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HomeMy WebLinkAbout09-11-2018 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, SEPTEMBER 11, 2018 CITY COUNCIL MEETING AGENDA 6:00 P.M. AT CITY HALL 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:05 p.m. II. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:05 p.m. IV. Consent A eg nda(Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes—August 28, 2018 (pg. 3) C. Approve City Council Minutes—August 28, 2018 (pg. 7) D. Approve Refund to Sewer Utility Customers for the MCES Overcharge for 2018 (pg. 13) 6:05 p.m. V. Public Hearings A. Consider Issuance of an On-Sale Intoxicating Liquor License Including Sunday Sales for Muddy Cow Oak Park Heights LLC dba Muddy Cow(pg. 15) 6:10 p.m. VI. Old Business 6:10 p.m. VII. New Business A. Approve Resolution Authorizing the Call of the General Obligation Improvement Bonds of 2009 (pg. 17) B. Adopt Resolution Approving 2019 Proposed Budget and Proposed Tax Levies (pg. 21) C. Schedule Public Comment/Hearing Meeting for Truth in Taxation(pg.29) D. Lookout Trail—MOU (pg. 31) E. Community Award—Tim Nolde 6:15 p.m. VIII. Other Council Items or Announcements 6:15 p.m. IX. Adjourn Please mute or silence any cell phones,computers or other devices during meeting Thank You. Page 1 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 40 i P1. Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Agenda Item Approve City Council Worksession Notes—August 28, 2018 Time Req. 0 Agenda Placement Consent Originating Department/Requestor inistration/Jennifer Pinski Requester's Signatur Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 40 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,AUGUST 28,2018 Present: Mayor McComber, Councilmembers Dougherty, Liljegren, Runk, and Swenson; City Administrator Johnson; City Attorney Sandstrom; Finance Director Caruso; Police Chief DeRosier; City Engineer Mann; City Planner Richards; and City Clerk Pinski. 1. Call to Order: Mayor McComber called the meeting to order at 5:05 p.m. 2. City Entrance Sign: City Administrator Johnson showed the City Council a couple of options. It was the consensus of the City Council that the smooth-faced smaller stone was best. Johnson stated that Public Works staff would do the installation. Mayor McComber suggested the stone be placed between sites 3 and 4 as mapped and labeled in the worksession meeting packet because it was by the light pole which would provide extra lighting for the sign. No action was taken. 3. 2019 Budget Discussion: Finance Director Caruso provided a summary of the staff budget changes which decreased the budget by$75,500. She reviewed the tax impact sheet. Councilmember Runk suggested that the City Council reduce some expenditures to a more realistic amount to reduce the levy, such as the Council Contingency fund and the Council travel and conference fund, and reduce transfers from the general fund for parks buildings and the copier. Mayor McComber said the$500 Regional Council of Mayors fee could be taken out. Caruso said she could do a closer analysis as there may be more places to cut. McComber was amenable to Councilmember Runk's suggestions except the reduction of the Council travel and conference fund. Caruso said she would come back at the next worksession with a new tax levy and suggested allocations for the fund balance. No action was taken. 4. Fire Run Numbers and Related Memo: Chief DeRosier stated there were ways to drop the numbers down. He said he could look at the call response criteria policy,propose a policy revision, and bring it back to the City Council. No action was taken. 5. Discussion of Blue Lights at Signals and Video Cameras Mounted on Pistols: The City Council watched a video on weapon-mounted cameras. Mayor McComber stated that the company offered free trials for three months,and the cameras required minimal data because they only record once removed from the holster. Chief DeRosier stated he would look into it,try it, and provide feedback to council. The blue lights would be discussed at the City Council meeting. No action was taken. 6. 2018 Goals Update: City Administrator Johnson reviewed the spreadsheet in the worksession meeting packet. Councilmember Swenson asked the City Administrator to send a letter to the contractor who did the concrete work in the City asking them to warranty their work. He said the aprons were cracked. Page 4 of 40 City Council Worksession Notes August 28,2018 Page 2 No action was taken. 7. Adjourn: The meeting was adjourned at 6:06 p.m. Page 5 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 40 PN'." 1 Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Agenda Item Approve City Council Minutes—August 28, 2018 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 40 CITY OF OAK PARK HEIGHTS TUESDAY, AUGUST 28, 2018 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:10 p.m. Present: Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public Works Director Kegley, City Clerk Pinski, City Attorney Sandstrom, City Planner Richards and City Engineer Mann. Absent: None. Mayor McComber added"Women Mayors of America White House Conference" to New Business as Item J and moved New Business I to after the Closed Session. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended the Small Cities Conference,the Coalition of Utility Cities joint meeting with the Just Transition Fund,two Improving Local Economies Committee meetings with the League of Minnesota Cities, the ribbon cutting at Aldi,the Minnesota Mayors Executive Committee meeting, a meeting on the Xcel Energy Integrated Resource Plan, and she participated in a task force for the Transportation Network Companies; she reminded the Council of the King Plant ribbon cutting and anniversary parry set for September 6 from 1 —3 p.m.; and her upcoming meetings included a Regional Council of Mayors meeting, a MetroCities Transportation Network meeting, an Improving Local Economies Committee meeting, a meeting on the Xcel Energy Integrated Resources Plan, and a meeting with Xcel Energy at Washington County. McComber announced a League of Minnesota Cities `Mayor for a Day' essay contest. She said information was available on the City's website. B. Councilmember Dougherty: He reported the Planning Commission meeting was set for August 16. C. Councilmember Liljegren: He reported he did not attend the last meeting of the Parks Commission. City Administrator Johnson reported that the Parks Commission held a parks walkthrough at their last meeting. D. Councilmember Runk: He reported the CVB was working on their By- Laws; he attended the Middle St. Croix Watershed Management Organization meeting where they granted approval for Palmer Station; he attended the Brown's Creek Watershed Management District meeting as an observer because Ridgecrest was on the agenda; and he attended the Palmer Station neighborhood meeting on August 22. Page 8 of 40 City Council Meeting Minutes August 28, 2018 Page 2 of 4 E. Councilmember Swenson: No report. F. Staff: City Clerk Pinski reported that Derek Nelson of 14393 55th Street North and Beth Selfe of 14793 Upper 56th Street North were chosen as the recycling award winners for the month of August. III. Visitors/Public Comment: A. Xcel Energy: Colette Jurek of Xcel Energy introduced the new A.S. King Plant director, Brian Behm. She also invited the City Council to the 50th Anniversary celebration. IV. Consent Agenda: A. Approve Bills&Investments B. Approve City Council Worksession Notes—July 24, 2018 C. Approve City Council Minutes—July 24, 2018 D. Consider Amendment to Council Salaries E. Approve By-Law Amendments—Convention and Visitor's Bureau Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: A. ' DARTS Loop Bus Route—Greater Stillwater Area: Councilmember Runk, seconded by Councilmember Liljegren,moved to allocate $3,000 from the 2018 Council Contingency budget for next year's contribution to the DARTS loop bus route. Carried 5-0. VII. New Business: A. No Wake Zone: City Administrator Johnson reported that the City received a request from Sunnyside Marina seeking support for the establishment of a No Wake Zone on the river extending the full length of Sunnyside Marina. He reported that the City had three options: adopt a Resolution of support, schedule a Public Hearing, or take no action. Councilmember Swenson said he could not support it. Councilmember Swenson, seconded by Mayor McComber, moved to send a letter that the City would not support the request. Failed 1-4, McComber, Dougherty, Liljegren, and Runk opposed. Page 9 of 40 City Council Meeting Minutes August 28, 2018 Page 3 of 4 Councilmember Dougherty, seconded by Councilmember Liljegren, moved to set a Public Hearing for the second meeting in September. Carried 4-1, Swenson opposed. B. Preliminary and Final Plat: Ridgecrest I, Located at 13523 60f" Street N.: City Planner Richards reported that City Attorney Sandstrom wanted to add a condition to the Resolution that the City was the fee owner of lots 1 and 4 and that the developer was the fee owner of lots 2 and 3. He also said that Attachment A needed to be updated. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution with the added condition suggested by Attorney Sandstrom. Roll call vote taken. Carried 5-0. C. Approve Developer's Agreement—Ridgecrest I LLC: City Attorney Sandstrom reported there may be some minor wording revisions on the section about the land swap and request. He requested the Developer's Agreement be approved subject to additional revisions as deemed appropriate by City staff. Councilmember Swenson, seconded by Councilmember Dougherty, made that motion. Roll call vote taken. Carried 5-0. D. Oak Park Heights—Entrance Sign: Councilmember Liljegren, seconded by Councilmember Swenson,moved to approve the Resolution for limited use permit. Roll call vote taken. Carried 5-0. E. Pedestrian Safety—CSAH 26: Mayor McComber suggested the City send a letter to Washington County requesting they consider the installation of enhanced pedestrian markers and signage on the south frontage road behind Holiday Station where the City was concerned with pedestrian safety. Councilmember Runk suggested that the speed limit sign be changed to a regulatory 20 mph sign on the curve because that was part of the agreement. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to send a letter to Washington County. Carried 5-0. F. "Blue Light" Indicators on Traffic Signal Poles: Councilmember Swenson, seconded by Councilmember Dougherty, moved to send a letter to MNDOT that the Police Department was in favor of the concept and to request they provide any information on the lighting system including costs, timing to install, and any post-installation analysis. Carried 5-0. Page 10 of 40 City Council Meeting Minutes August 28, 2018 Page 4 of 4 G. Approve Extension of Due Diligence Period for Madison Hospitality Group to November 15 2018: Councilmember Dougherty, seconded by Councilmember Runk,moved to give a 90-day extension. Carried 5-0. H. City Offices Mailing Address Transition Plan: Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the plan. Carried 5-0. I. Approve Contract Amendments—City Administrator: MOVED TO AFTER CLOSED SESSION J. Women Mayors of America White House Conference: Councilmember Dougherty, seconded by Mayor McComber,moved to authorize Mayor McComber to attend the conference. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Closed Session (closed pursuant to Minnesota Stat. 13.d.05) A. City Administrator Performance Review: City Attorney Sandstrom reported that the City Council would go into a closed session for the purpose of a performance review authorized under Minnesota Statute 13.d.05. Councilmember Swenson, seconded by Councilmember Liljegren, moved to recess into a closed session. Carried 5-0. Mayor McComber reconvened the open session. Attorney Sandstrom reported that the performance review of the City Administrator was conducted during the closed session, no formal motions were made, and all areas of the review were above expectations. X. New Business Item I—Approve Contract Amendments—City Administrator: Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve with a wage adjustment of 1.5 percent for 2020, 2.5 percent for 2021, and 2.5 percent for 2022. Carried 4-1, McComber opposed. She wanted to wait until the following year to discuss. XI. Adiourn: Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn at 7:16 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 11 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 40 Q Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Time Required: 1 min Agenda Item Title: Refund to Sewer Utility Customers for the MCES overcharge for 2018 Agenda Placement Consent Originating Department/Requestor Finance - Betty Caruso Requester's Signature Action Requested Approve a refund to the Sewer Utility Customers for the 2018 portion of the MCES overcharge. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): After years of inquiry and insistence by the city that the MCES usage rates were incorrect, we were informed in July by the Metropolitan Council of Environmental Services of certain reading errors on the Sewer billings for the period 2013-2018. This total amount of the overcharge for the period is an estimated $463,620.25. The City requested the refund with interest be paid and not used as an off-set toward future billings. In past discussion with the Council, Staff proposed a balance that a portion of the overcharge could be refunded to the customers of the sewer utility. This would be $80.00/customer with the balance of the overcharge, plus the interest, to be used for future infrastructure maintenance and replacement that would otherwise likely be required to be funded by future rates. Staff recommends that the refund be approved for the active Sewer Customers as of 9/30/1S on a per customer basis. The refund will be reflected on the September 30th billing, reducing the total amount due from the customers. Page 13 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 14 of 40 pe Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Agenda Item Consider Issuance of an On-Sale Intoxicating Liquor License Including Sunday Sales for Muddy Cow Oak Park Heights LLC DBA Muddy Cow Time Req. 5 Agenda Placement _ Public Hearing Originating Department/Requestor Administration/Jennifer Pinski c Requester's Signature Action Requested Approve Liquor License Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Muddy Cow Oak Park Heights LLC dba Muddy Cow has applied for a new on-sale intoxicating liquor license including Sunday sales for a business to be located at 5991 Norwich Avenue North in the City of Oak Park Heights. All applications have been investigated by the City Attorney and the Police Department and found to be in compliance with the City Ordinance requirements for liquor license issuance. The investigation and liquor license fees have been paid. Notice of this Public Hearing was published in the Stillwater Gazette on August 31, 2018 and has been posted at City Hall since August 30, 2018. City staff recommends approval of the on-sale intoxicating liquor license including Sunday sales for Muddy Cow Oak Park Heights LLC dba Muddy Cow contingent on approval from the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division. Page 15 of 40 NOTICE OF PUBLIC HEARING TO CONSIDER ISSUANCE OF AN ON SALE INTOXICATING LIQUOR LICENSE INCLUDING SUNDAY SALES FOR MUDDY COW OAK PARK HEIGHTS LLC DBA MUDDY COW CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights, Washington County, Minnesota shall hold a public hearing to consider issuing an on-sale intoxicating liquor license including Sunday Sales to Muddy Cow Oak.Park Heights LLC dba Muddy Cow for their restaurant located at 5991 Norwich Avenue North, Oak Park Heights, MN 55082. Written or oral comments will be considered. The public hearing shall be held on Tuesday, September 11, 2018 at 6:00 o'clock p.m. at the City Hall, 14168 Oak Park Boulevard North, Oak Park Heights, Minnesota 55082. Dated this 23rd day of August, 2018. BY ORDER OF THE CITY COUNCIL Jennifer Pinski, City Clerk Page 16 of 40 ,yp Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Time Required: 1 min Agenda Item Title: Approve Resolution Authorizing the Call of the General Obligation Improvement Bonds of 2009. Agenda Placement New Business Originating Department/Requestor Betty Caruso -Finance Director Requester's Signature Action Requested Approve Resolution for Call of 2009 GO Improvement Bonds Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The balance remaining on the 2009 GO Bonds is $140,000 due 12/15/18 and $150,000 due 12/15/19, for a total of$290,000. By paying the bond off early we save $7,850 in interest costs, less the fee of$250 for Northland's assistance. The bonds are paying interest at 3.4% to 3.55% interest. The City presently has $157,150 available in the bond fund to pay this amount and will need to utilize approximately $136,600 of the unallocated General Fund balance. This payment will also allow future debt levies to be restructured and thereby reducing the expected amounts to be levied in the future. (The scheduled debt payments for the next 6 years is $600,000 prior to this bond call. The debt restructure brings this to $579,000/year.) Action Request: Adopt the Resolution for the Calling of the 2009 GO Improvement Bonds and direct the Finance Director to utilize General Fund Balance to make the early payment. Page 17 of 40 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, MINNESOTA Held: September 11, 2018 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Oak Park Heights, Washington County, Minnesota, was duly called to order on September 11, 2018 at 6:00 P.M. The following members were present: and the following members were absent: Member introduced the following resolution and moved its adoption: RESOLUTION 18-09-31 RESOLUTION CALLING FOR THE REDEMPTION OF THE OUTSTANDING GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2009A WHEREAS: A. The City Council of the City of Oak Park Heights, Minnesota issued $1,195,000 General Obligation Capital Improvement Plan Bonds, Series 2009A, dated September 15, 2009; and B. All of said bonds maturing or subject to mandatory redemption on December 15, 2017 through 2019, inclusive, December 15, 2016, and on any date thereafter at par plus accrued interest, all as provided in the resolution of the City authorizing the issuance of said bonds; and C. The City deems it desirable and in the best interest of the City to call $290,000 of the outstanding bonds maturing or subject to mandatory redemption in the years 2018 and 2019 for redemption on October 19, 2018, in accordance with said resolution authorizing the issuance of said bonds, and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Oak Park Heights, Minnesota as follows: 1. $290,000 of the General Obligation Capital Improvement Plan Bonds, Series 2009A, dated September 15, 2009, of the City of Oak Park Heights, Minnesota, maturing in the years 2018 and 2019, shall be redeemed and prepaid on October 19, 2018, at 100% of their principal Page 18 of 40 amount plus accrued interest for each such bond called. 2. The City Finance Director is hereby authorized and directed to give mailed notice of call to the bank where said bonds are payable and said bank shall provide such notice to the holders of he bonds as may be required by law. Said notice shall be in substantially the attached form. 3. The City Finance Director is hereby authorized and directed to deposit with the bank where said bonds are payable prior to said call date sufficient funds to pay all principal and interest due on the bonds as of the call date. The motion for the adoption of the foregoing resolution was duly seconded by member and upon a vote taken thereon, the following voted in favor thereof. and the following voted against the same: Whereupon said resolution was declared duly passed and adopted this 11th day of September, 2018. Mary McComber, Mayor Attest: Eric Johnson, City Administrator Page 19 of 40 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2009A DATED: SEPTEMBER 15, 2009 CITY OF OAK PARK HEIGHTS, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Oak Park Heights, Minnesota,there have been called for redemption and prepayment on OCTOBER 19,2018 those outstanding bonds of the City designated as General Obligation Capital Improvement Plan Bonds, Series 2009A, dated September 15, 2009, maturing in the years 2018 and 2019, totaling $290,000 in principal amount and with the following CUSIP numbers: Maturily Principal Amount CUSIP 2018 $140,000 671562HF6 2019 150,000 671562HG4 The bonds are being called for redemption at a price of 100% of their principal amount plus accrued interest to October 19, 2018, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment to Northland Trust Services, Inc., 150 South 5,h Street. Suite 3300, Minneapolis, Minnesota 55402, on or before October 19, 2018. Dated: September 11, 2018. BY ORDER OF THE CITY COUNCIL City Administrator Important Notice: In compliance with the Economic Growth and Tax Relief reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time of the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form,which may be obtained at a bank or other financial institution. Additional Information may be obtained from: NORTHLAND SECIJRITIF.S_ TNC 150 South 5'h Street, Suite 3300 Minneapolis, Minnesota 55402 Attn: Public Finance Phone: 612-851-5900 or 800-851-2920 Page 20 of 40 Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Agenda Item Title Adopt Resolution Approving 2019 Proposed Budget and Proposed Tax Levies Time Required r,Minutes Agenda Placement New Business Originating Department/Requestor Finance-Betty Caruso, Finance Director Requester's SignatureAaT-�- 6— U Action Requested: Adopt Resolution to Approve 2019 General Fund Proposed Budget and Proposed General Fund Tax Levy. Background/Justification : Attached are the Resolution, and worksheets summarizing the Proposed 2019 budget and tax levy: RESOLUTION-based on the budget as discussed through 9/14/18 BUDGET REQUESTS FROM 8/28/18 WORKSESSION WORKSHEET: SUMMARY OF REVENUE AND EXPENDITURES—PAGES 1-2 The total General Fund Budget Expenditures as Proposed is$5,824,722. 2019 General Fund Budgeted Expenditures increased by$16,284 or.28%over 2018. • $ 141,204 or 3.52%is due to an increase in Operations • $ (100,920)or(8.49)%is due to the total decrease in the Transfer of funds for capital projects • $ (24,000)or(3.98)% is for the change in Debt portion of the levy. The 2019 Proposed Budget includes the use of$37,500 of Unassigned Fund Balance towards 2019 expenditures. 2019 General Fund Budget Revenue other than taxes, increased $27,039. (Building Permit Fees$25,000 Inc) The proposed tax levy for the City is$5,280,246 for the General Levy. The Proposed Levy is decreased by $(48,255) or a .91% less than the 2018 levy. Included in the proposed General Fund Levy amount of $5,280,246 is the debt service amount of$579,000. A budgeted transfer to the related debt funds is reflected in the expenditures as well. WORKSHEET: CHANGES TO THE 2019 BUDGET AS COMPARED TO 2018-PAGE 3 This worksheet reflects the changes to budget line items as compared to the prior year's budget. WORKSHEET B-TAX IMPACT WORKSHEET The Tax Rate for 2018 and estimated 2019 is 56.462%and 49.929% respectively. This is an 8.3%decrease. The average increase in residential property values for tax year 2019 is 7.10%, Based on this proposed budget and tax levy, residential property is expected to see NO INCREASES in the taxes paid to the city. (Continued) Page 21 of 40 PAGE 2 Meeting Date: September 11, 2018 Agenda Item Title: Adopt Resolution Approving 2019 Proposed Budget and Proposed Tax Levies Recommendation: Adjustments can be made to this budget between now and adoption of our final budget in December, however the tax levy cannot be increased to a greater amount than what is proposed and adopted at this meeting. The proposed 2019 General Fund Levy must be adopted, approved and certified to Washington County by September 30, 2018. The final budget and levy must be submitted to the County by December 28, 2018. 1 recommend approval and adoption of the Resolution for the proposed 2019 General Fund Budget and the 2019 General Fund Tax Levy. Page 22 of 40 RESOLUTION #18-09-30 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2019 PROPOSED BUDGET AND GENERAL FUND LEVIES WHEREAS, the City Stag::: has prepared and submitted to the City Council it' s proposed budget for calendar year 2019; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights as follows : 1 . That the 2019 proposed budget is hereby approved as presented by City Administration in the total General Fund amount of $5, 824, 722 . 2 . That the City Administrator is hereby authorized and directed to certify to Washington County the Proposed General Fund levy for the City of Oak Park Heights for the calendar year 2019 in the amount of $5, 280, 246. Passed by the City Council for the City of Oak Park Heights this 11th day of September 2018 . Mary McComber, Mayor Attest: Eric Johnson Administrator Page 23 of 40 BUDGET REQUESTS FROM 8/28/18 BUDGET WORKSESSION THESE ITEMS ARE REFLECTED IN THE PRESENT BUDGET Avg$225,000 ORIGINAL AMENDED DOLLAR 2019 TAX LEVY ACCOUNT NUMBER PAGE DESCRIPTION BUDGET BUDGET IMPACT IMPACT OPERATIONS BUDGET-CHANGE TO TAX LEVY 1. 40100-101 7 COUNCILSALARIES $ 29,820 $ 34,820 $ 5,000 $ 1.04 40100-410 7 FICA $ 2,284 $ 2,667 $ 383 $ 0.08 2. 40100-203 7 COUNCIL TRAVEL $ 14,000 $ 10,000 $ (4,000) $ 0.83 3. 101-40600-203 12 FINANCE TRAVEL $ 2,500 $ 2,000 $ (500) $ (0.10) 4. 41510-307 20 POLICE-FUEL $ 30,000 $ 25,000 $ (5,000) $ (1.04) 5. 44444-920 32 TRANSFERS DEBT 2009 GO BONDS $ 145,000 $ - $ (145,000) $ (30.81) DEBT 2014 GO BONDS $ - $ 109,000 $ 109,000 $ 22.69 BUDGETED PROJECTS: COPY MACHINE $ 5,000 $ $ (5,000) $ (1.04) PARKS BUILDING $ 50,000 $ $ (50,000) $ (10.40) USE OF FUND BALANCE FOR FINANCE SALARIES $ - $ (37,500) $ (37,500) $ (7.80) CHANGES TO TAX LEVY SINCE 8/28/18 WORKSESSION $ 278,604 $ . 145,987 $ (132,617) $ (26.55) Changes and Impacts for Recommended Budget.xlsx Page 24 of 40 2019 PRELIMINARY GENERAL FUND REVENUE SUMMARY 2017 2018 2019 INCREASE ACTUAL BUDGET PROPOSED (DECREASE) % TAXES OPERATIONS $ 4,613,003 $ 4,725,501 $ 4,701,246 $ (24,255) -0.51% DEBT $ 603,000 $ 603,000 $ 579,000 $ (24,000) -3.98% TOTAL TAX LEVY $ 5,216,003 $ 5,328,501 $ 5,280,246 $ (48,255) -0.91% OTHER TAXES $ 71,452 $ 74,500 $ 72,500 $ (2,000) -2.68% BUSINESS LICENSES-PERMITS $ 44,587 $ 43,610 $ 41,280 $ (2,330) -5.34% NONBUSINESS LICENSES-PERMITS $ 128,149 $ 64,000 $ 89,000 $ 25,000 39.06% FINES&FORFEITS $ 50,023 $ 40,000 $ 40,000 $ - 0.00% INTERGOVERNMENTAL REVENUES $ 138,645 $ 115,527 $ 103,396 $ (12,131) -10.50% CHARGES FOR SERVICES $ 90,762 $ 52,600 $ 54,000 $ 1,400 2.66% MISC. REVENUES $ 177,330 $ 89,700 $ 106,800 $ 17,100 19.06% TOTAL GENERAL FUND REVENUE $ 5,916,951 $ 5,808,438 $ 5,787,222 $ (21,216) -0.37% INTERGOVERNMENTAL REVENUES I 2019 PROPOSED REVENUE 9/7/2018 Summary of Expenditure Changes From Prior Yr-preliminary 9-14-2018.xlsx Page 25 of 4 PAGE 1 2019 PRELIMINARY GENERAL FUND EXPENDITURE BUDGET SUMMARY 2017 2018 ADOPTED 2019 INCREASE ACTUAL BUDGET PRELIMINARY (DECREASE) % GENERAL GOVERNMENT GENERAL MANAGEMENT&BUILDING $149,357 $167,275 $170,470 $3,195 1.91% MAYOR&COUNCIL $91,633 $109,504 $108,487 ($1,017) -0.93% LEGAL $22,898 $30,000 $30,000 $0 0.00% ELECTIONS $1,660 $6,300 $830 ($5,470) -86.83% CITY ADMINISTRATOR $276,103 $284,673 $292,730 $8,057 2.83% PLANNING&ZONING $37,256 $31,500 $31,300 ($200) -0.63% FINANCE $199,898 $212,990 $255,375 $42,385 19.90% COMPUTER $35,760 $47,700 $46,600 ($1,100) -2.31% AUDIT $32,800 $34,000 $35,000 $1,000 2.94% INSURANCE $388,797 $424,042 $468,205 $44,163 10.41% ASSESSING $24,039 $25,000 $26,000 $1,000 4.00% ENGINEERING $24,274 $30,000 $25,000 ($5,000) -16.67% COUNCIL CONTINGENCY 786 $15,000 $15,000 LO 0.00% TOTAL GENERAL GOVERNMENT $1,285,261 $1,417,984 $1,504,997 $87,013 6.14% PUBLIC SAFETY POLICE $1,297,433 $1,463,775 $1,527,550 $63,775 4.36% FIRE PROTECTION $246,982 $257,000 $263,200 $6,200 2.41% BUILDING INSPECTIONS $98,752 $108,614 $109,115 $501 0.46% EMERGENCY MANAGEMENT $2,214 $1,620 $1,620 $0 0.00% ANIMAL CONTROL 920 1650 700 950 -57.58% TOTAL PUBLIC SAFETY $1,646,301 $1,832,659 $1,902,185 $69,526 3.79% PUBLIC WORKS PUBLIC WORKS-STREET MAINTENANCE $66,322 $105,675 $84,670 ($21,005) -19.88% PUBLIC WORKS-SNOW REMOVAL $114,437 $152,000 $153,000 $1,000 0.66% PUBLIC WORKS-STREET LIGHTING $61,438 $70,600 $67,000 ($3,600) -5.10% ARBORIST $623 $5,855 $855 ($5,000) -85.40% SANITATION&WASTE $203,997 $217,000 $223,300 $6,300 2.90% TREE REMOVAL $34,725 $35,000 $35,000 LO 0.00% TOTAL PUBLIC WORKS $481,542 $586,130 $563,825 ($22,305) -3.81% PARKS AND RECREATION PARKS $142,813 $180,345 $187,315 $6,970 3.86% OTHER EXPENDITURES TRANSFERS OUT $2,528,949 $1,791,320 $1,666,400 ($124,920) -6.97% TOTAL GENERAL FUND EXPENDITURE $6,084,866 $5,808,438 $5,824,722 $16,284 0.28% 9/7/2018 GENERAL FUND EXPENDITURE BUDGET SUMMARY Page 26 of 4(AGE 2 2019 PRELIMINARY BUDGET SUMMARY OF 2019 LEVY INCREASE/DECREASE AS COMPARED TO 2018 2019 2018 FINAL PRELIMINARY INCREASE LEVY TAX LEVY TAX LEVY OVER 2018 % OPERATIONS $ 4,725,501 $ 4,701,246 $ (24,255) -0.51% DEBT SERVICE $ 603,000 $ 579,000 $ (24,000) -3.98% TOTAL TAX LEVY $ 5,328,501 $ 5,280,246 $ (48,255) -0.91% SUMMARY OF CHANGES TO LEVY/BUDGET REVENUES CHANGES IN REVENUE INC PERMITS(BLG)/LICENSE 25,000 DEC INTERGOVERNMENTAL REVENUE-SMALL CITIES ASSISTANCE (16,500) INC INTERGOVERNMENTAL REVEUE-RECYCLING GRANT 4,400 INC MISC REVENUE(SRO&POLICE OT WAGES) 18,000 OTHER CHANGES (3,861) TOTAL CHANGES IN REVENUES $ 27,039 EXPENDITURES CHANGES IN EXPENDITURES PERSONAL SERVICES SALARIES CONTRACTUAL 72,600 RELATED PAYROLL TAXES 25,000 FINANCE-REPLACEMENT HIRE TRANSITION 32,500 ELECTION SALARIES (4,000) CONSULTANT FEES-ARBORIST (5,000) CONSULTANT FEES-ENGINEER (5,000) OTHER CONSULTANTS,LEGAL,AUDIT,ASSESSOR 4,500 CONTRACTUAL TRAVEL AND CONFERENCE-MAYOR AND COUNCIL (4,000) TRAVEL AND CONFERENCE-ALL OTHER DEPARTMENTS (8,000) FIRE CONTRACT 3%PLUS FORMAI A=d% 6,200 POLICE TRAINING-COLLEGE TUITION (8,300) POLICE-MAINT BODY CAMERA/WASH COUNTY CONTRACT 12,000 STREET MAINTENACE (22,500) SANITATION 6,300 PARKS CONTACTUAL PESTS/HVAC/PRARIE 3,700 OTHER DEPARTMENT CONTRACTUALS 784 SUPPLIES REDUCTION IN POLICE UNIFORMS-VESTS (4,000) REDUCTION IN POLICE FUEL (5,000) REDUCTION BUILDING INSP SUPPLIES (1,200) PARKS MAINTENANCE SUPPLIES 1,700 OTHER DEPARTMENT SUPPLIES (1,300) INSURANCE GENERAL INSURANCE 8,800 WORKMAN'S COMP 1,800 HEALTH INSURANCE 33,600 OTHER MINOR BUDGET CHANGES TRANSFERS FOR CAPITAL PURCHASES STREET/STORM RENEWAL FUNDS 14,300 DEBT FUNDS (24,000) BUDGETPROJECTS DECREASES: COPY MACHINE (5,000) PARKS BUILDING (50,000) CIVIL DEFENSE SIRENS (7,000) TENNIS COURTS (10,000) COMPREHENSIVE PLAN (26,500) VEHICLES/COMPUTERS (8,200) SMALL CITIES GRANT (16,500) INCREASES: TRAIL EQUIPMENT 8,000 OTHER CAPITAL EXPENSE NEEDS TOTAL 2019 BUDGET INCREASE $ 16,284 USE OF FUND BALANCE (37,500) TOTAL DECREASE FOR PRELIMINARY LEVY $ (4g�25g) 9/7/2018 OR Summary of Expenditure Changes From Prior 9-14-2018.xlsx page 27 of PAGE 3 Preliminary Payable 2016 Property Tax Impact Worksheet Taxing District: 1700 Oak Park Heights-GENERAL LEVY&DEBT LEVY Values 8/20/18 Step 1-Calculate the Taxing District's Tax Rate-Total General and Debt Levy Proposed Budge Actual Preliminary Item Pay 2018 2019 Change Increase A B 2015 Decrease 1. Levy before reduction for state aids $5,328,501 $5,280,246 -0.91% $ (48,255) 2. State Aids $0 $0 0.0% 3. Certified Property Tax Levy $5,328,501 $5,280,246 -0.9% 4. Fiscal Disparity Portion of Le $260.3351 $272,963 4.9% S. Local Portion of Le $5,068,1661 $5,007,283 -1.2% 6 Local Taxable Value $9,305,8471 $10,028,799 7.8% (28,552) Menards TCV 7 Local Tax Rate 54.462%1 49.929% -8.3% Step 2-Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: B. Assumes a 7.10% change in market value from 2017 to 2018,which is the city median change Market Value Homestead Taxing Before Value Taxable District 5 Exclusion Exclutions Market Tax Gross Change Value Value Value Capacity Taxing in Taxes Actual Pay 2017 Pay x Q+ x rem @.09% B12 x DI I rem @ 1.25% 9. Estimated Tax District rate as%of total rate: 10. 210,700 18,277 192,423 1,924 1,047.98 11. 93,400 28,834 64,566 646 351.64 12. 140,100 24,631 115,469 1,155 628.87 13. 233,400 16,234 217,166 2,172 1,182.73 14. 373,500 3,625 369 8753,699 2,014.42 Proposed Pay 2018 Pay x + X1.071 rem @.09% B12 x D rem @ 1.25% G x% 18. Estimated Tax District rate as%of total rate: Value Budget 19. 225,660 16,931 208 729 2,087 1,04:2.16 -5.81 4.23 -10.04 20. 100,031 28,237 71,794 718 358.46 6.82 10.28 -3.45 21. 150,047 23,736 126,311 1,263 630.66 1.79 7.87 -6.08 22. 249,971 14,743 235,229 2,352 1,174.47 -8.26 3.06 -11.32 23. ! 400,019 1238 398,780 3988q91.07 23.35 4.16 19.19 Percentage Change from 2017 to 2018 27. 7.1% 8.5% 8.5% -0.6% 28. 7.1% 11.2% 11.2%. 1.9% 29. 7.1% 9.4% 9.4% 0.3% 30. 7.1% 8.3% 8.3% -0.7% 31. 7.1% 7.8% 7.8% -1.2% Page 28 of 40 9/5/2018 Tax Impact Worksheet-Preliminary 2019.xisx TAX IMPACT WORKSHEET Oak Park Heights Request for Council Action Meeting Date September 11, 2018 Agenda Item Title Schedule Public Comment/Hearing meeting for Truth in Taxation Time Required 1Minutes Agenda Placement New Business Originating Department/Requestor Finance-Betty Caruso, Finance Director Requester's Signature 04 Action Requested: _Set date and time for public comment/hearing for Truth in Taxation- December 11, 2018 at 6:OOp.m at City Hall 14168 Oak Park Blvd N Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). All counties, school districts, cities over 500 population, and metropolitan special taxing districts are required to hold a single meeting in which the public is allowed to speak and the budget and levy is discussed. This meeting may be a part of a regularly scheduled meeting. The hearing must be between November 25 and December 28 and be held after 6:00 PM. If a regular meeting is not scheduled then it will be necessary to schedule a special meeting for this purpose. The meeting date does not need to be coordinated with the home county auditor to avoid conflicting with meetings occurring in overlapping taxing authorities. At the meeting in which the proposed levy is adopted,the City is required to announce the meeting time and location of the subsequent meeting at which the budget and levy will be discussed and at which the public will be allowed to speak. The time and place of the meeting must also be included in the summary of proceedings published in the official newspaper. The City must also provide the county auditor with the time and place of the public hearing at the same time the proposed levy is certified. The budget and levy must be discussed and the final levy determined at the TNT hearing. Council may adopt a final budget at this meeting, but is not required to do so. There is one regularly scheduled meeting between November 25 and December 28. The regularly scheduled meeting date is December 11.At prior meetings we have tentatively set the TNT hearing for December 11, 2018. At the TNT hearing we should adopt the budget and levy. If you wish to have a separate date for the adoption of the budget and levy,you will need to schedule a special hearing date for the TNT hearing or a subsequent adoption hearing. Recommendation: Formally set the TNT Public Hearing for December 11, 2018, 6:00 p.m. at the City Hall location. Page 29 of 40 THIS PAGE INTENTIONALLY LEFT BLANK Page 30 of 40 Oak Park Heights Request for Council Action Meeting Date September 7.2018 Time Required: 5 minutes Agenda Item Title: Lookout Trail-MOU Agenda Placement New Business Originating Department/Requ r SOIL Ci -nistrator 157 7_1100V Requester's Signature Action Requested Discussi ossible Action Background/Justification(Ple a indicate if any previous action has been taken or if other public bodies have advised): The City Council and MNDOT have pursued a possible understanding to implement a tumback of Lookout Trail to the City. The concept being that the roadway is in very poor condition and not likely to be addressed in the near future, and that additional trail ways are needed. Further,the City is anticipating a sanitary sewer project in the future that will likely impact the roadway. Discussions with MNDOT to date have included an acknowledgement that while there is not a dedicated funding source for such road way rehabilitation,such funding could arise at an unknown time.And,if an MOU is in place that outlines some general parameters of a final Agreement, MNDOT could advance the project more easily when funding may be available. Enclosed is a draft MOU supplied from MNDOT — (9/5/18—this past week) that will require review; but in short—the City will need to understand: ■ If the Cost Estimates for lump-sum are adequate. ■ If R.O.W. is adequate for the trail way. ■ If MNDOT will provide a future commitment on maintenance. ■ Better understand - How the 200' in the City of Stillwater could be managed or operated—the concern being closure. The MOU itself, if executed would be NON-BINDING, but the above parameters should be better understood before moving forward.Staff would request permission from City Council have STANTEC provide some review and feasibility of the concepts we note above. The costs of such review are forthcoming. Page 31 of 40 MnDOT Contract Number 132020 Lookout Trial Memorandum of Understanding DRAFT dated---September 5,2018 MOU Parties: • City of Oak Park Heights(City) • Minnesota Department of Transportation(State) Parties understand this MOU is a non-binding document, but wish to use this memora document an understanding of how the State will turn-back Lookout Trail and parts of P e to the City. The parties will need to enter into two agreements to carry out the intent of this MOU: (1)A Turn-Back Agreement,and (2)a separate Cooperative Agreement concerning maintenance responsibilities. These agreements will provide specific rights and obligations of the parties. The agreements will require formal approval by both parties. The affected segment of Lookout Trail runs from Beach Road to TH 95,a distance of approximately 0.5 miles. It is located in the NW quadrant of Hwy 36 and 95. MnDOT reconstructed approximately 300'of Lookout Trail and added a trail segment where Lookout Trail ties into Hwy 95 as part of the St Croix Bridge project. MnDOT will turn back Lookout Trail to the City except for the northernmost 500'as described in the next paragraph. Lookout Trail's northernmost 500'is within the boundary of the City of Stillwater. For this 500'segment, including the adjacent trail, MnDOT will transfer minor and major maintenance responsibilities to the City, but will not transfer the right-of-way. MnDOT will also transfer segments of the right-of-way for Peabody Avenue to the City. The right-of-way(R/W)the State proposes to transfer to the City is depicted in Exhibit 1. MnDOT anticipates making a lump sum payment to the City in connection with the turn-back. The following Cost Estimate shows how the State has determined the lump sum amount. The amount below is an estimate,and the parties will agree upon the final amount in the turn back agreement. Cost Estimate • MnDOT completed a draft design plan and cost estimate for the reconstruction of Lookout Trail in 2014,the estimated cost was$398,217.50. Page 32 of 40 • Determination of Turn-back Cost 0 2014 Construction Estimate $398,217 o Inflation Adjustment—4 years at 5%/yr=21.55% $85,816 o Sidewalk Construction(guestimate) $50,000 o Engineering(12%) $64,084 o Agreement Total(2018) approximately $600,000 Note: dollar amount to be finalized at execution of Turn-Back Agreement based on above methodology. Right-of-way • State will transfer to the City all property rights for right-of-way within the City as d icted in Exhibit 1. Note:the State has transportation easement(s)and not the underlying fee title. • State will retain the easement rights for the north end of Lookout Trail within City of Stillwa approximately 500'. • The scenic overlook is listed on the National Register of Historic Places and there is a defined "boundary of the nominated property"shown on Exhibit 1. The State will retain ownership of this area and maintenance responsibility for the Scenic Overlook Construction • City at its expense will conduct any required environmental review,develop construction plans, administer contracts,secure any required approvals and permits,and any other activities required to reconstruct Lookout Trail, including about 200'in Stillwater. • State will provide City the draft 2014 construction plans and any other available data related to Lookout Trail for the City's use. Maintenance • City will assume all maintenance responsibilities for Lookout Trail, including the road and trail portion of Lookout Trail in Stillwater,without further cost and expense to the State,excluding the scenic overlook within the boundary description described in the National Register. • State will cease maintenance activities on Lookout Trail as of the"Effective Date" provided in the "Notice of Release" (anticipated in spring/summer 2019(?)). Negotiations • The City designates the City Administrator to negotiate with MnDOT. All agreements will require City Council approval. Attachments Exhibit 1—proposed R/W map(Lookout Trail, Peabody and historic boundaries) Other support materials(provided to city not part of agreement) Stillwater COOP agreement#01433 Peabody agreement#04210 Page 33 of 40 National Register of Historic Places—Registration Form—Stillwater Overlook—d 2/07 2014 construction map 2014 cost estimate Page 34 of 40 i VIP es" , t s 4 ..! AkO r, am s..,� y �� � �. � _. :?m_a w� S�1 �.®_�,�.►. iii_ e 3 - A sk'y "'• � � a: THIS PAGE INTENTIONALLY LEFT BLANK Page 36 of 40 Oak Park Heights Request for Council Action Meeting Date September 11"', 2018 Time Required: 5 minutes Agenda Item Title: Community Award—Tim Nolde. Agenda Placement New Business Originating Department/Requestor: Council Member Mark Swenson Requester's Signature Action Requested Discussion/Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to please consider my nomination for a Community Award to Mr. Tim Nolde.I have completed the attached general information that outlines my thoughts. On a related note,perhaps the Council would like to revisit the Award policy itself and make it more open-ended so that the City could more easily show its appreciation when it feels warranted. Page 37 of 40 Community Award Nomination Form The City of Oak Park Heights recognizes exceptional businesses and distinguished residents of our community who have made a significant impact on the City. To nominate someone for this award, please complete this form and submit it to the City of Oak Park Heights with supporting documentation. Nominations are due by 4:30 p.m. on August 15. Nominations will be reviewed by the City Council and will be announced by the mayor at the City's annual Party in the Park event on the first Sunday after Labor Day in September. You may submit your nomination either by mail or in person. No faxed or e-mailed nominations will be accepted. Oak Park Heights City Hall, ATTN: City Administrator, 14168 Oak Park Boulevard North, PO Box 2007, Oak Park Heights, MN 55082. Please complete a separate nomination form for each person or organization you are nominating. If you have any questions, please call (651)439-4439. Who are you nominating? Name: Mr. Tim Nolde Address: PO BOX 119, Stillwater, MN 55082 Phone: E-mail: timnoldeftcomcast.net Information about you: Name: Council Member Mark Swenson Address: 14846 Unger 55th Street, Oak Park Heights, MN 55082 Phone: 651-270-5385 E-mail: Supporting documentation: Please attach to this nomination form a statement that answers the following questions: 1. What contributions has the nominee made to the community that are beyond the scope of normal civic responsibilities? Mr. Tim Nolde, who is a local resident and developer, has made a successful effort to provide for "affordable senior living" within the Oak Park Heights Community—constructing over 350 units located at the N.E. corner of 58th Street and Oakgreen Ave—generally known as Oak Park Senior Living. 2. How have those contributions impacted this community? By offering a local facility for senior housing, at an "affordable rate"; it allows more local individuals to remain in the Community. The most recent 72-unit expansion (Phase V) offering apartments for seniors below the 60% threshold of the area median income. Page 38 of 40 3. Discuss the time and energy devoted to community projects. Mr. Nolde has endeavored to hire local contractors to complete much of the work; invited the public in to view the projects as they have moved forward and always looked to change project goals to better reflect what the local community and market desired — including the removal/relocation of previously constructed housing. 4. How would you describe the examples set by the nominee? Mr. Nolde has complied with the numerous regulatory and ordinance provisions to construct these facilities including but not limited to: • Secured all required permitting from the City and State • Complied with Federal and State Bond Financing Requirements • Completed all City Required Developer Agreements, Easements Vacations and paid each and every required fee to the City—ON TIME. • Allowed for the practice burning of four homes that were contaminated with mold, Bayport Fire Department, and then paid for all disposal related costs. • Was a good partner with the City in developing an expansion of Oakgreen Ave and relocating power lines when the St. Croix River Project was being undertaken. • Agreed to increased EMS Service and Payment in Lieu of Taxes costs that may stem from the Oak Park Senior Living Community. 5. What challenges has the nominee met? The financing of such developments—totaling over a $20,000,000 investment has required the assembly of private equity, issuance of revenue bonds, creation of TIF Districts, countless meetings with regulators, bond counsels and City Staff. Most importantly, since the first phase was developed in 2009, Mr. Nolde has remained engaged in the management of the facilities and ensured that these remain well maintained and a community asset. Page 39 of 40 Community Award Policy I. Guidelines Oak Park Heights Residents and local businesses are eligible for consideration of a community award presented each year at the City's annual Party in the Park event. The nominator need not be a resident of the City of Oak Park Heights; however, the nominee must be an Oak Park Heights resident or an owner, manager, or employee of a business located in Oak Park Heights. II. Criteria The purpose of the Community Award is to recognize individuals or local businesses who have made a positive impact on the community. Contributions to the community need not have been within a certain time period. III. Procedure For consideration of the Community Award, applicants must complete the nomination form and attach the supporting documentation by the deadline. The entry must be submitted by mail or in-person. No faxed or e-mailed entries will be accepted. IV. Winner Selection A review committee will be appointed by the City Council. All nominations received by the deadline will be reviewed by the committee, and a recommendation will be made to the City Council. Winner will be selected based on best match to the criteria. V. Award Presentation The award winner will be notified by the end of August. The award winner will receive a plaque which will be presented by the mayor at the City's Annual Party in the Park which is held the first Sunday after Labor Day. Details of the event will be provided to the award winner prior to the event. The award winner need not be present at the event. If the award winner cannot be at the event, the plaque will be mailed to the award winner the week following the event. Photographs may be taken at the event, and the photographs may appear in the City's newsletter or on the City's website and/or Facebook page. Page 40 of 40