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• sif 4.47 City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007•Oak Park Heights,MN 55082•(651)439-4439•Fax 439-0574 March 25th,2004 Mr.Gary Bruns Washington County-Dept.Of Health And Environment. PO Box 6 Stillwater,MN 55082 RE:2003 Grant Agreement Gary, Per your request,enclosed in an executed copy of the Curbside Recycling Grant Distribution.When Ms. McGlothlin has signed as well please forward a complete version to my attention. Attached,per your request is a copy of o aste-ha 1. insurance binder. cerely, c Johns.. City A, I tor Cc: File Doc. 2003 MEMORANDUM OF AGREEMENT FOR CURBSIDE RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the"County", and the City of Oak Park Heights,hereinafter referred to as the"Grantee". WHEREAS,the County desires to encourage and support residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS,the Washington County Board of Commissioners has budgeted money for 2003 to be used to further develop recycling service in the County. NOW,THEREFORE,the parties hereto agree as follows: 1. Term: The term of the Agreement shall be from the date this Agreement is approved by the County to December 31,2003. 2. The County's Obligations: a. The County will pay the Grantee the amount of$13,538 which is to be used for curbside recycling program expenses. b. Indemnify and hold the Grantee harmless from any claims,suits,or damages arising out of any act or omission of the County, its officers, employees, or agents in the performance of the services provided for by this Agreement. 3. The Grantee's Obligations: a. The Grantee will sign a contract with a Recycling Contractor which specifies the responsibilities of each party and the rate of payment for curbside recycling services as provided by the Contractor. b. The Grantee agrees to follow their 2003 Curbside Recycling Grant Application. 1411 The Grantee will use all recycling grant money received in 2003 as`a result of this Agreement, for recycling services and public education related to recycling. If all recycling funds are not used within the grant period,the Grantee must submit a plan to the County by December 15, 2003 which indicates how the funds will be used. -1- d. The Grantee shall sign and return this Agreement to the County by April 19, 2004. Failure to do so will result in loss of grant funds. e. The Grantee will prepare and submit an annual recycling report to theCounty. ne due by report shall cover the period from January 1 to December 31, 2003 March 5, 2004. The annual report will be made on a form provided by the County. f. The Grantee should organize a recycling committee which will assist in monitoring the curbside recycling program and provide direction on additional public education activities and other program needs. g. Pursuant to Minnesota Statutes 115A.46 and 115A.471, all waste generated works city/township government activities (including city/town halls,s, publicty works buildings,parks etc.)shall be delivered to the Ramsey/Washington ce Recovery Facility in Newport for disposal. Failure to comply with this provision shall constitute a breach of this Grant Agreement. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages and expenses which the County,its officers or employees may after sustain,incur,or be required to pay arising out of the Grantee's performance or failure to adequately perform its obligations pursuant to this Agreement. b. The Grantee will require in the contract with their Recycling Contractor that and the Contractor will indemnify and hold the County and its officers, employees,Y agents harmless from any claims,suits vdamages�k�out e performance f any act or �of the ssion of the Contractor,its officers,agents or services provided for by this Agreement. c. The Grantee further agrees that in order to protect itself aswellt Coutnty ofaderr the indemnity provision set forth above, it will at all timesduring Agreement keep in force. 1. General liability insurance in the amounts of$300,000.00 for bodily injury or property damage to any one person and$1,000,000.00 for total injuries or damages arising from any one incident as required by the County. 2. Any policy obtained and maintained under this clause shall provide that it shall not be canceled,materially changed,or not renewed without thirty(30) days prior notice thereof to the County. A Certificate of Insurance evidencing this coverage must be provided to the County before this Agreement is effective. -2- r r or, will d. The Grantee agrees that in the contract with their Recycling Conttrae tand keep in faire re the Contractor at all times during h the course of the contract to a general liability policy insuring itself at a level not less the than Gthe lie and County.limitsset forth above and to provide Certificates of Insurance 5. Data Practices: 1 data collected, created, received, maintained, or disseminated for any purposes by the Al the Minnesota activities of Grantee because of this Agreement is governed by the MinnesotatsGovernmentt Data Practices Act, Minnesota Statutes Chapter 13, as amended, implementing such Act now in force or as adopted, as well as Federal regulations on data P privacy. 6. Records Availability and Retention: Minnesota Statute 16C.05,Subd.5,the Grantee agrees that the County, ont,l the State PursuantAuditor,ortauthorized representatives at any time during ss any of their duly shall have access to and the right hours and as often as they may reasonably deem necessary, erc,records,etc.which to examine,audit,excerpt,and transcribe any books,documents,pap areertinent to the accounting practices and procedures of the Grantee and involve P transactions relating to this Agreement. agrees to maintain these records for a period of three (3) years from the date of Grantee a�' termination of this Agreement. 7. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating or he N gNo tenure or any rights relationship of co-partners or joint ventures with the County. smance, medical care, sick benefits,including Worker's Compensation,Unemploymentemployees,k PERA,or other benefits available to County leave,vacation leave,severance pay, services under this shall accrue to the Grantee or employees of the Grantee performing Agreement. 8. Nondiscrimination: During the performance of this Agreement,the Grantee agrees to the following: grounds of race, color,religion, age, sex, disability,marital status, No person shall, on the be excluded from full employment public assistance status,criminal record,creed or national origin, rightsin,participation artici ation in,be denied the benefits of,or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 9. Noncompliance by Grantee: -3- , , If the County finds that there has been a failure to co anovisions of this at time written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the County's legal remedies to recover grant funds. • 10. Termination: This Agreement may be canceled by either party upon thirty(30)days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to:Department of Public Health and Environment, 14949 62nd Street N, PO Box 6, Stillwater,MN 55082-0006. 11. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations,variations,modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. • -4- IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. GRANTEE WASHINGTON COUNTY . BY Leat tt.j3XN.star) BY Mary McGlothlin, Director TITLE elf /zt/,i/(Sf M f Ute- Department of Public Health and Environment DATE ,3`2- 0 V ! DATE FEDERAL ID# APPROVED AS TO FORM BY Ass't. as ' gton Co. Attorney DATE 3/i7�a y -5- r CERT{F[CATE OF INSURANCE ...:::; .. • :.: _ ,., �= HOU-00009522 05 CERTIFICATEBER _::.:... IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFE PRODUCER THIS CERTIFICATE RS NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE MARSH USA IOC.PLAZA POLICY.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE W FARAAFFORDED BY THE POLICIES DESCRIBED HEREIN. 10000LS 0 LOUISIANA COMPANIES AFFORDING COVERAGE SUITE 4000 HOUSTON,TX 77002 COMPANY STPAU Yes A COMMERCE&INDUSTRY INSURANCE CO. 10056 ANA-COPS-03!04 COMPANY INSURED B AMERICAN HOME ASSURANCE CO ONYX WASTE SERVICE MIDWEST,INC. COMPANY 1375 7th AVENUE C N/A NEWPORT,MN 55055 COMPANY CO OF THE STATE OF PA(AIG) COY RAEO . . , , osupesBEIso / Issted celitfrc 4&t e Ic THIS TO CERTIFY THAT POLICIES OFINSURANCE DESCRIBED HEREIN HAVE EENIS 'PERIOD '- NOTWITHSTANDING ANY EUI , RM OR CON OF ANY NNTROTHER DCUMENTWITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED ORMAY PERTAIN,THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT ALL THE TERMS, CNAND EXCLUSIONS OF SUCHPOLICIES.AGGREGATT S LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION CO POLICY NUMBER DATE(MOONY) DATE(MMIDDIYY) LTRMUM 07/01/04IIREIMMI $ 1,000,000 GL 4177311 07/01/031,000,000 GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ © COMMERCIAL GENERAL LIABILITY PERSONAL S ADV INJURY $ 1,000,000 X�OCCUR 1,000,000 ■ CLAIMS MADE EACH OCCURRENCE $ 1,000,000 ■ OWNERS&CONTRACTOR'S PROT FIRE DAMAGE none fire $ 5,000 © • 1:: 1 : 1: \ MED EXP An one•-roon $ 07/01/03 07/01/04 COMBINED SINGLE UMIT $ 1,000,000 H 111 GL 0004A00055(TX) 07/01/03 07/01/04 G ©ANY AUTO 0004A00056(MA) 07/01/04 BODILY INJURY $ D004A00057(PR) 07/01/03 BODILY INJURY G ALLSCHEDULED OWNED AUTOS 07/01/03 07/01/04 G ■ HIRED AUTOS D004A00058(AOS) BODILY INJURY $ on) (Per ILYIN U ■ HIRED AUTOS t) ■ NON-OWNED AUTOS = PROPERTY DAMAGE $ AUTO ONLY-EA ACCIDENT $ , sgr ,, .xd' GARAGE LIABILITY OTHER THAN AUTO ONLY: `: ,:. ` '' 1111 ANY AUTO Ell EACH CCIDE NT $ $ a EACH OCCURRENCE $ EXCESS LIABILITY 1111111.1 AGGREGATE $ Ia UMBRELLA FORM $ ` ■OTHER THAN UMBRELLA FORM 07/01/03 07101/04 © TORY LIMITS ■ '` 1000 000 D WORKERS COMPENSATION AND W C4552998(AOS) 07/01/04 EL EACH ACCIDENT $ EMPLOYERS'LIABILITY WC4552999(AZ,ID,MD,VA) 07/01/03 1,000,000 F 07/01/03 07/01/04 EL DISEASE-POUCYLIMiT $ 1,000,000 B THE PROPRIETOR/ © INCL W C4553000(CA) 07/01/04 EL DISEASE-EACH EMPLOYEE $ pARTNERSfEXECUTNE ■ oc.WC4553001(nd,oh,wa,wi,wv,wy) 07/01/03 A OFFICERS ARE: I0 • DESCRIPTION OF OPERATIONSILOCATIONSP EHICLESISPECIAL ITEMS • • CERTIFICATE HOLDER ....._.. .. ... CANCELLATION': SHOULD ANYOF THE POLICIES ESCJBEU HEREIN BE CANCELLED BEFORE E THE EXPIRATION DATE .... THEREOF, ..._,..c...:. THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL.30.DAYS WRITTEN NOTICE CITY OF OAK PARK HEIGHTS CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAR SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR P.0. OAK PARK BLVD. LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES,OR THE P.O,BOX 2007 OAK PARK HEIGHTS,MN 55082-2007 ISSUER OF THIS CERTIFICATE.MARSH USA INC. ay: Barry N.Smith _ .: , , MM1(3102) VALID AS OF: 11/17/03 r i r DATE(MMIDDIYY ADDITIONAL INFORM/�TION HO1�00009522Z OS 11/17/03 COMPANIES AFFORDING COVERAGE PRODUCER MARSH USA INC. COMPANY WELLS FARGO PLAZA E N/A 1000 LOUISIANA SUITE 4000 HOUSTON,TX 77002 COMPANY F BIRMINGHAM FIRE INS CO OF PA 10056-ONA-COPS-03/04 STPAU Yes INSURED COMPANY ONYX WASTE SERVICE MIDWEST,INC. G UNITED STATES FIDELITY AND GUARANTY COMPANY 1375 7th AVENUE NEWPORT,MN 55055 COMPANY H DISCOVER PROPERTY&CASUALTY INS.CO. • CERTIFICATE NOLDER . . .. t... .......... CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD. P.0.BOX 2007 OAK PARK HEIGHTS,MN 55082-2007 MARSH USA INC.BY Barry N.Smith / A2r" -»I Page , Washington , 1 oNc�Gy Department of Public 1 , �- Health and Environment Count Y �. --, Mary L. McGlothlin Director Lowell Johnson Deputy Director March 22, 2004 Mr. Eric Johnson Administrator City of Oak Park Heights 14168 Oak Park Blvd. N. Box 2007 Oak Park Heights,MN 55082 Dear Mr. Johnson: Enclosed is your 2003 Memorandum of Agreement for Curbside Recycling Grant Distribution. Please sign the Agreement and return it to this office no later than April 6,2004. In addition,please include a Certificate of Insurance indicating your general liability limits, which at a minimum,must be $300,000 for bodily injury or property damage to one person and $1,000,000 for total injuries or damages arising from any one incident. After the Agreement has been executed by the County, a copy of the Agreement and your curbside recycling grant funds will be sent to you. Please give me a call me at(651) 430-6685 if you have any questions regarding the Agreement. Sincerely, v /3716t t ary Bruns Senior Environmental Specialist Enclosures: 2003 Memorandum of Agreement for Curbside Recycling Grant Distribution Government Center• 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6655• Fax 651-430-6730•TTY:651-430-6246 www.co.washington.mn.us Equal Employment Opportunity/Affirmative Action City of Oak Park Heights _ 439-0574 14168 Oak Park Blvd N.•Box 2007•Oak Park Heights,MN 55082•(651)439'4439•Fax March 4th,2004 Ms.Judy Hunter Washington County-Public Health and Environment PO Box 6 Stillwater MN 55082 RE:2003 Recycling Grant-$13,538 Dear Judy, te Thank you for forwarding the two necessary ou office's documents that you will accept the City should mthese documents at this order to receive 2003 Recycling Aid.I do appreciatey late date and disburse the Recycling Aid. As such,enclosed you will find: 1. the completed 2003 Municipal Curbside Recycling and Waste Reduction Grant Program Application, 2. the completed Certificate of Compliance MN 115.471 and 115A.46. If you have any questions please let me kn• and I will do my best to provide an answer. S' erely ric Johnso City Adm' stator Cc: Jim Schug,County Administrator a.. City of Oak Park Heights 439-4439•Fax 439-0574 14168 Oak Park Blvd N.•Box 2007•Oak Park Heights,MN 55082•(651) March 1,2004 Ms.Judy Hunter— " Washington County-Public Health and Environment PO Box 6 Stillwater MN 55082 RE:2003 Recycling Grant-$13,538 Dear Judy, totaling Ithas $133,,3535 attention that the City has not yet received the above Recycling Grant funds ome to my phone conversation/emails of(3/1/04),the apparent reason behind the $ 8 for 2003.And,pursuant to our form-due sometime in August 2003. City not receiving such funds was that we did not submit an application "of the Jul 11th letter from Mr.Jeff Travis letter requesting that the City Admittedly,I pp have a copy y complete an application but not a copy of the application form itself;so�Ve o assu�mve we received d ohreces vent,as at some point,but not the application-otherwise I would have a copy. it was a separate attachment-to which Jeff Travis'letter states. This however is not an excuse for such omission on our part,but things can get lost in the shuffle as the City has gone through several administrative changes over the past year including the departure of Kim Kamper and Kris Danielson as well as myself coming on board.If you would be rsr i eas to forward this Application document to my attention,I will immediately complete and return to y However,if there is an issue with the City ultimately receiving these funds,please let us know as soon as a complete As you are aware the City has implemented recycling effort for 2003,sent all our SW materials as necessary for compliance such as the materials to Newport,and have completed the other paperwork on these recycling funds• year- end recycling report-included herewith. The City does depend Application is critical for the disbursement of funds,please be aware that no one had contacted Lastly, this if there is an issue with the City receiving these funds-$13,538, my office or the City for afollow-up.Again, please let me know as soon as possible. arils, ric Johnso City Admi, -' .tor Note:I have spoken over the past few weeks with Gary Bruns and indicated to him that there would be a getting him the year-end recycling report;his response was that we should get it to him shortly. delay in us g gould e disburse such 2003 Recycling Funds the please I have enclosed two versionseof thdecide thareport, t the City shall not receive these funds please use version 2. use version 1;should the County Cc: Jim Schug,County Administrator Weekly Notes Eric A. Johnson From: Eric A. Johnson Sent: Monday, March 01, 2004 11:45 AM To: 'Judy Hunter' Subject: Recycling Aid Judy, that the City complete an application I do have a copy of the July 11 letter requesting but there was/is not an attached form. probably gave it to him - I would The Copy I have was from Gary's (Julie's) file, so I p also have gave him the Application if it was included - but it is not there. I have to assume we never received it. received by the PLease forward the necessary paperwork so such funds can be ultimately City. these funds, please indicate this ultimately receiving I effort for 2003, sent all our SW materials to asf thhavee is implemented issueewithathe City such asl the Year-end a weo dm have omp a completedthotherreing t. Newport, and have completed the paperwork as necessary said if u were h missingitthis application and as it is so critical, why hasnt anyone said anything to the City for the last several months as we have had communication on related several matters. these funds - $13,538, please let me know if there is an issue with the City receiveing Again,as soon as pn, ossible. know Thanks Eric 1 1`yGTON 0 �� V WASHINGTON COUNT �C DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT tsv��5/ GOVERNMENT CENTER 14949 62nd Street North,PO Box 6 * Stillwater,MN 55082-0006 Office 651/430-6655 * TDD 651/439-3220 * Facsimile Machine 651/430-6730 July 11, 2003 Eric Johnson Administrator .City of Oak Park Heights • 14168 57th St N Oak Park Heights MN 55082 Dear Mr. Johnson: Enclosed is the 2003 residential recycling grant application. As communicated in our July 1,2003 email/letter there are several changes to the grant process for this year. Based on our 2003 funding allocation, you can apply for recycling grant funds not to exceed $13,538.00. This amount reflects a five percent reduction over the amount your municipality .received last year. Additional changes this year include replacing the semi-annual recycling tonnages report with an annual version and including a separate verification form for compliance with the Minnesota Public Entities Laws 115A:46 and 115A.471. • The following information is for your reference when completing your application: Part I. Description of Recycling Program Please describe the features of your curbside recycling program. We use this primarily when residents, the media, and cities and townships request information about local recycling programs. Part U. Prior Grant Expenditures and Anticipated 2003 Recycling_Proaram Changes Provide a summary of how recycling funds have been used in 2002 and what will be done in 2003 to increase recycling tonnage and resident participation. Part III. Waste Reduction Initiatives Several communities are conveying waste reduction messages to their residents through educational efforts or by example. Include any of these activities in this section. Part N. Promotional Activities All grantees are expected to develop and distribute recycling program promotional materials to all residents. Please list brochures, newsletter articles, web site information or other promotional activities that will take • place in 2003. An Equal Employment Opportunity/Affirmative Action Employer If You Need Assistance Due to Disability or Language Barrier,Please Call 651/430-6655 (TDD 651/439-3220) Eric Johnson City of Oak Park Heights July 11, 2003 • Page Two Part V. Recycling Program Budget • . Please provide a line item breakdown of your recycling program budget. If you have a separate line item for waste reduction activities, list those activities under the "other" category. .There is also a separate line item for eligible commercial recycling expenses. • Part VL Program Funding Sources • Please provide the source and amount of.local funds used to finance the city/township share of the recycling program. We need this information for our reports to the Minnesota Office of Environmental Assistance. After we receive your grant application,we will review it and contact you if anything needs to be clarified. We expect to have all completed applications reviewed within 30 days of receiving them: • • If you have any questions or concerns about your grant eligible amount,or this years changes please contact the at(651)430-6685. • • Sincerely, effery ' Travis,•CHMM Solid&Hazardous Waste Program Manager • • Enclosures • Eric Johnson City of Oak Park Heights , July 11, 2003 Page Two Part V. Recycling Program Budget • ro budget. If Please provide a line item breakdown of your recycling program g you have a separate line item for waste reduction activities, list those activities under the "other" category. .There is also a separate line item for eligible commercial recycling expenses. • Part VL Program Funding Sources • Please provide the source and amount of.local funds used to finance the city/township share of the recycling program. We need this information for our reports to the Minnesota Office of Environmental Assistance. After we receive your grant application,we will review it and contact you if anything needs to be clarified. We expect to have all completed applications reviewed within 30 days of receiving them; • If you have any questions or concerns about your grant eligible amount,or this years changes please contact the at(651)430-6685. • Sincerely, • / P-:-.P/14'04j effery ' Travis,.C131/IM • Solid&Hazardous Waste Program Manager • • • Enclosures 1`yGTOgr c00 , ';14• WASHINGTON COUN E I DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT -�StflY_PPGGP•` GOVERNMENT CENTER 14949 62nd Street North,PO Box 6 * Stillwater,MN 55082-0006 Office 651/430-6655 * TDD 651/439-3220 * Facsimile Machine 651/430-6730 . July 11, 2003 Eric Johnson Administrator .City of Oak Park Heights • 14168 57th St N • Oak Park Heights MN 55082 • Dear Mr. Johnson: • Enclosed is the 2003 residential recycling grant application. As communicated in our July 1,2003 email/letter there are several changes to the grant process for this year. Based on our 2003 funding allocation, you can apply for recycling grant funds not to exceed $13,538.00. This amount reflects a five percent reduction over the amount your municipality .received last year. Additional changes this year include replacing the semi-annual recycling tonnages report with an annual version and including a separate verification form for compliance with the Minnesota Public Entities Laws 115k46 and 115A.471. The following information is for your reference when completing your application: • Part I. Description of Recycling Program Please describe the features of your curbside recycling program. We use this primarily when residents, the media, and cities and townships request information about local recycling programs. Part H. Prior Grant Expenditures and Anticipated 2003 Rec cling Program Changes Provide a summary of how recycling funds have been used in 2002 and what will be done in 2003 to increase recycling tonnage and resident participation. Part III. Waste Reduction Initiatives Several communities are conveying waste reduction messages to their residents through educational efforts or by example. Include any of these activities in this section. Part W. Promotional Activities .. All grantees are expected to develop and distribute recycling program • promotional materials to all residents. Please list brochures, newsletter articles, web site information or other promotional activities that will take • place in 2003. An Equal Employment Opportunity/Affirmative Action Employer If You Need Assistance Due to Disability or Language Barrier,Please Call 651/430-6655 (TDD 651/439-3220) 1 ,.\O Y `"IG 'iv G WASHINGTON COUNTY GT ON y . 2 PUBLIC HEALTH AND ENVIRONMENT DEPARTMENT �1 • 3� 14949 62nd Street North,P.O. Box 6, Stillwater,MN 55082-0006 i• •L- 0f,,' .,,._,i,� e (651)430-6655 • TTY(651)430-6240 • FAX(651)430-6730 a,. Or G;J,�� l,/, CO Q ry / .Reuse. 'N��SigY•PRO4RESS RECYCLING GRANT PROGRAM :.. ANNUAL REPORT?' r: t000 , Note: Recycling programs operating within Washington County and funded by the Washington County RecyclneGrant Program are required to submit annual recycling reports on this form. The 2003 reports are due by January 31, 2004. Reports should be sent to: Gary Bruns,Washington County Public Health and Environment, 14949 62nd St N„ P;0. Box 6, Stillwater, MN 55082-0006 This Report must be completed by the City/Township receiving recycling grant. , 4-- Z003 Prc 3 / , XO3 1) Reporting period: L. ft-/2y y / 2) City/Township: /7 0 F al-K PA) ,te 4Ie 1, Contact person: F-if r(r_3kMJS on' Phone number: " 3) Recycling contractor name (if applicable): 0/4.•y x Contact person: I'NPryp R vet Phone number: 4) Type of program: X Curbside Drop-off Both 5) Frequency of curbside collection: ,K Weekly Twice monthly Monthly Other 6) Provide total number of tons collected for each month: Tons Collected Month Curbside Drop-off I A • tPs, aA . q7 S$ • 37 M ()N: . 1 N - ,1 35- a( 38 . 69 4 3a . 2 3 . 5 3? . o R ? . sl N Nq- PI b VI. 43 TOTAL 7) Materials collected during reporting period(in tons). Use the attached data sheet to report individual tonnage figures for each type of material collected. For programs which include more than one city,provide separate tonnages by material for each city. _r N.tle/wC c* rc' orclin.u/1, 1 16) Describe any special events/occasions or activities which increased tonnage collected in the previous year: prt,ViL •&.1 .f 4:7144‘44(8 144 eve �{,aTox c WASHINGTON COUNTY • /,a�ON.C'� �. iy �;\ PUBLIC HEALTH AND ENVIRONMENT DEPARTMENT e MN 55082-0006 d,��,� a ��= 14949 62'd Street North, P.O. Box 6, Stillwater, 'aU ��� (651) 430-6655 • TTY (651) 430-6240 • FAX (651) 430-6730 4c•'R•u••0• \fflY•PP.� RECYCLING DATA SHEET 4. r IL 4e.(,C' k Reporting Period: 3 City/Tovvnshlp: . " Q' a Inv Residential Curbside (Includes multi-family) Residential Dro•-off Rec cled Tons b Material I� , ..1 � . PAPER: Corrugated Cardboard Newsprint 2.20...t .B Glossy/Magazine High Grade/Office 5` Mixed Grades/Junk Mail ' , f Phone Books Computer Paper Other (specify) 5 METAL: Aluminum Food/Beverage Containers i , . i (� Steel/Tin Cans Commingled Aluminum/Steel/Tin Ferrous (iron) Scrap Non-ferrous (other metal) Scrap Other (specify) GLASS: Containers (jars, bottles) 44) ci (D.\ MEI Other s•ecif — — – PLASTICS: PET (SPI Code 1) HDPE (SPI Code 2) f �� Mixed Plastics (SPI Code 1 —6) Polystyrene (SPI Code 6) - . Film Plastics Other s•ecif ---- HOUSEHOLD ITEMS: (Include furniture/clothing/housewares/toys,etc.— NOT major appliances) Textiles Other (specify) OTHER: (specify) r. 10 r f.A '1 _ ' ,o 13_-e, 2(J ,. IL [�4S --------_---_,Atimmum . `n OFDate: /�� Completed by: � AiiIr WASTEtRecyclingDataSheet:cls to N4 lr / If you need assistance due to 01. lEmployment Opportunity/Affi mati(e Action 430-6655[TrY(651)430-624 Equal ETON Recycling Budget Total Recycling Budget for Calendar Year 2003: January 1 —December 31 �.,•err""` . .1.11..6660' City/Township:' City of Oak Park Heights Include Curbside and Drop-off (if applicable) revenue and expenditures. Program.Revenue: Total County Grant Funds 13538.00 *City/Township Funds 15 714.34 Other Grant Funds (source) Total Program Revenue 29252. 34 Program Expenditures: V Recycling Program Budget V • • City/Township Total County Share' Share2 . Costs Administrative Costs + _ Contracted Services 13538.00 + 15048.80 = 28586. 80 Promotion + 665.54 = 665.54 Capitol Costs (itemize) + _ Other(itemize) + _ + TOTAL 3 + 15714.34 = 29252.34 Total Program Expenditures ' County Share—amount of County grant funds used for each line item. 2 City/Township Share—amount contributed by city/township for each line item. 3 Total funds provided by County Program Revenue should equal Program Expenditures. If not, please explain. * Indicate Source and Amount of City/Township Funds Used for Your Recycling Program: Property Tax General Revenue 15 714.34 Utility Bill User Fee Other f - T. al 15714. 34 Signatu -: Date: - ay If you need assistance due to disability or language barrier,please call(651)430-6655 TTY(651)430-6240]. Equal Employment Opportunity/Affirmative Action O:1WasteManagemenlU-leaWecyclingBudgetFnn 12/14/01 �yGTO1Y�p J ' .. Recycling Budget . ,r-----k, � 3 ' Total Recycling Budget for Calendar Year 2003: January 1 —December 31 sem', '`�rer.reo�e�6 City/Township City of Oak Park Heights Include Curbside and Drop-off_(if applicable) revenue and expenditures. Program Revenue: _ 0 _ Total County Grant Funds 29252.34 *City/Township Funds Other Grant Funds (source) 29252.34 Total Program Revenue Program Expenditures: • Recycling Program Budget • City/Township Total Cowl ' Share' Share2 Costs Administrative Costs 28586 g� _ 28586. 80 Contracted Services 665 .54 = 665 .54 Promotion = Capitol Costs (itemize) = Other itemize + _ + 29252. 34 = 29252. 34 TOTAL Total Program • Expenditures 1 County Share—amount of County grant funds used for each line item. 2 City/Township Share—amount contributed by city/township for each line item. 3 Total funds provided by County Program Revenue should equal Program Expenditures. If not, please explain. * Indicate Source and Amount of City/Township Funds Used for Your Recycling Program: Property Tax General Revenue 29252. 34 Utility Bill User Fe- Oth- / • Ti al /z. ./." Date: Signatur If you need assistance due to n u4/ a barrier,please call(651)430-6655 TTY(651)430-6240]. Equalilal Employ ity or laent Opportunity/Affirmative Action OimasteManagement\Lisa\RecyclingBudgetFnn 12/14/01 • • ao11Roj 4 `"v. N0 p* V n gPg 000 N m tP. - g N p^p �ij spy Wr� Om Y N m�pp pQpp Nm off OC (C ua 0M+) r. �p� ca N N a �O 0 N c4 Jequunea N Ooo * W000000 00 0000 M P. a 4401 Liti nC �� WDMgssvhMY NN02 !,:.6S,7: GG41OOC O N V 0 C D1�C J/QW®AOH a 60 mv. 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MY) Th`ChP W* N N 4 y D e t 0 0 0 0 0 0 0 d v il0 Cl) 3 in � Z in 3 m m c mo oxc� � d / 1 • 418 oraz r. 88 pi gl] Figg -as V° v Sk 72' III v)in QQQ >}f°- g:W 4a t)z C9 U U C)8:it it a D.p-.1k F- F.G F. F. DD VC • • • Washington County Residential Recycling Program Notes from Meetings with Cities and Townships December 15-16, 2003 Three meetings were held with City and County staff to provide updates on the county's residential recycling program, explain the grant funding structure for 2004-05, and obtain feedback from cities and towns. The following points were covered: I. Background on the county's residential recycling technical assistance and grant prograin. • Counties are required by statute to provide citizens the opportunity to recycle • County policy has been that it is best that cities/towns lead program delivery • County has consistently provided grant funding and staff to support curbside programs • Recycling programs have matured and are no longer"start-up"operations • Two sort and single stream recycling now dominate the market • The trend in recycling is a leveling off or slight decline in recycling rates • Public Collection study showed that County and regionalrecycling goals are not being met • Public Collection study directed staff to work with cities to meet recycling goals • County conducted a comprehensive historical review of recycling in the county • County met with Cities in Towns in April 2003 to obtain feedback as part of program evaluation • Staff held a workshop with the County Board in May 2003 • Board directed staff to redevelop residential recycling program to Re-invigorate and enhance recycling Prioritize funding to best meet mandated goals • - Increase coordination and county staff assistance to city and town staff Increase focus on all residential recycling including multi-family 2. The County presented and explained the revised grant funding structure • Washington County Board has affirmed its commitment to recycling • There will be money in 2004 to continue to fund a grant program to cities • The state is required to do a performance based evaluation of SCORE, due to Legislature in '05 • County has a revised grant formula; it reflects board direction, revenue limitations, and the need to do things different to meet recycling goals • Transition funding in 2004 to assist in transition and enable planning and budgeting • Use of funding to subsidize recycling service will be phased out over 2004 • Funding will now be provided in three ways: 1. Base, 2. Projects, 3. Incentive funding • • The county would like have two year agreements for administrative efficiency and city budgeting needs 3. Summary and Feedback • The county requested ideas on the best activities for the city-administered project funding • The county is revising its solid waste master plan in 2004 and be will be seeking City/Town input • 2004 is a transition year and county understands budgets are in place already; transition funding is part of the plan • Grant application process will begin in spring 2004 • The county is evaluating illegal dumping in the county in 2004 and will need feedback • Once grant process is implemented, county will be working with cities and towns to identify the enhance its technical assistance and support of residential recycling 1��T0'N CO WASHINGTON COUNTY 1;:.‘ Mary L.McGlothlin "4 DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT Director 'CALL GOVERNMENT CENTER Lowell Johnson 14949 62ND STREET NORTH•P.O. BOX 6•STILLWATER, MINNESOTA 55082-0006 Deputy Director Office:(651)430-6655 • TDD(651)430-6000 • Facsimile Machine: (651)430-6730 %TRy•PRos05 January 16, 2004 Eric Johnson,Administrator Pop' Site pk6 City of Oak Park Heights 14168 57th ST N Oak Park Heights MN 55082 Dear Mr. Johnson: Enclosed is a copy of the 2003 Recycling Grant Program Annual Report form, Budget form,and Data Sheet which must be completed and returned to this office by February 12,2004. These forms are for the period of January 1,2003 through December 31,2003. It is important that all sections of the reports are completed. Please be sure to include the following information. Question#7,Data Sheet: • List the tonnage figures for each type of material collected in your recycling program. If two or more materials were weighed together,indicate the estimated tonnage for each material. • If your recycling agreement includes more than one city, report separate tonnages by material for each city. Question#12 Promotional Activities: • Attach copies of the printed public education materials you distribute in 2003 and submit with completed report. Also enclosed is a copy of the Meeting Notes from our December 15 and 16,2003 Recycling Grant meetings with cities and townships. If you have any questions regarding the report,please give me a call at(651)430-6680. Sincerely, Gary Bruns Senior Environmental Specialist Enclosure 2003 Recycling Budget Form 2003 Annual Report 2003 Recycling Data Sheet Recycling Meeting Notes APA% Printed on Recycled Paper �^ WC 2toe EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION 10: N WASHINGTON COUNTY GT°" k7' t�+�A. PUBLIC HEALTH AND ENVIRONMENT DEPARTMENT ,a 14949 62 Street North, P.O. Box 6, Stillwater, MN 55082-0006 , 4 ��o (651) 430-6655 • TTY(651)430-6240 •• FAX(651) 430-6730 ik if ~,06s,„y•PRoGPEssa a4Ce Qt• `s RECYCLING GRANT PROGRAM Reuse' ANNUAL REPORT .' '"rl + ti Note: Recycling programs operating within Washington County and funded by the Washington County Recycling Grant Program are required to submit annual recycling reports on this form. The 2003 reports are due by January 31, 2004. Reports should be sent to: Gary Bruns, Washington County Public Health and Environment, 14949 62nd St. N, P.O. Box 6, Stillwater, MN 55082-0006 This Report must be completed by the City/Township receiving recycling grant. l . 1) Reporting period: 2 oo3 1J/3c aco3 l � 2) City/Township: C_ /ry a F (p4-/c tig e (,11/3 Contact person: I(r,3;Hius veJ Phone number: ,, ;; 3) Recycling contractor name (if applicable): (9A'x X Contact person: Agyo ev4e_ Phone number: 4) Type of program: ,X Curbside Drop-off Both 5) Frequency of curbside collection: ,)( Weekly Twice monthly Monthly Other 6) Provide total number of tons collected for each month: Tons Collected Month Curbside Drop-off >y Ao • Y� atn . g7 58 . 37 M (?Ni • 9 N 3S'. a ( 38 . 69 A 39 . $3 5 37 . I 0 • R ? . CI N (4q• PI b a‘el . 43 TOTAL 7) Materials collected during reporting period(in tons). Use the attached data sheet to report individual tonnage figures for each type of material collected. For programs which include more than one city,provide separate tonnages by material for each city. 8) Tonnage figures must be verified for accuracy by the City/Township submitting Report. Please do not submit co . af'weigh ' tickets, receipts, etc. 9) Provide tonnage figures for materials collected by other community recycling programs such as churches, scout troops,or other volunteer groups. Also provide any information you may have on commercial recycling. (Attach separate sheet.) 10) Provide participation rates for your curbside program: _ 411111111M. . •s / -d = - - 1 _ IPossible Actual Participation 1 Stops Stops Rate jan 5,695 3,123 55% feb 4,556 2,171 48% mar 4,556 2,311 51% apr 4,556 2,504 55% I may 4,556 2,803 62% june 4,556 2,657 58% s, ' i jul 5,695 2,000 35% e e aug 4,556 2,771 61% sept 4,556 1,858 41% - h b: r oct 5,695 2,745 48% ;ter nov 4,556 1,937 43% -tuber dec 4,142 1,934 47% 11) Describe how participation rates were determined if different from the above: N4- 12) List public education activities and the estimated number of persons impacted by each activity: Please attach samples of written materials which were distributed. por"G,4, °h Date Activity and Location No. of People Im• - - a 01— &ci y Cotmel)Vle ti, -24 r yew-- a11110vc€ R,rsy/. .40 4 .1 al t,4 k ?Y cl jS-i ! g-/per lis 1 r'+Gs 40 int<o1irk .7i 4tc _ C1irorl t1' I l'1fr3 i6. 4.Q mes6r. 1rf�cfe5 In G ±7 -WCle1+C- P-00 hDusekolds What materials are currently recycled at your city/town office? Provide tonnages if collected separate from residential program. Scy ANetv4'i Rra-t"' - A-ITM M EJ) 14) Multi-family recycling program: Total number of individual multi-family units: Number of units served with recyclables collection: its- City i;; Mor (veleta- mixn-r-iFni I c y 15) Describe any problems encountered during the previous year of operation: If you need assistance due to disability or language barrier,please call(651)430.6655[TDD(651)439-3220]. Equal Employment Opportunity/Affirmative Action WASTE\RecyclingGrantPrgSemiAnnualReport cls 1/16/4 I A to AA/ . /ter vr7t- 16) Describe any special events/occasions or activities which increased tonnage collected 9 m the previous year: aril If OroaA... id + •44GTON<,. 7 -":_ WASHINGTON /� — `�� COUNTY kPl ,00 PUBLIC HEALTH AND ENVIRONMENT DEPARTMENT ti�csoN 14949 62'Street North, P.O. Box 6, Stillwater, MN 55082-0006 :PwoGwts5 p (651) 430-6655 • TTY(651) 430-62 RECYCLING DATA SHEET 430-6240 • FAX (651) 430-6730 1:t111 �I e'Neuse'et City/Township: 0(--- (-)C( r 14-- l e f( Reporting Period: 00 Rec cled Tons b Material Residential Curbside (Includes multi-family) Residential Dro•-off PAPER: Corrugated Cardboard Newsprint L: I. Glossy/Magazine z:. :.%}......Li- ....... High Grade/Office """' """•••••• ", 7 ?4 Mixed Grades/Junk Mail Phone Books 5: oFf............. Computer Paper Other (specify) METAL: Aluminum Food/Beverage C s 5.:.E... Steel/Tin Cans ..................... I C Commingled Aluminum/Steel/Tin (p ................... .. Ferrous (iron) Scrap Non-ferrous (other metal) Scrap Other(specify) ....................... ................................ GLASS: Containers (jars, bottles) licME Other s.ecif ��l .............. ................... PLASTICS: PET(SPI Code 1) HDPE(SPI Code 2) Mixed Plastics (SPI Code 1 —6) Polystyrene (SPI Code 6) ��"�'� Z Film Plastics Other s•ecif HOUSEHOLD ITEMS: (Include furniture/clothing/housewares/toys,etc.— NOT major appliances) Textiles Other(specify) OTHER: (specify) 211 , E re S IIIIIIIIIIIWAIICIPTOAIIIIIIIIIIIIII 67 z k tifiS 1111111111111111. Completed by: 42///fAllir / Date: —f—(� If you need-ssistance due to disability or language barrier,please cat(651)430-6655[TTY(651)430-6240]. Equal Employment Opportunity/Affirmative Action WASTENRecyclingDataSheel:cls 1/164 °T°Ncp Recycling Budget \,-a. � -o-` Total Recycling Budget for Calendar Year 2003: January 1 —December 31 City/Township: City of Oak Park Heights • Include Curbside and Drop-off(if applicable) revenue and expenditures. Program Revenue: Total County Grant Funds 13538.00 *City/Township Funds 15 714. 34 Other Grant Funds (source) Total Program Revenue 19252. 34 • Program Expenditures: Recycling Program Budget . City/Township Total County Sharer Share2 Costs Administrative Costs + = Contracted Services 13538.00 + 15048.80 = 28586. 80 Promotion + 665.54 = 665.54 Capitol Costs (itemize) + = + = • Other(itemize) + _ • + _ TOTAL 3 + 15714. 34 = 29252.34 • Total Program Expenditures 1 County Share—amount of County grant funds used for each line item. 2 City/Township Share—amount contributed by city/township for each line item. 3 Total funds provided by County Program Revenue should equal Program Expenditures. If not, please explain. * Indicate Source and Amount of City/Township Funds Used for Your Recycling Program: Property Tax General Revenue 15714.34 Utility Bill User Fee Other - - T• al 15714.34 Signatu -: i Date: 7-1- a y If you need assistance due to disability or language barrier,please call(651)430-6655 TTY(651)430-6240). Equal Employment Opportunity/Affirmative Action O:1WasteManagementlLisa\RecyclingBudgelFrm 12/14/01 +, °W, — Recycling Budget \10,-.,.,7,---,, Total Recycling Budget for Calendar Year 2003: January 1 — December 31 ,.mo d.•--, City/Township: City of Oak Park Heights Include Curbside and Drop-off(if applicable) revenue and expenditures. Program Revenue: Total County Grant Funds - 0 *City/Township Funds 29252. 34 Other Grant Funds (source) Total Program Revenue 29252. 34 Program Expenditures: Recycling Program Budget City/Township Total County Share' Share2 Costs Administrative Costs + = Contracted Services + 28586. 80 = 2 85 86. 80 Promotion + 665 .54 = 665 .54 Capitol Costs (itemize) + = + = Other (itemize) + _ + = TOTAL 3 + 29252. 34 = 29252. 34 Total Program Expenditures 1 County Share—amount of County grant funds used for each line item. 2 City/Township Share—amount contributed by city/township for each line item. 3 Total funds provided by County Program Revenue should equal Program Expenditures. If not, please explain. * Indicate Source and Amount of City/Township Funds Used for Your Recycling Program: Property Tax General Revenue 29252. 34 Utility Bill User Fe- 0th- / T. al / 29252. 34 Signature. ��i Date: / If you need assistance due to disability or language barrier,please call(651)430-6655 TTY(651)430-6240). 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CO ag g 0 2 ,_,co g . 11 1 1 1 g E Higi I g E t i i i t r I. i 2 i-1 Z .0 CO 0 8 e X el ii lila ill ii g8 g. §11 121- 11 1! 1 ik 1 ›, 0 ...., i § 0,0 1 I 4 a gAs-.Q 1 5 g a w a gr F.44 i ....a C 0 2 a ,.......0 •a:____ ▪ 3.1 a -Is iii/1141111111 iS Washington County Residential Recycling Program Notes from Meetings with Cities and Townships December 15-16, 2003 Three meetings were held with City and County staff to provide updates on the county's residential recycling program, explain the grant funding structure for 2004-05, and obtain feedback from cities and towns. The following points were covered: /. Background on the county's residential recycling technical assistance and grant program. • Counties are required by statute to provide citizens the opportunity to recycle • County policy has been that it is best that cities/towns lead program delivery • County has consistently provided grant funding and staff to support curbside programs • Recycling programs have matured and are no longer"start-up" operations • Two sort and single stream recycling now dominate the market • The trend in recycling is a leveling off or slight decline in recycling rates • Public Collection study showed that County and regional recycling goals are not being met • Public Collection study directed staff to work with cities to meet recycling goals • County conducted a comprehensive historical review of recycling in the county • County met with Cities in Towns in April 2003 to obtain feedback as part of program evaluation • Staff held a workshop with the County Board in May 2003 • Board directed staff to redevelop residential recycling program to Re-invigorate and enhance recycling - Prioritize funding to best meet mandated goals - Increase coordination and county staff assistance to city and town staff Increase focus on all residential recycling including multi-family 2. The County presented and explained the revised grant funding structure • Washington County Board has affirmed its commitment to recycling • There will be money in 2004 to continue to fund a grant program to cities • The state is required to do a performance based evaluation of SCORE, due to Legislature in '05 • County has a revised grant formula; it reflects board direction, revenue limitations, and the need to do things different to meet recycling goals • Transition funding in 2004 to assist in transition and enable planning and budgeting • Use of funding to subsidize recycling service will be phased out over 2004 • Funding will now be provided in three ways: 1. Base, 2. Projects, 3. Incentive funding • The county would like have two year agreements for administrative efficiency and city budgeting needs 3. Summary and Feedback • The county requested ideas on the best activities for the city-administered project funding • The county is revising its solid waste master plan in 2004 and be will be seeking City/Town input • 2004 is a transition year and county understands budgets are in place already; transition funding is part of the plan • Grant application process will begin in spring 2004 • The county is evaluating illegal dumping in the county in 2004 and will need feedback • Once grant process is implemented, county will be working with cities and towns to identify the enhance its technical assistance and support of residential recycling Attendees: 12/15/03, 9:00-10:30 AM Betty Bergerson, City of Forest Lake Dan Schoepke, Washington County Gary Bruns, Washington County Judy Hunter, Washington County Jeff Travis, Washington County 12/15/03, 1:00- 2:30 PM Betty Bergerson, City of Forest Lake Kimberly Kamper, City of Mahtomedi Peg Powers, Denmark Township Rick Vanzwol, City of Grant Sharon Schwarze, City of Grant Penny Huonder, Baytown Township Sue Agrimson, West Lakeland Township John McPherson, West Lakeland Township Dorothy Mauch, City of Lake St. Croix Beach Dan Schoepke, Washington County Gary Bruns, Washington County Judy Hunter, Washington County Jeff Travis, Washington County 12/16/03, 9:00- 10:30 AM Barry Sittlow, City of Saint Paul Park Jackie Hildebrand, Birchwood Village Tom Bouthliet, City of Lake Elmo Debbie Ramsey, City of Oakdale Les Burshten, City of Cottage Grove Julie Lehr, City of Woodbury Dan Schoepke, Washington County Gary Bruns, Washington County Jeff Travis, Washington County