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f • _, 11; Meeting minutes a ' FEB I f 1998 Washington County Local Government I { Public Safety Training Facility Steering Committee - ` LJ January 29, 1998 Present: Ken Hartung, Bayport, Chair; Dennis Cusick, Cottage Grove; Ron Ehnstrom, Oakdale; Jim Frank, Washington County; John Gannaway, Bayport; Stuart Glaser, Washington County; Mike Grill, Oakdale; Barry Johnson, Woodbury; Nile Kriesel, Stillwater; Don McGlothlin, Washington County; Greg Orth, Woodbury; Mike Richardson, Woodbury; Ryan Schroeder, Cottage Grove; Jim Schug, Washington County; David Schwartz, Forest Lake; Bill Sullivan, Oakdale; Lindy Swanson, Oak Park Heights; Craig Waldron, Oakdale; Martina Johntz, Washington County. Guests: Roger Erickson, Erickson Architects; Todd Christopherson, Amcon CM. The Committee approved the November 20, 1997 meeting minutes of the Public Safety Training Facility Steering Committee. Proposals Roger Erickson of Erickson Architects described his proposals for providing preliminary architectural services. Two options were offered for the preparation of an analysis of building needs and a conceptual design for the proposed training facility. Option one, Full Architectural Services, consists of a complete needs analysis and conceptual design. Option two, Abbreviated Architectural Services, would utilize the program and conceptual design that were developed for the South Metro Training Facility as a starting point. The time required to complete these options are 12 weeks and 8 weeks, respectively. The needs analysis and conceptual design will be provided on a fixed fee basis. The fees are $15,000 for Option one; $9,000 for Option two. Todd Christopherson of Amcon Construction Management will provide cost-estimating and value- engineering based on Erickson's conceptual design. He explained that if downsizing of the facility is needed, this can best be done with the more accurate cost estimates which would be generated with Option one. When the cost estimates are complete, total cost per square foot can be determined. If necessary, the square foot costs per training area can also be estimated. The cost-estimates will be provided on a fixed fee basis: $5,000 for Option one, $4,300 for Option two. In completing the analysis, Erickson and Christopherson will be looking at the issue of growth within communities and departments. The committee discussed and dismissed the idea of including a large department, such as Ramsey County or St. Paul, in the facility. This would be problematic for public safety departments in Washington County, as it would decrease their ability to make use of the facility. The committee discussed consideration of a phased-in training facility (i.e., building the police and fire training portions of the facility separately). Erickson indicated he could complete the analysis for such a facility as part of the Full Architectural Services option. Erickson noted that he will listen to all suggestions in his meetings with police and fire personnel, but will bring any"wild ideas" to the Steering Committee for the final decision. Additional issues which must be considered include the expected time-frame for the facility and the amount of time it will be rented to other departments. Christopherson noted that the construction management proposal does not include operational costs for the facility, but does include initial costs and life cycle costs for all systems. Craig Waldron moved to accept Erickson Architect's proposal for Option one, Full Architectural Services. The motion was seconded by Nile Kriesel and passed unanimously. (Cost$15,000) 1 1 • • Craig Waldron moved and Ryan Schroeder seconded acceptance of Amcon CM's proposal for Option one, with an amendment to include more specific costs (cost estimates will be broken down according to training area). The motion passed unanimously. (Cost$5,000) Erickson and Christopherson will hold three meetings each with representatives of police departments and fire departments. They will meet with the fire chiefs on Wednesday, February 4 at 6:30 p.m. in the Lake Elmo fire station, and with police chiefs on Monday, February 9 at 1:00 p.m. in the Oakdale City Hall. The purpose of these meetings will be to get to know the departments, the way they are structured, and to schedule meetings with departments' training officers. Erickson and Christopherson encouraged departments to attend the meetings and call them with any comments or questions regarding the proposed training facility. Roger Erickson can be reached at 824-6033. Facility siting Ken Hartung reported on facility siting activities. The County Surveyor's Office identified 387 sites which met the following criteria: over 7 acres in size; $0.25 per square foot, or less; no pre-existing structure; within 1/4 mile of sewer service; and on a paved road. He asked that City Administrators take the information back to their planning departments to determine which of the sites best meet the established criteria. The criteria which cities were asked to consider include the following: • between 7 and 10 acres in size; • on (or near) a paved road; • access to (or near) utilities, including water, gas and electric; • sewer is desirable, but not necessary; • isolated from residential areas. The Committee decided to consider land cost as a separate issue and asked cities to disregard only those sites of extremely high cost. Additionally, they were asked to include a description of the political situation affecting eligible sites. Cities were also asked to look at areas which are not currently served by sewer and water, but to which these could be extended. Administrators agreed to return the results to Ken Hartung within ten days. Ken Hartung, Barry Johnson, Nile Kriesel, Ryan Schroeder, Jim Schug or his representative, and Craig Waldron will meet February 20 at 1:30 to discuss the results. Work assignments The following tasks remain to be completed: 1. Determine construction cost of the training facility. 2. Determine financing option(s)for construction costs. 3. Determine annual operating costs. 4. Determine financing option(s)to fund operating costs. 5. Identify legislative initiatives to help fund construction and/or operating costs. 6. Draft joint powers agreement to design a cost sharing formula to fund the construction and operating costs of the facility between participating local governments. Ryan Schroeder indicated he would also like the Committee to look at current training costs and compare these with the costs of construction and operation of a training facility. The Committee discussed when the financial analysis should be completed. Craig Waldron moved that Ken Hartung talk to Springsted regarding a preliminary proposal for financial services. The motion was seconded by John Gannaway and passed unanimously. Next meeting The next meeting will be held Friday, March 27 at 1:30 p.m. at the Oakdale City Hall. Roger Erickson and Todd Christopherson will be asked to report back on their progress. 2 ` • • Craig Waldron moved that the meeting be adjourned. The motion was seconded by Bill Sullivan and passed unanimously. Comments or questions regarding these minutes or the proposed facility can be addressed to Ken Hartung (439-2530) or Martina Johntz (430-6020). Respectfully submitted by: Martina Johntz, Program Development Planner • 3 Enclosure 10 N31 -Gum' 1\ James R.Schug 3� 1G County Administrator OFFICE OF ADMINISTRATION �+► GOVERNMENT CENTER Virginia Erdahl #K. ., tiy— .►-��5. 14900 61ST STREET NORTH•STILLWATER, MINNESOTA 55082-0006 Deputy Administrator wo���MOGPEsy: 612-430-6000 Facsimile Machine 612-430-6017 To: Washington County Local Government Public Safety Steering Committee From: Martina Johntz, Program Development Planner Date: December 15, 1997 Re: Meeting with Roger Erickson and Todd Christopherson Ken Hartung and Martina Johntz met with Roger Erickson, architect of the Maple Grove and South Metro public safety training facilities, and Todd Christopherson, president of Amcon CM, a construction management firm, to discuss development of cost estimates for a public safety training facility. Roger Erickson and Todd Christopherson will work jointly to develop a proposal for the develop- ment of project costs. They have been asked to present a two-track proposal: one which uses currently available information to develop the project costs; another which would include a full architectural study. They plan to present their proposal to the Steering Committee at the January 22 meeting. Calculations for the training facility will include the costs for architectural and engineering services, site preparation, construction, project administration, and a ten percent contingency, and will assume construction in the summer of 1999. Erickson and Christopherson indicated these could be completed within a three month time-frame. Copies of the proposal will be mailed to committee members January 16, 1998. CIEOWff, rf II DEC 1 71997 cc: Jim Schug, County Administrator Virginia Erdahl, Deputy Administrator Police and fire chiefs >11`� %nod an A«rdw Paper EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION t •41 • • WASHINGTON COUNTY LOCAL GOVERNMENT PUBLIC SAFETY TRAINING FACILITY STEERING COMMITTEE MEMBERSHIP I. MEMBERSHIP CRITERIA A. Expressed an Interest in Using the Training Facility B. Contribute $5,000 to $10,000 to help Fund a Steering Committee Feasibility Report II. MEMBERSHIP Bayport Cottage Grove Oakdale Oak Park Heights Stillwater Woodbury Washington County 1 • • PUBLIC SAFETY TRAINING FACILITY STEERING COMMITTEE TASKS 1. Determine Preliminary Building Plan A. Police and Fire Training Facility. B. Police and Fire Training Facility Stages: 1. Build Police Facilities First or Build Fire Facilities First 2. Incrementally add second training area. C. Build Separate Police and Fire Training Facilities. D. Regional Training Facility. E. Private Development of Public Safety Training Facility F. Continue Current Training Arrangement 2 • 2. Determine Potential Building Sites. 3. Determine Construction Cost of Public Safety Facility. 4. Determine Financing Option(s) for Construction Cost. 5. Determine Annual Operating Cost. 6. Determine Financing Option(s) to Fund Operating Cost. 7. Identify Legislative Initiatives to help fund Construction and/or Operating Cost. 8. Construct Joint Powers Agreements to facilitate Local Government Participating in Construction and Operating Cost. 3 • PUBLIC SAFETY TRAINING FACILITY STEERING COMMITTEE PROGRESS I. COMPLETED TASK A. Police and Fire Training Facility B. Solicit Proposals 1. Architectural and internal concept Design $9,000 - $15,000 2. Construction Cost Analysis $5,000 C. Bulking Sites 1. Work with Andersen Corporation 2. County Survey Department 28 Sites $1.00/square foot or less 4 • II. TASKS TO BE COMPLETED A. Determine Construction Cost of the Training Facility B. Determine Financing Option(s) for Construction Cost C. Determine Annual Operating Cost D. Determine Financing Option(s) to fund Operating Cost. E. Identify Legislative Initiatives to help fund Construction and/or Operating Cost F. Draft Joint Powers Agreement to Design a Cost Sharing formula to Fund the Construction and Operation Cost of the Facility Between Participating Local Governments 5 • Enclosure 13 • Meeting minutes Washington County Local Government Public DEC - 11997 Safety Training Facility Steering Committee November 20, 1997 Present: Craig Waldron, Oakdale; John Gannaway, Bayport; Nile Kriesel, Stillwater; Don McGlothlin, Washington County; Greg Orth, Woodbury; Ryan Schroeder, Cottage Grove; Chuck Schwartz, Bayport; Bill Sullivan, Oakdale; Lindy Swanson, Oak Park Heights; Martina Johntz, Washington County. Site location Craig Waldron reported on the Public Safety Facility Site Location Subcommittee's activities. Subcom- mittee members met with 3M's Don Jordan to discuss acquisition of 3M land for the Training Facility. It does not appear that 3M is willing to donate land for the project. The county will conduct a search for a suitable site. Five to ten potential sites will be identified which meet the following criteria: centrally located within the county; 7 to 10 acres in size; access to city water; buffered by 150' if in a residential area; accessible from a paved road; and land value of less than $0.25 per square foot. Martina Johntz will report back at the next Steering Committee meeting. The Steering Committee discussed the MnDOT site available in Oakdale, but rejected this option due to the high cost (approximately $1 million) and location in a major development site for Oakdale. The Steering Committee discussed meeting with Anderson Windows about vacant land they have available. Land originally purchased for a railroad site is not currently being used as materials are now trucked into the plant. John Gannaway and Chuck Schwartz will meet with Anderson and report back at the next Steering Committee meeting. Building design John Gannaway reported on the Building Design Subcommittee's activities. The Subcommittee met with police and fire training personnel to discuss and evaluate plans for the South Metro Public Safety Training Academy as they apply to the needs of Washington County departments. Response to the South Metro plans was generally positive, but numerous additions were suggested. A copy of the final recommendations for the training facility is attached. The Steering Committee discussed the Subcommittee's suggestions, and accepted the following: • exterior door to the large firearms range • 270 to 360 degree shooting capability in the small range • railcar or tanker for hazardous materials drills -- if we can obtain one through donation • allocation of space for outdoor obstacle course • equipment for obstacle course -- if we can obtain it through donation • municipal water available at the site • use of computer-controlled propane fires and theatrical smoke in the burn rooms The Steering Committee rejected the following: • overhead catwalk in the small firearms range • first-aid room • library • crime scene room • arson laboratory • sprinkler laboratory • alarm system laboratory • garage space for storage of SRT vehicles • location of range storage area closer to the end of the large firing range • enlargement of the firefighter mud room • lake or pond for water rescue and K-9 unit drills --this would be nice, but is not necessary • • Martina Johntz will meet with Roger Erickson, architect of the Maple Grove and Edina facilities, to obtain a cost estimate for the facility, and will report back at the next Steering Committee meeting. Next meeting The next meeting of the Steering Committee is scheduled for Thursday, January 22 at 1:00 p.m.in the Oakdale City Hall. • • Washington County Local Governments Public Safety Training Facility Steering Committee Training Facility Recommendations November 20, 1997 The items outlined below are recommended for inclusion in a Public Safety Training Facility for Washington County police and fire departments. The Public Safety Steering Committee recognizes these items as essential to meeting the training needs of public safety departments in the county. The design is adapted from recommendations of the Building Design Subcommittee and is based on plans for the South Metro Public Safety Training Academy in Edina. Items are categorized according to their primary use and include a brief description of the function of each. Common Areas Space Function Parking lot Vehicle parking; driver training area Entrance and lobby Main building entrance; waiting area for staff and students Training classrooms Two large adjoining rooms for classes, briefings, and meetings; with moveable walls to add versatility and accommodate large groups. Conference room Space for meetings or small classes Toilet and locker rooms Separate toilet, shower and locker facilities for men and women Emergency medical room Space to provide temporary first aid for burns, cuts, cardiac distress, smoke inhalation, heat exhaustion and other injuries or illness Lunch room Lunch or break area for students and instructors Vending area Area for vending machines Audio visual room Storage for audio and visual equipment Table and chair storage Storage for tables and chairs Mechanical/equipmnt room Space for mechanical, electrical and communications equipment Office Area Space Function Management office Space for managing and scheduling the training facility Training office Work space for police and fire training instructors Office workroom For use of building manager and training instructors Firearms Training Area Space Function Firearms range Multipurpose firing area for hand and long guns, including 180° arc shooting, with moveable walls to accommodate multiple exercises Range control room Lighting control and master control console for range master Range exterior door Automobile access to range for traffic stop exercises; ambulance access to range for emergency medical personnel training Decision training range 270 to 360° firing area for live fire simulation training, with moveable walls Sound lock entrances Soundproof locks between range and rest of training facility Weapons cleaning room Area for cleaning weapons after firing on the range Armorer's room Area for armorers to repair weapons Storage room Secured storage for guns and ammunition Range workshop Workshop and storage area for targets, props and cleaning equipment Range mechanical room Space for mechanical equipment for firearms and decision range i Tactical Training Area Space Function Defensive tactics room Classroom and tactical training area (hand-to-hand defensive tactics) adjoining the baton training room, with moveable wall to accommodate large classes Baton training room Tactical (baton) training; classroom for fire fighters wearing gear or other times when an uncarpeted area is needed Simulation training room Projection of simulated situations on screen for use with laser fire Equipment storage room Storage for mats and equipment used in tactical training area Fire Training Areas in Building Space Function Mud room Building entrance from exterior fire training areas; gear storage; indoor warming area for fire fighters during cold-weather training exercises Live Fire Training Structure Space Function Tower Simulated fire fighting and rescue operations in three to four-story building with a balcony Commercial area Simulated fire fighting and rescue operations in commercial building using computer controlled propane fires and theatrical smoke Residential area Simulated fire fighting and rescue operations in residential building using computer controlled propane fires and theatrical smoke Mask maze Maze structure using modular walls for training in a smoke-laden environment Control room Control center for automated burner system Equipment and workroom Area to clean air masks, fill air bottles and repair equipment Outdoor Training and Storage Areas Space Function Burn pit Concrete pit for training in extinguishing flammable liquid fires Trench /cave rescue Simulated rescues from caved-in trench and confined spaces Gas building Building for exposure of officers to the effects of tear gas, with moveable walls to vary the interior configuration Haz Mat training area Space allocated for location of railcar, tanker or mobile hazardous materials training facility Obstacle course Space allocated for location of physical training course (located to the rear of the tower structure in order to utilize stairs as part of the course) Grassy area Large grassy area for SWAT team, K-9 unit and other training Exterior storage Storage building for equipment and materials used for police, fire, SWAT and hazardous materials training (including explosives and chemical munitions) Lake or pond Water access for pump operator, water rescue, & K-9 unit drills. (Would be nice, but is not necessary) 1 • • OAK PARK HEIGHTS CITY COUNCIL WORKSHOP MINUTES, WEDNESDAY, NOVEMBER 12, 1997 Call to Order: The meeting was called to order at 4 :35 by Mayor Schaaf . Present : Councilmembers Robert, Swenson, and Turnquist . Staff Present : Interim Administrator Holst, Police Chief Swanson, Public Works Director Benson, City Attorney Vierling, City Engineer Bob Schunicht, and Administrative Intern Mesko. Arrived late : Councilmember Beaudet . II . Department Reports Police Public Safety Training Facility - Chief Swanson said that he has spoken with Bayport Administrator Ken Hartung and that Oak Park Heights would need to contribute $5, 000 to become a member of the training facility steering committee. Swanson also said that he did not feel as if Oak Park Heights would be excluded if they did not contribute, and he did not feel it was necessary. There was discussion about whether the Council would authorize this expenditure. COPS Grant - Swanson said that he has not heard if the City has received the grant, and that he was instructed not to contact the agency; Oak Park Heights would be notified if they were chosen to receive the grant. Swanson also noted that only four cities in the metropolitan area have received this grant. Winter Parking Ban - Swanson said that he had heard from a resident with concerns about the recently passed winter parking ban. He encouraged the Council to strictly enforce the ban and not make exceptions because then it would be harder to enforce in the future. He said that a copy of the new ordinance is being distributed with warning tickets to help inform residents . Administration Utility Rate Increase - Interim Administrator Holst requested that the Council approve raising the garbage rates for 1998 to recover the cost of the Junker Landfill Lawsuit so that notices could be sent to residents before the next billing period. Screaton/Low Annexation Costs - Holst said that a promissory note between the City and Screaton and Low states that those two must pay for the preliminary engineering study only if the City did not pursue an annexation. Because the annexation was pursued, the City needs to pay the approximately $4, 000 for the study. Holst also wanted to know how these bills should be split. Attorney Vierling said that he had never seen the promissory note and is unsure who initiated the form. He also said that he would assume that Mr. Screaton would be responsible for the costs incurred from pursuing the annexation. likPage 3 - City ncil Minutes 11/12/97 110 problem with the distribution, Glewwe presented three options to the Council as a way to resolve this issue : 1 . Return to the plastic bag program; 2 . Give the residents a choice of using paper or plastic; 3 . Charge a user fee for the paper bags . Glewwe said that if Option 3 was chosen, UWS would no longer distribute the bags; a retail store would have to choose to carry the bags. Councilmember Swenson said that he supported Option 2, allowing residents to choose . There was some discussion about the viability and costs of each option. Because it is so close to the end of the fall yard season, Council directed Interim Administrator Holst to schedule a workshop in January to discuss this issue. There was also a question about other haulers bringing their dump boxes into Oak Park Heights . Glewwe said that former administrator Robertson used to contact the offenders and inform them of the City' s exclusive contract with UWS. Council then asked Interim Administrator Holst to contact offenders. Menard' s had contacted the City because they were unhappy with the commercial price UWS was asking. Glewwe said that he had a signed agreement with Menard' s agreeing on a negotiated price for service. -'� Public Safety Training Facility Steering Committee - There was some discussion about why it costs $5, 000 to participate on this committee. Councilmember Robert expressed some concerns about the lack of a pricing formula; some communities are paying more than $5, 000 . Councilmember Swenson said that he felt $5, 000 was appropriate to cover any studies that would need to be done to make an informed decision about the need for this type of facility. Councilmember Swenson, seconded by Turnquist, moved to approve the expenditure of $5, 000 to become a member city on the Public Safety Training Facility Steering Committee with Police Chief to be the City representative. Carried 5-0 . Osgood/Highway 36 Preliminary Design - City Engineer Anderlik' s bid for such a study came to $8, 600 . There was discussion about whether this was necessary with the bridge delays . Councilmember Robert, seconded by Swenson, authorized Anderlik to proceed with the study at a cost not to exceed his bid of $8, 600 and to be finished by February 1, 1998 . Carried 4-1, Councilmember Turnquist voting against . MN/DOT Emergency Vehicle Preemption (EMV) - Councilmember Swenson, seconded by Turnquist, moved to table this until actual price estimates could be obtained. Carried 5-0 . Mediation Proposal from Kathleen Vadnais - Ms . Vadnais was present to discuss her experience with mediation. Councilmember Robert said that she would like to set up a committee consisting IIM City Council Workshop Minutes - 2 Robert have discussed the possibility of utilizing a professional mediator in certain situations . He said that he supported a pilot program that would address the Raymie Johnson housing fire with the neighbors and would like the Council to authorize the hiring of a professional mediator for such a purpose. Councilmember Robert said that she would also strongly support such a measure. Community Public Safety Training Facility - Mayor Schaaf asked Chief Swanson if he has had an update on this proposal . Swanson said that he has not been contacted recently, and that there are still several issues up in the air on this project, most notably the price breakdown. Council requested that Swanson act as the City' s representative on this issue and to report back to the Council any new information. Administration Junker Lawsuit - Administrator Robertson said that he has received some affidavits regarding the Junker lawsuit and that he has forwarded them to Jardine, Logan, & O'Brien, the law firm hired by the City to represent Oak Park Heights in this matter. Public Works Fall Street Sweeping - Council asked Public Works Director Benson when the streets would be swept for the fall. Benson said that the City is waiting for the leaves to fall so the job only needs to be done once. 58th Street Signs - Councilmember Robert asked if the signs on 58th Street have been moved yet. The City' s snow plower, Mike Raleigh, said they get in the way of his plow. Chief Swanson said that he did not support the signs being moved away from the streets because he felt that it would pose a safety problem. There was discussion about how the snow could be efficiently removed without relocating the signs . Swanson and Benson both said that they did not feel that the snow piled up excessively around the signs, but that they would keep an eye on the situation this winter. III . Discussion of Highway 36/Osgood Avenue Traffic City Engineer Anderlik was present to discuss his analysis of Washington County' s proposal for the intersection. Anderlik said that he felt that a single turn lane is not adequate to address the traffic. With the estimated traffic counts, Anderlik said that he felt the intersection more than qualified for two turn lanes and that he is concerned because the improvements have not been planned that way. The Council then discussed possible improvements to the area and directed Anderlik to prepare a Enclosure 3 • • November 7, 1997 To: Mayor& Council From: Judy Holst,Interim Administrator, Deputy Clerk/Finance Director Re: Capital Improvement Fund - Public Safety Training Facility & St. Croix Valley Sports Arena We have received the information on the Public Safety Training Facility. To participate as a member of the steering committee, the City would have to contribute $5,000. See enclosed letter and information from City of Bayport. The funds for this could be taken from the Capital Improvement Fund-Unallocated. It is also my understanding the St. Croix Valley Sports Arena will be a"go". We committed to $50,000 the first year and$15,000 per year for the following ten years. The initial $50,000 could be taken from the Capital Improvement Fund-Unallocated. I am attaching an updated Summary of Capital Improvements for your review. The balance in the Unallocated is $58,324. We will expend approximately $3,060 for 1997 from this fund for the Intern. The balance as of October 31 will be approximately $55,264 plus interest. I recommend designating $5,000 of the Unallocated to the Public Safety Training Facility and $50,000 to the St. Croix Valley Sports Arena. • • a CITY OF BAYPORT 294 North 3rd Street Bayport, Minnesota 55003-1027 Phone: (612)439-2530 October 31, 1997 Judy Holst, Interim City Administrator City of Oak Park Heights 14168 No. 57th Street P.O. Box 2007 Stillwater, MN 55082-2007 Dear Judy: I received a phone call from Oak Park Heights Police Chief, Lindy Swanson, indicating the City of Oak Park Heights may have an interest in participating as a member of the Washington County Local Government Public Safety Training Facility Steering Committee. The Steering Committee is charged with the responsibility of determining the feasibility of constructing a Public Safety Training Facility for local governments within Washington County. The Washington Council Local Government Public Safety Training Facility Steering Committee presently consists of representatives from local governments who have made a financial commitment to fund the Steering Committee Budget of $50,000. The local governments which are members of the Washington County Local Government Public Safety Training Facility Steering Committee are as follows : 1. City of Bayport 2 . City of Oakdale 3 . City of Stillwater 4 . City of Woodbury 5 . Washington County If the City of Oak Park Heights wishes to participate as a member of the Steering Committee, Oak Park Heights would need to become a financial partner with the other local governments of the Steering Committee. Oak Park Heights financial commitment to become a member of the Steering Committee is $5,000.00. The $5, 000 . 00 will be used by the Steering Committee to hire consultants to help perform some of the Steering Committee's tasks. • 411 The Washington County Local Government Public Safety Training Facility Steering Committee has been charged with completing the following tasks : 1 . Determine the layout of the preliminary building plan. 2 . Determine potential sites . 3 . Determine the cost associated with construction of the Public Safety Training Facility. 4 . Determine financing option(s) to fund the construction of the Public Safety Training Facility. 5 . Determine the annual operating costs for the Public Safety Training Facility. 6 . Determine the financing option(s) to fund the operating costs of the Public Safety Training Facility. 7 . Identify Legislative initiatives which will aid in the construction and operation of the Public Safety Training Facility. 8 . Identify and/or construct Joint Powers Agreements which will facilitate cooperative participation by local governments to finance the construction, operation of the Public Safety Training Facility. I am very pleased that Oak Park Heights is considering joining the Washington Council Local Governments Public Safety Training Facility Steering Committee. I believe Oak Park Heights' input on the Steering Committee will be extremely valuable. For Oak Park Heights to participate as a member of the Steering Committee, the Oak Park Heights City Council will need to adopt a motion approving Oak Park Heights ' participation in the Washington County Local Government Public Safety Training Facility's Steering Committee and authorizing an expenditure of $5, 000 . 00 to fund the Steering Committee's expenses . I have also enclosed for you and the City Council, a copy of the meeting minutes of the Public Safety Training Facility Steering Committee of October 23, 1997 . Should you have any questions about the contents of this letter, •lease conta me at 439-2530. Sinc-r- 1 your, iii 4111,-A-119* e eth H. Har B. •ort City A•' anis ator air, Washington County Local Government Public Safety Training Facility Steering Committee pc: Virginia Endahl, Washington County Members of the Task Force Bayport Mayor and City Councilmembers • • Meeting minutes Public Safety Training Facility Steering Committee October 23, 1997 Present: Ken Hartung, Bayport; Craig Waldron, Oakdale; Ron Ehnstrom, Oakdale; Jim Frank, Washington County; John Gannaway, Bayport; Nile Kriesel, Stillwater, Andrew Nemela, Woodbury; Bill Sullivan, Oakdale; Mike Zurbey, Cottage Grove; Martina Johntz, Washington County. Project overview Ken Hartung gave an overview of project activities to date and tasks assigned to the Steering Committee. These tasks include the following: 1. Determine preliminary building plan 2. Determine potential building sites 3. Determine the cost associated with construction of the Public Safety Training Facility 4. Determine financing option(s) to fund the construction of the Public Safety Training Facility 5. Determine the annual operating cost for the Public Safety Training Facility 6. Determine financing option(s) to fund the operating cost of the Public Safety Training Facility 7. Identify legislative initiatives which will aid in the construction and operation of the Public Safety Training Facility 8. Identify and/or construct joint powers agreements which will facilitate cooperative participation by local governments to finance the construction and operation of a Public Safety Training Facility. Some of the tasks will be completed by subcommittees, while independent consultants will be hired to accomplish others. Public Safety Training Facility building plan Hartung reviewed the six training facility options described in the Public Safety Training Facility Needs Statement. These options include: 1. Build a Joint Public Safety Training Facility 2. Build a Joint Public Safety Training Facility incrementally 3. Build separate facilities for Police and Fire training 4. Build a regional Public Safety Training Facility (include communities outside Washington County) 5. Development and ownership of a Joint Public Safety Training Facility by a private developer 6. Continue current training arrangements The Committee discussed these options and came to the consensus that we should concentrate on the first option as it best meets the needs for police and fire training. The committee ruled out the third option because of the increased cost of building two separate facilities. The fourth option was also dismissed because of the possibility that it could become overcrowded, or that Washington County communities would lose control if large departments such as St. Paul were involved. All agreed that the last option, continuing current training arrangements, would be unacceptable. The Committee's initial analysis will focus on the first option, however the findings can then also be used to evaluate options two (Build a Joint Public Safety Training Facility incrementally) and five (Development and ownership of a Joint Public Safety Training Facility by a private developer). Building design subcommittee A subcommittee was formed to review the plans for the South Metro Public Safety Academy, to deter- mine the applicability of these plans to our needs, and to recommend a specific facility design for a Washington County facility. The subcommittee will be acquiring building information from Patrick Melvin, building coordinator for the South Metro Academy, and will meet with Roger Erickson, architect of the Maple Grove and South Metro training facilities. The subcommittee will submit a report to Ken Hartung by November 13 and report back to the Steering Committee at its next meeting. • • Subcommittee members include: John Gannaway, Chair, Ron Ehnstrom; Ken Hartung; Don McGlothlin; Bill Sullivan; and Martina Johntz. The subcommittee will meet Tuesday, October 28 at 9:00 a.m. in the Oakdale City Hall. Potential building sites The Committee discussed the type of site which would be needed to house a training facility. The site should be centrally located (in the county) and have a minimum of ten acres available. In addition, a donated site would be preferred as this will reduce the final cost of the facility. Building site subcommittee A subcommittee was formed to locate potential sites for a Public Safety Training Facility. The subcommittee will meet with representatives of 3M to discuss brown fields or other land they may be willing to donate. If necessary, the subcommittee will expand the search to include other public and private land in the county. Staff in the Washington County Surveyor's Office have indicated a willingness to conduct the search. The subcommittee will report back to the Steering Committee at its next meeting. Subcommittee members include: Craig Waldron, Chair, Dennis Cussick, Cottage Grove; Nile Kriesel; and Martina Johntz. Cost determinations Cost determinations for construction and operation of a Public Safety Training Facility will not be completed until a building plan has been chosen. Independent consultants will be brought in at that time to complete the task. Operating budget An operating budget for the Steering Committee will be developed following reports from the subcommittees. Discussion of an operating budget will begin at the next Steering Committee meeting. Distribution of minutes In the interest of keeping communities informed of the Steering Committee's activities, meeting minutes will be distributed to City Administrators, Police Chiefs and Fire Chiefs. Administrators will be asked to forward the minutes to their elected officials. Next meeting The next meeting of the Steering Committee will be held Thursday, November 20 at 1:00 p.m. in the Oakdale City Hall. The Committee will discuss subcommittee reports (reports will be mailed to Steering Committee members by November 14), an operating budget and project time line. ocoOr (0 N- COT 000000 OT' 0MMT (0 O N- 0 CO CO T T N- In c0 0 M O N' co .- N- 10 U) 0 0 0) 0 .41- 'I) N N r 0 U) CO (Q r h 0 :o. 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M T M to o T to O to Cn T J Io 0) co 0) 0) O Cy) N O r co v cM') X .... M Et h., Tr ttf O CSO O O .- M T V CVV O Cto tri to lV a0 to T N t- T CV CO r 0 cv 0 4.1.-) M d PS ti N. t` Co _N Ott) CD N r-1 r- NIn . 0 OM CO CO Q N R N T 0 0 0 0'V Q 0 O 1 ' N CV N N O LZ=L 8 to N CO 0 CO I's 14 U) 4 T Z W M CD 0 CO 0 = 0 W O 0CD SU YCC �- r r T cr d eiiN a - J 0 ~ tt) V CO I� 0) CV LL a ° MhN � CO 0 0) 0 T 5f r Q' CA T N N CD M N M O V CC CO� COCI (J CO (L) CO CC s N 2 N to ti Da) c0 CO N Q Ln a c o ^ m o rn ,-o M CD a- a)p) a d co M M O Q ‘ sa- .- r to (6 T G ca co co C -0 �o LL V C i 0 th' LL (1) LL c w 0) 2ix2 $ v N- rrnW o to o to N i B •nrnrnrnrn o00N6 „M iTT T = i i i t O O � W0 TQ NZt - - - - - - - 0 z W CO r CO r (0 0) N co Q in ~ 1 Off) 33 8 5 83 T M iRS S Cl] 111 CITY OF BAYPORT 294 North 3rd Street Bayport, Minnesota 55003-1027 October 31, 1997 Phone: (612) 439-2530 7-7 Judy Holst, Interim City Administrator • N l - 3 NI City of Oak Park Heights ;` + 14168 No. 57th Street P.O. Box 2007 Stillwater, MN 55082-2007 ._ Dear Judy: I received a phone call from Oak Park Heights Police Chief, Lindy Swanson, indicating the City of Oak Park Heights may have an interest in participating as a member of the Washington County Local Government Public Safety Training Facility Steering Committee. The Steering Committee is charged with the responsibility of determining the feasibility of constructing a Public Safety Training Facility for local governments within Washington County. The Washington Council Local Government Public Safety Training Facility Steering Committee presently consists of representatives from local governments who have made a financial commitment to fund the Steering Committee Budget of $50,000. The local governments which are members of the Washington County Local Government Public Safety Training Facility Steering Committee are as follows: 1 . City of Bayport 2 . City of Oakdale 3 . City of Stillwater 4 . City of Woodbury 5 . Washington County If the City of Oak Park Heights wishes to participate as a member of the Steering Committee, Oak Park Heights would need to become a financial partner with the other local governments of the Steering Committee. Oak Park Heights financial commitment to become a member of the .Steering Committee is $5,000 . 00. The $5, 000 . 00 will be used by the Steering Committee to hire consultants to help perform some of the Steering Committee's tasks . • III • The Washington County Local Government Public Safety Training Facility Steering Committee has been charged with completing the following tasks : 1 . Determine the layout of the preliminary building plan. 2 . Determine potential sites . 3 . Determine the cost associated with construction of the Public Safety Training Facility. 4 . Determine financing option(s) to fund the construction of the Public Safety Training Facility. 5 . Determine the annual operating costs for the Public Safety Training Facility. 6 . Determine the financing option(s) to fund the operating costs of the Public Safety Training Facility. 7 . Identify Legislative initiatives which will aid in the construction and operation of the Public Safety Training Facility. 8 . Identify and/or construct Joint Powers Agreements which will facilitate cooperative participation by local governments to finance the construction, operation of the Public Safety Training Facility. I am very pleased that Oak Park Heights is considering joining the Washington Council Local Governments Public Safety Training Facility Steering Committee. I believe Oak Park Heights' input on the Steering Committee will be extremely valuable. For Oak Park Heights to participate as a member of the Steering Committee, the Oak Park Heights City Council will need to adopt a motion approving Oak Park Heights' participation in the Washington County Local Government Public Safety Training Facility's Steering Committee and authorizing an expenditure of $5, 000 . 00 to fund the Steering Committee's expenses. I have also enclosed for you and the City Council, a copy of the meeting minutes of the Public Safety Training Facility Steering Committee of October 23, 1997 . Should you have any questions about the contents of this letter, •lease conta me at 439-2530 . Sinc-r- 1 yours Or eth H. Har dr fr 41 . port City A•F finis ator r air, Washington County Local Government Public Safety Training Facility Steering Committee pc: Virginia Endahl, Washington County Members of the Task Force Bayport Mayor and City Councilmembers i Meeting minutes Public Safety Training Facility Steering Committee October 23, 1997 Present: Ken Hartung, Bayport; Craig Waldron, Oakdale; Ron Ehnstrom, Oakdale; Jim Frank, Washington County; John Gannaway, Bayport; Nile Kriesel, Stillwater; Andrew Nemela, Woodbury; Bill Sullivan, Oakdale; Mike Zurbey, Cottage Grove; Martina Johntz, Washington County. Project overview Ken Hartung gave an overview of project activities to date and tasks assigned to the Steering Committee. These tasks include the following: 1. Determine preliminary building plan 2. Determine potential building sites 3. Determine the cost associated with construction of the Public Safety Training Facility 4. Determine financing option(s) to fund the construction of the Public Safety Training Facility 5. Determine the annual operating cost for the Public Safety Training Facility 6. Determine financing option(s) to fund the operating cost of the Public Safety Training Facility 7. Identify legislative initiatives which will aid in the construction and operation of the Public Safety Training Facility 8. Identify and/or construct joint powers agreements which will facilitate cooperative participation by local governments to finance the construction and operation of a Public Safety Training Facility. Some of the tasks will be completed by subcommittees, while independent consultants will be hired to accomplish others. Public Safety Training Facility building plan Hartung reviewed the six training facility options described in the Public Safety Training Facility Needs Statement. These options include: 1. Build a Joint Public Safety Training Facility 2. Build a Joint Public Safety Training Facility incrementally 3. Build separate facilities for Police and Fire training 4. Build a regional Public Safety Training Facility (include communities outside Washington County) 5. Development and ownership of a Joint Public Safety Training Facility by a private developer 6. Continue current training arrangements The Committee discussed these options and came to the consensus that we should concentrate on the first option as it best meets the needs for police and fire training. The committee ruled out the third option because of the increased cost of building two separate facilities. The fourth option was also dismissed because of the possibility that it could become overcrowded, or that Washington County communities would lose control if large departments such as St. Paul were involved. All agreed that the last option, continuing current training arrangements, would be unacceptable. The Committee's initial analysis will focus on the first option, however the findings can then also be used to evaluate options two (Build a Joint Public Safety Training Facility incrementally) and five (Development and ownership of a Joint Public Safety Training Facility by a private developer). Building design subcommittee A subcommittee was formed to review the plans for the South Metro Public Safety Academy, to deter- mine the applicability of these plans to our needs, and to recommend a specific facility design for a Washington County facility. The subcommittee will be acquiring building information from Patrick Melvin, building coordinator for the South Metro Academy, and will meet with Roger Erickson, architect of the Maple Grove and South Metro training facilities. The subcommittee will submit a report to Ken Hartung by November 13 and report back to the Steering Committee at its next meeting. ! • Subcommittee members include: John Gannaway, Chair, Ron Ehnstrom; Ken Hartung; Don McGlothlin; Bill Sullivan; and Martina Johntz. The subcommittee will meet Tuesday, October 28 at 9:00 a.m. in the Oakdale City Hall. Potential building sites The Committee discussed the type of site which would be needed to house a training facility. The site should be centrally located (in the county) and have a minimum of ten acres available. In addition, a donated site would be preferred as this will reduce the final cost of the facility. Building site subcommittee A subcommittee was formed to locate potential sites for a Public Safety Training Facility. The subcommittee will meet with representatives of 3M to discuss brown fields or other land they may be willing to donate. If necessary, the subcommittee will expand the search to include other public and private land in the county. Staff in the Washington County Surveyor's Office have indicated a willingness to conduct the search. The subcommittee will report back to the Steering Committee at its next meeting. Subcommittee members include: Craig Waldron, Chair, Dennis Cussick, Cottage Grove; Nile Kriesel; and Martina Johntz. Cost determinations Cost determinations for construction and operation of a Public Safety Training Facility will not be completed until a building plan has been chosen. Independent consultants will be brought in at that time to complete the task. Operating budget An operating budget for the Steering Committee will be developed following reports from the subcommittees. Discussion of an operating budget will begin at the next Steering Committee meeting. Distribution of minutes In the interest of keeping communities informed of the Steering Committee's activities, meeting minutes will be distributed to City Administrators, Police Chiefs and Fire Chiefs. Administrators will be asked to forward the minutes to their elected officials. Next meeting The next meeting of the Steering Committee will be held Thursday, November 20 at 1:00 p.m. in the Oakdale City Hall. The Committee will discuss subcommittee reports (reports will be mailed to Steering Committee members by November 14), an operating budget and project time line. Enclosure B s Meeting minutes Public Safety Training Facility Planning Process October 2, 1997 Present: Ken Hartung, Bayport; Ryan Schroeder, Cottage Grove; Craig Waldron, Oakdale; Barry Johnson, Woodbury; Nile Kriesel, Stillwater; Jim Schug and Ginny Erdahl, Washington County Purpose: To determine how to proceed in the planning of the Public Safety Training Facility There was general consensus that a Steering Committee should be created and considerable discussion on the make-up of that committee. It was agreed that two or three slots should be filled by administrators, with the remaining slots filled by public safety representatives from the entites which gave formal approval (and resources) to continue the planning process. Other entities should be brought in during the process, as necessary or desirable, so that they will have the opportunity to participate in the final project. The following people were appointed to the Steering Committee: Ken Hartung, Chair; Craig Waldron; Nile Kriesel; Greg Orth; Bill Sullivan; Dennis Cusick; Chuck Schwartz; and Jim Frank (or designee). The County will be the fiscal agent for the project. The project budget is $50,000, consisting of the following contributions: Bayport $ 5,000 Cottage Grove 8,000 Oakdale 8,000 Stillwater 5,800 Woodbury 8,000 Washington County 15,200 Support to the Steering Committee will be provided by Martina Johntz, Washington County. Notices and meeting minutes will be sent to all administrators and public safety participants. The Steering Committee's charge is to prepare a proposal to submit to the governing bodies, including: building site; preliminary building plan; financing strategy; identification of any legislative issues; implementation considerations; workplan and budget. Suggested timetable is six months. 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C I El El' El El :',. .... in • I I"; 4 ,_ , li 0 th• I I 1, \ , \, ; /..5.2.. 0 I 0 1= 0 cr) '----- --1 --L. 8 an c ...._ = .— c , z • ii -- •,,,, . 2 • a 1- a) ii.). ir.N O-OL 0-61 ' . • - I _.) • • Meeting Minutes Community Alert Network/ Public Safety Training Facility July 8, 1997 Present: Tom Baltutis, Dennis Cusick, David Daily, Larry Dauffenbach, Ron Ehnstrom, Ginny Erdahl, David Gulner, Barry Johnson, Don McGlothlin, Melanie Mesko, Greg Orth, Mike Richardson, Jim Schug, Dave Schwartz, Barry Sittlow, Craig Waldron, Mike Zurbey, Stuart Glaser, Martina Johntz Community Alert Network (CAN) Discussed tasks which need to be completed before the CAN network is implemented. These include completing the contract, mapping the County with a grid system which will be used to identify notification zones, and developing special calling lists. Participants reviewed a grid system developed by the County Surveyor's office and agreed to form a subcommittee to work out issues regarding the grid system and special lists. Subcommittee members include: Tom Baltutis, Dennis Cusick, David Dally, Ron Ehnstrom, Stuart Glaser, Don McGlothlin and Mike Richardson. Public Safety Training Facility Discussed the ways in which to move ahead with the training facility project. The following needs were identified: • closer estimate of the number of public safety personnel in Washington County • more information regarding financing of the South Metro Public Safety Training Facility and other jointly owned facilities • cost estimates for planning activities allocated among the potential participants (use the five or six lead communities rather than all departments) • better copies of the South Metro architectural drawings • more information on the $7 million cost estimate — does this include land and planning? (Yes. The $6.3 million cost for the South Metro facility included everything except land.) It was suggested that this information be compiled as soon as possible for distribution to cities. This will allow city councils to consider this project in their current budget process. Discussed the support various private companies may have for this project. 3M has offered support to the Cottage Grove Public Safety department, and Ashland Oil may also want to be involved. Both companies have fire brigades which need to be trained. Enclosures The following items have been enclosed for City Administrators for their use in presentation to city councils: • Public Safety Training Facility fact sheet (similar to that distributed at July 8 meeting) • Public Safety Facility Planning strategy • Cost estimates (Tables 1-3 provide various scenarios for allocation of the total project costs, tables 4-6 allocate the annual debt service, and tables 7-9 allocate estimated planning costs) • Bonding legislation for the South Metro Public Safety Training Facility • Outline of main points in the Public Safety Training Facility Needs Statement • Public Safety Training Facility Joint Powers Organization scenario • Examples of two joint powers agreements (Ramsey/Washington County Resource Recovery Facility and Metropolitan 911 Board) • Architectural drawings for the South Metro facility • • Public Safety Training Facility fact sheet Estimates are based on the Needs Assessment and Cost Estimate for the South Metro Public Safety Training Facility in Edina Size: 43,00 square feet, of which 21,000 is for the firing range and 6,600 for the fire tower Site: 7 acres Cost: Approximately $7 million Debt Service on 20-year payment schedule: $575,000 (Based on AA bond rating market conditions on June 10, 1997 at 5.25% interest rate) Preliminary design cost estimates: $50,000 to $65,000 Estimated annual operating cost: $175,000 to $200,000 Public safety personnel in Washington County: 844* Police officers 363 Fire fighters 481 *This figure includes the following public safety, law enforcement and fire departments: Bayport, Cottage Grove, Forest Lake, Hugo, Lake Elmo, Lower St. Croix Valley, Mahtomedi, Marine on St. Croix, New Scandia, Newport, Oak Park Heights, Oakdale, St. Paul Park, Stillwater, Woodbury and Washington County. 7/14/97 Mk =o •• CD wCO " m .` o m o = Co .CO i. m a .E Cp » D. w m _ E �.� = Wea y O g O d = .L... 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Z+ 0 »•;:' r� Q) J N N C : O J N L cc0 CA E N J N N J7 C ''<' O Hilfl to a) HHHH N 0 HiUfl L Y -m 1- °I-- 1- � RCV BY;WASNINGTON COUNTY ; 7- 9-97 ;12;17PM ; 927 70454 0124300017;8 2 • • 1 A bill for an act 2 relating to local government; permitting the cities of 3 Bloomington, Chanhassen, Edon Prairie, Edina, and 4 Richfield to issue general obligation bonds for a 5 joint training facility. 6 BE IT ENACTED BY TEE LEGISLATURE OF TSE STATE OF MINNESOTA: 7 Section 1. (PUBLIC SAFETY TRAINING FACILITY. ] . 8 Each of the cities of Bloomington, Chanhassen. Eden 9 Prairie, Edina, and Ricbfield_mav issue general obligation bonds 10 of the city in an amount not to exceed 11,000,000 for its share 11 Of the cost of the acquisition, construction and equipping of a ' 12 �blic safety training facility to be ioinllY operated bv ,a_ 13 joint powers aSsaciation consng of tato or more municipal or 14 public eor••rations of which that cit is a memb r The 15 issuance of the bonds is subject to Minnesota Statutes{ chapter 16 475, except that no election shall be required except as 17 provided in section 2. 1$ Sec. 2. [AR US REFERENDUM. ] 19 Before the ado-tion b the •overnin. bed of a cit of an- 20 resolution authorizing the issuance of any bonds authorized by section lj__the citj shall publish a notice in the offici 22 news n er of the cit statin that the eve=n#,n bod of the 23 city intends to consider the authorization of the issuance of 24 the bonds, stating the amount, purpose, and, inyeneral, the 25 security and source of payment for the bonds. The resolution ' Section 2 1 • RCV BY:WASHINGTON COUNTY ; 7- 9-97 ;12:17PM ; 927 76454 6124306017;# 3 SENT BY: • 3-21-97 ; 12:47 : FIDU3. REPS.• 927 7045:# 3/ 3 03/20/97 (REVISOR 3 RJS/CR 97-3256 1 authorising the issuance of the bonds shall not be adopted by 2 the governing body of the city_for at least 15 days after 3 publication of the notice of intention. If within 15 days after 4 publication of the notice of intention a petition asking for an 5 election on the proposition that the city issue the bonds signed 6 by__thy._voters equal to at least ten percent of the registered 7 voters in the city is filed with the clerk, no bonds may be $ issued by the city unless approved by a majority of the voters 9 of the city, voting on the question of the issuance at a regular 10 or special election. 11 Sec. 3. [EFFECTIVE DATE; LOCAL APPROVAL. ] 12 This act is effective with respect to any of the cities of 13 Bloomin• ton Chanhassen, Eden Prairie, Edina, and Richfield the 14 dam er compliance by that city with Minnesota Statutes. 15 section 645.021, subdivision 3.