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Home My WebLink About02-10-15 Council Handouts Sta ntec 2335 Highway 36 West,St.Paul MN 55113-3819 February 9, 2015 USE THIS File: 193801994 VERSION FOR COUNCIL Attention: Eric Johnson CONSIDERATION City of Oak Park Heights on 2/10/15 14168 Oak Park Boulevard N. P.O. Box 2007 Oak Park Heights, MN 55082 Dear Eric, Reference: Street Reconstruction-Area D-Approve Plans and Specifications Introduction Approval plans and specifications have been completed for the Street Reconstruction Project-Area D. A set of the plans and specifications are included with this letter. Cost Comparison The following tabulation shows the current estimated construction costs plus 35%soft costs from the plans broken down by street. Amounts in the table have been rounded to the nearest$100 for ease of viewing and comparison. Panama Avenue North $510,800 Peacan Avenue North $546,300 Paris Avenue North $323,700 Paul Avenue North $297,800 Peabody Avenue North $215,300 64th Street North $509,800 Upper 63rd Street North $664,700 63rd Street North $683,100 62nd Street North $494,200 Upper 615}Street North $407,000 Subtotal $4,652,700 Alternate 1 -Valley View Parking Lot $106,100 Alternate 2-Valley View Lot less southerly lot -$36,400- Design with community in minc, r February 9,2015 Eric Johnson Page 2 of 3 Reference: Street Reconstruction-Area D-Approve Plans and Specifications Alternate 3-Oren Water main Improvements $95,400 Alternate 4-65th Street N St and Utility Imp. $248,100 Alternate 5-Osman, 64th, Ozark Street Imp. $373,800 Alternate 6-Panama Storm (75%STLW) $19,200 TOTAL $5,495,300 *Alternate 2 deduct not included in TOTAL Following is a status update on other pertinent factor concerning the project: Middle St.Croix Water Manaaement Organization MSCWMO requirements are standard and are proposed to be met in fashion similar to last year's project. We have been in contact with their staff during the design process; and preliminary information has been submitted. We will be in contact with MSCWMO staff in the next few days to verify all requirements are met. Permits Permits required before construction can begin include Washington County and the NPDES Stormwater Permit for General Construction Activity. Both permits are to be applied for by the contractor after a construction contract has been awarded. Prosect Schedule Assuming the City Council approves the construction plans and specifications for Area D at their meeting of February 10, 2015, following is a proposed schedule for upcoming milestones in the project: City Council Approves Plan February 10, 2015 Advertisement in Publications February 13,2015 Receive/Open Bids March 10,2015 Order Public Assessments Hearing March 10,2015 Publish Notice of Assessment hearing #11 March 24,2015 Mail Notice of Assessment hearing April 3, 2015 Publish Notice of Assessment hearing #2 April 3,2015 Design with community in mina February 9,2015 Eric Johnson Page 3 of 3 Reference: Street Reconstruction-Area D-Approve Plans and Specifications Hold Public Assessment Hearing April 28,2015 Award Contract &Approve Resolution Ordering April 28, 2015 Improvements Construction Begins Spring 2015 Construction Complete Fall 2015 Summary Based on the preceding discussion,we respectfully recommend that the construction plans and specifications and other included material, be presented to the City Council at their meeting on February 10, 2015 for approval. If the Council is inclined to approve the plans,it is further recommended they set the bid date as March 10, 2015, as identified in the schedule for this project,and authorize the publication of the advertisement for the bid. Please do not hesitate to contact me at (651) 967-4619 if there are any questions regarding this project or if further information is needed. Regards, Stantec �4 l Cristina Mlejnek, P.E. Project Manager Phone: (651)967-4619 Fax: (651) 636-4600 cristina.mlejnek@stantec.com Attachment: Plan Set and Project Manual c. File me document 12 Design with community In rnind Oak Park Heights Request for Council Action Meeting Date: Feb. 10, 2015 Time Required: 1 Agenda Item Title: Accept Donation of$100 from Glenn&Virginia Crain of Paris Ave Agenda Placement: Consent Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature ��-- Action Requested: Accept Donation of$100 from Glenn Crain of Paris Ave Background/Justification: The police department received a personal donation in the amount of$100 from a private citizens— Glenn& Virginia Crain of 6332 Paris Ave. The Crain family has been a repeat donor to our department and their efforts to support us in providing educational and safety material for the youth of OPH is greatly appreciated. A thank you letter was sent. See attached. I request acceptance of this donation to the Police Department to be placed into the donations account of the Police Department. 0M, OF OAK PAR;; HEIGHTS POLICE DEPARTMENT CITY OF OAK PARK HEIGHTS 14168 Oak Park Blvd. N. P.O.Box 2007 Brian DeROSier Oak Park Heights,Minnesota 55082 Chief of Police Telephoner(651)439-4723 Fax:(651)439-3639 Emergency:911 February 9, 2015 Glenn &Virginia Crain 6332 Paris Ave No. Oak Park Heights, MN 55082 Mr. & Mrs.Crain; One again I would like to sincerely thank you for your kind donation of$100 to the Oak Park Heights Police Department. Your continued support over the years has,been greatly appreciated: Your support of the Oak Park Heights Police Department is very-generous and will be'used to further the department efforts going directly back to the community with education=and outreach materials.-These donations allow us to purchase and provide education and safety materials to the children of the community. The department cannot effectively serve the community without direct involvement from the citizens such as you. Your donation.will be spent with great consideration to ensure.it best serves the community. Thank you, Brian DeRosier Chief of Police Oak Park Heights Request for Council Action Meeting Date FebnjM 10d, 2015 Time Required: 3 Minutes Agenda Item Title: Street Reconstruction—Approve Change Order#3 Agenda Placement Old Business '0090 '0104 Originating Department/Reque E ' J on CjV Administrator Requester's Signature Action Requested pprove a Order#3 4V Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): One belated item that relates to Pay Request#6 as was approved in December,2014 Attached is a requested Change Order#3 that relates to the City's Street Reconstruction Elements for 2014.The Change Order approves,at no cost to the City: 1. A change in the completion of Punch List Items from Nov 7th 2014 to May 31 st 2015 2. A change in the Final Completion date from Nov 21st to June 313t,2015. The elements of this request relate to final completion work that does not materially impact the drive-ability or integrity of the surfaces and also were due to the early winter weather conditions. In large part this process is a formality as it is unlikely the City would be able to secure liquidated damages of$1,500 per day though the spring of 2015 for these particular items if the dates were not extended.However the City will seek liquidated damages for those initial dates through mid-December 2014(and some additional interim dates missed)when this Change Order was requested and processed through the City Engineer.The City has withheld more than$200,000 from the Hardrives payment to cover these costs. REQUESTED ACTION:Approve Change Order#3 Sta n{.eC 2335 Highway 36 West,St. Paul MN 55113-3819 December 5,2014 File: 193801994 Attention: Eric Johnson City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North P.O. Box 2007 Oak Park Heights, Minnesota 55082 Dear Eric, Reference: 2014 Street Reconstruction—Change Order# 3 Enclosed please find four copies of Change Order 2 for the above-referenced project. Hardrives Inc. and Stantec have approved and executed this change order. Please execute all four copies, return one copy to Stantec,return two copy to Hardrives Inc. and retain one copy. Please let me know if there are any questions. Regards, Stantec �4* Cristina Mlejnek, P.E. Project Manager Phone: (651)967-4619 Fax:651-636-1311 cristina.mlejnek@stantec.com Attachment: Change Order 2 (four copies) c. File mcdocumenM Design with community in mind Owner: City of Oak Park Heights, P.O, Box 2007,Stillwater, MN 55082 Date December 5,2014 ®Stantec Contractor: Hardrives, Inc., 14475 Quiram Dr., Rogers, MN 55374 Bond Co:Western Surety Co.,333 S.Wabash Ave.,Chicago, IL 60604 Bond No:929591853 CONSTRUCTION CHANGE ORDER NO. 3 2014 STREET RECONSTUCTION STANTEC PROJECT NO. 193801994 Description of Work This Change Order provides for an extension of the completion dates from November 7, 2014 for Punch List Completion to May 31, 2015 and from November 21, 2014 for Final Completion to June 31, 2015.No additional compensation is provided to the Contractor for this change in dates. 193801994CH02.xlsm Original Contract Amount $3,387,731.66 Previous Change Orders $15,353.00 This Change Order $0.00 Revised Contract Amount(including this change order) $3,403,084.66 CHANGE IN CONTRACT TIMES Original Contract Times: Punch List Completion (days or date): November 7, 2014 Ready for final Payment(days or date): November 21, 2014 Increase of this Change Order: Punch List Completion (days or date): May 31, 2015 Ready for final Payment(days or date): June 31, 2015, Contract Time with all approved Change Orders: Punch List Completion (days or date): Ready for final Payment(days or date): Recommended for Approval by: STANTEC akidli, Date: �Z/s IioIq Approved by Contractor: Approved by Owner: HARDRIVES, INC. CITY OF OAK PARK HEIGHTS 1 Z /�//�% Date Date cc: Owner Contractor Bonding Company Stantec 193801994CH02.xlsm