HomeMy WebLinkAbout11-28-2017 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, NOVEMBER 28, 2017
CITY COUNCIL MEETING AGENDA
6:00 P.M. AT CITY HALL
6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award(pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:15 p.m. IV. Consent Agenda_ (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes— October 24, 2017 (pg. 7)
C. Approve City Council Worksession Notes— October 24, 2017 (pg. 11)
D. Adopt Resolution Approving Precinct Boundary Change for Elections in the City
of Oak Park Heights (pg. 13)
E. Adopt Resolution Designating the Polling Location for the 2018 Elections in the
City of Oak Park Heights (pg. 17)
F. Approve Change Order 91 —Dated 10/6/17 —for Cover Park (pg. 19)
G. Approve Amendments to City Ord. 1301.07.10 and 1307.020 Relating to Tree
Replacements (pg. 29)
H. Adopt Resolution for 2018 Liquor, Tobacco, and Amusement License Renewals
(pg. 31)
L Approve Home Occupation Permit Renewals for 2018 (pg. 35)
J. Approve Redpath and Company, Auditing Services for December 31, 2017 (pg.
37)
K. Approve 2018 Area Charge for Connection to Water, Sewer and Storm Sewer
Systems (pg. 49)
6:15 p.m. V. Public Hearings
A. Increase in On-Sale Liquor, On-Sale 3.2, Off-Sale 3.2, and Wine License Fees
(pg. 53)
6:15 p.m. VI. Old Business
None
Please mute or silence any cell phones,computers or other devices during meeting—Thank You.
Page 1 of 84
Agenda
November 28,2017
Page 2
6:15 p.m. VII. New Business
A. Range 082— Gun Range Extension Request(pg. 57)
B. 2018 Water and Sewer Rate Study (pg. 65)
C. 2018 Mill and Overlay (pg. 75)
6:25 p.m. VIII. Other Council Items or Announcements
6:30 p.m. IX. Adjourn
Page 2 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor. A i ation/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 84
November 13, 2017
Ben and Mary Brock
5695 Newell Circle N
Oak Park Heights, MN 55082
Dear Mr. and Mrs. Brock:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, November 9, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulations!
Jennifer Pinsk!
City Clerk
Page 4 of 84
November 13, 2017
Dierdra Reyes
5670 Newberry Ave N
Oak Park Heights, MN 55082
Dear Ms. Reyes:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, November 9, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulations!
Jennifer Pinski
City Clerk
Page 5 of 84
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Page 6 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item.. Approve City Council Minutes—October 24, 2017
Time Req. 0 _
Agenda Placement Consent
Originating Department/Requesto Administration/Jennifer Pinski
Requester's Signature -i
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 7 of 84
CITY OF OAK PARK HEIGHTS
TUESDAY, OCTOBER 24, 2017
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, Public Works Director Kegley, and City Engineer Mann.
Absent: City Planner Richards.
Mayor McComber added "Approve Amendment to Start of Park Commission
Time from 7 p.m. to 6 p.m."as Consent Agenda Item E. and"Provide Letters of
Support to Washington County for the INFRA Grant Application" as New
Business Item B.
Councilmember Liljegren, seconded by Councilmember Runk, moved to approve
the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she attended the reception for former
Congresswoman Michelle Bachmann;there was a ribbon cutting for
Waxing the City set for November 1 at 4:30 p.m.; she would be attending
the Community Advisory meeting the following week at the Stillwater
Prison; she was going to attend the emergency management training for
three days; she had a meeting scheduled that week with Congresswoman
Betty McCollum; and the winter parking regulations were starting
November 1.
B. Councilmember DoughertX: He reported he also attended the reception for
Michelle Bachmann, and he attended the Planning Commission meeting
where they discussed the Comprehensive Plan.
C. Councilmember Lilje ren: He reported the Parks Commission meeting for
October was cancelled, and he attended the ribbon cutting ceremony for
the new Cover Park shelter; the next Parks Commission meeting was set
for November 20.
D. Councilmember Runk: He reported he attended the CVB meeting and the
Middle St. Croix Watershed Management Organization meeting.
E. Councilmember Swenson: He reported the Cable Commission was still
looking for a citizen representative. Mayor McComber suggested talking
about the position at the January 10 Council teambuilding session and to
put the position advertisement in the newsletter again. Councilmember
Liljegren stated he would be willing to serve if they were looking for
another councilmember.
Page 8 of 84
City Council Meeting Minutes
October 24, 2017
Page 2 of 3
F. Staff. City Clerk Pinski reported that Randall Lemcke of 14296 Oldfield
Avenue Court North was chosen as the recycling award winner.
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes October 10, 2017
C. Approve (by Resolution) Amendment to Start of Planning Commission
Time from 7 p.m. to 6 p.m.
D. Adopt Resolution Thanking Robin Anthony for Service as a Planning
Commissioner from 2012 through 2017
E. Approve Amendment to Start of Park Commission Time from 7 p.m. to 6
p.m.
Councilmember Runk, seconded by Councilmember Swenson, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business: None
VII. New Business:
A. Sunnyside Lift Station Replacement: Councilmember Swenson, seconded
by Councilmember Runk, moved to authorize Stantec to begin the design
work. Carried 5-0.
B. Provide Letter of Su ort—Washington Coup —INFRA Grant
Application: City Administrator Johnson provided the City Council with
two draft letters: one offering conceptual support for a grant application
and the other providing clarification that the City was not concurring with
any layouts or approving any local costs, and adding that there should be
some provision of County levy funding roughly proportional to any
requested local funding.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve both letters. Carried 5-0.
VIII. Other Council Items or Announcements: Mayor McComber reported she was
asked by the Minnesota Pollution Control Agency to serve on the wastewater board.
Page 9 of 84
City Council Meeting Minutes
October 24, 2017
Page 3 of 3
IX. Adiourn: Councilmember Swenson, seconded by Councilmember Liljegren,
moved to adjourn at 6:16 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 10 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Approve City Council Worksession Notes—October 24, 2017
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 11 of 84
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY,OCTOBER 24,2017
Present: Mayor McComber,Councilmembers Dougherty, Liljegren, Runk and Swenson; City
Administrator Johnson; City Attorney Vierling; Public Works Director Kegley,City Engineer Mann; and
City Clerk Pinski. Absent:None.
1. Call to Order: Mayor McComber called the meeting to order at 5:30 p.m.
2. Water Chlorination: Public Works Director Kegley provided a memo to the City Council as part
of the packet for that evening's meeting. Mayor McComber suggested continuing chlorination
for another year and re-evaluate at that time. Kegley stated he could monitor the system closer
and do a few more tests daily to regulate chlorination to reduce taste and smell. The City Council
was in favor of that. Mayor McComber suggested putting an article in the next City newsletter
letting residents know it was continuing.
No action was taken.
3. Election Polling Locations: City Clerk Pinski provided the City Council with results of a citizen
survey regarding the possibility of combining to one polling location. The City Council would
like to combine precincts and have one polling location. Pinski stated she would have a
Resolution for consideration at the next City Council meeting.
No action was taken.
4. Adjourn: The meeting was adjourned at 5:56 p.m.
Page 12 of 84
s•
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Adopt Resolution Approving Precinct Boundary Change for Elections in the City
of Oak Park Heights
Time Req. U
Agenda Placement Consent
Originating Department/RequestorA in' tration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 13 of 84
RESOLUTION 17-11-34
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION APPROVING PRECINCT BOUNDARY CHANGE FOR
ELECTIONS IN THE CITY OF OAK PARK HEIGHTS
WHEREAS, as the result of a citizen survey and a review of cost savings, the
City Council would like to change the precinct boundaries to create one single precinct
encompassing the legal boundaries of the City with one polling location in the City of
Oak Park Heights; and
WHEREAS, Minnesota Statute section 204B.14, subd. 4 requires that any
precinct boundaries must be made no later than December 1 in the year prior to the year
of the state general election; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights hereby changes the precinct boundary to one precinct with the
boundaries being that of the City of Oak Park Heights as a whole and designates the
polling location as Oak Park Heights City Hall, 14168 Oak Park Boulevard North; and
attached to this resolution, for illustrative purposes, is a map showing said precinct
boundary and the location of the polling place.
Passed by the City Council of Oak Park Heights this 28th day of November, 2017.
Mary McComber
ATTEST: Mayor
........................._..........................
Eric A. Johnson
City Administrator
Page 14 of 84
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Page 15 of 84
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Page 16 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Adopt Resolution Designating the Polling Location for the 2018 Elections in the
City of Oak Park Heights
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Adminis tion/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 17 of 84
RESOLUTION 17-11-35
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION DESIGNATING THE POLLING LOCATION FOR THE 2018
ELECTIONS IN THE CITY OF OAK PARK HEIGHTS
WHEREAS,there was a change made during the 2017 legislative session to State
Statute 204.16 which discusses polling place designations; and
WHEREAS, state law now requires municipalities to designate precinct polling
places for all elections for the year by December 31 of the prior year; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights hereby designates one precinct polling location for 2018 elections in
the City of Oak Park Heights at the following location:
Oak Park Heights City Hall, 14168 Oak Park Boulevard North
Passed by the City Council of Oak Park Heights this 28th day of November, 2017.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 18 of 84
P',
Oak Park Heights
Request for Council Action
Meeting Date November 281` 2017
Time Required: 1 Minute
Agenda Item Title: Approve Change Order Set#1 —Dated 10/6/17—for Cover Park
Agenda Placement CONSENT AC IN
Originating Department/Requesto rE , ohnson QLty Administrator
Requester's Signature
ZZ
Action Requested Approve C e Order Set#1 —Dated 10/6/17—for Cover Park
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
As part of the final close out,the City most complete the necessary paper work for any outstanding
CHANGE ORDERS These total$9,905.53 and is a 2.75% increase over the contracted amount of
$359,900.00.Other than#6;all work was necessary to execute the Project.
C0#1 &3: Relate to addressing the 65'light pole that was initially documented at 25'.This required different
cranes and site work.The total costs for this were split 60%City/20%Contractor and 20%
Engineering.$5,454. (Note:The City will seek a credit of$1,359 from STANTEC that would
offset these costs)
CO#2: Relate to conduit discovered on the site and were generally unknown and had to be rerouted.
$2,654.78.
CO#5: Sidewalk was added to the Braden Contract—deleting this from the Hardrives contract;this
amount of$1,691.20 will be sought as a credit/deduct or less quantity from Hardrives.$1,691.20
CO#6: Use of Pine trim instead of red oak;that would provide a better match to the window casing.
$105.55.
Page 19 of 84
J
I
JL'LA
dI
s " Document G701'" - 2001
Change Or*r
PROJECT(Name and address): CHANGE ORDER NUMBER:001-Revised OWNER❑
Cover Park Building Replacement DATE:October 6,2017
15366 58th Street N ARCHITECT:❑
Oak Park Heights,MN 55082 CONTRACTOR❑
TO CONTRACTOR(Nance acrd address): ARCHITECT'S PROJECT NUMBER:'193803744 FIELD:
Braden Construction CONTRACT DATE:March 28,2017
1438 7th StreetOTHER❑
Houlton,Wl 54082 CONTRACT FOR:General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
(!nc/rte when applicable,airy undisputed amount attributable to previorely execaed Com;**t/on Change Dbwaves)
Canractors Change Order#1 and#3:Additional equipment and labor necessary to remove and re-install existing 65'high light pole
adjacent to building which was incorrectly identified on the construction documents as being 25'high.=S5,454.00
Contractors Change Order#2:Additional materials and labor to replace conduit and wiring to site lighting
removed by others.-$2,654.78
Contractors Change Order#5:Additional concrete sidewalk provided under this contract instead of the site
work contract.=$1,691.20
Contractors Change Order#6:Additional cost to provide 1x4 clear pine trim at windows,chair rail,baseboard,
and ceiling trim=$105.55
The original Contract Sum was $ 359,900.00
The net change by previously authorized Change Orders $ 0.00
The Contract Sum prior to this Change Order was $ 359.900.00
The Contract Sum will be increased by this Change Order in the amount of $ 9,905.53
The new Contract Sum including ibis Change Order will be $ 369,805.53
The Contract Time will be increased by Zero(0)days.
The date of Substantial Completion as of the date of this Change Order theretbre is September 15,2017
NOTE:This Change Order does not include changes in the Contract Sum,Contract TYme or Guaranteed Maximum Price which have
been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
Contractor,in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER)
Stavtec Consulting Services hro. Braden Construction City of Oak Park Heights
ARCHITECT(F}rm name) CONTRACTOR(FTrm name) OWNER Pim rwr ne)
2335 W.Highway 36 1438 7th Street 14168 Oak Paris Blvd.N.
St Paul MN 55113 Houlton,W154082 Oak Park Heights,MN 55082
SS ADDRESS ADDRESS
10
BY(Sigtahrn) BY(STgmtrue) BY(Sigmtun)
Bence P.Paulson Rick Vezina EricJohnson
(Typed name) (Typed mme) (Typed name)
October 6,2017
DATE DATE DATE
AIA Document GMI m—2M.Copyright 011970,1967,2000 and 2DD1 by The American Yeleute of Architects.All rights reserved.WARNING:This AIAe
Document is protected by U.S.Copyright Law and Intsmationel Treatles.Unauthorized reproduction or distribution of this AIAe Document,or any
portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible underthe law.This documontwas
User Nets AIA acaware nt 10:35:14 on 10MMO17 under Order No.4162017167 1 which expires on 11/09/2017,and is not for nasals.
(1815296735)
Page 20 of 84
r[:]3 BRADEN CONSTRUCTION, INC. Change Order
1438 7TH ST. Order#: 1
HOULTON WI 54082-2049
BRADEN 715-549-6099 Order Date: 05/26!2017
nxsra� c°°.rirr�
License:
To: CITY OF OAK PARK HTS. Project: 653
14168 OAK PARK BLVD. COVER PARK BUILDING
OAK PARK HTS. MN 55082 15000 58TH ST N
OAK PARK HTS. MN 55082
The contractor agrees to perform and the owner agrees to
pay for the following changes to this contract Plans Attached
Ordered By: 45 ANGELICA BURRI Customer Order: Specifications Attached
Description of Work Amount
65'POLE INSTALLATION 3,932.00
INSTALLATION OF 66 LIGHT POLE,VS.25'POLE-subcontractor pricing
MINUS 20% -786.00
Discount 20%per Eric Johnsons request
Notes
Negative changes will lower the overall contract
price requiring no additional payment by owner. Approved Amount of Change 3,146.
'77
The original Contract Sum was ,...� .__._....__._._ .__.__._..,_. _,_..._......___._ _ 59,900.00
Net change by previous Change Orders ._..............._.................._._.._._........_..__.._ ._........___.......__�........__ 0.00
The Contract Sum prior to this Change Order __.__.__......,.._...._._.............._..........,......�..___..._..._..._.M........_._ 358,900.00
The Contract Sum will be changed by this Change Order _.�. , . 3,146.00
The new Contract Sum including this Change Order will be .. _._..._.__..._.___.._._................_.........._...__ 363,046.00
The Contract Time will be changed by _....___......._.._ __w.__. __... _..._...__..w....__ ___ _..._ __ ,.... 0 Days
Approved Date _ o Date
Contractor Owner
Page 21 of 84
ELECTRIC e DATE May 26,2017
15118 64th Street N JOB# 1881
Stillwater,MN 55082
Office(651)342-0906 Prepared by. Daniel O'Neill
Cell(651)210-9548
Payment Terms
BILL TO: JOB ADDRESS:
Quote is valid for(90)days from&have
Braden Construction Cover Park date.Payment teens to be dlscussed
1438 7th Street 15000 58th St.N uponjob acceptance.Check,Credit Card
Houlton,WI 54062 Oak Park Heights,MN 55082 (2.75%fee)and Cash accepted
651-779-6819
into abradencanstnxdion.corn
Job Description
Extra Work Invoice for Pole Removal
0 Well/Electric Inc.hereby submfts the foNoWng specifications and estimates:
•Page E101-In new lighting schedule it stages ESP211 is a relocated 25'pole from EP2.Pricing was based on
removing and reinstalling a 25'pole.On the job,the reality was a 65'Schedule 1 pole(40'more than originally
stated).
•Installing this 65'pole requires significantly different equipment including a 20-tone 80'crane and a 8,000 pound
forklift,including mobilization and demolition of the equipment.The extra cost for this work is$3,932.00.
-The pole was taken down per request and O'Neill Electric Inc.is planning to complete this project the week of May
29,2017.In order to do so and stand the pole,O'Neill Electric Inc will need this signed document back by Tuesday
morning,May 30,2017.Any questions may be directed to O'Neill Electric or DirtWorx LLC at 651-248-9108 or
ihaster@dirtwoncrnn.com
This proposal does not Include:
Labor Total $
LABOR HOURS Material Total $
Permit(if applicable) $
Other $ -
TOTAL $ 3,932.00
Total Hours 0
Acceptance of Proposal:The above price,specifications and conditions are satisfactory and are hereby accepted.You are
authorked to do the work as specified.Payment will be made as listed above.
Customer Signature: pate;
O'Neill Electric Inc,accepts cash,check and credit cards.Credit card processing fees apply,
Please make all checks payable to O'Neill Electric Inc.
Wood*oa do f/Aw Malneat
Page 22 of 84
Change Order
B RA D E N Order#: 2
CONSTRUCTION Order Date: 06/05/2017
1438 7TH STREET
HOULTON,WI 54082
Phone 715-549-6099
Fax 715-549-6199
To: CITY OF OAK PARK HTS. Project: 653
14168 OAK PARK BLVD. COVER PARK BUILDING
OAK PARK HTS. MN 55082 15000 58TH ST N
OAK PARK HTS. MN 55082
The contractor agrees to perform and the owner agrees to
pay for the following changes to this contract Plans Attached ❑
Ordered By: 45 ANGELICA BURRI Customer Order: Specifications Attached ❑
Description of Work Amount
Extra Site Work 2,389.30
Contractor Margin 265.48
Notes
Negative changes will lower the overall contract
price requiring no additional payment by owner. Approved Amount of Change 2,654.78
Theoriginal Contract Sum was.._........._.....................................................-............._...................................................-............................................ 359,900.00
Net change by previous Change Orders ...................._............................._......... ......................................................... 0.00
The Contract Sum prior to this Change Order ............................._.............................. ...........-...................................... 359,900.00
The Contract Sum will be changed by this Change Order .............._.................................................................................. 2,654.78
The new Contract Sum including this Change Order will be ....................................._............................................._..... 362,554.78
TheContract Time will be changed by ............................._............................................................_................................_.............................. 0 Days
Approved Date Date
Contractor A
V 04RIM 44 A Owner
Page 23 of 84
(fiNEXLL
ELECTRIC INC. DATE June5,2017
15118 64th Street N JOB# 1881-CO2
Stillwater, MN 55082
Office(651)342-0906 Prepared by: Daniel O'Neill
Cell(651)210-9548
info(cDoneil lelectricmn.com
Payment Terms
BILL TO: JOB ADDRESS:
Quote is valid for(90)days from above
Braden Construction Cover Park date.Payment terms to be discussed
1438 7th Street 15000 58th St.N. upon job acceptance.Check,Credit Card
Houlton,WI 54082 Oak Park Heights, MN 55082 (2.75%fee)and Cash accepted.
651-779-6819
info(cD-bradenconstruction.com
Job Description
Change Order+ Extra for Site Work(see below)
O'Neill Electric Inc.hereby submits the following specifications and estimates:
•E101 -Conduit between bases EP2 and EP3,listed as"existing to remain"in original specifications, has been
removed by a party other than O'Neill Electric Inc.and need to be replaced.
•E101 -Conduit between EP2 and EHH, listed as"existing to remain"in original specifications,has been removed
by a party other than O'Neill Electric Inc.and need to be replaced.
•E101 -EHH(existing hand hole)listed as"existing to remain"in original specifications,has been removed by a
party other than O'Neill Electric Inc.and need to be replaced.
•E101 -Conduit between EHH and EP1 has been lost due to the removal of EHH,therefore rendering it useless
and will need to be replaced.
r
osal does not include:
r and material not included in the original project specifications.
Labor Total $
LABOR HOURS Material Total $ -
Permit(if applicable) $ -
Other $ -
TOTAL $ 2,389.30
Total Hours 0
Acceptance of Proposal:The above price,specifications and conditions are satisfactory and are hereby accepted.You are
authorized to do the work as specified.Payment will be made as listed above.
Customer Signature: Date:
O'Neill Electric Inc.accepts cash,check and credit cards. Credit card processing fees apply.
Please make all checks payable to O'Neill Electric Inc.
*7"
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Page 24 of 84
rL:3] BRADEN CONSTRUCTION, INC. Change Order
1438 7TH ST. Orc1er#: 3
HOULTON WI 54082-2049
B RAD E N 715-548-6089
coxsrxucrInA Order Date: 08/01/2017
License:
To: CITY OF OAK PARK HTS. Project: 653
14168 OAK PARK BLVD. COVER PARK BUILDING
OAK PARK HTS. MN 55082 15000 58TH ST N
OAK PARK HTS. MN 55082
The contractor agrees to perform and the owner agrees to Plans Attached
pay for the following changes to this contract ❑
Ordered By: 1 RICHARD VEZINA Customer Order: Specifications Attached ❑
Description of Work Amount
LIGHT POLE REMOVAL-ONEILL 1881-03 2,881.00
MINUS 20% -573.00
Discount for city of OPH per Eric's request
Notes
Negative changes will lower the overall contrail
price requiring no additional payment by owner. Approved Amount of Change 2,308.00
The original Contract Sum was..............._......_..................................... _. _.__ _..__....._._.......................___.. .....__ 359,900.00
Net change by previous Change Orders ..._................................._............._ ._...__......................._.. __......_. 5,800.78
The Contract Sum prior to this Change Order ......................................................_,..............................................._...........__. 365,700.78
The Contract Sum will be changed by this Change Order .............._ . ,,, ..............................._.............. 2,308.00
The new Contract Sum including this Change Order will be .........._._............................................................ 368,008.78
The Contract Time will be changed by ....M..........._..._....._... _...._. ....._..._..._...__............................... ..__ 0 Days
Approved Date 1 D • (d . ? Date
Contractor Owner
Page 25 of 84
(fjNEXLL INVOICE - EXTRA
ELECTRIC INC. DATE May 26,2017
15118 84th Street N JOB# 1881-0O3
Stillwater.MN 55082
Office(651)342-0906 Prepared by: Daniel O'Neill
Cell(651)210-9548
inIb9honeillelectriomn.ocm
Payment To-rine
BILL TO: JOB ADDRESS:
Qucta is vaAd for(90)nays from above
Braden Construction Cover Park data.Payment Wm to be diwosed
1438 7th Street 15000 58th St.N. elm B=WWM Check Credt Card
Houlton,WI 54082 Oak Park Heights,MN 55062 (275%fee)and Cash accepted
651-779.68'!9
Infoti hmijanconstruction.com
Job DestAption
Extra Work Invoice for Pole Removal
OWW Bbc&k hm hereby sabrnft the Mowing qndMadons and esdnmft&
•Removing the 65'pole required significantly different equipment including a 20-tone 80'crane,Including
mobilization and demolition of the equipment.The extra cost for this work was$2,881.00.
•This work has already been completed and is just pending payment processing.DirMNbrx has been compensated
for this work and John Hester(Owner of DIrMorx)has provided clarification regarding the work.
•Payment pending for this invoice as well as approval for#1881-001 to put the pole tack up.
•The pale was tala:n dawn per mquoet and O'Neill Bectdc Inc.is pkmil g to cmplate this prgect the week or May 26.2017.In oder m do so
MW stand the pole,O'NeM Eitx tlic Inc.MU need Ude sWed document tack Arq►quesd=may be dbekded to aNe@ Eteotrie or Didwarx LLC
et e51-248.0106 or jhadwGdMworwnrr.com
TW proposal does not hwkmb.
Labor Total $ -
LABOR HOURS Materia!Tolal $ -
f PlemNt(ifepplkew) $ -
Other $ -
__-- TOTAL $ 2,881.00
Total Hours
Acceptance of Proposal:The above price,specNications and conditions are satisfactory and are hereby act>epted.You are
authorized to do the work as specified.Payment will be made as meted above.
Cuatoinar Stere: Dates.
OMW Sbcbw Inc.accepts cash,check andcredo Carola Creolt card processing tees apply.
Please make all checks payable to O'Neill Electric Inc.
7 *ow RW40MI
Page 26 of 84
rE3BRADEN CONSTRUCTION, INC. Change Order
3 1438 7TH ST.
HOULTON WI 54082-2049 Order#: 5
B RA D E N 715-549-6099CONSTRUCTION Order Date: 08/01/2017
License:
To: CITY OF OAK PARK HTS. Project: 653
14168 OAK PARK BLVD. COVER PARK BUILDING
OAK PARK HTS. MN 55082 15000 58TH ST N
OAK PARK HTS. MN 55082
The contractor agrees to perform and the owner agrees to
pay for the following changes to this contract Plans Attached ❑
Ordered By: 1 RICHARD VEZINA Customer Order: Specifications Attached ❑
Description of Work Amount
SIDEWALK 8'X 35' 280sf @$6.04 1,691.20
Notes
Negative changes will lower the overall contract
price requiring no additional payment by owner. Approved Amount of Change 1,691.20
Theoriginal Contract Sum was._._.._..._........_..._....._....._...._._._._..... _............._....._... _ ._._......._.............._.........._....._ 359,900.00
Net change by previous Change Orders ._..._..........._.....__....__...�.._................._.......... _......_._..__..._.........._......_....... 0.00
The Contract Sum prior to this Change Order ................_..._............_.._..._.........._....._......_.�...._........._...._....... 359,900.00
The Contract Sum will be changed by this Change Order ................ �_ ............. 1,691.20
The new Contract Sum including this Change Order will be .._........._.................__.._........................._..........._ 361,591.20
TheContract Time will be changed by _._...._...._.................__...___...__................_... ......._._..........__..._.__...,.__..._......_ 0 Days
Approved ate 7 Date
Contractor QJOwner
Page 27 of 84
rp] BRADEN CONSTRUCTION, INC. Change Order
1438 7TH ST.
HOULTON WI 54082-2049 Order#: 6
B RAD E N 715-549-6099
c cesrNcr1 Order Date: 09/13/2017
License:
To: CITY OF OAK PARK HTS. Project: 653
14168 OAK PARK BLVD. COVER PARK BUILDING
OAK PARK HTS. MN 55082 15000 58TH ST N
OAK PARK HTS. MN 55082
The contractor agrees to perform and the owner agrees to
pay for the following changes to this contract Plans Attached ❑
Ordered By: 1 RICHARD VEZINA Customer Order: Specifications Attached ❑
Description of Work Amount
ADD PINE 1X4 VS. PREMILLED 95.00
CONTRACTOR MARGIN 10.55
Notes
Negative changes will lower the overall contract
price requiring no additional payment by owner. Approved Amount of Change 105.55
The original Contract Sum was_............ ..._...... .................._........_..r.............
...............
_..._... __.............
...
_........
. ...
... ..__...-.............. 359,900.00
Net change by previous Change Orders _._......___........_..........__._..._.... -.-...._...................._.......................................... 0.00
The Contract Sum prior to this Change Order ............-.............................,_,_,_.........._......._.............._.......-................. . 359,900.00
The Contract Sum will be changed by this Change Order ,- .._,.._..................._................._............ 105.55
The new Contract Sum including this Change Order will be ......._........_..................-........-......_...._............. 360,005.55
The Contract Time will be changed by ....___.._ __...._..... __..__ _. __...._..__..__.._.._____......w_........-.._............ 0 Days
Approved Date Date
Contractor A Owner
Page 28 of 84
P-,
Oak Park Heights
Request for Council Action
Meeting Date November 28"'.2017
Time Required: 1 Minute
Agenda Item Title: CONSIDER ORDINACE AMENDMENTS-1307-TREE REPLACEMENTS
Agenda Placement CONSENT AGE A
Originating Department/Requestor: Yr' 4o son Ci Administrator
Requester's Signature
Action Requested A ro en f ents to City Ord. 1307.07.10 and 1307.020 relatina to Tree
Re a ents
i
Background/Justification( leas indicate if any previous action has been taken or if other public bodies
have.adv1Re )-
Please see the attached.
1 Staff Summary&Ordinance Redlines.
Page 29 of 84
Staff is requesting that the City Council consider amending two ordinances—both found in
City Ord 1307. (DoWed/Inserted Language)
1) Amend 1307.020 to clarify that such non-application of the ordinance in general would
apply to the City; not the ambiguous term of"local government". Essentially this change would
clarify that the County and other local units of government would be required to follow such
rules if their projects impacted trees in the City. Generally, the City cannot pay itself for tree
impacts, however the edit will better enable the City to seek tree impacts from other units of
government.
1307.020 Applicability.
This ordinance shall apply to parcels of land, one acre or larger, containing at least
five significant trees. It shall also apply to parcels containing smaller native woody
understory vegetation which covers an area of at least 10,000 sq.ft., especially when
such an area is contiguous with other natural areas and serves as a wildlife corridor,
or when such an area is a buffer to wetland and riparian areas, or provides a separation
between land uses.
This section shall apply to parcels being developed within the City of Oak Park Heights
and apply to mining or other land alteration, expansion of commercial, industrial or
institutional building or impervious surfaces, or any other project that would require a
grading permit from the city. This ordinance shall not apply to public improvement
projects consisting of street, public utility, parks, playgrounds or similar projects
initiated and constructed by 1@@W goveowmmW the Ci
2) Amend 1307.07.10 to insert language that clarifies the methodology of how Payment In
Lieu of Tree Replacement shall be calculated. More specifically, that the Payment In Lieu of
Tree Replacement shall be calculated on a per caliper inch basis value (in $) as established by
the City Council in the Fee Schedule. This is the established practice however the Ordinance
should be updated to better reflect this.
1307.07.10. Payment in Lieu of Tree Replacement.
In development of lands under this ordinance should the applicant determine that there
is insufficient opportunity within the development to replace trees lost or anticipated to
be lost as a result of the development the applicant may request of the city council
permission to pay an amount into the city tree fund an amount equal to the value of the
required replacement tree. Such values(s) shall be determined by the City and will
include a value of replacement calculated on a per caliper inch of trees to be
compensated. The value per caliper inch shall be established by the City Council The
city tree fund, upon receipt of such funds as may be authorized by the council under the
provisions of this ordinance, shall act as a dedicated fund to provide for the care and
replacement of shade trees within the City of Oak Park Heights.
Page 30 of 84
P,.
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Adopt Resolution for 201$Liquor, Tobacco, and Amusement License Renewals
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor .r Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached. All fees have been paid and the background checks were completed by the Oak
Park Heights Police Department. I recommend approval.
Page 31 of 84
CITY OF OAK PARK HEIGHTS
RESOLUTION 17-11-37
A RESOLUTION APPROVING PROPOSED ANNUAL
LIQUOR, TOBACCO,AND AMUSEMENT LICENSES
WHEREAS,the City Council for the City of Oak Park Heights has received applications
for the year 2018 liquor,tobacco, and amusement licenses from businesses located within the
City limits.
NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Oak
Park Heights that the licenses outlined in Exhibit A are hereby approved.
Passed by the City Council of Oak Park Heights this 28th day of November, 2017.
Mary McComber
Mayor
Attest:
Eric A. Johnson ���____.________. __
City Administrator
Page 32 of 84
EXHIBIT A
CITY OF OAK PARK HEIGHTS
2018 LICENSES
Off-Sale Liquor Licenses
Kowalski Companies Inc. dba Kowalski's Market
LaPalao Companies LLC dba Liquor Time
Wal-Mart Stores, Inc. dba Wal-Mart Store#1861
On-Sale Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill&Bar
Blazin Wings Inc. dba Buffalo Wind Wings Grill &Bar
Dailey Incorporated dba Carbon's Pizzeria& Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl &Lounge
Bridge Banquet, LLC dba Heights Hall and Club
Lo, Inc. dba Joseph's Family Restaurant
On-Sale Sunday Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar
Blatin Wings Inc. dba Buffalo Wind Wings Grill &Bar
Dailey Incorporated dba Carbons Pizzeria&Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl & Lounge
VFW 323 dba Greeder-Hinds Comfort Post
Bridge Banquet, LLC dba Heights Hall and Club
Lo, Inc. dba Joseph's Family Restaurant
Club Liquor License
VFW 323 dba Greeder-Hinds Comfort Post
On-Sale Wine License
Chipotle Mexican Grill of Colorado LLC dba Chipotle Mexican Grill
Tan's, Inc. dba Golden Crown Restaurant
On-Sale Non-Intoxicating Liquor License
Chipotle Mexican Grill of Colorado LLC dba Chipotle Mexican Grill
Tan's, Inc. dba.Golden Crown Restaurant
Page 33 of 84
City of Oak Park Heights
2018 Licenses
Page 2
Off Sale Non-Intoxicating Liquor License
Kwik Trip#I I 1
LaPalao Companies LLC dba Liquor Time
Northern Tier Retail LLC dba SuperAmerica#4549
Wal-Mart Stores Inc. dba Wal-Mart Supercenter#1861
Amusement Licenses
Letru Inc. dba Stillwater Bowl & Lounge
Wal-Mart Store#1861
Tobacco Licenses
Croix Oil dba Croix Convenience Oak Park Heights
Holiday Stationstore#237
Kwik Trip#111
LaPalao Companies LLC dba Liquor Time
Northern Tier Retail LLC dba SuperAmerica#4549
Wal-Mart Stores, Inc. dba Wal-Mart Store#1861
Walgreens 406916
Page 34 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Time Required: 1 minute
Agenda Item Title: 2018 Home Occupation Permit Renewals
Agenda Placement Consent
Originating Department/Requestor Administration/Julie Hultman
Requester's Signature
a"��- ,��
Action Requested ADDrofe �Iome Occupation Permit Renewals for 2018
Background/Justification: (Please indicate if any previous action has been taken or if other public bodies have advised)
Home Occupation Permits require annual renewal.
The following held Home Occupation Permits in 2017. Renewal is requested for 2018:
David Belz, Valley Floral Co.
Elizabeth Brooks, Air B & B
Aaron Bye, Acer Home Inspections
Michael & Heather Diethert, Air B & B
Melanie Ebertz, Air B & B
Tracy Evanoff, Child Daycare
Martin & Louise Fenner, Air B & B
Todd Follis, Sign Design
Carolyn McDermott, Child Daycare
Rene'e Monpetite, Child Daycare
Mark Powell, Upholstery Services
Page 35 of 84
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Page 36 of 84
Oak Park Heights
Request for Council Action
Meeting Date: November 28, 2017
Agenda Item Title Approve Redpath and Company, Auditing Services for December
31, 2017 Time Required 1 min
Agenda Placement Consent
Originating Department/Req$u_eFinance-Betty
stor Caruso Finance Director
'
Requester's Signature f�
Action Requested Approve auditing services contract with Redpath and Company.
For December 31, 2017.
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
I have received the standard engagement letter for auditing services for the year
ending December 31, 2017, from Redpath and Company.
Redpath and Company is proposing a 2.0% increase ($800) in fees for completing
the audit for 2017, a total contract of$39,700. This fee is split between the General
Fund, Water Utility Fund, and Sewer Utility Fund.
Additional fees of approximately $1500 will be incurred due to the assistance of
Redpath in the calculations of the GASB 68, Accounting and Financial Reporting for
Pensions.
The auditors are scheduled as usual to begin the audit in March and should issue
the report in April.
I recommend to approve this contract with Redpath and Company, the consistency
of the high level of service they provide is a benefit to both council and staff.
Page 37 of 84
i
REdpATH CLIENT COPY
A N D
November 7, 2017
City of Oak Park Heights
14168 Oak Park Boulevard
P.O. Box 2007
Oak Park Heights, MN 55082-2007
We are pleased to confirm our understanding of the services we are to provide the City of
Oak Park Heights, Minnesota(the City) for the year ending December 31, 2017. The scope
of services includes the following:
Audit and Related Services
0 We will audit the financial statements of the governmental activities, the business-
type activities, each major fund, and the aggregate remaining fund information,
including the related notes to the financial statements, which collectively comprise
the basic financial statements of the City of Oak Park Heights, Minnesota as of and
for the year ending December 31, 2017. Accounting standards generally accepted in
the United States of America provide for certain required supplementary information
(RSI), such as management's discussion and analysis (MD&A),to supplement the
City's basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board
who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. As
part of our engagement, we will apply certain limited procedures to the City's RSI in
accordance with auditing standards generally accepted in the United States of
America. These limited procedures will consist of inquiries of management regarding
the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial
statements. We will not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence
to express an opinion or provide any assurance. The following RSI is required by
generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
1. Management's discussion and analysis
2. Budgetary comparison schedules presented as RSI
3. Pension Related RSI (GASB 68)
2711069.4810 White Bear Parkway, St. Paul, MN 55110 651.426.7000 www.redpathcpas.com
Page 38 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 2
We have also been engaged to report on supplementary information other than RSI
that accompanies the City's financial statements. We will subject the following
supplementary information to the auditing procedures applied in our audit of the
financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records
used to prepare the financial statements or to the financial statements themselves, and
other additional procedures in accordance with auditing standards generally accepted
in the United States of America and will provide an opinion on it in relation to the
financial statements as a whole in a report combined with our auditors report on the
financial statements:
1. Combining and Individual Fund Statements and Schedules
The following other information accompanying the financial statements will not be
subjected to the auditing procedures applied in our audit of the financial statements,
and our auditor's report will not provide an opinion or any assurance on that other
information:
o Introductory section
o Statistical section
The following other reports will be issued in conjunction with the financial audit:
• State Legal Compliance Audit
Nonaudit Services
• Preparation of draft financial statements document.
• Copying and binding of financial statement document.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the supplementary information
referred to in the second paragraph when considered in relation to the financial statements as
a whole. Our audit will be conducted in accordance with auditing standards generally
accepted in the United States of America and the standards for financial audits contained in
Government Auditing Standards, issued by the Comptroller-General of the United States, and
the minimum procedures for auditors as prescribed by MS 6.65, and will include tests of the
accounting records of the City and other procedures we consider necessary to enable us to
express such opinions. We will issue a written report upon completion of our audit of the
City's financial statements. Our report will be addressed to the Honorable Mayor and
2711069.1
Page 39 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 3
Members of the City Council of the City of Oak Park Heights, Minnesota. We cannot
provide assurance that unmodified opinions will be expressed. Circumstances may arise in
which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter
paragraphs. If our opinions on the financial statements are other than unmodified, we will
discuss the reasons with you in advance. If, for any reason,we are unable to complete the
audit or are unable to form or have not formed opinions, we may decline to express opinions
or issue reports, or may withdraw from this engagement.
We will also provide a report(that does not include an opinion) on internal control
related to the financial statements and compliance with the provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a material effect on
the financial statements as required by Government Auditing Standards. The report on
internal control and on compliance and other matters will include a paragraph that states (1)
that the purpose of the report is solely to describe the scope of testing of internal control and
compliance, and the result of that testing, and not to provide an opinion on the effectiveness
of the entity's internal control on compliance, and(2)that the report is an integral part of an
audit performed in accordance with Government Auditing Standards in considering the
entity's internal control and compliance. The paragraph will also state that the report is not
suitable for any other purpose. If during our audit we become aware that the City is subject
to an audit requirement that is not encompassed in the terms of this engagement,we will
communicate to management and those charged with governance that an audit in accordance
with U.S. generally accepted auditing standards and the standards for financial audits
contained in Government Auditing Standards may not satisfy the relevant legal, regulatory,
or contractual requirements.
Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve judgment about the
number of transactions to be examined and the areas to be tested. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements. We will plan and perform the audit to obtain
reasonable rather than absolute assurance about whether the financial statements are free of
material misstatement, whether from (1) errors, (2)fraudulent financial reporting, (3)
misappropriation of assets, or(4)violations of laws or governmental regulations that are
attributable to the entity or to acts by management or employees acting on behalf of the
entity. Because the determination of abuse is subjective, Government Auditing Standards do
not expect auditors to provide reasonable assurance of detecting abuse.
2711069.1
Page 40 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 4
Because of the inherent limitations of an audit, combined with the inherent limitations of
internal control, and because we will not perform a detailed examination of all transactions,
there is a risk that material misstatements may exist and not be detected by us, even though
the audit is properly planned and performed in accordance with U.S. generally accepted
auditing standards and Government Auditing Standards. In addition, an audit is not designed
to detect immaterial misstatements or violations of laws or governmental regulations that do
not have a direct and material effect on the financial statements. However, we will inform
the appropriate level of management of any material errors, any fraudulent financial
reporting, or misappropriation of assets that come to our attention. We will also inform the
appropriate level of management of any violations of laws or governmental regulations that
come to our attention, unless clearly inconsequential,and of any material abuse that comes to
our attention. Our responsibility as auditors is limited to the period covered by our audit and
does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions
recorded in the accounts, and may include tests of the physical existence of inventories, and
direct confirmation of receivables and certain other assets and liabilities by correspondence
with selected individuals, funding sources, creditors, and financial institutions. We may
request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain
written representations from you about the financial statements; compliance with laws,
regulations, contracts, and grant agreements; and other responsibilities required by generally
accepted auditing standards.
Audit Procedures—Internal Controls
Our audit will include obtaining an understanding of the entity and its environment,
including internal control, sufficient to assess the risks of material misstatement of the
financial statements and to design the nature, timing, and extent of further audit procedures.
Tests of controls may be performed to test the effectiveness of certain controls that we
consider relevant to preventing and detecting errors and fraud that are material to the
financial statements and to preventing and detecting misstatements resulting from illegal acts
and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if performed, will be less in scope than would be necessary to render
an opinion on internal control and, accordingly,no opinion will be expressed in our report on
internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies or material weaknesses. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are
required to be communicated under AICPA professional standards and Government Auditing
Standards.
2711069.1
Page 41 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 5
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free
of material misstatement, we will perform tests of the City's compliance with the provisions
of applicable laws, regulations, contracts, agreements, and grants. However,the objective of
our audit will not be to provide an opinion on overall compliance and we will not express
such an opinion in our report on compliance issued pursuant to Government Auditing
Standards.
The Minnesota Legal Compliance Audit Guide for Cities requires that we test whether
the auditee has complied with certain provisions of Minnesota Statutes. Our audit will
include such test of the accounting records and other procedures as we consider necessary in
the circumstances.
Management Responsibilities
Management is responsible for designing, implementing and maintaining effective
internal controls, including evaluating and monitoring ongoing activities,to help ensure that
appropriate goals and objectives are met; following laws and regulations; and ensuring that
management is reliable and financial information is reliable and properly reported.
Management is also responsible for implementing systems designed to achieve compliance
with applicable laws, regulations, contracts, and grant agreements. You are also responsible
for the selection and application of accounting principles, for the preparation and fair
presentation of the financial statements in conformity with U.S. generally accepted
accounting principles, and for compliance with applicable laws and regulations and the
provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information
available to and for the accuracy and completeness of that information. You are also
responsible for providing us with(1) access to all information of which you are aware that is
relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and(3) unrestricted access to
persons within the government from whom we determine it necessary to obtain audit
evidence.
Your responsibilities include adjusting the financial statements to correct material
misstatements and for confirming to us in the written representation letter that the effects of
any uncorrected misstatements aggregated by us during the current engagement and
pertaining to the latest period presented are immaterial, both individually and in the
aggregate,to the financial statements taken as a whole.
2711069.1
Page 42 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 6
You are responsible for the design and implementation of programs and controls to
prevent and detect fraud, and for informing us about all known or suspected fraud affecting
the government involving (1)management, (2) employees who have significant roles in
internal control, and (3) others where the fraud could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations
of fraud or suspected fraud affecting the government received in communications from
employees, former employees, grantors, regulators, or others. In addition,you are
responsible for identifying and ensuring that the entity complies with applicable laws,
regulations, contracts, agreements, and grants and for taking timely and appropriate steps to
remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant
agreements, or abuse that we report.
You are responsible for the preparation of the supplementary information in conformity
with U.S. generally accepted accounting principles. You agree to include our report on the
supplementary information in any document that contains and indicates that we have reported
on the supplementary information. You also agree to include the audited financial statements
with any presentation of the supplementary information that includes our report thereon.
Your responsibilities include acknowledging to us in the written representation letter that(1)
you are responsible for presentation of the supplementary information in accordance with
GAAP; (2) you believe the supplementary information, including its form and content, is
fairly presented in accordance with GAAP; (3)the methods of measurement or presentation
have not changed from those used in the prior period(or, if they have changed, the reasons
for such changes); and(4) you have disclosed to us any significant assumptions or
interpretations underlying the measurement or presentation of the supplementary
information.
Management is responsible for establishing and maintaining a process for tracking the
status of audit findings and recommendations. Management is also responsible for
identifying for us previous financial audits, attestation engagements,performance audits or
other studies related to the objectives discussed in the Audit Objectives section of this letter.
This responsibility includes relaying to us corrective actions taken to address significant
findings and recommendations resulting from those audits, attestation engagements,
performance audits, or other studies. You are also responsible for providing management's
views on our current findings, conclusions, and recommendations, as well as your planned
corrective actions, for the report, and for the timing and format for providing that
information.
With regard to the electronic dissemination of audited financial statements, including
financial statements published electronically on your website, you understand that electronic
sites are a means to distribute information and, therefore, we are not required to read the
2711069.1
Page 43 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 7
information contained in these sites or to consider the consistency of other information in the
electronic site with the original document.
You agree to assume all management responsibilities relating to the financial statements
and related notes and any other nonaudit services we provide. You will be required to
acknowledge in the management representation letter our assistance with preparation of the
financial statements and related notes that you have reviewed and approved the financial
statements and related notes prior to their issuance and have accepted responsibility for them.
Further, you agree to oversee the nonaudit services by designating an individual,preferably
from senior management, with suitable skill,knowledge, or experience; evaluate the
adequacy and results of those services; and accept responsibility for them.
Encianement Administration, Fees and Other
We may from time to time, and depending on the circumstances, use third-party service
providers in serving your account. We may share confidential information about you with
these service providers, but remain committed to maintaining the confidentiality and security
of your information. Accordingly, we maintain internal policies, procedures, and safeguards
to protect the confidentiality of your personal information. In addition, we will secure
confidentiality agreements with all service providers to maintain the confidentiality of your
information and we will take reasonable precautions to determine that they have appropriate
procedures in place to prevent the unauthorized release of your confidential information to
others. In the event that we are unable to secure an appropriate confidentiality agreement,
you will be asked to provide your consent prior to the sharing of your confidential
information with the third-party service provider. Furthermore, we will remain responsible
for the work provided by any such third-party service providers.
We understand that your employees will prepare all cash or other confirmations we
request and will locate any documents selected by us for testing.
We will provide copies of our reports to the City, however,management is responsible
for distribution of the reports and the financial statements. Unless restricted by law or
regulation, or containing privileged and confidential information, copies of our reports are to
be made available for public inspection.
The audit documentation for this engagement is the property of Redpath and Company,
Ltd. and constitutes confidential information. However, subject to applicable laws and
regulations, audit documentation and appropriate individuals will be made available upon
request and in a timely manner to a federal agency providing direct or indirect funding, or the
U.S. Government Accountability Office for purposes of a quality review of the audit,to
resolve audit findings, or to carry out oversight responsibilities. We will notify you of any
such request. If requested, access to such audit documentation will be provided under the
2711069.1
Page 44 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 8
supervision of Redpath and Company, Ltd. personnel. Furthermore, upon request, we may
provide copies of selected audit documentation to the aforementioned parties. These parties
may intend, or decide, to distribute the copies or information contained therein to others,
including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five
years after the report release date or for any additional period requested by the federal
agency. If we are aware that a federal awarding agency or auditee is contesting an audit
finding,we will contact the party(ies) contesting the audit finding for guidance prior to
destroying the audit documentation.
David J. Mol, CPA is the engagement partner and is responsible for supervising the
engagement and signing the report.
Our standard hourly rates vary according to the degree of responsibility involved and the
experience level of the personnel assigned to your audit. Our invoices for these fees will be
rendered each month as work progresses and are payable on presentation. Unless additional
work is requested, or circumstances require additional work, we estimate the basic audit fees
will be $39,700.
The above fee is based on the anticipated scope of services and the completion of
accurate special assessment work papers by City personnel. An increase in the scope of
service will necessitate an addendum(change order)to this agreement. Examples of items
that may result in an increase in the scope of service include additional audit procedures
resulting from certain accounting issues or events, significant change in the level of
activity/number of transactions, if there is an indication of misappropriation or misuse of
public funds, or difficulties encountered due to lack of accounting records, incomplete
records, inaccurate records or turnover in the City's staff.
We appreciate the opportunity to be of service to the City of Oak Park Heights,
Minnesota and believe this letter accurately summarizes the significant terms of our
engagement. If you have any questions, please let us know. If you agree with the terms of
our engagement as described in this letter,please sign the enclosed copy and return it to us.
Sincerely,
REDPATH AND COMPANY, LTD.
David J. Mol, CPA
2711069.1
Page 45 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 9
Response
This letter correctly sets forth the understanding of the City of Oak Park Heights,
Minnesota:
Management signature: Governance signature:
By: By:
Title: Title:
Date: Date:
Nonaudit Services
The employee(s) assigned to oversee the nonaudit services is as follows:
❑ Finance Director
❑ ❑ Other employee (name and title)
2711069.1
Page 46 of 84
City of Oak Park Heights
Contract for Auditing Services
Page 9
Response
This letter correctly sets forth the understanding of the City of Oak Park Heights,
Minnesota:
Management signature: Governance signature:
By: By:
Title: Title:
Date: Date:
Nonaudit Services
The employee(s) assigned to oversee the nonaudit services is as follows:
❑ Finance Director
❑ ❑ Other employee (name and title)
2711069.1
Page 47 of 84
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Page 48 of 84
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Title Approve 2018 Area Charge for Connection to Water, Sewer and Storm Sewer
Systems Time Required 1 min
Agenda Placement Consent
Originating Department/Requestor Finance—Betty Caruso, Finance Director
Requester's Signature "
Action Requested Approve Resolution for 2018 Area Charge for Connections to Municipal Water
Systems, Sanitary Sewer Systems and Storm Sewer Systems
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
The City Engineer has calculated the City's utility area charges for 2018 and is recommending a 4.0%
increase in the area charges for water, sanitary sewer, and storm sewer. This increase percentage is
based on the Construction Cost Index.
I recommend approval of the area charges for sanitary sewer, water main, storm sewer and TSMP area
storm sewer as of January 1, 2018 per the attached recommendation from the City Engineer.
Page 49 of 84
a)
Stantec 2335 Highway 36 West,St.Paul MN 55113-3819
October 9,2017
File:193801828
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Blvd.N.
P.O. Box 2007
Oak Park Heights,MN 55082
Dear Eric,
Reference:Utility Area Charges
The City has established a system of area charges to assist in financing trunk utility
improvements. These charges should be adjusted from time to time to recover additional costs
incurred as a result of inflation,capitalized interest,or revisions/updates to trunk facilities. The
table on the following page is a tabulation of the current area charges and those proposed for
development initiated after January 1, 2018.
Adjustments to the City's utility area charges are tied to the ENR national Construction Cost Index
(CCI),which is a benchmark of the current cost of materials and labor in the construction
industry. The City's utility area charges were last updated in November 2016. From the third
quarter of 2016 to the third quarter of 2017,the CCI has increased 4.0%,which is the current
increase we are recommending to the City's area charges.
If you have any questions or require further information please call me at(651)604-4850•
Regards,
Stantec Consulting Services Inc.
Lee M.Mann,P.E.
Principal
Phone: 651-604-4850
Fax: 651-636-1311
lee.mann@stantec.com
Attachment: Utility Area Charge Updates for 2018
ENR CCI Partial History
c. Betty Caruso,Julie Hultman—City of Oak Park Heights
Mark Vierling—City Attorney
Design with commur ty'n mine!
Page 50 of 84
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Page 52 of 84
P'll
Oak Park Heights
Request for Council Action
Meeting Date November 28, 2017
Agenda Item Increase in On-Sale Liquor, Off-Sale 3.2 License, and Wine License Fees
Time Req. 5
Agenda Placement Public Hearing
Originating Department/Requestor Adm' igtration/Jennifer Pinski
Requester's Signature_ �, , ),
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
City policy is to review and consider annual license fees for all licenses issued by the City every
other year to reflect the 2-year IPD (Implicit Price Deflator). The last increase in fees was four
years ago. The 2-year IPD calculation two years ago resulted in no changes to the fees, so we
used a 4-year IPD this time. Other considerations for increasing fees are the increased cost of
administration and enforcement of the licensing requirements.
The State of Minnesota regulates the fees for off-sale intoxicating liquor licenses and Sunday on-
sale licenses.
A Notice of Public Hearing was published and mailed to all affected license holders informing
them of the Public Hearing to increase fees for on-sale intoxicating liquor licenses, off-sale 3.2
licenses, and wine licenses.
I recommend increasing the following fees to reflect the 4-year Implicit Price Deflator:
On-sale intoxicating liquor license fee from$3,392 to $3,510
On-sale non-intoxicating liquor license fee from$170 to $176
Off-sale non-intoxicating liquor license fee from$62
Wine license from $698 to $722
Page 53 of 84
NOTICE OF PUBLIC HEARING
ON INCREASE IN ON-SALE INTOXICATING LIQUOR LICENSE FEES, ON-SALE
NON- INTOXICATING LIQUOR LICENSE FEES, OFF-SALE NON-INTOXICATING
LIQUOR LICENSE FEES,AND WINE LICENSE FEES
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights,
Washington County, Minnesota shall hold a public hearing to consider increasing fees for
on-sale intoxicating liquor licenses, on-sale non-intoxicating liquor licenses, off-sale non-
intoxicating liquor licenses and wine licenses effective January 1, 2018.
The liquor license fees proposed will reflect the 4-year Implicit Price Deflator of 3.5%;
proposed increase:
On-sale intoxicating liquor license fee from $3,392 to $3,510
On-sale non-intoxicating liquor license fee from $170 to $176
Off-sale non-intoxicating liquor license fee from $60 to $62
Wine license from $698 to $722
The public hearing shall be held on Tuesday,November 28, 2017 at 6:00 o'clock p.m. at
the City Hall, 14168 Oak Park Blvd.N., Oak Park Heights, Minnesota 55082.
Dated this 12th day of October, 2017
BY ORDER OF THE CITY COUNCIL
Jennifer Pinski, City Clerk
Page 54 of 84
RESOLUTION 17-11-36
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
RESOLUTION OF THE CITY COUNCIL FOR THE
CITY OF OAK PARK HEIGHTS ESTABLISHING
LIQUOR LICENSE FEES
WHEREAS,the ordinances of the City of Oak Park Heights reserve the authority
to establish license fees to the City Council from time to time; and
WHEREAS, the City has not experienced a license fee adjustment for on-sale
intoxicating, on-sale and off-sale non-intoxicating liquor, and wine sales since 2015; and
WHEREAS, the City staff has reviewed neighboring communities and the
implicit price deflator as they affect fees for licenses charged therein and reviewed
administration and enforcement costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
1. That on-sale intoxicating liquor license fees shall be established as of January
1, 2018 in the amount of$3,510.
2. That on-sale non-intoxicating liquor license fees shall be established as of
January 1, 2018 in the amount of$176.
3. That off-sale non-intoxicating liquor license fees shall be established as of
January 1, 2018 in the amount of$62
4. That wine license fees shall be established as of January 1, 2018 in the amount
of$722.
Passed by the City Council of Oak Park Heights this 28d' day of November, 2017.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 55 of 84
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Page 56 of 84
r '
Oak Park Heights
Request for Council Action
Meeting Date November 286,2017
Time Required: 1 Minute
Agenda Item Title: RANGE 082—GUN RANGE ENSIGN REQUEST.
r'
Agenda Placement New Business /
,/
Originating DepartmentReques Er' on Ci A ifi ator
Requester's Signature
Action Requested DiscussionJossible Action
Background/Justification(Plepse indicate if any previous action has been taken or if other public bodies
have advised):
The Owner of the Range 082 Development-Lorne Clark is requested a 60-90 day extension to the
approvals granted by the City on December 13s',2016.The Owner is attempting to negotiate with a third
party that would build/own and operate the facility.
In general,these approvals lapse after 12 months.That approval resolution is attached.Extensions may of
course be granted by the Council,but is more specifically outlined in City Ordinance 401.03.C.4
(attached).This process relates to Conditional Use Permits specifically,but is a process the City Council
could look to for some guidance.
There have not been any zoning or planned land use changes anticipated with the City's 2018
Comprehensive Plan for this area.Therefore,the proposed use to the site remains generally acceptable for
the area and would not be a basis for a denial.However,please recall that this project went through a plan
review process twice—because it did have its permits lapse in 2015—which they are trying to avoid again
by requesting this extension.
Staff does not anticipate any practical difficulties with this extension,but would require that
1. By March 30t,2018- Building plans are submitted to the City—in a form required by the
Building Oficial for plan review.This includes the payment of Plan review fees.
2. Construction shall commence not later than June 1,2018.
Should either of these two criteria not be sequentially met,the City approvals shall lapse and be void.
Page 57 of 84
LORENECLARK
3701 Oakgreen Ave N
Stillwater,MN 55082
November 14,2017
Mr.Ericlohnson
City Administrator
Oak Park Heights
94168 Oak Park Blvd N
Oak Park Heights,MN 55082
RE.Resolution No.16-12-w
Range 032 Indoor Shooting
Clear Mr.Johnson,
This letter is to request that the City of Oak Park Heights allow a time extension to Resolution No 16-12-
61 regarding the IndoorShooting Range located on our property Lot 2,Block 1,Oak Park Station.
The physical address is 5715 Memorial Avenue North,Oak Park Heights,Minnesota.
A 60 to 90 day extension would be acceptable as we are in negotiation with Safepoint Inc.,a Minnesota
company who will be building,owning and managing gun clubs.
The construction plans and specifications are ready for Safepoint to submit to the City of Oak Park
Heights building division for approval. Upon approval,Safepoint is anticipating an early spring start for
the construction of the indoor gun range project.
Safepoint Inc.will be the developer of the new indoor gun dub as well as the owner.
Sincerely
Lorene Clark
Page 58 of 84
4. Laps!of Approval.
a. Uniess Ua City Cou nil spodkellyapproves a d0bra t tinge when action is
oM 2 N W=on the request,the conditional use perm#shait becorne nul
Snd void twelfre(12)months atter the dote of apprntrai,unless the property
ownerorappfcent hes substantially started the=wbucdon ofany tu Nng.
Woctute,addl ion or allwation,or use requested as part of the conditiorW
uses The property owner or appi'Md shalt hoe the right to submit an
+FpgCatimr for tune exdnsim in socorde nce with this section.
b. An mWication to esternJ the appmW of a oo nditlortal use permit shaf be
submMed to the Zoning rsistra'- not Jess than thirty(30)days before
plication shall state to fkft of
the sl the eM*Mion o�N+ a good faith said appmMo �to ewe the Permit, and it shaH
stabsthe addltionaldme requested tobagln the proposed oorastruc don.
The app cWon shag be hoard sad decided by the City Camoll prior to the
afqWWWOfthe w%W request.
C. In maft Its deterrnin MM on whether an aigO ant hes made a good NO
atberrrpt to utas the condhional use permit;the City Council shag consider
suCh fQMM"Metypa,4000n,etnd vim of the proposed cmbuc t,any
applicable restrictions on finanring,or apecAU andfor unicpre chctsrratanoes
beyond the control of the a~which have caused the delay,
Page 59 of 84
RESOLUTION N0.16-12-61
COPY
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNMTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY LORENE CLARK,REPRESENITNG RANGE M INDOOR
SHOOTING,FOR DESIGN GUIDELINL SITE PLAN REVIEW,TO
DEVELOP THE SITE AND CONSTRUCT A BUILDING ON MEMORIAL
AVENUE DRIVE BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request fi=Lorene
Clark,representing Range 082 Indoor Shooting for Design OuidelinelSite Plan Review to
develop the site and construct a building on Memorial Avenue Drive for a retail store and indoor
gust range,and after having conducted a public heating relative thereto,the Planning
Commission of Oak Park Heights recommended that the application be approved with
conditions. The City Council of the City of Oak Park Heights mattes the following findings of
fact and resolution:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation to the
Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned B-3 Highway Business and Warehouse District in which
retail stores and mal recreation such as the indoor firearms range is a permitted use;and
4. The subdivision required,to create the now lot was completed through the manor
subdivision process in 2016 in compliance with Section 402.01 G.Minor Subdivisions,of the
Subdivision Ordinance;and
S. Design GuidelindSite Pian approval is required for the building design and site
improvements;and
6. City staff prepared a planning report dated December 1,2016,reviewing the
request;and
Page 60 of 84
7. Said report recommended approval of the Design Guidelin*Mte Pian review
subject to the fulfillment of conditions;and
S. The Planning Commission held a public hearing at their December 8,2016
meeting;took comments from the applicants and public,closed the public bearing,and
recommended the application with conditions.
NOW,THEREFORE,,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE
FOLLOWING.-
A. The application submitted from Lorena Clark,representing Range 082 Indoor Shooting,
for Design Guideline/Site Plan Review to develop the site and construct a building on Memorial
Avenue Drive for a retail store and indoor gua range,affecting the real property as follows:
SEE ATl'ACIDZENT A
The City Council of the City of Oak Park Heights approves the Design GuidelineslSito Plan for
Range 082 Indoor Shooting mbjw to the following conditions:
1. The site plan shall be subject to review and approval of the Fire Marshal.
2. The landscape plan shall be subject to the review and approval of the City Arborist.
3. All grading, drainage, erosion control, and utility plans are subject to review and
approval of the City Engineer. Storm water plans are also subject to review and
approval of the Browns Creek Watershed District
4. All light fixtures shall be full cut off,compliant with the height requirements,and be
consistent with Section 401.15.8.7 of the Zoning Ordinance as it.relates to lighting
regnirments. Outdoor lighting for the parking areas shall be turned off one hour atter
closing,except for approved security lighting.
5. A photometric plan is required for City staffreview and approval.
6. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
7. Sound levels generated fmm the site shall be in compliance with Section 401.15.B.11 of
the City Zoning Ordinance. All of the gun range activity is to be conducted indoors.
There will be no range activity outside of the building.
8. All signs shall be designed to comply with the Zoning Ordinance requirements for
fixture cut off and illumainatiosn.
9. The Planning Commission recommends and the City Council approves the building
design with the lack of transparency on the Memorial Avenue building elevations.
2
Page 61 of 84
10. The Plmu»ng Commission recommends and the City Council approves the building
design and building materials.
11. if additional parking is required for the gun rangy use,the City Council may require the
curb and pavement to complete the proof of parking stalls.
Approved by the City Council of the City of Oak Park Heights this 13*day of December,
2016.
M ,Mayor
A ST•
'c hmcson,City Admmminist rotor
3
Page 62 of 84
ATTACHMENT A
Subdivision,
Site Plan&Design Guidelines Review
Range=
Indoor Shooting Range
Washington County GEO Code:06-029-20.13-0012
Legal Description: Lot 2,Block 1,Oak Park Station
Physical Address: 5715 Memorial Ave.N.
Page 63 of 84
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Page 64 of 84
r
.-
Oak Park Heights
Request for Council Action
Meeting Date_ November 28, 2017
Agenda Item Title 2018 Water and Sewer Rate Study
Time Required 5 Minutes
Agenda Placement New Business
Originating Department/Requestor Finance-Betty Caruso, Finance Director
Requester's Signature
Action Requested Approve Rate Study, And Rate Increase for Water Utility and Sanitary Sewer
Utility by Adoption of the Resolutions for the Water Rate Increase and the Sanitary Sewer Rate
Increase
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
See attached memo, rate study and resolutions.
Please note that there are 2 sets of Resolutions included. The one that Council decides on during the
work session, will be the one that is presented for adoption.
Page 65 of 84
WATER A-1
RESOLUTION NO. 17-11-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING WATER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2018
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates water usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending water rate increases
to accommodate the cost for administrating, managing, and
providing municipal water services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, current demands upon the municipal water
systems of the city necessitate the future construction of
additional infrastructure and rehabilitation of existing
infrastructure that must be paid for by users of the
system; and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows :
That effective January 1, 2018, the City of Oak Park
Heights shall establish a municipal water rate for all
users as follows:
a. A quarterly rate of $1. 59 for state water
connection, and $2 . 67 per 1, 000 gallons used for
the first 15, 000 gallons, with a per quarter
minimum charge of $40 . 00 .
b. A rate of $3 . 35 per 1, 000 gallons for water
use above 15, 000 gallons up to 50, 000 gallons .
Page 66 of 84
WATER-A-1
c. A rate of $3 . 90 per 1, 000 gallons for water
use above 50, 000 gallons up to 99, 000 gallons.
d. A rate of $4 . 86 per 1, 000 gallons for water
use above 99, 000 gallons up to 200, 000 gallons.
e. A rate of $5. 78 per 1, 000 gallons for water
use above 200, 000 gallons
Passed by the City Council for the City of Oak Park
Heights this 28th day of November, 2017 .
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 67 of 84
WATER-A-2
RESOLUTION NO. 17-11-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING WATER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2018
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates water usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending water rate increases
to accommodate the cost for administrating, managing, and
providing municipal water services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, current demands upon the municipal water
systems of the city necessitate the future construction of
additional infrastructure and rehabilitation of existing
infrastructure that must be paid for by users of the
system; and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows:
That effective January 1, 2018, the City of Oak Park
Heights shall establish a municipal water rate for all
users as follows :
a. A quarterly rate of $1. 59 for state water
connection, and $3. 00 per 1, 000 gallons used for
the first 10, 000 gallons, with a per quarter
minimum charge of $30 . 00 .
b. A rate of $3 . 30 per 1, 000 gallons for water
use above 10, 000 gallons up to 50, 000 gallons .
Page 68 of 84
WATER-A-2
c. A rate of $4 . 42 per 1, 000 gallons for water
use above 50, 000 gallons up to 99, 000 gallons .
d. A rate of $5. 50 per 1, 000 gallons for water
use above 99, 000 gallons .
Passed by the City Council for the City of Oak Park
Heights this 28th day of November, 2017 .
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 69 of 84
SEWER-B-1
RESOLUTION NO. 17-11-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING SEWER USAGE RATES
WITHIN THE CITY OF OAK PARR HEIGHTS
EFFECTIVE January 1, 2018
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates sewer usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending a sewer rate increase
to accommodate the cost for administrating, managing, and
providing municipal sewer services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, the City Council has reviewed said rate
increase and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows :
That effective January 1, 2018, the City of Oak Park
Heights shall establish a municipal sewer rate for all
users as follows :
a. A quarterly rate $5. 42 per 1, 000 gallons of
water used for the first 15, 000 gallons, with a
per quarter minimum charge of $81 . 00 .
b. A rate of $5 . 70 per 1, 000 gallons of water
used over 15, 000 gallons up to 50, 000 gallons .
C. A rate of $5 . 95 per 1, 000 gallons of water
used over 50, 000 gallons
Page 70 of 84
SEWER B-1
d. Residential sewer rates are determined by
the amount of water used in the March quarter of
each year. Commercial, industrial, institutional
and high density residential sewer rates are
based on actual usage.
Passed by the City Council for the City of Oak Park
Heights this 28th day of November 2017 .
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 71 of 84
SEWER-B-2
RESOLUTION NO. 17-11-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING SEWER USAGE RATES
WITHIN THE CITY OF OAK PARR HEIGHTS
EFFECTIVE January 1, 2018
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates sewer usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending a sewer rate increase
to accommodate the cost for administrating, managing, and
providing municipal sewer services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, the City Council has reviewed said rate
increase and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows :
That effective January 1, 2018, the City of Oak Park
Heights shall establish a municipal sewer rate for all
users as follows :
a. A quarterly rate $7 . 55 per 1, 000 gallons of
water used for the first 10, 000 gallons, with a
per quarter minimum charge of $75 . 50 .
b. A rate of $5 . 40 per 1, 000 gallons of water
used over 10, 000 gallons up to 50, 000 gallons.
C. A rate of $5 . 95 per 1, 000 gallons of water
used over 50, 000 gallons
Page 72 of 84
SEWER-B-2
d. Residential sewer rates are determined by
the amount of water used in the March quarter of
each year. Commercial, industrial, institutional
and high density residential sewer rates are
based on actual usage.
Passed by the City Council for the City of Oak Park
Heights this 28th day of November 2017 .
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 73 of 84
THIS PAGE INTENTIONALLY LEFT BLANK
Page 74 of 84
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday November 28, 2017
Agenda Item : 2018 Mill and Overlay
Time Req. 3 Minutes
Agenda Placement:New Business
Originating Department/Requestor: )dcdy Kegley,Public Works Director
Requester's Signature —�
Action Requested: Authori S tec to Droceed with the 2018 Mill and OverlAy pMject
Background/Justification(Pleas indicate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 75 of 84
c
Ilk
City of Oak Park Heights
14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council /
From: Andrew Kegley, Public Works Director v
Date: 11-22-17
Re: 2018 Mill and Overlay Project Proposal
Stantec provided the City with a proposal to design,bid and provide construction services for
the planned 2018 mill and overlay project. The project proposal is consistent with the City's
desire to mill and overlay Area 15 (58th Street N),Area 4 (Boutwells and McKean Square)and
potentially Area 3 (Autumn Ridge Development)for a not to exceed fee of$123,600.
Additional contracted services for Geotechnical and Construction materials testing could add
$25,000 to the cost of the project management. The scope of the project is detailed within the
attached memo from City Engineer Lee Mann,but concisely, Stantec would begin design work
as soon as authorized by the City. Bids would be collected at end of January or February of
2018 and the project should commence in the spring/early summer of 2018.
Recall during 2016 budget sessions,the City developed a fluid ten year Street Maintenance
plan which set aside funding for mill and overlay projects for the next ten years.The planned
2018 work which includes the mill and overlay of Area 15 (58th Street N)and Area 4 (McKean
Square) and the POTENTIAL addition of Area 3 (Autumn Ridge),which was originally
scheduled to occur in 2019 is an estimated expense of$1,554,748 plus the not to exceed
expenditure for engineering services of$123,600 and potential Materials testing service fee of
$25,000 brings the 2018 project estimated total to $1,703,348.00, an amount within the funding
plan(See cost breakdown on p.2).
The 2018 mill and overlay project will be funded by the budgeted projects mill and overlay
fund and the street reconstruction fund which will have$550,000 and$2.2 Million respectively
at the end of 2017. The Council contributes $580,000 each year to the budgeted projects mill
and overlay fund. Enclosed in the packet is a ten year mill and overlay plan from which staff
works.
Page 76 of 84
If the Council desires to move forward with a mill and overlay project in 2018, staff is seeking
authorization to accept Stantec' s proposal for engineering services not to exceed$123,600 so
planning and design of the project can begin immediately and bids can be sought in January or
February of 2018.
COST BREAKDOWN FOR 2018 MILL AND OVERLAY
Item Cost
Stantec-Design,Bid,Construction $123,600
Potential Geotechnical Investigation Services $15,000
Construction Materials Testing $10,000
Area 15 (58th Street N)-Estimated Cost $850,163
Area 4(McKean Square)-Estimated Cost $453,468
Area 3 (Autumn Ridge)-Estimated Cost/Origionally Scheduled for 2019 $251,117
ESTIMATED TOTAL PROJECT COST $1,703,348
FUND BALANCE-End of 2017
Street Reconstruction Fund $2,200,000
Budgeted Projects Mill and Overlay Fund $550,000
$2,750,000
2
Page 77 of 84
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Page 80 of 84
5 Stant-
2335 Highway 36 West,St.Paul MN 55113-3819
November 21,2017
File:1.93885119
Attention: Mr.Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard
PO Box 2007
Oak Park Heights,MN 55o82
Reference: Proposal for Engineering Services—2018 Mill and Overlay
Dear Eric,
This letter constitutes the Scope of Services for Professional Services between the City of Oak Park Heights
and Stantec Consulting Services Inc.for providing design,bidding,and construction services for the 2o18
Mill and Overlay project. The mill and overlay improvements include Areas 15,3 and 4 as shown on the
City's Street Maintenance Areas map(attached). These include 58th Street from Stillwater Boulevard to
Oakgreen Avenue,the Autumn Ridge area and the area by Boutwells Landing and the neighborhood behind
Boutwells. The total estimated hourly(not-to-exceed without authorization)fee range for design,bidding,
and construction services is$117,600-$123,600;including expenses. Additional services have been
identified for geotechnical investigation and construction material testing for budgeting purposes if the City
would like to include these services in the project.
The proposed project tasks are as follows:
Task is Design Services:
The design services for the project include the following:
• Project Kick-Off—One meeting with City staff to confirm elements to be included in the project.
• Preliminary Site Investigation to identify patching,curb replacement,structure adjustment,
drainage issues. This task includes up to two site visits by the project engineer and field supervisor
and one site visit by a surveyor,if needed..
• Prepare final design and construction drawings.
• Prepare specifications
• Progress meeting—one meeting with City staff to review plans at 9o%status.
• Prepare opinion of probable construction cost at i0o%plan status.
Task 2: Bidding
Stantec will assist the City with soliciting bids for the project including:
• Package bid documents
• Issue ad for bids
• Answer contractor questions
• Issue addenda if necessary
• Attend the bid opening
• Review the bids
• Compile the tabulation of bids
Page 81 of 84
November 21,2017
Mr.Eric Johnson
Page 2 of 4
Reference: Proposal for Engineering Services-2oi8 Mill and Overlay
• Recommend award of the project
Task 3: Construction Services:
Stantec will provide construction observation-administration7 and management services including:
• Preconstruction meeting
• Coordination with the Contractor and observation of the Work
• Delivery of construction notices to affected properties along the project streets at the following
intervals
a. Prior to construction starting
b. Prior to curb replacements/patching if driveways are affected
c. Prior to final paving operations
• Documentation of materials and quantities
• Coordination with an independent material testing firm and review of testing reports and invoices
• Process Contractor pay applications and contract modifications if necessary
• Complete record drawings following project completion,updates to City's GIS basemap as
applicable
• Final project closeout and documentation
Additional Services:
Geotechnical Investigation:
If the City chooses to do so,an independent material testing firm will conduct Ground Penetrating Radar
data collection and analysis along with bituminous coring and shallow soil borings to estimate the actual
thickness of in place bituminous pavement and aggregate base materials.
Construction Material Testing:
If the city chooses to do so,an independent material testing firm will complete bituminous mixture and
concrete sampling and testing at a rate of one sample per day.
The fees for the tasks outlined above are as follows:
Task 1-Design $50,887
Task 2-Bidding . $5,159
Task 3-Construction $58,540-$6,000
Expenses $3.014
Total Estimated Fee $ii7,600-$123,600
Page 82 of 84
(311,
November 21,201'7
Mr.Eric Johnson
Page 3 of 4
Reference: Proposal for Engineering Services-2018 Mill and Overlay
Estimated Additional Services-
Geotechnical Investigation $15,000
Construction Material Testing $10,000
This letter and Scope of Services described above represent the understanding between the City and
Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to
the current Master Services Agreement between the City and Stantec.
If this letter satisfactorily sets forth conditions of our Agreement,please sign in the space below and
return one copy to our office.Thank you for the opportunity to provide these services.
CITY OF OAK PARK HEIGHTS
By
Print Name and Title
Date
If you have any questions, need additional information, or wish to discuss this matter in greater detail,
please contact me.
Regards,
STANTEC CONSULTING SERVICES INC.
��4J4 -)IU4��
Lee M.Mann,P.E.
City Engineer
Phone:(651)6o4-485o
lee.mann@stantec.com
Page 83 of 84
1
November 21,2017
Mr.Eric Johnson
Page 4 of 4
Reference: Proposal for Engineering Services-2018 Mill and Overlay
Attachment-OPH Street Maintenance Area's-2o15
Page 84 of 84