HomeMy WebLinkAboutweekly notes - June 8th 2018 CITY OF OAK PARK HEIGHTS—WEEKLY NOTES for: June 8th,2018
TO: City Council Members& Staff
FROM: Eric Johnson,City Administrator 40
Some General Items:
1. Staff did meet with a representative of NAC(the firm that manages the City Hall HVAC)and whom we engaged to provide building
security and door access assistance. The reason for the meeting is that we are attempting to issue the RFQ for such updates, (a
CLOSE to FINAL DRAFT is enclosed) but;the NAC representative that we were working with did leave their firm so we could not
answer a few questions and have to bring a new person up to speed.We hope to be in a position to issue the RFQ on Wed,June
13th. Beyond that, we also discussed the possibility of simply expanding NAC service scope to perform the needed upgrades and
services.We are awaiting their response on that concept.
2. 1 did provide a follow-up letter(enclosed) to the City of Bayport that summarized much of the Council workshop discussion as it
relates to the Fire Department matter.We will await their response and hopefully some ideas.
3. Washington County is continuing with their Roadway Jurisdictional study;and while the City has declined to participate; I have been
supplied some of the documentation.It is enclosed.Please note that they still list in their Municipal Involvement Plan the City as part
of the Project Management Team(PMT)and which was something the Council desired to avoid,they have been contacted to make
that small revision and apologized for not making the update.Enclosed is the Plan and a power point of their recent discussion.
4. MSCWMO—Meeting Agenda for 6114118
5. May 2018-Police Activity Report from Chief DeRosier.
6. Enclosed is a copy of the Narrative/Summary section of the City Municipal Agreement Grant Application—Submitted to MNDOT on
6-6-18
Mayor McComber provided:
NLC—Federal Advocacy Update for June 6th,2018
Metro Cities New s for June 8th,2018
MAOSC June 4th 2018-Legislative Wrap-up.
Please let me know if you have any questions-651-253-7837 Call Anytime.
1 of 76
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CITY OF OAK PARK HEIGHTS—WEEKLY NOTES for: June 8th,2018
TO: City Council Members& Staff
FROM: Eric Johnson,City Administrator 40
Some General Items:
1. Staff did meet with a representative of NAC(the firm that manages the City Hall HVAC)and whom we engaged to provide building
security and door access assistance. The reason for the meeting is that we are attempting to issue the RFQ for such updates, (a
CLOSE to FINAL DRAFT is enclosed) but;the NAC representative that we were working with did leave their firm so we could not
answer a few questions and have to bring a new person up to speed.We hope to be in a position to issue the RFQ on Wed,June
13th. Beyond that,we also discussed the possibility of simply expanding NAC service scope to perform the needed upgrades and
services.We are awaiting their response on that concept.
2. 1 did provide a follow-up letter(enclosed) to the City of Bayport that summarized much of the Council workshop discussion as it
relates to the Fire Department matter.We will await their response and hopefully some ideas.
3. Washington County is continuing with their Roadway Jurisdictional study;and while the City has declined to participate;I have been
supplied some of the documentation. It is enclosed.Please note that they still list in their Municipal Involvement Plan the City as part
of the Project Management Team(PMT)and which was something the Council desired to avoid,they have been contacted to make
that small revision and apologized for not making the update.Enclosed is the Plan and a power point of their recent discussion.
4. MSCWMO—Meeting Agenda for 6/14/18
5. May 2018-Police Activity Report from Chief DeRosier.
6. Enclosed is a copy of the Narrative/Summary section of the City Municipal Agreement Grant Application—Submitted to MNDOT on
6-6-18
Mayor McComber provided:
NLC—Federal Advocacy Update for June 6th,2018
Metro Cities New s for June 8th,2018
MAOSC June 4th 2018-Legislative Wrap-up.
Please let me know if you have any questions-651-253-7837 Call Anytime.
2 of 76
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
June 5,2018
TO: Adam Bell,City Administrator,City of Bayport-VIA EMAIL ONLY
RE: Fire Department Agreement—City Comments as of 6/5/18
Dear Adam
Thank you for taking the time to sit down with me recently to discuss the Fire Department financial matters so I could brief you on our Council's
comments to date,these are summarized below.Please note that OPH can appreciate that there are always financial issues related to such an
enterprise even in the best of circumstances.We also acknowledge that the management and oversight of such an operation can be challenging
and that none of our concerns relate to the quality of services of staff,volunteers or their abilities.
We have the following observations:
1, OPH and perhaps the other partners do as well,view the relationship as a contractual service and was negotiated as such.OPH has
no material ownership in the equipment,no oversight of operations and no management responsibility related to the staff or any maintenance
elements. Further, there is not a joint-powers agreement, nor a JPA board, nor is there a collective fire district established that has an
independent taxing authority,nor any legislative power to manage staff,nor to secure insurance or engage in lawsuits,etc.
In short,this service and enterprise of the BFD falls onto the shoulders of the City of Bayport to supply fire and other outlined services for a
fee under an annualized cost that may not exceed a 3%growth rate annually for a fixed term through 12/31/2029.Much of these comments
are outlined in ARTICLE THREE of the Agreement.This was the clearly intended action by all parties and was designed to allow the BFD and
the City of Bayport the general discretion to operate and manage the Department under generally established best management practices
and consistent past practices.
2. If the City of Bayport has come to new position that it cannot continue under the terms of Agreement then our City is prepared to listen
to options, but the first option should not be an allocation of additional funds.OPH would be very willing to consider options-including
addressing policy changes-that would reduce demand on BFD staff,reduce unnecessary calls,etc,
We would ask that the City of Bayport provide a general plan that would outline options for consideration that reduces call volumes,seeks
other partnerships,offers policy changes or reduces other expenditures.As one possible example,relative to these policy changes,as our
Cities both maintain a Police Department,perhaps there is a dialogue started that eliminates EMS calls by the BFD where our Police(sheriff
in the Townships)are fully trained first responders and/or is inclusive of Lakeview Hospital.
Naturally,no member desires to see the City of Bayport and the BFD unreasonably expend funds or ultimately fail in providing quality services
as that is not positive for any member of our partnership.However,we would think this is a longer dialogue than what might be presumed,All
parties, staff and members are going to need to listen to options and weigh the long and short-term commitments to their respective
communities.
3. Finally,we would offer that the Advisory Committee was not anticipated to be a tool for addressing issues in the Agreement.Rather
we would view it is a tool that was designed to allow some participatory engagement between the members and the BFD-Departmental staff.
We would believe that the addressing of any concerns regarding the Agreement should instead follow an alternative dialogue between staff
and/or the assigned party from the Township for which our City is prepared to engage separately,but again should be initiated by the City of
Bayport in a formal context. Perhaps such a conversation results in the engagement of a more formal"Blue Ribbon Study"such as was
undertaken years ago but is not something OPH is prepared to enter into at this stage without some initial vetting of other more simplified
approaches.The Advisory Committee should have a role in such a study if it happens,but likely is on the periphery and should of course make
recommendations.
We again understand and appreciate possible shortcomings that Bayport may now face,as many fire departments in the State and Metro area
are engaging similar issues.We look forward to more discussion and to options as to how to address those issues your City has raised and
understand it is a complex issue with significant history.
Kind regards,
(%"-
Eric Johnson
City Administrator
20 of 76
ST. CROIX VALLEY ROADWAY JURISDICTION STUDY
MUNICIPAL INVOLVEMENT PLAN
1. INTRODUCTION
In August 2017,the St.Croix River Crossing opened to traffic between Minnesota and Wisconsin.
Traffic patterns on surrounding local roads,county highways,and state highways in Washington
County have already started to change.This new regional transportation link necessitates roadway
authorities to determine whether jurisdictional changes are needed to improve efficiency and
system management.To address this need,Washington County has initiated the St.Croix Valley
Roadway Jurisdictional Study to evaluate potential changes in roadway jurisdiction for routes in the
eastern portion of the county.The outcomes of the study will provide a framework for future
discussions related to the long-term operation and maintenance of identified roadways between the
county and other road authorities.The study was initiated in February 2018 and is anticipated to last
one year.
Representatives from local and state road authorities have been invited to participate in the study
to ensure a transparent study process. Invited agencies include: MnDOT;the cities of Bayport,Oak
Park Heights,and Stillwater;and Baytown,Stillwater,and West Lakeland Townships.
To ensure that the appropriate stakeholders are being engaged,this Municipal Involvement Plan
(MIP) has been developed.The MIP for the St.Croix Valley Roadway Jurisdiction Study is intended to
guide staff and the consultant team on the activities that are to be included during the study to
involve stakeholders in the development of the study. It is intended to be flexible—that is to allow
changes in activities to better fit the needs of stakeholders as efforts are tried and feedback is
received.This plan identifies the stakeholders that have been targeted to be a part of the process
and the methods in how they will be engaged.The plan also documents the methods that will be
used to engage the specific stakeholder groups.
Like any project,different levels of public/agency outreach will be required to share information,to
collect input and to resolve potential conflicts with stakeholders.The St. Croix Valley Roadway
Jurisdiction Study has three primary stakeholder groups(see sections below)that need to be
communicated with and engaged as the study progresses.The level of engagement,the timing of
engagement and the types of communication will vary by stakeholder group.Some of the methods
that will be utilized will require more intense efforts to address specific problems.Other methods
are significantly less involved.
2. STAKEHOLDER GROUPS
As noted,there are different stakeholder groups that will have an interest in the study process and
resulting recommendations.Groups that have been initially identified by the study partners as
potential stakeholders are listed in Table 1. Additional stakeholders will be incorporated as
identified during the study process.
Municipal Involvement Plan
St.Croix Valley Roadway Jurisdiction Study Page 1
May 2018
21 of 76
Table 1—Stakeholder Groups
1. Local Agencies
A. Washington County B. City of Bayport
C. City of Oak Park Heights D. City of Stillwater
E. Baytown Township F. Stillwater Township
G. West Lakeland Township
2.' l decal;State and Itegioni encles
A. MnDOT B. Metropolitan Airport Commission
. .Public
A. Community members B. Roadway Users
C. Landowners
3. PRELIMINARY STAKEHOLDER GROUP ENGAGEMENT NEEDS
Once the different stakeholder groups were identified,their need for engagement and
communication were developed.The groups and their respective engagement needs and strategies
are described below.
Group 1—Local Agencies
This group has a strong interest in the study as road authorities for the subject roadways being
evaluated.They will have questions and concerns about potential jurisdiction change
recommendations, impacts to roadway maintenance costs associated with potential jurisdictional
changes,costs and responsibilities of potential future improvements,the timing of jurisdictional
changes,and how jurisdictional changes may affect anticipated future development.They will also
be concerned about how changes could impact residents and businesses.
Since study recommendations may directly affect local agencies, keeping elected officials informed
is a key part of the engagement process. Representatives from each of the identified local agencies
will be invited to participate the Project Management Team (PMT). Updates and presentations at
local official meetings will also be provided.
Methods of Engagement(described in detail later in the plan):
■ Project Management Team (PMT)
■ Agency meetings(City Council,County Board,Town Board)
■ Phone conversations and/or e-mail correspondence with staff
Group 2—Federal,State and Regional Agencies
This group has a varied interest in the study. MnDOT owns and operates Trunk Highway(TH) 36 and
TH 95,two major highways that connect to the study roadways and provide connections to the rest
of the region. MnDOT will want to be engaged in the study to better understand how potential
jurisdictional changes may impact their roadways.
Municipal Involvement Plan
St.Croix Valley Roadway Jurisdiction Study Page 2
May 2018
22 of 76
The Metropolitan Airports Commission operates the Lake Elmo Airport in Baytown Township.The
airport is currently being evaluated for expansion,which may impact 30th Street N.Since this
roadway is part of the study,the Metropolitan Airports Commission wants to be informed of the
study.
There will be interest from this group in meeting with the study partners and having direct one-on-
one conversations.
Methods of Engagement(described in detail later in the plan):
■ Project Management Team (PMT)
■ Phone conversations and/or e-mail correspondence with staff
Group 3—Public
The larger community and regional users of roadways in the area may also have an interest in what
is being studied.Their interest is generally lower at this point in the process as any study results are
likely long-term outcomes.Their interests generally increase if potential projects or actual
jurisdictional transfers move forward for adoption.
Methods of Engagement(described in detail later in the plan):
■ Information presented at City Council,County Board or Town Board meetings
■ Information on stories in the local newspaper(if published)
The County will consider additional engagement efforts for the public once technical
recommendations are developed and discussions with agency staff have occurred.
4. METHODS OF ENGAGEMENT
Multiple methods will be utilized for engaging the different stakeholder groups.The methods are
described in more detail on the following pages.Along with the methods is information on the roles
and responsibilities of the partner agencies and the consultant.
Project Management Team(PMT)—March 2018—February 2019
There will be monthly meetings with representatives from the local agencies and MnDOT.This
group will serve as the Project Management Team(PMT).The PMT will be used to:share and gather
information about the study,educate partners,share technical results,and provide opportunities
for receiving feedback from agencies.The PMT will be utilized to review and provide guidance on
study approach,development of jurisdictional evaluation criteria and technical analysis results,
funding considerations,and municipal involvement.
In addition,the PMT will be utilized for educating agencies on roadway jurisdictional issues, ensure
consistent messaging on study issues are heard by all agencies,and to gain buy-in and support on
the study approach and technical results. Four workshop topics will be integrated into the PMT
meetings.The intent is that agency representatives will share the information gained at the
workshops with the rest of their respective board/council members.
Municipal Involvement Plan
St.Croix Valley Roadway Jurisdiction Study Page 3
May 2018
23 of 76
The first workshop will provide an overview of the purpose of the study and information on system
planning. It will build a common understanding on roadway functional classification, access
management,roadway hierarchies, and other topics related to system planning such as place
connecting and supporting land use. (Anticipated Date: May 2018)
A second workshop will discuss the State Aid systems at the city and county levels. (Anticipated
Date:June 2018)
Workshop three will focus on building consent on the technical approach for evaluating roadway
jurisdictional issues and identifying potential changes. (Anticipated Date:August 2018)
A fourth workshop will be used to present technically recommended functional classification
changes and jurisdictional transfers. (Anticipated Date: November 2018)
The consultant will prepare meeting agendas, presentations, materials, handouts and meeting
summaries.Agendas will be provided in advance of the meeting for the county to review and a
meeting summary will be provided within a week of the meeting occurring.
Agency Meetings
Two types of agency meetings are anticipated.The first type includes County and consultant staff
presenting information and answering questions at regularly scheduled public(county board,city
council,town board) meetings. It is anticipated that meetings would occur once the results of the
technical analysis are complete.The purpose of this meeting is to present the study process to date,
outline the jurisdictional evaluation process agreed upon by partner agency representatives at the
workshops,and present results of the technical analysis focusing on agency specific issues.
Feedback will be requested to incorporate their issues and concerns into the final study
recommendations. (Anticipated Date: February 2019)
The second type of agency meeting proposed is a working meeting with elected officials and staff of
the respective agencies to go over the study recommendations and discuss any concerns on a one-
on-one basis with the County.These meetings will have more in-depth discussions regarding
changes in classification and jurisdiction and will include discussions regarding maintenance and
operational activities, potential upgrades and timeframes associated with route transfers.The intent
is to resolve any major conflicts/disagreements so that when the plan is presented at a public
meeting,elected officials will be able to adopt the overall plan with only minor comments or
revisions.(Anticipated Date: December 2018)
Upon completion of the St.Croix Roadway Jurisdictional Study,consulting staff will work with
Washington County to present the findings and recommendations to elected officials for adoption of
the final report.The consulting staff will prepare a presentation specific to each agency.Topics to be
addressed during these presentations include summarizing the study process,approach,findings,
recommendations,and next steps.One presentation will be provided to each partner agency.
Municipal Involvement Plan
St.Croix Valley Roadway Jurisdiction Study Page 4
May 2018
24 of 76
The consultant will prepare presentation materials and handouts necessary to convey relevant
information.A summary of comments received at the meetings will be provided to the county.
(Anticipated Date: March 2019)
5. MIP UPDATES
Updates to the plan will be noted in this section.A date will be entered,and the modification will be
noted.Summaries of engagement activities will be in respective meeting summaries or noted in this
section.
May 2018
• 1st draft distributed for review
Municipal Involvement Plan
St.Croix Valley Roadway Jurisdiction Study Page 5
May 2018
25 of 76
5/18/2018
Roadway System
r
•
nning
Croix Roadway JurisdictionalStudy
Today's Discussion
• Study overview and update
• Key elements of roadway system planning
— Roadway jurisdiction
-- Roadway designation
— Roadway functional classification
• Other considerations
Design type/standards
—Access
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5/18/2018
Study Overview
Update
ONO J,
Wht�%4m
7mricits 1
IMn1C1:N'Ii11ti
It's official:SL Croix River bridge opens to four-wheel,two-wheel and two-
legged traffic
How does this....
Aff
N11 a tl
Source:Pioneer Press
Wmft
27 of 76 2
5/18/2018
scc�rans I P W"Myad. "!.Stmtiburw
Nana UXM SWe. BusrMss Cq a.on VOWY Udtwr,.s Ciasdwd:
....affect:
Wt rr rd"
• Our neighborhoods? More traffic crossing new St.Croix
• The way we travel? River bridge than old Stillwater
bridge
• The routes we take? solve motorise mi@ht.have avoided the old S+itiwater Lift
kmdv.
• The wav our roads function? .,w.�.�.. T ,.. r,rE ter,-, =•
• Where roadway investments
are needed?
• How we operate and finance
the roadway system?
gton
r " \':ua tGl r2r �.tc xF=':tsFen;t.�•Mv tar.Gr:¢^ .,ay -:^.w:•b vr „A
ails s- 'u'+r• •s" rv,-r.ztr•a rr -•,r tr r7r�^a,.,a-
Study Purpose
• Technical analysis to evaluate and identify appropriate roaUway
ownership based on current (and future) function of the roadway
• Recommend potential roadway transfers between agencies
• Identify impacts to state aid designations and local systems
• Provide a framework for improvements and maintenance needs
• Initiate a discussion between elected officials for future
implementation
wad='
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5/18/2018
What the Study Will Not Do.....
• Dump roadways from one jurisdiction to the other
• Immediately implement changes
• Force changes
w (.a=
Study Area
• City of Bayport +
• City of Oak Park Heights --
• City of Stillwater
• Baytown Township
• West Lakeland Township ,-
• Stillwater Township -• y '� '�
N„
29 of 76
5/18/2018
ge`.
Subject Roadways
22nd Street N - CSAH 23(Orleans Street ,.
30th Street N E/Paris Avenue N/Beach Road)
CSAH 14(5th Street N) CSAH 23(3rd Street S)
Northbrook Boulevard CSAH 23(Chestnut Street E)
N/Oakgreen Avenue N Churchill Street Wim,
CSAH 23/CSAH 26(Stagecoach- Pine Street W
Trail N/S Frontage Road) - Olive Street W
CSAH 26(59th Street/Osman - Myrtle Street W ~
Avenue N/60th Street/S - CR 64(McKusick Road N)
Frontage Road) CSAH 11(Otchipwe Avenue N)
60th Street NPN Frontage - Stonebridge Trail N
Road/Oren Avenue N
Market Drive/W Frontage }
Road/60th Street N
Greeley Street S
N Osgood Avenue/4th Street S
r
Coruty
l _ f
c
Work to Date
• Data collection
—Traffic counts have started
— Roadway information mostly collected
• Model review
— Reviewing existing model for the county
• Draft municipal involvement plan
30 of 76 5
5/18/2018
ElementsKey . Roadway •
nning
Wd
Roadway System Planning Elements
• Roadway jurisdiction
• Roadway designation
• Functional classification
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5/18/2018
Roadway ■
aaa
Washington
� y
Roadway Jurisdiction
* Owner of the roadway
• Higher levels of government generally own roadways with longer
connections, more traffic, higher speeds and less access (freeways,
expressways, multi-lane roadways)
• Lower levels of government generally own roadways with shorter
connections, less traffic, slower speeds and more access (two- and
three-lane facilities, cul-de-sacs, may be unpaved)
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5/18/2018
Roadway Jurisdiction
• Roadways owned by the state:
—Trunk highways (TH)
— US highways (US)
— Interstates (1)
• Roadways owned by counties:
— County state aid highways (CSAH)
— County roads (CR)
i
V�Ias�
Roadway Jurisdiction
• Roadways owned by cities (population greater than 5,000):
— Municipal state aid system (MSAS) streets
— City streets
• Roadways owned by cities (population less than 5,000):
— City streets
• Roadways owned by townships:
—Township roads
W"='
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5/18/2018
Existing JurisdictionMap
p
2040 Transportation Plan �►
p'
Interstate r
State
County N:
Municipal
T U'�
H
u
! I
res l
V f 4
Roadway Jurisdiction Distribution in Washington
County
Roadway Agencyline Percent of
Miles Centerline Miles Traveled
Miles (VMT)
State 137 7 57
County 277 14 20
City 1,311 68 23
Township 192 10 <1
Source:MnDOTTDA,2016
W"=' 00,90
34 of 76 9
5/18/2018
Route System Distribution in Washington County
Road
. d
Interstate 25 1 32
US Trunk Highway 30 2 12
MN Trunk Highway 77 4 13
County State Aid Highways 216 11 19
Municipal State Aid Streets 209 11 11
County Road 61 3 1
Township Road 192 10 <1
Municipal Street 1,103 58 12
Other 1,918 <1 <1
Source:MnDOTTDA,2D16
•
Jurisdictional Changes a a , •
2040 Transportation Plan `
r.
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35 of 76
5/18/2018
~ � V
Jurisdictional Changes "
2040 Transportation Plan •
Candidate • "
Jurisdictional Changes
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Considerations for Jurisdictional Analysis
• Functional Classification
System spacing • State Aid designation and
Traffic volumes funding distribution
- Route continuity • Design of facility
— Length of roadway/trips served . Maintenance/improvements
— Connections to higher needed (more for routes
functioning roadways identified for transfer)
—Adjacent land uses
— Amount of access
L%t= -- mimic
36 of 76
Properly Aligning Roadway Jurisdiction...
• Puts the right level of ownership for the role the
road plays in the overall transportation system
• Ensures best value/use of transportation funds
for maintenance and future improvements
• Helps to maintain or improve the role of the
roadway in the transportation system L
This Pham hYUnk-AuthWftU uedundaaffgy li
e e[S�tM y
Roadway * r
.a«
37 of 76
5/18/2018
Roadway Designation
• Is the roadway eligible to receive state aid funding?
• Roadways eligible to receive state funding are a part of the
state aid system
• Applies to all counties — County State Aid Highways (CSAH)
• Applies to all cities with a population of at least 5,000 —
Municipal State Aid System (MSAS)
• Does not apply to townships
Roadway Designation
• Routes on the state aid system are eligible for funding for:
— Construction
— Maintenance
— Preservation
• Routes on the state aid system are required to:
— Meet certain design standards
Wkt=
38 of 76
5/18/2018
Roadway Designation
• Both systems (county and cities) have limits on the amount of
mileage that can be dedicated if the agency is eligible
• If not eligible to receive state aid funding, most funding for
roadway improvements, maintenance, etc. is generated by the
community and adjacent property owners
ty N
Benefits of Proper Roadway Designation
• Strategic decisions are needed to ensure roadways with the
most needs are able to receive funding in order to be properly
maintained, to be safe, and to play their role in the
transportation network
an
14
39 of 76
5/18/2018
RoadwaV Functional Classification
Wat
Functional Classification
• Way of stratifying roadways by the role they play in the
transportation network
• Different expectations from motorists on how certain roadways
are to function
• Roadways that serve longer trips, have more traffic, are higher
speed and have less access are generally classified higher than
those that provide short connections, have less traffic, are
lower speed and have more access
wat=
40 of 76 15
Functional Classification
All roadways are classified regardless of who owns them or
how they are designated:
— Principal arterials
— Minor arterials
• In Twin Cities have "A" Minor and B Minor."A" are eligible for federal funding
— Collectors
• In more rural areas these can be further subdivided into major and minor
collectors
— Local
Wadington
Regional Functional Classification
47
System
y _��...
The functional roadway classification
system in the Twin Cities metropolitan ti.,u=� `• ,
area consists of four classes of roadways:
9 Principal arterials
• Minor arterials i
• Collectors ,' r i '
r
• Local streets _
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2040 Transportation Policy Plan
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41 of 76 16
5/18/2018
........ ...........................................................................
Functional Classification — Key Considerations
• Connections to places/destination
• Trip length
• Amount of traffic
• Spacing between roadways
• Operation/speed
• Access
• System Role
Principal Arterials
• Connect region to major nodes, rest of
state and nation
• Longer trips (5+ miles)
• Higher traffic volumes and speeds
• Limited access (2+ miles)
6-12 mile spacing
Jurisdiction— MnDOT and some
counties
• Design -freeways, expressways, divided
highways
WmK'n
gton
-F I
42 of 76
Minor Arterials • Connect communities within counties,
may connect some counties
• Medium length trips (2-6 miles)
• Higher traffic volumes and speeds
• Supplement principal arterials
,.Memo
Road accesses% mile to 1 mile (limite
driveways)
• 1-2 miles spacing
Jurisdiction —MnDOT, counties
• Design —expressways, divided highways,
undivided highways
Collectors • Collects traffic from neighborhoods and
activity centers and employment nodes
• Shorter trips(1 to 4 miles)
• Medium to lower traffic volumes and speeds
A.WWAMFW
CAKOCW • Primary link between arterials and local
Law Sbem
streets
• More frequent access—generally to larger
trip generators rather than private driveways
• Mile or less spacing between routes
• Jurisdiction—townships,cities and counties
• Design—undivided roadway
W"d='
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5/18/2018
Local Streets
• Access to property is the primary function
not connections to places
f • Short trips(less than a mile)
ca ocw I Lower traffic volumes and speeds
Lod srm, t
• Link to other local streets,collector
roadways and some minor arterials
• Frequent access
• Closely spaced with other local routes
• Jurisdiction—townships and cities; some
counties
0 Design undivided roadway
Functional Classification Relationship
RYcnwa�rd
G
' Rm7Me lax« PYA lata)GaNrc
44 of 76 19
5/18/2018
Twin Cities Metropolitan Area System Distributioll
Ifunctional Classification Perce Percent of
pe Syst Vehicle Miles
Mile Traveled(VMT)
Principal Arterials 4 53
Minor Arterials 13 27
Collectors 10 7
Local Streets 72 12
Source:Metropolitan Council,FHWA 2015
System Distribution in Washington County
�Percent"of Percent of
Functional
Classification Type Centerline Vehicle Miles
Miles Traveled
L (VMT)
Principal Arterials 51 3 46
Minor Arterials 309 16 33
Collectors 217 11 7
Local Streets 1,340 70 14
Source:MnDOTTDA,2016
1
45 of 76
5/18/2018
Existing Functional Classification
I�
2040 Transportation Plan
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Functional Classification Changes
Since 2030 Plan w
'r
2040 Transportation Plan • • �■',
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wi.,rawm r I �1•
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46 of 76 21
Benefits of Proper Functional Classification
• Can preserve mobility from changes in land
use and development
FrOrortµN Atttssmr
• Can enhance safety JF.—
• Reduce through trips through neighborhoods
• Supports economic growth and development
• Provides mobility benefits to the regional
transportation systems—maintains network
balance
V�ash%t�
Other s • - s Design Typeand
Standards
i
k• .!ate"'> ,
47 of 76
Design Types and Standards
• Generally align the type of roadway design with the owner:
-- Examples:
• local agencies do not have the equipment,staffing levels and expertise to own and maintain,
a freeway facility
• MnDOT should not be owning gravel roadways that do not serve a state purpose
• Generally align the type of roadway design with the expectations of
users
• Roadway design standards vary by design type and owner
• Roadway construction/maintenance costs will vary based upon design
type
ty
Other o
III 1
"'fr
gbol]
48 of 76
5/18/2018
Access
• Generally the more full access a corridor has:
— Likelihood of crashes increases
— Likelihood of mobility will decrease and congestion will increase
ACCeSS1 CraSh RetartionSho
3.0 IOG
2.49
2,0 f.4� 2A3
1.39 1.29 1.41
4A
QO I
II
0 5 10 110,
26
ty lurdw oaf Amo ' tsl Wdu
Roadway Example:
r
How Changes in Land Use
79� and Access can Affect
' Mobility
Source:Scott County
} ,
49 of 76
5/18/2018
x
107
Ln
,-
v
ti
pPiivate0rivmwas• •�'w��.••�-.•�.+�• ��
Om
Z '
50 of 76 25
5/18/2018
t ..M..
Ali" •. __ r
O " 9 Access Points
1972 ADT-1520
b
1970
•`° �T - Privefa unvcwev
16 Access Points
1982 ADT-1900
1989
Naw61cea1 � _!�
WM�
Now Dt vm" -
MOM
Ff9YeIe DfN&ArBY
51 of 76 26
18 Access Points
Ch
ImIt �
' 1. "'' 1992 ADT-5396
d ,
rasa
Am ftw Pnvau DOVOW � j
, HaWStrMt 4�y�d, '� ew
•�••+■Privela DfiYewaY - ^C Y.oa °.
Sheat
21 Access Points
0 1998 ADT-10,900
N
Mpw street
a�vma Driveway
saes► o
52 of 76
4 .
^� •4, '..
{ ro
. °' 21 Access Points
y
1 mile
2006 ADT—13,500
2008
vY[4C
OCMtY
Summary
• A mix of roadway types is needed to
balance access vs. mobility and L �
maintain a safe and efficient Regional
Transportation System
• Aligning roadway jurisdiction with the `
roadway function/design/designation:
— maximizes value of transportation �+=
resources
— minimizes the inability to address strained -
road segments
53 of 76
C
MIDDLE ! 1 MANAGEMENT ,
4 5 5 HAYWARD AVENUE , O A K D A L E , MINN ESTOA 5 5 0 8 2
Phone 651 . 330 . 8220 x22 fax 651 . 3 3 0 . 7 7 4 7 www . mscwmo . org �w
�w%Mj
Regular Meeting of the Middle St.Croix Watershed Management Organization MSCWA�?
Bayport Public Ubrary,Bayport,MN `"W
Thursday,June 14,2018 Low..
6:OOPM i
1. Call to Order—6:0013M i
2. Approval of Minutes
a. Draft minutes May 10,2018 pages 1-4
3. Treasurer's Report
a. Report of savings account,assets for June 14, 2018
b. Approve payment of bills for June 1, 2018
c. Budget Tracker Review
4. Public Comments
5. Old Business
a. Washington Conservation District Monitoring Program Update page 5
6. New Business
a. None
7. Grant and Cost Share Applications
a. Perro Creek Native Shoreline Restoration Cost Share Application pages 6-8
b. Grace Fix Raingarden Application pages 10-14
c. Lakeland Native Slope Stabilization Application pages 15-17
d. Meyers Cost Share Reimbursement pages 18-21
8. Plan Reviews/Submittals
a. Stillwater 2018 Streets Improvements,Stillwater
b. CSAH 23 (3rd Street) Reconstruction,Stillwater
9. Administrator's Report
10. Adjourn
Middle St. Croix Watershed Management Organization Member Communities
Afton, Bayport, Baytown, Lakeland, Lakeland Shores, Lake St. Croix Beach, Oak Park Heights, St.Mary's Point, Stillwater, Ft West Lakeland
54 of 76
POLICE DEPARTMENT
CITY OF OAK PARK HEIGHTS
14168 OAK PARK BLVD.NORTH•P.O.BOX 2007
OAK PARK HEIGHTS,MINNESOTA 55082
TELEPHONE:(651)439-4723
FAX:(651)439-3639
EMERGENCY:911
June 6,2018
To: Eric Johnson,City Administrator
From: Brian DeRosier,Chief of Police
Subject: Police Activity Report—May 2018
This overview report is the activity of the Oak Park Heights Police Department during the month of May
2018. Officers responded to and generated 1,063 calls for service in the City of Oak Park Heights during
the month.
The department responded to many incidents during the month. This is a summary/sampling of some of
the cases we responded to and investigated:
1. Theft and Exploitation of Vulnerable adult investigation. Healthcare worker writing checks
out on the account of a blind male she was taking care of.
2. Investigation of an adult male"stranger"touching a juvenile female in a fast food restaurant.
3. Suspect arrested for 1I Deg. DWI
4. Responded to 3 Hot Air Balloons coming down in parking lots and frontage road areas
between Oakgreen and Norell. While this is allowed in emergencies,investigative follow up
referred to the FAA with respect to emergency or poor planning on part of operator.
5. While investigating vehicles in retail lot after hours, officer arrested suspects for drugs.
MJ Wax was found.
6. Responded to EDP juvenile male who threw a rock through bus window and was fighting
with the driver and aid.
7. Investigating sexual assault of adult male groping an adult female.
8. Investigating reports of juveniles exchanging nude pics via cell phones.
9. Investigated missing person report. Adult female found after several days in another city.
Apparent alcoholic on several day indulgence....
We conducted tobacco compliance checks. No violations.
The sheriff's office is continuing to attempt to implement a new records management and vehicle mobile
application. As part of this we are incurring mechanical equipment,contract IT labor,and significant
employee costs. As you may recall they attempted this several times over the last 10 years without
success. This project has now gone live as of May 221. The project has consumed significant staff time
on our part due to repeated failures and issues with the system. We are also having to alter our public
report data requests and will not be able to support those walk up/walk out with the report requests. The
requests will still be filled but due to significant changes in the report management system the request will
be completed and the person will be notified when it is ready.
Yearly calibration certifications of squad radars were completed.
55 of 76
POLICE DEPARTMENT
CITY OF OAK PARK HEIGHTS
14168 OAK PARK BLVD.NORTH•P.O.BOX 2007
OAK PARK HEIGHTS,MINNESOTA 55082
TELEPHONE:(651)439-4723
FAX:(651)439-3639
EMERGENCY:911
We participated in the Bike Clinic sponsored by the Elks club.
I received preliminary confirmation of attendance for one of our officers to attended a computer/cell
phone forensics course out of state. The federal government sponsors the program. We have significant
increases in cases involving electronic devices—particularly cell phones. We are at this time in the most
serious cases requesting assistance from the sheriff's office for this,but not able to complete them in
many other cases that we would like. With the continued increase in demand the assisting agencies are
becoming burdened with the number of requests. Our being able to perform these searches and evidence
collection in house will aid our investigations and case clearance rates. The course is expensive at
$10,000 but that includes all software and computers needed which are then are given to the department.
The course and expenses will be paid for by department training budget and also forfeiture funds.
We had 6 days during the month where we were at full staff due to vacations, sick leave and training.
We sold 4 forfeiture vehicles at auction. A little over$4,000 received before disbursements to the County
and State for their required cut.....
Officers attended training courses during the month:
1. All officers received training on dealing Child Custody Disputes
2. Officer Croft attended week long training on dealing with mental health persons in crisis
3. Investigators Vierling and Paradise attended digital evidence and investigations training for 2
days.
4. All officers received annual certification with firearms and taser.
5. Officer Wynia took part in a multiagency SWAT training day with agencies from around the
metro.
Chief DeRosier
56 of 76
Stantec Consulting Services Inc.
C•
Sta me 2335 Highway 36 West,St.Paul MN 55113-3819
June 6, 2018
File: 193801828
Attention: Phillip Bergem, PE
Cooperative Agreements Engineer MnDOT Metro District
Waters Edge
1500 West County Road B2
Roseville, MN 55113
Dear Mr. Bergem,
Reference: Metro Municipal Agreement Program Funding Application for Trunk Highway(TH)36
and Norell Ave. N in Oak Park Heights
Contact Information
City Contact is:
Oak Park Heights City Administrator
Eric Johnson
P.O. Box 2007
Oak Park Heights,MN 55082
Phone:651-439-4439
email: ealohnsorl@cftvofookporkheiphts.com
Stantec Contact is:
City of Oak Park Heights Engineer
Lee Mann
2335 Highway 36 W
St. Paul, MN 55113
Phone:651-604-4850
email: lee.mann@staritec.com
Project Summary
The City of Oak Park Heights is submitting this Municipal Agreement Program packet to request
funding for improvements related to the TH 36 at Norell Ave. N intersection. Due to the existing
traffic volumes on TH 36, crash history, and the close proximity of the Norell Ave. N/60th St. N
intersection to TH 36, operational and safety improvements are needed and will benefit TH 36.
Included is a copy of the City Resolution 18-05-18 requesting cooperative agreement funding from
MnDOT. Also included are the existing conditions layout, geometric layout of the proposed
project, crash summary, cost estimate,TH 36 at Norell Ave. N/Washington Ave. Intersection
Analysis Report, and TH 36 Backage Road Preliminary Study.
57 of 76
June 6, 2018
Phillip Bergem, PE
Page 2 of 5
Reference: Metro Municipal Agreement Program Funding Application for Trunk Highway(TH)36 and Norell
Ave. N in Oak Park Heights
Reason for the Project and Trunk Highway Benefits
TH 36 is an east-west highway which has a functional classification of Principal Arterial.TH 36 also
serves as a major interregional corridor providing a critical connection between Wisconsin and the
Twin Cities Metro area.The current Average Annual Daily Traffic (AADT) is 34,000 vehicles per day
(VPD) on TH 36 at Norell Ave. N.The AADT is expected to reach 37,400 by the year 2027.TH 36 is a
four-lane divided highway with a combined rural and urban design with a speed limit of 50 mph.
The existing conditions are shown on Figure 1.
The TH 36 at Norell Ave. N intersection has been a growing concern for MnDOT,the City of Oak
Park Heights and the City of Stillwater for several years.The TH 36 at Norell Ave. N intersection is
highly congested and has a crash rate and severity rate well above the statewide averages for
similar roadways (see Figure 4). Due to this concern MnDOT,The City of Oak Park Heights and the
City of Stillwater provided funding to perform a study of the intersection to look at possible
improvements to the intersection as well as the adjacent intersections immediately north and
south of TH 36. A draft of this study has been completed and is currently under review by all three
agencies. A draft copy of this report is attached to this funding application.
In addition to the TH 36 at Norell Ave. N/Washington Ave. Intersection Analysis Report the City of
Oak Park Heights also conducted a study to look at developing a new"backage road"
connection and relocation of the Norell Ave. N/60th St. N intersection further away from TH 36.The
current intersection is only located approximately 150 feet from TH 36.The relocation of the Norell
Ave. N/60th St. N intersection would move it 350 feet to the south providing 500 feet between the
intersection and TH 36.This intersection relocation will benefit the Trunk Highway by improving the
flow of traffic through the TH 36 intersection and reducing the time needed to clear Norell Ave. N.
This also improves the safety on TH 36 by providing the required geometrics and storage along
Norell Ave. N eliminating the chaos at TH 36 that exists today.This relocation is the proposed
project that the City is requesting funding to construct (see Figure 2). A copy of this report is also
attached to this funding application.
As noted within the two reports the intersection of TH 36 and Norell Ave. N/Washington Ave.is
operating at a Level of Service (LOS) D and would be at a LOS E within 10 years.The intersection
of Norell Ave. N at 60th St. N is operating at a LOS F with significant delays for many of the
movements. Both intersections have a significant number of crashes well above the statewide
average for similar roadways (see Figure 4). As part of the study of the TH 36 at Norell Ave. N
intersection MnDOT has indicated that they have no intention or expectation of implementing any
grade separated improvement at this intersection within the next 20 years.Therefore, MnDOT was
participating in the study to see what at-grade changes could be made to this area to improve
both the overall safety and operation of TH 36 and the adjacent intersections.
58 of 76
June 6, 2018
Phillip Bergem, PE
Page 3 of 5
Reference: Metro Municipal Agreement Program Funding Application for Trunk Highway(TH)36 and Norell
Ave. N In Oak Park Heights
Without making any improvements both of these intersections will continue to degrade with
significant traffic delays as well as an increase in crashes within the TH 36 corridor. Thus, the
requested project discussed herein is vital.
With the opening of the St. Croix river bridge there has been an increase in the AADT. In 2015 the
AADT was 29,000 vpd and in 2017 it was at 34,000 vpd. It is expected that by the year 2027 the
AADT will be at or above 37,400 vpd.The rate of growth will remain or even grow at a faster rate
with drivers becoming familiar with the new river crossing which will divert some traffic from 1-94 to
TH 36.This increase in traffic will cause additional delays through the TH 36 at Norell Ave. N
intersection.
MnDOT has recently performed a traffic analysis of the TH 36 corridor to adjust signal timing at the
signalized intersections to optimize the flow through the TH 36 corridor.This has had a negative
impact to the Norell Ave. N at 60th St. N intersection due to the required green time allotted to TH
36.
Safety at these intersections is a primary driver of this improvement project.The intersection of TH
36 and Norell Ave. N had 87 crashes over the past 5 years.The crash rate of the intersection is 1.13
which is nearly three times the statewide average crash rate of 0.41.The severity rate is 1.40 which
is over double the statewide average.The intersection of Norell Ave. N and 60th St. N had 46
crashes over the past 5 years.The crash rate of the intersection is 1.76 which is nearly ten times the
statewide average crash rate of 0.18.The severity rate is 2.53 which is nearly ten times the
statewide average. Accordingly, it is imperative that the State and the City work together to
make improvements to improve the safety of the TH 36 at Norell Ave. N intersection. Providing no
improvements is not an option.
By relocating the Norell Ave. N intersection away from TH 36 it will provide the proper
channelization and allow for the needed queueing along Norell Ave. N and improve traffic
operations and safety at TH 36. Today there are vehicles that queue from TH 36 back through the
Norell Ave. N/60th St. N intersection making movements through the intersection difficult or
impossible until the TH 36 at Norell Ave. N intersection provides a green light for the south leg to
move traffic to TH 36 clearing out the 60th St. N intersection.While the traffic is stopped and
queueing back through the 60th St. N intersection drivers become frustrated and make illegal
moves trying to cut through the blocked intersection.This frustration is also noticed at the TH 36 at
Norell Ave. N intersection where drivers take chances at the end of red lights to avoid having to
wait for the next signal cycle. Both of these intersections are tied to the overall crash problem
within the project area. By moving the Norell Ave. N/60th St. N intersection further away and
providing a raised median along Norell Ave. N it will help reduce the risky behavior of drivers
through the intersections.The improvement will also assist in clearing Norell Ave. N in a shorter
timeframe improving the operation of the TH 36 at Norell Ave. N intersection and reducing driver
frustration and crashes.
59 of 76
June 6,2018
Phillip Bergem, PE
Page 4 of 5
Reference: Metro Municipal Agreement Program Funding Application for Trunk Highway(TH)36 and Norell
Ave. N in Oak Park Heights
60th St. N is the frontage road that runs on the south side of TH 36 through the City of Oak Park
Heights. As shown in Figure 3, MnDOT currently owns 60th St. N.Therefore, MnDOT owns and has a
responsibility for a portion of the Norell Ave. N at 60th St.intersection. Upon implementation of this
project, the portion of 60th St. N will be transferred to the City's jurisdiction and MnDOT's ownership
in this portion of the frontage road and the intersection will be revoked.This will help with MnDOT's
desire to turnback frontage roads adjacent to their highways.
MnDOT has separated the capital investments to the trunk highway system into five categories.
The TH 36 at Norell Ave. N intersection improvement project falls into four of the five categories.
1. Traveler Safety: As noted above both the TH 36 at Norell Ave. N and the Norell Ave. N at
60th St. N intersections have a severe crash history well over the statewide averages for
similar roadways.This improvement will eliminate most of the risky behavior by providing
the necessary channelization with a raised median for the required queue lengths along
Norell Ave. N.improving the overall operation of the TH 36 at Norell Ave. N intersection.
2. Critical Connections:With the recently completed St. Croix River bridge,TH 36 has seen an
increase in traffic as it provides for a critical connection to Wisconsin.The two primary
crossings into Wisconsin are 1-94 and TH 36.TH 36 is also a major interregional corridor.The
goal of the Interregional Corridor System is to maintain safe, timely and efficient
transportation services between regional centers.This project will help improve the safety
of those travelling along TH 36.
3. Regional and Community Improvement: Implementation of this project will improve the
operation of the TH 36 at Norell Ave. N intersection as well as the Norell Ave. N at 60th St. N
intersection. Both intersections have a demonstrated severe crash issue that needs to be
addressed. Improving safety is both a regional and community improvement priority. By
combining resources both MnDOT and the City can better address the overall needs of
both intersections.
4. Project Support:The City of Oak Park Heights is committed to provide the support needed
to implement this project which includes substantial right of way acquisition in order to
relocate the Norell Ave. N/60th St. N intersection away from TH 36.
Traffic Control During Construction
Most of the project construction will take place along Norell Ave. N and 60th St. N.Therefore, it is
anticipated that traffic along TH 36 would only have a minimal impact during construction. For
work near the intersection temporary lane closures would be used but would likely only close the
right turn lane along TH 36 leaving the mainline lanes open.Traffic wanting to access Norell Ave. N
60 of 76
(11 1
June 6, 2018
Phillip Bergem, PE
Page 5 of 5
Reference: Metro Municipal Agreement Program Funding Application for Trunk Highway(TH)36 and Norell
Ave. N in Oak Park Heights
would be diverted to the next intersection at Oakgreen Ave. N.Traffic that typically utilizes Norell
Ave. N and 60Th St. N would use the local road network during any closures due to construction.
Project Costs and Funding Request
Figure 1 within this application shows the existing conditions and Figure 2 shows the broad view
project location as well as a proposed geometric layout for the project.The construction cost
estimate for the project, as shown in Figure 5, is$1,626,000.The City is requesting$710,000 which
includes 817o for construction engineering.Oak Park Heights will provide the preliminary and final
design for the project, which is estimated at$160,000, including survey, engineering and
geotechnical work.The City will also provide the right of way acquisition costs.The project plans
will be developed to meet MnDOT plan preparation standards.The City is planning for a project
letting in the Spring of 2020 but that is contingent upon funding and State participation.As Oak
Park Heights is not a state aid city it is even more critical that funding be provided through the
Municipal Agreement program as other funding sources are limited.
Thank you for the opportunity to submit this project for consideration under the Municipal
Agreement Program. We look forward to working with MnDOT on this project in the future. Please
direct any questions on this request to Lee Mann at the contact numbers below.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee Mann, PE
Oak Park Heights Engineer
Phone: (651) 604-4850
Cell: (651) 775-5956
Lee.Mann@stantec.com
Attachment: Figures, Crash Summary, Cost Estimate, City Resolution,TH 36 at Norell Ave.
N/Washington Ave. Intersection Analysis Report,TH 36 Backage Road Preliminary Study
c. Eric Johnson, City Administrator, Oak Park Heights
mt v:\1938\active\193801828\Reports\TechnicalReports\Cooperative Agreement Funding Application\Cover letter.docx
61 of 76
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64 of 76
TH 36 at Norell Avenue N
CRASH DATA
a
Number of Crashes(2011 -2015)
Personal Injury*
Type Type Type Property Total
ers #lob . Ast c.. C :::"crwhAml
TH 36 and Norell Avenue N 0 0 1 19 67 87
60th Street N and Norell Avenue N 0 0 3 14 29 46
*Personal Injury Crashes include Type A(Incapacitating Injury),Type B(Non-Incapacitating Injury), and Type C(Possible
Injury).
Location Crash Rate S erity Rate
1 t> I :.UgAe Avg, Cr " - � #�
TH 36 and Norell 1.13 0.41 0.61 1.40 0.59 0.83
Avenue N
60th Street N and 1.76 0.18 0.42 2.53 0.27 0.50
Norell Avenue N
Figure 4
65 of 76
5 Stantec
COST ESTIMATE
TH 36 AT NORELL AVENUE
CITY OF OAK PARK HEIGHTS PREPARED BY: SMV
STANTEC PROJECT#193801828 DATE: 6/5/2018
NO MATERIAL ITEM NOTE UNIT UNIT TOTAL PROJECT
NUMBER PRICE
QUANTITY COST
1 2021.501 MOBILIZATION 1 LUMP SUM $ 50,441.00 1 $ 50,441.00
2 1 2104.503 SAWING BIT PAVEMENT(FULL DEPTH) LIN FT $ 3.00 850 $ 2,550.00
3 2104.503 REMOVE CURB&GUTTER LIN FT $ 6.00 4,800 $ 28,800.00
4 2104.504 REMOVE CONCRETE WALK SQ YD $ 5.00 700 $ 3,500.00
5 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $ 5.00 13,934 $ 69,670.00
6 2106.507 EXCAVATION-COMMON CU YD $ 8.00 19,723 $ 157,784.00
7 2106.507 SELECT GRANULAR EMBANKMENT(CV) CU YD $ 18.00 5,704 $ 102,672.00
8 2211.507 AGGREGATE BASE(CV)CLASS 5 CU YD $ 30.00 4,703 $ 141,090.00
9 2301.504 CONCRETE PAVEMENT 7.0" SQ YD $ 66.00 1,384 $ 91,344.00
10 2360.509 TYPE SP 12.5 WEARING COURSE MIX(3,B) TON $ 55.00 2,085 $ 114,675.00
11 2506.601 DRAINAGE 1 LUMP SUM $ 50,441.00 1 $ 50,441.00
12 2521.518 4"CONCRETE WALK SQ FT $ 7.00 17,720 $ 124,040.00
13 2531.503 CONCRETE CURB&GUTTER DESIGN SPECIAL LIN FT $ 22.00 290 $ 6,380.00
14 2531.503 CONCRETE CURB&GUTTER DESIGN B424 LIN FT $ 22.00 1,860 $ 40,920.00
15 2531.503 CONCRETE CURB&GUTTER DESIGN B624 LIN FT $ 22.00 5,700 $ 125,400.00
16 2545.501 LIGHTING SYSTEM 2 LUMP SUM $ 40,353.00 1 $ 40,353.00
17 2563.601 TRAFFIC CONTROL 2 LUMP SUM $ 40,353.00 1 $ 40,353.00
18 2564.601 SIGNING&PAVEMENT MARKING 3 LUMP SUM $ 10,088.00 1 $ 10,088.00
19 2573.601 TEMPORARY EROSION CONTROL 4 LUMP SUM $ 20,177.00 1 $ 20,177.00
20 2575.501 TURF ESTABLISHMENT 5 LUMP SUM $ 30,265.00 1 $ 30,265.00
SUBTOTAL $ 1,250,943.00
30% CONTINGENCY $ 375 282.90
CONTRUCTION COST ESTIMATE $ 1,626,225.90
8%CONSTRUCTION ENGINEERING $ 130,098.07
TOTAL CONSTRUCTION ESTIMATE $ 1,756,323.97
GENERAL NOTE:
COST ESTIMATE DOES NOT INLCUDE R/W ACQUISITION OR BUILDING DEMOLITION.
R/W COSTS ARE NOT KNOWN AT THIS TIME.
DESIGN COSTS ARE ESTIMATED AT$160,000.
SPECIFIC NOTES:
1 5%PROJECTTOTAL
2 4%PROJECT TOTAL
3 1%PROJECT TOTAL
4 2%PROJECT TOTAL
5 3%PROJECT TOTAL
FIGURE 5
Cost Estimate.xlsx 6/5/2018
66 of 76
RESOLUTION 18-05-18
A RESOLUTION OUTLINING CITY COUNCIL SUPPORT FOR A GRANT APPLICATION TO
THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION-FY 2020 MUICIPAL
AGREEMENT PROGRAM
Whereas the City of Oak Park Heights acknowledges the need of corrections and improvements of the
interchange area of State Trunk Highway(STH)36 and Norell Ave.and its southerly frontage road; and,
Whereas current service levels at the STH 36 south frontage road at Norell Ave.at or below a service Level
"F"and are expect to continue to worsen as traffic volumes continue in the STH 36 corridor;and,
Whereas the City and MNDOT have to date undertake preliminary studies to explore options to improve
the functionality of this intersection and area including the re-alignment of the south frontage roadway
which will directly improve the STH 36 interchange; and,
Whereas the estimated project costs for such improvements are expected to be substantial and likely
approach$1,000,000 when factors of utilities,design,storm-water management,bidding,construction and
right of way is included;and,
Whereas the City of Oak Park Heights is not a State Aid City and does not have funding sources available
to complete this project and hereby requests the State of Minnesota to consider and fund a substantial
portion of the necessary improvements from the MUNICIPAL AGREEMENT PROGRAM and which is
anticipated to begin construction in 2020.
NOW THEREFORE BE IT RESOLVED,by the City Council for the City of Oak Park Heights that
is directs staff to complete and submit the necessary documentation for an application to the
Municipal Agreement program and if adequately funded to complete the project.
BE IT FURTHER RESOLVED that the City Staff shall amend the project estimated costs in the
Application to such amounts as deemed reasonable by the City Engineer.
Passed by the Ci ouncil for the City of Oak Park Heights this 8th day of May,2018
.. C--
C
ned:Mayor Mary McComber
Ales : son,City Administrator
67 of 76
Eric Johnson
From: Mary Mccomber <marymccomber@aol.com>
Sent: Wednesday,June 6, 2018 6:47 AM
To: Eric Johnson
Subject: Fwd: Federal Advocacy Update:Week of June 5,2018
For weekly notes
----Original Message-----
From: National League of Cities<advocacy@nlc.org>
To: marymccomber<marymccomber@aol.com>
Sent: Tue, Jun 5, 2018 5:44 pm
Subject: Federal Advocacy Update:Week of June 5, 2018
If this message is not displaying properly,please view the online version
r
LEAGUE
Federal Advocacy Update
In This Issue
- NLC Urges Senate to Increase Funding for CDBG
- Insurance Hearing Gives Insight into the Future of AVs
- This Summer is Time to BUILD the Case for Local Transportation
Projects
- South Dakota v. Wayfair: What's Next for Internet Sales Tax?
NLC Urges Senate to Increase Funding for CDBG
Michael Wallace, 202-626-3025
On May 30, NLC sent a letter to the Senate Appropriations Housing and
Transportation Subcommittee requesting additional funding for the Community
Development Block Grant (CDBG) program. Last year, following NLC advocacy,
Congress stepped-up CDBG funding by $300 million, to $3.3 billion. The CDBG
Coalition, comprised of NLC and other groups representing local elected officials
and housing and development professionals, is urging Congress this year to
increase CDBG funding to $3.5 billion. Although still well below the $4.45 billion
allocated to CDBG in Fiscal Year (FY) 2010, two consecutive years of funding
68 of 76
increases would represent a major step forward in the effort to restore CDBG to
full funding levels.
The Senate Appropriations Committee is expected to release and vote on a
draft Housing and Transportation Spending Bill this week. The House
Appropriations Committee advanced their draft of the bill last week, which
would maintain an overall 10 percent increase in HUD funding, but would hold
CDBG flat at $3.3 billion.
For more information on the development of the FYI spending bills, visit NLG's
Budget et Tr cker, which tracks dozens of federal programs important to cities
across all federal agencies.
Insurance Hearing Gives Insight into the Future of
AVs
Bdffney Kohler, 202.626.3964
On May 23, the House Financial Services Committee held a hearing on the
impact of autonomous vehicles (AVs) on the future of insurance. This hearing
comes as debate continues to swirl in the Senate around the American Vision for
Safer Transportation through Advancement of Revolutionary Technologies Act
(AV START Act; S. 1885). Insurance industry representatives from State Farm,
American Family Insurance, and the Consumer Federation of America provided
testimony at the hearing.
The hearing gave cities a glimpse at what AV technology might do to our roads
and what changes will be necessary in response to that technology. Data access
remains one of our top concerns with the current legislation. The panelists shared
those concerns, pressing that crash data will be absolutely essential to performing
risk analysis and determining liability.
As it is currently written, the AV START Act has no provisions guaranteeing data
access to either the public or insurance companies. The panelists also spoke to
the future of the insurance landscape and the ways that the industry will have to
innovate as large fleets of AVs are deployed by companies. For more on the key
takeaways from this hearing visit NLC's blog, C,itiesSpeak.
z
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This Summer is Time to BUILD the Case for Local
Transportation Projects
Briffney Kohler
The U.S. Department of Transportation's (USDOT) popular TIGER discretionary
grant program has been given a new name this year: Better Utilizing Investment
to Leverage Development (BUILD). Cities are experiencing a wide range of
transportation needs today from aging transit systems to worn out bridges, and
this year Congress is making $1.5 billion available through the BUILD competitive
application process. However, time is short— applications are due July 19.
For cities that have applied before, the program details will be familiar, but
USDOT has highlighted two significant changes. This year they will continue their
focus on rural applicants and they're looking to see a focus on the merit criteria
that best fits the project rather than applications that try to incorporate all the
criteria. For an in-depth breakdown on the BUILD grant program, visit NLC's blog,
CitiesSpeak, and review the USDOT guidance on how to apply.
South Dakota v. Wayfair. What's Next for Internet
Sales Tax?
Ashley Smith, 202.626.3094
States and local governments hold their breath waiting for the Supreme Court to
rule that they may require out-of-state vendors to collect sales tax. Join Tillman
Breckenridge, Bailey Glasser, who wrote the State and Local Legal Center
amicus brief in this case, in a discussion about what the Court's opinion says.
Craig Johnson, Streamlined Sales Tax Governing Board, will discuss what states
and local governments may do to implement the Court's decision. Emily Swenson
Brock, Government Finance Officers Association, will discuss how Congress and
state and local government Chief Financial Officers are reacting to the decision
and lobbying strategy for states and local governments.
Date: July 12, 2018
Time: 1 PM EDT
3
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ETRO CITIES
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Metro Cities News
„ June 8, 2098
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,1 c Now Breakfast at the June LMC Annual
1 `U Conference
,"i w4dwaftwo If you're attending the 2018 LMC Annual
Conference in June in St. Cloud at the
Rivers Edge Convention Center, plan to
join your metro colleagues for breakfast on
Friday, June 22nd at 7:30 am. The Metro
Cities breakfast will be held in the Weidner
Room on the first floor of the River's Edge
Convention Center. This is a great chance
►■■ to mingle with other Metro Cities members
and to hear a brief update from Metro
,- Cities'staff.
If you're able to join us, please let Kimberly
low know by June 10th at 651-215-4004
or kimberly@metrocitiesmn.ora.
1�u1�e We hope to see you there!
Metro Cities Policy Committees
Don't forget to join Metro Cities' Policy
In Current/Archived Committees! Policy Committees meet in
Newsletters: July, August, and September and cover
Archives four different policy areas: Transportation
and General Government, Municipal
Revenues, Metropolitan Agencies, Housing
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Current/Archived Newsletters-Metro Cities Page 2 of 3
and Economic Development. Policy
Committees recommend legislative policies
for the next legislative session, and those
policies serve as a foundation for our work
at Metro Cities. Being part of a Policy
Committee is a great opportunity for your
city to have a voice in the processes for the
policies as well as at the legislature. Please
note there are NEW times for
committees, as well as a NEW date
change for the Housing and Economic
Development Committee.
Policy committees are open to city staff as
well as elected officials and the form to
sign-up can be found on our website.
Whether you are new to the process or
have participated in a committee in the
past, we welcome your participation in one
or more of the committees in 2018.
Changes This Year:
• Committees will meet either Monday,
Tuesday, or Wednesday in the morning
from 9:00-11:30 am or the afternoon
from 1:00-3:30. We hope this change will
be beneficial for planning your schedules!
The committees and dates are listed on our
website here, and updates and additional
information will be posted on these pages
as it becomes available.
•This year we ask that you actively sign
up for the committee(s)you wish to
attend, even If you have been on the
committee in the past. You are NOT
automatically signed up for this year if you
were on a committee last year. This will
help us keep our rosters current and
correct!
All meetings take place at the Metro
Cities/League of MN Cities building at 145
University Avenue West, St. Paul.
Please consider serving, and encourage
other staff and officials within your city to do
the same!
Email or call Kimberly with questions
651-215-4004.
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MAOSC Final Legislative Wrap-Up—June 4, 2018
Supplemental appropriations veto
The bulk of supplemental appropriations and many policy changes for 2018 were bundled in SF3656(links to all PDF downloads of
side-by-side tracking sheets),vetoed by Gov.Dayton,just as he had threatened to do late in the legislative session as the bill came
together without meaningful negotiations.Transportation funds lost in this bill included$8.5 million allocated for Small Cities
Streets in FY 2019,$20 million for state road reconstruction and resurfacing,$10 million for Corridors of Commerce,and$10.71
million additional for Local Bridge Replacements.(See the Bonding section details below for other allocations signed into law.)
Also lost was Border-to-Border Broadband funding at$15 million for the next year.The Rural Broadband Coalition,which includes
MAOSC as a member,released a joint statement commenting on the result,and looking forward to the next funding cycle:
"This provision, while a fraction of the actual need,enjoyed broad bipartisan support in both the House and Senate,and from the
Governor. The failure of the Governor and Legislature to reach an accord on the Supplemental Budget Bill diminishes the opportunity
to bring broadband service to hard-to-reach communities in greater Minnesota. The Minnesota Rural Broadband Coalition will be
seeking$71.48 million in base funding in 2019 as recommended by the Governor's Broadband Task Force 2017 Report. When the
program is only partially funded on a yearly basis,it creates uncertainty for our communities. This system doesn't benefit anyone,
least of all those who still do not have access to the world class broadband internet service every Minnesotan should have. We can't
afford to leave our healthcare providers,main street businesses,farmers,and students behind."
Tax Reform&Education veto
None of the major revenue adjustments from the omnibus tax bill changed after the governor vetoed the original bill,and the
governor vetoed the bill again the second time around. Legislative leaders sweetened the successor bill by including a single
Education article with$50 million in school formula funds,and allowed districts to take funds from staff development and
community education accounts.The 14 subsequent articles included similar tax rate and conformity provisions rolled into the
second vetoed bill.Tax rate cuts remained in both the first and second income tax tiers and an estimated$137 million in tax relief/
state budget cost that will grow to$340 million in the next biennium.
Without a state tax plan in place,the 2017 federal tax reforms will trigger a$460 million state tax hike in this biennium,and would
raise more than$1 billion in new state tax revenues in FY2020-21 if allowed to stay in place by the 2019 legislature,as well as
triggering substantial tax complexities for individuals and businesses.The costly accounting work involved with reconciling state and
federal non-conformance will have to be initiated long before any remedial action can be taken by the new legislature next year.
Bonding,Environment&Transportation
Despite concerns raised by environmentalists and fiscal hawks,Gov. Dayton signed the merged$1.57 billion Bonding and
Environment bill with only one line-item veto(see the Water Quality section below).All high priority borrowing items that stand to
benefit small cities were signed into law,but the unusual mechanism used for a large share of the financing could be challenged in
court.Some environmentally related funding listed below is separately designated for general obligation(GO)bonds and should
move forward without a legal battle.Higher cost appropriation bonds—not backed by the full faith and credit of the state—used for
various Environment and Natural Resources Trust Fund(ENRTF)projects,including for grants to wastewater treatment facilities
(WWTFs)in cities under 5,000,could face a challenge from environmental groups who argue that constitutional restrictions have
been breached.The financing gymnastics allowed GO bonding to stay within the$825 million legislative target,shifting the
remaining borrowing to higher-cost bonds,and delaying one major item beyond current budget tracking to FY2022 and beyond.
In his signing message,Gov. Dayton was extremely critical of the departure from GO bond use and encumbrance on the ENRTF: "The
intent of the voters,by adopting that amendment,was to dedicate a long-term source of funding to protect,conserve,preserve, and
enhance Minnesota's air, water,land,fish, wildlife,and other natural resources'for the benefit of all Minnesotans.I regret that l am
unable to erase the dangerous policy language included in this bill that,if continued, would drain the resources from this Fund,i
strongly urge future Legislatures to immediately correct this travesty and restore the integrity of this 30-year-old Fund for future
generations." Still,the governor recognized that these crucial projects funded by appropriation bonds shouldn't be delayed.
The full governor's message: httns://www.lea.state.mn.us/archive/vetoes/2018veto ch214.nd2
Specifically,the bill authorizes up to$98 million in ENRTF appropriation bonds over 20 years at a total borrowing cost of up to
$151.9 million.Of that,up to 5 percent(estimated at$50 million or more)of the trust fund corpus can be used for Public Facilities
Authority(PFA)loans for WWTFs in cities under 5,000. In addition,the Legislative-Citizen Commission on Minnesota Resources
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(LCCMR)is authorized to consider spending up to$10 million in grants to for WWTF needs in the small cities.This latter provision is
especially controversial because voters constitutionally authorized the use of lottery funds for environmental needs with the express
understanding spelled out in statute that these grants would not be used for municipal wastewater facilities.Current voter
authorization for the lottery ends prior to the 20-year borrowing span authorized,and the uncertainty is likely to drive up the
borrowing costs further. PFA funding subject to appropriation bonding totals$59 million,including$14 million in federal EPA match.
GO bonding included$64.35 million for PFA handling local wastewater and water needs—including$25 million for drinking water-
related projects.GO bonding for local projects in member cities will benefit Perham old high school repurposing,a Babbitt city
recreational area,state trail funding from Harmony to the Iowa border, Nashwauk and surrounding communities'wastewater
facilities upgrading,and a water connection in Loretto.
In a few circumstances-such as for affordable housing-project revenue-backed appropriation bonds are uncontroversial and
commonly used.The bonding bill included a total of$80 million in appropriation bonds for Minnesota Housing Finance Agency with
$50 million non-profit housing,and$30 million designated to serve persons with behavioral health needs.Workforce Housing in
small cities is now among the highest funding priorities listed by MAOSC.We will continue to pursue focused public and private
sector initiatives to relieve the workforce housing shortages faced by many small cities across the state.
The LCCMR projects funded include$700,000 for the pond and mechanical WWTF optimization pilot project strongly supported by
MAOSC for its cost-savings potential.Drinking water studies to more efficiently reduce contamination in community systems total
$1.325 million,and$325,000 is designated for storm water effluent removal study in community treatment ponds.
The bonding legislation also includes an additional$541.83 million in borrowing designated for transportation needs.The lion's
share of the cost goes to Corridors of Commerce at$400 million,but does not show up in current fiscal tracking because the funds
are designated for fiscal years 2022-24.Some transportation provisions were routed through bonding once it became apparent that
the Constitutional Amendment ballot question shifting Sales Tax revenue on Auto Parts from the general fund to transportation
would not pass.The bipartisan votes needed for the proposal in the Senate apparently did not materialize,so the constitutional
amendment proposal was not taken up in the Senate Taxes Committee on its way to the floor.
Pension reform signed
It took three years and a lot of bipartisan cooperation to accomplish,but the omnibus Pension Reform bill passed in both the
Senate and House without dissent and the governor signed the bill in front of a large gathering in the State Capitol Rotunda.The bill
requires shared sacrifice to ensure long-term solvency—and will have an impact on both state and local pension funds across the
state.This was the last bill passed in the 2018 legislative session,and it will help preserve the state's high bond ratings by lowering
the uncertainties of future pension debt obligations.
Closed legislative process
Our voice is among the many who have complained that political strategies have increasingly trumped the public good at the State
Capitol.So much work is done behind closed doors,late in the session,skirting constitutional procedures such as the"single subject"
rule.Some very good work got done,and it is especially interesting to note the differences in how that work got done.
We had an overdue pension reform bill that got tied to unrelated issues and failed in past years.This year,all constituencies got
together and shared some pain to help solve a long-term problem that was only going to get worse through inaction. In future years,
this will result in millions of dollars in savings for taxpayers.On the other end of the spectrum,we saw a late-arriving,secretive
ENTRF appropriation bonding plan for small cities'WWTF mounting infrastructure needs(and other projects)that will cost
Minnesota taxpayers millions of dollars in higher borrowing costs...if the plan even survives a likely court challenge.
Things work differently at the local level in small cities where most deliberations get done in open meetings—as required by state
law.Now that legislators have returned home,feel free to contact them about your questions and concerns surrounding the
legislative session.As a locally elected official or administrator,your feedback to local lawmakers is especially helpful.
The lack of reaching a negotiated compromise on legislation resulted in 15 full vetoes and one line-item veto in 2018 alone.Some of
the vetoed bills had very little visibility,such as the effort to change the structure of the Metropolitan Council appointees from
nominations made by the governor to participation by city and county elected officials(commonly known as a "CoG"—or Council of
Governments).
The only attempt to override a veto came regarding added reparations for deputy registrars that have sustained considerable
additional expense related to the problems with implementation of the revamped Minnesota Licensing and Registration System
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(MNLARS).Private and public deputy registrars are important contributors to the local economy—and are located in more than 20
MAOSC member cities across the state.While no one disagrees that the deputy registrars should be compensated for their losses,a
lot finger-pointing continues regarding the original MNLARS plan and its implementation. For the record,the MNLARS changes were
initiated 10 years ago,and have been worked on by both Republican and DFL administrations.The veto override attempt fell 11
votes short of approval in the House.Without additional funding for MNLARS(contained in other vetoed legislation),further
problems with the new system are expected to drag on even longer.
Thankfully,many legislative staffers take their public responsibilities very seriously and help keep the public informed to the best of
their abilities given the challengingly long hours and closed-door dealings.We are especially appreciative for the work done by the
nonpartisan Minnesota House Public Information Services staff that produces Session Daily and other informative resources.
Water Quality—some progress
Several water quality issues of concern to cities came to the surface throughout the legislative session.While most of the water
measures went down,vetoed by the governor,one bill aimed at control future wastewater treatment facility(WWTF)costs was
signed into law.
Municipalities that construct publicly owned WWTFs in order to comply with new or modified effluent limitations are exempted
from making additional capital investments to comply with new effluent limits adopted after construction begins for at least 16
years.A law requiring the Pollution Control Agency(MPCA)commissioner to adopt rules providing a similar exemption was passed
last session,but the rule was rejected by the Chief Administrative Law Judge.The new bill,HF 2602passed and signed by the
governor bypasses the administrative process and applies retroactively to WWTFs construction that started after Aug. 1,2017.
Most other water-quality related provisions were included among the vetoed bills.Two bills dealing with changing the largely
unenforced wild rice standard were vetoed—Chapter 126 and Chapter 210.The governor plans to create a task force to address the
issue,with recommendations likely to be considered by the next governor and legislature.The effort to require the legislature to
approve any proposed MPCA water permit fee increases in Chapter 147 also was vetoed. Finally,the governor line-item vetoed a$1
million study of water quality regulations in the bonding bill,calling the exercise an"unnecessary redundancy."
MAOSC annual meeting
You might have seen this already,but just in case you missed it...
In conjunction with LMC annual conference at the Rivers Edge Convention Center in St.Cloud,the MAOSC annual meeting is set
for Wednesday,June 20,2:30-3:30 pm in the Mitchell Room.The MAOSC Executive Committee will be meeting immediately prior,
from 2-2:30 pm,in the Schilplin Room.As always,representatives of member cities are encouraged to attend.
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