HomeMy WebLinkAbout2018-05-22 CC Meeting Packet Enclosure Oak Park Heights
Request for Council Action
Meeting Date May 22nd,2018
Time Required: 5 Minutes
Agenda Item Title: Palmer Station—Reject Bids : blic Elements—Developer Request.
Agenda Placement New Business
Originating Department/Request. Eric,. , ity Administrator
Requester's Signature
Action Requested Discussion,Possi• e Action
Background/Justification(Please indic to if any previous action has been taken or if other public
bodies have advised):
PLEASE SEE THE ATTACHED MEMO
Page 47 of 220
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5/18/18 -- MEMO ,
TO: Mayor and City Council me
FROM: Eric Johnson,City Adminis
RE: Palmer Station Update—Bid Reje, 'on and 4th Extension
ISSUE#1
The owner/developer of the Palmer Station Development,Creative Homes is requesting that the City reject the bids received from
the recent process as they are beyond their anticipated budget. The Low bid was$585,047 out of a total of three bids received.
These would be costs to the Developer for the required streets,water,sanitary and storm systems.The City should take a formal
action to rated any bids as received at this time. Staff would recommend the rejection of the bids.Bid Tab is enclosed.
ISSUE#2
A second issue is that the developer is requesting that the City rebid these elements in hopes of receiving a more favorable price.
However,this in-effect would be fourth project extension as the last extension granted by the City in January 2017 required that
the Developer was obligated to move forward after the receipt of the bids and its°immediate construction thereafter".This timing
and information was also relayed to the public.
Moving forward,rebidding of the project has no material economic effect on the City as these costs are those of the developer;
however,Staff would recommend considering that a communication be made to the neighborhood inviting them to a public hearing
on what is essentially a fourth project extension and to determine if there are any new issues or matters that have arisen since the
initial Council approval in 2014.
Reasonably,the City would be well within Its rights to require the Developer to proceed through the development review process
again and re-open the project to public engagement,as the City has provided three extensions in the past. However,practically-
if the Developer resubmitted a similar package for the City's plan review process,it is likely that the outcome would be similar as
the land uses remain compatible with the Comprehensive Plan and Zoning elements.
Accordingly,Staff iS suggesting!a middle around between a stately atowance of a fourth extension and an entirely new process
which iS: Hold a public hearing on June 12,2018 and invite the neighborhood to comment on a fourth extension and see
if there are any new elements or concerns that have arisen;and,if there are,that these either be addressed immediately
by the Developer as deemed reasonable by the Council or perhaps—based on that feedback-the Council may then
determine to reject the fourth extension and require the developer to re-submit its plans and under MN Stat 15.99 and the
City's review process.
Either way,Staff is suggesting some further public engagement before any extension is granted.
(Note: In the interim:The Developer has requested that the City Engineer issue the re-bid package, which may include some
adjustments to sanitary sewer routing and construction,and the Developer has acknowledged that this re-bid cost is entirely at the
developer's own financial risk and does not circumvent any action that may take place as discussed above. This is a separate
track that may offer some faster timing if the City allows a re-bid or a further extension of some form. There is no financial cost or
risk to the City to perform this)
Page 48 of 220
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Page 49 of 220
Bidder No.1 Bidder No.2 Bidder No.3
BID TABULATION DM Pipe Services Geldinper&Sons,Inc Dave Peridns Contracting Inc.
Item
Num Its Units Qty Unit Price Total Unit Price Total Unit Price Total
30 SALVAGE AND REINSTALL STORM SEWER,INCL APRON LF 20 $100.00 $2,000.00 $52.00 $1,040.00 $45.00 $900.00
31 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $5,500.00 $5,500.00 $4,300.00 $4,300.00 $750.00 $750.00
32 CONNECT TO EXISTING STORM SEWER PIPE EA 1 $1,200.00 $1,200.00 $1,300.00 $1,300.00 $750.00 $750.00
33 12'HDPE STORM SEWER,DIRECTIONAL DRILLED LF 416 $96.00 $39,936.00 $93.00 $38,688.00 $125.00 $52,000.00
34 12'HOPE STORM SEWER,OPEN CUT(RESTRICTED LF 63 $80.00 $5,040.00 $95.00 $5,985.00 $85.00 $5,355.00
TRENCH)
35 12'RCP STORM SEWER,CL 5 LF 118 $51.00 $6,018.00 $46.00 $5,428.00 $35.00 $4,130.00
36 15'RCP STORM SEWER,CL 5 LF 10 $53.00 $530.00 $56.00 $560.00 $75.00
37 18'RCP STORM SEWER,CL 5 LF 39 $56.00 $2,184.00 $750.00
38 2'x3'CATCH BASIN EA 2 $60.00 $5,000.00 800.00 $2,925.00
$1,450.00 $2,900.00 $2,5011.00 $5,000.00 $1,800.00 $3,600.00
39 4'DIAMETER STORM SEWER NH OR CBMH EA 5 $1,950.00 $9,750.00 $4,250.00 $21,250.00 $4,800.00 $24,000.00
40 5'DIAMETER STORM SEWER CBMH,INCL 3'SUMP EA 1 $3,450.00 $3,450.00 $4,050.00 $4,050.00 $5,400.00 $5,400.00
41 4'DIAMETER STORM SEWER OUTLET CONTROL EA 1 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $6,800.00 $6,800.00
STRUCTURE
42 12"RCP FLARED END SECTION,WCL TRASH GUARD EA 2 $1,000.00 $2,000.00 $825.00 $1,650.00 $850.00 $1,700.00
43 18"RCP FLARED END SECTION,INCL TRASH GUARD EA 1 $1,200.00 $1,200.00 $960.00 $960.00 $1,800.00 $1,800.00
44 CLASS III RIP RAP CY 10 $105.00 $1,050.00 $85.00 $850.00 $125.00 $1,250.00
45 CORE DRILL CONNECTION TO STRUCTURE(4' EA 4 $200.00 $800.00 $750.00 $3,000.00 $550.00 $2,200.00
DRAINTRE)
46 CORE DRILL CONNECTION TO STRUCTURE(8' EA 1 $250.00 $250.00 $1,000.00 $1,000.00 $750.00 $750.00
DRAINTILE)
47 FURNISH&INSTALL NEW STORM SEWER CBMH EA 1 $1,000.00 $1,000.00 $750.00 ¶750.00 $850.00 $850.00
CASTING
TOTAL PART 4-STORM SEWER $89,508.00 $103,751.00 $116,910.00
PART S-STREETS
48 MOBILIZATION LS 1 $6,000.00 $6,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00
49 TRAFFIC CONTROL IS 1 $6,000.00 $6,000.00 $12,000.00 $12,000.00 $4,200.00 $4,200.00
50 SAWING BITUMINOUS PAVEMENT LF 415 $4.00 $1,660.00 $3.00 $1,245.00 $3.00 $1,245.00
51 REMOVE BTTUMWOUS PAVEMENT SY 1050 $5.00 $5,250.00 $6.00 $6,300.00 $3.00 $3,150.00
52 MILL BITUMINOUS PAVEMENT(1.5"DEPTH)-2019 SY 170 $3.00 $510.00 ¶2.00 $340.00 $5.00 $850.00
53 REMOVE CONCRETE PAVEMENT WI TRUNCATED DOMES SY 4 $50.00 $200.00 $25.00 $100.00 $75.00 $300.00
54 REMOVE CONCRETE CURB AND GUTTER,AU.TYPES LF 215 $10.00 $2,150.00 $3.00 $645.00 $6.00 $1,290.00
55 SALVAGE AM)REINSTALL SIGN EA 3 $85.00 $255.00 $90.00 $270.00 $150.00 $450.00
56 COMMON EXCAVATION(EV)-STREET PATCHES CY 850 $10.00 $8,500.00
57 SUBGRADE EXCAVATION(EV) CY 120 $10.00 $31.00 $25,712.50 $28.00 $15,300.00
58 SUBGRADE PREPARATION SY 3540 $1,200.00 $ 4.70 $3,720.00 $28.00 $8,850.00$ ,850.00
59 4"PVC PERFORATED DRAIN TILE,WITH COARSE FILTER LF 125 $2.00 $7,080.00 $4.75 $16,815.00$3 $2.50 4375
$20.00 $2,500.00 $24.00 $3,000.00 $35.00 $4 375.00
AGGREGATE AND FILTER FABRIC
60 SELECT GRANULAR BORROW(MODIFIED) TN 2970
61 AGGREGATE BASE,CLASS 5 TN 2070 $14.00 $41,580.00 $12.00 $35,640.00 $12.00 $35,640.00
$16.50 434,155.00 $12.00 $24,840.00 $28.00 $57,960.00
62 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(2,C) TN 225 $75.00 $16,875.00 $83.00 $18,675.00 $85.00 $19,125.00
63 BITUMINOUS WEDGE,INCL REMOVAL LF 1310 $6.00 $7,860.00 $6.00 $7,860.00 $12.00 $15,720.00
64 TYPE SP 12.5 NON-WEARING COURSE MIXTURE(3,C)- TN 100 $75.00 $7,500.00 $80.00 $8,000.00 $85.00 $8,500.00
co STREET PATCHES
w 65 BITUMINOUS MATERIAL FOR TAOC COAT GAL 210 $2.00 $420.00 $1.50 $315.00 $5.00 $1,050.00
p 66 ADJUST MH RINGS AND CASTING TO WEAR COURSE EA 7 $750.00 $5,250.00 $350.00 $2,450.00 $650.00 $4,550.00
o GRADE
N
67 TYPE SP 9.5 WEARING COURSE MIXTURE(2,C)-2019 TN 215 $75.00 $16,125.00 $80.00 $17,200.00 $85.00 $18,275.00
0 68 TYPE SP 9.5 WEARING COURSE MDCNRE(2,C)-TRAIL TN 60 $75.00 $4,500.00 $80.00 $4,800.00 $85.00 $5,100.00
69 TYPE SP 12.5 WEARING COURSE MDCTIRE(3,C)- TN 150 $75.00 $11,250.00 $80.00 $12,000.00 $85.00 $12,750.00
STREET PATCHES
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Bidder Mo. 1 Bidder No. 2 Bidder No.3
BID TABULATION E]M Pipe Services Geislinger&Sons,Inc. Dave Perkins Contracting Inc.
Item
Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total
70 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS LF 600 $4.00 $2,400.00 $2.00 $1,200.00 $5.00 $3,000.00
WEAR COURSE
71 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 1235 $15.50 $19,142.50 $14.00 $17,290.00 $14.00 $17,290.00
72 B618 CONCRETE CURB AND GUTTER LF 100 $20.00 $2,000.00 $23.00 $2,300.00 $28.00 $2,800.00
73 B624 CONCRETE CURB AND GUTTER LF 65 $21.00 $1,365.00 $26.00 $1,690.00 $32.00 $2,080.00
74 7"CONCRETE VALLEY GUTTER(6'WIDE) SF 500 $11.00 $5,500.00 $7.00 $3,500.00 $14.95 $7,475.00
75 6"CONCRETE PEDESTRIAN RAMP SF 420 $10.00 $4,200.00 $8.00 $3,360.00 $10.00 $4,200.00
76 TRUNCATED DOME SURFACE SF 48 $58.00 $2,784.00 $50.00 $2,400.00 $65.00 $3,120.00
77 SIGN PANELS SF 22 $60.00 $1,320.00 $60.00 $1,320.00 $150.00 $3,300.00
78 STREET NAME BLADE SIGNS EA 1 $300.00 $300.00 $300.00 $300.00 $500.00 $500.00
79 4"SOLID LINE,WHITE EPDXY LF 50 $3.50 $175.00 $4.00 $200.00 $5.00 $250.00
80 24" SOLID LINE,WHITE EPDXY(STOP BAR) LF 55 $10.20 $561.00 $12.00 $660.00 $15.00 $825.00
81 4"DOUBLE SOLID LINE,YELLOW EPDXY LF 50 $7.00 $350.00 $8.00 $400.00 $10.00 $500.00
82 PAVEMENT MESSAGE, 3'X 6'CROSSWALK BLOCKS- SF 252 $4.80 $1,209.60 $6.00 $1,512.00 $8.00 $2,016.00
EPDXY
83 CULVERT INLET PROTECTION EA 3 $225.00 $675.00 $150.00 $450.00 $350.00 $1,050.00
84 CATCH BASIN INLET PROTECTION-BEFORE PAVING EA 9 $150.00 $1,350.00 $150.00 $1,350.00 $450.00 $4,050.00
85 CATCH BASIN INLET PROTECTION-AFTER PAVING EA 9 $150.00 $1,350.00 $25.00 $225.00 $250.00 $2,250.00
86 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 1 $1,500.00 $1,500.00 $1,800.00 $1,800.00 $1,200.00 $1,200.00
87 STREET SWEEPER(WITH PICKUP BROOM) HR 20 $150.00 $3,000.00 $135.00 $2,700.00 $175.00 $3,500.00
88 TEMPORARY EROSION CONTROL(DISC-ANCHORED SY 4250 $1.00 $4,250.00 $1.50 $6,375.00 $2.00 $8,500.00
MULCH, HYDROMULCH, OR EROSION CONTROL
BLANKET)
89 SEEDING,INCL DISC-ANCHORED MULCH AND SEED MIX SY 3450 $1.00 $3,450.00 $1.00 $3,450.00 $3.00 $10,350.00
2.5-141
90 SEEDING,INCL EROSION CONTROL BLANKET AND SEED SY 350 $4.00 $1,400.00 $1.50 $525.00 $3.00 $1,050.00
MIX 25-141
91 SEEDING,INCL HYDROMULCH AND SEED MIX 25-151 SY 450 $5.00 $2,250.00 $3.00 $1,350.00 $4.00 $1,800.00
TOTAL PART 5-STREETS
$247,352.10 $291,284.50 $338,146.00
BASE BID SUMMARY:
TOTAL PART 1-SANITARY SEWER
TOTAL PART 2-WATER MAIN $137,746.00 $104,501.00
$84,687 $77,023.50 $80,795.00
TOTAL PART 3-SERVICES ,655.00 $74,124.00 $49,550.00
TOTAL PART 4-STORM SEWER
TOTAL PART 5-STREETS $89,508.00 $103,751.00 $116,910.00
TOTAL BASE BID 247 52.10 $291,284.50 $338,146.00
$587,047.77 $683,929.00 $689,902.00
Contractor Name and Address: ETM Pie Services, Inc. Geislinger&Sons,Inc Dave Perkins Contracting, Inc
14461 . e Dr. 511 Central Ave.S. 19745 Nowthen Blvd. NW
Columbus, . 5025 Watkins, MN 55389 Nowthen, MN 55303-9655
Phone: 651-786-8041 320-764-2006 763-427-0109
Email: bradv( ejmpipe.co Jeff( geislir erandsons.com rperk66@gmail.com
Signed By! Mark Montgomery Jeff Gelslinger Rene Perkins
Title: Vice President President President
Bid Security: Bid Bond Bid Bond Bid Bond
Responsible Contractor Certification: Recd Recd Reed
- Addenda Acknowledged: 1 1 1
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City of Oak Park Heights
14168 Oak Park Blvd.N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
May 11th,2018
TO: Mark Guenther,Creative Homes•via email only mark@creativehci.com
FROM: Eric Johnson,City Administrator
RE: Post Bidding-Palmer Station-Update•2^d letter
Dear Mark G:
As you know on 4/4/18,the City received bids for the public elements of the Palmer Station residential housing
development.The City does need to know how you wish to proceed as these bids are valid for 60 days from Bid
opening,this deadline is fast approaching.The City would need to issue a NOTICE OF AWARD within this timeframe
but we cannot do that without the provision of the following to the City:
The Developer is required to supply:
1. Provide Plan B-Letter of Credit-$731,309.71. This is amended to be 125%of the final Plan B bid(Part 4.
2.B)that is to be accepted and awarded by the City.Now estimated at$585,047.77 X 125.00%=$731,309.71
2. Provide Plan A-Letter of Credit elements now estimated at$406,042.00
Please provide a to me a letter with your companys intention by 2 pm-May 17th as any award will need to be made
by the City Council on May 22nd,and we do need some time to prepare the documentation.Thereafter,we will need to
have these two Letters of Credit in the approved form not later than 2 pm-May 23dd so that the City may assemble and
issue a Notice of Award prior to the deadline of June 2nd,2018.Without these Letters of Credit by such date of 5/23/18,
the City will not issue the Notice of Award and the bids will lapse.
There are likely other commitments and documents needed,Including the Waiver and Consent document for the large
earth piles;however,these are the most critical in terms of the contract award at this time.
I am around should you have any questions of course.
Thank You,
Eric Johnson
City Administrator
Cc: City Attorney
City Engineer
Weekly Notes
Page 52 of 220
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City of Oak Park Heights
14168 Oak Park Blvd. N • Box 2007 . Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax(651) 439-0574
April 5th, 2018
TO: Mark Guenther, Creative Homes - via email only mark@creativehci.com
FROM: Eric Johnson, City Administrator
RE: Post Bidding - Palmer Station - Update
Dear Mark G:
As you know on 4/4/18 the City accepted bids for the public elements of the Palmer Station residential housing
development. Enclosed is a copy of the raw bid tabulation, the City Engineer is verifying these over the next few days.
The City would need to know how you wish to proceed in the near future as these bids are generally valid for 60 days
from Bid opening. The City would need to issue a NOTICE OF AWARD within this timeframe.
Also, the Developer's Agreement outlines that the Developer is required to supply the City a Letter of Credit of
$525,175. This is to be amended to be 125% of the final Plan B bid (Part 4. 2.B) that is accepted and awarded by the
City. Now estimated at $585,047.77 X 125.00 % _ $731,309.71 F This is the revised amount of the Letter of Credit.
Please also execute the Consent and Waiver document I provided earlier, provide the Letter of Credit for the PLAN A
elements and provide final permits from the MSCWMO.
So, please provide these documents and your firms intention as soon as possible as any award will need to be made
by the City Council which only meets twice per month. A pre-construction meeting, etc. can and should then be
scheduled with relevant parties as I am sure there will need to be significant coordination and dialogue.
Finally, the City will be required to retain the FINAL PLAT mylars until we have a determination of how you may wish
to proceed. Generally, if you do not wish to proceed the City cannot release the plat- rejecting the platting of the
property. Similarly, the City would likely be required to refund any connection fees or park dedication costs that you
have paid as the platting and development would not be occurring now.
I am around should you have any questions of course.
Thanks, Eric — �- . ei�rd,,a� ;r__•.L
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