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HomeMy WebLinkAbout12-12-2017 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 12, 2017 CITY COUNCIL MEETING AGENDA 6:00 P.M. AT CITY HALL 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). A. Mountain Bike Team —Presentation of Sign 6:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—November 28, 2017 (pg. 7) C. Approve City Council Worksession Notes—November 28, 2017 (pg. 11) D. Approve Salary Adjustment for Exempt Employees (pg. 13) E. Approve New Home Occupation for 5836 Penrose Avenue - 2018 with Conditions (pg. 15) F. Approve 2018 Home Occupation Renewals (pg. 23) G. Approve Amendments to City Ord. 102 Master Fee Schedule (pg. 25) H. Approve 2018 Liquor and Amusement License Renewal for Stillwater Eagles (pg. 47) L Approve 2018 Taxi Cab Licenses for F.D.S. Enterprises dba A.Taxi (pg. 49) J. Approve Amendment Summary Ordinance 2017-1307-05 for Publication (pg. 51) K. Approve Resolution for Certification of Delinquent Utilities (pg. 53) L. Approve Resolution Designating 2018 Checking and Bank Depositories (pg. 59) M. Approve 2018 Engineering Rates (pg. 61) 6:15 p.m. V. Public Hearings A. Truth in Taxation—2018 Budget Presentation (pg. 65) 6:25 p.m. VI. Old Business None Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 100 Agenda December 12,2017 Page 2 6:25 p.m. VII. New Business A. Resolution Approving the 2018 Budget(pg. 77) B. Resolution Approving the 2018 Tax Levy (pg. 97) C. 2018 Council Appointments (pg. 99) 6:40 p.m. VIII. Other Council Items or Announcements 6:40 p.m. IX. Adjourn Page 2 of 100 r i Oak Park Heights Request for Council Action Meeting Date Deceinbcr 12, 2417 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 100 December 7, 2017 Neil and Susan Swenson 13205 56th Street North Oak Park Heights, MN 55082 Dear Mr. and Mrs. Swenson: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, December 7, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 4 of 100 December 7, 2017 Clark and Vicki Nyberg 14566 571h Street North Oak Park Heights, MN 55082 Dear Mr. and Mrs. Nyberg: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, December 7, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 5 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Approve City Council Minutes—November 28, 2017 Time Req. 0 Agenda Placement Consent Originating Department/Requester Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/.Iustifi cation(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 7 of 100 CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 24, 2017 CITY COUNCIL MEETING MINUTES I. Call to Order/Fled_„e of Atte iance/A ro%al of Agenda: Mayor McComber called the meeting to order at 6:16 p.m. Present: COLincilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Public Works Director Kegley, Police Chief DeRosier, Finance Director Caruso, and City Engineer Mann. Absent: City Planner Richards. Mayor McComber added "Approve Signage for Mountain Bike Team” as Consent Agenda Item L. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. CouneiUStaff Reports: A. Mayor McComber: She reported she attended the NLC Conference the previous week; winter parking was in affect; and she would be attending the Community Advisory meeting at MCF—Stillwater. She also reminded residents to pull their garbage and recycling cans off the street to accommodate the snow plows. B. Councilmember Dougherty: He introduced new Planning Commission member Jennifer Giovinazzo who was present at the meeting. C. _Councilmember Liliegren: He reported the next Parks Commission meeting was set for December 18. D. Councilmember Runk: He reported he would be attending the CVB meeting on November 29. E. Councilmember Swenson: No report. F. Staff: City Clerk Pinski reported that Ben and Mary Brock of 5695 Newell Circle North and Dierdra Reyes of 5670 Newberry Ave North were chosen as the recycling award winners for November. II1. Visitors/Public Comment: Pam Patrick, 15365 58`x' St. N.: She noted the new Cover Park parking lot drains into ice rink depression. Public Works Director Kegley stated Raleigh was notified not to salt the lot. Mark Lambert of 10211 Norell Avenue North introduced himself as the new owner of the Nash and Bidon properties in Stillwater Township (under Central Commons LLC). Page 8 of 100 City Council Meeting Minutes November 28, 2017 Page 2 of 3 IV. _Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—October 24, 2017 C. Approve City Council Worksession Notes— October 24, 2017 D. Adopt Resolution Approving Precinct Boundary Change for Elections in. the City of Oak Park Heights E. Adopt Resolution Designating the Polling Location for the 2018 Elections in the City of Oak Park Heights F. Approve Change Order#1 —Dated 10/6/17 —for Cover Park G. Approve Amendments to City Ord. 1301.07.10 and 1307.020 Relating to Tree Replacements H. Adopt Resolution for 2018 Liquor, Tobacco, and Amusement License Renewals I. Approve Home Occupation Permit Renewals for 2018 J. Approve Redpath and Company, Auditing Services for December 31, 2017 K. Approve 2018 Area Charge for Connection to Water, Sewer and Storm. Sewer Systems L. Approve Signage for Mountain Bike Team Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: A. Increase in On-Sale Liquor, On-Sale 3.2. Oft-Sale 3.2 and Wine License Fees: Mayor McComber opened the Public l Learing. No public comments. Councilmember Swenson, seconded by Councilmember Runk, moved to close the Public Hearing, Carried 5-0. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Resolution increasing fees. RoII call vote taken. Carried 5- 0. VI. Old Business: None VII. New Business: A. Ran e 082 — Gun Range Extension Request: City Administrator reported that the owner of the Range 082 Development, Lorene Clark, requested an extension to the approvals granted by the City on December 13, 2016. He Page 9 of 100 City Council Meeting Minutes November 28, 2017 Page 3 of 3 stated staff recommended conditions to granting the extension: that building plans and fees were to be submitted to the City by March 30, 2018, and construction shall commence no later than June 1, 2018. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the extension with the two conditions that staff recommended. Carried 5-0. B. 2018 NVater and Sewer Rate Study: Finance Director Caruso provided a presentation on the study. Councilmember Swenson, seconded by Councilmember Runk, moved to approve Resolution A-1 for water rates. Roll call vote taken. Carried 5-0. Councilmember Swenson, seconded by Councilmember Runk, moved to approve Resolution B-1 for sewer rates. Roll call vote taken. Carried 5-0. C. 2018 Mill and Overlay: Public Works Director Kegley reported that Stantec provided a proposal to design, bid, and provide construction services for the planned 2018 mill and overlay project. He stated the project would be funded by the budgeted projects mill and overlay fund and the street reconstruction fund. Kegley recommended acceptance of Stantec's proposal not to exceed $123,600 so planning and design of the project could begin immediately and bids could be sought in January or February 2018. Councilmember Swenson, Councilmember Liljegren, moved to approve the recommendation. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adjourn: Councilmember Liljegren, seconded by Councilmember Swenson, moved to adjourn at 6:49 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form., Jennifer Pinski Mary McComber City Cleric Mayor Page 10 of 100 9 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Approve City Council NN"orksession Notes--November 28, 2017 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 11 of 100 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,NOVEMBER 28,2017 Present: Mayor McComber, Councilmembers Dougherty, Liljegren, Runk and Swenson; City Administrator Johnson; City Attorney Vierling; Public Works Director Kegley, Police Chief DeRosier, Finance Director Caruso, City Engineer Mann; and City Clerk Pinski. Absent: None. 1. Call to Order: Mayor McComber called the meeting to order at 5:30 p.m. 2. Update on 58"' Street Traffic Study: City Engineer Mann reported that Stantec completed a study to determine if the addition of Kwik Trip to the City would contribute to traffic increase in that area. He stated they did a base study before it was built and did another in the current year after it was built and opened. He reviewed the study results. Mayor McComber suggested some striping. Public Works Director Kegley responded they would do the striping in 2018 after the mill and overlay. No action was taken. 3. 2018 Water and Sewer Rate Study: Finance Director Caruso reviewed the study and proposed options. The City Councilmembers were in favor of option A-1 for water rates and option B-1 for sewer rates. The Resolutions were to be presented at the City Council meeting following the Worksession. No action was taken. 4. Emergency Operations Update: Police Chief DeRosier reported that the Police Department had an Emergency Action Plan, and Officer Paradise took ALICE training. He stated she could train council and staff if they were interested. No action was taken. 5. Tree Donation to City Hall: Mayor McComber reported that she had a tree in her yard that she wanted to donate to City Hall for holiday decorating. Councilmember Swenson stated it was a fire danger inside, but having it outside would work. He suggested the City hold off until the following year to develop a plan for removal, placement, and decorating. No action was taken. 6. Adjourn: The meeting was adjourned at 6:10 p.m. Page 12 of 100 �T%A Oak Park Heights Request for Council Action Meeting Date December 12 2017 Time Required: 1 minute Agenda Item Title: Approve Salary Adjustment for Exempt Employees Agenda Placement Consent Agenda J Originating Departinent/RequestEricI on. Ci Administrator Requester's Signature / Action Requested A rave Sal Adiustments for Exempt Employees for 2018 — See Below Background/Justification(Pi/eindicate if any previous action has been taken or if other public bodies have advised): Typically, the City Council considers a wage adjustments on an annual basis for exempt(non- represented employees). The Action requested at this time is to approve a 2.75%wage increase for the City Clerk and the Accountant II positions. The 2018 Budget as currently proposed does have adequate funding for 2.75% increase and does mirror increases for other employees found in Unions. In addition, these positions would similarly follow the health care contribution increases and cost sharing by the represented employees. Based on 2017 LMC Salary Survey data.,these positions are generally above the average of their metro peers, but are not unreasonably out of line with the current market conditions and—I believe -what is commensurate with their total roles the City expects them to continue to perform. 2011 was 0.0% 2012 was 1.5%. 2013 was 3.0% 2014 was 3.0% 2015 was 2.75% 2016 was 2.75% 2017 was 2.75% Page 13 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 14 of 100 Oak Park Heights Request for Council Action Meeting Date December 12 2017 Time Required: 1 minute ��j' Agenda Item Title: 2018 Home Occu ation, rmits Agenda Placement Consent ZVI Originating Department/Re estor inistration/Eric Johnson Requester's Signature Action Requested Approve for.:Home Occupation for 5836 Penrose Ave - 2018 With Conditions i' Background/Justification: (Plea indicate if any previous action has been taken or if other public bodies have advised) Randal Patrin-King of 5836 Penrose Ave. N. owns and operates a tree service business and is seeking a home occupation permit to operate the business from his residence. In effect the applicant indicates he will only be storing his vehicles and equipment at his home and not performing any other outside operations at the residence. His application is attached. Action Requested: Approve home occupation permit for 2018, subject to the following conditions: 1. All vehicular parking is to be placed upon existing parking areas at the residence. Any expansion plans to the parking areas shall be subject to review and approval of the City and shall require a permit as per City Ordinance. 2. Any other loose equipment that may be related to the business shall be stored inside a garage or shall be appropriately screened so that it is not visible from abutting properties or any public right of way, 3. There shall be no processing of wood, logs or any other materials upon the property other than for wood to be solely used by the residence only for on-site recreational fires and indoor fireplace(s). 4. There shall be no on-street parking of commercial vehicles or equipment from this site. 5. Any wood or logs stored on the property shall be wholly consistent with the City Ordinance and shall only be material that is to be solely used by the residence only for on-site recreational fires and indoor fireplace(s). Not more than three (3) cords of wood (including: large logs, small logs, piles, etc.) may be stored on the property. Page 15 of 100 Wwl City of Oak Park Heights 14168 Oak Park Blvd. Box 2007 Oak Park Heights, MW 55082 Phone (651) 439-4439 —Fax (651) 439-0574 www.cityofoakparkheights.com HOME OCCUPATION PERMIT APPLICATION Applicant: a,r Phone# Street Address: S n rv5 e City V-G,Yry� Va-i. ' Zip .S D Email: Pursuant to MN Statute 270.072 Tax Clearance; Issuance of Licenses, the licensing authority is required to provide the Minnesota.Commissioner of Revenue your Minnesota business tax identification number and social security number of each license applicant. Please provide the following information as it applies to your home occupation: Business Name: f P,tdo.(Tree- Sir✓rte L Minnesota Tax Identification Number: Federal Tax Identification Number: Personal Information (Name): Social Security Number: For application property: Street Address: City Zip Legal Description of the property: Zoning District: , Is the property connected to the City water and sewer system? /\ Yes No l Page 16 of 100 (If additional space is needed to adequately answer the following, please accurately number and answer the responses on the back of these sheets.) Describe the home occupation (type of home business) being proposed: Describe the character of the existing surrounding property: Who//��is to be employed in proposed occupation? y r-e_ u el— Will any person(s)be employed that does not live at the occupation address listed in this application? Yes t�O No In what part of the structure will the occupation be located? G Page 17 of 100 How many cus,�tomers wiJ11 be served at one time? What are the intended days and hours of this occupation? What service will this occupation provide? Is off street parking available? Yes No If yes, describe location, capacity and type of surface: Will there be a need for street parking? Yes. 1� No If yes, how much space will be needed? 3 Page 18 of 100 Will the occupation require the use of an accessory building? Yes �O No If yes,please justify the need of an accessory building and describe the facility: Will the home occupation require or involve any equipment not normally found in a dwelling unit? )<7 Yes No If yes,please describe the equipment: Will the occupation involve over-the-counter sale of merchandise produced off the premises? Yes No If yes, please describe the merchandise to be sold: How long do you anticipate the occupation be carried on at this address? Ca �jy 4 Page 19 of 100 How much of an investment in the premise is required for this occupation? If an investment is required, does it include alteration? Interior Exterior If so, Please describe the required alteration: Are other governmental licenses or permits required to legally conduct business in this occupation? �1 Yes No If yes, please list the licenses and/or permits below: The City reserves the right upon issuing any home occupation permit to inspect the premises in which the occupation is being conducted to insure compliance with the provisions of Zoning Ordinance 401.15.M "Home Occupations.' May the City inspect the premise during the application process? Yes No If no, please explain: s Page 20 of 100 Is there arty additional information regarding this application that the City should be aware of concerning the occupation? ( , r By signing this application, I declare that I have read all applicable City Ordinances. I affirm that all information provided to the City of Oak Park Heights on this application, or as a part thereof, is true and accurate to the best of my knowledge. Date: /L 2 � Signature of Applicant Tease Cheek One: Fee shall be submitted with complete application. New: Special Home Occupation —Fee: $100 (Ordinances 401.03 & 401.15.M) New. Permitted Home Occupation —Fee: $ 25 (Ordinance 401.15.M) Horne Occupation Renewal (Annual) —Fee. $ 15 6 Page 21 of 100 » n r mm " .^ a k" r � " ^ wµr s" y t � � rr"I w rt w i ti yt d� » c m J - d���� a� °..y^��"�Q2 ;'~~a w, 't � A:��ye;a.',"p^S.a {" ^;R"ar ,r»e?p ta•y t��„�a "s F'...rr. 0:4,nM1 ..S.SvC 1w,, 22 of 100' P- '. 1. Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Time Required: 1 minute Agenda Item Title: 2018 Home Occupation Permits Agenda Placement Consent Originating Department/Requestor Administration/Julie Hultman F . Requester's Signature <�s Action Requested Approve for 2018 Background/Justification: (Please indicate if any previous action has been taken or if other public bodies have advised) Home Occupation Permits require annual renewal. Phyllis Smith — 6111 Paris Ave. N., #A5 has held a Home Occupation permit in 2017 for her garment alteration business and seeks 2018 renewal, Sarah Bell — 13930 551h St. N., has held a Home Occupation permit in 2017 for her hair salon business and seeks 2018 renewal. Action Requested: Phyllis Smith - 2018 renewal approval Sarah Bell —2018 renewal approval Page 23 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Time Required: I minute Agenda Item Title: City Code of Ordinances—Update CC 102 Master Fee Schedule Agenda Placement Consent Originating Department/Requestor Administration/Julie Hultman Requester's Signature- Action Requested Consider and Adopt Amended CC 102 Master Fee Schedule Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): In May of 2006, the City Council reviewed and adopted City Ordinance CC 102-Master Fee Schedule which was created in such a manner that it could be revised on an as needed basis without re-adoption of the city code and/or publication. The schedule was last updated, with changes adopted December 13, 2016. Attached is a summary of proposed Master Fee Schedule amendments, reflecting changes to the same and a red-lined Master Fee Schedule with notations as to earlier approvals, etc. Many of the items noted on the summary have previously approved by City Council. New changes/additions being requested, include: I. Forfeiture Vehicle Administrative Handling Charge Increase, covering increased costs of department involvement with the process. 2. Contractor License Fee Increase, establishing a consistent fee for all locally issued contractor licenses. 3. NSF—Returned Check Charge Decrease, to reflect the actual charge in practice. 4. Small Wireless Facility/Small Cell Technology Fees Addition, to place fees into the fee schedule to reflect those as identified relevant and in line with MN Statute and other local governments regulating such technology. Following your review, staff recommends that the summary of fee amendments to CC-102 Master Fee Schedule be adopted as presented or with any amendments made by the City Council. The amendment to the schedule shall be published as required by law with an effective date of January 1, 2018. Page 25 of 100 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA ORDINANCE NO.2017-102-06 AN ORDINANCE AMENDING CHAPTER 102 CODE OF ORDINANCES OF THE CITY OF OAK PARK HEIGHTS SPECIFICALLY RELATED FEE CHANGES THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN: Section 1. Amendment, That Chapter 102 of the Code of Ordinances of the City of Oak Park Heights is hereby amended to add the following changes in fees, providing as follows: Schedule of Fee Amendments: • Water Usage Rates(Quarterly): As Approved By City Council on 11-28-2017 Up to 15,000 gallons From $38.19 to $40.00 + Each 1,000 gal. over 15,000 gal. up to 50,000 gal. From $3.05 to $3.35 + Each 1,000 gal. over 50,000 gal. up to 99,000 gal. From $3.55 to $3.90 + Each 1,000 gal. over 99,000 gal. up to 200,000 gal. From $4.42 to $4.86 + Each 1,000 gal. over 200,000 gal. From $5.24 to $5.78 • Sewer Usage Rates(Quarterly) based on gallons of water used: As Approved By City Council on 11-28-2017 * Residential rates determined by amount of water used in the March quarter of each year. * Commercial, Industrial, Institutional and High Density Residential rates are based upon actual usage each quarter. Up to 15,000 gallons From $78.50 to $81.00 + Each 1,000 gallons above 15,000 gallons up to 50,000 gallons From $5.40 to $5.70 + Each 1,000 gallons above 50,000 gallons From $5.75 to$5.95 • Area Connection Charges: For Undeveloped/Unconnected Land (Utility Area Charge) Land Use: Commercial/Industrial & Retail/Business Centers: • Sanitary Sewer From $2,579 per acre to $2,682 per acre • Water Main From $13,402 per acre to $13,938 per acre • Storm Sewer From $2,090 per acre to $2,174 per acre • Storm Sewer-TSMP Area From $9,748 per acre to $10,138 per acre Land Use: Low Density Residential: • Sanitary Sewer From $2,459 per acre to $2,557 per acre • Water Main From $12,785 per acre to $13,296 per acre • Storm Sewer From $1,151 per acre to $1,197 per acre • Storm Sewer-TSMP Area From $8,809 per acre to $9,161 per acre Land Use: Medium Density Residential: • Sanitary Sewer From $3,280 per acre to $3,411 per acre • Water Main From $17,045 per acre to $17,727 per acre • Storm Sewer From $1,669 per acre to $1,736 per acre • Storm Sewer-TSMP Area From $9,326 per acre to $9,699 per acre Page 26 of 100 Land Use: High Density Residential: • Sanitary Sewer From $5,740 per acre to $5,970 per acre • Water Main From $29,834 per acre to $31,027 per acre • Storm Sewer From $2,090 per acre to $2,174 per acre • Storm Sewer—TSMP Area From $9,748 per acre to $10,138 per acre As Approved By City Council on 11-28-17 • Chicken Keeping $5.00 per year • As Approved By City Council on 03-11-14 • Forfeiture Vehicle Charges: + Administrative Handling Charge From $250 to $500 per vehicle • License Fees: • Blacktopping/Asphalt Contractor From $30 to $50 per year • Building Moving Contractor From $30 to$50 per year • Concrete/Masonry Contractor From $30 to$50 per year • Excavation/Grading Contractor From $30 to $50 per year • Heating/Ventilation &AC Contractor From $30 to $50 per year • irrigation Sprinkler Contractor From $30 to $50 per year + Outside Water& Sewer Contractor From $30 to $50 per year • Siding Contractor From $30 to $50 per year • Signage& Billboard Contractor From $30 to $50 per year • Specialty Other: Not Specified Above From $30 to$50 per year • Liquor License I=ccs:As Approved By City Council on 11-28-17 • Off Sale Nem-Intoxicating Liquor License From $60 to $62 annually + On Sale Non-Intoxicating Liquor License From $170 to$176 annually • On Sale Intoxicating Liquor License From $3,392 to $3,510 annually • Wine License From $698 to $722 annually • NSF— Returned Check Charge: From $25 to $20 • Park and/or Park Shelter Use Deposit:As Approved By City Council on 05-23-17 • For All Parks and Events with An Estimated $5.00 per planned attendee, but not Attendance of 200 or More Persons less than $500 nor more than $2,000 (Refundable per City Ordinance 802) • Small Wireless Facility/Small Cell Technology: • Permit $1,500 per unit • Annual Fees • Collocation to City Structure Rental $150 per year, per unit • Collocation Associated Maintenance Costs; + $25 per unit, per year • Electrical Fee— If Provider Obtains Service Through the City: • Radio Nodes Less Than or Equal to 100 Max. Watts $73 per radio node, per month • Radio Nodes Over 100 Max. Watts $182 per radio node, per month • Costs Exceeding the Above Actual Cost of Electricity • Temporary Accessoty Structure Permit: No Charge As Approved Bp City Council on 10-10-17 Page 27 of 100 • Tree Replacement- Payment In Lieu of Tree Replacement: From $110 per caliper inch to $150 per caliper inch As Approved By City Council on 11-28-17 Section 2. Effective Date. This Ordinance shall be in full force and effect January 1, 2018, after its passage and publication according to law. Passed and adopted by the City Council of the City of Oak Park Heights, Washington County, Minnesota, on this 12'' day of December, 2017. CITY OF OAK PARK HEIGHTS By: Mary McComber, Mayor Attest: Eric A. Johnson, City Administrator Page 28 of 100 MASTER FEE SCHEDULE ATTACHMENT TO CITY ORDINANCE 102 CITY OF OAK PARK HEIGHTS 14168 Oak Park Blvd.N. P.O.Box 2007 Oak Park Heights,MN 55082 CURRENT FEES,RATES AND CHARGES Effective:01-01—V442018 (Subject to Change) Alcoholic Beverages: Fee Off Sale Non-Intoxicating Liquor License $ . per year On Sale Non-Intoxicating Liquor License $ per year CC Non-Intoxicating Liquor License Investigation $ 500.00 per year Fee Intoxicating Liquor Off Sale License $ 240.00 per year On Sale Intoxicating Liquor License $ 3,510.00 3;92::90 per year On Sale Intoxicating Liquor—Sunday License $ 200.00 per year Intoxicating Liquor License Investigation Fee $ 500.00 per year Park Alcohol Use&Consumption Permit In conjunction with park shelter $ 15.00 per permit reservation Wine On Sale License $ per year Wine License Investigation Fee $ 500.00 per year Amusement&Commercial Recreation: Fee Billiards/Pool Table License $ 15.00 per table Bingo License $ 75.00 per year Mechanical Amusement Devices $ 15.00 per device Page 29 of 100 Building/Construction/Utilities: Fee Building/Construction Permits-General ➢ Right of Way Permits $150.00+Expenses and Deposit. ➢ Commercial/Industrial Permits Based on job value(see valuation table below).State Surcharge will be charged. Plan Review Fee will be charged, if applicable. ➢ Demolition Permit (Residential/Commercial Structure) $75.00+MN State Surcharge ➢ Excavating&Grading Fee and State Surcharge are based on job value (see valuation table below) and cubic yards earth moved. Plan Review Fee will be charged, if applicable. ➢ Fire Protection Systems Installation& Based on job value(see valuation table Remodeling(Includes wet,dry,alarm& below).State Surcharge will be charged. monitoring systems). Plan Review Fee will be charged, if applicable. ➢ Swimming Pools Based on job value(see valuation table below).State Surcharge will be charged. Plan Review Fee will be charged, if applicable. Residential Permits ➢ Additions Based on Job Value* ➢ Docks/Patios&Similar Based on Job Value* ➢ Driveway/Parking Pad Replacement or Alteration $ ➢ Fence Installation—4'&Under $50.00 ➢ Fence Installation—Over 4' Based on job value (see valuation table below).State Surcharge will be charged. Plan Review Fee will be charged, if applicable. -2- Page 30 of 100 ➢ Fire Protection Systems Installation& Based on job value(see valuation table Remodeling(Includes wet,dry,alarm& below).State Surcharge will be charged. monitoring systems). Plan Review Fee will be charged, if applicable. ➢ New Construction&Remodeling Based on job value(see valuation table below).State Surcharge will be charged. Plan Review Fee will be charged, if applicable. ➢ Re-Roofing $75.00 73 00+MN State Surcharge ➢ Re-Siding $75.00 73.00+MN State Surcharge ➢ Swimming Pools Based on job value(see valuation table below). State Surcharge will be charged. Plan Review Fee will be charged, if applicable. Storage Shed(1 story-120 sq.ft.or less) $25.00 23 00 D Window Replacement: > Same Size to Same Size-Up to 3 windows: $50.00+MN State Surcharge >Same Size to Same Size-4 or more windows: $75.00+MN State Surcharge Compliance Escrow: New Commercial Construction Variable Compliance Escrow: New Residential Construction $1,000 per residential unit n Contractor Licenses ---)' 12'- 12-X1 lr �� ° ' Blacictopping/Asphalt $50.0039:90 per year '`- Building Moving $50.00 39:00 per year Qr`Ox" Commercial General Contractor $50.00 per year Concrete&Masonry $50.00 30:09 per year Excavation/Grading $50.00 30.00 per year Fire Protection Systems Installation MN State Licensure Required cludes Wet Dry,Alarm&Monitoring Systems) Heating,Ventilation&AC(Mechanical) $50.00 30AW per year MN Mechanical Bond Required -3- Page 31 of 100 Irrigation Sprinkler Installation $ per year Outside Sewer&Water Installation $: per year Plumbing MN State Licensure Required Residential General Contractor MN State Licensure Required Siding Installation $50.00 300 per year Signage&Billboards Installation $50.00 30:00 per year Specialty Other:Not Specified Above $50.00 30.0 per year Tree Worker License (Installation, Care,Removah_ $50.00 30:00 per year City Ordinance 1307.040 Verification of State Contractors License $5.00 per permit submission Inspection Services Miscellaneous Inspections $60.00 per hour or total hours cost to (For which no other fee has been jurisdiction,whichever is greater. Includes established—Min.Charge is`/z hr.) employee costs,overhead and equipment. Outside Regular Business Hours $60.00 per hour or total hours cost to (Minimum Charge is 2 hours) jurisdiction,whichever is greater. Includes employee costs,overhead and equipment. ➢ Re-inspection $60.00 per hour or total hours cost to jurisdiction,whichever is greater. Includes employee costs,overhead and equipment. Plan Review Services Initial Plan Review Variable—65%of the base permit fee based on project value Additional Plan Review(s) $60.00 per hour or total hours cost to (Due to changes,revisions—Min.'/z Hr.) jurisdiction,whichever is greater. Includes employee costs,overhead and equipment. -4- Page 32 of 100 Grading/Excavation_ Fee Schedules Grading Permit Fees (1): The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown far the,entire project. 50 cubic yards or less $23.50 51 to 100 cubic yards $37.00 101 to 1,000 cubic yards $37.00 for the first 100 cubic yards +$17.50 for each additional 100 cubic yards or fraction thereof 1,001 to 10,000 cubic yards $194.50 for the first 1,000 cubic yards +$14.50 for each additional 1,000 cubic yards or fraction thereof 10,001 to 100,000 cubic yards $325.00 for the first 10,000 cubic yards +$66.00 for each additional 10,000 cubic yards or fraction thereof 100,001 or more cubic yards $919.00 for the first 100,000 cubic yards +$36.50 for each additional 10,000 cubic yards or fraction thereof Other Grading Inspection&Fees (2): Or the total hourly cost to the jurisdiction,whichever is the greatest. This cost shall include Supervision,overhead,equipment,hourly wages and fringe benefits of the employees involved. ➢ Inspections outside normal business hours $60.00 per hour(2) Minimum Charge—two hours ➢ Re-inspection Fees $60.00 per hour(2) ➢ Inspections for which no fee is specifically indicated Minimum Charge—one-half hour $60.00 per hour(2 Grading Plan Review Fees (*): (*) Or the total hourly cost to thejurisdiction,whichever is the greatest. This cast shall include Supervision,overhead,equipment,hourly wages and fringe benefits of the employees involved. 50 cubic yards or less No Fee 51 to 100 cubic yards $23.50 101 to 1,000 cubic yards $37.00 1,001 to 10,000 cubic yards $49.25 10,001 to 100,000 cubic yards $49.25 for the first 10,000 cubic yards +$24.50 for each additional 10,000 cubic yards or fraction thereof 100,001 to 200,000 cubic yards $269.75 for the first 100,000 cubic yards +$13.25 for each additional 10,000 cubic yards or fraction thereof 200,001 or more cubic yards $402.25 for the first 200,000 cubic yards +$7.25 for each additional 10,000 cubic yards or fraction thereof -5- Page 33 of 100 Other Grading Plan Review Fees: ➢ Additional plan review required by changes,additions or revisions $60.00 per to approved plans. (Minimum Charge—one-half hour hour Heating/Ventilation/Cooling Permits Mechanical Commercial/Industrial 1% of job valuation for first $100,000 plus ''/:% of value above $100,000 ($75.00 minimum) + MN State Surcharge Plan Review Fee will be charged,if applicable Residential Permits ➢ Air Conditioning Replacement or Repair $50.00+MN State Surcharge ➢ Air Conditioning&Furnace Replacement (Combined Installation) $75.00+MN State Surcharge ➢ Furnace Replacement or Repair $50.00+MN State Surcharge ➢ New Construction&Remodeling $75.0075:00+MN State Surcharge ➢ Fireplace Installation (Per Fireplace unit) $50.00+MN State Surcharge ➢ Residential: Gas Line Installation Only $25.00+MN State Surcharge ➢ Residential:Minor Improvement * Eg.pre-wired dishwasher, , water softener,and minor repair meeting the following: 5%of job valuation(min.$15.00)+MN Does not modify gas or electrical State Surcharge. service; Does not exceed total labor cost of$500;and Is improved,installed or replaced by the homeowner or a licensed contractor. Plumbing Commercial/Industrial Permits I%of job valuation($75.00 min.) +MN State Surcharge. ➢ Irrigation Systems(Lawn Sprinklers) $75.00+ MN State Surcharge -6- Page 34 of 100 Residential Permits ➢ New Construction&Remodeling $75.00 SAA+MN State Surcharge ➢ Residential:Minor Improvement * Eg.pre-wired dishwasher, water softener,and minor repair meeting the following: Does not modify gas or electrical 5%of job valuation($15.00 min.)+MN service; State Surcharge Does not exceed total labor cost of$500;and Is improved,installed or replaced by the homeowner or a licensed contractor. Water Heater(when installation is separate $50.00+MN State Surcharge from other plumbing services) ➢ Irrigation Systems(Lawn Sprinklers) $75.00+MN State Surcharge Utilities (Including Water,Sewer,Storm Sewer&Garbage Rates) Commercial Inspections&Testing ➢ Conductivity Test $70.00 ➢ Disinfection Test $70.00 ➢ Hydrostatic Pressure Test $70.00 Each ➢ Manhole Inspection $35.00/5 manholes ➢ Sewer Air Pressure Test $35.00 ➢ Sewer Service Inspection $35.00 Per Service Water service Inspection $35.00 Per Service ➢ Wet Tap Inspection $35.00 Per Wet Tap -7- Page 35 of 100 Tai Eeaneelien Charges ➢ On Existing Lines: Local Water $35.00/Unit Cexestiee -Charged with Construction Permit when water meter required. ➢ On Existing Lines: Local Sewer TTa $35.00/Unit Cerx�estieff -Charged with Construction Permit when water meter required. -8- Page 36 of 100 *�^rtc rr AncT Formatted:Indent:Left: 0.5", No bullets or numbering AREA CHARGES Formatted Table FOR UNDEVELOPED/UNCONNECTED LANDt Formatted Table Per Acre* Formatted:centered Formatted:Cerdered Area Connection Charges-Non TSMP AREA Commercial/ Industrial& Retail/ Medium High Business Low Density Density Density Centers Residential Residential Residential $ 2,682 $ 2,557 $ 3,411 $ 5,970 cc Sanitary 2-,&W 1,459 34£So 3;740 $ 13,938 $ 13.296 $ 17,727 $ 31,027 Water 13,402 "� 17,045 29-,834 $ 2.174 $ 1,197 $ 1,736 $ 2.174 Storm 21999 '� 4-;669 2;490 $ 18,794 $ 17,050 $ 22,874 $ 39,171 TOTAL 18,071 16,395 21,994 37;664 Area Connection Charges-TSMP AREA Commercial/ Industrial& Retail/ Medium Business Low Density Density High Density Centers Residential Residential Residential CL n1 $ 2,682 $ 2,557 $ 3,411 $ 5970 Sanitary X574 2;459 3;280 340 $ 13,938 $ 13,296 $ 17,727 $ 31,027 Water 13,402 d2,:785 17,045 29,834 $ 10,138 $ 9.161 $ 9,699 10,138 Storm 9,748 9-W 914M 9x48 $ 26,758 $ 25,014 30,0837 $ 47,135 TOTAL M-,U9 24483 "TIM AMP * Computation of acreage,as it affects each development or connection related to the collection of these fees,shall be made through the office of the City Engineer with all such fees being collected through the QpRce of the City Administrator. -9- Page 37 of 100 Customer Service Call Request $60.00 for first '/z hour + $60.00 for each additional hour or fraction thereof. Garbage Rates—Commercial Individually contracted by Business with City Licensed Sanitation Haulers Garbage Rates—Residential Residential basic collection paid for by (Solid Waste&Recycling Containers) the City of Oak Park Heights.Extra charges for items not covered under City contract will be billed and paid for by the resident. S.A.C. $2,485 per unit -Metropolitan Council Service Availability Units determined by Building Official Charge and/or Metropolitan Council Sewer Usage-Quarterly Rates: $ ]eC(?_? qtr.min.—Up to 15,000 CC, gallons water used Residential Rates determined by amount of + water used in the March quarter of each year. $55?l?.5.7.44;per each 1,000 gallons over 15,000 gallons up to 50,000 gallons 1 —2—(64 Commercial.Industrial.Institutional&High + DensiV Residential Rates are based upon $5_,_95.5-=? per each 1,000 gallons over actual usage each quarter. 50,000 gallons Storm Sewer Usage Rates: Residential: $3.00 per quarter per unit(up to 4 units) Vacant Land: $1.50 per quarter Developed Commercial,Industrial& High Density Residential: $30.00 per acre per quarter Undeveloped Commercial,Industrial& High Density Residential $4.50 per acre per quarter Water Curb Stop Driveway Cover $100.00 each Water Hydrant $15.00 per ` Hydrant & +$15.00 for temporary use of water Construction Meters meter(if applicable) + water usage Water Meters Variable — Based on size and Market Rate Water Meter Calibration Check $35.00 Refunded if Meter is Overcharging) Water Service Shut Off/Reinstatement $30.00 for first%z hour+$60.00 for each additional hour or fraction thereof. -10- Page 38 of 100 Nater Usage Rates:(Quarterly Rates) $ qtr.min.-up to 15,000 gallons + C0- per each 1,000 gallons over 15,000 up to 50,000 gallons �`�•�• + $` per each 1,000 gallons over -2 50,000 gallons up to 99,000 gallons $ per each 1,000 gallons over 99,000 gallons up to 200,000 gallons $ per each 1,000 gallons over 200,000 gallons Valuation Based Permit Fee Schedule: *Base Permit Fee Only-Does Not Constitute full fee charged for permit Total Valuation Fee Calculation $1 to$500 $23.50 $501 to$2,000 $23.50 for the first $500, plus $3.05 for each additional $100 or fraction thereof,up to and including$2,000 $2,001 to$25,000 $69.25 for the first$2,000,plus$14.00 for each additional $1,000 or fraction thereof,up to and including$25,006 $25,001 to 50,000 $391.75 for the first $25,000, plus $10.10 for each additional$1,000 or fraction thereof,up to and including $50,000 $50,001 to 100,000 $643.75 for the first $50,000, plus $7.00 for each. additional$1,000 or fraction thereof,up to and including $100,000 $100,001 to$500,000 $993.75 for the first $100,000, plus $5.60 for each additional$1,000 or fraction thereof,up to and including $500,000 $500,001 to$1,000,000 $3,233.75 for the first $500,000, plus $4.75 for each additional $1,000 or fraction thereof,up to and including $1,000,000 $1,000,001 and Above $5,608.75 for the first$1,000,000,plus$3,65 for each additional$1,000 or fraction thereof -11- Page 39 of 100 Business Related Fee jo-neClk4� Ol2J� Meeases _ Q,DI Chicken Keeping Permit $5.00 per year Fireworks Sales Permit ➢ Combined with Mixed Retail $ 100.00 er ear ➢ Exclusive Firework Sales Retail $ 350.00 per year $50.00 per Mobile Home& Mobile Home Park Special Use Permit 10%of gross project area designation to recreational use (developed and maintained and owners ense Kennel License $100.00 per year Refuse Hauler License $ 150.00 per year Phosphorous Based Fertilizer Sales Licensee $ 100.00 per year Peddler/Solicitor Permit $ 25.00 per 6 months Pet License(Domestic:ie.Cats&Dogs) No Charge —Proof of Rabies Vaccination Required Taxicab License $60.00 per operator per year Small Wireless Facility/Small Cell Technology As Per City Ordinance 704&401.15 --- -- Formatted Table Permit $1,500 per unit Annual Fees: 4 --- Formatted:Indent:Left: -0.01", No bullets or numbering, ➢ Collocation To City Structure Rental 150 ver year per unit Tab stops: 0.11 ust tab ➢ Collocation Associated Maintenance Costs: +$25 per unit ver year - Formatted,aulleted+Level:1+Aligned at: 0.25'+Indent and at: 0.5 Y Electrical Fee—if provider obtains service i L`1 Z_1 '� C through the City: Radio Nodes Less Than or Equal to 100 $73 per radio node ver month � o< Maximum Watts G�( ➢ Radio Nodes Over 100 Maximum $182 ver radio node per month1 Watts ➢ Costs Exceeding The Above Actual Cost of Electricitv Formatted:Left,Bulleted+Level:1+Aligned at: 0.49"+ Indent at: 0.74" Tobacco Sales License $ 150.00 per year -12- Page 40 of 100 Tree Removal (Tree Removal Shall Be Per City Ordinance Regulations aaror City Polio,. ztions Diseased Tree Removal As Per City Ordinance 1302 ➢ Owner Requested Blvd.Tree Removal ,s Per City Policy$200.00 per tree Tree Replacement CC (Payment In Lieu of Tree Replacement) As Per City Ordinance 1307.07' Based on$1500 per caliper inch Tree Replacement Formula: $150 4-0 per caliper inch [(AB)x C)x A=D A=Total Diameter Inches of Ssignificant Ttrees Lost as a Result of the Land Alteration B=Total iameter Inches of ignificant Ttrees S-situated on the and C=Tree:..eplacement C-constant (1.33) D=Replacement Ttrees(#of Caliper Finches) D x$150 44-0=Payment in Llieu of f Ttree Replacement Miscellaneous: Fee Assessment Search $15.00 per parcel Autumn Hills Park Shelter Use Deposit $100.00 (Refundable as per Shelter Reservation Agreement) City Mas Market Rate City Ordinance Book .03 per page Black &White Copies .10 per page Colored CGpies -13- Page 41 of 100 Comprehensive Plan $ 150.00 Dangerous Dog Related Fees: Per City Ordinance 601.14 ➢ Unclaimed Dog(impounding,boarding& euthanizing costs) Actual Costs ➢ Potential Dangerous Dog Appeal $50.00 Design Guidelines $ 5.00 Z_ Z– i 1 C'C- Forfeiture Vehicle Charges (Applies to all Criminal&DWI Forfeiture Vehicles) ➢ Administrative Handling Charge $500.00 238:98 per vehicle ➢ Monthly Storage Fee j $30.00 per vehicle per month Frisbee Golf Course Disc $5.00 each p Mailing,Messenger Service or Transmitting Actual Costs Incurredcmc,,-Cn��c.Y Mileage–Rate of Charge I Per Current IRS Rate (2 12 C a NSF–Returned Check Charge $ 20.00 23.00 Per City Ordinance 802 ,�— Park and/or Park Shelter Use Deposit �`�� "`"d -For All Parks and Events With An Estimated $5.00 per Planned Attendee,but Not UI Event Attendance of 200 or More Persons Less Than$500.00, U�rf G�. 54 Z3 (Refundable per City Ordinance 8021 nor More Than$2,000 Photocopies Black&White @.03 per page Color .10 per page Special Project/Research Actual Time Expended Costs Subdivision Ordinance– Ordinance 402 $ 10.00 CQ� Temporary Accessory Structure Permit Per City Ordinance 401.15 - Must obtain special event permit prior to installation No Charge Temporary Si rgnage/Banner Permit Per City Ordinance 401.15 - Must obtain special event permit prior to installation No Char a Actual Costs Incurred.Includes P'!11dIC;YI Video Data Requests Employee Costs,Overhead, In Car Video&Body Worn Camera Video Equipment and Materials Videotape or DVD Reproduction $ 15.00 -14- Page 42 of 100 Zoning Ordinance—(or other related documents) $ 55.00 Park Dedication Requirements: —Dedication is based on "Fair Market Value:"determined at time off ling ofplat and may be comprised of land,cash or a combination of both. Refer to Ordinance 402:Subdivision for additional information CommerciaUlndustrial Park Dedication When City does not require park or open space within Cash Dedication (1) development, cash amount equal to ten (10)percent of the gross land area within the development, as determined by the City. Land Dedication (1) An amount of up to ten(10)percent of the gross land area within the development,as determined by the City. (1) A credit of up to twenty-five(25)percent of the required dedication may be allowed by the City Council for open space areas within a development provided that such improvements benefit identifiable park and recreation water resources. Residential Park Dedication Required Land Dedication Based upon Dwelling Units Per Acre Cash Dedication (1) x Fair Market Value of Land Per Acre Required Cash Contribution For Proposed Development Land Dedication (2) Dwelling Units Per Acre Land to Be Dedicated 0-1.9 8% 2.0-3.9 10% 4.0-5.9 12% 6.0-9.9 14% 10+ 14%+5%for each unit over 10 (1) Amount based on fair market value and same density formulas established for land dedication. Amount based on the gross area of the proposed subdivision and proposed OW of dwelling unit and density. Planning&Zoning Application Fee Escrow City Financial Assistance: Eg:TIF,Tax Abatement,Special Assessments, $3,000.00 To be determined by Annexation,Special District Projects,Etc. City based on proposed *Non- project. Also See:City of Oak Park Heigbts-Financial Assistance— Refundable Listing of Fees. -15- Page 43 of 100 Comprehensive Plan Amendment $ 500.00 $1,000-$3,000* Conditional Use Permit/Amendment: Industrial/Commercial $ 400.00 $1,000-$3,000* Conditional Use Permit/Amendment: Single Family Residential $ 150.00 NA Home Occupation: Minor $ 25.00 NA Home Occupation: Major CUP Process $ 100.00 NA Home Occupation:Annual Renewal Fee $ 15.00 NA Planned Unit Development:Amendment $ 700.00 $1,000-$3,000* Planned Unit Develo ment:Concept Plan $ 500.00 $1,000-$3,000* Planned Unit Development:General Plan $ 700.00 $1,000-$3,000* Site Plan Review $ 400.00 $1,000-$3,000* Street Vacation $ 100.00 $500.00* Subdivision:Minor $ 200.00 $500.00* Subdivision:Major $ 400.00 $1,000-$3,000* Variance:Industrial/Commercial $ 200.00 $1,000-$3,000* Variance:Single Family Residential $ 150.00 NA Zoning District Amendment $ 400.00 1 $1,000-$3,000* * Escrow is based on number of units: 1-9 $1,000 10-50 $2,000 51+ $3,000 City of Oak Park Heights -Financial Assistance— Listing of Fees 1. Application Fee Any conduit revenue bond,financial note or other financial assistance tool,including TIF assistance,requested to be provided by the City shall require the payment of an Application Fee of$3,000.This fee is payable at the time of the formal submission of any financial assistance request.This fee is not refundable. 2. Escrow Deposit In addition to Application Fee,the applicant shall also provide the City necessary cash to be deposited into an escrow fund and in an amount estimated to adequate to secure all City out-of-pocket expenses including but not limited to;attorney's fees,auditing fees, planning fees,etc., to complete the project.This amount will be determined by the City at the time of the submission of any application.Any unused funds shall be returned to the Applicant. 3. Closing Fee -16- Page 44 of 100 Prior to the City executing any final resolutions authorizing the sale of bonds,notes or other financial assistance tools,a Closing Fee payable to the City shall be determined and incorporated into the project.The Closing Fee shall be a maximum 1.0 percent of gross proceeds.The City Council may determine a lower amount but may not be less than 0.5 percent.Closing Fees shall be due and payable at closing. 4. Annual Servicing Fee The Applicant shall also pay to the City an Annual Servicing Fee and is equal to 0.1%of the average balance of all outstanding funds as calculated on Jan 1 of each year following the issuance of any financial tool or obligation.The first year Servicing Fee shall be pro- rated. -17- Page 45 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 46 of 100 �i Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Approve 2018 Liquor License and AnIUSement License Renewal for Stillwater Eagles Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 47 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 48 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item improve 2018 Taxi Cab Licenses for F.D.S. Enterprises dba A.Taxi. Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Applicant has paid the fee, submitted proof of insurance, and passed inspections ,\ith the City of Oak Park Heights Police Department. I recommend approval. Page 49 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 50 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Approve Amendment Summary Ordinance 2017-1307-05 for Publication Time Req. 0 Agenda Placement Consent Originating Department/Requester Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Applicant has paid the fee, submitted proof of insurance, and passed inspections with the City of Oak Park Heights Police Department. I recommend approval. Page 51 of 100 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA ORDINANCE NO. 2017-1307-05 AN ORDINANCE AMENDING CHAPTER 1307 OF THE CODE OF ORDINANCES OF THE CITY OF OAK PARK HEIGHTS RELATING TO THE ;MANAGEMENT, PROTECTION AND CARE OF SIGNIFICANT TREES AND OTHER VEGETATIVE GROTH IN THE CITY OF OAK PARK HEIGHTS AND THE PRESERVATION OF TREES IN LAND DEVELOPMENT THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN. Section 1. That the language "local government" in paragraph two of Section 1307.020 of the Code of Ordinances of the City of Oak Park Heights is hereby amended to read as`the City." Section 2. That Section 1307.070.10 is deleted in its entirety and replaced with the following: 1307.070.10 Payment in Lieu of Tree Replacement. In development of lands under this ordinance should the applicant determine that there is insufficient opportunity within the development to replace trees lost or anticipated to be Iost as a result of the development the applicant may request of the city council permission to pay an amount into the city tree fund an amount equal to the value of the required replacement tree. Such values(s) shall be determined by the City and will include a value of replacement calculated on a per caliper inch of trees to be compensated. The value per caliper inch shall be established by the City Council. The city tree fund, upon receipt of such funds as may be authorized by the council under the provisions of this ordinance, shall act as a dedicated fund to provide for the care and replacement of shade trees within the City of Oak Park Heights. Section 3. Effective Date. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed by the City Council of the City of Oak Park Heights, Washington County, Minnesota, on this 280' day of November, 2017. CITY OF OAK PARK HEIGHTS Mary McComber, Mayor Attest: Eric Johnson, City Administrator Page 52 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Time Required: 1 minute Agenda Item Title Certification of Delinquent Utilities Agenda Placement Consent Originating Department/Requestor Finance_- Betty Caruso, Finance Director Requester's Signature Action Requested Approve the attached Resolution Approving Certification of Delinquent Utility Charges to the County Auditor for Collection With the 2018 Tax Bills Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): In accordance with MS 444.075 subd 3e and the city ordinance of 1001.04 1 am requesting that the council approve the listing of delinquent bills as a lien against the property and authorize that they be sent to the County Auditor for collection with the 2018 tax billing. Due to scheduling of December council meetings, the list has been prepared as of December 8, 2017, however, in accordance with policy, the City will accept payments on the delinquent amounts through December 15, 2017. 'Therefore, I request that Council adopt the list and give me authority to adjust the amounts for payments or corrections that may be received prior to certification to the County Auditor. Page 53 of 100 CITY OF OAK PARK HEIGHTS COUNTY OF WASHINGTON AND STATE OF MINNESOTA RESOLUTION 17-12- A RESOLUTION APPROVING CERTIFICATION OF DELINQUENT UTILITY CHARGES TO THE COUNTY AUDITOR FOR COLLECTION WITH THE 2018 TAX BILLS WHEREAS, the following properties have delinquent utility bills as of December 12, 2017 and require collection; SEE ATTACHED LIST WHEREAS, the City Staff for the City of Oak Park Heights has complied with the collection procedures for the utility billing and the above accounts remain delinquent as of December 15, 2017; and, WHEREAS,the City is allowed by statute to use certification to the County for inclusion on the real estate tax collection system as the collection mechanism. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Oak Park Heights that delinquent utility charges included on the list supplied by the Finance Director and as reduced for payments between December 12, 2017 and December 15, 2017, be certified to the County Auditor for Collection with the 2018 Tax Bill. Passed by the City Council of Oak Park Heights this 12th day of December, 2017. Mary McComber Mayor Attest: Eric A. Johnson City Administrator Page 54 of 100 r � a. tmN m N Q o n N 0 0 0 Q m o 0 0 0 0 _Q N N N N N m O r o N cd11 N 53 t(? o Ql m Y O O O U 11 N U C 2C O 21 w "O �p N N N N N N N (n N N N N fFi N N N N Vi i( N N N N N N N N N N N N N N N N N N N � U o F c o N N o m R p m R m cD r W m m p co V? 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F Y Y Q Q tij tti O LO t'0 '0 4 W W W � W W 4 4 pF O O O O M n Z 0 N 0 0 z z z o z z 0 0 N M O M m N m 7 m N lT) Ip LOO Q OD O O O n w r N V O m n LO n Q1 Ql n LO N M T P v V ll M M Q to M M M M M M (O n n n M (O h W w Ilf Ln uL In r r r r r r N to lit U') r 47 u) �2') 71 U O P N tri M N V CO N M V N V N @ o P o 0 0 0 0 0 0 0 0 o n 0 0 p p 0 o p Z 0 0 0 0 n o 0 0 0 0 0 0 0 0 0 0 0 0 0 o rn = 0 0 u7 O o o p Q p Q Q p Q 0 p p 0 p to h ID +n Ol N u3 c0 O M I- M 6 r N M N r N C Z5 n n 00 0 0 O r r N T U2 O p O O co n0 0 O O N U r r r r r r r r r rrn V = R1 W a0 07 m Q1 6i 0 0 0 0 0 p N N U RI Q @ r r r r r r r r FCL E @ O O O O Q O p P P p 0 O O O O O O O O O O C N @ Z d d til O O O a 0 0 0 0 0 O O O Q 4 0 v] n tp O M VJ h CO to p N kp (0 W M h M d r N M N r N Q h n �[1 m O O .r- .r- O 4 0 0 o O p0 0 p 'm m f0 m m W O 0) 01 rn rn W rn d a 0 0 0 O N N U O Q p O O O O 4 O O O O r r r r r r r r o V d U 0 Page 57 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 58 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Title: Approve Resolution Designating 2018 Checking and Bank Depositories Time Required i minute Agenda Placement Consent Originating Department/Requestor Betty Caruso, Finance Director Requester's Signature Action Requested : Approve Resolution designating 2018 checking and bank depositories Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). The City currently has its checking and some investments with MidWestOne Bank. The bank continues to serve the city well. The remaining institutions hold the other city investments: First State Bank and Trust, Morgan Stanley SB, UBS Financial Services, Wells Fargo Advisors, LLC and the 4M Fund. Although I do not have accounts set up at the other financial institutions listed, I may be using them in the future depending upon the rates offered and if they are willing to pledge securities for any deposits above FDIC limits. If we were to invest with any new financial institution, Finance would review bank ratings and financial criteria before investing, along with consulting with other cities regarding the broker. The list of depositories is as follows: MidWestOne Bank UBS Financial Services Wells Fargo Advisors, LLC Morgan Stanley Smith Barney US Bank First State Bank and Trust Wells Fargo Bank (not presently used) League of MN Cities 4M Funds Bremer Bank (not presently used) Page 59 of 100 CITY OF OAK PARK HEIGHTS RESOLUTION 17-12- A RESOLUTION DESIGNATING 2018 CHECKING & BANK DEPOSITORIES MidWestOne Bank— Checking and Investments First State Bank and Trust—Investments US Bank—Investments Wells Fargo Bank—Investments Bremer Bank - Investments League of Minnesota Cities 4M Fund— Investments Morgan Stanley Smith Barney—Investments UBS Financial Services—Investments Wells Fargo Advisors, LLC - Investments Passed by the City Council of Oak Park Heights this 12th day of December 2017. Mary McComber, Mayor ATTEST: Eric A. Johnson Administrator Page 60 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Title Approve 2018 Engineering Rates Time Required 1 Min Agenda Placement Consent Originating Department/Requestor Finance Director - Betty Caruso Requester's Signature 4ALA� Action Requested Approve engineering rate schedule for 2018 Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). Attached is the 2018 Rate Schedule for Stantec Consulting which is used for the City and for private development's review and inspection services. It is an average increase of 3.5% over 2017 rates. Page 61 of 100 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 551 13 Tel: (651) 636-4600 Stantec Fax: (651) 636-1311 December 7, 2017 File: 193801828 Attention: Eric Johnson City of Oak Park Heights 14168 Oak Park Boulevard N PO Box 2007 Oak Park Heights, MN 55082 Reference: 2018 Stantec Rates Dear Eric, We wish to thank the City of Oak Park Heights for allowing us to partner with you in planning and implementing your municipal projects. To help you prepare for projects next year, we are enclosing our 2018 hourly rate schedules for municipal services and for standard (private development) review and inspection services. Stantec is committed to employing excellent people; keeping our technical capabilities innovative and effective to serve you best. As such, we are proposing to hold staff rates in Oak Park Heights to an average increase of 3.5%. We continue to strive internally to minimize cost increases and look for cost saving measures in our day to day operations with staff to provide the greatest value for your engineering investment. We are very grateful for our relationship with Oak Park Heights. Your Stantec Team is dedicated to providing the City with high quality service while working within your budget constraints. We look forward to continuing to partner with you in 2018. If you have any questions or require further information please call me at (651)604-4850. Regards, STANTEC CONSULTING SERVICES INC. Lee M. Mann, P.E. Principal Attachments: Municipal Rate Table Standard Rate Table (for Private work) Page 62 of 100 2018 RA7E7 SCHEDULE (Municipal) Classification 2018 Senior Principal $ 147.00 - $ 187.00 Principal $ 140.00 - $ 176.00 Specialist* $ 129.00 - $ 248.00 Project Manager $ 136.00 - $ 180.00 Senior Engineer I Scientist Architect Landscape Architect Planner $ 131.00 - $ 173.00 Architect I Landscape Architect $ 118.00 - $ 144.00 Land Surveyor $ 103.00 - $ 160.00 Engineer Planner I Scientist $ 100.00 - $ 144.00 Designer GIS I Landscape Designer Graphics Senior Technician $ 100.00 - $ 145.00 Engineering Technician $ 78.00 - $ 117.00 Project Technician $ 51.00 - $ 80.00 Field Supervisor $ 108.00 - $ 172.00 Crew Chief $ 82.00 - $ 140.00 Inspector $ 81.00 - $ 112.00 Survey Technician $ 56.00 - $ 81.00 GPS Survey Equipment $ 38.00 Total Station Equipment $ 28.00 GIS Workstation Equipment $ 22.00 GPS Sub meter Unit (per use) $ 80.00 Air Detection Equipment (per half day) $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and Certified Industrial Hygienist These rates are adjusted annually in accordance with the normal review procedures of Stantec. Page 63 of 100 2018 STANTEC RATE SCHEDULE (Standard) Classification 2018 Senior Principal $ 188.00 - $ 275.00 Principal $ 179.00 - $ 216.00 Specialist* $ 179.00 - $ 311.00 Project Manager $ 139.00 - $ 188.00 Senior Engineer I Scientist I Architect Landscape Architect I Planner $ 148.00 - $ 188.00 Architect I Landscape Architect $ 117.00 - $ 234.00 Land Surveyor $ 177-00 - $ 148.00 Engineer I Planner E Scientist $ 101.00 - $ 158.00 Designer I GIS I Landscape Designer Graphics I Senior Technician $ 101.00 - $ 158.00 Engineering Technician $ 101.00 - $ 148.00 Project Technician $ 83.00 - $ 117.00 Field Supervisor $ 125.00 - $ 188.00 Crew Chief $ 101.00 - $ 169.00 Inspector $ 83.00 - $ 148.00 Survey Technician $ 83,00 - $ 101.00 GPS Survey Equipment $ 38.00 Total Station Equipment $ 28.00 GIS Workstation Equipment $ 22.00 GPS Sub meter Unit (per use) $ 80.00 Air Detection Equipment (per half day) $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and Certified Industrial Hygienist These rates are adjusted annually in accordance with the normal review procedures of Stantec. Page 64 of 100 Oak Park Heights Request for Council Action Meeting Date December 12, 2017 Agenda Item Title Truth in Taxation—2018 Budget Presentation Time Required 10 min Agenda Placement Public Hearin Originating Department/Requestor Finance-Belly Caruso Finance Director Requester's Signature Action Requested Hold Public TNT Hearing for Ta: pavers Comments and Information Background/Justification(Please indicate any previous action. financial implications including budget information and recommendations). TNT Hearing Notices were mailed to taxpayers in the city between November 10-24th giving them notice of their proposed property taxes for 2018. The TNT hearing is scheduled for December 12, 2017, 6:00 p,m. City Hall, 14168 Oak Park Blvd. N., for public input and information. The city council adopted a proposed budget $5,808,438 on September 12, 2017 and the information given to the taxpayers is based on that budget. Changes to the budget can be made through adoption, however the Council cannot make changes to exceed this preliminary amount. Action Request Hold the Public Hearing Page 65 of 100 -4 - cn V) 0 Q. 0 LLJ 0 (D 0- C \ u i O J_ u z D O u m W w N_ J m 0- V) O W W LU H X L g z W w H O m w Z w W cc F- O a QLLLU LLI LULU F- W V) Z 0 oC W N in uj O o W Z u z z z a Z a O Ln V o c0 W W W NLU W W ^ > ' z W U 2 z t' �^ ^' N W O Q z cc W N N N d aO a U Z d m V w w O z a = a W Uw Lu Ln z CA H Q 00 Z Z u U N Z O iQ Q W a r-I O z z m LU 2 Q U N cn a Q X Q w Q Z Z Z p OjCALu -Azom _ ALL LOU z O W p = O F=- U m N U W Q IG Z Z Q ~ J U V w w Z a z — Q > Q J Z 0 z OU = W w J W ? d I_ LL z m a LL, ■ ■ ■ ■ O ■ z ■ u ■ Page 67 of 100 W Q ^ mt r-I Ln O1 O Ln Ln W0 Ri N LA rr4 r-I O 00 Ln !V V LL W 0pp p� W ri G1 O 111 I� Ln Ln QNB L j rMi ^ M M r-I-I N 1� u ? 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V 01 00 m 00 N Cm 01 N N M 00) CL r-I r-1 N M m O L V a N 111 M 00 O 3 W (M d' M 00 0) m N 01 O O 01 OV-1 0) Ln Ln Y N r-I N M L m 21 X 01 O1 m O N W 01 O ri N O m N M N 1 r-I V W O a o o h o 0 m m M m M -* -* -:3- Qr-1 r-I r-I r-I r-I cm 3 x l0 l0 CO CO CO a 'Q QLn LA 111 LA Ln m d. • — O m m Ln 01 1� N M 01 r Q H r-I r-I N M • V • X 0 0 0 0 0 • �p 00 M O M N • 00 cn cn 00 r- r■ X Y ON r-1 Rt N m H m 21 Page 75 of 100 THIS PAGE INTENTIONALLY LEFT BLANK Page 76 of 100 P,. Oak Park Heights Request for Council Action Meeting Date December 12. 2017 Agenda Item Title Resolution Approving;the 2018 Budget Time Required 1 Minutes Agenda Placement New Business Originating Department/Requester Finance-Betty Caruso Finance Director Requester's Signature Action Requested Approve Resolution for 2018 Budget Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). Attached is: • a summary of the 2018 Budgeted Revenues • a summary of the 2018 Budgeted Expenditure. • the Annual Budget Report. A full copy of the 2018 Budget is in your council mailbox at City Hall. The total General Fund Budget as Proposed is $5,808,438. 2018 General Fund Budgeted Expenditures increased by $168,792 or 2.99% compared to 2017. • $75,297 or 1.91% decrease in Operations • $93,495 or 8.54 % increase in the Transfer of funds for capital projects • $ 0.00 change in the Debt portion of the levy Information regarding this and the changes in revenue mix are included in the 2018 Annual Budget Report. The proposed tax levy for the City is $5,328,501 for the General Levy and $0 for the Debt Levy. This Levy is $134,840 or a 2.60% increase over 2017's levy. have prepared the resolutions for the 2018 Budget Adoption based on the present budget. If during the TNT hearing any changes are made by the council, I will change the resolution accordingly. Action Request Adopt the Resolution for the 2018 Budget for General Fund of$5,808,438 or as adjusted by council. Page 77 of 100 RESOLUTION 17-12- CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2018 BUDGET WHEREAS, the City Staff has prepared and submitted to the City Council the proposed budget for calendar year 2018; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights: That the 2018 budget is hereby approved as presented by the City Finance Director in the total General Fund amount of $ 5,808,438 Passed by the City Council for the City of Oak Park Heights this 12th day of December 2017. Mary McComber, Mayor Attest: Eric A. Johnson Administrator Page 78 of 100 2018 PROPOSED GERNERAL FUND REVENUE BUDGET SUMMARY 2015 2016 2017 2018 INCREASE ACTUAL ACTUAL BUDGET PROPOSED (DECREASE) % TAXES-LEVY $ 5,053,681 $ 5,295,590 $ 5,193,661 $ 5,328,501 $ 134,840 2.60% TAXES-OTHER $ 51,275 $ 53,053 $ 74,500 $ 74,500 $ - 0,00% BUSINESS LICENSES-PERMITS $ 51,713 $ 47,302 $ 42,195 $ 43,610 $ 1,415 3.35% NONBUSINESS LICENSES-PERMITS $ 73,991 $ 166,880 $ 54,000 $ 64,000 $ 10,000 18.52% FINES&FORFEITS $ 64,320 $ 40,864 $ 40,000 $ 40,000 $ - 0.00% INTERGOVERNMENTAL REVENUES $ 156,910 $ 111,140 $ 94,040 $ 115,52.7 $ 21,487 22.85% CHARGES FOR SERVICES $ 143,335 $ 81,510 $ 52,600 $ 52,600 $ - 0.00% MISC.REVENUES $ 137,058 $ 191,085 $ 88,650 $ 89,700 $ 1,050 1.18% TOTAL GENERAL FUND REVENUE $ 5,732,283 $ 5,987,424 $ 5,639,646 $ 5,808,438 $ 168,792 7.92% 12/8/2017 GENERAL FUND REVENUE BUDGET SUMMARY Page 79 of'(AGE 1 2018 PROPOSED GENERAL FUND EXPENDITURE BUDGET SUMMARY 2015 2016. 2017 ADOPTED 2018 INCREASE ACTUAL ACTUAL BUDGET BUDGET (DECREASE) % GENERAL GOVERNMENT GENERAL MANAGEMENT&BUILDING $142,858 $166,313 $174,600 $167,275 ($7,325) -4.20% MAYOR&COUNCIL $89,489 $86,166 $115,004 $109,504 ($5,500) 4.78% LEGAL $44,881 $19,276 $36,000 $30,000 ($6,000) -16.67% ELECTIONS $1,456 $6,120 $1,200 $6,300 $5,100 425.00% CITY ADMINISTRATOR $278,968 $268,577 $280,520 $284,673 $4,153 1.48% PLANNING&ZONING $35,035 $27,873 532,000 $31,500 ($500) -1.56% FINANCE $180,336 $194,040 $206,778 $212,990 $6,212 3.00% COMPUTER $36,726 $36,724 $47,700 $47,700 $0 0.00% AUDIT $30,555 $25,246 $31,120 $34,000 $2,880 9.25% INSURANCE $354,939 $352,279 $400,650 $424,042 $23,392 5.84% ASSESSING $22,716 $23,068 $23,600 $25,000 $1,400 5.93% ENGINEERING $24,310 $18,833 $30,000 $30,000 $0 0.00% COUNCIL CONTINGENCY $8,229 $768 $15,000 $15,000 $0 0.00% PUBLIC SAFETY POLICE $1,282,768 $1,288,956 $1,387,916 $1,463,775 $75,859 5.47% FIRE PROTECTION $227,147 $235,587 $240,300 $257,000 $16,700 6.95% BUILDING INSPECTIONS $98,576 $97,900 $105,921 $108,614 $2,693 2.54% CIVIL DEFENSE $975 $97 $1,610 $1,620 $10 0.62% ANIMALCONTROL $1,365 $178 $1,650 $1,650 $0 0.00% PUBLIC WORKS PUBLIC WORKS-STREET MAINTENANCE $64,567 $57,701 $101,980 $105,675 $3,695 3.62% PUBLIC WORKS-SNOW REMOVAL $79,726 $93,779 $202,000 $152,000 ($50,000) -24.75% PUBLIC WORKS-STREET LIGHTING $66,935 $65,232 $70,600 $70,600 $0 0.00% ARBORIST $12,535 $430 $5,300 $5,855 $555 10.47% SANITATION&WASTE $199,771 $204,434 $216,900 $217,000 $100 0.05% TREE REMOVAL $35,473 $33,735 $35,000 $35,000 $0 0.00% PARKS AND RECREATION PARKS $154,344 $164,311 $178,472 $180,345 $1,873 1.05% OTHER EXPENDITURES TRANSFERS OUT $1,527,875 $2,142,004 $1,697,825 $1,791,320 $93,495 5.51% TOTAL GENERAL FUND EXPENDITURE $5,002,555 $5,609,627 $5,639,646 $S,808,438 $168,792 2.99% 12/8/2017 GENERAL FUND EXPENDITURE BUDGET SUMMARY Page 80 of 10page 2 t q 1 �Li Page 1 Page 81 of 100 2018. Annual Budget Table of Contents City Officials 3 Budget Process 4 General Fund Revenues 6 General Fund Expenditures Tax Levies, Tax Capacity and Tax Capacity Rate 9 Utility Fund Revenues and Expenditures 13 Debt Service Funds 14 Budgeted Projects Fund 14 Exhibit A- General Fund Expenditure Budget Summary Exhibit B-Summary of Levy Increases/Decreases as Compared to 2016 Paie 2 Page 82 of 100 Oak Park Heights City Officials Position Terra Expires Mayor Mary McComber 12/31/2020 Councilmember Chuck Dougherty 12/31/2020 Councilmember Mike LiIjegren 12/31/2018 Councilmember Mike Runk 12/31/2020 Councilmember Mark Swenson 12/31/2018 City Staff Eric A. Johnson—City Administrator Betty Caruso—Finance Director Brian DeRosier—Police Chief Andrew Kegley—Public Works Director David Mol—City Auditor Mark Vierling City Attorney Lee Mann City Engineer Page 3 Page 83 of 100 Budget Process The annual budget process is a thorough review of all City revenues and expenditures for the current and upcoming year. There are many uncontrollable factors the City must comply with that affect both the amount of revenues the City receives and the amount the City must expend in order to provide the current level of services. There are also numerous unfunded mandates the City must comply with, such as: Revenues • Tax exempt property—City must still maintain police/fire protection, streets, etc. • Limitations of local special assessments. • Local improvement feasibility reports requirements. • Limitation of maximum penalties and fines for ordinance violations. • Truth in taxation requirements. • Limitation on fees for licenses, i.e. off-sale and Sunday on-sale liquor, fireworks. Expenditures • Pay equity, implementation and reporting. • Worker's compensation. • Public pensions. • Continuation of health and life insurance coverage. • Prevailing wages paid on public contracts. • Veteran's preference. • Mandatory binding arbitration for employee classes such as police and firefighters. • Various public safety requirements i.e. Peace officer standards and training, confined space entry, suspense file reduction, tobacco compliance checks. • Building code administration and limits to permit fees for minor improvements. • Numerous environment requirements i.e., wastewater treatment standards Wetland Conservation Act, recycling programs, waste collection practices, drinking water standards, surface water management plans, Federal Clean Water Act, Wellhead Protection, Wastewater permit requirements, and storing of hazardous substances reporting. • Planning requirements for land use, zoning,building codes. • Comprehensive plan updates. • Conducting elections including paying judges, absentee ballots and recounts. Record keeping requirements for Data Practices Act and retention schedules. Competitive bidding. • Open Meeting Law notices, agendas and minutes. • Various financial reporting requirements, i.e. budget, audit reports, TIF reports, building inspection fee reporting, business subsidy reports, outstanding debt reports, continuing disclosure reports. Pa e 4 Page'84 of 100 Budget Process The City Council and staff engage in a thorough budget process each year in order to present a fair and balanced budget for the citizens of Oak Park Heights. 1. The annual budget process commences in June/July of each year with the Finance Director distributing budget worksheets to the department heads for completion. The City Council is requested to inform the Finance Director of any special requests they may have for the budget. 2. The department heads determine the anticipated expenditures and budget requests for the upcoming year. These requests are submitted to the Finance Director and Administrator for review by the end of July. 3. The Finance Director compiles a draft of the preliminary budget and submits it to the City Council, 4. The City Council schedules workshops for discussion and review of the preliminary budget. There are usually 2 to 3 workshops held during the month of August and the first week in September. All workshops are public meetings and the public is welcome to attend. 5. After all input and requests have been considered, the Finance Director makes revisions to the preliminary budget and submits it to Council for approval of the proposed budget and tax levy. Per Minnesota State Statute this must be completed and certified to the County no later than September 30. 6. The City Council sets the date for the Truth in Taxation meeting requirements. The City is required to hold a meeting in which the public is allowed to speak and the budget and levy is discussed. The hearing may be a part of a regularly scheduled meeting. The dates must be certified to the County no later than September 30. 7. Council conducts additional workshops to discuss any additional changes to the budget due to updated revenue and/or expenditure information,i.e. insurance rates, contract fees, etc. S. The Truth in Taxation meeting is held. 9. The final budget and levy must be certified to the County by December 28, 2017 and to the Minnesota Department of Revenue after the levy is adopted. Page 5 Page 85 of 100 General ]Fund Revenues Historically the City relies on tax revenue to fund the City's budget. Other sources of revenues are limited due to the nature of city business. State and Federal government regulations limit the ability to raise additional revenues, such as charges for licensing and permits. The 2018 budget is supported by a $5,328,501 tax levy or 91.74% of the total revenue budget. Some factors affecting revenues are: • Revenues from Licenses and Permits have increased but are limited due to availability of developable real estate; • Intergovernmental Revenue had an increase mostly due to the Small Cities Grant • Other Revenue, such as funding for the School Liaison Officer has minimally increased. The following is a summary of the revenue dollars which fund the city operations from 2015 through budgeted 2018. General Fund Revenue Summary 2017/2018 2015 2016. 2017 2018 Budget Actual Actual Bu et Bud et Inc(Dec) Taxes Operations $ 4,437,056 $ 4,682,211 $ 4,590,661 $ 4,725,501 $ 134,840 Debt Levy 608,000 608,000 603,000 603,000 - Total Taxes 5,045,056 $ 5,290,211 $ 5,193,661 $ 5,328,501 $ 134,840 Tax Abatements (21,976) (23,549) - Other Taxes 81,876 81,981 74,500 74,500 - Business Licenses-Permits 51,713 47,302 42,195 43,610 1,415 Non-Business Licenses-Permits 73,991 166,880 54,000 64,000 10,000 Fines&Forfeits 64,320 40,864 40,000 40,000 - Intergovemmental Revenues 156,910 111,140 94,040 115,527 21,487 Charges for Services 143,335 81,51.0 52,600 52,600 - Miscellaneous Revenues 137,058 191,085 88.650 89,700 1,050 Total Revenues $ 5,732,283 $ 5,987,424 5 5.6 39.646 $ 5,808,438 $ 168,792 The debt levy is budgeted for in the General Fund and transferred to Debt Service Funds to make the debt payments for the various bond issues. For 2018,. the debt levy of$603,000 was added to General Fund Levy with a corresponding transfer expenditure of$603,000 to the debt service funds. The total 2018 Revenue Budget is $5,808,438. This is an increase of 2.99%or$168,792 over the 2017 Revenue Budget. The Tax Levy increase is $134,840 or 2.60%. Page 6 Page 86 of 100 The following chart shows the percentage of revenue sources to fund the 2015 and 2016 expenditures and the budgeted amounts for 2017 and 2018. Actual Actual Budget Budget 2015 2016 2017 2018 Taxes 89.44% 89.72% 93.41% 93.02% Taxe Abatements -0.38% -0.39% 0.000/0 0.00% licenses/Permits 2.19% 3.58% 1.71% 1.85% Fines&Forfeits 1.12% 0.68% 0.71% 0.69% Intergovernmental Revenue 2.74% 1.86% 1.67% 1.990/0 Charges for Services 2.50% 1.36% 0.93% 0.91% Other Revenue 2.39% 3.19% 1.57% 1.54% REVENUES BUDGET 2018 Taxes 93.02% u Licenses/Permits 1.85% Fines & Forfeits .69% 1 ■ Intergovernmental Revenue 1.99% ■ Charges for Services .91% * Other Revenue 1.54% Tax Abatement adjustments from the county for commerical properties during 2015 -2016 have reduced the amount of revenue that the city collects annually. The total amount for 2017 is not reflected in the above percentages nor in the revenue summary as the total amount is unknown at this time. However, major adjustments could be forthcoming as the applications for abatements has expanded during 2017. The abatement petitions are continuously being settled by the county. The petitions from the commericial properties have increased and may have a large impact on the future tax revenues collected. Page 7 Page 87 of 100 General Fund Expenditures The Proposed 2018 budget for General Fund Expenditures is $5,808,438. This includes expenditures for operations and transfers for capital projects and debt service. The 2018 operations budget is $4,017,118 as compared to the 2017 operating budget of$3,941,821, a 1.91% increase. Transfers for Debt Service and Capital Projects for 2018 are $1,791,320 which compares to$1,697,825 for 2017, a 5.51%increase. This$93,495 increase includes additional funding for the street maintenance fund for the future mill and overlay of many of the City roadways over the next several years. The total increase in expenditures for the 2018 budget as compared to 2017 is $168,792 or 2.99%. The following is a Summary of Actual and Budgeted Expenditures by category: 2015 2016 2017 2018 INCREASE 2017/2018 EXPENDITURE CATEGORY ACTUAL ACTUAL BUDGET BUDGET DECREASE %CHG GENERAL GOVERNMENT $ 1,250,503 $ 1,225,283 $ 1,394,172 $ 1,417,984 $ 23,812 1.71% PUBLIC SAFETY 1,610,830 1,622,718 1,737,397 1,832,659 $ 95,262 5.48% PUBLIC WORKS 253,931 250,877 414,880 369,130 $ (45,750) -11.03% PARKS 154,346 164,311 178,472 180,345 $ 1,873 1.05% SANITATION 199,771 204,434 216,900 217,000 $ 100 0.05% GENERAL OPERATIONS $ 3,469,381 $ 3,467,623 $ 3,941,821 $ 4,017,118 r$ 75,297 1.91% TRANSFERS-CAPITAL 919,875 1,522,004 1,094,825 1,188,320 $ 93,495 8.54% TRANSFERS-DEBT 608,000 620,000 603,000 603,000 $ - 0.00% TOTAL TRANSFERS 1,527,875 2,142,004 1,697,825 1,791,320 93,495 5.51% TOTAL EXPENDITURES $ 4,997,256 $ 5,609,627 $ 5,639,646 $ 5,808,438 $ 168,792 2.99% For a list of department expenditures see Exhibit A-2018 General Fund Expenditure Budget Summary. The General Fund Operations Expenditures are distributed as follows. (This is reflective of operations only and does not include the transfers to other funds.) 2015 2016 2017 2018 Expenditure Category Actual Budget Budget Budget General Government 36.04% 35.33% 35.37% 35.30% Public Safety 46.43% 46.80% 44.08% 45.62% Public Works 7.32% 7.23% 10.53% 9.19% Parks 4.45% 4.74% 4.53% 4.49% Sanitation 5.76% 5.90% 5.50% 5.40% General Operations 100.00% 100.00% 100.00% 100.00% Page 8 Page 88 of 100 The chart below indicates where the City will incur its expenditures in the 2018 budget year. 2018 Operation Expenditure Distribution General Government 35.30% L Public Safety 45.62% II I uu Public Works 9.19% a Parks 4.49% ■ Sanitation 5.4% Tax Levies, Tax Capacity and Local Tax Rate Tax Levies The proposed payable 2018 levy for the City of Oak Park Heights that was submitted to Washington County for the TNT parcel specific notices was $5,328,501. This included the total amount for the general obligation debt levies of$603,000. Beginning in 2012 the City included the total Special Debt Levy in the General Tax Levy as a planning strategy should levy limits be implemented by the state. This would allow the City to build its tax base from which levy limits are calculated on The comparison levy for 2017 and 2018 is as follows: 2017 2018 Inc Dec General Fund $4,590,661 $4,725,501 $ 134,840 Debt Levy added to Gen Fund 603,000 603,000 $ _0_ Total General Fund Levy $5,193,661 $5,328,501 $ 134,840 Page 9 Page-B9 of 100 A Summary of the proposed increase of the levy for 2018 is made up of the following changes from the 2017 Budget: SUMMARY OF CHANGES TO LEVY/BUDGET REVENUES CHANGES IN REVENUE INC PERMITS(BLG)/LICENSE 11,415 INC INTERGOVERNMENTAL REVEUE-SMALL CITIES ASSISTANCE 16,487 INC INTERGOVERNMENTAL REVEUE-POLICE AID 5,000 INC MISC REVENUE 1,050 TOTAL CHANGES IN REVENUES $ 33,952 EXPENDITURES CHANGES IN EXPENDITURES PERSONAL SERVICES SALARIES GENERAL 79,798 RELATED PAYROLL TAXES 14,341 REMOVED INTERN WAGES (5,000) ELECTION SALARIES 4,000 CONTRACTUAL FIRE CONTRACT(UNDER BUDGETED 2017) 16,700 INCREASE FOR STREET SWEEPINGS 2,000 POLICE TRAINING-COLLEGE TUITION 81500 PROFESSIONAL-LEGAL/ENG/PLAN/AUDIT/ASSESSOR (2,220) SNOW PLOWING (50,000) SUPPLIES REDUCTION IN POLICE UNIFORMS(SWAT REMOVED) (4,000) FUEL FOR GENERATOR (1,500) INSURANCE GENERAL INSURANCE 15,590 WORKMAN'S COMP (2,250) HEALTH INSURANCE 10,052 REDUCTION IN EXPENSE FOR BRIDGE CELEBRATION (5,000) OTHER MINOR BUDGET CHANGES (5,714) TRANSFERS FOR CAPITAL PURCHASES STREET/STORM RENEWAL FUNDS 13,793 CAPITAL OUTLAY SMALL CITIES ASSISTANCE FUTURE STREET EXPENDITURES 16,487 INC IN SEAL COATING 50,000 COMPREHENSIVE PLAN 11,500 REDUCTION IN VEHICLE XPENDITURE (13,975) CIVIL DEFENSE SIREN 10,000 OTHER CAPITAL EXPENSE NEEDS 5,690 TOTAL 2018 BUDGET INCREASE $ 168,792 TOTAL INCREASE FOR PRELIMINARY LEVY $ 134,840 Page 10 Page 90 of 100 Tax Cayacity The City's estimated 2018 tax capacity value is $9,307,693. This represents a 5.7%increase in tax capacity value over the 2017 final value of$8,804,586. This value is used to calculate property taxes for individual properties. The total tax levy is distributed over the total tax capacity of all the properties. Tax capacity value is market value, adjusted for the Market Value Homestead Exclusion, multiplied by the class rates. Class rates are established by the State of Minnesota and have not changed since 2002. The current class rates for residential property is 1% of taxable market value for the first $500,000 of value and then 1.25% on the remaining value of the property— Example of a $250,000 home's tax capacity value calculation is as follows: Market Value Market Value Exclusion Calculation Market Value After MVHE Market Value of Residential Home $ 250,000 $ 250,000 Exclusion of the first$76,000 X 40% $ (76,000) $ (30,400) Add Back Remaining at9% $ 174,000 $ 15,660 Taxable Market Value $ 235,260 Tax Capacity Calculation Class Rate 1.% Firs t$500,000 of Value $ 2,353 Cl ass Rate 1.25% >$500,000 $ Total Tax Capacity $ 2,353 The current class rates for commercial property is 1.5%of market value for the first$150,000 of taxable market value and then 2% on the remaining value of the property—Example of a $250,000 and a$600,000 commercial business tax capacity is calculated below. Mkt Value Tax Cap Mkt Value Tax Cap Commercial Property Mkt Value $250,000 $600,000 1.5%of first$150,000 150 000 $2,250 (150,000) $2,250 Balance at 2% 100,000 2,000 450,000 9,000 Total Tax Capacity $4,000 $11,250 The median market value for residential property is estimated to have increase by .7% for 2018 as compared to 2017. Commercial Property and Public Utility values have increased by 6 to 7%. The graph reflects the shift of the tax burden from commercial properties to residential properties for 2014-2017. (2018 is not reflected as final values are not available from the county until February 2018.) Residential properties paid 27.63% of the tax levy in 2014 as verses 34.17 %in 2017. Page 11 Page 91 of 100 PROPERTY TYPES SHARE OF TAX LEVY BY YEARS 2014-2017 W 40.00% Q u 30.00% Q a 20.00% s � I Q 10.00% PUBLIC UTILITY COMMERCIAL AdW 0 0.00% RESIDENTIAL H 201422 OTHER u TAX YEAR? 2016 2017 cc LU a 2014 2015 2016 2017 ■OTHER 0.94% 0.84% 0.85% 0.85% RESIDENTIAL 27.63% 30.36% 31.46% 34.17% COMMERCIAL 33.38% 30.41% 29.50% 26.65% vi PUBLIC UTILITY 38.05% 38.39% 38.19% 38.33% ■OTHER ■RESIDENTIAL COMMERCIAL m PUBLIC UTILITY This variation is also due to the unique total tax capacity of the city that is shared by residential, commercial and public utility on approximately 1/3 basis for each. The result of this shared capacity for residential property means that 66% of the tax burden is shared by the commercial property along with the public utility,Xcel Energy. As the values change for Commercial property along with the Fiscal Disparity Tax, and changes to the public utility values,residential taxes will vary as seen in the chart above. Local Tax Rate The City's Tax Rate for the general levy for 2018 is estimated to be 54.451%per $1,000 of tax capacity value. This represents a decrease of 3.0% from 2017 rates of 56.143%. The Tax Rate is applied to the tax capacity value of the property to calculate the property taxes due. An increase in tax rate would mean an increase in taxes if the tax capacity value of the property remained the same from one year to the next, while a decrease in tax rate should decrease the taxes. With the proposed General Fund budget of $5,808,438 supported by a tax levy totaling $5,328,501 -residential properties in the City will see an average 2.0%decrease in their city taxes or an average decrease of$23. This decrease is a result of the increase in the market value of other property types while residential property remained mostly unchanged. See the following comparison of taxes for a Median Value Oak Park Heights Residence. Page 12 Page 92 of 100 COMPARISON OF RESIDENTIAL TAXES 2014-2,018 2014 2015 2016 2017 2018 MEDIAN VALUE PER COUNTY $167,200 $195,441 $205,800 $208,800 $210,300 INC(DEC) IN MKTVALUE(PER COUNTY) 1.10% 17.80% 0.50% 1.40% 1.00% TAX CAPACITY $7,667,355 $8,405,616 $8,614,478 $8,804,586 $9,307,693 TAX RATE 59.641 56.804 57.725 56.143 54.451 CALCULATED TAXES $864.84 $1,062.70 $1,078.05 $1,068.69 $1,045.17 Utility Funds Revenues and Expenditures WATER UTILITY Operating expenditures in the Water Utility Fund for 2018 are anticipated to increase by $106,016 11.14% for the year 2018 largely due to transfers for funding infrastructure. Rates have been increased by 10.0% to meet the needs of the Water Fund. The last rate increase was in 2015. SEWER UTILITY The Sewer Utility Fund expenditures for 2018. are anticipated to increase$44,357, 4.24% as compared to 2017. Charges from Metropolitan Council Environmental Services increased $25,919 or 5.19%. The increase in Met Council charges cannot be absorbed in the present rate structure and utility rates are anticipated to be increased in 2018 on the average of 3-4%. STORM WATER UTILITY The Storm Sewer Utility Fund revenues will remain the same for 2018, while expenditures are expected to increase by$16,538 or 17.41%. Added costs are for funding the comprehensive plan and increased street sweepings due to stone sewer regulations. There is no proposed change to rates for 2018. As MS4 regulations for storm water management are implemented, the expenditures are expected to increase. Future rates will need to be reviewed to determine if the required expenses will be met with the present rate system. UTILITY FUNDS BUDGET SUMMARY 2017 2018 BUDGET BUDGET $INCREASE % INCREASE WATER UTILITY FUND $ 951,888 $ 1,057,904 $ 106,016 11.14% SEWER UTILITY FUND $ 1,045,965 $ 1,090,322 $ 44,357 4.24% STOMR WATER UTILITY FUND $ 95,017 $ 111,555 $ 16,538 17.41% Page 13 Page 93 of 100 Debt Service Funds As of December 31, 2017 the City will have outstanding debt, including interest, in the amount of$8,918,954. The following chart reflects the future scheduled debt payments for the folloti,iiig bond issues: YEAR ENDING SCHEDULPDTAX LEVIES 31-Dec 2009 GO CAP 2012 CSP REF 2014 GO CAP TOTAL PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPRL INTEREST PRINCIPAL INTEREST 2018 $ 140,000 $ 10,084 $ 320,000 $ 98,658 $ 400,0:70 $ 65,800 $ 860,000 5 174,542 2019 150,000 5,325 346,000 92,258 375,000 57,800 865,000 155,383 2020 360,000 85,458 375,000 50,300 735,000 135,758 2021 380,000 78,258 350,000 42,800 730,000 121,058 2022 400,000 70,658 350,000 35,800 750,000 106,458 2023 430,000 62,658 325,000 28,800 755,(00 91,458 2024 455,000 54,058 325,000 19,050 780,000 73,108 2025 495,000 44,958 310,000 9,300 805,000 54,258 2026 525,000 35,058 - 525,000 35,058 2027 545,400 24,295 545,000 24,295 2028 - 585,000 12,578 585,000 12,578 $ 290,000 $ 15,409 $ 4,835,000 $ 658,895 $ 2,810,000 $ 309,550 $ 7,935,000 $ 983,954 The city sold $5,140,000 Advance Refunding Crossover Bonds to prepay the GO Capital Improvement Bonds of 2008. This reduced the future scheduled tax levies for debt by $495,000. The 2008 Bonds were called and paid in 2016. The Refunding bonds are scheduled to be retired in 2028. The G.O. Capital Improvement Bonds of 2009 were issued in 2009 to provide additional financing for the construction of the City Hall. This bond is scheduled to be repaid by a General Obligation Debt Levy. The bonds are scheduled to retire in 2019. During 2014 the City issued $3,775,000 General Obligation Bonds for the 2014/2015 Street Reconstruction projects. This bond is scheduled to be repaid by General Obligation Debt Levy, Special Assessments, and a transfer from the Water Utility Fund- The bonds will be paid until 2025. Budgeted Projects Fund The Budgeted Projects Fund was established to fund capital purchases for public works, police, administration, etc. The revenues received in this fund are transfers in from the General Fund and the Utility Funds. Revenue received for tree replacement and occasionally revenue received as donations are also deposited in this fund. For the year 2018 the City has budgeted transfers from the General Fund Budget in the amount of$695,200 and transfers in from the Utility Fund in the amount of$178,425. The anticipated expenditures for 2018 are $194,500 for sealcoat/crack seal, park and trail improvements and maintenance, tree planting, computers and software and an estimated $1,305,000 for street maintenance-mill and overlay. Page 14 Page 94 of 100 EXHIBIT A GENERAL FUND EXPENDITURE BUDGET SUMMARY 2015 2016 2017 ADOPTED 2018 INCREASE ACTUAL ACTUAL BUDGET BUDGET (DECREASE) % GENERAL GOVERNMENT GENERAL MANAGEMENT&BUILDING $142,858 $156,313 $174,600 $167,275 ($7,325) -120% MAYOR&COUNCIL $89,489 $86,166 $115,004 $109,504 ($5,500) -4 78% LEGAL $44,881 S19,276 $36,000 $30,000 ($6,000) -16-67% ELECTIONS $1,456 $5,120 $1,200 $6,300 $5,100 425.00% CITY ADMINISTRATION $278,968 $268,577 $280,520 $284,673 $4,153 1.48% PLANNING&ZONING $35,035 $27,873 $32,000 $31,500 ($500) -1.56% FINANCE $180,336 $194,040 $205,778 $212,990 $6,212 3.00% COMPUTER $36,726 $36,724 $47,700 $47,700 $0 0.00% AUDIT $30,555 $25,246 $31,120 $34,000 $2,880 9.25% INSURANCE $354,939 $352,279 $400,650 $424,042 $23,392 5.84% ASSESSING $22,716 $23,068 $23,600 $25,000 $1,400 5.93% ENGINEERING $24,310 $18,833 $30,000 $30,000 $0 0.00% COUNCIL CONTINGENCY $8,229 $768 $15,000 $15,000 $0 0.00% PUBLIC SAFETY POLICE $1,282,768 $1,288,956 $1,387,916 $1,463,775 $75,859 5.47% FIRE PROTECTION $227,147 $235,587 $240,300 $257,000 $16,700 6.95% BUILDING INSPECTIONS $98,576 $97,900 $105,921 $108,614 $2,693 2.54% CIVIL DEFENSE $975 $97 $1,610 $1,620 $10 0.62% ANIMALCONTROL $1,365 $178 $1,650 $1,650 $0 0.00% PUBLIC WORKS PUBLIC WORKS-STREET MAINTENANCE $64,567 $57,701 $101,980 $105,675 $3,695 3.62% PUBLIC WORKS-SNOW REMOVAL $79,726 $93,779 $202,000 $152,000 ($50,000) -24.75% PUBLIC WORKS-STREET LIGHTING $66,935 $65,232 $70,600 $70,600 $0 0.00% ARBORIST $12,535 $430 $5,300 $5,855 $555 10.47% SANITATION&WASTE $199,771 $204,434 $216,900 $217,000 $100 0A5% TREE REMOVAL $35,473 $33,735 $35,000 $35,000 $0 0.00% PARKS AND RECREATION PARKS $154,344 $164,311 $178,472 $180,345 $1,873 1.05% OTHER EXPENDITURES TRANSFERS OUT $1,527,875 $2,142,004 $1,697,825 $1,791,320 593,495 5.51% TOTAL GENERAL FUND EXPENDITURE $5,002,555 $5,609,627 $5,639,646 $5,808,438 $168,792 2.99% 12/8/2017 EXHIBIT A-GENERAL FUND EXPENDITURE BUDGET SUMMARY Page 95 of 1QQQ 15 THIS PAGE INTENTIONALLY LEFT BLANK Page 96 of 100 YY ,. Oak Park Heights Request for Council Action Meeting Date December 12. 2017 Agenda Item Title Resolution Approving the 2018 Tax l-et v Time Required 1 Minutes Agenda Placement Ncw Business Originating DepartmentfRequestor Finance-Betty Caruso Finance Director Requester's Signature Action Requested Approve resolution for 2018 Tax Levies Background/Justification(Please indicate any previous action, financial implications including budget information and recommendations). The Proposed 2018 Tax Levy is $5,328,501. This represents a 2.6% increase over the 2017 tax levy. The Tax Levy will be Certified as follows: The General Fund Tax Levy - $5,328,501. The General Obligation Debt Levies for 2017 are: • 2008 G O Capital Improvement Bonds - $0. ($420,000 Scheduled-paid for by General Fund Levy) • 2009 G O Capital Improvement Bonds - S0. ($144,000 Scheduled- paid for by General Fund Levy) 0 2014 G O Capital Improvement Bonds - $0 ( $39,000 Scheduled-paid for by General Fund Levy) Attached is a copy of the Resolution for the 2018 General Fund Levy, and the cancellation of the Bonded Indebtedness Levy For General Obligation Capital Improvement Bonds as listed above. I have prepared the resolutions for the 2018 Tax Levy based on the present budget. If during the TNT hearing any changes are made by the council, I will change the resolution accordingly. Action Request Adopt Resolution for the 2018 Tax Levy with the Corresponding Budget Resolution and include any changes as directed by council. Page 97 of 100 RESOLUTION 17-12- CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2018 GENERAL FUND LEVY, AND THE CANCELATION OF THE BONDED INDEBTEDNESS LEVY FOR GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2009, GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2012 AND GENERAL OBLIGATION CAPTIAL IMPROVEMENT BONDS OF 2014 WHEREAS, the City Staff has prepared and submitted to the City Council the proposed general fund levy for calendar year 2018; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed general fund levy as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council forthe City of Oak Park Heights: 1.That the City Administrator is hereby authorized and directed to certify to the Washington County Tax Accounting and Research department the General Fund levy for the City of Oak Park Heights for calendar year 2018 in the amount of $5,328,501. 2.That the City Administrator is also authorized and directed to cancel the scheduled tax levy of $420,000 for the General Obligation Capital Improvement Bonds of 2012; $144,000 for the General Obligation Bonds of 2009; and $39,000 of the General Obligation Bonds of 2014. Passed by the City Council for the City of Oak Park Heights this 12th day of December, 2017. Mary McComber, Mayor Attest: Eric A. Johnson Administrator Page 98 of 100 Oak Park Heights Request for Council Action Meeting Date Decenibcr 12, 2017 Agenda Item 2018 Council Appointments Time Req. 5 Agenda Placement New Business Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Discussion and Approval of Resolution Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached list of 2017 appointments. Make necessary changes, and adopt a resolution for 2018 appointments. Page 99 of 100 CITY OF OAK PARK HFICHTS RESOLUTION 16-12-51. A RESOLUTION APPROVING APPOINTimr-,-v1,S FOR THE CITY OF OAK PARK HEIGHTS IN 2017 BE IT RESOLVED, that the City Council for the City of Oak Park Heights hereby appoints the following for 2016: Deputy Mayor(Mayor Pro-tem): Chuck Dougherty Civil Defense Director: Brian DeRosier Parks Commission Liaison: Mike Liljegren Parks Commission Liaison Alternate: Mary McComber Planning Commission Liaison: Chuck Dougherty Planning Commission Liaison Alternate: Mike Liljegren Cable Commission—Council: Mark Swenson Cable Commission— Alternate: Mike Liljegren Cable Commission— Citizen: Middle St. Croix WMO: Mike Runk Middle St. Croix WMO Alternate: Mark Swenson CVS Liaison: Mike Runk CVB Alternate: Mary McComber Coalition of Utilities Cities: Mary McComber Coalition of Utilities Cities Alternate: Chuck Dougherty Data Compliance: Betty Caruso Lower St. Croix River Advisory: Mike Runk Lower St. Croix River Advisory Alternate: Mark Swenson Passed by the City Council of Oak Park Heights this 13th day of December, 2016. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator Page 100 of 100