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HomeMy WebLinkAbout2018-09-17 SE Permit - Homecoming Carnival k City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082 Phone(651)439-4439 • Fax(651)439-0574 www.cityofoakparkheights.com Temporary"Special Event"Sign/Banner &Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT Applicant's Name: Jodi Loeblein-Lecker Title: Facility Use Coordinator Business Name: Stillwater Area Public Schools Address: 5701 Stillwater Boulevard North,Oak Park Heights,MN 55082 Street City State Zip Phone: 651-351-8037 Fax: Other: cell 612.802-8707 Applicant Email Address: loeblein-leckerj@stinwaterschools.org Type: Check All Applicable Banner _Sign _Balloon o Tent _Other: Homecoming Carnival Description of Item(s): Include message content,location,exact dimensions of item(s)and how it/they will be erected(e.g.banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application,showing location, number of parking spaces,if any displaced,etc. Homecoming Carnival,no banners are attached on the front,we will have a 10010 tent at the event.Please see attached documents. Date Item(s)Will Be Erected: 91,2-5( Dated Item(s)Will Be Removed: R bl 0 • 50 Days Maximum Per Calendar Year By signature below,the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code,and the requirements enforced by the City of Oak Park Heights. The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to design,location or placement duration. Jodi Loeblein-Lecker(electronic signature) Dated: 9/5/18 Applicant's Signature For Office Use Only: c1,r1-IS Julie Hultman,Building Official Date Issued: Planning&Code Enforcement Duration: I d- Direct:(651)351-1661 Accumulated Duration: a.td- FAX:(651)439-0574 Permit Fee: None Email: jhultman@cityofoakparkheights.com Permi GrantediD ied by: Reason for Denial(if denied): Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application Page 2 Continued Description (from page 1): See attached documents Site Plan: Site Plan —Additional Information: V10.27.150A Stillwater Area Public Schools-Emergency Operation Plan for Homecoming Carnival Homecoming Carnival Committee Rob Bach-SAHS Principal 651-278-6965 Becky Mazzara-SAHS Teacher and NHS Advisor 651-271-0001 Dusty Dennis-SAHS Teacher and NHS Advisor and Key Club Advisor 612-382-5480 Robin Anthony-Stillwater Chamber of Commerce 612-860-0947 Carissa Keister-Community Engagement Manager 651-210-8796 Chris Freichels-Marketing Coordinator 651-235-3366 Annette Saltman-Community Education Director 612-554-6734 Jodi Loeblein-Lecker-Community Education Coordinator 612-802-6707 Robin Anthony-Stillwater Chamber of Commerce 612-860-0947 Jen McCormick-Parent and Pony Touchdown Club Board Member 651-491-5342 SRO Officier Jenna Hicks SAHS Administrative Team Ricky Michels 651-442-9337 Dr.Aaron Drevlow 651-248-0759 Chris Otto 651-269-1816 Matt Kraft 651-600-4044 Shelly Phernetton 651-263-5271 RE:Stillwater Area Public Schools Homecoming Carnival September 28,2018 Operational Period:2-6:30 pm,Approximate set up 8:00 am-2 pm Location:SAHS 5701 Stillwater Blvd N,OPH,MN 55082 Overview/Synopsis:SAHS will be hosting a Homecoming Carnival before the football game. The carnival will celebrate a number of different items: 1) Stillwater Area Homecoming Week and celebrate Pony Pride. 2) Bring the Community together The following is a timeline of a list of items that will take place: 1. 2:00-4:00 Homecoming Carnival available for high school students to use inflatables, participate in a beach volleyball tournament in PAC gyms or listen to the music showcase. - Carnival will consist of 10 inflatables located on the interior grass portions of the SAHS Plaza and the Pony Activity Center.This will all be outside the stadium,clear of sidewalks and roads per Fire Chief. - Jodi Loeblein Lecker (Coordinator of Facilities) , Tony Willger (Operations Director for Stillwater Area Public Schools) and Bayport Fire Chief Allan Eisinger met last year on 9/1/17 to review the plans for the event. Chief Eisinger agreed to the plans. The plans for the carnival are in same place as last year. An email to Chief Eisinger has been sent to review the plan for this year. 2. 2:00- 6:30 PM- 4 Food Trucks sell food in the PAC Parking Lot and Leo's cooler to sell malts (no Leo's truck). - Those waiting in line will stand on the PAC Plaza and will not be in the parking lot. 3. 4:00 - 6:30 Carnival open to the community and younger students - inflatables and kiddy games, continuation of Music Showcase led by SANS Music Groups and Theater Department. 4. In the event of inclement weather, the plan is to move the carnival inside using the cafeteria, Gyms 1-4, PAC, Wrestling and Auxiliary gyms. Estimated Number of people attending: A football game can have 500-7000 people depending on the night. Due to this being the Homecoming Game with events before the game, it is expected that we will have a good showing from the community. The game is against Mounds View.. Duty Assignments: 1 . There will be a volunteer check in table at the PAC entrance. 2. We will have adult volunteers and student volunteers working shifts with the a. inflatables, b. in the SAHS PLAZA for supervision, c. at the music show, d. on the PAC Plaza. e. There will be assigned workers at specific gates and doors to prevent carnival participants getting into the game on the south and east side of the building. f. Assigned adult workers will wear a construction vest. 3. We would request that the School Resource Officer Jenna Hicks will be present for the carnival and another OPH Police Officer. Communication: 1 . Word of mouth will be used to inform attendees of important information and provide direction. 2. Access to school PA system is able to heard outside in the event that information is needed to be portrayed to the public. The Homecoming Committee and High School Administrative staff will be present. 3. Cell Phone communication will be used for sensitive information not to be overheard over the radio speaker. 4. Cell numbers have been provided above for individuals involved in the event. Weather related concerns: Jodi Loeblein-Lecker will monitor weather for storm related conditions. She will consult with Homecoming Carnival Committee and SAHS Administration in the event of conditions requiring evacuation or cancellation of the event. She will monitor the event location for possible hazard conditions to attendees such as trip hazards, evacuation route blockage due to cars or other objects, congested events or areas and any other possible hazardous conditions. Any hazardous conditions determined by Jodi LL will be addressed at the time with the officers and SAHS Administration Staff. Fire/EMS: There will be a high school athletic trainer on site if needed. Incidents needing Fire or EMS services will be called to have Lakeview EMS or Bayport Fire respond as situation dictates. This request will be done using police radio or cell phone. Dignitary or Persons attending attracting high attention or large gathering of people: In the event someone of this nature attends the event and it appears the person or circumstances surrounding the person attending require additional security of an officer presence OPH will be notified as soon as possible of the dignitary. Non-emergency Evacuation: In the case of a non-emergency evacuation of the carnival due to a power failure or other non-emergency reason: 1. We will utilize word of mouth to provide direction. 2. We will utilize the school PA system to make announcements, time permitting. . 3. Use of SRO Squad Car PA System if needed. 4. Daylight hours for the event. Emergency Evacuation: Immediate dangerous weather, Bomb Threat, Active Shooter, Hostage, Chemical Spill, etc. 1. In the event of an emergency evacuation all attempts will be made to do so in an orderly manner while providing safety and security to civilians and officers. 2. SAHS Administrative Staff and Homecoming Carnival Committee will assist with the process. 3. Officers and SAHS Staff will direct all attendees to the gymnasiums or best location at SAHS. Homecoming Carnival Committee Members will make sure the the gymnasium doors are open and lights are on. 4. Attendees will be directed to go into the High School gyms 1-4 or PAC gyms 5-8 whichever is closest. 5. SRO will be called upon to be positioned in the gymnasium for security. 6. OPH Police will be called up to assist with evacuation of carnival area and parking lot if required. 7. Assistance from Stillwater Police, Bayport Police, WCSO and State Patrol may be required to assist with evacuation of the stadium and parking lot. 8. Officers will secure any crime scene ASAP. Emergency Access or Egress: In the event of need to evacuate or for the access of emergency vehicles to the area the following routes will be used as available: 1. Primary: Main entrance/58th St N 2. Secondary: Bus entrance 58th Street N - East of SANS 3. Third Option: Highway 5/West entrance - 4. These access and egress points will also be used by emergency personnel as needed and available. Once the emergency evacuation process has begun, it is likely that only authorized personnel will be allowed to enter on to the property and OPH or other Emergency Personnel will provide direction going forward .