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HomeMy WebLinkAbout11-08-2001 Planning Commission Meeting Packet8:45 VI. New Business CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, November 8, 2001 - 7 :00 PM 7:00 I. Call To Order II. Approval of Agenda M. Approve Planning Commission Minutes - October 11, 2001 (1) 7:10 IV. Visitors /Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. V. Public Hearings A. First Student: To consider request for Conditional Use Permit Amendment to include the use of Building D and for the use of an above ground fuel storage tank. (2) B. Stillwater Ford: To consider request for Conditional Use Permit Amendment and Variance for lighting setback and fixture height requirements. (3) C. Oak Park Station / S8sC Bank: To consider requests for Preliminary Plat Approval, Planned Unit Development- Concept Plan, Planned Unit Development /Conditional Use Permit- General Plan (S &C Bank), Design Guidelines and Site Plan Review (S8sC Bank) for proposed Oak Park Station located at Memorial Ave. N. property known as the Kern Center. (4) A. Hwy. 36 Partnership Study Committee: Appointment of Respresentative(s) (5) VII. Old Business A. Signage Subcommittee: Formation /Membership (6) VIII. Informational IX. Adjournment Upcoming Meetings: December 17, 2001 - Regular Meeting - 7:00 PM Council Representative: November- Commissioner Dwyer December - Commissioner Hedlund • Visitors: None. Public Hearings: CITY OF OAK PARK HEIGHT3 PLANNING COMMISSION MEETING MINUTES Thursday, October 11, 2001 Call To Order: Chair Vogt called the meeting to order at 7:0 p.m. Present: Commissioners Hedlund, Powell and Runk; Community Development Director Danielson, City Planner Richards and Council Liaison McComber. Absent: Commissioner Dwyer. r j rIcU IRE •1 Approval of Agenda: Commissioner Hedlund, seconded by Commissioner Runk moved to approve the Agenda with Walgreen's Public Hearing moved to later in the meeting and Signage Subcommittee added under Old Business. Carried 4 -0. Approval of September 13, 2001 Minutes: Commissioner Hedlund, seconded by Commissioner Runk, moved to approve the minutes as presented. Carried 4 -0. A. Andersen Corporation (Attracta Sign): To consider a request for Planned Unit Development /Conditional Use Permit 8s Design Guidelines Review for signage alteration at strip mall located at 60th St. N. and Osgood Ave. N. City Planner Richards provided a review of his report pertaining to the applicant's requested for an amended planned unit development /conditional use permit and design guidelines review to allow for a change in signage and awnings at the lower building of the St. Croix Mall. Chair Vogt opened the public hearing at 7:10 p.m. and invited comment from the audience. John Reiter, Attracta Signs - Addressed the Commission as the applicant on behalf of the owner Andersen Corporation. Mr. Reiter provided the Commission with color samples of awning material, drawing examples of tenant signage and photos of the building as it was with similar signage. He explained that they were attempting to provide consistent, affordable signage for the building and that he believed illumination would be significantly decreased with removal of the backlit awning. Discussion ensued as to composition of the existing awning, signage costs, alternatives, reduction of signage with change, proposed signage dimensions and merits of standard light box signage. Chair Vo seconded by Commissioner Powell, moved to close the public hearing at 7:20 p.m. Carried 4 -0. Planning Commission Minutes October 11, 2001 Page 2 of 9 Commission discussion ensued as to double signage allowance for corner tenants, Carbone's and Subway, changes in signage since original approval for building signage, signage e styling, merits and styling. Design guideline compliance was discussed and a suggestion that the applicant reconsider the style for a more attractive sign to reduce the strip mall look. Commissioner Runk, seconded by Commissioner Powell, moved to recommend that the City Council approve the request of applicant Attracta Signs, on behalf of Andersen Corporation, for amendment to Planned Unit Development/ Conditional Use Permit allowing for change in signage and awnings at Lower St. Croix Mall, with the following consideration and conditions: 1. That the Planning Commission and the City Council consider the acceptability for two signs each at Carbone's Pizza and Subway. 2. The applicant should provide samples of the canvas awning material and building paint colors for review by the Planning Commission and the City Council. 3. That further changes to tenant signage or the addition of signage above tenant spaces at the lower mall may be approved subject to review of a sign permit application by the Building Official and conformance with the provisions of Section 401.15.6 of the Zoning Ordinance. Carried 3 -1, Hedlund opposed. B. Stilwater Ford: To consider requests for Conditional Use Permit for off -site parking and for open/ outdoor storage at Neal Ave. N. site, between Pony Express AutoWash and Arby's, across from 12969 60 th St. N. City Planner Richards provided an overview of his report regarding applicant's request for conditional use permits allowing for off -site parking and outdoor storage on an adjacent lot, for Stillwater Ford dealership. Chair Vogt opened the public hearing at 7:25 p.m. and invited comment from the audience. Brad Coates, Goldridge Group -- Addressed issues of concern and conditions cited in planning report. ort. He described how parking would be handled for employee parking p and special vehicle allotment parking. Discussion ensued as to how allotment vehicles come from supplier to dealership and how applicant's client handles receipt and storage of those vehicles. Denny Hecker, Stillwater Ford - Addressed reasoning for type of use on the lot versus that of employee parking or sales due to proximity from main lot and lack of amenities for use as a sales lot. • • Planning Commission Minutes October 11, 2001 Page 3 of 9 Commissioner Runk, seconded by Commissioner Hedlund moved to close the public hearing at 7:32 p.m. Carried 4 -0. Commission discussion ensued as to setback requirements, planners report conditions and recommendations, concern about change in use of lot and issues relating to signage at the lot and within vehicles at the lot. Commissioner Runk, seconded by Commissioner Hedlund moved to recommended that the City Council approve requests submitted by Jacob Holdings of Stillwater LLC to allow for off -site parking and open and outdoor storage off Neal Ave., with the following conditions: 1. The off -site parking lot shall only be used by Stillwater Ford for employee parking, temporary parking for factory incentives and promotional allotments, and temporary placement of existing vehicles to allow for periodic maintenance of the car dealership lot. 2. The applicant shall provide a delineation of parking stall use on the car dealership lot, subject to City review. 3. No sales, repair work or servicing of vehicles will be allowed on the off -site lot. 110 4. The off -site lot will remain under the same ownership as the car dealership lot. 5. The City Engineer shall approve the location of the driveway from the off -site lot to Neal Ave. N. 6. No signage, including signs within car windows, shall be allowed on the off -site lot. Directional signage, consistent with the Zoning Ordinance provisions, shall be allowed. 7. The City Council shall allow 10 -foot setbacks for all parking/ curb barriers on the off -site lot. 8. The landscape plan shall be approved by the City Arborist. The lot shall be screened from the public right -of -way in compliance with Section 401.15.E of the Zoning Ordinance. 9. The grading and drainage plan shall be subject to review and approval of the City Engineer and the Brown's Creek Watershed District. 10. Other conditions and requirements as specified by the Planning Commission, City Council or staff. Carried 4 -0. • Chair Vogt called for a brief recess. Meeting reconvened at 7:45 p.m. Planning Commission Minutes October 11, 2001 Page 4 of 9 C. Continued: Walgreen's Pharmacy Conditional Use Permit, Variance and Site Plan Review: To consider a conditional use permit request, variance, and site plan review for construction of a Walgreen's Pharmacy at 6061 Osgood Ave. City Planner Richards provided a review of the applicant's requests for a conditional use p ermit and variances to construct a Walgreen's Pharmacy at 6061 Osgood Ave. N. Richards provided an update of activity and site plan changes made since the September meeting of the Planning Commission. Community Development Director Danielson reviewed her memo regarding outcomes of a meeting held between Dr. Kalinoff, Walgreen's, Jim Bradshaw, Washington County and MnDOT regarding traffic and access issues related to the proposed project. She also noted that correspondence had been included in the Commission's packet from a community resident in opposition to the proposed project. Commission discussion commenced as to how access change impacts shared north access traffic and parking requirements. Chair Vogt opened the public hearing at 7:52 and invited comments from the audience. John Kohler, Semper Development - Discussed a joint meeting held between all the parties involved and stated that all property marking had been put in place and described the general traffic flow for the property and traffic route and pattern for deliveries to the store. Fred Kalinoff, 6143 and 6157 Osgood Ave. N. - Expressed his concern about the number of parking spaces left available for his business and tenants at his properties. by Chair Vogt, seconded b Commissioner Hedlund, moved to close the public hearing at 7:57 p.m. Carried 4 -0. Commission discussion ensued as to criteria of setbacks due to matters of easement, traffic flow for both businesses at shared access, parking availability and design at Dr. Kalinoff's business area. Appreciation to the applicant and staff was noted for substantially addressing a large number of the concerns expressed by the Commission at its previous meeting. Commissioner Hedlund, seconded by Chair Vogt, moved to recommend that the City Council approve the request for conditional use permit, variance and site plan with the following conditions: 1. An access permit from Washington County is required for the access onto Osgood Avenue. 2. Access onto 60th Street is subject to the conditions imposed by MNDot including the applicant closing 60th Street west of the access to their property as shown in the submitted plans. • • Planning Commission Minutes October 11, 2001 Page 5 of 9 3. The applicant must provide a trail easement along Osgood Avenue and install a five -foot wide sidewalk. The applicant should work with Washington County in that part of the sidewalk may need to be within the right -of -way. 4. Access easements to the benefit of the subject property and the property directly to the north shall be recorded against both properties. 5. Grading, drainage and utility plans are subject to the approval of the City Engineer. 6. The proposed retaining wall must be designed by an engineer and is subject to review and approval of the City Engineer. 7. The landscaping at the base of the retaining wall must be maintained by Walgreen's. 8. The landscape plan must include the following revisions: vegetative screening on the adjacent property to the north, a slight adjustment of landscaping along the west property line to allow space for a sidewalk, planters at the building entrance and two curbed and landscaped islands in the south parking lot. The applicant is responsible for all proposed landscaping. The landscape plan is subject to City Arborist review and approval. 9. The submitted tree replacement plan is subject to City Arborist review and approval. 10. A deed restriction must be put in place stating that a change in use of the property requires City review and approval and the use must comply with the City parking standards in place at the time the use changes. 11. Snow must either be stored within the green space of the site or be removed from the property. 12. The lighting plan must be revised to comply with the City's foot - candle requirements. The maximum height of the light fixtures and pole and is 25 feet. The fixtures must be a bronze, shoebox, full- cut -off style. 13. The electronic reader board is not allowed to have flashing or intermittent lights or animation, and the message must not change more often than every six hours. 14. The proposed pylon sign must not exceed 20 feet in height and the two proposed wall signs must be reviewed for compliance with the City's regulations. 15. Details of trash enclosures must be submitted. The enclosure materials must be consistent with the principal building materials. 16. Project approval will become null and void after 18 months unless the property owner or applicant has substantially started construction. Carried 4 -0 Planning Commission Minutes October 11, 2001 Page 6 of 9 D. Stillwater Ford: To consider requests for Conditional Use Permit Amendment and Variance for lighting setback and fixture height requirements. City Planner Richards provided an overview of his report regarding the applicant's request for conditional use permit amendment and variance to address Stillwater Ford dealership lighting issues at 12969 60th St. N. Discussion ensued as to number and height of fixtures, photo- metrics, lot line in relation to boulevard and walking path at the site. Chair Vogt opened the public hearing at 8:14 p.m. and invited comment from the audience. Brad Coates, Goldridge Group -- Stated that his client was somewhat unclear as to all of the information needed. He stated that a survey has been done that show location of all the new lights installed at the sight as part of the remodeling and proposed that the their request be continued until November to allow for meeting to address setback and photo -metric issues and further indicated that he would like to prepare a plan pulling all three lighting plans into one for ease of use and better understanding. Commissioner Runk, seconded by Commissioner Hedlund moved to continue the public hearing to Novmeber, 2001. Carried 4 -0. E. Routson Motors: To consider requests for Conditional Use Permit for off -site parking, for open/ outdoor storage and parking setback requirements variance at 14702 60th St. N. City Planner Richards provided an overview of his report regarding applicant's request for a conditional use permit allowing off -site parking and outdoor storage as well as a variance from the 10 foot setback requirement for a parking area upon a parcel of land abutting Routson Motors, located north of Hwy. 36 between Oren and Osgood Avenues. Discussion ensued as to grading necessary for site, how future frontage road changes may affect any decision made. Chair Vogt opened the public hearing at 7:24 p.m. and invited comment from the audience. Brad Coates, Goldridge Group - Stated that the intent of the parking area is to provide additional parking for the business. He discussed issues related to lighting at the site, noted that one access is planned for access to both sites and discussed the number of parking spaces planned for the area. Discussion ensued as to issues pertaining to lighting, parking spaces, access, one lot versus two lots, and conditions within planner's report. Commissioner Runk, seconded by Commissioner Hedlund, moved to close the public hearing at 8:34 p.m. Carried 4 -0. Planning Commission Minutes October 11, 2001 Page 7 of 9 Commissioner Hedlund, seconded by Commissioner Runk moved to recommend City Council approval of the conditional use permit, allowing off -site parking and outdoor storage, subject to the following conditions: 1. The site plan be revised to illustrate specific parking stalls and drive aisles. 2. The off -site parking lot shall only be used by Routson Motors for employee parking and vehicle staging. 3. The off -site lot shall remain under the ownership of Jacob Holdings of Stillwater LLC. 4. No sales, repair work or servicing of vehicles shall be allowed on the off -site lot. 5. No signage shall be allowed on the off -site lot. 6. That the City approve the requested variance to allow parking area setbacks less than ten feet in that the properties are directly adjacent, the existing car dealership does not have a ten foot setback at the rear property line and granting the variance would allow for one less access drive onto Oren Ave. N. 7. A revised landscaping plan, subject to review and approval by the City Arborist, shall be prepared showing: A. A planting detail for both evergreen and shade trees; B. Including a plant schedule, listing the common and scientific name of plantings, number of plantings and type of planting stock; and C. Showing that the outdoor storage area shall be screened from Oren Ave. N. via Black Hills Spruce and Amur Maple Trees (rather than Red Twig Dogwoods as indicated upon the original plan. 8. The grading and drainage plan shall be subject to review and approval of the City Engineer and the applicable Watershed District. 9. The parking lot improvements, including the specifications for construction and requests for concrete curb and gutter shall be approved by the City Engineer. 10. The lighting plan and fixtures shall comply with Section 401.15.B.7 of the Zoning Ordinance. 11. Other conditions and requirements as specified by the Planning Commission, City Council or staff. Planning Commission Minutes October 11, 2001 Page 8 of 9 Additionally recommended City Council approval of the requested variance from the required 10 foot parking lot setback requirement, subject to the following conditions: 1. The City approve the requested conditional use permit for off-site parking and open /outdoor storage. 2. Redevelopment of the subject property as a separate parcel shall require compliance with all parking setback requirements. 3. Other conditions and requirements as specified by the Planning Commission, City Council or staff. Carried 4 -0. F. Oak Park Station / S86 C Bank: To consider requests for Preliminary Plat Approval, Planned Unit Development- Concept Plan, Planned Unit pp Development/ Conditional Use Permit- General Plan (S&C Bank), Design Guidelines and Site Plan Review (S&C Bank) for proposed Oak Park Station located at Memorial Ave. N. property known as the Kern Center. City Planner Richards provided an overview of his report regarding applicant's request for preliminary plat approval of an eight lot commercial subdivision and planned unit development /conditional use permit to allow construction of a 5,988 square foot bank with drive- through facility. Chair Vogt opened the public hearing at 8:41 p.m. and invited comment from the audience. Brad Coates, Goldridge Group -- Addressed entrance concerns and suggested an alternative parking lot arrangement to create an acceptable parking entrance that meets the criteria of the City Engineer and maintains number of parking spaces. He discussed some of the possibilities for meeting watershed /drainage requirements. John Johnson, Project Engineer - Discussed drainage issues and ponding design used that does not alter street alignment. The applicants stressed their desire to see the bank site approved or conditioned so that it could move forward while issues as to the general development were worked through. Discussion ensued as to potential for a street light needed at that area in the future and minimum requirements necessary for preliminary plat approval. Commissioner Hedlund, seconded by Commissioner Runk, moved to continue the public hearing to November for matters of issue to be worked through. Carried 4 -0. • • • Planning Commission Minutes October 11, 2001 Page 9 of 9 New Business: There was no new business to report at this meeting. Old Business: A. Signage Subcommittee - Council Liaison McComber reported the process the City Council adopted regarding formation of a signage subcommittee, described the composition of its members, noting that she and City Councilmember Doerr would serve as City Council representatives, and asked for volunteers from the Planning Commission to the subcommittee. Commissioner Runk volunteered to be a Planning Commission representative on the subcommittee. Chair Vogt suggested that Commissioner Dwyer may be interested in serving as the second Planning Commission representative and that he felt it best to have Community Development Director Danielson serve as the Chair of the subcommittee. He further expressed that he thought it would be best for a public hearing to be held by the Planning Commission once the subcommittee has had an opportunity to meet and have proposed changes to discuss. Commissioner Hedlund, seconded by Chair Vogt, moved to appoint Commissioners Runk and Dwyer as Planning Commission representatives and Community Development Director Danielson as Chair to the Signage Subcommittee. They further moved that any proposed changes to the sign ordinance from this subcommittee be held at a Planning Commission public hearing. Carried 4 -0. Informational /Update: None. Adjournment: Commissioner Hedlund, seconded by Runk, moved to adjourn at 9:11 p.m. Carried 4 -0. Respectfully submitted, Julie Hultman Community Development Approved by the Planning Commission: • • PLANNING REPORT TO: Kimberly Kamper FROM: Scott Richards DATE: November 1, 2001 RE: Oak Park Heights —First Student, Inc. Amended Conditional Use Permit FILE NO: 798.02 — 01.14 BACKGROUND First Student, Inc. is requesting an amendment to the existing Conditional Use Permit (CUP) to address changes to the operations at their 5,302 Stagecoach Trail facility. The request is to allow the use of Building D (which was previously excluded, but surrounded by the First Student operations) for cold weather storage, use of the existing wash bay for vehicle washing and the installation of an 8,000 gallon diesel above ground storage tank to allow for on -site fueling of buses. The Conditional Use Permit for First Student (previously Ryder Student Transportation Services) was granted at the May 25, 1999 City Council meeting. A copy of the original conditional use permit with approval conditions is attached. The ten acre subject property is zoned 1, Industrial District. The existing conditional use permit was required for the open and outdoor storage of buses. Any expansion or major change to an existing CUP requires an amended CUP. Attached for reference: NORTHWEST ASSOCIATED CONSULTANTS, S, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.596.8836 Facsimile: 962.585.9837 planners @nacplanning.com ENCLOSURE '" 2 Exhibit A: Site Location Exhibit B: Site Plan Exhibit C: Fuel Tank Details Exhibit D: Background Information — First Student Request Exhibit E: Existing Conditional Use Permit ANALYSIS Zoning — The expansion of the First Student facility is consistent under the 1, Industrial District of the Zoning Ordinance. The District includes open and outdoor storage as a conditional use which would include fuel storage. Comprehensive Plan — The Comprehensive Plan designates this area as Highway Business/Warehouse. The First Student use and the proposed expansion of activities are consistent with the Highway Business/Warehouse classification of the Comprehensive Plan. CUP Request — First Student has provided the following information related to: 1. Use of "Building D" (5302 Stagecoach Trail N.) for cold weather vehicle storage and use of existing wash bay for vehicle washing. • Accessible vehicles with mechanical lifts require heated storage to minimize mechanical problems associated with cold weather. • No modifications of the current facility are required to accommodate cold weather parking use. • Building will accommodate parking for approximately 15 units. The overall number of buses on site, limited to 120 by the existing CUP, will not change. • Existing wash bay to be used for periodic washing of 107 units in current fleet. • Current wash schedule provides for one wash per unit per month during non - winter school months and 2 to 3 washes per unit during winter months as road conditions dictate. • No modifications of current facility are required to accommodate washing activities. 2. Installation of an 8,000 gallon diesel above ground storage tank to allow for on site fueling of vehicles. • Current fuel usage of approximately 1,300 gallons per day would require tanker delivery once per week during the nine months of a typical school year. Summer usage would require tanker delivery once per month. • Employees dispensing fuel would receive training in areas including proper fueling techniques, First Student Environmental Policy and Controls, Hazardous Communication, and Emergency Spill Response Procedures. • Installation of above ground storage tank as proposed in the site plan allows for adequate vehicle queuing within the current traffic patterns at the facility. First Student Inc. Amended CUP Planning Report Page 2 • • CUP Criteria — The outside storage of buses and a fuel tank is a conditional use subject to the conditions outlined in Section 401.32.E.1 of the Zoning Ordinance. • a. The area is fenced and screened from view of neighboring residential uses if abutting a residential district in compliance with Section 401.15.E of this Ordinance. At the time of the existing CUP approval, the City worked with the applicant to provide a landscape plan that would adequately screen the property from residential properties to the north and south of the site. A landscape plan was approved by the City and installed according to the specifications of the City Arborist. The berm and landscape screen on the south property line was significantly improved to screen the adjacent residential property to the south. b. Storage is screened from the public right -of -way in compliance with Section 401.15.E of the Zoning Ordinance. Additional evergreens and an extended berm have been installed on the property line adjacent to Stagecoach Trail. c. Storage area is grassed or surfaced to control dust. The First Student site has been paved and provided with curb and gutter to address surface runoff. d. All lighting shall be hooded and so directed that the light source shall not be visible from the public right -of -way or from neighboring residences and shall be in compliance with Section 401.15.B.7 of this Ordinance. The lighting was installed on site in compliance with the requirements of the existing CUP and the Zoning Ordinance. No changes to site lighting are expected with the Zoning Ordinance. Environmental - The existing CUP required the submittal and approval of a Storm Water Pollution Prevention Plan by the Minnesota Pollution Control Agency (PCA). That permit is in place and on file with the MPCA. A Spill Prevention Control and Countermeasures Plan (SPCC) is required for any facility with above ground site storage facilities for petroleum exceeding 1,320 gallons. Once installed (if approved by the City), the plan is submitted to the EPA. The plan is reviewed and kept on file by the EPA. The MPCA will also require submittal of a Notification for Above Ground Storage Tanks once the tank is installed. The City will require the applicant to receive a building permit for the tank installation. First Student Inc. Amended CUP Planning Report Page 3 Site Issues — City staff recommends that bollards be placed around the fuel tank, the gas meter, and fire hydrant to prevent damage from vehicles. The applicant is agreeable to this request. A well exists on the northwest corner of the site, near the storm water pond. The well should be properly abandoned per State requirements. The City Arborist has indicated that a number of trees on site that were part of the previous landscaping and screening project have died. She has indicated that the site should be re- evaluated in the Spring of 2002. All of the trees on site, planted as part of the CUP requirements, will need to be replaced next Spring. RECOMMENDATION The addition of the remaining building at 5302 Stagecoach Trail for the bus facility and the addition of an 8,000 gallon diesel above ground storage tank is a reasonable expansion of this use. The property is zoned 1, Industrial and designated as Highway g g Y Business/Warehouse use in the Comprehensive Plan. The improvements made to the site as part of the first CUP approval have significantly increased the screening for surrounding residential properties. The stormwater pond and drainage improvements at the site are also a significant improvement for the area. Other than fuel deliveries, the amendments to the CUP will not result in any major intensification of the use on the site or external effects to the surrounding area. As such, our office recommends approval of the amended CUP to allow use of Building D for cold weather storage and vehicle washing and the installation of an 8,000 gallon diesel above ground storage tank to allow for on site fueling of buses with the following conditions: 1. The number of buses allowed on site shall not exceed 120 as permitted under the existing CUP issued May 25, 1999. 2. All conditions of the CUP issued May 25, 1999 for the property shall remain in effect. 3. All employees dispensing fuel shall receive training for proper fueling techniques, First Student Environmental Policy and Controls, Hazardous Communication and Emergency Spill Response Procedures. 4. The applicant shall submit a Notification for Above Ground Storage Tanks to the MPCA once the tank has been installed. 5. The applicant shall submit a Spill Prevention and Control Countermeasure Plan to the EPA. 6. The applicant shall apply and receive a building permit from the City. First Student Inc. Amended CUP Planning Report Page 4 • • • hydrant subject to review and approval of the Building Official. 7. The applicant shall place bollards to protect the fuel tank, gas meter, and fire 8. The well at the northwest corner of the site shall be abandoned per State requirements. 9. The applicant shall replace all landscaping materials required under the CUP issued May 25, 1999 subject to review, inspection, and approval by June 15, 2002. 10. Any other conditions of the Planning Commission, City Council and City staff. pc: Kris Danielson First Student Inc. Amended CUP Planning Report Page 5 October 17, 2001 Kris Danielson Community Development Director City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Dear Kris, Thank you for your consideration. Sincerely, Arlen Hviding, on ' _ .. ger First Student, Inc. — Oak Park Heights Oak PPa Heh MN Te4ephone: (651) 351 -7995 Fax: (651) 351 -7980 First Student!i Please find enclosed First Student's application requesting amendment of our existing Conditional Use Permit to reflect proposed changes in operations and conditions at our facility at 5288 Stagecoach Trail N. in Oak Park Heights. The proposed changes include... 1) The use of "Building D" (5302 Stagecoach Tr. N.) for cold weather vehicle storage and use of existing wash bay for vehicle washing. 2) The installation of an 8000 - gallon diesel above ground storage tank to allow for on site fueling of school buses. The focus of our business is to provide safe, dependable and cost effective transportation of the highest quality to all who make use our services. Customers utilizing our vehicles include the students and families of Independent School District 834, various employees within the Oak Park Heights community, as well as religious, civic and recreational groups from the northern Washington County and greater St. Croix Valley areas. The amendments we are requesting would provide a greater level of safety, dependability and efficiency in several aspects of our daily operations. We make great effort and take great pride in building our reputation as a conscientious and responsible business partner within this community. In submitting this application we renew our commitment to achieve the highest standards of safety and quality as we continue to provide services within our community. A FirstGroup America n Compai EXHIBIT D ABOVEGROUND STORAGE TANK DESCRIPTION • EcoVault 8000 aboveground diesel storage tank - 6" reinforced concrete vault encapsulating primary tank. • Dual diesel dispensers with pump upgrade to 25 gallons per minute. • 2" ground fill -option with secondary containment box. • Swivel nozzle dispensers with breakaway protection. • Tank installed on foundation as outlined in site plan. • • • • SITE AND GRADING PLANS - MIDWEST LAND SURVEYORS MPCA ABOVEGROUND STRAGE TANK APPLICATION The following is a copy of the Notification for Aboveground Storage Tanks form that must be completed and submitted to the Minnesota Pollution Control Agency for newly installed aboveground storage tanks. A completed notification will be submitted upon completion of tank installation. • • • ja M 1 O II W r i t e ►rl ■ V ■ / M `■ le ■ IVY ! ■ •■ `I ■ 5 % W mr Metro bistrictiieguiar Facilities, 520 Lafayette Road North, St. Paul, MN 55155 (651) 2974664 or (800) 657 -3864 Fax (651) 282 -6247 Notification/Change in Status for Aboveground Storage Tanks • Please type or use black/blue ink and complete all applicable sections as accurately as possible. If the site has more than 6 wnks, pleas photocopy this form prior to completion and submit additional sheets as necessary. If you have questions refer to directions or call. Return the completed and signed form to Attn. Joann Henry at the above address. UNSIGNED FORMS WILL BE RETURNED. PLEASE RETAIN A COPY FOR YOUR RECORDS. Has the site been re stered before? Fill in if known Date DD/MM/YY 1. Ca ' acitv in Gallons (Size of Tank) %MN= ASSESPA I / r. Contact Name 1 / r„4J Does the site have SPCC ' Ian YesO NoO 0 5. Is Tank Used for Hoene. Heating? YesO No0 YesO No0 2. Substance Stored in Tank? (Gas, Diesel, etc. 400- 3. Is Tank within 500 ft. of a Class 2 Surface water? YesO No YesO No0 4. Is the Tank Indoors ?(check qualification) YesO No ' YesO NoO Yes': No ' Yea] No 6. Is Tank Located on a Farm or Used for Noncommercial Residential use? 7. Is Tank and Piping Labeled? YesO No YesC? Noi:3 Yes0 NoO YesQ ND YesC! NoD YesO No0 Yes° NoO YesO NoO Yest7 NoO YesO NoO YesO No0 YesO Not? Contact Name Site Name/Address Change Owner Change Substance Stored Change Removed Tank Tank Out of Service 8. Tank Type Double - Walled Tank Fiberglass/Synthetic/Plastic Stainless Steel County 411S�iKL TG � SsoS Z Yes 0 No0 ggift;Vaig" Yes❑ NoO YesO No ❑ YesO NoD YesO NoO YesO No0 Yes° NoO Yes° Yes❑ NoO Yes0 A Facility Information Tank Location Tank Owner Site Name BL i i K e/!fT •� �!G Name fig5 T STk t� � roaveco04* ETR, Major Facilit # 1 Does the facilit have a site diagram. Type of Facffity Service Station!❑ Hulk Plant❑ Education❑ Industry/Manufacturingl 3 AutomotiveD Agricultural ProductionQ Petroleum RefincryiTerminalD Transportation, RailroadD Residence❑ Utility[] Gov. Federal❑ Gov. State❑ Gov. County❑ Gov. City❑ Food Processing/StorageD Hospital/Medical /Nursing❑ FarmD Office Building❑ Marina/Bait/ResortD Other❑ Is this facility located on Native American Lands? YesO B. Tank Action Double - Bottom Tank PQ-00586-02 (February 2000) Tank Information •"YM L�r'1ir, ' •.�.;� �• y.�.. � ti • i • . � .: �j1� ►s '•Tti w � 'j'�..i ' : * =' O ❑ 0 I O ❑ C esO No0 es0 No0 (Yes0 No0 Turn Page Over Tank # If unknown assign ( Le. 1001,1002...) YesO NoD get #ea,d/rs YesQ No0 Site #: County Yes 7s Nor NoC Yes° YesC C YesLT Yes D No0 I Yes C Percent Containment of Tank (i.e. 100%, 110%, etc.) orrailon Protection = . �� ' « - - ? ;-,• ! "u r � '.. .-' ;C, ;l' 'z 'r...,.. �. ...� , , , 4 r __ 1 0 C ..�� r . 4, .. .r.:.:.. y ._ .;w t 3 ' Anodes S tem ❑ ❑ 0 • ❑ Sacnficial Im • sed Current S sum ❑ ❑ ❑ ❑ 0 Drainin : Concrete Pad ❑ 0 0 • 0 Internal Liner in accordance w/ API 652 ) ❑ 0 ❑ ❑ 0 Internal Ins • - ;on (in accordance w/ API 653) ❑ ❑ 0 ❑ 0 • � �:�. � r - 777....-7:--. Yi .w ° , ._ a ° ` . r ;' f t r ,t � �' T t F +�.. - -�.t � ' � . Concrete Slab or Pad C CI ❑ ❑ ❑ ❑ Concrete Ring Wall ❑ ❑ • ❑ ❑ ❑ ❑ Asphalt • • 0 0 ❑ ❑ 1 1 Ground (soils, rock, sand. etc.) 0 0 Supports (elevated above ground) ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0 0 ! ! Im • rmeable Liner (describe) — . . --- — .._. r.. 9. Secondary Containment, (Dikes Concrete Steel or Fiberglass Soil (meeting permeability requirements Synthetic Membrane Geosvnth Clav Liner Side Dot. ❑ ❑ D ❑ ❑ ❑ ❑ ❑ ❑ ❑ Side Bot. ❑ ❑ 0 Side 0 ❑ ❑ Bot. Side Bot. Side Sot. Side O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O. 0 0 0 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0 0 0 0 0 • • • STORM WATER POLLUTION PREVENTION PLAN (SWP3) / SPILL PREVENTION CONTROL AND COUNTERMEASURES PLAN (SPCC) - STRATA ENVIRONMENTAL The First Student — Oak Park Heights facility has a current site specific Storm Water Pollution Prevention Plan on file A Spill Prevention Control and Countermeasures Plan (SPCC) is required for any facility with aboveground site storage capacities for petroleum exceeding 1320 gallons. First Student has contracted with Strata Environmental to develop a site-specific SPCC plan for the facility. Final certification of this plan is made at the completion of installation. May 29, 2001 CERTIFIED MAIL RETURN RECEIPT REQUESTED Mr. Arlen Hviding, Contract Manager First Student Inc 5288 Stagecoach Trail N Oak Park Heights, MN 55082 RE: National Pollutant Discharge Elimination System / State Disposal System (NPDES / SDS) General Storm Water Permit for Industrial Activity (MNG611000) for: First Student Inc/Oak Park Heights - SW (ID# A00006080) Dear Mr. Hviding: The Minnesota Pollution Control Agency (MPCA) has received your completed application for coverage for the above referenced industrial facility. The MPCA is pleased to inform you that permit coverage became effective 48 hours after the postmarked date of the application form. The goal of this program is the elimination or reduction of contact between storm water (rain, snow melt), and potential pollutants (significant materials). This is accomplished by developing an effective Storm Water Pollution Prevention Plan (SWPPP) which requires the implementation of structural and non - structural "Best Management Practices" (BMPs). The individual responsible for implementing the SWPPP should become familiar with all other permit requirements (site inspections, annual reports, BMP implementation schedule, and posting the enclosed permit coverage certificate) to ensure compliance. The MPCA encourages you to retain this letter as part of your swan water permit file. If you have questions or need additional information, please contact storm water staff at (651) 296 -3960 or (800) 657 -3864. Sincerely, Enclosure Minnesota Pollution Control Agency Kathy Van Asch Office Administrative Specialist Industrial Stormwater Staff South District Facility ID: A00006080 520 Lafayette Rd. N.; St. Paul. MN 55155 -4194: (651) 296 -6300 (Voice); (651) 282 -5332 (TTY) St. Paul • Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar: www.pca.state.mn.us Equal Opportunity Employer • Panted on recycled paper containing at least 20% fibers from paper recycled by consumers. • • • • FIRST STUDENT ENVIRONMENTAL MANAGEMENT OVERVIEW The following pages contain a brief overview of First Student Environmental Management guidelines. The complete and detailed policy is contained in the company's ENVIRONMENTAL POLICY AND CONTROL MANUAL. FirstGroup America Environmental Toolbox FirstGroup Introduction ' Environmental management is a key business issue for FirstGroup America. Our operating compani have obligations to meet evermore stringent state and federal environmental requirements. !n addition t we are meeting growing pressure from our shareholders and customers to demonstrate we are addressing environmentsl issues as part of our normal business practice. In today's world of business, environmental management is important to FirstGroup for the following re^3ons: • Regulato& y Compli..ince - stato rind federal corset ii3( !�". requirements continuo to ilicreasq i:: turn increases the level of -.stroll required to rnairidin compliance. • Government pit'!tgz..sr'e - ;.ic,. scrutiny en !arve companies to a u %) onf,i ;ii; =i 'ice via self -audit a,':.' compliant•.: c~:rlifi i? • n. • Federal rnairdatits - state and local yovern.nents are increasingi / rcqt tires: k.) meet federal :lean air and wa: =:r standards and do so by passing the standards onto busineu ;es. • Es Zvi; 3nrnor tally (:oi•:. ;c •.:s : 3hareh. ?!! :e - 'ethical investors" invest in Omsk) of yanizationu with good environmental p:. :, i•ti; r::ance. • Reduced nperati n1 Cast r - good environri►ent:iI management pra• :- tima !;:•a:1 tr, ; ed xed costs through wale minsimnization a!•d p01lut:on p.tvention. r i Environmental T The "environment" refers to our surroundings and includes air, surface water and ground water, land, natural resources, : :::::r::v, .�t�;�rtoi.•., humans and the inter - relationship of these to f.$ch other. Invironmental issues which are important for Fir :;tCroup A nerica companies include: • Waste management • lNNste minimization • dorm water contamination • Croundwater contamination • Air pollution • Land contamination • Resource conservation • Energy efficiency • Nuisance (noise, smoke, etc.) • • • • rlrsivrUup tnvironmentai i ooipox rirsiroup Environmental Management in FirstGroup America Companies FirstGroup America is committed to minimizing the impact that its activities have on the environment Our environmental policy, summarized below, states our commitment to environmental management across the operating companies. FirstGroup Environmental Policy Statement Each FirstGroup America company will conduct its operations in compliance with all applicable environmental protection laws and in a manner that supports the protection and preservation of human health and the environment Policies and procedures used by FirstGroup companies to meet our Environmental Policy Statement are given in the Environmental Policy and Control Manual (EPCM). The EPCM was developed for our operating companies and defines the relevant legislation, the minimum standards for environmental management and the individual staff responsibilities for environmental management. However, FirstGroup America has developed this environmental toolbox to provide every company location with a concise overview of the key environmental requirements that affect our site operations and practical advice to those at each site with the responsibility of implementing the requirements of the EPCM. The toolbox has been designed to complement the EPCM and to be used on the shop floor by personnel who work with the materials and perform the activities that have the potential to impact the environment. There are another six factsheets covering a range of topics as follows: SPILL MANAGEMENT (Toolbox Factsheet e;)) UTILITIES MANAGEMENT (Toolbox Factsheet 6)) STORM WATER POLLUTION PREVENTION AND SURFACE DRAINAGE MANAGEMENT (Toolbox Factsheet 0) MATERIALS MANAGEMENT AND STORAGE (Toolbox Factsheet G)) WASTE MANAGEMENT (Toolbox Factsheet C)) CONTACTS AND SOURCES OF FURTHER INFORMATION (Toolbox Factsheet 0) FirstGroup America Environmental Toolbox Each factsheet breaks the issue down into a number of sections including: • • El roDefinition I t r. These explain key words or terms. ErsviroFact ; • • - '47; i; These contain useful background information introduction It is FirstGroup America's Policy to minimize the occurrence of spills and where they *do occur, report them to management and learn from any mistakes made. ' 4Environmental Management Fa' • u�c�inen s Incident Reporting • If a spill or leak occurs, facility management should be informed immediately and the incident reported to Strata Environmental. Strata will notify company management and determine if formal state/federal notification is required (in many cases, the incident must be reported within two hours of occurrence). If required, Strata will make the notification. Recordkeeping (EPCM Procedure 4.2) • A record of any spills or leaks must be maintained at the facility in Storm Water Pollution Prevention Plans, Spill Prevention Control and Countermeasure Plans, or other facility spill plans. Fuel Handling and Transfer • Spill kits and site specific spill response procedures must be kept in the immediate vicinity of the fueling area and kept fully stocked. ��t t • 4 ' 4 ,11,2 jjjfff... 7 � , f 1 Petroleum and Chemical Handling and Storage • All petroleum and chemicals must be stored in areas where leaks or spills would be contained (e.g., secondary containment structures, spill pallets or containment trays). • Spill kits should be available in the area of petroleum or chemical storage and kept fully stocked. Spill Response • Source of spill or leak should be shut off. • Seal or block off surface drains. • Make required notifications. • If possible, continue with response actions until spill materials are cleaned up or contained. • Property dispose used absorbents. EnvlroDefinition = ' t� ! ti1.AI �' J!'••_ . . 1 • }�t�,.•� `•� • -f�•' • .• r • w + 1� `fi ;•i �• ~• ,�� :.A�y.• . �,•r .: ` .�. • Emergency Response Charge -Back Principle In many states, the company responsible for a release will be required to reimburse emergency response agencies for the cost of worker time and materials used to clean up a release of petroleum and hazardous chemicals in public areas. Additional costs are incurred when the size or location of a spill make it necessary to involve a third party contractor to complete required cleanup efforts. These costs directly affect the profitability of FirstGroup America companies. The Problem Spills of oil, fuel, or chemicals cause soil, surface water, and groundwater pollution. Although major incidents are rare, the potential safety and environmental consequences are high. Spills may result in costly fines and cleanup operations. It is essential that spills are cleaned up as quickly and efficiently as possible. Spills commonly occur in these locations and/or activities: • Fuel tanker unloading areas. • Vehicle fueling areas. • Material storage and transfer areas. • Poor material/chemical handling practices. • Vehide accidents. • Incidental drips/leaks in parking areas. THE MOST COMMON CAUSE OF SPILLS AT FIRSTGROUP COMPANY SITES IS FAILURE TO REPLACE THE FUEL TANK CAP AFTER FUELING A VEHICLE OFTEN AFTER OVERFILLING OR "TOPPING OFF" THE TANK. Spill Plan To deal with spills and leaks, all FirstGroup America company locations must have a site specific spill response plan. State and Federal laws actually require certain facilities to have a spill response plan in place, including: Clean Water Act/Oil Pollution Prevention Act A Spill Prevention Control and Countermeasures Plan (SPCC) may be required if your site storage capacity for petroleum exceeds: • Aboveground : 1,320 total gallons, or any one container of 660 gallons • Underground: 42,000 gallons Clean Water Act Storm Water Provisions A spill response plan must be part of your Storm Water Pollution Prevention Plan (SWP3), which applies to sites where vehicle maintenance, fueling, or washing are conducted. The spill plan should: • identify the actions to be taken; • Define responsibilities for those actions; • Be available in the shop area and in the spill response kit • Be understood by the workforce (training is required!); and • Include emergency contacts Spill Response and Management • • • Small Spills and Leaks Immediately after detection of a small spill, the source of the leak should be shut of io prevent further leakage. All Spilled material should be cleaned up with absorbent towels or granular absorbents. There are a wide variety of absorbent material to deal with spills, however, FirstGroup America companies should avoid the use of clay absorbents (kitty litter) because thermal treatment (desorption) of clay absorbents is expensive due to lack of Btu value. The practice of disposal of day absorbents into the solid waste dumpster is to be avoided. Proprietary absorbents Berg International is a nationwide supplier of absorbent materials for FirstGroup America companies. The company supplies many • organic and synthetic absorbent products in granules, sheets, pillows or loose powder that have a high Btu value and are preferred because they have a greater capacity to absorb spills. The high Btu value of these types of absorbents allows them to readily be thermally treated by our waste vendors. Sealing Devices Designed for use when a tank, storage drum, valve or pipe has been punctured/damaged. If storm water drains are located in close proximity to high spill risk areas, consider using such devices to prevent spread of the spilled materials. Action Point CkIist r ✓ Identify high risk areas such as storage and fueling bays. ✓ Ensure appropriate secondary containment is in place. ✓ Identify the direction a spill is likely to take (use water). ✓ ✓ Identify drains in potential spill areas and determine ✓ ultimate point of discharge. • 11,....r1111114 syr •'. se it r' 3 •� ti'!�C i zc fir :: :•vi 'r1 Determine spill kit needs and purchase. Prepare site specific Spill Response Plan, SWP3, or SPCC. Train employees on spill response actions. Utilize practice drills - demonstrate use of spill response/cleanup absorbents and devices. Useful Contacts and Further Information Strata Environmental Berg International (spill kit supplies) National Response Center (oiI/hazardous substance spill reporting) Spill Response and Management REQUIRED SPILL NOTIFICATION STEPS ✓ STEP 1 ✓ STEP 2 ✓ STEP 3 ✓ STEP 4 ✓ STEP 5 Inform site manager immediately upon discovering a release. Site manager contact approved spill response contractor, if necessary (if spill is too large to contain, in a public thoroughfare, or navigable waterway). Site manager contact Greg Jernigan at Strata Environmental (office) 8651539 -2077; (mobile) 865/719 -0715. Strata Environmental will contact FirstGroup America Management to discuss State/Federal notification requirements. Strata Environmental make formal notification, if required. 865- 539 -2077 800 - 433 -1013 800- 424 -8802 Utilities Management Introduction It is First Group America's policy to monitor usage of electricity, gas, water and heating oil and !� make efforts to reduce consumption wherever possible. In this way we will reduce ou environmental impacts and reduce operating costs. • ��i ..'�. ,.. / :�•' • Z'• ∎' •r .. - rra..abww. '� .r f w A '� - •i t.�► : irironmenta� Management . En Re uiretnen r� Environmental Reporting You must monitor quarterly on usage of: • Water • Gas • Electricity • Heating 011 The Problem Using excess amounts of energy and water. • Depletes scarce natural resources (such as coal, gas, oil and freshwater). • Emits pollutants to the atmosphere which contributes to global warming. • Wastes money. Prevention Each FirstGroup maintenance facility is required to report quarterly on their water and energy usage. This information is essential to establish baseline data and set targets for improvements. Data can be determined through: • Utility bills. • Site meter or gauge readings. Is your data accurate? Are the methods of reporting consistent? FIND OUT! Energy Efficiency Means • Only use energy when needed. • Use energy efficient devices. Reductions in energy usage can usually be made simply and at little or no cost. See the action point checklist for ideas. Utilities Management FirstGroup Water Water consumption can be reduced by: Stopping Leaks Leaks should be identified and repaired. Leaks may arise from: • Damaged pipeline connections, flanges and fittings. • Worn valves. • Flooded floats (balls) on water tank or astern valves. • Corroded pipework and tanks. • •EnviroFa'agneft- Leaks in pipes can account for significant increases in annual operating expenses as you pay both water and sewer effluent charges on the unused water. Reducing Usage • A few examples: a. Flow Restriction/Pressure Control -- Where a precise or high flow is not crucial e.g. for general washing purposes consider limiting the water flow. b. Spray /Jet — Sprays or jets can be used to direct or focus water for optimum effect while minimizing water use. New designs are less susceptible to blockage and tolerate the re-use of dirtier water. c. Automatic Shut -off —Items or areas that do not require water continuously can be isolated with a simple control system. This stops items such as spray guns and hoses running continuously. • Utilities management FirstGroup :A .Po Chec ki�s - r �..�. . , • . t.i i b t' �! �' � rcY }} ti' a 3 •� �► �"'zr .� ISM► �„t1 ✓ Turn off lights and equipment when they are not needed. ✓ Where bulbs are switched on for long periods of time, replace with energy saving bulbs (known as compact fluorescent light bulbs). These use about a fifth of the electricity and last up to 10 times as long. ■ Keep windows clean, arrange work stations near windows and use light wall colors to maximize use of natural light, ✓ Consider occupancy /time sensing controls for areas or rooms that are used intermittently. " il • ✓ Service Boilers regularly and ensure that they (and pipes) are well insulated (at least three inches thick). ✓ Check that windows are not being opened to compensate for overheating when heating system is on. ✓ Ensure that only occupied areas are heated, and that heating is off or reduced during non - working hours. ✓ Fix dripping faucets and leaking pipes. ✓ Install water - conserving toilets and water- saving devices for flushing toilets and urinals and fit automatic switch -off faucets. Useful Contacts and Further Information Strata Environmental 865 - 539 -2077 Electric Power Research Institute www.epri.com Solid Waste Assistance Program 800 -677 -9424 American Water & Energy Savers, Inc. www.americanwater.com Utilities Management Storm Water Pollution Prevention and Site Drainage Management Introduction It is ,FirstGroup America's Policy to take all possible measures to prevent pollution from impacting storm water runoff from each facility. "Environmental Managiiiierit e • wir e n • Y : '. ` �` . • The Problem Bus maintenance facilities generate waste waters during daily operations from activities such as: • Bus maintenance • Bus washing and engine steam cleaning • Driveway and parking lot cleaning • Sanitary (from bathrooms) At most sites there will be two types of drainage systems to deal with water that could be impacted by these activities. • Surface water drains, which include roof drains and storm drains from roadways and clean yard areas, which should carry uncontaminated water directly to the local storm sewer system, drainage ditch, stream, river, bay or ocean. For most facilities where vehicle maintenance is conducted, discharges into such drains require a general storm water permit from the appropriate federal or state environmental regulatory agency. • Waste water drains, which carry contaminated water from bathrooms, shop drainage, oil water separators (OWS), etc., to the sanitary sewer treatment plant, often a publically -owned treatment works (POTW). Prior agreement is required from the local POTW authority before connection to the sanitary sewer system. Problems can occur • If you do not meet the requirements defined in the general permit (e.g., contaminated material enters surface water drains leading to contamination of surface water). • If you discharge levels of chemicals in the wastewater not allowed in your agreement with the POTW. IN EITHER EVENT FIRSTGROUP COULD BE PROSECUTED AND FINED. Each facility should have copies of the relevant permits and/or agreements to discharge both surface water and wastewater. FirstGroup • Fuel Handling and Transfer Any surface water drainage access points should be temporarily sealed during fuel delivery. Chemical Handling and Storage Activities involving chemicals should not occur in the vicinity of storm drains/manholes/pathways Spill Response Eliminate leak or spill at source, take appropriate response actions and report the incident to management as soon as possible. Prevention There are a number of measures that can ensure that site drainage operates correctly and pollution of local surface water does not occur. • Label or color code manhole covers and curb drain inlets, red for wastewater and blue for storm water. • Do not allow wash waters from mobile pressure washers to be discharged to surface water instead, capture and discharge to sanitary sewer or otherwise properly dispose. • Clean and inspect OWSlinterceptors regularly. • Replace ineffective interceptors. • Ensure spills are dealt with in the correct manner effectively, quickly) and do not enter storm drains. • Ensure all relevant staff are fully aware of the drainage system and the correct disposal methods for all wastes. A good knowledge of the wastewater and storm water drainage systems at your facility is fundamental to preventing water pollution. l• EnviroDefinition • • • • i; : 4 1 • .;;.. t Surface waters, generally considered 'waters of the U.S.' Waters of the United States have been defined to include navigable waters, tributaries of navigable waters, interstate waters, intrastate waters used by interstate travelers or industry or intrastate waters used as a source of fish sold in interstate commerce (40 C.F.R. § 122.3). • Storm Water Pollution Prevention and Site Drainage Management Q� Storm Water Pollution Prevention FirstGroup and Site Drainage Management ()Hand Solids Interceptors Where it is not feasible to keep surface drainage completely free of contaminants, adevice to capture these contaminants may be required. Generally, the devices would be oil -water separators (OWSs), grit chambers, oil interceptors (01), and particularly such devices designed for receiving storm water flows (e.g., Vortechs' ', StormceptorTM ). Areas where interception devices should be located include drainage from vehicle parking areas, areas around oil storage tanks and bus washing facilities. These devices also require regular inspection and cleaning by a suitably qualified contractor to ensure proper operation. Wastewater drainage may also have an oil interception device installed, to capture excessive amounts of grease and oil from bus washing, engine steam leaning, and maintenance. Capturing these wastes will be effective in reducing potential surcharges, fines, or violations with the POTW. Connections It is important to ensure that there are no improper connections above or below ground. For example, sinks in the maintenance area may often be used as a convenient means of waste disposal. It is therefore essential to ensure that sinks are correctly connected to the wastewater system. Useful Contacts and Further Information Strata Environmental Services 865/539 -2077 Detergents • Should not be discharged to surface water drains even if described as bio- degradable. • Some detergents cause oil interceptors to be ineffective. Look for detergents that are compatible with the use of OWS /01 devices. t� :: .14•t0 "V►.r .Id : aw • • • i•i �. �'. «•ii.' l/M :,EnviroFaCl - 4Si - .: i � i.,1•n - 4 -4. : ? � _ /1:4. +,. / - t • J :: • -+�_ .t _ _ !•, • ' 4 One quart of oil can pollute 250,000 gallons of fresh water making it undrinkable without treatment. Remembers, : et _. --� z.„ rJ� « • 147i - t _ •! RED for wastewater drains. BLUE for surface or storm water drains Storm Water Pollution Prevention and Site Drainage � Management . l ?f • # t' ,Yik•we;.. ✓ Drains should be clearly identified by color coding all manhole covers and drainage inlets. Wastewater drains should be painted RED and surface water drains painted BLUE .� All personnel should be made aware of the color coding and associated disposal practices. ✓ A comprehensive drainage plan of the facility that accurately identifies all drains should be available (Note: the site plan from your SWP3 may be used for this purpose with slight modifications). ✓ No detergents should be placed into surface water drains, or wastewater drains leading to an OWS/O1, unless the detergent is compatible for this use. ✓ Ensure that all connections are correct and that all contaminated liquid is discharged to the waste water drainage system. ✓ OWS/Ois and contaminated water frorn secondary containment areas should be cleaned regularly to ensure their efficiency. 4 Materials Management and Storage Introduction It is FirstGroup America's Policy to ensure all facilities handle hazardous substances in accordance with the law. Under Federal Occupational Safety and Health Act (OSHA) and Resource Conservation and Recovery Act (RCRA) regulations, you must ensure that they are handled correctly and do not pose a harmful threat to your employees or the environment. * '...1:Alsta "4.7 i ental Managernent .Environm �Requirernen Environmental Reporting You must report quarterly on your usage of materials which will include: • Engine oil, fuel and ethylene glycol. Chemical Handling and Storage • All chemicals must be stored in areas where leaks would be contained. • Chemicals should be labeled with appropriate hazard warn • Material Safety Data Sheets (MSDSs) should be centrally • Spill kits should be located near chemical storage areas. ing. held. 1• r•E•si it. . AP**. AAA M • ~' .11164ui : k � i , M j i t 1" €•.1 1• .,.�i P..!;1:11: i ' t a ..4. Fuel Handling and Transfer • Fuel should be stored in appropriate, properly registered storage tanks: • Aboveground storage tanks (ASTs) must have secondary containment, recommend 110% of single largest tank in containment. • Underground storage tanks (USTs) must meet the 1998 requirements. • Delivery of fuel should be supervised. The Problem Hazardous substances are widely used within bus maintenance facilities for leaning and degreasing. Because of their hazardous nature, they must be recovered and disposed of properly. Failure to do this may result in pollution of watercourses and soil. Small leaks of chemicals can have a large impact on the environment. Hazardous substances typically used in bus maintenance shops usually include: • Paints & thinners. • Fuels EnviroF ��:s�'i' r- �f� =t qtr Lubricants Solvents Just one quart of solvent is enough to contaminate over 26 million gallons of drinking water, equivalent to 50 Olympic sized swimming pools. The Causes Pollution usually occurs as a result of at least one of the following: • Old and poorly maintained equipment. • Faulty or poor storage. • Accidental spillage. • Poorly labeled containers. • Bad housekeeping. • Illegal disposal. Materials Management and Storage FirstGroup Prevention Prevention of leaks from storage and handling of substances is simple. It involves 'good housekeeping' practices for storage and handling of chemicals. This may mean increasing . staff awareness of these issues through toolbox talks and training. The safe and secure storage of substances is essential to prevent pollution. Storage areas without containment and permeable floors will not contain spills or leaks. Instead these releases can enter surface water drains or seep into the ground potentially contaminating soil and groundwater. Old and corroded drums or leaking valves pose a similar threat and it is also important that any piping associated with substancelmateriai storage and handling is protected from accidental damage which could lead to leakage. • Drip trays should be provided and used, both in the shop and under parked vehicles (note: this is particularly necessary with engines known to leak, e.g., 'detroit' engines). This will keep floors leaner and reduce the use of rags and absorbents. • Drums should be stored on containment pallets and protected from precipitation. Appropriate lifting equipment should be made available to transport drums onto these pallets. • All substances that are collected and cannot be recycled must be disposed of in the correct manner. Further information on waste disposal is detailed in factsheet 6. • • • s Materials Management and Storage • The Spill Prevention, Control and Countermeasure (SPCC) regulation addresses facilities that, due to their location, could reasonably be expected to discharge oil into waters of the US (see EnviroDefinition on factsheet 4) if a spill should occur, and if it has any one oil (e.g., oil, fuels, waste oil/fuel) storage tank that has a storage capacity of >660 gallons, or have total aboveground oil storage capacity >1,320 gallons, or underground oil storage capacity >42,000 gallons. If you meet these criteria, your facility is subject to the US EPA SPCC regulation (40 CFR 112) which requires certain measures to be put in place including the preparation of a SPCC Plan. Contact Strata Environmental © 865-539-2077 to discuss. • • ••I • 0., •i• •••••■ •.••• • • t a u :. ::FIa 5.57.! . •En• • •• We • • • • ••I .; • fa 1 .1 • •••.• .• . •M•ot• i :*:'. 2 :. 2 • 2 :17...;E • NM • • • ■ • •••■•••I MO • I •••■•••••• FirstGroup Storage Tanks A secondary containment device or structure provides containment for any loss of oil or other liquid material from the aboveground storage tank (AST) and associated pipework. ASTs and associated piping should be inspected regularly for signs of damage or leaks. Any accumulated rainwater, oil or debris should be removed. This may be contaminated and should be disposed of in the appropriate way (see factsheet 6). Any defects to the secondary containment wall lining must be repaired. Damage to the tank or its piping should be dealt with immediately. Recycling and Recovery Use drip trays underneath vehicles with leaking fluids. Collect used coolants from radiators, transmission fluids, brake fluids and solvents containing hydrocarbons separately and recycle wherever possible. This reduces your cost in two ways: less to dispose and less new product to purchase. An added benefit is that you keep your generation volume down which can reduce the requirements placed on you by regulatory agencies. Action Point CheckIistJr ••• • 4/ Regularly check the condition of secondary containment. • Ensure that all overflow pipes on all tanks discharge within the secondary containment area. • Regularly pump out rainwater from containment areas after first inspecting for contamination. If contaminated, this water must be handled/disposed appropriately. • Always store drums and other liquid containers within containment and use drip trays. $l Stack drums on solid and stable rack systems. • Ensure that substances are not stored in the vicinity of surface water drains. I/ To avoid contamination of substances, use appropriately sealed containers for different materials - make sure they are sturdy, in good condition, clearly labeled, in a well ventilated area and out of direct sunlight s/ Ensure all products are stored away from moving traffic to prevent possible collisions. Useful Contacts and Further Information Strata Environmental 865-539-2077 Solid Waste Assistance Program 800-677-9424 Materials Management and Storage RCRAISuperfund Hotline EPCRA Information 800-424-9346 800-535-0202 Waste Management • Introduction It is FirstGroup America's Policy to manage waste in accordance with all regulatory requirements to monitor increases in waste production, and identify opportunities for the preventior minimization, and recycling of waste streams. Environmental ManagementRequiremn Environmental Reporting • The Resource Conservation and Recovery Act (RCRA) regulates hazardous waste from "cradle to grave ", which includes requiring facilities that generate hazardous waste to be registered on a federal and state level Recordkeeping • You must keep all records of Uniform Hazardous Waste Manifest and associated waste management documentation. Waste Management • You must identify the minimum requirements established by the Environmental Protection Agency (EPA), the state regulatory agency, and local regulatory agency that apply. to the facility in order to comply with legislation and to ensure that waste is being properly handled. • EnviroDefinitici t _ . �:. 1 . Tt r, • p t. +r,.l• 7 -;*• •! '' 31. '44=41 fir' st'!'t Z Waste Management - This is the systematic control of the collection, source separation (hazardous vs. nonhazardous), storage, transportation, and disposal of hazardous waste. There are two different types of waste: 1. Nonhazardous waste: office waste, waste oil (in most states) 2. Hazardous waste • Listed hazardous waste: acetone, xylene, and toluene (all components of paint) • Waste that are characteristically hazardous (ignitability, corrositivity, reactivity, and/or toxicity): parts washer solvent • Universal waste: tires. batteries, and fluorescent bulbs The Problem There are several reasons why waste management is necessary: Legislation: Your facility is responsible for ensuring that waste is disposed of in the appropriate manner. Failure to do so can result in severe penalties. Cost of Waste: The cost of waste involves the time, energy, and materials to produce the waste and not just cost of disposal. Conservation and recycling are waste management techniques that can reduce waste costs. Environmental Impact: Disposal of wastes has an environmental impact; proper disposal can significantly reduce such impacts. Legislation It is a legal requirement that • Wastes are accurately identified. • Proper storage and/or authorized on -site accumulation is followed. • Adequate preparedness and prevention including emergency procedures in the event of a hazardous material release. • Accurate marking and labeling of waste accumulation units, • Use of an Uniform Hazardous Waste Manifest. • Compliance with land disposal restrictions. • Delivery of the waste to a permitted treatment, storage, or disposal facility IA /n c n nw, e.,f Waste it's important that all wastes are segregated and stored in the appropriate containers. All containers should be clearly labeled, of sufficient volume, and easily accessible. The following explains how different wastes should be stored: Used tires Used antifreeze Used oil filters Used batteries Used motor oil Scrap metal (brake drums, etc.) Spent parts .�. washer solvent Fluorescent lights — FirstGroup Stockpiled until transported off - site Sealed in tanks or drums and labeled Crushed and drained and then sealed in drums and labeled Sealed in acid resistant plastic bin and labeled Sealed in tanks or drums and labeled . Place in storage container with lid Sealed in drums and labeled Placed in an enclosed container and disposed by licensed waste vendor Protect these wastes from exposure to precipitation which could wash residues of the waste into storm water. • • Waste Management FirstGroup The Solution Waste minimization is the reduction, to the extent feasible, of hazardous waste that is generated before its treatment storage, or disposal. Waste minimization is defined as any source reduction or recycling activity that results in the reduction of the total volume of hazardous waste and/or the reduction of the toxicity of hazardous waste. The box shows a step -by -step approach to waste minimization. Start by asking: • What waste is produced? • How much waste is 1. WASTE PREVENTION • Replace hazardous chemicals with less toxic alternatives that have equal performance. • Prevent fuel overflows during tank filling by regularly monitoring transfers. • Replace materials with reusable substitutes (i.e., paper rags with cloth rags and rag laundry service, disposable PVC gloves for longer lasting rubber gloves). 2. WASTE REDUCTION This involves: • Efficient use of materials. • Preventing spillage. • Effective maintenance. After answering the questions, consider. • Waste Prevention • Waste Reduction • Waste Reuse/Recycling Useful Contacts and Further Information Strata Environmental 865- 539 -2077 Solid Waste Assistance Program 800 - 677 -9424 111.4.e■ Rf dn ., 0 1 r "rift a% eft ✓ STEP 1 ✓ STEP 2 ✓ STEP 3 ✓ STEP 4 ✓ STEP 5 ✓ STEP 6 ✓ STEP 7 • WASTE MANAGEMENT Designate an employee with the responsibility of waste management. Establish a recordkeeping system that will track the amount/type of waste generated. Analyze the information. Consider the waste minimization options available. Produce an waste minimization action plan. Implement the waste minimization action plan. Review the progress waste minimization action plan. 3. WASTE REUSE/RECYCLE Recycle used oil by setting up equipment, such as a drip table with a used oil collection bucket to collect oils dripping off of parts. Place drip trays underneath vehicles that are leaking fluids onto the workshop area. Recycle batteries by sending them back to the distributor. Collect and recycle coolants from radiators, transmission fluids, and brake fluids. Reuse components and equipment, where possible. Contract a licensed hazardous waste vendor to clean and recycle solvents. Try to use nonhazardous solvents where feasible. • Action Point •Checklisti iRZF ✓ Keep waste streams segregated. ✓ Keep all waste containers closed except when actually adding or removing waste. ✓ Label containers according to their contents. ✓ Store liquid wastes in designated areas with secondary containment, which are isolated from surface water drains. ✓ Ensure that only licensed waste vendors are used. ✓ Ensure Uniform Hazardous Waste Manifests and Notices • of Receipt are completed for all waste leaving the site and records are maintained on -site for three years. 4 .„.."Zf , 4t 1, 4 'Ire r .ter - ��r}t1. , n,.Y; ,� s . 41 I Uttig. ✓ Identify opportunities for recycling, reusing and minimizing waste, where possible. ✓ Prepare an emergency response plan in the event of a hazardous material release. ✓ Maintain Material Safety Data Sheets (MSDSs) for all hazardous materials stored on -site. ✓ Implement a recordkeeping system which may include any of the following, depending on the facility's generator status: 1) Biennial reports, 2) Contingency Plan, 3) Emergency agreements with the local authorities, 4) Land Disposal restrictions, 5) Manifest system, 6) Manifest Exception reports, 7) Personnel training documentation, and 8) Waste Analyses/Test Results. RCRA/Superfund Hotline 800 - 424 -9346 EPCRA Information 800-535-0202 NATIONAL VENDORS EMERGENCY RESPONSE CONTRACTORS (FRCS) Requirements Approval Process Z:\ClientWirstGrouff irstGroupERCnew EXHIBIT x APPROVED VENDORS The following table Iists FirstGroup America approved vendors that can be utilized for compliance with Spill Response and Reporting procedures. Vendor Name ECS Claims Administrators or CURA Environmental Services Breg International Vendor Information and Description of Services/Products Contract Number ECS Claims Administrators and CURA Environmental Services are FirstGroup approved environmental claims management companies available to support FirstGroup's spill response program when needed. Services provided include: • Emergency Response Contractor (ERC) referral • Regulatory reporting (telephone and written) • Spill clean up monitoring • Disposal assistance • Invoice auditing Be sure to specify the exact type of service you are requesting. 800432 -2481 (ECS) or 80a/579-2872 (CURA) Products available include: • Spill control station materials which include absorbent pads, booms, clean up materials • Vehicle spill kits (required for all FirstGroup insured tractors). Note: If used to clean up a spill, vendor will replace kits at no charge. 800/433 -1013 (Phone) 540/37 1 -9393 (Far) ERCs respond to, maintain, and clean up a spill when needed. A minimum of two ERCs must be approved for each facility. The review and approval process for ERCs is ongoing and is initiated by field requests. If your facility does not have at least two approved ERCs, or an additional ERC is needed, obtain the following information from the prospective vendor and submit it to the Environmental Coordinator and Strata Environmental. • Equipment, personnel, and service charges • Copies of insurance certificates • At least five references • • • Note: Z:1 ClicntWirstGroupWirstGroupERCncw • Statement of qualifications • Copies of permits, licenses, and/or state certificates All ERCs are required to sign FirstGroup America's Emergency Service Response Agreement (ERSA). The listing by state on the following pages contains contact information for ERCs already approved by Strata Environmental. Please notify Strata Environmental (8651539 -?077) if any changes to the information are needed. Z:1 ClienAFirstGroupWirstGroupERCnew FIRSTGROUP AMERICA APPROVED EMERGENCY RESPONSE COMPANIES STATE CONTRACTOR AR AZ CA Eagle Construction & Environmental Svc. Mid - America Environmental Spill Responders, Inc. Advanced Cleanup Technologies, Inc. Advanced Cleanup Technologies, Inc. Cape Environmental Services, Inc. Hazpak, Inc. H.M.H.T.T.C. AL Action Resources, Inc. CO Hallmark Environmental, Inc. West Haztnat Remedial Services CT Fleet Environmental Services Fleet Environmental Services Fleet Environmental Services United Industrial Services, Inc. United Industrial Services, Inc. Environmental Products & Services DE Environmental Products & Services, Inc. Fleetwash Environmental Services Guardian Environmental Services, Inc. H.M.H.T.T.C., Inc. . FL GA IA Environmental Recovery, Inc. Environmental Remediation Services, Inc. Florida Spill Response Corporation Petroleum Management, Inc (Southern FL) Coastal Divers and Pollution Control Envirorunental Recovery, Inc. Environmental Remediation Services, Inc. HEPACO, Inc. Enviromark Corporation Environmental Management, Inc. Seneca Environmental Services ID Key Environmental Services, Inc. (S.E. ID) CONTRACTOR CITY Hanceville Little Rock Carthage, MO North Little Rock Bakersfield Rancho Domingo Tustin Fontana Los Angeles Wheat Ridge Denver Bethel Hamden Norwich Bridgeport Meridan Bridgeport Harrisburg, PA Bensalem, PA Bear Wilmington Atlantic Beach Jacksonville Cocoa Davie Savannah Atlantic Beach, FL Jacksonville, FL Tucker Davenport Centerville Des Moines Pocatello CONTRACTOR PHONE 800 - -8845 800 - 336 -0909 800 - 736 -3590 800 - 950 -3304 661- 392 -7765 800 - 334 -2284 714 -505 -1 800 800 - 326 -1011 888 -774 -5571 303 - 4234005 303 -412 -6355 800 - 562 -7611 800 - 562 -7611 800 - 562 -7611 860 -887 -1 932 888 - 276 -0886 888 - 276 -0886 800 - 843 -8265 800- 843 -8265 800 - 774 -5546 302 -834 -1 000 888 - 774 -5571 800 -359 -3740 904 - 741 -4744 800 - 237 -7012 954 - 581 -4455 912- 232 -3224 800 - 359 -3740 904-74 1 -4744 800- 888 -7689 319-388-9100 405 - 282 -8510 515- 262 -3500 208 -232 -4271 • MN MO MS MT NC NH Bay West, Inc. OSI Environmental, Inc. Bodine Environmental Services First Response (Southern MO) Mid - America Environmental Sunbelt Environmental Services, Inc. First Response, Inc. (Northern MS) Ferry. & Sons, Inc. Maxim Technologies Maxim Technologies Maxim Technologies Clean East Environmental Services Four Seasons Environmental, Inc. Four Seasons Environmental, Inc. HEPACO, Inc. H.M.H.T.T.C., Inc. H.M.H.T.T.C., Inc. ENPRO Services, Inc. (Southern NH) Environmental Products & Services Lincoln Environmental, Inc. St. Paul Eveleth Decatur, IL Memphis, TN Carthage Springfield Memphis, TN Monroe Billings Helena Missoula Kinston Charlotte Greensboro Charlotte Raleigh Greensboro South Portland, ME Burlington, VT Smithfield, RI 800 - 2794456 800 - 822 -8218 800-637-2379 800-914-9111 800 - 736 -3590 800 - 333 -5052 800 - 914 -9111 318 -387 -7162 406 - 255 -7890 406 - 255 -7890 406 -255 -7890 919-799-5305 800- 868 -2718 800- 868 -2718 800- 888 -7689 888- 774 -5571 888 - 774 -5571 888- 367 -6660 800 - 843 -8265 800 - 659 -3353 STATE CONTRACTOR NJ Environmental Products & Services, Inc. Fleetwash Environmental Services Fleetwash Environmental Services Fleetwash Environmental Services H.M.H.T.T.C., Inc. H.M.H.T.T.C., Inc. H.M.H.T.T.C., Inc. HEPACO, Inc. 011 Mop NY AAA Environmental, Inc. (frmly Allwash) Environmental Products & Services, Inc. Fenley & Nicol Environmental Fleetwash Environmental Services H.M.H.T.T.C., Inc. Miller Environmental Group United Industrial Services OH Environmental Enterprises, Inc. Environmental Remediation Services K & D of Ohio, Inc. Petroclean, Inc. OK Environmental Management, Inc. Mid - America Environmental Sooner Emergency Service, Inc. OR Spencer Environmental, Inc. Z:1 ClicntWirstGroup\FirstGroupERCncw CONTRACTOR CITY CONTRACTOR PHONE Linden, Ni Fairfield Middlesex Port Newark Flanders Parsippany Port of Elizabeth Cinnaminson Bayonne Syracuse Syracuse Deer Park New Hyde Park Queens & Buffalo Calverton Cohoes Cincinnati Weston Mansfield Carnegie, PA Guthrie Carthage, MO Tulsa Portland 800- 843 -8265 800 - 774 -5546 800 - 774 -5546 800 - 774 -5546 888 - 774 -5571 888 - 774 -5571 888 - 774 -5571 800- 888 -7689 800 - 645 -6671 315- 454 -2000 800 -843 -8265 631 -586 -4900 800 - 774 -5546 888 - 774 -5571 631- 369 -4900 888 - 276 -0886 800 -392 -1503 419 -669 -9101 419-526-2411 800 - 247 -3592 405- 282 -8510 800 - 736 -3590 918-5844804 800 -733 -0896 . ' State Reportable Quantities State Reporting Agency & .Telephone Numbers (Numbers are 24 hr. unless otherwise noted.) Massachusetts Water - All spills. Land - Spills more than 10 gallons. Dept. of Environmental Protection: 888/304 -1133, 617/556-1133 Michigan All spills. Emergency Response Division of DEQ: 800/292 -4706, 517/373 -7660 Minnesota All spills. Dept. of Public Safety: 800/422 -0798, 612/649 -5451 Mississippi Water - All spills. Land • Spills more than 25 gallons. Emergency Management Agency: 800/222 -6362 Missouri Water - All spills. Land - Spills more than 50 gallons. UST - Spills more than 25 gallons. Dept. of Natural Resources: 573/634 -2436 • Montana Water - All spills. Land - Spills more than 25 gallons. Disaster & Emergency Services Division: 406/841 -3911, 406/431-0014 Nebraska Water - All spills. Land - Spills more than 25 gallons. LUST/Release Assessment Section: (normal business hours)402/471 -4230; 24 hrs.: Nebraska State Patrol: 402/471 -4545 Nevada Water - All spills. Land - Spills more than 25 gallons and spills affecting more than 3 cubic yards of soil. Environmental Protection Division hotline: 800/597 -5865 New Ham shire P • Water - All spills. Land - Spills more than 25 gallons. Spills under 25 gallons that are not contained and remediated within 24 hrs. Office of Emergency Management 8:00 a.m. -4 :00 p.m.: 800/346 -4009, 6031271 -3440; After 4:00 p.m.: New Hampshire State Police: 603/271 -3636 New Jersey All spills. DEP Bureau of Emergency Response: 877/927 -6337 New Mexico Water - All spills. Land - Spills more than 25 gallons. State Emergency Management: 505/827 -9329 New York Water - All spills. Land - All spills, unless spill is less than 5 gallons and contained and controlled by the spiller, will not reach the state's land or water, and is cleaned up within 2 hrs Dept. of Environmental Conservation: 800/457 -7362, 518/457-7362 North Carolina All spills. Dept. of Environment and Natural Resources: 800/858 -0368 North Dakota • Water - All spills. Land - Spills more than 25 gallons. Division of Emergency Management: 800/472 -2121 Z: 1Client\FustGrouploilspillregs EIRST STUDENT ENVIRONMENTAL POLICY AND CONTROLS The following pages contain general information reference. regarding First Student's (formerly Ryder) Environmental Policy and Control relating to areas of: .. Hazardous Communication and Employee Training. REGULATED SUBSTANCE STORAGE AND CONTROL PROCEDURES EMERGENCY SPILL RESPONSE PLAN The complete and detailed policy is contained in the company's ENVIRONMENTAL POLICY AND CONTROL MANUAL. NAC File No.: 798.02 - 98.07 Legal Description: (Washington County Geo. Code See Exhibit "A" attached hereto. f• Owner:. Ryder Student TransRprtation Services, Inc. Address: 1530 Brew ter Avenue St. Paul, MN 55108 CITY OF OAK PARK HEIGHTS CONDITIONAL USE PERMIT • FOR RYDER STUDENT TRANSPORTATION SERVICES,, ING. Site Address: 5302 Stagecoach Trail North Oak Park Heights, MN 55043 I. CONDITIONAL USE PERMIT FOR: cop' Date Issued: May 25,1999 , Present . Zoning District: "I" xermitted uses set forth in Ordinance 401 Section 401.32.E.1. ••N • All uses shall be subject to the following conditions arid /or restrictions imposed by the City Council of the City of Oak Park Heights. General Description: A. Site to be used for bus maintenance, repair and storage (includes wash bay). Outside use or storage of buses is subject to this conditional use permit. B. Conditional use permit has been granted by the City Council on May 25, 1999, subject to the following conditions: 1. Not more than 120 buses will be stored on the site. 2. Additional plantings shall be provided in the southeast corner of the property along the south property line, subject to the review and approval of the City Staff and Arborist. 3. The existing vegetation along the southwest property line is to be lmoved, as indicated on the site plan, to provide traffic visibility for the EXHIBIT E • 'abutting property. : 4 , approval of the Stormwater Pollution Prevention Plan. - 5. Modification of 'existing stormwater catch basins to minimize sedimentation loading shall be subject to the review and approval of the DNR . 6. All parking and storage areas shall be surfaced with bituminous material and concrete curbing with stormwater retention systems being installed by the applicant prior to commencement of operations on the site. 7. A revised lighting plan shall be submitted indicating lighting intensity to the property line, the same being subject to the review and approval of City Staff. 8. MPCA requirements regarding liquid bulk storage and waste handling shall be complied with. 9. The applicant receive EPA approval of a hazardous waste generator permit prior to commencing operations on the site with a copy being provided to the City. 10. All grading and drainage issues shall be subject to the review and approval of the City Engineer. 11. Applicant shall resolve all issues relating to any access permits as may be required by Washington County Department of Public Works. • . 12. Additional plantings shall be provided along the north proper,... line, adjacent to the bus parking area, subject to the approval of the . City Staff and Arborist. 13. Block heaters and heater plugs shall be installed on all buses operated out of the facility at 5302 Stagecoach Trail before commencement of operations . 14. An operations plan shall be developed and enforced, subject to the review and approval of City Staff, requiring that all buses 'shall be b into their respective parking spaces at the end of the days operation. ‘f 15. A plan for the hours of operation shall be developed by the applicant, subject to the review and approval of City Staff. • 16. Annual review is hereby imposed as a condition of this permit. This permit shall be reviewed on or about June 1, of each year and may be amended or altered in the discretion of the City Council. 17. All additional fill that has been added to the property to'. the south in the form of a berm and to the west towards the pond shall be removed by the applicant as follows: • • • a. To the south, if desired by that property owner, with a reta' : ping all installed at applicant's expense 'in lieu of the berm; ! b. 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O N 0 00 w -J CC J O S CO c0 L() 'VIC „96 via „9 - , « O L - 1 6 O C3 CD CD O CO '9•1796t7ZS 9c9CCOS :638Wf1N 1N31bd N w l N) N 4 J 0 z z 0 Q O O O 00 co J 0 0 07 0) w 0 v c o a, Z - U 0 s N D) - ▪ Q v "to a) u`, U V) N > • • ` v U o 0 +• co (/) "' X O • (1) U • O X C U U1 • c a, ° .c o J y 0 • ■ E (i) un ' c o o .N a) 3 • a (,) v N N > > U O O O n- 0 vE a, cu D N L 0vas -7(‘(1) o '- N C N S'C O � v Q) '— — rn o Ev .o c --� ° c D v CT . ▪ 0 x >, d' 0 C +� (f) w 0 z vi rn w -J CO W C7 C1) w W 0 nr"._ 0 - IN 0) - IN C0 0 N N N V) 00 O N a • • City of Oak Park Heights 14168 Oak Park Blvd, Box 2007 • Oak Park Heights, MN 55082 • (651) 439 -4439 • Fax 439 -0574 November 2, 2001 To: Chair Vogt and Planning Commission Members From: Kris Danielson, Community Development Director Re: Stillwater Ford Variance Request: Lighting TREE CITY U.S.A. ENCLOSURE 3 Please be advised that the Goldridge Group has requested that the public hearing for the Stillwater Ford lighting variance be continued to the December 13, 2001 Planning Commission meeting to allow for more complete plans to be developed. Please contact me with any questions you may have. Staff recommends that the Planning Commission vote to continue this public hearing to 12/13/01. November 1, 2001 Kris Danielson City of Oak Park Heights 14168 Oak Park Blvd North PO Box 2007 Oak Park Heights, MN 55082 -2007 Kris, Goldridge Group would like to request an extension for the Stillwater Ford Lights Project. We would like to have an additional month to get our plans complete and then would like to be scheduled as part of the December 13 Planning and Zoning Meeting. Please feel free to contact me if you have any questions. Sincerely, Paulette Parrott Planning Administrator 763 -557 -9445 pparrott@goldridgemn.com cc: Brad Coats • • • • PLANNING REPORT TO: Kimberly Kamper FROM: Scott Richards DATE: November 1, 2001 RE: Oak Park Heights —Oak Park Station Preliminary Plat/PUD and S and C Bank FILE NO: 798.02 — 01.11 BACKGROUND Following the October Planning Commission meeting, Goldridge Group has reviewed the staff recommendations and made changes to the site plans to reflect those comments. A review of the changes are below with a recommendation and suggested conditions for approval. Attached for reference: Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Exhibit F: Exhibit G: Exhibit H: Exhibit!: Exhibit J: Exhibit K: NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, • $t. Louis Park, MN 55416 Telephone: 982.5959636 Facsimile: 952.595.9837 planners@nacplanning.com ENCTOSURF. . "" 4 Preliminary Plat Preliminary Grading and Drainage Plan Preliminary UtHity Plan Runoff Water Management Plans Lighting Plan S and C Bank Site Plan Bank Grading and Drainage Plan Bank Lighting Plan Bank Landscape Plan Bank Trash and Sign Plan Bank Elevations ANALYSIS PUD Concept Plan Preliminary Plat. The plat has been reconfigured so that the outlots have been removed and replaced with easements for the private street and storm water drainage areas. The easements are subject to approval of the City Engineer and City Attorney. Existing drainage and utility easements will need to be vacated that are currently part of Kern Center and Kern Center 2nd Addition. The applicant will need to provide a legal pp p g description of the easements to be vacated as part of the adoption process for the Oak Park Station plat. The lot lines between Lots 3 and 4, Block 2 of Oak Park Station have been reconfigured in the revised site plan. Lot 4, Block 2 would have a narrow access to the private street, although the lot is compatible with subdivision and zoning lot requirements. The Planning Commission should comment on the lot configuration. Access. All of the proposed lots will have a double frontage on both the private and public roadways. The two lots off 58 Street North will have a triple frontage. The City will need to review the access points for both the private and City roadways as development occurs. If future access is to be provided along Memorial Avenue North and 58 Street, access locations should, to the extent possible, be in alignment with existing curb cuts which border the subject property. Setbacks. The B -3 District specifies 40 feet front yard setbacks, 10 foot side yard, 20 foot side corner, and 20 foot rear setbacks. The front yards for the proposed lots would be the Highway 5 frontage and the Memorial Avenue North frontage. As part of the PUD requirements, the City will specify a 25 foot curb to building setback from the private street. Streets. The Planning Commission should comment and the City Council determine whether a private street is appropriate for this project. The 60 feet of roadway easement and 28 foot street would be consistent with standards for City right-of-way and streets. The private street is proposed without parking on either side. The applicants have been informed of the high school parking issues and have been advised to properly sign the roadway. As a private street, maintenance responsibilities will lie with the developer or by an association. As a condition of final plat approval, documents ensuring the maintenance of the private street should be submitted to the City Attorney for review and approval. Grading and Drainage. The revised drainage plans are subject to approval of the City Engineer and the applicable watershed district. Oak Park Station Preliminary Plat/PUD Planning Report Page 2 • • Utilities. The utility plans are subject to the review and approval of the City Engineer. Development Agreement. As a condition of final plat approval, a development agreement between the applicant and the City will be required as part of the approvals subject to City Council and City Attorney review and approval. Issues related to assessments or payment of connection fees (for water, sewer, and sanitary sewer) for all lots will need to be addressed in the development agreement.. Bank -- PUD General Plan /Conditional Use Permit Site Plan. The site plan has been significantly altered reflecting comments from staff. The building has been shifted to the south and the row of parking on the south side of the site has been removed. The access to the site has been altered such that the northerly access point onto the private street has been shifted to allow greater vehicle stacking at the intersection of 58 Street. The distance between the northerly access and the curb of 58 Street is 80 feet, allowing for four cars. The recommended distance between an access and street intersection is 150 feet. The City Engineer has reviewed the situation and finds it acceptable. The southerly access has been narrowed to control traffic movements. This access will be utilized primarily for bank drive - through access. Access for the parking lot will be primarily from the northerly curb cut. Vehicles in the parking area of the site should be directed to not enter the drive - through area south of the building. A "do not enter" sign would be placed near the southeast corner of the bank building. All drive - through access would be directed by signage to enter from the south and exit at the north driveway. Parking. Thirty spaces are required for the bank and leasable space in the building. Forty spaces have been provided with five proof of parking spaces at the southeast corner of the site. Drive- Through Lanes. Section 401.300.E of the Zoning Ordinance lists conditions for approval of drive - throughs at banks. One of the conditions requires 180 feet (nine cars) stacking distance for the service window. The language in the ordinance anticipates one window, while most bank drive -- throughs have multiple service windows or remote service points as is proposed by S and C Bank. The proposed plan indicates three drive - through windows and an ATM. The total stacking area is about 320 feet total to accommodate 16 cars. Landscaping. The landscape plan has been revised subject to City Arborist comments. The final plan shall be subject to the review and approval of the Arborist. Sidewalks. The bank sidewalk (on the north side) should be extended to the private street. The Parks Commission should review and comment for the need to install sidewalks along 58 Street and Memorial Avenue. Lighting. A lighting plan has been submitted for review. According to Section 401.15.B.7 of the Zoning Ordinance, no light source which cast light on a public street may exceed one foot candle, as measured from the centerline of the street. Further, no Tight source which casts light on adjacent property may exceed four- tenths foot candles at the property line. The lighting plan for the bank indicates that the allowable foot candles at the property line are exceeded in a number of locations around the site. A new plan should be submitted that is in conformance with ordinance standards. Grading and Drainage. Grading and drainage issues for the bank site are subject to review and approval of the City Engineer. Utilities. Utility plans for the bank site are subject to review and approval of the City Engineer. Signage. As shown on the site plan, freestanding signs have been proposed in the northeast corner and southeast side of the bank site. The sign on the southeast site is specific to the bank and measures six feet height and 18 square feet in area (per Ci .. ft i h q City definition of sign area), while the sign in the northeast corner is an area identification sign. The area identification sign measures eight feet in height and 70 square feet. While both freestanding signs are considered acceptable in terms of size and placement, the area identification sign should lie within an easement to allow for maintenance by a party or parties other than the property owner. Wall signs have been proposed on the north and west sides of the building. According to the ordinance, buildings within B -3 Zoning Districts are allowed a maximum of 64 square feet of wall signage. While specific wall sign dimensions have not been provided, it appears this requirement has been satisfied. Details related to proposed wall signage should be submitted as a condition of PUD /CUP approval. As a condition of PUD /CUP approval, all applicable sign related requirements of the ordinance must be satisfied. Trash. A single trash enclosure has been proposed in the southwest area of the site. The enclosure measures five feet in height and matches the finish materials of the principal building. Development Agreement. A planned development agreement between the applicants and the City will be required as part of the approvals subject to City Attorney and City Council review and approval. • • Based upon the preceding review, our office recommends the following: • RECOMMENDATION A. Preliminary plat/planned unit development, concept plan, and vacation of easements approval of a seven lot commercial subdivision entitled "Oak Park Station" subject to the following conditions: 1. The Planning Commission should comment on the configuration of the shared side lot line between Lots 3 and 4, Block 2, Oak Park Station. 2. Legal descriptions of the easements to be vacated in Kern Center and Kern Center 2nd Addition are rovided by the applicant subject to approval p Y pp subject pp of the City Engineer and City Attorney. 3. The Planning Commission should comment and the City Council determine the acceptability of a private street for this project. 4. Prior to final plat approval, documents ensuring the maintenance of the private service drive are submitted to the City Attorney for review and approval. 5. The City Engineer and the applicable watershed district or authority provide comment and recommendation in regard to drainage, storm water ponding, and utility issues. 6. A temporary cul -de -sac is provided at the private street's southern terminus at the first phase of development. 7. As a condition of final plat approval, the applicant enter into a development agreement with the City. 8. The easements for the private street and storm water drainage areas are subject to review and approval of the City Engineer and City Attorney. 9. As a condition of final plat approval, connection fees (for water, sewer and sanitary sewer) for all lots which comprise the proposed subdivision shall be paid. 10. A 25 foot curb to building setback shall be required for all development in the project. 11. All other comments of the City Council, Planning Commission, and City staff. B. Approval of a final plat, planned unit development/conditional use permit to allow a 5,988 square foot bank (with drive - through lanes) upon Lot 1, Block 2, Oak Park Station subject to the following conditions: 1. The access to the private street is subject to review and approval of the City Engineer. 2. A "do not enter" sign shall be installed near the southeast corner of the bank building so that vehicles do not enter the drive - through area from the parking area. 3. The setback of the building from the curb of the private street is maintained at 25 feet. 4. The site shall be provided with 40 parking stalls and five proof of parking stalls. 5. Specific building material colors are specified and found to be acceptable by the City. 6. The sidewalk is extended from the north side of the building to the private street. The Parks Commission shall review the need for additional sidewalks on 58 Street and Memorial Avenue. 7. All site lighting shall meet Zoning Ordinance requirements, is hooded, and directed such that the source of the light is not visible from surrounding properties and rights -of -way. A revised plan shall be submitted that complies with all ordinance requirements subject to City staff review and approval. 8. The revised landscape plan shall be subject to review and approval by the City Arborist. 9. The area identification sign is located within an easement to allow for maintenance by a party or parties other than the property owner. 10. Details related to proposed wall signage are submitted subject to City approval All signage shall conform to the Zoning Ordinance requirements. 11. The City Engineer provide comment and recommendation in regard to grading and drainage issues. 12. The City Engineer provide comment and recommendation in regard to utility issues. • 4110 • • • 13. A development agreement shall be required as part of the approvals subject to City Council and City Attorney review and approval. 14. All other conditions of the City Council, Planning Commission, and City staff. pc: Kris Danielson October 25, 2001 Kris, Sincerely, Paulette Parrott Planning .Administrator 763- 557 -9445 pparrott(goldridgemn.com cc: Brad Coats GOLDRIDGE GROUP MINNESOTA, LLC Kris Danielson City of Oak Park Heights • 14168 Oak Park Blvd North PO Box 2007 Oak Park Heights, MN 55082 -2007 Enclosed is the following revised information: Oak Park Station Twenty 11x17 revised copies of the entire plan Three 24x36 revised copies of the entire plan S &CBank Twenty 11x17 revised copies of the entire plan Three 24x36 revised copies of the entire plan A 3021 Harbor Lane, Suite 206 • Plymouth, Minnesota 55447 612 - 557 -9445 • Fax 612- 577 -1540 C.), LL: ..,_ c=. 5 Q N 1 LCD CI: c■I (.2/ I-- U W eti C, *‘‘ a i tin / / / / / / / / / 2 L { { / c .LI C C Q7 3 O 0 0 EE O 0 00 ©c •o / ..rrw+r b lW O N C.) 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H E I G HT'S M 1 .P 'TA% I G .O I p G G` RcD E. h'-4 i i ;t ' ` F • • CD CD V tiY ; © CD • { EXHIBIT K • City of Oak Park Heights 14168 Oak Park Blvd, Box 2007 • Oak Park Heights, MN 55082 • (651) 439 -4439 • Fax 439 -0574 November 2, 2001 To: Chair Vogt and Planning Commission Members from: Kris Danielson, Communit Development Director Re: Highway 36 Sub -Area Study Membership Please contact me with any questions you may have. TREE CITY U.S.A. ENCLOSURE 5 Please be advised that the City Council has voted to participate in with MNDOT, Washington County and the City of Stillwater in the Highway 36 Partnership Study. The City Council has asked that the Planning Commission recommend two of its members for this Committee which is expected to meet periodically through June of 2002. • • Businesses City of Oak Park Heights 14168 Oak Park Blvd, Box 2007 • Oak Park Heights, 1\4:N55082 • (651) 439 -4439 • Fax 439 -0574 ENCLOSURE 6 November 2, 2001 To: Chair Vogt and Planning Commission Members Prom: Kris Danielson, Community Development Director /Committee Chair Re: Signage Subcommittee Membership Representation Member Pone Planning Commission Mize Runk 439 -5458 John Dwyer 351 -1440 City Council Mary McComber 351 -7879 Jack Doerr 439 -1815 Chuck Dougherty 430 -9292 Andersen Windows ` Tentative Residents Pending Staff & Consultants: Jim Butler, Building Official Scott Richards, City Planner The Committee is expected to meet on 3 to 4 occasions over a 3 -month period and will analyze the City's current Sign Ordinance and make recommendations for an changes to this ordinance. Following the Committee's recommendations, a public hearing will be held at the Planning Commission to consider any proposed changes to the Sign Ordinance. TREE CITY U.S.A.