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HomeMy WebLinkAboutweekly notes - January 5th 2018 �aP CITY OF OAK PARK HEIGHTS—WEEKLY NOTES for: January 5* , 2018 TO: City Council Members& Staff FROM: Eric Johnson,City Administrator 1. The City has not received any new applications. 2. In your mailbox—at City Hall I have placed the packet for the upcoming Council goal-setting Worksession—5pm meet at the Inspiration Development—Public Meeting Room in Bayport 1215 Inspiration Pwky. It is a large document and not too easy to read on-line;but I will send it out as a separate email as well. 3. Enclosed is a copy of the Washington County Board-Various Appointments. 4. Enclosed is information from the LMCIT regarding the City general liability insurance experience and rebate;it is a bit lower than recent past,however the overall dividends are down as well.Still generally positive. 5. Chief DeRosier has provided the December 2017 Police Activity Report. ti. The City's Auditors have begun the process of the 2017 Annual Audit;this will continue off-and-an into April. Mayor McComber provided: Metro Cities Dews for 115118 Please let me know if you have any questions-651-253-7837 Call Anytime. 1 of 44 Washington - Office of Administration 'a° � � 7 Molly F.O'Rourke,County Administrator Kevin Corbid, Deputy Administrator January 2, 2018 Dear Chairpersons and Administrators 1 am writing to advise you of the Washington County Board of Commissioners' Officers and appointments for 2018. Washington County Board of Commissioners Commissioner Karla Bigham, Chair, District 4 Commissioner-Gary Kriesel, Vice Chair, District 3 Commissioner Fran Miron, District 1 Commissioner Stan Karwoski District 2 Commissioner Lisa Weik, District 5 Commissioner appointments to county and metropolitan boards and committees for 2018 have been approved and are attached. Should you have any questions regarding this information, please feel free to contact me at 651-430-6002. Sincerely, n NO F. O'Rourke Cts my Administrator As Distribution: Metropolitan County Commissioner Chairpersons Metropolitan County Administrators Metropolitan Committee Chairpersons Washington County Municipalities Watershed District Board Managers Washington County Department Heads Washington County Legislative Delegation Government Center•14949 62nd Street North• R.O_Box 6•Stillwater,MN 55062-0006 Telephone:651-430-6001 • Fax:651-430-6017•TTY:651-430-6246 ww"o.wash ington.mmus 3 of 44 Washington County is an equal opportunity organization and employer a n ui � g ffg f f a a a w m d m N `m E w W E a yCp E E .. e m c EE`o g . m E c Em E `m E m S v w a E E 9 E �p m pE '�' m E `2 EAE 2E [J r1 8 N w G H w ei ri ri .W_. ri G N uw y ~ x $ as m v m c a c [V7 a t P � Q E Egg E o f u t t o f d Q r 10 H W r W p V W �• NCc E E E "m Ye c o a13 C ~ c r a r m E t n S E _ E E `� �� Q q gg } a` � � '0 cp�ip $ A E•'a ,�rv{w pmt C '�° A i r: r� E . 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I � } � �- Ia �i 19of44 LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 2017 DIVIDEND CALCULATION AT MAY 319 2017 RECEIVED D DEC 1 5 2011 Landmark Insurance Services 232 Lake St S City of Oak Park Heights AM PM i Forest Lake MN 55025-2605 — 5 Oak Park Heights GROSS EARNED PREMIUM $1,320,600 14168 Oak Park Blvd Po Box 200 ADJUSTED LOSSES $546,458 MEMBERS DIVIDEND PERCENTAGE 0.00119475024 Oak Park Heights,MN55082-2007 DIVIDEND AMOUNT $7,169 OAK PARK HEIGHTS $120,000 Premium and Dividend History $100,000 ttt■ _ $80.000 $ea000 $40.000 - _... _..... $20,000 r Y $� Y4F 'tfi ME 7f •YNtaro PnmAme Sa0,n6 556,117 A4aat 574516 BBD,615 781,em 701,651 510,876 789,757 780.828 6asldena. Spat 712,156 I M2,828 jSt4861 520.857 1 $13.188 712,886 I 522897 I tKa50 ST,iW OAK PARK HEIGHTS Premiums and Dividends Since 1987 $2,000,000 $1,800,000 $1,800,000 $1,783, 92' $1,400,000 $1,200.000 $1,000,000 $800,000 $800,000 $400.000 $200A00 $0 �'.I:. Written Premiums Dividends rhe"gross earned premium'figure is the member's total earned premiums as or May 31,2017 ter the past 20 years.Z hu is the promfum hg—that's used in the dividend-f-lat.— The"2017 wr4ten premium"figure is the member's fetal p;emium for the member's most recent renewal prior to May 31,2017(for most members,only a portion of that 2017 written premium would be earned as of May 31,2017). 788 21 of 44 r2 � LOF CONNECTING & INNOVATING NNES0TA SINCE 1913 CITIES .�.4 December 13, 2017 D E C 1 5 2U a 7 To: LMCIT Property/Casualty Members City of Oak Park Heights �APA PIM From: LMCIT Board of Trustees Jake Benson, Councilmember,Proctor Dave Callister,Manager,Plymouth Clint Gridley,Administrator,Woodbury D.Love,Councilmember, Centerville Rhonda Pownell,Mayor,Northfield Todd Pra&e,Administrator, St.Peter Dave Unmacht,Executive Director,LMC Re: 2017 Property/Casualty Dividend We are pleased to enclose a check for your share of the$6 million dividend the League of Minnesota Cities Insurance Trust(LMCIT)property/casualty program is returning for 2017. The loss control efforts you and other members have undertaken helped make this dividend possible, and we look forward to continuing to assist you in this important work. Also included in this mailing are: • A memo providing background on the dividend and an explanation of how dividends are calculated. • A summary of the earned premium and loss data used to calculate your dividend and your premium and dividend history. Your insurance agent will receive a copy of this information and we encourage you to share it with your city council or other governing body. We want to thank you again for your continued participation in LMCIT. Please feel free to contact Laura Honeck,LMCIT Operations Manager, at lhoneck lmc.or or 651-281-1280 if you have any questions or need additional information. Congratulations on another successful year! LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE.WEST PHONE:(651)281-1200 FAR:(651)281-1298 I N S U RAKq� TRUST ST.PAUL,MN 35103-2044 TOLL FREE:(800)925-1122 wEB:www..LMGORG League of Minnesota Cities Insurance Trust (LMCIT) 2017 Property/Casualty Dividend Members of the LMCIT property/casualty program will share in a$6 million dividend this year, bringing the sum of dividends returned to members since 1987 to $327 million. League of Minnesota Cities Insurance Trust(LMCIT) Dividends $327 Million Since 1987 $30,000,000 $2010001000 $35,000,000 $w,00o,000 $5,000,000 $D X111 I ■Property/Casualty Program O Workers'Compensation Program Factors Driving the 2017 Dividend Every year the LMCIT Board determines whether a dividend can be returned, and if so,how much. Several considerations are weighed,with the ultimate decision involving a comparison of the LMCIT year-end fund balance(also known as member equity or surplus)to a targeted amount of fund balance. Typically,the major driver behind whether a dividend can be returned is how rates in recent years compare to LMCIT's loss experience. Premium rates are designed to pay for projected losses, expenses, and a safety margin in case losses turn out to be greater than expected. If losses turn out to be at or below LMCIT's projections,the safety margin isn't needed and can either be returned to members as a dividend or used to strengthen LMCIT's fund balance. As the graph shows, LMCIT returned particularly high dividends in 2015 and 2016. In 2015, estimates of LMCIT's outstanding liability for claims incurred before May 31,2014 decreased about$8 million because of favorable claim development. In 2016, favorable loss development continued and,in addition, several favorable court decisions allowed LMCIT to release a significant portion of funds it had reserved for claims related to the Drivers' Privacy Protection Act(DPPA). 2 1 P a g e 25 of 44 In November 2016, rates were set for the coming year to produce a safety margin of$7 million, which;included interest on investments. When the LMCIT Board conducted its annual financial review of the property/casualty program for 2017, actuarial estimates,interest earning, and members' losses (claims related to property,police liability, employment liability and auto physical damage were less favorable) were evaluated, and it was determined that a$6 million dividend could be returned to members while maintaining appropriate rate stability going forward. Of course, LMCIT's hope is that loss development for prior years is better than expected as time goes on,just as it hopes losses for the coming year are better than expected,both of which would potentially allow LMCIT to return larger dividends to members in future years. Dividend Calculation The first step the LMCIT Board takes in determining the dividend amount is to look at LMCIT's actual fund balance compared to the fund balance targets the Board has established. This year the Trustees determined that$6 million could be returned to members. The next step is to calculate the dividend. The formula for calculating the dividend is designed to return proportionally greater amounts to members that have been with LMCIT for a longer period and that have been most successful in avoiding and controlling losses. Here are the steps to detenxnine the dividend for each individual member: Step 1: Each member's adjusted losses are subtracted from its gross earned premiums. Step 2: After calculating Step 1, the remaining dollar amount for each member is added together. This is the total that is used to calculate each individual dividend amount. Step 3: The amount for each member calculated in Step 1 is then divided by the sum of all members calculated in Step 2. This results in each member's percentage, or share, of the $6 million total that's available as a dividend this year. The enclosed data sheet shows the exact figures, including your percentage of the dividend share, that were used to calculate your dividend. A few definitions may help as you look at this information: Gross Earned Premium: This figure is your total of all earned premiums through May 31 for the past 20 years. • Adjusted Loss:This figure is your losses for the past 20 years,minus applicable deductibles, and after capping each individual large loss.Each individual loss is capped at the lesser of$200,000 or 200 percent of the member's annual premium for the year of the loss. Without this cap,a small or mid-sized entity that experiences a catastrophic loss might not receive any dividend for many years. 3 1 P a g e 27 of 44 iature Dividends The goal of LMCIT is to manage risk—in other words,uncertainty. There's no guarantee a dividend will always be returned to members because it is impossible to know precisely what losses will occur or cost. Dividend amounts will vary from year to year just as they have in the past. With that said, LMCIT will do its best to estimate and project what loss costs will be, and will continue to return to members any funds that aren't needed for losses, expenses, or reserves. While it can't guarantee future dividends,members should be proud of their success accomplished in controlling losses during 2417. 4 1 P a g e 29 of 44 r EMERGENCY:911 January 3,2018 To:Eric Johnson,City Administrator From:Brian DeRosier,Chief of Police Subject:Police Activity Report—December 2017 This overview report is the activity of the Oak Park Heights Police Department during the month of December 2017. Officers responded to and generated 512 calls for service in the City of Oak Park Heights during the month. In 2017 we had 6,54.7 total documented calls for service. This continues to show increase in tails and general upward trend as the city grows and dynamics change. Last year we responded to 5,920. We have seen an approximate 31%increase in calls over that last 10 years. Documented calls for service are only a portion of the daily activity of the department including services that are not reflected in that number such as routine contacts with the public not requiring a report,public assists,records processing, follow up investigations,community outreach,training,administrative duties,and many other day to day activities. The department responded to many incidents during the month. This is a summary/sampling of some of the cases we responded to and investigated: 1. Responded to and have an ongoing investigation of report of persons being robbed at gun point while in city park. Investigation has led to determination of this incident being persons selling drugs being ripped off by Somali males. 2. Dealt with adult male walking down street in extreme cold-had been kicked out of house by father for being intoxicated-.312 BAC 3. Investigated 2 separate domestic assault by strangulation incidents.One suspect fled and is still at large. 4. Responded to welfare concern called in by relatives. Both male and female adults at residence were so intoxicated they could not take care of themselves. 5. Arrested a female suspect for violation of domestic no contact order. 6. Issued citation for littering to suspect throwing trash out of vehicle. 7. Vehicle was stolen from a residence in autumn hills area.. Victim left keys in vehicle. Suspect had just been released from jail. Vehicle recovered in Oakdale. 8. Recovered a stolen vehicle out of Red Lake MN. 9. 2 complaints of male having been released from jail causing disturbance.The 21 time the male was intoxicated and sent to detox. I and Inv.Paradise met with the SWAHS Principal,IT Director,and district Administrator. We discussed the recent incidents with social media and postings about guns at school etc. 31 of 44 f POLICE DEPARTMENT CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD.NORTH P.O.BOX 2007 ' OAK PARK HEIGHTS,MINNESOTA 55082 TELEPHONE:(651)439-4723 " FAX:(651)439-3639 EMERGENCY:911 As you are aware we had 2 incidents recently surrounding this type of activity. Inv.Paradise did a great job on both of these incidents. Discussion went well on what that process means for us from investigation standpoint and also the school in dealing with their student/parent/and community issues. We have seen an increase in activity related to the school this year in general. If this is directly related to the new increase in students or just an anomaly only time will tell. Several DWI suspects arrested during Safe and Sober details. Ada boy given to Officer Croft for thank you received from resident for helping her elderly husband. We had 10 days during the month where we were at full staff due to vacations, sick leave and training. Officers attended training courses during the month: 1. All officers received training on effects of critical incidents. 2. All officers received firearms adverse weather training. It WAS COLD. 3. Officer Wynia received week long training as a defensive tactics instructor. 4. During the year all officers also complete 11 OSHA and POST Board licensing required courses related to use of force,hazardous materials,employee AWAIR, etc. It was a busy year....... Chief DeRosier 33 of 44 Current/Archived Newsletters - Metro Cities Page 1 of 5 CETRO CITIES Association of Metropolitan Municipalities Searchl GO Metro Cities News gab= January 5, 2018 Newsletter Archive mandaillbsons Have you heard the latest? TAC Approves Release of Regional Fdlow us on rwltter! QKOWA Solicitation The Technical Advisory Committee (TAC) to the Transportation Advisory Board (TAB) has accepted public comments to the 2018 Regional Solicitation and approved its release. The Regional Solicitation is the method by which federal transportation dollars from the Surface Transportation Block Grant Program and Congestion Mitigation Air Quality program are allocated within the metro area. The funding is distributed among roadway,transit and travel demand management, and bicycle and pedestrian projects. 40 As part of its recommendation to release map the solicitation, TAC recommended the removal of right-of-way costs as an eligible � cost reimbursement for bicycle and pedestrian projects. These recommendations will be considered by TAB at their January 17th meeting. If the In CurrenVArchived solicitation is approved, it will be forwarded Newsletters' to the Metropolitan Council for approval. Archives Questions? Please contact Steve Huser at 651-215-4003, or 35 of 44 http://www.metrocitiesmn.org/index.asp?Type=B BASIC&SEC='/o7b3738C3AO-lB97-40... 1/5/2018 Current/Archived Newsletters-Metro Cities Page 2 of 5 MNDoT Accepting Feedback on Project Selection Changes MNDoT is currently accepting comments on potential changes to its highway project selection process. These changes are the result of a 2016 OLA(Office of Legislative Auditor) report on selection processes and subsequent new statutory changes. The audit found that MNDoT's methods for determining projects was sound but that the agency does not provide sufficient information about the selection process to stakeholders or the public. The 2017 law (MN Session Law Chapter 3, Sec. 124) calls on MNDoT to develop, adopt and implement a policy for project evaluation and selection by November of 2018. MNDoT must consult with federal, state, regional and local transportation partners and stakeholders during this policy development process. When completed, this process will be applied to the 2020- 2023 State Transportation Improvement Plan (STIP). MNDoT is looking for feedback on how local governments would like to be included in decision making processes. They are also interested in what types of information would be most useful to stakeholders after projects are selected. MNDoT will be accepting comments through early February. For more information, click Comments can be submitted to Philip Schaffner, Project Selection Process Manager, at 4hiliD.schaffner state.mn.tA Metro Cities would also ask that you submit a copy of submitted comments to Metro Cities at stevenOmetrocitiesmn.orn. Senate Transportation Committee Hears MNLARS Update The Senate Transportation Committee held a hearing this week to receive an update on the state's work to improve the new Minnesota Licensing and Registration System (MNLARS) system. MNLARS was introduced by the state to replace its 30- year old legacy IT system for driver's license, identification card and vehicle 37 of 44 http://www.metrocitiesmn.org/index.asp?Type B BASIC&SEC=%7b3738C3AO-1B97-40... 1/5/2018 Current/Archived Newsletters -Metro Cities Page 3 of 5 registration and ownership transactions. The motor vehicle portion of MNLARS was released last summer. The committee heard testimony from registrars, and auto dealers who testified that while some progress has been made to improve the new system, problems with the system continue to create delays in processing. The committee heard testimony from both the Department of Public Safety and MN IT Services (MNIT). MNIT testified that it is working to create a road map to fix the outstanding problems with the system. This work is expected to be released at the end of January. Several legislators expressed frustration and disappointment that the system continues to not function properly and that a clear timeline for fixing the system could not be provided by MNIT to the committee. Metro Cities will provide any further updates on this issue. Governor's Housing Task Force Seeks Comments, Sets Initial Meeting Dates The newly announced Governor's Task Force on Housing has set its first two meeting dates and is inviting comments from housing stakeholders. A new website includes a brief survey, open for a limited time through January 17, to capture ideas for the task force's priorities, as well as a listsery subscription and the task force's timeline. The first two meetings of the task force will be held Friday, January 12 and Wednesday, February 21. Both meetings will be held from 9 am to 2 pm at Sunrise Banks in St. Paul, at 2525 Wabash Avenue. The meetings are open to the public. The first meeting will cover mapping the housing ecosystem as task force members will explore research and data on the state of housing in Minnesota. There will be three additional task force meetings held later. The dates and times for those meetings have not yet been announced. Regional housing forums will be held in five locations across the state between March and May 2018. Metro Cities will provide more information when the details are made available. 39 of 44 http://www.metrocitiesmn.org/index.asp?Type=B BASIC&SEC=%7b3738C3A0-1B9740... 1/5/2018 housing, and housing stability and opportunity. These committees will meet in addition to the full task force meetings and regional housing forums. The task force plans to release its final report to the public by the end of July 2018. Metro Cities will monitor the task force and provide comments in a manner consistent with Metro Cities' policies. Contact Charlie Vander Aarde at 651-215- 4001 or charlieArnetrocitlesmn.org with any questions. Reminderl Metro Cities Seeking Candidates for the Transportation Advisory Board(TAB) Metro Cities is seeking interested candidates for an opening on the Transportation Advisory Board (TAB). Metro Cities has statutory appointing authority for making municipal appointments to the TAB. Municipal appointees for the TAB must be elected officials. Metro Cities'guidelines place a priority on making the TAB balanced with respect to city size and geography. The Metro Cities Board also gives preference to those who agree to serve on Metro Cities Transportation Policy Committee. The board seeks candidates who will be committed to strong attendance at meetings. The deadline forapalication is Monday, January 8th, 2018. Interested candidates should complete this and submit a letter of interest and resume to Kim Ciarrocchi at kimberiyOrnetrocitiesmn.org or by mail to Metro Cities at 145 University Ave W, St. Paul, MN, 55103. Questions? Please contact Steven Huser at teven(&-metrocRies mn.or 41 of 44 http://www.metrocitiesmn.org/index.asp?Type=B BASIC&SEC=%7b3738C3AO-lB9740... 1/5/2018 Current/Archived Newsletters-Metro Cities Page 5 of 5 Metro Cities News is emailed periodically to all Metro Cities member mayors, councilmembers, city managers and administrators to keep officials abreast of important metro city issues. This information is also intended to be shared with city staff. If you'd like to sign up to receive Metro Cities News, please email news letterAme °°�citie-nn.or and provide the following: Name, Title, Employer and Email address. Thank you. 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