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HomeMy WebLinkAbout2018-07-12 Planning Commission Meeting PacketCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, July 12, 2018 6:00 P.M. I. Call to Order/Pledge of Allegiance II. Approval of Agenda III. Approve June 14, 2018 Planning Commission Meeting Minutes (1) IV. Department / Commission Liaison / Other Reports V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings A. Oak Park Heights Retail PUD Amendment — Roval Credit Union - 13161 60th St N.: Consider request for Planned Unit Development Amendment for an ATM Drive Through for Royal Credit Union within Oak Park Heights Retail Development. (2) B. Joseph's Restaurant — Variance & Conditional Use Permit —14608 60" St. N.: Consider requests for a Variance & Conditional Use Permit from related to sign area regulations for a changeable copy sign. (3) C. O'Neill Electric Rezoning & Conditional Use Permit — 6143 Osgood Ave. N. Consider requests for rezoning from R-3, Multiple Family to R -B, Residential - Business Transitional and a Conditional Use Permit to allow residential and commercial use at 6143 Osgood Ave. N. (4) VII. New Business A. August Planning Commission Meeting Date Change from August 9 to August 16th VIII. Old Business IX. Informational A. Upcoming Meetings: • Tuesday, July 24, 2018 • Thursday, August 9, 2018 • Tuesday, August 28, 2018 • Tuesday, September 11, 2018 • Thursday, September 13, 2018 City Council 6:00 p.m./City Hall Planning Commission 6:00 p.m./City Hall City Council 6:00 p.m./City Hall City Council 6:00 p.m./City Hall Planning Commission 6:00 p.m./City Hall B. Council Representative • Tuesday, July 24, 2018 —Commissioner White • Tuesday, August 28, 2018 — Commissioner Giovinazzo • Tuesday, September 25, 2018 — Commissioner Kremer X. Adjourn. CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, June 14, 2018 — Oak Park Heights City Hall I. Call to Order/Pledge of Alle 'glance: &,(mw.. / Chair Freeman called the meeting to order @ 6:03 p.m. Present: Commissioners Giovinazzo, Kremer, VanDyke and White; City Administrator Johnson, City Planner Richards, and City Councilmember Dougherty. II. ApMroval of Agenda: Commissioner Kremer asked that New Business "Palmer Station" be moved directly following Visitors/Public Comments as mailing indicated that hearing would begin at 6:00 p.m. Commissioner Kremer, seconded by Commissioner VanDyke, moved to approve the Agenda as amended. 5-0. III. Approval of May 10, 2018 Meeting Minutes: Commissioner Kremer, seconded by Commissioner VanDyke, moved to approve the Minutes as presented. Carried 5- 0. IV. Department/Commission Liaison / Other Reports: Councilmember Dougherty noted that the City Council did approve the Holiday Inn Express with four stories. City Planner Richards will be prepared a proposal for the Council with regard to potentially changing the zoning ordinance in the area which would allow for four story structures. If the proposal is accepted the issue will be brought the Planning Commission for public hearing. Dougherty also noted that that the Council is reviewing potential changes to the accessory structure ordinance, which will also be brought to the Planning Commission for review and recommendation. City Administrator Johnson stated that he had an update of some concept maps for the Norell Ave./Hwy. 36 intersection, noted that as it does tie in to the proposed Ridgecrest Development, he would like to share this information later in the meeting. V. Visitors/Public Comment: None. Planning Commission Minutes June 14, 2018 Page 2 of 9 VI. New Business: A. Palmer Station — 5625 Oakgreen Ave. N.: Extension Request. City Administrator Johnson reviewed his June 7, 2018 memo as to the project and its history or extensions and conditions applied to the current extension. Johnson discussed issues related to the roadway work bids in the developer's request for them to be re -bid, at their expense, which will result in a delay, essentially triggering another extension. As a result, the matter was brought forward to the City Council for direction on how to facilitate the timing issue. Council consensus was to notify the neighborhood in writing of the situation and to learn if there were any new issues or concerns since 2014 and then have those taken into consideration from both the Planning Commission and City Council. To this end, nothing has changed except for the time structure. Johnson noted that the developer may be required to resubmit for a full new development application and that if so, it is likely to be a very similar if not identical design, if that process is required by Council, in that the underlying zoning and city comprehensive plan have not changed. Watershed and setback requirements have been met, there were no major variances to their application. City Council asked the Planning Commission to hold a public hearing on the matter and receive comment and provide them with some direction after the hearing and thoughts they may have as to the fourth extension. Discussion ensued among the Commission and staff as to the status of approvals to the development and the original approvals having been granted in 2014 without anything having yet commenced. Chair Freeman noted that Commissioner Kremer was the only Commissioner that was on the Commission at the time of the approvals and felt that they current Commission really didn't have enough familiarity with the project. Commissioner Kremer provided some background as to the request and the general concern being water at the site, he noted that since the approvals the property is declining and is not regularly maintained. Commissioner Kremer does feel that they have kept their agreement to date in general and stated that he felt they should be required to go through a new process. When asked if he thought anything would be different if it went through the process, Commissioner Kremer stated that he would like to see the promises made be backed up with financial commitment. Chair Freeman opened the public hearing and invited public comment. Steven Monzel — 5507 Oakgreen Place N. Stated that it has been four years. Time has changed, conditions change and requirements have probably changed and as such Mr. Monzel expressed that he felt that the applicant should have to start over. He would like to see something happen with the property other than it presently is — a field with abandoned buildings, which is not a good situation. He noted his main concerns being first, storm water and would like to see the water from the site Planning Commission Minutes June 14, 2018 Page 3 of 9 contained to the site. Presently the storm water runs to the lowest area in his neighborhood and accumulates in the back yards of a few homes. Secondly, sanitary sewer lines are of a concern — there have been sanitary sewer back ups in his neighborhood also. He reiterated that he would like to see the applicant have to start over. Chair Freeman responded to the concerns of drainage in that when a development is planned, they typically take a look at what the drainage is; though if there is a problem with drainage today, they can be asked to correct the situation. Discussion ensued as to drainage regulations and the layers of review for water drainage. Mr. Monzel did note that the plan for this development involves the addition of piping into their existing drainage system, adding more water to an area that is already overloaded. City Administrator Johnson noted that the City is compelled to make a choice when it comes to public infrastructure such as water, sewer and storm sewer. He stated that the City can required the developer to build those public elements or the City can build them. In either case the developer is held responsible for paying for them and noted that hopefully the City Engineer will be allowed to review for flows and sizing. Johnson noted that beyond the storm water situation, there are going to be significant changes to that landscape and the City can only apply the regulations in place to guide what is permitted to do. The question remains is whether or not we will largely be in the same situation or should the City press the developer to make a new application. He asked if there was anything new over the past few years that the City has not been made aware of? If so, it would be really helpful to know about in thinking of about things. Johnson informed the Commission that the City did go out for bids for the public improvements (streets, water, sewer and storm) and the developer felt they were cost prohibitive and asked if they would re -bid. Re -bidding was agreed to be done, contingent upon whatever the Council decides at their June 20h meeting. The rebidding was done at the developer's expenses and those came in this week and they were actually a bit higher. Chair Freeman asked City Planner Richards and City Administrator Johnson if there have been any changes to the zoning ordinance since the time of their approval. City Richards indicated that no changes have been made that are relative to the development. City Administrator Johnson noted that they will be required to meet the new rules of Brown's Creek Watershed District at the time they prepare for construction. It was clarified that the water issue discussed is not new since 2014. Allen Gosselin — 5554 O'Brien Ave. N. Stated that the water situation does not affect him. He stated that he did attend the meetings and at the time they proposed the development and came for public hearing, there was a berm proposed that appeared would drain quite a bit of water to the properties at the lower adjacent elevations at Oakgreen Place and there were comments from the neighborhood that they wanted that fixed. Planning Commission Minutes June 14, 2018 Page 4 of 9 Commissioner Kremer stated that there has been a substantial amount of building, adding to the sewer line system and a neighbor had a system back up that dumped four feet of sewer in their basement. Steven Monzel — 5507 Oakgreen Place N. also noted that he has not been affected by the water situation, but agrees that those properties at the lower elevation, at the corner, in the neighborhood have had water problems and a few of them have had to redo their basements because of storm water and there have been at least a couple that have been affected by sewage back up. Chair Freeman asked if there was anyone from the development in attendance. City Administrator noted that they did reach out to them and unfortunately the developer representative, Mark Gunther could not attend due to a family event. Greg Hartman — 5479 Oakgreen Place N. wanted to know if there were any assurances that the development was actually going to occur. The property is becoming an eye sore. City Administrator Johnson stated that the developer's agreement is complete, their water, sewer and storm sewer connection and park dedication fees have been paid. They have made a significant financial investment at this point and they have been asked what their plan is for moving forward and remind them of their deadlines. Kevin Monzel — 5507 Oakgreen Place N. introduced himself as speaking on behalf of his neighbor, adjacent to the property being developed, and noted their main concern being water and drainage. Mr. Monzel asked if the watershed approval was of public record and indicated that he would like to see a copy of that. He noted that the Palmer property has a couple of ponds on it. He doesn't feel that the property is properly maintained, doesn't feel that the watershed didn't investigate enough prior to their approval and that the developer didn't do enough to take into consideration the situations the existing residents are dealing with. Mr. Monzel expressed that because of these things and because many of the current planning commissioners weren't around when the approval was granted, he felt it would be in the best interest of the City that the developer be required to start a new process. Chair Freeman closed the public hearing at 6:39 p.m. and invited Commission discussion. Commissioner White inquired as to worst case scenario with potentially recommending the 60 -day timeline extension. City Administrator Johnson stated that if the City Council granted a 60 -day extension, they would have to pull the trigger on the development within that time period. Commissioner Kremer expressed that he felt the worst-case scenario in continuing it would be that the fears that people have would not have been addressed, adding that he felt that the engineer for the development has less than ideal ideas of what would be happening with the water. City Administrator Johnson noted that at the time the engineer of record for the development and the City Engineer did have some contention on issues and did work together to resolve those. Johnson noted that the developer did seek city Planning Commission Minutes June 14, 2018 Page 5 of 9 financial contribution to the piping for the storm water piping work and the City Council did not agree to that and held the developer accountable for the costs associated with their infrastructure. It was noted that the City Council was seeking comment for the Planning Commission that they would review in making their decision as to the timeline extension request at their June 26, 2018 meeting. Discussion ensued. It was clarified that extensions have to actively be sought or your permitted approvals will lapse and you will be required to restart. City Administrator Johnson did note that the Council can seek additional review or review of previous engineering related to water. It was noted that without any predicted starting time the granting an extension seemed arbitrary. Johnson explained that the extension came as a result of the public improvement being redone and pushing the timeline out in general. Time elements in general for public improvement and the private improvements to the site was discussed. Commissioner Kremer moved to recommend that the City Council consider requiring the developer to start the process anew. Motion died for lack of a second. Commissioner Giovinazzo, seconded by Commissioner White, moved to recommend that the City Council consider approval of a 60 -day extension Commissioner Kremer commented that an extension approval doesn't address concerns expressed by the residents. Discussion ensued as to what may or may not have changed since the original approval and how to address concerns. Commissioner Giovinazzo, seconded by Commissioner White, amending the earlier motion, moved to recommend that the City Council consider approval of a 60 -day extension with the condition that the City Engineer review their finding relative to storm water and affirm their findings for the development and in addressing the concerns expressed by those at the June 14, 2018 public hearing. Carried 5 — 0. VII. Public Hearings: A. Ridgecrest Oak Park Heights, LLC — 13523 60`h St. N.: Consider request for Planned Unit Development: Concept & General Plan, Conditional Use Permit, Preliminary & Final Plat and Design Guidelines Review for proposed restaurant and retail development. City Planner Richard reviewed and discussed his June 7, 2018 Planning Report related to the request to redevelop the former Eagle's site with a freestanding Panera Bread restaurant and a second retail building. Planning Commission Minutes June 14, 2018 Page 6 of 9 Discussion was had as to the plat and setbacks, potential changes to the frontage road, access to the site, signage, glass transparency, having the City Council look at the allowing signs on all facades as long as they are within the allowed square feet of sign allowance. A materials board was presented for viewing. Chair Freeman opened the public hearing and invited public comment. Trent Mayberry of TOLD Development introduced himself and Architect Kathy Anderson and Engineer Bruce Carlson. He briefly discussed the access and entry proposals for the site and made himself available for questions. There being no other visitors to the public hearing, Chair Freeman closed the public hearing and invited further discussion from the Commission. Discussion ensued as to the potential intersection changes and how it applies to the development proposed. Commissioner Kremer, seconded by Commissioner Giovinazzo, moved to recommend City Council approval, subject to the conditions of the June 7, 2018 Planning Report, specifically that: The Planning Commission recommended the following subject to the conditions as follows: • Planned Unit Development, Concept and General Plan • Preliminary and Final Plat approval. • Conditional Use Permit for a Drive Through Restaurant. • Design Guidelines/Site Plan Review. 1. The preliminary and final plat shall be subject to review and approval of the City Attorney and City Engineer. A Final Plat shall be prepared for City Council approval. 2. The Planning Commission was favorable to the proposed building, driveway and parking setbacks. 3. The site plan shall be subject to review and approval of the Fire Marshal. 4. All grading, drainage, erosion control, utility plans, and access driveways are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Brown's Creek Watershed District. 5. The Applicant shall agree to escrow sufficient funds, as specified by the City Engineer, to complete future sidewalk improvements adjacent to the property or agree that the City will complete the work and petition for the public improvement, waiving notice of public hearing and assessments, as required under Minnesota Statute 429. Planning Commission Minutes June 14, 2018 Page 7 of 9 6. Additional easements for sidewalk improvements on 60a' Street North and Norell Avenue may be required subject to review and approval of the City Engineer. 7. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled off site. 8. The landscape plan shall be subject to the review and approval of the City Arborist. All required landscape plan details shall be submitted to the satisfaction of the City Arborist. 9. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. Panera Bread shall provide a site line study from Highway 36 and Norell Avenue demonstrating how the parapets will screen the mechanical units. 10. All light fixtures shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. 11. All signs shall be designed to comply with the Zoning Ordinance requirements for size, number, placement and internal illumination. The freestanding signs shall be limited to one per lot, unless designed as a monument sign. 12. The Planning Commission was favorable to the fourth wall sign on the Panera Building. 13. The Planning Commission was favorable to the building design and building materials. 14. The Planning Commission was favorable to the proposed transparency of the north and east elevations of both buildings. 15. A bike rack should be identified on the site plan and placed on site for each building. 16. The applicant shall be required to enter into a development agreement. The development agreement shall be subject to the review and approval of the City Attorney and City Council. Carried 5 — 0. City Administrator Johnson discussed a concept roadway alignment change that has been discussed over the past few months with the neighbors to the Ridgecrest site. He reviewed potential plans, the players involved to make it happen and the estimated costs and potential funding. He noted crash rate data for the intersection as it sits today and that it is higher than the State average. Planning Commission Minutes June 14, 2018 Page 8 of 9 Additionally, Johnson noted a meeting with the Brown's Creek Watershed District, where discussion of water at the area was had and reviewed that conversation in how run off water is typically managed. Noting that an infiltration system cannot be placed within this zone, Johnson reviewed a couple of options that could be utilized to meet Brown's Creek Watershed rules, with the watershed partnering with the City to work toward rule compliant options. Ultimately, Johnson said that if everyone works together on roadway and water run off solutions in a regional matter, it will be a better solution for everyone. B. Temporary Accessory Structures.: Consider amendments to Zoning Ordinance 401.15. D. related to temporary accessory structures with regard to placement and duration. City Planner Richards reviewed his June 7, 2018 Memorandum, noting that the City Council discussed amending this section to allow a mechanism for up to 24 -month continuous temporary structure use in the R-1 and R-2 Residential districts at their May 22, 2018 meeting and previous workshop and directed that the matter be sent onto the Planning Commission to weigh in. Brief discussion ensued as to the rationale for an extended temporary use and that it is "up to" 24 -months being proposed. Chair Freeman opened the public hearing. There being no visitors to the public hearing, it was closed. Brief discussion ensued as to the time element and process to extend beyond the 50 days currently allowed administratively. Commissioner VanDyke, seconded by Commissioner Giovinazzo, moved to recommend City Council approval as outlined in the June 7, 2018 City Planner Memorandum. Carried 5 — 0. C. Continued. Oak Park Heights — Comprehensive Plan 2018: Reviewing his June 7, 2018 Memorandum, City Planner Richards updated to the Commission as to the Comprehensive Sewer, Water System Master and Local Surface Water Management plans prepared by the City Engineer, which were provided to the Commission electronically due to their size and asked the Commission for comment and a recommendation to the City Council to authorize sending these documents onto Metropolitan Council. Brief discussion was had as to understanding the plans material. City Administrator Johnson suggested that the City Engineer could be invited to a Commission meeting to discuss the plan and answer Commission questions. Planning Commission Minutes June 14, 2018 Page 9 of 9 Chair Freeman closed the public hearing and invited a motion to the matter. Commissioner Giovinazzo, seconded by Commissioner White moved to move the documents onto the City Council to authorize sending them onto to Metropolitan Council for review and to invited the City Engineer to a Planning Commission meeting to review. Carried 5 — 0. VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: All Meetings at City Hall — 6:00 p.m. Unless Noted Otherwise • Tuesday, June 26, 2018 City Council • Thursday, July 12, 2018 Planning Commission • Tuesday, July 24, 2018 City Council • Thursday, August 9, 2018 Planning Commission • Tuesday, August 28, 2018 City Council B. Council Representative • Tuesday, June 26, 2018 — Commissioner Freeman • Tuesday, July 24, 2018 — Commissioner White • Tuesday, August 28, 2018 — Commissioner VanDyke X. Adjourn. Commissioner Kremer, seconded by Commissioner Giovinazzo, moved to adjourn at 7:4 p.m. Carried 5 — 0. Respectfully submitted, Julie Hultman Planning & Code Enforcement Approved by the Planning Commission: 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC§PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: July 5, 2017 &C&Q1UAZ Z RE: Oak Park Heights — Oak Park Heights Retail — Planned Unit Development Amendment for an ATM Drive Thru — 13161 60th Street North TPC FILE BACKGROUND 236.02 — 18.03 Amy Forcier-Pabst of Royal Credit Union has made application a for Planned Unit Development (PUD) Amendment for an ATM drive thru at 13161 60th Street North. The drive thru would be located at the north side of the parking lot in front of the building where Royal Credit Union has its office. The PUD Amendment is required in that it is a change to the approved site plan and parking stalls will be removed because of this project. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative, June 14, 2018 Exhibit 2: ATM Front/Approach Elevations (Page 1) Exhibit 3: ATM Rear Elevation/Exit Elevations (Page 2) Exhibit 4: ATM Dimensions Exhibit 5: Example Pictures (Four Pictures) Exhibit 6: Cover Sheet (C000) Exhibit 7: General Notes (C100) Exhibit 8: Demolition and Phase 1 Erosion Control Plan (C200) Exhibit 9: Civil Site and Paving Plan (C300) Exhibit 10: Grading Drainage and Phase 2 Erosion Control Plan (C400) Exhibit 11: Construction Details (C500) Exhibit 12: Landscape Plan (1-100) Exhibit 13: Landscape Details (L101) Exhibit 14: City Arborist Memo PROJECT DESCRIPTION The Project Narrative for the project is found as Exhibit 1. In general, the project involves a new drive -up ATM for Royal Credit Union, who is occupying one of the tenant spaces of the building located at 13169 60th Street North. The intent of the project is to provide their members with easy, convenient access to an ATM at their location. The drive -up ATM has been positioned out of the main traffic pattern and will not affect the aesthetics of the landscaping. The proposed project will disturb approximately 0.07 acres of the existing landscape and parking lot area. The proposed change will reduce the overall parking in the development from 117 stalls to 109 stalls. The overall parking count still exceeds the City Parking requirement for the development by four parking stalls. The amount of green space on the property does increase by 76 square feet, to have a reduction in the asphalt surface on the property and reduce the amount of runoff. The project does not appear to have any detrimental effects on the previous approvals granted by the City in 2096. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The use of the site as retail, office and restaurant buildings is consistent with the Comprehensive Plan. Zoning. The property is zoned B-4, Limited Business District. The retail, office and restaurant buildings are permitted uses within the B-4 Limited Business District. The development was approved as a PUD and the Applicant has now requested an amendment to reduce the overall number of parking stalls to construct the ATM and the drive thru area. Parking/Access. The addition of the ATM and drive thru will result in the removal of eight parking spaces. The project has a total of 224 spaces and 209 spaces were required to meet parking requirements. After the ATM and drive thru construction, the site will have seven parking spaces over what is required. The City Engineer has reviewed the plans and has indicated no issue with the design of the drive thru area or impact to the flow of traffic in the parking lot. There is adequate space in the drive thru lane to accommodate one car at the ATM and two cars waiting. ATM Design. The ATM will be eight feet tall and seven feet wide. The plans indicate a light bar above the key pad and screen area for night use of the devise. The light bar will need to be full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. There is no canopy or additional lighting proposed for the ATM. An existing parking lot light is located near the location of the proposed ATM and drive thru area. That fixture will provide nighttime security lighting. 2 ATM Signs. The elevation plans for the ATM indicate signage on all four sides of the devise. Signage will be allowed on one of the four elevations of the ATM. The Applicant may choose which elevation will be allowed signage. Landscape Plan. The City Arborist's comments on the landscape plan are found as Exhibit 14. The landscape plans shall be subject to the City Arborist review and approval. CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends approval of the Planned Unit Development (PUD) Amendment for an ATM drive thru at 13161 60th Street North subject to the conditions that follow: 1. The ATM light bar above the screen and key pad area will need to be designed as a full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. 2. One sign only shall be allowed for the ATM. The Applicant may choose which elevation of the ATM to place the signage. 3. Proposed directional signage is allowable and can only include the name and logo of the associated business. The detail plans for the directional signage will be reviewed as part of the sign permit process. 4. The landscape plan is subject to review and approval of the City Arborist. pc: Julie Hultman 3 1403 122nd Street - Suite C Chippewa Falls, WI 54729 RIVER VALLEY 715.832.0875 ARCHITECTS, INC. Fax 715.726.1668 www rivervalleyarchitects.com I?ECEIVED JUN 15 2018 TRANSMITTAL LETTER June 14, 2018 City of Oak Park Heights 14168 Oak Park Blvd. N. PO Box 2007 Oak Park Heights, MN 55082 Re: Royal Credit Union ATM, Oak Park Heights To Whom it May Concern, The enclosed site plan/design guideline submittal package and application for the aforementioned project are submitted on behalf of Krueger Lane LLC and Royal Credit Union. Project Narrative: In general, the project involves a new drive -up ATM for Royal Credit Union, who is occupying one of the tenant spaces of the building located at 1316160th ST N. The intent of the project is to provide their members with easy, convenient access to an ATM at their location. The drive -up ATM has been positioned out of the main traffic pattern and will not affect the aesthetics of the landscaping. The proposed project will disturb approximately 0.07 ac of the existing landscape and parking lot area. The proposed change will reduce the overall parking in the development from 117 stalls to 109 stalls. The overall parking count still exceeds the City Parking requirement for the development by 4 parking stalls. The amount of green space on the property does increase by 76 sq. ft., to have a reduction in the asphalt surface on the property and reduce the amount of runoff. The project does not appear to have any detrimental effects on the previous approvals granted by the City in 2016. The information provided with this submittal: • The City of Oak Park Heights Development Application • Check for $1,400 for application fees (base fee and escrow) • (2) full scale plan sets • (10) 11x17 plan sets • ATM plans, including signage and dimensions We request that you approve this submittal based on the fact that we are meeting the requirements and overall intent established by the City of Oak Park Heights. 1403 122nd Street - Suite C Chippewa Falls, WI 54729 RIVER VALLEY 715.832.0875 ARCHITECT5,1NC- Fax 715.726.1668 www.rivervalleyarchitects.com If you have any questions I can be reached at the number above. Sincerely, River Valley Architects, Inc. Jamey A. 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M.wm w. w+�Wa'wmemo.w r JCity of Oak Park Heights 14168 Oak Park Blvd N.• Box 2007. Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax 439-0574 Memorandum To: Eric Johnson, City Administrator Cc: Scott Richards, City Planner, Julie Hultman, Building Official From: Lisa Danielson, Arborist Date: 06/25/2018 Re: Royal Credit Union ATM Landscape Plan Review I have reviewed the landscape plans submitted by Royal Credit Union dated 5/14/2018. The following includes my comments and/or recommendations: Landscape Plan (Sheet Number L100) The plan includes a satisfactory selection of shade trees, shrubs and perennials. The design is acceptable and will complement the site well. All plants included are of acceptable size and variety. Most plants chosen are hardy under local growing conditions, tolerant or resistant to major insect and disease problems and fairly low maintenance. Landscape Notes & Details (Sheet Number L100 and Sheet Number L101) The landscaping notes and planting details included are acceptable. The landscape contractor is required to plant trees and shrubs according to the final approved planting detail submitted with the final approved landscape plan. This will be checked after planting and any deviations from the plan will need to be corrected before the landscaping will be approved by the City, this needs to be noted in the final plans. Please contact me if you have any questions regarding this landscape plan review. Please forward my comments to the development team for this project. TREE CITY U.S.A. 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC§PlanningCo.com PLANNING REPORT TO: FROM: DATE: RE: TPC FILE: BACKGROUND Eric Johnson Scott Richards July 5, 2018 &-JZUAAJ. 3 Oak Park Heights — Joseph's Restaurant — Freestanding Sign Variance and Conditional Use Permit —14608 60th Street North 236.02 — 18.04 Joseph Kohler has made application for a Variance and Conditional Use Permit to allow for a changeable copy sign that exceeds the allowable 35 percent of sign area for the Joseph's Restaurant at 14608 60th Street North. The changeable copy sign will replace the existing reader board sign on the freestanding Joseph's Restaurant sign. EXHIBITS The review is based upon the following submittals: Exhibit 1: Applicant's Narrative (6/11/18 and 6/29/18) Exhibit 2: Existing Sign Picture with Previously Proposed Sign (Drawing 5) Exhibit 3: Existing Sign Picture Exhibit 4: Joseph's Restaurant Site Plan PROJECT DESCRIPTION The applicant's narrative for the project is found as Exhibit 1. 1, Joseph Kohler, owner of Joseph's Restaurant would like to change out my old (9970) reader board with a new LED board. The old board is 40 square feet. The new one is 37.9 square feet. Staff narrative: The original application requested the replacement of the existing signage on the freestanding sign to an LED sign that would have been 4ft 8 in x 9ft 5in. The new sign would have replaced the existing Joseph's Restaurant and Bar sign and the changeable letter sign. Mr. Kohler has revised his request to leave the existing Joseph's Restaurant and Bar sign and just replace the existing reader board sign with an LED sign. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The continued use of the site as a restaurant is consistent with the Comprehensive Plan. Zoning. The property is zoned B-2 General Business District. Restaurants are a permitted use in the B-2 Limited Business District. While the sign is grandfathered, changes to the sign will require a Variance and Conditional Use Permit to change out the reader board to an electronic message board sign. Signage. The existing freestanding sign is 24.5 feet in height. The Joseph's Restaurant and bar sign at the top is 70 square feet, while the reader board sign is 40 square feet. The sign regulations allow an 18 -foot sign and a sign size of 80 square feet. As indicated, the height of the sign and the sign square footage is grandfathered and allowed to remain if the signs are not replaced. The Applicant is now proposing to allow the Joseph's Restaurant sign to remain and replace the reader board to an LED of 37.9 square feet. The new electronic message board sign must be in compliance with Section 401.15.G.10.a. of the Zoning Ordinance. The changeable copy portion of the sign shall not occupy more than 35 percent of the actual copy and graphic area of the sign. If the allowable signage in the B-2 District is 80 square foot, 35 percent would be 28 square feet for the maximum size of the electronic message board. This request shall require review of a Variance to allow the proposed electronic sign area as well as a Conditional Use Permit to allow the proposed total signage area of 107.9 square feet. Section 401.15.G.16 of the sign regulations provides criteria for review of Variances. That review is as follows: 1) That particular physical surrounding, shape, or topographical conditions of the specific parcel of land involved exist. Comment: There are no obstructions to the visibility of this property or the existing sign location. The Applicant has indicated that a 28 square foot electronic message board would not be highly visible along the Highway 36 corridor. 2) That the condition involved is unique to the particular parcel of land involved. Comment: There is nothing unique to this particular parcel of land. It is not within the Destination Retail Highway Sign District that makes allowances for 2 properties impacted by the intersection of Highways 36 and 5. Stillwater Motors has been provided this allowance in that they are within the Destination Retail Sign District and agreed to reduce the amount of special event signage in exchange for the electronic message boards. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value of income potential of the business involved. Comment: The applicant has indicated that the purpose is to provide an electronic sign face large enough to accommodate their desired message. The proposed electronic message board (37.9 sq ft) is slightly smaller than the existing reader board (40 sq ft). 4) That the alleged difficulty or hardship is caused by this Ordinance and has not been created by any persons presently having an interest in the parcel. Comment: This is an existing grandfathered sign in which the Applicant chooses to use portions of the old sign and replace another portion with new technology. If this had been a totally new sign request, there would be no justification to allow signage beyond the parameters of the ordinance. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. Comment: The variation will not be detrimental to the public or the neighborhood. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets or interfere with the function of the Police and Fire Departments of the City. Comment: The request will not have an impact on air and light to adjacent properties and will not interfere with public streets. For the reasons listed above, Staff would support the Variance and Conditional Use Permit for replacement of the reader board with the electronic message board. Signage Illumination. The sign will be required to comply with the Zoning Ordinance lighting requirements. Staff will approve the lighting specifications for the signs at the time of permitting. CONCLUSION / RECOMMENDATION Subject to the preceding review, City Staff recommends approval of the Variance and Conditional Use Permit for the requests to allow the proposed electronic sign area as well as the proposed total signage area of 107.9 square feet subject to the conditions that follow: 3 The proposed electronic message board shall not be more than 40 square feet in size. 2. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. pc: Julie Hultman 4 CK / To the City council of Oak Park Heights I, Joseph Kohler would like to make an upgrade at my 44 -year-old business. I have had a reader board sign for ever. This board is up high and someone needs to climb a ladder to change the letters twice a day. It's dangerous. Its old fashioned and basically ugly. This new electronic sign (like the one at Stillwater Motors, Pizza Ranch, the v.f.w.) would be a great improvement. The old sign makes Josephs look old and outdated. So here are a few points why I need this updated sign. 1. Show our ever-changing products. 2. Enhance communication to our guest. 3. Add Relevant information on the City, County, traffic, weather...... 4. Influence buyer's decisions with updated products. 5. Upgrade, new technology make us a better business. 6. Upgraded sign means updated look. I would like to thank everyone for reading my reasons for this updated sign and upgraded look at Josephs. We can change how great this community is one step at a time. This is progress for Josephs and a nice clean look for our City of Oak Park Heights. Thank you Joe Kohler Josephs ,.1 - /9 A A p IV i ,All O,4i j'70> 106 A 4 bOL, 1,,fP X A,4 Wjz'-4��l z r:- n igaA-A- �/ Q A 2 /s v �4 o) 37. y I �//(� tt-- RECEIVED JUN 29 2M Ckyd mmm� I.:. L 1 SL N I ' - '^ M r 3 N n co ry O �i 4 �ose�i Res'rwr,,,�}- - 5�ae rkn4 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPCgPlanningCo.com PLANNING REPORT TO: FROM: DATE: RE: TPC FILE: BACKGROUND Eric Johnson Scott Richards July 5, 2018 &Cjmuti- Oak Park Heights — O'Neill Electric — Request for Rezoning and Conditional Use Permit — 6143 Osgood Avenue North 236.02 — 18.05 Daniel O'Neill and Eric Stromberg of O'Neill Electric have made applications for a Zoning District Amendment from R-3 Multiple Family Residential District to R -B Residential Business Transitional District, and a conditional use permit to allow the business to operate in the new district. The lot is currently developed with a single-family style building that is utilized as commercial and residential use. The current and draft Comprehensive Plans designate this property as commercial land use. A zoning to R -B District will bring the lot in conformance with the land use designation. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Site Plan Exhibit 3: Site Development Plan Exhibit 4: Basement Floor Office Space Exhibit 5: 15t Floor Office Space Exhibit 6: 2nd Floor Apartment Exhibit 7: Aerial Photo with Parking Spaces Exhibit 8: Aerial Photo with Snow Storage Areas Exhibit 9: Aerial Photo with Sign Locations Exhibit 10: Building Photo PROJECT DESCRIPTION The Project Narrative for the project is found as Exhibit 1. Request to rezone from R-3 District to R -B District so that perspective property buyers Erik Stromberg and Daniel O'Neill can utilize the building as a mixed use commercial and residential property and bring it into compliance with City zoning rules. History of use and current use: -Basement level (commercial space): most recently rented/utilized as a salon (Salon Dupre) — space is currently vacant. -First Floor (commercial space): most recently utilized as a dentist office (Michael Junker Dental) — space is currently vacant. -Second level (residential space): two-bedroom apartment with kitchen and one full bath — space is currently rented and occupied by a tenant. Proposed use/project narrative: -Basement level and first floor will be used as commercial office space. There will be individual offices as well as shared office space. Shared office space will include meeting rooms, a conference room, and a break room. Commercial space will be occupied by one of the prospective buyers. No change to the existing floor plan is planned. -Second floor will continue to be utilized as a residential two-bedroom apartment and will be occupied by one of the prospective buyers. No changes to the existing floor plan is planned. An addition will be built on the south side of the detached garage in the future to house a bucket truck owned by O'Neill Electric. Site use: Two office spaces will be used for our electrical construction business. This will consist of two to three office employees doing administrative work Monday through Friday 7.00 am to 3:30 pm. The additional nine offices will be rented on a monthly basis for the sole purpose of administrative work space. O'Neill Electric will also use two garage spaces for storage. We will store miscellaneous materials, such as wire reels and light fixtures. No fabrication, or "work" of any kind other than the handling of material will be done on the premises. O'Neill Electric will also store one vehicle on the premises, a F-550 bucket truck. The proposed garage addition will eventually house this vehicle. We propose to start the garage addition within two years of purchasing the property. Construction will last approximately three months. 2 ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the existing and draft Proposed Land Use Map. Zoning. The property is zoned R-3 Multiple Family District. The Applicant has proposed a re -zoning to R -B Residential Business Transitional District. The zoning to the south, which includes the Walgreens, is B-2 General Business District. In the R -B District, multiple family uses are a permitted use and office and service businesses are a conditional use. The R -B District is appropriate for this property in that it provides a transition in land use from residential to low intensity business use and it allows for mixed use on the same property. Section 401.03.A.7. lists the criteria for review of a rezoning. There are no issues with this rezoning in that the property is designated for Commercial Use in the Comprehensive Plan. Conditional Use Permit. The proposed use of the site for a mix of office and residential is consistent with how the property has been utilized in the past. The Zoning Ordinance indicates that there should be no exterior storage or retail sale of merchandise on the premises. The project narrative indicates that they plan to store a bucket truck onsite and will eventually expand the garage to accommodate the vehicle. Under the provisions of the Zoning Ordinance, the truck cannot be stored outside. The truck will need to be stored offsite until the garage addition is completed. The Planning Commission and City Council should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: There should be no issues with the electrical construction business at this site. All of the operations and storage of materials will be inside the buildings. The bucket truck will need to be stored off site until the garage addition is completed. The 3 electrical construction business will not adversely impact the character of the area and will not generate significant traffic. Section 401.28.E of the Zoning Ordinance also lists the following criteria for considerations of office and service use in the R -B District: a. The site and related parking and service entrances are served by an arterial or collector street or sufficient capacity to accommodate the traffic which will be generated. Comment: Osgood Avenue is designated as a minor connector and has sufficient capacity to accommodate the businesses in this area. b. Adequate off-street parking is provided in compliance with Section 401.15.F of this Ordinance. Comment: There is adequate parking provided on site. C. Adequate off-street loading is provided in compliance with Section 401.15.F of this Ordinance. Comment: There are adequate off-street loading areas onsite. d. Vehicular entrances to parking or service areas shall create a minimum of conflict with through traffic movement. Comment: Two vehicular entrances are provided from Osgood Avenue and their locations have not created issues with traffic flow. e. When abutting an R-1, R-2, or R-3 District, a buffer area with screening and landscaping in compliance with Section 401.15.E of this Ordinance shall be provided. Comment: There are adequate trees and vegetation on site to provide a buffer to adjacent properties. f. All signing, and information or visual communication devises shall be in compliance with Section 401.15. G of this Ordinance. Comment: The two freestanding signs are grandfathered. The R -B District would allow for only one freestanding sign. Both signs are conforming to the size and height requirements. g. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. Comment: The criteria have been reviewed and no issues have been identified. 0 Parking. The site currently contains 18 parking spaces, one of which is disability accessible. With 2,774 square feet of office space and one residential unit, the parking requirement is as follows: Office: 2,772 x .9 = 2,497 / 200 = 12 parking spaces Apartment: Two spaces per unit. With 18 parking spaces and 14 required, the site has adequate parking. Snow Storage. The plans indicate areas for snow storage. Lighting. The plans do not indicate any changes or additions to outdoor lighting. If fixtures are to be added or replaced, they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.13.7 of the Zoning Ordinance as it relates to lighting requirements. Trash Storage. The plans do not indicate a plan for trash storage. The Applicant shall provide additional information as to how trash will be handled on site. Signage. There are two grandfathered freestanding signs on site, one eight square feet and the other 16 square feet. The signs will be used for O'Neil Electric. The signs will not be lit. Design Guidelines. No changes are proposed to the exterior of the site at this time. The garage addition would be subject to Design Standards review when it is to be constructed. CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends approval of the Zoning District Amendment from R-3 Multiple Family Residential District to R -B Residential Business Transitional District, and a conditional use permit to allow the business to operate in the new district, subject to the conditions that follow: 1. Approval of the Conditional Use Permit is subject to rezoning the property to R -B Residential Business District. 2. The bucket truck shall be stored offsite until the garage addition is completed. Once the garage addition has been completed, the bucket truck shall be stored within the garage. 3. There shall be no exterior storage of materials or equipment onsite. 5 4. The Applicant shall provide a plan for trash storage. 5. If additional light fixtures are added or replaced, they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.6.7 of the Zoning Ordinance as it relates to lighting requirements. pc: Julie Hultman C1 e4 / Project Narrative ^ 6143 Osgood Ave N Request to rezone from R3 to RB so that prospective property buyers Erik Stromberg and Daniel O'Neill can continue to utilize the building as a mixed use commercial and residential property and bring it into compliance with city zoning rules. History of use and current use: -Basement level (commercial space): most recently rented/utilized as a salon (Salon Dupre) — space is currently vacant -First floor (commercial space): most recently utilized as a dentist office (Michael Junker Dental) — space is currently vacant -Second level (residential space): two bedroom apartment with kitchen and one full bath — space is currently rented and occupied by tenant Proposed use/project narrative -Basement level and first floor will be used as commercial office space. There will be individual offices as well as shared office space. Shared office space will include meeting rooms, a conference room, and a break room. Commercial space will be occupied by one of the prospective buyers. No change to the existing floor plan is planned. -Second floor will continue to be utilized as a residential two bedroom apartment and will be occupied by one of the prospective buyers. 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