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HomeMy WebLinkAbout2018-07-12 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday,July 12,2018—Oak Park Heights City Hall I. Call to Order/Pledge of Allegiance: Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners Giovinazzo,Kremer,VanDyke and White;City Administrator Johnson,City Planner Richards,and City Councilmember Dougherty. II. Approval of Agenda: Commissioner Kremer,seconded by Commissioner VanDyke,moved to approve the Agenda as presented.5-0. III. Approval of June 14,2018 Meeting Minutes: Chair Freeman noted the revised Minutes provided to the Commission with edits to pages 2 and 4. Commissioner Kremer,seconded by Commissioner White,moved to approve the amended Minutes as presented. Carried 5-0. IV. Department/Commission Liaison/Other Reports: Councilmember Dougherty informed the Commission that the City Council did approve their recommendation for the 60-day extension to Palmer Station and also approved the Ridgecrest development. City Administrator Johnson informed the Commission that the City Engineer had a conflict and was not available to attend the July meeting as requested by the Commission,to discuss the comprehensive Utility Plans. Johnson provided a memo that was prepared by the City Engineer and noted that City Engineer Lee Mann would be at their August meeting to review and discuss the plans. V. Visitors/Public Comment: There were no visitors for public comment. Discussion was had as to the Agenda statement with regard to public addressing the Commission and its relevance. VI. Public Hearings: A. Oak Park Heights Retail PUD Amendment—Roval Credit Union-13161 60"'St. N.: Consider request for Planned Unit Development Amendment for an ATM Drive Through for Royal Credit Union within Oak Park Heights Retail Development. Planning Commission Minutes July 12, 2018 Page 2 of 5 City Planner Richard reviewed and discussed his July 5, 2018 Planning Report related to the request to amend the planned unit development to include an ATM drive thru at the north side of the parking area, in front of the office of Royal Credit Union at 13161 60th St. N. Brief discussion was had as to the ATM and directional signage requirements. Chair Freeman invited the applicant to address the Commission. Mary Hetzel — Royal Credit Union introduced and questioned the cut off of the light bar fixture and whether or not a film could be applied. City Planner Richards noted that it is the matter of the light shining out in general so a film would not meet compliance. Chair Freeman opened the public hearing and invited public comment. There being no other visitors to the public hearing, Chair Freeman closed the public hearing and invited further discussion from the Commission. Commissioner VanDyke, seconded by Commissioner Giovinazzo, moved to recommend City Council approval, subject to the conditions of the July 5, 2018 Planning Report, specifically that: 1 . The ATM light bar above the screen and key pad area will need to designed as a full cut off fixture and provide a cover so that the light shines down and only illuminates the keypad and the screen area. 2. Only one sign shall be allowed for the ATM. The applicant may choose with elevation of the ATM to place the signage. 3. Proposed directional signage is allowable and can only include the name and logo of the associated business. The detail plans for the directional signage will be reviewed as part of the sign permit process. 4. The landscape plan is subject to review and approval of the City Arborist. Carried 5 — 0. B. Joseph's Restaurant — Variance & Conditional Use Permit — 14608 60th St. N.: Consider requests for a Variance & Conditional Use Permit from related to sign area regulations for a changeable copy sign. City Planner Richards reviewed his July 5, 2018 Planning Report regarding a request to allow for a changeable copy sign that exceeds the allowable 35 percent of sign area limit established by City Ordinance to replace an existing reader board sign. Planning Commission Minutes July 12,2018 Page 3 of 5 Richards discussed the sign history at the sight and noted that the applicant originally wished to replace the existing signs with a full changeable copy sign but has decided that he had decided to seek approval to change out the existing reader board sign instead. Brief discussion ensued as to whether or not there were any businesses along the Hwy. 36 corridor that comply with sign ordinance. Johnson noted some of the businesses that have made changes and compliance issues resulting somewhat from many of those business signs being older. Chair Freeman opened the public hearing. There being no visitors to the public hearing, it was closed. Commissioner Kremer, seconded by Commissioner VanDyke, moved to recommend City Council approval, subject to the conditions of the July 5, 2018 Planning Report, specifically that: 1. The proposed electronic message board shall not be more than 40 square feet in size. 2. All signs shall be designed to comply with Zoning Ordinance requirements for internal illumination. Carried 5 —0. C. O'Neill Electric Rezoning& Conditional Use Permit—6143 Osgood Ave. N. Consider requests for rezoning from R-3, Multiple Family to R-B, Residential- Business Transitional and a Conditional Use Permit to allow residential and commercial use at 6143 Osgood Ave. N. City Planner Richards reviewed his July 5, 2018 Planning Report regarding a zoning district amendment and a conditional use permit to allow the business to operate in the new district. Richards note that the lot is currently developed with a single- family style building that is utilized as commercial and residential use, that the Comprehensive Plan designates the property as commercial use and with the rezoning, the lot will be brought into conformance with the land use designation. Richards noted a couple of issues to the site the Planning Commission should be aware of and of which no conditions have been made within the planning report. First, there appears to be a discrepancy to the south property line of approximately 2- 3 feet, where current site parking encroaches upon Walgreen's property. The applicant is aware of this and will need to address this and bring site into compliance. Secondly, typically there would be landscaping requirements by Zoning Ordinance. As the site is has not been very well maintained, the Commission may wish to discuss landscaping improvements. Brief discussion was had as to the property mapping issue in that the legal description was correct but the mapping was off. It will need to be taken care of with Washington County by the applicant. Planning Commission Minutes July 12,2018 Page 4 of 5 Chair Freeman opened the public hearing and invited the applicant to speak. Dan O'Neill introduced himself and his partner, Erik Stromberg. He noted that they were seeking the rezoning to maintain the residential unit that is in place with current structure use mix, that he had no issue with keeping the bucket truck off site until it can be properly stored inside,that they do not have any plans to add any exterior lighting and should they do so, they will ensure that it is compliant with City Ordinance, and that the lawn would be cleaned up and maintained so that it is presentable. Mr. O'Neill did state that his business has very minimal storage and that most of it is maintained within their work vehicles. Discussion commenced as to the two forward approach parking stall, off of Osgood, at the site and whether or not they were impacted by the work being done by Washington County. Mr. Stromberg noted that the two stalls are presently used for handicap parking and access to the building access. There being no other visitors to the public hearing, Chair Freeman closed the public hearing. Brief discussion was had as to the bucket truck being on site for a short duration versus overnight, until such time the garage is completed. Commissioner White, seconded by Commissioner Giovinazzo,moved to recommend City Council approval, subject to the amended conditions of the July 5, 2018 Planning Report, specifically that: 1. Approval of the Conditional Use Permit is subject to the rezoning of the property to R-B, Residential-Business District. 2. The bucket truck shall be stored offsite until the garage addition is completed. Once the garage addition has been completed, the bucket truck shall be stored within the garage. 3. There shall be no exterior storage of materials or equipment on site. 4. The property survey indicates a two to three-foot encroachment of the subject site parking lot onto the property directly to the south. The property encroachment shall be resolved by the subject site property owner prior to any expansion of the garage. 5. The applicant shall provide a plan for trash storage. 6. The Applicant shall correct site condition issues, including landscaping, within six months of this approval by City Council. 7. If additional light fixtures are added or replaced, they shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Carried 5 —0. Planning Commission Minutes July 12,2018 Page 5 of 5 VII. New Business: A. August Planning Commission Meeting Date Change from August 9th to August 16th. City Planner Richards noted that he will be gone the first week of August and was seeking the Commission to move the meeting ahead one week to accommodate his schedule. Commissioner Giovinazzo, seconded by Commissioner White, moved to change the August Planning Commission meeting date from August 9th to August 16th. Carried 5 —0. VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: All Meetings at City Hall—6:00 p.m. Unless Noted Otherwise • Tuesday, July 24, 2018 City Council 6:00 p.m./City Hall • Thursday, August 9, 2018 Planning Commission 6:00 p.m./City Hall • Tuesday, August 28, 2018 City Council 6:00 p.m./City Hall • Tuesday, September 11, 2018 City Council 6:00 p.m./City Hall • Thursday, September 13, 2018 Planning Commission 6:00 p.m./City Hall B. Council Representative • Tuesday,July 24, 2018—Commissioner White • Tuesday, August 28, 2018—Commissioner Giovinazzo • Tuesday, September 25, 2018—Commissioner Kremer X. Adjourn. Commissioner Kremer, seconded by Commissioner Giovinazzo, moved to adjourn at 6:39 p.m. Carried 5—0. I sp ctfully submitted, Julie ltman Plann ;, &Code Enforcement Approved by the Planning Commission: