HomeMy WebLinkAbout02-27-2018 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, FEBRUARY 27, 2018
CITY COUNCIL MEETING AGENDA
6:00 P.M. AT CITY HALL
6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
II. Summary from Closed Session Held on February 13 2018
6:05 p.m. III. Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award(pg. 3)
6:05 p.m. IV. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:10 p.m. V. Consent Agenda(Roll Call Vote)
A. Approve Bills& Investments
B. Approve City Council Minutes—February 13, 2018 (pg. 5)
C. Approve City Council Worksession Notes—February 13, 2018 (pg. 9)
D. Approve Resolution Authorizing MN Deer Hunters Association—St. Croix Valley
Chapter to Conduct a One-Day Raffle at Heights Hall & Club on April 7, 2018
(pg. 11)
E. Approve Resolution Authorizing Ducks Unlimited St. Croix Valley to Conduct a
One-Day Raffle at Heights Hall & Club on May 3, 2018 (pg. 15)
6:15 p.m. VI. Public Hearings
A. Oak Park Heights Senior Living Phase V--72 Unit Bond Issuance Assistance
(pg. 19)
6:25 p.m. VII. Old Business
A. Palmer Station—Bidding—Plans and Specifications (pg. 31)
B. Mill and Overlay 2018 (pg. 49)
C. Sunnyside Lift Station(pg. 55)
6:35 p.m. VIII. New Business
A. Approve Construction Access Agreement Sunnyside Marina&Lift Station
Project (pg. 75)
B. TIF Application(1-3)—Nolde Oak Park Senior Living(pg. 81)
Please mute or silence any cell phones,computers or other devices during meeting—Thank You.
Page 1 of 94
Agenda
February 27,2018
Page 2
C. Approve Allocation of General Fund Unassigned Balance and Non-Budgeted
Fund Transfers (pg. 89)
6:45 p.m. IX. Other Council Items or Announcements
6:45 p.m. X. Adjourn
Page 2 of 94
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor ministration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 94
February 15, 2018
Erin Dougherty
14190 57h Street N
Oak Park Heights, MN 55082
Dear Ms. Dougherty:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, February 15, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners_
Please contact me via phone at 439-4439 or email at
jpinski@cityofoakparkheights.com to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulations!
Jennifer Pinski
City Clerk
Page 4 of 94
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Agenda Item Approve City Council Minutes—February 13, 2018
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 94
CITY OF OAK PARK HEIGHTS
TUESDAY, FEBRUARY 13, 2018
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledue of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:09 p.m. Present: Councilmembers Dougherty,
Liljegren, and Runk. Staff present: City Administrator Johnson, City Attorney
Vierling, City Planner Richards, and City Engineer Mann. Absent:
Councilmember Swenson.
Mayor McComber added a Closed Session as Item IX on the Agenda and moved
Adjournment to Item X.
Councilmember Dougherty, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that she had a Coalition of Utility Cities
conference call on February 14, and meetings that week with the NLC
Transportation Committee and the LMC Board of Directors.
B. Councilmember Dougherty: He reported the Planning Commission met
February 8 and discussed the Comprehensive Plan and the fence
ordinance.
C. Councilmember Lilje ren: He reported the next Parks Commission
meeting was set for February 21 at 6:00 p.m.
D. Councilmember Runk: He reported he attended the Middle St. Croix
Watershed Management Organization meeting on February 8, and he
would be attending the CVB meeting on February 15.
E. Councilmember Swenson: Absent.
F. Staff: City Clerk Pinski reported that Susan Felling of 5849 Oakgreen
Court North was chosen as the recycling award winner.
II1. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills&Investments
B. Approve City Council Minutes—January 23, 2018
C. Approve 2018 Prairie Maintenance with Minnesota Native Landscapes,
Inc.
Page 6 of 94
City Council Meeting Minutes
February 13, 2018
Page 2 of 3
Councilmember Dougherty, seconded by Councilmember Liljegren, moved to
approve the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings: None
VI. Old Business:
A. Norrell Ave. & STH 36 Frontage Road Study: City Administrator Johnson
requested the City Council approve a preliminary study that would give
ideas of maps, layouts, impacts, and drainage issues. Councilmember
Dougherty, seconded by Councilmember Liljegren, moved to approve
going ahead with the study. Carried 4-0.
B. Small Cell Wireless Facilities: City Administrator Johnson reported that
legislature passed a new law in the 2017 legislative session regarding
small cell wireless facilities. City Planner Richards reviewed his planning
report, proposed ordinance amendments and proposed Resolution.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Ordinance amendment. Carried 4-0.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote. Carried 4-0.
VII. New Business:
A. Resolution on Respectful Workplace and Personnel Policy Handbook:
Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to table to the next City Council meeting. Carried 4-0.
B. Osgood Ave—CSAH 24—Cooperative Agreements &No Parkins
Resolution: Councilmember Runk, seconded by Councilmember
Dougherty, moved to approve the cooperative construction agreement, the
maintenance agreement, and the signal agreements. Roll call vote taken.
Carried 4-0.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to approve the Resolution for no parking. Roll call vote taken.
Carried 4-0.
C. Possible Amendment to Ord 602—Relating to Livestock—Ducks:
Councilmember Runk, seconded by Councilmember Dougherty,moved to
approve the amendment to Ordinance 602 regarding ducks. Carried 4-0.
Page 7 of 94
City Council Meeting Minutes
February 13, 2018
Page 3 of 3
VIII. Other Council Items or Announcements: None
IX. Closed Session
City Attorney Vierling reported that the City Council would go into a closed session
pursuant to Minnesota Statute 13.13.05, sub.3 regarding City Hall security systems
and that the meeting would be tape recorded and maintained as required by Statute.
He stated he would provide a summary of any action taken in the closed session at
the next City Council meeting.
Councilmember Liljegren, seconded by Councilmember Runk, moved to go into
closed session. Carried 4-0.
X. Adoourn: Councilmember Runk, seconded by Councilmember Dougherty, moved
to adjourn at 6:35 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 8 of 94
�p
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Agenda Item Approve City Council Worksession Notes—February 13, 2018
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor ftinistration/Jennifer Pinski
Requester's Signature 1 '
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 9 of 94
u�
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY,FEBRUARY 13,2018
Present: Mayor McComber, Councilmembers Dougherty, Liljegren,and Runk; City Administrator
Johnson; City Attorney Vierling; Finance Director Caruso; City Planner Richards; and City Clerk Pinski.
Absent: Councilmember Swenson. Also present: Cynthia Winland of Just Transition Fund and Shane
Zahrt of Flaherty& Hood for Item 2 on the Agenda.
1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m.
2. Xcel Energy King Plant Site Future—Discussion with Just Transition Fund: Cynthia
Winland explained Just Transition Fund. She said she provides technical assistance to cities. She
provided a sample kickoff agenda to begin discussion of potential issues with closure of the plant.
Shane Zahrt stated he worked with legislature to get tools to respond and also get a contact list of
state agencies regarding the issue for affected communities. He provided a memo on a proposal
for a tax reform bill providing for replacement aid.
No action was taken.
3. 2018 Goals Update: City Administrator Johnson reviewed the 2018 goals list and provided status
updates. For item 1 on the list, he provided a copy of the assessment notice sample that the City
received that day. For item 2 on the list, he provided an estimate for a Black Hills Spruce Tree
for the Tree City USA planting. For item 3,Johnson provided estimates and possible site
locations for a monument sign. The City Council suggested having just one sign placed at this
time and to locate it near Stillwater Motors. For item 5, Mayor McComber suggested assigned
seating at the employee recognition event or a city picnic with staff and families. She requested
City Clerk Pinski discuss options with staff. For item 7,Johnson provided a copy of a draft
ordinance. City Planner Richards said he would provide Johnson with work he had done on the
topic for other communities. For item 10,Johnson said he would send a letter to Adam
Josephson. For item 12,Johnson reported Raleigh Trucking was amenable to a three-year
contract. For item 17,Johnson provided a map showing striping options. The City Council was
in favor of option C.
No action was taken.
4. Adjourn: The meeting was adjourned at 6:06 p.m.
Page 10 of 94
s
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Agenda Item Approve Resolution Authorizing MN Deer Hunters Association—St Croix Valley
Chapter to Conduct a One-Day Raffle at Heights Hall & Club on April 7, 2018
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Ad pistration/Jennifer Pinski
Requester's Signature }
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 11 of 94
RESOLUTION 18-02-10
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
MN DEER HUNTERS ASSOCIATION—ST CROIX VALLEY CHAPTER
TO CONDUCT A ONE-DAY RAFFLE AT
HIEGHTS HALL & CLUB ON APRIL 7,2018
WHEREAS, James McArdle, on behalf of MN Deer Hunters Association — St.
Croix Valley Chapter, has applied with the State of Minnesota Gambling Control Board
for a permit to conduct a one-day raffle on April 7, 2018 at the site of Heights Hall &
Club, 5880 Omaha Avenue North; and
WHEREAS, the City of Oak Park Heights has reviewed the application and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by MN Deer Hunters Association— St. Croix Valley Chapter with the State
of Minnesota Gambling Control Board.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of MN Deer Hunters Association _.. St. Croix Valley Chapter
with the State of Minnesota Gambling Control Board to conduct a one-day raffle on April
7, 2018 at the site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of
Oak Park Heights is hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 27th day of February, 2018.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 12 of 94
MINNESOTA LAWFUL GAMBLING
LG220 A ppcaon Exempt litifor Et Pit llil'
p ermPage 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days, and isostmarked or received 30 days or more before the event,the
• awards less than $50,000 in prizes during a calendar p y
year. application fee is$100; otherwise the fee is$150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less,contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: MN Deer Hunters Association - St. Croix Valley Chapter Permit Number: X35889-17-010
Minnesota Tax ID Federal Employer ID
Number, if any: Number(FEIN), if any: 41-1390958
Mailing Address: 3511 Judd Trail
City: Stillwater State: MN Zi 55082
Zip: County: Washington
Name of Chief Executive Officer(CEO): James A. McArdle
CEO Daytime Phone: 612-803-1549 CEO Email: jimmymac717@yahoo.com
(penult will be emailed to this email address unless otherwise indicated below)
Email permit to(if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
= Fraternal 0 Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
❑ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption(501(c))letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the chatter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): The Heights Hall &Club
Physical Address (do not use P.O. box): 5880 Omaha Avenue
Check one:
0 City: Stillwater zip: 55082 County: Washington
FiTownshi
p' Zip= County:
Date(s) of activity (for raffles,
indicate the date of the drawing): _Saturday, April 7, 2018
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels Pull-Tabs =Tipboards
Raffle(total value of raffle prizes awarded for the calendar year, including this raffle:$20,000.00 )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab,or call 651-539-1900.
Page 13 of 94
LG220 Application for Exempt Permit 11/17
Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limitslocated in a township
The application is acknowledged with no waiting period. he application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
FIThe application is denied. ❑The application is denied.
Print City Name: Print County Name:
Signature of City Personnel: Signature of County Personnel:
Title: Date: Title: Date:
TOWNSHIP(if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title:_ �_.__.... _ Date: _...
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: Date: &W—RI-112
(Sign re must be CEO's signature;designee may not sign)
Print Name:
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
Only one application is required if one or more raffle drawings are application fee(non-refundable). If the application is
conducted on the same day. postmarked or received 30 days or more before the event,
the application fee is$100; otherwise the fee is$ISO.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B,Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years(Minn. Statutes, section 349.166,subd. 2(f)). 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration,Minnesota
by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue;Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling
be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specifically
refuse to supply the information;however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for
information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence,may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the information;Minnesota's Depart-
This form will be made available in alternative format(i.e.large print,braille)upon request.
M equal opportunity employer
Page 14 of 94
s
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Agenda Item Approve Resolution Authorizing Ducks Unlimited - St. Croix Valley to
Conduct a One-Day Raffle at Heights Hall & Club on May 3, 2018
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 15 of 94
RESOLUTION 18-02-11
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
DUCKS UNLIMITED ST CROIX VALLEY
TO CONDUCT A ONE-DAY RAFFLE AT
HIEGHTS HALL & CLUB ON MAY 3,2018
WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited St. Croix Valley, has
applied with the State of Minnesota Gambling Control Board for a permit to conduct a
one-day raffle on May 3, 2018 at the site of Heights Hall & Club, 5880 Omaha Avenue
North; and
WHEREAS, the City of Oak Park Heights has reviewed the application and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by Ducks Unlimited St. Croix Valley with the State of Minnesota
Gambling Control Board.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of Ducks Unlimited St. Croix Valley with the State of
Minnesota Gambling Control Board to conduct a one-day raffle on May 3, 2018 at the
site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park
Heights is hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 27th day of February, 2018.
Mary McComber
ATTEST: Mayor
.. ___...........
Eric A. Johnson
City Administrator
Page 16 of 94
MINNESOTA LAWFUL GAMBLING 11/17
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: '
conducts lawful gambling on five or fewer days,and Applications are processed in the order received. If the application
awards less than $50,000 in prizes during a calendar is postmarked,or received 30 days or more before the event,the
year.
application fee is$100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organizations r [ / Previous Gamblin3` �y
Name: /li,(C-As � AM ?<C1 C.�iir/�,�-��y Permit Number: X 1S2U2,P-17-D/l
Minnesota IT D Federal Employer ID
Number, if any: ��� � � Number(FEIN), if any: 47-a4-1-3-7-7q
Mailing Address: J��GI� ��,..� r14
City: s YCL�Lf•Csy7<C.2� State: rdrT Zip:Q 44F�A- County:
Name of Chief Executive Officer(CEO): i�C=
CEO Daytime Phone:kl.-2- VvJ— 9C..i'G CEO Email:/O-Oixa
(permit will be emalled to this email address unless otherwise indicated below)
Email permit to(if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal Q Religious Q Veterans �Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
❑ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted '
(for raffles, list the site where the drawing will take place):
Physical Address (do not use P.O. box): ���[' (w�, Q dii flc.A4e,
Check one:/� /f
City: CJi$ /moi �/! �, zlxr Zip: S'r49,PX County:(� ✓�J-moi.... s,4�,r
ElTownship: Zip: County:
Date(s) of activity (for raffles,
indicate the date of the drawing): / 4.4
Check each type of gambling activity that your organization will conduct:
71 Bingo Paddlewheels Pull-Tabs =Tipboards
Raffle (total value of raffle prizes awarded for the calendar year,including this raffle: $ ,!? -pad
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab,or call 651-539-1900. Page 17 of 94
LG220 A lication for Exem t Permit 111'
pp p Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. he application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting
period,and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
The application is denied. ❑The application is denied.
Print City Name: Print County Name:
Signature of City Personnel: Signature of County Personnel:
Title: Date: Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board wi,hin da f the event date.
Chief Executive Officer's Signature: Date: i6-/y
ig t e must be CEO's signature;designee may not sign)
Print Name:
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and
• all gambling conducted on one day.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is $100; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B,Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900.
Data privacy notice: The Information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form (and any attachments)will be used address will be public information when received Commissioners of Administration,Minnesota
by the Gambling Control Board(Board)to by the Board. All other Information provided will Management&Budget,and Revenue; Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling
be Involved in lawful gambling,activities in Board issues the permit. When the Board Issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all information provided will become order; other individuals and agencies specifically
refuse to supply the information; however, if public. If the Board does not Issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; Individuals and agencies for
Information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the Information; Minnesota's Depart-
This form will be made available in alternative format(i.e. large print,braille) upon request.
An equal opportunity employer Page 18 of 94
yam. :.
Oak Park Heights
Request for Council Action
Meeting Date February 27h-2018
Time Required: 5 Minutes
Agenda Item Title: Oak Park Heights Senior Living—Phase V 72 Unit
Bond Issuance Assistan .
Agenda Placement Public Hear'
Originating Department/Reque or: E ' ohns i Administrator
Requester's Signature
Action Requested Hold Public earin • Discussion Possible Action on the Enclosed
Resolution.
Please review the following:
L On the 23`d of January 2018,the City Council did adopt Resolution 18-01-07 calling for a
public hearing on the proposal of the issuance of Revenue Bonds to fund the development
of the 72-unit affordable senior housing development as proposed by Developer Tim
Nolde—Oak Green Villas Project. That public hearing is to be held on 2/27/18 at 6 pm.
2. Please see the attached memo dated 2/22/18 and associated resolution.
3. Enclosed the is the general site plan,generally showing the location and layout. Please
recall the City Council did approve the Amended PUD in May 2017—City Resolution
17-05-18 to permit this project.
Page 19 of 94
Offices in 470 U.S.Bank Plaza
200 South Sixth StEwt
Minneapolis Minneapolis,MN 55402
Saint Paul (612)337-9300 telephone
ME= (612)337-9310 fax
St.Cloud www.kcnnedy-gmvcn.com
R T R r ID Affirmative Action,Equal Opportunity Employer
JENNY BOULTON
Attorney at Lew
Dined Dial(612)337-9202
EmoU:jboulWr@lmmcdy-gmven.com
February 22,2018
City of Oak Park Heights,Minnesota
14168 Oak Park Blvd.N.
Oak Park Heights,MN 55082
Attention: Eric Johnson,City Administrator
Re: Proposed issuance of a conduit revenue financing by the City of Oak Park Heights for the benefit of
Green Twig Villas II LLLP
Dear Eric and Council Members,
Green Twig Villas II, LLLP(the`Borrower')has requested that the City of Oak Park Heights("City')issue
its Multifamily Senior Housing Revenue Note(Green Twig Villas 11 Project), Series 2018(the"Note"),in a
principal amount not to exceed $9,300,000. The City Council is being asked to consider a resolution
authorizing the issuance of the Note at its meeting on February 27,2018.
If the City agrees to issue the Note,the Borrower will use the proceeds of the Note to finance the acquisition,
construction,and equipping of an approximately 72-unit,three-story apartment building with an underground
parking garage and functionally related facilities to be located at the intersection of Nova Scotia Avenue and
Lower 59th Street North in the City(the"Project').
The Note is proposed to be privately placed with TCF Investments Management, Inc. (the "Lender'l. The
Note would be issued as a conduit revenue bond secured solely by the revenues derived from a loan
agreement (the "Loan Agreement'l to be executed between the City and the Borrower and from other
security provided by the Borrower. A conduit financing works almost exactly like a bank loan for the
Borrower. The Lender provides the funds for the loan. The City would be a party to the documents but then
assign its rights and obligations to the Lender. No money actually flows through the City;instead,the Lender
makes the loan to the Borrower and the Borrower makes loan repayments directly to the Lender. No money
or assets of the City would ever be pledged or available to pay the Note.
The Note will not constitute a general or moral obligation of the City and will not be secured by or payable
from any property or assets of the City(other than the interests of the City in the Loan Agreement)and will
not be secured by any taxing power of the City. The Note will not be subject to any debt limitation imposed
on the City and the issuance of the Note will not have any adverse impact on the credit rating of the City,
even in the event that the Borrower encounters financial difficulties with respect to the Project.
The Note will not affect the City's ability to designate up to$10,000,000 in tax-exempt bonds as"qualified
tax-exempt obligations"(or"bank-qualified bonds")for calendar year 2018 or other years.
517683vl JSB AK145-7
Page 20 of 94
February 22,2018
Page 2
Under the berms of the Loan Agreement,the Borrower will pay all of the City's fees and expenses for issuing
the Note. The Borrower will pay the City's issuance fee in accordance with the Loan Agreement.
Please contact me with any questions you have prior to the Council meeting.
hBoulto
'
517683v1 JSB AK145-7
Page 21 of 94
RESOLUTION NO.
AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF A
MULTIFAMILY SENIOR HOUSING REVENUE NOTE UNDER MINNESOTA
STATUTES, CHAPTER 462C; AUTHORIZING THE LOAN OF THE
PROCEEDS OF THE REVENUE NOTE TO GREEN TWIG VILLAS H LLLP;
AND APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION
AND DELIVERY OF THE NOTE AND RELATED DOCUMENTS
WHEREAS, the City of Oak Park Heights, Minnesota (the "City"), is a municipal corporation
and political subdivision of the State of Minnesota duly organized and existing under the laws of the State
of Minnesota;and
WHEREAS, Minnesota Statutes, Chapter 462C, as amended (the "Act"), confers upon cities the
power to issue revenue bonds to finance a program for the purposes of planning,administering,making or
purchasing loans with respect to one or more multi-family housing project developments; and
WHEREAS,in the issuance of the City's revenue bonds and in the making of a loan to finance or
refinance a multifamily housing development the City may exercise, within the corporate limits of the
City, any of the powers that the Minnesota Housing Finance Agency may exercise under Minnesota
Statutes, Chapter 462A, as amended, without limitation under the provisions of Minnesota Statutes,
Chapter 475,as amended;and
WHEREAS, the City has received a proposal that it issue its Multifamily Senior Housing
Revenue Note(Green Twig Villas II Project), Series 2018, in one or more series, in an aggregate amount
not to exceed $9,300,000 (the "Note") to provide funds to be loaned to Green Twig Villas II LLLP, a
Minnesota limited liability limited partnership (the "Borrower") to finance the acquisition, construction,
and equipping of an approximately 72-unit, three-story apartment building with an underground parking
garage and functionally related facilities, to be located at the intersection of Nova Scotia Avenue and
Lower 59th Street North in the City(the"Project");and
WHEREAS, the City received Certificate of Allocation No. 322, dated January 9, 2018, from
Minnesota Management and Budget allocating volume cap bonding authority to the City in the amount of
$9,300,000 for the issuance of the Note;and
WHEREAS, the City has prepared a housing program providing the information required by
Section 462C.03, subdivision la of the Act (the "Housing Program")regarding the issuance by the City
of one or more revenue obligations in the maximum principal amount of $9,300,000 to finance the
acquisition,construction,and equipping of the Project; and
WHEREAS, a notice of public hearing (the "Public Notice") was published in accordance with
the Act and Section 147(f)of the Internal Revenue Code of 1986, as amended(the"Code"), with respect
to: (i)the required public hearing under the Code; (ii)the required public hearing under Section 462C.04,
subdivision 2, of the Act; (iii)the Housing Program; and(iv)approval of the issuance of the Note and on
this same date, the City Council conducted a public hearing at which a reasonable opportunity was
provided for interested individuals to express their views,both orally and in writing.
517492v1 JSB AK145-7
Page 22 of 94
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oak Park Heights,
Minnesota,as follows:
SECTION 1. LEGAL AUTHORIZATION AND FINDINGS.
1.1 Findings. The City hereby finds,determines and declares as follows:
(a) The issuance and sale of the Note by the City,pursuant to the Act,and the construction of
the Project is in the best interest of the City, and the City hereby determines to issue the Note and to sell
the Note to TCF Investments Management, Inc., or another bank selected by the Borrower (the
"Lender"). The City will loan the proceeds of the Note(the"Loan")to the Borrower in order to finance
the Project.
(b) Pursuant to a Loan Agreement (the "Loan Agreement") to be entered into between the
City and Borrower, the City will agree to loan to the Borrower the proceeds of the Note as set forth
therein to pay in full when due the principal of, premium, if any, and interest on the Note. In addition,
the Loan Agreement contains provisions relating to the construction, maintenance and operation of the
Project, indemnification, insurance,and other agreements and covenants which are required or permitted
by the Act and which the City and Borrower deem necessary or desirable for the financing of the Project.
(c) Pursuant to an Assignment of Loan Agreement between the City and the Lender (the
"Assignment"), the City will pledge and grant a security interest in all of its rights, title, and interest in
the Loan Agreement to the Lender(except for certain rights of indemnification and to reimbursement for
certain cnctc and exnemesl_
(d) The obligations of the Borrower under the Loan Agreement and payment of amounts due
under the Note will be secured by a mortgage (the"Mortgage")to be executed by the Borrower in favor
of the City, and assigned to the Lender pursuant to an Assignment of Mortgage to be executed by the
City(the "Assignment of Mortgage"), an Assignment of Leases and Rents, (the "Assignment of Leases
and Rents"), between the Borrower and the Lender, and certain other security instruments required by
the Lender and in forms authorized by the Borrower to be executed by or on behalf of the Borrower in
favor of the Lender which may include: (i) one or more collateral assignments of capital contributions
and assignments of the contracts between the Borrower and the architect and contractor with respect to
the Project; (ii) one or more security agreements and indemnity agreements; (iii) one or more guaranty
agreements in favor of the Lender; and(iv) other security documents that are intended to ensure timely
payment of the Note(collectively,the"Security Documents").
(e) The proceeds of the Note will be disbursed pursuant to a Disbursing Agreement (the
"Disbursing Agreement")by and among the Lender,Borrower and a title insurance company.
(f) Certain rental and occupancy requirements of federal and state law are set forth in a
Regulatory Agreement(the"Regulatory Agreement")by and among the City,Borrower and the Lender.
(g) The Note will be a special, limited obligation of the City. The Note and the interest
thereon: (i)shall be payable solely from the revenues pledged therefor under the Loan Agreement and
the Security Documents; (ii)shall not constitute a debt of the City within the meaning of any
constitutional or statutory limitation; (iii)shall not constitute nor give rise to a pecuniary liability of the
City or a charge against its general credit or taxing powers; (iv)shall not constitute a charge, lien, or
encumbrance, legal or equitable, upon any property of the City other than the City's interest in the Loan
Agreement and the Mortgage, which will be assigned to the Lender under the Assignment and the
517492v1 JSB AK145-7 2
Page 23 of 94
Assignment of Mortgage, respectively; and (v)shall not constitute a general or moral obligation of the
City.
(h) It is desirable, feasible and consistent with the objects and purposes of the Act to issue
the Note for the purpose of financing the costs of the Project.
(i) The Project constitutes a "qualified residential rental project" within the meaning of
Section 142(d) of the Code, and a "multifamily housing development" authorized by the Act, and
furthers the purposes of the Act.
0) The purpose of the Project is,and the effect thereof will be,to promote the public welfare
by the acquisition and construction of a facility for use as a multifamily housing development designed
primarily for occupancy by persons of low and moderate income.
(k) The Act authorizes(i)the acquisition and construction of the Project,(ii)the issuance and
sale of the Note, (iii) the execution and delivery by the City of the Loan Agreement, Regulatory
Agreement, Assignment, and Assignment of Mortgage (the "City Agreements"),(iv)the performance of
all covenants and agreements of the City contained in the City Agreements and any other documents
reasonably necessary to effectuate the intent of this resolution, and (v)the performance of all other acts
and things required under the constitution and laws of the State of Minnesota to make the City
Agreements and the Note valid and binding special, limited obligations of the City in accordance with
their terms.
(1) It is desirable that the Borrower be authorized, subject to the terms and conditions set
forth in the Loan Agreement, which terms and conditions the City determines to be necessary, desirable
and proper, based on representations of the Borrower and the Lender, to complete the acquisition,
construction and installation of the Project by such means as shall be available to the Borrower and in
the manner determined by the Borrower, and with or without advertisement for bids as required for the
acquisition and installation of municipal facilities.
(m) The payments under the Loan Agreement are fixed to produce revenue sufficient to
provide for the prompt payment of principal of,premium, if any,and interest on the Note when due, and
the Loan Agreement also provides that the Borrower is required to pay all expenses of the operation and
maintenance of the Project, including, but without limitation, adequate insurance thereon and insurance
against all liability for injury to persons or property arising from the operation thereof, and all taxes and
special assessments levied upon or with respect to the Project and payable during the term of the Loan
Agreement.
(n) There is no litigation pending or, to the actual knowledge of the City, threatened against
the City questioning the City's execution or delivery of the Note or the City Agreements or questioning
the due organization of the City, or the powers or authority of the City to issue the Note and undertake
the transactions contemplated hereby.
(o) The execution, delivery and performance of the City's obligations under the Note and the
City Agreements do not and will not violate any order against the City of any court or other agency of
government, or any indenture, agreement or other instrument to which the City is a party or by which it
or any of its property is bound, or be in conflict with,result in a breach of, or constitute(with due notice
or lapse of time or both)a default under any such indenture,agreement or other instrument.
(p) The City, based on representations of the Borrower and the Lender, hereby finds,
determines and declares that it is in the public interest of the residents of the City that the Project be
517492v1 JSB AK145-7 3
Page 24 of 94
undertaken in order to further the public purpose by providing multifamily housing developments for
low or moderate income senior residents of the City and otherwise further the purposes and policies of
the Act.
1.2 Authorization and Ratification of Project. The City has heretofore and does hereby
authorize the Borrower, in accordance with the provisions of the Act and subject to the terms and
conditions imposed by the Lender, to provide for the acquisition and construction of the Project by such
means as shall be available to the Borrower and in the manner determined by the Borrower, and without
advertisement for bids as may be required for the construction and acquisition of other municipal
facilities; and the City hereby ratifies,affirms,and approves all actions heretofore taken by the Borrower
consistent with and in anticipation of such authority.
1.3 Housing Program. The Housing Program is hereby adopted, ratified, and approved in all
respects. The City Administrator is hereby authorized to do all other things and take all other actions as
may be necessary or appropriate to carry out the Housing Program in accordance with the Act and any
other applicable laws and regulations.
SECTION 2. THE NOTE.
2.1 Authorized Maximum Amount and Form of Note and Interest Rate. The Note issued
pursuant to this Resolution shall mature in the years and amounts and be subject to redemption as therein
specified, as such may be modified by agreement of the Lender, Borrower and City; and the principal
amount of the Note that may be outstanding hereunder is expressly limited to $9,300,000, unless a
duplicate Note is issued pursuant to Section 2.6. The actual amount of the Note shall be determined by
the agreement of the Lender and the Borrower and any of the officers specified in Section 2.3 prior to the
issuance of the Note. The Note will bear interest at the rates and mature on the dates determined by the
Borrower and the Lender and set forth in the Note executed by the Authorized Officers. The sale of the
Note to the Lender at a purchase price equal to its stated amount is hereby accepted.
2.2 The Note. The Note shall be dated as of the date of delivery to the Lender, upon
satisfaction of the conditions set forth in the Loan Agreement, and shall be payable at the time and in the
manner and shall be subject to such other terms and conditions as are set forth in the Note.
2.3 Execution of Note. The Note shall be executed on behalf of the City by the Mayor and
the City Administrator(the"Authorized Officers"). In case any Authorized Officer whose signature shall
appear on the Note shall cease to be such officer before the delivery of the Note, such signature shall
nevertheless be valid and sufficient for all purposes,the same as if such signatory had remained in office
until delivery. In the event of the absence or disability of the Authorized Officer,such officers of the City
as,in the opinion of the City Attorney,may act in their behalf,shall without further act or authorization of
the City execute and deliver the Note.
2.4 Disposition of Note Proceeds. Upon delivery of the Note to the Lender,the Lender shall,
on behalf of the City,advance the purchase price of the Note and disburse the proceeds thereof to or at the
direction of the Borrower for payment of costs of the Project in accordance with the terms of a Disbursing
Agreement.
2.5 Registration of Transfer. The City will cause to be kept at the office of-the City
Administrator of the City a Note Register in which, subject to such reasonable regulations as it may
prescribe,the City shall provide for the registration of transfers of ownership of the Note. The Note shall
be initially registered in the name of the Lender and shall be transferable upon the Note Register for such
Note by the Lender in person or by its agent duly authorized in writing, upon surrender of such Note
517492v1 JSB AK145-7 4
Page 25 of 94
together with a written instrument of transfer satisfactory to the City Administrator, duly executed by the
Lender or its duly authorized agent. The City may require, as a precondition to any transfer, that the
transferee provide to the City an investor letter or certification in a form satisfactory to the City and other
evidence satisfactory to the City that the transferee is a "qualified institutional buyer" or "accredited
investor"under the securities laws. The following form of assignment shall be sufficient for said purpose.
For value received hereby sells, assigns and transfers unto
the attached Note of the City of Oak Park Heights, Minnesota, and
does hereby irrevocably constitute and appoint attorney to
transfer said Note on the books of said City, with full power of substitution in the
premises. The undersigned certifies that the transfer is made in accordance with the
provisions of Section 2.8 of the Resolution authorizing the issuance of the Note.
Dated:
Registered Owner
Upon such transfer the City Administrator shall note the date of registration and the name and address of
the successor holder in the Note Register and in the registration blank appearing on the Note. The City
Administrator shall not be held liable for any actions undertaken pursuant to this Section 2.5.
2.6 Mutilated, Lost or Destroyed Note. In case the Note shall become mutilated or be
destroyed or lost, the City shall, if not then prohibited by law, cause to be executed and delivered a new
Note of like outstanding principal amount, number and tenor in exchange and substitution for and upon
cancellation of such mutilated Note,or in lieu of and in substitution for such Note destroyed or lost,upon
the payment by the registered holder thereof of the reasonable expenses and charges of the City in
connection therewith, and in the case of a Note destroyed or lost, the filing with the City of evidence
satisfactory to the City with indemnity satisfactory to it. If the mutilated, destroyed or lost Note has
already matured or been called for redemption in accordance with its terms it shall not be necessary to
issue a new Note prior to payment.
2.7 Ownership of Note. The City may deem and treat the person in whose name the Note is
last registered in the Note Register and by notation on the Note, whether or not such Note shall be
overdue, as the absolute owner of such Note for the purpose of receiving payment of or on account of the
Principal Balance, redemption price or interest and for all other purposes whatsoever, and the City shall
not be affected or held liable by any notice to the contrary.
2.8 Limitation on Note Transfers. The Note has been issued without registration under state
or other securities laws,pursuant to an exemption for such issuance;and accordingly the Note may not be
assigned or transferred in whole or part, nor may a participation interest in the Note be given pursuant to
any participation agreement, except to another"qualified institutional buyer" or"accredited investor" in
accordance with an applicable exemption from such registration requirements and with full and accurate
disclosure of all material facts to the prospective purchaser(s) or transferee(s) and any Note shall remain
in a single denomination equal to the entire outstanding principal balance thereof and in accordance with
Section 2.5 hereof.
SECTION 3. MISCELLANEOUS.
3.1 Severability. If any provision of this Resolution shall be held or deemed to be or shall, in
fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions
517492v1 JSB AK145-7 cJ
Page 26 of 94
or in all jurisdictions or in all cases because it conflicts with any provisions of any constitution or statute
or rule or public policy, or for any other reason, such circumstances shall not have the effect of rendering
the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering
any other provision or provisions contained herein invalid, inoperative, or unenforceable to any extent
whatever. The invalidity of any one or more phrases, sentences, clauses or paragraphs contained in this
Resolution shall not affect the remaining portions of this Resolution or any part thereof.
3.2 Authentication of Transcript. The officers of the City are directed to furnish to Bond
Counsel certified copies of this Resolution and all documents referred to herein, and affidavits or
certificates as to all other matters which are reasonably necessary to evidence the validity of the Note. All
such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute
recitals of the City as to the correctness of all statements contained therein.
3.3 Authorization to Execute Agreements. The forms of the proposed Note, Loan
Agreement, Regulatory Agreement, Assignment and Assignment of Mortgage are hereby approved in
substantially the forms on file with the City, together with such additional details therein as may be
necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as
may be necessary and appropriate and approved by Bond Counsel prior to the execution of the
documents, and the Authorized Officers are authorized to execute the Note and the City Agreements in
the name of and on behalf of the City, together with such other documents as Bond Counsel considers
necessary and appropriate in connection with the issuance of the Note, including without limitation a
certificate as to arbitrage and rebate and various certificates of the City, an IRS Form 8038, a letter
prepared in accordance with Section 42(m)(2)(D)of the Code relating to tax credits to be allocated to the
Project and similar documents (collectively,the"Financing Documents"). In the event of the absence or
disability of either of the Authorized Officers, such officers of the City as, in the opinion of the City
Attorney for the City,may act in their behalf shall without further act or authorization of the City Council
of the City do all things and execute all instruments and documents required to be done or executed by
such absent or disabled officers. The execution of any instrument by the appropriate officer or officers of
the City herein authorized shall be conclusive evidence of the approval of such documents in accordance
with the terms hereof.
3.4 Progra . The City has established a governmental program of acquiring purpose
investments for qualified residential rental projects. The governmental program is one in which the
following requirements of§1.148-1(b) of the federal regulations relating to tax-exempt obligations shall
be met:
(a) the program involves the origination or acquisition of purpose investments;
(b) at least 95% of the cost of the purpose investments acquired under the program
represents one or more loans to a substantial number of persons representing the general public,
states or political subdivisions, 501(c)(3)organizations, persons who provide housing and related
facilities,or any combination of the foregoing;
(c) at least 95% of the receipts from the purpose investments are used to pay
principal, interest, or redemption prices on issues that financed the program, to pay or reimburse
administrative costs of those issues or of the program, to pay or reimburse anticipated future
losses directly related to the program, to finance additional purpose investments for the same
general purposes of the program, or to redeem and retire governmental obligations at the next
earliest possible date of redemption;
517492v1 JSB AK145-7 6
Page 27 of 94
(d) the program documents prohibit any obligor on a purpose investment financed by
the program or any related party to that obligor from purchasing bonds of an issue that finances
the program in an amount related to the amount of the purpose investment acquired from that
obligor; and
(e) the City shall not waive the right to treat the investment as a program investment.
3.5 Costs, Indemnification by Borrower. The Borrower has agreed and it is hereby
determined that any and all costs incurred by the City in connection with the financing of the Project
whether or not the Project is carried to completion will be paid by the Borrower. It is understood and
agreed that the Borrower shall indemnify the City against all liabilities, losses, damages, costs and
expenses (including attorney's fees and expenses incurred by the City)arising with respect to the Project
or the Note and shall pay the City's administrative fees, all as further provided for and agreed to by and
between the Borrower and the City in the Loan Agreement.
3.6 Headings, Terms. Paragraph headings in this resolution are for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
Capitalized terms used,but not defined, herein shall have the meanings given them in, or pursuant to,the
Loan Agreement.
Adopted by the City Council of the City of Oak Park Heights, Minnesota, on this 27th day of
February,2018.
Mayor
Attest:
City Administrator
517492v1 JSB AK145-7 7
Page 28 of 94
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Oak Park Heights
Request for Council Action
Meeting Date February 271,2018
Time Required: 5 Minutes
Agenda Item Title: PALMER ST N— aG—PLANS AND SPECIFICATIONS
Agenda Placement Old Bus' ss
/ /,,—/
Originating Department/Requ tor: ric on Qfty Administrat
Requester's Signature
Action Requested Discu io P ssible Action
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
The City Engineer has substantially completed the plans and specifications for the Palmer
Station Development—Public Elements. At this time Staff seeks permission from the City
Council to authorize advertisement for contractor bids,to be initiated when the plans are final,
subject to City staff s review and authorization.
Please see the attached memo from Lee Mann dated 2/23/18
Page 31 of 94
Stantec Consulting Services Inc.
2335 Highway 36 West
Stantec St.Paul MN 55113
January 23,2018
File: 193804151
Attention: Eric Johnson
City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Reference: Palmer Station -Authorize Bidding
Dear Eric,
The design of the street, City utility and storm sewer plans for the Palmer Station Development is
underway. A progress set of plans is attached for reference. It is anticipated that the plans may
be ready to send out for solicitation of bids prior to the March 8th City Council meeting.
As such,we recommend that the City Council authorize advertisement for contractor bids, to be
initiated when the plans are final,subject to City staff's review and authorization. This Council
authorization now,will allow the City to get the project out to bid if the plans are ready and
approved by City staff before the next Council meeting.
If you have any questions or require further information please call me at (651)604-4850.
Regards,
Stantec Consulting Services Inc.
Lee M.Mann, PE
City Engineer
Phone:651-604.4850
Lee.mann@stantec.com
Attachment: Palmer Station Progress Plan Set
c. Andy Kegley, City of Oak Park Heights
Jeremy Hauser,Stantec
Design with community in mind
Page 32 of 94
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Page 48 of 94
Oak Park Heights
Request for Council Action
Meeting Date February 27'x.2018
Time Required: 5 Minutes
Agenda Item Title: MILL AND OVERLAY 2018
Agenda Placement Old Business
Originating Department/Requestor• E ohnson Cfty Administrator
Requester's Signature
Action Requested Discussio y ossible Action
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
In November 2017 City Council authorized the City `r- -` - PRo]Ecr tocnrranp
Engineer to produce plans and specifications ,
necessary so that a Mill and Overlay project can be
bid and executed in 2018. The areas planned
generally are 581 street, Boutwells area and _ ! ,_W ^ - ► i
Autumn Ridge—see map. } g
58TH STH
That work was completed and the received bids andZ
their tabulations are enclosed. Per the 2/21/18 ,
memo from STANTEC Valley Paving is the low '
bidder in the amount of$719,720.40. Please also
recall the City has an estimated fee from STANTEC —'
on the project of $123,600. Bringing the total ' --_
costs to an estimated$843,320.40. f "
This amount is anticipated to be funded by:
Mill and Overlay Fund Balance from 12/31/17 of: $548,368.00
Planned Transfer in to Mill and Overlay Fund for 2018 of $200,000.00
Remaining Difference from Street Recon Fund $ 94,952.40
Total $843,320.40
Staff would request the City Council award the project as outlined by the City Engineer and approve
the project to proceed.
(1) Street Rec.Fund balance as of 12/31/17 is$2,228,505,with a planned transfer in for 2018 of$370,000.
Page 49 of 94
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® Stantec Stantec Consulting Services Inc.
2335 Highway 36 West,St.Paul MN 55113
February 21, 2017
Honorable Mayor and City Council
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Re: 2018 Mill and Overlay
Stantec Project No. 193804150
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the 2018 Mill &Overlay Project on February 21,2018. Transmitted herewith is
a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each
Bidder once the Project has been awarded.
There was a total of 6 Bids. The following summarizes the results of the Bids received:
Contractor Total Base Bid
Low Valley Paving,Inc. $719,720.40
#2 North Valley, Inc. $724,552.64
#3 Hardrives, Inc. $744,834.50
#4 Northwest Asphalt $766,398.80
#5 Park Construction Co. $788,233.20
#6 ASTECH Corp. $801,925.30
The low Bidder on the Project was Valley Paving, Inc.with a Total Base Bid Amount of$719,720.40.
This compares to the Engineer's Opinion of Probable Costs of$1,000,704.00. These Bids have been
reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder,then Valley Paving,Inc.should
be awarded the Project on the Total Base Bid Amount of$719,720.40.
Should you have any questions,please feel free to contact me.
Sincerely,
STANTECC CnONSULTING SERVICES INC.
e;�k
A 1'( I Mann, P.E.
Iee.mann@stantec.com
651-604-4850
Enclosure
DeMain with comry urltv lin irrrand
Page 51 of 94
a....a.. Project Name:2018 MITI And Overlay IheiwCfAl bw bl&Geo enact
City Project No.: Stantec Project No.:193804150
Bid Opening:Wednesday,February 21,2017 at 10:30 A.M.,CST Owner:Cky of Oat Park Height:
G
GCeaeAb 96703
Bidder No.1 Bkldr No.2 Bidder No.9 Bidder No,4
WDTABULATION Valley Paving Iltc NorUt Valky Inc Hardriveae Inc. MortltwrlAspheR
Dam
Num herr Urtlb QlT Unlit Price Total UMC Prices Total Unit Price Total Unit Pelee Total
BASE BID
1 MOBILIZATION IS 1 $13,800.00 $13,800.00 $30,190.54 $3%190 :20,000.00 $2q0DD.lX1 $38,000.00 $38,000.00
2 TRAFFIC CONTROL LS 1 $2,300.00 $2,300.00 $2,662.07 52,862.07 $8,750.00 A750.00 $11,800.00 $11,800.00
3 MIL BITUMINOUS PAVEMENT(2"DEPTH) SY 88170 $0.72 $63,482. $0.85 $74,944-50 $0.84 $74,062,80 $0.88 $77,589.60
4 REPAIR LOOP DETECTOR EA 21 $935.00 $19,635.00 $0.11 $231 $1.00 $21. $500.00 $1%500.
5 REMOVE AND REPLACE 8618 CONCRETE CURB AND LF 400 $2850 $11,400.00 $29.48 $11,792.00 $39.00 $15,6MOO $29.50 $11,800.00
GUTTER
6 REMOVE AND REPLACE SURMOUNTABLE CONCRETE LF 300 $29.00 $8,700. $29.90 $8,970 $39.00 $11,700.00 $30.00 $9,000.
CURB AND GUTTER
7 PATCH BITUMINOUS PAVEMENT,INCL REMOVALS,S" SY 400 $40.00 $16,000.0c $29.87 $11,948 $1.00 $400.00 $43.05 $17,220
DEPTH
8 PATCH BITUMINOUS PAVEMENT,INCL REMOVALS,3.5" SY 400 $31.00 $14400. $25.41 $10,164. $1.00 $400. $31.15 $12,960
DEPTH
9 ADIUST EXISTING CATCH BASIN CASTING,INCL NEW EA 4 4775.40 $1,100. 5213,50 $854.3 $100.00 $900. $400.00 $1,600
HOPE RINGS
10 BITUMINOUS MATERIAL.FOR TACK COAT GAL 4850 $1.50 $7,275.OE $2.83 $13.725. $1.40 $6,790.00 $250 $12,125.
11 TYPE SP 125 WEARING COARSE MIXTURE(3,B) TN 5820 $95.15 $262,773. $45.12 $6Z A, $47.90 $278,778.00 $46.26 $269,233.2
12 TYPE SP 9.5 WEARING COURSE MIXTURE(2,B) TN 5850 $47.30 $276,705. $4556 $266,526.00 55230 $305,955 $0,6.32 $27%972,00
13 4"BROKEN LINE,WHITE EPDXY LF 29W $0.18 5522, $0.28 $832. $0.18 $522
$0.18 $522.
14 4"SOLID LINE,WHITE EPDXY LF 1600 $0.18 $288. $028 $948. $0.18 $288 $0.18 $2B8.
15 4"SOLID LINE,WHITE EPDXY-PARKIN'LOT LF 1000 $1.21 $1,210. $159 $1,590, $1.18 $1,180. $1.18 $1,180.
16 24"SOLID LINE,WHITE SKM(STOP BAR) LF 250 $5.20 $1,300. $7.49 $1,872 $5.01 $1,7.525 $5.00 $1,250.00
17 12"SOLI)LINE,YELLOW EPDXY LF 180 $2,60 $968. $5.11 5919.8 $251 $45L $2.50 $450,
18 4"SOLID LINE,YELLOW EPDXY LF 600 $0.19 $114. $0.28 $168. $0.19 $114. $0.19 $114.
19 4"DOUBLE SOLID LINE,YELLOW EPDXY LF 7000 $039 $2,730. $057 $3.990 $0.38 $2,660. $D.38 $2,660.01
20 PAVEMENT MESSAGE,LIFT OR RICHT TURN ARROW- FA 12 $10250 $1,230. $79.44 $953. $100.28 $1,203.3
$100.00 $1,200.
EPDXY
21 PAVEMENT MESSAGE,LEFT THRU OR RIGHT 7HRU FA 6 $154.00 $924.01 $175.69 $1,055 $150.42 $9025 $150.00 $9W.
TURN ARROW-EPDXY
22 PAVEMENT MESSAGE,THRU ARROW-EPDXY EA 2 $102.50 $205.00 $79.44 $158.88 $100.28 $200 $100.00 $2000
23 PAVEMENT MESSAGE,HANDICAP PARKING-EPDXY EA 2 $82.00 $169. $124.83 $249.66 $80.23 $I60. $80.00 $160
24 PAVEMENT MESSAGE,TX 6'CROSSWALK BLOW- SF 4000 $3.33 $13,320. $3.74 $14,960.00 $3.26 $13,040.00 $325 $13,000
EPDXY
25 HYDROMULCH WITH SEED MIX 25-131,INCL 4"LOAM SY 250 $6.70 $1,675.IX $11.19 $2,797.5 $0.01 $2.50 $8.70 $2,175
TOPSOIL BORROW
TOTAL BASE BID $719,720AC $724,552.64 $744,83450 $766,398.80
Contractor Name and Addresc Valley Paving Inc Nath Valley,Inc. Hardrives Inc. Northwest Asphalt
8800 13th Avenue E 20015 Iguana SL NW,Ste.100 14475 Quimm Drive 1451 Stagecoach Road
Shakopee,MN 55379 Nowthen,MN 55330 Rogers,MN 55374 ShakopM MN 55379
Phone: 952415-8615 763-274-2580 763-428.8886 952.445-WO
Email: breffd9IrV*10VD&VkW.00ff1 contectrsrna8nrelkvinc.net mLsrMnlbtarddvedwmm IenceOfd msphaltnet
Signed By.Brent A.Carton Leslie A.Bloom Mire Leuer tance Guentid
Title: Viae President Vice President GM Project Manager
Bid Security:Bid Bond Bid Bond Bid Bond Bid Bond
Responsible Contractor Cer0katlon:Reed Redd Reed Redd
Addenda AcknaMedged:N/A N/A N/A N/A
IMM cr-�. ST-1
Page 52 of 94
®Stantec
Bidder No.SB"'. Na 6
BID TABULATION Park Construction Compary ASTECH Corporatbn
hart,
mum Item Unit Cft Unit Prke Total Unit Prke Total
BASE BID
1 MOBIL17ATMN IS 1 $32,700.00 $32,7MOO ;15,000.00 $15,000.00
2 TRAFFIC CONTROL LS 1 $3,950.00 $3,95(LOO $2,350.00 $2,3MOO
3 MILL BITUMINOUS PAVEMENT(2"DEPTH) SY 88170 $1.05 $92,S78.50 $0.86 $75,826.20
4 REPAIR LOOP DETECTOR EA 21 $920.00 $19,320.00 $1,100.00 $23,100.00
5 REMOVE AND REPLACE 8618 CONCRETE CURB AND LF 40D $32.70 $13,080.00 $29.45 $11,78MOD
GUTTER
6 REMOVE AND REPLACE SURMOUNTABLE CONCRETE LF 300 $33.20 $9,960.00 $29.95 $8,985.00
CURB AND GUTTER
7 PATCH BITUMINOUS PAVEMENT,INCL REMOVALS,S" SY 400 $3230 $12,921100 $61.75 $24,SWAO
DEPTH
8 PATCH BITUMINOUS PAVEMENT,INCL REMOVALS,3.5" SY 400 $22.70 $9,080.DO $43.35 $17,340.00
DEPTH
9 ADJUST EXISTING CATCH BASIN CASTING,INCL NEW EA 4 $115.00 $46(LD0 $595.00 $Z380.00
HOPE RINGS
10 BITUMINOUS MATERIAL FORTACK ODAT GAL 4850 $2.35 $11,397.50 $2.90 $14,065.00
11 TYPE SP 12.5 WEARING COURSE MIXTURE(3,B) TN 5820 $47.00 $273,540. $49.75 $289,545.
12 TYPE SP 9.5 WEARING COURSE MIXTURE(2,B) TN 5850 $48.50 $283,725. $49.60 $290'160.
13 4"BROKEN LINE,WHITE EPDXY IF 2900 $0.18 $522. $0.19 $551.
14 4"SOLID LINE,WHITE EPDXY LF 160D $0.18 $288. $0.19 $3D4.01
15 4"SOLID LINE,WHITE EPDXY-PARKING LAT LF 1000 $1.20 $1,200. $1.24 $1,240.00
16 29"SOLID LINE,WHITE EPDXY(STOP BAR) LF 250 $5.10 $1,275.00 $5.25 $1,312
17 12"SOLID LINE,YELLOW EPDXY LF 180 $255 $459.00 $2.62 $471.
18 4"SOLID LINE,YELLOW EPDXY LF 600 $0.19 $114. $020 $120.00
19 4"DOUBLE SOLID LINE,YELLOW EPDXY LF 7000 $0.39 $2,730.00 $0.40 $2,800.00
20 PAVEMENT MESSAGE,LEFT OR RIGHT TURN ARROW- EA 12 $102.00 $1,224. $105.00 $1,26000
EPDXY
21 PAVEMENT MESSAGE,LEFT-THRU OR RIGHT-THRU EA 6 $15300 $918.01 $157.00 $942.
TURN ARROW-EPDXY
22 PAVEMENT MESSAGE,THRU ARROW-EPDXY EA 2 $10200 $204. $105.00 $210.
23 PAVEMENT MESSAGE,HANDICAP PARKING-EPDXY EA 2 $81.60 $163.2 $84.00 $168.01
24 PAVEMENT MESSAGE,3'X @ CROSSWALK(BLOCKS- SF 4000 $3.30 $13,200. $3.91 $13,640.00
EPDXY
25 HYDROMULCH WITH SEED MIX 25-131,INCL4"LOAM SY 250 $12.90 $3,225. $15.50 $3,875.
TOPSOIL BORROW
TOTAL BASE BID $788,233.20 $801,9259
Contractor Name and Address:Pads Construction Company ASTECH Corp.
148181st Avenue NE 8348 Ridgewood Road
Mlnneapolls,MN 55432 St.Joseph,MN 56374
Phone: 763-786.9800 320-363-asoo
Emall: WarenedbuarKcaw6ue8onco.can LitiDODD(@aMeChUS.G.:'
Signed By Charles Some Dale R.Strandberg
This: Paving Division Manager Vim President
Bid Security:BIO Bond Bid Bond
Responsible Contractor Certification:Recd Recd
Addenda ACloowledged:N/A N/A
1933a4150631dm" bm Br-2
Page 53 of 94
THIS PAGE INTENTIONALLY LEFT BLANK
Page 54 of 94
0
Oak Park Heights
Request for Council Action
Meeting Date February 27 2018
Time Required: 5 Minutes
Agenda Item Title: SUNNYSIDE LIFT TION
Agenda Placement Old Business
Originating Department/Requestor i o n Ci strator
Requester's Signature
Action Requested Discussn Po s' le Action
Background/Justification(Please in ate if any previous action has been taken or if other public bodies
have advised):
In October 2017 City Council authorized the City Engineer to produce plans and specifications necessary
so that the Sunnyside Lift Station project can be bid and executed in 2018.This lift station is failing and is
in need of major overhaul/replacement.The October Staff report is enclosed that outlines the issues.
The City Engineer did secure bids for such work and such bids are outlined in the the attached STANTEC
memo dated 2/21/18 —with the lowest bidder being Lametti and Sons. Inc in an amount of$510,300 for
the base bid and $14,700 for Alternate 1. Total bid is $525,000. Also recall, the City Engineering costs
are approximately$148,100 bringing these total costs to$673,100.
This amount is anticipated to be funded by the Renewal Replacement Fund which has a sanitary sewer
element balance of$2,213,000 as of 12/31/17.This Fund is funded from sanitary sewer rates.
Staff would request the City Council award the project as outlined by the City Engineer(award the
Base Bid and Alternate 1)and approve the project to proceed.
Page 55 of 94
® Sta ntec Stontec consulting Services Inc.
2335 Highway 36 West,St.Paul MN 55113
February 21,2018
Honorable Mayor and City Council
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Re: 2018 Sunnyside Sanitary Lift Station Replacement
Stantec Project No. 193803929
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the 2018 Sunnyside Sanitary Lift Station Replacement Project on February 21,
2018. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will
also be distributed to each Bidder once the Project has been awarded.
There was a total of 7 Bids,of which 6 were responsive. The bid by Minger Construction Co. Inc.
was not properly filled out and was missing a line item bid so the bid was found to be non-
responsive and not included. The following summarizes the results of the responsive Bids received:
Contractor Total Base Bid Alternate#1 A_ lternate#2
Low Lametti and Sons, Inc. $510,300.00 $14,700.00 $15,000.00
#2 Geislinger&Sons, Inc. $520,520.00 $11,000.00 $5,300.00
#3 A-1 Excavating, Inc. $548,670.00 $13,110.00 $5,665.00
#4 Veit&Company, Inc. $589,159.00 $13,375.00 $10,400.00
#5 Meyer Contracting, Inc. $603,746.83 $9000.00 $6,364.49
#6 Pember Companies, Inc. $605,415.00 $9,400.00 $5,000.00
The low Bidder on the Project was Lametti and Sons, Inc.with a Total Base Bid Amount of
$510,300.00. This compares to the Engineer's Opinion of Probable Costs of$575,000.00. These Bids
have been reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder,then Lamettl and Sons,Inc.
should be awarded the Project on the Total Base Bid Amount of$510,300.00.
There were also two Alternate Bid Items included in this project bid. Alternate No. 1 included the
replacement of the forcemain in the parking lot area. Alternate No.2 included the replacement
of the electrical secondary service. We recommend that the City accept Alternate No. 1 for a
total of$14,700.00 as part of this contract. Alternate #2 is not recommended at this time due to
the unknown condition of the existing electrical service and the cost.
Should you have any questions, please feel free to contact me.
Sincerely,
Lee M.Mann, P.E.
lee.mann@stantec.com
651-604-4850
Enclosure
Page 56 of 94
stentec ROMAnne:701E fuwwMN Snikry LNtstodon Raa170om" /ha'waw*nwb*hsraad
Cly Pa*od No.: adNrnTa41e2
SPontac PNOJaCt Na:141803929 _
Bld OP@nkV Wl&mday,FdNUW V 21.2017 at 10 A.M.CST Owner: Of Gail Park
ThROP1,
Lk,mm
Nddr N L 1 Udder ND.2 Mddar No.3 Ekbr TIO.4
EM TABULATION IanraW a EDny Inc. OekinOr•6=16Ina Ad
1Dern 6earYYALbm waft acompany,Ola
NUM am EIDr Item Unb ft halt PrIcs Taal unit Moa Tow Lkdtpam TOW twa PrMoa Taal
1 MOBILM ATION LS 1 3n,000.00 323 311,500.00 $11,1410AO 5511200.00
2 TRAFFIC CONTROL LS 1 3$400M am" 31 qaw $1,5DDA0 51,00040 5 �9�00AD s
7 DENATFRING MODDA0 Ss0
ww
4 DSMOLITIONOFEISTIN'SANITARY LIFT STATION LS 1 f20AGM $14000400 $11p00 11.60040 $11 (7,650.00 37,650.
PER SECTION 02 4119
5 TEMPORARY CONVEYANCE OF SANITARY SEWAGE LS 1 33116 3S6,D00 X35 DDAD $25 323,100AO $38.070,00 �try,
6 MAINTAIN WATER AND ELECTRICAL SERVICES ALONG LS 1 51,159.00 3l420a00
RETADUNO WALL
7 REMOVER SANITARY FORCEMATN SETTER PIPE LF 60 $10.00 $36.00 $$1%
5 BLOCK WALL R< MN SF 540 $35A0 318. $2540 SAM $1540 :5140 $27.
10 AAGGGU!GA7E EASE.CLASS 5 TTN 100 SY so VSAD u 31 $2.0DD $540 3
11 4'C011CAI1E SIDEWALX SF 20 31540 $21.00 3420 36040 51.200. $
32amm 31,630
12 TEMPORARY PREaiMNFEIFD EARTH RETENTION NS 1 375.000-00 $75,000 $26,00040 $60000.00 $60.000 $911800.00 $91,80LL
SYSTEM
13 SANRARY LIFT STATION MMPROVEIEITS 1N]IlD= LS 1 $2793,70040 3247. 3357.500.00 3357,5" 3270,40040 3270.400 3276,50640
NEW WEATHERPROOF EECLRIC ALCONIROLS,5 HP
DUPIM SUBNERSHILE PUMPS,MEW CONCRETE
WET WELL AND VAVLE VAULT,PR00ES9 PIPING,
FrraNGS,VALVES AND ALL OTHER APPURTANENCES AS
SHOWN ON THE DRAWINGS AND AS SPECUIED.
14 12'DIP SANITARY SENEI P1PT:CL 53,RESTRICT® LF 20 $INAp $3 $20040 $4,00[ $37640
TRENCH35.5TA. 40 5152 S$00
15 CONNECTTO EGSTING MANHOLE EA 1 31,DN9D $4001040 326o0A0 $3,500. $2030040 32, $2507 $Z07
540
16 4'DIP FORCEMAIN PIPE,RESTRICTED TRENCH LF 20 f� 35, $
Do $3 $311
17 4-DIP NO 45 DEGREE BEND WITH RESTRAINED]QUITS EA 2 3507.00 $1,014
18 V DIP TRUE WYE WITH RBUPAMED JOINTS FIA 1 3500.00 $80040 3Bw 36m.00 S2135M $2335.
19 4'DIP TEE AND CAP WITH RESTRAINED JOINTS Ek 1 $=.DD S $115" SUED 31,30D4D 31 $2,02540 32,0xS.
20 4'BURIED PWD VALVE AND BOX 61 1 $1,SW.00 S $1.200A0 $1,200 31,35040 SI 31.475,00 51,935
21 CONNECT TO MUM 4"DIP TORCSMAIN WITH EA 1 314009D 3 $2,SD D $1.500 $2.010.00 52020. $7,50540
SLEEVE AND RESTRAINED JOINTS
22 STEEL BOLLARD WITH SLEEVE EA 2 33WM 3600 $�M $1,590 $� 31, $057.00
n 33,7F1
SOOOWG WITH 4.OFTUPSOIL SY 120 31040 $1750
TOTAL BASE BIO $51%3mAl $520,120M
3588,15740
ALTERNATR NOS 1-REPLACWSST Orr DIP
FORCOMN
24 RESIACE I DIP SIN PIPING AND FITTINGS AND LS 1 $14,70040 $14, $11,000.00 311,000.00 313.11040 313,11 $17,37540 313,375
RECONNECT AS SHOWN ON THE DRAWUNGS
TOTAL ALTERNATE 110.1-REMACIMMOF 4' 3fA.7EDAD
DIP FOpCE AIN 311r0$21#001400 $73.120. 31]„375
ALTERNATE NO.2-RBLAOB EI WM
UNDENOROERMD ELECTRIC SOMME CONDOR
25 REPLACE THE E IST IG UNDERGROUND ELECTRICAL LS 1 ;1 ASIDD $15, $5,700.00 $sAmoc $5,685.W 3545SAD $10400.00 $10,400.00
SERVILE CONDUIT AND RECONNBCTTD NEW PANEL
SHOWN ON THE DRAWUNCS
TOTAL ALTERNATE N0.2-REPLAW EIOEIINB 31Sxul—do 35,300 35,665.08 310,4MA
UNOBIOROtNBD ELECTRIC SERVICE CONOUR
199W3nlWfYmn BFl
Page 57 of 94
Nddw Na 2 NOW w 3 NddsNB.3 BlddWHa 4
BIOTAN&ATION WIN"&mono,Det OaleBipM&SawSlm A-10 1 a9-lna geR&cowpww,Dia
Item
Npn RM iNdN Udt Ptka Tom Udt Prion TOW UBRPdm TNN MR Prlee TOM
SUBSTMIM NEHSr NONE NON! NOTE NON!
Owmadp'Osm and Addnss:1mTwW■Som Irr- Gdow B Sary Inr: M1 Bmffmu .Iw- va a Om pmw Inc
16025 Fpm&ak(L N. 511 Central Arend sma 408 20 Araare 14000 Veit Ptrm
Hugo,HN 55036 wavn4 m rm EReme,IN 54M RMIM NN ssm
HNmc 651-426-1380 320-764.2005 7145681141 2B•2242
EmaR
Signed By DWW I BanlEn Pedro Bade Omnrri
THe: NoePreiderd MOW& R=L,41B CPO/Beaaaer
Bid Seoagy:Bid Bard am Bpd Bid Bpd Bid Spat
RmpmoNs Omtrarlp D 110 AM:Reed Reed Reed RtGd
AddNde AdmowladgW:WA WA WA WA
p 86-2
Page 58 of 94
®Stantec
Mddw ML 8 BNddw NR.a
BID INSULATION pww cwdncdmb LTC. Pmahm•Compmdm Rm:
num
mm item IhTRn Unit Pd6a Taal LIAR PrN m TaLA
"NEWS
1 MO6RRATION LS 1 4311000.00 471,000. 530,95DA0 5301950
2 TRAFFIC CONTROL LS 1 42,5D0LD 52. $uw-BD 54DOD
3 DEWATERING LS 1 $20,603,86 $20,iMA "SAM 5451000
4 OEMOLT MN OF EXISTING SANITARY LIFT STATION LS 1 49dM.70 $025.70 ;10,000.00 Slop=
PER SECTION 02 4119
5 TEMPORARY CONVEYANCE OF SANTARY SEWAGE LS 1 $38/050.56 43B4O%M 5211000100M1ODOM
6 MAINTAIN WATER AND ELECTRICAL SERVEES ALONG LS 1 4707.41 $MAI 47AMM 57
RETAINING WALL
7 REMOVER SANITARY FORCEMAIN Se 91 PIPE LF 60 $3183 $829 Slam SI=
B BLM WALL RECONSTRUCfMN SF 540 459.16 $31.946. 45150 528,
9 SUBG1ADE PREPARATION SY 50 $1338 4669. 4150 $75
10 AGGREGATE BASE,CLASS 5 TN 100 $31.65 53,1810 848.00 $0111 41 CONCRETE SIDEWALK SF 20 S5620 $1,124 $LSD $
L2 TEMPORARY PRE-BiGNIEERED EARTH RETENTION LS 1 $,51424 $9,SL4.24 570AODAD 470
SYSTEM
13 SANITARY LIFT STATION NMPROVEMENTSINCLUDING LS 1 5424MILIM) $424.136 8350/000100 pw,=.um
NEW WEATHERPROOF ELECTRICAL CONTROLS,5 HP
DUPLEX SUBME SIBlE PUMPS,PRECAST CONCRETE
WET WELL AND VAYLE VAULT,PROCESS PIPING`
FITTINGS,VALVES AND ALL OTHER APPURTANE CES AS
SHOWN ON THE DRAWINGS AND AS SPECIFIED,
14 lr DIP SANITARY SEAMEN PIPE,CL S3,RESTRICTED IF 20 $208.63 54,176. $MAO $11LOODA
TRENCH
15 CONNECTM EOSING MANHOLE EA 1 81,72175 51.773.75 52,600.00
16 4-DIP FORCEMAON PIPE,RBTRTCTED TRENCH LF 20 4335100 $2,700. $135.00
17 41 DIP MT 45 DEGREE BEND WITH RESTRAINED JOINTS EA 2 $711.27 $1,422.54 541D10o 4 4820.
18 4'INP TRUE WYE WITH RESTRAINED XWRS EL 1 52,54732 82x5473
19 4'DIP TEE AND CAP WITH RESTRAINED]DINTS Ek 1 $5,377.47 $5,377.4 52.1OMO 52.
20 4•BURIED PLUG VALVE AND BOX EL 1 $2,084,47 SLM.42 81,150100 $L
21 WNNECT 70 EOSTDiG 4"DIP FORCENAIN WITH EA 1 S1,6m55 41 $2,m0100 52,100.
SLEEVE AND RESTRAINED MINTS
22 STEEL ODU ARD WITH SLEEVE EA 2 $3,106.60 56„2 $650.00 51,30p
23 SODDING WITH 4'OF TOPSOIL SY 120 $16.7474649 $20.00
TOTAL BABE BID $803 $6D6 41
ALTERNATE NO.1-REPLAffJBITOP 4P DIP
FORCEMAIN
24 REPLACE 4'DIP TORCEMAN PIPING AND FAT IN05 AND LS 1 "AMA $9,400100 $9,
RECONNECT AS SHOWN ON THE DRAWINGS
TOTAL ALITBINATE 140.1-REPACF.BBIT OF 4'
DIP FORCE4!x000.00 41XABD.OB
NAIM
ALTERNATE NO.2-REPLACE ENIDTDLR
UNDmmkGROUMD m WMC SE#VIN:E CONDUIT'
25 REPLACE THE EIOSTNG UNDERGROUND ELIMUCAL LS 1 56,364_49 $6,364M 45100D100 $5,000
SERVICE ODNDIDT AND REWNNETTO NEW PANEL AS
SHOWN ON THE DRAWINGS
TOTAL ALTERNATE NO.2-REPLACE 1001TDN0 46,8114.49 45,000.0
UNDBRORgMD ELECTIOCSari=CONOUIT
00emm4wam°° BT-3
Page 59 of 94
NdderMa.5 Bldder N0.6
BID TAWI.ATION "am Contracting,Im PSR*WCMMmdl ,lnw:
Nem
Nam nom Unlb QW UM[Pdca Total UnN Pdca Tdd
BUBGt FMITlN& NOW NON!
fmtraarmr Now and AdMm WW aonbadl'W Bib painter mwpanim;Br-
JIM 93rd Amnia N N1M946%Street
Nepk Gm NN 55169
Minna: mmi-5932 715�235di16WI54751
flet 99!ldho@DMM0lond�
SgWmm y. Schep Brent Pamhc
TRk. PrYNna M PntsNent
Bet SMMW:6k BOW Bid Bend
Reepoml6kOor&actorOutiftellon:Reed Beed
Addenda Acknowledged:N/A WA
�+oemaafewoe+rw BFI
Page 60 of 94
City of Oak Park Heights
14168 Oak Park Blvd N.•Box 2007.Oak Park Heights_MN 55082•Phone(651)439-4439.Fax 439-0574
Memorandum
0', ww„t will
To: Eric Johnson,Administrator OPPOI J 4*2.
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 10/18/17
Re: Sunnyside Lift Station Replacement
In or around June 2017 the City Council author' ed Stantec to assess the condition of the
Sunnyside Lift Station and perform a feasibili ,study for replacement. Stantec did provide an
assessment and a recommendation to addre issues with the existing can style station.
Stantec's assessment indicates that the sta on is significantly deteriorated and in a corroded
state. The loss of metal thickness intro ces real risk of a breach in the can, which could
ultimately lead to station failure.
Ultimately Stantec recomme the lift station be replaced and provided two options for
replacement. The first o ' n replaces the station can with an identical dry well/wet well can
station. The second tion is to build a duplex submersible lift station adjacent to the existing
station. The feasibility report discusses advantages,disadvantages and challenges of both
options, but Stantec's recommendation is to install a submersible station. A,submersible station
has a lower construction cost and has a smaller footprint on the site. Layout drawings and
rough estimated costs for both options are included in the report attached to this memo. Option
two (2), the Duplex submersible lift station has an estimated construction cost of$789,500
Stantec also provided a work plan and estimated costs for the design and construction phases
of the project. The design phase proposes a lump sum of$80,500. The construction services
will be performed on an hourly basis, but not to exceed $62.600 with an additional estimated
$5,000 for expenses for an estimated total of$148,100.
FfWl%l&W
The Sunnyside lilt station replacement would be funded with the sever renewal and
replacement fund, which has an approximate balance of$3.5 million. I agree with Stantec's
assessment of the stations condition. and further agree that the station should be replaced with
a duplex submersible station (Option 2). This project would occur in 2018, but to get the best
bids it would be let in winter or early spring of 2018. Therefore, Stantec would need to begin
design work immediately. If the Council is agreeable to Stantec's proposal, I recommend
authorizing Stantec to begin design work so the project can be let for bidding.
2
AW#&f*
Stantec Consulting Services Inc.
2335 Highway 36 West,St. Paul MN 55113-3819
June 20, 2017
File: 193803929
Mr. Andy Kegley
Public Works Director
141688 Oak Park Blvd. N.
Oak Park Heights, MN 55082
Reference: Sunnyside Sanitary Lift Station Replacement Options
Dear Mr.Kegley,
This letter includes a summary of our evaluation of options to address the issues with the existing
Sunnyside Lift Station located between the Sunnyside Marina and the Sunnyside Condominiums.
The current "can style"lift station is in a significantly deteriorated and corroded state. The loss of
metal thickness in the can,particularly the floor, poses the real risk of a breach of the can. A
breach could mean water entering the dry well and destruction of the controls,resulting in the lift
station failing. As such, the City Council has directed Stantec to perform this study to provide
alternatives and costs to replace this sanitary sewer lift station.
Two options have been identified with an estimated budgetary project cost for each option. The
options include two lift station replacement alternatives. The lift station included in option one is a
replica of the existing station while option two is a change to a duplex submersible style lift station.
Both options include either keeping the existing lift station in full operation during construction or
utilizing a complete bypass operation until a switch over to the new station occurs. The locations
for the two replacement options are shown on Figure 1 and 2.
Option 1 -Replace Station with Steel Can Station In essentially the some location
This option would involve construction of a new steel can lift station located as close as possible to
the existing station as shown on Figure 1. The existing station would be removed,and the new can
station would be installed in approximately the same location. It would be necessary to drive
sheet piling in order to install the new station. The entire site would be bypassed during
construction with a duplex pump system located in the existing wet well. This option would likely
not require the acquisition of additional permanent easement area.
Advantages:
• City familiarity with this type of lift station
• Pumps are slightly more efficient than submersible style
• Station has proven itself over its life
• The existing wet well could be re-used
Design with community in mind
Page$8 of 30
June 20,2017
Sunnyside Lift Station Replacement Options
Page 2 of 4
Disadvantages:
• Requires confined space access protocols to maintain pumps
• Cost of construction is higher
• Longer duration of bypass operation
• Construction requires deeper excavation down to the common base slab for wet well and
drywell
• Potentially more disruption to the adjacent residences because the sheet pile operation is
noisy and deeper piling will be required
• Steel can station material can corrode with moisture over time more quickly than a
concrete structure
Option 2-Replace Station Adjacent to Existing Station wish Duplex Submersible Station
For this option, a new duplex submersible style lift station would be constructed adjacent to the
existing lift station in the lower parking area near the bathroom building (see Figure 2). With this
option,the station wet well would contain the submersible pumps along with a new valve vault
and the existing station would be filled and abandoned. This option would require acquisition of
new permanent easement area from the adjacent property.
Advantages:
• Cost of construction is less
• Does not require confined space access protocols to maintain pumps. Pumps are pulled
out of the wet well for maintenance from the surface so there is no need to enter the wet
well
• Wet Well excavation will be 8 feet shallower because it would be constructed from a lower
grade elevation (down the hill)
• Wet well can be sunk or augured into place to lessen impact on surrounding access,
parking area and the Marina bathroom/laundry building
• The duration of the bypass pumping would be during the conversion of the station to a
valve vault only, not during the entire project
• Less disruptive to the condominium side of the project
• Pumps can be fitted with a special impeller designed to better handle fibrous rags and
reduce chance of plugging pumps
Doe.kion witri eommunily in mince
Page t9 of 36
June 20,2017
Sunnyside Lift Station Replacement Options
Page 3 of 4
Disadvantages:
• Pumps are slightly less efficient
• May have some potential temporary utility service impacts on the Marina
bathroom/laundry building and impacts to the marina parking area
• Will require new permanent easement from the Marina
Both Options 1 and 2 will be difficult construction projects and will require a significant temporary
construction easement from both adjacent properties. As indicated for Option 2, new permanent
easement will be required to install the submersible lift station. Due to the complexity of the
easement area required and variability of dealing with property owners,estimated costs for these
easements are not included in the cost estimate. it is assumed that City staff will take the lead
(with Stantec support) in negotiating and obtaining the necessary easements and/or rights-of-
entry from the property owner(s).
Recommendation
Of the two replacement options, Option 2 has a lower construction cost due the fact that the
submersible pump station has a smaller footprint,it can be sunk as a caisson or drilled,and the
wet well would be constructed at a lower elevation (resulting in less excavation). Option 2 also
appears to provide the most advantages and the least disadvantages related to the future
operations, maintenance and longevity of the facility.
Therefore,from a construction cost, operations and maintenance standpoint,Option 2 is the
recommended option for the replacement of the existing lift station. However,further research
into the potential financial impact of the needed easement acquisitions is necessary to confirm
the overall estimate of project cost.
Please feel free to contact Mark Rolfs or myself if you have any questions or require any additional
information.
Regards,
STANTEC CONSULTING SERVICES INC.
Tim Grinstead, P.E.
Associate
Phone: (651) 604-4881
Tim.gdnstead@stantec.com
Attachment: Figures,Cost Estimates
Design watr+community in mind
P@P 96 of ad
June 20,2017
Sunnyside Lift Station Replacement Options
Page 4 of 4
cc. Eric Johnson, City Administrator
Lee Mann, City Engineer
Mark Rolfs,Senior Project Manager
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OPTION 1 — REPLACE STEEL CAN STATION o s 1Tl
OAK PARK HEIGHTS, MINNESOTA FIGURE: 1
SUNNYSIDE SANITARY LIFT STATION "
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DATE: 05/23/2017 PROD.NO.:193803929 vva•°e° ��
Project Cost Estimate
Project: Oak Park Heights Sunnyside Sanitary Lift Station -Option 1
Date: June 2017
By: TLG
No. Item Item Description Unit I Quantity Unit Cost Extension
1 Mobilization LS 1 $ 45,000 $ 45,000
2 Traffic Control LS 1 $ 10,000 $ 10,000
3 Earthwork(Temp. Earth Retention) LS 1 $ 225,000 $ 225,000
4 Site Work LS 1 $ 15,000 $ 15,000
5 Street, Pavement Demo and Replace LS 1 $ 25,000 25,000
6 Remove and Reinstall Retaining Wall LS 1 $ 25,000 $ 25,000
7 Lift Station Dry Well, Pumps, Piping LS 1 $ 175,000 $ 175,000
8 Lift Station Wet Well -6 ft Dia LS - $ -
9 Utility Work LS 1 $ 2,000 $ 2,000
10 Dewatering LS 1 100,000 $ 100,000
11 Bypass Pumping LS 1 35,000 $ 35,000
12 Remove Existing Lift Station LS 1 $ 15,000 $ 15,000
13 12" Sanitary Sewer LF - $ 500 $ -
14 4" Forcemain,Valve, Fittings LF 30 $ 250 7,500
15 Electrical and Control Panel LS i $ 85,000 $ 85,000
Estimated Construction $ 764,500
Construction Contingency(20%) $ 153,000
Subtotal $ 417,500
Engineering,Admin(25%) $ 229,000
Total $ 1,146,500
Note: Estimates do not include easement acquisition costs
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OAK PARK HEIGHTS, MINNESOTA FIGURE: 2 ,
SUNNYSIDE SANITARY LIFT STATION c
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DATE: 05/23/2017 PROJ.NO.:193803929
Project Cost Estimate
Project: Oak Park Heights Sunnyside Sanitary Lift Station - Option 2
Date: lune 2017
By: TLG
No. Item Item Description Unit Quantity Unit Cost Extension
1 Mobilization LS 1 $ 30,000 $ 30,000
2 Traffic Control LS 1 $ 7,500 7,500
3 Earthwork(Temp. Earth Retention) LS 1 $ 100,000 $ 100,000
4 Site Work LS 1 $ 15,000 15,000
5 Pavement Demo and New pavement LS 1 $ 30,000 30,000
6 Remove and Reinstall Larger Wall LS 1 $ 50,000 $ 50,000
7 7' Dia Valve Vault LS 1 $ 40,000 $ 40,000
8 7' Dia. Duplex Sub. Pump Wet Well LS 1 100,000 100,000
9 Utility Work LS 1 $ 2,000 2,000
10 Dewatering LS 1 $ 40,000 $ 40,000
11 Bypass Pumping LS 1 $ 15,000 $ 15,000
12 Abandon Existing Lift Station LS 1 $ 12,000 $ 12,000
13 12"Sanitary Sewer LF 30 $ 500 $ 15,000
14 4" Forcemain,Valve, Fittings LF 20 $ 250 5,000
15 Electrical and Control Panel LS 1 $ 65,000 $ 65,000
Estimated Construction $ 526,500
Construction Contingency(20%) $ 105,000
Subtotal $ 631,500
Engineering,Admin(25%) $ 158,000
Total $ 784,500
Note: Estimates do not include easement acquisition costs
pap 29 of 96
�R
[� 2335 Highway 36 West,51. Paul MN 55113-3819
October 13,2017
File:193885119
Attention: Mr.Andy Kegley
City of Oak Park Heights
14168 Oak Park Boulevard
PO Box 2007
Oak Park Heights,MN 55082
Reference: Proposal for Engineering Services—Sunnyside Lift Station
Dear Andy,
This letter outlines the Scope of Services and estimated costs for providing design and construction services
for the replacement of the City of Oak Park Heights Sunnyside Lift Station,as outlined in our June 20,2017
feasibility report.
It is our understanding that Option 2 will be recommended for the design,bidding and construction of the
replacement of the Sunnyside Lift Station. This option consists of constructing a new duplex submersible
style lift station adjacent to the existing lift station in the lower parking area near the Marina bathroom
building.The new station wet well would contain the submersible pumps along with a new valve vault and
the existing station would be filled and abandoned. This option requires acquisition of new permanent
easement area from the adjacent property.
The design and construction services phases for this project would consist of the following tasks:
Design Services Phase:
Task 1—Five meetings with City staff to verify aspects and features of design from the feasibility report and
to verify site within Plat.
Task 2—Design survey of the property.
Task 3—Assist with acquisition of the new permanent easement.Provide one easement sketch and legal
description for one easement.
Task 4—One design of the new sanitary lift station,based on option 2 of the feasibility report,forcemain
connection,and demolition of the existing sanitary lift station.
Task 5—Preparation of Plans and Specifications based on Task 4.
Task 6—Submission of construction documents to the DNR for review.
Task 7-Assistance to bid the project one time and recommend awarding the contract.
Page 26 of 9B
October 13,2017
Mr.Andy Kegley
Page 2 of 3
Reference: Proposal for Engineering Services—Sunnyside Lift Station
Construction Services Phase:
Task 1—Provide Construction Surveying/Staking.
Task 2—Hold Preconstruction meeting,provide periodic construction inspections,and prepare weekly
progress reports.
Task 3—Provide Construction Engineering services to include reviewing Contractor submitted shop
drawings,interpret plans and specifications for Contractor requests for information,create change orders if
changes in the contract are required and submit to the City for approval.Prepare pay requests and submit
to the City for approval.
Task 4—Perform startup services of the new sanitary lift station(two iterations).
Task 5-Preparation of As-Built drawings following completion of construction,review and compile all
Contractor submitted Operation&Maintenance Manuals.
The Design Services Phase will be performed for a lump sum fee of$80,500. The Construction Services
Phase will be performed on an hourly not-to-exceed basis with the range of$50,1oo-$62,600. Expenses
are estimated at$5000. The total estimated fee range with expenses is$135,600-$148,100.This scope
and fee assumes that the project will commence from start to finish with no interruption of engineering
services.
This letter and scope of services represent the understanding between the City and Stantec in respect to the
Project and may only be modified in writing signed by the City and Stantec is subject to the current Master
Services Agreement between the City and Stantec.
If this letter satisfactorily sets forth conditions of our Agreement,please sign in the space below and
return one copy to our office.Thank you for the opportunity to provide these services and we look
forward to working with you and City staff on this project.
CITY OF OAK PARK HEIGHTS
By
Print Name and Title
Date
Fawmam
October 13,2017
Mr.Andy Kegley
Page 3 of 3
Reference: Proposal for Engineering Services—Sunnyside Lift Station
If you have any questions,need additional information,or wish to discuss this matter in greater detail,please
contact me.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee M.Mann P.E. Tim Grinstead,P.E.
City Engineer Associate
651-604-4850 65i-6o4-4881
Lee.mann@stantec.com Tim.grinstead@stantec.com
Attachment
c: file
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Oak Park Heights
Request for Council Action
Meeting Date February 27h,2018
Time Required: 5 Minutes
Agenda.Item Title: Approve Construction Access Agreement—Sunnyside Marina&Lift
Station Project.
Agenda Placement New Business
Originating Department/Reques r: Ci Administrator
Requester's Signature
Action Requested Discussioff Possible Action
Assuming the City Council awards the Sunnyside Lift Station contract to the prevailing best
bidder, the City will need to be confident in its access rights. While it is possible that the City
could simply utilize its rights that were conveyed to it when the Plat was filed in the early 1970's
—following those sanitary sewer line easements—however those rights may be unclear as it relates
to site access and/or to permanent utilization of the surface.
Instead, Staff has met with Sunnyside Marina to discuss our needs and planned timing for this lift
station replacement and they have agreed to provide to the City clear, unambiguous construction
access and rights to construct the new lift station. But, in return the City is asked to pay for costs
associated with a planned delay in their paving project - $3,000 as well as another $1,000 for
initial access and final land transfer.
Staff would believe this method will result in a more collaborative working area and better-defined
land rights for the planned lift station. These concepts have been reduced to a Construction
Access Agreement — see enclosed and Staff would ask that the Council approve such
agreement.
Page 75 of 94
Construction Access Agreement
The forgoing outlines commitments and permissions granted to the City of Oak Park Heights,the'City"by the Port of Sunnyside,(the'Owner")
which owns land parcel#3403020420001;to allow the City to access,restore and/or reconstruct the City infrastructure known as the*Sunnyside
Lift Station'including the removals and restoration of the current facility.This lift station replacement project,the'ProjecP,is necessary to ensure
the functionality of sanitary sewer systems in the vicinity.
• Exhibit A to this Agreement represents the Owners land and areas anticipated to be impacted.
• Exhibit B to this Agreement represents a generalized site plan of the current and future location of the lift station.
While the City generally maintains easement capacity to operate and maintain all related systems shown in Exhibit B,direct coordination with the
property Owner is preferred and parties agree to the following parameters:
In exchange for$500.00,the Owner conveys a Temporary Construction Easement to the City(including access thereto across the Owner's
lands),to undertake all reasonably necessary steps to fully rehabilitate and restore the necessary public infrastructure following standard public
engineering protocols for such work,These permissions will also include(but not be limited to)the following:
1. The City's contractor may fully mobilize on the site on or after May 18,2018.Prior to May 11,the City's contractor may perform site
investigations for planned staging or other actions that do not materially hinder the Owner's operations and shall coordinate these with
the Owner at all times.
2. Once initiated on site by the City's contractor fully mobilizing,work is expected to not exceed one-hundred and twenty(120)calendar
days,not including final site restoration,for which this access shall be inclusive and within the Temporary Construction Easement
Area shown in Exhibit A.The City shall have priority access in this defined area for the placement and storage of equipment,materials,
vehicles and apparatus solely necessary for the completion of the Project.
3. The City may seek reasonable extensions to this timeline,not exceeding 30 calendar days each-due to factors such as weather
conditions or items outside the general control of the City.The extensions shall not be unreasonably denied,delayed or conditioned
by the Owner,but shall require the City to provide to the Owner an additional$1,000.00 for any granted 30-day extension.
4. Oncethe City's work is substantially completed,the Ownerwill undertake a separate pavement rehabilitation project upon lards under
its control in the area defined as Delayed Pavement Project Area.These delayed areas are shown in Exhibit A and shall also Include
the Temporary Construction Easement Area.The pavement rehabilitation for these areas is being delayed to accommodate the City's
3r o c project.Because of this delay,the City shall provide a lump sum payment to the owner of$3000.00 payable prior to mobilization by
the City's contractor. Once this payment is made, except for impacts due to gross negligence, the City shall have no further
responsibilities to restore any pavement areas of the Owner.
5. Upon completion of the Project,the Owner shall provide a more defined permanent utility easement to the City to operate,maintain,
restore,replace and/or reconstruct the new lift station facility,the City shall pay$500.00 to the Owner for such easement area.The
City shall provide that easement document to the Owner within 120 calendar days of the completion of the Lift Station replacement.
Such easement shall be legally described in a document prepared by the City Attorney and City Surveyor at the City's expense and
provided to the Owners.The Owners make no warranty as to the suitability of the easement or any land conditions.
& There is not a legal description forthe Temporary Construction Easement forconstruction access or uses,rather it is generally defined
as shown on the attached map affixed hereto as Exhibit A.
7. The City shall indemnify and hold harmless the Owner for any damages or caused orcreated by the City and/or its contractor resulting
from the City's Project. The Owner is not responsible for any site security or oversight of this area or any items stored upon ft.The
City is responsible to secure any and all permitting related to its project.
8. The parties agree to work in good faith and to coordinate efforts so as to provide a timely completion of all elements.
Signed: Signed:
For Owner-Port of Sunnyside For the City of Oak Park Heights
144 0/43/1T
Date Date
General Manage City Administrator
ate f(U Date
N ary Notary
Affix Stamp Here4 Affix Stamp Here-
MEUNJA A TASLEH
Nonny Public
1 of31 Minnesota
My Commission Expires
Jan 31,2021
Page 76 of 94
Exhibit A
Impacted Pavement Areas
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Page 77 of 94
F
Exhibit R
General Site Plan—Lift Station Areas
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OPTION 2-DUPLEX SUBMERSIBLE LIFT STATION °
OAK PARK HEIGHTS,MINNESOTA FIGURE: 2
SUNNYSIDE SANITARY LIFT STATION Sta ntec
3of3
Page 78 of 94
Port of Sunnyside Club, Inc. Board of Directors
Meeting Minutes January 29, 2018
Name 1129 3126 5121 7123 9124 '11126
Justin Grimm: President X
Mike Dahl uist: Vice President X
Sandy Wells: Treasurer X
Dave Andreas: Secretary X
Bill Destache
John Ga ich X
Georgann Hall X
Dave Kolby X
Monica Liska X
Mike McMahon
Dieter Pape x
Gail VenbuEg X
Guests
Rick Chapman,-Marina Manager X
Ron Leander, CPA X
Dave Snyder, Attorney at Law
"X"Denotes present
Welcome/Preamble:
1) Call to Order/Roll Call:President Grimm called the meeting to order via FaceTime at
6:05 p.m.
2) Legal Report—Rick Chapman for Dave Snyder: General Manager Chapman
presented the draft document created by the City of Oak Park Heights for the
construction of the new lift station to be built behind the bathhouse. General Manager
Chapman went through the comments made by our attorney Dave Snyder. The Board
of Directors discussed the project.
A Motion made by Director Wells and seconded by Director Kolby to approve the
City of Oak Park Heights Construction Access Agreement and authorize General
Manager Chapman to sign the agreement.The motion passed unanimously.
Page 79 of 94
THIS PAGE INTENTIONALLY LEFT BLANK
Page 80 of 94
i
Oak Park Heights
Request for Council Action
Meeting Date February 27h,2018
Time Required: 5 Minutes
Agenda Item Title: TIF Application(1-3)—Nolde Oak Park Senior Living_
Agenda Placement New Business
Originating Deparkment/Requestor: c o Ci Administrator
Requester's Signature
Action Requested Discussion Poss' a Action
Developer Tim Nolde has submitted an application to the City for Tax Increment Financing Assistance —
totaling $200,000 to assist in the demolition / removal of the structures located at Oak Park Senior Living
development area. The area where these structures are located is to be the final placement of PHASE V of
the development and is 72-units of affordable senior living apartments which has already secured general
approval by the City in 2017.
Based on a cursory review. The overall the City TIF policy on affordable senior multi-family projects does
allow for the limited support of Senior Housing. In this instance,the total project costs are estimated to exceed
$9.6 million dollars in construction costs and/or Market Value — meaning the request of the Developer is
approximately 2.1% of the entirety of the project and likely would close-out in less than five years after
completion as a Senior Housing TIF District.Accordingly, the proposal taken at face value would appear to
be"limited"and meet the scope of the Policy.
There of course remains further review and research into the merits of the proposal and how the City might
consider its final participation. However, at this time, the City is required to hold a public hearing on the
request before it might consider any final commitments or actions.
Procedurally, Staff would request the City Council adopt the enclosed resolution that calls for such
public hearing on 4124118 and which at that time Staff would have had a better opportunity to review
and comment on the proposal for final Council consideration.
Excer t from Cit TIF Poli - The My"fl emai�dw hmitsd IV s" t ft eemmts a aeoia mwt"
P Y cY: ewnflyWfordaNanarm;�&dmmauormeawi—ftf"tm
¢edits umdu hftnal Revenue codes.
Page 81 of 94
CITY OF OAK PARK HEIGHTS
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL
ON THE PROPOSED MODIFICATION OF THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1-3
THEREIN AND THE PROPOSED ADOPTION OF THE TAX INCREMENT
FINANCING PLAN THEREFOR;
BE IT RESOLVED by the City Council(the "Council')for the City of Oak Park Heights,Minnesota(the
"City"),as follows:
Section 1. Public Hearing. This Council shall meet on April 20. 2018, at approximately 6:00
P.M., to hold a public hearing on the proposed modification of the Development Program for
Development District No. 1 and the proposed establishment of Tax Increment Financing District No. 1-3,
(a housing district), and the proposed adoption of the Tax Increment Financing Plan therefore (together
the "Program and Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to
469.133, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the
development and redevelopment of certain designated areas within the City- and
Section 2. Notice of Public Hearing_Filing of Development Program TIF Plan and Development
Agreement. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the
Program and Plan,and to forward documents to the appropriate taxing jurisdictions including Washington
County and Independent School District No. 834. The City Administrator is authorized and directed to
cause notice of the hearing,together with an appropriate map as required by law, to be published at least
once in the official newspaper of the City not later than 10, nor more than 30, days prior to April 10,
2018, and to place a copy of the Program and Plan on file in the City Administrator's office at City Hall
and to make such copy available for inspection by the public.
Dated: February 27,2018
Adopted:
ATTEST: Mayor
City Administrator
Page 82 of 94
EHLERS
MemoLEADERS IN PUBLIC FINANCE
TO: City Council,City of Oak Park Heights
From: Rebecca Kurtz
Date: February 23,2018
Subject: Proposed Tax Increment Financing District No. 1-3
Background
Earlier this month the City received a Tax Increment Financing(TIF)application from Green
Twig Villa II,LLLP,and Tim Nolde,as the developer. The Developer is requesting the City
establish a housing TIF district and provide$200,000 in tax increment assistance.TIF would be
used to assist with the demolition and relocation expenses on parcels located on Lower 591
Street.
The developer is proposing to construct 72-units of affordable,senior rental housing.For this
project affordable is defined as at least 40%of the units will be rented to people at or below the
60%County Median Income levels at the current 60%Area Median Income rents.Based on 2017
information,the income limits would be$37,980 to$43,440,for I or 2 persons respectively,with
rent at approximately$1,017 for a one-bedroom unit. (2018 income and rent information is not
yet available from Minnesota Housing Finance Authority.)
The project's completed market value is estimated$9.65 million.Construction is proposed to
begin in May 2018 with occupancy in the summer of 2019.
Tax Increment Estimates
Preliminary cashflow projections estimate a TIF Note issued in the amount of$200.000 could he
paid in full in less than 5 years.Payments would begin in August 2021,and the final payment is
anticipated in August 2025.Housing TIF Districts have a maximum legal term of 26 years;
however,the City can decertify the District after all obligations have been paid.
It is proposed the City would issue a Pay-as-you-go Note,where the developer would incur the
expenses and be reimbursed with available increment over time. This option creates minimal risk
for the City.The payment on the Note would be based on the actual, semi-annual tax increment
settled by the County.
Next Steps
If the Council chooses to move forward with the establishment of a TIF District,a public hearing
may be set for April 24. Over the next weeks,Ehlers will work with the City and developer to
draft a TIF Plan and provide the required notices to the County and School District.
Page 83 of 94
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Page 88 of 94
Oak Park Heights
Request for Council Action
Meeting Date February 27, 2018
Time Required: 5 Min
Agenda Item Title: Approve Allocation of General Fund Unassigned Balance and Non-
budgeted Fund Transfers
Placement: New Business
Originating Department/Requestor Finance-Betty Caruso, Finance Director
Requester's Signature
Action Requested Approve Resolution for transfer of funds from the 2016 General Fund
Balance of$842,100; the designations of$71,000 for a total allocation of$913,100 and the
Unbudaeted Transfers for 2017 of $124,024.
Background/Justification (Please indicate if any previous action has been taken or if other
public bodies have advised):
During the 2018 Budget sessions, there were discussions of the General Fund Balance as of
12/31/2016 that should be allocated in accordance with our Fund Balance Policy. After
complying with the funds maintained in the General Fund for Cash Flow needs,
Contingencies and Compensated Absences, the City has funds of$1,048,519 unassigned.
Funding for specific unfunded projects and related transfers were decided at the Budget
sessions but postponed for final approval.
Attached you will find a worksheet Utilization of Fund Balance — Per Policy that lists the items
as discussed at the budget sessions.
In addition to the items discussed other allocations have been added as they have
developed. They are as follows:
1. Small Cities Grant was collected in 2017, $32,974, (expected in 2018 and included in
2018 budget) should be transferred to the budgeted Projects Fund therefore
designating the use of the funds for street purposes. (This is consistent with what the
city did with our first Small Cities Grant.)
2. Collection of Police Donations for 2017 was $1,050.00. This amount is transferred to
Budgeted Projects for designation and police use.
3. Chief DeRosier had a favorable bid for the replacement of a civil defense siren at
$18,000 and council designated General Fund Balance to be used for this
replacement, therefore the funds need to be transferred to the Budgeted Projects
Fund.
4. The filing of new tax petitions (Wal-Mart, Menards, Lowes) with the County Assessor
could result in significant tax losses should the assessor adjust the fair market value of
the property. A conservative estimate of$65,000 should be added to the fund balance
reserve and retained should the city see significant losses.
Page 89 of 94
5. The City Planner budget for 2017 was exceeded by $6,000. This was due to special
projects for ordinances related to Small Cell Wireless and Accessory Buildings.
Funding should be designated for this overage.
6. The Cover Park Project is complete. See Worksheet Summary of Cover Park. Original
funding was proposed at $425,000. Additional Funding for the total project is
proposed on the worksheet.
The balance that is not allocated for 2016 unassigned fund balance is $135,419. This can be
allocated in the future but may be retained for possible contingencies in 2018. Pre-Audit
General Fund Balance for 2017 indicates a favorable increase to the unassigned fund
balance of$500,000.
Page 90 of 94
RESOLUTION 18-02-12
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING INTERFUND TRANSFERS AND FUND
DESIGNATIONS
WHEREAS, The City Council adopted the 2017 budget for calendar year on
December 13, 2016; and,
WHEREAS, The 2016 Annual Financial Report had a favorable fund balance of
unassigned funds of$1,458,519; and
WHEREAS, the City Council for the City of Oak Park Heights has determined that
funds from the General Fund should be allocated in accordance with the Fund Balance
Policy as adopted by the Council;
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak
Park Heights to approve the following transfers and designations of the 2016 unassigned
fund balance which is to be included for the 2017 Annual Financial Report:
ALLOCATION OF 2016 FUND BALANCE
12/31/2017
Fund Fund To
TRANSFERS OUT-2016 FUND BALANCE ALLOCATION
Transfer to Budgeted Projects Fd-Civil Defense Siren 101 401 18,000.00
Transfer to Budgeted Projects Fd-Streets Unknowns/Mill& Overlay 101 401 500,000.00
Transfer to Street Reconstruction Fund-Norell/Washington Traffic Study 101 565 5,000.00
Transfer to Park & Rec-Cover Project 101 405 100,000.00
Transfer to Capital Bond 2014-MNDot Assessments 101 529 74,100.00
Transfer to Renewal/Replacement-Osgood Trail 101 710 145,000.00
842,100.00
DESIGNATIONS
Funding City Planner Special Projects 2017 Budget 101 6,000.00
Funding Est Loss of Tax Revenue-Tax Petitions-Fund Balance Inc 100 65,000.00
71,000.00
TOTAL ALLOCATIONS OF 2016 FUND BALANCE $ 913,100.00
AND, THEREFORE BE IT FURTHER RESOLVED, by the City Council for the City
of Oak Park Heights to approve the following 2017 unbudgeted transfers
UNBUDGETED 2017 TRANSFERS
Transfer to Budgeted Projects Fd-Small Cities Grant 100 401 32,974.00
Transfer to Budgeted Projects Fd-Police Donations 100 401 1,050.00
Transfer from Moelter Fund-Cover Park Improvements 407 405 40,000.00
Transfer from Budgeted Projects Fd-Cover Park Improvements 401 405 50,000.00
TOTAL UNBUDGETED TRANSFERS $ 124,024.00
Page 91 of 94
Passed by the City Council for the City of Oak Park Heights this 27th day of
February, 2018.
Attest: Mary McComber, Mayor
Eric A. Johnson
Administrator
Page 92 of 94
UTILIZATION OF FUND BALANCE - PER POLICY
BALANCE 12/31/16 $ 5,010,332
Non-Spendable Prepaid Items (63,813)
Assigned Employee Benefits (140,000)
Desginated
Cash Flow (2,365,000)
Contingeny (846,000)
Snow Plow Reserve (137,000)
UNASSIGNED $ 1,458,519
Reserve for Interfund Loan
to Realignment of Frontage Road-(Invested for
Development in Osgood/North Frontage Rd) (410,000)
BALANCE FOR ALLOCATION $ 1,048,519
POLICY I-UNFUNDED PROJECTS
HWY 36 - NORRELL/WASHINGTON STUDY $ 5,000 per 7/11/17 minutes
UNFUNDED DEBT FOR 2014 BOND ISSUE-MNDOT
ASSESSMENTS 74,100 per budget discussion
COUNTY PROJECT-OSGOOD TRAIL 145,000 .*relataed watermain$150,000
from renwal/replace
REPLACE CIVIL DEFENSE SIREN 18,000
CITY PLANNER SPECIAL PROJECTS 6,000
FUNDING FOR COVER PROJECT 100,000
POLICY II-TRANSFER TO OTHER FUND
STREET-MILL AND OVERLAY-UNKNOWNS 500,000 per budgtet discussion
POLICY III-REDUCES TAXES
TAX PETITIONS-LOSE OF TAX REVENUE EST 65,000
TOTAL ALLOCATIONS $ 913,100
BALANCE REMAINING $ 135,419
UNBUDGETED 2017 TRANSFERS
SMALL CITIES GRANT TO BUDG PROJECTS $ 32,974
POLICE DONATIONS TO BUDG PROJECTS 1,050
TRANSFER FROM MOELTER FOR COVER 40,000
TRANSFER FROM BUDGETED PROJ FOR COVER 50,000
124,024
2/23/2018 USES OF FUND BALANCE 2017-FINAL-.Xlsx Page 93 of 94
SUMMARY OF COVER PARK IMPROVEMENTS
COVER PARK IMPROVEMENTS TOTAL COST
BUILDING $ 437,898.89
PATHWAY $ 53,365.06
PARKING LOT $ 126,767.55
GRADING RINK/RETAINING WALL $ 4,411.07
$ 622,442.57
12/31/2017
ORIGINAL ADDITIONAL CASH BALANCES
FUNDING FUNDING AFTER TRANSFERS
MOELTER $ 100,000.00 $ 40,000.00 $ 104,527.18
2015 FUND BALANCE TRANSFER $ 100,000.00 NA
2016 FUND BALANCE TRANSFER $ 100,000.00
TRANS BUD PROJ-PARK BLDG $ 100,000.00 $ 50,000.00 $ 117,000.00
PARK&REC DEDICATION FEES $ 125,000.00 $ 7,442.57 $ 589,915.78
$ 425,000.00 $ 197,442.57
UNFUNDED COSTS $ 197,442.57
Page 94 of 94