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HomeMy WebLinkAbout07-24-2018 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, JULY 249 2018 CITY COUNCIL MEETING AGENDA 6:00 P.M. AT CITY HALL 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:05 p.m. II. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(pg.3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). A. Manning and STH 36 Intersection Update (pg. 7) 6:05 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes—June 26,2018 (pg.29) C. Approve City Council Minutes—June 26,2018 (pg.33) D. Authorize the 2018 Ragnar Relay Event to Proceed in the City(pg.39) E. Approve Proposal for Engineering Services—Feasibility Study 581' Street and Memorial Ave(pg. 63) F. Accept Grant for Tuition for Police Officer Training at the FLETC (pg. 67) G. Schedule Hearing to Show Cause for Alcohol Compliance Violation—Applebee's (pg. 69) H. Schedule Hearing to Show Cause for Alcohol Compliance Violation—Chipotle (pg. 71) 6:05 p.m. V. Public Hearings None 6:05 p.m. VI. Old Business None 6:05 p.m. VII. New Business A. Consider Fee Waiver—Food Truck Event (pg. 73) B. Utility Connection Agreement—5725 Oakgreen Ave(pg. 75) C. Consideration of Royal Credit Union—Oak Park Heights Retail—PUD Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 208 City Council Agenda July 24,2018 Page 2 Amendment 13161 60a' Street North(pg. 87) D. Consideration of O'Neil Electric—Request for Rezoning and Conditional Use Permit—6143 Osgood Ave(pg. 117) E. Consideration of Joseph's Restaurant—Freestanding Sign Variance and Conditional Use Permit— 14608 60a'Street N(pg. 147) F. TIF Policy Amendments—"Limited TIF Support" (pg. 167) G. Approve Amendment to Summer Parks Program Coordinator and Related Community Holiday Event Expenditure(pg. 171) H. Park Security Cameras(pg. 173) I. DARTS Loop Bus Route—Greater Stillwater Area(pg. 181) 6:40 p.m. VIII. Other Council Items or Announcements 6:45 p.m. IX. Closed Session(closed pursuant to Minnesota Stat. 13.d.05) A. City Administrator Performance Review 7:00 p.m. IX. Addjourn Page 2 of 208 s Oak Park Heights Request for Council Action Meeting Date July 24, 2018 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor. inistration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 208 July 6, 2018 Melinda Peters 13947 55th Street N Oak Park Heights, MN 55082 Dear Ms. Peters: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Friday, July 6, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 4 of 208 July 19, 2018 Kris Johnson 14143 Upper 54th Street N Oak Park Heights, MN 55082 Dear Kris: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, July 19, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk Page 5 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 208 z Oak Park Heights Request for Council Action Meeting Date July 24t ,2018 Time Required: 5 Minutes Agenda Item Title: MANNING& ST TE C ON Agenda Placement Visitor's/Ptid.is Cnt �L/ Originating Department/Requ r: E LJobn4QitvAdministrator Requester's Signature Action Requested No action is beiuested at this time. Background/Justification(Please ' d' ate if any previous action has been taken or if other public bodies have advised): Washington County Staff—Nathan Arnold,will like to provide the City Council with a general update of the County current status of their Manning Ave and STH 36 Planning efforts.The planned power point is enclosed and generally follows the discussion the Council had on June 261.No action is planned to be requested. To date the City has provided letters of general support for the conceptual projects,with follow-up communications related to local costs.These documents are enclosed for background information. Page 7 of 208 i i City of Oak Park Heights 14168 Oat Puk Blvd.N•Box 2007*Oak Pule Fid#b,MN 55082•Phone(651)439-4439•Fa(651)439-0574• 9-19-17 'Wayne Sandberg Washington County Engineer 11660 Myeron Road North Stillwater Ma 55082 RE: Support for TrsmVortntion Economic Development program funding for the Trunk Highway(I10 36/County State Aid Highway(CSAH)36/hIz mnimg Avenue Interchange Project Bear Mr_Sandberg. The City of Oak Park Heights gen ral3lY supports Washington Cou ntys application to the Transportation Economic Development(D)pwgram for funding for improvements to the TH 36/CSAH 15 I Mmling Avenue interchange. We understand this program is designed to help meet the State's transportation and economic development needs by these strategic transportation investments that which then leverage substantial Private investment that create and preserve high-;nage jobs. For several years,the City of Onk Park Heights,Washington County,and MnDOT have been working to address safety, mobility issues and to enhance quality economic development D pportunities along the TH 36 Corridor. Imymvements to this interchange are anticipated to substantially aid in those efforts to create high wage jobs. If you have any questions,comments,or concerns,please do not hesitate to contact me Kind Regards, City Administrator .Cc:Ann Pung-Terwedo,Senior Planner Page 8 of 208 City of Oak Park Heights 14168 ork Fk&Bhd.N•Ba:2007.Oat Fat Heights,MN55082•Fb=(651)439-4439•Fa:(651)434-6574 October 6,2017 Wayne.Sandberg Washington County Engineer 11660 Myeron Road North Stillwater,MN 55082 RE: Clarification-Support for Transportation Economic Development program finding for the Truck Highway(M 361Ccunty State Aid Highway(CSAH)30vlaaaing Avenue Interchange Project. Dear Wayne: In the past weeks, at the request of County Public Works Sta$the City did offer its letter of support for Washington County's application to the TED program firndimg relative to the Manning and STH 36 improvements. We hope these letters of support we effective in the scarring of the Project as improvements are needed at this intersection. However, the City desires that the County's internal files should further reflect that the City's support of the TED application should not be vie ed an acceptance or approval of`local cosw,as outlined in the proposal,nor an appsas'al of any concept layouts,roadways or plans.Further,at this time these lands geaerall_y remain outside the City's jurisdictional borders. If and-P&=these items may become known in the future wuVor may be located within the City, the City would consider the evaluation of these costs and layouts on a case-by-case basis. Kind Re ds, City Admeimisirator Cc: Molly O'Rourke,County Administrator Frank Ticknor,Public Works Arra Pang-Term=edo,Senior Planner Page 9 of 208 fo. City of Oak Park Heights 14158 Oak Pak Bhzl N•Bax 2007.Oak Puk Heie&L PMN 55092•P>mae(651)438-0439•Fax(651)439-0574 October 23,2017 Wayne Sang Washington County Engineer 116601l}exon Road Ncnb Stillwater Nin 55082 RE: Support fir IlORA Graf Phar Mr.Sandberg- The andbergThe City of Oak Park Heights generally sWPaats Washington County's application to the Rebuilding America- 11URA Giant prop-am for funding of certain impromments to the TH 361 Manning Avenue interchange. We understand this r*RA program is designed to help address critical nerds an&or substandard infrastructure issues that face the Local,State and Federal umspwtation networks.For several years,the City of Oak Park heights_Washington County. and MnDOT have been working to address safety and mobility issues.along the TH 36 Corridor Improti emtnts to this interchange are anticipated to substantially aid in those efforts- If you have any questions,comments,or concerns,please do not hesitate to contact me Pfd Regards, City Administrator Cc: Moll}.O'Rourke,County Administrator Frank Tickmer,Public Wcdm Ann Pung-Tera*erlo,Sir Planner :Nathan Arnold,Engineer II Page 10 of 208 City of Oak Park Heights 14168 Oat Parr Blvd. N•Boz 2007 v Oak Ick Eu8»MN 55082.Fkwe(551)43;-4439-Fax(551)439:0574 October 23'2017 Wayne Sandberg Wasl6agton County Engineer 11550 Myeron Road Noath Stillwater,MN 55082 RE: Clanfication — DORA grant application Trunk Higlmay (M 36/County State Aid CSAH)315NIauning Avenue Intefthange Projed- Dear Wayne: Recently,at the urgent request of County Public Works Staff,the City did offer its letter of support for Washington County's application to the DPTFRA grant Program funding relative to the Manning and STH 35iaPravements- We hope these lentos of support are effective in the storing of the ptged as i�vements are needed at this intecsectioa However,the City desires that the County s internal files should fuer reflect that the City's support of the WRA application should not be viewed an acc epcw=or approval of"local costs"as outlined in the proposal,nor an WPrM`al of any COUCCO kyouts.roadways sir dans-Fwthef,at this tme,please note two per: 1)These lands remain outside the City's jurisdicaiomal borders; 2)Based On the Prelitninasy figures,there appears not to be an allocation of any Cody i.eti-y dollars that would fund any Portion of this—rather ielying on grants,State Aids and$5,00,000 in "Local Contributions"There should be thought given to the allocation of C ktiy dollars being roughly Proportional to any amounts the County may seek from local units of govemment as these improvements we anticipated to benefit the County as a whole. If and when these items sway became better]MO n,and if there are County levy dollars applied in the fbtaae,the City could consider the eamluatism of These costs and layouts an a case-by-cast basis. Kind Regards, City Administmtor Cc: MO11y O'Rourke,County Admiaiaratos Fink Tidmw,Public';asks Ann Pung-Temedo,Semor Planner Naffs Araeld,Engineer II Page 11 of 208 O 0 V T.- 4) = a CL • � s .E M _ cu W cc �� s z = a L ~ 4 .4) Cc .19 s Page 12 of 208 8 4.d . rQ V A N s' v [o V • eura.ua N AsIt d �a 6 F I , Page 13 of 208 111 3 m d O w v d 'o L CL -8 _ CO) `./ O E O 4� C C-) o .�. ( V ca � o Q LL .L C) CII _ 4-0 > "E .1. 0. c: 0) c 0ca ; v C .c' �� o OD O a� o CL � N O o %%W0000 (D c � 'V cit v c ♦... O V) O CC ,_ �+ }, O c r CL 4- O C j O 0 = _ L = � -0 O c`u o L Q 4.0 1 E M ° CD o_ - M c C ao J c � � . _ ca co o cv cu _� to 4 `cu z a � n cu ca O N c Q -a 'x : � o c civ ami — W W m U D Q a M � C T a) OR F- - !— W Page 15 of 208 N C � X t c � L W H O CO H n � v _ O � ter. 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C.) u a� � � 0 E cu CL r cu O .0 •0 c E •— -- v a) .— cn > O � N i N � = cn7Z)- •— a� CU . .E cn O � �V O O �+ p •� 0 .�e •- Ca c N .0 (/� N O O O O O Z CL E O cn ._ CU 42 0 4- F O O0 E .- � — - O •X O O O LL. . o 2 :2 J Page 27 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 28 of 208 p Oak Park Heights Request for Council Action Meeting Date July 24, 2018 Agenda Item Approve City Council Worksession Notes—June 26, 2018 Time Req. 0 Agenda Placement Consent Originating Department/RequestorAdministration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 29 of 208 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,JUNE 26,2018 Present: Mayor McComber, Councilmembers Dougherty, Liljegren, Runk, and Swenson; City Administrator Johnson; City Attorney Sandstrom; Finance Director Caruso; Public Works Director Kegley; City Engineer Mann; City Planner Richards; and City Clerk Pinski. 1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2. Memorial Ave Reconstruction: City Engineer Mann handed out maps. He reported the cost was in the $25,000 to$30,000 range for the preliminary feasibility study. Mayor McComber suggested the City could use the Small Cities Assistance funds and could apply for grant funding. This item was to be placed on the City Council Agenda for that evening. No action was taken. 3. Update on Two County Projects: a. Central Corridor Trail-way Planning: City Administrator Johnson reported that Washington County had asked for staff engagement on their plan. He stated that connectivity into the City trail system was important. The City Council was amenable to staff sending a formal letter of support. This item was to be placed on the City Council Agenda for that evening. No action was taken. b. Manning and STH 36 Interchange: City Administrator Johnson reported that the City has sent letters of support on that project. He said Washington County wanted to narrow concept plans down. No action was taken. 4. Rooftop Signage—Consider Text Amendments: City Planner Richards reported that rooftop signage was currently prohibited. He said Simonet's Furniture, who wanted to place a buggy on the roof, could ask for a variance,which they would probably not like to do,or the City Ordinance could be amended,which could open up problems. He suggested Simonet's Furniture consider placing the buggy on the ground. Sheryl Amos from Simonet's Furniture was present at the meeting and stated that people would not see the buggy if it was in front of the building. Mayor McComber suggested they maybe build up a platform to put the buggy on similar to the Fury Motors Jeep display. The City Council was not in favor of an Ordinance text amendment. City Planner Richards reported he would look into the matter further. No action was taken. 5. City Entrance Sign: City Administrator Johnson stated he spoke with Tim Nolde who said he would be willing to donate$5,000 towards the cost of a sign. Mayor McComber stated she would like a sign similar to what was at City Hall but add a bridge carved in and make the sign Page 30 of 208 just a little bit larger than the size of the City Hall sign. Councilmember Swenson suggested solar lighting, and McComber suggested the location of the sign be further back closer to the ramp. No action was taken. 6. Valley View Park Security Cameras: City Administrator Johnson reported that he received two options with quotes from a contractor. Councilmember Swenson said he would like a second quote for Cover Park. Attorney Sandstrom suggested a policy be created that states that data from the security cameras would not be stored for more than six weeks. McComber requested staff talk with the contractor on camera location and come back with a new quote for both parks and a policy. No action was taken. 7. Tree Lighting Event: Mayor McComber reported that a tree was planted that year but was too small for a lighting event. City Administrator Johnson stated that Park Program Coordinator Zeuli was willing to do an event. McComber suggested a craft event and kids could make ornaments. City Administrator Johnson said he would speak with Zeuli. No action was taken. 8. Adjourn: The meeting was adjourned at 5:58 p.m. Page 31 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 32 of 208 rt Oak Park Heights Request for Council Action Meeting Date July 24, 2018 Agenda Item Approve City Council Minutes—June 26, 2018 Time Req. 0 Agenda Placement Consent Originating Department/Requesto Administration/Jennifer Pinski s Requester's Signature L_ Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 33 of 208 CITY OF OAK PARK HEIGHTS TUESDAY, JUNE 269 2018 CITY COUNCIL MEETING MINUTES I. _Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public Works Director Kegley, Finance Director Caruso, City Attorney Sandstrom, City Planner Richards and City Engineer Mann. Absent: None. Mayor McComber added"Authorize Letter of Support for Central Trailway Planning in Lake Elmo' as Consent Agenda Item O. and "Feasibility Study for 58th Street and Memorial Ave"as New Business Item F. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 5-0. II. CounciVStaff Reports: A. Mayor McComber: She reported she attended the Coalition of Utility Cities meeting the week before; she attended the League of Minnesota Cities Conference in St. Cloud where she was appointed President of Minnesota Association of Small Cities and to the Board of Directors for League of Minnesota Cities; she attended the Metropolitan Transportation Committee meeting; she attended the stakeholder meeting for the Xcel Energy Integrative Resource Plan; and she would be attending the Regional Council of Mayors Meeting, the Metro Cities Transportation Committee Policy meetings, and the LMC Board of Directors orientation. B. Councilmember Dougherty: He reported he attended the Planning Commission meeting on June 14. C. Councilmember Liljegren: No report. D. Councilmember Runk: He reported he attended the CVB meeting the previous month and there was no meeting of the CVB in the current month. E. Councilmember Swenson: No report. F. Staff: City Clerk Pinski reported that Brandon Skelton of 5862 Oakgreen Court North and William Krebsbach of 5750 Newberry Circle North were chosen as the recycling award winners for the month of June. III. Visitors/Public Comment: None Page 34 of 208 City Council Meeting Minutes June 26, 2018 Page 2 of 4 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—May 22, 2018 C. Approve City Council Minutes—May 22, 2018 D. Approve and Appoint Election Judges for 2018 Primary Election E. Approve Resolution Accepting Donations for Party in the Park F. Approve License for Sale/Storage of Consumer Fireworks at Walmart #1861 G. Approve Kennel Permit Application for Jeanne Nelson, 5720 Newberry Circle N H. Approve Kennel Permit Application for Michelle Lorenz, 14860 Upper 55th Street N I. Approve Budget Adjustment J. Approve Amendments to City Ord. 401.15D.11 for Accessory Structures Adding Subsection E. as Outlined in the Proposed Ordinance K. Approve 2nd Story Addition Amendment to Public Storage Planned Unit Development and Conditional Use Permit L. Approve Police Officer Training at the FLETC M. Consider the Adoption of Resolution Naming June 2018 as "Small Cities" Month N. Adopt Amendments to City Ordinance 1109.04— St. Croix River Crossing Railing Safety and Enforcement O. Authorize Letter of Support for Central Trailway Planning in Lake Elmo Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: A. Public Hearin o�c�uest Regarding Noise Ordinance for Concert at Stillwater Bowl on July 13. 2018: City Clerk Pinski reported that two written comments were received which were included in the meeting packet for that evening. Mayor McComber opened the Public Hearing. No public comments were made. Councilmember Sewnson, seconded by Councilmember Liljegren, moved to close the Public Hearing. Carried 5-0. Councilmember Swenson, seconded by Councilmember Liljegren,moved to approve the one-time application, including conditions, for a concert at Stillwater Bowl. Carried 5-0. VI. Old Business: Page 35 of 208 City Council Meeting Minutes June 26, 2018 Page 3 of 4 A. Palmer Station—Developer Request for Extension & Consideration of Rebid of Public Elements: City Administrator Johnson reported that the developer made a petition to the City to have the City Council again provide another extension to the issuance of the bids as the first bid cycle was not economically viable for them. There was a Public Hearing on June 14 at the Planning Commission regarding the project. He stated the Planning Commission recommended a 60-day extension, and the City did go out for a re-bid and those bids were included in the meeting packet. Councilmember Dougherty, seconded by Councilmember Swenson, moved to grant a 60-day extension from June 13, 2018 and award the low bid, and that the applicant must maintain the property free of weeds and tall grass. Carried 5-0. Mark Guenther of Creative Homes was present and stated they were prepared and ready to go once bids were approved. He said the goal was start grading in July. VII. New Business: A. Authorize Finance Director to Prepare Preliminary 2019 Budget and Adoption of the Proposed Budget Schedule: Finance Director Caruso presented a schedule and requested budget requests be submitted to her. Mayor McComber suggested setting a budget worksession for July 24 at 5:00 p.m. with department heads. Councilmember Liljegren, seconded by Councilmember Swenson,moved to authorize the Finance Director to start the preliminary budget and set a worksession with department heads on July 24 at 5:00 p.m. Carried 5-0. B. Mill and Overlay Project Change Order: Councilmember Swenson, seconded by Councilmember Runk, moved to approve the change order as requested by the Public Works Director. Carried 5-0. C. Trail Segment Replacement: Councilmember Dougherty, seconded by Councilmember Swenson, moved to go ahead with replacement of the trail segment. Carried 5-0. D. Consideration of Ridaecrest Commercial Development—Conditional Use Permit, Planned Unit Development Concept and General Plan Review Etc.: City Planner Richards reviewed his planning report. Trent Mayberry of Told Development Group was present at the meeting. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Resolution. Carried 5-0. Page 36 of 208 City Council Meeting Minutes June 26, 2018 Page 4 of 4 E. Comprehensive Plan - 2018: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to send the Comprehensive Plan on to Metropolitan Council for review. Carried 5-0. F. Feasibility Study for 58th Street and Memorial Ave: Councilmember Swenson, seconded by Councilmember Dougherty, moved to authorize the feasibility study with the City Engineer. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adiourn: Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn at 6:38 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 37 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 38 of 208 Oak Park Heights Request for Council Action. Meeting Date July 24th,2018 Time Required: 1 Minute Agenda Item Title: Rapar Relay Event-2018 Agenda Placement Consent A en Originating Department/Reques r E ' son City A Requester's Signature Action Requested Authori a 2018 ENWar Relay Event to Proceed in the City Pursuant to Final Bement as Developed by Staff. IV Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has been requested to authorize the Ragnar Relay Event move through the City, across the new Beach Road Bridge, up the south frontage road and through Oak Park Crossings Park, on August 17-18, 2018. Please see the attached communication. This event has moved through the City in previous years without issue. There are estimated 400 teams w/12 persons on a team, however and there is not the anticipated runner support as may be expected with a larger event. The Ragnar Event will be required to produce a County and State permit,as well as written permission from Phil's Tara Hideaway as they plan to race across this parking area. Staff does recommend this authorization with the final approval being held by the Chief of Police and the execution of a Final Agreement consistent with past practices (Draft Enclosed). Page 39 of 208 July 19, 2018 Oak Park Heights City Offices Eric Johnson 14168 Oak Park Blvd. Oak Park Heights, MN 55082 Dear Mr.Johnson, Please accept this letter on behalf of Ragnar Events from Provo, Utah. We are currently organizing the 13th year of the Ragnar Relay from Winona to Minneapolis. Anderson Race Management, has been hired locally to act as a liaison for Ragnar and help process the permits on a local level. This letter is to inform you and request approval of teams running on the streets/roads near/through Oak Park Heights. The runners will be in this area from 3:00 am to 1:00 pm on Saturday August 18. This event will start in Winona, MN on Friday,August 17 and end in Minneapolis on Saturday,August 18. There will be approximately 300 teams consisting of 12 people on each team. Runners will be anywhere from Y mile apart to possibly several miles apart but will run against traffic and obey all traffic signs. We have also contacted the County and State Authorities from both Minnesota and Wisconsin as well. Please let us know if you have any questions or concerns or if there are any permitting processes that we need to follow to obtain permission for this event. Thank you for your time and consideration. Sincerely, Jennifer Williams Director of Events 4047 Camberwell Dr N Eagan, MN 55123 612-475-0600 Jennifer@andersonraces.com Mary Anderson President/Owner Anderson Race Management 4047 Camberwell Dr N Eagan, MN 55123 612-202-2616 marv@andersonraces.com Page 40 of 208 CITY OF OAK PARK HEIGHTS—RAGNAR RELAY RACE-AGREEMENT 2018 THIS AGREEMENT is made this day of , 2018 between the CITY OF OAK PARK HEIGHTS, Washington County, Minnesota ("City"), and the Ragnar Events, Inc, ("RACE HOLDER')and Anderson Race Management,Inc. ("CONTRACTOR'). Whereas the RACE HOLDER,via the Contractor has approached the City—see letter dated in"Exhibit A" -regarding the desire to have the Ragnar Relay Event(the"Event") move through the City of Oak Park Heights on , 2018. The City does hereby approve such event subject to the execution of this document by the City, the RACE HOLDER and CONSULTANT and the full compliance with all provisions. RECITALS I. Ragnar Relay. The City hereby authorizes the RACE HOLDER and CONTRACTOR to organize and conduct the Event to be known as the "Ragnar Relay" within the statutory limits of the City of Oak Park Heights.There will be a singular event whereby relay teams will be moving through the City (with no starting, finishing or exchange points within the City)on the specified date.No route deviations shall occur in the City without the prior approval of the Chief of Police. "Exhibit A"additionally contains the route map. The City expressly states to the Race Holder and Contractor that the routes chosen will be under traffic,including construction traffic from the St.Croix River Crossing Project and the City will not provide any staff or police officers that will be charged with any traffic management at any area. At all times will participants will strictly obey traffic laws and utilize in place pedestrian crossing systems. The Race Holder and Contractor shall make extensive, proactive efforts to communicate these protocols to it all its participants. 2. Limitations. RACE HOLDER and CONTRACTOR agree that the number of Race participants for all races will be limited to a total of 1,200 individual participants through the course of the day. 3. Fees. RACE HOLDER shall pay a City impact fee of$500.00. RACE HOLDER may seek a waiver of the City's impact fee from the City Council within the next 12 months. Page 41 of 208 4. Parking Control. Participants in the Event are not anticipated to be parking in the City as there are not exchange points,nor starting or finishing points. Should the City determine that there are meaningful number of participants or spectators parking in private lots, the City reserves the right to withhold penalties as outlined in Section 17. 5. Garbage and Rubbish Removal. All garbage and refuse generated by the Event, including that left by participants and/or spectators, will be removed properly and disposed of by sundown on the day of the Event. The RACE HOLDER and the CONTRACTOR will be responsible to reimburse the City for any subsequent cleaning determined to be necessary by the City as a result of the Race. 6. Portable Toilets. Portable toilets will not be set-up in the City.Participants or spectators will be ticketed should they be viewed utilizing inappropriate facilities. Further, should the City determine that because of the Event, that there are extraordinary circumstances in which there are persons along or near the race route utilizing inappropriate facilities, during the race day, the City reserves the right to withhold penalties as outlined in Section 17. 7. Water Stops and First Aid Stations. A water and first aid station will be established at locations on the route in keeping with National Race Standards for similar events. Should the RACE HOLDER desire to place a station(s) in the City the RACE HOLDER shall explicitly seek that permission by supplying the exact locations and set-up proposal to the City not later than July 31st, 2018. The City shall not unreasonably withhold such permissions. 8. Emergency Plan. The RACE HOLDER shall provide to the City a copy of their The Emergency Plan and will then be affixed hereto as "Exhibit B". Failure to provide an Emergency Plan does not release the RACE HOLDER or CONTRACTOR from ensuring the protection of its participants. The City may not provide any unique services to participants in the event of an emergency. 9. Food, Liquor and Vending. RACE HOLDER or CONTRACTOR will not provide commercial food, liquor or vending, nor will they license others to provide these services to race participants in the City. This provision does not prevent RACE HOLDER or CONTRACTOR from providing food and nonalcoholic beverages to Race participants only and shall be consistent with the intent of this Agreement. 10. Insurance. Hold Harmless, and Indemnitv. RACE HOLDER and CONTRACTOR do indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement including any claim brought by any participant or other impacted party; Page 42 of 208 and further, RACE HOLDER agrees to provide to the City evidence of insurance coverage of at least $1,500,000 of combined single limits covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy"as their interest may appear." This proof of insurance shall be provided to the City Administrator not later than July 31 st,2018 and affixed here to as"Exhibit C". The RACE HOLDER AND CONTRACTOR have been made specifically aware by the City that runners and participants will be moving across surfaces that are un-even, unpaved, not regularly maintained for running, are not solely dedicated for pedestrian traffic and/or are impacted by construction during 2018.The City does not warrant that any such surface is maintained in a condition that is suitable for the purposes of the RACE HOLDER AND CONTRACTOR and their participants. The RACE HOLDER AND CONTRACTOR shall inform all participants of these conditions at to use utmost caution. 11. Public Information. RACE HOLDER and CONTRACTOR shall make extensive, deliberate, affirmative and documented efforts to notify property owners and businesses along the Racecourse of any restrictions that might be placed upon their movements during the Race.This shall include a letter sent to each residence along the race route within 10 business days prior to the event, the City shall supply a mailing list upon request from the CONTRACTOR. 12. Community Participation. The City shall work in good faith with RACE HOLDER and CONTRACTOR to encourage community participation in Race preparation and Race conduct. The City however shall not be required to perform any specific action or provide any funding or service. 13. Police Power. The RACE HOLDER and CONTRACTOR shall maintain and monitor his/her personal cell phone at all times on the day of the race, and such phone number shall be provided to the City Police Department prior to July 31st,2018. 14. Use of City Parks. RACE HOLDER and/or CONTRACTOR may separately request in writing the use of various City Parks during set up, execution of the Race, and tear- down. The City shall endeavor to facilitate such use subject to prior reservations of record and in all situations, use of City park and shelters shall operate under City Ordinances. 15. City Costs. RACE HOLDER and CONTRACTOR are jointly responsible to ensure that the City is reimbursed for all costs incurred by the City to allow such Race, including but not limited to City Police Department, Public Works Department, and Fire Department and as needed to safely conduct and maintain the event. A refundable cash deposit of$1,000.00 and the $500 impact fee (unless specifically waived by the City Council prior to 12/31/18 for refund) must be made to the City by RACE Page 43 of 208 HOLDER no later than September 15th,2018. This amount shall serve as a security to the City and shall be reimbursed to RACE HOLDER at such time RACE HOLDER pays to the City all costs incurred by the City and/or penalties due The City shall invoice RACE HOLDER within 60 days of the Race for all final City costs incurred for the Race, if any. 16. Term. The term of this Agreement is for the dates noted in the Agreement - 17.Non-Compliance. Failure on the part of RACE HOLDER and /or CONTRATOR to comply with specific provisions of this Agreement, including the providing of the preparatory documents and actions may result in the City implementing monetary penalties in the amount of$200.00 for each violation and/or the City's revocation of permission to hold this race within the City. The City will provide written notice to RACE HOLDER for each violation and will bill RACE HOLDER for such violation. The City may also conclude, through the decision of the Chief of Police that RACE HOLDER has not provided the required documentation in the required timelines the City may then revoke the permission to hold the race within the City limits, as determined by the Chief of Police. It remains RACE HOLDER'S and CONTRACTOR'S responsibility to provide the required documents in a fashion wholly consistent with the dates stated in this Agreement. 18. Additional Permits. Not later than July 31'2018 the CONTRACTOR shall provide a copy to the City of the Washington County and/or the State of Minnesota.permit(s)(to be incorporated herein as "Exhibit D") necessary to hold such race along STH 95 or other State or County roadways. Failure to provide this information may result in the City revocating this permit. The CONTRACTOR shall also provide a copy of written permission from the property owner of"Phil's Tara Hideaway"Parking lot necessary to hold such race across their property to the City not later than July 31 st,2018.Failure to provide this information may result in the City revocating this permit. IN WITNESS WHEREOF,the parties have set their hands effective the day and year first written above. Ragnu Events,Inc. C RACE HOLDER") EY__. _. Title: Page 44 of 208 STATE OF ) COUNTY OF The foregoing instrument was acknowledged before me this _ day of 2018, by ___..-----_---------------_-_---�, the the duly authorized agent for Race Holder). Notary Public Anderson Race Management,Inc. ("CONTRACTOR") By: Title: STATE OF ) COUNTY OF The foregoing instrument was acknowledged before me this _ day of 2018, by ------w--_._w___________________m_ w_ _ , the, ---------------- ___, the duly authorized agent for ____.----------------------------------._—.__.(tiie Contractor), Notary Public City of Oak Park Heights ("City") Mary McComber,,Its Mayor ATTEST: Its City Administrator Page 45 of 208 STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of ,2018,by Mary McComber Mayor,and Eric Johnson,Administrator,for the City of Oak Park Heights. Notary Public Page 46 of 208 Exhibit Route Maps11Letter fromAnderson Race Management: ExGhaf4t�e ,23 - 11aIlGy H©L�Se `� �' 95 r. .Exchange- �� - Perm Park I Nµ I �X- A � ,exchange 22 - Lake Frant w e - � . , Exchange�2� ,"Lak�lan�dScha °� � Exchange '21 - R��r�rcrest ��ementarye`+ � x 1� '"�' � f Page 47 of 0i Exhibit B The Emergency Plan: Page 48 of 208 RAG NAR EVENTS, LLC i 2018 Great River Ra nar Relay Y August 17-18, 2018 Emergency Action Plan Ragnar Relay Great River 2018 Page 49 of 208 RAG NAR EVENTS, LLC l PURPOSE The Emergency Action Plan (EAP)addresses the immediate need for medical assistance in the event of a traumatic injury or illness.The primary goal of the EAP is to clearly establish the basic concepts, policies and procedures for providing a coordinated medical care response in order to effectively provide medical support and means of rapid transport to a definitive treatment facility for all participant runners, crews,officials,volunteer staff,and spectators. CONTACTS Amber Sadiier 435-630-1533 (Ragnar Race Director) Sean Lesko 801-243-5296 (Ragnar Safety Director) Joffe Emergency Services 424-226-0380 (Onsite Medical Lead) RACE DAY MEDICAL MANAGEMENT Sean Lesko 801-243-5296 (Ragnar Safety Director) Ragnar Race Command 661-724-6271(Text only) (24-7 text only phone line to Ragnar Staff) Ragnar Relay Great River 2018 Page 50 of 208 RAG NAR EVENTS, LLC EMERGENCY MEDICAL PROTOCOL ALERT ALERT FOR ACTIVATION OF THE EAP shall be announced upon report of a life/limb threatening injury or illness that could potentially warrant advanced emergency medical services beyond the capabilities of the immediately available emergency equipment/personnel on site. ACTIVATION ACTIVATION OF THE EAP shall be declared under the following condition: 1. A confirmed life/limb threatening injury or illness has occurred that warrants advanced emergency medical services beyond the capabilities of the immediately available emergency equipment/personnel on site. TERIVIINATION TERMINATION OF THE EAP shall be announced at such time that the situation has stabilized, and operations under the EAP are no longer required.In general,all patients have been transported or are in mute to definitivp carp ON SITE MEDICAL STAFF The Emergency Action Plan(EAP)assumes one MICN Nurse or one ATC or one EMT/First Responder will be present in each medical venue. MICN Nurse/ATC/EMT Role and Responsibilities: • MICN Nurse/ATC/EMT will initiate direct patient care on scene and determine the need for activation of the EAP • MICN Nurse/ATC/EMT will manage injury/illness • MICN Nurse/ATC/EMT will direct transfer of care to Transporting EMS when appropriate • If the injured athlete is transported to a medical facility,the MICN Nurse/ATC/EMT will remain on site and finish covering the event • MICN Nurse/ATC/EMT is responsible to complete all necessary documentation EMERGENCY MEDICAL SERVICES EMS control will be operated according to State and Local EMS protocols.Emergency Medical Services(911) includes the equipment and personnel to provide Advanced Life Support and Advanced Life Support services. Only EMT level personnel will be on site and will be calling for 911 (ALS)as needed. • Advanced Life Support includes basic life support skills plus intravenous therapy,parenteral drug administration,cardiac monitoring,cardiac defibrillation, and cardio version,end tracheal intubation,and any additional skills that are locally defined. Ragnar Relay Great River 2018 RAGNAR EVENTS, LLC MICN Nurse/ATC/EMT Role and Responsibilities • Provides rescue triage and medical support • Assume patient care onsite • Follow State, County, and/or municipal protocols set by Regions EMS Medical Director • Determines the need for additional resources and orders them as necessary • Coordinates air operations at scene EMERGENCY COMMUNICATION Emergency Communication On site assigned medical personnel will activate EMS as necessary by using Ambulance Company Radio and/or Cell Phone. The following information must be given: • Name • Exact location of the emergency: • Site Cell Number: • Type of emergency situation • Type of suspected injury • Number of injured • Present condition of athlete(s) • Current assistance being given EMERGENCY TRANSPORTATION ALS-Ambulance Transport • All ALS transports will be transported by the contracted ALS Ambulance provider for the area. • Transports range from basic life support(BLS),to intermediate life support(IV/medication monitoring),to Advanced Life Support(ALS)medications,airway assistance,etc. • Local back up ambulance resources will he notified and arran-aed should onsite resources become depleted. PO -Private Vehicle • Patient requiring further care from the hospital but determined not necessary to be driven by ambulance reducing cost to the patient. • Patient requiring X-Ray evaluation, splints not available in on site medical clinic,further labs. Ragnar Relay Great River 2018 RAG NAR EVENTS, LLC i MEDICAL RECORD KEEPING • Ragnar Events uses a HIPPA compliant Electronic Medical Record system to protect the privacy of the patient and the medical records. • All patients seen by the contracted Medical Staff and contracted Ambulance Staff regardless of the nature of the injury or illness will be documented and entered into the system • Statistics regarding mechanism of injury and location of incident will be documented for further assessment of course design and elements. • As required by law, all information is confidential and the property of Ragnar Events. This information can only be released in specific legal cases that require the release of such information. Ragnar Relay Great River 2018 Page 53 of 208 RAGNAR EVENTS, LLC 1 l � a COURSE OVERVIEW EXCH a h 18 , .. e EXCH 6 m+ r EXCH 7 2 F o F m Ragnar Relay Great River 2018 RAGNAR EVENTS, LLC EXCHANGE MEDICAL VENUE LOCATION INFORMATION Exchange 6 Exchange 24 Modena Convenience Store Stillwater Middle School S927 Countu Read J 523 Marsh Street Mondovi, W154755 Ellsworth, WI 54011 10:00 AM(Fri) -6:30 PM(Fri) 10:15 PM(Fri)- 10:45 AM(Sat) Exchange 12 Exchange 30 Stockholm City Park Park High School End of Spring Street,GPS:44.481685,- 8040 80th Street S 92.262733 Cottage Grove, MN 12:30 PM(Fri)- 11:30 PM(Fri) 3:45 AM(Sat) -3:00 PM(Sat) Exchange 18 Finish Line Ellsworth Junior High School East River Flats 312 Panther Drive 360 East River Flats Ellsworth, WI 54011 Minneapolis,MN 5:45 PM(Fri) -4:15 AM(Sat) 7:30 AM(Sat) - 8:30 PM(Sat) Ragnar Relay Great River 2018 RAG NAR EVENTS, LLC RACE COURSE MEDICAL STAFF Exchange 6 2 EMT's I Exchange 12 IEMT Exchange 18 IEMT Exchange 24 2 EMT's Exchange 30 2 EMT's Finish Line 2 EMT's Ragnar Relay Great River 2018 RAG NAR EVENTS, LLC FIRST AID EQUIPMENT AND SUPPLIES PROVIDED BY RAGNAR 1.Medic Tent 2.Cot(2 for larger races) 3. Table 4.Chairs(2) 5.Lights 6. Trash box 7.Medical Waste Bag 8.Water 9. Water cooler 10. Ice 11.Insulated Ice Bag(for ice storage) 12.Medic supply bin(Contents list found below) Ragnar Relay Great River 2018 Page 57 of 20r— RAG NAR EVENTS, LLC MEDIC BIN INVENTORY LIST Qty Package Description 4 Slin s(Triangle Bandages) 1 Box Gloves medium 1 Box Gloves(large) 1 Large Roll Mole skin-Re ular 6 4x4"Square) Sterile Dressin s/Gauze 15 Ace wraps 2" 10 Athletic/medical tape—1"Roll 6 2"Rolls Sterile gauze Rolls 30 Full snack bag Band-Aids 1 Hand sanitizer aka Dyna Hex 1 Bottle of Hydrogen Peroxide 10 Sandwich Bag Tampons 1 Large Bottle Ben a /M omed(any muscle/joint pain reliever tube 30 Full snack bag Chaffin cream/Vaseline individual small packets 30 1 Full snack bag Neosporin/Bacitracin ointment individualpackets) 1 Bottle Sunscreen Swea roof 30+SPF 10 Half snack bag Hydrocortisone Cream 20 Alcohol prep pads 1 Ice bag Acetamino hen 1 Box Ammonia inhalants 10 Half snack bag Antacid 1 Ice Bag Benadryl/Antihistamine 1 Ice Bag Ibuprofen 1 Ice Bag Imodium/Antidiarrheal 1 Ice Bag Saltsticks 1 bottle with at least 20 ills 1 I Tube Diabetic Gel or cake icin 2 Shrink wrap roll 2 CPR mouthpieces 150 Backup Medic Report Forms 5 Medic Bag Inventory Forms 3 Pens 1 I Blood pressure cuff w/Stethoscope 1 Box Individual Use Lancets 1 Scissors(bandage scissors with blunt ti 20 Half snack bag Thermometer covers Packs e 1 Thermometers 1 Toe Nail Clippers 1 Tweezers 1 Extension Cord 1 Black Refrigerated Ice Ba olds up to 100 lbs of ice 1 Large Roll Ice bags 1 Muscle Roller 15 Infectious Waste Collection bags 1 1 Sharps Container Ragnar Relay Great River 2018 Page 58 of 2 RAG NAR EVENTS, LLC HEAT RELATED ISSUES AND DEYDRATION Any runner requiring an IV for fluid replacement,dehydration,or heat related issues is not allowed to continue the race and must be medically eliminated from the competition.Any runner that is showing signs and symptoms of heat illness and you determine that continuing will be detrimental to their health and possibly life threatening must be medically removed from competition and not permitted to continue. EXTREME HEAT/WEATHER/LIGHTNING In the event of extreme heat,weather and/or lightning,Ragnar may elect to place a hold(pause)on the race. When this is done,a coordinated effort between all Ragnar Staff, SWAT and volunteers is executed to remove everyone from the elements as soon as possible. Weather conditions are monitored 24-7 by Ragnar Race Command and once the weather is determined to have returned back to safe levels(per internal Ragnar protocol),the race will resume. Ragnar Relay Great River 2018 a Exhibit C Proof of Insurance: PRf4T DATE:'J OMIS CERTIFICATE OF INSURANCE CERTIFICATEMDMBEW 2DISWI 5OMM IA*M USA IM I THIS CERTIF ATE 1S ISSUED AS A )ATTER OF 04FORMATIDN ONLY AND awa llogio lnsurar:ee lutea S CONFERS NO RIGHTS UPM THE CERTIFMATE HOLDER.THIS CERTIFICATE DOES 2727 Paces Ferry Road.Bul&V Two,Sire 15W 3 NOT AMEND,WOO OR ALTER THE COVERAGE AFFORDED BY THE POLICES Aftnta.GA 30339 't 578-324-MOD(Phme).678-324-=(Fax) 11 MMED MORED: INSURERS AFFOROMCOVE'RAGE: USA 7adr 8 Field,Ino. RarwEvenls.LLC OMMER A.RAedowi a iWnmi j bw Cp M=0:18058 930 Ears Washington Skmol,Sul*BOD 12 SmYlh 400 wool.2nd Floor B:"endow"brdeamdly km Co.HAm 0-leme Irdlarapeft IN 45204 Smk Lake City UT 84101 MURER EVEIIT DIFORMAT10I1: Rognar Reiay Gaal River 2018(WITMIS-WIW2013) POLIC'YICOVERA WFORMATICNR- TME POLICIES OF INSURANCE LISTED BELOW HOVE BEEN ISSUED TO THE DSURED NAMED ABOVE FOR TIE PODGY M)DD MCATED,NOTYATHSTANDING ANY REOME IGM.TERM OR CONDITION,OF ANY CONTRACT OR OTHER DOCUMENY WITH RESPECT TO WMH THIS CERTIFICATE MAY DE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY TIE POLICIES DESCRIBED 14702 IS SMIEC'T TO ALL THE TERMS.E%CRUSDNS AND COMMONS OF SUCH POLICES.AGGREGATE LSDTS SHOWN MAY HAVE BEEN REDUCED BY PAN)MASS. ECT BiS7YPEOFBiSURANCE= POUCYfRU118ER�fp1�FIYE: w LBIQTf: ...,�____......Y._..�.�._w .W....4....m ..-..__._ -A tOETiERAt WAEILd7Y.. X trcmmena< PHPK1721333 III/V2017 WIMI8 GENERAL AGGREGATE~m PerEvaa3) MOMADO i 12.00 AM 12:01 AM X Park'dpara Legal Liability EACH OCCURRENCE 3I.DWAW r QAMACE TO RENTED PREMISES(Emm C--; $I.0DDA00 AWXICAL V(PENSE(Anyam person) h_RCLLEED PEFSC1t AL i A7`"4A URY 6.000X00 FE'S '>C?SCCIr?'C,PA'aG 33,CLCAC:G B tUMBRELLAMCESSLIABILITY mFPH1A30O2873 =1tF"12a:T 14Jir204? X Ooouneno. EAC?f oCtx�rtcvGE x10,000.000 m-....._..»..d..-..... 2r4�.5k <7111,Ade _.,,.,.... a.,......�.....«.,....,.....���...,,.,.,.., _,..,. AZ 3RE3ATE,4�aaes Fa Ewya M000.0w C'c3C?"7T30IfOiO"'E TICIY}CI;,;..;,MT.'FH9`<'Eti:Cs.Fs!:xCLs7iGfi4AZOED BY eccupmra3.nEe.v41:.PRC"f131o1:4'S: Ccvaz;e arras VSA T-Kk d FWcl uncbc�vd syn.-Cs and ragAftorod Graotirses.Lkdjdk-4&Tf dt vey r*kW a*&m su&as tread mi-LIIV and leu-dow-- tm&-*iCar dadri-and errrrd'a"Twr os. The co bkale holder is an addkoW insvred Per Bae followaV ardorsement Addbm l In ivid-C'MTi&*Hdders IFarm Pl kV W2) The Can"LWfty Mrby is prsnary and mrs�with respaot to Bra mg%anee dths Named Insureds(Fam CG.W 01) 71+e General LialuBiy pdwy oontom a blanket Waiver of Svbczgzrbm as requ rvd by aoa7ad W th'a1vt:d'?ramll r at R%C,ft or Ramp"AOans4 Odom(Farm CG 2404). Excess palmy kites form of mWedyng Germ:al Diobft, CERTIFICATE HOLDER: ;NOTICE OF CAMCELLATIOR- C kydOak Park Heig!#s Shmm myclft above desaibet Fold"be earoeied belle 2*aavlWorsdaft owvc[. 14188 flak Padr Hgb Bkd rvsdoe WE beddrared'el aooudaroe tilt ilre poky pva acm PO Sam 2007 AUIROR EDIIIEPRESER1'ATTVE: .. . Oak Park Howas MH mm Page 60 of 208 Exhibit D Washington County and State of MN Permits: Page 61 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 62 of 208 0"" . Oak Park Heights Request for Council Action Meeting Date July 24th,2018 Time Required: 1 Minute Agenda Item Title: Approve Proposal for Engineering Services—Feasibility Study 58th Street and Memorial Ave. Agenda Placement Consent Agenda Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Approve Proposal for Engineering Services—Feasibility Study 581h Street and Memorial Ave. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): At the June 26th work session, the City Council discuss the concepts of a re-construction of Memorial Ave and 58th Street as many sections of the street are or will exceed their designed capacity. To initiate that process and determine costs and possible assessments a feasibility study is required. STANTEC has supplied a final agreement to complete that work and is enclosed and not to exceed $29,900. Additional geotechnical costs could be necessary as also outlined and are estimated at $5,000.00. Such costs would be derived from the City Street Reconstruction Fund. Page 63 of 208 2335 Highway 36 West,St. Paul MN 55113-3819 July 19,2018 File:193885119 Attention: Mr.Eric Johnson City of Oak Park Heights 14168 Oak Park Boulevard PO Box 2007 Oak Park Heights,MN 55082 Reference: Proposal for Engineering Services-58th Street/Memorial Avenue Reconstruction Dear Eric, This letter outlines the Scope of Services and estimated costs for providing a feasibility report,design services and construction services for the reconstruction of 58th Street from Memorial Avenue to Stillwater Boulevard,a portion of Minnesota Avenue North and Memorial Avenue. The improvements will generally include rehabilitation of the existing pavement,installation of curb and gutter and storm sewer,and modifications to the intersection at Stillwater Boulevard. The feasibility report,design and construction services phases for this project would consist of the following tasks: Feasibility Report/Preliminary Engineering Phase: Task 1-Up to two meetings with City staff to discuss the City's intent and coordinate preferred outcomes for the feasibility report. Task 2-Preliminary survey to collect existing topographic information for preliminary and final design. Includes two visits to the site,one for the initial survey,one for follow up if needed. Task 3-Produce Feasibility Report meeting MN Chapter 429.031 requirements. Feasibility report will identify improvement options,costs,proposed schedule,cost per front footage for assessment purposes and required easement acquisition,if any. This scope assumes interaction with Brown's Creek Watershed District is not part of this scope and would occur in the subsequent design phase. Proposed Schedule A possible schedule for the feasibility report is as follows: July 2a_201 A Authorization to begin work August 1,2018 First project meeting with City staff August 2108 Preliminary survey complete September 26,2018 Second project meeting with City staff October 23,2018 Feasibility Report presented to City Council Page 64 of 208 5 July 19,2018 Mr.Eric Johnson Page 2 of 2 Reference: Proposal for Engineering Services-_58th Street Reconstruction The Feasibility Report/Preliminary Engineering Phase will be performed on an hourly basis with an estimated fee of$29,900 including expenses. This is a not-to-exceed fee without prior authorization. This scope and fee assumes that the feasibility report process will commence from start to finish with no interruption of engineering services. In addition,the City may wish to contract with a geotechnical firm to provide soil borings at an estimated cost of$5,500. This letter and scope of services represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. If this letter satisfactorily sets forth conditions of our Agreement,please sign in the space below and return one copy to our office.Thank you for the opportunity to provide these services. CITY OF OAK PARK HEIGHTS By Print Name and Title Date If you have any questions,need additional information,or wish to discuss this matter in greater detail,please contact me. Regards, STANTEC CONSULTING SERVICES INC. 6` ;-, voft� Lee M.Mann P.E. Jeremy Hauser,P.E. City Engineer Project Engineer 651-604-4850 651-604-4711 Lee.mann@stantec.com Jeremy.hauser@stantec.com c: file Page 65 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 66 of 208 Oak Park Heights Request for Council Action Meeting Date: 07-24-2018 Time Required: 1 min. Agenda Item Title: Police Officer Training at the FLETC—Accept Grant for Tuition Agenda Placement: Consent Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature Action Requested: Police Officer Training at the FLETC Accept Grant for Tuition Background/Justification: Since the date of the initial approval to attend this course by council I have now been informed we have received a grant for the cost of the tuition,meals, and housing directly from the FLETC. The city will still bear the costs related to travel. The police department is sending one officer to the National Law Enforcement Training Center in GA for one week at the beginning ofAugust. The officer will receive critical training on investigating mobile devices and computers. This course provides computer equipment and software along with the hands-on training. Accept direct grant: The cost of the course which includes tuition,hardware and software, lodging,meals, and transportation to and from the airport to the facility. This cost is may vary slightly but is estimated by the FLETC as $8,233.00 Page 67 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 68 of 208 Oak Park Heights Request for Council Action Meeting Date: 07-24-2018 Time Required: 1 min Agenda Item Title: Alcohol Compliance Violation-Applebees Agenda Placement: Consent Originating Department/R.equestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature Action Requested: Schedule Hearing to Show Cause-Applebees Background/Justification: On July 03, 2018 the Oak Park Heights Police Dept. conducted routine Alcohol compliance checks on all vendors licensed within the city of Oak Park Heights, MN. During the compliance check an officer of the OPH P.D. was assisted by a less than 21 year old volunteer. The volunteer entered the business of Applebees attempting to purchase alcohol. The clerk did ask for identification and was provided the volunteer's real driver's license showing the volunteer to be under 21. The clerk completed the sale of alcohol. The under 21 year old volunteer completed the transaction using US Currency that was provided by the OPH P.D. The OPH P.D. Officer then returned immediately to the store and advised the store manager and the clerk of the offense. The clerk is being charged criminally under MNSS 609.340A. The merchant Applebees has no previous violation in the 2 years look back period. In conformance with OPH Resolution 00-07-39, 1 recommend the council schedule a Hearing to Show Cause on October 9h, 2018 with the purpose of reviewing the incident for imposition of a$500 sanction. Page 69 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 70 of 208 �p Oak Park Heights Request for Council Action Meeting Date: 07-24-2018 Time Required: 1 min Agenda Item Title: Alcohol Compliance Violation- Chipotle Agenda Placement: Consent Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature Action Requested: Schedule Hearing to Show Cause - Chipotle Background/Justification: On July 03, 2018 the Oak Park Heights Police Dept. conducted routine Alcohol compliance checks on all vendors licensed within the city of Oak Park Heights, MN. During the compliance check an officer of the OPH P.D. was assisted by a less than 21 year old volunteer. The volunteer entered the business of Chipotle attempting to purchase alcohol. The clerk did ask for identification and was provided the volunteer's real driver's license showing the volunteer to be under 21. The clerk completed the sale of alcohol. The under 21 year old volunteer completed the transaction using US Currency that was provided by the OPH P.D. The OPH P.D. Officer then returned immediately to the store and advised the store manager and the clerk of the offense. The clerk is being charged criminally under MNSS 609.340A. The merchant Chipotle has had a previous violation in the 2 years look back period in August 2017 and has had 1 previous fail in 2015. In conformance with OPH Resolution 00-07-39, I recommend the council schedule a Hearing to Show Cause on October 9I', 2018 with the purpose of reviewing the incident for imposition of a$1,000 sanction along with a 3 day suspension Friday to Sunday October 12 to 14"'. Page 71 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 72 of 208 EV.t Oak Park Heights Request for Council Action Meeting Date July 24'' 2018 Time Required: 1 Minute Agenda Item Title: Consider Fee Waiver—Food c ent Agenda Placement New Business Originating Departrnent/Requestor: c Jo A or Requester's Signature Action Requested Discussion and Poss' 1 Action Background/Justification(Please indicate ' ly previous action has been taken or if other public bodies have advised): The Chamber of Commerce Is requesting that the City waive the costs associated with the City Police Department-$1,636 stemming from additional patrol for the Food Truck Event.These costs are a pass-through cost from the School District who technically was the applicant. The Chamber outlines the following rationale: 'Our estimated amount of attendance was not met,probably due to the weather and shuttling guests, so our numbers are much lower than anticipated.If the city could revisit this bill we would greatly appreciate it.As mentioned in a previous message,we are non-profit 501 c(6)and are funded by our membership dues and our community events. We are here to serve our business members and communffy. • Added shuttles for attendees and had parking options at the fairgrounds(addrtional cost to the Chamber) • Added 3 paid secudty staff to manage the parking lots(additional cost to the Chamber) • Upgraded our signage for proper traffic flows(additional cost to the Chamber) • Prepared an emergency response plan(new this year) • Worked with the Bayport Fire Department on a plan for food truck inspection(new this year) • Had 53 volunteers serving the event throughout the day • Worked with the owner of the Kowalski property Some Thoughts the Council might consider: 1.The City has waived fees in the past for tax-exempt,community based/event entities if there was a general public benefit that could be identified. Examples:$500 Impact Fee waived for Ironman Bike Ride and use of Ball Fields to the VAA at no cost.It is reasonable to suggest that the event itself does serve a public purpose—such as promoting tourism;however,these examples did not specifically suggest a need for police presence and does not draw a large crowd. 2.A 501(c)6 organization is a membership-based organization or club that exists to serve its members and further their interests. Examples of 501(c)(6)organizations include professional membership dubs,trade associations and chambers of commerce.By definition these are non-profit. In general,the organization may not be created for the purposes of profit or benefit of any private shareholder or individual. 3. Even-though such an event is operated a non-profit entity,it might be challenging to publicly sponsor(through taxation to support a fee reduction) an event that can reduce business to the City's'brick&mortar"facilities. 4. It is of course positive that the event did not experience any security or public safety issues,however despite the other volunteers or visitors or exhibitors—including those from other public safety organizations—it is the City's Police Department that would be fundamentally responsible for situational emergencies and how these might be handled.It is appreciated that the 2018 Event was well planned and executed. 5.The City's charging of Police-related fees is not a unique action—as an example—the City of Stillwater does bill the Harvest Fest(a non-profit) for costs and I would suspect the City of Stillwater charges other costs for Lumberjack Days,Summer Tuesdays,etc.where-applicable. If the Council does desire to waive a portion or all of the$1,636 fees possible Funding Contingency—has a current 2018 unallocated balance of S 14775.00_This same amount would need to be allocated to the 2018 Police Departmental budget so to ensure that Department remains whole. Page 73 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 74 of 208 Oak Park Heights Request for Council Action Meeting Date May 24th,2016 Time Required: 1 Minute Agenda Item Title: Utility Connection Agreement—5725 Oakgreen Ave. Agenda Placement New Business Originating Department/Requestor ��41s Ci Administrator Requester's Signature Action Requested Discussion P le Action Background/Justification(Please,,i cate if any previous action has been taken or if other public bodies have advised): With the likelihood of the Palmer Station proceeding, the owner of land at the NE comer of Oakgreen and Oak Park Blvd(Paul Johnson)inquired as to the possibility of connection into the City utilities—the site isnow served by well&septic. The streets and areas will be under construction and accesshiming is reasonable. He makes this request for two reasons: 1. He has informed us that the ON-SITE septic system is failing. The City has received some concerns from the property owners to the north regarding septic surcharging and its possible percolation to the surface. 2. Believes that he will seek a redevelopment of this site in the near future; and thus installing utilities into the site will prevent future roadway disturbance. Considering this,the City may allow a connection to its utilities, but it does trigger CONNECTION FEES.The Owner has requested the City to allow the connection to the site and current home, but delay the Connection Fees for up to 60 months until he may better determine the redevelopment options for the site. The City does have an interest in removing old septic systems and related on-site wells which also exist on the parcel. Accordingly, STAFF has prepared a draft Agreement that would permit the connection, a deferment of Connection Fees, and that all costs are the sole responsibility of the OWNER. REQUESTED ATC/0N: Approve the Connection Agreement subject to final amendments deemed necessary by City Engineer&City Attorney. Page 75 of 208 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA UTILITY CONNECTION AGREEMENT THIS AGREEMENT, made and entered into this day of , by and between the City of Oak Park Heights,a municipal corporation under the laws of the State of Minnesota(the "City"), and , (a single person) as the "Owner")residing at 57250akgreen Ave.,North in the City of Oak Park Heights Mn. WITNESSETH; That: WHEREAS, the Owner has made application to the City for connection to the City water and sanitary sewer systems resulting from the failure of existing onsite septic systems on its property;and WHEREAS,the Owner has a future consideration to potentially subdivide his lands so as to increase the density; and WHEREAS, upon connection to City utilities Utility Connection Charges become due and payable by ordinance and city policy; and, WHEREAS, the City will allow such a connection to the City's systems, but Owner is responsible for all associated costs, including those costs in the right-of-way and Utility Connection Fees. WHEREAS, Owner owns real property within the City of Oak Park Heights located at 5725 Oakgreen Ave.N.,Oakgreen Ave North,the same being legally described as follows: See Attached Exhibit A NOW, THEREFORE, in consideration of the premises and of the mutual promises and conditions hereinafter contained,it is hereby agreed as follows: Page 76 of 208 A. PUBLIC IMPROVEMENTS: 1. The City will construct at Owner's expense the following improvements as outlined in Exhibit B in the City Right of Way, under plans to be approved by the Public Works Department of the City according to the following terms and conditions: Water Connection Work in the ROW: Cost Estimated at $3,131.20 Sewer Connection Work in the ROW: Cost Estimated at $ 11,095.00 Sub-Total: $14,226.20 Estimated Soft Costs+20% $2,845.24 TOTAL Cost Estimate: $17,071.44 SECURITY of+25% $ 4,267.86 Total Cost Estimate and Security: $21,339.30 2. The Owner shall be responsible to pay for the costs of the water and sewer improvements to be located in the right of way as outlined in this section totaling $17,071.44 plus a 25% Security of$4,267.86 and such total amounts of$21,339.30 which shall be provided to the City as an ESCROW concurrently with the execution of this Agreement. Final Costs shall be enumerated to the Owner at the completion of the Project. 3. The City will stub the water and sewer utilities onto the"house-side"of the curb-line. 4. The City shall return any remaining funds and/or escrow—once City costs are paid in full and confirmation by the City Engineer that the City and Owner's performance requirements have been met as specified within this Agreement. Should the Owner default in performance required herein the City may use the funds to protect city infrastructure and offset its costs in securing completion of the project including administrative and attorney's fees. B. PRIVATE IMPROVEMENTS: 2 Page 77 of 208 1. The Owner shall be solely and independently responsible for all further connections and private utilities from the water and sewer utilities located in the right of way to connection points in the home structure now located on the property and shall make such connections within thirty days (30) of the completion of the City's work in the right of way. The City's inspector shall be present to observe the installation of the private connections to the City provided service stubs. 2. The City will permit the continued operation of the current on-site well for exterior use only subject to separation requirements under the State plumbing code and city ordinance.. Should the Owner not desire to close any well(s)the Owner shall within thirty (30) days of this Agreement demonstrate, via the submission of a plan to the City that is designed by a licensed Minnesota Plumber that causes the well pump and all lines to not be physically connected in any fashion to internal water supply lines inside the home nor to any other water systems that are ultimately connected to the City's water or sanitary sewer systems. The plan shall be immediately implemented by the Owner upon City review and approval at Owner's expense. All such installations shall be subject to the final inspection by the City. Should the Owner not submit such plan and/or not make the necessary plumbing amendments, the Owner shall within thirty (30) days of this Agreement close and appropriately abandon such well(s) for which all such work shall be performed by a licensed firm registered in the State of Minnesota to perform such work. Should the Owner not desire to maintain any on-site wells, the Owner shall immediately close and appropriately abandon such well(s) for which all such work shall be performed by a licensed firm registered in the State of Minnesota to perform such work. 3. The Owner shall utilize Owner's forces to complete all private work to the full satisfaction of the City's Director of Public Works and Building Inspector and following legal guidelines for utility connections and/or plumbing installations. All work shall be completed by businesses with current licensing by the State of Minnesota to perform all such work and shall require a separate permits)issued by the City Building Department. 4. The City shall not be responsible for any maintenance requirements of this water service line or sanitary sewer service line connections. All service lines in their entirety from the home to the service main, including the connection, tap and curb-stop valve, clean-outs, etc. shall be the responsibility of the Owner or any subsequent owners. 5. As needed,the Owner shall do on-site grading, sodding of boulevards,restoration of streets, curbing and related facilities all in accordance with the approved plan. Any changes to the plan during construction must be submitted to the City for approval, failure to do so voids 3 Page 78 of 208 any and all permits issued for this project. 6. The Owner shall not locate its construction equipment within the right-of-way of Oakgreen Avenue North unless specifically permitted by the City of Oak Park Heights 7. The Owner shall be responsible for maintaining the location of and protecting curb stops, water services and sewer services. Any service or curb stop damaged shall be repaired or replaced by the Owner as specified by the City. The Owner shall make all necessary adjustments to the curb stops to bring them flush with the topsoil (after grading) or driveway surface. The City is not responsible for damaged curb-stops or any other private infrastructure. C. CONNECTION CHARGES 1. All connection charges and fees shall be paid by Owner as outlined herein. The City Engineer shall compute the connection fee as prescribed by ordinance/resolution as to this development and advise the City Clerk as to the appropriate fee to be collected. Connection fees for all lands are due and payable within 60 months upon the execution of this agreement or at the time of any form of subdivision of the Owners land. Such Connection Fee rates are as follows for 2018 below. Rates shall be amended to the rates in-effect at the time of payment: kea%Larges-Nan TSIT AFSA (Middle St.Crow W&WsW&Valley Sanitary Sewer $ BsaaehWaWshedDistrists) Water $ casmeraaf Storm Sewer $ ldw!ria & Real1 iAW Mediu 1-gi Business Density Density Densi7• 2. Should the Owner not make the required Connection Centas Rmdentml RmdmtLl Rrside=al Saoitary $ 2,494 $ 2,378 $ 3.172 $ 5,55. Charge payment the Owner does agree to waive his Rater $ 12,961 S 12,365 $ 16,485 S 28,853 rights to hearing,right to object and appeal and notices Sturm S 2,021 $ 1,113 S 1,614 $ 2,021 otherwise provided under Minn. Stat. 429.031; TOTAL S 17,476 S 1;,856 S 11,271 S 36,425 429.061 and 429.081 and consents to the City to placing an assessment on Owner's property(collectable with the real estate taxes) for the amounts owed. Until finally levied the amounts due shall consititute a pending assessment against the property. The Owner does hereby waive any rights to challenge, appeal, contest or dispute this assessment. Owner personally guarantees the payment of all assessed amounts to the city. D. ADDITIONAL PROVISIONS 1. SAC Charges and Park Dedication Fees. The Owner shall pay any MET Council SAC Charges that may be due. City Park Dedication fees will be due and payable by the Owner should any future land subdivision occur. 4 Page 79 of 208 2. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the property and shall be deemed covenants running with the land. References herein to Owner, if there be more than one, shall mean each and all of them. The Agreement, at the option of the City, shall be placed on record so as to give notice hereof to subsequent purchasers and encumbrances of all or any part of the property and all recording fees,if any,shall be paid by the Owner. 3. Default/Failure to Repair. Should there be any default on Owner's part relative to the proper and timely installation and repair to city streets, right of way or infrastructure the city at its option may repair/restore same and assess Owners property for the reasonable costs thereof. 4. Administrative and Miscellaneous Expenses. As to any and all administrative, legal or engineering costs which the Owner is expected to pay to the City of Oak Park Heights, which costs may be offset against the Escrow which the Owner has filed and provided to the City of Oak Park Heights,the Owner shall be given the opportunity to review and comment on such costs prior to the application by the City of Oak Park Heights for the payment of same. 5. Establishment of Construction Schedules. The City Engineer shall establish construction schedules related to public improvements in the City right of way. 6. Warranty of Title. By its execution hereof Owner hereby warrants and represents that it has the exclusive and marketable fee title to the subject property. Owner further warrants and represents that there are no liens or encumbrances against the title and that it is fully authorized to execute this agreement as the fee owner of the subject lands. 7. Utility Locations in City Right of Way. If applicable, in order to maintain compliance with regulations promulgated from the Minnesota Office of Pipeline Safety the Owner, its contractors, subcontractors, and agents shall comply with the following requirements: a. All right of way work shall require an application with a plan that shall be submitted for city review prior to any work performed in the right of way areas. b. The layout of utilities, including depths, off-sets and materials shall be documented during construction and confirmed with city staff during the installation process. 5 Page 80 of 208 c. The Single family residential site are required to submit an accurate tie card showina the utilities installed and measurements from fixed objects (corner of house, fire hydrants, etc.)to the curb stop, location pins, clean outs and tie in points for all utilities. d. All installations will require pins be installed directly above all utility lines where they cross lot lines. A corrosion protected trace wire shall be installed six inches below final grade directly above all new utility installations at a minimum through the right of way. The trace wire and tail shall be terminated in a capped vertical conduit that is within two inches of the final grade and pin located at the lot line. The Owner shall also provide at it's sole expense full "as built" drawings to the City and in form readily formatted into the City's GIS systems for future locates. e. The copper tracer line will be wrapped around the horizontal bored sewer line with the tracer line being coiled at either end allowing the line to be traced in the future. f. The Owner shall hold harmless and indemnify the City of Oak Park Heights from any and all loss or damage resulting from its failure to comply with these requirements including but not limited to expenses the City incurs in correcting errors in information provided by Owner its agents or contractors or remediating problems resulting there from in the right of way. IN WITNESS WHEREOF, the City and Owner have caused this Agreement to be duly executed on the date and year first above written. CITY OF OAK PARK HEIGHTS Eric Johnson City Administrator 6 Page 81 of 208 OWNER BY: STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON) On this day of , 2018 before me a Notary Public, within and for said County personally appeared Mary McComber and Eric Johnson, to me personally known, being each by me duly sworn did say that they are respectively the Mayor and the Administrator of the City of Oak Park Heights, the municipal corporation named in the foregoing instrument; and that the seal affixed to said instrument is the corporate seal of said corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council and said Mayor and Administrator acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON) On this day of , 2018, before me a Notary Public, within and for said County personally appeared a single person, and to me duly sworn did say that s/he is the named Owner in the foregoing instrument, and that said instrument was signed and sealed on behalf of the of such individual and whom is capable to legally bind the property and the elements of the Agreement. 7 Page 82 of 208 Notary Public 8 Page 83 of 208 EXHIBIT A LEGAL DESCRIPTION OWNERS LAND PARCEL#0402920230065 TBD: PT SWI/4-NWi/4 BEING N 153.0FT OF W 485.52FT TOG/W EASE FOR PUBLIC RD&ITS MAINTENANCE SECTION 04 TOWNSHIP 029 RANGE 020 N*dmsh"166 ,�. r, ... p( f`amd r#.i::3 04.029.20.23.0065 PmpertY Ate:5715 OAKGREEN AVE N OAK PARK HEIGHTS,NN 55082 Cbm:RESDENTDO. LOOM OSSM Mw PT%W4-NY"BEING N 153.OFf OF W 485.52fTT0GfW EASE FOR KKIC RD&ITS MAINrEN KE SECTION O4 TOWN90P 029 RANGE 020 9 Page 84 of 208 EXHIBIT B ESTIMATED COSTS FOR UTILITY CONNECTIONS&PLAN SHEETS 67W Oakgreen Ave-Sonitary/Water services Coat Based an Palmer Station Street&Uffities Low B1d Price 6/14MIS Bit!Item Low 1 No. Dewdption Quon* Unit Unit Piste! Tots!Pdce I 1 Connect to Us"Water Mdn-Cut in 12 x,6 Tee 1 EA $ 6.500:00 3 6,=.00 13 6"DIP Water Main 50 15 6"Gots Vdve crrd 99A t 17 Doc"*kon R mn9s 21 S'k6'PVC Wye.SDR 26 t F-A $ 2210D 26 6-PVC.SCH 4D Sanit Sewer Sw%4ce 50 DF ia_rx,'a C I.Arn.rn wets hems Total Sanitary: S11.OSi5.610 Total Water: S3.13).20 TOTAL $14.222&20 INSERT PLAN SHEETS 10 Page 85 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 86 of 208 Oak Park Heights Request for Council Action Meeting Date July 24th, 2018 Time Required: 10 Minutes Agenda Item Title: Consideration of Royal Credit Union—Oak Park Heights Retail—PUD AMENDMENT 13161 60"' street. Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Discussion,Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards,City Planning Consultant 1. Planning Report dated July 5t`,2018 2. Recommending Resolution of the Planning Commission Unsigned 3. Proposed City Council Resolution Page 87 of 208 3501 Thurston Avenue N,Suite 100 Anoka, MN 55303 T P Phone: 763.231.5840 Facsimile: 763.42 7.0520 TPC(&Plan ningCo.oom PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: July 5, 2017 RE: Oak Park Heights - Oak Park Heights Retail - Planned Unit Development Amendment for an ATM Drive Thru - 13161 60th Street North TPC FILE: 236.02 - 18.03 BACKGROUND Amy Forcier-Pabst of Royal Credit Union has made application a for Planned Unit Development (PUD) Amendment for an ATM drive thea at 13161 60th Street North. The drive thru would be located at the north side of the parking lot in front of the building where Royal Credit Union has its office. The PUD Amendment is required in that it is a change to the approved site plan and parking stalls will be removed because of this project. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative, June 14, 2018 Exhibit 2: ATM Front/Approach Elevations (Page 1) Exhibit 3: ATM Rear Elevation/Exit Elevations (Page 2) Exhibit 4: ATM Dimensions Exhibit 5: Example Pictures (Four Pictures) Exhibit 6: Cover Sheet (C000) Exhibit 7: General Notes (C100) Exhibit 8: Demolition and Phase 1 Erosion Control Plan (C200) Exhibit 9: Civil Site and Paving Plan (C300) Exhibit 10: Grading Drainage and Phase 2 Erosion Control Plan (C400) Exhibit 11: Construction Details (C500) Exhibit 12: Landscape Plan (1-100) Exhibit 13: Landscape Details (1-101) Exhibit 14: City Arborist Memo Page 88 of 208 PROJECT DESCRIPTION The Project Narrative for the project is found as Exhibit 1. In general, the project involves a new drive-up ATM for Royal Credit Union, who is occupying one of the tenant spaces of the building located at 13961 60th Street North. The intent of the project is to provide their members with easy, convenient access to an ATM at their location. The drive-up ATM has been positioned out of the main traffic pattern and will not affect the aesthetics of the landscaping. The proposed project will disturb approximately 0.07 acres of the existing landscape and parking lot area. The proposed change will reduce the overall parking in the development from 117 stalls to 109 stalls. The overall parking count still exceeds the City Parking requirement for the development by four parking stalls. The amount of green space on the property does increase by 76 square feet, to have a reduction in the asphalt surface on the property and reduce the amount of runoff. The project does not appear to have any detrimental effects on the previous approvals granted by the City in 2016. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The use of the site as retail, office and restaurant buildings is consistent with the Comprehensive Plan. Zoning. The property is zoned B-4, Limited Business District. The retail, office and restaurant buildings are permitted uses within the B-4 Limited Business District. The development was approved as a PUD and the Applicant has now requested an amendment to reduce the overall number of parking stalls to construct the ATM and the drive thru area. Parking/Access. The addition of the ATM and drive thru will result in the removal of eight parking spaces. The project has a total of 224 spaces and 209 spaces were required to meet parking requirements. After the ATM and drive thru construction, the site will have seven parking spaces over what is required. The City Engineer has reviewed the plans and has indicated no issue with the design of the drive thru area or impact to the flow of traffic in the parking lot. There is adequate space in the drive thru lane to accommodate one car at the ATM and two cars waiting. ATM Design. The ATM will be eight feet tall and seven feet wide. The plans indicate a light bar above the key pad and screen area for night use of the devise. The light bar will need to be full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. There is no canopy or additional lighting proposed for the ATM. An existing parking lot light is located near the location of the proposed ATM and drive thru area. That fixture will provide nighttime security lighting. 2 Page 89 of 208 ATM Signs. The elevation plans for the ATM indicate signage on all four sides of the devise. Signage will be allowed on one of the four elevations of the ATM. The Applicant may choose which elevation will be allowed signage. Landscape Plan. The City Arborist's comments on the landscape plan are found as Exhibit 14. The landscape plans shall be subject to the City Arborist review and approval. CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends approval of the Planned Unit Development (PUD) Amendment for an ATM drive thru at 13161 60th Street North subject to the conditions that follow: 1. The ATM light bar above the screen and key pad area will need to be designed as a full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. 2. One sign only shall be allowed for the ATM. The Applicant may choose which elevation of the ATM to place the signage. 3. Proposed directional signage is allowable and can only include the name and logo of the associated business. The detail plans for the directional signage will be reviewed as part of the sign permit process. 4. The landscape plan is subject to review and approval of the City Arborist. pc: Julie Hultman 3 Page 90 of 208 1403 122nd Street-Suite C �— Chippewa Falls,WI 54729 R VF—R VALLEY 715.832.0875 ARCHITECTS,aw— Fax 715.726.1668 www.rivervalleyarchitects.com RECEIVED JUN1510 TRANSMITTAL LETTER 10 June 14, 2018 City of Oak Park Heights 14168 Oak Park Blvd. N. PO Box 2007 Oak Park Heights, MN 55082 Re: Royal Credit Union ATM,Oak Park Heights To Whom it May Concern, The enclosed site plan/design guideline submittal package and application for the aforementioned project are submitted on behalf of Krueger Lane LLC and Royal Credit Union. Project Narrative: In general,the project involves a new drive-up ATM for Royal Credit Union, who is occupying one of the tenant spaces of the building located at 1316160th ST N. The intent of the project is to provide their members with easy, convenient access to an ATM at their location. The drive-up ATM has been positioned out of the main traffic pattern and will not affect the aesthetics of the landscaping. The proposed project will disturb approximately 0.07 ac of the existing landscape and parking lot area. The proposed change will reduce the overall parking in the development from 117 stalls to 109 stalls. The overall parking count still exceeds the City Parking requirement for the development by 4 parking stalls. The amount of green space on the property does increase by 76 sq. ft.,to have a reduction in the asphalt surface on the property and reduce the amount of runoff. The project does not appear to have any detrimental effects on the previous approvals granted by the City in 2016. The information provided with this submittal: o The City of Oak Park Heights Development Application ® Check for$1,400 for application fees (base fee and escrow) ® (2)full scale plan sets ® (10) 11x17 plan sets Q ATM plans, including signage and dimensions We request that you approve this submittal based on the fact that we are meeting the requirements and overall intent established by the City of Oak Park Heights. Page 91 of 208 1403 122nd Street- Suite C is Chippewa Falls, WI 54729 RIVER VALLEY 715.832.0875 ARCHITECTS,im— Fax 715.726.1668 www.rivervalleyarchitects.com If you have any questions I can be reached at the number above. Sincerely, River Valley Architects, Inc. 9111'r . 6kt111 Jamey A. Bowe Architect Enclosures Page 92 of 208 � Z RECE"Vr7D JUN 1 5 2010 N ziU0 5 a Lul oOc ® I j IL W O Lu d a. 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The following includes my comments and/or recommendations: Landscape Plan (Sheet Number L100) The plan includes a satisfactory selection of shade trees, shrubs and perennials. The design is acceptable and will complement the site well. All plants included are of acceptable size and variety. Most plants chosen are hardy under local growing conditions, tolerant or resistant to major insect and disease problems and fairly low maintenance. Landscape Notes & Details (Sheet Number L100 and Sheet Number L101) The landscaping notes and planting details included are acceptable. The landscape contractor is required to plant trees and shrubs according to the final approved planting detail submitted with the final approved landscape plan. This will be checked after planting and any deviations from the plan will need to be corrected before the landscaping will be approved by the City, this needs to be noted in the final plans. Please contact me if you have any questions regarding this landscape plan review. Please forward my comments to the development team for this project. TREE CITY U.S.A. Page 108 of 208 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST OF ROYAL CREDIT UNION FOR AN AMENDED PLANNED UNIT DEVELOPMENT TO APPROVE THE PLAN FOR A DRIVE THRU ATM AT THE OAK PARK HEIGHTS RETAIL DEVELOPMENT AT 13161 60TH STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Royal Credit Union for an Amended Planned Unit Development to approve the plan for a drive thru ATM at the Oak Park Heights Retail Development at 13161 60'h Street North, and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-4 Limited Business District in which retail uses are a permitted use; and 4. The City Council, at its June 27, 2016 meeting, approved the Planned Unit Development, Concept and General Plan, Conditional Use Permit for a drive thru restaurant, Zoning District Amendment to B-4 District,Preliminary and Final Plat, and Design Guidelines/Site Plan review for the development; and 5. The Applicant has applied for an Amended Planned Unit Development to allow approval of the drive thru ATM; and 6. The Applicant is requesting removal of parking stalls and changes to the approved landscape plan which requires an amendment to the approved Planned Unit Development; and Page 109 of 208 7. City staff prepared a planning report dated July 5, 2018 reviewing the request; and 8. Said report recommended approval of the drive thru for an ATM at the Oak Park Heights Retail Development subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their July 12, 2018 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted from Royal Credit Union for an Amended Planned Unit Development to approve the plan for a drive thru ATM at the Oak Park Heights Retail Development at 13161 60th Street North, affecting the real property as follows: SEE ATTACHMENT A The Planning Commission recommended the application subject to the conditions as follows: 1. The ATM light bar above the screen and key pad area will need to be designed as a full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. 2. One sign only shall be allowed for the ATM. The Applicant may choose which elevation of the ATM to place the signage. 3. Proposed directional signage is allowable and can only include the name and logo of the associated business. The detail plans for the directional signage will be reviewed as part of the sign permit process. 4. The landscape plan is subject to review and approval of the City Arborist. Recommended by the Planning Commission of the City of Oak Park Heights this 12'h day of July 2018. Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator 2 Page 110 of 208 ATTACHMENT A kpol'- Planned Unit Development Amendment Allowing A Drive-Thru ATM Machine In the Parking Area Royal Credit Union 13161 601' St.N. Washington County Property ID: 05.029.20.22.0020 Legal Description: Lot 2, Block 1, Brackey 4h Addition Page 111 of 208 ATTACHMENT B Planned Unit Development Amendment Allowing A Drive-Thru ATM Machine In the Parking Area Royal Credit Union 1316160th St.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County (500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review& Recommendation: July 12,2018 PUD Amendment-Limitation on General Concept Plan Approval: Unless a General Plan of Development covering the area designated as in the General Concept Plan as the first stage of the PUD has been filed within twelve(12)months from the date Council grants General Concept Plan approval, or in any case where the applicant fails to file General Plan of Development Stage and Final Plans and to proceed with development in accordance with the provisions of this Ordinance and of an approved General Concept Plan, the approval may be revoked by Council action. (401.06.C.2.e) Page 112 of 208 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST OF ROYAL CREDIT UNION FOR AN AMENDED PLANNED UNIT DEVELOPMENT TO APPROVE THE PLAN FOR A DRIVE THRU ATM AT THE OAK PARK HEIGHTS RETAIL DEVELOPMENT AT 1316160TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Royal Credit Union for an Amended Planned Unit Development to approve the plan for a drive thru ATM at the Oak Park Heights Retail Development at 13161 601h Street North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-4 Limited Business District in which retail uses are a permitted use; and 4. The City Council, at its June 27,2016 meeting, approved the Planned Unit Development, Concept and General Plan, Conditional Use Permit for a drive thru restaurant, Zoning District Amendment to B-4 District, Preliminary and Final Plat, and Design Guidelines/Site Plan review for the development; and 5. The Applicant has applied for an Amended Planned Unit Development to allow approval of the drive thru ATM; and 6. The Applicant is requesting removal of parking stalls and changes to the approved landscape plan which requires an amendment to the approved Planned Unit Development; and Page 113 of 208 7. City staff prepared a planning report dated July 5, 2018 reviewing the request; and 8. Said report recommended approval of the drive thru for an ATM at the Oak Park Heights Retail Development subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their July 12, 2018 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application be approved with conditions. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted from Royal Credit Union for an Amended Planned Unit Development to approve the plan for a drive thru ATM at the Oak Park Heights Retail Development at 13161 60th Street North, affecting the real property as follows: SEE ATTACHMENT A The City Council approves the application subject to the conditions as follows: 1. The ATM light bar above the screen and key pad area will need to be designed as a full cut off fixture and provided a cover so that the light shines down and only illuminates the key pad and screen area. 2. One sign only shall be allowed for the ATM. The Applicant may choose which elevation of the ATM to place the signage. 3. Proposed directional signage is allowable and can only include the name and logo of the associated business. The detail plans for the directional signage will be reviewed as part of the sign permit process. 4. The landscape plan is subject to review and approval of the City Arborist. Approved by the City Council of the City of Oak Park Heights this 241'day of July 2018. Mary McComber,Mayor ATTEST: Eric A. Johnson, City Administrator 2 Page 114 of 208 ATTACHMENT A r Planned Unit Development Amendment Allowing A Drive-Thru ATM Machine In the Parking Area Royal Credit Union 1316160th St.N. Washington County Property ID: 05.029.20.22.0020 Legal Description: Lot 2, Block 1, Brackey 4th Addition Page 115 of 208 ATTACHMENT B r a: Planned Unit Development Amendment Allowing A Drive-Thru ATM Machine In the Parking Area Royal Credit Union 1316160th St.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review &Recommendation: July 12, 2018 PUD Amendment-Limitation on General Concept Plan Approval: Unless a General Plan of Development covering the area designated as in the General Concept Plan as the first stage of the PUD has been filed within twelve(12)months from the date Council grants General Concept Plan approval, or in any case where the applicant fails to file General Plan of Development Stage and Final Plans and to proceed with development in accordance with the provisions of this Ordinance and of an approved General Concept Plan, the approval may be revoked by Council action. (401.06.C.2.e) Page 116 of 208 Oak Park Heights Request for Council Action Meeting Date July 24th,2018 Time Required: 10 Minutes Agenda Item Title: Consideration of O'Neil Electric—re uest for Rezonin and Conditional Use Permit—6143 Os o Ave. Agenda Placement New Business Originating Department/Requesto c son Ci Administrator Requester's Signature Action Requested Discussio ssible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards,City Planning Consultant 1. Planning Report dated July 51,2018 2. Recommending Resolution of the Planning Commission—Unsigned 3. Proposed City Council Resolution 4. Ordinance Amendment-REZONING Page 117 of 208 TP 'C3801 Thurston Avenue N, Suite 1000�MUNA. Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: July 5, 2018 RE: Oak Park Heights — O'Neill Electric — Request for Rezoning and Conditional Use Permit— 6143 Osgood Avenue North TPC FILE: 236.02 — 18.05 BACKGROUND Daniel O'Neill and Eric Stromberg of O'Neill Electric have made applications for a Zoning District Amendment from R-3 Multiple Family Residential District to R-B Residential Business Transitional District, and a conditional use permit to allow the business to operate in the new district. The lot is currently developed with a single-family style building that is utilized as commercial and residential use. The current and draft Comprehensive Plans designate this property as commercial land use. A zoning to R-B District will bring the lot in conformance with the land use designation. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Site Plan Exhibit 3: Site Development Plan Exhibit 4: Basement Floor Office Space Exhibit 5: 1 st Floor Office Space Exhibit 6: 2nd Floor Apartment Exhibit 7: Aerial Photo with Parking Spaces Exhibit 8: Aerial Photo with Snow Storage Areas Exhibit 9: Aerial Photo with Sign Locations Exhibit 10: Building Photo Page 118 of 208 PROJECT DESCRIPTION The Project Narrative for the project is found as Exhibit 1. Request to rezone from R-3 District to R-B District so that perspective property buyers Erik Stromberg and Daniel O'Neill can utilize the building as a mixed use commercial and residential property and bring it into compliance with City zoning rules. History of use and current use: -Basement level (commercial space): most recently rented/utilized as a salon (Salon Dupre)—space is currently vacant. -First Floor (commercial space): most recently utilized as a dentist office (Michael Junker Dental) — space is currently vacant. -Second level(residential space): two-bedroom apartment with kitchen and one full bath —space is currently rented and occupied by a tenant. Proposed use/project narrative: -Basement level and first floor will be used as commercial office space. There will be individual offices as well as shared office space. Shared office space will include meeting rooms, a conference room, and a break room. Commercial space will be occupied by one of the prospective buyers. No change to the existing floor plan is planned. -Second floor will continue to be utilized as a residential two-bedroom apartment and will be occupied by one of the prospective buyers. No changes to the existing floor plan is planned. An addition will be built on the south side of the detached garage in the future to house a bucket truck owned by O'Neill Electric. Site use: Two office spaces will be used for our electrical construction business. This will consist of two to three office employees doing administrative work Monday through Friday 7.00 am to 3:30 pm. The additional nine offices will be rented on a monthly basis for the sole purpose of administrative work space. O'Neill Electric will also use two garage spaces for storage. We will store miscellaneous materials, such as wire reels and light fixtures. No fabrication, or "work"of any kind other than the handling of material will be done on the premises. O'Neill Electric will also store one vehicle on the premises, a F-550 bucket truck. The proposed garage addition will eventually house this vehicle. We propose to start the garage addition within two years of purchasing the property. Construction will last approximately three months. 2 Page 119 of 208 ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the existing and draft Proposed Land Use Map. Zoning. The property is zoned R-3 Multiple Family District. The Applicant has proposed a re-zoning to R-B Residential Business Transitional District. The zoning to the south, which includes the Walgreens, is B-2 General Business District. In the R-B District, multiple family uses are a permitted use and office and service businesses are a conditional use. The R-B District is appropriate for this property in that it provides a transition in land use from residential to low intensity business use and it allows for mixed use on the same property. Section 401.03.A.7. lists the criteria for review of a rezoning. There are no issues with this rezoning in that the property is designated for Commercial Use in the Comprehensive Plan. Conditional Use Permit. The proposed use of the site for a mix of office and residential is consistent with how the property has been utilized in the past. The Zoning Ordinance indicates that there should be no exterior storage or retail sale of merchandise on the premises. The project narrative indicates that they plan to store a bucket truck onsite and will eventually expand the garage to accommodate the vehicle. Under the provisions of the Zoning Ordinance, the truck cannot be stored outside. The truck will need to be stored offsite until the garage addition is completed. The Planning Commission and City Council should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specfc policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: There should be no issues with the electrical construction business at this site. All of the operations and storage of materials will be inside the buildings. The bucket truck will need to be stored off site until the garage addition is completed. The 3 Page 120 of 208 electrical construction business will not adversely impact the character of the area and will not generate significant traffic. Section 401.28.E of the Zoning Ordinance also lists the following criteria for considerations of office and service use in the R-B District: a. The site and related parking and service entrances are served by an arterial or collector street or sufficient capacity to accommodate the traffic which will be generated. Comment: Osgood Avenue is designated as a minor connector and has sufficient capacity to accommodate the businesses in this area. b. Adequate off-street parking is provided in compliance with Section 401.15.F of this Ordinance. Comment: There is adequate parking provided on site. C. Adequate off-street loading is provided in compliance with Section 401.15.F of this Ordinance. Comment: There are adequate off-street loading areas onsite. d. Vehicular entrances to parking or service areas shall create a minimum of conflict with through traffic movement. Comment: Two vehicular entrances are provided from Osgood Avenue and their locations have not created issues with traffic flow. e. When abutting an R-1, R-2, or R-3 District, a buffer area with screening and landscaping in compliance with Section 401.15.E of this Ordinance shall be provided. Comment: There are adequate trees and vegetation on site to provide a buffer to adjacent properties. f. All signing, and information or visual communication devises shall be in compliance with Section 401.15.G of this Ordinance. Comment: The two freestanding signs are grandfathered. The R-B District would allow for only one freestanding sign. Both signs are conforming to the size and height requirements. g. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. Comment: The criteria have been reviewed and no issues have been identified. 4 Page 121 of 208 Parking. The site currently contains 18 parking spaces, one of which is disability accessible. With 2,774 square feet of office space and one residential unit, the parking requirement is as follows: Office: 2,772 x .9 = 2,497/200 = 12 parking spaces Apartment: Two spaces per unit. With 18 parking spaces and 14 required, the site has adequate parking. Snow Storage. The plans indicate areas for snow storage. Lighting. The plans do not indicate any changes or additions to outdoor lighting. If fixtures are to be added or replaced, they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Trash Storage. The plans do not indicate a plan for trash storage. The Applicant shall provide additional information as to how trash will be handled on site. Signage. There are two grandfathered freestanding signs on site, one eight square feet and the other 16 square feet. The signs will be used for O'Neil Electric. The signs will not be lit. Design Guidelines. No changes are proposed to the exterior of the site at this time. The garage addition would be subject to Design Standards review when it is to be constructed. CONCLUSION/ RECOMMENDATION Subject to the preceding review, City staff recommends approval of the Zoning District Amendment from R-3 Multiple Family Residential District to R-B Residential Business Transitional District, and a conditional use permit to allow the business to operate in the new district, subject to the conditions that follow: 1. Approval of the Conditional Use Permit is subject to rezoning the property to R-B Residential Business District. 2. The bucket truck shall be stored offsite until the garage addition is completed. Once the garage addition has been completed, the bucket truck shall be stored within the garage. 3. There shall be no exterior storage of materials or equipment onsite. 5 Page 122 of 208 4. The Applicant shall provide a plan for trash storage. 5. If additional light fixtures are added or replaced, they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.13.7 of the Zoning Ordinance as it relates to lighting requirements. pc: Julie Hultman 6 Page 123 of 208 Project Narrative—6143 Osgood Ave N Request to rezone from R3 to RB so that prospective property buyers Erik Stromberg and Daniel O'Neill can continue to utilize the building as a mixed use commercial and residential property and bring it into compliance with city zoning rules. History of use and current use: -Basement level (commercial space):most recently rented/utilized as a salon(Salon Dupre) --mm space is currently vacant -First floor(commercial space): most recently utilized as a dentist office(Michael Junker Dental) — space is currently vacant -Second level (residential space): two bedroom apartment with kitchen and one full bath—space is currently rented and occupied by tenant Proposed use/project narrative -Basement level and first floor will be used as commercial office space. There will be individual offices as well as shared office space. Shared office space will include meeting rooms, a conference room,and a break room. Commercial space will be occupied by one of the prospective buyers,No change to the existing floor plan is planned. -Second floor will continue to be utilized as a residential two bedroom apartment and will be occupied by one of the prospective buyers.No change to the existing floor plan is planned. -An addition will be built on the south side of the detached garage in the future to house a bucket truck owned by O'Neill Electric Page 124 of 208 � s \ilk k r_ , rY �1 d V' J CA 1 1 V Page 125 of 208 -,?,C -1 so f1v site t Deve a Plan lan C I L n .... .... N V, proposed garage liddifion ;4 11 1 IN ink t GI si r4 N Ilk- A IN Iry it 77 l4k kk LOA 9 IA`9":4 Scanned by CamScanner Page 126 of 208 x 7 11 J I .r 4 J L � � 3 o — s n 3 � 3 Page 127 of 208 a � I Sta:rW -16 l t 1 ?o PpT. V LL � pyo -1' f 3 aJ! v U 3 0� x d .3 0 �� Page 128 of 208 c +IL - d �33 J C S a � � b V S v A Y � Page 129 of 208 e Vi Ym° _ T } E 4 Y tt y' wyX,;M- I M� f5, v i I Page 130 of 208 1 " W —s a � a I J ` 3 dl ' A Yi i « � w G 4. r • � r t Page 131 of 208 � 9 , Awt Am MAW �•��� � � °PvraP . � ,, e �'� i f l — Page 132 of 208 ;:fir- � ;.�s�i;�.�X14•. .'�'��'"'n i i k� yr i �Lr A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY 09NEILL ELECTRIC FOR A REZONING FROM R-3 MULTIPLE FAMILY RESIDENTIAL DISTRICT TO R-B RESIDENTIAL BUSINESS TRANSITIONAL DISTRICT AND A CONDITIONAL USE PERMIT TO ALLOW THE BUSINESS IN THE R-B DISTRICT LOCATED AT 6143 OSGOOD AVENUE NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from O'Neill Electric for a rezoning from R-3 Multiple Family Residential District to R-B Residential Business Transitional District and a Conditional Use Permit to allow the electrical contracting business in the R-B District located at 6143 Osgood Avenue North and after having conducted a public hearing relative thereto,the Planning Commission of the City of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned R-3 Multiple Family Residential District; and 4. The property has been used as a mix of office and residential for decades with the proposed use by O'Neill Electric to be the same; and 5. The Comprehensive Plan has designated this property for commercial use on the existing and draft Proposed Land Use Map; and 6. The R-B District is appropriate for this property in that it provides a transition in land use from residential to low intensity business use and it allows for mixed use on the same property; and 7. City staff prepared a planning report dated July 5, 2018 reviewing the request; and Page 134 of 208 8. Said report recommended approval of the Rezoning and the request for a Conditional Use Permit with conditions; and 9. The Planning Commission held a public hearing at their July 12, 2018 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted from O'Neill Electric for a rezoning from R-3 Multiple Family Residential District to R-B Residential Business Transitional District and a Conditional Use Permit to allow the electrical contracting business in the R-B District located at 6143 Osgood Avenue North affecting the real property as follows: SEE ATTACHMENT A Be and the same is hereby recommended by the Planning Commission of the City of Oak Park Heights subject to the conditions as follows: 1. Approval of the Conditional Use Permit is subject to rezoning the property to R-B Residential Business District. 2. The bucket truck shall be stored offsite until the garage addition is completed. Once the garage addition has been completed, the bucket truck shall be stored within the garage. 3. There shall be no exterior storage of materials or eauinment onsite_ 4. The property survey indicates a two to three-foot encroachment of the subject site parking lot onto the property directly to the south. The property encroachment shall be resolved by the subject site property owner prior to any expansion of the garage. 5. The Applicant shall provide a plan for trash storage. 6. The Applicant shall correct site condition issues, including the landscaping within six months of this approval by the City Council. 7. If additional light fixtures are added or replaced,they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Recommended by the Planning Commission of the City of Oak Park Heights this 12th day of July 2018. 2 Page 135 of 208 Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator 3 Page 136 of 208 ATTACHMENT A K a; i Rezoning From R-3,Multiple Family Zoning District To R-B,Residential-Business Transitional Zoning District, And Conditional Use Permit To Allow Residential And Commercial Use Daniel O'Neill(O'Neill Electric) & Erik Stromberg Washington County GEO Code: 33.030.20.44.0029 Legal Description: ALL THAT PART OF LOTS 16, 17, 18 AND THE WEST 30.00 FEET OF LOT 19, BLOCK 3 MCMILLAN AND COOLEY'S ADDITION TO STILLWATER,ACCORDING TO MYRON SHEPARD'S PERFECTED PLAT OF THE CITY OF STILIWATER, DATED MAY 31, 1878, ON FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER OF WASHINGTON COUNTY, MINNESOTA, LYING SOUTHERLY OF THE NORTH 60.00 FEET OF SAID LOTS, TOGETHER WITH ALL THAT PART OF VACATED EUGENE STREET LYING EASTERLY OF SOUTH FOURTH STREET,NORTHERLY OF BLOCK 6 OF SAID MCMILLAN AND COOLEY'S ADDITION TO STILLWATER,AND LYING WESTERLY OF A LINE BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID WEST 30.00 FEET OF LOT 19, BLOCK 3, AND RUNNING THENCE SOUTHERLY TO THE NORTHEASTERLY CORNER OF THE WEST 30.00 FEET OF LOT 12, OF SAID BLOCK 6, AND SAID LINE BEING DESCRIBED THERE TERMINATE. EXCEPTING THEREFROM ALL THAT PART THEREOF LYING SOUTHERLY OF THE SOUTHERLY LINE OF THE NORTH 12.00 FEET OF THE SOUTH 30.00 FEET OF SAID VACATED EUGENE STREET, AND LYING WESTERLY OF A€ELINE AA€ DESCRIBED AS BEGINNING AT A POINT ON THE SOUTH LINE OF SAID NORTH 12.00 FEET OF THE SOUTH 30.00 FEET OF VACATED EUGENE STREET, SAID POINT BEING 3.00 FEET EASTERLY OF A NORTHERLY EXTENSION OF THE WEST LINE OF LOT 15 OF SAID BLOCK 6; THENCE SOUTHERLY IN A STRAIGHT LINE,ALONG A€(ELINE AA€ BEING DESCRIBED, TO A POINT ON THE SOUTH LINE OF LOT 16 OF SAID BLOCK 6, SAID POINT BEING 12.00 FEET EASTERLY OF THE SOUTHWEST CORNER THEREOF, AS MEASURED ALONG SAID SOUTH LINE, AND SAID A€GELINE AA€ BEING DESCRIBED THERE TERMINATE BLOCK 3 LOT 16 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 17 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 18 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 19 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD Physical Address: 6143 Osgood Ave.N. Page 137 of 208 ATTACHMENT B Rezoning From R-3,Multiple Family Zoning District To R-B,Residential-Business Transitional Zoning District, And Conditional Use Permit To Allow Residential And Commercial Use Daniel O'Neill(O'Neill Electric) & Erik Stromberg 6143 Osgood Ave.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation: July 12, 2018 Page 138 of 208 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY 09NEILL ELECTRIC FOR A CONDITIONAL USE PERMIT TO ALLOW THE ELECTRICAL CONTRACTING BUSINESS IN THE R-B DISTRICT LOCATED AT 6143 OSGOOD AVENUE NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from O'Neill Electric for a rezoning from R-3 Multiple Family Residential District to R-B Residential Business Transitional District and a Conditional Use Permit to allow the electrical contracting business in the R-B District located at 6143 Osgood Avenue North and after having conducted a public hearing relative thereto,the Planning Commission of the City of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned R-3 Multiple Family Residential District; and 4. The property has been used as a mix of office and residential for decades with the proposed use by O'Neill Electric to be the same; and 5. The Comprehensive Plan has designated this property for commercial use on the existing and draft Proposed Land Use Map; and 6. The R-B District is appropriate for this property in that it provides a transition in land use from residential to low intensity business use and it allows for mixed use on the same property; and 7. City staff prepared a planning report dated July 5, 2018 reviewing the request; and Page 139 of 208 8. Said report recommended approval of the Rezoning and the request for a Conditional Use Permit with conditions; and 9. The Planning Commission held a public hearing at their July 12,2018 meeting, took comments from the applicants and public, closed the public hearing, and recommended that the applications be approved with conditions. NOW,THEREFORE,BE IT APPROVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted from O'Neill Electric for a Conditional Use Permit to allow the electrical contracting business in the R-B District located at 6143 Osgood Avenue North affecting the real property as follows: SEE ATTACHMENT A Be and the same is hereby approved by the City Council of the City of Oak Park Heights subject to the conditions as follows: 1. Approval of the Conditional Use Permit is subject to rezoning the property to R-B Residential Business District. 2. The bucket truck shall be stored offsite until the garage addition is completed. Once the garage addition has been completed, the bucket truck shall be stored within the garage. 3. There shall be no exterior storage of materials or equipment onsite. 4. The property survey indicates a two to three-foot encroachment of the subject site parking lot onto the property directly to the south. The property encroachment shall be resolved by the subject site property owner prior to any expansion of the garage. 5. The Applicant shall provide a plan for trash storage. 6. The Applicant shall correct site condition issues, including the landscaping within six months of this approval by the City Council. 7. If additional light fixtures are added or replaced,they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Approved by the City Council of the City of Oak Park Heights this 24th day of July 2018. 2 Page 140 of 208 Mary McComber,Mayor ATTEST: Eric A. Johnson, City Administrator 3 Page 141 of 208 ATTACHMENT A Rezoning From R-3,Multiple Family Zoning District To R-B,Residential-Business Transitional Zoning District, And Conditional Use Permit To Allow Residential And Commercial Use Daniel O'Neill(O'Neill Electric) & Erik Stromberg Washington County GEO Code: 33.030.20.44.0029 Legal Description: ALL THAT PART OF LOTS 16, 17, 18 AND THE WEST 30.00 FEET OF LOT 19, BLOCK 3 MCMILLAN AND COOLEY'S ADDITION TO STILLWATER,ACCORDING TO MYRON SHEPARD'S PERFECTED PLAT OF THE CITY OF STILIWATER, DATED MAY 31, 1878, ON FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER OF WASHINGTON COUNTY,MINNESOTA, LYING SOUTHERLY OF THE NORTH 60.00 FEET OF SAID LOTS, TOGETHER WITH ALL THAT PART OF VACATED EUGENE STREET LYING EASTERLY OF SOUTH FOURTH STREET,NORTHERLY OF BLOCK 6 OF SAID MCMILLAN AND COOLEY'S ADDITION TO STILLWATER,AND LYING WESTERLY OF A LINE BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID WEST 30.00 FEET OF LOT 19, BLOCK 3,AND RUNNING THENCE SOUTHERLY TO THE NORTHEASTERLY CORNER OF THE WEST 30.00 FEET OF LOT 12, OF SAID BLOCK 6, AND SAID LINE BEING DESCRIBED THERE TERMINATE. EXCEPTING THEREFROM ALL THAT PART THEREOF LYING SOUTHERLY OF THE SOUTHERLY LINE OF THE NORTH 12.00 FEET OF THE SOUTH 30.00 FEET OF SAID VACATED EUGENE STREET, AND LYING WESTERLY OF A€(ELINE AAE DESCRIBED AS BEGINNING AT A POINT ON THE SOUTH LINE OF SAID NORTH 12.00 FEET OF THE SOUTH 30.00 FEET OF VACATED EUGENE STREET, SAID POINT BEING 3.00 FEET EASTERLY OF A NORTHERLY EXTENSION OF THE WEST LINE OF LOT 15 OF SAID BLOCK 6; THENCE SOUTHERLY IN A STRAIGHT LINE, ALONG A€(ELINE AAE BEING DESCRIBED, TO A POINT ON THE SOUTH LINE OF LOT 16 OF SAID BLOCK 6, SAID POINT BEING 12.00 FEET EASTERLY OF THE SOUTHWEST CORNER THEREOF, AS MEASURED ALONG SAID SOUTH LINE, AND SAID A€GELINE AA€ BEING DESCRIBED THERE TERMINATE BLOCK 3 LOT 16 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 17 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 18 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD BLOCK 3 LOT 19 SUBDIVISIONCD 2691 SUBDIVISIONNAME MC MILLAN AND COOLEY'S ADD Physical Address: 6143 Osgood Ave. N. Page 142 of 208 ATTACHMENT B Rezoning From R-3,Multiple Family Zoning District To R-B,Residential-Business Transitional Zoning District, And Conditional Use Permit To Allow Residential And Commercial Use Daniel O'Neill(O'Neill Electric) & Erik Stromberg 6143 Osgood Ave.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation: July 12, 2018 Page 143 of 208 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA ORDINANCE NO. 2018 AN ORDINANCE AMENDING SECTION 401.20.13, MAP OF THE ZONING ORDINANCE TO REZONE PROPERTY AT 6143 OSGOOD AVENUE FROM R-3 MULTIPLE FAMILY RESIDENTIAL DISTRICT TO R-B RESIDENTIAL BUSINESS TRANSITIONAL DISTRICT THE CITY COUNCIL OF OAK PARK HEIGHTS ORDAINS: SECTION 1. The City Council of the City of Oak Park Heights has considered a request to rezone a parcel at 6143 Osgood Avenue from R-3 Multiple Family Residential District to R-B Residential Business Transitional District and makes the following findings and conclusions: 1. The subject property has been used as a combination of business and residential use for decades. 2. The City's Comprehensive Plan designates the property as Commercial Land Use, and the proposed rezoning is consistent with the official Comprehensive Plan. 3. The predominant land use along Osgood Avenue has been commercial and the change in zoning will not cause any adverse impact to residential neighborhoods. 4. Existing City services are sufficient to accommodate the proposed development. 5. The traffic generated by the proposed development is within the capabilities of the streets serving the area provided. 6. The Planning Commission, after holding a public hearing, recommended approval of the rezoning at their July 12, 2018 meeting. SECTION 2: That Section 401.20.13 Map of the Zoning Ordinance, City of Oak Park Heights, Minnesota, is hereby amended to include the following: The property at 6143 Osgood Avenue North shall be rezoned from R-3 Multiple Family Residential District to R-B Residential Business Transitional District. The real property affected by said application is legally described as follows, to wit: Page 144 of 208 See Attachment A SECTION 3. This Ordinance shall be in full force and effect upon its passage and publication. PASSED this 24"' day of July 2018 by the City Council of the City of Oak Park Heights. CITY OF OAK PARK HEIGHTS ATTEST: Mary McComber, Mayor Eric A. Johnson, City Administrator Page 145 of 208 THIS PAGE INTENTIONALLY LEFT BLANK Page 146 of 208 Oak Park Heights Request for Council Action Meeting Date July 24th,2018 Time Required: 10 Minutes Agenda Item Title: Consideration of Jose h's Restaurant—Freestanding Sign Variance and Conditional Use Permit= 146W600 street N. Agenda Placement New Business /17 Originating Department/Requestor E ' son i Administrator Requester's Signature Action Requested Dis cion,Possible Action Background/Justification(Please indicate ' any previous action has been taken or if other public bodies have advised): Please see the following from Scott Rics,City Planning Consultant 1. Planning Report dated July 5th,2718 i 2. Recommending Resolution of thtPlanning Commission - Unsigned 3. Proposed City Council Resolution Page 147 of 208 3601 Thurston Avenue N,Suite 100 T C Anoka, MN 65303 ���.••www��, Phone:763.231.5840 Facsimile:763.427.0520 TPC@Plan ningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: July 5, 2018 RE: Oak Park Heights — Joseph's Restaurant — Freestanding Sign Variance and Conditional Use Permit— 14608 60th Street North TPC FILE: 236.02— 18.04 BACKGROUND Joseph Kohler has made application for a Variance and Conditional Use Permit to allow for a changeable copy sign that exceeds the allowable 35 percent of sign area for the Joseph's Restaurant at 14608 60th Street North. The changeable copy sign will replace the existing reader board sign on the freestanding Joseph's Restaurant sign. EXHIBITS The review is based upon the following submittals: Exhibit 1: Applicant's Narrative (6/11/18 and 6/29/18) Exhibit 2: Existing Sign Picture with Previously Proposed Sign (Drawing 5) Exhibit 3: Existing Sign Picture Exhibit 4: Joseph's Restaurant Site Plan PROJECT DESCRIPTION The applicant's narrative for the project is found as Exhibit 1. 1, Joseph Kohler, owner of Joseph's Restaurant would like to change out my old(1970 reader board with a new LED board. The old board is 40 square feet. The new one is 37.9 square feet. Staff narrative: The original application requested the replacement of the existing signage on the freestanding sign to an LED sign that would have been 4ft 8 in x 9ft 5in. Page 148 of 208 The new sign would have replaced the existing Joseph's Restaurant and Bar sign and the changeable letter sign. Mr. Kohler has revised his request to leave the existing Joseph's Restaurant and Bar sign and just replace the existing reader board sign with an LED sign. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The continued use of the site as a restaurant is consistent with the Comprehensive Plan. Zoning. The property is zoned B-2 General Business District. Restaurants are a permitted use in the B-2 Limited Business District. While the sign is grandfathered, changes to the sign will require a Variance and Conditional Use Permit to change out the reader board to an electronic message board sign. Signage. The existing freestanding sign is 24.5 feet in height. The Joseph's Restaurant and bar sign at the top is 70 square feet, while the reader board sign is 40 square feet. The sign regulations allow an 18-foot sign and a sign size of 80 square feet. As indicated, the height of the sign and the sign square footage is grandfathered and allowed to remain if the signs are not replaced. The Applicant is now proposing to allow the Joseph's Restaurant sign to remain and replace the reader board to an LED of 37.9 square feet. The new electronic message board sign must be in compliance with Section 401.15.G.10.a. of the Zoning Ordinance. The changeable copy portion of the sign shall not occupy more than 35 percent of the actual copy and graphic area of the sign. If the allowable signage in the B-2 District is 80 square foot, 35 percent would be 28 square feet for the maximum size of the electronic message board. This request shall require review of a Variance to allow the proposed electronic sign area as well as a Conditional Use Permit to allow the proposed total signage area of 107.9 square feet. Section 401.15.G.16 of the sign regulations provides criteria for review of Variances. That review is as follows: 9) That particular physical surrounding, shape, or topographical conditions of the specific parcel of land involved exist. Comment: There are no obstructions to the visibility of this property or the existing sign location. The Applicant has indicated that a 28 square foot electronic message board would not be highly visible along the Highway 36 corridor. 2) That the condition involved is unique to the particular parcel of land involved. Comment: There is nothing unique to this particular parcel of land. It is not within the Destination Retail Highway Sign District that makes allowances for 2 Page 149 of 208 properties impacted by the intersection of Highways 36 and 5. Stillwater Motors has been provided this allowance in that they are within the Destination Retail Sign District and agreed to reduce the amount of special event signage in exchange for the electronic message boards. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value of income potential of the business involved. Comment: The applicant has indicated that the purpose is to provide an electronic sign face large enough to accommodate their desired message. The proposed electronic message board (37.9 sq ft) is slightly smaller than the existing reader board (40 sq ft). 4) That the alleged difficulty or hardship is caused by this Ordinance and has not been created by any persons presently having an interest in the parcel. Comment: This is an existing grandfathered sign in which the Applicant chooses to use portions of the old sign and replace another portion with new technology. If this had been a totally new sign request, there would be no justification to allow signage beyond the parameters of the ordinance. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. Comment: The variation will not be detrimental to the public or the neighborhood. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets or interfere with the function of the Police and Fire Departments of the City. Comment: The request will not have an impact on air and light to adjacent properties and will not interfere with public streets. For the reasons listed above, Staff would support the Variance and Conditional Use Permit for replacement of the reader board with the electronic message board. Signage Illumination. The sign will be required to comply with the Zoning Ordinance lighting requirements. Staff will approve the lighting specifications for the signs at the time of permitting. CONCLUSION/ RECOMMENDATION Subject to the preceding review, City Staff recommends approval of the Variance and Conditional Use Permit for the requests to allow the proposed electronic sign area as well as the proposed total signage area of 107.9 square feet subject to the conditions that follow: 3 Page 150 of 208 1. The proposed electronic message board shall not be more than 40 square feet in size. 2. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. pc: Julie Hultman 4 Page 151 of 208 �. 1 To the City council of Oak Park Heights I, Joseph Kohler would like to make an upgrade at my 44-year-old business. I have had a reader board sign for ever. This board is up high and someone needs to climb a ladder to change the letters twice a day. It's dangerous. It's old fashioned and basically ugly. This new electronic sign (like the one at Stillwater Motors, Pizza Ranch, the v.f.w.) would be a great improvement. The old sign makes Josephs look old and outdated. So here are a few points why I need this updated sign. I. Show our ever-changing products. 2. Enhance communication to our guest. 3. Add Relevant information on the City, County, traffic, weather...... 4. Influence buyer's decisions with updated products. 5. Upgrade, new technology make us a better business. 6. Upgraded sign means updated look. I would like to thank everyone for reading-my reasons for this updated sign and upgraded look at Josephs. We can change how great this community is one step at a time. This is progress for Josephs and a nice clean look for our City of Oak Park Heights. Thank you Joe Kohler Josephs Page 152 of 208 • i� 1101 2 s RECEIVED !�q►d AM Page 153 of 208 r; • ■ i z 16 �] 4 L h vi C�C'. � •• 1 � fV 1 r y r s. � u I v � w f s n Y M. _ Y _ d t4i' P � �o e4 �C m a� A .q � tl i w. r �,v �w W �4 ,. wr !'k t Page 156 of 208 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY JOSEPH'S RESTAURANT FOR A SIGN VARIANCE AND CONDITIONAL USE PERMIT AT 14608 60TH STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Joseph's Restaurant to allow for a Variance for a changeable copy sign that exceeds the allowable 35 percent of sign area and a Conditional Use Permit to allow the overall total signage area of the freestanding sign at 14608 60'' Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: follows, 1to wit:. The real property affected by said application is legally described as SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which restaurants are a permitted use; and 4. The existing freestanding sign on the subject site is grandfathered but changes to the sign will require a Variance and Conditional Use Permit to change the reader board to an electronic message board; and 5. The Applicant has requested the Joseph's Restaurant Sign to remain at the top of the pylons,but to replace the existing 40 square foot reader board sign with a changeable copy LED sign of 37.9 square feet; and Page 157 of 208 6. The changeable copy LED sign shall not occupy more than 35 percent of the overall allowable sign area which would limit the proposed sign to 28 square feet; and 7. A Variance is required to allow the changeable copy LED sign to exceed the 35 percent requirement and a Conditional Use Permit to allow a total signage area of 107.9 square feet where the limit would be 80 square feet; and 8. City staff prepared a planning report dated July 5, 2018 reviewing the request; and 9. Said report recommended approval of the Variance and Conditional Use Permit requests subject to the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their July 12,2018 meeting,took comments from the public, and recommended approval of the application subject to conditions. NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Joseph's Restaurant to allow a Variance for a changeable copy sign that exceeds the allowable 35 percent of sign area and a Conditional Use Permit to allow the overall total signage area of the freestanding sign of 108 square feet at 14608 60'h Street North shall be approved and affecting the real property as follows: SEE ATTACHMENT A The Planning Commission recommends to the City Council of the City of Oak Park Heights approval of the sign Variance and Conditional Use Permit subject to the following findings of fact: 1. The Variance criteria in Section 401.04 and Conditional Use Permit criteria in Section 401.03.A.7 of the Zoning Ordinance have been reviewed and it has been determined by the Planning Commission that the request is justified. 2. The existing freestanding sign on the subject site is grandfathered and the overall square footage of signage will be reduced with this application. 3. The proposed changeable copy LED sign will ensure visibility and identification of the business from both east and west bound traffic on Highway 36. 2 Page 158 of 208 The Planning Commission recommended the application subject to the conditions as follows: 1. The proposed electronic message board shall not be more than 40 square feet in size. 2. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. Recommended by the Planning Commission of the City of Oak Park Heights this 12ffi day of July 2018. Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator 3 Page 159 of 208 ATTACHMENT A Variance& Conditional Use Permit Allowing Electronic Changeable Copy Sign Total Sign Area of 107.9 Square Feet To Existing Sign Structure Joseph's Restaurant 14608 60th St.N. Washington County Property ID: 33.030.20.43.045 Legal Description: PT OF BLKS 6 & 7 DESC AS COM ON THE N R/W LINE OF MN T.H. 212 DIST OF 425FT E OF W LINE OF BLK 7 THEN N PARL WITH THE W LINE OF BLKS 6 &7 A DIST OF 300 FT TO A PT THEN E PALR WITH N R/W LINE OF MN T.H. 212 DIST OF 105FT TO A PT THEN S PARL WITH THE W LINE OF BLKS 6 &7 TO THE NORTH R/W LINE OF MINN T.H. 212 A DIS OF 300 FT THEN WEST ALONG THE NORTH R/W LINE OF MINN HWY 212 A DIS OF 105 FT TO PT OF BEG INC ALL VAC STS EASE INC VACATED WILLIM ST SUBDIVISIONNAME SUMMIT PARK BLOCK 6 SUBDIVISIONCD 61245 Physical Address: 14608 60th St. N. Page 160 of 208 ATTACHMENT B Variance& Conditional Use Permit Allowing Electronic Changeable Copy Sign Total Sign Area of 107.9 Square Feet To Existing Sign Structure Joseph's Restaurant 14608 601h St. N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review& Recommendation: July 12,2018 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve(12)months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30)days before the expiration of said approval. (401.03.C.4.a and b) Variance—Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the variance shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building structure, addition or alteration, or use requested as part of this variance. The property owner shall have the right to submit an application to extend the approval of a variance to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.4.0 .1 —401.4.C.2) Page 161 of 208 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY JOSEPH'S RESTAURANT FOR A SIGN VARIANCE AND CONDITIONAL USE PERMIT AT 14608 60TIl STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Joseph's Restaurant to allow for a Variance for a changeable copy sign that exceeds the allowable 35 percent of sign area and a Conditional Use Permit to allow the overall total signage area of the freestanding sign at 14608 60th Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: follows, 1 to wit:• The real property affected by said application is legally described as SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which restaurants are a permitted use; and 4• The existing freestanding sign on the subject site is grandfathered but changes to the sign will require a Variance and Conditional Use Permit to change the reader board to an electronic message board; and 5. The Applicant has requested the Joseph's Restaurant Sign to remain at the top of the pylons,but to replace the existing 40 square foot reader board sign with a changeable copy LED sign of 37.9 square feet; and Page 162 of 208 6. The changeable copy LED sign shall not occupy more than 35 percent of the overall allowable sign area which would limit the proposed sign to 28 square feet; and 7. A Variance is required to allow the changeable copy LED sign to exceed the 35 percent requirement and a Conditional Use Permit to allow a total signage area of 107.9 square feet where the limit would be 80 square feet; and 8. City staff prepared a planning report dated July 5, 2018 reviewing the request; and 9. Said report recommended approval of the Variance and Conditional Use Permit requests subject to the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their July 12,2018 meeting, took comments from the public, and recommended the application be approved subject to conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Joseph's Restaurant to allow a Variance for a changeable copy sign that exceeds the allowable 35 percent of sign area and a Conditional Use Permit to allow the overall total signage area of the freestanding sign of 108 square feet at 14608 60'h Street North shall be approved and affecting the real property as follows: SEE ATTACHMENT A The City Council of the City of Oak Park Heights approval of the sign Variance and Conditional Use Permit is subject to the following findings of fact: 1. The Variance criteria in Section 401.04 and Conditional Use Permit criteria in Section 401.03.A.7 of the Zoning Ordinance have been reviewed and it has been determined by the Planning Commission that the request is justified. 2. The existing freestanding sign on the subject site is grandfathered and the overall square footage of signage will be reduced with this application. 3. The proposed changeable copy LED sign will ensure visibility and identification of the business from both east and west bound traffic on Highway 36. The City Council approves the application subject to the conditions as follows: 2 Page 163 of 208 1. The proposed electronic message board shall not be more than 40 square feet in size. 2. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. Approved by the City Council of the City of Oak Park Heights this 20 day of July 2018. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 3 Page 164 of 208 ATTACHMENT A i Variance & Conditional Use Permit Allowing Electronic Changeable Copy Sign Total Sign Area of 107.9 Square Feet To Existing Sign Structure Joseph's Restaurant 14608 60th St. N. Washington County Property ID: 33.030.20.43.045 Legal Description: PT OF BLKS, 6 & 7 DESC AS COM ON THE N R/W LINE OF MN T.H. 212 DIST OF 425FT E OF W LINE OF BLK 7 THEN N PARL WITH THE W LINE OF BLKS, 6 &7 A DIST OF 300 FT TO A PT THEN E PALR WITH N R/W LINE OF MN T.H. 212 DIST OF 105FT TO A PT THEN S PARL WITH THE W LINE OF BLKS, 6 &7 TO THE NORTH R/W LINE OF MINN T.H. 212 A DIS OF 300 FT THEN WEST ALONG THE NORTH R/W LINE OF MINN HWY 212 A DIS OF 105 FT TO PT OF BEG INC ALL VAC STS EASE INC VACATED WILLIM ST SUBDIVISIONNAME SUMMIT PARK BLOCK 6 SUBDIVISIONCD 61245 Physical Address: 14608 60th St. N. Page 165 of 208 ATTACHMENT B S Variance& Conditional Use Permit Allowing Electronic Changeable Copy Sign Total Sign Area of 107.9 Square Feet To Existing Sign Structure Joseph's Restaurant 14608 60th St.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation: July 12, 2018 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) Variance—Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the variance shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building structure, addition or alteration, or use requested as part of this variance. The property owner shall have the right to submit an application to extend the approval of a variance to the Zoning Administrator not less than thirty(30)days before the expiration of said approval. (401.4.0 .1 —401.4.C.2) Page 166 of 208 Oak Park Heights Request for Council Action Meeting Date July 24th,2018 Time Required: 5 Minutes Agenda Item Title: TIF POLICY AMENDMENTS—"LIMITED TIF SUPPORT" Agenda Placement New Business Originating Department/Reques . :*son,Cit A a or Requester's Signature Action Requested D ssion ssible Action Background/Justification(Please Cate if any previous action has been taken or if other public bodies have advised): This spring,the City Council did adopt the TIF 1-3 plan and allocated up to$200,000 to support the Phase V development of the Oak Park Senior Living Campus,which is designated for affordable senior living.$50,000 was ultimately allocated due to the Developer receiving alternative funding from the Washington County GROW fund. The Council did review this proposal under the City TIF Policies that outline an allocation of'limited TIF Support"when such proposal is designed for such affordable senior living.In the 1-3 instance,total project costs are estimated to exceed$9.6 million dollars in construction costs and/or Market Value--meaning the request of the Developer was approximately 2.1%of the entirety of the project and likely would close-out in less than five years after completion as a Senior Housing TIF District. Accordingly,the proposal taken at face value would appear to be'limited"and meet the scope of the Policy as it is.However,the parameters used in the review of the proposal to define"limited support"should be better clarified.The enclosed policy amendments aim to do just that and further outlines that the balance of the other review parameters may be deviated from. In short,these policy amendments would outline a maximum allocation of$300,000 or$2,750 per unit.(Consider that the cost to develop a living unit in the metro market may be$150,000 to$200,000).And,would require prompt construction to ensure the facilities are quickly returned to the City tax roll within five years. Please see the attached Policy Document with amendments shown in Redline. Page 167 of 208 CITY OF OAK PARK HEIGHTS TAX INCREMENT FINANCING (TIF) AND TAX ABATEMENT POLICY AND APPLICATION FORM General Policy: It is the policy of the City of Oak Park Heights to consider the judicious use of Tax Increment Financing (TIF) (or Tax Abatement) for those projects which demonstrate a substantial and significant public benefit by advancing public improvements in support of developments that will: create new living wage jobs, significantly benefit the City's fiscal future, retain existing employment if already at a living wage, eliminates blight, demonstrably and materially strengthens the economic base of the City through documented analyses and commitments, increases property values and tax revenues to the City's tax roll, reduces poverty, creates economic stability, stabilizes and upgrades current neighborhoods and areas,and implement projects that are consistent with the City's Comprehensive Plan. Policy Considerations: The City of Oak Park Heights will consider providing Tax Increment Financing (TIF) for projects that achieve the ALL of following. 1. Demonstrates through documentation—as required by the City-clear long-term fiscal and economic benefits to the City; 2. Provide quality employment opportunities where permanent living wage jobs are created; 3. Will significantly add to and benefit the City's commercial and industrial tax base by providing a high-quality development and that returns the property to general tax roll of the City promptly with significant remaining years of taxable value. 4. Demonstrate the achievement of the City's General Policy of TIF as well as the Additional Policy Statements and Requirements NOTE: For the purposes of the City TIF Policy in general, "Living Wage"jobs are defined as a wage sufficient to provide the necessities and comforts essential to an acceptable standard of living found within the Oak Park Heights community. Under a reasonable living wage,someone who works an ordinary 40-hour per week job would be able to afford shelter,food health care, and other basic necessities of life within the Oak Park Heights Community. There can be distinct calculations of how a living wage is specifically determined and can vary with benefits provided and reasonable standards shall be applied but in all cases the creation of predominantly minimum wage jobs shall not qualify to meet this standard Nor, shall be these wage rates be "averaged" into a total living wage with higher salaried individuals within a defined project for the purposes of creating a higher average. Page 168 of 208 Additional Policy Statements and Requirements: 1. The City intends to consider the use of TIF to provide the developer reasonable assistance for public improvements. 2. The use of TIF shall be in accordance with Minnesota law. Because changes are frequently made to state law regarding the use of TIF, conflicts in the regulations may arise. If a conflict does arise between this policy and Minnesota law, the more restrictive language shall apply as determined by the City. 3. Projects must be consistent with the City's Comprehensive Plan and other development goals of the City as determined by the City Council. 4. Developer Fees are not recoverable via TIF funding. 5. It is the obligation of the applicant to secure financing and in all cases a TIF shall be a "pay as you go". In applicable circumstances, the City will consider the use of pass-through revenue bonds that are not the financial burden or responsibility of the City. Applicable fees will be applied. 6. The City will only use "Pay as you Go" financing and will not issue public guaranteed debt nor will the City implement assessments to finance or advance fund any elements, including utilities. 7. A fiscal impact study will be required if the project involves annexation. This will be the expense of the Developer and not paid for by TIF. 8. Any project that results in transportation or other impacts that may demand improvements to County systems must be fully funded by the Developer and not via the use of TIF financing revenues nor may these create a cost sharing burden for the City. 9. The level of assistance provided to developers will be determined on a case-by- case basis. When determining the level of assistance, the City will judge the quality of the development and/or the quality of the employment opportunities generated. Based on the extent to which the project achieves the policy considerations, the City mar _wi14 consider providing TIF assistance to projects falling in the following categories: Only commercial projects that encourage substantial redevelopment of substandard, polluted or blighted properties. Page 169 of 208 • Taxable Research and development or and educational entities when permanent living wage jobs are created. • Manufacturing when permanent living wage jobs are created. • Major office, production, and warehouse facilities when permanent living wage jobs are created. The City may consider a request for "limited TIF support and potentially deviatin" from other review requirements for eleme~*^ of senief multi-family. senior affordable housing projects that meet all of the requirements for tax credits under Internal Revenue Codes. To be further eligible for such "limited TIF support" the proposal must also niect all of tile following, parameters below (i-iv). i. TI)e proposed district must be a solely created under MN STAT 469.174.11 and not supplemented with any other City subsidy, City cost sharing or other TIF district or Abatement. ii. The proposed district and all uses must fully com ly with MN STAT. 469.1761 Income requirements, Housing Districts. iii. Anv TIF allocation may not exceed $2,750.00 per completed living unit (not bedrooms) to a maximum of$300.000 in the district, but whichever is lower. iv. The district shall be a developer funded "pay-as-you- o" note and may not exceed a period of 5 years after its certification. Any increment or reyenuc dcficienc thereafter shall be the sole responsibility of the Developer. 10. In all cases, the City will require a final TIF Plan and Agreement to be negotiated and agreed upon prior to any funding being provided. Additional Requirements: Application for TIF Assistance must be accompanied with a signed "Development Application" and the payment of a $3,000 non-refundable Application Fee. Additionally, a $10,000 escrow payment must accompany Application for TIF Assistance; these escrow funds are utilized to ensure payment of bond counsel, financial consultants, attorney's fees, etc. The Applicant is responsible to pay for all fees related to the Application and development of the TIF plan, agreements and its implementation. Page 170 of 208 Oak Park Heights Request for Council Action Meeting Date July 24th,2018 Time Required: 5 Minutes Agenda Item Title: APPROVE AMENDMEWIYUMMER PARKS COORDINATOR AND RELATED CO OLIDAY EVENT EXPENDITURE. Agenda Placement New Busi s //Z Originating Department/Req stor: ri nso �ityAistrator Requester's Signature Action Requested Discussion P ssible Action Background/Justification(Please ' cate if any previous action has been taken or if other public bodies have advised): At the June 26'b 2018 work session, the Council did discuss the possibility of implementing a winter holiday-themed event in the same context as the city summer park Programming—generally being an event for children— during the day over the winter holiday break. The event would be generally secular/non- religious in nature. I did reach out to Ms.Gina Zeuli who is the City's Summer Events Coordinator,inquiring if she would be interested in putting such event together.Her response was positive.Accordingly,if this event remains a desire, the Council could.approve the enclosed amen&nent to Ike Coordtnator's 2018 —Agreement. Please note that the Agreement itself outlines event budget of$500 and Staff costs up to$400.To a total of $900. Like all summer programming,it would remain the duty of the Coordinator to design,promote,implement and execute a successful event for such costs. Historically, Ms.Zeuli has done a fantastic job for the City and I would expect such event to be well attended as many parents might be seeking something for children to do over the winter break. Possible Funding: Council Contingency_has a current 2018 unallocated balance of$ 14,775.00. Page 171 of 208 :F City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 July 9,2018 TO: Ms.Gina Zeuli,Summer park Events Coordinator FROM: Eric Johnson,City Administrator RE: AMENDMENT—Holiday Themed event-2018 Dear Ms.Zeuli: At this time,the City is extending to you an AMENDMENT to your current 2018 Summer Park Events Coordinator to additionally include a single event to be executed over the upcoming Stillwater ISD 834 2018-2019 winter break on either December 27th or December 28th. Inclusive of the following: • Consistent with summer events-Devise,Organize,Promote and Execute a holiday themed children's event— generally secular in nature and/or accommodating to any religious affiliation. Should be held during the daytime and with a location to be determined—either inside or outside. • The total budget allocated to this event is$500.00 for materials,supplies,promotion,etc. For compensation,the City will issue to you$300.00,plus up to an additional$100 for any assistant you might require. It is unclear exactly how many hours would be required to fulfill the programming requirement. Please sign below(and return to my attention) acknowledging your receipt and acceptance of this AMENDMENT and its general scope. Date Ms.Gina Zeuli FOR CITY: Date Eric Johnson,City Administrator Page 172 of 208 �P!l Oak Park Heights Request for Council Action Meeting Date July 24th.2018 Time Required: 5 Minutes Agenda Item Title: PARK SECURITY CAME Agenda Placement New Business Originating Department/Request E 'c on C' inistrator Requester's Signature Action Requested Discussion sible Action Background/Justification(Please ' tate if any on action has been taken or if other public bodies have advised): Following some graffiti and o er minor damages/acts at both Valley View Park and Cover Park, at the June 26th,2018 work session,the Council did discuss the possibility of the installation of security cameras at Valley View Park and Cover Park. Staff has reached out to a firm known to be competent in the provision and installation of such remote security systems — being ELECTRO-WATCHMAN. Such systems proposed would install video- monitoring at both parks. Video would be retrievable for approximately 10 days following an incident. Video data storage would loop until manually stopped. The systems proposed are hardwired internally to the building, (from the utility room to a point on the roof or wall) but are expandable to link to remote systems in the future so video could be seen at City Hall,for example. The total cost is$8,421.92($4,593.63 for Valley View/$3,828.29 for Cover—the difference being that Valley View utility room is not heated and will require some additional equipment).Installation could be completed in approximately 45 days.See the enclosed proposal. Possible Funding Source: Budgeted Projects — Park and Trail Improvements — Available Fund Balance of$355,298. If this project proceeds,the City will need to consider a policy adoption for such video data and such policy should be put in place prior to the camera being placed into effective operation.A draft however is enclosed that can be further refined and implemented. Page 173 of 208 DRAFT POLICY RELATED TO THE COLLECTION AND Release of Video/Data from Park She/ier Cameras PURPOSES: The purpose of this policy is to provide guidelines for the use of security cameras on property owned and/or utilized by the City in a way that enhances security and aids law enforcement while respecting the privacy expectations of members of the City's community. Further,the purposes of utilizing security cameras in public areas is to deter crime and to assist law enforcement in enhancing the safety and security of members of the community and City property. The use of security cameras will be to record video images for use bylaw enforcement and other City officials charged with investigating alleged violations of law or City policy. OPERATIONS AND PUBLIC DATA: The City may install and or operate general perimeter security cameras at City park facilities for the purposes of additional site security subject to the following parameters: 1. The City anticipates that it will not regularly review any footage taken from such sites unless conditions or other public purposes warrant. Video data collected will loop and overwrite expiring data on a regular basis and may be retrieved and stoned in the event of reasonable public need to view and separately retain such data. 2. The City anticipates that such footage, if retrieved, would be subject to and made public as required by Minnesota Data Practices Act. 3. Other than as required by law for subjects of the data or in conformance with criminal prosecution disclosure rules; all requests for video / data that may be released under MGDPA will be charged actual costs of employee time for retrieval, redaction review and redaction,processing, and data storage media. 4. The existence of this policy does not imply or guarantee that security cameras will be monitored in real time continuously or otherwise. Requestors will provide ALL the expected cost for the data processing and copying requested at the time the request is made. Payment will be made prior to the processing or receiving the data. Any overage will be returned by city finance department in accordance with their processing rules. SECURITY CAMERA MONITORING AND REVIEW: 1. The City Police may monitor and review security camera feeds and recordings as needed to support investigations and to enhance public safety. It is not intended or expected that security cameras will be routinely monitored in real time. 2. Monitoring individuals based on characteristics of race, gender, ethnicity, sexual orientation, disability, or other protected classification is prohibited. NOTIFICATION REQUIREMENTS: Except in emergency or investigative situations, all locations with security cameras will have signs displayed that provide reasonable notification of the presence of security cameras. The placement of the signs and the text on the signs will be subject to the approval of the Chief of Police. Notification signs shall be placed in conspicuous areas in close proximity to the security cameras. Page 174 of 208 USE OF RECORDINGS: Security recordings shall be used for the purposes of enhancing public safety, discouraging theft and other criminal activities, and investigating incidents.Security cameras shall not be utilized to conduct personnel investigations,such as those related to work place attendance or work quality. However, the City may utilize routine security camera recordings in support of disciplinary proceedings or other proceeding involving person(s)whose activities are shown on the recording and relate to the proceeding. PROTECTION AND RETENTION OF SECURITY CAMERA RECORDINGS i Video footage, if downloaded from a remote site,shall be stored on City servers and accorded appropriate computer security with access by authorized personnel only.Any retention period, if downloaded from the remote site onto City servers,shall follow statutory requirements and may be extended at the direction of the General Counsel or the Chief of Police or as required by law. REVIEW OF POLICY: This policy may be reviewed and revised as necessary by the City Council. Page 175 of 208 <3AI> ELECTRO Q U O T E BVOGQ 1682-02 WATCHMAN, INC. Created: 07/11/18 FIRE&SECURITY SYSTEMS - SINCE 1921 1 Water St. West Suite #110, ST. Paul, MN 55107 T. 651.227.8461 F. 651.310.1296 Prepared For: Prepared By: City of Oak Park Heights Benjamin Beberg Valley View Park Oak Park Heights MN 651.310.1268 ben@electrowatchman.com Eric Johnson 651.439.4439 eajohnson@cityofoakparkheights.com Project Scope: EWI proposal to install recorder and camera at Valley View Park for general surveillance. EWI proposal to install recorder and camera at Valley View Park for general surveillance. Site power must remain on for this unit to continue to operate. This configuration would save video for roughly 3 weeks with 1 camera and roughly 1.5 weeks if you had 2 cameras. City to provide heat source at Valley View in utility room. Qty Description 1 Video Surveillance System to monitor the Valley View Park $4,593.63 (1) BLKJACK MINI, 4TB, 60MBPS (1) 9MP FISHEYE LW-PROF VNDL DOME (1) UL LISTED 20X16X8 NONMETAL ENC (1) ENCLOSURE FAN (1) 8-PORT GIG SWITCH EZSMART POE (1) WI-FI AC1900 ROUTER, UP TO 190 • (10) INSTALLATION LABOR 1 Video Surveillance System to monitor Cover Park $3,828.29 • (1) BLKJACK MINI, 4TB, 60MBPS • (1) 9MP FISHEYE LW-PROF VHDL DOME • (1) 8-PORT GIG SWITCH EZSMART POE • (1) WALL SHELF FOR RECORDER • (1) WI-FI AC1900 ROUTER, UP TO 190 • (10) INSTALLATION LABOR Additional Notes° *Any applicable taxes will be added at time of final sale. *50%down payment is required at time of purchase agreement Grand Total $8,421 92� Deposit Required $0.00 Created on 07/11/18 08:36:51 by bbeberg 146;f�08 MEGRPix 11-1AI 0 9MP 360°/180°Fisheye Low-Profile Vandal IP Camera Panoramic view IP C DWC-PVF9M2TIR Dimensions 1.88' unit: Inch (mm) E LON Q� 380 180° �•Q 9MP • SYEAR Resolution Fisheye Lens PanoramicVievv Smart IR' IP66 Rated Warranty Specifications O Summary °�,i,.r '"� _Image sensor 300 1(H',X CMOS Total p;xe's 3000(H;X 3000(V; 9 megapixel MEGApix8 PanoTM 360°view outdoor fisheye IP cameras with Marcum scene i,harnation o luxl(I3aw) IR monitor an entire room with a single camera,providing the ultimate ROI. Max'rram Resoluton 9MP(30000000) The 2.1mm fisheye lens provides edge-to-edge image clarity. The 9MP _ Foca:length 2.1mm,F2.2- - - sensor produces real-time 30fps panoramic images in an IP66 vandal Lenstype Fisheye ens --'— `" "' '' '__ _.__......_....__ resistant discrete housing. The camera is optimized to work with the DW Feld ofview(F2V) ,1_31O.*_ _-- indstance +SSftrange Spectrum®IPVMS dewarping feature, 20 -I---- -- -- -- ---- ---•--_ ,- _ Aud,o in!out Aarmn/aui Features y y 1 -Audiocorrpress;on_ G.711/G.728 eat�lres ---. .__.. .. ... _....... ,- • 9MP 1/1.7 image sensor at real-time 30fps Shutter mode Auto,rranua' ____ - -� Shutter speed 1/30-1/12,000sec • 2.1mm fisheye • fshe a lensAuto gan control Auto— -_ Support 360°hemispheric fisheye view and 360°, 180°and 90° Day/right Auto,day(co;oi,nght(B/Vy; Smart DNR"""3D d!g to nose reduct on Off,ow,middle,high - __—__._-......_._._._..------- panoramic view wdeDynamicRange(WDR) D-W0R Edge-to-edge image clarity Whdeba'ance Auto,rranua: M1or ad Fp — Y - _ _.Mufti codecs(H.264,H.265,MJPEG)with simultaneous dual-stream Alarm notifications NotiScators - - -- - _ _ via SD card recording • 55'Smart IRTM with Intelligent Camera Sync. Memorys.ot MrcroSD/SDHC c'assl0card(FAT32).Card n_ot_n_clutled — • Smart DNRTM 3D digital noise reduction ORx------ -- - - LAN IEEE 802.3at mmp ant,10_!100 basetl�T,RJ-45 cennecta True day/night with mechanical IR cut filterVdeocompremontype H.265orH.264orMJPEG �- _ .-- . 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Indoor & Outdoor Electrical Enclosures I Drive-Alert Vehicle Detection &Asset Protection Systems Custom f=abrication 800-473-0213 - info@mierproducts.com - www.mierproducts.com THIS PAGE INTENTIONALLY LEFT BLANK Page 180 of 208 Oak Park Heights Request for Council Action Meeting Date July 20, 2018 Time Required: 5 minutes Agenda Item Title: DARTS LopR Bus Route—Greater Stilby=Area 1-017A Agenda Placement NEW BUSINES Originating Department/Reques ric J ' n Ci Administrator Requester's Signature Action Requested "Csi'oWossible Action Background/Justification(Plew indicate if any previous action has been taken or if other public bodies have advised): Consider request from Community Thread—supporting DARTS Loop Bus Route See Enclosed MEMO. Page 181 of 208 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 July 121h,2018 MEMO TO: Mayor and City Council Members FROM: Eric Johnson,City Administrator RE: LOOP Connector Proposal—Community Thread. BACKGROUND: Community Thread has approached the City of Oak Park Heights to consider the initial support of a one-day per week local bus route- known as a LOOP - that would benefit senior and other riders in need of additional community transportation. Further, the City of Stillwater and Bayport have also been contacted for their support as well as the Chamber of Commence. This LOOP would be operated by the DARTS group — a non-profit organization, (Dakota Area Resources & Transportation for Seniors)at a total cost of$25,000 annually and are seeking local commitments of$15,000 for the first year with their investment of$10,000. Thereafter it would be the responsibility of Community Thread to raise $25,000 for additional years of operation.The concept proposed is that SPONSORS would be found to continue such operation and these sponsors would generally be from the private market. Rides on such vehicle are not"free"rather is at a cost of$3 to$5 for a DAY PASS and additionally off-sets the cost of operation for DARTS and ensures there is buy-in by the ridership. Further, the planned stops would need to be managed by a planned Advisory Group.A sample map is enclosed. Please see the attached"OVERVIEW—June 2018"Document that better explains the NEEDS and proposal in their words. CONSIDERATION: We are advised that such a model exists in the City of Hastings and West St.Paul.And responses from them generally outline that it is worthwhile and ridership is sound. South St Paul outlines some concerns about ridership and communications.The enclosed attachments include comments from such cities. One concern to note is that the model relies upon the business community to sponsor major and continued funding elements beyond year ONE and if that amount is not acquired,it is conceivable that the City and other public agencies would be sought to provide more funds in the future. Another concern is how might success be measured, presumably ridership will be need to be evaluated, not only for the City's continued support but also for Community Thread's involvement and the DARTS entity as well as they would collect fares.Although in many public transportation systems, direct ridership revenues generally do not cover costs and other public values are needed to be considered. Page 182 of 208 In reaching out to VSSA-Boutwells Manager Wendy Kingbay for input,she advised that it is a quality opportunity for the community and they plan to participate in the oversight Advisory Committee with the belief that it will also compliment their internal systems. POSSIBLE ACTION It is valid concern that transportation issues have always been of challenge for seniors in most communities and this proposal would appear to offer a viable, affordable risk for the City to foster further opportunities without long-term commitments and if it follows suit with other communities, it may generate ridership and sponsorship with limited to no further direct public investment. Considering that the City has a substantial senior population that could benefit from such a proposal and could benefit from some seed funding: Provide$3,000 in 2018 for year one operations(Sept 2018 to Sept 2019)and that further funding is contingent upon the City being provided documentation not later than July 31s, 2019 on ridership, local proportionality, effectiveness and that the "private sector"has demonstrated continued financial commitments to the LOOP proposal. The City will evaluate such supplied data and make a determination at such time as to further funding. Possible Funding Sources: Council Contingency—2018. (Fund balance as of this date: $14,775) Attachments: 1. Greater Stillwater Transportation Service Loop—Overview—June 2018 2. Concept Map of Potential Stops—this would be subject to the goals of the Advisory Committee. 3. General Information on the LOOP bus in Hastings, MN. 4. General Information about DARTS. 5. Email responses from Cities: West St.Paul on their experience—Generally Positive. South St. Paul—expressing some concerns. Hastings—A positive experience. 6. Information on the METRO MOBILITY Bus as operated by the MET COUNCIL—this requires pre-approval and generally includes assisting people with disabilities Page 183 of 208 • Greater Stillwater Transportation Service Loop- Overview-June 2018 SEE ATTACHED Page 184 of 208 community thread July 11, 2018 Eric Johnson,City Administrator City of Oak Park Heights Dear Mr.Johnson, We appreciate the past support that we have received from the City of Oak Park Heights to support our work.The purpose of this letter is to request funding for 2019. Since 1967,Community Thread has harnessed the passion of volunteers to help others by providing services aimed at older adults,particularly those who wish to age in place.At Community Thread,we work every day to strengthen the fabric of our community by creating connections that help people live independently.With a projected doubling of adults aged 65+in Washington County by 2030,we are developing long-term strategies to support our aging community in the decades to come. Today,we offer an Older Adult Program at two senior center locations,one in Stillwater and one in Bayport.These Senior Centers are friendly places where adults age 50+receive support to remain active, connected and independent.We host a range of activities from aerobics and cooking classes to card games and kayaking trips.These programs are well attended,with 15,019 visits in 2017. Community Thread is also a leader in promoting volunteerism. Our Volunteer Center provides direct service to older adults,serves low-income families and assists other local nonprofits.Our Chore Services and Transportation Program engages volunteers who assist with home maintenance tasks and provide transportation to medical appointments. Last year,989 families,individuals,employees and students donated 10,327 volunteer hours to strengthen our community. Community Thread is a free standing nonprofit.We are not an agency of the city,county,state or federal government. We were founded by members of the community and we rely on the community to help us continue to provide programs and opportunities that keep people engaged,enriched and connected. Support from the City of Stillwater and other municipalities helped support 4%of our general operating budget in 2017 and we rely on this support to continue the programs and services that benefit our greater community. We are respectfully requesting$3,000 from the City of Oak Park Heights for 2019.Thank you for your consideration. Sincerely, Sally Andersovi. Executive Director,Community Thread Page 185 of 208 Greater Stillwater transportation service loop—Overview June,2018 Transportation is a critical link in helping people maintain their mobility and access services that provide for their overall health and self-sufficiency. It also has a significant economic impact in a community. Community Thread has been on the forefront of trying to address the transportation gap since 1967.We connect volunteers to people who need transport to medical appointments but we are not able to meet the needs of those who request rides to go shopping,to visit a loved one in the hospital,or to get to the county courthouse as some examples of unmet transportation needs. CT hosted a Transportation Summit in June 2016 to gather community leaders around the topic of transportation gaps and barriers in Washington County.The summit was attended by 20 people, representing the nonprofit,school system,city and county government sectors as well as foundations. The overarching observations from the summit were: ➢ Transportation gaps affect everyone-we are all impacted on some level ➢ People should be able to remain in their community near friends and family and not be forced to move due to transportation barriers ➢ The lack of options may result in public safety issues with people who should not be driving but have no other choice(AAA reports that seniors are outliving their ability to drive safely by an average of 7 to 10 years) According to the Washington County Transit Needs Study(April 2017),on average,3.5%of county residents do not have access to a vehicle.Community meetings revealed that residents want to travel to shopping,jobs,schools,community centers, libraries and courts. DARTS,a nonprofit organization serving seniors and their families in Dakota County, is currently providing circulator bus routes in 4 communities(South St. Paul;West St. Paul; Lakeville; Hastings). DARTS approached Community Thread about partnering to bring a circulator"loop"to the greater Stillwater community(to be defined as municipalities that choose to support the project). Loop routes are designed around survey results and provide an affordable option for senior and disabled citizens from their residences to a variety of community amenities. Fares range from$2-$5 for an all-day pass. DARTS received funding from the Department of Human Services to expand into Washington County as a pilot project.This loop, if funded,would be a one year pilot project, being directed by Community Thread in partnership with DARTS.A loop route costs$25,000 per year to operate and DARTS will direct $10,000 in funding the first year.Community Thread is approaching potential funders to raise$15,000 for a year of service starting S_ ept.2018.Our community would need to secure$25,000 in funding for year two for the loop to be continued.Sponsors will be displayed on the outside of the bus and in promotional materials. DARTS provides the service(the bus and driver).The bus seats 16 people and is handicapped accessible. It makes the loop for 5 hours a day,one day a week.A local community advisory group will recommend changes to the route and the all-day fare that will be charged to the rider.This transportation service offers planned stops on an hourly loop schedule,as well as the flexibility to request a stop nearby. it would be a cost effective way to connect downtown Stillwater to Highway 36 retail options,as well as offer stops at the library,health care facilities,the government center and senior housing complexes. Contact Sally Anderson at Sallv@CommunitvThreadMN.org for more information. Page 186 of 208 • Concept Map of Potential Stops—this would be subject to the goals of the Advisory Committee. SEE ATTACHED Page 187 of 208 m "Peher Ave N 4th Ave S Sth Ave S z S ah114i9 --.__,i F—S-3S-IST (.�.1� Z z Z z $ _ . vt �•ltfl�{•�`-'" .iii _at'� 4th-St•S------e 5th St S SIS 419 4 LA - z Everett Sl S G n Wittsam 5t S , to s Ilk G — O � CL '0?dustnal 8[vt!S x m os 90 zKrueger gra r Q � a:+ e 2 r4 C U 7 it I PIP, 42 N .ate A? Page 188 of 208 N CLO 0 m U t0 O V U a� E L — 3 v N oD v �0 0 v Low � •L > O VQJo° H ZVU c � ccu to E +' E '> OD M w t c Q Q L Q ai c Q '0 r u 1— U m vOi CL c/'f us _O Lj G) O s GJ 4-0 H i bio a� (cuW m 0 Y M m > �c ,a L •r•+ (D O m U Q V 0 O arc 3 0 Q C1 U w u: C7 2 — .' Y z z a x z I z .� a 3 a era z Q. IS d C cyp (8*) (E$6 Page 189 of 208 Advisory Committee Overview From DARTS: The Advisory Committee is a group of people who bring unique knowledge and skills to the formal, smaller board. They make recommendations on projects based on their individual perspectives. The members also act as liaisons between the project and the community,garnering support, providing input and potentially gaining sponsorships. In the case of a LOOP committee,they might have insight into the needs residents have at a particular senior living building,or how traffic patterns might affect the effective movement of the bus. An advisory committee member from say,the YMCA, might offer ideas on scheduling so that participants could use the LOOP to get to exercise classes or events. Initial LOOP meetings with the advisory committee outline the way the project will look, in terms of locations and demonstrated areas of need in the community. In the planning stages, committee members meet every 4-6 weeks,with additional e-mail communication. Once the LOOP is up and running,the advisory committee meets quarterly to review ridership statistics,sponsorships and possible changes to the route. Page 190 of 208 Stillwater Area Circulator Bus Advisory.Council Charter Purpose Without duplicating currently available services, the Stillwater Area Circulator Loop is a fixed-route bus service which helps riders visit Stillwater area businesses and destinations without driving and while receiving the caring assistance of a DARTS driver. The services offers an all-you-can-ride fare that allows riders to get on and off at any of the stops along the one-hour loop. Additionally, customized, on-demand stops are available by request. Objectives • Provide reliable and affordable transportation,for residents of the Stillwater area o Primary audience—older adult residents o . Secondary audience—lower income, disabled residents • Increase foot traffic in shopping districts • Encourage community interactions • Decrease caregiver burden through enhanced mobility options Roles and Responsibilities DARTS will provide: • DOT certified drivers trained in STS, Aging in Place and Dementia Friends providing door-to-door service with the utmost care and compassion • 15-18 passenger vehicles equipped with lift and space for 2-3 wheelchairs or scooters • Route planning and dispatch • Travel training • Marketing content support and production of banners, schedules and other printed material Community Thread will provide: • Advisory Council assembly • Sponsorship acquisition and fundraising support for circulator operations • Promotion of circulator Deliverables Action Estimated Deadline Responsible Party Time Acquire sponsorships Community Thread Needs Assessment Survey- iDARTS with feedback; design accepted by advisory ;from Advisory council Council Page 191 of 208 Needs Assessment Survey— Advisory Council distributed to designated members help with high-density housing and 'distribution and community locations collection. Survey returned 'DARTS compiles :results Report survey results to task DARTS force. Establish specific list of requirements to become a route stop Speak with building Advisory Council operators at proposed stops Create proposed circulator 'DARTS route Bus driver test drives route, :DARTS ensuring safety and feasibility Implement marketing plan DARTS Distribute schedules to Advisory Council housing locations Ribbon cutting Advisory Council Travel training :DARTS Meet and revise as needed 'Advisory Council Members Meeting Times and Locations Agendas and Notes Time Commitment: In the planning stages, committee members meet every 4-6 weeks, with additionai e- mail communication. Once the LOOP is up and running, the advisory committee meets quarterly to review ridership statistics, sponsorships and possible changes to the route. Page 192 of 208 • General Information on the LOOP bus in Hastings, MN SEE ATTACHED Page 193 of 208 4 LOU P, 1-iASTINGS CIRCULATOR BUS ':tea ro _ $el G ,f 'r i Ira 1857AhI'ta Hasfings REGINA, HOSPITAL srmxssorw .a r. _• ,. _ Augustan—Park Ridge of Hastings T H E SA I N T P A U„L BreakAway Arts&CafA FOUNDATION Friends of the Pleasant Hill Library Oak Ridge Assisted Living of Hastings d,rfferen of XrRauvr r Niksampy par„ , BreakAway Arts&Cafe• Pat Powers&Dick Graham The Hastings YMCA One of many nearby business stops. p 7r 1I e 3 . �yg � h 'v � � rq u m" 31u FRrmirpi-i-romY S 16a QUESTIONS Q: When does The Hastings LOOP run? Q: Can I use The Hastings LOOP if I use a A: The LOOP Hastings Circulator bus runs every wheelchair,scooter,walker or cane? Tuesday from 9am-2pm. A: Yes.Our bus is wheelchair lift-equipped.Anyone Q: Will The Hastings LOOP pick me up at the front can request the use of the lift. door? Q: Are pets allowed? A: Yes.The bus will pull right up to the front door of A: No, but service animals are welcome. each designated stop. Q: If I get on the bus toward the end of the day am Q: Will The Hastings LOOP driver assist me in and I guaranteed a ride home? out of the bus? A: The last two scheduled stop times are at housing A: Yes.When the driver pulls-up, please wave at the locations for this route. Please plan accordingly. driver so they know to assist you.Please note Q: Who can ride The Hastings LOOP? that our drivers provide light assistance. If you A: Anyone can ride. Bring along a neighbor,a friend require heavy lifting in and out of our bus, riders or even your family. can bring along an assistant for free. Q• Do I need to reserve a ride on this service? Q: What if I left something on the bus or I simply A: No.Simply coordinate your trip by reading our need to contact the office? A: DARTS operates the bus service. Please feel free route schedule on the inside of this brochure.The arrival time is listed on each stop.The driver will to contact our DARTS Transportation Office at any at 651-234-2290. wait at each stop for 1 minute. Q: How much does it cost? For questions about Thte Ha!AJr LOOP bus A: $5.00 all you can ride per day.The driver will or schedule or to inquire about 1--e-o ryxi.i:' a sp-'anser stamp your hand. Please bring exact change.The of this service, please call LAPTI y at driver cannot provide change. You can al8o visit the DARTS ­.-l,si e L www.dartsconnects.orF Page 194 of 208 The LO HASTINGS CIRCULATOR BUS The LOOPScheduled Operates,Tuesdays 9:OOAM - 2:00PM $5 All You Can Ride For The Day This service operates a wheelchair lift-equipped bus. The bus will pull up to the curb of each scheduled stop.. Door-to-door service is available upon request. Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Stop Stop Stop Stop . Stop Stop Augustana Park Ridge Apartments 9:OOAM 10:OOAM 11:00AM 12:OOPM 1:OOPM 1:59PM Oak Ridge Assisted Living 9.Q4AM I6.04AM 1.04AIM 12.04PK4 10010 2 Ph , Dollar Tree @ Midtown Center 9:11AM 10:11AM 11:11AM 12:11PM 1:11PM Hastings Veterart's Horrid' g 1°6AM ` 1Q 1fAiM 1116AM 12,16P[V4 111aPM Mississippi Terrace Apartments 9:24AM 10:24AM 11:24AM 12:24PM 1:24PM Hastings Fap- 1yService -26AM 10'26IkIIViI 1126AI 12:2fPIVt 16PN1 :.: .., Tilden Community&Senior Center 9:31AM 10:31AM 11:31AM 12:31PM 1:31PM Reglna Senior'Wth`/Alllr>a Mledreal Centel 9Y34/ M 1Q•34AIIA 34aIM 1i:34PM1 1r34RhA „ : Hastings YMCA&Courage Kenny 9:37AM 10:37AM 11:37AM 12:37PM 1:37PM W-almarc 9:4-2- AM10-4-2-AM1I 4 � 12 42PIvl 14aPIFA' Rivertown Court Apartments 9:46AM 10:46AM 11:46AM 12:46PM 1:46PM Cct6 Foods; 9 49AM 10.49AM 1 49AI 17 4�kPl l is49RIVl Target 9:50AM 10:50AM 11:50AM 12:50PM 1:50PM Pleasant Hill Library ' T 952-AM - 10:52AM 11.5 sAM 1 5 PM 1:52'PM Westview Shopping Center 9:53AM 10:53AM 11:53AM 12:53PM 1:53PM e The bus driver will wait at each stop for 1 minute for boarding and unboarding time. Now To Read This Schedule: Plan your route by determining when you want to arrive at your destination. Than determine when the bus picks up at your site before you need to arrive at your destination. e.g. If you have an 11am appointment at the Allina Regina Medical Center and you live at Oak Ridge Assisted Living you could board the bus at your residence at 10:04am and will be dropped off at the Allina Regina Medical Center at 10s5 if 208 moi` —.4n , . ............. r.,v e r The LOOP is a reliable, continuous Dial-A-Ride transportation service with scheduled stops with the flexibility to request a stop nearby. Riders can call the day before to schedule a deviated stop.*The affordable al!-you-can ride fare allows riders to get on and off at any of the stops along the one-hour loop. *Please see page 3 for more detail on deviated/customized stops. ft 4. CREATING CONNECT; AT EN RICH AGI µ jiW g l t m� Page 196 of 208 • General Information about DARTS. SEE ATTACHED Page 197 of 208 DARTS About Us - Serving Older Adults in Dakota County Pagel of 2 ilr 'tee About Us - Services v Volunteer - Events Contact Us Resources Dor About Us 0 TT DARTS "Creates Connections That Enrich ,aging„ And that's just the first step. DARTS is a nonprofit organization providing personalized and professional services for older adults and their loved ones for over 40 years. Since 1974,DARTS has been a community-based nonprofit serving seniors(ages 55+)and their families in Dakota County and the surrounding area,helping them to lead more independent and fulfilling lives.Through services like light housework,outdoor chores,home repair,caregiving resources,volunteer opportunities and transportation,we have worked to be a community partner across generations.DARTS was originally an acronym(Dakota Area Resources and Transportation for Seniors)but the name was shortened to DARTS in 2008 as its services expanded to include homemaking,outdoor chores and volunteer opportunities while living out our mission creating connections that enrich aging. From our beginning,we recognize the transition involved in aging and our history reflects our responsiveness to the challenges as we age.DARTS services are designed to foster independent aging in place and supporting caregivers throughout Dakota County.Our services are available to all seniors and caregivers regardless of income,race and background. Our mission:DARTS creates connections that enrich aging Page 198 of 208 https://dartsconnects.org/about-us/ 7/12/2018 DARTS - Senior Transportation in Dakota County-LOOP Bus System Page 2 of 2 1W " -,,,���y�i About Us ServicDARIS LOO Contact Us Resources Dor Transportation The LOOP is a reliable,circulator transportation service offering scheduled stops that are tailored to community preferences. m— Flexibility is available for requested destinations near each assigned stop,called deviated stops.The affordable all-you-can ride fare (ranging from$243 per city)allows riders to get on and off at any ofthe stops along the continuous,one-hour LOOP route. Download a copy of the LOOP Schedules here: Hastings LOOP West St.Paul LOOP South St.Paul LOOP Lakeville LOOP Edina Clover Circuit Driver Training 0 DARTS provides hands-on certification for drivers for DARTS and TT outside organizations. 20hoursof driver training includes: • Passenger Assistance • Defensive Driving • Maltreatment Awareness First Aid Training,including Red Cross certification on First Aid/CPR/AED Pre-trip Preparation • Behind-the-Wheel • Driver Education with Clients Investment:$300 per driver A class must have a minimum of five driver participants. Email Melissa Henry to sign you or your team up. FIND A RIDE ®2018 DARTS.All Rights Reserved,DARTS.1645 Marthaler Lane,West St, y f In ID Paul,MN 55118 1651-455-1560 Page 199 of 208 https://dartsconnects.org/transportation/ 7/12/2018 DARTS - Senior Transportation in Dakota County-LOOP Bus System Pagel of 2 About Us - Services - volunteer - Events - Contact Us Resources Dor Transportation "I need to take the car keys away from Mom." Since our beginning,we have been working with communities to build transportation for a// neighbors.To this day,our top-notch service remains the same. " '� • �-� DARTS Select Tm DARTS Select is a personalized ride for individuals.We can transportyou to any local destination from medical appointments to hair appointments.This one-on-one service has wheelchair TT accessibility and customized pick-up times. � as.r� DARTS can transport you anywhere,including: • Doctor Visits • Hair Appointments • Sporting Events • Church Restaurants And more! A variety of vehicle sizes are available with wheelchair accessibility. Check on pricing (DARTS Direct Tm DARTS Direct is designed to accommodate any group outing.A variety of buses can carry as many as 16 riders with additional space for two wheelchair passengers. y DARTS can transportyou anywhere,including: • Restaurants • Groceries • Casino Senior Community Center and more! Check on pricing Page 200 of 208 https://dartsconnects.org/transportation/ 7/12/2018 • Email response from Other Cities on their experience. SEE ATTACHED Page 201 of 208 Eric Johnson From: Sherrie Le <SLe@wspmn.gov> Sent: Thursday,July 12,2018 12:05 PM V,04r S/ To: Eric Johnson W Subject: WSP LOOP Hi Eric, Jim Hartshorn asked me to respond to your inquiry on the DARTS LOOP proposal.The WSP LOOP was the first LOOP.We named it and ran it for 2 years with DARTS as the contractor to provide the service.The City paid$10,000 toward the cost for each year as Robert Street was under construction. After that, DARTS took it over. The remainder of the operational cost each year was sponsorships,which typically were businesses that the LOOP went to as they got advertising along the side of the bus.We also,when we were running it,advertised once per year for each business in our City newsletter(larger ads for bigger sponsors). Those who use the service love it! There really isn't anyone who doesn't like it. It was difficult for me to ask sponsors to give money,as I don't like to ask anyone for money. Now that DARTS is running it directly,they ask for the money from Sponsors. Looking for and applying for grants and contacting sponsors took a lot of time during the first two years.So now,for us,we just meet as an oversight Committee to get updates and suggest where they might ask for money.The City no longer contributes. Sherrie Le Assistant City Manager 1 Page 202 of 208 Eric Johnson From: Deb Griffith <dgriffith@southstpaul.org> Sent: Thursday,July 19,2018 1:05 PM : Eric Johnson Cc , Cc: Steve King;Joel Hanson Sou Subject: Darts - The Loop P�L4LL . Good Afternoon Eric, Deb Griffith with the City of South St. Paul. Steve King forwarded your email to me as I was the point person at the City with regards to the South St. Paul LOOP Bus facilitated by DARTS here in South St. Paul. Background: South St. Paul has had the LOOP Bus for 1.25 years. It was kicked off on May 24th, 2017. The SSP Loop bus runs Wednesdays from 10 am to 3:00 pm. The route is one hour long. There are 12 stops including 5 stops at senior living facilities and one at the SSP Senior Center. The other 6 spots are a strip mall with a grocery store, nail place and a couple diners, the SSP Public Library, Neighbors, Inc. (Social Service and Food Shelf), local restaurant, pharmacy, and a Walmart(outside of South St. Paul and into West St. Paul). South St Paul and West Saint Paul's LOOPs have a transfer location where they can transfer from the SSP Loop bus to the WSP Loop bus and vica versa to go to each other's City and businesses. The bus is primarily for senior citizens, but answers will vary depending on whom you ask at DARTS if only seniors or can families and or youth hop on board. The riders pay$2.00 a day. (cost per year for the LOOP Bus= $20,000). Grants an some sponsorships by local businesses or organizations covered the cost of the SSP COOP bus for year one. We do not know who is covering the cost during the 2nd year. Results: Our results have been less than favorable. The most recent numbers that the City received showed that during the months of Jan-March (13 weeks), there were 147 riders or an average of 11 riders per week. The majority of the riders were from the John Carroll and the Nan McKay buildings which are subsidized buildings (HUD regulated) owned by the City of South St. Paul. The other senior living buildings (CDA owned) have low or no ridership. There were places on the route that no one was dropped off or were picked up. The#1 spot to go was Walmart in WSP. In July of this year, the SSP LOOP went from once a week to the 1st and 3rd Wednesdays of the month due to lack of sponsorships from the community. To date, the City of South St. Paul has NOT contributed dollars to the SSP LOOP. The City has offered in-kind staff time to help with surveys, market the program and sit on their SSP LOOP BUS Task Force. Members of the City staff, including the City Administrator, City Planner, Economic Development Director, Community Affairs Liaison, SSP Public Library Director(the Library was a drop off and pick-up location), Senior Housing Manager, along with representatives of each stop including the Pharmacy, Neighbors, Inc. and the other Senior Housing Complexes (CDA owned)were part of a Task Force to give feedback to DARTS on how they felt the LOOP was running. Members gave suggestions as to ways they felt the SSP LOOP could improve service, what they were hearing from riders and non-riders and ways to connect with some of the activities/services along the route. This meeting took place earlier this year. Some of the suggestions/comments were: • The route takes too long • The route should be going the north to south instead of south to north • There are too many stops • The stops are too close together. • The route should consider services/activities along the route and ways to connect. i Page 203 of 208 One example: The South St. Paul Farmers' Market is on Wednesday afternoons (which is why Wednesday was selected for the route). The Farmers Market is along the route. However, if a resident of the senior living complex were to take the LOOP bus to the Farmers' Market, they would need to get on the bus at 12:27 to arrive at the market at 1:11 pm. Unfortunately, the market does not open until 2:00 for the residents to make a purchase. The bus departs at 2:11 from the market, giving the residents only 11 minutes to purchase their items and to get back on the bus. They would arrive back at their building at 2:27. This is the final bus for the day so taking a later bus (1:27 bus) after the market is open, arriving at 2:17 would not offer a ride home since service ends at 3:00. Our suggestion: Could this time be adjusted to give the residents time to shop and get back on the bus. Could the bus arrive at the market at 2:00 and not leave for 15 minutes or if the LOOP was 30 minutes, they could arrive at 2:00 and be back on the next bus at 230 giving them time to shop. 2nd Example: If a resident of the Senior Living facility wanted to get a prescription filled at the local pharmacy, they would leave their home at 12:37, arrive at the pharmacy at 1:17, go in get the prescription filled and wait for the next bus to arrive back at 2:17 to get home at 2:27. Suggestion: Could the bus wait for the prescription to be filled and get right back on the bus. Or again a 30 route could give the pharmacist time to fill with little or no wait for the LOOP bus. We offered up these suggestions as to ways to make the SSP LOOP bus more appealing to the riders. When we received an email back from DARTS, we were disappointed to see none of our suggestions were included into the new LOOP plan for South St. Paul. Instead they took a plan th9lis1not working and cut it in halfohey are offering the same rides at the same time, but only offering on the 1st and 3rd Wednesdays of the month. It was explained that this was due to lack of sponsorship gind no l ership. When asked if there would be any alterations to get the residents to the SSP.Farmers' ar e , we were told that they are working on a plan or to that we should rent a private bus from DARTS to take the residents. Why should we do this if a bus is already running from where the residents live to the market and back? As the City staff liaison to the SSP Farmers Market, it was disappointed to hear this since there are many residents from the High-rises that were looking to use the LOOP bus to go to the market. If DARTS would just adjust the timing a bit, the residents could attend the market. To date, there is no response from DARTS to a new plan for the market. So, while we believe the LOOP bus can be a positive experience for the senior residents of South St. Paul, we feel that DARTS has not really worked with or listened to the suggestions of the residents, the Task Force and/or City Staff. . We have asked to be part of the actual planning process, we are not invited to the table. This is just one example of the City staff wanted to work with and or partner with DARTS to better a program or to develop a fit for South St. Paul residents. We have found that they are not interested in constructive feedback and or making changes based on the feedback. The City staff feels if the program could be tweaked to fit the needs of our community, it will increase ridership, thus increasing sponsorship. DARTS staff feels the solution to low ridership in South St. Paul is to decrease the weeks the LOOP runs, which in turn will increase ridership; we are the City are not convinced of that. I hope this helps. Please feel free to reach out to me with additional questions. Deb Deb Griffith Community Affairs Liaison P(55 t)554-3230 0 F(551)554-3201 City of South it. Paul � 125 3rd Avenue North U South at. Pauui, MN 55075 SSP— A Great Place to Live,Ceara, Work and Play Facebook: South 5t. Paul Events and Activities Website ___-- .soukttustQau.ui.ora 2 Page 204 of 208 Eric Johnson From: Melanie Mesko Lee <MMesko_Lee@hastingsmn.gov> Sent: Friday,July 13, 2018 4:13 PM To: Eric Johnson;jhartshorn@wspmn.gov Subject: RE: DARTS - LOOP proposal Hello: DARTS has been a very good partner.We've provided$10k annually for the last few years to help support the initiative. We will be evaluating our 2019 involvement as part of the budget process. Please let me know if I can answer any other questions! Melanie Melanie Mesko Lee City Administrator City of Hastings I City Hall 1 1014th Street East I Hastings, MN 55033 Direct: 651-480-2326 1 Mobile: 651-285-2584 1 Fax:651-437-1654 :� ommunication 'YU ptimal Service + espect for Resources �. nthusiasm From: Eric Johnson [mailto:eajohnson@cityofoakparkheights.com] Sent:Thursday,July 12, 2018 9:36 AM To:jhartshorn@wspmn.gov; Melanie Mesko Lee<MMesko_Lee@hastingsmn.gov> Subject: DARTS-LOOP proposal 7-12-18 Hi Melaine and Jim: Our city(along with Stillwater) has been approached by DARTS and a local sponsor to set up a local "LOOP" How has that worked for you folks and/or might your City provide funding? Thanks... any input is helpful! Thanks Eric Johnson, City Administrator 651-439-4439 EalohnsonCa citvofoakoarkheiuhts.com 1 Page 205 of 208 • Information on the METRO MOBILITY Bus as operated by the MET COUNCIL—this requires pre-approval and generally includes assisting people with disabilities. SEE ATTACHED Page 206 of 208 Eligibility& Certifications-Metropolitan Council Page 1 of 2 COMMUNITIES PARKS I TRANSPORTATION WASTEWATER&WATER HOUSING PLANNING ELIGIBILITY / CERTIFICATIONS Metro Mobility eligibility guidelines, certification and re-certification process ELIGIBILITY The federal Americans with Disabilities Act(ADA)guidelines determine eligibility for Metro Mobility services. People are generally eligible if • They are physically unable to get to the regular fixed-route bus, • They are unable to navigate regular fixed-route bus systems once they are on board,or • They are unable to board and exit the bus at some locations. Under the federal ADA guidelines,individuals may be eligible for Metro Mobility services if any of the following conditions apply: A person is physically unable to get to the bus because of their disability or health condition within an area that the fixed-route serves. • A person is unable to navigate the regular fixed-route system because of their disability. • A person is unable to board or exit the bus at some locations because of their disability. To be eligible for Metro Mobility a person must be"unable"to use the fixed-route at least some times_ If their disability makes it"hard"or"harder"for them to use the fixed route they would not quality for Metro Mobility. LENGTH OF ELIGIBILITY Generally people are eligible for up to four years. Certification dates are set to coincide with the expiration date on the riders Minnesota State ID card or drivers license when possible. In limited cases where a person is of advanced age or has a deteriorating health condition Metro Mobility may grant`permanent'or life time certification. VISITOR ELIBITILITY People who are visiting from outside the Metro Mobility Service area can ride as temporary visitors for up to 21 days in a year. In order to access Metro Mobility, visitors must have disabilities or health conditions that sometimes prevent them from accessing regular-route buses and trains. Visitors who need more than 21 days of access in a year are required to complete the Metro Mobility certification process. To access Metro Mobility as a visitor,or ask questions about the visitor policy,please contact the Metro Mobility Service Center at 651-602-1111 or metromobllltyQmetc.state.mmus. TEMPORARY ELIGIBILITY Persons who have a temporary condition which prevents them from using the fixed-route may be approved on a temporary basis for up to nine(9)months. Riders who are temporarily certified do not need a Metro Mobility ID card,but must present a valid government issued photo ID for each trip. PLEASE NOTE • Lack of fixed-route service does not qualify a person for Metro Mobility. If the person could use the fixed route if it were available in their area they would not be eligible. • Fear of riding the fixed route city bus does not quality a person for Metro Mobility. • Social vulnerability,taken by itself,does not qualify a person for Metro Mobility. QUESTIONS? These are general guidelines. If you have questions about whether you may or may not qualify for Metro Mobility,please contact our Customer Service staff:phone 651-602-1111', TTY 651-221-9886,small:metromobiittylmetc stals.mmus.'DO NOT call these number to schedule rides.To schedule rides, mntarC youir the providw. 19 66 QUESTIONS FORMS&GUIDES Send questions or comments to Metro Mobility. Metro Msbliity Application Form(pdf) Call Customer Services at 651-602-1111(TTY 651-221-9886) Metro Mobility Certification Guide(pdf) Metro Mobility aficn Goide(MS Warm 7:30 a.m.and 4 p.m.,Monday through Friday. To request these materials in an alternative format,please contact the Service Center at 651-602-1111,651-221-9886(lTY)or metromobllltylmetcstate.mmus. Page 207 of 208 https://metrocouncil.org/Transportation/Services/Metro-Mobility-Home/Eligibility-Certific... 7/12/2018 Eligibility& Certifications -Metropolitan Council Page 2 of 2 To determine eligibility for service,you must submit a completed Metro Mobility Application Form that includes both the Certification Questionnaire&Professional Verification Form. Step 1:Complete the Certification Questionnaire(pdf). A Certification Questionnaire should be filled out by the person applying for Metro Mobility or an advocate who Is familiar with the person's condition.It is important that both the person applying for Metro Mobility AND the person who assisted In filling out the application sign the form. Stela 2:Complete the Protessmnai Verk5cabor Form(pd�. Have the Professional Verification Form completed by a licensed professional health care provider who is familiar with the person's condition. Step 3:Submit both completed forms together to process the application. Step 4:Metro Mobility professionals review the application. Metro Mobility staff will review your application forms and contact you within 21 days with an eligibility determination. Step 5:In-Person assessment. If the application packet does not contain all of the information that we need to determine eligibility,we will ask you to come in for an in-person assessment. •cera ■rr� SCHEDULE A COMPLAINT AND CONTACT ONLINE BOOKING TRIP WITH CUSTOMER FEEDBACK METRO MOBILITY COMING IN 2018 YOUR PROVIDER FORM SERVICE CENTER Monday-Friday,7:30 AM to 4 PM Phone:651.002-1111 TTY:651-221-9666 Email:metromobililyemetc.state.mmus Select Language v Powered by>111111111SU Translate Disclaimer.Lus Hmoob,Af Soomaali,Espanol Page 208 of 208 https://metrocouncil.orgfrransportation/Services/Metro-Mobility-Home/Eligibility-Certific... 7/12/2018