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HomeMy WebLinkAbout10-10-2017 Minutes CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 10, 2017 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, Police Chief DeRosier, Public Works Director Kegley, and City Planner Richards. Absent: Councilmember Liljegren. Mayor McComber pulled Item D from the Consent Agenda. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 4-0. II. CounciUStaff Reports: A. Mayor McComber: She reported she attended the Minnesota Association of Small Cities Retreat the previous week; she participated in a couple of NLC conference calls to finish up federal policies; the Stillwater Skin Ribbon Cutting was set for October 11 at 4:00 p.m.; and the Cover Park Ribbon Cutting was set for October 16 at 6:00 p.m. B. Councilmember Dough : He reported he would be attending the Planning Commission meeting on October 12, and they were working on the Comprehensive Plan. C. Councilmember Liljegren: Absent. D. Councilmember Runk: He reported he would be attending the CVB meeting and the watershed meeting that week, and he attended the Governor's Town Hall Meeting on October 5 concerning water issues held at the Stillwater Area High School. E. Councilmember Swenson: No report. F. Staff: Mayor McComber reported that Michael Bear of 5836 Oakgreen Court North was chosen as the recycling award winner. She also provided the Fall Clean-up day load report. III. Visitors/Public Comment: Noel Johnson from 13877 47ffi Street North in Baytown. He stated he owns a lot that was part of the vacated street near the Lookout. He asked if the lot size requirement for building had changed since he purchased it in 1970. Mayor McComber suggested that the City Planner, City Attorney, and City Administrator could talk about it at a staff meeting. She told him to contact City Administrator Johnson the next day. City Council Meeting Minutes October 10, 2017 Page 2 of 4 A. Bayport Fire Department: Allen Eisinger from the Bayport Fire Department provided an update on the department. He stated it was Fire Prevention Week, and they had an open house set for October 14 from 9 a.m. to 12:00 p.m. at the station. B. Annual Update from the Greater Stillwater Area Chamber of Commerce— Ms. Robin Anthony, Executive Director: Robin Anthony provided a power point presentation on the chamber, membership benefits, upcoming events, and 2018 goals. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—September 26, 2017 C. Approve Spring and Fall Clean-up Dates for 2018 D. Adopt Resolution Thanking Robin Anthony for-SefN4ee as a Plamiin REMOVED FROMAGENDA E. Approve Letter to Representative Betty McCollum Regarding the Preservation of State and Local Tax Deductions (SALT) Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: A. Order to Show Cause Hearing for Wal-Mart Alcohol Compliance Violation: Chief DeRosier reported this was a hearing required to impose the sanction for a violation that occurred on August 21, 2017. He stated that at that time an underage volunteer working with the Police Department went into the store, attempted to buy alcohol, and was successful without the clerk asking for identification or the individual's age. He stated the involved clerk was being charged criminally, and this was a civil sanction against the Wal-Mart store. He recommended the City Council impose the sanction. Councilmember Swenson, seconded by Councilmember Dougherty, moved to close the Hearing since there were no representatives from Wal- Mart present at the meeting. Carried 4-0. Councilmember Runk, seconded by Councilmember Swenson,moved to impose the sanction as established under City Ordinance. Roll call vote taken. Carried 4-0. VI. Old Business: City Council Meeting Minutes October 10, 2017 Page 3 of 4 n A. Accessory Structures—Ordinance Amendments: City Planner Richards reported that the City Council authorized staff to move forward with changes to the Accessory Structures Ordinance, and there were two items to address: what allowances for height and size would be appropriate and if temporary structures should be allowed in the City. He stated the Planning Commission discussed the Ordinance in August and held a Public Hearing in September and made some recommendations. Richards stated that the recommendations from the Planning Commission were that accessory structures should have a maximum height allowance of 20 feet but cannot exceed the existing principal structure; the max size should be 1,200 square feet; and temporary accessory structures such as fabric carports and shelters should be allowed with a special event permit. Richards reported staff prepared an Ordinance Amendment with a minor change to number 5 changing the wording to "accessory structure" instead of"private garage or storage structure" in the first sentence. Councilmember Swenson, seconded by Councilmember Runk,moved to approve the Ordinance Amendment on accessory structures as presented with the change to number 5. Roll call vote taken. Carried 4-0. VII. New Business: A. Sanitary Sewer I & I Repair: Public Works Director Kegley reported that upon reviewing some sanitary sewer televising records, they discovered some infiltration from a cracked pipe segment near Sunnyside Marina. He said the correct action was to repair it. He said he sought quotes and submitted an application to Metropolitan Council for a grant. Kegley stated that A-1 Excavating provided the lower quote, and he recommended accepting that with funds coming from the sanitary sewer renewal and replacement fund. Councilmember Runk, seconded by Councilmember,moved to authorize the letting of the contract to A-1 Excavating to do the work as entailed. Carried 4-0. B. Set Date,Time, and Location for 2018 Party in the Park: Councilmember Swenson, seconded by Councilmember Dougherty,moved to set Party in the Park for June 7 at Brekke Park. Carried 4-0. C. Set 2018 City Council Meeting Dates: Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the 2018 regular meeting dates striking June 12, July 10, August 14, and December 25. Carried 4-0. VIII. Other Council Items or Announcements: None City Council Meeting Minutes October 10, 2017 Page 4 of 4 IX. Closed Session A. City Hall Security: City Attorney Vierling reported that would be going into a closed session to review matters of security related to City Hall which was protected under Minnesota Statute 13D.05 Subdivision 3(5). He stated the closed session would be digitally recorded as required by law,with that recording being maintained for a period of at least two years. Councilmember Swenson, seconded by Councilmember Runk,moved to go into a closed session for the purposes indicated. Carried 4-0. Mayor McComber called the regular meeting back to order. City Attorney Vierling reported that Council reviewed staff recommendations and discussed various options. He stated there were two motions made in the closed session. The first motion was made by Councilmember Runk and seconded by Councilmember Swenson authorizing the City Administrator to prepare and issue an RFP for select security systems for certain city facilities, and that motion passed 4-0. The second motion was made by Councilmember Runk and seconded by Councilmember Dougherty authorizing the security services monitoring contract with USA Central, and that motion passed 4-0. X. Adiourn: Councilmember Swenson, seconded by Councilmember Dougherty, moved to adjourn. Carried 4-0. Respgctful s ' tted, Mrved a0) Content and Form, Jenm Pins MaryI5GIcComber City Clerk Mayor