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03-24-15 Council Handouts
Oak Park Heights Request for Council Action Meeting Date March 24, 2015 Time Required: 10 Minutes Agenda Item Title. Street Reconstruction Upd"to—Adopt Resolution Ordering Assicssmnt Hearing Agenda Placement Old Business Originating Department/Requestor ' c Johnson Cily Administrator Requester's Signature Action Requested ADDrove Re tion Calliniz for Assessment hearing—4/28/15 Back round/Justification Plezeindicate if an revious action has been taken or if other public g ( Yp bodies have advised): Consistent with the Street Reconstruction Feasibility Report,the City did receive bids from two (2)bidders on March 9`", 2015 and the low bidder(A-1) is the apparent low bidder and very close to the Engineer's Estimate. Also to ensure the City is generally following the timing set forth in the Feasibility Report,the City Council must order the Assessment Hearing. The purpose of the second hearing,commonly known as the assessment hearing, is to give property owners an opportunity to express concerns about the actual special assessment. Best practice suggests cities pass a resolution setting the date and time of the assessment hearing and directing that the city clerk publish and mail notice about the assessment hearing. This resolution need not be published. A resolution is enclosed for consideration and which cites April 28th 2015 as the date of the Assessment Hearing. See the updated schedule below The City does have sixty days from the date of the bid opening to make an award and make selections on alternates. The City should anticipate making the project award on 4-28-15. ------- ---- - ---- ---------- - -------- Bidder No.1 Bidder No.2 BID TABULATION A-1 Excavating.Lw Redstone Consbucbon,Inc. Ian Num Ian Units Qty Unit Price Tota! Unit Price Total i Contramx Name and Address:A-1 Excd4.0 g,Inc Re&;w*Capon LLC 406-26n AAwwe 2183 Noah Hwy.5 i Bloarw,W1 54724 Mir*MN 53051 p wne:715-5684141 320479.4140 Fdc 71556&4144 320.679-4154 En-1:ssd=dhfta1e=&awmoam nageAwsordDredshweounsuom S Ined By:Terry Pecha Nape R.Larson Tide:PreskJorst PreFderx Addetda�Bid Band Bid Bond A*94ARV: — -------- - — -- — TOTAL BASE BID ;3 064990. 1306,270.00 TOTAL ALTERNATE 1-VALLEY vzv PARING LOT $,736.70 TOTAL ALTERNATE 2-VALLEY V!EW LOT LESS SOU r ERLY LOT ($2 M10 ($,023.78 TOTAL ALTB MTE 3-ORB!AVE 4151'M MAiftW 307. $10%769. 20 TOTAL ALTERNATE 4-65TH STRgr AND umx y iw. €204 320. $261,799.45 TOTAL ALTBMTE 5-O6MAN,64TH,OZARK STREET IMF. 5210,907.1 $212,485. 20 TOTAL ALTBwTE 6-PANAMA AVE STORM im. $17,160.0D 518.614. gi_q of Oak Park Heights Updated as of ACTION ITEM 323 15 15 NOTES Authorize Feasibility Report 5/27/2013 See Meetin Minutes 5/27/14 Order Public Improvement Hearing&Accept Feasibility Report& Included Area D Establish Policies 10/8/2014 See Resolution 13-10-40 See Notices to City Residents Included Area D 1st Neighborhood Meeting Held-Area D 10/9/2013 Sent 9/24/14 &Certified Mailings to GOV Included Area D Mail Public Improvement Notices 10/21/2013 Agencies See Affidavit of Publication- Included Area D Publish First Public Improvement Hearing Notice 10/23/2013 Signed 10/31/14 See Affidavit of Publication- Included Area D Publish Second Public Improvement Hearing Notice 10/31/2013 Signed 10/31/14 Included Area D Hold Public Improvement Hearing 11/6/2013 See Resolution 13-11-46 Execute Joint Agreement with Stillwater-Parts of Area D By 2/28/15 Completed Hold Second Neighborhood Hearing-UPDATE Prior to 2014 year END 1/6/2015 Completed Approve Plans and Specifications-SolicitBids 2/10/2015 Completed Receive/Open Bids 3/10/2015 Completed Order Public Assessments Hearing 3/24/2015 Publish Notice of Assessment Hearing#1 3/27/2015 Mail Notice of Assessment hearing 4/3/2015 Publish Notice of Assessment Hearing#2 4/3/2015 Hold Public Assessment Hearing 4/2812015 Award Contract&Approve Resolution Ordering Improvements 4128/2015 Start Construction-Area D SPRING 2015 Final Completion-Area D FALL 2015 -�/)-41 I�� BUILDING THE FUTURE Bond 2015: g Relnvestln In Facilities Proposed Facility Improvements High School 49% Add classroom spaces for ninth graders;remodel science labs; $48,025,031 upgrade other learning spaces;expand cafeteria and commons areas and improve circulation;add physical education and gym spaces;complete orchestra pit e , Elementary schools 27% Reconfigure classroom spaces;upgrade HVAC at Afton- $9,809,250 Lakeland,Lake Elmo,Lily Lake and Oak Park;upgrade playground surfaces at all elementary schools Construct a new 500+student elementary school $25,710,000 Proceeds from the sale of Valley Crossing Community School ($9,030,000) Other district facility/site improvements $% Upgrade Pony Stadium entrance,restrooms,and concessions; $7,868,438 add multi-purpose practice fields Middle schools 7% Reconfigure to grades 6-8;remodel Oak-Land Junior High $6,300,000 science labs;upgrade HVAC at Oak-Land and Stillwater junior high schools Capitalized interest 5% A New Loo Pay interest up front to save costs over time $5,317,281 • r Fall 1 17 With approval of the bond,facility Bus terminal 4% improvements would be completed Construct bus/maintenance garage(by discontinuing current lease $3,500,000 by Fall 2017.That means: we would save about$225,000 annually to our general fund) Today's 3rd graders would be the first 6th graders to attend middle school. Bond Request $97.5 million Today's graders be L first group ograders • attend the high New elementary school 'Rin u - •� school. ' A new elementary school would serve our j µ µ students from Valley Crossing Community - School and relieve overcrowding at Afton- Lakeland and Lake Elmo elementaries. Proposed high school addition Since the high school opened nearly 25 years ago the hallways,cafeteria and science classrooms have been overcrowded.The proposed addition (shown in gray on the image at right)would ,' J resolve these issues,as well as add classrooms and gym spaces to accomodate ninth graders. " -r Other learning spaces would also be remodeled to better meet the needs of all students. Www.stillwaterschools.org/Bond2015 �C7 >y RUILDING THE F Bond 2015: Reinvesting in Facilities pU8uc sC'\ rove facilities at the heart of request to improve Academics q p Residents will be asked on May 12,2015 to consider a bond request to improve facilities across the district.The request will ask taxpayers to maintain their current level of taxes to fund a variety of projects designed to improve academic opportunities for our students. Improvements are necessary as our district faces changing academic standards for students, equity concerns and capacity issues.Improved facilities would address these challenges and provide our students with new opportunities: Ninth graders to attend the high school:More accelerated and college-level courses;nearly 100 electives; extracurricular activities;and college/career planning.Created �Iy NN, ' • Sixth graders to attend middle schools: Higher level the Community courses for accelerated learning;science labs,art and The bond music spaces;and after school activities. on Preschool in our elementary schools:A solid academic Via, • foundation and smooth transition to kindergarten. staff and residents. • More equitable learning environments:Classroom Levies are 6L: renovations,heating/air conditioning upgrades and for learning. accessible playgrounds. Bonds are for buildings. Less overcrowding and more efficient use of space: F Vote Two years ago,our community A new elementary school in the southwestern corner of the May 12, supported a levy designed to change district and better utilization of space in our northern schools. the way our teachers teach and our Expanded access to fields and gym spaces: Recreational students learn.The levy focused on spaces for youth and community members. updating our curriculum and creating personalized learning plans to meet individual students'strengths,goals and Existing debt will drop in 2016 when Valley Crossing Community School is paid off,and passions. again in 2018 when Rutherford Elementary School and some other bonds are paid off. This bond would take us a step further The bond request asks voters to maintain taxes at their current levels by matching learning spaces across the to fund improvements and allow for grade configuration changes. district to the needs of our students. The bond would create up-to-date science labs and renovated classroom Stillwater Area Public Schools'Outstanding Debt spaces,add new spaces to address overcrowding,and improve basic 12,000,000 infrastructure like heatingd lin District's current debt ancooling „ 10,000,000 systems. a Proposed debt from bond N N d 8,000,000 The biggest change would come through grade reconfiguration.The bond would 6,000,000- R create PreK-5 elementary schools,grades 4,000,000- 6-8 middle schools and a grades 9-12 high school.This would provide more R 2,000,000 opportunities for students—specifically L0 t0 P� 00 Cm O N M V .0 r00 01 O N M a t0 sixth and ninth graders-by granting them o o s s s o 0 0 0 0 N N N N N 0 0 0 0 0 0 0 access to accelerated classes,more N N N N NN N N N N N N N N N N N N N N N N elective choices and opportunities for enrichment. www.stillwaterschools.org/Bond2015 91 © Y® City of Oak Park Heights Bills Presented for Payment March 24,2015 Payroll Gross Payroll with PERA, FICA, and Medicare City Administration: 3-24-15 10,615.27 Finance: Full-Time 3-24-15 7,357.39 Police Department: Full-Time 3-24-15 42,541.10 Building Inspection Department: 3-24-15 3,815.53 Public Works-Street Maint. Department: Full-Time 3-24-15 1,194.01 Park and Recreation Department: Full-Time 3-24-15 1,152.06 Part-Time 3-16-15 1,054.99 Total Park&Recreation 2,207.05 UTILITY FUNDS Water Department Full-Time 3-24-15 7,068.86 Sewer Department Full-Time 3-24-15 4,491.47 Storm Sewer Full-Time 3-24-15 821.22 Total Utility Funds 12,381.55 Total Payroll $ 80,111.90 a > a. O O C O 0) O 00 N N O C) M M N M M N N N N L d O U E O O_ O O O O O_ U E v O _ Q O O O (O O O N V O ? O O aD O of o 0 0 0 0 0 o LO o 0 a) o O o O O O O V V N N N LO O O Cl O Cl M M U� O O O O O @ V V 0) O O )O )O m O O O N N 0 10 O n' n O O N N V v M M LO LO aJ V] N N N M 7 ' V O E Q C (00 O O M (NO (O0 O OV O u7 0) O N )O E r O N r V M N V) M U ( n d v Z O c N u9 (O u) (O (O u) u) @ O O O O O O O O O O CD a s v a 7 a a Q w 7 N N N N N N N N N N O M M ('7 M M M M c) M M O O O O O O O O O O C N E T a) (L a) m CD 0 N N N N N N N N N N a) n aDM M N O) m N U N O OM c) N M ( cl) M M '7 > N M > O O O O O O O O O O J O " O O dQ U 0� a. 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Y D O Z N >O o Oy x �j F r 3 U U Z U U CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1 CASH DISBURSEMENTS(CD) Mar 19,2015 03:02PM Period:12/31/2014(12/14) Report Criteria: Total By Reference Number and Date Journal Code.Joumal Code=CD Transaction.GL Account={<>}990 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount CD 2 12/04/2014 2 PSN MO INV#96928-NOV 705-48100-212 OTHER CONTRACTUAL SERVICES 114.23 PSN MO INV#96928-NOV 706-48200-212 OTHER CONTRACTUAL SERVICES 114.22 228.45` 12/04/2014 2 PSN PROCESSING FEE-NOV 705-48100-212 OTHER CONTRACTUAL SERVICES 81.66 PSN PROCESSING FEE-NOV 706-48200-212 OTHER CONTRACTUAL SERVICES 81.65 99002 163.31 12/04/2014 99002 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 391.76- 1 12/31/2014 1 TRANSITIONAL REINSURANCE CONT 10140690415 EMPLOYEE HEALTH LIFE&DENTAL 2,548.36 3 12/31/2014 3 TASC YE CITY PAID EXP-EMPLOYEE 101-40690-416 EMPLOYEE DISABILITY INS 70.16 12/31/2014 3 TUITION REIMB CITY PAID MEDICARE 101-41510-410 FICA CONTRIBUTION 122.35 99001 12/31/2014 99001 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 2,548.36- 99003 12/31/2014 99003 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 192.51- Documents: 8 Transactions: 10 Total CD: 3,132.63 3,132.63- Grand Totals: 3,132.63 3,132.63- CITY OF OAK PARK HEIGHTS Journals-TREASURER'S REPORT(2) Page: 1 JOURNAL ENTRIES(JE) Mar 19,2015 03:02PM Period:12/31/2014(12/14) Report Criteria: Journal Code.Journal Code=JE Transaction.GL Account=90110900000 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount JE 12/05/2014 1 06-61 MATURED INV GOLDMAN SACS 901-10900-000 INVESTMENTS-AT PAR 96,000.00- 12/05/2014 1 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 98,406.58 12/05/2014 1 13-24 MATURED INV FHLB 901-10900-000 INVESTMENTS-AT PAR 240,912.50- 12/05/2014 1 PURCHASE UBS MM 901-10900-000 INVESTMENTS-AT PAR 251,250.00 12/11/2014 1 14-35 PURCHASE INV AMERICAN EXP 901-10900-000 INVESTMENTS-AT PAR 245,000.00 12/12/2014 1 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 149,000.00 12/12/2014 1 SALE OF 4M FUNDS 901-10900-000 INVESTMENTS-AT PAR 149,000.00- 12/15/2014 1 14-36 PURCHASE INV FHLB 901-10900-000 INVESTMENTS-AT PAR 400,000.00 12/15/2014 1 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/15/2014 1 SALE OF 4M FUNDS 901-10900-000 INVESTMENTS-AT PAR 248,000.00- 12/15/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 449,000.00 12/15/2014 1 SALE OF 4M FUNDS 901-10900-000 INVESTMENTS-AT PAR 449,000.00- 12/16/2014 1 14-38 PURCHASE INV BARODA 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/16/2014 1 14-37 PURCHASE INV 1ST NIAGRA 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/17/2014 1 13-31 MATURED INV GOLDMAN SACS 901-10900-000 INVESTMENTS-AT PAR 245,000.00- 12/17/2014 1 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 245,090.62 12/17/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 164.38 12/22/2014 1 12-49 MATUIRED INV FHLB 901-10900-000 INVESTMENTS-AT PAR 500,000.00- 12/22/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 502,500.00 12/29/2014 1 14-39 PURCHASE INV EVERBANK 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/29/2014 1 13-05 MATURED INV FHLB 901-10900-000 INVESTMENTS-AT PAR 300,000.00- 12/29/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 300,937.50 12/29/2014 1 14-40 PURCHASE INV MEDALLION 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/29/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 272,000.00 12/29/2014 1 SALE OF 4M FUNDS 901-10900-000 INVESTMENTS-AT PAR 272,000.00- 12/29/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 500,000.00 12/29/2014 1 SALE OF 4M FUNDS 901-10900-000 INVESTMENTS-AT PAR 500,000.00- 12/30/2014 1 12-53 MATURED INV FHLB 901-10900-000 INVESTMENTS-AT PAR 400,000.00- 12/30/2014 1 PURCHASE WF MM 901-10900-000 INVESTMENTS-AT PAR 402,000.00 12/30/2014 1 14-45 PURCHASE INV FHLB 901-10900-000 INVESTMENTS-AT PAR 300,000.00 12/30/2014 1 14-41 PURCHASE INV MERRICK 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/30/2014 1 14-42 PURCHASE INV FHLB 901-10900-000 INVESTMENTS-AT PAR 700,000.00 12/30/2014 1 14-43 PURCH INV APPLE 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/30/2014 1 14-44 PURCHASE INV NORTH CAROL] 901-10900-000 INVESTMENTS-AT PAR 248,000.00 12/31/2014 1 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 3,731.85 12/31/2014 1 SALE OF SB MM 901-10900-000 INVESTMENTS-AT PAR 741,000.00- 12/31/2014 1 PURCHASE UBS MM 901-10900-000 INVESTMENTS-AT PAR 2,291.09 12/31/2014 1 SALE OF WF MM 901-10900-000 INVESTMENTS-AT PAR 2,641,466.67- 12/31/2014 1 INTEREST ON MM 901-10900-000 INVESTMENTS-AT PAR 101.24 12/31/2014 2 December Tax Installment 901-10900-000 INVESTMENTS-AT PAR 2,288,809.72 Total JE: 9,094,282.98 6,782,379.17- `**Journal is out of balance: $ 2,311,903.81 `" Grand Totals: 9,094,282.98 6,782,379.17- March 24,2015 Oak Park Heights City Council 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Dear Mayor and Council: I am writing this letter on behalf of Al and Georgann Palmer. The Palmers own the property at 5625 Oakgreen Ave- nue. Their family has owned and occupied the property for three generations since the 1950's. Last Fall you approved a 13 lot single family subdivisionfor the site. It is of record,with the city,that there have been storm/ground water issues with some of the homes directly south of the Palmer property in a plat called Valley Point,2nd Addition. The plat and grading plan for that property,from 1990, limited the water runoff from the Palmer site to a swale in a 15 foot public drainage and utility easement between lots 4&5 of Block 1. There is noway of knowing if that swale was ever constructed properly but today the easement is encroached upon by two fences and the grade is more than a foot higher than the original design. In no way did the Palmers create these drainage issues. They were created 25 years ago when Valley Point 2nd Addition was developed and the infrastructure was designed and installed. The Palmer Property development was carefully engineered to ensure that less land would drain to the area in which there have been issues. In fact,the design has reduced the amount of land that drains to that location by 27%. The amount of water, i.e.the volume,has been reduced to that area by 21%in the 100 year event. The rate at which the water flows to that area has been reduced by 19%for the 100 year event. In short,the design of the Palmer Plat will not contribute to the existing issues,it will help. As a part of the Developer Agreement for the Palmer property,you will notice that there is a condition that a drainage pipe be installed from a manhole in the heart of the Valley Point 2nd Addition through that neighborhood to the point at which the Palmer Property drains. To do so,that is approximately a$621000 project. The Palmers have not created this problem. They have proposed a design standard that will reduce the runoff to the"problem"location. If it is deemed that this drainage pipe installation is in the best interest of the public,then we respectfully request that it be funded by the public,not the Palmers. At a minimum,we ask that there be some level of support at or exceeding 50% of the cost. Al and Georgann continue to be proud residents of Oak Park Heights and we feel it is not right to have one resident pay the way for public benefit to others. Thank you for considering our request. Sincerely, Mick Lynskey CONTACT.MICK L.YNSKEY 651.439.1412 FAX 651.439.8071 PO BOX 36 • 118 S.MAIN ST. STILLWATER,MINNESOTA 55082 LYNSKEYCLARK.COM v -`- L59►t.._..'.- � `-� 3 u c e i to 9V9►L.. uj LO cm CM Ott CL mos UE NO u 8 n AVEN Umt __. oj,�AklA 90►YL '' . N �z8 id! -._ 9L1iL. 4aa9S+ 1 4op w0 Won14437 131 �A GOlop J I 2� Mtn 14421 I •4OPP 4aa4g - 14420 f- 'OMYL' 14403 .4ayCP 41Ir-'_. 4�•'�p 74406 _ V)} .14391 .4 3 40 14808 .^ co _ .(% / L14807 3 ----- 14335 COU z U s18Yt - y� 14287 W m L — —' �L '1°295 O } eL _ Q YLC4t I ` 14298 - ' OOC►t ' _. � 14291 - b SBLYt,8BS1L I • . •n -_ F - 4a'Dr cmt ..14M 7 74207 MAL � Cyt ..- - �1 0619 Cyt _ Z '00 - �J.Ml 14200 4.✓ 14285 GML 7i.1- 2 11219 1 11260 292fL lghL - _ F 91W 14200 I96I1- _ (n _ iA2T2 :Uj j. -'-I 0 99LbL� .x my 14241 14240 Q Dan w �1L' plait - - t~D �! 14260 0 14210 W `O �m f123t 1 -- 14230 1 64LCL ;_ L,B9srt ` �c .. `}- LLJO----EL -- - .1 U �Z 14221 1 at O $ 0'% `�4z2o Z W� -- - CO) LCLi4 7 ` d'14211 ' l` f22Y1. Snit- Q, -, -i 14210 :� --- ---_- UI 4 Wd4t( aL 1420D'�'• N o6tvt a , - NORTH a� O 3 � P K : d H.LLOd 3nNAV N3 O $ �. -- m ;m City of Oak Park Heights 14168 Oak Park Blvd.N•PO Box 2007 Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 March 18,2015 MEMO To: Mayor and Council From: Betty Caruso, Finance Director Re: Bridge Project and Funding Funding for the Bridge Project is running low. The cit has been paying for the bridge expenses from the Capital Revolving Fund. This fund had residual balances from closed debt funds and related special assessments, such as the Kern assessments $1,137,637 has been spent towards the Bridge Project. In addition to this amount, $39,988 of labor costs are attributable to the project for locates and related work. Sources of revenue towards these expenses include $350,000 from Mn Dot. In 2013 the City transferred$536,000 of General Fund reserves to pay for"the Expenditure Cap". The balance of$291,625 has come from remaining city funds in the Revolving Capital Fund. The balance of cash in this fund is $95,740. There is no longer a funding source as the Kern Assessments were paid off in 2014. If the city does not collect the amount due from MN Dot of$360,276,there will not be sufficient funds to pay the remaining bills expected to be incurred by this project(mostly engineering). CAPITAL REVOLVING FUND Expenses Since Chargeback Qualifying Chargebacks $ 1,137,637 Payroll Expenditures 39,988 Total Since Project-6/2012-12/31/14 $ 1,177,625 Sources of Revenue New Cap MN Dot $ 350,000 $467,349 Transfer from General Fund-Original Cap 536,000 $ 886,000 Balance-paid by Capital Revolving Fund $ 291,625 Cash Balance Change in Cap for City-net WO 7&8 $ 68,651 12/31/14 Amount Due from MN Dot $ 360,27V $95,740 Estimated Remaining Costs $ 117,762 City Funds Used to Date Capital Project Funds $ 291,625 General Fund Transfer $ 536,000 Total City Funds use to Finance Bridgel2/31/14 $ 827,625 Amount Due from MN Dot $ (360,276) Total Cap of City Funds $ 467,349 ` 1 of 21 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 3-18-15 MEMO ; TO: Mayor and City Cou FROM: Eric Johnson,Citic mi RE: MNDOT-SCRCP- �jy ment As of 12/31/14, the State of Minnesota owesrsement to the City in excess of$360,000 with an additional $100,000 planned through completion of the Prot aNnd for Engineering. The City has serif numerous requests (also to the new project manager), with the most recent request for payment being due on Apr! 81h, 2015. However, basad on histay and the approaches to date, MNDOT will likely not make this payment nor have they provided any written justification for denying the payment in the past,nor how they believe they are in compliance with the oommitmenbs made by the Governor and Commissioner in 2012.So at this point,the Council desires to know what options does it have to secure payment? Moreover,what does the City do on April 9th if payment is not made? SW re are corgi these or any odes,pkm pmm pft to UMV opftw "off the taWe•as the City wX teed to m*V*acid p0aft UAW aff avrirwes avow*Unna BW rfs made. • Communication with Sen.Housley/Rep.Lohmer.(will or can they really help?—What might the City request them to do— request the payment,secure a meeting—with whom and for what purpose?Will they be in the City's comer if it gets into a protracted or more intense process? • Dialogue with Jim Cownie—Dispute Resolution Process-under MUA; How does this apply? • Direct engagement with Governor,invite him to meeting with the entire Council. Recall,the Commissioner had an opportunity in Manch 2014 to solve this matter,which did not result in resolution.Any meeting with the Governor by the City Council(or parts thereof)should only be heli if the Council is unified in its desired ouboomes;recall this matter was already NEGOTIATED in 2012 and the Council must fully understand and agree to the purposes of a meeting PRIOR to going in... is it for a Message?Or is it a RE-NEGOTIATION? • Suspension of activities from CCA—plowing trails or other(non-life-safety)maintenance. • Non-Acceptance of Infrastructure,this will withhold payments to AMES/LUNDA • Media Press Reuse(best timing for this,what does it say?)-Throughout this,the City has been relatively discreet about the commitments made and how the City has been engaged with by MNDOT and/or MNDOT SK- perhaps the Council could consider the issuance a stronger message to the public and to other cities about its experiences. • Litigation(is there a deadline?) • ForgiveNorego the amount(all or part)-generally needs a Council Resolution/justification. Attachments 1. City Resolution—outlining position of$360,000 owed thru 12-31-14 (Resolution#15-01-07) 2. letter to MNDOT-July 2012-ANDOT Failure to comply with the law(At the request of the Governor-the City waived this claim in its approval resolution 12.08-32—See Sec 3) 3. Commitment from the Gov.,Commissioner and City Council Resolution 12-08-32. 4. City most recent letter—March a 2015 and requested data to Michael Beer,MNDOT-April 8'"Deadline. 1 of 21 2 o 21 RESOLUTION 15=01-07 A RESOLUTION OUTLINING THE CITY POSITION ON THE AGREEMENTS RELATING TO THE ST CROIX RIVER CROSSING PROJECT AND THE REQUEST OF THE CITY OF OAK PARK HEIGHTS TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR PAYMENT Whereas,in 1995 the City Council for the City of Oak Park Heights(hereafter referred to as the"City") approved a particular layout for the construction of the various roadway and layout approaches for the St. Croix Crossing Project,and in conjunction with the Minnesota Department of Transportation(hereafter referred to as MNDOT) additionally signed a Memorandum of Understanding that documents actions related to a specific layout, the execution of the project, including costs, timelines and statutory provisions,and; Whereas,MNDOT provided a July 2nd,2012 submission of construction plans to the City as required by Minnesota Statutes 161.177(1995),and; Whereas,the City reviewed the MNDOT submitted construction plans from July 2, 2012 relative to the 1995 layout plan approved by the City on August 14'h 1995,and; Whereas,Council Member Swenson and then Council Member Abrahamson met with the Governor Mark Dayton and then Chief of Staff Ms.Tina Smith and MNDOT officials on August 23rd 2012 where it was concluded and conditioned that if the City grants an Unconditional Municipal Consent and reached an agreement that the City shall have a cost of$351,828 with the Governor's pledge to seek additional funds for the remaining gap of$1,520,170,and; Whereas this commitment by the Governor and the then Commissioner of the Minnesota Department of Transportation was condensed into documents as attached being: 1. The Governor's letter dated,August 23d which includes his additional pledge by Governor Dayton to seek additional funding if the City Council provided its "Unconditional Municipal Consent',and; 2. The letter signed by the Commissioner of Transportation Thomas Sorel dated August 23,2012,and; 3. Resolution No.12-08-32 of the City dated August 23,2012 Whereas,subsequent to that meeting Municipal Consent was granted as was requested by the State,m City Council Resolution 12-08-32 and which relied on these assurances made,and; Whereas,as a result of this Resolution the parties understood the associated significant risks of the additional unfunded$1,520,170 million liability and continued to work through its partners to secure additional funding and as generally enumerated in the City letter dated September 10, 2012 to the City's State Legislative delegation as attached,and; Whereas, at the request of MNDOT and in compliance with the agreements made the City agreed to negotiate a number of subsequent agreements including the Master Utility Agreement and the Cooperative Construction Agreement,and; Whereas in late 2012, the MNDOT Project Manager, Mr. Jon Chiglo verbally informed the City that LRIP funding was made available to cover a substantial portion of the additional costs remaining from the August 2012 discussions providing an additional $1,315,113 dollars from the State of-Minnesota LRIP 2of21 3of21 Fund to further offset City costs (non-City requested betterments), and leaving a resulting City cost exposure to the initial $351,828 plus $205,057 (the difference between the $1,520,170 and the $1,315,113)totaling$556,885,and; Whereas, the City is additionally responsible for a water main upsizing charge of$145,243 and is the beneficiary of credits for City items deleted from the Project totaling $234,779, leaving the City with a total cost cap responsibility of$467,349,and; Whereas,to date the City has expended approximately$1,177,625 dollars in costs relating to the St.Croix River Crossing including payments to the State of Minnesota for the City elements ofthe project totaling $547,428 which includes the water main upsizing charge,and; Whereas the City has sent numerous billings to the State of Minnesota to reduce the City's cost exposure to a point nearer to the anticipated final total costs for which none have been reimbursed to date. NOW,THEREFORE,BE IT RESOLVED that the City Council for the City of Oak Park Heights does affirm a cost cap to the City in the amount of$467,349 and that any City payments over the cost cap of shall be pursued earnestly by the City for reimbursement from MNDOT and for which is now estimated to be$360,276 as of December 31-,2014. BE IT FURTHER RESOLVED,that the City acknowledges that there were subsequent,but comparatively minor,cost adjustments to the$556,885 base figure following the commitments made in August 2012 that may result in a further cost adjustments as well as the continued need for further cost reimbursements as the Project is not complete. BE IT FURTHER RESOLVED that the City Council does request that the Minnesota Department of Transportation follow the commitments made by the State of Minnesota which directly lead to the City's Municipal Consent and remit a prompt reimbursement to the City based upon invoice(s)to be generated by the City Finance Director and paid in-full not later than thirty days from the date of issuance to the State of Minnesota Department of Transportation. Passed by the Ci o of the City of Oak Park Heights this �27 pday of 2015. /7firy cComber,Mayor A ri Jo n,City Administrator t 3of21 4of21 ECKBERG ... LAMMER. .,i . ATI ORNICYS AT LAW Writer's Direct Dia): Stillwater off lee: (651)351-2118 1809 Northwestern Avenue Stillwater,Minnesota 55082 Writer's E-mail: (651)439-2878 mvierling@eckbergiammers.com Fax(651)439-2923 July 11,2012 Hudson Office: 430 Second Street Hudson,Wisconsin 54016 (715)386-3733 Mr.Jon hectoo ��� Fax(715)386.6456 Project Director (�[`,.1)� lu_( Minnesota Department of Transportation www.eckberglammers.com 395 Jon Ireland Boulevard,Mail Stop 124 St. Paul,MN 55155 Re: City of Oak Park Heights—St. Croix River Project Our File No.: 01501-17683 Notice of Non-Compliance Dear Mr.Chiglo: Your correspondence directed to Mr. Eric Johnson of July 2,2012 has been reviewed by this office as City attorneys. As youknowthis project is governed by Minn.Stat.§161.171 through Minn.Stat.§161.177 as existed in 1995.The construction plans that you have submitted are by acknowledgement from you predicated and based on the 2005 layout plan. Also, as you know the 2005 layout plan was never submitted to the City of Oak Park Heights by the Minnesota Department of Transportation and thus was never approved,reviewed,or commented on by the City of Oak Park Heights. Under the terms of provisions of Minn. Stat.§161.177(1995)that applies to this project it requires that the construction plan that you"submit" be construction plans which shall be in accordance with the highway construction improvement layout plan as approved by the City in 1995 under Minn. Stat. §161.174"(Please see Minn. Stat. §161.177). By your admission,the department is not doing that and thus is not complying with the requirements of Statute.We are providing you at this time the preliminary notice of the City of Oak Park Heights that we regard your submission in this matter as noncompliant with Statute. Should the City choose to proceed and provide commentary relative to your submission, that commentary shall not be deemed to have waived,released or otherwise consented to your submission and the legal non-compliance as noted above and the City reserves its rights to challenge and enforce its rights given the deficiencies in the Departments performances. LC'KBF.RG. LANIMERS. BRIGGS. 1VOLFF 8 VIERLING. PLLP e^,1� Lae%, -Divorce � Bus.iess anc CDr:imcrcia! Law • Criminal Law Personal Injury t Wrongful Death sate- P!ar: ng=Probate • Real Estate r Lard Use Lav, c Mediation = Municipal Lava = Civil Litigation 4 of 21 5of21 Yours very truly, Mark J. Vierling 5of21 6of21 STATE OF MINNESOTA. r. Office of Governor Mark Dayton y 130 State Capitol•75 Rev.Dr.Martin Luther King r.Boulevard Saint Paul,MN 55155 August 23,2012 Mayor David Beaudet Councihnember Les Abrahamson Councilmember Mary McComber Councilmember Mike Runk Councilmember Mark Swenson Oak Park Heights City Hall 14168 Oak Park Boulevard North Oak Park Heights,Minnesota 55082 Dear Mayor Beaudet and City Councihnembers: Over the last six months,my Administration has worked closely with the City of Oak Park He%bts to advance the critically important and time-sensitive construction of the St.Croix Riva Crossing between Wisconsin and Minnesota A crucial next step in this process is the passage by the City on August 23,2012,of a resolution expressing unconditional municipal consent to,and approval of all work associated with the St.Croix River Crossing project. Working together,the City of Oak Park Heights and the Minnesota Department of Transportation have successfully resolved many issues associated with this project. These agreements are outlined by MnDOT Commissioner Tom Sorel in the attached letter. In addition,the City has asked for help covering the cost of utility bettrments associated with the project amounting to$2,871,997.90. In the 2012 session,the Legislature appropriated in $1 million statin General Obligation bonds from resources provided in the Local Road Improvement Fund(Minnesota Laws 2012,chapter 293,section 16,subdivision 3). The City of Oak Park Heights has agreed to take responsibility for$351,828 of these costs,leaving a gap of $1,520,170. With this letter,I personally pledge to requesting approval from U.S.Department of Transportation Secretary LaHood for the federal government to commit$1,520,170 for these Project costs. If Secretary LaHood informs me that the U.S.Departrent of Transportation is unable to provide these fiords,I will request and do my utmost to secure an additional State General Obligation bond appropriation equal to 31,520,170 during the 2013 legislative session. The Minnesota Department of Transportation will work with the City to ensure that cash flow and local payment timing provides sufficient time for the 2013 Legislature to take action,if necessary. I understand that,with these eommitmenta,no issues remain that would prohibit the City Of Oak Paris Heights from passing,on August 23,2012,a resolution expressing its unconditional municipal consent to,and approval 4 all work associated with the St,Croix Crossing Project. In addition,the resolution will state that the city finds the construction plans provided to it by the Department of Transportation on July 2,2012,to be fully in accordance with the layout plan it approved in City of Oak Park Heights Resolution No.95-08-39 on August 14,1995. Voice:(651)2013400 or(800)657-3717 Fax:(651)797-1850 MN Relay(SM)627-3529 Website:hits:/!ammorstatemn,up, An Equal Opportunity Employer PrintW on-gded PaPer containing 15%post commer materia!and state government printed 6 of 21 7of21 Mayor David Beaudet and City Councilmembers August 23,2012 Page 2 This agreement allows us to move forward with building a bridge that will support the economic development of communities on both sides of the aver. X thank you for your diligent work on this project and your continued service to the people of Oak Park Heights, tMark � t� yton Governor Attachment: Letter from Commissioner Sorel cc: Senator Amy Klobuchar Congresswoman Michele Bachmann Chairman Mute Beard Chairman Joe Gimse Senator Ted Lillie Representative Kathy Lohmer 7 of 21 8of21 Minnesota Department of Transportation ,�► 395 John Ireland Boulevard Saint Paul,Minnesota 55155-1899 August 23,2012 Mayor David Beaudet Councilmember Les Abrahamson Councilmember Mary McComber Councilmember Mike Runk Councilmember Mark Swenson PO Box 2407 Oak Park Heights,MN 55082 Dear Mayor Beaudet and City Councilmembers: This letter reflects and further documents the agreements reached between the City of Oak Park Heights and the Minnesota Department of Transportation related to the St. Croix Crossing Project between Wisconsin and Minnesota. 1. Final design for Lookout Trail at TH 95 will provide for a right inhight-out configuration. 2. Lookout Trail: The pedestrian and bike accommodations will run up Lookout Trail and be continuous between Beech Road and TH 95. This work will be incorporated into a turn4wak proposal by MnDOT to the city of Oak Pads Heights. The turn back agreement will include funding for the city to design and. woonstrucet Lookout 'Nail. The Wm- around in the cturent plau will be elindnotod from the St.Croix Crossing project.If a turn back agreement caamot be reached this work will not be done. 3. The Omaha Avenue right Jul ight-out at grade intersoction with eastbound TH 36 shall be reconstructed as part of the St.Croix Crossing Design-Build project. 4. North and south frontage roads within the city of Oak Park Heights jurisdiction remain under MnDOT ownership. 5. As provided in Minnesota Statute;Section 161.45 the relocation of construction impacted utilities will need to comply with any applicable city ordinance, unless waived by the city. MnDOT is committed to working with the City to relocate utilities to a point as close to the right of way line as possible to minimize potential impact to these facilities in the fimure. 6. Work on Oakgreen Avenue shall be extended to the south from the proposal southern termini of work depicted on the construction pians to approximately the northern termini of Oakgreen Avenue at 580' Street. A southbound right-tum lane will be constructed at Oakgreen Avenue and 58s'Street to facilitate right turns from.Oakgreen Avenue onto 59* Street. All work upon Oakgreen Avenue wilt consist of an urban roadway section,with concrete curb and gutter and construction stay within the existing right of way. An equal opportunity employer 8of21 9of21 7. All MnDOT trails constructed as a pert of the St. Croix Crossing project and within the City of Oak Park Heights shalt be owned by MnDOT, with the city having minor maintenance responsibilities thereon. Any trail reconstruction shall remain a MnDOT responsibility. Closure of the trails by the City of Oak Park Heights will be in accordance with the Americans with Disabilities Act and City Ordinances and Park policies. S. The layout for Oakgreen Avenue will be 4usted to provide a pull back of the frontage mad from the Pine Orove Gardens developmemt. MnDOT will increase the distance between the townhomes and the south frontage road by approximately 30 feet This provides a total distance between the townbomes and fiontage road of approximately 50 feet. 9. MnDOT will implement and complete reasonable maintenance to the Scenic Overlook as committed to under the Section 106 mitigation requirements. 10. MnDOT will install appropriate TH 36 at grade pedestrian crossing elements at Osgood Avenue and Oakgreen AvaaWGreeley per MnDOT standards. 11. Western project limits for the St, Croix Crossing project will be established to ensure reconstruction of TH 36 mainline not constructed since the 1990s and ensure die project begins where the previous phase of construction ended. 12. The Holiday gas station shell retain its access point on Osgood Avenue. 13. A reasonable access for the Home for Me Townhomes (Oakgreen and South Frontage Road)shall be maintained. 14. The storm water design will meet the volume,rate and water quality requirements for the project. MnDOT will coordinate the St. Croix Crossing storm water design with the Browns Crock Watersbed District and the Middle St. Croix 'Water Management Organization. MnDOT will be responsible for pond maintenance and any future reconstruction. 1S. The total cost to the city of Oak Parc Heights is $2,871,997.00. This is computed by adding city defined betterments,city share of construction impacted utilities,Grey Area utilities and city responsibility of traffic signal costs. After applying the$1,000,000 from the Local Road Improvement Fund and the City responsibility for Utility Betterments MnDOT commits that the total City of Oak Park Heights financial obligation as a result of the St. Croix Crossing Project will not exceed $1,520,169.00. This total obligation does not include the cost of the"Welter Site"utility relocation which if elected by the City will increase the total obligation to the City.This figure does sesame the relocation of City utilities between Oakgmm and Osgood as part of the project 16. MnDOT and the City will review a list of new driveways or struts and determine which will be classified as a public facility or private femlity. 9of21 10 of 21 As you are aware? in March of 20121 appointed Jon Chiglo as the St. Croix Crossing Project Director. With this appointment, Mr. C:higlo has full authority to negotiate on behalf of the Minnesota Department of Transportation regarding all elements of this project. The Minnesota Department of Transportation looks forward to enhancing our partnership with Oak Park Heights by working together to successfully complete and open the new St.Croix Bridge. Sincerely, Thomas K.Sorel Commissioner Minnesota Department of Transportation 10 of 21 11 of 21 RESOLUTION NO.2 32 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS APPROVING THE SUBMITTED CONSTRUCTION PLANS FOR THE ST.CROIX RIVER CROSSING AND ITS APPROACHES,FINDING SAME TO BE SUBSTANTIALLY CONSISTENT WrM THE PLANS AS GRANTED MUNICIPAL CONSENT FORTHE 1995 LAYOUT WHEREAS, in 1995 the City Council for the City of Oak Park heights (hereafter referred to as the "City") approved a particular layout for the construction of the various roadway and layout approaches for the St. Croix Crossing Project, and; WHEREAS, in 1995 the City and the Minnesota Department of Transportation signed a Memorandum of Understanding that documents actions related to a specific layout, the execution of the project, including costs, timelines and statutory provisions,and; WHEREAS, the Department has continually worked towards the resurrection of the Project ultimately leading to a July 2nd, 2012 submission of construction plans to the City as required by Minnesota Statutes 161.177( 1995), and; WHEREAS, the City has reviewed the MNDOT submitted construction plans from July 2, 2012 relative to the 1995 layout plan approved by the City on August 14", 1995, and has find the input of their City Engineer,and; WHEREAS, the City Council finds that the changes existing between Layout Plans as approved by the City in 1995 and the construction plans are insignificant or otherwise beneficial to the city at large,and; 11 of 21 12 of 21 WHEREAS, the City has received and acknowledges the commitment from the Minnesota Department of Transportation as set forth within correspondence signed by the Commissioner of Transportation Thomas Sorel dated August 23,2012, and this City approves of same,and, WHEREAS, the City of Oak Park Heights and the Minnesota Department of Transportation.have benefitted from the input and participation and the resolution of various issues by the intervention of the Honorable Mark Dayton, Governor of the State of Minnesota, and acknowledges and is grateful for his input and commitments as outlined in his correspondence to the City dated August 23, 2012, and the City approves of same,and; WHEREAS, the City of Oak Park Heights has previously been benefitted by the assistance of the Honorable Kathy Lohmer, member of the House of Representatives of the State of Minnesota in securing additional funds for the City in this project to address financial needs as presented,and is grateful for her input;and, WHEREAS, the City has been benefitted also on the federal level by the participation of the Honorable Michele Bachmann member of the United State Congress and her staff in addressing Federal funding issues relative to this project, and is grateful for her input and continuing assistance; WHEREAS, the City has been benefitted also on'the federal level by the participation of the Honorable Amy Klobuchar member of the United States Senate and her staff in addressing Federal funding issues relative to this project, and is grateful for her input and continuing assistance; WHEREAS,the City has been benefitted by the diligent work of its City staff, together with MNDOT staff, and Project Director Jon Chiglo in working to find solutions to the various issues that have been presented relative to this project and the various renditions and changes that have occurred. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights as follows: L That the City Council approves the construction plans submitted by the Minnesota Department of Transportation to the City on July 2,2012 as being in accordance with the 1995 Layout Plans as approved by the City on August 14, 1995 in Resolution 95-08-39. 2 12 of 21 13 of 21 2. The City of Oak Park Heights approves of all work associated with the St. Croix Crossing Project as the City finds the plans as submitted benefit and are in the best interest of the citizens and residents of the City of Oak Park Heights. 3. That the City of Oak Park Heights waves or releases any claim of statutory non-compliance by the Minnesota Department of Transportation with the submission of the construction pians on July 2,2012. 4. That the City Council authorizes its staff to begin work with the staff of the Minnesota Department of Transportation to negotiate and fonnalize Cooperative Construction and Utility Agreements consistent with the commitments and financial projections agreed to between State and City staff. 5. The City of Oak Park Heights is committed to working with MnDOT as an active partner through the development and implementation of the St. Croix Crossing Project. Passed by the City Council for City ak ark eights this 23rd day of August,2012. AfAWMAyor cJ n City ministrator 3 13 of 21 14 of 21 1tT of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439 Fax(651)439.0574 September 14,2012 Representative Kathy L.ohmer.District 56A(3913) 521 State OtTrce Building 100 Rev.Dr.Martin Luther King Jr.Blvd. Saint Paul,Afinnesm 55153 Senator Ted Lillie,District 56(53) Ms.Karin Housley 75 Rev.Dr.Martin Luther King Jr.Blvd. State Senate District 39 Candidate Capitol Building,Room 124 78 Sixth Avenue SW 972 St.Paul,MN 55155-1606 Forest Lakc,MN 55025 Ms.Julie Bunn Mr.Tom DeGrce State Senate District 39 Candidate State Representative District 39B Candidate PO Box 241 PO BOX 31 Lake Elmo,MN 55042 Lake Elmo.MN 55042 RE:St Croix River Crossing Project—Commitment of Funding Dear Elected Representatives and Candidates for Offices: As you now are aware,the City Council for the City of Oak Park Heights did recently take atTumative action to fend that the submitted layout plans for the St.Croix River Crussing Pmject were 4omptable and which has now cnablcal the Project to proceed along its path. This City Count action was solidified as&result of the August 23'x.2012 conunitment by Governor Dayton(attached)to seek $1.52 million dollars from Federal or from Stec of Minnesota sources to cover the$1.52 million in anticipated City utility costs associated with the Project,As the Govemor's letter is not a unilateral guaranty of funding,the City Council is at this time seeking comments and input fmm our aria ltt$islatOM as well as input f am(base seoNng such QXWM as to dN*ability to aid the Governor to bring his funding effort to ftu9tion.in eftct,the City Council is inquiring if your office would be supportive of legislation that would aid in accomplishing the$1.52 million commitment? The City Council is respectfully requesting that ef1'%U be made to fully support Governor Dayton's commitments to heCi which enabled the Project to proceed on a timely basis.Without this funding being ultimately supplied the City will be required to fund the$1.52 million from other sources and which would pose a significant challenge to the City. Likewise,if you believe there is specific action the City can lake to additionally help in this cause,please advise us as soon as possible. Kind regards, Eric Johnson City Administrator Cc: City Council Members M of 30 14 of 21 15 of 21 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439.0574 March 9th 2015 Mr.Michael Beer, *`*Also via email: michad.hiffQ90mus St Croix Project Dineen Metro Conduction Assistant District E*heer 2055 Nath Mac Drive Golder V81W MN 55422 RE:City Invoice#988(formedy#970)-Now up ahformation Per your Feb 251h,2015 request for additional bade up tufo enation;I have supplied the deep detail for each and every bitting thru Dec 310,2014 which totals to our invoioe as submitted.Hopefully this is the format you were seeking.That is attached here in a revised format(listing the items below)with time amounts are due per the tHowing Agreernents and Documents. Generally,I have supplied these documents to you in the past and are the basis for the City's billing: 1. Per CammBmadsofCammfabwSoreldeted$723tt2—Nbwmwa Me Alrepimak mWe..' 2. PerGmemorDeAmMerdetedtY23112adnhg a -'bgi www as adtlned by MOOT Commltiaw Tom Satet'-Wm dared 6123x12 & -EdAbft CRY Cast CorrYi6*W and Ilia OK09(u*M*Wed by LRIP) 3. Per Masher UdRV AWmmt SP 8214-114-Agreement#01857;Amies:IX A,B&F.and DIM H. 4. Per LRIP Agreement#03101,Art II,Sec.2.03&Sr-2-06 D&M S. PerOCA-Agreement#0143ZAWe 6.1 6. Per$P 82114-114-WOd6-PartO C.3.&Part N B- Mar has paid ony a'PorW of the Uft Owns ooete. Please rate under the"OTHER"cost headings:WDOT Staff required and deinanded that the City secure necessary Insurance and penmith fmm Union Pacific Railroad for the u(iity crossings as MNDOT did not secure these prior to work commencing. Secondly,the City payral costs related only to LOCATING,UTILITY MARKING and related materials not adtnir>istration or any other soft cost. Pleased you need any further cafficrations otherwise,if you would direct the Department to please remit the t yrnent to the City by April 8th,2015 of$360,276 it would be greatly appnscated. City AdtitkilStrator Weekly Notes 15 of 21 16 of 21 INVOICE NO 986 CITY OF Date 03/09/2015 OAK PARD HEIGHTS 14168 OAK PARK BLVD PO BOX 2007 OAK PARK HEIGHTS MN 55082-2007 651-439.4439;fax 651-439-0574 BIN To: MN DEPT OF TRANSPORTATION Customer No. 226 ATTN: MICHAEL BEER 395 JOHN IRELAND BLVD ST PAUL MN 55155-1899 INVOICE -- Description Amount Pursuant to the foilowing Agreements and Commitments: 1.Commitments of Commissioner Sorel dated 8/23/12—"documents the agreements made..," 2.Govemor Dayton letter dated 8123/12 outlining a.–"agreements as outlined by MnDOT Commissioner Tom Sorel"–letter dated 8123/12 b.–Establishing City Cost Contributions and pledge(ultimately funded by LRIP) 3.Master Utility Agreement SP 8214-114-Agreement#01957;Articles:IX.A, B&F.and Exhibit H. 41RIP Agreement#03101,Art 11, Sec.2.03&Sec.2.06 D&M(Part M completed by the City and is ongoing) 5-CCA-Agreement'#01432,Article 6.1 B.PER SP 82114-114 -WO#8–Part Il C.3.&Part IV B- MNDOT has paid only a"Portion"of the Utility Owners Engineering and Inspection costs. UPDATED FROM INVOICE#970 ; 360,276.00 Amount $ 360,276.00 Payment due by: 04/08/2015 Thank you for your prompt attention. 16 of 21 18 of 21 3 ml 5 n � � 4 zwN 49 lid w u u v m � 18 of 21 19 of 21 Fund 500 BsidgerHig6v W 36 QUALRYM pxoM=COSTS-DETAIL 6/12/12 IkAbmg Lsmmms Bhp Shetf tM Construction - -- Total 7/1012 BdcbergLm mrsBdW L 1,019.50 1,919.50 7116112 Stsntec r"1igmmt161.1n-177 299.43 1,318.93 7/31112 BcMxq Lammers Briggs !05.00 1,423.93 B91/I2 EcM=g Lammers Brigp11I%Carla Plans;A outadtoad 2,529.50 4,935.99 911112 Eckberg Lumms BdSp MW )DMCW lawsuit 507.50 5.443.49 891112 HIB Tm t m Prop tax Ut ft Rate Shy X98 5,443.49 9/11!12 ShMec TH36 Rood dign 9/I1112 Slantec ge 14 52 50 5,495.99 990112 EdcbwgLaoasassBrigge Mnrm dotagmamts '�'% 20;125.89 362.50 2848$.39 I01d 1112 Bdkberg Lammms Briggs Const pian 1091/12 Bd brg Lars BrigpMadot agmemm a 1,094.75 20,%0.96 ,% 1190112 EckberglammeranriSp Undotagnomens 11/30/12 BdcbmgiamtomsHsiggs Ctodpl®s 928.00 22,563.7] 12/31/12 Eckbarg Lammars Briggs Mndat 36.25 22,599.96 884.50 23 1291/12 Bddmg Lammers BdW Tara parking iodAndot 3635 23.46 71 1291/12 Boldxag I emmms Brigs Mndot Coudmzmdm 50.75 23,571.46 ]119/13 Slantec Damp 10,607.74 34.17920 189/13 Stamen �Design 1,067.72 35.2246.91 2-16/13 Strdoc Plm 57 ]6.55 92,463.46 Table 2012 0.00 83679.40 0.00 T84.Ob 2/28/13 8okbergLamm=Bdge MnddApmmmta 660.00 93,123.46 2/38/13 Bddsergla mens 13 Vp CP-Modot DbdVex ail SmM 457.50 93,58096 2128113 Bdkberg Lammers Brigp LOW Camlidom Request$3000 3113113 B*bmg Laura Briggs Mo dot ervocWMndethrhfl're Md 232.50 93,618.46 232.50 93,850.96 3/13/13 Editg Lie Brigp Com Plena Ie uJurdr 37.93 93,888.89 3/31/13 Steotoc I09,129.56 3/31/13 1301 berg Lmmma Brlgge wuchco gmnda excel 15.240.67 300.00 109,429.56 391/13 Bolkbmg L®ms Btfgp Const P1w 45.00 109,474.56 4/1113 Eddkmg l.ammrms Brigp Canstrucdom Iss004WIew ang dmwfup 75.00 109,549.56 5/14/13 Mndot S sad 109,549.56 EVP Comstracom by State an TE 36 71,2?7.00 180,826.56 5114113 3trmtec Design 10667.65 191,494.21 5114/13 Sumba Sanitary Mater Raview 3,370.05 194,864.26 5114/13 Bddrerg I,ammms Bri8gs Madot Camdatmtiom 306.46 195,170.72 5/14/13 Emma Lmmm Briggs Cent pbm 635.00 195,85.72 5/15/13 Bc3CbexglainoxnBrigga ModotAgt+eenwn 75.00 195.880,72 5/3/13 USA Bluebook Mrideg Paid A Stripe Wand 561.43 196,44215 5JN13 Mmmds marking Stdcam 10.67 196,452.82 511113 00m Max Posier Map for p„pjed 192.32 196,6+15.14 511113 bdamards Locate Stakes 46.68 1966691.82 SM3 Mmerde LocateStalms 126.97 196,818.79 5131/13 BditgLnmmBriggs 840.00 197658.79 5AII13 BcicbmgLasmssersMASS RvWvwDcdM 18.00 197AM.79 5131/13 Edd mg Lameness Bdggs MaDot 513.00 79 63.79 628113 Sterrtx Pdrody Ave-MN damp Loolemd ]77.00 196,540.79 6118/13 8tsataoDesign 33,984.33 232,523.12 628113 Staotoo cera sok m 6118/13 Staateo 3,73833 236,26925 Sanitary Saxer Delp 4,616.84 240,88039 690/13 BcJbmgTAmm Brigge Peabody 45.00 240,925.29 690113 Bckbarg Lammers Wage Construction Plain 195.00 241.120.29 630113 Bdkbmg Lm®ms Briggs Mo Dat agmements 322.50 241,442.79 5!18113 24I,442.79 5/31/13 Ace Hardware Tecate Slakes 63.87 241,506.66 6/10113 USA Bh o Book Lomting Flags 142.61 241,649.27 &2213 Earl Anderson Inc t Signe 751.94 242,401.21 6134113 Ma Dept otTnmspartetion Master UtBity Agracu and 30 000.00 272,401.21 791/13 Bckbrg Lmmms Brigp Ccosksxm Flom 307.50 272,708.71 7/31/13 Sd&m8 Lis Briggs 14ndotAgramman 320.13 273,026.84 273,028.84 8-11113 USA Bhm Boric Meriting paint 253.37 273A2.21 316-1015 Pep I Bridge&Highway Casts.xis 19 of 21 20 of 21 1 Fund 500 Brkiffalligirmay 36 QUALWYM PROJECT COSTS-DETAIL Sir6od b Repwans Callbuc4ion Bnemea&im plaming L&W Other Total 8112/13 Union Pacific CkoasmgAg rtM04.19 2,500.00 275,782.21 889/13 UnionPenfle CmaingAgmtMO4.51 2,400.00 278,182.21 8/!.7113 Marsh USA y Uoim Pacific Imur oca 1,800.00 279,982.21 8/31113 Bdcbwg Iammae Briggs Ckmetraotlm P1tns 555.00 28DA7.21 9/6/13 Stantse Design 13.6D7.48 294,144.69 9W13 Standee Construction 53,715.30 347,&59.99 9/6/13 Samtec Shim Sawa 6,788.94 354,648.93 916113 StAntec Wdw Mudeft My Ash 2,127.93 356,786.86 916/13 StaoDec DPT-2 Pam Review 1,567.96 358,344.82 916/13 Stwdoc hnmdco Brmlodown 106.23 358,451.05 9/1/13 Stautec PRY 93 S63.8D 359,014.85 17131 JE StmAw(pry it3) (563.80) 358,451.05 W11113 Marsh USA Union Pacific hmAnce 1,800.00 360,251.05 9/13/13 USA Bhm Book Malting Flags 262.89 360,513.94 9!30/13 EddmgLammers BaW Candace 52.50 360,566.44 9/30/13 Bcitbsrg Lammas Brig Cousbuctlen Plans 37.50 364603.94 L 186/13 BWdwg Lammers MW Constructim FIRM 90.00 364693.94 1187/13 Eddmg lamosa Briggs Madot Agm®ents 390.43 361,084.37 1186113 Stentec Peaft4Avaaa 105.00 361,189.37 118W13 8tssrmc Dmigu 4,030.64 365,220.01 1187/13 Stafte Camlrootioo 22,62134 387,841.35 1188/13 Sumc Storm Sewer 5,437.17 393,Z7g,52 l 189113 Stw9w DRAT-2 Flan Raviaw 442.34 393,720.86 11/10/13 Stentme htvoioe Brmtdovm 809.72 394,530.58 12///13 Staueac Waimnaio Brants 2,482.14 397.012.72 11/30/13 Eckbarg Iaetmm BdW Agneameuta 67.50 397,080.22 11/30/14 BddwgI sBdw CaamtPlem 165.22 397X.44 11,130/13 USA Bhre Boat mooing 253.59 397,499.03 A1P 3110110e Daeigu 9,888.65 407,387.68 A/P Stmdw Construction 33,034.22 440,421.90 A/P Stentm y Steam 7,623.65 448,045.55 A/P Sulpice invoice Broeiodgwn 1.128.02 449.173.57 Peymn to Date 13,285.77 43:.15934 Todds 2013 10177.00 237,311.60 0.00 6,955.17 24,452.11 TOTALS TO DATE 101,277.00 320,991.00 0.00 15.739.23 24,451.11 A/P Lammas Bri88s Agrememb 37.50 462,496.84 A/P Bdrbag Immsmas Briggs Carni Place 37.50 462,53434 A/P Stamee Design 722.66 463.257.00 AM 8tantec Comstru um 15,405.32 478,662.32 A/P Stantsc Stwm 1$57.80 479,920.12 A/P Stammer Invoice Bmolddowa 70.85 479,990.97 Aeub3mi h Payrca ToW WB SIM25N 3J44.17 483,131.14 Tcftb101277.00 338147.63 0.00 15814.23 27,592.28 1/31114 EddwglammasBriggs Construction Plans 38.75 483,169.89 1131/14 Eeldag Lemma<e B®g Candamatiams 139.50 483,30939 1/31/14 Bddarg ism um Briggs Agri 395.25 483,704.64 21.27/14 Stamao Dasig► 2,015.52 485.720.16 227114 Stssimec Constructiao 1.174.87 486,895.03 486,595.03 3/11/14 Eckberg Lammas Briggs Condmullioos 147.25 487.042.28 3/11114 Eakberg Lammas Briggs Agomte V 263.5 487.395.7$ 388/14 Stentm Dolip 1,537.22 488,843.00 388114 Stentec Cocabuctian Svcs 2,40218 491,245.18 388114 Staa400 y Invoice Bnmk&wa 18.41 491„763.59 3/31114 Bckberg Lammers Brig Mn Dat Candemnatiom 4630 491,310.09 3/31/14 liddraerglammemBtig MNDotAgrvm=ft 930.00 492,740.09 3/3In4 Bckberg Iamasors Brig Ma Dat Loobet8 Trat7 38.75 492.278.84 4/8/14 USA Blue Book h'bddu8 sawHw 435.38 492714.22 4/30/14 EddmgIA=mBriggs Caoidematieme 54.25 492,768.47 480114 BcldmV Lammas Briggs MN Dot Apmuncuta 2008.55 494,777.02 5/16114 Stsntec Deign 1,755.06 496653208 5/16114 Staadec Cooetrvalian Svcs 10,619.84 507,151.92 3/6/2015 Pop 2 Bridge do highway Closts ads 20 of 21 21 of 21 Fund 600 Br*WHWmv 36 QUAI.1 IMG PROJECT COSTS.DETAIL SWJIAW!oBffAdalff 5116114 Stmux Siv - . . Leal Other Told 586/14 Stwoec SSS Sffm�Coost 292.15 307,444.07 79393 5/16/14 Stamec 1 MOT_3Rnview $08,238.40 5/311a 14 Eddwg Larom Briggs MN Dot 203.89 50$441.89 QW14 Ec*berg lauautars 13dggs MN Dot N8 155.00 50;596.89 6130114 Eddxag Lwasom Briggs MN Dot Agrees 155.00 508,731.89 626/14 Standee Design 43790.50 509,542.39 626114 Stan oc Canetruotian Sna I.519.15 511,06154 6116/14 Stantac WaterModitgfarFlyAsh 28,7 .40 539,57294 8/17114 8oidsargLamm w Briggp MN DotAvwmeob 743.80 540,316.74 8112/14 Stmaec Dadp 255.75 540,57249 g/12/14 StarrlaeOomtrstation Sw� 1,599.95 542,172.44 19,220.34 8112!14 State Storm Seat 561 92.83 7,723.26 919/14 Eckbug Lanmim Briggs MNDWAgroamrsb 239.75 564,116.09 9/9114 Stauto Design 564,355.84 1,24729 419114 3tardec Oolmouotico Oyu 5,801.06 565603.13 9/9/14 Staotec Stuam smw e" 246.03 571,650.12 9/11/14 Ma Dept offhosport d a WO 97 72AM.so 571,1150.22 9/11/14 Me DeptofTra wporaaboa WON 373,529.50 644,271.72 10/14/14 Stemlec Canetivr Lica Svcs 19,518.20 1017,801.22 10/141/4 Staodea gkvm Sovtercood99 1,037,319.42 10/14/14 Edcbwg Lammers Briggs IvIIr1 Dot Agreements 6� 1,037,990.41 11/12/14 Eddwg Lwmom BdW MN DM Agnea umb 100.75 1,038,091.16 11117114 Ed b"Lammas Bdgtpi Ememc= 140.75 11438,191.91 11124114 Stardec coustruedear Sym 73,045.23 271.25 1,03k463.16 1219/14 Eddrarg Lammers Briggs MN Dot Agreemeatr 1,112,408.39 1219114 E dcbwg lnnn s Briggs Easoasam 170.50 1,112,578.89 12/911489.75 1,112,668.64 Edd�B Latmttaaa Briggs Cauftedim� o� 38.75 1,112,707.39 1124/14 Staoteaftu 1128114 Com9�an Swx 31,959.85 Ia 171,144,667.39 !9/14 Sunnyside II Homeorfnera todampe wu ave 2014 Payroll 432.53 1,145,099,77 1231/14 AP 14,029.47 1,159,129.24 8.800.91 162.75 1,168,092.90 Adjuatmeot to 1'wa 446,151.00 217.32058 000 6,592.80 14 89738 9532.45 9,532.45 TOTALS TO DATE _ 547928 N s3sa6g x1 SM 22,487,83 52XMIJ 1,377,62585 1 3AMIS Maga 3 Bridge&Highway Casts ads 21 of 21