO officers and your municipality's procedures, policies and
requirements.
j. Release AHS from all liability of claims resulting from or related to providing impound
housing services. The City of Oak Park Heights accepts responsibility for the
CSO/ACO while in the course of impounding animals at AHS.
4. Administration
a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year.
Billing will be mailed in the first month following the end of the quarter. Payment is
expected within 30 days of receipt of billing.
b. AHS will assign a contact person who should be contacted in the event of any problems,
concerns or to receive feedback regarding the program.
c. Any billing disputes must be raised within 10 days of receipt of billing.
2
•
This agreement is based on a one year commitment, which is renewed annually from the date your
administrator signs the agreement below. The agreement can be ended at anytime by either party with
a 30 day notice.
This agreement is entered into on the iL day of ,4.k j 20 : by
Ja - le Dixon, 'resident& CEO Sign-i o •- 0 unicipal Authority
nimal Hu one Society
C, / yf
yrted Name and Title
3
November 15, 2017
City of Oak Park Heights
PO Box 2007
Oak Park Heights, MN 55082
Dear Municipal Administrator,
As you know,Animal Humane Society partners with local cities to improve the lives and welfare of animals as
well as the impact they have on people in our community. We look forward to continuing our partnership with
you in 2018.
We are streamlining our billing process to better serve all cities. To make this process consistent with all
municipalities and sustainable, we will no longer be able to levy fines on behalf of the city as we have been
doing for a handful of cities. We will provide information so those cities can follow up with the individuals who
reclaim their animals.
Two copies of your 2018 contract are enclosed.We anticipate no other changes that will impact our municipal
contracts, so the language in the new agreement is consistent with the one you signed for 2017 with the
exception of our billing updates. Our admin holding fee will stay at$10 for those animals that are reclaimed
and other fees will increase a standard 3%,going to$146 per cats or dog and$44 for other domestic animals.
If you have any questions, please feel free to contact me at the email or phone number below.We have
simplified the process this year by already signing our part of the contract. Please sign both copies of the
contract and return one of them to the Woodbury address below.
We appreciate your partnership as we seek to serve both the people and animals of our communities.
Sincerely,
Graham Brayshaw, DVM
Director of Animal Services,Animal Humane Society
gbrayshaw@animalhumanesocietv.org
(763)489-2224
Animal Humane Society,Woodbury
c/o Dawn Mathews-Wilhelmy,Site Manager
9785 Hudson Rd
Woodbury, MN 55125