HomeMy WebLinkAbout2017-09-15 to 16 SE Permit - Homecoming Carnival Y
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City of Oak Park Heights
14168 Oak Park Blvd. N • Box 2007 • Oak Park Heights, MN 55082
Phone (651)439-4439 • Fax (651)439-0574
www.cityofoakparkheights.com
Temporary "Special Event" Sign/Banner
& Temporary Outdoor Sales Tent
Permit Application
PLEASE TYPE OR PRINT
Applicant's Name: Jodi Loeblein-Lecker Title: Coordinator of Facilities
Business Name: Stillwater Area Public Schools
Address: 5701 Stillwater Blvd,Stillwater MN 55082
Street City State Zip
Phone: 651-351-8037 Fax: Other: 612-802-6707
Applicant Email Address: loeblein-leckerj@stillwaterschools.org
Type: Check All Applicable
Banner Sign Balloon Tent Other: Carnival
Description of Item(s): Include message content, location, exact dimensions of item(s)and how it/they
will be erected (e.g. banner attached to building wall). Please use the back of this application if you need
additionairooni. "portent placement a site plan must be submitted with this application, showing location,
number of parking spaces, if any displaced, etc.
Please see the attached document
Date Item(s)Will Be Erected: q If 5- Dated Item(s)Will Be Removed: 9II S -/
■ 50 Days Maximum Per Calendar Year
By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local
Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The
applicant further agrees to place and remove temporary signage as approved and notify ode Enforcement
of any change to design, ocation or place 9uration.
'et Or 04-C jC_ Dated: • /
ppl s Sign.
Fs Office Use Only: Julie Hultman, Building Official
ate Issued: - 2-t---) Planning & Code Enforcement
Duration: Direct: (651) 351-1661
Accumulated Duration: FAX: (651)439-0574
Permit Fee: None Email: jhultman@cityofoakparkheights.com
Permit ranted/genied by: ;'IL.
Reason for Denial (if denied):
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Stillwater Area Public Schools-Emergency Operation Plan for Homecoming Carnival
Homecoming Carnival Committee
Rob Bach-SAHS Principal 651-278-6965
Becky Mazzara-SAHS Teacher and NHS Advisor 651-271-0001
Dusty Dennis-SAHS Teacher and NHS Advisor and Key Club Advisor 612-382-5480
Carissa Keister-Community Engagement Manager 651-210-8796
Chris Freichels-Marketing Coordinator 651-235-3366
Annette Saltman-Community Education Director 612-554-6734
Jodi Loeblein-Lecker-Community Education Coordinator 612-802-6707
Robin Anthony-Stillwater Chamber of Commerce 612-860-0947
Jen McCormick-Parent and Pony Touchdown Club Board Member 651-491-5342
Officer Lindsey Paradise-715-494-9497
SAHS Administrative Team
Dr.Aaron Drevlow 651-248-0759
Chris Otto 715-222-4699
Matt Kraft 651-600-4044
Shelly Phernetton 651-263-5271
Ricky Michels 651-442-9337
RE:Stillwater Area Public Schools Homecoming Carnival September 15,2017
Operational Period:2-6:30 pm,Approximate set up 800 am-2 pm
Location:SAHS 5701 Stillwater Blvd N,OPH,MN 55082
Overview/Synopsis:SAHS will be hosting a Homecoming Carnival before the football game.
The carnival will celebrate a number of different items:
1) Homecoming Week and Stillwater and surrounding communities
2) Ribbon cutting of the Pony Activity Center(PAC)
3) Tours of the PAC,Humanities and Science classrooms
4) 1000th football game in history of Stillwater Area Public Schools
The following is a timeline of a list of items that will take place:
1. 2:00-4:00 Homecoming Carnival available for high school students to use the 9
inflatables or listen to the music showcase.
- Carnival will consist of 9 inflatables located on the interior grass portions of the SAHS
Plaza and the Pony Activity Center.This will all be outside the stadium,clear of
sidewalks and roads per Fire Chief.
- Jodi Loeblein Lecker (Coordinator of Facilities) , Tony Willger (Operations Director for
Stillwater Area Public Schools) and Bayport Fire Chief Allan Eisinger met on 9/1/17 to
review the plans for the event. Chief Eisinger agreed to the plans
2. 4:00- 6:30 PM- 3 Food Trucks sell food in the PAC Parking Lot.
- Those waiting in line will stand on the PAC Plaza and will not be in the parking lot.
3. 4:00 - Ribbon Cutting for the Pony Activity Center, in front of the PAC.
4. 4:00 - 6:30 Carnival open to the community and younger students - inflatables and kiddy
games, continuation of Music Showcase led by SAHS Music Groups and Theater Department.
5. 4:15-5:30 - Tours of PAC, Humanities, Science Wing.
6. In the event of inclement weather, the plan is to move the carnival inside using the auditorium,
cafeteria, Gyms 1-4, PAC, Wrestling and Auxiliary gym.
Estimated Number of people attending:
A football game can have 500-7000 people depending on the night. Due to this being the
Homecoming Game with events before the game, it is expected that we will have a good
showing from the community. The game is against Roseville.
Duty Assignments:
1. There will be a volunteer check in table at the PAC entrance.
2. We will have adult volunteers and student volunteers working shifts with the
a. inflatables,
b. on the tours,
c. in the SAHS PLAZA for supervision,
d. at the music show,
e. on the PAC Plaza.
f. There will be assigned workers at specific gates and doors to prevent carnival
participants getting into the game on the south and east side of the building.
g. Assigned adult workers will wear a construction vest.
3. Officer Paradise will be present for the carnival and another OPH Police Officer has
been assigned.
Communication:
1. Word of mouth will be used to inform attendees of important information and provide
direction.
2. Access to school PA system is able to heard outside in the event that information is
needed to be portrayed to the public. The Homecoming Committee and High School
Administrative staff will be present.
3. Cell Phone communication will be used for sensitive information not to be overheard
over the radio speaker.
4. Cell numbers have been provided above for individuals involved in the event.
Weather related concerns: Jodi Loeblein-Lecker will monitor weather for storm related
conditions. She will consult with Homecoming Carnival Committee and SAHS Administration in
the event of conditions requiring evacuation or cancellation of the event. She will monitor the
event location for possible hazard conditions to attendees such as trip hazards, evacuation
route blockage due to cars or other objects, congested events or areas and any other possible
hazardous conditions. Any hazardous conditions determined by Jodi LL will be addressed at the
time with the officers and SAHS Administration Staff.
Fire/EMS: There will be a high school athletic trainer on site if needed. Incidents needing Fire or
EMS services will be called to have Lakeview EMS or Bayport Fire respond as situation
dictates. This request will be done using police radio or cell phone.
Dignitary or Persons attending attracting high attention or large gathering of people: In
the event someone of this nature attends the event and it appears the person or circumstances
surrounding the person attending require additional security of an officer presence OPH will be
notified as soon as possible of the dignitary.
Non-emergency Evacuation: In the case of a non-emergency evacuation of the carnival due to
a power failure or other non-emergency reason:
1. We will utilize word of mouth to provide direction.
2. We will utilize the school PA system to make announcements, time permitting. .
3. Use of SRO Squad Car PA System if needed.
4. Daylight hours for the event.
Emergency Evacuation: Immediate dangerous weather, Bomb Threat, Active Shooter,
Hostage, Chemical Spill, etc.
1. In the event of an emergency evacuation all attempts will be made to do so in an orderly
manner while providing safety and security to civilians and officers.
2. SAHS Administrative Staff and Homecoming Carnival Committee will assist with the
process.
3. Officers and SAHS Staff will direct all attendees to the gymnasiums or best location at
SAHS. Homecoming Carnival Committee Members will make sure the the gymnasium
doors are open and lights are on.
4. Attendees will be directed to go into the High School gyms 1-4 or PAC gyms 5-8
whichever is closest.
5. SRO will be called upon to be positioned in the gymnasium for security.
6. OPH Police will be called up to assist with evacuation of carnival area and parking lot if
required.
7. Assistance from Stillwater Police, Bayport Police, WCSO and State Patrol may be
required to assist with evacuation of the stadium and parking lot.
8. Officers will secure any crime scene ASAP.
Emergency Access or Egress: In the event of need to evacuate or for the access of
emergency vehicles to the area the following routes will be used as available:
1 . Primary: Main entrance/58th St N
2. Secondary: Bus entrance 58th Street N - East of SAHS
3. Third Option: Highway 5/West entrance -
4.
These access and egress points will also be used by emergency personnel as needed and
available.
Once the emergency evacuation process has begun, it is likely that only authorized
personnel will be allowed enter and OPH Emergency
personnel allowed to v1■■.v1 on to the property V■ ■ [ or other VllfergVllV�'
Personnel will provide direction going forward .